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2014-11-18318 CITY OF OKEECHOBEE NOVEMBER 18, 2014 REGULAR CITY COUNCIL MEETING 55 SE 3RD AVENUE * COUNCIL CHAMBERS * OKEECHOBEE, FL 34974 SUMMARY OF COUNCIL ACTION AGENDA I. CALL TO ORDER - Mayor. November 18, 2014, City Council Regular Meeting, 6:00 P.M. II. OPENING CEREMONIES: Invocation given by Reverend Nancy Vaughan, First United Methodist Church; Pledge of Allegiance led by Mayor. III. MAYOR, COUNCIL AND STAFF ATTENDANCE - City Clerk. Mayor James E. Kirk Council Member Mike O'Connor Council Member Devin Maxwell Council Member Dowling R. Watford, Jr. Council Member Clayton Williams City Administrator Brian Whitehall City Attorney John R. Cook City Clerk Lane Gamiotea Deputy Clerk Melisa Jahner Police Chief Denny Davis Fire Chief Herb Smith Public Works Director David Allen IV. AGENDA - Mayor. A. Requests for the addition, deferral or withdrawal of items on today's agenda. V. PROCLAMATIONS AND PRESENTATIONS - Mayor. A. Proclaim November 16, 2014 as "Retired Educators Day." PAGE 1 OF 12 COUNCIL ACTION - DISCUSSION - VOTE Mayor Kirk called the November 18, 2014, Regular City Council Meeting to order at 6:00 P.M. The invocation was given by Reverend Nancy Vaughan from the First United Methodist Church; the Pledge of Allegiance was led by Mayor Kirk. City Clerk Gamiotea called the roll: Present Present Present Present Present Present Present Present Present Absent (Major Peterson was in attendance) Absent (entered Chambers at 6:48 P.M.) Present Mayor Kirk asked whether there were any requests for the addition, deferral or withdrawal of items on today's agenda. There were none. Mrs. Magi Cable, member of the Okeechobee Retired Educators Association, was present to receive the proclamation and thanked the Mayor and Council for this recognition. Mayor Kirk read the proclamation in its entirety as follows: "WHEREAS, Florida's education system is a vital part of the well -being of our state, providing (continued) AGENDA V. PROCLAMATIONS AND PRESENTATIONS CONTINUED. A. Proclaim November 16, 2014, as "Retired Educators Day" continued. B. Proclaim the week of November 21 -27, 2014, as "Farm City Week." C. Present a Fifteen -Year Longevity Service Award to Brian Padgett. NOVEMBER 18, 2014 - REGULAR MEETING - PAGE 2 OF 12 319 COUNCIL ACTION - DISCUSSION - VOTE education for people of all ages; and WHEREAS, at the heart of our education system is the educator, who is devoted to sharing his or her knowledge with students; and WHEREAS, Florida is home to many retired educators who have spent much of their lives giving their time, energy, and best efforts to our students; and WHEREAS, it is fitting that we celebrate and recognize Florida's retired educators for their dedication to empowering students and strengthening our local and statewide communities. NOW THEREFORE, 1, James E. Kirk, by virtue of the authority vested in me as Mayor of the City of Okeechobee, Florida, do hereby proclaim November 16, 2014, as "Retired Educators Day" in the City of Okeechobee." Mr. Jacob Larson, President of Okeechobee Farm Bureau, received the Farm City Week proclamation, which was read in its entirety by Mayor Kirk as follows: "WHEREAS, Florida farmers and ranchers help feed the world by producing a bounty of nutritious foods. To do this, they rely upon essential partnerships with urban and suburban communities to supply, sell and deliver finished products to consumers across the U.S. and around the globe; and WHEREAS, rural and urban communities working together have built our nation's rich agricultural resources so that they contribute to the health and well being of our country and to the strength of our economy; and WHEREAS, during National Farm City Week, we recognize the importance of this cooperative network. Agriculture employs more than 2 million workers, including farmers and ranchers, shippers, processors, marketers, retailers, truck drivers, inspectors and others who annually contribute an annual impact of $104 billion to Florida's economy; and WHEREAS, Farm City Week activities celebrate the mutually beneficial relationships that support the quality of life we all enjoy. This week, as we gather with family and friends around the Thanksgiving table, we count these relationships among our many blessings. WHEREAS, we commend the many Floridians whose hard work and ingenuity provide us with food abundance and reflect the true spirit of our state and nation. NOW, THEREFORE, 1, James E. Kirk, by virtue of the authority vested in me as Mayor of the City of Okeechobee, Florida, do hereby proclaim November 21 -27, 2014, as "Farm City Week", and I do further call upon all citizens to acknowledge and celebrate the achievements of all those who, working together, produce and supply our community, our nation and the world with an abundance of agricultural products." Mr. Larson noted Farm Bureau's appreciation, thanked the City for supporting agriculture within the community, extended an invitation to the annual Farm City Luncheon on November, 20, 2014, at the KOA facilities, and presented fresh vegetables to the Council. On behalf of the City, Mayor Kirk with Public Works Director Allen, presented Mr. Brian Padgett a Fifteen -Year Longevity Service Award of an engraved crystal mantle clock and a framed certificate which read, "In recognition of your Fifteen -Years of Service, Hard Work, and Dedication to the City, its citizens, and your fellow employees, as a Public Works Maintenance Operator, from November 5, 1999 to November 5, 2014." Mr. Padgett expressed his appreciation for a career with the City. 320 AGENDA V. PROCLAMATIONS AND PRESENTATIONS CONTINUED. D. Present a Certificate of Appreciation to Gary Ritter for service on the Planning Board /Board of Adjustment & Appeals, Design Review Board, and the Fire Pension Board of Trustees. E. Present a Certificate of Appreciation to Noel Chandler for service on the Okeechobee Utility Authority Board. VI. MINUTES - City Clerk A. Motion to dispense with the reading and approve the Summary of Council Action for the October 21, 2014, Regular Meeting. VII. WARRANT REGISTER - City Administrator. A. Motion to approve the October 2014 Warrant Registers: General Fund Public Facilities Improvement Fund FDOT Grant Fund Capital Improvement Projects Fund $489,592.74 $ 13,735.78 $ 9,699.31 $ 2,297.82 NOVEMBER 18, 2014 - REGULAR MEETING - PAGE 3 OF 12 COUNCIL ACTION - DISCUSSION - VOTE On behalf of the City, Mayor Kirk presented to Mr. Gary Ritter, a Certificate of Appreciation for service on several citizen boards which read: "The City of Okeechobee recognizes the Valuable Contribution of Community Involvement and Hereby Extends this Expression of Grateful Appreciation to Gary Ritter for his Faithful Service as a dedicated Member appointed to the Firefighter's Retirement Fund Board of Trustees, September 6, 2006 to January 5, 2015, and further to the Planning Board, Board of Adjustments, and Design Review Board, January 5, 2011 to January 5, 2015." Mr. Ritter thanked the Council for the opportunity and stated it was an honor to be a member on these boards. Mr. Ritter will be sworn in on January 5, 2015, as an elected City Council Member. On behalf of the City, Mayor Kirk presented to Mr. Noel Chandler, a Certificate of Appreciation for service on the Okeechobee Utility Authority Board which read: "The City of Okeechobee recognizes the Valuable Contribution of Community Involvement and Hereby Extends this Expression of Grateful Appreciation to Noel Chandler for his Faithful Service as a dedicated Member appointed to the Okeechobee Utility Authority Board of Directors, October 16, 2012 to January 4, 2015." Mr. Chandler remarked it was an eye opener and thanked the Council for the challenge. Mr. Chandler will be sworn in on January 5, 2015, as an elected City Council Member. Motion and second by Council Members Williams and Watford, to dispense with the reading and approve the Summary of Council Action for the October 21, 2014, Regular Meeting. There was no discussion on this item. VOTE KIRK - YEA WATFORD - YEA MAXWELL - YEA WILLIAMS - YEA O'CONNOR - YEA MOTION CARRIED. Motion and second by Council Members Watford and Williams, to approve the October 2014 Warrant Registers in the amounts: General Fund, four hundred eighty -nine thousand, five hundred ninety -two dollars and seventy -four cents ($489,592.74); Public Facilities Improvement Fund, thirteen thousand, seven hundred thirty -five dollars and seventy - eight cents ($13,735.78); FDOT Grant Fund, nine thousand, six hundred ninety -nine dollars and thirty -one cents ($9,699.31); and Capital Improvement Projects Fund, two thousand, two hundred ninety -seven dollars and eighty -two cents ($2,297.82). There was no discussion on this item. VOTE KIRK - YEA WATFORD - YEA MAXWELL - YEA WILLIAMS - YEA O'CONNOR - YEA MOTION CARRIED. 1 1 NOVEMBER 18, 2014 - REGULAR MEETING - PAGE 4 OF 12 321 AGENDA COUNCIL ACTION - DISCUSSION - VOTE VIII. CENTENNIAL UPDATE. A. Present the monthly update from the Centennial Celebration Ad Hoc Committee - JD Mixon, Chair (Exhibit 1). Centennial Celebration Ad Hoc Committee ( CCAHC) Chairperson J.D. Mixon presented the monthly update to the Council and requested action on several items as outlined in Exhibit One: Item One: Motion and second by Council Members Watford and Williams, to officially accept the Centennial Logo and Slogan as recommended by the CCAHC. In an effort to build enthusiasm for the Kick -off Celebration, the CCAHC respectfully asked that the logo not be shared, nor the individual whose rendering was chosen. A copy was distributed at the meeting for Council to review. Due to state laws, it is public record, and should an individual want to view or request a copy, it will be provided from the City Clerk. VOTE KIRK - YEA MAXWELL - YEA O'CONNOR - YEA WATFORD - YEA WILLIAMS - YEA MOTION CARRIED. Item Two: Motion and second by Council Members Watford and Williams, to approve a Sole- Source purchase of 100 Tervis brand, 16 -ounce size tumblers, from local wholesaler Monica Clark, for eight hundred dollars ($800.00), to sell at the Kick -off Celebration and other events as a fund raiser, and that the graphic design on the cup be a wrap style which includes the Centennial Logo, as recommended by CCAHC. This is the minimum order amount. Mrs. Clark is offering them at her cost, set -up and shipping fees are also being waived. The graphic design is being completed by the logo artist pro bono. The selling price has not been set, fifteen dollars ($15.00) is recommended. VOTE KIRK - YEA MAXWELL - YEA O'CONNOR - YEA WATFORD - YEA WILLIAMS - YEA MOTION CARRIED. Item Three: Motion and second by Council Members Watford and Maxwell, to ratify the CCAHC approved in -kind sponsorship with the Okeechobee News for a year -long advertising campaign that includes six full -page, color advertisements in GO; seven quarter -page, color advertisements in GO; one full -page, color advertisement in the Okeechobee News; and ten quarter -page, color advertisements in the Okeechobee News. Total value is $7,015.00. This is in addition to editorial coverage in both publications and promotions on the Okeechobee News Facebook page and Twitter feeds. VOTE KIRK - YEA MAXWELL - YEA O'CONNOR - YEA WATFORD - YEA WILLIAMS - YEA MOTION CARRIED. 322 NOVEMBER 18, 2014 - REGULAR MEETING - PAGE 5 OF 12 AGENDA COUNCIL ACTION - DISCUSSION - VOTE VIII. CENTENNIAL UPDATE CONTINUED. A. Present the monthly update from the Centennial Celebration Ad Hoc Committee continued. Item Four: Motion and second by Council Members Watford and Williams, to approve the Centennial Sponsorship Packets as recommended by the CCAHC: Settlers Sponsor ($500.00) and Pioneers Sponsor ($1,500.00). VOTE KIRK - YEA MAXWELL - YEA O'CONNOR - YEA WATFORD - YEA WILLIAMS - YEA MOTION CARRIED. Item Five: Motion and second by Council Members Watford and Williams, to ratify the CCAHC approved request from the Okeechobee March of Dimes to be a Centennial Partner. VOTE KIRK - YEA MAXWELL - YEA O'CONNOR - YEA WATFORD - YEA WILLIAMS - YEA MOTION CARRIED. Item Six: Motion and second by Council Members Watford and Williams, to approve a CCAHC recommendation to allow the Centennial Logo to be used in the Chamber of Commerce 2015 Community Guide and Business Directory with the stipulation that the publications not be released until after the Kick -off Celebration. CCAHC Member Susan Giddings presented the request as a Chamber Director, and Editor of Okeechobee the Magazine, publisher of the Guide. The CCAHC based their recommendation on the fact that this is a free publication and it showcases a majority of the local businesses. Mrs. Giddings will also be including the list of Centennial events and activities, a copy of her request is outlined as an attached email in Exhibit One. VOTE KIRK - YEA MAXWELL - YEA O'CONNOR - YEA WATFORD - YEA WILLIAMS - YEA MOTION CARRIED. Council Member Watford extended his appreciation to Mr. Mixon and the CCAHC Committee for all their hard work and efforts. It was then discussed with the vastness of the events and workload whether it is necessary for Council to approve all CCAHC action. Following discussion, City Clerk Gamiotea clarified, a written report containing updates on events and activities, as well as action by the CCAHC will still be presented to the Council. Upon review of the report and presentation by the CCAHC Chairperson, any items the Council found as requiring official action, would then be considered, along with purchases over $7,500.00. NOVEMBER 18, 2014 - REGULAR MEETING - PAGE 6 OF 12 323 AGENDA COUNCIL ACTION - DISCUSSION - VOTE IX. OPEN PUBLIC HEARING FOR ORDINANCE ADOPTION - Mayor. A. 1. a) Motion to read by title only, proposed Ordinance No. 1116, Amendment 2, Medical Marijuana - City Attorney (Exhibit 2). b) Vote on motion to read by title only. c) City Attorney to read proposed Ordinance No. 1116 by title only. B. 2. a) Motion to adopt proposed Ordinance No. 1116. b) Public comments and discussion. MAYOR KIRK OPENED THE PUBLIC HEARING FOR ADOPTION AT 6:42 P.M. A motion and second was offered by Council Members Watford and Williams to read by title only, proposed Ordinance No. 1116, Amendment 2, Medical Marijuana. VOTE KIRK - YEA MAXWELL - YEA O'CONNOR - YEA WATFORD - YEA WILLIAMS - YEA MOTION CARRIED. Attorney Cook read proposed Ordinance No. 1116 by title only as follows: "AN ORDINANCE OF THE CITY OF OKEECHOBEE, FLORIDA, ADDRESSING THE UPCOMING VOTE CONCERNING AMENDMENT 2, "MEDICAL MARIJUANA" ON THE BALLOT FOR THE GENERAL ELECTIONS SCHEDULED FOR NOVEMBER 4, 2014; IT APPEARING THAT SHOULD THE MEASURE BE APPROVED BY THE ELECTORATE, THE FLORIDA LEGISLATURE MAY THEN ENACT REGULATIONS OR RESTRICTIONS ON THE SALE AND DISTRIBUTION OF MEDICAL MARIJUANA; THAT PENDING SUCH VOTE AND ACTION OF THE LEGISLATURE OR STATE ADMINISTRATIVE AGENCY, IT REMAINS UNCLEAR WHAT RESTRICTIONS OR REGULATIONS WHETHER ANY, THAT LOCAL MUNICIPAL GOVERNMENTS COULD ENACT REGARDING THIS ISSUE; THAT UNTIL IT IS DETERMINED WHEN AND WHETHER LOCAL MUNICIPAL GOVERNMENTS CAN PROCEED WITH REGULATIONS, THAT A MORATORIUM BE IMPOSED WITHIN THE CITY OF OKEECHOBEE, SAID MORATORIUM SUSPENDING THE ACCEPTANCE AND APPROVAL OF ANY APPLICATION FOR BUSINESS TAX RECEIPT, OCCUPATIONAL LICENSE, BUILDING PERMIT, ZONING OR LAND USE CHANGE, OR ANY OTHER DEVELOPMENT PERMIT DIRECTED TO THE OPERATION OF A BUSINESS THAT SELLS, DISTRIBUTES, PROVIDES, OR IN ANY MANNER DEALS WITH THE DISTRIBUTION OF MEDICAL MARIJUANA TO THE PUBLIC; PROVIDING FOR SUNSET PROVISION; PROVIDING FOR CONFLICT; PROVIDING FOR SEVERABILITY; PROVIDING FOR AN EFFECTIVE DATE." Motion and second by Council Members Williams and Watford, to adopt proposed Ordinance No. 1116. Mayor Kirk asked whether there were any comments from the public. There were none. The Council asked for direction since Constitutional Amendment No. 2 was not approved by the voters during the General Election. Attorney Cook advised Section Three should be deleted, but the remaining content is valid and will need to be in place should the State Legislature, in the 2015 session, adopt legislation to allow marijuana dispensaries, as is being speculated. Council Member Watford moved to amend proposed Ordinance No. 1116, deleting Section Three; seconded by Council Member Williams. 324 AGENDA IX. PUBLIC HEARING FOR ORDINANCE ADOPTION CONTINUED. B. 2. b) Public comments and discussion for proposed Ordinance No. 1116 continued. c) Vote on motion CLOSE PUBLIC HEARING - Mayor. X. NEW BUSINESS. A. Motion to accept the Certificate of the Okeechobee County Canvassing Board for the 2014 Election Canvass Returns - City Clerk (Exhibit 3). NOVEMBER 18, 2014 - REGULAR MEETING - PAGE 7 OF 12 COUNCIL ACTION - DISCUSSION - VOTE KIRK - YEA WATFORD - YEA VOTE ON MOTION TO AMEND MAXWELL - YEA WILLIAMS - YEA O'CONNOR - YEA MOTION To AMEND CARRIED. Mayor Kirk asked whether there were any further questions or comments. There were none. KIRK - YEA WATFORD - YEA VOTE ON MOTION AS AMENDED MAXWELL - YEA WILLIAMS - YEA MAYOR KIRK CLOSED THE PUBLIC HEARING AT 6:50 P.M. O'CONNOR - YEA MOTION CARRIED As AMENDED. Prior to the motion being offered, City Clerk Gamiotea reported on the election procedures as provided in the Code of Ordinances and the Election Services Interlocal Agreement. The Election Canvassing Board comprising of County Judge Jerry Bryant, Board of County Commissioners Chairperson Frank Irby, Okeechobee County Supervisor of Elections Diane Hagan, County Attorney Laura McCall, and Clerk Gamiotea as the City's ex- officio, conducted six meetings that pertained to the General Election. On election day she accompanied Supervisor Hagan to conduct precinct inspections. The voters' registration books closed on October 6, 2014, and as of that date there were 2,747 voters registered within the City, an increase of 84 new voters from the 2012 Election. Voter turn -out was 48.3 percent for the City, slightly higher than the County's at 46.4 percent. The Certificate of the County Canvassing Board for the Non - Partisan 2014 Election Canvass Returns was signed on Friday, November 14, 2014. Everything went smoothly and the Conduct of Election Report was sent to the State Division of Elections reflecting: there were no equipment or software malfunctions; no election definition errors discovered after the logic and accuracy test; no ballot printing nor ballot supply problems; no staffing shortages or procedural violations by employees or precinct workers; no instances where the needs for staffing and equipment were insufficient to meet voters needs. Re- counts were not necessary to perform. The mandatory audit was performed on Monday, November 17. This is done by drawing a precinct number and name of a race from the hat. Precinct Eight and Chief Financial Officer race were chosen. The manual counts performed on this race in this precinct were the exact as the electronic tabulator. 1 1 1 X. NEW BUSINESS CONTINUED. A. Motion to accept the Certificate of the Okeechobee County Canvassing Board for the 2014 Election Canvass Returns continued. B. Motion to adopt proposed Resolution No. 2014 -09 regarding the 2014 General City Elections - City Clerk (Exhibit 4). NOVEMBER 18, 2014 - REGULAR MEETING - PAGE 8 OF 12 325 COUNCIL ACTION - DISCUSSION - VOTE Motion and second by Council Members Williams and Watford, to accept the Certificate of the Okeechobee County Canvassing Board for the 2014 Election Canvass Returns, reflecting the following: CANDIDATE: Baughman Chandler Maxwell Ritter Watford Worley PERCENTAGE: 14.43% 21.35% 9.12% 17.26% 23.09% 14.74% POLLING: 254 383 138 273 364 271 ABSENTEE: 105 137 78 106 164 103 EARLY VOTE: 106 166 77 177 214 100 PROVISIONAL: 0 2 1 0 2 1 TOTAL: 465 688 294 556 744 475 VOTE KIRK - YEA WATFORD - YEA MAXWELL - YEA WILLIAMS - YEA O'CONNOR - YEA MOTION CARRIED. Motion and second by Council Members Watford and Williams, to adopt proposed Resolution No. 2014 -09 regarding the 2014 General City Elections. Attorney Cook read proposed Resolution No. 2014 -09 by title only as follows: "A RESOLUTION OF THE CITY OF OKEECHOBEE, FLORIDA; ACCEPTING THE OFFICIAL RESULTS FROM THE OKEECHOBEE COUNTY CANVASSING BOARD FOR THE 2014 GENERAL CITY ELECTION; PROVIDING FOR TERMS OF OFFICE TO BE HELD BY NOEL CHANDLER, GARY RITTER, AND DOWLING R. WATFORD, JR., AS ELECTED CITY COUNCIL MEMBERS; PROVIDING FOR TERM OF OFFICE TO BE HELD BY LANE GAMIOTEA AS ELECTED CITY CLERK; PROVIDING FOR THE CITY CLERK TO ISSUE CERTIFICATES OF ELECTION; PROVIDING FOR CONFLICTS; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE" The City's qualifying period was held from Noon, August 18, through Noon, August 22, 2014. As noted above, the individuals who qualified to run for the three City Council Offices were: Mr. Baughman, Mr. Chandler, Mr. Maxwell (incumbent), Mr. Ritter, Mr. Watford, Jr. (incumbent), and Mr. Worley. The Office of the City Clerk is elected, Mrs. Gamiotea was the only person who qualified for this position. The resolution serves to adopt the names, titles, and terms (being January 5, 2015 through January 7, 2019), of those candidates who received the highest number of votes and those who ran unopposed. 3)62 NOVEMBER 18, 2014 - REGULAR MEETING - PAGE 9 OF 12 AGENDA COUNCIL ACTION - DISCUSSION - VOTE X. NEW BUSINESS CONTINUED. B. Motion to adopt proposed Resolution No. 2014 -09 regarding the 2014 General City Elections continued. C. Consider a request by Okeechobee Chamber of Commerce Leadership Team to erect a sign structure to be placed in City Hall Park - Noel Stephen, Leadership Team Member (Exhibit 5). D. Consider a Temporary Street Closing Application, submitted by Okeechobee Main Street, to close Southwest 4th Avenue between North and South Park Streets from 5:00 P.M. to 9:00 P.M. on December 12, 2014, for their Holiday Evening in the Park event - Sharie Turgeon, Executive Director (Exhibit 6). E. Motion to approve an Agreement to Piggyback a Contract for Services Bid by Another Governmental Entity for Custodial Services - City Administrator (Exhibit 7). VOTE KIRK - YEA MAXWELL - YEA O'CONNOR - YEA WATFORD - YEA WILLIAMS - YEA MOTION CARRIED. Mr. Noel Stephens was not in attendance. Due to the Council and Staff having questions, the matter was deferred for the next meeting available to attend by the requester. A motion and second was offered by Council Members Watford and Williams, to approve a Temporary Street Closing Application, submitted by Okeechobee Main Street, closing a portion of Southwest 4th Avenue between North and South Park Streets from 5:00 to 9:00 P.M. on December 12, 2014, for Holiday Evening in the Park Event. Ms. Sharie Turgeon, Okeechobee Main Street Executive Director, informed they have funding for the snow this year, and have contracted with Wise Choice Plumbing for the clean up process. She also addressed the Council regarding their Annual Membership Luncheon, asking whether a permit would be needed to set up a tent on the South side of the Chamber of Commerce building to accommodate the overflow of members. It was noted a Special Event permit would be necessary, and there were no objections. VOTE KIRK - YEA MAXWELL - YEA O'CONNOR - YEA WATFORD - YEA WILLIAMS - YEA MOTION CARRIED. Motion and second by Council Members Watford and Williams, to approve an Agreement with Scotts Quality Care to Piggyback a Contract for Services Bid by Another Governmental Entity (Okeechobee County) for Custodial Services in the annual amount of twenty one thousand, seven hundred thirty -five dollars ($21,735.00). Administrator Whitehall informed the term of the contract is from October 12, 2013, to September 30, 2016, and may be renewed for up to two additional one year terms upon mutual written consent of the parties. The monthly rate will be one thousand eight hundred eleven dollars and twenty -eight cents ($1,811.28). As discussed during the Fiscal Year 2014 -2015 budget process, Staff recommended removing the Part -Time Custodian position and contract the services for City Hall, Police and Fire Departments Facilities. VOTE KIRK - YEA MAXWELL - YEA O'CONNOR - YEA WATFORD - YEA WILLIAMS - YEA MOTION CARRIED. 