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2009-10 FY Final PH CopyFinal 2010 Budget City of Okeechobee Budget for Fiscal Year 2009/2010 Page 1 Final 2010 Budget 07/07/2009 07/21 /2009 Calendar FOR BUDGET YEAR 2009/2010 Received Certification from Property Appraiser Set date, time and place for public hearings and set maximum millage rate for tentative budget 08/18/2009 Budget Workshop, 5:00 pm 09/01/2009 Second Budget Workshop, 5:00 pm, (if needed) 09/15/2009 First Public Hearing at 6:00 pm 09/29/2009 Final Public Hearing at 6:00 pm AU meetings to be held: Council Chambers at City Hall 55 SE 3rd Avenue Okeechobee, FL 34974 Page 2 Final 2010 Budget Table of Contents Budget Year 2009 /2010 Title Page 1 Budget Calendar 2 Table of Contents 3 Budget Summary 4 General Fund Revenues.. 6 City Council 9 Administration 12 City Clerk 15 Finance 18 Legal 21 General Services 23 Police... 26 Fire 29 Public Works 32 Public Facilities Fund 35 CDBG Fund 38 Capital Projects Fund 39 Capital Project Impact Fee Fund. 41 Law Enforcement Special Fund42 Salary Step Plan 43 Budget Notes 44 Page 3 Final 2010 Budget Summary of General Fund Draft Budget Fiscal Year 2010 Projected Revenues Intergovernmental G ";a.gez tG, jer; ices Other Fees Other Revenues Projected Expenses Page 4 Final 2010 Budget GENERAL FUND - CITY OF OKEECHOBEE RECAPITULATION - REVENUE AND EXPENSES 10/1/2009 2007/2008 2008/2009 2008/2009 2009/2010 BUDGET Actual Budget Estimate Budget TO BUDGET F/Y Beginning Fund Balance $ 8,028,444 $ 9,142,016 $ 9,412,103 $ 2,679,259 REVENUES 97% AD VALOFFEM 6.7432 $ 2,205,807 $ 2,161,691 $ 2,202,784 $ 1,890,183 $ (271,508) OTHER FEES $ 1,098,169 $ 937,242 $ 957,695 $ 948,592 $ 11,350 INTERGOVERNMENTAL $ 1,242,864 $ 1,092,883 $ 1,094,824 $ 945,324 $ 1,068,233 $ 949,356 $ 912,862 $ 951,430 $ (181,962) $ 6,106 CHARGES FOR SERVICES FINES, FORFEITURES & PENALTIES $ 41,307 $ 30,280 $ 41,151 $ 30,141 $ (139) USES OF MONEY & PROPERTY $ 176,081 $ 71,500 $ 30,000 $ 20,000 $ (51,500) OTHER REVENUES $ 368,526 $ 196,720 $ 132,868 $ 47,810 $ (148,910) $ 6,225,637 $ 5,437,581 $ 5,382,087 $ 4,801,018 $ (636,563) TRANSFERS - IN Public Facilities Fund (Transfer -In) $ 475,603 $ 306,067 $ 306,067 $ 317,653 CDBG $ (7,007) Capital Proj ImpactAdm Fees $ - $ 1,725 $ 1,725 $ 500 TOTAL REVENUES $ 6,694,233 $ 5,745,373 $ 5,689,879 $ 5,119,171 EXPENDITURES LEGISLATIVE $ 123,905 $ 135,239 $ 144,239 $ 119,441 $ (15,798) EXECUTIVE $ 152,240 $ 166,346 $ 159,252 $ 166,818 $ 472 CITY CLERK $ 180,263 $ 186,953 $ 176,898 $ 176,391 $ (10,562) $ (2,347) FINANCIAL SERVICES $ 193,470 $ 204,339 $ 201,414 $ 201,992 LEGAL COUNC L $ 48,841 $ 125,432 $ 105,959 $ 75,732 $ (49,700) GENERAL SERVICES $ 407,812 $ 487,075 $ 432,233 $ 458,705 $ (28,370) $ 8,307 LAW ENFORCEMENT $ 1,955,339 $ 1,816,437 $ 1,787,130 $ 1,824,744 FIRE PROTECTION $ 1,168,993 $ 1,235,345 $ 1,213,979 $ 1,232,425 $ (2,920) ROAD & STREOT FACILITIES $ 1,079,037 $ 1,070,188 $ 1,030,226 $ 1,022,391 $ (47,797) TOTAL GEN. OPER. EXPENDITURES $ 5,309,900 $ 5,427,354 $ 5,251,330 $ 5,278,639 $ (148,715) Transfer Out from General Fund to Capital $ 104,688 $ 7,171,393 $ 7,171,393 $ - $ - $ - $ - $ - FISCAL YEAR ENDING FUND BALANCE $ 9,308,089 $ 2,288,642 $ 2,679,259 $ 2,519,791 Page 5 Final 2010 Budget Page 6 GENERAL FUND - CITY OF OKEECHOBEE RECAPITULATION - REVENUE AND EXPENSES 2007/2008 2008/2009 2008/2009 2009/2010 BUDGET Actual Budget Estimate Budget TO BUDGET F/Y BEGINNING FUND BALANCE $ 8,127,240 $ 9,142,016 $ 9,142,016 $ 2,239,953 REVENUES TAXES: 311 -1000 97% AD VALOREM @6.7432 $ 2,205,807 $ 2,161,691 $ 2,202,784 $ 1,890,183 $ (271,508) $ (271,508) TOTAL $ 2,205,807 $ 2,161,691 $ 2,202,784 $ 1,890,183 OTHER FEES: Fire Insurance Premium $ 62,593 $ 59,520 $ 59,520 $ 59,520 $ - 312 -5200 Cas!alty Insurance Prem Tax (Police) $ 134,380 $ 121,320 $ 121,320 $ 131,320 $ 10,000 314 -1000 Utility Tax - Electric $ 402,051 $ 360,700 $ 378,217 $ 360,700 $ - 315.0000 Utility Tax/Franchise Telecommunications $ 361,531 $ 312,967 $ 320,599 $ 312,967 $ - 314 -8000 Utility Tax/Propane $ 38,512 $ 27,729 $ 20,883 $ 27,729 $ - 316 -0000 Prof & Business Tax Receipt $ 71,826 $ 41,356 $ 53,356 $ 42,856 $ 1,500 319 -0000 Public Service Fee $ 27,276 $ 13,500 $ 3,800 $ 13,500 $ - 320 -000 Taxi,Cab $ - $ - 321 -1000 Other- Business Tax Receipt $ 150 $ - $ - TOTAL $ 1,098,169 $ 937,242 $ 957,695 $ 948,592 $ 11,500 INTERGOVERNMENTAL REVENUES: 335 -1210 SRS Cigarette Tax $ 199,604 $ 184,916 $ 194,429 $ 181,642 $ (3,274) 335 -1400 Mob le Home Licenses $ 27,016 $ 28,637 $ 25,531 $ 28,637 $ - 335 -1500 Alco olic Beverage Licenses $ 5,804 $ 4,850 $ 5,362 $ 4,850 $ - 335 -1800 1/2 ent Sales Tax $ 339,889 $ 302,380 $ 286,393 $ 229,957 $ (72,423) 312 -6000 1 C t Sales Surtax $ 658,532 $ 569,441 $ 552,199 $ 463,475 $ (105,966) 335 -2300 Firef ghters Supplement $ 600 $ 600 $ 600 $ 600 $ - 338 -2000 County Business Licenses $ 11,419 $ 4,000 $ 3,719 $ 3,701 $ (299) TOTAL $ 1,242,864 $ 1,094,824 $ 1,068,233 $ 912,862 $ (181,962) CHARGES FOR CURRENT SERVICES 322 -0000 Build ng & Inspections Fees $ 113,043 $ 89,411 $ 82,564 $ 97,000 $ 7,589 322 -1000 Exception & Zoning Fees $ 18,244 $ 15,500 $ 16,291 $ 15,500 $ - 323 -1000 Franchise- Electric $ 475,603 $ 402,951 $ 416,884 $ 402,951 $ - 323 -7000 Franchise -Solid Waste $ 69,924 $ 67,009 $ 68,500 $ 67,009 $ - 329 -0000 Plan Review Fees $ 24,726 $ 20,253 $ 14,816 $ 22,253 $ 2,000 341 -2000 AIIey'Street Closing Fees $ 1,144 $ 500 $ 625 $ 500 $ - 341 -3000 Map Sales $ 40 $ 100 $ 100 $ 100 $ - 341 -4000 Photocopies $ 34 $ 50 $ 26 $ 50 $ - 343 -4010 Solid Waste Collection Fees -Resd. $ 390,125 $ 349,550 $ 349,550 $ 346,067 $ (3,483) TOTAL $ 1,092,883 $ 945,324 $ 949,356 $ 951,430 $ 6,106 Information on changes /decreases /increases Based on 97% of gross taxable values (14.8% decrease from last year). Page 6 Final 2010 Budget Page 7 GENERAL FUND - CITY OF OKEECHOBEE RECAPITULATION - REVENUE AND EXPENSES 2007/2008 2008/2009 2008/2009 2009/2010 BUDGET Actual Budget Estimate Budget TO BUDGET FINES, FORFEITURES & PENALTIES: 351 -1000 Courl Fines 25178 $ 22,680 $ 26,324 $ 19,500 $ (3,180) 351 -2000 Radi Comm. Fee 10400 $ 5,000 $ 10,841 $ 7,841 $ 2,841 351 -3000 Lawnforcement Education 3271 $ 1,500 $ 2,781 $ 1,700 $ 200 351 -4000 Invegtigation Cost Reimbursement 1218 $ 1,000 $ 985 $ 1,000 $ - 351 -5000 Unclaimed Evidence 778 $ - $ - $ - $ - 354 -1000 Ordinance Violation Fines 462 $ 100 $ 220 $ 100 $ - TOTAL $ 41,307 $ 30,280 $ 41,151 $ 30,141 $ (139) USES OF MONEY & PROPERTY: $ 360,700 361 -1000 Interest Earnings $ 223,032 $ 71,500 $ 30,000 $ 20,000 $ (51,500) 361.3000 Investment Earnings $ (46,951) 364 -1000 Surphis City Property $ - $ - TOTAL $ 176,081 $ 71,500 $ 30,000 $ 20,000 $ (51,500) OTHER REVENUES: 334 -2000 PubliF Safety Grant $ 21,057 $ 21,057 $ (21,057) 334 -3000 Special Purpose Grant $ 122,469 $ 49,214 $ 34,914 $ - $ (49,214) 343 -9000 DOT -iwy Maint.Landscape /Mowing $ 21,003 $ 21,003 $ 21,003 $ 21,003 $ - 343 -9100 DOT Master Traffic Signals Maint. $ 7,200 $ 6,990 $ 6,990 $ 6,990 $ - 343 -9200 DOT Maint. Lights & Lights Contract $ 16,817 $ 16,817 $ 18,292 $ 16,817 $ - 369 -1000 Miscellaneous $ 2,733 $ 79,714 $ 28,426 $ 2,000 $ (77,714) 369 -4000 Code. Enforcement Fine $ 2,674 $ 1,425 $ 1,525 $ 500 $ (925) 369 -5000 Polio Accident Reports $ 792 $ 500 $ 661 $ 500 $ - 383 -0000 Capit I Lease Proceeds $ 194,838 $ - $ - $ - $ - TOTAL $ 368,526 $ 196,720 $ 132,868 $ 47,810 $ (148,910) OPERATING TRANSFER -IN: Capital Project Improvements (Transfer -In) $ 1,725 $ 500 $ 500 CDBQ Fund (Transfer -In) $ (7,007) $ - $ - $ - 381 -1000 Publi¢ Facilities Improvement (Transfer -In) $ 475,603 $ 337,929 $ 337,929 $ 317,653 TOTAL $ 468,596 $ 339,654 $ 338,429 $ 318,153 TOTAL REVENUE & OTHER FUNDING SOURCES $ 6,589,545 $ 5,777,235 $ 5,720,516 $ 5,119,171 $ (658,064) OPERATING TRANSFERS - OUT CDG$ - Indust Pk Capitol Project Building & Improvements $ 6,934,489 $ 6,934,489 Capital Project Vehicles $ 104,688 $ 118,452 $ 118,452 TRANSFERS OUT $ 104,688 $ 7,052,941 $ 7,052,941 $ - Information on changes /decreases /increases Page 7 2.33% -13 49% Final 2010 Budget Page 8 GENERAL FUND - CITY OF OKEECHOBEE Combined Expenses 2007/2008 2008/2009 2008/2009 2009/2010 Actual Bud • et Estimate Bnd • et PERSONNEL COST 1100 EXECUTIVE