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AUGUST 20, 2008 REGULAR CITY COUNCIL MEETING AND BUDGET WORKSHOP
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BUDGET WORKSHOP CONTINUED.
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AUGUST 20, 2008 - REGULAR MEETING & BUDGET WORKSHOP - PAGE 14 OF 14
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2009 Aug Workshop.xls
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bXIfIBIT 1
AuGUST 19,2008
GENERAL FUND - CITY OF OKEECHOBEE
RECAPITULATION - REVENUE AND EXPENSES
8/13/2008
2006/2007 2007/2008 2007/2008 2008/2009 BUDGET
ACTUAL BUDGET ESTIMATE PROPOSED TO BUDGET
FlY Beginning Fund Balance $ 8,028,444 $ 6,338,174 $ 8,640,234 $ 9,232,513
REVENUES
97% AD VALOREM Prey FY 6.5010 x CPJ $ 2,168,099 $ 2,224,529 $ 2,026,365 $ 2,211,767 $ (12.762)
OTHER FEES $ 1,686,112 $ 1,353,829 $ 1,492,532 $ 1,364,125 $ 10.296
INTERGOVERNMENTAL $ 1,198,876 $ 1,104,065 $ 1,177,100 $ 1,130,102 $ 26.037
CHARGES FOR SERVICES $ 543,487 $ 546,889 $ 431,254 $ 429,619 $ (117.270)
FINES, FORFEITURES & PENAL TIES $ 39,709 $ 28,358 $ 39,709 $ 25,600 $ (2.758)
USES OF MONEY & PROPERTY $ 297,803 $ 140,000 $ 178,816 $ 121,009 $ (18.99W
OTHER REVENUES $ 145,303 $ 235,580 $ 158,403 $ 174,738 $ (60.842
TOTAL REVENUES $ 6,079,389 $ 5,633,250 $ 5,504,179 $ 5,456,960 $ (176,290)
EXPENDITURES
LEGISLATIVE $ 117,000 $ 140,408 $ 134,460 $ 137,793 $ (2,615)
EXECUTIVE $ 144,711 $ 165,396 $ 151,489 $ 162,914 $ (2,482)
CITY CLERK $ 169,521 $ 186,914 $ 183,739 $ 184,612 $ (2,302)
FINANCIAL SERVICES $ 180,557 $ 209,779 $ 193,245 $ 203,678 $ (6,101)
LEGAL COUNCIL $ 80,468 $ 80,742 $ 81,002 $ 124,920 $ 44,178
GENERAL SERVICES $ 572,445 $ 473,635 $ 355,174 $ 458,337 $ (15,298
LAW ENFORCEMENT $ 1,666,560 $ 1,839,568 $ 1,781,549 $ 1,783,313 $ (56,255'
FIRE PROTECTION $ 1,118,750 $ 1,299,061 $ 1,158,793 $ 1,225,825 $ (73,236)
ROAD & STREET FACILITIES $ 1,159,206 $ 1,225 520 $ 1,082,516 $ 1,067,903 $ (1 57,617
VEHICLE - CAP PROJECTS FUND TRANSFER $ -
TOTAL EXPENDITURES $ 5,209,218 $ 5,621,023 $ 5,121,967 $ 5,349,295 $ (271,729
Revenues less Expenditures $ 870,171 $ 12,227 $ 382,212 $ 107,665
TRANSFERS - IN
CDBG Fund (Transfer-In) $ - $ - $ - $ -
Caoital Proiect Imorovements (Transfer-In) $ 102 $ 4235 $ - $ -
Public Facilities Imorovement (Transfer-In) $ 476,616 $ 516260 $ 306,067 $ 337,929
TOTAL $ 476,718 $ 520,495 $ 306,067 $ 337,929
TRANSFERS - OUT
CDGB - Indust Pk 0
Capital Proiect BuildinCl & Improvements $ 652,099 $ - $ - $ (fL.,CO L'-
Capital Project Vehicle $ 83,000 $ 78,000 $ 96,000 $ , .;J> r7'\
TOTAL $ 735,099 $ 78,000 $ 96,000 $ ~ 0-IF
lV'UU ~.
FISCAL YEAR ENDING FUND BALANCE $ 8,640,234 $ 6,792,896 $ 9,232,513 $ 9,600,108
Page 1
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2009 Aug Workshop_xis
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Page 2
-
GENERAL FUND - CITY OF OKEECHOBEE
RECAPITULATION - REVENUE AND EXPENSES
8/13/2008
200612007 200712008 200712008 200812009 BUDGET
ACTUAL BUDGET ESTIMATE PROPOSED TO BUDGET
FN BEGINNING FUND BALANCE
REVENUES
TAXES:
311-1000 97% AD VALOREM Prey FY 6.5010 x CPI $ 2 168099 $ 2 224 529 $ 2 026.365 $ 2211.767 $ (12762\
TOTAL $ 2,168,099 $ 2,224,529 $ 2,026,365 $ 2,211,767 $ (12,762)
OTHER FEES:
312-5100 Fire Insurance Premium $ 63 859 $ 49 600 $ 49 500 $ 49 600 $ -
312-5200 Casualtv Insurance Prem Tax (Police) $ 134181 $ 101 100 $ 101 100 $ 101 100 $ -
313-1000 Franchise-Electric $ 507 945 $ 335 500 $ 422 523 $ 395 050 $ 59 550
313-7000 Franchise-Solid Waste $ 63 448 $ 70,071 $ 68 899 $ 67 009 $ (3 062\
314-1000 Utilitv Tax-Electric $ 427 429 $ 350,750 $ 392418 $ 360 700 $ 9950
314-2000 UtilltVTaxlFranchise Telecommunications $ 374865 $ 375 609 $ 361.644 $ 312967 $ (62 642)
314-8000 Utilitv Tax/Prooane $ 36 664 $ 27,549 $ 34.058 $ 31 549 $ 4000
319-0000 Public Service Fee $ 29 935 $ 13500 $ 26810 $ 13500 $ -
320-000 Taxi Cab $ - $ - .-'^~'-- $ -
321-0000 Prof & Occuoational License $ 46 686 $ 30 000 $ 35 580 $ , 32 500 '$" 2500
321-1000 Bus. Prof. Occu_ Reo Fees $ 1100 $ 150 $ - $ ~ $ -
TOTAL $ 1,686,112 $ 1,353,829 $ 1,492,532 $ 1,364,125 $ 10,296
-
INTERGOVERNMENTAL REVENUES:
335-1210 SRS Cioarette Tax $ 201 425 $ 184813 $ 199.310 $ 184.813 $ -
335-1400 Mobile Home Licenses $ 30 357 $ 31 385 $ 30.892 $ 30 580 $ (805)
335-1500 Alcoholic Beveraae Licenses $ 8775 $ 5000 $ 4.890 $ 4.850 $ (15m
335-1800 1/2 Cent Sales Tax $ 337 787 $ 318240 $ 322 624 $ 317861 $ (379)
312-6000 1 Cent Sales Surtax $ 608 405 $ 559 427 $ 614401 $ 587 398 $ 27971
335-2300 Firefiahters Supplement $ 600 $ 1200 $ 600 $ 600 $ (600)
338-2000 County Business Licenses $ 11 527 $ 4000 $ 4383 $ 4000 $ -
TOTAL $ 1,198,876 $ 1,104,065 $ 1,177,100 $ 1,130,102 $ 26,037
CHARGES FOR CURRENT SERVICES
322-0000 Buildina & Insoections Fees $ 140 739 $ 145 877 $ 58 426 $ 55 504 $ (90 373)
329-0000 Plan Review Fees $ 29 634 $ 15000 $ 12 525 $ 11 898 $ (3 102)
322-1000 Exceotion & Zonino Fees $ 39 595 $ 13500 $ 24 708 $ 15500 $ 2000
341-2000 Allev/Street Closina Fees $ 560 $ 500 $ 585 $ 500 $ -
341-3000 MaD Sales $ - $ 100 $ - $ 100 $ -
341-4000 Photocooies $ 108 $ 50 $ 10 $ 50 $ -
343-4010 Solid Waste Collection Fees-Resd. $ 332851 $ 371 862 $ 335.000 $ 346.067 $ 125 795)
TOTAL $ 543,487 $ 546,889 $ 431,254 $ 429,619 $ (117,270)
Infonnatlon on chanaes/decreasesJIncreases
311-1000 Last vear Milleae + CPI (FL Per Caoita Personal Income oroYided for bv Statute)
Increase in revenues are orimarv from new construction within the City (98% AD Valorem)
313-1000 Increase 10% based on Trend
313-7000 Decrease 10% based on actuaVeslimate for 2008 FY
312-8000 Increased by 5% based on State increase as well as trend
314-2000 State Est decrease $40 000+
335-1210 Increased by 5% based on Trend
335-1800 90% of State Estimate of $353 179
312-8000 80% of State Estimate of $652 468 (Est uo 4.9% from last vear)
322-000 95% of Actual/Estimate for FY 2008
329-0000 95% of Actual/Estimate for FY 2008
3434010 Increase based on Contract
O.
~
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2009 Aug Workshop.xls
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Page 3
GENERAL FUND - CITY OF OKEECHOBEE
RECAPITULATION - REVENUE AND EXPENSES
8/13/2008
200612007 200712008 200712008 200812009 BUDGET
ACTUAL BUDGET ESTIMATE PROPOSED TO BUDGET
FINES, FORFEITURES & PENALTIES:
351-1000 Court Fines $ 24 570 $ 18000 18503 $ 18 000 $ -
351-2000 Radio Comm. Fee $ 8841 $ 5000 6269 $ 5000 $ -
351-3000 law Enforcement Education $ 3014 $ 1500 1991 $ 1.500 $ -
351-4000 Investiaation Cost Reimbursement $ 2800 $ 3858 666 $ 1.000 $ (2 858)
351-5000 Unclaimed Evidence 779 $ -
354-1000 Ordinance Violation Fines $ 484 345 $ 100 $ 100
TOTAL $ 39,709 $ 28,358 $ 39,709 $ 25,600 $ (2,758)
USES OF MONEY & PROPERTY:
361-1000 Interest Earninas $ 297,803 $ 140 000 $ 178 816 $ 121 009 $ (18.991)
364-1000 Surplus Citv Prooertv $ - $ - $ -
TOTAL $ 297,803 $ 140,000 $ 178,816 $ 121,009 $ (18,991l
OTHER REVENUES:
334-2000 Public Safetv Grant $ - $ -
334-3000 Soecial Purpose Grant $ 79 930 $ 189 060 $ 100 876 $ 49214 $ (139846)
343-9000 DOT Hwv Maint.landscaoe/Mowina $ 21,003 $ 21 003 $ 21 003 $ 21 003 $ -
343-9100 DOT Master Traffic Sianals Maint. $ 6990 $ 7200 $ 6.990 $ 6990 $ (210)
343-9200 DOT Maint. liahts & liqhts Contract $ - $ 16.817 $ 16817 $ 16817 $ -
344-9000 CSX Railroad Maint. Contract $ - $ -
369-1000 Miscellaneous $ 36 705 $ 500 $ 9490 $ 79714 $ 79.214
369-3000 Code Enforcement Fine $ 500 $ 2674 $ 500 $ -
369-3000 Police Accident Reoorts $ 675 $ 500 $ 553 $ 500 $ -
TOTAL $ 145,303 $ 235,580 $ 158,403 $ 174,738 $ (60,842)
OPERATING TRANSFER-IN:
Caoital Proiect Imorovements (Transfer-In) $ 102 $ 4235
CDBG Fund (Transfer-In) $ 476616 $ - $ 7007 $ -
381-1000 Public Facilities ImorovementTTransfer-ln) $ - $ 516260 $ 306.067 $ 337 929
TOTAL $ 476,718 $ 520,495 $ 313,074 $ 337,929
OPERATING TRANSFERS - OUT
CDGB - Indust Pk
Caoital Proiect Buildina & Imorovements $ 652,099
Caoital Proiect Vehicles $ 83,000 $ 78,000 $ 96,000 $ 96,000
TRANSFERS OUT $ 735 099 $ 78 000 $ 96 000 $ 96 000
TOTAL REVENUE & OTHER FUNDING SOURCES $ 5,821,008 $ 6,075,745 $ 5,721,253 $ 5,698,889
TOTAL PROPOSED REVENUES AND BALANCES
Information on chanaesldecreaseslincreases
334-3000 Remainina Commerce Park Water Retention Proiect
369-1000 Commerce site sell of Fill Dirt. $30 000
r
Page 3
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e
2009 Aug WOI1<shop.xls
.