1 1 AGENDA X. NEW BUSINESS CONTINUED. F. Motion to award the purchase of twelve (12) 2015 Dodge Charger Police Package Squad Cars to Auto Nation Chrysler Dodge Jeep Ram, Pembroke Pines, Florida at a unit cost of $21,975.00 under the Honda Sheriff's Association purchasing process - Chief Davis (Exhibit 8). G. Motion to approve the purchase of related equipment for the squad cars, including Tight bars, consoles and parts necessary, including the installation thereof from Dana Safety Supply, Doral, Florida at a total cost of $34,310.00 under a sole source purchasing process - Chief Davis (Exhibit 9). H. Motion to approve the 2014 Fiscal Year End Budget Adjustments - Finance Director (Exhibit 10). NOVEMBER 18, 2014 - REGULAR MEETING - PAGE 10 OF 12 COUNCIL ACTION - DISCUSSION - VOTE Motion and second by Council Members Maxwell and Williams, as recommended by City Staff, to award the purchase of twelve 2015 Dodge Charger Police Package Squad Cars to Auto Nation Chrysler Dodge Jeep Ram of Pembroke Pines, Florida, at a unit cost of twenty one thousand, nine hundred seventy -five dollars ($21,975.00), under the Florida Sheriff's Association purchasing process. In order to derive a fair competitive bid, the City obtained a quote from Okeechobee Dodge at $25,252.00, per unit, prior to securing the state bid. The amount is not sufficient to meet the Local Vendor Preference. VOTE KIRK - YEA WATFORD - YEA MAXWELL - YEA WILLIAMS - YEA O'CONNOR - YEA MOTION CARRIED. Motion and second by Council Members Watford and Williams, as recommended by City Staff, to approve the purchase of related equipment for the Police squad cars, including light bars, consoles and parts necessary including the installation from Dana Safety Supply of Doral, Florida, at a total cost of thirty four thousand, three hundred ten dollars ($34,310.00), under a sole source purchasing process. VOTE KIRK - YEA WATFORD - YEA MAXWELL - YEA WILLIAMS - YEA O'CONNOR - YEA MOTION CARRIED. Motion and second by Council Members Watford and Williams, to approve the 2013 -2014 Fiscal Year End Budget Adjustments as follows: BEGINNING BALANCE: REVENUES: TRANSFERS -IN: EXPENDITURES: TRANSFERS -OUT: ENDING BALANCE: BUDGETED GENERAL FUND: $3,882,651.00 $4,540,937.00 $5,621.007.00 $5,621,007.00 $ 0.00 $3,882,651.00 YEAR ENDING ADJUSTMENTS $3,882,651.00 $4,740,416.00 $5,307,134.00 $5,307,134.00 $ 0.00 $3,882,651.00 YEAR ENDING BUDGETED ADJUSTMENTS PUBLIC FACILITY FUND: $ 266,089.00 $ 641,551.00 $ 0.00 $ 675,500.00 $ 398,000.00 ($165,8960.00) $ 874,851.00 $ 678,946.00 $ 0.00 $ 434,218.00 $ 398,000.00 $ 721,579.00 327 328 X. NEW BUSINESS CONTINUED. H. Motion to approve the 2014 Fiscal Year End Budget Adjustments continued. NOVEMBER 18, 2014 - REGULAR MEETING - PAGE 11 OF 12 BEGINNING BALANCE: REVENUES: TRANSFERS -IN: EXPENDITURES: TRANSFERS -OUT: ENDING BALANCE: BEGINNING BALANCE: REVENUES: TRANSFERS -IN: EXPENDITURES: TRANSFERS -OUT: ENDING BALANCE: BEGINNING BALANCE: REVENUES: TRANSFERS -IN: EXPENDITURES: TRANSFERS -OUT: ENDING BALANCE: YEAR ENDING BUDGETED ADJUSTMENTS CDBG ECONOMIC GRANT FUND: $ 0.00 $ 232,909.00 $ 0.00 $ 232,909.00 $ 0.00 $ 0.00 $ 4,00 2.00 $ 225,776.00 $ 0.00 $ 229,778.00 $ 0.00 $ 0.00 YEAR ENDING BUDGETED ADJUSTMENTS APPROPRIATIONS GRANT FUND: $ 0.00 $ 275,000.00 $ 0.00 $ 275,000.00 $ 0.00 $ 0.00 $ 0.00 $ 259,785.00 $ 0.00 $ 259,785.00 $ 0.00 $ 0.00 FDOT GRANT FUND: CAPITAL IMPROVEMENT PROJECTS FUND: $ 0.00 $ 117,500.00 $ 0.00 $ 117,500.00 $ 0.00 $ 0.00 $ 0.00 $ 17,500.00 $ 0.00 $ 105,493.00 $ 0.00 ($ 87,993.00) $5,914,003.00 $6,484,214.00 $ 262,900.00 $ 267,140.00 $ 0.00 $ 0.00 $ 517,350.00 $ 413,800.00 $ 681,570.00 $ 168,663.00 $4,935,513.00 $6,140,106.00 CIP- IMPACT FEES FUND: LAW ENFORCEMENT SPECIAL FUND: $ 64,564.00 $ 500.00 $ 0.00 $ 16,950.00 $ 500.00 $ 29,614.00 63,514.00 56.00 0.00 0.00 56.00 63,514.00 4,063.00 500.00 0.00 3,108.00 0.00 1,455.00 4,063.00 874.00 0.00 3,408.00 0.00 1,529.00 Administrator Whitehall reviewed Exhibit Ten, distributed at the meeting. The budgeted Reserves use was $681,570,00, due to increased revenues and compressing expenditures, it was decreased to $168,663.00. Every department shared in reducing the budgeted line items. These are not the final audited totals. The audit, which combines the Funds including final Capital Improvement Fund Payables, will take place in January 2015. Council Member Williams questioned the Communications Service Tax. Administrator Whitehall explained, this tax applies to telecommunications, video, direct -to -home satellite, and related services. Since there is a decline in land lines, due to more cell phone usage, the revenue decreased. It is addressed to the State Legislature annually, asking them for measures to protect municipal interest with the continuing reduction, but no action has been taken to date. VOTE KIRK - YEA WATFORD - YEA MAXWELL - YEA WILLIAMS - YEA O'CONNOR - YEA MOTION CARRIED. 1 1 X. NEW BUSINESS CONTINUED. I. Consider a change in observing the Christmas Holidays - City Clerk (Exhibit 11). XI. ADJOURN MEETING - Mayor. Please take notice and be advised that when a person decides to appeal any decision made by the City Council with respect to any matter considered at this meeting, he /she may need to insure that a verbatim record of the proceeding is made, which record includes the testimony and evidence upon which the appeal is to be based. City Clerk media are for the sole purpose of backup for official records of the Clerk. ATTEST: Lane°Garnotea, CM , City Clerk James E. Kirk, Mayor NOVEMBER 18, 2014 - REGULAR MEETING - PAGE 12 OF 12 329 Motion and second by Council Members Watford and Williams, to observe the 2014 Christmas Holiday on Thursday, December 25, 2014 and Friday, December 26, 2014. The Employee Personnel Policies and Procedures provide for December 24 and 25 as observed paid holidays. Historically, when these dates have fallen on a Wednesday and Thursday, the City has approved a temporary change in the dates /days being observed to Thursday and Friday. VOTE KIRK - YEA WATFORD - YEA MAXWELL - YEA WILLIAMS - YEA O'CONNOR - YEA MOTION CARRIED. There being no further discussion nor items on the agenda, Mayor Kirk adjourned the meeting at 7 :13 p.m. The next regular scheduled meeting is December 16, 2014. INDEPENDENT NEWSMEDIA INC. USA Okeechobee News 107 SW 17th Street, Suite D Okeechobee, Florida 34974 863- 763 -3134 STATE OF FLORIDA COUNTY OF OKEECHOBEE Before the undersigned authority personally appeared Katrina Elsken, who on oath says she is the Publisher of the Okeechobee News, a three times a week Newspaper published at Okeechobee, in Okeechobee County, Florida, that the attached copy of advertisement being a it i:i _NJ f : in the matter of in the 19th Judicial District of the Circuit Court of Okeechobee County, Florida, was published in said newspaper in the issues of Affiant further says that the said Okeechobee News is a newspaper published at Okeechobee, in said Okeechobee County, Florida, and that said newspaper has heretofore been published continuously in said Okeechobee County, Florida each week and has been entered as second class mail matter at the post office in Okeechobee, in said Okeechobee County, Florida, for a period of one year next preceding the first publication of the attached copy of advertisement, and affiant further says that she has neither paid nor promised any person, firm or corporation any discount, rebate, commission or refund for the purpose of securing this advertisement for publication in the said newspaper. Sworn to and subscribed bef re me this Q '4`i day of Notary Public, State of Florida at Large Katrina Elsken AD _ ' eE BRIDGES .►: rig : +z MY COMMISSION # EE 177653 it? ,. 4,1 EXPIRES: April 20, 2016 4,, of ;Q^ Bonded Thru Notary Pubic Underwriters CITY COUNCIL MEETINGS'- NOTICE IS HEREBY GIVEN that the November 4, 2014, City of Okeecho- bee Gty Council Meeting has been cancelled. The next regular Oty Councii meeting will be held on Tuesday, November 18, 2014, 6:00 p.m., or as soon thereafter as possible, at City Hall, 55 SE 3rd Ave, Rm 200, Okeecho- bee, Florida. The public is invited and encouraged to attend. Contact Oty Administration at 863- 763 -3372, or website, cityofokeechobee.com, to ob- tain a copy of the agenda. ANY PERSON DECIDING TO APPEAL any decision made by the Oty Council with respect to any matter considered at this meeting will need to ensure a verbatim record of the proceeding is made and the record includes the testimony and evidence upon which the appeal will be based. In accor- dance with the Americans with Disabilities Act (ADA), any person with a disability as defined by the ADA, that needs special accommodation to par- ticipate in this proceeding, contact the City Clerk's Office no later than two business days prior to proceeding, 863 - 763 -3372. BE ADVISED that should you intend to show any document, picture, video or items to the Council in support or opposition to any item on the agenda; a copy of the document, picture, video, or item MUST be provided to the City Clerk for the City's records. By: James E. Kirk, Mayor Lane Gamiotea, CMC, City Clerk 468032 ON 10/31/2014 City of Okeechobee, 55 SE 3rd Avenue * Council Chambers * Okeechobee, FL 34974 Regular City Council Meeting of November 18, 2014 "3 I. CALL TO ORDER - MAYOR: Kirk, November 18, 2014, City Council Regular Meeting, 6:01 p.m. II. OPENING CEREMONIES: Invocation given by Rev. Nancy Vaughan, First United Methodist Church; Pledge of Allegiance led by Mayor Kirk. III. MAYOR, COUNCIL MEMBERS, AND STAFF ATTENDANCE - City Clerk Mayor James E. Kirk Present Council Member Devin Maxwell Present Council Member Mike O'Connor Present Council Member Dowling R. Watford, Jr. Present Council Member Clayton Williams City Administrator Brian Whitehall City Attorney John R. Cook City Clerk Lane Gamiotea Deputy Clerk Melisa Jahner Police Chief Denny Davis Fire Chief Herb Smith Public Works Director David Allen Present Present Present Present Present Present Absent, arrived at 6:48 pm Present IV. AGENDA - Mayor A. Requests for the addition, deferral or withdrawal of items on today's agenda. There were none. V. PROCLAMATIONS AND PRESENTATIONS - Mayor A. Proclaim November 16, 2014 as "Retired Educators Day." Presented to Magi Cable of the Okeechobee Retired Educators Association. WHEREAS, Florida's education system is a vital part of the well -being of our state, providing education for people of all ages; and WHEREAS, at the heart of our education system is the educator, who is devoted to sharing his or her knowledge with stud ents; and WHEREAS, Florida is home to many retired educators who have spent much of their lives giving their time, energy, and best efforts to our students; and WHEREAS, it is fitting that we celebrate and recognize Florida's retired educators for their dedication to empowering students and strengthening our local and statewide communities. NOW THEREFORE, I, James E. Kirk, by virtue of the authority vested in me as Mayor of the City of Okeechobee, Florida, do hereby proclaim November 16, 2014 as "Retired Educators Day" in the City of Okeechobee. B. Proclaim the week of November 21 -27, 2014 as "Farm City Week." Presented to Jacob Larson, President of Farm Bureau Association. WHEREAS, Florida farmers and ranchers help feed the world by producing a bounty of nutritious foods. To do this, they rely upon essential partnerships with urban and suburban communities to supply, sell and deliver finished products to consumers across the U.S. and around the globe; and WHEREAS, rural and urban communities working together have built our nation's rich agricultural resources so that they contribute to the health and well being of our country and to the strength of our economy; and WHEREAS, during National Farm City Week, we recognize the importance of this cooperative network. Agriculture employs more than 2 million workers, including farmers and ranchers, shippers, processors, marketers, retailers, truck drivers, inspectors and others who annually contribute an annual impact of $104 billion to Florida's economy; and WHEREAS, Farm City Week activities celebrate the mutually beneficial relationships that support the quality of life we all enjoy. This week, as we gather with family and friends around the Thanksgiving table, we count these relationships among our many blessings. WHEREAS, we commend the many Floridians whose hard work and ingenuity provide us with food abundance and reflect the true spirit of our state and nation. NOW, THEREFORE, I, James E. Kirk, by virtue of the authority vested in me as Mayor of the City of Okeechobee, Florida, do hereby proclaim November 21 -27, 2014 as "Farm City Week ", and I do further call upon all citizens to acknowledge and celebrate the achievements of all those who, working together, produce and supply our community, our nation and the world with an abundance of agricultural products. C. Present a Fifteen -Year Longevity Service Award to Brian Padgett. PWD Allen gave a bio on Brian, and accolades of his work ethics. Framed certificate and mantle clock presented by Mayor & PWD Allen. D. Present a Certificate of Appreciation to Gary Ritter for service on the Planning Board /Board of Adjustment & Appeals, Design Review Board, and the Fire Pension Board of Trustees. Mayor presented to Gary. Thanked council for appointment and explained issues he's learned from being on the PB. Amount of education needed to understand Pension information & how great the pension staff is, and other trustee's, everyone has the city's best interest. Terms: 292999? Nov 18, 2014 CC REG Page 1 of 7 E. Present a Certificate of Appreciation to Noel Chandler for service on the Okeechobee Utility Authority Board. Mayor presented to Noel. Had no idea the situation they are under, there are many changes that can be made by the city and county to make things easier on them and I'll be presenting those after the first of the year. Also want to have the quarterly updates presented to the council as they were supposed to have been done. Terms: ? ? ? ? ? ? ?? VI. MINUTES - City Clerk A. Motion to dispense with the reading and approve the Summary of Council Action for the October 21, 2014 Regular Meeting. Motion and second by Council Members Williams and Watford to dispense with the reading and approve the Summary of Council Action for the October 21, 2014 Regular Meeting. No discussion. VOTE KIRK - YEA WATFORD - YEA MAXWELL - YEA WILLIAMS - YEA O'CONNOR - YEA MOTION CARRIED. VII. WARRANT REGISTER - City Administrator A. ? ?? whats the date ? ?? DW questioned. General Fund $489,592.74 Public Facilities Improvement Fund $ 13,735.78 FDOT - Grant Fund $ 9,699.31 Capital Improvement Projects Fund $ 2,297.82 Motion and second by Council Members Watford and Williams to approve the October, 2014 Warrant Registers in the amounts: VOTE KIRK - YEA WATFORD - YEA MAXWELL - YEA WILLIAMS - YEA O'CONNOR - YEA MOTION CARRIED. VIII. CENTENNIAL UPDATE. A. Present the monthly update from the Centennial Celebration Ad Hoc Committee - JD Mixon, Chair (Exhibit 1). 1. Motion to officially accept the Centennial Logo and Slogan. In an effort to build enthusiasm for the Kick -off Celebration, the CCAHC respectfully asks that the logo not be shared, nor the individual whose rendering was chosen. A copy will be provided at the meeting. Although due to state laws, it is public record, and should an individual want to view or request a copy, it will be provided from the City Clerk. Motion and second by Council Members Watford and Williams. VOTE KIRK - YEA WATFORD - YEA MAXWELL • YEA WILLIAMS - YEA O'CONNOR - YEA MOTION CARRIED. 2. Motion to approve the purchase of 100 Tervis brand, 16 -ounce size tumblers, from Monica Clark, as a local wholesaler, for eight hundred dollars ($800.00), to sell at the Kick -off Celebration, and then other events as a fund raiser and that the graphic design on the cup be a wrap style which includes the Centennial Logo. -This is a unanimous recommendation from the CCAHC. -The purchase would be considered sole- source as she is the only authorized Tervis brand wholesaler. -The tumblers are being purchased at cost and the graphic design fee is being waived. -100 is the minimum order, the selling price was not set, $15.00 is the recommendation. Whitehall - quantify how the finance process will work. Motion and second by Council Members Watford and Williams. VOTE KIRK - YEA WATFORD - YEA MAXWELL - YEA WILLIAMS - YEA O'CONNOR - YEA/NO MOTION CARRIED. 3. Motion to ratify the CCAHC approved in -kind sponsorship with the Okeechobee News for a year -long advertising campaign that includes six full -page, color advertisements, in GO; seven quarter -page, color ads, in GO; one full -page, color advertisement, in the Okeechobee News; and ten quarter -page, color advertisements, in the Okeechobee News, Total value is $7,015.00. This is in addition to editorial coverage in both publications and promotions on the Okeechobee News Facebook page and Twitter feeds. In lieu of the Motion and second by Council Members Watford and Maxwell. Nov 18, 2014 CC REG Page 2 of 7 VOTE KIRK - YEA WATFORD - YEA MAXWELL - YEA WILLIAMS - YEA O'CONNOR - YEA MOTION CARRIED. 4. Motion to approve the Centennial Sponsorship Packets as recommended unanimously from the CCAHC: Settlers Sponsor ($500) and Pioneer Sponsor ($1,500). Primary differences, size of the brick pavers and mayors gala 2 and 4. Advertisement throughout year. Motion and second by Council Members Watford and Williams /Maxwell. VOTE KIRK - YEA WATFORD - YEA MAXWELL - YEA WILLIAMS - YEA O'CONNOR - YEA MOTION CARRIED. 5. Motion to ratify the CCAHC approved request from the Okeechobee March of Dimes to be a Centennial Partner. Motion and second by Council Members Watford and Williams. VOTE KIRK - YEA WATFORD • YEA MAXWELL - YEA WILLIAMS - YEA O'CONNOR - YEA MOTION CARRIED. 6. Approve a unanimous recommendation to allow the Centennial Logo to be used in the Chamber of Commerce 2015 Community Guide and Business Directory. CCAHC Member Susan Giddings presented the request as a Chamber Director and Editor of Okeechobee the Magazine, who publishes the Guide. The stipulations of recommendation were that the logo not be the main focus if used on the cover, and that the publications not be released until after the Kick -off Celebration. The CCAHC based their recommendation on the fact that this is a free publication and it showcases a majority of the local businesses. Member Giddings will also be including the list of Centennial events and activities. A copy of Mrs. Giddings request is outlined in an attached email. Motion and second by Council Members Watford and Williams. VOTE KIRK - YEA WATFORD - YEA/No MAXWELL - YEA/No WILLIAMS - YEA/No O'CONNOR - YEA/No MOTION CARRIED. Watford appreciate your committee and all we they are doing. Way to streamline this process. Don't want to use who uses the logo and in -kind services. Don't think we should approve every single thing they do. Administrator thing for administrator to approve the purchases. Whitehall, they fix up a consent agenda, unless they have a person. Clerk, clarify what the Council wants in the future. A written report of what the CCAHC has approved, updates on events /activities. Staff can handle the expenditures just as they do now. Only items over 7500.00 will come to the council. If they Council feels its something they should officially take action on or approve, they will decide upon reviewing the written report. Fri, 1/9/15 5:30 pm Centennial Kick -off Celebration Domer & Mixon Park 4 TBD Preliminary $1520 Notes /Updates: The purpose of this event is to start the Year of the Centennial Celebration off, highlight all the featured events, projects, and activities approved to date, and begin the fundraising. There's no charge to attend. Starts 1/19/15 Ends 6/5/15 Centennial: 100 -Days Scavenger Hunt Turgeon #okeechobee100 TBD TBD Notes /Updates: The purpose of this contest is to get the younger generation involved with the Centennial, and teach them about places they've never visited, or realized what its purpose was. Application and How to Play packets will be available at the Kick- off and at City Hall. Teams have until Jan 15 to register. Each team can have no more than 3 members. The winners will be announced at the Birthday Bash and each member will receive $100 cash prize. 1/24, 4/11, 6/20, 9/19, & 10/17 Centennial Historic Bus Tours Cable Various Historical Society TBD Notes /Updates: The purpose of this activity is to teach about the history of the City, and the locations of many historic buildings. A copy of their advertisement flyer is attached. Sat, 4/18/15 Mayors Centennial Gala Enfinger Silver Palms TBD Preliminary $5250 Nov 18, 2014 CC REG Page 3 of 7 Notes /Updates: This events purpose is to assist in raising funds. It will be a very formal black -tie only affair. Tickets are being sold through the sponsorship packets first and are $100 /each. Member Enfinger is working on entertainment options and pricing, as well as costs for the caterer, rental of the facility, and the decorator. Prefer Sat, 6/13/15 Centennial Birthday Bash Turgeon TBD (Sacred Heart Church facill- ties offered) TBD Preliminary $2500 Notes /Updates: This events focus will be on the celebration of Okeechobee, it will be free to attend, and feature many family friendly activities /contest. Notes /Updates: Member Cable has had preliminary discussions with Band Director LaFlam to use the Centennial as the theme for the 2015 march season show. Member Hoover is in discussions with the Athletic Booster Club to use the annual program to feature the history of the OHS Catfish, and its change to OHS Brahmans. Once the 2015 football schedule is finalized we will have the date of the game, and whether it will be the kick -off classic or the first home game. OHS Catfish Alumni will be featured at this game. Prefer Sat, 10/10/15 OHS Kick -off Classic Football Game & Williams TBD Prefer New Park TBD Preliminary $1500 Fri, August Athletic Booster Club Program - Athletic Program 'Centennial Edition'? Hoover (athletics) OHS TBD TBD -Logo Patches for Football & Band? Cable (band) - City /CCAHC participation, half-time special? Notes /Updates: Member Cable has had preliminary discussions with Band Director LaFlam to use the Centennial as the theme for the 2015 march season show. Member Hoover is in discussions with the Athletic Booster Club to use the annual program to feature the history of the OHS Catfish, and its change to OHS Brahmans. Once the 2015 football schedule is finalized we will have the date of the game, and whether it will be the kick -off classic or the first home game. OHS Catfish Alumni will be featured at this game. Prefer Sat, 10/10/15 Centennial Heritage Festival Williams TBD Prefer New Park TBD Preliminary $1500 Notes /Updates: The official name of the event is the Heritage Festival. Its purpose is to highlight the Raulerson, and other pioneer families, the fishing and cattle industry, and feature demonstrations of the various trades. It will be free to attend, and will have many activities and a fish fry. Okeechobee Community Theatre will feature their Centennial Play in coordination with this event. Tues, 12/1/15 5 -8 PM Centennial Time Capsule Burial Cere- mony & City Annual Lighting Celebration Gaiser (capsule) White n9) (light City Hall Domers City Hall Preliminary $1500 Notes /Updates: There will be a flyer at the Kick -off which explains the type of items that need to be collected during 2015 to be included in the Time Capsule. The event is free to attend. b) Approved Capital Improvement Projects: i. City Hall Front Walkway /Brick Pavers Based on City Staff recommendation, the CCAHC approved using Laser Impressions, Inc., of Sunnyvale, CA to purchase the brick pavers that will be sold to the public. Information on the sales will be showcased at the Kick -off Celebration. The project is expected to be completed by December 1, 2015, with the dedication to be held in connection with the City's Annual Lighting Celebration, and burial ceremony of the Centennial Time Capsule. Member Hoover is the coordinator and contact person. ii. Centennial Park (f /k /a Taylor Creek Park) Nothing new to report at this time, waiting on City Staff to provide information from engineering firm. 8. Approved Centennial Partners: Okeechobee Historical Society (selling Historic Post Cards, sponorsing Bus Tours) Okeechobee Retired Educators Association (selling City Seal Christmas ornaments) IX. OPEN PUBLIC HEARING FOR ORDINANCE ADOPTION - Mayor @ 6:42 P.M. A. 1. a) Motion to read by title only proposed Ordinance No. 1116, Amendment 2, Medical Marijuana - City Attorney (Exhibit 2). Council Members Watford and Williams. b) Vote on motion to read by title only. VOTE KIRK - YEA WATFORD - YEA MAXWELL - YEA WILLIAMS - YEA O'CONNOR - YEA MOTION CARRIED. Nov 18, 2014 CC REG Page 4 of 7 c) City Attorney to read proposed Ordinance No. 1116 by title only. AN ORDINANCE OF THE CITY OF OKEECHOBE- E, FLORIDA, ADDRESSING THE UPCOMING VOTE CONCERNING AMENDMENT 2, "MEDICAL MARIJUANA" ON THE BALLOT FOR THE GENERAL ELECTIONS SCHEDULED FOR NOVEMBER 4, 2014; IT APPEARING THAT SHOULD THE MEASURE BE APPROVED BY THE ELECTORATE, THE FLORIDA LEGISLATURE MAY THEN ENACT REGULATIONS OR RESTRICTIONS ON THE SALE AND DISTRIBUTION OF MEDICAL MARIJUANA; THAT PENDING SUCH VOTE AND ACTION OF THE LEGISLATURE OR STATE ADMINISTRA- TIVE AGENCY, IT REMAINS UNCLEAR WHAT RESTRICTIONS OR REGULATIONS WHETHER ANY, THAT LOCAL MUNICIPAL GOVERNMENTS COULD ENACT REGARDING THIS ISSUE; THAT UNTIL IT IS DETER- MINED WHEN AND WHETHER LOCAL MUNICIPAL GOVERNMENTS CAN PROCEED WITH REGULATIONS, THAT A MORATORIUM BE IMPOSED WITHIN THE CITY OF OKEECHOBEE, SAID MORATORIUM SUSPEND- ING THE ACCEPTANCE AND APPROVAL OF ANY APPLICATION FOR BUSINESS TAX RECEIPT, OCCUPA- TIONAL LICENSE, BUILDING PERMIT, ZONING OR LAND USE CHANGE, OR ANY OTHER DEVELOPMENT PERMIT DIRECTED TO THE OPERATION OF A BUSINESS THAT SELLS, DISTRIBUTES, PROVIDES, OR IN ANY MANNER DEALS WITH THE DISTRIBUTION OF MEDICAL MARIJUANA TO THE PUBLIC; PROVIDING FOR SUNSET PROVISION; PROVIDING FOR CONFLICT; PROVIDING FOR SEVERABILITY; PROVIDING FOR AN EFFECTIVE DATE. B. 2. a) Motion to adopt proposed Ordinance No. 1116. Council Members Williams and Watford b) Public comments and discussion. None. Council - what do we need to do with the ordinance since the amendment did not pass. Mayor - got a feeling its going to come up before the legislature. Cook - Maxwell - Rep