01 07-08FY Budget Calendar1
IX. NEW BUSINESS CONTINUED.
G. Motion to approve a request for twenty percent reduction in parking,
submitted by Steven Dobbs, P.E. on behalf of property owners
David and Judy Hester - City Planning Consultant (Exhibit 11).
H. Motion to approve the 2007 -2008 millage calendar, and reschedule
the September 2007 regular City Council meeting dates to
September 5 and September 19, 2007 - City Administrator (Exhibit
12).
I. Battlefield of Okeechobee update - Councilman Watford.
AUGUST 7, 2007 - REGULAR MEETING - PAGE 18 OF 20 847
Council Member Markham moved to approve a request for a 20 percent reduction in parking spaces required for a
proposed commercial development located at 204 Northeast 3rd Avenue. Legal description: Lots 9 and 10 of Block
143, City of Okeechobee. The application was submitted by Steven Dobbs, P.E. on behalf of property owners, David
and Judy Hester; seconded by Council Member C. Williams.
Mr. Dobbs distributed a revised site plan which showed eleven parking sites instead of the original ten. Administrator
Whitehall stated that the Technical Review Committee approved the site plan at their July 25, 2007 meeting with the
following contingencies: (1) Eleven parking spaces are needed. (2) City Council grant the 20 percent parking
reduction. (3) Appropriate improvements for two handicap parking spaces on the City street to be approved by Police
Chief, in front of the facility. (4) Allow the buffer configuration that is proposed.
There was a brief discussion.
VOTE
KIRK - ABSENT
C. WILLIAMS - YEA
MARKHAM - YEA
L. WILLIAMS - YEA
WATFORD - YEA
MOTION CARRIED.
Council Member L. Williams moved to approve the 2007 -2008 millage calendar, and reschedule the September 2007
regular City Council meeting dates to September 5 and September 19, 2007, at 5:01 p.m.; seconded by Council
Member Markham.
Mayor Pro -Tern Watford clarified, to avoid conflicts of interest with the County and the inconvenience of too many
meetings, the budget meetings are combined with the regular scheduled meetings and changed to Wednesday.
VOTE
KIRK - ABSENT
C. WILLIAMS - YEA
MARKHAM - YEA WATFORD - YEA
L. WILLIAMS - YEA MOTION CARRIED.
Mayor Pro -Tern Watford updated the Council on the Battle of Okeechobee Re- enactment. He was honored to be the
representative for the City, and the re- enactment is back on track, scheduled for the first weekend in February, 2008.
There was no official action on this matter.
2007 -2008 TENTATIVE BUDGET PREPARATION AND MILLAGE EXHIBIT 1/T
AUGUST 7, 2007
DATE AGENCY
May 31st
Account Supervisor
June 1" Property Appraiser
Jun 6, 7 Dept Heads
June 15 Dept Heads
June 27th - City Administrator
July 13th Dept Heads
July 1st Tax Assessor
July 17th City Administrator
City Council
Aug 3rd Account Supervisor
Aug 14, 20 City Administrator
Account Supervisor
Aug 21st City Council
Aug 28th City Council
Aug ? Tax Assessor
ACTIVITY
Submission to Department heads budget worksheet reflecting estimated
expenditures for current fiscal year and actual for 2005- 2006..
To submit estimated Tax Roll value for properties within the City limits.
Individual Meeting held with each Dept Head, with Administrator and Account
Supervisor initial review
Submission to City Administrator and Accounts Supervisor estimated
expenditures for 2006 -2007 budget year.
Individual meetings held with each Dept Head to review budget requests
submitted on June 26t.
Submits certification of Taxable value to taxing authority (City).
Time period starts July 1", 2007.
Set date, time and place for public hearings to beheld in September
and consider proposed millage rate for tentative budget.
Returns certification to Property Appraiser and copy to Tax Collector.
Review budget request with Mayor and Dept Heads including
Revenue and Departmental Budgets.
Budget Workshop
Second Budget Workshop (if needed).
Prepares and mails to each taxpayer a "Notice of proposed property taxes"
(this serves as a general notice of first hearing of budget).
-NO LESS THAN TEN DAYS AFTER NOTICE IS MAILED BY TAX ASSESSOR-
Aug 30th City Clerk
(at least 10 days prior to
fmal hearing) (10 days actual)
Sept 5th City Council
(within 80 days of Certification)
Not earlier than 65 days)
(68 days actual) (no sooner than
10 days after mailed notice)
(14 days actual)
Sept 15th City Clerk
(within 15 days of
tentative budget)
Sept 19th City Council
(no sooner than 2 days)(5 days after advisement)
Sept 22nd Account Supervisor
(within 3 days of final hearing)
Advertises budget ordinance. F>S. 155.041(3)(a) and Millage ordinance.