Page ..
GENERAL FUND - CITY OF OKEECHOBEE
Wor1<sheet I: 11
Edijed Dale: 8/13/2008
Edited Bv: India Riedel
1;!iI1t;'DE'Io;1l:jr,lj . . '~t~~::'g{~~1.t':Jj_~...~
200712008 200712008 "uu"'''uu~
ACTUAL BUDGET ESTIMATE PROPOSED
PERSONNEL COST:
lIDO EXECUTIVE SALARIES 408 834 431046 427 270 434039
1200 REGULAR SALARIES 1,651,651 1,801 526 I 762,762 I 797,931
1201 HOLIDAY PAY 16395 22,152 17251 21,591
1202 OFF HOLIDAY PAY 21,450 25,068 23,390 25 068
1300 OTHER SALARY 56,384 124,071 72,355 77 955
1400 OVERTIME 29 796 109810 26 773 36,192
1401 OVERTIME PAY/ANNUAL & SICK 36,787 44,162 42 888 44 824
1402 DISPATCHER OVERTIME 4938 9,756 10,192 9,902
1403 OFFICERS OVERTIME PAY 52 908 52,525 64,723 64,000
1501 AUXlLIARY & VOLUNTEER PAY 7,000 II 200 12420 12,420
1510 LONGEVlTYISERVICE INCENTIVE 750 1,000 1,000 1,000
1520 OFFICERS LONGEVITY/SERVICE 0 0 0 250
1540 CAREER EDUCATION 11437 12,600 1],58] 12,600
2100 FlCA 177,048 ]92,374 186,832 194 485
2200 RETIREMENT 471 825 408, ] 04 421,195 355,341
2300 LIFE AND HEALm INSURANCE 343,762 382.7I1 363,226 333,128
2400 WORKERS COMPENSATION 147,956 157,381 162 242 143,300
2500 UNEMPLOYMENT TAXES 0 0 0 0
TOTAL PERSONNEL COSTS: 3,438,921 3,785,486 3,606,100 3,564,026
SUPPLIES AND OTHER SERVICES:
3100 PROFESSIONAL SERVICES 255 2] 9 279 184 205 982 263,846
3102 PROF SERVICES (PHYS FOR SCBA) 2,502 4000 2,000 4,000
3103 MUNICIPAL CODE & WELLNESS PR 8,338 7600 6,000 7600
3200 ACCOUNTING & AUDIT 24 500 38000 29 800 33 600
3300 LEGAL COST 30 000 30 000 37408 75,000
3400 OTHER CONTRACT SERVICES 299 028 176,502 ]98.227 159,022
3401 GARBAGE COLLECTION FEE 331,295 356,220 325,509 342,664
4000 TRAVEL AND PER DIEM 24,316 41,150 30,762 39,650
4100 COMM. & FREIGHT 45744 51016 47,857 51,866
4300 UI1LITIES 126,380 62,262 53313 6~31
4400 RENTALS AND LEASES ]0,581 15,251 11,674 167]5
4500 INSURANCE 177 390 235,508 137,9]0 1379]0
4600 R&M VEHICLES 21744 26,010 2],397 30,010
4609 R&M EQUIPMENT 144104 74,490 52 988 101,140
4700 PRINTING 1,222 2500 1689 2500
4900 ADVERTISING/OrnER CHARGES 20 249 1I,000 ]6 ]65 20,000
4901 EDUCATION-RESTRICTED 8,941 27,966 9,680 27,966
4902 EDUCATION - NON-RESTRICTED ],912 7,500 3,798 7,500
4905 TRAlNING & MA TERlALS 1,963 3,000 0 3,000
4903 CODE ENFORCEMENT 4,491 14000 7104 14,000
4909 M]SCELLANEOUS 6,447 7200 15]7 II 775
5100 OFFICE SUPPLIES 10,278 16,700 9123 147]6
5101 DETECTIVE SUPPLIES 1,864 3,500 4,483 3,500
5102 INVESTIGATION FEES 637 2,000 529 2,000
5200 OPERATING SUPPLY 29,855 39950 32677 37,]50
5201 FUEL AND On. 70,306 97,100 99,766 120,693
5202 OPERATING SUPPLIES IT!RES) 4,847 10,000 9,295 II ,000
5203 UNIFORM SIP ATCHES 21,158 23,275 19,302 23.275
5204 POSTAGE & SUPPLIES 5291 7,000 5,]00 7,000
5204 DUMPING FEES 281 3,000 200 1,000
5205 MOSQUITO CONTROL 39 0 300 0
5300 ROAD MA TERlALS/SUPPLIES ]8197 4500 5266 4,500
5400 BOOKS PUBLICATIONS ETC 10506 ]1,000 8028 11,800
6300 IMPROVEMENTS 53,868 ] 50,000 75 835 49124
6400 EQUIPMENT (S750 OR MORE) 30,8]5 93,690 72,0]9 35,022
6401 MICRO FILM EQUIPMENT 1,146 0 0 0
7000 PRINCIPAL-CAD SYSTEM 0 35,312
700] INTEREST -CAD SYSTEM 0 9,074
8100 SHARED SERVICES 0 8,000 8.000 8,000
8200 AID TO PRlV ATE ORGANlZA TIONS 0 20,000 20,000 20,000
8300 PUBLIC SERVICE GRANT 0 0 0 0
TOTAL SUPPLIES AND OTHER SERVICES 1,770,297 1,835,537 1,498,104 1,783,959
TOTAL COST: 5,209,218 5,621,023 5,1 04,204 5,347,985
Page 4
.
.
PROPOSED SALARIES 2008/2009
Base Salaries
8/13/2008
De t #Jp~sitlon Name/FULL TIME
CITY ADMINISTRATOR
EXECUTIVE SECRETARY
CITYQLERKlPERSQNNEL
I: DEPl,JTYCITYCLERK
NI;RALSVCS COORDINATOR
SECT/OCC LICENSE
NT SUPERVISOR
ACCOUNT CLERK
FIRE CHIEF/CODE OFFICER
ADMINISTRATIVE SECRETARY
DISPATCHER
DISPATCHER
DISPATCHER
DISPATCHER
POLICE SERGEANT
POUCESERGEANT
PoLICE SERGEANT
POLICE OFFfTASK FORCE
POLlCEMAJOR
POLICE LIEUTENANT
POUQECHIEF
00 INATOR POLICE SERVICES
CRDS CLERK
PO SERGEANT
PO fFICER
AOLIG.E OFfiCER
FICER
ICER
QER
P.OLlQE ER
OFFICER
FICER
FICER
'D!;E)'EOTIVE . .
riVE
TIVE
.1$f{(EMT
ERlEMT
Fiscal Year
2009 Salaries 1.50%
$ 77,037.73 $ 78,193.29
$ 32,122.50 $ 32,604.33
$ 50,815.67 $51,577.91
$ 31,647.78$32122.5.0
$ 30,719.29 $ 2!.1&.o.08
$ 31,18.0..09 $ ~7.79
$ 36,354:58. $ 36,899.90 $
$ 30,719.30$31;180.09 $
$ 58,156:73$ 59,.o2~}.Qa $
$ 31,908.26$ 32,386.88 $
$ 29,619.53 $ 30;063.82 $
$28,750.56 $ 29.;181.81 $
$ 28,750.56$ 29,181$1 $
$ 29,619.53 $ 30,063.82 $
$ 43,104.34 $ 43,750.91 $
$ 43,104.34 $ 43,7$0.9.1 $
$ 41,839.73 $ 42,467.33 .$
$ 36,626.81 $ 37,176.22 $
$ 51,386.07 $ 52,156.86 $
$ 47,073.29 $ 47,779.3,9 $
$ 62,299.14 $ 63, ,62 $
$ 34,279.29$ 3 48 $
$ 29,619.53$ 82$
$ 41,221.4.0$ 2$
$ 37,176.21$ $
$ 36,626:82$ $
$ 37,176.21. ..$ $
l ~Il;f j
$ 36E'$.$
$ 43,477.64 $ 44i12~:80 $
$ 42,202:.oa ..$ , ,4Q;8~q~1;\t ,. $
$ 41,S $ .$
.$ 35,31$.;
$ 35.31$..
$ '$'"
$$
$ 38, ..; 5$
$ 3&,313.9.0 $
$35..3.13;90 $
$ 35,843.61. $
$ 43,637,66$
$ 41,114.73 ,$
$ 47,639:53 '$ 48.
$ 69,725.60 $ 70,
$ 56,747.98 $
$ 42,738.82$
$ 31,436.72. $ 3
$ 30,972.14; u$ ...3
$ 44;791.74$ .4
$ 31,908:26 $ 32,386.88
$ 31,908.26,$ 32.366;88
$ 33,365.79 $ 33.ll66.28
I '
$ 2,211 ,551.79 $ 2;244;725..07
$ 33,173.28
CPI
4.15%
$ 8.0,234;79
$ 33,455;58
$ .52;924.;52
$ 3;2.9.61.1.6.
$ 31 ;~.94.1"',
.$ 32.4:7!kO&
$ 37;863:2P
$ 31,994.15
$ 60,57'0;23
$ 33,232;45
$ 30~84.a, 74
$ 29,P43.tO,
$ 29;943.7.0
$ 30;848.74
$ 44,893.17.
$ 44"!!93.17
$ 43,576.08
$ 38,146.83,
$ 53,518:59;
$ 49,.026;84
$ 64,8134:55
$ 35.,.,
$ 30.
$ 42:932,.09
$ 38,7
$ 3a;
$
$
$
$
$
$
$
$
$
$
$
$
$
:.$
$
$
$
.$
$
,$
$
$
$
$
$
$
$
$
$
$
2.0%
$ 78,578,48
$ 32,764.95
i ~5
$ 3~f,)f.l
3%
$ 79,348,86
$ 33,.0136.17
$-:- 52;340.14
$ 32,597;21
$ 31i/>4.o:87
$32,115,49
$37;445,22
$ 31 ;640.88
$ 59,901,43
$32,865.51
$3.0,508.11
$29,613:07
$ 29,613.07
$ 30,508.11
$ 44;397.47
$ 44,397.47
$43,094.92
$37;725.62
$ 52,927.65
$ 48,485.49
$ 64,168.11
$ 35,307.67
$ 3.0,$08,11
3$ 4~458.05
$ 38,2~1;50
5,63
t5.o,
;88
;62
;7~5;132
37,7:25.62
38;~91 ~50
;6.3
.97
4
5
2
2
5%
$ 80,889.6
$ 33,728.6
$53.3~6)f
$ 331'~1
$ 32 ...
$ 32
$ 38,:
$32, ;
: ~: ...
$ 31,':!J.lO.51
$30,t88.0:
$ 30, ta8.oi
$ 31, 1:oP.~1
$ 45, .,qi
$45 ,Qt
$ 43 7~
'$ 38 .it
$ 53 ,,:3f
$ 4 6
$ .6 09
$ 3 .~6
.$ 31 50
,$ ~3 <7
$ 39
38,
39..
.39~
38,
N:
37 08J .57
31,333:69
59319.86
32,546.43
30,2n.Q2
29,325~57
29,325.57
30,211.Q2
43,966.43
43,9613;43
42,676.53
37,359.35
52,413.79
48,014.76
63,545.12
34,9~.88,
3
4
3
3
3
3
3
37 .35
37
37;9"'19
'$
.$
,'$
$
.'$
$
':'$
,$
:$.
,,,$...
:$
::~$'
:$
;$,
$
$
.$
$
$
.$
$
$
:$
$
:$
:$
$
$
'$
38;t4q.83
3a,
38;
'$
::$,'.
.:$,
. AAt~l: J~liF
.
,$
'$
'$
;$ '..4,.
36'$' :3
36$
37,'$
45;'$'.'