Pigman's presentation on the issue for informing. Major issues with it as presented as a constitutional amendment. Cook, we will need to amend it by removing Section 3 since the measure did not pass. Remaining items are valid. Council Member Watford moved to amend proposed Ordinance No. 1116 by deleting Section 3; seconded by Council Member Williams. Whitehall, what about section 4, delete it too? Cook, no. Watford, its absolute & doesn't matter. VOTE ON MOTION TO AMEND KIRK - YEA MAXWELL - YEA O'CONNOR - YEA WATFORD - YEA WILLIAMS - YEA MOTION To AMEND CARRIED. c) Vote on motion. VOTE AS AMENDED KIRK - YEA WATFORD - YEA MAXWELL - YEA WILLIAMS - YEA CLOSE PUBLIC HEARING - Mayor @ 6:50 P.M. O'CONNOR - YEA MOTION CARRIED As AMENDED. X. NEW BUSINESS A. Motion to accept the Certificate of the Okeechobee County Canvassing Board for the 2014 Election Canvass Returns - City Clerk (Exhibit 3). Clerk, before the motion is offered I need to report, I attended all 6 canvassing board meetings pertaining to the General Election, included accompanying Supervisor Hagan on election day, visiting various precincts. As of October 6, 2014 there were 2,747 registered voters. (Up by 84 from 2012) 48.3% voter turn out, slightly higher than the County at 46.4 %. Certification signed on Friday, Nov 14, have before you - Non partisan race, city council included. Happy to report everything ran very smoothly. SOE office did a fantastic job, the Conduct of Election Report was sent to the Division of Elections which reflects: There were no equipment or software malfunctions. No election definition errors discovered fater the logic and accuracy test. There were not any ballot printing and ballot supply problems. There were not any staffing shortages procedural violations by employees or precinct workers. There were not any instances where the needs for Nov 18, 2014 CC REG Page 5 of 7 staffing and equipment were insufficient to meet voters needs. There were not any additional information regarding material issues and problems. The mandatory audit was performed on Monday, November 17. Precinct 8, and the Chief Financial officer was selected. All manual counts were exactly as the electronic tabulator. Motion and second by Council Members Williams and Watford. VOTE KIRK - YEA WATFORD - YEA MAXWELL - YEA WILLIAMS - YEA O'CONNOR - YEA MOTION CARRIED. B. Motion to adopt proposed Resolution No. 2014 -09 regarding the 2014 General City Elections - City Clerk (Exhibit 4). Motion and second by Council Members Watford and Williams. Attorney Cook read proposed Resolution No. 2014 -09 by title only as follows: "A RESOLUTION OF THE CITY OF OKEECHOBEE, FLORIDA; ACCEPTING THE OFFICIAL RESULTS FROM THE OKEECHOBEE COUNTY CANVASS- ING BOARD FOR THE 2014 GENERAL CITY ELECTION; PROVIDING FOR TERMS OF OFFICE TO BE HELD BY NOEL CHANDLER, GARY RITTER, AND DOWLING R. WATFORD, JR., AS ELECTED CITY COUNCIL MEMBERS; PROVIDING FOR TERM OF OFFICE TO BE HELD BY LANE GAMIOTEA AS ELECTED CITY CLERK; PROVIDING FOR THE CITY CLERK TO ISSUE CERTIFICATES OF ELECTION; PROVIDING FOR CONFLICTS; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE." VOTE KIRK - YEA WATFORD - YEA MAXWELL - YEA WILLIAMS - YEA O'CONNOR - YEA MOTION CARRIED. C. Consider a request by Okeechobee Chamber of Commerce Leadership Team to erect a sign structure to be placed in City Hall Park - Noel Stephen, Leadership Team Member (Exhibit 5). Noel was not present. Kirk similar to the one in lake placid? BW, don't know ?? DW, any reason why they didn't use the same design as the welcome to okeechobee signs? OKMS /Sharie, purposely didn't duplicate like the OKMS welcome to okeechobee signs, wanted the Leadership Chamber sign to set out. Council: Postpone until Mr. Stephen can attend. Clerk to let him know. D. Consider a Temporary Street Closing Application, submitted by Okeechobee Main Street, to close SW 4th Avenue between North and South Park Streets from 5:00 PM - 9:00 PM on December 12, 2014 for their Holiday Evening in the Park event - Sharie Turgeon, Executive Director (Exhibit 6) Motion and second by Council Members Watford and Williams. Great event. Snow funding. Wise Choice plumbing Sharie, also need to approach you on the `thank you potluck for the membership,' having a tent on the south side of building, something we are looking at doing since we've outgrown the building its been held in recently. No objections were noted. VOTE KIRK - YEA WATFORD - YEA MAXWELL - YEA WILLIAMS - YEA O'CONNOR - YEA MOTION CARRIED. E. Motion to approve an Agreement to Piggyback a Contract for Services Bid by Another Governmental Entity for Custodial Services - City Administrator (Exhibit 7) Motion and second by Council Members Watford and Williams to approve an Agreement with Scotts Quality Care to Piggyback a Contract for Services Bid by Another Governmental Entity (Okeechobee County) for Custodial Services in the annual amount of $21,735.00. Watford Annual fee 21735, 181123 monthly. Assume what we budgetted? Whitehall yes. Nov 18, 2014 CC REG Page 6 of 7 County library duplicating services. VOTE KIRK - YEA WATFORD - YEA MAXWELL - YEA WILLIAMS - YEA O'CONNOR - YEA MOTION CARRIED. F. Motion to award the purchase of twelve (12) 2015 Dodge Charger Police Package Squad Cars to Auto Nation Chrysler Dodge Jeep Ram, Pembroke Pines, Florida at a unit cost of $21,975 under the Florida Sheriffs Association purchasing process - Chief Davis (Exhibit 8) Motion and second by Council Members Maxwell and Williams. Watford, contacted the local dealer and they exceeded the local vendor preference. Whitehall, from this point forward, we are purchasing 12 vehicles, circulating the patrol cars, optomizing detective cars are on a 7 year cycle, at some point we will be buying more. Desoto buying 8 to 10, sebring purchaing the remaining. VOTE KIRK - YEA WATFORD - YEA MAXWELL - YEA WILLIAMS - YEA O'CONNOR - YEA MOTION CARRIED. G. Motion to approve the purchase of related equipment for the squad cars, including light bars, consoles and parts necessary, including the installation thereof from Dana Safety Supply, Doral, Florida at a total cost of $34,310.00 under a sole source purchasing process - Chief Davis (Exhibit 9). Motion and second by Council Members Watford and Williams. VOTE KIRK - YEA WATFORD - YEA MAXWELL - YEA WILLIAMS - YEA O'CONNOR - YEA MOTION CARRIED. H. Motion to approve the 2014 FYE Budget Adjustments - Finance Director (Exhibit 10). Motion and second by Council Members Watford and Williams. (Enter amounts) VOTE KIRK • YEA WATFORD - YEA MAXWELL - YEA WILLIAMS - YEA O'CONNOR - YEA MOTION CARRIED. I. Consider a change in observing the Christmas Holidays - City Clerk (Exhibit 11). Motion and second by Council Members Watford and Williams move temp change paid holidays for 2014 to be observed as Thursday, December 25 and Friday, December 26. VOTE KIRK - YEA WATFORD - YEA XI. ADJOURN MEETING @ 7:13 p.m. MAXWELL - YEA WILLIAMS - YEA O'CONNOR - YEA MOTION CARRIED. Nov 18, 2014 CC REG Page 7 of 7 City of Okeechobee, 55 SE 3rd Avenue * Council Chambers * Okeechobee, FL 34974 Regular City Council Meeting of November 18, 2014 I. CALL TO ORDER - MAYOR: Kirk, November 18, 2014, City Council Regular Meeting, 6: p.m. II. OPENING CEREMONIES: Invocation given by Rev. Nancy Vaughan, First United Methodist Church; Pledge of Allegiance led by Mayor Kirk. III. MAYOR, COUNCIL MEMBERS, AND STAFF ATTENDANCE - City Clerk Mayor James E. Kirk Present Council Member Devin Maxwell Present ✓ Council Member Mike O'Connor Council Member Dowling R. Watford, Council Member Clayton Williams City Administrator Brian Whitehall City Attorney John R. Cook City Clerk Lane Gamiotea Deputy Clerk Melisa Jahner Police Chief Denny Davis Fire Chief Herb Smith Public Works Director David Allen Present Jr. Present, - Present Present Present Present ,. Present vv r Present .,eAL a Atewcc, Present (& E L4aL (?k - ,,(L' r/3 Present t,'" IV. AGENDA - Mayor A. Requests for the addition, deferral or withdrawal of items on today's agenda. V. PROCLAMATIONS AND PRESENTATIONS - Mayor A. Proclaim November 16, 2014 as "Retired Educators Day." WHEREAS, Florida's education system is a vital part of the well -being of our state, providing education for people of all ages; and WHEREAS, at the heart of our education system is the educator, who is devoted to sharing his or her knowledge with stud ents; and WHEREAS, Florida is home to many retired educators who have spent much of their lives giving their time, energy, and best efforts to our students; and WHEREAS, it is fitting that we celebrate and recognize Florida's retired educators for their dedication to empowering students and strengthening our local and statewide communities. NOW THEREFORE, I, James E. Kirk, by virtue of the authority vested in me as Mayor of the City of Okeechobee, Florida, do hereby proclaim November 16, 2014�as "Retired Educators Day" in the City of Okeechobee.')/ 1- gait., t � .,t,y -A Afei/i,w i ,i,4. `1 i- 4_,..d4r,4",0). c( t'� , (,C.4�o (,i'1/..L� , IG&) - ‘7,,.; /1. ii_c .4' ea'. %` p 7 )3'= c l� �,r ,:, P/t. z ;u:-, �J /Lae /0//=r' .—_. � SCt djQCel�o B. Proclaim the week of November 21 -27, 2014 &as "Farm City Week." f ,`c.• tyl,'t. ,,, Ah kt.,,, a2 N /0_4, `1 `Z% ni WHEREAS, Florida farmers and ranchers help feed the world by producing a bounty of nutritious foods. To do this, they rely upon essential partnerships with urban and suburban communities to supply, sell and deliver finished products to consumers across the U.S. and around the globe; and WHEREAS, rural and urban communities working together have built our nation's rich agricultural resources so that they contribute to the health and well being of our country and to the strength of our economy; and WHEREAS, during National Farm City Week, we recognize the importance of this cooperative network. Agriculture employs more than 2 million workers, including farmers and ranchers, shippers, processors, marketers, retailers, truck drivers, inspectors and others who annually contribute an annual impact of $104 billion to Florida's economy; and WHEREAS, Farm City Week activities celebrate the mutually beneficial relationships that support the quality of life we all enjoy. This week, as we gather with family and friends around the Thanksgiving table, we count these relationships among our many blessings. WHEREAS, we commend the many Floridians whose hard work and ingenuity provide us with food abundance and reflect the true spirit of our state and nation. NOW, THEREFORE, I, James E. Kirk, by virtue of the authority vested in me as Mayor of the City of Okeechobee, Florida, do hereby proclaim November 21 -27, 2014 as "Farm City Week ", and I do further call upon all citizens to acknowledge and celebrate the achievements of all those who, working together, produce and supply our community, our nation and the world with an abundance of agricultural products. lJ c k e ha de, ,, , 1a1 C. Presenta Fifteen -Year Longevity Service Award to Brian Padgett. D. Present a Certificate of Appreciation to Gary Ritter for service on the Planning Board /Board of Adjustment & Appeals, Design Review Board, and the Fire Pension Board of rustees.�� • t CQ- , Mit --01)11.4), i1i g Ai-fci 4-Lf � i) 4G) e-„ ,„ � 654, E. Present a Certificate of Appreciation to Noel Chandler for service on the Okeechobee Utility Authority Boa_ rod. Cki a-L) 93-t4k4 011 -fl "^zr '_ eL Nov 18, 2014 CC REG Page 1 of 7 VI. MINUTES - City Clerk A. Motion to dispense with the reading and approve the Summary pf Council Action for the October 21, 2014 Regular Meeting. Motion and second by Council Members 0 (L Ldispense with the reading and approve the Summary of Council Action for the October 21, 2014 Regular Meeting. )L , VOTE KIRK - YEA/NO WATFORD - YEA/NO MAXWELL - YEA/NO WILLIAMS - YEA/No O'CONNOR - YEA/NO (MOTION CARRIED. VII. WARRANT REGISTER - City Administrator A. Motion to approve the October, 2014 Warrant Registers: General Fund $489,592.74 Public Facilities Improvement Fund $ 13,735.78 FDOT - Grant Fund $ 9,699.31 Capital Improvement Projects Fund $ 2,297.82 Motion and second by Council Members La), viA4 VOTE KIRK - YEA/No WATFORD - YEA/NO MAXWELL - YEA/No WILLIAMS - YEA/No O'CONNOR - YEA/NO cel OTION CARRIE�� VIII. CENTENNIAL UPDATE. A. Present the monthly update from the Centennial Celebration Ad Hoc Committee - JD Mixon, Chair (Exhibit 1). 1. Motion to officially accept the Centennial Logo and Slogan. In an effort to build enthusiasm for the Kick -off Celebration, the CCAHC respectfully asks that the logo not be shared, nor the individual whose rendering was chosen. A copy will be provided at the meeting. Although due to state laws, it is public record, and should an individual want to view or request a copy, it will be provided from the City Clerk. Motion and second by Council Members „Ott), e lU VOTE KIRK - YEA/NO WATFORD - YEA/NO MAXWELL - YEA/No WILLIAMS - YEA/No O'CONNOR - YEA/No (NOTION CARRIED. 2. Motion to approve the purchase of 100 Tervis brand, 16 -ounce size tumblers, from Monica Clark, as a local wholesaler, for eight hundred dollars ($800.00), to sell at the Kick -off Celebration, and then other events as a fund raiser and that the graphic design on the cup be a wrap style which includes the Centennial Logo. -This is a unanimous recommendation from the CCAHC. -The purchase would be considered sole- source as she is the only authorized Tervis brand wholesaler. -The tumblers are being purchased at cost and the graphic design fee is being waived. -100 is the minimum order, the se ling price was not set, $15.00 is the recommendation. /j [ '/(� ti-f -) 1( i`1 :LJ ° (�� 44 u c� �� u.�i. c� — C °f �%, 'r °>G� �yC �t c c'� �f� >v /A -'. Motion and second b Council Members l� L A) � � � 'e (/l/ ek ‘# 0( /7: VOTE KIRK - YEA/NO MAXWELL - YEA/No O'CONNOR - YEA/No WATFORD - YEA/NO WILLIAMS - YEA/NO CARRIED: 3. Motion to ratify the CCAHC approved in -kind sponsorship with the Okeechobee News for a year -long advertising campaign that includes six full -page, color advertisements, in GO; seven quarter -page, color ads, in GO; one full -page, color advertisement, in the Okeechobee News; and ten quarter -page, color advertisements, in the Okeechobee News. Total value is $7,015.00. This is in addition to editorial coverage in both publications and promotions on the Okeechobee News Facebook page and Twitter feeds. �CE/ 4 te/o /2( ��c�c � f't t7 , 1/ iv- Ifi etc /Le7A/c> Motion and second by Council Members ,C tO) / VOTE KIRK - YEA/NO MAXWELL - YEA/No 0'C -- YEA/NO WATFORD • YEA/No WILLIAMS - YEA/NO OTION CARRIED. Nov 18, 2014 CC REG Page 2 of 7 4. Motion to approve the Centennial Sponsorship Packets as recommended unanimously from the CCAHC: Settlers Sponsor ($500) and Pioneer Sponsor ($1,500). 61: � Motion and second by Council Members I) C' G /t),c d i.c Ct v'e ,/Uc vtc VOTE KIRK - YEA/No WATFORD - YEA/NO MAXWELL - YEA/No WILLIAMS - YEA/No O'CONNQ- YEA/NO OTION CARRIED. 5. Motion to ratify the CCAHC CCAHC approved request from the Okeechobee March of Dimes to be a Centennial Partner. Motion and second by Council Members k, et) c;tu VOTE KIRK - YEA/NO WATFORD - YEA/No MAXWELL - YEA/No WILLIAMS - YEA/No O'CONNOR - YEA/No OTION CARRIE 6. Approve a unanimous recommendation to allow the Centennial Logo to be used in the Chamber of Commerce 2015 Community Guide and Business Directory. CCAHC Member Susan Giddings presented the request -as a Chamber Director and Editor of Okeechobee the Magazine, who publishes the Guide. • - - '� - - - -:: : - : e , athat the publications not be released until after the Kick -off Celebration. The CCAHC based their recommendation on the fact that this is a free publication and it showcases a majority of the local businesses. Member Giddings will also be including the list of Centennial events and activities. A copy of Mrs. Giddings request is outlined in an attached email. `�u -w7 (i ti ��` `� `t ��i - ✓� c cje L� C C . ) t Motion and second by Council Members i &C I • :et •e e_ •- .._ • • • • ••• VOTE KIRK - YEA/NO WATFORD - YEA/No MAXWELL - YEA/No WILLIAMS - YEA/No NOR - YEA/NO ION CARRIED.. Fri, 1/9/15 5:30 pm Centennial Kick -off Celebration Domer & Mixon Park 4 TBD Preliminary $1520 Notes /Updates: The purpose of this event is to start the Year of the Centennial Celebration off, highlight all the featured events, projects, and activities approved to date, and begin the fundraising. There's no charge to attend. Starts 1/19/15 Centennial: 100 -Days Scavenger Hunt Turgeon #okeechobee100 TBD TBD Ends 6/5/15 Notes /Updates: The purpose of this contest is to get the younger generation involved with the Centennial, and teach them about places they've never visited, or realized what its purpose was. Application and How to Play packets will be available at the Kick- off and at City Hall. Teams have until Jan 15 to register. Each team can have no more than 3 members. The winners will be announced at the Birthday Bash and each member will receive $100 cash prize. 1/24, 4/11, 6/20, 9/19, & 10/17 Centennial Historic Bus Tours Cable Various Historical Society TBD Notes /Updates: The purpose of this activity is to teach about the history of the City, and the locations of many historic buildings. A copy of their advertisement flyer is attached. Sat, 4/18/15 Mayors Centennial Gala Enfinger Silver Palms TBD Preliminary $5250 Notes /Updates: This events purpose is to assist in raising funds. It will be a very formal black -tie only affair. Tickets are being sold through the sponsorship packets first and are $100 /each. Member Enfinger is working on entertainment options and pricing, as well as costs for the caterer, rental of the facility, and the decorator. Prefer Sat, 6/13/15 Centennial Birthday Bash Turgeon TBD (Sacred Heart Church facili- ties offered) TBD Preliminary $2500 Notes /Updates: This events focus will be on the celebration of Okeechobee, it will be free to attend, and feature many family friendly activities /contest. Nov 18, 2014 CC REG Page 3 of 7 Notes /Updates: Member Cable has had preliminary discussions with Band Director LaFlam to use the Centennial as the theme for the 2015 march season show. Member Hoover is in discussions with the Athletic Booster Club to use the annual program to feature the history of the OHS Catfish, and its change to OHS Brahmans. Once the 2015 football schedule is finalized we will have the date of the game, and whether it will be the kick -off classic or the first home game. OHS Catfish Alumni will be featured at this game. Prefer Sat, 10/10/15 OHS Kick -off Classic Football Game & Williams TBD Prefer New Park TBD Preliminary $1500 Athletic Booster Club Program Hoover (athletics) Fri, August - Athletic Program 'Centennial Edition'? OHS TBD TBD -Logo Patches for Football & Band? Cable (band) - City /CCAHC participation, half-time special? Notes /Updates: Member Cable has had preliminary discussions with Band Director LaFlam to use the Centennial as the theme for the 2015 march season show. Member Hoover is in discussions with the Athletic Booster Club to use the annual program to feature the history of the OHS Catfish, and its change to OHS Brahmans. Once the 2015 football schedule is finalized we will have the date of the game, and whether it will be the kick -off classic or the first home game. OHS Catfish Alumni will be featured at this game. Prefer Sat, 10/10/15 Centennial Heritage Festival Williams TBD Prefer New Park TBD Preliminary $1500 Notes /Updates: The official name of the event is the Heritage Festival. Its purpose is to highlight the Raulerson, and other pioneer families, the fishing and cattle industry, and feature demonstrations of the various trades. It will be free to attend, and will have many activities and a fish fry. Okeechobee Community Theatre will feature their Centennial Play in coordination with this event. Tues, 12/1/15 5 -8 PM Centennial Time Capsule Burial Cere- mony & City Annual Lighting Celebration Gaiser (capsule) Whitehall (light- ing) City Hall Domers City Hall Preliminary $1500 Notes /Updates: There will be a flyer at the Kick -off which explains the type of items that need to be collected during 2015 to be included in the Time Capsule. The event is free to attend. b) Approved Capital Improvement Projects: i. City Hall Front Walkway /Brick Pavers Based on City Staff recommendation, the CCAHC approved using Laser Impressions, Inc., of Sunnyvale, CA to purchase the brick pavers that will be sold to the public. Information on the sales will be showcased at the Kick -off Celebration. The project is expected to be completed by December 1, 2015, with the dedication to be held in connection with the City's Annual Lighting Celebration, and burial ceremony of the Centennial Time Capsule. Member Hoover is the coordinator and contact person. ii. Centennial Park (f /k/a Taylor Creek Park) Nothing new to report at this time, waiting on City Staff to provide information from engineering firm. � �� (.V— G (� Al_ �4:ty ��4 i' C! { ez.7`i di,— C'l� It GL12 .�/d ,t.�k.Cc rcE', tr' cc -.L.,�, (� �''>t ' � L� C_� e, (1,14(-1 e,�tzY� 8. Approved Centennial Par�neri, tiI' up � a � rye, x� �� ������ ��, � � �� �� G�Y x- d -(11,- 0`11) .4 Okeechobee Historical Society (selling Histd'ric Post Cards, sponorsing Bus Tours)/- - ( 6'7 Okeechobee Retired Educators Association (selling City Seal Christmas ornaments) `,, , 'LP --r 4, , r;v f t7/ QAphk? 711-i1j Pr d61 AeLA i) 1,1 J..f`c IX. OPEN PUBLIC HEARING FOR ORDINANCE ADOPTION - Mayor @ (;:f7/13.M. A. 1. a) Motion to read by title only propos9d Ordinance No. 1116, Amendment 2, Medical Marijuana - City Attorney (Exhibit 2). Council Members Li W, Ca) b) Vote on motion to read by title only. VOTE KIRK - YEA/No WATFORD - YEA/NO MAXWELL - YEA/No WILLIAMS - YEA/No O'CONNOR - YEA/No VM TION C_ _` ARRIED. c) City Attorney to read proposed Ordinance No. 1116 by title only. AN ORDINANCE OF THE CITY OF OKEECHOBE- E, FLORIDA, ADDRESSING THE UPCOMING VOTE CONCERNING AMENDMENT 2, "MEDICAL MARIJUANA" ON THE BALLOT FOR THE GENERAL ELECTIONS SCHEDULED FOR NOVEMBER 4, 2014; IT APPEARING THAT SHOULD THE MEASURE BE APPROVED BY THE ELECTORATE, THE FLORIDA LEGISLATURE MAY THEN ENACT REGULATIONS OR RESTRICTIONS ON THE SALE AND DISTRIBUTION OF MEDICAL MARIJUANA; THAT PENDING SUCH VOTE AND ACTION OF THE LEGISLATURE OR STATE ADMINISTRA- TIVE AGENCY, IT REMAINS UNCLEAR WHAT RESTRICTIONS OR REGULATIONS WHETHER ANY, THAT LOCAL MUNICIPAL GOVERNMENTS COULD ENACT REGARDING THIS ISSUE; THAT UNTIL IT IS DETER- MINED WHEN AND WHETHER LOCAL MUNICIPAL GOVERNMENTS CAN PROCEED WITH REGULATIONS, THAT A MORATORIUM BE IMPOSED WITHIN THE CITY OF OKEECHOBEE, SAID MORATORIUM SUSPEND- Nov 18, 2014 CC REG Page 4 of 7 ING THE ACCEPTANCE AND APPROVAL OF ANY APPLICATION FOR BUSINESS TAX RECEIPT, OCCUPA- TIONAL LICENSE, BUILDING PERMIT, ZONING OR LAND USE CHANGE, OR ANY OTHER DEVELOPMENT PERMIT DIRECTED TO THE OPERATION OF A BUSINESS THAT SELLS, DISTRIBUTES, PROVIDES, OR IN ANY MANNER DEALS WITH THE DISTRIBUTION OF MEDICAL MARIJUANA TO THE PUBLIC; PROVIDING FOR SUNSET PROVISION; PROVIDING FOR CONFLICT; PROVIDING FOR SEVERABILITY; PROVIDING FOR AN EFFECTIVE DATE. B. 2. a) Motion to adopt proposed Ordinance No. 1116. Council Members (1(1)/ `CU) b) Public comments and discussion. L)L,h4o ,1, )' ALL ( 'tut r ?C— 44t-L--) o4k n4 L n. • coE L,d. C (tin ( ex 1 r c,( � z rEvim, -),__ . c(fh(1,C 3 ;AU s '— r k�� L L,i t- / 111 c) Vote on motion. /./ 0_74 tzt, a_ n (L),/,0 I , w ter inL tk," 31-6 4IT p c.E ernuo-1) VOTE KIRK - YEA/NO WATFORD - YEA/No MAXWELL - YEA/NO WILLIAMS - YEA/NO CLOSE PUBLIC HEARING - Mayor @ sz P.M. O'CONNOR - YEA/NO MOTION CARRIED: `N Nov 18, 2014 CC REG Page 5 of 7 X. NEW BUSINESS A. Motion to accept the Certificate of the Okeechobee County Canvassing Board for the 2014 Election Canvass Returns - City ler (Exhibit 3). u i k— 19&L J . kit (11,t7 a -i,e' /1{ -1;� - pa `A - f �24t Lt - 1 ,,�� � r.� � � � ���Cc': Y- ��di t du , ' Cis, (° i E :)-LCi� d'C�G C t� (J � IJ �"'4,0 i`}Y1f aU /,Z, A4:;; .F i Motion and second by Courrcil tubers Mt -' �;; !,Lt -ri () -/- a MA-1 ni C.7,-,. 0,pit,,, bo. ,,i, .32 ic.e cly, VOTE KIRK - YEA/No WATFORD - YEA/NO MAXWELL - YEA/NO WILLIAMS - YEA/No O'CONNOR - YEA/No OTION CARRI G'1 B. Motion to adopt proposed Resolution No. 2014 -09 regarding the 2014)General City Elections - City Clerk (Exhibit 4). Motion and second by Council Members OU £CJ 7114- l Wit& A RESOLLhON OF THE CITY OF OKEECHOBEE, FLORIDA; ACCEPTING THE OFFICIAL RESULTS FROM THE OKEECHOBEE COUNTY CANVASSING BOARD FOR THE 2014 GENERAL CITY ELECTION; PROVIDING FOR TERMS OF OFFICE TO BE HELD BY NOEL CHANDLER, GARY RITTER, AND DOWLING R. WATFORD, JR., AS ELECTED CITY COUNCIL MEMBERS; PROVIDING FOR TERM OF OFFICE TO BE HELD BY LANE GAMIOTEA AS ELECTED CITY CLERK; PROVIDING FOR THE CITY CLERK TO ISSUE CERTIFICATES OF ELECTION; PROVIDING FOR CONFLICTS; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE VOTE KIRK - YEA/NO WATFORD - YEA/N0 MAXWELL - YEA/No WILLIAMS - YEA/No O'CONNOR - YEA/No .................... —MOTION CARRIED: - C. Consider a request by Okeechobee Chamber of Commerce Leadership Team to erect a sign structure to be placed in City Hall Park - Noel Stephen, Leadership Team Member (Exhibit 5). 