SALARIES 425,347 460,082 460,082 458,179 1200 REGULAR SALARIES 1,693,190 1,865,169 1,865,169 1 855,252 1201 HOLIDAY PAY 17,497 21,591 21,591 22,220 1202 OFF HOLIDAY PAY 23,333 25,068 25,068 25,068 1300 OTHER SALARY 66,425 78,453 78,453 78,453 1400 OVERTIME 27,710 36,192 36,192 36,192 1401 OVERTIME PAY /ANNUAL & SICK 39,114 44,824 44,824 44,824 1402 DISPATCHER OVERTIME 8,473 9,902 9,902 9,902 1403 OFFICERS OVERTIME PAY 61,108 64,000 64,000 64,000 1501 AUXILIARY & VOLUNTEER PAY 11,504 12,420 12,420 11,504 1510 LONGEVITY /SERVICE INCENTIVE 0 1,500 1,500 0 1520 OFFICERS LONGEVITY /SERVICE 0 250 250 500 1540 CAREER EDUCATION 11,345 12,600 12,600 12,600 2100 FICA 195,369 200,586 200,586 202,231 2200 RETIREMENT 436,872 361,323 361,323 423,408 2300 LIFE AND HEALTH INSURANCE 351,292 329,945 329,945 340,558 2400 WORKERS COMPENSATION 79,323 81,454 104,182 104,592 2500 UNEMPLOYMENT TAXES 0 0 0 0 TOTAL PERSONNEL COSTS: 3,447,902 3,605,359 3,628,087 3,689,483 SUPPLIES AND OTHER SERVICES 3100 PROFESSIONAL SERVICES 246,383 295,158 240,966 289,443 3102 PROF SERVICES (PHYS FOR SCBA) 2,010 4,000 2,695 2,800 3103 MUNICIPAL CODE & WELLNESS PR 5,534 7,600 7,280 7,600 3200 ACCOUNTING & AUDIT 29,800 31,100 28,800 31,100 3300 LEGAL COST 6,333 75,000 61,200 25,000 3400 OTHER CONTRACT SERVICES ' 131,572 159,022 130,531 151,804 3401 GARBAGE COLLECTION FEE 302,639 342,664 342,908 341,930 4000 TRAVEL AND PER DIEM 27,743 31,050 22,826 26,000 4100 COMM. & FREIGHT 44,584 51,906 44,124 48,309 4300 UTILITIES 55,359 65,231 54,440 64,280 4400 RENTALS AND LEASES 12,941 16,715 12,949 14,370 4500 INSURANCE 214,729 130,756 138,376 146,224 4600 R&M VEHICLES 22,998 30,010 22,111 29,000 4609 R&M EQUIPMENT 115,820 101,140 100,769 63,858 4700 PRINTING 1,674 2,500 2,243 2,450 4900 ADVERTISING /OTHER CHARGES 13,865 20,000 14,000 15,000 4901 EDUCATION - RESTRICTED 12,001 27,966 14,249 22,716 4902 EDUCATION - NON-RESTRICTED 3,486 7,500 4,362 6,950 4905 TRAINING & MATERIALS 0 3,000 2,132 2,000 4903 CODE ENFORCEMENT 8,040 14,000 10,124 11,000 4909 MISCELLANEOUS 1,721 11,775 9,687 6,637 5100 OFFICE SUPPLIES 9,240 14,716 12,395 13,400 5101 DETECTIVE SUPPLIES 3,129 3,500 2,196 3,000 5102 INVESTIGATION FEES 379 2,000 1,356 1,800 5200 OPERATING SUPPLY 31,104 40,332 34,045 37,175 5201 FUEL AND OIL 100,425 80,590 66,229 85,630 5202 OPERATING SUPPLIES (TIRES) 10,443 11,000 10,561 12,800 5203 UNIFORMS/PATCHES 18,102 23,275 20,564 22,250 5204 POSTAGE & SUPPLIES 6,005 7,000 5,563 6,000 5204 DUMPING FEES 335 1,000 568 500 5205 MOSQUITO CONTROL 105 0 0 0 5300 ROAD MATERIALS /SUPPLIES 19,816 10,400 15,939 15,400 5400 BOOKS, PUBLICATIONS, ETC 9,254 11,800 9,862 10,800 6300 IMPROVEMENTS 74,961 49,124 28,569 0 6400 EQUIPMENT (5750 OR MORE) 237,994 57,691 52,150 0 6401 MICRO FILM EQUIPMENT 0 0 0 0 7000 PRINCIPAL -CAD SYSTEM 40,628 35,312 35,312 37,390 7100 INTEREST -CAD SYSTEM 3,758 9,074 9,074 6,996 8100 SHARED SERVICES 0 8,000 8,000 8,000 8200 AID TO PRIVATE ORGANIZATIONS 0 20,000 20,000 15,000 8201 INTERLOCAL PART w /IRCC 9,088 9,088 9,088 4,544 8300 PUBLIC SERVICE GRANT 0 15,000 15,000 0 TOTAL SUPPLIES AND OTHER SERVICES 1,833,998 1,836,995 1,623,243 1,589,156 TOTAL COST: 5,281,900 5,442,354 5,251,330 5,278,639 2.33% -13 49% Final 2010 Budget Page 8 Final 2010 Budget 001- General Fund Department: City Council: (511) The City Council is the legislative branch of the city government. It approves and promulgates the ordinances and resolutions and defines the policies to be carried out by city management. The Council reviews and adopts the City's annual budget, hears citizen concerns and ideas, and contracts municipal services for the City. The Council represents the city's interest before other legislative and regulatory bodies and establishes citizen advisory boards and committees to assist the Council in its duties, Citizen Advisory Boards Code Enforcement Board Planning Board — Design Review Board Okeechobee Utility Authority 2009 1FY Accomplishments Additional Homestead Exemption for 65 and older Local ,Vendor Preference Ordinance Community Collaberation: Shared Services, Okee Main Street, OF Extension & SFWM The Paragon Award Comp Plan — Capitol Improvement Element Evaluation & Appraisal Report UDR Amendment Economic Development — Okeechobee Main Street 2009 Strategic Plan Economic Restructuring Committee Sign Ordinance South Florida Water Management Grant - completed water retention in Commerce Park Goals and Objectives for Fiscal Year 2010 ➢ Provide leadership in the setting of policies for the city ➢ Focus on Neighborhood Improvement • Effectively manage growth ➢ Assure sound fiscal management ➢ Maintain the City's infrastructure ➢ Continue supporting Economic Development opportunities ➢ Create an environment of communication and trust Page 9 General Fund - 001 Final 2010 Budget DEPARTMENT: LEGISLATIVE • Number of Positions Elected 5 5 Citizens of Okeechobee 5 5 Mike O'('minor Councilmember Lowry Markham Councihnemher .larues Kirk Mayor Brian Whitehall City Administrator Dowling Watford Councilmcmher Clayton Williams Conneilmcmber Page 10 2007/2008 ACTUAL 200812009 BUDGET 2008/2009 ESTIMATE 2009/2010 BUDGET BUDGET TO BUDGET 1100 EX1 CUTIVE SALARIES 26424 36100 36100 36100 0 1510 LONGEVITY /SERVICE INCENTIVE 0 750 750 0 -750 2100 FICA 2784 2762 2762 2762 0 2200 RETIREMENT 2413 3452 3452 4420 968 2300 LIFE AND HEALTH INSURANCE 21498 16945 16945 17307 362 2400 WORKERS COMPENSATION 159 207 207 207 0 TOTAL PERSONNEL COSTS: 53278 60216 60216 60796 580 Number of Positions Elected 5 5 Citizens of Okeechobee 5 5 Mike O'('minor Councilmember Lowry Markham Councihnemher .larues Kirk Mayor Brian Whitehall City Administrator Dowling Watford Councilmcmher Clayton Williams Conneilmcmber Page 10 General Fund - 001 DEPARTMENT: LEGISLATIVE OPERATIONS AND SUPPLIES 2007/2008 ACTUAL 2008/2009 BUDGET 2008/2009 ESTIMATE 2009/2010 BUDGET Final 2010 Budget BUDGET TO BUDGET 3400 OTHER CONTRACT SERVICES 18,327 30,000 24,000 22,000 -2,000 4000 TRAVEL AND PER DIEM 9600 2400 2400 2400 0 4100 COMM. & FREIGHT 248 250 250 150 -100 4500 INSURANCE 4295 2585 2585 3351 766 4901 ED1 JCATION 0 500 500 1000 500 4909 MISCELLANEOUS 45 1000 1000 1000 0 5400 BOOKS, PUBLICATIONS, ETC 1024 1200 1200 1200 0 8100 SHARED SERVICES 8000 8000 8000 8000 0 8200 AID TO PRIVATE ORGANIZATIONS 20000 20000 20000 15000 -5,000 8201 INTERLOCAL PART. w /IRSC 9088 9088 9088 4544 -4,544 8202 ECONOMIC DEV. GRANT 0 15000 15000 0 -15.000 TOTAL SUPPLIES AND,OTHER SERVICES 70,627 75,023 84,023 58,645 - 25,378 GRAND TOTAL FOR DEPARTMENT 123,905 135,239 144,239 119,441 - 24,798 Amonded Health Insurance to current rates Retirement contribution increased to 12.24% Reduuced Contract Services based on trend Reduced Main Street support by negotiations IRSC -1/2 of balance of $9,088 Economic grant to be discussed within budget workshop Dept Personnel Change 0.96% Dept Operational Change - 30.20% Page 11 Final 2010 Budget 001 - General Fund Department: Administration (512) The Administration Department's function is to administer: The negotiation of leases, contracts and other agreements Execution of all laws and acts of the City Council subject to enforcement Keeping the City Council fully advised as to the financial conditions and future needs of the City Make recommendations to the City Council concerning the affairs and operations of the City as deemed appropriate to the safety and welfare of the City residents Direct and supervise the administration of all departments of the City, while maintaining high ethical standards among all employees Supervise and administer all phases of the budgetary process with the assistance of the Department Heads that are responsible for their department's budget Preparation of City Council agendas and supporting documentation Assisting the grant consultant in providing information and documentation to local, state, and federal agencies pertaining to the funding of grants. Prepare bid documentation for the Police Vehicle Leasing Program and assisting the financial institute with closing documents. Works closely with the City Attorney with the preparation of contracts and agreements, legal documents and correspondence Strives to bring issues to closure Ensuring an adequate and efficient provision of services to the citizens