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CITY OF OKEECHOBEE
CENTENNIAL CELEBRATION
AD HOC COMMITTEE
APRIL 27, 2015
SUMMARY OF COMMITTEE ACTION
I. CALL TO ORDER — Chairperson Mixon
In the absence of Chairperson Mixon and Vice Chair Hoover, City Clerk Gamiotea called the Centennial
Celebration Ad Hoc Committee (CCAHC) regular meeting to order on April 27, 2015, at 5:37 p.m., in the
Council Chambers at City Hall, 55 SE 3rd Avenue, Room 200, Okeechobee, Florida 34974.
II. COMMITTEE AND STAFF ATTENDANCE — City Clerk Gamiotea
Voting Members:
Chairperson J.D. Mixon Absent (with consent)
Vice -Chair Dawn Hoover Absent (with consent)
Member Magi Cable Present
Member Jeanne Enfinger Present
Member Sharie Turgeon Present
Member John Williams Present
Vacant Position
Advisory Members:
Member Justin Domer Absent (with consent)
Member Katrina Elsken Present
Member Donna Gaiser Absent (with consent)
Member Susan Giddings Present
Staff:
City Clerk Lane Gamiotea Present
Office Assistant Jacob Smith Present
City Administrator Brian Whitehall Absent
Public Works Director David Allen Absent
City Clerk Gamiotea opened the floor to receive nominations for voting members present to temporarily appoint
a Chairperson for the duration of this meeting only. Member Cable nominated Member Williams. No other
nominations were offered, therefore the floor was closed.
Motion and second by Members Cable and Enfinger to appoint Mr. John Williams to serve as
Chairperson for the duration of the April 27, 2015, meeting. There was no further discussion. Motion
carried unanimously. Prior to passing the gavel, Clerk Gamiotea explained, should Mr. Mixon or Mrs. Hoover
arrive at any time during this proceeding, Mr. Williams is to remain as Temporary Chair for the remainder of this
session.
Due to public records laws, should anyone show any document, picture, video, or items, in support or opposition on any
item during this proceeding, a copy of the document, picture, video, or item must be provided, before leaving the
chambers, to the City Clerk for the City's records. Public participation is permitted on all matters considered on the
agenda. Should the Chair not specifically call for public input on an issue that a member of the public would like to address
the CCAHC on, they should signal the Chair by approaching the podium and wait to be given the floor, stating their name
for the record.
CCAHC — April 27, 2015 Meeting - Page 1 of 5
III. AGENDA — Chairperson Mixon
A. Temporary Chair Williams asked whether there were any requests for the addition, deferral, or
withdrawal of items on today's agenda. Clerk Gamiotea offered that at each seat, Members should find
a copy of Attachment No. 4 which relates to item VI.A.2. (Birthday Bash). Items being added are VI.A.5,
Attachment No. 5 to discuss "From Catfish to Brahmans," and VI.C.3. Review Financial Reports,
Attachment No. 6. A copy of information relating to the time line item was distributed and should be
labeled as Attachment No. 7. Defer Item VI.B.1.a. Discuss artist rendition proposals to the May 11
meeting.
IV. MINUTES — City Clerk
A. Motion and second by Members Cable and Turgeon to dispense with the reading and approve the
Summary of Committee Action for the regular meeting of April 13, 2015, (sent via email individually).
Without discussion, motion carried unanimously.
V. NEW BUSINESS
A. Memorial Day, May 25, Veterans Park
Member Giddings indicated that she has reached out to the VFW previously regarding the Memorial
Day service, but has not heard back from anyone. The Committee requested that Member Giddings
reach out to both the VFW and American Legion to offer any assistance, research or information they
may want to include in regards to the City's Centennial being included or recognized as part of their
event. This item will be readdressed at the May 11 meeting.
B. Provide and consider approving amendments to the Settler and Pioneer Sponsorship packages — Chair
Mixon ATTACHMENT #1
Attachment No. 1 contained a copy of the current sponsorship packages. The main issue is how to
remove the tickets to the gala and replace it with another item of equal value. Some of the Members
suggested leaving them as they are so not to take away from those who purchased theirs first and had
first dibs on taking advantage of the full package deal. Others suggested creating a third option using
the Settler list, remove the gala tickets, give it a new name and offer it for $300.00. However, another
option would be to include items specific to events. Later on in the agenda the financials will be
discussed. Preliminarily it appears there were sufficient funds raised to cover the Birthday Bash only.
Event coordinators need to review their potential ideas and be prepared to offer activities,
entertainment, contests, etc. with an estimated cost, so that those items can be considered to be
included in a sponsorship package. Additionally, any other ideas in the works should be presented with
costs (see Item VI.G, Timeline discussion). Members need to be prepared to discuss the items in detail
and have as much information and research as possible at the May 11 meeting as this will be the only
meeting to give sufficient time to have their items approved and implemented by the Birthday Bash.
VI. REPORTS, UPDATES, AND /OR REQUESTS FROM CCAHC MEMBERSHIP OR STAFF
A. Updates on Official Centennial Events and Approved Partnered Events
1. GFWC Centennial Monthly Movie in the Park, May 9, Flagler Park featuring Monsters University
Clerk Gamiotea reported that the April 11 movie was cancelled due to weather.
2. Birthday Bash, June 13, 3 -8 pm, Sacred Heart Facilities & Field, Event Coordinator Member
Turgeon ATTACHMENT #4
Within Attachment No. 4 contained an Event Budget Form with attached contracts and /or invoice
proposals for consideration. Kid activities included face painting, plaster playtime, barrel train ride,
trampoline /bungee /rock wall, petting zoo /pony rides, limbo contest, cake contest, cake walk, and
dunk tank. AU of these would be provided free of charge to attendees with the exception of the
plaster playtime which would only cost a few dollars to participate in. Events scheduled included a
CCAHC — April 27, 2015 Meeting - Page 2 of 5
DJ by DP productions, winner presentations for the scavenger hunt, an Xplosion cheer exhibition,
the Chobee Steelers, live music by The Department, a Mz. Centennial contest, Blood Drive, and
Arnold's Wildlife.
The newest budget items added to the list include the Cock -A- Doodle Doo petting zoo /pony ride for
$600.00, the decorations for $500.00, and the clean -up crew for $200.00.
Centennial and Historical Society booths will be set up to sell all items and all partner organizations
should be invited as well. The drawing for the Centennial Quilt Raffle will need to be added to the
events list. The Women's Club of Sacred Heart Church volunteered to bake 200 cupcakes and five
cakes to give out as part of the cake walk and celebration. Member Turgeon is also looking into a
way to incorporate anyone in Okeechobee celebrating 100 years or older to be present for a cake
cutting ceremony as well as trying to determine if it is possible to find the oldest living "Mrs. /Miss
Centennial" who would be awarded a sash and crown to wear. A local Boy Scout group will be
helping with the parking. Additional information will be provided at the May 11 meeting.
3. Bus Tours, June 20, Liaison Member Cable
Ticket sales for the bus tours are going very well, there are only six tickets available for this one.