,4;2,82~Q;99, $
49;o161W' :$
72.1)19,2:1 .,$
:$
$
]i.
:$. ...,
$.~7i
:$:ta
,$ ~;
$35;
$,2,3~2;
:$ ..11"0,
::$
$
,$
$
.'$
'$
$
$
... ,$
$
$
$
:$
$
$
$
.$
T
EMT
EMT
RtEMT
T
FIREUE!JTENANT
AS$T FIRE CHIEF
CI ER
~ KSDIRECTOR
ECHANIC
E OPERATOR
~ MAINT OPERATOR
MAl NT FOREMAN
MAIN CE OPERATOR
MAIN OPERATOR
MAIN OPERATOR
J
ITOTAL BASE SALARY 09/30/08
I
. :39\Z. .
36,373;32
36.37,3.32
36;918.92
:9"46..79.
17
2.
11 817.37,
0,42
3
3
41
71
5
43
3
3
o
.9
5.51
5.51
6.76
,
32;
34,
33,232;45.
34,75.o:<{7
....
$ 2,303,33,tJ9'
$ 91.779.lJ~
I
I
$ 2,255,782:83 $ 2,277,898.35
,$ 44;231.04.$ 66;346.55
CPI
4.1.5%
$ 91,779.40: $
$ 8,595.67 $
$ 7,021.12 $
$550.68$
$ 107 946~87.$
ADO'L COST FULL TIME EMPLOYEES
SALARIES.
RETIREMENT ON .BASE
FICA7;55%
WORKERS COMP GOST
ADD'L COST TOTALS
1.50%
$ ,33,173.213$
$ 7,927.7'3 $
$ 2,537;76$
$ 199,04$
$ 43,837,80 $
3%
66,346.55.
6;446.75
5,075.51
,398.08
78;266~89
8/14/200811:04 AM
.
2009 Aug WOrKshop.xls
.
Page 5
GENERAL FUND EXPENSE LINE ITEM DETAIL BY DEPARTMENT
Worksheet #: 2
Edited Date: 8/13/2008
Edited By: India Riedel
, .~~~ ~ .'" '.
-' , - .. ~ ;;"
200612007 200712008 2007/2008 200812009 BUDGET
Actual Budeet Estimate PrQposed TO BUDGET
PERSONNEL COST:
1100 EXECUTIVE SALARIES 25,493 26500 26500 26500 0
1510 LONGEVITY/SERVICE INCENTIVE 0 250 250
2100 FICA 2,704 2762 2762 2762 0
2200 RETIREMENT 2,516 2398 2398 2557 159
2300 LlFE AND HEALTH INSURANCE 19,829 22340 22891 20128 -2,212
2400 WORKERS COMPENSATION 159 289 179 207 -82
TOTAL PERSONNEL COSTS: 50,701 54289 54730 52404 -1,885
SUPPLIES AND OTHER SERVICES:
3400 OTIIERCONlRACT SERVICES 24,167 30,000 25,951 30,000 0
4000 TRAVEL AND PER DIEM 9,400 12000 12000 12000 0
4100 COMM. & FREIGHT 152 200 250 250 50
4500 INSURANCE 3,552 4731 3191 3351 -1,380
4901 EDUCATION 40 500 100 500 0
4909 MISCELLANEOUS 340 1000 125 1000 0
5400 BOOKS, PUBLICATIONS, ETC 648 600 1025 1200 600
8100 SHARED SERVICES 8,000 8000 8000 8000 0
8200 AID TO PRlV A TE ORGANIZATIONS 20,000 20000 20000 20000 0
8201 INTERLOCAL PART. w/IRCC 9088 9088 9088 0
TOTAL SUPPLIES AND OTHER SERVICES 66,299 86,119 79,730 85,389 -730
TOTAL COST 117,000 140,408 134,460 137,793 -2,615
Cost changes included in above cost
2200 Retirement contribution increased from 11.04 to 11.15%.
2400&4500 Work Comp and Prop~rty/Casualty est. increase of 5%.
8100 Shared Services $8,000
8200 Main Street $20,000;
8201 fRCC $27262.81 (2/3-9088.)
Page 5
8/14/200811:04 AM
.
2009 Aug Workshop.xls
.
Page 6
GENERAL FUND EXPENSE LINE ITEM DETAil BY DEPARTMENT
Worksheet #: 2
Edited Date: 8/13/2008
Edited By: India Riedel
".:c~1th'm~n , , ,~1i~_~$.~~
-
- 200612007 200712008 200712008 200812009 BUDGET
Actual Budl!et Estimate ProDOsed TO BUDGET
PERSONNEL COST:
1100 EXECUTIVE SALARIES 71,527 75,382 75,144 76,350 968
1200 REGULAR SALARIES 30,932 31,648 31,670 32,125 477
1510 LONGEVITY/SERVICE INCENTIVE 0 0 0 0 0
2100 FICA 7,883 8,200 8,172 8,337 137
2200 RETIREMENT 11,480 11 ,991 11,912 12,399 408
2300 LIFE AND HEALTH INSURANCE 10,757 ll,4ll 10,380 10,500 -911
2400 WORKERS COMPENSATION 559 1,064 660 695 -369
TOTAL PERSONNEL COSTS: 133,138 139,696 137,938 140,406 710
SUPPLIES AND OTHER SERVICES:
4000 TRAVEL AND PER DIEM 737 5,000 550 2,500 -2,500
4100 COMM. & FREIGHT 3,850 5,200 4,594 5,200 0
4500 INSURANCE 4,502 6,000 3,720 4,092 -1 ,908
4600 R&M VEHICLES 0 400 100 400 0
4609 R&M EQUIPMENT 351 1,000 751 1,700 700
4901 EDUCATION 264 1,500 300 1,500 0
4909 MISCELLANEOUS 218 1,000 186 500 -500
5100 OFFICE SUPPLIES 761 1,600 716 1,116 -484
5200 OPERATING SUPPLY 77 1,500 553 1,500 0
5201 FUEL AND OIL 368 1,500 945 1,500 0
5400 BOOKS, PUBLICATIONS, ETC 445 1,000 1,136 1,500 500
6400 EQUIPMENT ($750 OR MORE) 0 0 0 1,000 1,000
TOTAL SUPPLIES AND OTHER SERVICES 11,573 25,700 13,551 22,508 -3,192
TOTAL COST: 144,711 165,396 151,489 162,914 -2,482
Cost changes included in above cost
~il;'~~I:a.t1~*7t.)'I,"F2i~*~;~~tjr~h@~hf;',Wp; .-etCjncre,a$ea:by.'.2::7%~~w'sR~f~W1Ti1!:f:JJhGRe'~S'Etf_;":';i"!-~c-.;:,
2200 Retirement contribution increased from 11.04 to 11.15%.
2400&4500 Work comp and Property/Casualty est. increase of 5%.
4000 Reduced $2,500
4609 &5400 Reduced Based on trends
Page 6
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2009 Aug Workshop.xls
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Page 7
GENERAL FUND EXPENSE LINE ITEM DETAIL BY DEPARTMENT
Worksheet#: 13
Edited Date: 8/1312008
Edited By: IIndia Riedel
.' < . ='~ ~). ;D~?~t;f"-.~ ':'1'
200612007 2007/2008 2007/2008 2008/2009 BUDGE'l'
Actual Bnd~et Estimate ProDosed TO BUDGET
PERSONNEL COST:
1100 EXECUTIVE SALARIES 47,386 50,065 49,481 50,238 173
1200 REGULAR SALARIES 29,820 31,180 30,800 31,262 82
1300 OlliER SALARIES 11,293 13,427 10,802 13,427 0
1510 LONGEVITY/SERVICE INCENTIVE 0 0 0 250 250
2100 FICA 6,524 6,315 6,970 7,281 966
2200 RETIREMENT 8,510 9,060 8,952 9,320 260
2300 LIFE AND HEAL lli INSURANCE 10,861 11,489 12,788 11 ,200 -289
2400 WORKERS COMPENSATION 398 759 475 499 -260
TOTAL PERSONNEL COSTS: 114,792 122.295 120.268 123,477 1, 182
SUPPLIES AND OlliER SERVICES:
3103 MUNICIPAL CODE 4,738 3,500 2,400 3,500 0
3400 OlliER CONTRACTUAL SERVICES 8,220 8,412 8,400 9,000 588
4000 TRAVEL AND PER DIEM 1,227 2,000 2,250 4,000 2,000
4100 COMM. & FREIGHT 3,331 3,450 3,610 3,450 0
4500 INSURANCE 5,328 7,097 4,400 4,840 -2,257
4609 R&M EQUIPMENT 701 3,570 2,991 3,570 0
4900 ADVERTISING/OTIIER CHARGES 20,249 11,000 16,165 20,000 9,000
4901 EDUCATION 1,308 1,500 527 1,500 0
4909 MISCELLANEOUS/ELECTION 5,086 500 210 5,775 5,275
5100 OffiCE SUPPLIES 1,459 2,000 965 1,500 -500
5400 BOOKS, PUBLICATIONS, ETC 1,936 2,300 2,263 2,000 -300
6400 EQUIPMENT ($750 OR MORE) 0 19,290 19,290 2,000 -17,290
6401 MICRO FILM EQUIPMENT 1,146 0 0 0
TOTAL SUPPLIES AND OTHER SERVICES 54,729 64,619 63,471 61,135 -3,484
TOTAL COST: 169,521 186,914 183,739 184,612
Cost channes Included in above cost
All Salaries/OT, FICA, Retirement, WC, etc reflect the step of 1.5% but no increased for Cost of Livinq.
2200 Retirement contribution increased from 11.15 to 11.43%.
2400&4500 Work comp and Property/Casualty est. increase of 5%.
4900 Increased Advertisina per need (decreased previous year)
4909 Election Year, increased cost
Page 7
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2009 Aug Workshop.xls
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Page 8
GENERAL FUND EXPENSE LINE ITEM DETAIL BY DEPARTMENT
Worksheet #: 2
Edited Date: 8/13/2008
Edited By: India Riedel
. -;r, ;i{~~f&%ili~~~~~~>.i~
.. .-.
2006/2007 2007/2008 200712008 200812009 BUDGET
Actual Bud~et Estimate PrODOsed TO BUDGET
PERSONNEL COST:
1100 EXECUTIVE SALARIES 33,537 35,&1& 35,725 36,261 443
1200 REGULAR SALARIES 57,396 59,754 59,&33 60,9&0 1 ,226
1510 LONGEVITY/SERVICE INCENTIVE 0 0 0 0
2100 FICA 6,599 7,315 7,10& 7,53& 223
2200 RETIREMENT 10,103 10,750 10,625 11,120 370
2300 LIFE AND HEALTII INSURANCE 16,443 1&,167 1&,175 16,300 -1,&67
2400 WORKERS COMPENSATION 479 912 575 604 -30&
2500 UNEMPLOYMENT TAXES 0 0
TOTAL PERSONNEL COSTS: 124,557 132,716 132,041 132,803 &7
SUPPLIES AND OTIIER SERVICES:
3200 ACCOUNTING & AUDIT 24,500 3&,000 29,&00 33,600 -4,400
3400 OTIIER CONTRACTUAL SERVICES 0 500 0 250 -250
4000 TRAVEL AND PER DIEM 1,&75 1,750 70& 1,750 0
4100 COMM. & FREIGHT 3,643 4,000 3,476 3,&00 -200
4500 INSURANCE 7,104 9,463 6,167 6,475 -2,98&
4609 R&M EQUIPMENT 7,4&9 9,000 &,55& 9,950 950
4901 EDUCATION 675 1,400 900 1,400 0
4909 MlSCELLANEOUS 10& 250 105 250 0
5100 OFFICE SUPPLIES 1,706 3,000 1,953 2,400 -600
5200 OPERA TING SUPPLY &,130 9,000 9,225 9,300 300
5400 BOOKS, PUBLICATIONS, ETC 770 700 312 700 0
6400 EQUIPMENT ($750 OR MORE) 0 0 1,000 1,000
TOTAL SUPPLIES AND OTHER SERVICES 56,000 77,063 61,204 70,875 -6,1&&
TOTAL COST: 180,557 209,779 193,245 203,678 -6,101
I
Cost changes included in above cost
;!1t~a.lg~~.l~rt$~f~i&;~JR~p.terme'&t;'.W~t,)~t~!I#~E~~~ip~~i1$'~1?iP~~Q~~J?ni~bit~{l ~1l~l;'et!;m!J\!~ed.