of the City Responding to the multitude of details which arise in the daily operations of the City, enabling the City Council to perform freely its fundamentally intended purpose of setting broad policy mandates for the operation of the City. Page 12 General Fund - 001 DEPARTMENT: EXECUTIVE PERSONNEL COST: 2007/2008 ACTUAL 2008/2009 BUDGET Final 2010 Budget 2008/2009 2009/2010 BUDGET TO ESTIMATE BUDGET BUDGET 1100 EXECUTIVE SALARIES 75,123 79,462 79,462 79,106 -356 1200 REGULAR SALARIES 31,303 33,423 33,423 33,270 -153 1510 LONGEVITY /SERVICE INCENTIVE 0 0 0 0 0 2100 FICA 8,404 8,674 8,674 8,766 92 2200 RETIREMENT 12,216 12,649 12,649 14,025 1,376 2300 LIFE AND HEALTH INSURANCE 11,151 10,500 10,500 10,885 385 2400 WORKERS COMPENSATION 555 557 557 724 167 TOTAL PERSONNEL COSTS: 138,752 145,265 145,265 146,776 1,867 Number of Positions Full Time Part Time 2 2 2 2 0 0 0 0 Brian Whitehall City Administrator Denny Davis Police Chief Donnie Robertson Public Works Dir Betty Clement General Services Herb Smith Fire Chief India Riedel Finance Brian Whitehall City Administrator Robin Brock Executive Secretary Page 13 General Fund - 001 DEPARTMENT: EXECUTIVE SUPPLIES AND OTHER SERVICES: 2007/2008 ACTUAL 2008/2009 BUDGET Final 2010 Budget 2008/2009 2009/2010 BUDGET TO ESTIMATE BUDGET BUDGET 4000 TRAVEL AND PER DIEM 721 2,500 2,500 1,700 -800 4100 COMM. & FREIGHT 4,005 4,580 2,826 4,580 0 4400 RENTALS & LEASES 0 0 0 1,970 1,970 4500 INSURANCE 5,440 3,285 3,285 4,092 807 4600 R &M VEHICLES 0 400 100 500 100 4609 R &M EQUIPMENT 351 1,700 753 1,200 -500 4901 EDUCATION 345 1,500 525 1,000 -500 4909 MISCELLANEOUS 87 500 166 500 0 5100 OFFICE SUPPLIES 414 1,116 824 1,000 -116 5200 OPERATING SUPPLY 318 1,500 680 1,000 -500 5201 FUEL AND OIL 871 1,500 828 1,000 -500 5400 BO ©KS, PUBLICATIONS, ETC 936 1,500 1,500 1,500 0 6400 EQUIPMENT ($750 OR MORE) 0 1,000 0 0 -1,000 TOTAL SUPPLIES AND OTHER SERVICES 13,488 21,081 13,987 20,042 -1.039 GRAND TOTAL FOR DEPARTMENT 152,240 166,346 159,252 166,818 Amended Health Insurance to current rates Retirement contribution increased to 12.24% Reduced various line items Copier /Printer Maintenance /Lease Agreement Fuer adjusted based on consumption and est of cost 828 Dept Personnel Change 1.29% Dept Operational Change -4.93% Page 14 Final 2010 Budget 001 - General Fund Department: Clerk (2512) The primary functions of the City Clerk is to attend City council and committee meetings, and serve as the official record keeper for the City. Oversees to the maintenance, retention and disposal of all City official records as the Records Management Liaison Officer. Conducts the posting of all public notices and advertisements. Prepares formal City Council meeting minutes; maintenance and distributing of the City Code. Serves as the Personnel Administrator to oversee and translate City Personnel Policy and Procedures Handbook; including the preparation of the monthly employee Leave Benefit Report. As the Elections Supervisor, it is the duty of this office to qualify all candidates and coordinate the Elections. 2009 FY Accomplishments Initiated a Citizen of the year Award (Paragon Award). Implemented the cost savings plan to assist in reducing utility and operational cost. Installed the multi -user laser Fiche system for record research, print and email throughout cityhall and fire department. Coordinated with Workforce Solutions to process future employment applications. Successful In obtaining 2 youth employee's for the Summer Youth Work Program Processed job orders for Adult Worker's through Workforce Solutions program made available through the Federal stimulus funds. $500.00 Grant received through the Treasure Coast Regional League of Cities to conduct 'Citizens Day'. Goals and Opiectives for Fiscal Year 2010 Continued education for the Clerk to achieve Master Municipal Clerk certification status Continued working with departments to streamline the Records Management system and have the Record Room in complete order Continue to identify cost saving measures Public Records on the Web- coordinate with the Finance Dept to find an affordable web hosting company that is compatible with the laser Fiche Records system Page 15 General Fund - 001 DEPARTMENT: CLERK OFFICE PERSONNEL COST: 2007/2008 ACTUAL 2008/2009 BUDGET Final 2010 Budget 2008/2009 2009/2010 BUDGET TO ESTIMATE BUDGET BUDGET 1100 EXECUTIVE SALARIES 49,082 52,305 52,305 52,069 -236 1200 REGULAR SALARIES 30,666 32,440 32,440 31,704 -736 1300 OTItER SALARIES 10,947 13,695 13,695 13,695 0 1510 LONGEVITY /SERVICE INCENTIVE 0 250 250 0 -250 2100 FICA 7,289 7,536 7,536 7,630 94 2200 RETIREMENT 9,061 9,509 9,509 10,529 1,020 2300 LIF1 AND HEALTH INSURANCE 11,847 11,200 11,200 11,585 385 2400 WORKERS COMPENSATION 396 398 398 541 143 TOTAL PERSONNEL COSTS: 119,288 127,333 127,333 127,753 420 Number of Positions Elected Full Time Part Time Lane Gamiotea City Clerk Melisa Jahner Deputy Clerk Heather Baughman Administrative Page 16 General Fund - 001 DEPARTMENT: CLERK OFFICE SUPPLIES AND OTHER SERVICES: 2007/2008 ACTUAL 2008/2009 BUDGET Final 2010 Budget 2008/2009 2009/2010 BUDGET TO ESTIMATE BUDGET BUDGET 3103 MUNICIPAL CODE 2,054 3,500 4,400 3,500 0 3400 OTHER CONTRACTUAL SERVICES 8,700 9,000 8,800 9,000 0 4000 TRAVEL AND PER DIEM 1,946 4,000 2,200 2,000 -2,000 4100 COMM. & FREIGHT 3,307 2,850 2,500 2,400 -450 4500 INSURANCE 6,439 3,925 3,925 4,840 915 4609 R &M EQUIPMENT 2,992 3,570 3,570 5,898 2,328 4900 ADVERTISING /OTHER CHARGES 13,865 20,000 14,000 15,000 -5,000 4901 EDUCATION 445 1,500 950 1,000 -500 4909 MISCELLANEOUS /ELECTION 724 5,775 5,775 1,800 -3,975 5100 OFFICE SUPPLIES 1,403 1,500 1,500 1,500 0 5400 BO KS, PUBLICATIONS, ETC 1,870 2,000 1,945 1,700 -300 6400 EQ IPMENT ($750 OR MORE) 17,230 2,000 0 0 -2,000 6401 Ml RO FILM EQUIPMENT 0 0 0 0 0 TOTAL SUPPLIES AND OTHER SERVICES 60,975 59,620 49,565 48,638 - 10,982 GRAND TOTAL FOR DEPARTMENT Amended Health Insurance to current rates Retirement contribution increased to 12.24% Recuced various line items 180,263 186,953 176,898 176,391 -10,562 Dept Personnel Change 0.33% Dept Operational Change - 18.42% Page 17 Final 2010 Budget 001 - General Fund Department: Finance (513) The Finance Department's major function is to account for all financial transactions of the City. This includes the receipt and disbursement of all funds. As part of this function, it is the responsibility of the Finance Department to provide reports of these transactions to the Council, City Administrator, and Departments. Preparation of the Budget and monthly /yearly financial reports Recording all receipts to the City of Okeechobee Issues all Purchase Orders for approval by the City Administrator Responsible for all disbursements, confirming funds are available, items are properly coded and authorized in accordance with the purchasing policy Payroll for all city employees Works with the Property /Casualty and Health Insurance companies to negotiate annual premiums, process all city P &C claims, and communicates risk management processes to the departments Complete and file all required reports to the Auditor General, Dept of Financial Services of the State of Florida,) and other agencies and govemment entities as required The Finance Dept is also responsible for fixed assets, Business Tax registration, and Park approval process as' well as coordination of City Council sponsored events. Website design, computer and technical assistance to all departments as needed. 