4. Change /Update for the Annual Tree Lighting and OKMS Top of the Lake Christmas Festival &
Parade, Dec 4 and 5 — Clerk Gamiotea & Member Turgeon
In light of Okeechobee Main Street's decision to change the Top of the Lake Christmas Festival and
Parade from December 12 to the 4 and 5, and trying to plan a Centennial event that would afford an
opportunity to feature City Departments through open house tours and community awareness
programs, the tree lighting date has been changed from December 1 to 4. The majority of residents
have not toured the City facilities, nor understand the vast difference between the City Departments'
service area and responsibilities to that of the county. This would provide that educational
opportunity in a fun setting. The preliminary concept would be, on Friday evening, to have various
displays from the police, fire and public works within the temporarily closed streets (SE 2nd and 3rd
Avenues, between North and South Park Streets; and East South Park Street, from 2nd to 3rd
Avenues). City Hall Park will have the performance by local school choirs, and Mayor Kirk, with the
assistance of Santa, will "light the lights" officially kicking off the holiday season. The GFWC
Monthly Movie in the Park will also be incorporated. OKMS festival vendors would be open
throughout Flagler Parks. Downtown businesses will be notified should they wish to have special or
extended hours, sales, etc.
Saturday will feature the OKMS vendors, festival entertainment and the Annual Window Display
Contest. The lighted Christmas Parade will be Saturday evening. A Centennial themed contest will
be incorporated, with more details to follow. Additional recommendations or activities for the event
need to be presented quickly in order for a presentation to be made to the City Council. One item to
bring before the City Council, unless it was included in a sponsorship and covered, would be to
share in the cost of a snow play area. The Council will also need to instruct the cooperation of the
departments, as it would require employees to conduct the tours of the facilities, operate the booths
and offer refreshments.
5. From Catfish to Brahmans ATTACHMENT #5
Attachment No. 5 included a schedule of the 2015 -2016 OHS football games, with the home games
denoted. The Committee agreed to evaluate the schedule to determine any conflicts as well as
coordinate with OHS officials to determine which date to plan the event of honoring the first decades
of high school athletes and band members. The item will be discussed further at the May 11
meeting.
CCAHC — April 27, 2015 Meeting - Page 3 of 5
B. Capital Improvement Projects to Commemorate the Centennial
1 City Hall Front Walkway Project - Member Hoover /Director Allen
a. Discuss artist rendition proposals ATTACHMENT #2 (to be distributed at the meeting)
This item was deferred to the May 11 meeting.
2. Centennial Park - Administrator Whitehall /Director Allen
a. Discuss how the project should be approached to market/advertise ATTACHMENT #3
This item was not discussed.
C. Fundraisers and Sponsorships
1. Tervis Tumblers — Clerk Gamiotea
There have been 261 tumblers sold to date, leaving a current stock of 139 still available for
purchase. Additional orders will be made as sales continue. It was clarified that these should be
available to sell at the Birthday Bash as well as all Centennial events.
2. Sponsorships Report — Clerk Gamiotea
One new Settler Sponsorship from State Senator Denise Grimsley was added since the last report.
3. Review Financial Reports — Member Williams, ATTACHMENT #6
Attachment No. 6 contained a copy of a spreadsheet listing the record of Receipts /Revenues as of
March 31, 2015. The amount received reflected $40,475.00, a breakdown shows $31,500.00
received for Pioneer or Settler sponsorships, $6,000.00 for extra gala tickets only and $2,975.00 in
tumbler sales. The spreadsheet does not include the $10,000.00 budgeted by the City Council for
the Centennial.
The Expended /Obligated spreadsheet as of March 31, 2015, listed $30,181.43 Obligated, of that,
$7,414.01 has been paid, leaving a Balance Due of $22,767.42.
Clerk Gamiotea reported there are expenses not included on the report due to various issues with
obtaining invoices such as the shirts for the CCAHC members. She called attention to the brick
paver obligated amounts as these will be purchased by the City since they were paid through the
sponsorships. Likewise, the signs for each sponsor will be added to the Obligated amounts. East
Coast Signs & Shirts donated $1,000.00 worth of in -kind printing, which has been used to cover the
costs of the signs to date. Future signs will have to be covered from this fund.
D. Social Media Liaison Update — Member Domer
1. Facebook as of 4/22/15: Total Page Likes: 1,936. Fans engaged the past week: from USA: 1,928,
Canada: 3, So Korea:1; 68% were women and 31% were men; Largest Age Bracket: for women:
25 -34 year olds and for men 25 -34 year olds
2. Birthday Bash has its own event for followers to confirm attendance, share, invite others to attend,
ask questions and obtain information about the event. To date there are 124 confirmed as going, 23
maybe going out of 917 invited.
E. Media Liaison Update — Member Turgeon
The May Edition of the Okeechobee News GO Magazine advertisement will feature information for the
Birthday Bash. Member Turgeon reported that she has a phone interview with WQCS planned and a
date will be set soon for a live interview with Billy Dean on WOKC, all covering the Birthday Bash.
CCAHC - April 27, 2015 Meeting - Page 4 of 5
F. School /Cultural Liaison Update — Member Enfinger
• Tropicana Speech contest has included History of the City of Okeechobee as a topic
• Writing Essay contest "If I Were Mayor "
Member Enfinger reported that the writing essay and My Neighborhood postcard contests will be need
to be delayed until the fall.
G. Time Line Update — Member Cable ATTACHMENT #7
Member Cable and Clerk Gamiotea have been researching methods to display the Time Line materials.
Within the attachment were copies of various types of portable displays and ones that could be hung at
City Hall. Once costs can be confirmed, this could be an item to add as a possible sponsorship
underwriter.
H. Time Capsule Update — Member Gaiser
• Collection to begin at the Heritage Festival, no report at this time.
Temporary Chair Williams suggested creating some sort of recognition for the high school graduates, to
commemorate the Class of 2015 in the City's Centennial year. Members were asked to bring their ideas and
costs to the May 11 meeting for consideration. There are students at OHS and OCA to be considered.
Clerk Gamiotea pointed out that the next regularly scheduled meeting is May 11, 2015, at 5:30 p.m. and will
be the only meeting held in May.
VII. ADJOURNMENT — Chairperson
There being no further items on the agenda or discussion offered, Temporary Chair Williams adjourned
the meeting at 7:03 p.m.
PLEASE TAKE NOTICE AND BE ADVISED that if any person desires to appeal any decision made by the CCAHC with respect to any matter
considered at this proceeding, such interested person will need a record of the proceeding, and for such purpose may need to ensure a
verbatim record of the proceeding is made, which record includes the testimony and evidence upon which the appeal is to be based. Audio
recordings are for the sole purpose of backup for official records of the Clerk. In accordance with the Americans with Disabilities Act
(ADA), any person with a disability as defined by the ADA, that needs special accommodation to participate in this proceeding, contact the
City Clerk's Office no later than two business days prior to proceeding, 863-763-3372.