Hold first Public Hearing and reading on tax millage and
appropriations ordinance. F.S. requirements prior to conclusion
of first hearing:
1. Council amends tentative budget
2. Adopt tentative millage and budget (each one separately)
3. Recompute proposed millage rate
4. Publicly announce percent millage rate exceeds "roll -back rate ".
Advertise Public Hearing to fmally adopt a millage rate and budget
(1/4 pg. 18pt type) in addition an adjacent notice meeting the budget summary
requirements of Sect F.S. 129.03(3)(b) and statement of expense % increase
of prior year expenditures.
Second/Final Public hearing, amend adopted tentative budget to fmalize the
The budget, to adopt fmal budget; and to adopt millage rate.
Forwards the certified resolution/ordinance adopting the final millage rate
to the Tax Assessor and the Tax Collector. Completes and certifies form
DR-422 to property appraiser.
Battlefield of Okeechobee update - Councilman Watford.
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AUGUST 7, 2007 - REGULAR MEETING - PAGE 18 OF 20
2007 -2008 TENTATIVE BUDGET PREPARATION AND MILLAGE CALENDAR
(DRAFT 5/29/2007)
ACTIVITY
Submission to Department heads budget worksheet reflecting estimated
expenditures for current fiscal year and actual for 2005- 2006..
DATE
May 31s`
June 1st
Jun 6, 7
June 15
June 27th -
July 13th
AGENCY
Account Supervisor
Property Appraiser
Dept Heads
Dept Heads
City Administrator
Dept Heads
July 1st Tax Assessor
July 17th
City Administrator
City Council
Aug 3rd Account Supervisor
Aug 14,15,16 City Administrator
Account Supervisor
Aug 21st
Aug 28th
Aug ?
City Council
City Council
Tax Assessor
To submit estimated Tax Roll value for properties within the City limits.
Individual Meeting held with each Dept Head, with Administrator and Account
Supervisor initial review
Submission to City Administrator and Accounts Supervisor estimated
expenditures for 2006 -2007 budget year.
Individual meetings held with each Dept Head to review budget requests
submitted on June 26th
Submits certification of Taxable value to taxing authority (City).
Time period starts July 1St, 2007.
Set date, time and place for public hearings to beheld in September
and consider proposed millage rate for tentative budget.
Returns certification to Property Appraiser and copy to Tax Collector.
Review budget request with Mayor and Dept Heads including
Revenue and Departmental Budgets.
Budget Workshop
Second Budget Workshop (if needed).
Prepares and mails to each taxpayer a "Notice of proposed property taxes"
(this serves as a general notice of first hearing of budget).
-NO LESS THAN TEN DAYS AFTER NOTICE IS MAILED BY TAX ASSESSOR-
6.q2/ q City Clerk
(at least 10 days prior to
final hearing) (/) days actual)
' ,, 5 City Council
(within 80 days of Certification)
Not earlier than 65 days)
(no sooner than
10 days after mailed notice)
k5/3.1 i City Clerk
(within 15 days of Q1a'"''` )
tentative budget)
&p l q
City Council
(no sooner than 2 days)(5 days after advisement)
1.. •1 / Account Supervisor
(within 3 days of final hearing)
Account Supervisor
Advertises budget ordinance. F >S. 155.041(3)(a) and Millage ordinance.
Hold first Public Hearing and reading on tax millage and
appropriations ordinance. F.S. requirements prior to conclusion
of first hearing:
1. Council amends tentative budget
2. Adopt tentative millage and budget (each one separately)
3. Recompute proposed millage rate
4. Publicly announce percent millage rate exceeds "roll -back rate ".
Advertise Public Hearing to finally adopt a millage rate and budget
(1/4 pg. 18pt type) in addition an adjacent notice meeting the budget summary
requirements of Sect F.S. 129.03(3)(b) and statement of expense % increase
of prior year expenditures.
Second/Final Public hearing, amend adopted tentative budget to finalize the
The budget, to adopt final budget; and to adopt millage rate.
Forwards the certified resolution/ordinance adopting the final millage rate
to the Tax Assessor and the Tax Collector. Completes and certifies form
DR -422 to property appraiser.
Trim certification must be received by the Dept of Revenue no more than
30 days after adoption of final ordinance.