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1977-11-22 Regular 2189 RECESSED ME~TING THURSDAY, NOVEMBER ~,0, 1977_ The City Council of the City of 0keechobee, Florida convened in a Reeessed Meeting in the Council Chambers at the City Hall, 0keechobee, Florida, at 7:00 P.M., November lO, 1977. President Russell V. Domer presiding. Councilmen Edward W. Douglas and Lytle Raulerson were present. Councilmen Jim Knight and Lavon Bass were absent. Others present were: Sandra Bennett, City Clerk and Ernest R. Bartley, Planning Consultant. LOCAL GOVERNMENT COMPREHENSIVE PLANNING ACT ZONING Dr. Ernest R. Bartley, A.I.P., appeared before the Council for further discussion on the draft text of the new Zoning 0rdin~nce. ADJ 0URNMENT There being no further business the Council adjourned. Russell V. Domer President City Council City of 0keechobee ATTEST: Sand~a Bennett City Clerk City of 0keechobee SECOND REGULAR MEETING TUESDAY~ NOVEMBER 22, 1977 The City Council of the City of 0keechobee, Florida, convened in Regular Session in the Council Chambers at the City Hall, 0keechobee, Florida, at 7:00 P.M., November 22, 1977. President Russell ~. Domer presiding. Councilmen Lytle Raulerso~, Jim Knight, Edward W. Douglas and L~vQn Bass were present. Others present were: Addley DuD_ham, Ma~or; Sandra Bennett, City Clerk; L. C. Fortner, Director of Public Works; David Conlon, City Attorney; Richard B. Spray, Building Official and Sylvia Christian, Deputy Clerk. The Invocation was offered by Councilman Edward W. Douglas. PUBLIC HEARING TAYLOR ESTATES SUBDIVISION ,- Warren Preville appeared before the Council voicing his objections to the Subdivision. June Holt appeared stating that her taxes will increase and that there is no drainage for the area. 2190 Attorney Conlon stated that the Subdivision has to have adequate drainage. If the engineer says the drainage is adequate then that is what the Council has to agree with. Director Fortner submitted the drainage elevation. President Domer read letter from ~r. James L. Titzel, Consulting Engineer, statimg that he had discussed the 25 year flood stage in correlation with the 100 year flood stage with representatives of South Florida Management District for Taylor Creek. The 100 year flood stage was determined by using an cachment area of 26,000 acreas and a five day rainfall totaling 13.48 inches. The 100 year flood stag~then calculates out to approximately 17.0 feet above mean sea level. T~is is a very conservative height in that about 35 to 40 percent of the cachment area does not have a direct out fall to ~aylor Creek, and also the Water Management District Operates a pump to remove water from Taylor Creek at the rate of 625 cubic feet a minute. By reducing the rainfall total to about 9" in a 24 hour period which is about a 75% reduction, the 25 year flood stage calculates out to be approximately 14.5 feet abowe mean sea level. It should be noted that the highest centerline road elevation in Taylor Estates is 19.1 feet, and the lowest 17.9 feet. All elevations are referenced to N.0.S. mean sea level datum. Therefore, all road elevations, within the proposed subdivision are about the 100 year flood stage. Dirk Porten questioned the ~ight of drainage as it has been draining in the ditch for the past years. Ronnie Hunt appeared to speak in behalf of Lester Jennings stating that he had no objections to the approval of the plat. Building Official Spray stated that with the fill it should be mmple for drainage. He submitted a letter stating approval of the Subdivision. President Domer read letter from L.M. Taylor to clarify his position as to the property contiguous and directly to the north of the property which he owns. There has been a drainage ditch at the rear of this pro- perty for a period of time~in excess ef 20 years. Under the law, this gives him a prescriptive right for drainage which cannot be taken away by anyone. If the Council wishes additional law as to ~he prescriptive right law in the State of Florida, he will bet~appy to supply same. President Domer read letter from Lester Jennings which states that he has no objections to drainage of Taylor Estates through drainage ditch lying between his and Mr. Previlles property. President