2009 FY accomplishments D Cost Savings plan implemented o Bi- weekly payroll DI Phone audit completed and # of lines decreased D' Data gathered, analyzed and provided to all departments for review in considering additional cost saving reductions D Audit presented earlier than the prior two years ➢, Business Tax Receipt- , o 41 new registered businesses within the City limits through April 2009 o Information brochure implemented for new business communication Goals and Objectives for Fiscal Year 2010 • Continued monitoring of revenues /expenditures to produce data for trend analysis D Identify and provide data for additional cost saving measures to departments for review D Monitor Revenue streams and advise administration of possible additional sources D Update procedure manual for purchases and purchasing order process D Continued improvement in our analytic procedures to be consistent with GAAP principles. D Minimize number of journal entries required D 100% direct deposit for payroll Page 18 General Fund - 001 DEPARTMENT: FINANCE DEPARTMENT (513) PERSONNEL COST: 2007/2008 ACTUAL 2008/2009 BUDGET Final 2010 Budget 2008/2009 2009/2010 BUDGET TO ESTIMATE BUDGET BUD 1100 EXECUTIVE SALARIES 35,588 37,729 37,729 37,554 -175 1200 REGULAR SALARIES 59,638 64,067 64,067 63,685 -382 1510 LONGEVITY /SERVICE INCENTIVE 0 0 0 0 0 2100 FICA 7,118 7,841 7,841 7,905 64 2200 RETIREMENT 10,653 11,345 11,345 12,762 1,417 2300. LIFE AND HEALTH INSURANCE 17,035 16,300 16,300 16,866 566 2400 WORKERS COMPENSATION 476 587 654 754 167 2500 UNEMPLOYMENT TAXES 0 TOTAL PERSONNEL COSTS: 130,508 137,869 137,936 139,526 1,832 Number of Positions Full Time Part Time 3 0 3 0 India Riedel Account Supervisor Sharon Allison Account Clerk Kim Barnes Administrative AsstlBusiness Tax 3 3 0 0 Page 19 General Fund » 001 DEPARTMENT: FINANCE DEPARTMENT (513) SUPPLIES AND OTHER SERVICES: 2007/2008 ACTUAL 2008/2009 BUDGET Final 2010 Budget 2008/2009 2009/2010 BUDGET TO ESTIMATE BUDGET BUDGET 3200 ACCOUNTING & AUDIT 29,800 31,100 28,800 31,100 0 3400 OTHER CONTRACTUAL SERVICES 0 250 50 150 -100 4000 TR4VEL AND PER DIEM 745 1,750 1,750 1,500 -250 4100 COI1,4M. & FREIGHT 3,322 3,180 2,813 2,794 -386 4500 INSURANCE 8,588 5,190 5,190 6,475 1,285 4609 R &M EQUIPMENT 8,073 9,950 9,950 9,060 -890 4901 EDUCATION 1,058 1,400 1,400 950 -450 4909 MISCELLANEOUS 78 250 250 87 -163 5100 OFFICE SUPPLIES 1,816 2,400 2,350 1,900 -500 5200 OPERATING SUPPLY 9,020 9,300 9,125 8,250 -1,050 5400 BOOKS, PUBLICATIONS, ETC 462 700 700 200 -500 6400 EQUIPMENT ($750 OR MORE) 0 1,000 1,100 0 -1,000 TOTAL SUPPLIES AND OTHER SERVICES 62,962 66,470 63,478 62,466 -4,004 TOTAL COST: 193,470 204,339 201,414 201,992 MANAGEMENT DISCUSSION REGARDING BUDGET VARIATIONS Amended Health Insurance to current rates Retirement contribution increased to 12.24% Reduced various line items AC$ Contract Increase -2,172 Dept Personnel Change 1.33% Dept Operational Change -6.02% Page 20 Final 2010 Budget 001 - General Fund Department: Legal (514) As directed by the City Charter, the City Attorney is the chief legal advisor to the City of Okeechobee, including the City Council, other boards and various departments. The City Attorney is responsible for drafting, reviewing, and revising ordinances, resolutions, contracts and policies. As such, the Attorney is charged with providing competent, timely and cost - effective legal advise to the City so that the City may provide'services as expected by its residents. Responsibilities ➢ Attendance at all regular City Council meetings ➢ Attendance at special meetings and workshops ➢ Review of ordinances and resolutions to be presented to the City Council ➢ Litigation ➢ Review, drafting and preparation of contracts ➢ Attendance at Code Enforcement Board meetings ➢ Attendance at Planning Board meetings Goals and Objectives for Fiscal Year 2010 ➢ Continue to provide all requested legal services to the City Council and City administration. ➢ Ensure that requested legal information is furnished to the City Administrator and /or staff as needed on a timely basis. ➢ Attend all regularly scheduled City Council, Code Enforcement and Planning Board meetings. ➢ Keep current on matters of law affecting the City. ➢ Maintain membership in State of Florida Association of Municipal Attorneys and attend annual conference. Page 21 General Fund - 001 DEPARTMENT: LEGAL SERVICES ALL SERVICES & SUPPLIES: 2007/2008 ACTUAL 2008/2009 BUDGET Final 2010 Budget 2008/2009 2009/2010 BUDGET TO ESTIMATE BUDGET BUD 2300 HEALTH INSURANCE 5,197 4,900 4,900 4,900 0 3100 PROFESSIONAL SERVICES 34,924 41,412 36,815 41,412 0 3300 LEGAL COST 6,333 75,000 61,200 25,000 - 50,000 4000 TRAVEL AND PER DIEM 867 700 700 700 0 4100 COMM. AND FREIGHT SERVICES 885 1,500 1,048 1,800 300 4609 R &M EQUIPMENT 210 270 270 270 0 4901 EDUCATION 395 750 550 750 0 5100 OFFICE SUPPLIES 30 400 176 400 0 5400 MEMBERSHIP & SUBSCRIPTIONS 0 500 300 500 0 TOTAL SUPPLIES AND OTHER SERVICES 48,841 125,432 105,959 75,732 - 49,700 GRAND TOTAL FOR DEPARMTENT 48,841 125,432 105,959 75,732 - 49,700 Page 22 Final 2010 Budget 001- General Fund Department: General Services (519) The General Services Department's major function is to manage general repair and maintenance, cleaning and supplies for City Hall. To process petitions and applications for comprehensive plan amendments rezonings, special exceptions, variances and street and alley closings and to provide secretarial support for the Planning Board and Design Review Board. Address questions and concerns from citizen$ on zonings, future land use and permitted uses. To process and aide the site plan applications and assist the Technical Review Committee with secretarial support. To stay current on the LDRs, new ordinances and resolutions, to courteously assist the citizens with the most current guidelines of the City. Provide secretarial support for Public Works and City Engineer. To help establish and compile information for bids. Oversee the daily tasks of the building department. Work with the Finance Department for reporting and receipting building permits and miscellaneous receipts. Maintain general office machines (postage /copier /fax) within City Hall. Distribute incoming mail. Receive and process Temporary Use Permits. Coordinate with the City Planner to revise and /or update petitions and /or applications. Maintain a safe and pleasant working enviroment. 2009 FY Accomplishments ➢ Cost Savings implementation of postage and supplies O Utilizing e -mail over mailing whenever applicable ➢ Created New Vendor Preference Form O Ref. Ordinance # 1044 ➢ Revised Temporary Use Forms ➢ Created Permit /Inspection form for Fire Department O Ref. Resolution # 09 -06 ➢ Submitted proposed budget with 6 +% reduction Goals and Objectives for FY 2010 • Continue implementing cost savings whenever possible ➢ Monitor efficiencies of procedures and forms ➢ Strive to accommodate all citizens expeditiously ➢ Continue to look for ways to streamline all processes for citizens ➢ Look for additional reduction for 2010/11 budget Page 23 General Fund - 001 DEPARTMENT: GENERAL SERVICES PERSONNEL COST: 2007/2008 ACTUAL 2008/2009 BUDGET Final 2010 Budget 2008/2009 2009/2010 BUDGET TO ESTIMATE BUDGET BUDGET 1200 REGULAR SALARIES 31,857 33,846 33,846 33,678 -168 1300 OTHER SALARY 14,143 15,758 15,758 15,758 0 1400 OVERTIME 0 0 0 0 0 1510 LONGEVITY /SERVICE INCENTIVE 0 0 0 0 0 2100 FICA 3,753 3,775 3,775 3,834 59 2200 RETIREMENT 3,625 3,795 3,795 4,205 410 2300 LIFT AND HEALTH INSURANCE 5.445 5,100 5,100 5,283 183 2400 WORKERS COMPENSATION 317 325 413 413 88 TOTAL PERSONNEL COSTS: 59,140 62,599 62,687 63,171 572 Number of Positions Full Time Part Time 1 1 1 1 Betty Clement General Services Co- Ordinator Patty Burnette Administrative - Building Dept 1 1 1 Page 24 General Fund , 001 DEPARTMENT: GENERAL SERVICES SUPPLIES AND OTHER SERVICES: 2007/2008 ACTUAL 2008/2009 BUDGET Final 2010 Budget 2008/2009 2009/2010 BUDGET TO ESTIMATE BUDGET BUDGET 3100 PROFESSIONAL SERVICES 188,824 208,125 176,125 217,035 8,910 3400 OTI-IER CONTRACTUAL SERVICES 95,169 111,772 95,343 116,654 4,882 4000 TRAVEL AND PER DIEM 3,597 5,000 3,475 5,000 0 4100 COMM. & FREIGHT 3,226 3,380 2,120 2,425 -955 4300 UTILITIES 11,431 12,300 8,615 12,600 300 4400 RENTALS AND LEASES 4,607 4,764 4,913 3,000 -1,764 4500 INSURANCE 25,343 15,280 19,015 19,015 3,735 4600 R &M VEHICLES 10 500 0 0 -500 4609 R &M EQUIPMENT 7,024 50,000 50,000 10,330 - 39,670 4901 EDUCATION 319 500 500 200 -300 4909 MISCELLANEOUS -263 500 500 300 -200 5100 OFOCE SUPPLIES 2,073 2,300 1,509 1,700 -600 5200 OPE2ATING SUPPLY 665 1,000 1,813 1,075 75 5201 FUq, AND OIL 612 655 55 0 -655 5204 POSTAGE & SUPPLIES 6,005 7,000 5,563 6,000 -1,000 5400 BOOKS, PUBLICATIONS, ETC 30 400 0 200 -200 6400 EQUIPMENT ($750 OR MORE) 0 1,000 0 0 -1,000 TOTAL SUPPLIES AND OTHER SERVICES 348,672 424,476 369,546 395,534 - 28,942 GRAND TOTAL FOR DEPARTMENT Amended Health Insurance to current rates Retirement contribution increased to 12.24% Reduced various line items 407,812 487,075 432,233 458,705 - 28,370 Dept Personnel Change 0.91% Dept Operational Change -6.82% Page 25 Final 2010 Budget 001 - General Fund Department: Police (512) To safeguard freedom by preserving life and property, protecting the constitutional rights of individuals, maintaining order and encouraging respect for the rule of law by the proper enforcement thereof. To earn Ole respect of all individuals, including minority and disadvantaged persons, by maintaining a knowledgeable, responsive, well - trained and accountable work force that discharges their duties and responsibilities with evidence of fairness, tolerance and equality. To reduce the opportunity for the commission of crime by implementing effective crime prevention strategies, fully investigating crimes when they occur and expeditiously apprehending criminal offenders. To identify, address and resolve the root causes of community problems and concerns through the use of community oriented policing strategies. 