COMPLETED AND SUBMITTED BY:
Za ne g&'nu&e&
LANE GAMIOTEA, CMC, CITY CLERK
CCAHC — April 27, 2015 Meeting - Page 5 of 5
INDEPENDENT
NEWSMEDIA INC. USA
Okeechobee News
107 SW 17th Street, Suite D
Okeechobee, Florida 34974
863- 763 -3134
STATE OF FLORIDA
COUNTY OF OKEECHOBEE
Before the undersigned authorit rsonally appeared Katrina
Elsken, who on oath says she is th ublisher of the Okeechobee
News, a three times a week Newspaper published at Okeechobee,
in Okeechobee County, Florida, that the attached copy of
advertisement being a
in the matter of
in the 19th Judicial District of the Circuit Court of Okeechobee
County, Florida, was published in said newspaper in the issues of
Affiant further says that the said Okeechobee News is a
newspaper published at Okeechobee, in said Okeechobee County,
Florida, and that said newspaper has heretofore been published
continuously in said Okeechobee County, Florida each week and
has been entered as second class mail matter at the post office in
Okeechobee, in said Okeechobee County, Florida, for a period of
one year next preceding the first publication of the attached copy
of advertisement, and affiant further says that she has neither
paid nor promised any person, firm or corporation any discount,
rebate, commission or refund for the purpose of securing this
advertisement for publication in the said newspaper.
ubscribed be�ra�r> this
day of
Katrina Elsken
(S- AD
Notary Public, State of Florida at Large
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ANGIE BRIDGES
1*= MY COMMISSION # EE 177653
{ EXPIRES: April 20, 2016
.... Bonded Thru Notary Pubic Underwriters
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PUBLIC NOTICE
CENTENNIAL CELEBRATION AD HOC COMMITTEE MEETING
NOTICE IS HEREBY GIVEN that the City of Okeechobee Centennial Cele-
bration Ad Hoc Committee (CCAHC) will conduct a regular meeting on
Mon., Apr 27 2015, 5 :30 PM, or as soon thereafter as possible, at City
Hall, 55 SE 3rd Ave, Rm 200, Okeechobee, FL. The public is Invited and en-
couraged to attend. The agenda may be obtained from dtyofokeecho-
bee.com or by calling the Office of the City Clerk, 863 - 763 -3372 x215.
ANY PERSON DECIDING TO APPEAL any decision made by the CCAHC
with respect to any matter considered at this meeting will need to ensure a
verbatim record of the proceeding is made and the record includes the testi-
mony and evidence upon which the appeal will be based. In accordance
with the Americans with Disabilities Act (ADA), any person with a disability
as defined by the ADA, that needs special accommodation to participate in
this proceeding, contact the City Clerk's Office no later than two business
days prior to proceeding, 863 - 763-3372.
BE ADVISED that should you intend to show any document, picture, video
or Items to the CCAHC In support or opposition to any item on the agenda;
a copy of the document, picture, video, or item MUST be provided to the
Committee Secretary for the City's records.
By: Chairperson J.D. Mixon
470700 ON 4/24/2015
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CITY OF OKEECHOBEE
CENTENNIAL CELEBRATION
AD HOC COMMITTEE
APRIL 27, 2015* AGENDA * 5:30 PM
I. CALL TO ORDER - Chairperson Mixon 61
Meeting held at City Hall, 55 SE 3rd Avenue, Council Chambers, Room 200, Okeechobee, FL 34974
II. COMMITTEE AND STAFF ATTENDANCE - City Clerk Gamiotea
Voting Members:
Chairperson J.D. Mixon A
Vice -Chair Dawn Hoover A
Member Magi Cable P
Member Jeanne Enfinger
Member Sharie Turgeon e
Member John Williams P
Vacant Membership
Advisory Members:
Member Justin Domer A
Member Katrina Elsken P
Member Donna Gaiser '?
Member Susan Giddings P
Staff:
City Administrator Brian Whitehall A
Public Works Director David Allen '"
City Clerk Lane Gamiotea f
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BE ADVISED that should you intend to show any document, picture, video or other item to the CCAHC in
support or opposition to any item on this agenda, a copy of the document, picture, video, or item must
be provided, before leaving the Chambers, to the City Clerk for the City's records. PUBLIC
PARTICIPATION is permitted on all items. Signal the Chair by approaching the podium, be recognized,
and state your name for the record. 5�`7 Sift ,�� -ACt �,a �, a S 4
AGENDA - Chairperson Mixon �j t' �In�� °`
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A. Requests for the addition, deferral or withdr t today agenda
III. 1(,v, b= v5t
awa o items
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IV. MINUTES - City Clerk Gamiotea
A. Motion to dispense with the reading and approve the Summary of Committee Action for the regular meeting
of April 13, 2015 (sent via email) ,v,)..03. Cw42k i St(unG1 j�,r�{vrl
V. NEW BUSINESS � �Fi„I t 454' r� vt(�
A. Memorial Day, May 25, Veterans Park t� �M ' ' la ar 4 L O4t_
Discuss contacting the Amerrican Legion and VFW to partner and/or participa a at this event
Cc-6a Ct+,• Prof a< V z,ri &( ,4fk 0.4.e.c(.e
B. Provide and consider approving amendments to the Settler and Pioneer Sponsorship packages - Chair
Mixon ATTACHMENT
ATTAC MENT #1 bv, ■t 5�5 -St5 -wl 1^ 0-4 ("-4("-4,'(,) 4.2 I 5 f *^S *-51 Q
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VI. REPORTS, UPDATES, AND /OR REQUESTS FROM CCAHC MEMBERSHIP OR STAFF
A. Updates on Official Centennial Events and Approved Partnered Events
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1. GFWC Centennial Monthly Movie in the Park, May 9, Flagler Park featuring Monsters University -14t c‘
2. Birthday Bash, June 13, 3 -8 pm, Sacred Heart Facilities & Field, Event Coordinator Member Turgeon
3. Bus Tours, June 20, Liaison Member Cable to 4 0( \ e 3 �.
4. Change /Update for the Annual Tree Lighting and OKMS Top of the Lake Christmas Festival & Parade,
Dec 4 and 5 - Clerk Gamiotea & Member Turgeon
4/27/2015 CCAHC AGENDA - Page 1 of 2
VI. REPORTS, UPDATES, ANDIOR REQUESTS FROM CCAHC MEMBERSHIP OR STAFF CONTINUED
B. Capital Improvement Projects to Commemorate the Centennial
2. Centennial Park - Administrator Whitehall /Director Allen
a. Discuss how the project should be approached to market /advertise ATTACHMENT #3
C. Fundraisers and Sponsorships f
1. Tervis Tumblers - Clerk Gamiotea a I I I O Dt� (�y '31/1 4'^'^" 54(S
2. Sponsorships Report - Clerk Gamiotea , jj- 54{-14.<1 — 5- 0~S/fy
D. Social Media Liaison Update - Member Domer
1. Facebook as of 4/22/15: Total Page Likes: 1,936. Fans engaged the past week: from USA: 1,928,
Canada: 3, So Korea:1; 68% were women and 31% were men; Largest Age Bracket: for women: 25 -34
year olds and for men 25 -34 year olds
2. Birthday Bash has its own event for followers to confirm attendance, share, invite others to attend, ask
questions and obtain information about the event. To date there are 124 confirmed as going, 23 maybe
going out of 917 invited.