.<,,~.r.L, <. ,,'
2200 Retirement contribution increased from 11.15 to 11.43%.
2400&4500 Work comp and Property/Casualty est. increase of 5%.
3200 Used actual + 5% increase, $4,400 decrease
3400 Decreased by $250.; I
4100 Decreased by $200.
4609 Increased for addition of upgraded of (2) 19" monitors; increase ram memory
5100 Decrease by $600. Based on trend
5200 Increase based on need by $200 intemetlsoftware/webbase
6400 Upgrade of 1 - computer system
Page 8
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2009 Aug Workshop.xls
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Page 9
GENERAL FUND EXPENSE LINE ITEM DETAIL BY DEPARTMENT
Worksheet #: 11
Edited Date: 18/13/2008
Edited Bv: Ilndia Riedel
--.- .~. '"'" .0
200612007 200712008 200712008 200812009 BUDGET
Actual Budpet Estimate Pronnsed TO BUDGET
PERSONNEL COST:
ALL SERVICES & SUPPLIES:
2300 HEALTH INSURANCE 5,298 5,722 5,386 4,900 -822
3100 PROFESSIONAL SERVICES 40,000 40,600 35,434 40,600 0
3300 LEGAL COST 30,000 30,000 37,408 75,000 45,000
4000 TRAVEL AND PER DIEM 700 700 700 700 0
4100 COMM. AND FREIGHT SERVICES 1,800 1,800 1,264 1,800 0
4609 R&M EQUU>MENT 270 270 210 270 0
4901 EDUCATION 1,000 750 500 750 0
5100 OFFICE SUPPLIES 400 400 100 400 0
5400 MEMBERSHIP & SUBSCRIPTIONS 1,000 500 0 500 0
TOTAL SUPPLIES AND OTHER SERVICES 80,468 80,742 81,002 124,920 44,178
TOTAL COST: 80,468 80,742 81,002 124,920 44,178
Cost changes included in above cost
Page 9
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2009 Aug Workshop.xls
GENERAL FUND EXPENSE LINE ITEM DETAIL BY DEPARTMENT
Worksheet #: 14 I
Edited Date: 18/13/2008 I
Edited Bv: Ilndia Riedel I
~;~ itz;;,,~~JS~~~;'.:,-~
PERSONNEL COST:
1200
1300
1400
1510
2100
2200
2300
2400
REGULAR SALARIES
OTIIER SALARY
OVERTIME
LONGEVITY/SERVICE INCENTIVE
FICA
RETIREMENT
LIFE AND HEALTH INSURANCE
WORKERS COMPENSATION
TOTAL PERSONNEL COSTS:
SUPPLIES AND OTIIER SERVICES:
3100 PROFESSIONAL SERVICES
3400 OTIIER CONTRACTUAL SERVICES
4000 TRAVEL AND PER DIEM
4100 COMM. & FREIGHT
4300 UTILITIES
4400 RENTALS AND LEASES
4500 INSURANCE
4600 R&M VEHICLES
4609 R&M EQUIPMENT
4901 EDUCATION
4909 MISCELLANEOUS
5100 OFFICE SUPPLIES
5200 OPERATING SUPPLY
5201 FUEL AND OIL
5204 POSTAGE & SUPPLIES
5400 BOOKS, PUBLICATIONS, ETC
6400 EOUIPMENT ($750 OR MORE)
TOTAL SUPPLIES AND OTHER SERVICES
TOTAL COST:
200612007
Actual
28,565
13,319
o
o
3,225
3,147
5,506
319
54,081
182,500
195,926
3,135
3,074
9,880
2,202
20,840
o
86,497
79
67
1,703
805
508
5,291
27
5,830
518,364
572,445
2007/2008
Bud2et
32,381
15,528
3,665
3,615
5,950
608
61,747
200,163
119,364
4,000
4,000
12,000
3,300
27,761
500
25,000
500
700
2,700
3,100
400
7,000
400
1,000
411,888
473,635
2007/2008
Estimate
.
Page 10
2008/2009 BUDGET
ProDosed TO BUDGET
32,096
14,945
o
o
3,605
3,598
6,020
377
60,641
143,467
100,876
3,450
3,685
10,153
3,297
17,156
50
3,675
320
175
2,077
506
546
5,100
o
o
294,533
355,174
32,577
15,528
o
o
3,680
3,725
5100
396
61,006
177,625
111,772
4,000
4,000
12,300
4,764
19,015
500
50,000
500
500
2,300
1,000
655
7,000
400
1,000
397,331
458,337
2200
2400&4500
3100
3400
4609
4300
4400
5200
6400
Cost chanaes included In above cost
~'ii~gra~J.;~;;:fEIC,i&iaiftjii;!fu~t;~W$;~I~'t~lfH~1.Irf;;li~Y.~s:lfPtl;1l(ihg'Jijcie~~ei:1Qqj~~~~~r1t~
Retirement contribution increased from 11.15 to 11.43%.
Work comp and Propertv/Casualty est increase of 5%.
Based on past and proiected development services (Independent Insp. & Larue), inclu $7,500 Water Study
Decreased based on past and projected expenses
Remodel for Network/Computer/Elevator
FPL Increase 12% eft 8/1 + 12% eft 01/01
Copier Lease-Administration, $1464
Decreased based on actual cost reductions (ie: paper supplier, etc)
Upgrade of equipment
Page 10
196
o
o
o
15
110
-850
-212
-741
! "
\
\'
. \ "
~. \ !. ,}~\ i ,\
--<..... '\ .-.' \'
c ,),,'-
-22,538 t'>. v"~ -'I
-7'59~~ \__:1> ..
300 ~
1,464
-8,746
o
25,000
O~
-200
-400
-2,100
255
o
o
o
-14,557
-15,298
81141200811:04 AM
.
2009 Aug Worl<shop.xfs
.
Page 11
GENERAL FUND EXPENSE LINE ITEM DETAIL BY DEPARTMENT
Worksheet #: 14 T
Edited Date: 1811312008 1
Edited BY:. lindla Riedel
'i(it~.C'}"':'. . ~
200612007 200712008 200712008 200812009 BUDGET
Actual BudUt Estimate Pronosed TO BUDGET
PERSONNEL COST:
1100 EXECUTIVE SALARIES 58 071 61378 60 465 61395 I7
1200 REGULAR SALARIES 739 506 810205 807 545 822 858 12653
1201 HOLIDAY PAY 123 880 484 0 -880
1202 OFFICERS HOLlDA Y PAY 21450 25 068 23,390 25 068 0
1300 OTIIERSALARY 13,701 19059 23,7n 24,000 4.941
1400 OVERTIlvlE 8,050 4500 8412 9,300 4.800
1403 OFFICERS OVERTIME PA Y 52 908 52,525 64 723 64 000 11.475
1501 AUXllJARYPAY 1,200 1200 1,200 1200 0
1510 LONGEVITY/SERVICE INCENTIVE 0 0 0 0 0
1520 OFFICERS LONGEVITY/SERVICE 0 0 0 250 250
1530 INCENTIVE 0 0 0 0
1540 CAREER EDUCATION 10,837 12 000 10981 12.000 0
2100 FlCA 72 614 76,491 76 684 78.243 1752
2200 RETIREMENT 292 057 245 570 246,570 201.350 -44.220
2300 LIFE AND HEALTH INSURANCE 147956 15738] 162 242 143300 -14081
2400 WORKERS COMPENSATION 27,062 49,340 31691 33275 -16,065
TOTAL PERSONNEL COSTS: 1,445,535 1,515,597 1,518,179 1,476J39 -39358
SUPPLIES AND OTIIER SERVICES:
3]00 PROFESS]ONAL SERVICES 19249 21421 16762 21.421 0
4000 1RA VEL AND PER DIEM 3997 7.200 7721 7200 0
4100 COMM. & FREIGHT ]5240 15866 15436 15866 0
4300 UTILITIES 13 821 13.200 14883 16,726 3526
4400 RENTALS AND LEASES 6576 6951 6576 6951 0
4500 INSURANCE 56,364 75082 35945 37751 -37331
4600 R&M VEHICLES 7,911 8110 2851 8110 0
4609 R&M roillPMENT 8112 8000 8806 8.000 0
4700 PRINTING 983 2000 1,689 2.000 0
4901 EDUCATION-RESTRICTED 500 5816 0 5816 0
4902 EDUCATION - NON-RESTRICTED 1456 6000 3402 6000 0
4909 MISCElLANEOus 326 1500 100 1500 0
5100 OFFICE SUPPLIES 2627 5000 1,918 5000 0
5101 DETEcnVE SUPPLIES 1864 3,500 4,483 3500 0
5102 INVESTIGATION FEES 637 2,000 529 2000 0
5200 OPERATING SUPPLY 13 145 13 850 13.582 13.850 0
5201 FUEL AND OIL 40 725 57.200 66.276 74,300 17100
5202 OPERATING SUPPLIES (TIRES) 3123 5000 7216 5,000 0
5203 UNlFORMSIP A TellES 9043 10,275 9389 10 275 0
5400 BOOKS PUBLICATIONS. ETC 1,986 1500 1.228 1500 0
6400 EOUIPMENT ($750 OR MORE) 8438 54 500 44 578 9n2 -44 578
8300 PUBLIC SERVICE GRANT 4,902 0 0 0
7000 Princioal-CAD System 0 353]2 35,312
7100 Interest-CAD System 0 9,074 9.074
TOTAL SUPPLIES AND OTHER SERVICES 221,025 323 971 263 370 307074 -]6897
TOTAL COSf: 1,666,560 1 839 568 ] 781 549 I 783313 -56.255
Cost chanaes Included In above cost I
: ;W~~ilrem~iit"W~~ijl1tl:'5%(s~eP:::bUta~s.m.t;IiiGlj)!:l~;'!l:P'$'t76fqVjnQ;:~Ib~ .. _'6 ~ .'" ~~.?~~~i~~';
1200 $821358 includes 1.5% steo. + $1500 (Records Clerk)
1300 Increased bY $4,941(3 men on oatro!) I
1400 Increased non-swom personnel OT bV$4,800
1403 Increased Officers OT by $11,475 (3 men on patrol)
2200 Retirement contribution was reduced from 13.26 to 10.26%.1 increased RET $7997 based on increase in salary reQuest
2400 WC increased bv $2,338 based on increase in salary reQuest
2400&4500 Wor1< como and Prooertv/Casualtv est increase of 5%.