Domer read letter from Sandra Bennett, City Clerk, which states that Ordinance Number 398 Section 7(3) requires the City Clerk to check and determine if any taxes remain unpaid on the land in question. She informed the Council that all taxes had been paid prior to 1977. She also submitted a copy of Title Insurance of sm~d property. Councilman Raulerson moved to adopt Resolution giving conditional acceptance of the developers plat for the property advertised for public hearing, seconded by Councilman Douglas, motion carried. WATERWORKS IMPROVEMENTS TRANSMISSION LINE It being the hour of 7:30 P.M. bids were received opened and read for the Waterworks Imprvvements Transmission Line. Bids were as follows: Barile Excavating & Pipeline Company - $397,282.80 Layne - Atlantic Company - $394,836.00 LaGrow Irrigation - $378,195.00 Mr. LaGrow was asked to sign the bid sheet. Don Shepherd, Engineer stated that the lowest biddvm~cwas LaGrow. The Association of General Contractors and Gorham Construction Company and Neco had filed suits in Federal Court in seeking permanent injuction on the U.S. Department of Commerce of awarding any of there contracts and pending judication on that issue they are seeking a temporary injuction to pro- hibit this contract being awarded. He stated that he will be in touch with the Federal Government. He will seek guidance from the Federal Government on awarding the contract. He stated that everyone who submitted a bid will receive a certified copy of the bid tabulations. Discussion on the Subdivision Resumed. Councilman Douglas mtated that Mr. Porten had complied with all re- gulations of the Ordinance and he had no objections. All Councilmen agreed. June Holt questioned Sewer System. President Domer informed Mrs. Holt that the Sewer System will tie into Kelley's. INSURANCE Philip Berger, appeared before the Council requesting authorization to submit bids on Life, Health, Property and Casualty Insurance. Following discussion, the Council requested City Attorney to study City's Insurance and Prpperty and to draw up specifications for companies to b~d on. Bruce Bryan appeared before the Council discussing the City.'sHe~th Insurance and Disability. He suggested combining Health~,and Disability. 0KEECHOBEE SCHOOL BOARD - WA~ER LINE Attom~ey Conlon submitted contract for Water Line. Councilman Bass moved to authorize President Domer to sign contract seconded by Councilman Knight motion carried. LITIGATION Attorney Conlon stated that he had talked to Mi~e Barber concerning the abstract on Nemec's property. He stated that a Resolution would have to be drawn up. DRAINAGE Attorney Conlon stated that he had not been able to get in contact with Haynes Williams on drainage ditch on Commercial Bank Property. ADRIAN ' S GROGERY Attorney Conlon stated Mr. Spray had to sign the Beer and Wine License, he advised Mr. Spray to see Tom Conely. He was advised by Mr. Conely to sign the Beer and Wine License. WATER.~ SEWER AND STREET DEPARTMENTS 1. SCHOOL WATER LINE Director Fortner requested approval for engineer to start drawing plans for School Water Line. Councilman Douglas moved to authorize engineer ~o draw up plans for school water line, seconded by Councilman Bass motion carried. 2. WATER MAIN Director Fortner stated that the contractors of the 8" water main to the nsw U-Save shopping Center wanted the City to install a road crossing. They will pay all costs. Their engineer to draw plans and our engineer to approve. Councilman Knight moved for plans to be drawn and subject to the approval of our engineer, seconded by Councilman Bass motion carried. Director Fortner informed the Council that the City will need an easement to maintain the ~ater line. EMPLOYMENT EVALUATION An employment evaluation on Kim Marshall was submitted by Director Fortner, for the Councils approval with a pay increase of $500 dollars per year as he ha~ been with the City six months. Councilman Douglas moved to employ Marshall as a permanent employee with salary increase of $500 dollars per year, seconded by Councilman Bass motion carried. 