1 ers Motion and second by Council Mem pp� 1- L ) Lt;�J cu; l k lk t C iv . (*HS CL7 L7 ' VOTE ,U f Lc d. a (t<' ejez KIRK - YEA/No WATFORD - YEA/NO MAXWELL - YEA/No WILLIAMS - YEA/No O'CONNOR - YEA/NO MOTION CARRIED. D. Consider a Temporary Street Closing Application, submitted by Okeechobee Main Street, to close SW 4`h Avenue between North and South Park Streets from 5:00 PM - 9:00 PM on December 12, 2014)for their Holiday Evening in the Park event - Sharie Turgeon, Executive Director (Exhibit 6) AS:' ti") G) �ti0 o Motion and second by Council Members xaIR) KIRK - YEA/No WATFORD - YEA/NO 6a tit, ttf VOTE MAXWELL - YEA/No WILLIAMS - YEA/No (L,(Ji2 (1A 'CONNOR.- YEA/NO MOTION CARRIED: E. Motion to approve an Agreement to Piggyback a Contract for Services Bid by Another Governmental Entity for Custodial Services - City Administrator (Exhibit 7) dr„� oa. Motion and second by Council Members Ail C.1 VOTE KIRK - YEA/No WATFORD - YEA/NO MAXWELL - YEA/NO WILLIAMS - YEA/No O'CONNOR - YEA/No CIA-071-1-ON CARRIED. Nov 18, 2014 CC REG Page 6 of 7 F. Motion to award the purchase of twelve (12) 2015 Dodge Charger Police Package Squad Cars to Auto Nation Chrysler Dodge Jeep Ram, Pembroke Pines, Florida at a unit cost of $21,975 under the Florida Sheriff's Association purchasing process - Chief Davis (Exhibit 8) Motion and second by Council Members AV f I 0L4) AS u La_emdz -ci gC 43 6 , 7x;‘,/' k- ! 5 9c LL's 1UL iy-a f1 CL L() -:-4i A rip-j - W.() . /2F` Li I' u VOTE LOuc4'/, AP �u z< KIRK - YEA/No WATFORD - YEA/NO MAXWELL - YEA/NO WILLIAMS - YEA/NO O'CONNOR - YEA/NO _VIOTION CARRIED. G. Motion to approve the purchase of related equipment for the squad cars, including light bars, consoles and parts necessary, including the installation thereof from Dana Safety Supply, Doral, Florida at a total cost of $34,310.00 under a sole source purchasing process - Chief Davis (Exhibit 9). Motion and second by Council Members ti VOTE KIRK - YEA/NO WATFORD - YEA/NO MAXWELL - YEA/NO WILLIAMS - YEA/NO O'CONNOR - YEA/No OT ION CARRIED: H. Motion to approve the 2014 FYE Budget Adjustments - Finance Director (Exhibit 10). Motion and second b Council Members e'it'i) ea.) f jiAL t - au), 1, ,t IL-,4 UL /r -�' c pk(r ),r .,661v- T t ic, t 1 tol is j/( KIRK - YEA/No WATFORD - YEA/NO MAXWELL - YEA/No WILLIAMS - YEA/No O'CONNOR - YEA/NO MOTION CARRIED I. Consider a change in observing the Christmas Holida s - City Clerk (Exhibit 11). 0'// r /y. , arcr ,c^k -, ,( i, 3q, s- rt, C'h' br11 ,-:2? ,(AL p,, v,t b ^L41(:1i L lc jc . 'J /arc ; au, ft LcatO i1"„. yze e 4,1 it'-1, e r r x,. ,_ 6, 1 c t �l-el, ,(L , erg i s Ci u?.F1 Motion and second by Council Members (/' ✓�� ` l)(1L % E7 - ^ .t Y 6(./-_ /x-00 Y- (iI-y t'a 44.x., G , U VOTE KIRK - YEA/NO WATFORD - YEA/NO MAXWELL - YEA/NO WILLIAMS - YEA/No XI. ADJOURN MEETING @ / : J. p.m. O'CONNOR - YEAINo �`M_ OTION CARRIED. Nov 18, 2014 CC REG Page 7 of 7 CITY OF OKEECHOBEE NOVEMBER 18, 2014 55 SE 3RD AVENUE * COUNCIL CHAMBERS * OKEECHOBEE, FL 34974 REGULAR CITY COUNCIL MEETING OFFICIAL AGENDA I. CALL TO ORDER - MAYOR: II. OPENING CEREMONIES: November 18, 2014, City Council Regular Meeting, 6:00 p.m. Invocation given by Rev. Nancy Vaughan, First United Methodist Church; Pledge of Allegiance led by Mayor. III. MAYOR, COUNCIL MEMBERS, AND STAFF ATTENDANCE - City Clerk Mayor James E. Kirk Council Member Devin Maxwell Council Member Mike O'Connor Council Member Dowling R. Watford, Jr. Council Member Clayton Williams City Administrator Brian Whitehall City Attorney John R. Cook City Clerk Lane Gamiotea Deputy Clerk Melisa Jahner Police Chief Denny Davis Fire Chief Herb Smith Public Works Director David Allen IV. AGENDA - Mayor. A. Requests for the addition, deferral or withdrawal of items on today's agenda. November 18, 2014 PAGE 2 OF 4 V. PROCLAMATIONS AND PRESENTATIONS - Mayor. A. Proclaim November 16, 2014 as "Retired Educators Day." B. Proclaim the week of November 21 -27, 2014 as "Farm City Week." C. Present a Fifteen -Year Longevity Service Award to Brian Padgett. D. Present a Certificate of Appreciation to Gary Ritter for service on the Planning Board /Board of Adjustment & Appeals, Design Review Board, and the Fire Pension Board of Trustees. E. Present a Certificate of Appreciation to Noel Chandler for service on the Okeechobee Utility Authority Board. VI. MINUTES - City Clerk A. Motion to dispense with the reading and approve the Summary of Council Action for the October 21, 2014 Regular Meeting. VII. WARRANT REGISTER. General Fund Public Facilities Improvement Fund FDOT - Grant Fund Capital Improvement Projects Fund VIII. CENTENNIAL UPDATE. $489,592.74 $ 13,735.78 $ 9,699.31 $ 2,297.82 A. Present the monthly update from the Centennial Celebration Ad Hoc Committee - JD Mixon, Chair (Exhibit 1). IX. OPEN PUBLIC HEARING FOR ORDINANCE ADOPTION - Mayor. A.1.a) Motion to read by title only proposed Ordinance No. 1116, Amendment 2, Medical Marijuana - City Attorney (Exhibit 2). b) Vote on motion to read by title only. c) City Attorney to read proposed Ordinance No. 1116 by title only. November 18, 2014 PAGE 3 of 4 IX. PUBLIC HEARING FOR ORDINANCE ADOPTION CONTINUED. B.2.a) Motion to adopt proposed Ordinance No. 1116. b) Public comments and discussion. c) Vote on motion. CLOSE PUBLIC HEARING. X. NEW BUSINESS. A. Motion to accept the Certificate of the Okeechobee County Canvassing Board for the 2014 Election Canvass Returns - City Clerk (Exhibit 3). B. Motion to adopt proposed Resolution No. 2014 -09 regarding the 2014 General City Elections - City Clerk (Exhibit 4). C. Consider a request by Okeechobee Chamber of Commerce Leadership Team to erect a sign structure to be placed in City Hall Park - Noel Stephen, Leadership Team Member (Exhibit 5). D. Consider a Temporary Street Closing Application, submitted by Okeechobee Main Street, to close SW 4`h Avenue between North and South Park Streets from 5:00 PM - 9:00 PM on December 12, 2014 for their Holiday Evening in the Park event - Sharie Turgeon, Executive Director (Exhibit 6). E. Motion to approve an Agreement to Piggyback a Contract for Services Bid by Another Governmental Entity for Custodial Services - City Administrator (Exhibit 7). F. Motion to award the purchase of twelve (12) 2015 Dodge Charger Police Package Squad Cars to Auto Nation Chrysler Dodge Jeep Ram, Pembroke Pines, Florida at a unit cost of $21,975 under the Florida Sheriff's Association purchasing process - Chief Davis (Exhibit 8). G. Motion to approve the purchase of related equipment for the squad cars, including light bars, consoles and parts necessary, including the installation thereof from Dana Safety Supply, Doral, Florida at a total cost of $34,310.00 under a sole source purchasing process - Chief Davis (Exhibit 9). H. Motion to approve the 2014 FYE Budget Adjustments - Finance Director (Exhibit 10). November 18, 2014 PAGE 4 OF 4 X. NEW BUSINESS CONTINUED. I. Consider a change in observing the Christmas Holidays - City Clerk (Exhibit 11). XI. ADJOURN MEETING. PLEASE TAKE NOTICE AND BE ADVISED that if any person desires to appeal any decision made by the City Council with respect to any matter considered at this proceeding, such interested person will need a record of the proceeding, and for such purpose may need to ensure a verbatim record of the proceeding is made, which record includes the testimony and evidence upon which the appeal is to be based. City Clerk tapes are for the sole purpose of backup for official records of the Clerk. In accordance with the Americans with Disabilities Act (ADA), any person with a disability as defined by the ADA, that needs special accommodation to participate in this proceeding, contact the City Clerk's Office no later than two business days prior to proceeding, 863 - 763 -3372. BE ADVISED that should you intend to show any document, picture, video or items to the Council in support or opposition to any item on the agenda; a copy of the document, picture, video, or item must be provided to the City Clerk for the City's records. WHEREAS, Florida farmers and ranchers help feed the world by producing a bounty of nutritious foods. To do this, they rely upon essential partnerships with urban and suburban communities to supply, sell and deliver finished products to consumers across the U.S. and around the globe; and ✓HEREAS, rural and urban communities working together have built our nation's rich agricultural resources so that they contribute to the health and well being of our country and to the strength of our economy; and WHEREAS, during National Farm City Week, we recognize the importance of this cooperative network. Agriculture employs more than 2 million workers, including farmers and ranchers, shippers, processors, marketers, retailers, truck drivers, inspectors and others who annually contribute an annual impact of $104 billion to Florida's economy; and WHEREAS, Farm City Week activities celebrate the mutually beneficial relationships that support the quality of life we all enjoy. This week, as we gather with family and friends around the Thanksgiving table, we count these relationships among our many blessings. WHEREAS, we commend the many Floridians whose hard work and ingenuity provide us with food abundance and reflect the true spirit of our state and nation. NOW, THEREFORE, 1, James E. Kirk, by virtue of the authority vested in me as Mayor of the City of Okeechobee, Florida, do hereby proclaim November 21 -27, 2014 as "Farm City Week ", and I do further call upon all citizens to acknowledge and celebrate the achievements of all those who, working together, produce and supply our community, our nation and the world with an abundance of agricultural products. In wine whereof I have hereunto set my In a d caused this seal to .e affixed. Attest: Lane Gamiotea, CMC, Ci "ty" Melisa Jahner From: Sent: To: Subject: Jacob Larson Robin Brock <rbrock @cityofokeechobee.com> Monday, November 17, 2014 10:52 AM 'Melisa Jahner' RE: Farm city week proclamation Charlene from Farm Bureau submitted the request and can be reached with any questions at the local office, 763 -3101 Robin Brock Executive Secretary City of Okeechobee 55 SE 3rd Avenue Okeechobee, FL 34974 Phone: (863) 763 -3372 x 212 Fax: (863) 763 -1686 Email: rbrock @cityofokeechobee.com Website: http: / /www.cityofokeechobee.com NOTICE: Due to Florida's broad public record laws, this email may be subject to public disclosure. From: Melisa Jahner [mailto:mjahner @cityofokeechobee.com] Sent: Monday, November 17, 2014 10:47 AM To: 'Robin Brock' Subject: RE: Farm city week proclamation Who will be the recipient for the Farm City Proclamation? From: Robin Brock [mailto :rbrock @cityofokeechobee.com] Sent: Wednesday, November 12, 2014 2:35 PM To: Melisa Jahner Subject: Farm city week proclamation Melisa, will you print this proclamation? Robin Brock Executive Secretary City of Okeechobee 55 SE 3rd Avenue Okeechobee, FL 34974 Phone: (863) 763 -3372 x 212 Fax: (863) 763 -1686 1 office of the Mayor Okeecbohee1 F[oriba l �IIEREAS, ]Florida's education system is a vital part of the well-being of our state, providin education for people of all ages; and WHEREAS, at the heart of our education system is the educator, who is devoted to sharing his or her knowledge with students; and WHEREAS, Florida is home to many retired educators who have spent much of their lives givinnt their time, energy, and best efforts to our students; and WHEREAS, it is fittin that we celebrate and recognize Florida's retired educators for their dedication to empowering students and strengthening our local and statewide communities. NOW THEREFORE 1, James E. Kirk, by virtue of the authority vested in me as Mayor of the City of Okeechobee, Florida, do hereby ` proclaiun November 16, 2014 as "Retired Educators Day99 in the City of Okeechobee. In witness whereof I have hereunto set in ha i avi caused this seal to be affix Attest: lev\artst kva Presented To: D. BRIAN PADGETT In Recognition of your 15 -Years of Service, Hard Work, and Dedication to the City, its citizens, and your fellow employees as a Public Works Maintenance Operator from November 5, 1999 to November 5, 2014 Presented on this 18th day of November , 2014 , on behalf of the Mayor and City Council for the City of Okeechobee, Florida James E. Kirk, Mayor ATTEST: E' Lane Gamiote , CMC, City Clerk evitittcate appiteciation The City of Okeechobee recognizes the 2» extthibution of Community Involvement and Hereby Extends this Expression of q'tate f ui Appreciation to glitteit for his gaithfut Setwice as a dedicated Member appointed to the 5 " '4 gleti,lettlettt guild Bacvcd J'ups tee' Septeniffeit 6, 2006 to jattuaw 5, 2015 and further to the f 1Baaxd, 3cwtd o [ adia tm Ls, and Des igu J'u uiew 13aavtd Jaiuta5,2011toJwutwty5,2015 Presented by the Mayor and City Council of the City of Okeechobee, Florida this 1ri day of Noce netex, 2014 In witness w.h eof 1 have hereunto set my hand and caised this seal to be affixed James E. Attest: La e Gamiotea It- -rer." -fig Mayor CMC, City Clerk ap p teciation The City of Okeechobee recognizes the V aeuaJL& Cot t'iifu:ction of Community Involvement and Hereby Extends this Expression of citottefre Appreciation to JVae€ chandteit for his .faithlue Suite as a dedicated Member appointed to the (9&ecfidce Wait* auuwx4 EBowut fDtWC(04i £c&e% 7G, 2U92 ta janucvu* 4, 2075 Presented by the Mayor and City Council of the City of Okeechobee, Florida this 1r day of .Nauembeit, 2014 Attest: In witness whereof l have hereunto set my had and caused this seal to be affixed s. «ti.. cam:' , T.2f James E. Kirk, Mayor ane amiotea, C, City Clerk EXHIBIT 1 Exhibit 1 will be provided at the meeting CENTENNIAL CELEBRATION AD HOC COMMITTEE MONTHLY UPDATE /REPORT TO CITY COUNCIL NOVEMBER 18, 2014 In addition to the verbal update from the CCAHC Chair, the following items should be considered for City Council approval and /or direction: 1. Motion to officially accept the Centennial Logo and Slogan. In an effort to build enthusiasm for the Kick -off Celebration, the CCAHC respectfully asks that the logo not be shared, nor the individual whose rendering was chosen. A copy will be provided at the meeting. Although due to state laws, it is public record, and should an individual want to view or request a copy, it will be provided from the City Clerk. 2. Motion to approve the purchase of 100 Tervis brand, 16 -ounce size tumblers, from Monica Clark, as a local wholesaler, for eight hundred dollars ($800.00), to sell at the Kick -off Celebration, and then other events as a fund raiser and that the graphic design on the cup be a wrap style which includes the Centennial Logo. -This is a unanimous recommendation from the CCAHC. -The purchase would be considered sole- source as she is the only authorized Tervis brand wholesaler. -The tumblers are being purchased at cost and the graphic design fee is being waived. -100 is the minimum order, the selling price was not set, $15.00 is the recommendation. 3. Motion to ratify the CCAHC approved in -kind sponsorship with the Okeechobee News for a year -long advertising campaign that includes six full -page, color advertisements, in G0; seven quarter -page, color ads, in GO; one full -page, color advertisement, in the Okeechobee News; and ten quarter -page, color advertisements, in the Okeechobee News. Total value is $7,015.00. This is in addition to editorial coverage in both publications and promotions on the Okeechobee News Facebook page and Twitter feeds. 4. Motion to approve the Centennial Sponsorship Packets as recommended unanimously from the CCAHC: Settlers Sponsor ($500) and Pioneer Sponsor ($1,500). 5. Motion to ratify the CCAHC approved request from the Okeechobee March of Dimes to be a Centennial Partner. 6. Approve a unanimous recommendation to allow the Centennial Logo to be used in the Chamber of Commerce 2015 Community Guide and Business Directory. CCAHC Member Susan Giddings presented the request as a Chamber Director and Editor of Okeechobee the Magazine, who publishes the Guide. The stipulations of recommendation were that the logo not be the main focus if used on the cover, and that the publications not be released until after the Kick -off Celebration. The CCAHC based their recommendation on the fact that this is a free publication and it showcases a majority of the local businesses. Member Giddings will also be including the list of Centennial events and activities. A copy of Mrs. Giddings request is outlined in an attached email. Page 1 of 4 • 1 ••4 • ..0 it • • . Updates on items previously submitted items (official action not required on these items): a) Approved Centennial Events and /or Activities: DATE/TIME EVENT COORDINATOR(S) LOCATION SPONSORS BUDGET Fri, 1/9/15 5:30 pm Centennial Kick -off Celebration Domer & Mixon Park 4 TBD Preliminary $1520 Notes /Updates: The purpose of this event is to start the Year of the Centennial Celebration off, highlight all the featured events, projects, and activities approved to date, and begin the fundraising. There's no charge to attend. Starts 1/19/15 Ends 6/5/15 Centennial: 100 -Days Scavenger Hunt Turgeon #okeechobee100 TBD TBD Notes /Updates: The purpose of this contest is to get the younger generation involved with the Centennial, and teach them about places they've never visited, or realized what its purpose was. Application and How to Play packets will be available at the Kick -off and at City Hall. Teams have until Jan 15 to register. Each team can have no more than 3 members. The winners will be announced at the Birthday Bash and each member will receive $100 cash prize. 1/24, 4/11, 6l20, 9/19, & 10/17 Centennial Historic Bus Tours Cable Various Historical Society TBD Notes /Updates: The purpose of this activity is to teach about the history of the City, and the locations of many historic buildings. A copy of their advertisement flyer is attached. Sat, 4/18/15 Mayors Centennial Gala Enfinger Silver Palms TBD Preliminary $5250 Notes /Updates: This events purpose is to assist in raising funds. It will be a very formal black -tie only affair. Tickets are being sold through the sponsorship packets first and are $100 /each. Member Enfinger is working on entertainment options and pricing, as well as costs for the caterer, rental of the facility, and the decorator. Prefer Sat, 6/13/15 Centennial Birthday Bash Turgeon TBD (Sacred Heart Church facilities offered) TBD Preliminary $2500 Notes /Updates: This events focus will be on the celebration of Okeechobee, it will be free to attend, and feature many family friendly activities /contest. Fri, August OHS Kick -off Classic Football Game & Athletic Booster Club Program - Athletic Program 'Centennial Edition'? -Logo Patches for Football & Band? - City /CCAHC participation, half -time special? Hoover (athletics) Cable (band) OHS TBD TBD Notes /Updates: Member Cable has had preliminary discussions with Band Director LaFlam to use the Centennial as the theme for the 2015 march season show. Member Hoover is in discussions with the Athletic Booster Club to use the annual program to feature the history of the OHS Catfish, and its change to OHS Brahmans. Once the 2015 football schedule is finalized we will have the date of the game, and whether it will be the kick -off classic or the first home game. OHS Catfish Alumni will be featured at this game. Page 2 of 4 Prefer Sat, 10/10/15 Centennial Heritage Festival Williams TBD Prefer New Park TBD Preliminary $1500 Notes /Updates: The official name of the event is the Heritage Festival. Its purpose is to highlight the Raulerson, and other pioneer families, the fishing and cattle industry, and feature demonstrations of the various trades. It will be free to attend, and will have many activities and a fish fry. Okeechobee Community Theatre will feature their Centennial Play in coordination with this event. Tues, 12/1/15 5 8 PM Centennial Time Capsule Burial Ceremony & City Annual Lighting Celebration Gaiser (capsule) Whitehall (lighting) City Hall Domers City Hall Preliminary $lsoo Notes /Updates: There will be a flyer at the Kick -off which explains the type of items that need to be collected during 2015 to be included in the Time Capsule. The event is free to attend. Fri, 12/11/15 Centennial Frolic (Street Dance /BBQ) Elsken TBD Prefer Metho- distcnurcn, historic court house breeze- way & lawns TBD Preliminary $4500 Notes /Updates: The event will feature two of the many community events celebrated throughout the years: dancing and BBQ. There will be special entertainers giving square dancing and clogging demonstrations and lessons. b) Approved Capital Improvement Projects: i. City Hall Front Walkway /Brick Pavers Based on City Staff recommendation, the CCAHC approved using Laser Impressions, Inc., of Sunnyvale, CA to purchase the brick pavers that will be sold to the public. Information on the sales will be showcased at the Kick -off Celebration. The project is expected to be completed by December 1, 2015, with the dedication to be held in connection with the City's Annual Lighting Celebration, and burial ceremony of the Centennial Time Capsule. Member Hoover is the coordinator and contact person. ii. Centennial Park (f /k /a Taylor Creek Park) Nothing new to report at this time, waiting on City Staff to provide information from engineering firm. c) Approved Centennial Partners: Okeechobee Historical Society (selling Historic Post Cards, sponorsing Bus Tours) Okeechobee Retired Educators Association (selling City Seal Christmas ornaments) For Informational Purposes: The CCAHC is also partnering with existing events throughout 2015, some may feature Centennial Contests, others will be participation, not all are listed as many events still need CCAHC coordinators: • Participation at the Jan 17, OKMS Day of the American Cowboy • Participation at the Jan 21, Kiwanis International Centennial Celebration Page 3 of 4 • Centennial Poster Contest at the Feb 7 -8, OKMS Top of the Lake Art & Chalk Festival • Centennial Team in the Feb 21, FOR Okeechobee, Inc., 5K Ribbon Run • Participation at the Feb 28 -Mar 1, Battle of Okeechobee Reenactment • Centennial Float in the Mar 14 -15, OKMS Speckled Perch Festival & Rodeo • Centennial Team in the Mar 28, March of Dimes Walk • Participation at the Apr 4, Kiwanis Easter Pancake Breakfast • Participation at the Jul 4, FOR Okeechobee, Inc., Independence Day Celebration • Centennial Float in the Sep 5 -7, OKMS Labor Day Festival & Parade • Centennial Paddle Decorating Contest at the Oct 3, Adam Bryant Minimal Regatta • Centennial Float in the Dec 12, OKMS Lighted Christmas Parade Approved Meeting Schedule To Date through the Holiday Months: December 8, 2014 December 15, 2014 January 12, 2015 January 26, 2015 Page 4 of 4 Lane Gamiotea From: Sent: To: Cc: Subject: Good Afternoon, Susan Giddings <susan @okeechobeethemagazine.com> Tuesday, November 11, 2014 2:11 PM 'Lane Gamiotea' Susan Giddings Request for Use of Centennial Logo Okeechobee The Magazine would like to request the use of the Centennial Logo for the 2015 Chamber Community Guide and Business Directory. It is my intention to create a page within the Guide that would speak about the centennial and list the centennial events and dates. I would like to use the Centennial Logo on that page. will need to include a new welcome letter from the City Council — I would like to use the Centennial Logo on that page. I also would like to have the ability to use it on the cover. I have no idea at this point what the cover design will be although my thoughts were that something about the centennial needed to be on there either in conjunction with other photos as we did last year or as the basis for the cover. I'm sorry that I have no specific details to give at this time. There may be the ability to use it somewhere else in the guide — but we are not in layout and design just yet so I can't say for sure what that might be. I would make sure that the Chamber Guides for 2015 did not get delivered into the community until after the January 9th kick -off event where the logo is being unveiled. Thank you for your consideration. Su.scon, CjLGLGiLin,ss Publisher Okeechobee The Magazine 316 NW 5th Street Okeechobee, FL 34972 863 - 467 -0054 Ofc 561 - 389 -2609 Cell 863 - 467 -1674 Fax Susan @okeechobeethemagazine.com t 14W 401tr;t 0404 o 0 E E A 0 0 CO >% 0 Ile 0) o CU Cc cu 4) (D >0 CD (D Cc .0 -ld 00 o w P&neeiq 8p&i1 tidwe�. 