E. Media Liaison Update - Member Turgeon -i- 6, I
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F. School /Cultural Liaison Update - Member Enfinger
• Tropicana Speech contest has included History of the City of Okeechobee as a topic
sting Es ay contest "If I Were Mayor " iarn vtt 2In l 1/1.0z-j W4-
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G. Time Li e Update - Member able.Ar . j
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H. Time Capsule Update - Member Gaiser
• Collectitiion to begin g n at the Heritage Festival
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VII. ADJOURNMENT - Chairperson .en q «,�,{� -(j 5�I O JC
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PLEASE TAKE NOTICE AND BE ADVISED that if any person desires to appeal any decision made by the CCAHC with respect to any matter
considered at this proceeding, such interested person will need a record of the proceeding, and for such purpose may need to ensure a
verbatim record of the proceeding is made, which record includes the testimony and evidence upon which the appeal is to be based. Audio
recordings are for the sole purpose of backup for official records of the Clerk. In accordance with the Americans with Disabilities Act (ADA),
any person with a disability as defined by the ADA, that needs special accommodation to participate in this proceeding, contact the City Clerk's
Office no later than two business days prior to proceeding, 863 - 763 -3372.
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4/27/2015 CCAHC AGENDA - Page 2 of 2
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CITY OF OKEECHOBEE
CENTENNIAL CELEBRATION
AD HOC COMMITTEE
APRIL 27, 2015 c AGENDA >;'r 5 :30 PM
I. CALL TO ORDER — Chairperson Mixon
Meeting held at City Hall, 55 SE 3rd Avenue, Council Chambers, Room 200, Okeechobee, FL 34974
11. COMMITTEE AND STAFF ATTENDANCE — City Clerk Gamiotea
Voting Members:
Chairperson J.D. Mixon -'
Vice -Chair Dawn Hoover
Member Magi Cable ✓
Member Jeanne Enfinger ✓
Member Sharie Turgeon
Member John Williams
Vacant Membership
Advisory Members:
Member Justin Domer — A--
Member Katrina Elsken
Member Donna Gaiser P'
Member Susan Giddings v/
Staff:
City Administrator Brian Whitehall
Public Works Director David Allen
City Clerk Lane Gamiotea
BE ADVISED that should you intend to show any document, picture, video or other item to the CCAHC in
support or opposition to any item on this agenda, a copy of the document, picture, video, or item must
be provided, before leaving the Chambers, to the City Clerk for the City's records. PUBLIC
PARTICIPATION is permitted on all items. Signal the Chair by approaching the podium, be recognized,
and state your name for the record.
elm P t,) SUAk . CI t'*-t,
111. AGENDA — Chairperson Mixon
A. Requests for the addition, deferral or withdrawal of items on today's agenda
IV. MINUTES — City Clerk Gamiotea
A. Motion to dispense with the reading and approve the Summary of Committee Action for the regular meeting
of April 13, 2015 (sent via email)
V. NEW BUSINESS
A. Memorial Day, May 25, Veterans Park
Discuss contacting the American Legion and VFW to partner and /or participate at this event
B. Provide and consider approving amendments to the Settler and Pioneer Sponsorship packages — Chair
Mixon ATTACHMENT #1
VI. REPORTS, UPDATES, AND /OR REQUESTS FROM CCAHC MEMBERSHIP OR STAFF
A. Updates on Official Centennial Events and Approved Partnered Events
1. GFWC Centennial Monthly Movie in the Park, May 9, Flagler Park featuring Monsters University
2. Birthday Bash, June 13, 3 -8 pm, Sacred Heart Facilities & Field, Event Coordinator Member Turgeon
3. Bus Tours, June 20, Liaison Member Cable
4. Change /Update for the Annual Tree Lighting and OKMS Top of the Lake Christmas Festival & Parade,
Dec 4 and 5 — Clerk Gamiotea & Member Turgeon
(td 5. if I Sh f o / ch ,
4/27/2015 CCAHC AGENDA - Page 1 of 2
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VI. REPORTS, UPDATES, AND /OR REQUESTS FROM CCAHC MEMBERSHIP OR STAFF CONTINUED
B. Capital Improvement Projects to Commemorate the Centennial
1. City Hall Front Walkway Project - Member Hoover /Director Allen
Discuss artist rendition proposals ATTACHMENT #2 (to be distributed at the meeting)
2. Centennial Park - Administrator Whitehall /Director Allen
a. Discuss how the project should be approached to market/advertise ATTACHMENT #3
C. Fundraisers and Sponsorships
1. Tervis Tumblers — Clerk Gamiotea
2. Sponsorships Report — Clerk Gamiotea
° d 3. Ir,c R ;pc'-ts — rn ra a.L : LrrJ I fl P
D. Social Media Liaison Update — Member Domer
1. Facebook as of 4/22/15: Total Page Likes: 1,936. Fans engaged the past week: from USA: 1,928,
Canada: 3, So Korea:1; 68% were women and 31% were men; Largest Age Bracket: for women: 25 -34
year olds and for men 25 -34 year olds
2. Birthday Bash has its own event for followers to confirm attendance, share, invite others to attend, ask
questions and obtain information about the event. To date there are 124 confirmed as going, 23 maybe
going out of 917 invited.
E. Media Liaison Update — Member Turgeon
F. School /Cultural Liaison Update — Member Enfinger
• Tropicana Speech contest has included History of the City of Okeechobee as a topic
• Writing Essay contest "If I Were Mayor "
G. Time Line Update — Member Cable
H. Time Capsule Update — Member Gaiser
• Collection to begin at the Heritage Festival
VII. ADJOURNMENT — Chairperson
PLEASE TAKE NOTICE AND BE ADVISED that if any person desires to appeal any decision made by the CCAHC with respect to any matter
considered at this proceeding, such interested person will need a record of the proceeding, and for such purpose may need to ensure a
verbatim record of the proceeding is made, which record includes the testimony and evidence upon which the appeal is to be based. Audio
recordings are for the sole purpose of backup for official records of the Clerk. In accordance with the Americans with Disabilities Act (ADA),
any person with a disability as defined by the ADA, that needs special accommodation to participate in this proceeding, contact the City Clerk's
Office no later than two business days prior to proceeding, 863. 763.3372.
4/27/2015 CCAHC AGENDA - Page 2 of 2
ATTACHMENT #1
4/27/15 CCAHC AGENDA
C./6V'
Help Celebrate the City of
Okeechobee's First 100 Years
19I5 -2015
500 Settler
Sp ti sorship Includes:
.....
• Mentioned in materials including
advertising, website, Facebook, & Programs
• 2 Tickets' to the Mayor's Centennial Gala
with the ability at time of payment to buy 2
more at $110 each.