4300 FPL Increase 12% eff 8/1 + 12% eff 01/01
5201 Used 25% as an estimated Fuel Cost increase + $2.800.
6400 Radar Vests Radios
I 7000&7001-TCAD SYStem CTvrs Supoortl; total cost $221,925, Financed for 5 vears, $44.386 each year (2nd year)
I I T T T
Page 11
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2009 Aug Wocl<shop.xls
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Page 12
GENERAL FUND EXPENSE LINE ITEM DETAIL BY DEPARTMENT
Wocl<sheet #: 3
Edited Date: 811312006
Ed~ed Bv. India Riedel
Gii. \<<;""~~lt,j(;\t~-m
200612007 200712008 200712008 200812009 BUDGET
Actual Budllet Estimate Pronosed TO BUDGET
PERSONNEL COST:
1100 EXECUTIVE SALARIES 54,286 57,298 57,014 58,410 1,112
1200 REGULAR SALARIES 532,658 592,888 564,974 573,449 -19,439
1201 HOLIDAY PAY 16,272 21,272 16,767 21,591 319
1300 OTHER SALARY 18,071 25,000 22,816 25,000 0
1400 OVERTIME 18,910 21,567 16,311 21,892 325
1401 OVERTIME PAY/ANNUAL & SICK 36,787 44,162 42,888 44,824 662
1402 DISPATCHER OVERTIME 4,938 9,756 10,192 9,902 146
1501 VOLUNTEER PAY 5,800 10,000 11,220 11,220 1,220
1510 LONGEVITY/SERVICE INCENTIVE 250 500 500
1540 CAREER EDUCATION 600 600 600 600 0
2100 FICA 52,062 59,010 53,850 57,809 -1,201
2200 RETIREMENT 105,286 83,569 96,031 72,358 -11,211
2300 LIFE AND HEALTH INSURANCE 75,680 95,359 85,759 71,100 -24,259
2400 WORKERS COMPENSATION 31,793 64,309 40,871 42,915 -21,394
TOTAL PERSONNEL COSTS: 953,393 1,084,790 1,019,293 1,011,570 -73,220
SUPPLIES AND OTHER SERVICES:
3100 PROFESSIONAL SERVICES 1,357 2,000 3,209 9,200 7,200
3102 PROF SERV (PHYS FOR SCBA) 2,502 4,000 2,000 4,000 0
3103 WELLNESS PROGRAM 3,600 4,100 3,600 4,100 0
4000 TRAVEL AND PER DIEM 3,158 6,000 2,814 6,000 0
4100 COMM & FREIGHT 10,265 10,000 10,830 11,000 1,000
4300 UTILITIES 11,195 13,000 11,270 14,680 1,680
4400 RENTALS AND lEASES 1,803 5,000 1,801 5,000 0
4500 INSURANCE 38,601 51,421 32,881 34,525 -16,8%
4600 R&M VEHICLES 10,899 12,000 16,896 17,000 5,000
4609 R&M EQUll'MENT 23,068 J6,100 7,147 16,100 0
4700 PRlNTING 239 500 0 500 0
4901 EDUCATION 3,866 15,000 6,158 15,000 0
4902 PUBLIC EDUCATION & FIRE PREVo 456 1,500 396 1,500 0
4903 CODE ENFORCEMENT 4,491 14,000 7,104 14,000 0
4905 TRAINING & MA TERlALS 1,963 3,000 0 3,000 0
4909 MISCElLANEOUS 216 750 516 750 0
5100 OffiCE SUPPLIES 1,242 1,500 1,102 1,500 0
5200 OPERATING SUPPLY 6,894 7,500 8,161 9,500 2,000
5201 FUEL AND On.. 10,424 14,000 7,776 14,000 0
5202 OPERATING SUPPLIES ITIRES) 1,704 3,000 251 3,000 0
5203 UNlFORMSIPATCHES 7,424 7,500 5,373 7,500 0
5400 BOOKS, PUBLICATIONS, ETC 3,443 3,500 2,064 3,500 0
6400 EOUll'MENT ($750 OR MORE) 16,547 18,900 8,151 18,900 0
TOTAL sui] Health Insurance Increase bv 15% 165,357 214,271 139,500 214,255 -7,216
TOTAL COST: 1,118,750 1,299,061 1,158,793 1,225,825 -80,436
~K~ilIfu:teW@t;1U~:~~iiieJ;ni;ri(WC/eiC:retI~t'thei;reDof 1.:5% .birihoM~arorC~:6rtiymCf;:~'g{7;:i''%''~'{'
1200 Removed cost of Firefighter as grant not received
2200 Retirement contribution was reduced from 3.47% to 1.26%.
2400&4500 Work camp and proDertYlCasuaTtYest increase of 5%.
4300 FPL Increase 12% eff8l1 + 12% eff01/01
3100 Medical Examiner Contract added
4100 Increased to ActuallEstimate of FY 2008
4609 IncreaSed to Actual/Estimate of FY 2008
5200 Increased $2,000
6400 8 @$85Oea Air Bottles; Saws $500; Radios 2@$1200; Reserve Tools 1/2 of $15,000 total
Page 12
81141200811:04 AM
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2009 Aug Workshop.xls
.
Page 13
GENERAL FUND EXPENSE LINE ITEM DETAIL BY DEPARTMENT
Wor1<sheet #: 5
Edited Dale: 8/1312008
Edited By: IIndiaRledel
, ~ "'~ >W.~hrS~~:{~(~
..
2006/2007 2007/2008 2007/2008 2008/2009 BUDGET
Actual Bu~et Estimate Prooosed TO BUDGET
PERSONNEL COST:
1100 EXECUTNE SALARIES 118,534 124,605 122,941 124,885 280
1200 REGULAR SALARIES 232,774 243,470 235,844 244,430 960
1400 OVERTIME 2,836 5,000 2,050 5,000 0
1510 LONGEVITY/SERVICE INCENTIVE 500 1,000 1,000 0 -1,000
2100 FICA 25,437 28,616 27,681 28,835 219
2200 RETIREMENT 38,726 41,151 41,109 42,512 1,361
2300 UFE AND HEALTH INSURANCE 51,432 54,892 39,585 50,600 -4,292
2400 WORKERS COMPENSATION 19,128 36,275 23,490 24,665 -( 1,610
TOTAL PERSONNEL COSTS: 489,367 535,009 493,700 520,927 -14,082
SUPPLIES AND OTHER SERVICES:
3100 PROFESSIONAL SERVICES 12,113 15,000 7,110 15,000 0
3400 OTHER CONTRACTIJAL SERVICES 70,715 18,226 63,000 8,000 -10,226
3401 GARBAGE COLLECTION FEE 331,295 356,220 325,509 342,664 -13,556
4000 TRAVEL AND PER DIEM 87 2,500 569 1,500 -1,000
4100 COMM. & FREIGHT 4,389 6,500 4,712 6,500 0
4300 lTTILITIES 91,484 24,062 17,007 21,525 -2,537
4400 RENTALS AND LEASES 0 0 0 0 0
4500 INSURANCE 41,099 53,953 34,450 36,175 -17,778
4600 R&M VEHICLES 2,934 5,000 1,500 4,000 -1,000
4609 R&M BUILDING & EQUIPMENT 17,616 11,550 20,850 11,550 0
4901 EDUCATION 1,209 1,000 875 1,000 0
4909 MISCELLANEOUS 86 1,500 100 1,500 0
5100 OFFICE SUPPLIES 380 500 292 500 0
5200 OPERATING SUPPLY 804 5,000 650 2,000 -3,000
5201 FUEL AND OIL 18,28] 24,000 24,223 30,238 6,238
5202 OPERATING SUPPLIES (TIRES) 20 2,000 1,828 3000 1,000
5203 UNIFORMS 4,691 5,500 4,540 5,500 0
5204 DUMPING FEES 281 3,000 200 1,000 -2,000
5205 MOSQUITO SPRAYING 39 0 300 0 0
5300 ROAD MATERIALS/SUPPLIES 18,197 4,500 5,266 4,500 0
5400 BOOKS, PUBUCATIONS, ETC 251 500 0 500 0
6300 IMPROVEMENTS 53,868 150,000 75,835 49,124 -100,876
6400 EQUIPMENT ($750 OR MORE) 0 1,200 1,200
TOTAL SUPPLIES AND OTHER SERVICES: 669,839 690,511 588,816 546,976 -143,535
TOTAL COST: 1,159,206 1,225,520 1,082,516 1,067,903 -157,617
Cost changes included in above cost
~Ii~Etl~' . ~tiieme:nt;;W~.~~r.~ff~fbJi~t$p(QH;$%\b]" ":f;~. - "" . .i~Uj;,9fjlli!ln~~;i,1:@'
2200 Retirement contribution increased from 11.15% to 11.43%.
3100 & 3400 Sidewalk proiect Other Contracts Next Project-Canals
2400&4500 Work comp and Property/Casualty est. increase of 5%.'
3,401 Garbage Ext at CPI at 4.2%
4000 Decrease Travel bsed on Trend & Need by $1,000 I
4300 FPL 12% 8/1 & 01/01 Increase however decreased based on Pub Fac posting of expenses
4600 Decrease R&M Vehciles based on Trend & need by $1,000
5200 Decrease Operating Supply based on Trend & need $3,000
5202 Fuel cost 2008 + 25% increase I
5204 Decrease Dumping Fees based on Trend & need by $2,000
6300 Commerce Park Balance of Water Retention; $1,000 120ft Well
6400 Air Compressor Replacment needed $1,200
I
I
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Page 14
PUBLIC FACILITIES FUND - CITY OF OKEECHOBEE
RECAPITULATION - REVENUE AND EXPENSES
200612007 200712008 200712008 200812009
ACTUAL Budget ESTIMATE PROPOSED
FlY BEGINNING F1JND BALANCE .$ 1,0&3,799 S 1,594,402 S 731,252 S 344,502
REVENUES
301-312.4100 LOCAL OPTION GAS TAX .$ 4&6,744 .$ 435,150 .$ 416,539 .$ 349,478
301-312.4200 LOCAL ALTER, FUEL USER FEE .$ - $ 19&,036 .$ 163,556 .$ 131,151
301-335.1220 SRS EIGHT CENT MOTOR FUEL .$ 77,277 .$ 64,125 $ 72,335 $ 62,335
NINETH CENT FUEL TAX .$ - .$ - $ - $ 56,802
301-335.4100 MOTOR FUEL TAX REBATE .$ 2,327 .$ 1,500 .$ 3,034 .$ 1,650
301-361.1000 INTEREST EARNINGS .$ 38,909 $ 20,000 .$ 2&,237 .$ 19,500
301-369.1000 MISCELLANEOUS S -
TOTAL REVENUE S 605,257 S 718,811 S 683,701 S 620,916
EXPENDITURES
301-549.3100 PUBLIC FAC.-PROFESSIONAL SER. .$ 100,000 .$ 2,875 .$ 2,500
301-549-3400 PUBLIC FAC. CONTRACTUAL SERVlCES .$ 44,774 .$ 63,300 .$ 69,630
301-549-4300 PUBLIC FAC. UTILITIES .$ 78,000 $ 79,200 .$ 92>742
301-549-5300 PUBLIC FAC. ROAD & MATERIALS .$ 26,096 $ 24,456 .$ 26>096
301-549-6300 PUBLIC FAC. IMPROVEMENTS .$ 430,284 $ 1,048,685 .$ 449,235 .$ 100>000
301-549.6302 PUBLIC FAC. BEAUTiFlCATION $ 5,837 .$ 10,000 .$ 5,341 $ 10>000
301-549.6400 PUBLIC FAC. MACHINERY & EOUIP .$ 45,067 $ 150,000 $ 139,977 $ 265>000
TOTAL EXPENDITURES S 481,188 S 1,457,555 S 764,384 S 565,.968
REVENUES LESS EXPENSES $ 124,069 S (738,744) S (80,683) S 54,.948
301-549.9100 TRANSFER OUT TO GENERAL FUND $ 476,616 $ 516,260 .$ 306,067 $ 337>929
FlY ENDING FUND BALANCE S 731,252 S 855,658 S 344,502 S 61,521
Cost changes and Proposed Projects included in above cost
Gas Revenues based on decreased shared % ofCountv/Citv solit
301-549-3400 Street Sweeoin~owing of Right of Ways, etc
301-549-4300 Road way Street Li!drting
301-549-5300 Road Repairs and Materials for same
301-549.3100 Professional Services/Road Engineer, etc for Projects
301-549-6300 Riclrt of Way Drainage, Asohalt/Paving Proiect, Curb/GutterlSidewalk Proiects, Traffic Signal NW 9th
301-549.6400 Replacement of Backhoe, $120,000; Sideann Tractor/mower, $80,000; I ton Dump Truck, $40,000
301-549.6400 Hybrid SUV Emergency Vehicle Purchase, $25,000
Transfer Out Personnel Cost for Road and Right of Way Maintenance
Page 14
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Page 15
CDBG FUND - CITY OF OKEECHOBEE
RECAPITULATION - REVENUE AND EXPENSES
2006/2007 200712008 2007/2008 200812009
ACTUAL BUDGET ESTIMATE PROPOSED
FN BEGINNING FUND BALANCE $ 6,481 $ 6,481
REVENUES
302-331.3200 CDBG GRANT (STATE) $ - $ - $ -
302-331.3900 CDBG GRANTE-IO $ 595,000
302-381.0000 TRANSFER IN -GENERAL FUND RESERVES