9uA P&9ne&tin 8pii6 &c1w&ea- ,,,,,„ Exhibit 2 Nov 18,2014 ORDINANCE NO. 1116 AN ORDINANCE OF THE CITY OF OKEECHOBEE, FLORIDA, ADDRESSING THE UPCOMING VOTE CONCERNING AMENDMENT 2, "MEDICAL MARIJUANA" ON THE BALLOT FOR THE GENERAL ELECTIONS SCHEDULED FOR NOVEMBER 4, 2014; IT APPEARING THAT SHOULD THE MEASURE BE APPROVED BY THE ELECTORATE, THE FLORIDA LEGISLATURE MAY THEN ENACT REGULATIONS OR RESTRICTIONS ON THE SALE AND DISTRIBUTION OF MEDICAL MARIJUANA; THAT PENDING SUCH VOTE AND ACTION OF THE LEGISLATURE OR STATE ADMINISTRATIVE AGENCY, IT REMAINS UNCLEAR WHAT RESTRICTIONS OR REGULATIONS WHETHER ANY, THAT LOCAL MUNICIPAL GOVERNMENTS COULD ENACT REGARDING THIS ISSUE; THAT UNTIL IT IS DETERMINED WHEN AND WHETHER LOCAL MUNICIPAL GOVERNMENTS CAN PROCEED WITH REGULATIONS, THAT A MORATORIUM BE IMPOSED WITHIN THE CITY OF OKEECHOBEE, SAID MORATORIUM SUSPENDING THE ACCEPTANCE AND APPROVAL OF ANY APPLICATION FOR BUSINESS TAX RECEIPT, OCCUPATIONAL LICENSE, BUILDING PERMIT, ZONING OR LAND USE CHANGE, OR ANY OTHER DEVELOPMENT PERMIT DIRECTED TO THE OPERATION OF A BUSINESS THAT SELLS, DISTRIBUTES, PROVIDES, OR IN ANY MANNER DEALS WITH THE DISTRIBUTION OF MEDICAL MARIJUANA TO THE PUBLIC; PROVIDING FOR SUNSET PROVISION; PROVIDING FOR CONFLICT; PROVIDING FOR SEVERABILITY; PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, there is a measure on the ballot of November 4, 2014, for voter consideration to approve Amendment 2, the so called "medical marijuana" amendment to the State of Florida Constitution; and WHEREAS, should the matter be approved by vote of the electorate, the Florida Legislature or State Administrative Agency, may enact certain regulations or restrictions as to the manner and means of the sale and distribution of "medical marijuana;" and WHEREAS, pending such vote, and subsequent action by the Legislature or State Administrative Agency, it is not clear at what point and to what extent local municipal governments can impose local regulations, be it by Zoning and Land Use Regulations; or Special Exception; or imposing an outright ban on such activity; and WHEREAS, local municipal governments have a legitimate and inherent interest in the sale and distribution of substances that impact the quality of life in the City of Okeechobee, and which may cause impairment to its citizens and others, and can enact ordinances to address and regulate such sales; and WHEREAS, the City Council for the City of Okeechobee, believes it is in the best interests of the City and its citizens of Okeechobee to impose a Moratorium on the permitting of business locations to sell or distribute medical marijuana pending outcome of the vote, and clarification of the ability of local municipal government to impose additional or stricter regulations; and NOW THEREFORE, be it ordained before the City Council of the City of Okeechobee, Florida; presented at a duly advertised public meeting; and passed by majority vote of the City Council; and properly executed by the Mayor or designee, as Chief Presiding Officer for the City; that: SECTION 1. THAT the City Council for the City of Okeechobee, Florida, hereby enacts and imposes a Moratorium which has the effect of prohibiting and preventing any Department of the City of Okeechobee from accepting an application for Business Ordinance No. 1116 - Page 1 of 2 Tax Receipt, Occupational License, Land Use or Zoning change, Special Exception, or in any manner acting upon a request of any person or entity for the establishment of a business location within the City that is for the purpose of selling, distributing, advertising, or in any manner promoting the sale and /or distribution of marijuana for medical, or any other purpose. SECTION 2. THAT this Moratorium shall remain in effect indefinitely, pending further action by the City Council of the City of Okeechobee, which may then impose additional regulations, or Land Use or Zoning restrictions, on the operation of such a business. SECTION 3. THAT this Moratorium shall expire automatically without further action by the City Council of the City of Okeechobee, in the event the electorate should not approve Amendment 2 on November 4, 2014. SECTION 4. THAT should the measure be approved on November4, 2014, this Moratorium shall automatically expire 180 days from the effective date hereof, unless extended by further action of the City Council of the City of Okeechobee. SECTION 5. All Ordinances or parts of Ordinances in conflict herewith are hereby repealed. SECTION 6. Should any provision or portion of this Ordinance be declared by a court of competent jurisdiction to be void, unconstitutional, or unenforceable, then all remaining provisions and portions of this Ordinance shall remain in full force and effect. SECTION 7. This Ordinance shall take effect immediately upon its passage. INTRODUCED for first reading and set for final public hearing on this 21st day of October 2014. James. E. Kirk, Mayor ATTEST: Lane Gamiotea, CMC, City Clerk PASSED AND ADOPTED after Second and Final Public Hearing this 18th day of November, 2014. ATTEST: James E. Kirk, Mayor Lane Gamiotea, CMC, City Clerk REVIEWED FOR LEGAL SUFFICIENCY: John R. Cook, City Attorney Ordinance No. 1116 - Page 2 of 2 * ** Official * ** CERTIFICATE OF COUNTY CANVASSING BOARD OKEECHOBEE COUNTY We, the undersigned, JERALD D. BRYANT, County Judge, DIANE HAGAN, Supervisor of Elections, FRANK IRBY, BOCC Chairman, constituting the Board of County Canvassers in and for said County, do hereby certify that we met on the Fourteenth day of November, 2014 A.D., and proceeded publicly to canvass the votes given for the several offices and persons herein specified at the Nonpartisan held on the Fourth day of November, 2014 A.D., as shown by the returns on file in the office of the Supervisor of Elections. We do hereby certify from said returns as follows: Retention ofJudge Alan O. Forst of the Fourth District Court of Appeal Yes 5,688 votes No 2,296 votes Retention ofJudge Mark W. Klingensmith of the Fourth District Court of Appeal Yes 5,606 votes No 2,368 votes Retention ofJudge W. Matthew Stevenson of the Fourth District Court of Appeal Yes 5,621 votes No 2,372 votes Retention ofJudge Martha C. Warner of the Fourth District Court of Appeal Yes 5,646 votes No 2,294 votes For City Council, the whole number of votes cast was 3,222 of which Jim Baughman received 465 votes Noel A. Chandler received 688 votes Devin Maxwell received 294 votes Gary Ritter received 556 votes DowlingR.Watford Jr received 744 votes Ray Worley received 475 votes 11/14/2014 12:29:33 PM 1 * ** Official * ** CERTIFICATE OF COUNTY CANVASSING BOARD OKEECHOBEE COUNTY We Certify that pursuant to Section 102.112, Florida Statutes, the canvassing board has compared the number of persons who voted with the number of ballots counted and that the certification includes all valid votes cast in the election. SUP RVISOR OF ELECTIONS BOCC CHAIRMAN 11/14/2014 12:29:33 PM 2 , CONDUCT OF ELECTION REPORT [Section 102.141(9), Florida Statutes] This report is due to the Division of Elections /Bureau of Voting Systems Certification at the same time that the county canvassing board submits its certified official election results for any presidential primary, general, primary, and special elections, whichever is applicable. 1. County: Okeechobee 2. Election Year: 2014 3. Election (check only one). 1 1 ® 1 Presidential Preference Primary Election Primary Election General Election Other election (specify): 4. Election Definition. Definition created by (Check one): ® II County Vendor Consultant Other (describe): 5. Voting Devices (fill -in the applicable number): Absentee (Central) Count Marksense Scanners Initial Total AB Scanners Removed Replaced or Added Precinct Count Marksense Scanners Polling Locations Initial Total Deployed Removed Replaced or Added Early Voting 1 1 Election Day 11 11 ADA Voting Devices (e.g., Marking device and /or DRE Touchscreen) Polling Locations Initial Total Deployed Removed Replaced or Added Early Voting 1 2 Election Day 11 11 6. Ballot- Printing (check all that apply): Early Voting Election Day Absentee Ballot -on- Demand (BOD) ✓ Ballot Printer Service (Vendor) ❑ ❑ ✓ Ballot Printer Service (non- Vendor) r1 ❑ ❑ Florida Department of State/Division of Elections Form: DS -DE 81BVSC -006 (Updated 03/2014) Page 1 of 5 CONDUCT OF ELECTION REPORT 7. Did equipment or software malfunctions occur at the precinct level, at a counting location, or within computer and telecommunications networks supporting county location (Section 102.141 (9)(a)1., F.S.)? NO Proceed to 8. YES Summarize the number of malfunctions by location on the chart. Then mark on the checklist below the type of malfunctions. Also attach an explanation of the steps that were taken to address the malfunction(s). Number of malfunctions Early Voting Site Election Day Polling Places Central Location Equipment Marksense Scanner ADA Marking Device ADA DRE Touchscreen Software Marksense Scan ADA Marking Device ADA DRE Touchscreen Computer Election Management Telecommunications Modems and Phone lines Notes: Election Day refers to the polling locations. American Disability Act (ADA) Marking Device refers to the AutoMARK Voter Assist Terminal (VAT) Media refers to a tabulator's memory cards, memory packs, USB flash memory, zip drive, PEBs, etc. Checklist for type of malfunctions Early Voting and Election Day Voting devices Voting devices — battery backup failure — battery not charged ITVoting devices — not connected to electrical power or power source failure Voting devices — battery backup failure — removed from service Central Location Absentee tabulation n Marksense scanner failure — repaired — remained in service n Marksense scanner ADA device failure — repaired — remained in service ADA device media failure — media replaced Marksense scanner failure — repaired — remained in service Marksense scanner memory media failure — media replaced memory media failure — media replaced Election Management n Problem or Marksense scanner failure to reject a blank ballot Marksense scanner failure to reject a ballot with an over voted contest Marksense scanner failure to accept one or more under voted contests Ballot box diverter failure — removed from service Ballot box diverter failure — repaired — remained in service malfunction with uploading results or creating reports. ❑ Other. Provide the Used the marksense scanner's ballot box emergency bin lines Cannot complete a planned modem upload or problems with the phone n Other. Provide the description: description: Florida Department of State/Division of Elections Form: DS -DE 81BVSC -006 (Updated 03/2014) Page 2 of 5 � r CONDUCT OF ELECTION REPORT 8. Were any election definition errors discovered after the logic and accuracy test? (Section 102.141 (9)(a)2., F.S.)? is NO Proceed to 9. II YES Summarize the number of errors in the appropriate columns in the table below. Attach an explanation of the steps that were taken to address the errors. Election definition errors, Precinct count media errors Central count media errors County created definition or media Vendor created definition or media with correct county information Vendor created definition or media with incorrect information from the county 9. Did any ballot printing and ballot supply problems occur? (Section 102.141 (9)(a)3., F.S.)? NO Proceed to 10. YES Summarize the number of errors in the appropriate column in the table below. Mark on the checklist below the type of problems or errors and attach an explanation of the steps that were taken to address the problems. Electronic ballot layout errors Paper ballot layout errors Paper ballot printer errors Paper ballot supply problems County created the ballot Vendor created with correct county information Vendor created with incorrect information from the county Early Polling RIncorrect Absentee ❑ Ballot ❑ n Other n Checklist for type of ballot or printer problems Voting and Election Day location (please ident the location) ballots to the voter — poll worker error Ballot moisture (humidity) cannot scan (please identifi) the location) Incorrect ballots to the voter — election staff error -on- demand (BOD) Printed incorrect ballots — printer error such as duplex Printed incorrect ballots — software error Printer failure Incorrect ballots given to the voter — poll worker error Provide the description: Florida Department of State/Division of Elections Form: DS -DE 81/BVSC-006 (Updated 03/2014) Page 3 of 5 10. 11. Note: actual the equipment provisional Florida Department Did you have any staffing during the conduct of the (Section 102.141 (9)(a)4., Ell NO Proceed to 11. YES Summarize the Attach an explanation of what the steps that were taken CONDUCT OF ELECTION REPORT or precinct workers in the table below. board, as applicable) and 5 shortages and procedural violations by employees election? F.S.) number of issues in each of the appropriate columns who (the supervisor of elections or the canvassing to address the shortages and /or procedural violations. Number of shortages Number of instances of insufficient training Number of times when procedures were violated Poll workers Election staff Security Temporary support Were there instances when the needs for staffing and equipment were insufficient to meet voters' needs? (Section 102.141 (9)(a)5., F.S.) ill NO Proceed to 12. 1 YES Fill in the numbers in each of the appropriate columns in the table below. Attach an explanation of the steps that were taken to address the insufficiency. Number of planned Number of resources available for Election Day Number of insufficient resources for Election Day resources on Election Day to meet the voters' needs Poll workers Election staff Voting devices Note below and see page 1 Other equipment and supplies The number of "planned" items is based on the Election Day estimates, items at the start of the Election Day. Note that the number of voting devices actual initial total deployment including ADA devices as provided on page 1 and supplies, for example, refers to summation of the number of electronic ballot supplies, ballot boxes, transfer bags, etc. of State/Division of Elections Form: DS -DE 81/BVSC-006 (Updated 03/2014) and "available" is the available is based on for Election Day. Other pollbook devices, Page 4 of • 12. Do you have conduct (Section CONDUCT OF ELECTION REPORT any additional information regarding material issues and problems associated with the of election? 102.141 (9)(a)6., F.S.) NO Proceed to 13. YES Indicate on the checklist below the type of issue(s) or problem(s). Attach an of the steps that were taken to address the issue(s) or problem(s). Checklist Voting and Election Day location Incorrect setup Solicitation area violated Incompatible for ADA accessibility Incompatible for use as a polling location check -in Electronic poll book / precinct register error Paper poll book / precinct register error error Fleeing voter Disruptive behavior photography approved Disruptive behavior Disruptive photography and /or citizen polling Disruptive behavior Provide the description: 1 explanation Early Polling Voter (Process Voters _ilDisruptive Observers _DNot Media Other 13. Signatures County Canvassing Board Signature Title Date / 4- 4.e C--- /7 / / -/V .vLfu{LC (4 dl %tA (1— I ti - ) V ,.�' ,, ; of U C l» / /L/l- NOTICE: The Supervisor of Elections has a continuing duty to notify the Division of Elections no later than the next business day after the discovery of any new or additional information regarding any of the matters included in this report. A signed written amended report is due 10 days after the discovery. Section 102.141(9)(b), F.S. Florida Department of State/Division of Elections Form: DS -DE 81/BVSC-006 (Updated 03/2014) Page 5 of 5 Exhibit 4 v18,2014 RESOLUTION NO. 2014 -09 A RESOLUTION OF THE CITY OF OKEECHOBEE, FLORIDA; ACCEPTING THE OFFICIAL RESULTS FROM THE OKEECHOBEE COUNTY CANVASSING BOARD FOR THE 2014 GENERAL CITY ELECTION; PROVIDING FOR TERMS OF OFFICE TO BE HELD BY NOEL CHANDLER, GARY RITTER, AND DOWLING R. WATFORD, JR., AS ELECTED CITY COUNCIL MEMBERS; PROVIDING FOR TERM OF OFFICE TO BE HELD BY LANE GAMIOTEA AS ELECTED CITY CLERK; PROVIDING FOR THE CITY CLERK TO ISSUE CERTIFICATES OF ELECTION; PROVIDING FOR CONFLICTS; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, on July 15, 2014, by virtue of the provisions of the Charter of the City of Okeechobee and Florida State Law, Mayor Kirk proclaimed and declared that a General City Election be held on November4, 2014, by the qualified voters for three Council Members and a City Clerk; and WHEREAS, as provided in Section 26 -4 of the Code of Ordinances, the City's qualifying period was held from Noon, August 18 through Noon, August 22, 2014, in the Office of the City Clerk for all persons who desired to become a qualified City Candidate; and WHEREAS, such person(s) who qualified as candidates for the Office of City Council and whose names appeared on the General Ballot were: Jim Baughman, Noel Chandler, Devin Maxwell, Gary Ritter, Dowling R. Watford, Jr., and Ray Worley; and WHEREAS, only one person qualified as a candidate for the Office of City Clerk, that being Lane Gamiotea, and whose name did not appear on the General Ballot, as she is unopposed for said Office; and WHEREAS, the City entered into an Agreement on August 1, 2006, with the Okeechobee County Supervisor of Elections, which sets forth the provisions for the City General Elections to be held in coordination with the County's Election, and submit such results to the City Council for official acceptance; and WHEREAS, the Canvassing Board Official Results dated November 14, 2014, and signed by Jerry Bryant, County Judge; Diane Hagan, County Supervisor of Elections; and Frank Irby, Board of County Commissioners Chairperson; declare the votes given for the Nonpartisan Election held November 4, 2014, are that Noel Chandler, Gary Ritter, and Dowling R. Watford, Jr., received the highest number of votes for the Office of City Council. NOW, THEREFORE, be it resolved before the City Council for the City of Okeechobee, Florida; presented at a duly advertised public meeting; and passed by majority vote of the City Council; and properly executed by the Mayor or designee, as Chief Presiding Officer for the City: Resolution 2014 -09 Page 1 of 2 Section 1. Statement of Votes Cast provided by the Okeechobee County Supervisor of Elections with 2,742 registered City voters as of October 6, 2014: Name of Candidate: Polling Precinct (No. 6): Absentee: Early Vote: Provisional: TOTAL VOTES: PERCENTAGE: Jim Baughman Noel Chandler Devin Maxwell Gary Ritter Dowling R. Watford, Jr. Ray Worley 254 383 138 273 364 271 105 137 78 106 164 103 106 166 77 177 214 100 0 2 1 0 2 1 465 14.43% 688 21.35% 294 9.12% 556 17.26% 744 23.09% 475 14.74% Section 2. That, Noel Chandler, Gary Ritter, and Dowling R. Watford, Jr., be, and they are hereby declared elected as City Council Members, and shall hold office for four (4) years beginning the first Monday in January following the City General Election and until their successors are elected and qualified as provided in Section 26 -5, Code of Ordinances. Terms being January 5, 2015, through January 7, 2019. Section 3. That, Lane Gamiotea, be, and is hereby declared elected as City Clerk, and shall hold office for four (4) years beginning the first Monday in January following the City General Election and until her successor is elected and qualified as provided in Section 26 -5, Code of Ordinances. Term being January 5, 2015, through January 7, 2019. Section 4. The City Clerk is hereby instructed to coordinate an Investiture Ceremony for the official issuance and delivery of the Certificates of Election to each candidate elected as provided in Section 26 -10, Code of Ordinances. Section 5. All Resolution or parts of Resolutions in conflict herewith are hereby repealed. Section 6. If any section, subsection, sentence, clause, phrase or portion of this Resolution, or application hereof, is for any reason held invalid or unconstitutional by any court of competent jurisdiction, such portion or provision and such holding shall not affect the validity of the remaining portions or applications here. Section 7. This Resolution shall take effect immediately upon adoption. INTRODUCED AND ADOPTED in regular session this 18th day of November, 2014. ATTEST: James E. Kirk, Mayor Lane Gamiotea, CMC, City Clerk REVIEWED FOR LEGAL SUFFICIENCY: John R. Cook, City Attorney Resolution 2014 -09 Page 2 of 2 Exhibit 5 Nov 18, 2014 017Y OF OKEECHOBEE (863) 763-3372 FAX (863) 763-1686 AGENDA ITEM REQUEST FORM PLEASE SUBMIT COMPLETED FORM TO: CITY ADMINISTRATOR'S OFFICE 55 SE 3" AVENUE OKEECHOBEE/ FLORIDA 34974 NAME: Noel Stephen ADDRESS: 504 N W 4th Street Okeechobee, Florida 34972-2502 TELEPHONE: (863) 763-3117 FAX: (863) 763-6366 MEETING: REGULAR n SPECIAL CI WORKSHOP 0 DATE: 9pen PLEASE STATE THE ITEM YOU WISH TO HAVE PLACED ON THE CITY COUNCIL AGENDA: Approval to erect a sign on City Park Hwy 70 E for Leadership Okeechobee . 2014 Sponsored byChamber of Commerce PLEASE STATE WHAT DEPA RTNI ENT (S) YOU HAVE WO IkKE D WITH: Okeechobee Chamber of Commerce Leaderghip. Class 2014 PLEASE STATE DESIRED ACTION BY THE CITY COUNCIL: Todiscuss erection of sign and desigl of a sign to be placedOn__ City Park Hwy 70 East PLEASE SUMMARIZE PERTINENT INFORMATION CONCERNING YOUR REQUEST AND ATTACH APPLICABLE DOCUNIENTS: Sign will contain space for Okeechobee Civic Groups to place.placards IF A PRESENTATION IS TO BE N• D •, PLEASE LINyfT THE TIME TO TEN M INUTES UNLESS OTHERWISE APPROVED BYTHE MAYOR. SIGNED BY: DATE: November 7, 2014 Chamber of Commerce o f O eechoI ee Cann October 13, 2014 Brian Whitehall City Manager City of Okeechobee Mr. Whitehall, During the 2014 Chamber's leadership program, the team developed a project which entailed the development of a sign structure displaying the logos of the major non - profit entities in our community. This project emulated a similar sign structure as found in other surrounding communities. Our initial thought was to have the sign structure placed on the Chamber's property. Because of the current road widening project it is not feasible to no longer consider the Chamber property. However, the Leadership Team would like to submit a request to the City Council to construct the sign structure in the park adjacent to the City Hall. We would hope the City Council would grant our request to do so as this would be a great addition to our community. If you should require any additional information, Noel Stephens or I would be more than happy to appear at the next City Council meeting to present our proposal. Sincerely Yours, Terry Burroughs Terry Burroughs President Chamber of Commerce of Okeechobee County Chamber of Commerce of Okeechobee County Confidential — Restricted Access This document and the confidential information it contains shall be distributed, routed or made available solely to authorized persons having a need to know within Chamber of Commerce of Okeechobee County, except with written permission of Chamber of Commerce of Okeechobee County. • • ':••• "stt. tt 1 ti I _ .4 1 1 i I, i 't g • . ' : 1 .,; . .,1 t cr (13 1 t : . • ) • •-, , :::" - .:.1 1 :.,,.....,-...,..„ i I 1 1 ' - ; 1 1 ..i. 1....i vI.T-1!:;:';' .""-r..... :1 :_._......:... —1 ;1i I\_)-4: i..)• •-":,-Yf • .f „.:.•7 , ..."■7.- • '' .2 --.A 7 c .7,:‘ -:-....s es. ,..,..1.,,,, nri )4_, i I r ,1 i 1. • "—',:: ' : ~,-. lz-' !.--1- ;-. --'— "1", r— 1 1 -1 -Y--, '■,\ : It) i : '? C1 :i..:'. ‘7:-.:—.‘ . : • '. ,, N.,' --,,.. .....x.. ,..... „ 1 .6 "'s i ■': —k..,...) 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(-- _. -. --::, x- 4) Ilf, -„..-- f! i ' , -,.. ..-„„ ;1 "- ..• I.. , ,•.4-ic- - ... 0 _.„ , ._ „ rs s--. —...„.„,.--N.- '.... ,I. - ,--... - j■ r. I :.: ‘)' X\ • E 6) I 1 ..., - t36 ,.. •-•,...,....,:, ...-..„-i' ...., i , ..... _ _... i••„„, , 0 eSk 5 -6,-.1-''' N (--- ; ....i •,. k../ ._...,-.. I 1 / •, , v,, .......„- ,,,,!.. i ::: - .1 ., • --:-..-..:;,,....----•._ : ,,,.. _...„ q • • - • 1:3 Sr7 Exhibit 6 Yov 18, 2014 t CITY OF OKEECHOBEE .. -tz -' =. O 55 SE THIRD AVENUE • - , * OKEECHOBEE, FL 34974 '4 4 Tele: 863- 763 -3372 ext. 218 Fax: 863 -763 -1686 SPECIAL EVENTS AND /OR TEMPORARY -.� ° ILL /,�fj� ::i STREET AND SIDEWALK CLOSING PERMIT APPLICATION Page 1 of Date Received: /jJLj- Date Issued: - A , lication No: • Date(s) of Event: ' ,y I Qa. • / P , ' • - Fee: A Date Paid: Information: --q Organization: (2I P , `r: 1 Tax Exempt No: 1 Mailing Address: s , . J- fclrra-ft 11 04 �, .b..e L ze49 r2 Contact Person: i h , P-1-1 kivk On E -Mail Address: ;11C0 OP f e e,l't)he'. ma; A.9\ ie. '. two Telephone: J Work: 1 �1p3 tSO &d WO 1 Ronne: 1 1 Cell: Summary of activities: Q k .� ►s_ ct .1.. r .k '. - a J • a VI' P r 1 •_ C `-t _ • -� 1 Vf. -to r1oc•-)e.- )e (- \. \\ a 6 . ` Proceeds .usa e• t/ ,. • Please check requested Parks: Flagler Parks: o City Hall Park o #1 Memorial Park ❑ #2 X#3 )(#4 o #5 o #6 OR Address of event: Parcel ID: TEMPORARY STREET AND SIDEWALK CLOSING INFORMATION If not using Park(s), provide event address: Street Address City Paget of 3 State Zip Code Street(s) to be closed: Date(s) to be closed: Time(s) to.be.closed: Purpose of Closing: t \'c11 �� . 1 e i toi n ider•r-r4 ,i- Soo-n4 PFe -k-. T • Npc.1a,,mitt Attachments Required: g e.