• 1 Copy of Commemorative Postcard Book
• Placement of one 8.5" x 11" 2- dimensional
item in Centennial Time Capsule
• Recognition at all Centennial Events
• 4 "x8" Brick on City Hall Walkway
$1,500 Pioneer
Sponsorship Includes:
.....
• Mentioned in materials including
advertising, website, Facebook, & Programs
• 4 Tickets' to the Mayor's Centennial Gala
with the ability at time of payment to buy 4
more at $100 each. Table naming rights
when all 4 additional tickets are purchased.
• 4 Copies of Commemorative Postcard Book
• Placement of one 8.5" x 11" 2- dimensional
item in Centennial Time Capsule
• Recognition at all Centennial Events
• 8" x 8" Brick on City Hall Walkway
Sponsorship* will be the initial method to purchase these tickets. Individual tickets will go on sale at a later date if
available. There are a limited number of tickets and will be given to sponsors on a " first sponsor, fi rst served" basis
Don miss your chance to be part of Okeechobee's history!
.pione Sponsorships offered Exclusively through Jan. 9, 2015.
For sole WOreadon, call 863434372 Ed 215 or visit
wrinfaceboolLasiOkaschobesCantaanial • wwaClfp1111o1oc1oIIN.an
ATTACHMENT #3
(JUA /donee Lug Shia C.nduleJ
Birthday Bash
June 13 3 -8 PM
Sacred Heart Catholic Church (Friend of Centennial — In Kind)
Coordinators: Sharie Turgeon, Angie Griffin, Maurisa Tremain, Kaylee Davis
• Budget: ? Approved to date ($4400) — Proposed new budget items in RED
• Free Admission /Parking
• Family Friendly (Rain or Shine)
• Activities:
✓ Face Painting — Free to attendees
✓ Plaster Playtime — Small cost to paint
✓ Barrel Train — Free to attendees /unlimited rides
✓ Trampoline /Bungee /Rockwall — Free to attendees
✓ Petting Zoo /Pony Rides — Free to attendees
✓ Limbo
✓ Cake Contest — (prize ?)
✓ Cake Walk (like musical chairs) — winners go home with a cake
✓ Dunk Tank ( ?)
• Events:
✓ DJ by DP Productions — begins at 3
✓ Winner presentation for Scavenger Hunt — 4:00 (City dignitary available ?)
1. present medals
2. checks ($100 per team member /not to exceed 3)
3. Key to City for winning team ( ?)
✓ Xplosion cheer exhibition — (Time ?)
✓ Chobee Steelers — 4:30 — 5:30
✓ Live Music by The Department — 6 -8
✓ Mz. Centennial — Male participants dress up and participate in talent show
1. Need to establish prize ( ?)
✓ Blood Drive — Big Red Bus
✓ Arnold's Wildlife (Time ?)
P# a3aad IN3WH3d11V
NOTES:
Women's Club of Sacred Heart Church will be baking cakes to participate in contest for best cake.
We need assistance with parking and will need help with lines for activities.
Food —1 vendor Alutok Amusements (funnel cakes, corn dogs and lemonade). Mr. Peer states that the
church would like to have two or three food booths.
Need to purchase medallions for winners of Scavenger Hunt.
+► n9a ovl
City of Okeechobee
Centennial Celebration Ad Hoc Committee
CENTENNIAL EVENT BUDGET FORM
FISCAL YEAR 2014 - 2015
Name of Event Centennial Birthday Bash
CCAHC CooNinator Sharie Turgeon
Date
Date 13- Jun -15
NAMEISOI1RCE
1 DETAILS/INFO
1 PROPOSED 1
ACTUALS 1
REC'DIPD
Revenues:
TOTAL REVENUES
Expenditures:
Sharon Bradley
Face Painting (Pay at event)
$150.00
Tim Wamer
Barrel Train (Pay at event)
$ 650.00
Pete Hall
Trampoline/Water Rollers (1/2 dp)
$2,568.00
DP Productions'
Music/DJ (Pay at event)
$500.00
The Department
Live Band 6-8 PM
$ 500.00
Cock A Doodle poo
Petting Zoo /Ponies (Pay at event)
$600.00
Pam Peppers
Clean Up Crew (2 -3)
$200.00
Pam Peppers
Decorations
$ 500.00
TOTAL EXPENDITURES
$5,668.00
ENDING BALANCE
COCK -A- DOODLE -DOO
10900 NE 120TH STREET
OKEECHOBEE, FL 34972
561 - 676 -4786
Candace@Adoodle.com
DALE: April 21, 2015
TO: ANGIE GRIFFIN
PETTING ZOO
2 PONIES
EVENT DATE: June 13, 2015
EVENT TIME: 3:OOpm to 8:OOpm
THANKS!
QUOTE
$300.00
$300.00
Visit us at: www.Adoodle.com
Pg447
PETTING I00
Great for any event Watch as every child's face
lights up when we arrive! Our Petting Zoo is
hands on and educational. 20 - 25 baby animals
for your enjoyment. Birthday parties include
tittle chairs for each child and a baby Manket for
each little tap so they can hold our baby farm
friends! Hand sanitlzer always provided as well!
Don't miss out on having these wonderful farm
friends at your next party!
Chicks, Bunnies, Goats, Sheep, Piglets, Rooster,
Hen & Mini Cow
EXPERIENCE THE DIFFERENCE!
We Specialize in BABY ANIMALS!
Are you having a large event ?...i00 to 30,000+ people?
Ask about our ULTIMATE PETTING 200. Great for Large
Events!
Petting Zoo 1 hour $250
Each Additional Hour 5100
Petting Zoo & 1 Pony Combo 1 Hour $425
Above Prices are for Pakn Beach, Martin, St. Lurie, Indian
River & Brevard Counties.
There is a Travel Fee for all other areas.
Special Pricing Available for Schools
http://www.adoodle.com/
4/21/2015
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4/27/2015
Okeechobee High School: Schedule
ITEM ADDED:
VI. A. 5., ATTACHMENT #5
4/27/15 CCAHC AGENDA
i4111lo' Main Info I Faculty & S
Schedule
2015 -2016
Date Day
8/21/2015 Friday
8/28/2015 Friday
9/4/2015 Friday
9/11/2015 Friday
9/18/2015 Friday
9/25/2015 Friday
10/2/2015 Friday
10/9/2015 Friday
10/16/2015 Friday
10/23/2015 Friday
10/30/2015 Friday
11/6/2015 Friday
11/13/2015 Friday
11/20/2015 Friday
11/27/2015 Friday
12/4/2015 Friday
12/11/2015 Friday
RO
if
2800 Hwy. 441 North
Okeechobee, FL 34972
Iff I Guidance I Courses I Students I Parents 1 Clubs I Athletics I Media Center I Employees I District I Dean
Varsity Football
Opponent
LaBelle
Glades Day
Amherst Virginia
Martin County
Sebastian River
OPEN
Heritage
Westwood
Bayside
Eau Gailie
Jensen Beach (HC)
Clewiston ( SR. Night)
Regional Quarter Finals
Regional Semi- Finals
Regional Finals
State Semi - Finals
State Finals
" Denotes District Games
Head Coach: Chris Branham
Site
away
away
Disney
away
HOME
away
HOME
HOME
away
HOME
HOME
TBA
TBA
TBA
TBA
Orlando
Time
TBA
7:00
7:00
7:30
7:00
7:00
7:00
7:00
7:00
7:00
7:00
7:00
7:30
7:30
7:30
7.30
2015 -2016 Junior Varsity Football Head Coach:
Date Day Opponent Site Time
8/27/2015 Thursday Clewiston HOME 6:00
9/3/2015 Thursday South Fork HOME 6:00
9110/2015 Thursday Sebastian River away 600
9/17/2015 Thursday Vero Beach away 6 00
9/24/2015 Thursday Martin County HOME 6:00
10/1/2015 Thursday Jensen Beach away 6:00
10/8/2015 Thursday Sebastian River HOME 6:00
10/22/2015 Thursday Clewiston away 6.00
4-5 pct 104. I
htipi/ www. erfline .net/pages/okeechobeehs/Grade Levels/Football /Schedule 1/1
Cs P oeeti.4 -11Z &J .,
foltivect Worksheet:
Purpose:
Date Provided:
ITEM ADDED :.
