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1977-05-10 Regular2102 RECESSED WORKSHOP SESSION THURSDAY~ APRIL 28~ 1977 The City Council of the City of 0keechobee, Florida, convened in a work- shop session in the Council Chambers at the City Hall, 0keechobee, Florida, Thursday, April 28, 1977, at 7:00 o'clock P.M. President Russell V. Domer pre- siding. Councilmen Lytle Raulerson and Edward W. Douglas were present. Council- men Jim Knight and Lavon Bass were absent. Others present were: Sandra Ben/left, City Clerk; and Ernest R. Bartley, Planning Consultant. LOCAL GOVERNMENT COMPREHENSIVE PLANNING ACT - ZONING Dr. Ernest R. Bartley, A.I.P., appeared before the Council for more dis- cussion on the draft text of the new zoning Ordinance. ADJOURNMENT There being no further business, President Domer declared the meeting ad- journed at 9:50 P.M. RUSSELL V~ PRESIDENT CITY COUNCIL CITY OF 0KEECHOBEE ATTEST: SANDRA BENNETT CITY CLERK CITY OF 0KEECHOBEE FIRST REGULAR MEETING TUESDAY~ MAY 10~ 1977 The City Council of the City of 0keechobee, Florida, convened in regular session i~..the Council Chambers at the City Hall, 0keechobee, Florida, at 7:00 P.M.[: on Tuesday, May 10, 1977. President Russell V. Domer presiding. Councilmen Edward W. Douglas, Jim Knight, and Lytle Raulerson were pre- sent. Councilman Lavon Bass was absent. Others present were: Audley Dunham, Mayor; Sandra Bennett, City Clerk; David Conlon, City Attorney; L.C. Fortner, Director of Public Works; Sergeant Phillip Purvis, Police Officer; Reutebuch, Fireman; and Sylvia Christian, Deputy Clerk. The Invocation was offered by Councilman Edward W. Douglas. PUBLIC HEARING BID TABULATIONS - CHEMICALS Bids were received opened and read for the purchase of Chemicals for the -'~ I : Water Department. The Council requested Director Fortner to tabulate the bids. After tabulating the bids, Director Fortner recommended that the Council award the contract to Apperson Chemicals due to past services and they were the only Company who bid on every item. A representative from Moreland Chemical Company was recognized. He stated that based on the bid tabulation, the City would realize a yearly savings of $2,000.00 on Aluminum Sulfate, $400.00 on Chlorine and $1,200.00 on Carbon by buying from Moreland. Following further discussion, Councilman Knight moved to reject all bids and readvertise, stipulating in the bid, that the contract will be awarded to the Company who has bid all items, seconded by Councilman Raulerson and carried. ARREST WARRANTS - HOUSE BILL - #!312 Mayor Dunham reported that House Bill #lB12 is now on the House Calendar, which would authorize Police Department to issue warrants for violation of Mun- icipal Ordinances. He questioned if the Council desired to endorse this bill. Attorney Conlon informed the Council that this bill will allow the Chief of Police to sign affidavits for violation of local Municipal Ordinances not State violations. Following discussion, the Council approved for Mayor DuD_ham to support House Bill #1312, as now written. DEPARTMENT OF TRANSPORTATION President Domer read letter from Florida Department of Transportation Re: Section 91070, State Road 70 at United States Post Office and other Traffic Deficiencies in the City of 0keechobee. Council agreed to authorize the City Clerk to contact Ms. Adele Spielberger for an application for funds to study traffic situation. ORDINANCE - WRECKING YARD - FIRST HEARING Attorney Conlon read Ordinance Number 397 which defines automobile wreckage yards. " "Automotive Wrecking Yard, An Ordinance defining "Automotive Wrecking, ,, and "Junk Yard"; Providing for the prohibition of future establishments of such activities within the limits of the City of 0keechobee; regulating any Automotive Wrecking or Automotive Wrecking Yard or Junk Yard in operation at the effective date of this Ordinance and declaring such facilities to be non-conforming; re- pealing other City Ordinances in conflict herewith; providing a penalty for violation; and providing an effective date. It was moved by Councilman Douglas seconded by Councilman Knight and vote carried that the first reading of the Ordinance be approved. PUBLIC HEARING BID TABULATION - LAB EQUIPMENT AND FURNITURE - WATER PLANT It being the hour of seven-thirty, bids were received opened and read for furnishing Lab Furniture and Equipment at Water Plant. Director Fortner recommended that the low bidder, Scientific Products, be awarded the contract in the amount of $4,680.28. 