\ °_, r- r cviQ. Charitable Function Temporary Street and Sidewalk Closing I> Site Plan ® Original . signatures of all residents, property owners and business owners affected by the closing. - Copy of liability insurance in the amount of $1,000,000.00 with the City of Okeechobee and R.E. Hamrick Testamentary Trust as additional insured. F> Copy of liability insurance in the amount of $1,000,000.00 with the City of Okeechobee and R.E. Hamrick Testamentary Trust as additional insured. '-Proof of non- profit status - Letter of Authorization from Property Owner '- If any items are being sold on City streets or sidewalks, a Temporary Use Permit (TUP) must be attached for each business. TUP can be obtained from the General Services Department. Co State Food Service License, if applicable. ® State Food. Service License, if applicable. t► State Alcoholic Beverage License, if applicable. (Alcoholic beverage can be served only on private property. No alcoholic beverages are allowed on City property, this included streets and sidewalks.) Note: ® Clean up is required within 24 hours. • No alcoholic' beverages permitted on City property, streets or sidewalks. '- No donations can be requested if any type of alcoholic beverages are served on private property/business unless you possess a State Alcoholic. Beverage License. Please note there are inside consumption and outside consumption licenses. You must have the appropriate license(s). • The Department of Public Works will be responsible for delivering the appropriate barricades. • Dumpsters and port -o -lets are required when closing a street for more than three (3) hours. Applicant must meet any insurance coverage and code compliance requirements of the city and other regulations of other governmental regulatory agencies. The applicant will be responsible for costs associated with the event, including damage of property. By receipt of this permit, the applicant agrees and shall hold the city harmless for any accident, injury, claim or demand whatever arising out of applicant's use of location for such event, and shall indemnify and defend the city .for such incident, including attorney fees. The applicant shall be subject to demand for, and payment of, all of the actual cost incurred by the city pertaining to the event including, but not limited to, police, fire, maintenance or other departmental expenses. The city reserves the right to require from an applicant a cash or cashier's check advance deposit in the sum approximated by the city to be incurred in providing city services. Any such sum not incurred shall be refunded to the applicant. Page 3 of 3 I hereby acknowledge that I have rend and completed this application, the attached Resolutions No.(s) 03- 08 and 04 -03, concerning the use and the rules of using City property, that the information is correct, and that I am the duly authorized agent of the organization. I agree to conform with, abide by and obey all the rules and regulation, which may be lawfully prescribed by the City Council of the City of Okeechobee, or its officers, for the issuance of this Charitable Function Permit. CERTIFICATE OF INSURANCE MUST NAME CITY OF OKEECIIOBEE AND R.E. %IANII2ICK TESTAMENTARY TRUST AS ADDITIONAL INSURED. �( e,o , 1 4 0 Applicant Signature Date • °O° °OFFICE USE ONLY"" Staff Review City Engineer: ` .i■ / Date: Fire Department: aill`'Miff Date: j- �av� 1165M NM pr Buildhr: Official: _ _ "� Date: Public Works: Police Department: %�,%f� Date: Date: ,,/' BTR De . artment: ���`�,�� Date: City Administrator :�, Date: City Clerk: ' R%!0..) ." Date: NOTE: APPLICATION AND INS NCE CERTIFICATE MUST BE COMPLETED AND RETURNED TO THE GENERAL SERVICES DEPARTMENT THIRTY (30) DAYS PRIOR TO EVENT FOR PERMVETTING. vv ll Temporary Street and Sidewallc Closing submitted for review by City Council on NOV. 1 g, c?C 1 q . Date Temporary Street and Sidewalk Closing reviewed by City Council and approved Date OKEEMAI -01 SFISHER • `' —' CERTIFICATE OF LIABILITY INSURANCE DATEtM11M1UDOlYY1Y) 10/29/2014 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(les) must be endorsed. It SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder In lieu of such endorsement(s). PRODUCER Maury, Donnelly & Parr 24 Commerce L Baltimore, MD 21202 CONTACT NAME: PHONE 4 tae Ne.Exit:( 10) fi85 -4625 a ,Neu (410) 685 -3071 E•MAIL ADDRESS: INSURER(S) AFFORDING COVERAGE NAIL 5 INSURER A: Transportation Insurance Services, Inc 20494 INSURED Okeechobee Main Street 111 NE 2nd Street Okeechobee, FL 34972 INSURER B : INSURER C: 07/01/2014 INSURER D : EACH OCCURRENCE INSURER E : INSURER F: OMMGETORENTEO PREMISES (Ea oauiranw) - - - - -- - °- -- -• °- rceVI IUN NUMIitt(: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR. CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLIC ES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR LTR TYPE OF INSURANCE ADOL JNSD SUblt YNO POLICY NUMBER (MM/0D YWI_ (MMODIY` Wt- UNITS A X. COMMERCIAL GENERAL LIABILITY 4025933977 07/01/2014 07/01/2015 EACH OCCURRENCE $ 1,000,000 I CLAIMS -MADE X OCCUR OMMGETORENTEO PREMISES (Ea oauiranw) $ 1,000,000 • MED EXP (Anyone personL_ $ 10,000 PERSONAL A ASV INJURY $ 1,000,000 GENL AGGREGATE LIMIT APPLIES PER: 1 POUCY I J JECT LOC OTHER: GENERAL AGGREGATE $ 2,000,000 PRODUCTS - COMP/OP AGG S 2,000,000 $ AUTOMOBILEUABIUTY • • COMBINEDSINGLEUMIT (Ea acddeng $ ANYAUTO OWNED ALOOWNED HIRED AUTOS = AUTO NON-OWNED AUTOS BODILY INJURY (Per persan) S BODILY INJURY (Per accident) S PROPERTY DAMAGE (PeraccIdenll $ $ UMBRELLA UAB EXCESS LAB ^, OCCUR CLAIMS-MADE EACH OCCURRENCE S AGGREGATE g DEO 1 ! RETENTIONS S WORKERS COMPENSATION AND EMPLOYERS' LADIUTY Y/N ANY PROPRIETOR/PARTNER/EXECUTIVE OFFICER/MEMBER EXCLUDED? (Mandatory In NH) Ilyyes. describe under OESCRIPTION OF OPERATIONS below N 1 A 1 STAME J I ER E.L. EACH ACCIDENT S E.L DISEASE • EA EMPLOYEE 5 E.L. DISEASE - POLICY UMn 5 DESCRIPTION OF OPERATIONS / LOCATIONS/ VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached If more space Is required) The City of Okeechobee and the RE Hamrick Trust aro listed as Additional Insureds with respects to the Top of the Lake Christmas Holiday Evening in the Park event being held on 12112/14. r`FPTIIIr`er= um neo NCELLATION City of Okeechobee and rho RE Hamrick Trust 55 SE 3rd Avenue Okeechobee, FL 34974 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE ACORD 25 (2014/01) © 1988-2014 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD rD cr (D (1) {) 0 00 23 FL! w --(b (D Tit rD 0 ••■ 0 0 0 0. =I; co Da 0 0 ID ID 0. 0- 1:s ( Era ID ID 0.3 •eaae hid Mous sy c.er, 114e, tir 9 , f$ 4.4 et , 1'0 . kaci AGREEMENT TO PIGGYBACK A CONTRACT FOR SERVICES BID BY ANOTHER GOVERNMENTAL ENTITY WHEREAS, SCOTT'S QUALITY CLEANING, LLC, 2 3 4 4 Hwy 7 0 West, Okeechobee, FL 34974, a Florida corporation, entered into an agreement dated October 12, 2013, a copy of which is attached hereto and marked Exhibit 'A', with OKEECHOBEE COUNTY, 312 NW 3rd Street, Okeechobee, FL 34972, a political subdivision of the State of Florida, for services procured pursuant to F.S. §287.057 (the "Contract "), and WHEREAS, the CITY OF OKEECHOBEE, a Florida municipal corporation (the "City ") has the legal authority under Chapter Two, Section 2 -289 of the City Of Okeechobee Code of Ordinances to "piggyback" onto a contract procured pursuant to F.S. §287.057 by another governmental entity when seeking to utilize the same or similar services provided for in the said contract; and NOW THEREFORE, having found it to be in the public interest, 1. SCOTT'S QUALITY CLEANING, LLC, affirms and ratifies the terms and conditions of the above referenced Contract with OKEECHOBEE COUNTY (Library) and agrees to perform the services set forth therein for the City of Okeechobee in accordance with the terms of said Contract. 2. The City agrees to utilize the services of SCOTT'S QUALITY CLEANING, LLC in a manner and upon the terms and conditions as set forth in the Contract with OKEECHOBEE COUNTY. 3. Both parties, herein, agree to the cost per square foot as described in the contract and the detail of the City's area to be cleaned is further described in Exhibit 'B', attached hereto. Approved by the City of Okeechobee City Council this Day of , 2014. CITY OF OKEECHOBEE SCOTT'S QUALITY CLEANING, LLC James E. Kirk, Mayor ATTEST: Lane Gamiotea, CMC, City Clerk The foregoing was executed before me this 4, day by Michelle Dawson, who personally swore or affirmed and thereby bind the Corporation. Seal /stamp: ✓�7,11,di( ,(;�r; Michelle Dawson, Manager STATE OF FLORIDA /I__ COUNTY OF O ee4 cbee' ') d arccei--) PUBLIC, State of Florida of 1?klP 1nbe C , 2014, that sh is authorized to execute this Agreement '''�� u� ' MY COMMISSION # FF 068375 1. d EXPIRES: March 5, 2018 O`� Bonded Ttuu Notary Public Undenriters EXHIBIT 'A' [Scott's Quality Cleaning, LLC - Custodial Services for Library, Animal Control and Road Maintenance] INDEPENDENT CONTRACTOR'S AGREEMENT THIS AGREEMENT made and entered into effective this 126 day of October, 2013, by and between OKEECHOBEE COUNTY, a political subdivision of the State of Florida, hereinafter referred to as "COUNTY" and SCOTT'S QUALITY CLEANING, LLC, hereinafter referred to as "CONTRACTOR ". WITNESSETH WHEREAS, the COUNTY is a political subdivision of the State of Florida, having a responsibility to provide certain services to benefit the citizens of Okeechobee County; and WHEREAS, CONTRACTOR is in the business of custodial services in Okeechobee County and elsewhere in the State of Florida; and WHEREAS, CONTRACTOR was the successful bidder of a project competitively bid and identified as "2013 -16" which satisfies the COUNTY's purchasing policy. As such, CONTRACTOR agrees to provide such goods and services as more particularly hereinafter described and under the terms and conditions set forth in this Agreement as well as that certain bid package issued in connection with this project and more particularly identified above. NOW THEREFORE in consideration of the premises, and in consideration of the mutual conditions, covenants, and obligations hereafter expressed, it is agreed as follows: 1. Recitals. The foregoing recitals are true and correct and constitute a material inducement to the parties to enter into this Agreement. Said recitals are hereby ratified and made a part of this Agreement. 2. Specific Provisions. The parties hereby agree to the following specific provisions: a. Description of Work. CONTRACTOR shall provide and be responsible for providing the services described in the Scope of Services, which is attached hereto as Exhibit "A" and incorporated herein by reference. Unless specifically excluded, CONTRACTOR shall provide all permits, labor, materials, equipment and supervision necessary for the completion of the work described herein. Any conflict between the terms and conditions in the body of this Agreement and the terms and conditions set forth in Exhibit "A" shall be resolved in favor of the body of this Agreement. b. Payment. In consideration of the performance of this Agreement, the COUNTY agrees to pay CONTRACTOR for all work actually performed, at the rate or basis described in Exhibit "A ", . which is attached hereto and incorporated herein by reference. Progress payments, if any, will be made as set forth in said exhibit. The COUNTY reserves the right to ratably withhold amounts in the event of the nonperformance of all or part of CONTRACTOR's obligations. CONTRACTOR shall, without additional compensation, correct and revise any errors, omissions, or other deficiencies in his work product, services, or materials arising from the error or omission or negligent act of CONTRACTOR. (7073- 137248.WPD) [Scott's Quality Cleaning, LLC - Custodial Services for Library. Animal Control and Road Maintenance] c. Term. The Term of this Agreement shall be three (3) years beginning October 12, 2013 and ending September 30, 2016 and may be renewed for up to Two additional One year terms upon mutual written consent of the parties. d. Termination. 1 Termination at Will: This Agreement may be terminated by the COUNTY in whole or in part at any time without cause by the COUNTY giving written notice to CONTRACTOR not less than 30 days prior to the date of termination; provided, that this provision shall not be construed to relieve either party from its rights or obligations of this Agreement through the date of the actual termination. Said notice shall be delivered by certified mail, return receipt requested, or in person with proof ofdelivery. ii. Termination for Cause: This Agreement may be terminated by either party for cause by the COUNTY or CONTRACTOR giving written notice to the other party not less than 10 days prior to the date of termination; provided, that this provision shall not be construed to relieve eitherparty from its rights or obligations of this Agreement through the date of the actual termination. Said notice shall be delivered by certified mail, return receipt requested, or in person with proof of delivery. e. Project management. The Project Manager for CONTRACTOR shall be: Scott B. Dawson. The Project Manager for the COUNTY shall be: Tony Ard, Facilities Maintenance Director. f. Notices. All notices to the parties under this Agreement shall be in writing and sent certified mail to: g. COUNTY: OKEECHOBEE COUNTY BOARD OF COUNTY COMMISSIONERS Attention: County Administrator 312 Northwest 3`d Street Okeechobee, Florida 34972 CONTRACTOR: SCOTTS QUALITY CLEANING, LLC Attention: Scott B. Dawson 2344 Highway 70 West Okeechobee, FL 34974 Insurance. (7073- 137248.WPD] CONTRACTOR agrees to maintain such insurance as will fully protect both CONTRACTOR and the COUNTY from any and all claims under any Workers Compensation Act or Employers Liability Laws, and from any and all other claims of whatsoever kind or nature to the damage of property, or for personal injury, including death, made by anyone whomsoever, that may arise from operations carried on under this Agreement, either by CONTRACTOR, any subcontractor, or by anyone directly or indirectly engaged or employed by either of them. (Scott's Quality Cleaning, LLC - Custodial Services for Library, Animal Control and Road Maintenance] ii. In no event shall the insurance coverage required by the terms of this Agreement be less than the amounts described in the Bid Documents. Should either an insurance requirement or the amount of insurance not be stated in the Bid Documents, the amount of insurance required by the terms of this Agreement shall in no event be less than: (a) Workers' Compensation (unless exempt) with Employers' Liability with a limit of $100,000.00 each accident, $100,000.00 each employee, $500,000.00 policy limit for disease; (b) Commercial General Liability (CGL) insurance with a limit of not less than $300,000.00 each occurrence; if such CGL insurance contains a general aggregate limit, it shall apply separately to this project in the amount of $600,000.00; CGL insurance shall be written on an occurrence form and shall include bodily injury and property damage liability for premises, operations, independent contractors, products and completed operations, contractual liability, broad form property damage and property damage resulting from explosion, collapse or underground (x, c, u) exposures, personal injury-and advertising injury; fire damage liability shall be included at $100,000.00. iii. CONTRACTOR shall furnish the COUNTY with Certificates of Insurance, which are to be signed by a person authorized by that insurer to bind coverage on its behalf. The COUNTY is to be specifically included as an additional insured and loss payee on all policies except Workers' Compensation. In the event the insurance coverage expires prior to the completion of the project, a renewal certificate shall be issued 30 days prior to said expiration date. The policy shall provide a 30 day notification clause in the event of cancellation or modification to the policy. All certificates of insurance must be on file with and approved by the COUNTY before commencement of any work activities. iv. Said insurance coverages procured by CONTRACTOR as required herein shall be considered, and CONTRACTOR agrees that said insurance coverages it procures as required herein shall be considered, as primary insurance over and above any other insurance, or self — insurance, available to COUNTY, and that any other insurance, or self - insurance available to COUNTY shall be considered secondary to, or in excess of, the insurance coverage(s) procured by CONTRACTOR as required herein. v. Nothing herein shall be construed to extend COUNTY's liability beyond that provided in section 768.28, Florida Statutes. 3. General Provisions. The parties hereby agree to the following general provisions: a. Representations of the Contractor. CONTRACTOR represents that it has sufficient manpower and technical expertise to perform the services contemplated by this Agreement in a timely and professional manner consistent with the standards of the industry in which CONTRACTOR operates. b. Representations of The County. The COUNTY represents that it is duly organized and existing as a political subdivision of the State of Florida. Further, the COUNTY has the full power and authority to enter into the transactions contemplated by this Agreement and has the ownership and/or control over the property which is the subject of this Agreement or which shall be serviced thereby. (7073- 137248.WPD) (Scot's Quality Cleaning, LLC - Custodial Services for Library, Animal Control and Road Maintenance) c. Personal nature of Agreement. CONTRACTOR hereby warrants that it has the necessary technical expertise and training to perform its duties as outlined in this Agreement. The parties acknowledge that the COUNTY places great reliance and emphasis upon the knowledge, expertise and personal abilities of CONTRACTOR. Accordingly, this Agreement is personal and CONTRACTOR shall not assign or delegate any rights or duties hereunder without the specific written consent of the COUNTY. In the event CONTRACTOR requires the services of any subcontractor or professional associate in connection with the work to be performed under this Agreement, CONTRACTOR shall obtain the written approval of the COUNTY Project Manager prior to engaging such subcontractor or professional associate. d. Independent contractor. It is specifically agreed that CONTRACTOR is deemed to be an independent contractor and not a servant, employee, joint adventurer or partner of the COUNTY. It is further agreed that no agent, employee, or servant of CONTRACTOR shall be deemed to be the agent, employee, or servant of the COUNTY. None of the benefits, if any, provided by the COUNTY to its employees, including but not limited to, compensation insurance and unemployment insurance, are available from the COUNTY to the employees, agents, or servants of CONTRACTOR. CONTRACTOR will be solely and entirely responsible for its acts and for the acts of its agents, employees, servants, and subcontractors during the performance of this Agreement. Although CONTRACTOR is an independent contractor, the work contemplated herein must meet the approval of the COUNTY and shall be subject to the COUNTY's general right of inspection to secure the satisfactory completion thereof. CONTRACTOR agrees to comply with all Federal, State and municipal laws, rules and regulations that are now or may in the future become applicable to the CONTRACTOR, the CONTRACTOR's business, equipment, or personnel engaged in operations covered by this Agreement or accruing out of the performance of such operations. The COUNTY will not be held responsible for the collection of or the payment of taxes or contributions of any nature on behalf of CONTRACTOR. ii. CONTRACTOR shall bear all losses resulting to it on account of the amount or character of the work, or because of bad weather, or because of errors or omissions in its contract price. iii. CONTRACTOR agrees that it shall bear the responsibility for verifying the employment status, under the Immigration Reform and Control Act of 1986, of all persons it employs in the performance of this Agreement. e. Indemnification. (7073- 137248.WPD1 CONTRACTOR shall defend, indemnify and hold harmless the COUNTY and all of the COUNTY's officers, agents, and employees from and against all claims, liability, judgments, costs, damages, interest, penalties, loss, and expense, including reasonable costs, collection expenses, attorneys' fees, and court costs which may arise because of the negligence (whether active or passive), misconduct, or other fault, in whole or in part (whether joint, concurrent, or contributing), of CONTRACTOR, its officers, agents, employees or [Scott's Quality Cleaning. LLC- Custodial Services for Library, Animal Control and Road Maintenoncej subcontractors in performance or non - performance of its obligations under the Agreement. CONTRACTOR recognizes the broad natureofthis indemnification and hold harmless clause, as well as the provision of a legal defense to the COUNTY when necessary, and voluntarily makes this covenant and expressly acknowledges the receipt of such good and valuable consideration provided by the COUNTY in support of these indemnification, legal defense and hold harmless contractual obligations in accordance with the laws of the State of Florida. Compliance with any insurance requirements required elsewhere within this Agreement shall not relieve CONTRACTOR of its liability and obligation to defend, hold harmless and indemnify the COUNTY as set forth in this paragraph of the Agreement. Such indemnification shall be in addition to any and all other legal remedies available to the COUNTY and shall not be considered to be the COUNTY's exclusive remedy. ii. That in the event that any claim in writing is asserted by a third party which may entitle the COUNTY to indemnification, the COUNTY shall give notice thereof to CONTRACTOR which notice shall be accompanied by a copy of statement of the claim. Following the notice, CONTRACTOR shall have the right, but not the obligation, to participate at its sole expense, in the defense, compromise or settlement of such claim with counsel of its choice. If CONTRACTOR shall fail timely to defend, contest or otherwise protect against any suit, action or other proceeding arising from such claim, or in the event the COUNTY decides to participate in the proceeding or defense, the COUNTY shall have the right to defend, contest, or otherwise protect itself against same and be reimbursed for expenses and reasonable attorney's fees and, upon not less than ten (10) days notice to CONTRACTOR, to make any reasonable compromise or settlement thereof. In connection with any claim as aforesaid, the parties hereto shall cooperate fully with each other and make available all pertinent information necessary or advisable for the defense, compromise or settlement of such claim. iii. That the indemnification provisions of this paragraph shall survive the termination of this Agreement. iv. Nothing herein shall be construed to extend the COUNTY's liability beyond that provided in section 768.28, Florida Statutes. f. Bid documents. Any request for proposals (RFP), request for qualifications (RFQ), bid specifications, engineering plans, shop drawings, material lists, or other similar documents issued for this project by the COUNTY, together with any addenda, are considered the "Bid Documents" and are hereby incorporated into this contract by reference. CONTRACTOR agrees to abide by all of the terms, conditions and requirements of the bid documents which are declared to be material part of this Agreement. g. Payment and performance guarantee. When the COUNTY finds the work acceptable under this Agreement, the monthly installment will be paid to CONTRACTOR. CONTRACTOR guarantees the successful performance of the work for the service intended. If the COUNTY deems it inexpedient to require CONTRACTOR to correct deficient or defective work, an 17073- 137248.WPDl (Scott's Quality Cleaning, LLC - Custodial Services for Library, Animal Control and Road Maintenance) equitable deduction from the contract price shall be made therefore or in the alternative, the COUNTY may seek damages. h. Public records. All documents, papers, letters, or other material made by or received by CONTRACTOR in connection with this Agreement shall be considered public records under Chapter 119, Florida Statutes. CONTRACTOR shall allow public access to all such documents, papers, letters, or other material, in accordance with the provisions of Chapter 119, Florida Statutes. Should CONTRACTOR assert any exemptions to the requirements of Chapter 119 and related statutes, the burden of establishing such exemption, by way of injunctive or other relief as provided by law, shall be upon CONTRACTOR. Failure by CONTRACTOR to grant such public access shall be grounds for immediate unilateral cancellation of this Agreement by the COUNTY. 