VI. C. 3, ATTACHMENT #6
4/27/15 CCAHC AGENDA
City of O /ieec/iotee
Centennial Finance Spreadsheet
Record of Receipts /Revenues
31- Mar -15
Patron /event
WHAT
EVENT
Date
receipted
Amount
Rec'vd
w
Sponsorship
Gala Extra
Tickets
Tumbler
Receipts
Obligated
amounts
(i.e. bricks)
Cheri /Dowling Watford
.;
Pioneer
12/16/14
$ 1,500 00
$ 1,500.00
$ 32.00
Morgan's Furniture
Gala Tickets
12/22/14
$ 400.00
$ 400.00
Gordon /Malissa Morgan
Pioneer
12/22/14
$ 1,500 00
An
$ 1,500.00
$ 32.00
CPA Tax Solutions, PLLC
°
Pioneer
12/24/14
$ 1,900 00
$ 1,500.00
$ 400.00
$ 32.00
Center State Bank
Pioneer
12/23/14
$ 1,900.00
$ 1,500.00
$ 400.00
$ 32.00
Big Lake Investments, Gene Fulford
Pioneer
01/07/15
$ 1,500 00
tI ,
$ 1,500.00
$ 32.00
Betty & Frank Williamson
Pioneer
01/07/15
$ 1,900 00
$ 1,500.00
$ 400.00
$ 32.00
Hazelief & Prevatt Realty
Pioneer
1/8/2015
$ 1,900 00
$ 1,500.00
$ 400.00
$ 32.00
BeverlyArrants
Pioneer
01/08/15
$ 1,900.00
$ 1,500.00
$ 400.00
u
$ 32.00
Domers
w
Pioneer
01/09/15
$ 1,900 00
$ 1,500.00
$ 400.00
`,
$ 32.00
William & Christa Duncan
Pioneer
01/09/15
$ 1,500 00
$ 1,500.00
$ 32.00
Louise & Noel Chandler
,Settler
01/09/15
$ 500.00
$ 500.00
$ 20.00
Air & heat Systems,LLC Malt Mazzilli
Settler
01/09/15
$ 500.00
$ 500.00
$ 20.00
Williamson Cattle Company
- Settler
01/09/15
$ 700.00
ZM
$ 500.00
$ 200.00
°
$ 20.00
Okeechobee Historical Society
Settler
01/12/15
$ 500.00
$ 500.00
$ 20.00
Jeanne Enfinger
Tel,Zi Gala Tickets
01/14/15
$ 200.00
$ 200.00
Okeechobee Materials, Bob & India Riedel
a Settler
01/15/15
$ 500.00
$ 500.00
$ 20.00
Tumbler Sales
„itg Office sales
01/16/15
$ 150.00
$ 150.00
Tumbler Sales
j Office sales
01/23/15
$ 360.00
4v
$ 360.00
.:
Gilbert Chevrolet
Pioneer
01/20/15
$ 1,900 00
al
$ 1,500.00
$ 400.00
$ 32.00
Buxton
Settler
01/22/15
$ 700 00:
$ 500.00
$ 200.00
'; ;
$ 20.00
Julie Turner
Settler
01/23/15
$ 700.00
Vie:;
$ 500.00
$ 200.00
$ 20.00
Regina Hamrick
; Settler
01/23/15
$ 700.00
,:'''.,:'.,
$ 500.00
$ 200.00
$ 20.00
J s Kirk
Settler
01/23/15
$ 500.00
„
$ 500.00
$ 20.00
Giddings
" Settler
01/23/15
$ 500.00
$ 500.00
$ 20.00
Gary Ritter
Settler
01/26/15
$ 500 00
eii
$ 500.00
$ 20.00
Mixon Realty
Settler
01/26/15
$ 700.00
"
$ 500.00
$ 200.00
$ 20.00
Jennifer Williamson
Settler
01/29/15
$ 500.00
u
$ 500.00
$ 20.00
Tumbler Sales
sales
01/30/15
$ 300.00
s,,
$ 300.00
Terry Burroughs
Settler
02/03/15
$ 700.00
,-
$ 500.00
$ 200.00
$ 20.00
Okeechobee Dodge
Pioneer
02/06/15
$ 1,500.00
r",'''''
$ 1,500.00
$ 32.00
Tumbler Sales?
sales
02/06/15
$ 390.00
'
$ 390.00
Okeechobee Health Care Facility
Pioneer
02/09/15
$ 1,500 00
$ 1,500.00
$ 32.00
Tumbler Sales
sales
02/13/15
$ 90.00
$ 90.00
Edward Jones
' Settler
02/20/15
$ 500.00
$ 500.00
$ 20.00
Lane Gamiotea
" Settler
02/20/15
$ 500.00
_
$ 500.00
$ 20.00
Tumbler Sales
sales
02/20/15
$ 120.00
$ 120.00
Tumbler Sales
<Q sales
03/06/15
$ 245.00
$ 245.00
The Alarm Company
Settler
03/09/15
$ 500.00
fir
$ 500.00
$ 20.00
Tumbler Sales
sales
03/13/15
$ 45.00
$ 45.00
Haynes & Susan Williams
Settler
03/16/15
$ 700.00
a
$ 500.00
$ 200.00
$ 20.00
MidFlorida
Settler
03/17/15
$ 500.00
:�
$ 500.00
$ 20.00
Brian Whitehall
i Settler
03/18/15
$ 500.00
='„
$ 500.00
;
$ 20.00
John Cook
Settler
03/18/15
$ 500.00
$ 500.00
$ 20.00
Tumbler Sales
x sales
03/20/15
$ 1,260 00
$ 1,260.00
Monica Clark
? Gala Tickets
03/24/15
$ 200.00
. ,
$ 200.00
FP &L
¢ Pioneer
03/24/15
$ 1,900 00
=.,;°
$ 1,500.00
$ 400.00
$ 32.00
Russ Duncan
�w..ni Gala Tickets
03/26/15
$ 400.00
$ 400.00
Boon
Gala Tickets
03/26/15
$ 200.00
$ 200.00
Tumbler Sales
sales
03/27/15
$ 15.00
$ 15.00
M £r
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F'F
Y
Totals
'Tails
$40,475.00
$31,500.00
$ 6,000.00
$ 2,975.00
$ 868.00
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10ther Gala expenses per 3/5 Eveni
Historical Society
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Glades Gas Company
Okeechobee Main Street
Silver Palms RV Resort
CD t
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'Flap-Custom Graphics
Band for Gala -Steve Kaplan Prod
ITervis tumblers - Glades Gas
QUOTENENDOR
Brick Prog.