2104 Councilman Douglas moved to award the contract to Scientific Products, seconded by Councilman Knight motion carried. BOARD OF TRUSTEES - RETIREMENT MEETING Attorney Conlon reported on a meeting held by the Trustees of the Police, Fire and Employees Pension Trust Fund, Friday, May 6, 1977 and the City's A~ditor, Mr. Lee Thomas of McAlpin, Curtis and 0'Haire. Attorney Conlon stated that the Auditor's comments pointed out several provisions of the Trustees Agreement that have terms that must be defined more clearly. He informed the Council that this would require an amendment which will call for rewriting the contract. He added that the Agreement provides that the City shall provide an Attorney for the Trustees and that the Attorney shall be the City Attorney. He stated that he informed the Trustees it would be impossible for him to act in both capacities as he was representing the City's interest. Attorney Conlon stated that the Trustees agreed to contact Attorney Conley regarding his fee for rewriting the A~reement and submit it to the Council for approval. Following further discussion, Councilman Knight moved to authorize the Trustees to inquire of Attorney Conley on fee for acting as Attorney for the City's Retirement, seconded by Councilman Raulerson and carried. ORDINANCE - SUBDIVISION Attorney Conlon discussed the Subdivision Ordinance submitted by Dr. Bartley for Councils review. He recommended that the Council authorize Councilman Raulerson to review the Ordinance for deletions or additions and he would pre- pare the Ordinance as revised for the first reading. Council agreed. OPENING 0KEECHOBEE AVENUE - NEMEC Attorney Conlan gave a progress report on the matter regarding 0keechobee Avenue lying west of block 164, south of south park street, and north of 7th street. He informed the Council that Mr. Nemec was going to: (1) apply for rezoning on the property and (2) require the City to pay him $1,500.00 for the property. POLICE DEPARTMENT Sergeant Phillip Purvis, representin~ the Police Department appeared with the following items for discussion. 1. MONTHLY REPORT Police Department Activity report for the month of April, 1977 was submitted 2. RESIGNATION A letter of resignation was submitted from Richard Perry Lamb, Effective May 1, 1977. Councilman Douglas moved to accept Lamb's resignation, seconded by Council- man Raulerson motion carried. 2105 3. TRAFFIC Sergeant Purvis reported on traffic hazard at the corner of north and south park and lOth avenue. He recommended that "No Parking" signs be placed in the area. Councilman Knight moved to place two "No Parking" signs at the corner of north park and 10th avenue, seconded by Councilman Raulerson morion c~rried. FIRE DEPARTMENT E. H. Reutebuch representing the Fire Department, presented the Fire Report . BUILDING DEPARTMENT Councilman Raulerson reported receiving complaints regarding construction of buildings without permit or license. He questioned who would handle these complaints. Council or Building Inspector? President Domer stated that if the City had an employee not doing his job it would be the Councils responsibility. Attorney Conlon recommended that the complaints of a certain job should be filed on complaint form and submitted to Richard Spray for investigation and report to the Council on action taken. ~ATER, SEWER.~ AND STREET DEPARTMENTS Director Fortner submitted the following for discussion or approval; 1. MONTHLY REPORT Director Fortner submitted the Water, Sewer and Street Departments report for the month of April, 1977. 2. WATERWORKS IMPROVEMENTS Director Fortner submitted a letter from Layne Atlantic Company, RE: Water- works Improvements. Item #1 - Electrical change quotation. Deleting the mechanical duplex pump controller $188.17. Cost to install the existing Bubble Tube System is $502.50 - making a net positive change to our contract in the amount of $114.55. Item #2 - Total price for installing all electric for the generator amounts to contract increase of $7,088.00. Following discussion Councilman Douglas moved to authorize the change order, on the Bubble Tube System, seconded by Councilman Raulerson motion carried. The Council postponed action on connecting generator and authorized Director Fortner to investigate other Companies on prices. 