TOTAL REVENUES $ - $ 595,000 $ - $ -
EXPENDITURES
302-2552.3100 PROFESSIONAL SERVICES 0 0 0
302-2552.4609 COMMERCIAL BUILDING REHAB 0 0 0
302-2552.4909 MISCELLANEOUS 0 0 0
302-2552.6300 SIDEWALKS & PEDESTRIAN MALLS 0 0 0
302-2652-3100 PROFESSIONAL SERVICES E-I0
302-2652.3400 ENGINEERING SERVICES E-IO
302-2652.6302 SEWER LINES CDBG E- 10
302-2652.6304 WATER FACILITIES E-IO
302-2652.6306 STREET IMPROVEMENTS
TOTAL EXPENDITIJRES 0 0 0 0
REVENUES LESS EXPENSES 0 0 0
302.9200 DUE TO GENERAL FUND 265,321 6,481
FrY ENDING FUND BALANCE $ - $ 6,481 $ -
Page 15
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Page 16
CAPITAL PROJ IMPROVEMENTS - CITY OF OKEECHOBEE
RECAPITULATION - REVENUE AND EXPENSES
200612007 2007/2008 200712008 2008/2009
ACTUAL BUDGET ESTIMATED PROPOSED
FlY BEGINNING FUND BALANCE $ - S 664,978 S 702,149 S 718,600
REVENUES
303-341.0000 ADM!NISTRA TION COST FOR IMP ACT FEES $ 4,235 $ 553 $ 600
303-361.I000 INTEREST EARNINGS $ - $ - $ ]2,352 $ 11,250
303-363.220] LA W ENFORCEMENT IMP ACT FEES $ - $ 5,629 $ 722 $ 750
303-363.2202 FIRE PROTECTION IMP ACT FEES $ - $ 8,830 $ l,llO $ 1,250
303-363.2400 TRANSPORTATION ]MPACT FEES $ - $ 18,579 $ 2,267 $ 2,300
TOTAL REVENUE S - S 37,273 S 17,004 S 16,150
EXPENDITURES
303-0521-6400 LAW ENF. CAPITaL PROJECTS $ - $ - $ -
303-0522-6400 FIRE PROTECT]ON CAPITaL PROJECTS $ - $ - $ - $ 60,000
303-0541-6300 TRANSPORTATION IMPROVEMENTS $ - $ - $ -
303-0541-6400 TRANSPORTATION CAPITaL PROJECTS $ - $ - $ -
0
TOTAL EXPENDITURES S - S - S -
304-38] .000 TRANSFER OUT TO GENERAL FUND (ADM COST $ 102 $ 553 $ 600
TRANSFER IN FROM OTHER FUNDS $ 652,099 $ -
DUE TO CAPITaL ASSETS $ 55,100
DUE FROM IMPACT FEE REVENUES $ 55,100
FlY ENDING FUND BALANCE S 664,978 S 702,149 S 718,600 S 734,150
Cost changes and Proposed Projects included in above cost
303-522-6400 Purchase of Brush Truck w/Equipment* (08/09 Comprehensive Plan)
*Truck funded via existing capital asset funds to be
reimbursed by annual impact fees
Page 16
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Page 17
CAPITAL PRO.J-VEIDCLES - CITY OF OKEECHOBEE
RECAPI11JLATION - REVENUE AND EXPENSES
200612007 2007/2008 2007/2008 2008/2009
ACTUAL BUDGET ESTIMATE PROPOSED
FlY BEGINNING FUND BALANCE $ - $ 2,041 S 2,041 S 24.272
REVENUES
304-383.0000 CAPITOL LEASE PROCEEDS $ 467.592 $ 468,803 $ 483.384 $ 422.961
304-364.1000 DISPOSITION OF FIXED ASSETS $ 446,250 $ 441,500 $ 448.800 $ 441.600
304-36 LI 000 INTEREST EARNINGS $ -
TOTAL REVENUE $ 913,842 $ 910,303 S 932,184 S 864,,561
EXPENDITURES
304-584.4600 VEHICLE DECALS & INSTALLATION 0
304-584.4909 MISCELLANEOUS 896 900 872 840
304-584.6400 VEHICLE & EQUIPMENT PURCHASE 513,306 517,492 $ 513.305 449142
304-584.7100 PRINCIPAL 455,559 455,000 $ 468.059 409552
304-584.7200 INTEREST 22.525 18,969 23,717 21717
TOTAL EXPENDITURES 992,286 992,361 1,005,953 g81,251
304-381.000 TRANSFERJN FROM GENERAL FUND $ 80.485 $ 78,000 $ 96.000 $ 78,000
FlY ENDING FUND BALANCE 2,041 S (2,017) 24,272 85,582
304-383.0000 Based on Lease of21 cars@ $20.141
304-364.1000 Based on sale of24 $18,400
304-584.6400 Based on Lease of21 @ 21,387 plus equipment
3 ltc,,) l(:~ " > 6':;",\.1,')
, , he,..;. . l " h O,@ ( I. fi, t', )
\ , '~ ,
ri,,-,l.fiLIA. ., " ,. .;:--/ lJ..t,:..-t~ / '.,i. I',d r!
,~
Page 17
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Page 18
LAW ENFORCEMENT SPECIAL FUND - CITY OF OKEECHOBEE
RECAPITULATION - REVENUE AND EXPENSES
200612007 200712008 200712008 200812009
ACTUAL BUDGET ESTIMATE PROPOSED
FlY BEGINNING FUND BALANCE $ 4,577 $ 2,706 $ 2,547 $ 3,127
REVENUES
601-351.1000 ADMINISTRATIVE FEES $ - $ - $ - $ -
601-351.2000 CONFISCATED PROPERTY
601-361.1000 llfTERESTEARNmNGS $ 1 $ 1 $ 38 $ 10
601-369-1000 Misc. $ 2,430
TOTAL REVENUE S 2,431 S 1 S 38 S 10
EXPENDITURES
601-529.4909 LAW ENF. SPECIAL MISe. 5 2,707 0
601-549.6300 LAW ENF. SPECIAL IMPROVEMENT 0
601-549.6400 LAW ENF. SPECIAL MACH & EOUIP 4,072 0
TOTAL EXPENDITURES 4,071 2,707
FlY ENDING BALANCES $ 2,931 $ - $ 2,585 $ 3,137
369.1000 Remaining Funds have a very restrictive use
Page 18
.
Budget Workshop
For
Fiscal Year
2009
Funds
. General Fund is our largest fund in the City and it
supports all services not assigned to other funds.
These include Public Safety, Streets, Building &
Zoning, Finance, and Administration
. Public Facility Fund is specifically designated
revenues for transportation expenses
. Special Funds include CDBG for specific Grants,
Capital Project Fund, and the Special Law
Enforcement Fund
.
What makes up the City's
Budget
· Revenues
· Expenditures
· Reserves
Revenues
. Ad Valorem Tax, Tangible Personal
Property Tax
. Statutorily authorized-Communications
Service Tax, Local Business Tax, Public
Service Tax
. Local Discretionary Sales Surtaxes, and
Fuel Taxes
1
e
Revenues (cont'd)
. Regulatory Fees-Building Permit fees,
Inspection fees, and Impact fees
. Special Assessments-Garbage Collection
. State Shared-Alcoholic Beverage Tax,
County Fuel Tax, Sales Taxes, Insurance
License Tax, Municipal Rev Sharing
Program
8%
Budgeted GF Revenues 2009
2% 3%
0%
II AOVAlORt..N . OTHER FEES
o IN'TmGCNERNM:NTAl 0 CHl\RGES FOR SER\f1CES
. FN:S. FORFErn.RS & F'EN'LTES D USES OF t.<<)NEY & f'ROFem'
. OltER REVEH.E5
Revenue Decreases
Ad Valorem is the City's largest source of
revenue to fund services for its citizens
Based on the economic climate and passage of
Amendment 1 this year assessed and
taxable values have decreased
.
\ 5 Year Revenue Trend I
- - .-.. ,..- -
/lID VALOREM " ,725.351 12,001,717 n,lA.DII 12.021'- 12,211,_
OTHER FEES $1,501,51. 11A01.228 "'-'''2 ",412,532 $1,384,125
lNTERGOVERN,ENlAL Sl.2e3.871 $',1311,.421 Sl.'."" 11.171,100 , 1,130,102
CHARGES FOR SERVICES S 4S8,018 . ..,.... 1 50....7 S 431,254 S 421.81'
FINES, FORFEITURES & PENN.. TIES . 37.404 . ,..,. . 38,7lIO . ",7lIO . ".000
USES OF MONEY & PROPERTY . 87.848 . 148,374 1217_ . 178,818 . 121,OCl8
OTHER REVENUES . 111,199 . '25.'" . ,.."., . 151.403 . 1704,738
Revenue Trends
$7,000,000
$6,ooo.lXlO
$5,OOO.cm
$4,ODO,lXlO
53,000,000
$2,000,000
$1,ooo,em
2Oll5I3lllII
2fX16I'mT
'JIm"""
2OOll/2Illl9
D ADVAlae.4 . OllER FEES
o NTERGOVfRt&EHTAl 0 ct'ARCES FOR SERYIC65
. FfES, FCR=~ & PEtfIIllES II USES a: M:lPEY & moFERTY
. OTHER AEVENJES
.
~.......y...
... 1t~1llIII'=' ~1lW.D '-:0-- ~" '~CN.ll ~-'ll
2
e
Other Revenues
. In addition to the ad valorem reductions, the State
has notified the City that their revenue sharing
projections for sales and gas taxes for the FY 2009
are reduced
I Budget and past Expenditures I
. Fiscally responsible budgeting each year
. Making sure that budgets and expenditures
are made based on need not on wants
. Finding cost savings at every turn
w
Budget Process
April, May, June
"'Continuous review of expenses and revenues.
"'Data and graphs provided by department, ie: Fuel usage,
Utility costs (FPL, OUA, Communication), Overtime cost,
etc.
"'Each department reviews past expenditures.
"'Needs assessments, review services provided by contract
vendors, notate additional services/items needed
"'Additional requests submitted for cost analysis of expenses
"'Individual Meetings held with Department Head with
Administrator and Finance
"'Revenue review of past receipts, LCIR estimates from the
state, review trends, economic anomalies, etc.
"'Review of all budget reouest individuallv and collectively
.
Other Revenues
While the state projects a decrease overall for
Local Discretionary Sales Tax by 5.4%
Okeechobee is projected to increase
by 4.9%
City of Okeechobee
. All City departments are continuously
reviewing their operations in order to
increase their effectiveness and efficiency
while sustaining their present levels of
service.
Budget Process
June, July, August
"'Review of Specific project request, Comprehensive Plan, etc
"'Formulate workbook of data, provide to all departments
'" Additional collaboration with individual departments with
specific data
"'Administrator reviews entire Budget Workbook
"'Mayor meets with Administrator, Finance
and each Department Head and reviews budget line for line
'" ChangeslIncreaseslDecreases in each line item is discussed in detail.
"'Changes made to the Budget Workbook based on meetings
and discussion
3
.
.
Y..r to Year Budget Comparison
. Each department and their staff have
developed cost reduction measures which
have had an immediate effect on
expenditures and a major effect on this
year's budget.
S2,IXXl,1XXl
Sl,llOO,lXXl
$1,IDJ,(XXJ
Sl,<OO.1XXl
Sl,2OO,1XXl
S 1,roo,roo
S8OO,IXXl
S8OO,1XXl
S<<lO,IXXl
S2OO,IXXl
s-
-!' #' "'~ ./Y" ",:off,l #~ ,/
A~ ~,f ~cY $- / "/ ~l ~...u
.;y &_<f'.f",/'_#' ##~
~~ ,,#'.:I ~ "c,
ofJ
<I'
City of Okeechobee
Pole., Fire, Public 'Norlca
V..r to V..r BudU.tCom,.....on
Expenditures/Cost
-
Vendor costs have escalated at a superior rate
compared to revenues received by the City
11.150,000
11,700.000
".5:10.000
$1,400,000
Du.ErfoIe
$l,2S0,OOO
",100,000
_,000
....""
EElF.. PMoc
....""
Blpltllc:VtbIl
20015I2OO6
"""","'"
'00112001I
-
Health Renewal would
have been $448,655
4
.