2009 FY; Accomplishments $9,000 Grant for purchase of Laser Mapping Device. ➢ $15,078 Grant for purchase of new in -car video systems. ➢ $5000 donation from Wal -Mart for purchase of in -car video system. ➢ $1,000 Grant for purchase of Tasers ➢ Implemented guidelines regarding patrol driving techniques resulting in approximately 1500 gallons less fuel used. ➢ Implemented energy savings guidelines resulting in approximately 19% reduction in Kilo -Watt hours used. ➢ The City received approximately $19000 in fines and forfeitures, the majority of which were received as a result of traffic citations issued by City Officers. ➢ Used part -time officers to cover short shifts instead of full -time officers resulting in a savings of approximately $10.00 for every hour used. Goals and Objectives for Fiscal Year 2010 ➢ Continue the fuel and energy savings realized this fiscal year. ➢ Continue searching and applying for grants, and other sources of revenue. ➢ Review and update our Policy and Procedures Manual. ➢ Provide the City with detailed crimes and Statistics analyses, which we will be able to do because of the purchase of the new CAD system. ➢ Continue to identify cost saving measures, like we did with the fuel, energy, and using part time officers Page 26 General Fund - 001 DEPARTMENT: POLICE DEPARTMENT PERSONNEL COST: 2007/2008 ACTUAL 2008/2009 BUDGET 2008/2009 ESTIMATE Final 2010 Budget 2009/2010 BUDGET TO BUDGET BUDGET 1 100 EXECUTIVE SALARIES 60,274 63,836 63,836 63,532 -304 1200 REG1;LAR SALARIES 761,644 851,235 851,235 846,794 -4,441 1201 HOLIDAY PAY 385 0 0 0 0 1202 OFFICERS HOLIDAY PAY 23,333 25,068 25,068 25,068 0 1300 OTH RSALARY 18,163 24,000 24,000 24,000 0 1400 OVE TIME 6,382 9,300 9,300 9,300 0 1403 OFFI ERS OVERTIME PAY 61,108 64,000 64,000 64,000 0 1501 AUXILIARY PAY 1,200 1,200 1,200 1,200 0 1510 LONGEVITY /SERVICE INCENTIVE 0 0 0 0 0 1520 OFFICERS LONGEVITY /SERVICE 0 250 250 500 250 1540 CARER EDUCATION 10,745 12,000 12,000 12,000 0 2100 FICA 80,058 80,994 80,994 80,994 0 2200 RETI EMENT 263,612 203,542 203,542 243,030 39,488 2300 LIFE ND HEALTH INSURANCE 153,822 143,300 143,300 147,158 3,858 2400 WOR "ERS COMPENSATION 26,867 28,900 33,809 33,809 4,909 TOTAL PERSONNEL COSTS: 1,467,593 1,507,625 1,512,534 1,551,385 43,760 Number of Positions Full T me Part Tme 18t11∎ 0 I oslor Pelerlis 1 ktorid 11 tllinrll� 12 II olnll 1 lit; Serer.lnt Deers I'irl i r (hirer 27 0 Deno. 11,111; Pirlir (/lift Hebert Pcteram )I.tjnr Umlald l(egeu ienlemnn 27 2 Ilauirl Gran Officer 1.1'. it „1r Di tit It I)c1111(1 milt eer^_ecnl 11 Is 11 (lo (I(IR Isamu 27 27 2 2 I {III "Ili mit Earner Se'reeeeni Phil I ildin%< Danny asps Ponca Chia! i neent Justin lirrnst Serpvpnl Wirer Tarisa Garcia Palir,o Co.ordmator Jcanno liner Records Clerk HurseI (elf (Ilierr Glenda MI,. Dispatcher Cesar Ranier Disparchar Page 27 General Fund - 001 DEPARTMENT: POLICE DEPARTMENT SUPPLIES AND OTHER SERVICES: 2007/2008 ACTUAL 2008/2009 BUDGET 2008/2009 ESTIMATE Final 2010 Budget 2009/2010 BUDGET TO BUDGET BUDGET 3100 PROF3SSIONAL SERVICES 15,664 21,421 14,835 17,796 -3,625 4000 TRAVEL AND PER DIEM 6,938 7,200 5,936 6,700 -500 4100 COMM. & FREIGHT 14,858 20,266 20,266 19,860 -406 4300 UTILITIES 15,873 16,726 15,085 15,500 -1,226 4400 RENTALS AND LEASES 6,656 6,951 6,360 6,400 -551 4500 INSURANCE 68,297 37,207 37,751 37,751 544 4600 R &M\VEHICLES 2,296 8,110 6,812 8,000 -110 4609 R &M EQUIPMENT 7,131 8,000 8,000 8,000 0 4700 PRIMING 1,540 2,000 1,776 2,000 0 4901 EDU ATION- RESTRICTED 1,051 5,816 1,880 5,816 0 4902 EDUCATION - NON - RESTRICTED 2,506 6,000 2,880 5,500 -500 4909 MISCELLANEOUS 367 1,500 546 1,500 0 5100 OFFICE SUPPLIES 2,079 5,000 3,999 5,000 0 5101 DETE2TIVE SUPPLIES 3,129 3,500 2,196 3,000 -500 5102 INVESTIGATION FEES 379 2,000 1,356 1,800 -200 5200 OPERATING SUPPLY 12,295 15,441 11,245 13,850 -1,591 5201 FUEL AND OIL 68,970 49,513 43,994 54,000 4,487 5202 OPE TING SUPPLIES (TIRES) 6,298 5,000 4,542 5,000 0 5203 UNIF RMS/PATCHES 7,985 10,275 8,423 10,000 -275 5400 BOO S, PUBLICATIONS, ETC 1,004 1,500 1,328 1,500 0 6400 EQUIIMENT ($750 OR MORE) 198,044 31,000 31,000 0 - 31,000 8300 PUBL C SERVICE GRANT 0 0 7000 Princial -CAD System 40,628 35,312 35,312 37,390 2,078 7100 Intere -CAD System 3,758 9,074 9,074 6,996 -2,078 0 TOTAL SLPPLIES AND OTHER SERVICES 487,746 308,812 274,596 273,359 - 35,453 GRAND TOTAL FOR DEPARTMENT 1,955,339 1,816,437 1,787,130 1,824,744 Amended Health Insurance to current rates Retirement contribution increased to 10.55% Reduced various line items Fuel adjusted based on consumption and est of cost 8,307 Dept Personnel Change 2.90% Dept Operational Change -11.48% Page 28 Final 2010 Budget 001- General Fund Department: Fire (522) The City of Okeechobee Fire Department is a Combination Career and Volunteer orgarlization providing fire response, first responder medical service, limited hazardous materials response, full vehicle extrication, and Special Operations in conjunction with the County. The Department performs fire code plan checks, inspection, enforcement and participates in educational activities to increase community awareness of fire safety and prevention. The Department's most current ISO rating: Class 4 Administration within the Fire Department: Admirhistration is responsible for effective human resource management and coordination of fire services. This is accomplished by planning for current and future needs and directing the resources of the Department to accomplish its goals and objectives. The goals and objectives are evaluated regularly to ensure that quality services are provided to the community. The Fire Chief is responsible for Code Enforcement for the City of Okeechobee. Operations: Incident Statistics Fire Department Annual Responses: 2009 Incidents: 678 (January 2009 - July 21st, 2009) (annual projection 1200 calls) 2008 Incidents: 947 2007 jncidents: 800 2006 Incidents: 713 2005 Incidents: 478 The department responds to approximately: 75% Rescue /Medical related incidents; 7 % to fire related incidents; 6% to Hazaardous Conditions Calls; 5% to False Alarms or False Calls; and remaining 7% Misc. calls Training: Training ensures that staff, including volunteer firefighters, receives the training as mandated by NFPA, ISO, FEMA, OSHA, and the State of Florida. Prevention: The Fire Department inspects construction plans for new and existing structures, routinely performs on -site inspections, and enforces fire codes. The Department also participates in educational programs, such as "Fire Prevention Week" to increase community awareness of fire safety and prevention. Community Outreach: The Fire Department is dedicated to providing ongoing community -based fire protection. Page 29 General Fund - 001 DEPARTMENT: FIRE DEPARTMENT PERSONNEL COST: Final 2010 Budget BUDGET TO 2007/2008 ACTUAL 2008/2009 BUDGET 2008/2009 ESTIMATE 2009/2010 BUDGET BUDGET 1100 EXECUTIVE SALARIES 57,014 60,760 60,760 60,504 -256 1200 REGULAR SALARIES 550,255 595,901 595,901 592,989 -2,912 1201 HOLIDAY PAY 17,112 21,591 21,591 22,220 629 1300 OTHER SALARY 23,172 25,000 25,000 25,000 0 1400 OVERTIME 19,411 21,892 21,892 21,892 0 1401 OVERTIME PAY /ANNUAL & SICK 39,114 44,824 44,824 44,824 0 1402 DISPA""CHER OVERTIME 8,473 9,902 9,902 9,902 0 1501 VOLUNTEER PAY 10,304 