4. Miscellaneous Provisions. The parties hereby agree to the following miscellaneous provisions: a. Discrimination. CONTRACTOR shall assure that no person shall be excluded, on the grounds of race, color, creed, national origin, handicap, age or sex, from participation in, denied the benefits of, or be otherwise subjected to discrimination in any activity under, this Agreement. CONTRACTOR shall take all measures necessary to effectuate these assurances. b. Severability. Should any term or provision of this Agreement be held, to any extent, invalid or unenforceable, as against any person, entity or circumstance during the term hereof, by force of any statute, law, or ruling of any forum of competent jurisdiction, such invalidity shall not affect any other term or provision of this Agreement, to the extent that the Agreement shall remain operable, enforceable and in full force and effect to the extent permitted by law. c. Entire Agreement. This Agreement states the entire understanding between the parties and supersedes any written or oral representations, statements, negotiations, or agreements to the contrary. CONTRACTOR recognizes that any representations, statements or negotiations made by the County staff do not suffice to legally bind the COUNTY in a contractual relationship unless they have been reduced to writing, authorized, and signed by the authorized County representatives. d. Construction. Should any provision of this Agreement be subject to judicial interpretation, it is agreed that the court interpreting or considering such provision will not apply the presumption or rule of construction that the terms of this Agreement be more strictly construed against the party which itself or through its counsel or other agent prepared the same, as all parties hereto have participated in the preparation of the final form of this Agreement through review by their respective counsel, if any, and/or the negotiation of specific language, and, therefore, the application of such presumption or rule of construction would be inappropriate and contrary to the intent of the parties. e. Attorney's Fees. In the event of any litigation to enforce the terms of this Agreement, the prevailing party shall be entitled to reasonable attorney's fees and costs which are directly attributed to such litigation both at the trial and appellate level. (7073- 137248.WPD] (Scott's Quality Cleaning. LLC - Custodial Services for Library. Animal Control and Road Maintenance] f. Waiver. The indulgence of either party with regard to any breach or failure to perform any provision of this Agreement shall not be deemed to constitute a waiver of the provision or any portion of this Agreement, either at the time the breach or failure occurs or at any time throughout the term of this Agreement. The review of, approval of, or payment for any of CONTRACTOR's work product, services, or materials shall not be construed to operate as a waiver of any of the COUNTY's rights under this Agreement, or of any cause of action the COUNTY may have arising out of the performance of this Agreement. g. Force Ma j eure. Notwithstanding any provisions of this Agreement to the contrary, the parties shall not be held liable if failure or delay in the performance of this Agreement arises from fires, floods, strikes, embargos, acts of the public enemy, unusually severe weather, out break of war, restraint of government, riots, civil commotion, force majeure, act of God, or for any other cause of the same character which is unavoidable through the exercise of due care and beyond the control of the parties. This provision shall not apply if the "Scope of Work" of this Agreement specifies that performance by CONTRACTOR is specifically required during the occurrence of any of the events herein mentioned. h. Headings. All headings are for clarification only and are not to be used in any judicial construction of this Agreement or any paragraph. i. Binding Nature of Agreement. This Agreement shall be binding upon the successors and assigns of the parties hereto. j. Law; Venue. This Agreement is being executed in Okeechobee County, Florida and shall be governed in accordance with the laws of the State of Florida. Okeechobee County, Florida, shall be the venue of any action thereon. 5. Special Provisions. None. (Remainder of page intentionally blank) [7073- 137248.WPD] (Scott's Quality Cleaning, LLC - Custodial Services for Library, Animal Control and Road Maintenance] IN WITNESS WHEREOF, the parties hereto have signed and sealed this agreement on the day and date first written above. ATTEST: tei 7 /Y(0) By: OKEECHOBEE COUNTY, a political subdivision of the State of Florida FRANK IRBY, Q AN BOARD OF COUNT COMMISSIONERS SHARON ROBERTSON, CLERK ' BOARD OF COUNTY COMMISSIONERS l �Q WITNESS (7073- 137248.WPD1 SCOTT'S QUALITY CLEANING, LLC By: %(r�L[ &Z,: MICHELLE DAWSON, MANAGER (Revised 8/07) iatu)uy'dzetgl-i Jo) sauln.ras IelpolsnO 91.-c1•0Z # Pie 10 Penny : Zel.z) Aifenti 01100S Pie rlUemyotgy Cleaning Proposal company: ,Sr nWg Cat rhl r 1)1 L.! Pbft l J p.c. For. Okeechobee County Proposed coat (A2760, ()() Location: LIBRARY Cast per re foot: , q Address: 20e SW •61h Street Building Sq. Footage: 18,000 • Based on five (6) cleanings per week (Tuesday - Saturday) Page 2 c(3 Services Required Frequency Services Required Frequency AREAIITEM WORK DESCRIPTION AREA/ITEM WORK DESCRIPTION RESTROOMS/K/TCHENS ALL AREAS TdelrSrnks Urtnwk Clean a Bcnlitro-Pansh D Enlame 8wao p-Prdr Up PapmVabd• D Trash Canbinynr Fmply-Chan & Canal:a -Una Mate Vacuum (Pick -Up 1 Turn) Olut, Mttron, t luomo, tiardwatq Man a Parts Com letricp• Mars swop- Nop•Vawum 3xW Ashtrays a Trash Conternrra Entplygeon a Sedan Una D PArra Swoop.Damp Mop- Soriltrs Drinklnp Fwi Mt s loan & ambito-PA* tAapansarc deep, Paper Tanots, claws a Par Toga 7kaue •D arm= Doan (Exterior) Clean W Edam* Ocon (tntarhu) Chun • Part7tlanrOowa Comp Wiper & spot dun . W sup -Farb Vauwn 3XW Wawa betafsNrtad, Damp Wipe Spot GSanba V6774I03713cs..... ' . • • .. Rasa- Veaaum 41111 Sham C73aaina 3xY PtoorOtut+fe aeam a Dmdor4a ins Ttuarhok(s Chmt PaBh W `/CrTCe•Tfacr euad Spray tnra,c Vera gtbdrlmoo Darr" Wipe. 'VC'r71h -Pier Shfp S Wmr SA UahtsxAdria•Pvah Plates OM-Path Can nk/Potcehla ills a Qwci -Fbor 8aub/Clesa SA Doarw•mes- pieces s.imdaaw Wrrx.'arSU Wpc DDA" 'M ODES a MEE'1NUt3/$rotiAG.EAk1=`AS r amh Contains Emply,Ctn a saaUlss -Unn huabc d* Dust-Own, Wipe Pkan blvoep-ArpVaaxYS 3XW Vanba3igea a:er•eauun Oax&- Talus- Phoaas{ordyyam =ward clown mixes) Dw6Potbh " tna.rbar a&a Spray Wu M Ta•Roor abip & Wax SA Chaks a oWao Duot -camp Wm Cosner 3orortria Toe a GroubReor Sauwc oen Wntsrorat.a aoanaraaran "M W„ M,Mtnbrior washing Uphdstxad r+rmRrva Vacuum " whalers - Fusser Wa t ttg + JeMoex Comp Araa _Cloan-Orpntle-)Uurlark Altacolene usOsns Clamor • SPECIAL, INSTRUCTiONS/NOTES: The Above cleaning wilt be performed as rioted: 0) Dally MAN) Three Times per Week (Tuesday/fhuraday /Saturday) W) Weakly M) Monthly 3xY) •77xae Times per Year- W quarterly SA) 8eml,Annuai NA) NotAppltcabie • As Needed (If en' precedes a falter, the teak must be done a minimum of the letterbut as needed It greater frequency is required for cleanliness.) Emergency service required ae needed (minimum one (1) hour response) Time in which cleaning is to occur must be approved by the building's representative EXHIBIT 'B' AGREEMENT BY THE CITY OF OKEECHOBEE TO PIGGYBACK A CONTRACT FOR SERVICES BID BY ANOTHER GOVERNMENTAL ENTITY Excerpt from underlying INDEPENDENT CONTRACTOR'S AGREEMENT (Okeechobee County contract dated 10/12/13) with: SCOTT'S QUALITY CLEANING LLC Attn: Scott B. Dawson 2344 Hwy 70 West Okeechobee FL 34974 3. Both parties, herein, agree to the cost per square foot as described in the contract and the detail of the City's area to be cleaned is further described in Exhibit 'B', attached hereto. Facility: Square feet City Hall 6455 Fire Dept 8972 Storage bldg 1680 Police Dept 6778 Total 23885 Cost per sq ft County library $.91 Annual fee $21735.35 Monthly rate $1811.28 Brian Whitehall City Exhibit 8 Nov 18, 2014 f Okeechobee Office of the City Administrator For the Nov 18 2014 City Council meeting TO: Mayor & City Council FR: Administrator & Police Chief RE: 2015 Squad car & equipment purchase Summary Squad car purchase — On the agenda is approval of bids for the 12, 2015 squad cars the City anticipates purchasing this year as part of the FL Sheriff's Assoc purchasing process from Auto Nation Chrysler Dodge Jeep Ram of Pembroke Pines at a total cost of $263,700 ($21,975 ea.). The City purchased 14 cars the year before last ($21,216 ea.) and 13 cars last year ($275,067, $21,159 ea.). To equip the cars we have a quote from Dana Safety Supply, Doral FL, which includes the Tight bars, consoles, brackets, switches, and installation of same at a total price of $ 34,310 (last year - $36,131). We requested Okeechobee Dodge to provide a quote and their bid was $25,252 per car and again, the State bid was $21,975. Incidentally, the retail price on the car is $32,065. Recommendation: ** 1. Motion to award the purchase of twelve (12) - 2015 Dodge Charger Police package squad cars to Auto Nation Chrysler Dodge Jeep Ram, Pembroke Pines, FL at a unit cost of $21,975 under the Florida Sheriff's Association purchasing process. 2. Motion to approve the purchase of related equipment for the squad cars, including light bars, consoles and parts necessary including the installation thereof from Dana Safety Supply, Doral, FL (Corp headquarters - 5221 W Market St, Greensboro, NC) at a total cost of $34,310 under a sole source purchasing process. 55 S.E. Third Avenue o Okeechobee, Florida 34974 -2932 (863) 763 -3372 a Fax: (863) 763 -1686 TO: PURCHASE REQUISITION CITY OF OKEECHOBEE 55 S.E. Third Avenue Okeechobee, FL 34974 -2903 Tel: 863 - 763 -3372 Fax: 863 - 763 -1686 AUTONATION CHRYSLER DODGE JEEP RAM 13601 PINES BLVD PEMBROKE PINES, FL 33027 THIS ORDER SUBJECT TO CONDITIONS ON FACE. NO CHANGES MAY BE MADE WITHOUT WRITTEN PERMISSION OF PROCUREMENT MANAGEMENT. Req. No. 15477 zantThs3umbermu e shown on all unvolce� packages, cases,,tickets correspondence SHIP TO: City of Okeechobee - Police Dept. 50 SE 2nd Avenue Okeechobee, FL 34974 INVOICE IN DUPLICATE: DATE VENDOR NO. DELIVERY DATE SHIP VIA BEST WAY F.O.B. DEST. TERMS 11/13/2014 ITEM NO ACCT. NUMBER QUANTITY UNIT DESCRIPTION UNIT AMOUNT 1 304 - 549 -6400 12 2015 DODGE CHARGER POLICE PACKAGE CARS SEE QUOTE STATE CONTRACT 114 -12 TOTAL 21975 -0904 & 14 $263,700.00 -22 -0904 • $263,700.00 CITY OF OKEECHOBEE IS EXEMPT FROM FEDERAL EXCISE AND TRANSPORTATION TAXES AND STATE SALES TAX. DO NOT INCLUDE THESE TAXES IN YOUR INVOICE. EXEMPTION CERTIFICATE WILL BE SIGNED UPON REQUEST. STATE SALES TAX EXEMPTION NO. 85-8012621656C-6 FEDERAL I.D. NO 59- 60000 -393 RIZED SIGNATURE ❑ PARTIAL ❑ FINAL 000 0.10 0000 Jeep en Call Us rrst, for all of your Fleet Automotive, & Light Truck needs. CELL PHONE (954) 383 -1009 FAX (954) 441 -2004 Pines B:ItrPembrofe NAIL SCHENRY1aCOMCAST.NET QUICK QUOTE SHEET FOR VEHICLES SOLD UNDER THE FLORIDA SHERIFFS ASSOCIATION CONTRACT REQUESTING AGENCY: ORIGINAL QUOTE DATE: CONTACT PERSON: PHONE NUMBER: FAX NUMBER: City of Okeechobee 10/212014 Donald Hagen PAGE 1 of REVISED QUOTE DATE: MODEL: 2015 Dodge Charger RWD OPTION CODE # CELL PHONE: e -mail: Comments: FSA BID NUMBER'S 114 -12 -0904 814.22 -0904 http: / /www.flsheriffs.org SPECIFICATION #: PAGE #: BASE DISTRICT PRICE: DESCRIPTION EXTERIOR COLOR WHITE WI DARKEST INTERIOR POSSIBLE UNLESS OTHER WISE NOTED ON PURCHASE ORDER 3 $21,975.00 OPTION COST TOTAL OF OPTIONS: $0.00 TOTAL COST: QTY 12 = $21,975.00 $263,700.00 VEHICLE QUOTED BY: AUTO NATION CRYSLER DODGE JEEP RAM Steve Henry, Fleet Manager schenrv10comcast.net "1 Want to be Your Fleet Provider" 1 appreciate the opportunity to submit this quotation. Please review it carefully. IF there are any errors or changes, please feel free to contact me at any time. I am always happy to be of assistance FSAQuote sheet2015rev4- OkeechobeeLDDE48- 10 -02 -14 Nov •07 2014 4:0UNM HP Fax November 7, 2014 Lt. Donald Hagan Okeechobee Police Department Okeechobee Florida Dear Lieutenant Hagan, page 1 Please find herein a quote for 2015 Police Package Dodge Chargers for the Okeechobee Police Department. Quotes assume delivery from our dealership location in Pompano Beach Florida, or Okeechobee Florida. Quotes do not include any applicable Federal, State or Local taxes or fees. Thank you for the opportunity to earn your business. Warmest regards, Kurt J. Voedisch Commercial Manager Joey Accardi Auto Group 909 South Federal Highway Pompano Beach, Fl 33062 603 - 630 -4171 Direct 60 k Nov rJ7 ZO14 4:UUF'M HI- Fax JOEY ACCARDI CHRYSLER DODGE JEEP RAM 909 S. FEDERAL HWY POMPANO BEACH, FL 330627048 Date Printed: ' 2014-11-06 11:15 AM VIN: Estimated Ship Date: VON: page Configuration Preview Quantity: Status: FAN 1: FAN 2: Client Code: Bid Number: Sold to: Ship to: PO Number: JOEY AG7CARDI CHRYSLER DODGE JEEP RAM (60444) JOEY ACCARDI CHRYSLER DODGE JEEP RAM (60444) 909 S. FEDERAL HWY 909 S. FEDERAL HWY POMPANO BEACH, FL 330627048 POMPANO BEACH, FL 330627048 Vehicle: 2015 CHARGER POLICE RWD (LDDE48) 1 • BA - Pending order 29328 SEMINOLE TRIBE OF FLORIDA Sales Code Description MSRP(USD) Model: LDDE48 CHARGER POLICE RWD 31,070 . Package: 27A Customer Preferred Package 27A 0 ERB 3.6L V6 24V WT Engine 0 DGJ .5-Speed Auto W5A580 Transmission 0 Paint/Seat/Trim: PW7 Bright White Clear Coat 0 APA Monotone Paint 0 'CB HD Cloth Bucket & Rear Bench Seats 0 -X9 BIaCk 0 Options: 4FM Fleet Option Editor 0 4FT Fleet Sales Order 0 166 Zone 66- Orlando 0 4EA Sold Vehicle 0 Non Equipment: 4WA Misc Commercial Account 0 Discounts: • YGF 8 Additional Gallons of Gas 0 Destination Fees: 995 Order Type: Fleet PSP Month/Week: Scheduling Priority: 1- Sold Order Build Priority: Customer Name: Customer Address: Instructions: ail: as-,as -a -!9 v Total Price: 22.015. 99 Name of Dealership FAO FLORIDA ASSOCIATION OF COUNTIES All About Florida FLORIDA SHERIFFS ASSOCIATION & FLORIDA ASSOCIATION OF COUNTIES Type of Vehicle Zone DODGE CHARGER FULL SIZE POLICE RATED SEDAN - RWD (Specification #031 AutoNation Chrysler, Dodge, Jeep, Ram Pembroke Pines AutoNation Chrysler, Dodge, Jeep, Ram Pembroke Pines AutoNation Chrysler, Dodge, Jeep, Ram Pembroke Pines AutoNation Chrysler, Dodge, Jeep, Ram Pembroke Pines Base Unit Price 2015 Dodge Charger (LDDE48) *Western $21,975.00 2015 Dodge Charger (LDDE48) *Northern $21,975.00 2015 Dodge Charger (LDDE48) *Central $21,975.00 2015 Dodge Charger (LDDE48) *Southern $21,975.00 Bid Award Announcement (14 -22 -0904) 73 A'Tht FLORIDA ASSOCIATION OF COUNTIES All About Florida FLORIDA SHERIFFS ASSOCIATION & FLORIDA ASSOCIATION OF COUNTIES DODGE CHARGER FULL SIZE POLICE RATED SEDAN - RWD SPECIFICATION #3 2015 Dodge Charger (LDDE48) The Dodge Charger (LDDE48) purchased through this contract comes with all the standard equipment as specified by the manufacturer for this model and FSA's base vehicle specification(s) requirements which are included and made a part of this contract's vehicle base price as awarded by specification by zone. ZONE: *Western *Northern *Central *Southern BASE PRICE: $21,975.00 $21,975.00 $21,975.00 $21,975.00 While the Florida Sheriffs Association and Florida Association of Counties have attempted to identify and include those equipment items most often requested by participating agencies for full size vehicles, we realize equipment needs and preferences are going to vary from agency to agency. In an effort to incorporate flexibility into our program, we have created specific add/delete options which allow the purchaser to tailor the vehicle to their particular wants or needs. The following equipment delete and add options and their related cost are provided here to assist you in approximating the total cost of the type vehicle(s) you wish to order through this program. Simply deduct the cost of any of the following equipment items you wish deleted from the base unit cost and/or add the cost of any equipment items you wish added to the base unit cost to determine the approximate cost of the type vehicle(s) you wish to order. NOTE: An official listing of all add/delete options and their prices should be obtained from the appropriate dealer in your zone when preparing your order. Additional add/delete options other than those listed here may be available through the dealers, however, those listed here must be honored by the dealers in your zone at the stated prices. Bid Award Announcement (14 -22 -0904) 75 Brian Whitehall City of Okeechobee Exhibit 9 Nov 18, 2014 Office of the City Administrator For the Nov 18 2014 City Council meeting TO: Mayor & City Council FR: Administrator & Police Chief RE: 2015 Squad car & equipment purchase Summary Squad car purchase — On the agenda is approval of bids for the 12, 2015 squad cars the City anticipates purchasing this year as part of the FL Sheriffs Assoc purchasing process from Auto Nation Chrysler Dodge Jeep Ram of Pembroke Pines at a total cost of $263,700 ($21,975 ea.). The City purchased 14 cars the year before last ($21,216 ea.) and 13 cars last year ($275,067, $21,159 ea.). To equip the cars we have a quote from Dana Safety Supply, Doral FL, which includes the light bars, consoles, brackets, switches, and installation of same at a total price of $ 34,310 (last year - $36,131). We requested Okeechobee Dodge to provide a quote and their bid was $25,252 per car and again, the State bid was $21,975. Incidentally, the retail price on the car is $32,065. Recommendation: 1. Motion to award the purchase of twelve (12) - 2015 Dodge Charger Police package squad cars to Auto Nation Chrysler Dodge Jeep Ram, Pembroke Pines, FL at a unit cost of $21,975 under the Florida Sheriff's Association purchasing process. ** 2. Motion to approve the purchase of related equipment for the squad cars, including light bars, consoles and parts necessary including the installation thereof from Dana Safety Supply, Doral, FL (Corp headquarters - 5221 W Market St, Greensboro, NC) at a total cost of $34,310 under a sole source purchasing process. 55 S.E. Third Avenue • Okeechobee, Florida 34974 -2932 • (863) 763 -3372 • Fax: (863) 763 -1686 TO: PURCHASE REQUISITION CITY OF OKEECHOBEE 55 S.E. Third Avenue Okeechobee, FL 34974 -2903 Tel: 863 - 763 -3372 Fax: 863 - 763 -1686 DANA SAFETY SUPPLY 5221 W MARKET STREET GREENSBORO NC 27409 THIS ORDER SUBJECT TO CONDITIONS ON FACE. NO CHANGES MAY BE MADE WITHOUT WRITTEN PERMISSION OF PROCUREMENT MANAGEMENT. violf Req. No. 15476 Important: This number must be shown on all invoices, ;packages, cases, tickets and ;correspondence. SHIP TO: City of Okeechobee - Police Dept. 50 SE 2nd Avenue Okeechobee, FL 34974 INVOICE IN DUPLICATE: DATE VENDOR NO. DELIVERY DATE SHIP VIA BEST WAY F.O.B. DEST. TERMS 11/13/2014 ITEM NO ACCT. NUMBER QUANTITY UNIT DESCRIPTION UNIT AMOUNT 1 304 - 549 -6400 12 EQUIPMENT FOR NEW UNITS & FREIGHT 12 MARKED UNITS SEE QUOTE TOTAL $34,310.00 CITY OF OKEECHOBEE IS EXEMPT FROM FEDERAL EXCISE AND TRANSPORTATION TAXES AND STATE SALES TAX. DO NOT INCLUDE THESE TAXES IN YOUR INVOICE. EXEMPTION CERTIFICATE WILL BE SIGNED UPON REQUEST. STATE SALES TAX EXEMPTION NO. 85-8012621656C-6 FEDERAL I.D. NO 59- 60000 -393 THOR ZED SIGNATURE ❑ PARTIAL ❑ FINAL 'ity of Okeechobee -� Police Department November 13, 2014 To: Brian Whitehall, City Administrator Brian, We are requesting to waive the formal bidding process regarding our annual patrol car equipment purchase under the sole source provision in the City Code. Starting in 2012 we added equipment installation to the equipment bid. We have only found two companies, Dana Safety Supply and Chief's Supply that would do the equipment installation. Both companies responded to our request for a quote. Dana Safety Supplies quote was lower. This is the same company that we used last year and we were satisfied with their performance. Thank you, Maior eterson 1 50 S.E. Second Avenue • Okeechobee, Florida 34974 • 863/763 -5521 • Fax: 863/763 -7804 DANA SAFETY SUPPLY, INC 5221 W. MARKET ST GREENSBORO, NC 27409 Telephone: 800-845-0405 Bill To OKEECHOBEE POLICE DEPT 50 S.E. 2nd AVE. OKEECHOBEE, FL 34974 USA Contact: DONALD HAGAN Telephone: 863- 763 -5521 E -mail: OPDDONALDHAGAN @YAHOO.COM Sales Quote Sales Quote No. 140316 Customer No. OKECP Ship To OKEECHOBEE POLICE DEPT 50 S.E. 2nd AVE. OKEECHOBEE, FL 34974 USA Contact: DONALD HAGAN Telephone: 863 -763 -5521 E -mail: OPDDONALDHAGAN @YAHOO.COM Quote Date Ship Via F.O.B. Customer PO Number Payment Method 10/06/14 UPS GROUND FOB DESTINATION 12 CHARGER PATROLS NET30 Entered By Salesperson Ordered By Resale Number EDWIN SALGADO EDWIN SALGADO LT. HAGAN 85- 8012621656C6 Order Quantity Approve Quantity Tax Item Number /Description Unit Price Extended Price 12 12 12 12 12 12 12 12 Y Y Y Y MISC WEC LIBERTY II FSA PREMIUM 15- MODULE LIGHTBAR 48.5 R/B Warehouse: MIAM MKEZ82 WEC 48 -50 INCH LIGHT BAR STRAP KIT FOR 2011+ CHARGER Warehouse: MIAM (INCLUDED) 295SLSA6 WEC 100 /200W SCAN -LOCK SELF - CONTAINED SIREN /SWITCH Warehouse: MIAM HIGH CURRENT SWITCHING 100 WATT OUTPUT WITH 1 -100 WATT SPEAKER OR 200 WATT OUTPUT WITH 2 -100 WATT SPEAKERS. SIREN INCLUDES PARK KILL, & TIMED -OUT FEATURES AND 17 SELECTABLE SCAN -LOCK SIREN TONES. * * * ** (INCLUDED) SA315P WEC 100W COMPACT BLACK COMPOSITE 122dB SPEAKER Warehouse: MIAM (INCLUDED) 1,625.0000 0.0000 0.0000 0.0000 19,500.00 0.00 0.00 0.00 Print Date Print Time Page No. 10/06/14 06:13:41 PM 1 Printed By: EDWIN SALGADO Continued on Next Page DANA SAFETY SUPPLY, INC 5221 W. MARKET ST GREENSBORO, NC 27409 Telephone: 800 -845 -0405 Bill To OKEECHOBEE POLICE DEPT 50 S.E. 2nd AVE. OKEECHOBEE, FL 34974 USA Contact: DONALD HAGAN Telephone: 863 -763 -5521 E -mail: OPDDONALDHAGAN @YAHOO.COM Sales Quote Sales Quote No. 140316 Customer No. OKECP Ship To OKEECHOBEE POLICE DEPT 50 S.E. 2nd AVE. OKEECHOBEE, FL 34974 USA Contact: DONALD HAGAN Telephone: 863 -763 -5521 E -mail: OPDDONALDHAGAN @YAHOO.COM Quote Date Ship Via F.O.B. Customer PO Number Payment Method 10/06/14 UPS GROUND FOB DESTINATION 12 CHARGER PATROLS NET30 Entered By Salesperson Ordered By Resale Number EDWIN SALGADO EDWIN SALGADO LT. HAGAN 85- 8012621656C6 Order Quantity Approve Quantity Tax Item Number / Description Unit Price Extended Price 12 12 12 12 12 12 12 12 12 12 Y Y Y Y Y SAK37 WEC SA315 BRACKET FOR 2011+ CHARGER Warehouse: MIAM (INCLUDED) C -VS- 2500- CHGR -1 HAVIS 25" CONSOLE 2011+ DODGE CHARGER Warehouse: MIAM CONSOLE INCLUDES 2 -12 VDC KNOCKOUTS (OUTLETS SOLD SEPERATELY) AND THE FOLLOWING EQUIPMENT BRACKETS: 1) C- EB40- WS2 -IP (SIREN) 1) C- EB30- CH7 -1P (RADIO) AND WHATEVER FILLER PLATES NECESSARY TO COMPLETE THE INSTALLATION. ************************************* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * ** * * * * * * * ** * * * * * * ** C- CUP2 -I HAV 4 HIGH PLATE TWO CUP HOLDER INTERNAL MNT Warehouse: MIAM (INCLUDED) C -EB40- WS2 -1P HAV 1 PIECE BRACKET Warehouse: MIAM C -EB30- CH7 -1P 1 -piece Equipment mounting bracket, 3" mounting space, Warehouse: MIAM 0.0000 295.0000 0.0000 0.0000 0.0000 0.00 3,540.00 0.00 0.00 0.00 Print Date Print Time Page No. 10/06/14 06:13:41 PM 2 Printed By: EDWIN SALGADO Continued on Next Page DANA SAFETY SUPPLY, INC 5221 W. MARKET ST GREENSBORO, NC 27409 Telephone: 800 -845 -0405 Bill To OKEECHOBEE POLICE DEPT 50 S.E. 2nd AVE. OKEECHOBEE, FL 34974 USA Contact: DONALD HAGAN Telephone: 863 - 763 -5521 E -mail: OPDDONALDHAGAN @YAHOO.COM Sales Quote Sales Quote No. 140316 Customer No. OKECP Ship To OKEECHOBEE POLICE DEPT 50 S.E. 2nd AVE. OKEECHOBEE, FL 34974 USA Contact: DONALD HAGAN Telephone: 863 -763 -5521 E -mail: OPDDONALDHAGAN @YAHOO.COM Quote Date Ship Via F.O.B. Customer PO Number Payment Method 10/06/14 UPS GROUND FOB DESTINATION 12 CHARGER PATROLS NET30 Entered By Salesperson Ordered By Resale Number EDWIN SALGADO EDWIN SALGADO LT. HAGAN 85- 8012621656C6 Order Quantity Approve Quantity Tax Item Number / Description Unit Price Extended Price 24 24 12 12 12 24 24 12 12 12 Y Y Y Y N C -MC HAV CONSOLE MICROPHONE CLIP Warehouse: MIAM (INCLUDED) C -MCB HAV CONSOLE MICROPHONE CLIP BRACKET Warehouse: MIAM (INCLUDED) P5613C11A PG Vented Polycarbonate, Solid Window Warehouse: MIAM SP56C11FW PG LOWER EXTENSION PANEL FOR 2011+ CHARGER Warehouse: MIAM (INCLUDED) INSTALL DSS INSTALLATION OF EQUIPMENT Warehouse: MIAM SPECIFICS:ALL INSTALLS ARE PERFORMED BY EVT CERTIFY TECHNICIANS. INSTALL OF ALL ABOVE EQUIPMENT. 0.0000 0.0000 460.0000 0.0000 400.0000 0.00 0.00 5,520.00 0.00 4,800.00 Print Date Print Time Page No. 10/06/14 06:13:41 PM 3 Printed By: EDWIN SALGADO Continued on Next Page DANA SAFETY SUPPLY, INC 5221 W. MARKET ST GREENSBORO, NC 27409 Telephone: 800 -845 -0405 Bill To OKEECHOBEE POLICE DEPT 50 S.E. 2nd AVE. OKEECHOBEE, FL 34974 USA Contact: DONALD HAGAN Telephone: 863- 763 -5521 E -mail: OPDDONALDHAGAN @YAHOO.COM Sales Quote Sales Quote No. 140316 Customer No. OKECP Ship To OKEECHOBEE POLICE DEPT 50 S.E. 2nd AVE. OKEECHOBEE, FL 34974 USA Contact: DONALD HAGAN Telephone: 863 -763 -5521 E -mail: OPDDONALDHAGAN @YAHOO.COM Quote Date Ship Via F.O.B. Customer PO Number Payment Method 10/06/14 UPS GROUND FOB DESTINATION 12 CHARGER PATROLS NET30 Entered By Salesperson Ordered By Resale Number EDWIN SALGADO EDWIN SALGADO LT. HAGAN 85- 8012621656C6 Order Quantity Approve Quantity Tax Item Number / Description Unit Price Extended Price * ** 2015 CHARGER PATROL * * * ** Approved By Items & Quantities • Approve All Print Date Print Time Page No. 10/06/14 06:13:41 PM 4 Printed By: EDWIN SALGADO Subtotal Freight Order Total 33,360.00 950.00 34,310.00 11I ••• La a. v • ui . •-• ••• • •• TO: CITY OF OKEECHOBEE COMPANY: CITY OF OKEECHOBEE FAX NUMBER: (863)7637804 SUBJECT: Chief & Law Enforcement Supply COMMENTS: Please find the attached document. Remit To: v••i vi S./ 41 rr J. vvip PO Box 481912 Charlotte NC 28269 Phone 800.733.9281 Fax 704.549.1863 FROM: JOSE FERRANDO DATE: 11/05/2014 Page 1 of 1 file:// 11csappsv01 1Genifax\Messages100db1 30466279- 2cc5- 41b3- b74e- 3c7cc26c2243 -002 ... 