3. WATER EXTENSION Director Fortner submitted letter from Robert E. Owens & Associates, Inc., regarding Conners Highlands Subdivision(Water Main Extension and Service). Council agreed to have the City Clerk send Mr. Lacy Barton a copy of the letter from Robert E. Owens & Associates, Inc. Attorney Conlon suggested the contractor be responsible for cost of engineering survey. 4. 0KEECHOBEE BEACHWATER ASSOCIATION Director Fortner reported on 0keechobee Beachwater Association objecting to 2106 Formula for cost of Water Production, on Items #5 - Interest on Actual Debt Service and ~8 - Depreciation of Present Worth of Plant. Following lengthy discussion, action tabled for further discussion. , 5. METER READER TRUCK .l Director Fortner submitted two prices on repairing and painting of Meter Reader Truck. President Domer stated that He thought they should ask the two bidders to be more specific on the repairs and painting. Council agreed. 6. CENTRAL AIR AND HEAT - DOWNSTAIRS Director Fortner submitted specifications for invitation to bid on Central Air and Heat for the downstairs offices. Councilman Douglas moved to advertise for bids, seconded by Councilman Raulerson and carried. CITY CLERK City Clerk, Sandra Bernlett, submitted the following items for discussion: 1. LAYNE - ATLANTIC COMPANY President Domer read a letter from Robert E. 0wnes & Associates, Inc. ~ for the fourth payment to Layne-Atlantic Company for 1976 Waterworks Improvements. Councilman Douglas moved to authorize fourth payment in the amount of $33,686.82, seconded by Councilman Raulerson and passed. 2. MEETING SCHEDULED Clerk Bennett informed the Council of a meeting with Dr. Bartley for May 12, 1977 at 7:00 P.M. Meeting at 6:00 P.M. May 12, 1977 for discussion on Fire Agreement. 5.. BUDGET CALENDAR Clerk Bennett submitted the 1977-1978 Budget Calendar~ for the Councils approval. Council approved. DISBURSEMENTS Vouchers on the following funds were approved: General $ 50,969.45 Water and Sewer Operation & Maintenance 20~641.73 Federal Revenue Sharing Trust Fund 172,161.27 Anti-Recession Fund 534.66 Water and Sewer System Revenue Fund 1,943.44 Water and Sewer Revenue Fund 4,010.94 Cigarette Tax Fund lOO,OOO.OO 2107. ADJOURNMENT There being no further business, the Council adjourned at 10:40 P.M. Russell V. Domer President City Council City of 0keechobee ATTEST: Sandra Bennett City Clerk City of 0keechobee RECESSED WORKSHOP MEETING THURSDAY~ MAY 12~ 1977 The City Council of the City of 0keechobee, Florida, convened in a rec- essed session in the Council Chambers at the City Hall, 0keechobee, Florida, Thursday, May 12, 1977, at 6:00 o'clock P.M. President Russell V. Domer presideing. Councilmen Edward W. Douglas, Lavon Bass, Lytle Raulerson and Jim Knight were present. Others present were: Sandra Bennett, City Clerk. COUNTY FIRE AGREEMENT Councilman Raulerson submitted Statement of Expenses from June 1, 1976 to February 28, 1977 on the Fire Department. He also submitted annual Fire Report which list total of City and County fires from May 1976 to April 1977. He in- formed the Council of the City and County property assessments and population. Following discussion the Council agreed to authorize Attorney Conlon to draw a rough draft in simulation of .the following: 1, At end of budget year, County's share to be based on percentage of actual use in County. 2. Actual cost of operation, plus Fire Hydrant rental and water used fight- ing fires· 3. County to pay 50~ of projected costs April irt, balance of actual costs.at end of budget year. 4. Dates to begin August 1 through July 31, allowing time for final figures and billing during current budget year. The present Fire Agreement ends August 10, 1977, decision must be reached by this date. The Council agreed to have a joint meeting with the County Commissioners on Tuesday, May 17, 1977 at 7:00 P.M. LOCAL GOVERNMENT COMPREHENSIVE PLANNING ACT - ZONING Dr. Ernest R. Bartley, A.I.P., appeared before the Council to discuss the draft text of the new zoning Ordinance. The next meeting with Dr. Bartley was scheduled for Thursday May 26, 1977.