11,220 11,220 10,304 -916 1510 LONGEVITY /SERVICE INCENTIVE 0 500 500 0 -500 1540 CAREER EDUCATION 600 600 600 600 0 2100 FICA 57,047 59,015 59,015 60,510 1,495 2200 RETIREMENT 95,567 72,794 72,794 86,702 13,908 2300 LIFE AND HEALTH INSURANCE 75,221 71,100 71,100 74,402 3,302 2400 WORK_' COMPENSATION 31,563 31,550 43,291 43,291 11,741 TOTAL PERSON IEL COSTS: 984,853 1,026,649 1,038,390 1,053,140 26,491 Numbed of Positions Full Time Part Tillie William Douglas Asst Fire Chief Brook Conway Firefighter 13 Herb Smith Fire Chief 13 1 Mitch Brydebell Firefighter Jeff Baugh Lt. Firefighter /EMT Phil Conroy Firefighter /EMT JR Wooten Firefighter /EMT L. Steve Weeks Firefighter /EMT 13 Glen Hodges Lt. Firefighter /EMT Adam Crum Firefighter Lilo Rodriquez Firefighter Lester McGee Firefighter 13 1 Herb Smith Fire Chief Sue Christopher Administrative Secretary Fred Sterling Code Officer Page 30 General Fund - 001 DEPARTMENT: FIRE DEPARTMENT SUPPLIES AND OTHER SERVICES: Final 2010 Budget BUDGET TO 2007/2008 ACTUAL 2008/2009 BUDGET 2008/2009 ESTIMATE 2009/2010 BUDGET BUDGET 3100 PROFE4SIONAL SERVICES 3,641 9,200 6,641 9,200 0 3102 PROF S3RV (PHYS FOR SCBA) 2,010 4,000 2,695 2,800 -1,200 3103 WELLNESS PROGRAM 3,480 4,100 2,880 4,100 0 4000 TRAVE, AND PER DIEM 2,721 6,000 3,396 5,000 -1,000 4100 COMM. & FREIGHT 10,118 9,700 8,421 9,700 0 4300 UTILITIES 12,727 14,680 13,022 14,680 0 4400 RENTA S AND LEASES 1,678 5,000 1,676 3,000 -2,000 4500 INSURANCE 47,057 31,184 34,525 34,525 3,341 4600 R &M VEHICLES 19,852 17,000 12,545 17,000 0 4609 R &M EQUIPMENT 13,459 16,100 16,665 16,100 0 4700 PRINT114G 134 500 467 450 -50 4901 EDUCAitTION 7,613 15,000 7,594 11,000 -4,000 4902 PUBLI EDUCATION & FIRE PREV 980 1,500 1,482 1,450 -50 4903 CODE NFORCEMENT 8,040 14,000 10,124 11,000 -3,000 4905 TRAIN G & MATERIALS 0 3,000 2,132 2,000 -1,000 4909 MISCEItLANEOUS 650 750 1,250 700 -50 5100 OFFICE, SUPPLIES 1,230 1,500 1,681 1,400 -100 5200 OPERATING SUPPLY 8,144 11,091 9,764 11,000 -91 5201 FUEL AIND OIL 10,535 9,900 7,983 10,630 730 5202 OPERATING SUPPLIES (TIRES) 1,926 3,000 2,679 2,800 -200 5203 UNIFORMS /PATCHES 5,868 7,500 6,678 7,250 -250 5400 BOOKS PUBLICATIONS, ETC 3,822 3,500 2,389 3,500 0 6400 EQUIPMENT ($750 OR MORE) 18,455 20,491 18,900 0 - 20,491 TOTAL SUPPLIES AND OTHER SERVICES: GRAND TOTAL FOR DEPARTMENT Amended Health Insurance to current rates Retirenlent contribution increased to 4.04% Reduced various line items Fuel adjusted based on consumption and est of cost 184,140 1,168,993 208,696 175,589 1,235,345 1,213,979 179,28.5 -29,411 1,232,425 -2,920 Dept Personnel Change 2.58% Dept Operational Change - 14.09% Page 31 Final 2010 Budget 001 - General Fund Department: Public Works (541) The Public Work Department's major function is to assure and insure the Citizens of Okeechobee are provided the maintenance of streets, drainage, parks and the road right -or -ways as well as the maintenance of the buildings and equipment required to carry out these tasks. The Public Works Department also strives to ensure fingerling canals located within the City are maintained for passageway as well as maintenance of the canal banks. Attend hurricane preparedness meetings as well as attend all City Council meetings and Technical Review Committee meetings to provide guidelines of applicants for new and /or revised projects. Oversee OUA project that benefit the City and general beautification of medians and parks as well as building grounds. Work with DOT and CSX on road repairs, along with County and State Road Departments. Oversee ground maintenance of mowing and weeding and street sweeping. Maintain all signalization and street lights located in the City. Oversee and prepare for setup of all functions in the parks. Setup and manage Christmas decorations in parks and on the streets. Maintain eqt ipment and fleet of vehicles for all departments. 2009 FY Accomplishments Cost Savings measures Requesting quotes Oversee Commerce Center Lakes Bid Completed Oversee Sidewalk Rehabilitation Bid Completed Oversee Roadway Maintenance Bid Completed Updated electrical service in the parks Engineered parking lot and ingress /egress at Central Elementary School Goals and Objective for Fiscal Year 2010 Q Continue implementing cost saving measures whenever possible Clean Canals Improve Drainage Bijcket Truck and Backhoe Provide sprinklers in Parks 5 and 6 Sidewalk Repair Mowing Tractor New Building for PW Yard Propose permit fees for OUA Page 32 General Fund -101 DEPARTMENT: PUBLIC WORKS PERSONNEL COST: 2007/2008 ACTUAL 2008/2009 BUDGET 2008/2009 ESTIMATE Final 2010 Budget 2009/2010 BUDGET TO BUDGET BUDGET 1100 EXECUTIVE SALARIES 121,842 129,890 129,890 129,314 -576 1200 REGULAR SALARIES 227,827 254,257 254,257 253,132 -1,125 1400 OVEZTIME 1,917 5,000 5,000 5,000 0 1510 LONGEVITY /SERVICE INCENTIVE 0 0 0 0 0 2100 FICA 28,916 29,989 29,989 29,830 -159 2200 RETIREMENT 39,725 44,237 44,237 47,735 3,498 2300 LIFE AND HEALTH INSURANCE 50,076 50,600 50,600 52,172 1,572 2400 WO 1 KERS COMPENSATION 18,990 18,930 24,853 24,853 5,923 TOTAL PERSdNNEL COSTS: 489,293 532,903 538,826 542,036 9,133 Num *er of Positions Full itime Part Time 9 0 Donnie Robertson Director of Public Works Cleveland Lamb Maintenance Foreman Marvin Roberts Maintenance Brian Padget Maintenance Clint Gould Maintenance Jeff Adams Maintenance Floyd Selph Maintenance 9 0 Alfred Fisher Mechanic 9 0 Oscar Bermudez Engineer 9 0 Page 33 General Fund - 001 DEPARTMENT: PUBLIC WORKS SUPPLIES AND OTHER SERVICES: 2007/2008 ACTUAL 2008/2009 BUDGET 2008/2009 ESTIMATE Final 2010 Budget 2009/2010 BUDGET TO BUDGET BUDGET 3100 PROFiESSIONAL SERVICES 3,330 15,000 6,550 4,000 - 11,000 3400 OTHIIR CONTRACTUAL SERVICES 9,376 8,000 2,338 4,000 -4,000 3401 GARBAGE COLLECTION FEE 302,639 342,664 342,908 341,930 -734 4000 TRAVEL AND PER DIEM 608 1,500 469 1,000 -500 4100 COM1fr1. & FREIGHT 4,615 6,200 3,880 4,600 -1,600 4300 UTIL�IIES 15,328 21,525 17,718 21,500 -25 4500 INSU NCE 49,270 32,100 32,100 36,175 4,075 4600 R &M VEHICLES 840 4,000 2,654 3,500 -500 4609 R &M BUILDING & EQUIPMENT 76,580 11,550 11,561 13,000 1,450 4901 EDUCATION 775 1,000 350 1,000 0 4909 MISCELLANEOUS 33 1,500 200 750 -750 5100 OFFI E SUPPLIES 195 500 356 500 0 5200 OPERATING SUPPLY 662 2,000 1,418 2,000 0 5201 FUEL AND OIL 19,437 19,022 13,369 20,000 978 5202 OPERATING SUPPLIES (TIRES) 2,219 3,000 3,340 5,000 2,000 5203 UNIF RMS 4,249 5,500 5,463 5,000 500 5204 DUM ING FEES 335 1,000 568 500 -500 5205 MOS UITO SPRAYING 105 0 0 0 0 5300 ROA MATERIALS /SUPPLIES 19,816 10,400 15,939 15,400 5,000 5400 BOOKS, PUBLICATIONS, ETC 106 500 500 500 0 6300 IMPROVEMENTS 74,961 49,124 28,569 0 - 49,124 6400 EQUIPMENT ($750 OR MORE) 4,265 1,200 1,150 0 -1,200 TOTAL SUPPLIES AND OTHER SERVICES: 589,744 537,285 491,400 480,355 - 56,930 GRAND TOTAL. FOR DEPARTMENT 1,079,037 Amended Health Insurance to current rates Retirement contribution % increased to 12.24% Reduced various line items Fuel adjusted based on consumption and est of cost Garbage collection cost reduced based on revised contract 1,070,188 1,030,226 1,022,391 - 47,797 Dept Personnel Change 1.71% Dept Operational Change - 10.60% Page 34 301 - PUBLIC FACILITIES FUND The Public Facility Fund registers all fuel tax revenues for the City of Okeechobee The majority of the revenues in this fund must be used for transportation purposes. Maintaining streets, roads, right -of -ways. Capital projects related to transportation including equipment for maintaining our roads, right'ofways. Transportation Exenditures* consist of: New itoads. Reconstruction or resurfacing of existing paved roads Public transportation operations and maintenance Roadway & right -of -way maintenance and equipment & structures used primarily for storage and maintenance of equipment Roadway & right -of way drainage Street Lighting Traffic signs, traffic engineering, signalization, and pavement markings, Bridge maintenance and operation. Debt service and current expendtures for transportation capital projects in the foregoing program areas, including construction or reconstruction of roads and sidewalks. Fiscal Year 2010 projects and /or purchases Asphalt project, apprx 46,000sgyrds Right of way clean up Side Arm Tractor/Mower, $120,000; Transportation Equip Building, $140,000 *Specific fuel tax revenues have specific qualifiers. Final 2010 Budget Page 35 Public Facility Fund -301 Public Facitiiy Fund (Transportation) 2007/2008 2008/2009 ACTUAL BUDGET Final 2010 Budget 2008/2009 2009/2010 BUDGET TO ESTIMATE BUDGET BUDGET F/Y BEGINNING FUND BALANCE $ 1,207,193 $ 782,413 $ 782,413 $ 575,675 301 - 313.4100 LOCAL OPTION GAS TAX $ 426,536 $ 349,478 $ 362,122 $ 346,478 -3,000 301 - 313.4200 LOCAL ALTER, FUEL USER FEE $ 181,203 $ 131,151 $ 137,503 $ 131,151 0 301- 335.1220 RS EIGHT CENT MOTOR FUEL $ - $ 62,335 $ 75,963 $ 62,120 -215 301- 312.3000 4 INETH CENT FUEL TAX $ 74,477 $ 56,802 $ 68,931 $ 56,802 0 301 - 335.4100 MOTOR FUEL TAX REBATE $ 3,071 $ 1,650 $ 2,939 $ 1,650 0 301- 361.1000 INTEREST EARNINGS $ 29,136 $ 19,500 $ 3,004 $ 3,000 - 16,500 301 - 369.1000 iMISCELLANEOUS TOTAL REVENUES 714,423 620,916 650,462 601,201 - 19,715 Public Facility Budgeted Revenues 10% 22% y% 0% 59% Page 36 Public Facility Fund -301 Public Facitiiy Fund (Transportation). 