4. EMPLOYMENT EVALUAT~0N An Employment evaluation on Clyde Long was submitted by Director Fortner, for the Councils approval with a pay increase of $500 dollars per year as he has been employed with the City Six months. Councilman Douglas moved to employ Long as a permanent employee with salary increase of $500 dollars per year, seconded by Councilman Bass motion carried. 0KEECHOBEE COUNTY - CITY FIRE PHONE Extension phone at a cost of $50 dollars installation and $4.40 per month. City to receive bill County to pay. CITY CLERK 1. DONATION Clerk Bennett submitted a letter from 0keechobee Council on Aging re- 2193 questing donation of $1,000 dollars as allocated in the 1977-1978 Budget. Councilman Douglas moved to pay the $1,000 dollars as budgeted, seconded by Councilman Bass motion carried. 2. COUNTY FIRE DEPARTMENT A letter received from the County Fire Department was read as follows: The Board of County Commissioners want to again thank you for your help and cooperation in the past and during the time of setting up our own fire department. Mr. Clif Betts was directed to inform you verbally on November 10, 1977 that, as of that date, the County Fire Departmen~ would go into oper- ation. This letter is to affirm that message. As of November 10, 1977 all calls outside the City Limits of 0keechobee City will be handled by the 0keechobee County Fire Department. Any calls responded to by the City Fire Department will be on a strictly volunteer basis at no cost to the County except those calls that a direct request for assistance is made by the County Fire Chief or his designee. The County Fire Department will assist the City at any time and in any manner at no charge. We hope for andt~o~k forward to a close working relationship between the two departments for the good of all the citizens of 0keechobee County. 3. COMPREHENSIVE PLANNING ACT Letter fmom Department of Community Affairs was read. Application not approved. 4. ENGINEER CONTRACT - CLEARWELL Council agreed to use professional services to prepare plans, spec- ifications and contract documents. These services shall help apply for approvals and assist the City in advertising for competative bids for AOS, alternate 1.O million gallons, Councilman Douglas moved to execute document seconded by Councilman Bass motion carried. 5. COPIER EQUIPMENT Council discussed disposal of used Savin Copier in City Clerk's Office. Councilman Bass moved to advertise for bids and to begin at $880 dollars, seconded by Councilman Raulerson motion carried. 6. SPECIAL MEETING To award bids for 24" Water Main Meeting tentatively set for Wednesday, November 25, 1977 if data not completed by engineer meeting would be Monday, November 28, 1977 at 1:30 P.M. 7. HOLIDAYS Council agreed to give employees Christmas Holiday on F~ay, December 23, 1977. New Years Holiday, Monday, January 2, 1978 2194 8. ANTI - RECESSIONAL After Council discussion Councilman Bass moved to allocate $29,175.00 from Anti-Recessional as follows: --- Fire Department $ 5,000.00 ~ 0ffiee Supplies 715.00 Police Department 2,760.00 Street Department 4,344.00 ~ewer Department 6,000.00 Water Department llt400 00 $3o,219]oo Councilman Douglas seconded motion carried. ADJOURNMENT There being no further business the Council recessed until 1:30 P.M. Wednesday, N~vember 23, 1977. Russell V. Domer President City Council City of Okeechobee ATTE ST: Sandra Bennett City Clerk City of 0keechobee RECESSED MEETING WEDNESDAY~ NOVEMBER 23, 1977 The City Council of the City of 0keechobee, Florida, convened in a Recessed Meeting in the City Clerk's Office at the City Hall, 0keechobee, Florida, at 1:30 P.M., November 23, 1977. President Russell V. Domer presiding. Councilmen Edward W. Douglas, Lytle Raulerson and L~n Bass were present~ Councilman Jim Knight was absent. Others present were: Sandra Bennett, City Clerk; L. C. Fortner, Director of Public Works and David Conlon, City A~torney. BIDS ON CONSTRUCTION OF 24 INCH CAST IRON PIPE NATER MAIN Attorney Conlon recommended the Council recess the meeting due ~o the fact that info~mation had not been received from Don Shepherd, Engineer re- garding the minority enterprise utilization from the iow bidder. Meeting was rescheduled until Monday~ November 28, 1977 at l:3Q P.M. Russell V. Domer AT~: / ~ President City Council ~-~-r.--~~~-~9~ City of 0keechobee Sandra Bennett City Clerk City of 0keechobee