Mayors Gala
Photo books
1Banners
Mayors Gala
resell
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J. Enfinger
S. Giddings
S. Turgeon
J. Enfinger
Finance Dept
7
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S. Giddings
APPROVAU
PAYMENT
REQ. FORM
0
0
0
0
0
O
Yes
0
VENDOR -
W-9
NEEDED
1 03/04/15
03/04/15
03/04/15
01/30/15
01/06/15
12/29/14
CO
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DATE
SUBMITTED
J.E.
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$ 30,181.43
$ 868.00
$ 11,773.92
$ 518.00
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$ 1,686.42
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BALANCE
DUE
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CCA-He mec-L
1,6o4-eAs +0 ern
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1 Pgi43
October 1896: Peter & Louisiana Raulerson, along
with their children, move to "The Bend"
1898: The first school is built with Dr. George Hubbard
as the teacher.
1901: The first white child is born, Cornelius Vandervilt
to Peter and Louisiana Raulerson.
1902: With a population of 56, a post office is established. The
name of the settlement becomes "Tantie" after a popular teacher.
Matte Raulerson Walker becomes the first postmistress.
1904: First voting precinct is formed with 7 voters.
1905: First general store is opened by Lewis Raulerson.
1906: The catfishing industry is established by Capt. Tom Bass
1908: The timber industry begins with the opening of a sawmill.
1909: The one room wooden school house is built
1910: J.R. Parrott, president of the Florida East Coast Railroad
announces that a branch line will be coming to Tantie.
-4 1)9 a 3
1911: The settlement, with a population of around 150, becomes
known as Okeechobee, as the F.E.C. officials did not think Tantie
an appropriate name for a train stop.
1912: The Model Land Company, part of Florida East Coast
Railroad, lays out the city of Okeechobee which divides it into
blocks with a long park going from the railroad tracks to the
Onoshohatchee River (Taylor Creek).
1912: The Model Land Company donates land to the religious
denominations represented in the town. The Baptist, Methodist,
Church of God Catholic and Episcopalian churches received
these plots of land.
1913: Evergreen Cemetery is established.
1914: The plat of Okeechobee is filed, the first hotel opens, the
Bank of Okeechobee opens its doors and the FEC train depot is
built.
1915: The first train arrives in town, the newspaper Okeechobee
Call begins publication, the City of Okeechobee is established and
the boom is on! City population is approximately 1800 people.
1916: The first brick school is completed for students in grades
1-12.
1917: The State Legislature authorizes the creation of
Okeechobee County, drawing land from Palm Beach, St. Lucie
and Osceola Counties.
1918: According to the Okeechobee Call, there are 2 blacksmith
shops, 2 hardware stores, an ice plant, a movie house, two
restaurants, two garages and four hotels.
1919: The first County Jail is built.
1920 : The first graduating class from Okeechobee High School
consisted of Alma Camp, Dorothy Darrow, UVillie DuBose and
Beryl Lovvorn.
II? P9 5 fff 3
Lane Gamiotea
From: Brian Whitehall < bwhitehall @cityofokeechobee.com>
Sent: Monday, April 27, 2015 10:31 AM
To: 'Joshua Mixon'; 'Lane Gamiotea'
Cc: 'City -David Allen'; 'CCAHC Donna Gaiser; 'CCAHC Jeanne Enfinger'; 'CCAHC John
Williams'; 'CCAHC Justin Domer'; 'CCAHC Magi Cable'; 'CCAHC Susan Giddings'; 'Dawn
Hoover Gmail'; kelsken @newszap.com; 'OKMS - Sharie Turgeon'; 'City -Robin Brock'; 'City -
Patty Burnette'; 'City - Melisa Jahner; 'Charles Murphy'
Subject: RE: Mon 4/27/15 Centennial Agenda Packets
Attachments: Centennial financials.pdf
J D, Lane, Committee and interested parties -
Attached pls find Mar 31 spreadsheet (1 doc /2 pgs) of Centennial revenue /expense summary.
I assume you are seeking this information, but if you have additional questions, pls do not hesitate to contact me or Fin
Dir India Riedel.
Thanks
EvpZ
eeeeduttc, 1001/ear!
Brian Whitehall
Administrator
City of Okeechobee
55 SE 3rd Avenue
Okeechobee, FL 34974
863 - 763 -3372, Ext. 212
FAX: 863 - 763 -1686
Email: bwhitehaMcityofokeechobee.com
Website: http: / /www.cityofokeechobee.com
NOTICE: Due to Florida's broad public record laws, this email may be subject to public disclosure.
From: Joshua Mixon [mailto:mixon.jd@gmail.com]
Sent: Monday, April 27, 2015 9:38 AM
To: Lane Gamiotea
Cc: City-Brian Whitehall; City-David Allen; CCAHC Donna Gaiser; CCAHC Jeanne Enfinger; CCAHC John Williams; CCAHC
Justin Dourer; CCAHC Magi Cable; CCAHC Susan Giddings; Dawn Hoover Gmail; kelsken(anewszap.com; OKMS - Sharie
Turgeon; City-Robin Brock; City-Patty Burnette; City- Melisa Jahner; Charles Murphy
Subject: Re: Mon 4/27/15 Centennial Agenda Packets
I may be unable to attend tonight's meeting. I will do my best to be there. Is there a reason we still do not have
financial information to review?
JDM
On Thu, Apr 23, 2015 at 3:30 PM, Lane Gamiotea <lamiotea @cityofokeechobee.com> wrote:
1
Lane Gamiotea
From: Lane Gamiotea <Igamiotea @cityofokeechobee.com>
Sent: Tuesday, April 28, 2015 9:45 AM
To: CCAHC Donna Gaiser (canvas.shop @yahoo.com); CCAHC JD Mixon
(Mixon.JD @gmail.com); CCAHC Jeanne Enfinger (jdenfinger @comcast.net); CCAHC John
Williams (jwilliams@centerstatebank.com); CCAHC Justin Domer
(justin @domersinc.com); CCAHC Magi Cable (cable.magi @gmail.com); CCAHC Susan
Giddings (susan @okeechobeethemagazine.com); Dawn Hoover Gmail;
kelsken @newszap.com; OKMS - Sharie Turgeon; City -David Allen; City -Brian Whitehall
Cc: City - Melisa Jahner; City -Marty Thomas
Subject: recap of 4/27 CCAHC mtg - so you can get started for May 11 mtg :)
Attachments: 2014 -04 -27 Att 4.pdf; 2014 -04 -27 Att 5.pdf; 2014 -04 -27 Att 7.pdf
Good Morning! Here's a brief recap of last night's meeting, there's homework required & I didn't want you all to have
to wait until the minutes are distributed.