Vendor Incrund Cosl
""
FPI.
F.. FPI. CUA
82CllSQ1X1iESTMATE "20,llI3 Sl~..il1a $12,501
82007QQ)8 ACTEST Sft,7ee $111,321 $11,372
.-....... ....". $114,220 1&,527
0_"""" 1&4,871 '1'1,<<>> ".'"
0.......,.""""'- ...'" s~e4l!l sa,l104
."""""''''''''' S4l,100 U7,llOO "0,_
."""""''''''''' "'''' sa.,01S1
Cost Reduction Plan
Each department was asked specifically:
~ What are you and your staff doing to
cut costs?
~ What can you do now and in the
future?
Fuel Cost Reduction
. Road Patrol will park 15 minutes of every
hour for foot patrol
. No idling of parked cars
. Combine trips in vehicles, ie: inspections,
etc.
.
. Water/Sewer 30%
. Electricity
57%
. Fuel Cost
300%
Energy Cost Reductions
Turn off all non-essentiallights, equipment, adjust
thennostats
Utilization of email opposed to paper when possible
Train the trainer program ongoing to alleviate travel and
overtime
Utilization of Part-time certified officers in lieu of
overtime
. Drilling a well at the City barn for cleaning of equipment
Replace all bulbs with CFL energy efficient bulbs
Utilize Fire department generator one day a week
Review water meters for necessity
Supplies, Postage, Equipment
Cost Reductions
. Bi-weekly payroll in lieu of weekly -
supplies and time savings
. Business Tax Receipt renewals on postcards
instead of letters-supplies & postage
. Re-use of copier boxes for record storage
. Re-inking printer cartridges
. Purchase of more efficient equipment (ie:
Network printers vs. color inkjet) ::...~
/..~
5
--
I Cost Reductions = Cost Savings I
General Fund
Expenses
down
$271,447
City of Okeechobee
Our citizens expect 'us' to make the same sacrifices that they
do, but to also operate efficiently and to use 'their' tax doilars
ejJ1ciendy We are committed to:
Health and Safety
Streets and Parks
'Smart Growth'
Police - Fire
Public Works
Planning Administration
Commitment to Streets and
Parks
.
City of Okeechobee
. We are NOT going to stop moving
forward within our constrained
budget
· Our citizens expect our commitment
to Growth
. The City is committed to Positive
Growth
Commitment to Smart
Growth
6
e e
City of Okeechobee
Proposed Salaries 2008/2009
2% @ Oct 1st and 2% @ Ian $ 44,231.04 $ 33,173.28 $ 77,404.32
Retirement $ 7,928.73 $ 5,946.54 $ 13,875.27
FICA 7.65% $ 3,383.67 $ 2,537.75 $ 5,921.42
WORKERS CaMP COST $ 265.39 $ 199.04 $ 464.43
$ 97,665.44
2% @ Oct 1st and 2% Merit Ian $ 44,231.04 $ 33,173.28 $ 77,404.32 $ 44,231.04
Retirement $ 7,928.73 $ 5,946.54 $ 13,875.27 $ 7,928.73
FICA 7.65% $ 3,383.67 $ 2,537.75 $ 5,921.42 $ 3,383.67
WORKERS CaMP COST $ 265.39 $ 199.04 $ 464.43 $ 265.39
$ 41,856.61 $ 97,665.44 $ 55,808.83
3% Oct 1st
Retirement
FICA 7.65%
WORKERS CaMP COST
$
$
$
$
66,346.55 $
6,446.75 $
5,075.51 $
398.08 $
$
$
$
$
66,346.55
6,446.75
5,075.51
398.08
$ 78,266.89
2 % Oct 1st and Merit Ian $500/$250 $ 44,231.04 $ 29,250.00 $ 73,481.04 $ 44,231.04
Retirement $ 7,928.73 $ $ 7,928.73 $ 7,928.73
FICA 7.65% $ 3,383.67 $ 2,237.63 $ 5,621.30 $ 3,383.67
WORKERS CaMP COST $ 265.39 $ $ 265.39 $ 265.39
$ 31,487.63 $ 87,296.46 $ 55,808.83
\ '
City of Okeechobee 55 SE 3rdAv Okeechobee FL 34974-2932
Office of the City Administrator Brian Whitehall
Ph 863-763-3372 Fax 763-1686 email: bwhitehall(a,,cityofokeechobee.com
•
_'e• °6
s * * * * *Memorandum * * * * *
•.¢1916 -
Date: Aug 7, 2008
• TO: Mayor & City Council
FR: City Administrator
Finance Dept.
RE: Budget
I mentioned in my last report to you that this year staff is approaching some 'in
house' cost saving measures with a lot of enthusiasm. It's important to instill in
our employees a frugal approach w/tax payer's monies. I've told staff before
that if supervisory personnel don't believe in small cost saving issues, then
employees won't.
Anyway, the attached reports reflect hard cumulative cost savings of about
$36,000, not incorporating all the ideas. You should also understand that these
reports were developed after the preparation of a balanced budget wherein each
Dept has reflected a budget reduction for a total (across all depts.) accumulated
amount of$273,000 to date!
With this report, think `cash flow'. I asked the supervisors to try to think `outside
the box' and some of the ideas proposed I am not promoting at this time.
For example, I'm not proposing, at this time, to move any Dept to 4 ten-hour
days. Nor, am I proposing turning off street lights.
However, I am proposing things like drilling a well at the City barn, eliminating
water meters, and moving our payroll to bi-weekly (vs weekly), for example.
We've worked hard on the budget this year, and we still have one more round to
go with each Supervisor. Currently(7/31/08) our Income Statement approach
reflects revenues exceeding expenditures by approx 2% ($109,000).
7 /ifz-
COST SAVINGS MEASURES FOR FIRE DEPARTMENT
MEMO
* Turn off all non-essential lights
* Unplug equipment that does not get used constantly
* Adjust thermostat when leaving station for extended periods
* Utilize sleep mode if possible on electrical equipment like computers and printers
* Turn off computers daily prior to leaving or going to bed
* Turn off bay lights during the day as long as this does not create tripping hazard
* Utilize E-mail opposed to paper when possible
* Combine trips in vehicles as much as possible: such as inspections, etc.
* Increase in safety tips and training to help alleviate workman comp situations
Computer Use in Fire Department(electrical cost)
Present/Past Cost: Approx. 1,593.00 Per year
Proposed changes: Approx. 651.00 per year
Savings per year: Approx. 942.00 per year
Contracted Labor and Like
* Firefighters on duty conducted labor to repair and replace:
• Plumbing issues around station including repairs and new piping
* Refinished damaged/worn kitchen table(800.00 table)
* Completed safety gate around sliding fire pole in stairs
* Rewired fire apparatus and re p laced lighting mg syste ms
* Found and donated a water fountain worth 500.00 and installed
* Ran piping for ice machine
Note: these are but a few items that the firefighters have been doing on their own over
the last few months. They have really shown an effort to help out and I can
approximate the cost savings relative to labor and donation of equipment and use of
personal equipment to be around 5,000 dollars savings to the city. Firefighters have
brought in their own welding equipment, tools, ect to accomplish these tasks.
Wellness Program(exercise facility)
Present/Past Cost: 3600 per year
Proposed changes: 2880 per year plus savings in related items mentioned below
Savings:
Membership: $720 per year
Fuel cost: $720 per year(present gym is about 1.5 miles away and the new
gym is only a%2 mile which is a savings of 2 miles a day. The
engine only gets about 5 miles to the gallon)
Wear/Tear: Unknown dollar amount at this time
Response: Better quality of response time due to the more central location of
gYm
Total Savings per year not including added benefits stated above: $1,440 per year
..rim
Printers
Present Total Cost for cartridges: $2,500.00 per year
(Code Enforcement: 660 dollars per year
4 other computers: 40/cartridge x one a month=480/unit
X4 printers= 1920 dollars and 660= 2580/year total)
Present cost of printer replacement: $75.00 per year for at least one printer
Proposed Changes: purchased a more cost efficient Laser Printer and network
computers to this printer and the copying machine to share printers that are more cost
efficient. This will cut down on buying ink jet cartridges and replacing the cheaper made
printers on a yearly basis.
Laser Printer cost: $299.00 one time purchase with a three year warranty
Toner cartridges: $75.00 per cartridge(2500 to 3000 pages per cartridge sometimes
more)(inkjet does not even get close to these numbers)
Note: the laser printer was purchased to replace a broken printer
Estimated Cost Savings: Approximately 50 percent potential if no printers are
purchased and replacing 1 set of toners(300.00)every six months. There will be
additional cost to copier rental but should be minimal. The laser printer would be utilized
more often. The copy machine would be used for large quantity copies only not the
mention that a fax can be generated on a computer and sent to the copy/fax machine
without using any paper. The cost savings will be monitored to ensure cost savings are
being maintained and prudent. Presently every computer has an inkjet printer and this
should eliminate the need for these.
Ideas
* Consider using online stores such as office depot and staples for more cost
efficient office supplies
* Considering using self-inspection forms to certain businesses in town that can be
trusted to do these inspections and eliminate a need for periodic inspections and
allow our department to inspect on a less stringent basis which will reflect in fuel
mileage,wear and tear on vehicles.
* Propose to Administrator and Council to utilise the Fire department generator one
day a week for city hall and fire department electrical needs which may reflect
favorable in the utility costs over a period of time.
Donations
Local Radio Technician donated a mobile radio for the ladder truck. The radio cost
around$800.00 plus about$400.00 dollars for labor. This saved the city$1,200.00
dollars for communications for the truck.
//12.-
Brian,
As per your instruction,below is a description of some of the things we have done, or are
planning to do in the future,in an attempt to address the ever-tightening budgetary
constraints facing our City.I would like to add that we feel it is our responsibility to
properly manage our budget not only during critical economic times,but all the time.The
taxpayers,who are facing economic hardships at least as serious as ours,many of them
much worse, deserve no less than the prudent, and strict application of their tax dollars.
As you are aware,our staff must receive training on a continuous basis.Most of this
training is mandated by the State,for instance our officers must receive no less than 40
hours of training every four years,which includes Human Diversity,Professional Traffic
Stops,Domestic Violence,Aids and other Diseases,Homeland Security and other types
of training. Our officers must complete Intoxilyzer training every other year and Taser,
Criminal Records, and FCIC training every year.Firearms training which is done twice a
year has gotten more complicated. Gone are the days of going to the range and shooting
at a paper target to demonstrate firearms proficiency,now we have to include scenario-
based firearms training to the program.This is not a complete list,but you get the picture.
In the past,we had to send all our employees to other agencies to get the mandated
training. I am pleased to tell you that over the course of the past two years we have been
sending our officers out to get trained as instructors, and with the exception of the
Intoxilyzer training and some of the Homeland Security courses,our Sworn Officers now
receive their training in house,by Okeechobee Police Department employees.Although
this does not alleviate the need for a training budget,mainly because the training
demands on our employees are increasing year by year, and more classes are added as
time go on,i.e.Homeland Security, Scenario Based Firearms,the new CAD system etc.,
it does allow us to cover these increases by becoming more efficient,and not spending
more money.
Overtime is an area where,although our bottom line has increased,those increases are
significantly less than they could have been. We currently find ourselves in the enviable
position of having several Sworn,trained officers on the payroll,but in a part-time status.
These officers are paid$15 an hour with no benefit package,in lieu of the approximately
$25 an hour plus benefits it costs for an officer on overtime.We have budgeted, and used
our part-time officers for approximately 100 hours this budget year.They cover the shifts
when they are short,for example vacations, sick time and other emergencies. Because of
the pay difference this will save the City approximately$10,000 this budget year. It may
not reflect in the budget line item but because of the creative, and efficient use of
personnel it is a savings non-the-less.