2007/2008 ACTUAL Final 2010 Budget 2008/2009 2008/2009 2009/2010 BUDGET TO BUDGET ESTIMATE BUDGET BUDGET 301 - 549.3100 'UBLIC FAC.- PROFESSIONAL SER. $ 2,875 $ 2,500 $ 1,000 $ 2,500 $ - 301 -549 -3400 pUBLIC FAC. CONTRACTUAL SERVI( $ 63,300 $ 69,630 $ 57,600 $ 65,630 $ (4,000) 301 -549 -4300 pUBLIC FAC. UTILITIES $ 79,489 $ 92,742 $ 58,382 $ 89,379 $ (3,363) 301 -549 -4609 EPAIR & MAINTENANCE $ - $ - $ 2,250 $ 2,500 $ 2,500 301 -549 -5300 UBLIC FAC. ROAD & MATERIALS $ 21,736 $ 26,096 $ 40,844 $ 40,096 $ 14,000 301 -549- 6300 °UBLIC FAC. IMPROVEMENTS $ 521,689 $ 333,955 $ 184,061 $ 349,000 $ 15,045 301 - 549.6302 'UBLIC FAC. BEAUTIFICATION $ 2,112 $ 10,000 $ 6,996 $ 5,000 $ (5,000) 301 - 549.6400 'PUBLIC FAC. MACHINERY & EQUIP $ 139,977 $ 200,000 $ 200,000 $ 260,000 $ 60,000 TOTAL EXPENSES $ 831,178 $ 734,923 $ 551,133 $ 814,105 $ 79,182 Transfer to General Fund $ 476,616 $ 306,067 $ 306,067 $ 317,653 F/Y ENDING FUND BALANCE 1,090,4381 362,3391 575,6751 45,1181 6300 /Asphalt project (apprx 46,000sqyrds), right -of -way cleanup 6400 Side Arm Tractor /Mower, $120,000; Transportation Equip Building, $140,000 Page 37 Final 2010 Budget 10/1/2009 CDBG FUND - CITY OF OKEECHOBEE RECAPITULATION - REVENUE AND EXPENSES 2007/2008 2008/2009 2008/2009 2009/2010 Actual Budget Estimate Budget F/Y BEGINNING FUND BALANCE $ - - $ 6,574 REVENUES 302 - 331.3200 CDBG GRANT (STATE) $ - $ - $ - $ - 302- 331.3900 CDBG GRANT E -10 $ 13,096 302 - 361.1000 interest Earnings $ 6,574 302 - 381.0000 TRANSFER IN - GENERAL FUND RESERVES TOTAL REVENUES $ 19,670 $ - $ - $ - EXPENDITURES 302 - 2552.3100 PROFESSIONAL SERVICES $ 13,096 0 0 0 302 - 2552.4609 COMMERCIAL BUILDING REHAB $ - 0 0 0 302 - 2552.4909 MISCELLANEOUS $ - 0 0 0 302 - 2552.6300 SIDEWALKS & PEDESTRIAN MALLS $ - 0 0 0 302 - 2652 -3100 PROFESSIONAL SERVICES E -I0 302 - 2652.3400 NGINEERING SERVICES E -10 302 - 2652.6302 $EWER LINES CDBG E -10 302 - 2652.6304 'VATER FACILITIES E -10 302 - 2652.6306 STREET IMPROVEMENTS TOTAL EXPENDITURES $ 13,096 0 0 0 REVENUES LESS EXPENSES $ 6,574 0 0 0 302.9200 1)UE TO GENERAL FUND F/Y ENDING FIND BALANCE $ 6,574 $ 6,574 ■ Page 38 Final 2010 Budget 303 - Capital Improvement Fund Purpose This fund is used to spotlight all capital improvements, expenditures for the city excluding items to be purchased through Public Facilities (transportation /road related items) and items purchased with collected Impact Fees Items to be Funded for Fiscal year 2010 Le.se Purchase of 19 Police Vehicles, including equipment 3 Vehicles for Administration, Law Enforcement, and Fire Department ADA compliance with City Hall Bathroom & Electrical room renovation, Barn Well Replacement Body Armor, computers, Fire equipment replacement, Smoke detector apparatus, Gas Imagers File cabinets (police records room) (2) computers and related equipment Police Radar Radio Equipment (inter- agency communication) Page 39 Final 2010 Budget 10/1/2009 CAPITAL PROJ IMPROVEMENTS - CITY OF RECAPITULATION - REVENUE AND EXPENSES 2007/2008 2008/2009 2008/2009 2009/2010 Actual Budget Estimate Proposed F/Y BEGINNING FUND BALANCE $ 858 $ 718,600 $ 718,600 $ 8,140,005 REVENUES 303 - 383.0000 CAPITOL LEASE PROCEEDS $ 483,384 $ 457,193 $ 457,193 $ 418,000 303 - 364.1000 ElISPOSITION OF FIXED ASSETS $ 448,800 $ 456,000 $ 429,000 $ 438,000 303 - 361.1000 INTEREST EARNINGS $ 21 $ - $ 2,000 $ 16,000 303 - 369.1000 MISCELLANOUS $ - $ - $ - $ - $ 932,205 $ 913,193 $ 888,193 $ 872,000 EXPENDITURES 303 - 512 -6400 ADMINISTRATION CAPITAL $ - $ - $ - $ 21,000 303 -513 -6400 FNANCE CAPITAL $ - $ - $ - $ 2,100 303 - 519 -6400 GENERAL SERVICES CAPITAL $ - $ - $ - $ 36,400 303 - 521 -6400 LAW ENFORCEMENT CAPITAL $ - $ 63,405 $ 63,405 $ 82,300 303 -522 -6400 FRE PROTECTION CAPITAL $ - $ - $ - $ 39,200 303 -541 -6400 PUBLIC WORKS CAPITAL $ - $ - $ - $ 4,000 303 - 549 -6400 OTHER CAPITAL PROJECTS $ - $ 69,500 $ 68,900 $ 59,504 303 - 584.4909 MISCELLANEOUS $ - $ - $ - $ - 303- 584.6400 dAPITAL LEASE/PURCHASE $ 539,164 $ 510,231 $ 512,960 $ 418,000 303 - 2512 -6400 CLERK CAPITAL $ - $ 1,400 303 - 584.7100 PRINCIPAL $ 464,298 $ 507,014 $ 504,014 $ 459,000 303 - 584.7200 110EREST $ 27,940 $ 20,774 $ 22,549 $ 19,600 TOTAL EXPENDITURES $ 1,031,402 $ 1,170,924 $ 1,171,828 $ 1,142,504 TRANSFER IN FROM GENERAL FUND $ 104,688 $ 7,052,941 $ 7,052,941 $ - TRANSFER IN FROM FORMER CAPITAL PROJ $ 652,099 $ 652,099 TOTAL TRANSFER IN $ 104,688 $ 7,705,040 $ 7,705,040 $ - F/Y ENDING FUND BALANCE $ 6,349 $ 8,165,909 $ 8,140,005 $ 7,869,501 Cost changes aid Proposed Projects included in above cost dombinmg all Capital Projects /Improvements and Equipment Expenditures within one Fund (excluding Impact Fee Expenses) 512 Mdmin Vehicle, $19,000, Computer hard drives 513 & 2512 I- ard Drive for various depts 519 dityHall Bathroom & Elect Room Renovation, $24,000 Server room config • 2 Harddrive replacements, printer 521 Police Veh. Purchase, $21,000,1 Radar, Body Armor, File Cabinets, 2 computers $7,300. Radio Equipment, $75,000 522 Fire Veh, $21,000, Air Bottles, 2 computers, Hose & Nozzle Replacment, Bunker Gear, Gas Dect., Imagers, Safety Equp, Helmets 541 Barn Well, $4,000 549 uipment purchase for vehicles 584 Replacement vehicles Page 40 Final 2010 Budget 10/1/2009 CAPITAL PROJECT - IMPACT FEES 2007/2008 2008/2009 2008/2009 2009/2010 Actual Budget Estimate Budget F/Y BEGINNING FUND BALANCE $ 718,600 $ 718,600 $ 5,448 REVENUES 306 - 341.0000 ADMINISTRATION COST FOR IMPACT FEES $ 600 $ 1,472 $ 600 306 - 361.1000 INTEREST EARNINGS $ 1,125 $ 27 $ 25 306 - 363.2201 LAW ENFORCEMENT IMPACT FEES $ 750 $ 1,771 $ 750 306 - 363.2202 FIRE PROTECTION IMPACT FEES $ 1,250 $ 2,343 $ 1,250 306 - 363.2400 TRANSPORTATION IMPACT FEES $ 2,300 $ 3,683 $ 2,300 TOTAL REVENUE $ - $ 6,025 $ 9,296 $ 4,925 EXPENDITURES 306 - 0521 -6400 LAW ENF. CAPITAL PROJECTS $ - $ - $ - $ - 306- 0522 -6400 FIRE PROTECTION CAPITAL PROJECTS $ - $ 74,000 $ 68,877 $ - 306- 0541 -6300 IRANSPORTATION IMPROVEMENTS $ - 306- 0541 -6400 TRANSPORTATION CAPITAL PROJECTS $ - $ - 306- 0549 -6400 1THER CAPITAL IMPROVEMENT PROJECT /COST 0 $ - $ - $ - TOTAL EXPENDITURES $ - $ 74,000 $ 68,877 $ - 303 - 381,000 TRANSFER OUT TO GENERAL FUND $ - $ 1,725 $ 1,472 $ 500 TOTAL TRANSFER OUT $ - $ 1,725 $ 1,472 $ 500 TRANSFER OUT TO CAPITAL PROJ FUND $ - $ 652,099 $ 652,099 $ - TOTAL TRANSFER IN $ - $ 652,099 $ 652,099 $ - $ 727,824 $ 722,448 $ 500 DUE TO CAPITAL ASSETS $ 55,100 $ 60,053 $ 55,100 DUE FROM IMPACT FEE REVENUES $ 55,100 $ 60,053 $ 55,100 F/Y ENDING FUND BALANCE $ - $ - $ 5,448 $ 9,873 Page 41 Final 2010 Budget 10/1/2009 ENFORCEMENT SPECIAL FUND - CIT 2008/2009 2008/2009 RECAPITULATION - REVENUE AND EXPENSES RECAPITULATION 2007/2008 2009/2010 Actual Budget Estimate Budget F/Y BEGINNIN4 FUND BALANCE $ 2,547 $ 3,127 $ 3,127 $ 3,127 REVENUES 601- 351.1000 ADMINISTRATIVE FEES $ - $ - $ - $ - 601- 351.2000 rONFISCATED PROPERTY 601 - 361.1000 INTEREST EARNINGS $ 38 $ 10 $ 10 $ 10 601 - 369 -1000 MISCELLANEOUS TOTAL REVENUE $ 38 $ 10 $ 10 $ 10 EXPENDITURES 601 - 529.4909 ENF. SPECIAL MISC. 0 601 - 549.6300 4,AW AW ENF. SPECIAL IMPROVEMENT 601 - 549.6400 tAW ENF. SPECIAL MACH & EQUIP TOTAL EXPENDITURES F/Y ENDING 1ALANCES $ 2,585 $ 3,137 $ 3,137 $ 3,137 369.1000 temaining Funds have a very restrictive use Page 42 ?, Fe .o f m v2,-000000000m....