Let me know if you have any questions, need help, etc.
Item III.A. Agenda changes: distributed Attachment #4 which relates to item VI.A.2. (Birthday Bash) was distributed.
Items being added are VI.A.5, Attachment #5 to discuss "From Catfish to Brahmans," and VI.C.3. Review Financial
Reports, Attachment #6 (you already rec'd this in an email from Brian yesterday). A copy of information relating to the
time line item was distributed and should be labeled as Attachment #7. Defer Item VI.B.1.a. Discuss artist rendition
proposals to the May 11 meeting.
Item V.A. Memorial Day, May 25, Veterans Park. Member Giddings will reach out to the Am Legion & VFW coordinators
to let offer any information, research, or assistance from the CCAHC should they wish to feature anything about the
city's centennial at their event. Item will be readdressed at the May 11 meeting.
Item V.B. The recommendation at this time is to leave the Settler & Pioneer packages as they are & if anyone wants to
purchase one they may; and create a third package for $300 that would basically be the Settler w/o the gala tickets.
Members who are Event Coordinators need to review their potential activities & proposed budgets & bring a
recommendation of items that could be included in a sponsorship package to cover the expense of that activity at their
event.
All Members should be prepared to bring ideas, suggestions & make a final decision on the sponsorship packages at the
May 11 meeting.
Item VI.A.2. Add Cock a Doodle Doo Petting Zoo & Ponies to the Kid Zone. Add a MZ. Centennial Talent ( "beauty ")
Contest (male participants). Received a quote for a $200 donation to DC Ranch for clean -up, CCAHC would like the use of
the SO work crew to be researched further. Sharie was informed there is a conflict & they could not be used? There will
be a centennial booth to sell all items as well as one for the Historical Society & all 'centennial partner' organizations
should be offered the same. Look into incorporating anyone w/ a Bday of 100 in a cake cutting ceremony. Look into
adding a Ms /Mrs /Miss Centennial to the oldest person living within the city on that day, they'll receive a crown & sash
(Lane to check w/ Noel Chandler, aunt is 104 & lives in the City). Additional updates will be forthcoming on May 11.
Item VI.A.4. City is changing the tree lighting from Dec 1 to Dec 4, coordinate w/ OKMS for the snow play area & lighting
ceremony as well as the dedication of the city hall front walkway & time capsule burial ceremony & GFWC for the movie
to be held in the city hall park. The event will also feature all City Dept's, offering an open house & tours for all the
facilities. The OKMS festival would still be thru out the Flagler parks & the parade is changed from Dec 12 to Dec 5.
Item VI.A.5. attachment 5 was a copy of the 2015 -16 football scheduled, we've been waiting for it to be released in
order to coordinate w/ OHS officials for a home game where the Catfish sports & band members can be honored as well
as make sure theirs coordination w/ the Boosters for a feature article on the history of the mascots in the 2015 -16 All
Sports Program. Item will be on the May 11 agenda.
Item VI.G. Ideas of how to display the time line at city hall and portable versions were discussed briefly, this cost could
also be used in a sponsorship package, item will be on the May 11 agenda.
Members were advised the Administrator Whitehall has tendered his retirement notice effective June 15, 2015.
Members were advised that May 11 is the ONLY centennial meeting in the
month of May.
The next meeting would be the week of the Bday Bash, Jun 8.
eee eway- /O' 'IZea !
Lane Earnest - Gamiotea, CMC
City Clerk/Personnel Administrator
City of Okeechobee
55 Southeast 3rd Avenue
Okeechobee, FL 34974
863- 763 -3372 ext 215
863- 763 -1686 fax
863 - 697 -0345 cell
cityofokeechobee. com
PUBLIC RECORDS NOTICE:
All e-mail sent to and received from the City of Okeechobee, Florida, including e-mail addresses and content, are subject to the provisions of the Florida Public
Records Law, Florida Statute Chapter 119, and may be subject to disclosure.
2
Lane Gamiotea
From: Lane Gamiotea < Igamiotea @cityofokeechobee.com>
Sent: Tuesday, April 28, 2015 10:27 AM
To: CCAHC Donna Gaiser (canvas.shop @yahoo.com); CCAHC JD Mixon
(Mixon.JD @gmail.com); CCAHC Jeanne Enfinger (jdenfinger @comcast.net); CCAHC John
Williams (jwilliams@centerstatebank.com); CCAHC Justin Domer
(justin @domersinc.com); CCAHC Magi Cable (cable.magi @gmail.com); CCAHC Susan
Giddings (susan@okeechobeethemagazine.com); Dawn Hoover Gmail;
kelsken @newszap.com; OKMS - Sharie Turgeon; City -David Allen; City -Brian Whitehall
Cc: City - Melisa Jahner; City -Marty Thomas
Subject: FORGOT ONE! RE: recap of 4/27 CCAHC mtg - so you can get started for May 11 mtg :)
Oh my goodness I forgot one (thank you JW for reminding me!!)
Members are asked to research idea's & budget costs (if any) & present them at the May 11 meeting for the City to do
something or present something to honor the graduating seniors at OHS & OCA as "Centennial Grads"
A final decision would have to be made on this item on May 11.
&le/natal, 100'I/eai!
Lane Earnest - Gamiotea, CMC
City Clerk/Personnel Administrator
City of Okeechobee
55 Southeast 3rd Avenue
Okeechobee, FL 34974
863- 763 -3372 ext 215
863 - 763 -1686 fax
863 - 697 -0345 cell
cityofokeechobee.com
PUBLIC RECORDS NOTICE:
All e-mail sent to and received from the City of Okeechobee, Florida, including e-mail addresses and content, are subject to the provisions of the Florida Public
Records Law, Florida Statute Chapter 119, and may be subject to disclosure.
From: Lane Gamiotea [mailto: Igamiotea @cityofokeechobee.com]
Sent: Tuesday, April 28, 2015 9:45 AM
To: CCAHC Donna Gaiser (canvas.shop @yahoo.com); CCAHC JD Mixon (Mixon.JD @gmail.com); CCAHC Jeanne Enfinger
(jdenfinger @comcast.net); CCAHC John Williams (jwilliams @centerstatebank.com); CCAHC Justin Domer
(justin @domersinc.com); CCAHC Magi Cable (cable.magi @gmail.com); CCAHC Susan Giddings
( susan @okeechobeethemagazine.com); Dawn Hoover Gmail; kelsken @newszap.com; OKMS - Sharie Turgeon; City-David
Allen; City-Brian Whitehall
Cc: City- Melisa Jahner; City-Marty Thomas
Subject: recap of 4/27 CCAHC mtg - so you can get started for May 11 mtg :)
Good Morning! Here's a brief recap of last night's meeting, there's homework required & I didn't want you all to have
to wait until the minutes are distributed.
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