Our fuel usage has increased from approximately 18000 gallons in budget year
2005/2006 to approximately 20000.gallons last budget year,and we are on track to using
at least that much this year. A great part of the increase is for the same reasons that our
overtime budget has increased,namely the necessity of ensuring that we have three
officers on-duty at all times.In earlier years if someone went on vacation or called out
sick, or the shift ran short for other reasons we didn't routinely cover the shift,leaving
7� Z Z
two-officers on-duty. This became a dangerous situation for the officers on the street; in
many cases they were faced with serious calls, and had no back-up available.Non-the
less,we have began an aggressive campaign to drive down the fuel usage of this
department.We are insisting that all our units are not left idling unless absolutely
necessary. Our officers have been instructed to walk more,by checking in on local
businesses, etc.,and drive less. It is our goal to use 1000 gallons less fuel next year than
this year,saving the City approximately$4000 in fuel costs. Of course, as gas prices
fluctuate the cost savings will do so also.
According to the FPL monthly billing chart provided by the Finance Dept. our electric
bill has increased every month this year, when compared to the corresponding month
from last year.According to the chart our FPL bill from October 2007 thru March 2008
was$5914. Our FPL bill from October 2006 thru March 2007 was$5526 for an increase
of 7%.The problem is unlike the fuel chart,which shows gallons used this chart shows
the cost of the energy used,not the amount of energy used.It is possible that the increase
in the bill is related to an increase by FPL. That not withstanding, it is our goal to reduce
our energy usage by 5-10%thereby saving the City$500-$1000 a year on our FPL bill.
We intend to accomplish this by raising our thermostat,making sure all lights and
equipment are shut down when not in use, and insisting our employees develop an energy
efficient attitude.
Last year we removed most of the individual printers from our offices and hooked
everyone up to the main printer,which is networked. This saves us approximately$200 a
year in ink cartridges, after accounting for the increase in copier usage. Our new CAD
system has a built in Departmental E-Mail system which we use in lieu of printing out
memo's,directives, etc.
We are aware of the need to keep the cost related to properly running the Police
Department at a minimum. One of the ways to do so is to use those recourses we have in
the most efficient manner possible,that is what we have been addressing over the past
two years, and those things are what are being described above.I must caution however,
that efficiency standards get harder to realize as those standards are being met. We will of
course,march forward.
Major Peterson
City of Okeechobee
ou �
Police Department
Possible Cuts of Expenses In Police Department
Energy cuts
1. Raise the thermostat in the buildings from 70 degrees to 75 degrees which will
reduce the light bills
2. Make it mandatory to turn off all lights in offices when not in use. Which will
reduce light bills
3. Turn off all computers,monitors,fax machines, copiers and printers when not in
use reducing light bills.
4. Turn down thermostat on water heater to the setting of 120 F.
5. Make sure settings on refrigerator are kept on energy settings.
6. As fluorescent lights burn out replace with new CFLs lamps for reduced energy
cost.
Fuel cuts
7. Have Road Patrol park for 15 minutes every hour on both shifts and do foot patrol
which will conserve fuel.
8. No idling of parked cars.Reducing fuel cost.
9. Have Auxiliary Officers ride with Patrol Officer or have two Auxiliary Officers in
one car.
Supply Cuts
10.Reuse scrap paper instead of shredding to cut paper cost :example is old forms,
reuse of teletype paper backs etc.
11.No individual Printers in Offices eliminating the expense of ink cartridges.
12.Use email abilities instead of printing copies for individuals
Budget Cuts
8. Eliminate the cleaning crews have employees pitch in to maintain interior of
building.
50 S.F. Second Avenue • Okeechobee, Florida 34974 • 863/763-5521 • Fax: 863/763-7804
0. ff! _
: }1 i� MEMORANDUM
itR 4y"J';
To: Brian, City Administrator
From: India Riedel, Finance Dept.
RE: Proposed/Implemented Cost savings 2007/2008/2009
Date: July 10th 2008
1. Phone Line Audit: Determine unused or under utilized phone lines for
City Hall,Fire Dept, Police Dept, and Pubic Works. Needs assessment for
each department will be conducted prior to elimination of lines or combining
same.
Why: Phone lines may be dormant and not in use based on new
technology, movement of personnel, etc.
Initial cost: $300 to $400 for audit
Cost Savings: Estimated at least 3 phone lines and their maintenance.
Total estimated cost savings $800.00
2. Payroll Cost: Billing cycle changed to optimize time spent by staff as
well as supplies.
Why: Supply usage could be cut over 75% if we went to a monthly
payroll cycle. Finance staff spends 4-5 hours each week for payroll, this
would be cut down considerably if we went to a monthly cycle.
2008 Cost Savings.doc
Page 1 of 4
/C,A' „c
d y
Initial Cost: Departments need to share the change. Possible raise this
year may be a one time check which could offset the paycheck to paycheck
employee.
Cost Savings: Supplies
195 envelopes per month 2340 per year
195 sheets of paper per month 2340 per year
54 Checks 648 per year
2 rolls of tape per month 24 per year
1.5 ream paper for reports 18 per year
Time/Personnel:
12-14 hours per month 144-168 per year
Total estimated cost savings: $2654.00
3. BTR Postage & Supplies: Charge for postage & envelopes when
applicant renews BTR by mail.
Why: 950-1000 renewal notices are mailed to existing Bill businesses.
Over 70%renew by sending their check in the mail.
Initial Cost: 2 reams of paper for letter to be included with Bilk renewal
notice of increase cost and why.
Cost Savings: Supplies
Envelopes .07 $ 47.53
Postage .42 $285.18
Total estimated cost savings: $ 332.71
4. BTR renewal notice on Post Cards: This would be next year renewals
if we implemented#3 above as there would be no cost savings if we
included a letter of explanation.
Why: 950-1000 renewal letters could be sent on postcards with a
reduction in supplies and postage.
2008 Cost &nvings.doc
Page 2of4-
__? €-/
Initial Cost: Software programmer estimates would need to be gathered
for cost effectiveness in the long term.
Cost Savings: Supplies & postage
Total estimated cost savings: $ 225.00
5. Number of Vehicles purchased: Presently lease purchase 24 cars each
year. Recommend lease/purchase of 21 vehicles and one SUV purchase.
Why: Based on vehicle data usage, analyses indicates decreasing of 2
vehicles would not decrease service to citizens, however it may create more
per diem travel cost.
Initial Cost: Purchase of SUV, estimated $18,000.
Cost Savings: Lease cost of 3 vehicles $12,000.00
Increase in per diem
Local (3miles X100X .445) ( 133.50)
Conf. (150milesX29X .445) ( 1,935.75)
Total estimated cost savings: $ 9,930.75
6. Depts. Deliver UPS to local store: Monthly services paid include daily
scheduled visits at City Hall. All depts. bring items for UPS to City Hall.
Daily visits not needed.
Why: 92% of the daily scheduled visits we do not have an item for pickup.
A monthly assessment is charged whether pickup is needed or not. Each
department can deliver locally without monthly assessment.
Initial cost: None
Cost Savings: Monthly cost $73.66
Total estimated cost savings: $ 884.00
2008 Cost Savings.doc
Page3of4
ci
7. Ink Jet Printer Cartridge: Letterhead in no longer purchased in
volume for cost savings, however, ink for printers has increased.
Why: Technology has increased to allow for adequate local re-inking of
cartridges.
Initial Cost: None
Cost Savings: 12 per year ranging from$4.00-$7.00 savings
Total estimated cost savings: $ 66.00
Total estimated cost savings for each fiscal year,
$ 14,892.46
2008 Cost Savings.doc
Page4of4
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,00'`
TO: Administrator Whitehall
FROM: City Clerk Gamiotea
SUBJECT: Budget Cost Savings Idea's
DATE: July 30, 2008
I discussed cost savings idea's with my staff, along with reading a recent article in the Tribune regarding
something like 5 easy ways to save$100 on your electric bill, the article took an average home and had
them unplug or keep certain items off for an entire month and their electric bill actually decreased almost
$100.00. There are a lot of"energy sucking" devices we leave either turned on or plugged in that you
don't' realize use energy.
Turn off or unplug at the end of every day:
All equipment, calculators, cell phone charges, typewriters, only turn on printers when you are
printing. Some of our offices have several printers and they are only used once in a while, those
should remain off until they are actually needed.
Turning out the lights when no one is in a room. When you go to lunch. We could even turn out
the light in the lounge when no one is in there just like we do at home when you leave the kitchen.
Turn out the lights in the bath rooms, the fans run in there when the lights are on as well.
Quit using plug in room air fresheners.
Unplug coffee pot on weekends and vacation times.
Keep blinds closed on the sides of the building when the sun is on that side. (IE, mine in the morning,
Melisa's in the afternoon), this helps the a/c not to have to run as much.
Keep the thermostat at a more constant level, then back and forth, use the ceiling fans instead of
adjusting the thermostat
We have put extra bins next to all the printers and recycle all paper to use both sides before it is tossed.
I went through my list of subscriptions to various publications. I found where I was receiving duplicate
information and was able to eliminate at least one publication.
Instead of purchasing all new filing cabinets, we have sent them to the Public Works Department to
repair and paint them.
Inventoried all supplies and created a master supply list so that we can purchase the most often replaced
supplies when they are on clearance or sale instead of only when we run out.
One thing we use to do was the City Stationary was bid by General Services and everyone used the
same stationary to that it would be bought in larger quantities and the prices were lower.
r//F
to- - MEMORANDUM
CITY OF OKEECHOBEE
Ittl PUBLIC WORKS DEPARTMENT
•'` = °' of 55 SE THIRD AVENUE
i� L ao��, OKEECHOBEE,FL 34974
•�� 0j�11 863-763-3372 EXT. 213
•.viii
TO: Brian Whitehall
FROM: Donnie Robertson
SUBJECT: Cost Saving Proposal
DATE: July 11,2008
I propose the listed items below be considered for ways of cutting expenses to the City Budget:
➢ Eliminate a few water meters
➢ Turn lights off in the parks for half the night time hours
➢ Turn off every other street light in the City with the permission of DOT
➢ Drill a well at the City barn
➢ Move repeater from the rental tower to FD tower
➢ Cut down on travel time for equipment and trucks
➢ Consider 4 ten hour days for PW personnel
7erfrc—ce
MEMORANDUM
oC; _° CITY OF OKEECHOBEE
GENERAL SERVICES
TO: Brian Whitehall
FROM: Betty
SUBJECT: Cost Saving
DATE: July 11,2008
Proposed ways to cut costs for 2008-2009 budget
Reduce A/C cost
Steps You Can Take to Reduce Air Conditioning Costs:
• Turn your thermostat up to 78 degrees in the summer.Dress appropriately.Each
degree you turn up the thermostat saves roughly 3 to 5%on air-conditioning costs.
Turn air conditioners off all together when the building is not occupied.
• Install a programmable thermostat.Program your thermostat to turn the air
conditioning off during the night
Turning the air conditioner off during the night does not force the unit to work harder to
catch up and cool the office in the morning.
Plan to use the boxes the copy paper comes in for record storage at the end of the year
Require 12 to 14 boxes,cost savings of$30.00 per 12 purchased
Researching costs for copy paper
Found copy paper for$5.00 a case less that where currently purchasing
Reducing legal copies 8 X 14 to 81/2 X 11 is a cost savings of more than$12.00 a case
Ink Cartridges now purchased at OPS for 13.78 and 15.86-use approx. 12 each per year at
a cost of$355.68
Can be purchased at inksmile.com, refurbished for a savings of approx. $56.00(free
shipping)
Replace all regular light bulbs with the energy efficient
Efficient: CFLs are four times more efficient and last up to 10 times longer than
incandescents.A 22 watt CFL has about the same light output as a 100 watt incandescent.
CFLs use 50 80%less energy than incandescents.
Less Expensive:Although initially more expensive,you save money in the long run
because CFLs use 1/3 the electricity and last up to 10 times as long as incandescents.A
single 18 watt CFL used in place of a 75 watt incandescent will save about 570 kWh over its
lifetime.At 8 cents per kWh,that equates to a$45 savings.
Check all outside faucets for leaks
Repairing a leaking tap with a measured loss of 6 litres per day saves$1.90 every 6 months.
Replace Soda Machine with more efficient model
A typical cold beverage machine uses more energy than seven residential refrigerators
according to the Environmental Protection Agency.
Replace or repair drinking water facility in main lobby
Assuming this is left on two time a day 20 litres could be lost giving the City an additional
cost of$6.36 every 6 months.