-‹ z c c . ' c c c c ° 0 = =o ¢ C 6. O c0 » 0 C) 2 2. a O -n U' d N � ()) R- = CD CD m i- m 2. m coo too co 3 0 N W T co N - N cD N '.0 .N... 3 3 3 3 N Z gc ? m ? � � � � m o` er � m ,A-- o o= mom= 83'Ev_ co c2gmo -� cn a' m S m co co N c� co— 0 • j -' 7C S Z) = °' ▪ Z _ — m c c° coo N o °a� a Z o c Z a g pc _n. O i m CD (m ° O O O c� 2 v °�' m Q al o c cD o' ° Sm ers c w c m o 0 c o a aP 0 3 (7,- o = cco M CA 0 v z a o co m ° m co. f 0 cr Z c m _ y Q 5 CD nom) 0 v• • O • 3 CO 0 3 CO �O o 0 n 0 0 2 rn o 0 3 cD O co.) O pc a MAYOR KIRK OPENED THE PUBLIC HEARING FOR FINAL READING OF BUDGET ORDINANCES AT 6:02 P.M. 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Wc�. °y*O zz�� -ice K P o " ?-v N vt z o p m' m o �' m 3 CD v o 5° m o o Q"-8 g � zOr�r $ta,°,`"yv 3 m g vN� _ aN m 5 myOma mNy ° z o m Oco o no TOZ1�0�ti�X 1 ▪ -< �; Z° -< m ? n> w�Z V m�g �� o°B� c CD • CD co 1Z N Q .< m O Co) ' 4 g CQtZ� a 7� ' aC o !'Odm�gd2 0CU 5CT -0 ON1l3311 Nanorav .uol ;ow uo a}o/ (3 b) Public comments and discussion. D. 2. a) Motion to adopt proposed Ordinance No. 1051. "0 31 m _1 0 m m m co ° CD 9. 7' cD co ?. =3 vu, m o_ o o rn 7 CL. rsa o co 6- rn c Q' o(3 0 0 0 cs, a a co 3 m co 3 (71 rn go °o ° o CD gCD A- < m d m m. o o in 3 cD a o FD d v (0 0o - -o m 7 y ci a � � m a 0 ? 1_ a) cD 2 • v m m 0 aa) a) m • 5 * 2 cD 03 0 3 (D a' a, 0 °. s co 3 cn 0 co R 3 a) CD 11n8 o r o. (.0o $ con m 3 3 o m = m 2 or Kirk asked whether there were any questions or comments from the public? There were none. Council Member Markham moved to adopt proposed Ordinance No. 1051; seconded by Council Member O'Connor. co m 0) To: From: RE: Date: MEMORANDUM Mayor & City Council Brian Whitehall, Administrator India Riedel, Finance Dept. FY 2010 Budget specifics for Sept 29, 2009 City Council Meeting Budget statistical brief for your review: Millage and taxation: *Rate of 6.7432 is 15.33% less than the rollback rate *Rate is 6.2% less than 5 years ago (2004) *With the additional effect of assessed value and increased exemption (to $50k) an average $150,000 house should see a tax reduction of 22% Budgeting: *Ad Valorum Revenue will be $271,508 Tess than last years. *City is expected to receive approx $380,000 less in State revenue. *Each City Dept reduced operating budget expenditures an average of 13.2% even in the face of increased fixed costs ($241k/$1,826k) *Fixed- cost - contracts (i.e. mowing, health ins, Main St, Prop /Casualty Ins, IRSC payment) renegotiated for cost savings *Payroll \Jelated - Employees will realize a decrease in their overall (W -2) p y of 3.5 to 4 %, as the lump sum provided last year will not be incl d in this fiscal year and the additional payroll deducted health insurance contribution. *Cost Reduction Plan (current yr budget reduction) savings realized as proposed amounting to 554,000 +/- cash flow improvement *Approximately $300,000 in stimulus funds provided to the City through the FDOT assist in offsetting city cost. *Conservative past hiring practices (5 -yr '`hiring freeze ") yields, not only positive monetary policy, but spares City layoffs /firing. 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Q co O 0 0. ui cD co 3 N c0 N O CO 0 N 0 0 CO O z z 0 iv off' Mayor Kirk asked whether there were any questions or comments from the public? There were none. C) n4bbVD CD 0 o_ 3 c 0�'.1) CD I. c rn CI-C;' N, zoo�i 3 = m o 3 yw ��°- N co m Z O C - 0 ✓ r y o a S Ch 0c:ny� 77 t~_° `O 0 b~ z 2 Z a co Ou"'arc C • 1:rr- 2 b G7 m0�o n 2 FA c m 2 13. 0 tin ri, °< mo o C, nm�g cr Z C p o m - 0 z s- a 0 y Z O b o Q_. p ";� mOo Di 17� -yim co z (oZ O 01 )306 0 0 cn g MI m 2 co Q C 0 m� PX = corn co- 0. 'zvKJNs H C) 0 o 0 3 $ Q 0 (0 d Q 7 7 LD o O 0 3 o, O o C< n cD 0 n 3 a EH cD 0 0 3 ? 0 rn a N CCD O 0'3 0 Cr 052. cD N 7 CD (D S-13g CD 0. co N co 0 c a 0_ In co a CD CT 0 c o 0) 0 0 CT 7 • C0 C.") °- 0 o 'JNRN3H OtlBfld 3S01O 'UOROW UO etoA (a N Q CT cn n. _ 8 3 77 CD O n) • m g d 0 CL chi �: Can CD • 2- Ca 0 v 0 0 m CL O a 5. 8 O c) City Attomey to read proposed Ordinance No. 1051 by title only. '� . • . m o 0ae.9ton �a 0 �° - 2-�. Zx� -47'zv OZ�: R. 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O CD fi -n 0 C 01 0o c w , o 5 c0 CD -H o ▪ o CD R7 3 0 0 En- o) - E FO - 0-f71m ▪ c5' -8 = 71 CD Q. cD E () C Ca. co a) CD CD Cp = 3) (i) — MAYOR KIRK RECESSED THE REGULAR MEETING AND CONVENED THE BUDGET WORKSHOP AT 5:13 P.M. - 0 -0 -0 D'0 -13-0 013 "0 1J D0 —15 CD CD CD v, CD CD CD CD CD CD CD ▪ CD .2 CD cn cn cn cD cn cn cn cn cn cn v, cn o C7 CD CD CD CD .CD CD CD CD CD CD CD [7 -10 - 0_ o' cc = m v 0 Q, 2 — w D rn CD co co cD • = a EC n o- a CD •< S iv CCD O O < O_ Q N Q L- CD 0 O Cn "z O (entered Chambers at 5:44 p.m.) R n, 0 0 v c0 0.. ° C0 0) co N C0 2J CD CCD fl, n `•G 0 0 CD CD CC) 0 0 a CD n, 01 O 2 M M N U- 0 N W CL 0 z w W ce 0 oes w a 0 Y w 0 CO O O O N T N C7 a c Rs Tu •— 0 = c O_ .,--, C C C C C .� c (73 •L O (T 0. 0 U `° 0 c 0 c' o u C O C!) 0) ` O a) U 6 E C CB CO E cr, a) -= iv C`a = (o Cr) a) o al >- > -o c c c =(>3 U a) LL CO U co = (B C) N- U) -(1 C •� > p o -CD L U co `t o O 2 -0 -4 ca C '>, O a) = 0 O c O CD U >ON LE 2 -a a) o ° -E-�-, L C- CC6 a) E C i- (Q •- t- IT.' 7,9 c a) o_ O U C •0 N 2 O c L 0 Q) Q - O L0 L. 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O Q (D (D c CAD ■C CD O Q n D 0 v)' c cn ° .0 0 0 CD Q N CD N O m V)' n a) CD v 03 C a O O 0 0 C (D d W G) m 0 co 0 C•) 0 C m v = O c • n 01 ▪ ---1 v �P .a C D (D 7 O. 0 0 CJ 0 CO D x C ,, 1 O 0 r- N �D m, CD (D C7 N 0 Q O O C 5 ■ Q CD CD km O ,--,- (-D voa CC) o P. ° CO 0 (� O CD • N (n N N �D 0 0 0 C = � N �p a Q a Q v) p' 0 D. 4, = G. = CL N in c ._+ CD Q ws COD = Z7 �• .0.- fl.r m. 5 p 'Q a. t11 (D 03 03 cc C. O < _m c „Cr t - 0- (t) cn CD n 0 n< W Q 0 0. cri 0 < n < 0 (D ° cn cn :' CD �,N O -, pN2- �. X a O • - O rt (0D = N= al o a) cci, D vci A cm D a) *• CD CD CD CD CCDD C3D Q Cn 6) 0 0 3 0 O O (D CAD O O p _Qn. _. =� (n Q. N d v Q N d v COD Q. — (co) O) D= O Cn 0 = O ▪ v) CAD d c O N co < o ° ° v °�° o EL- �. w CD n) CO o o— C S co c -c? O m C) N -p F) on �) La c CD - cD Q (v m Q. 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N LO- CI N to EA- LL N CV O- c O o al O F— GO LC) r C)O 0) O CO a).1.- 0 E U L C) L V CO O O E 175 2 O •— U CD - -0 CD G c0 O ,O 2 Q 0 O U G O O cts JD 0 CD CO a O 'a = (ID C U .o m c c co .r.1 U L O 0 CD co d coo L O 2 O L- E B i-0 111 Q .0 ° a. O N O O '03 0 > -o i o 0 - RI = r- 0 C • co O U 0 E a) o Q 22 co O 0 d- 0) cm O C C0 cc11 -0 0 0 0 O U.= 0 .0.".a 541 - Public Works: Discuss the proposed 2009 -2010 Fiscal Year Budget continued. 'a311NI1NOO dOHSNHOM 13Ja(18 cp .T) c m CD m j ..) n -o = 3 = D Q O Cw 7 -7-'. CO 07 n) TO O Cr °N 0 n CD < o C o cc, CD ai • pt CD = CD -0O O � iv O 79 0 w _.°CC "< ca < c fl m CD o ° = -u - CD n O c QO 3 . • 3 0 D 'a o 0 C o . O • O -.1 CD 0 c cv i � v 0. • co _ c. CcQ 1 CD .D o C .. D o. n -, N cn Q' Cn -+ n y CD 0 C(xi CD _. cD T m .O cED .Q 02 C� CD N g 5 _ iv = Q 1 2 CD 0 C ,...= N C C 0 5" co C o Q O n C C. v v c CD N al p 7 Q• 2` Q' at .-r 7 fA �. 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Q Q z. v 0 a- O 0. 0 °- v m o :. _ ° O CD cn <_ — = QcD c75' 0 0 0 Q, = Cn CD • Q 0 cD o v a. a) C CD F Q C�:� O- a) CA 0 _ Ca CD COD _- Q CD O O _ CO 0 0 O O -, Cn - (7, 0 n CD 9 O a " ) 0) O CD C) WORKSHOP & REGULAR MEETING - PAGE 6 OF 12 AUGUST 18, 2009 - BUDGE O> a) = CO „Q C N L 2 CO a) ° 0)0) Q O 1t- ca co 2 0 ti+ a) Y C Z o w O U v a) ai Ms re .0 U_ CO > corn cu ••-J g C °o - w N 0 = fY 0 Ili 0 1-- °) o o c ON aa) i u) w "N Co E Z i O w c a) �-� cm O 0 V --' E ° Q7 �. L 0 = w O O) 0) L tY _ O Q a) C O L `_ 0 c°.> ° a a. -° c ' a `a ° 0 a. o = a a) 'O ° U ro cu re c u) to co L c-7.3 _ ° 0 h C fl.. 6 E w co co ° 0 -. -c � O Lc, a) 0 in ` m 0 RI (/) w = CD >. _c 2 O c O -c -0 CO N O CZ O O w C.) N 'C 0 N u) U w 0 O ° aLL o o o - a) m -a Y L ° v ca o 0 on ° ° L., •'"' V 7. L = C ' ti E 0 (0 Q L o m E Cl. o = > . 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Motion to approve the July 2009 Warrant Register: d •crc+)r�o d- O CO O M O N d• O f` co O LO N O Lc") Ln (0 669 6— ° : N : : o • v L (B . > E : a -0 C C C C LL LL LL a°i E •0) o ° o . a. 'o a. : c c ° E a) (n o a) > o :_ 0 = 0_ — O.. LL E Z15 E To LL — C o a) co = (6 0 U U_ 0