11/5/2014 .1.iI y • r• >cxys'c4..sa:" Your Quote# 428012 Quote Date 10/20/14 Your account rep is : JOSE FERRANDO Order taken by : Jose Ferrando Account# 308960 CITY OF OKEECHOBEE ACCOUNTS PAYABLE 55 SE 3RD AVE OKEECHOBEE, PL 34974 -2.903 Order Quote Time Ship -to 0 CITY OF OKEECHOBEE PD LT. HAGAN CITY GARAGE 500 NW 11TH AVENUE OKEECHOBEE, FL 34972 Contract: None Ship via PREPAID-UPS GROUND from COCONUT CREEK, FL warehouse. PartNo XSPSHOPX26559 XSPSHOPX26560 XSPSHOPX26561 XSPSHOPX26562 XSPSHOPX26564 XSPSHOPX26565 XSPSHOPX26566 XSPSHOPX26567 XSPSHOPX26568 SA315PFL SAK37 295SLSA6FL FRT INSTALL DROPSHIP IW8RRBBFL XSPSPCL XSPSPCL Description C-VS-2500-CHGR-1 - 25" 2011+ CHARGER CONSOLE C- CUP2 -I - 4 HIGH PLATE W/2 CU HOLDERS INTERNAL MNT C -MC - MIC CLIP C -MCB - MIC CLIP BRACKET SLDBR - RED/BLUE LED MODULES SLDAA - AMBER MODULES SPALF1 - LR11 ALLEY LIGHTS SXTLSIMC - LR11 WHILE LED LR11 FRONT FACING TAKEDOWN ASSEMBLY MKEZ82 - MNT KIT FOR LIGHTBAR FLORIDA ONLY - SPEAKER BLACK PLASTIC - 100 WATT SPEAKER SA315P MT BRACKET CHARGER 2011 -2014 SIREN AMP W/PARK KILL 9 SWITCH REMOTE LIGHT CONTROL REPLACES 295HFSA6FL FREIGHT AND HANDLING INSTALL - INSTALLATION OF EQUIPMENT LISTED SHIP FROM VENDOR TO CUSTOMER LIBERTY II LTBAR, 48 16LED RIB W CL LENS PREMIUM WPLB -LED P5613C11A - VENTED POLYCARBONATE SOLID WINDOW SP56C11FW - FULL WIDTH 14G STEEL EXT PANEL Page 1 of 2 Remit To: Chief Supply PO Box 602763 Charlotte, NC 28260 -2763 P 800.733.9281 F 704.548.0399 www.chiefsupply.com UM QtyOrd EA 12 EA EA EA EA EA EA EA EA EA EA EA EA EA EA EA EA UnitPrc Extension 235.140 2,821.68 12 26.450 317.40 24 6.930 166.32 24 8.820 211.68 36 0.000 0.00 24 0.000 0.00 12 0.000 0.00 12 0.000 0.00 12 0.000 0.00 12 132.000 1,584.00 12 0.000 0.00 12 285.000 3,420.00 1 450.000 450.00 12 464.000 5,568.00 1 0.000 0.00 12 1,228.750 14,745.00 12 399.950 4,799.40 12 53.250 639.00 file: //llcsappsv011Genifax\ Messages\ OOdb130466279- 2cc5- 41b3- b74e- 3c7cc26c2243- in -0.... 11/5/2014 Page 2 of 2 Stie Sub Total 34,722.48 Freight 0.00 Handling Tax Total 34722.48 WE ARE AN EQUAL OPPORTUNITY EMPLOYER. THANK YOU FOR YOUR CONTINUED BUSINESS. THIS QUOTE IS AUTHORIZED BY JOSE FERRANDO Quote good for 30 days from issuance. After 30 days please call your representative to confirm pricing and re -issue the quote. Standard freight charges apply unless otherwise specified. I understand that any returns are subject to the return policies of the manufacturer (up to a 50% restocking charge) plus shipping and handling fees. I acknowledge that all items that are customized to a customer's specifications (includes but is not limited to badges, gun racks, embroidery, screen printing, heat press, and helmet fronts) cannot be returned unless it is the vendor's error. All customized items are required to be approved by the customer for accuracy prior to the order being submitted to the manufacturer. My written or electronic approval of this order as presented here confirms that I accept these terms and agree to pay all fees attributed to any error on my part. I confirm that I am an authorized purchaser and commit to forward any invoice for prompt payment processing. I understand that terms of payment are NET -30. x This email message is for the sole use of the intended recipient and may contain proprietary and confidential information. Any unauthorized review, use, disclosure or distribution of its contents or other information is prohibited. If you are not an intended recipient, please contact the sender and destroy all copies of the original message. file:// 1\ csappsv01 \Genifax\Messages \00db\ 30466279- 2cc5- 41b3- b74e- 3c7cc26c2243- in -0.... 11/5/2014 EXHIBIT 10 s-40111 elttdOpt PO(dy Exhibit 10 will be provided at the meeting To: From: RE: Date: M F,MORANDUM Mayor and Council Members Brian Whitehall, City Administrator India Riedel, Finance Director f /y /e Budget Adjustments November 18`h, 2014 Exhibit 10 Nov 18, 2014 The Summary 'Exhibit' for Budget Adjustments reflects reduced use of reserves for f /y /e 2014. But there are a few qualifiers that deserve attention. • The City continued to transfer $398,000 from public facilities • The Gen Fund reporting (for internal budgeting purposes) does not reflect expenditures in the Capital Improvements Fund. As you know, the eventual audited financial will combine the Funds for reporting purposes along with reflecting year to year payables, receivables and encumbrances. • Quick review of budget summary: Beginning of year budgeted reserves use $68 1,570 Incr revenue as reflected on summary sheet $199,479 Decreased budgeted expenditures $313,645 Decreased transfer reflected on summary $168,663 -- Revenues Notable difference in revenues from budgeted (detail) - $219,684: Expenditures Note that every single Department shared in reducing the budgeted line items. Other Notable Items Public Facility — Year to Year receipted revenues increased by 3% from prior year Grant Funds - Economic Grant(Hwy 70 Turn Lane) -all funds expended and funds reimbursed FDOT Landscape Grant- 90% of project completed as of EOY, amended budget to reflect incr cost for engineering grant mngment. Appropriations Grant (Stormwater /Canal) -all funds expended and all expected reimbursement recv'd w/i 60 days of EOY. 2014 EOY Budget Memo % of change from Last FY % of change from Budget Increase $'s based on Budget Ad Valorem -1% 1.79% $32,100 ($15,000 fr PY) One Cent 7% 13.3% $68,650 UT- Electric 9% 20.1% $79,300 UT- Propane 47% 112% $30,484 CST -19% -10% - $26,950 Mobile Home Lic. -13% 3.2% $750 Half Cent 6% 12.6% $33,890 Building Permits 6% 4.89% $2,400 Court Fines -25% -25% - $3,230 Code Fines Recv'd 91% 545% $2,290 Expenditures Note that every single Department shared in reducing the budgeted line items. Other Notable Items Public Facility — Year to Year receipted revenues increased by 3% from prior year Grant Funds - Economic Grant(Hwy 70 Turn Lane) -all funds expended and funds reimbursed FDOT Landscape Grant- 90% of project completed as of EOY, amended budget to reflect incr cost for engineering grant mngment. Appropriations Grant (Stormwater /Canal) -all funds expended and all expected reimbursement recv'd w/i 60 days of EOY. 2014 EOY Budget Memo City of Okeechobee AMENDED 2013 -2014 Budget GENERAL FUND RECAPITULATION - REVENUE AND EXPENSES PY rate 7.7432 2013/2014 2013/2014 BUDGET AMENDED F/Y Beginning Fund Balance $ 3,882,651 $ 3,882,651 REVENUES 97% AD VALOREM 7.7432 $ 1,740,218 $ 1,768,280 $ 28,062 OTHER FEES $ 602,250 $ 699,136 $ 96,886 INTERGOVERNMENTAL $ 1,275,683 $ 1,297,326 $ 21,643 CHARGES FOR SERVICES $ 854,581 $ 932,250 $ 77,669 FINES, FORFEITURES & PET $ 21,000 $ 14,867 $ (6,133) USES OF MONEY & PROPEI $ 1,000 $ 375 $ (625) OTHER REVENUES $ 46,205 $ 28,182 $ (18,023) FIRE PROTECTION $ 4,540,937 $ 4,740,416 $ 199,479 TRANSFERS - IN Public Facilities Fund (Transfer $ 398,000 $ 398,000 CDBG $ _ $ - Capital Proj /Improvement Funs $ 681,570 $ 168,663 Capital Proj Impact Adm Fees .$ 500 $ 55 TOTAL REVENUES $ 5,621,007 $ 5,307,134 EXPENDITURES LEGISLATIVE $ 137,627 $ 112,059 $ 25,568 EXECUTIVE $ 179,816 $ 172,037 $ 7,779 CITY CLERK $ 200,355 $ 188,550 $ 11,805 FINANCIAL SERVICES $ 251,123 $ 236,962 $ 14,161 LEGAL COUNCIL $ 72,253 $ 71,975 $ 278 GENERAL SERVICES $ 327,111 $ 315,873 $ 11,238 LAW ENFORCEMENT $ 2,007,082 $ 1,887,279 $ 119,803 FIRE PROTECTION $ 1,370,181 $ 1,306,642 $ 63,539 ROAD & STREET FACILITII $ 1,075,459 $ 1,015,757 $ 59,702 TOTAL GEN. OPER. EXPENDITURES $ 5,621,007 $ 5,307,134 $ 313,873 FISCAL YEAR ENDING FUND I3ALANCE I $ 3,882,651 I $ 3,882,651 2014 EOY Page 1 City of Okeechobee AMENDED 2013 -2014 Budget GENERAL FUND RECAPITULATION - REVENUE AND EXPENSES I F/Y BEGINNING FUND BALANCE 2013/2014 BUDGET 2013/2014 AMENDED $ 3,882,651 $ 3,882,651 REVENUES TAXES: PY rate 7.7432 311 -1000 97% Al) VALOREM @ 7.7432 $ 1,740,218 $ 1,768,280 TOTAL $ 1,740,218 $ 1,768,280 OTHER FEES: 312 -5200 314 -1000 314 -8000 316 -0000 319 -0000 Fire Insurance Premium $ 49,500 $ 46,400 Casualty Insurance Prem Tax (Police) $ 73,570 $ 67,138 Utility Tax - Electric $ 394,500 $ 466,670 Utility Tax/Propane $ 27,120 $ 50,604 Prof & Business 'Fax Receipt $ 56,560 $ 67,949 Public Service Fee $ 1,000 $ 375 TOTAL $ 602,250 $ 699,136 INTERGOVERNMENTAL REVENUES: 335 -1210 335 -1400 335 -1500 335 -1800 312 -6000 315.0000 335 -2300 338 -2000 SRS Cigarette Tax $ 187,943 $ 200,191 Mobile 1 -tome Licenses $ 23,000 $ 23,675 Alcoholic Beverage Licenses $ 4,950 $ 6,478 1/2 Cent Sales Tax $ 269,050 $ 299,552 1 Cent Sales Surtax $ 513,440 $ 513,440 Communications Service Tax $ 271,000 $ 244,046 Firefighters Supplement $ 1,200 $ 1,200 County Business Licenses $ 5,100 $ 8,744 TOTAL $ 1,275,683 $ 1,297,326 CHARGES FOR CURRENT SERVICES 322 -0000 322 -1000 323 -1000 323 -7000 323 -4000 329 -0000 341 -2000 341 -3000 341 -4000 343 -4010 Building & Inspections Fees $ 50,000 $ 51,920 Exception & Zoning Fees $ 500 $ 8,400 Franchise - Electric $ 345,400 $ 396,495 Franchise -Solid Waste $ 95,456 $ 95,456 Franchise - Natural Gas $ - $ 3,533 Plan Review Fees $ 3,800 $ 1,935 Alley /Street Closing Fees $ 500 $ - Map Sales $ 100 $ - Photocopies $ 25 $ - Solid Waste Collection Fees -Resd. $ 358,800 $ 374,511 TOTAL $ 854,581 $ 932,250 2014 EOY Page 2 City of Okeechobee AMENDED 2013 -2014 Budget GENERAL FUND RECAPITULATION - REVENUE AND EXPENSES 2013/2014 2013/2014 BUDGET AMENDED FINES, FORFEITURES & PENALTIES: 351 -1000 351 -2000 351 -3000 351 -4000 351 -5000 354 -1000 Court Fines $ 12,500 $ 8,069 Radio Comm. Fee $ 5,600 $ 3,300 Law Enforcement Education $ 1,600 $ 1,609 Investigation Cost Reimbursement $ 875 $ 1,829 Unclaimed Evidence $ - $ - Ordinance Violation Fines $ 425 $ 60 TOTAL S 21,000 $ 14,867 USES OF MONEY & PROPERTY: 361 -1000 361.3000 364 -1000 Interest Earnings $ 1,000 $ 375 Investment Earnings $ - $ - Surplus City Property $ - $ - TOTAL $ 1,000 $ 375 OTHER REVENUES: 334 -2000 334 -3000 343 -9000 343 -9100 343 -9200 369 -1000 369 -4000 369 -5000 383 -0000 Public Safety Grant $ - $ 1,886 Special Purpose Grant $ - $ - DOT Hwy Maint.Landscape /Mowing $ 10,500 $ 10,500 DOT Master Traffic Signals Maint. $ 8,905 $ 9,072 DOT Maint. Lights & Lights Contract $ 23,300 $ - Miscellaneous $ 2,000 $ 2,000 Code Enforcement Fine $ 500 $ 2,498 Police Accident Reports $ 1,000 $ 2,226 Capital Lease Proceeds $ - TOTAL $ 46,205 $ 28,182 OPERATING TRANSFER -IN: 381 -1000 Capital Project Impact Fees (Transfer -In) $ 500 $ 55 Capital Project Improvements (Transfer -In) $ 681,570 $ 168,663 CDBG Fund (Transfer -In) Public Facilities Improvement (Transfer -In) $ 398,000 $ 398,000 TOTAL $ 1,080,070 $ 566,718 'TOTAL REVENUE & OTHER FUNDING SOURCES I $ 5,621,007 I $ 5,307,134 2014 EOY Page 3 City of Okeechobee AMENDED 2013 -2014 Budget GENERAL FUND Combined Expenses SUPPLIES AND OTHER SERVICES: 2013/2014 BUDGET 2013/2014 AMENDED PERSONNEL COST: $ 191,180 1100 EXECUTIVE SALARIES $ 495,960 $ 493,309 1200 REGULAR SALARIES $ 1,933,255 $ 1,866,875 1201 HOLIDAY PAY $ 23,496 8 18,857 1202 OFF HOLIDAY PAY $ 25,825 $ 20,270 1300 OTHER SALARY $ 106,570 $ 98,844 1400 OVERTIME $ 45,025 $ 50,405 1401 OVERTIME PAY /ANNUAL & SICK $ 50,520 $ 46,970 1402 DISPATCHER OVERTIME $ 9,500 $ 3,181 1403 OFFICERS OVERTIME PAY $ 64,000 $ 57,025 1501 AUXILIARY & VOLUNTEER PAY $ 12,200 $ 12,897 1510 LONGEVITY /SERVICE INCENTIVE $ 1,500 S 1,500 1520 OFFICERS LONGEVITY /SERVICE $ 500 $ 500 1540 CAREER EDUCATION $ 15,092 $ 13,427 2100 FICA $ 218,482 $ 205,296 2200 RETIREMENT $ 572,660 $ 542,900 2300 LIFE AND HEALTH INSURANCE $ 437,209 $ 430,468 2400 WORKERS COMPENSATION $ 94,343 $ 92,794 2500 UNEMPLOYMENT TAXES $ 6,800 $ - TOTAL PERSONNEL COSTS: $ 4,112,937 $ 3,955,518 SUPPLIES AND OTHER SERVICES: 3100 PROFESSIONAL SERVICES $ 191,180 $ 174,582 3102 PROF SERVICES (PHYS FOR SCBA) $ 3,800 $ 2,626 3103 MUNICIPAL CODE & WELLNESS PR $ 7,860 $ 5,933 3200 ACCOUNTING & AUDIT $ 29,500 $ 31,800 3300 LEGAL COST $ 18,173 $ 24,779 3400 OTHER CONTRACT SERVICES $ 125,197 $ 118,954 3401 GARBAGE COLLECTION FEE $ 363,447 $ 363,447 4000 TRAVEL AND PER DIEM $ 22,690 $ 13,926 4100 COMM. & FREIGHT $ 67,337 $ 54,142 4300 UTILITIES $ 57,677 $ 51,329 4400 RENTALS AND LEASES $ 14,780 $ 12,316 4500 INSURANCE $ 131,661 $ 129,092 4600 R &M VEHICLES $ 32,000 $ 31,421 4609 R &M EQUIPMENT $ 87,482 $ 77,103 4700 PRINTING $ 2,550 $ 1,249 4900 ADVERTISING /OTHER CHARGES $ 14,500 $ 12,512 4901 EDUCATION - RESTRICTED $ 25,300 $ 11,751 4902 EDUCATION - NON - RESTRICTED $ 5,950 $ 5,227 4905 TRAINING & MATERIALS $ 3,500 $ - 4903 CODE ENFORCEMENT $ 9,000 $ 7,510 4909 MISCELLANEOUS $ 10,300 $ 2,825 5100 OFFICE SUPPLIES $ 14,400 $ 9,436 5101 DETECTIVE SUPPLIES $ 3,000 $ 2,588 5102 INVESTIGATION FEES $ 1,800 $ 335 5200 OPERATING SUPPLY $ 49,835 $ 40,418 5201 FUEL AND OIL $ 116,001 $ 98,303 5202 OPERATING SUPPLIES (TIRES) $ 12,500 $ 9,832 5203 UNIFORMS /PATCHES $ 28,500 $ 23,196 5204 POSTAGE & SUPPLIES $ 6,300 $ 6,105 5204 DUMPING FEES $ 500 $ 5300 ROAD MATERIALS /SUPPLIES $ 2,000 $ 525 5400 BOOKS, PUBLICATIONS, ETC $ 10,400 $ 9,417 6300 IMPROVEMENTS $ - $ _ 8100 SHARED SERVICES $ 8,950 $ 8,937 8200 AID TO PRIVATE ORGANIZATIONS $ - $ _ 8201 INTERLOCAL PART. w /IRSC $ - $ - 8202 PUBLIC SERVICE GRANT $ 30,000 $ 10,000 8300 PUBLIC SERVICE GRANT $ - $ - TOTAL SUPPLIES AND OTHER SERVICES $ 1,508,070 $ 1,351,616 TOTAL COST: $ 5,621,007 $ 5,307,134 2014 EOY Page 5 City of Okeechobee AMENDED 2013 -2014 Budget General Fund - 001 DEPARTMENT: LEGISLATIVE (0511) 2014 EOY Page 6 2013/2014 BUDGET 2013/2014 AMENDED 1100 EXECUTIVE SALARIES $ 36,100 $ 36,100 1510 LONGEVITY /SERVICE INCENTIVE $ 500 $ 500 2100 FICA $ 2,870 $ 2,649 2200 RETIREMENT $ 4,650 $ 3,873 2300 LIFE AND HEALTH INSURANCE $ 28,689 $ 27,831 2400 WORKERS COMPENSATION $ 203 $ 185 TOTAL PERSONNEL COSTS: 8 73,012 $ 71,138 2014 EOY Page 6 City of Okeechobee AMENDED 2013 -2014 Budget General Fund - 001 DEPARTMENT: LEGISLATIVE (0511) OPERATIONS & SUPPLIES 2013/2014 BUDGET 2013/2014 AMENDED 3400 OTIIER CONTRACT SERVICES $ 14,000 $ 14,000 4000 TRAVEL AND PER DIEM $ 2,000 $ 989 4100 COMM. & FREIGHT $ 3,150 $ 2,452 4500 INSURANCE $ 2,815 $ 2,770 4901 EDUCATION $ 1,500 $ 515 4909 MISCELLANEOUS $ 1,000 $ 465 5400 BOOKS, PUBLICA'T'IONS, ETC $ 1,200 $ 793 8100 SHARED SERVICES $ 8,950 $ 8,937 8200 AID TO PRIVATE ORGANIZATIONS $ - $ - 8201 INTERLOCAL PART. w /IRSC $ - $ - 8202 LOCAL COMMUNITY REQUEST $ 30,000 $ 10,000 TOTAL SUPPLIES AND OTHER SERVICES $ 64,615 $ 40,921 GRAND TOTAL FOR DEPARTMENT $ 137,627 1 $ 112,059 230Q Health Insurance & Benefli cost adjustment 2400& 4506 Adjustment of Property /Casualty & WC Insurance Premiums 4100 Reimbursement of Cell phones, $600 each 8200 Shared Services Council, $8950 8202 Economic Development (Chamber), $10,000; Okeechobee Cattlemans Assn., $20,000 2014 EOY Page 7 City of Okeechobee AMENDED 2013 -2014 Budget General Fund - 001 DEPARTMENT: EXECUTIVE (0512) PERSONNEL COST: 2013/2014 BUDGET 2013/2014 AMENDED 1 100 EXECUTIVE SALARIES $ 85,608 $ 85,608 1200 REGULAR SALARIES $ 35,770 $ 35,875 1510 LONGEVTTY /SERVICE INCENTIVE $ - $ - 2100 FICA $ 9,096 $ 9,271 2200 RETIREMENT $ 15,533 $ 15,492 2300 LIFE AND I- IEALTH INSURANCE $ 13,985 $ 13,870 2400 WORKERS COMPENSATION $ 649 $ 555 TOTAL PERSONNEL COSTS: $ 160,641 $ 160,671 2014 EOY Page 8 City of Okeechobee AMENDED 2013 -2014 Budget General Fund - 001 DEPARTMENT: EXECUTIVE (0512) SUPPLIES & OTHER SERVICES 2013/2014 BUDGET 2013/2014 AMENDED 4000 TRAVEL. AND PER DIEM $ 1,500 $ 127 4100 COMM. & FREIGHT $ 4,500 $ 2,986 4400 RENTALS & LEASES $ 2,550 $ 1,951 4500 INSURANCE $ 3,355 $ 3,148 4600 R &M VEHICLES $ 500 $ 91 4609 R &M EQUIPMENT $ 1,150 $ 802 4901 EDUCATION $ 900 $ 50 4909 MISCELLANEOUS $ 500 $ 150 5100 OFFICE SUPPLIES $ 800 $ 147 5200 OPERATING SUPPLY $ 950 $ - 5201 FUEL AND OIL $ 1,120 $ 954 5400 BOOKS, PUBLICATIONS, ETC $ 1,350 $ 960 6400 EQUIPMENT ($750 OR MORE) $ - $ _ TOTAL SUPPLIES AND OTHER SERVICES $ 19,175 $ 11,366 GRAND TOTAL FOR DEPARTMENT $ 179,816 I $ 172,037 2300 Health lnsurancer'& Benefit cost adjustment Employer Contribution rate increased by .07 points 2200 2400& 4500 Adjustment of Property /Casualty &°WC Insurance Premiums 5201 Fuel 280 gal @ $4,00 2014 EOY Page 9 City of Okeechobee AMENDED 2013 -2014 Budget General Fund - 001 DEPARTMENT: CLERK OFFICE (2512) PERSONNEL COST: 2013/2014 BUDGET 2013/2014 AMENDED 1100 EXECUTIVE SALARIES $ 56,400 $ 56,041 1200 REGULAR SALARIES $ 35,100 $ 35,626 1300 OTHER SALARIES $ 15,912 $ 14,253 1510 LONGEVITY /SERVICE INCENTIVE $ 500 $ 500 2100 FICA $ 9,218 $ 8,006 2200 RETIREMENT $ 11,885 $ 11,740 2300 LIFE AND HEALTH INSURANCE $ 14,878 $ 14,582 2400 WORKERS COMPENSATION $ 489 $ 471 TOTAL PERSONNEL COSTS: $ 144,382 $ 141,219 2014 EOY Page 10 City of Okeechobee AMENDED 2013 -2014 Budget General Fund - 001 DEPARTMENT: CLERK OFFICE (2512) SUPPLIES & OTHER SERVICES 2013/2014 BUDGET 2013/2014 AMENDED 3103 MUNICIPAL CODE $ 4,500 $ 3,533 3400 OTIIER CONTRACTUAL SERVICES $ 9,000 $ 8,800 4000 TRAVEL AND PER DIEM $ 2,500 $ 2,547 4100 COMM. & FREIGHT $ 2,300 $ 2,299 4500 INSURANCE $ 4,823 $ 4,668 4609 R &M EQUIPMENT $ 6,350 $ 6,395 4900 ADVERTISING /O'T'HER CHARGES $ 14,500 $ 12,512 4901 EDUCATION $ 1,500 $ 839 4909 MISCELLANEOUS /ELECTION $ 6,000 $ 1,534 5100 OFFICE SUPPLIES $ 2,500 $ 2,002 5400 BOOKS, PUBLICATIONS, ETC $ 2,000 $ 2,202 6400 EQUIPMENT ($750 OR MORE) $ - $ - TOTAL SUPPLIES AND OTIIER SERVICES $ 55,973 $ 47,33I GRAND TOTAL FOR DEPARTMENT $ 200,355 I $ 188,550 2200 Employer Contribution rate increased „by.07 points 2400& 4500 Adjustment ofProperty /Casualty & WC fnsurauct;'Premiums 4609 Additional due to upgrade of digital equipment/sditware, $1300 4909 Decrease based on not all E1ecction Year 4900 $1300 Increase for annexation costs 2014 EOY Page 11 City of Okeechobee AMENDED 2013 -2014 Budget General Fund - 001 DEPARTMENT: LEGAL SERVICES (0514) SUPPLIES & OTHER SERVICES BUDGET BUDGET BUDGET AMENDED 2300 HEALTH INSURANCE $ 6,840 $ 6,547 3100 PROFESSIONAL SERVICES $ 43,430 $ 37,959 3300 LEGAL COST $ 18,173 $ 24,779 4000 TRAVEL AND PER DIEM $ 800 $ 685 4100 COMM. AND FREIGIIT SERVICES $ 1,010 $ 650 4609 R &M EQUIPMENT $ 600 $ 525 4901 EDUCATION $ 750 $ 275 5100 OFFICE SUPPLIES $ 150 $ 55 5400 MEMBERSHIP & SUBSCRIPTIONS $ 500 $ 500 TOTAL SUPPLIES AND OTHER SERVICES $ 72,253 $ 71,975 GRAND TOTAL FOR DEPARTMENT $ 72,253 I $ 71,975 2014 EOY Page 12 City of Okeechobee AMENDED 2013 -2014 Budget General Fund - 001 DEPARTMENT: FINANCE DEPARTMENT PERSONNEL COST: 2013/2014 BUDGET 2013/2014 AMENDED 1100 EXECUTIVE SALARIES $ 53,425 $ 53,262 1200 REGULAR SALARIES $ 66,437 $ 65,803 1510 LONGEVITY /SERVICE INCENTIVE $ - $ - 2100 FICA $ 9,360 $ 8,424 2200 RETIREMENT $ 15,538 $ 15,360 2300 LIFE AND HEALTH INSURANCE $ 21,413 $ 21,304 2400 WORKERS COMPENSATION $ 615 $ 682 2500 UNEMPLOYMENT TAXES $ - $ - TOTAL PERSONNEL COSTS: $ 166,788 $ 164,835 2014 EOY Page 13 City of Okeechobee AMENDED 2013 -2014 Budget General Fund - 001 DEPARTMENT: FINANCE DEPARTMENT I SUPPLIES & OTHER SERVICES 2013/2014 BUDGET 2013/2014 AMENDED 3200 ACCOUNTING & AUDIT $ 29,500 $ 31,800 3400 OTIIER CONTRACTUAL SERVICES $ 12,000 $ 8,168 4000 TRAVEL AND PER DIEM $ 1,750 $ 1,022 4100 COMM. & FREIGHT $ 2,750 $ 2,406 4500 INSURANCE $ 5,860 $ 5,628 4609 R &M EQUIPMENT $ 13,865 $ 9,210 4901 EDUCATION $ 850 $ 555 4909 MISCELLANEOUS $ 100 $ 25 5100 OFFICE SUPPLIES $ 1,200 $ 1,045 5200 OPERATING SUPPLY $ 16,310 $ 12,118 5400 BOOKS, PUBLICATIONS, ETC $ 150 $ 150 6400 EQUIPMENT ($750 OR MORE) $ - $ - TOTAL SUPPLIES AND OTIIER SERVICES $ 84,335 $ 72,127 TOTAL COST: $ 251,123 I $ 236,962 2200 Employer Contribution rate increased by .07 points 2400 & 4500 Adjustment of 11.5% Property /Casualty & WC Insurance Premiums 3400 Web site design, $12,000 5200 yrs), $1610; ACS Software Maint. Ag, 10% Wellness Fair, $250 2014 EOY Page 14 City of Okeechobee AMENDED 2013 -2014 Budget General Fund - 001 DEPARTMENT: GENERAL SERVICES (051 PERSONNEL COST: 2013/2014 BUDGET 2013/2014 AMENDED 1200 REGULAR SALARIES $ 34,571 $ 34,477 1300 OTHER SALARY $ 32,750 $ 29,679 1400 OVERTIME $ - $ - 1510 LONGEVITY /SERVICE INCENTIVE $ - $ - 2100 FICA $ 5,240 $ 5,130 2200 RETIREMENT $ 4,498 $ 4,414 2300 LIFE AND HEALTH INSURANCE $ 6,850 $ 6,767 2400 WORKERS COMPENSATION $ 490 $ 472 TOTAL PERSONNEL COSTS: $ 84,399 $ 80,939 2014 EOY Page 15 City of Okeechobee AMENDED 2013 -2014 Budget General Fund - 001 DEPARTMENT: GENERAL SERVICES (051 SUPPLIES & OTHER SERVICES 2013/2014 BUDGET 2013/2014 AMENDED 3100 PROFESSIONAL SERVICES $ 114,650 $ 109,629 3400 OTHER CONTRACTUAL SERVICES $ 69,940 $ 75,863 4000 TRAVEL AND PER DIEM $ 3,640 $ 1,725 4100 COMM. & FREIGHT $ 2,153 $ 2,187 4300 UTILITIES $ 10,177 $ 9,444 4400 RENTALS AND LEASES $ 3,900 $ 3,718 4500 INSURANCE $ 15,951 $ 15,114 4600 R &M VEI- IICLES $ - $ - 4609 R &M EQUIPMENT $ 10,451 $ 6,912 4901 EDUCATION $ 300 $ - 4909 MISCELLANEOUS $ 300 $ - 5100 OFFICE SUPPLIES $ 2,000 $ 2,038 5200 OPERATING SUPPLY $ 2,750 $ 2,199 5201 FUEL AND OIL $ - $ - 5204 POSTAGE & SUPPLIES $ 6,300 $ 6,105 5400 BOOKS, PUBLICATIONS, ETC $ 200 $ - 6400 EQUIPMENT ($750 OR MORE) $ - $ - TOTAL SUPPLIES AND OTHER SERVICES $ 242,712 $ 234,934 GRAND TOTAL FOR DEPARTMENT $ 327,111 I $ 315,873 2,300 Health Insurance & Benefit Cost adjustment 2200 Employer Contribution rate increased by .07 points 3100 Adjusted based on anticipated need (Building, Planner, DCA -DBPR) 3400 Adj.based on trend (Animal Control);Copier add' charges;Pest control 4400 Rental of Copier; $2811; Postage Machine and updates 4609 IMS,R &M Equi 3,500;Fire°& Lift Inspection/Lic;R &M Equip$5000 2400 & 4500 Adjustment of Property /Casualty & WC 11.5% Insurance Premiums 2014 EOY Page 16 City of Okeechobee AMENDED 2013 -2014 Budget General Fund - 001 DEPARTMENT: POLICE DEPARTMENT (0521) PERSONNEL COST: 2013/2014 BUDGET 2013/2014 AMENDED 1100 EXECUTIVE SALARIES $ 68,796 $ 68,070 1200 REGULAR SALARIES $ 902,166 $ 852,923 1201 HOLIDAY PAY $ - $ 630 1202 OFFICERS HOLIDAY PAY $ 25,825 $ 20,270 1300 OTHER SALARY $ 25,000 $ 27,100 1400 OVERTIME $ 12,500 $ 15,585 1403 OFFICERS OVERTIME PAY $ 64,000 $ 57,025 1501 AUXILIARY PAY $ 1,200 $ 1,200 1510 LONGEVITY /SERVICE INCENTIVE $ - $ - 1520 OFFICERS LONGEVITY /SERVICE $ 500 $ 500 1540 CAREER EDUCATION $ 13,172 $ 12,227 2100 FICA $ 85,758 $ 83,676 2200 RETIREMENT $ 298,688 $ 287,161 2300 LIFE AND HEALTH INSURANCE $ 184,582 $ 182,414 2400 WORKERS COMPENSATION $ 34,682 $ 33,957 2500 UNEMPLOYMENT COMP. $ - $ - TOTAL PERSONNEL COSTS: $ 1,716,869 $ 1,642,738 2014 EOY Page 17 City of Okeechobee AMENDED 2013 -2014 Budget General Fund - 001 DEPARTMENT: POLICE DEPARTMENT (0521) SUPPLIES & OTHER SERVICES 2013/2014 BUDGET 2013/2014 AMENDED 3100 PROFESSIONAL SERVICES $ 20,300 $ 18,932 3400 OTHER CONTRACTURAL SERVICES $ 15,002 $ 12,098 4000 TRAVEL AND PER DIEM $ 5,000 $ 2,966 4100 COMM. & FREIGHT $ 32,208 $ 25,153 4300 UTILITIES $ 15,500 $ 15,041 4400 RENTALS AND LEASES $ 5,430 $ 4,216 4500 INSURANCE $ 42,207 $ 41,590 4600 R &M VEHICLES $ 7,500 $ 5,499 4609 R &M EQUIPMENT $ 15,266 $ 15,612 4700 PRINTING $ 2,000 $ 952 4901 EDUCATION- RESTRICTED $ 4,500 $ 1,375 4902 EDUCATION - NON - RESTRICTED $ 4,500 $ 3,991 4909 MISCELLANEOUS $ 1,500 $ 107 5100 OFFICE SUPPLIES $ 5,000 $ 2,332 5101 DETECTIVE SUPPLIES $ 3,000 $ 2,588 5102 INVESTIGATION FEES $ 1,800 $ 335 5200 OPERATING SUPPLY $ 14,000 $ 12,624 5201 FUEL AND OIL $ 74,000 $ 60,275 5202 OPERATING SUPPLIES (TIRES) $ 7,000 $ 6,527 5203 UNIFORMS /PATCHES $ 13,000 $ 10,073 5400 BOOKS, PUBLICATIONS, ETC $ 1,500 $ 2,255 6400 EQUIPMENT ($750 OR MORE) $ - $ - 8300 PUBLIC SERVICE GRANT $ - $ - TOTAL SUPPLIES AND OTHER SERVICES $ 290,213 $ 244,541 GRAND TOTAL FOR DEPARTMENT l $ 2,007,082 I $ 1,887,279 Detectives; Listing $1,000 Stipend for 1200 Detectives 2300 Health Insurance & Benefit Cost adjustment 1540 to .added education certification 2200 Employer Contribution rate increased by 3,34 points 3400 Maint. Radios 7 mnths $4255; Maint on Consoles, $7312; yaint CAD, $3434 4100 $9 access fees per radio per month (51); Add'1 cell reimbursement, $600 4400 Decreased Tower Rental cost $3,000; cost savings 4609 Shifted Tine item cost to 521 -3400 for Maint of Consoles & Radios; and CAD Maint. 2400 4500 Adjustment of Property /Casualty & WC Insurance Pre niums„by 11.5% 5200 Reflects a 81,100 increase due to the increased cost of supplies and doing business 5201 Est. 18500 gallons @ $4.00 5203 Reflects increase costs associated with uniforms and body armor 522 -1402 Dispatcher Overtime was not adjusted @<$9,500 (In Fire Dept budget) 2014 EOY Page 18 City of Okeechobee AMENDED 2013 -2014 Budget General Fund - 001 DEPARTMENT: FIRE DEPARTMENT (0522) PERSONNEL COST: 2013/2014 BUDGET 2013/2014 AMENDED 1100 EXECUTIVE SALARIES $ 65,229 $ 64,952 1200 REGULAR SALARIES $ 600,677 $ 595,454 1201 HOLIDAY PAY $ 23,496 $ 18,227 1300 OTHER SALARY $ 26,908 $ 27,812 1400 OVERTIME $ 29,641 $ 32,849 1401 OVERTIME PAY /ANNUAL & SICK $ 50,520 $ 46,970 1402 DISPATCHER OVERTIME $ 9,500 $ 3,181 1501 VOLUNTEER PAY $ 11,000 $ 11,697 1510 LONGEVITY /SERVICE INCENTIVE $ 500 $ 500 1540 CAREER EDUCATION $ 1,920 $ 1,200 2100 FICA $ 64,553 $ 60,441 2200 RETIREMENT $ 171,423 $ 166,624 2300 LIFE AND IIEALTII INSURANCE $ 94,051 $ 92,545 2400 WORKERS COMPENSATION $ 32,026 $ 31,662 2500 UNEMPLOYMENT COMPENSATION $ 600 $ - TOTAL PERSONNEL COSTS: 51,182,044 $1,154,114 2014 EOY Page 19 City of Okeechobee AMENDED General Fund - t013-2014 Budget DEPARTMENT: FIRE DEPARTMENT (0522) SUPPLIES & OTHER SERVICES 2013/2014 BUDGET 2013/2014 AMENDED 3100 PROFESSIONAL SERVICES $ 7,800 $ 7,776 3102 PROF SERV (PIIYS FOR SCBA) $ 3,800 $ 2,626 3103 WELLNESS PROGRAM $ 3,360 $ 2,400 3400 OTHER CONTRACTUAL SERVICES $ 2,450 $ - 4000 TRAVEL AND PER DIEM $ 3,500 $ 3,012 4100 COMM. & FREIGHT $ 13,766 $ 11,022 4300 UTILITIES $ 13,500 $ I1,004 4400 RENTALS AND LEASES $ 2,400 $ 2,016 4500 INSURANCE $ 26,568 $ 25,997 4600 R &M VEHICLES $ 20,500 $ 20,054 4609 R &M BUILDING & EQUIPMENT $ 24,800 $ 22,403 4700 PRINTING $ 550 $ 297 4901 EDUCATION $ 12,000 $ 6,265 4902 PUBLIC EDUCATION & FIRE PREV. $ 1,450 $ 1,236 4903 CODE ENFORCEMENT $ 9,000 $ 7,510 4905 TRAINING & MATERIALS $ 3,500 $ - 4909 MISCELLANEOUS $ 400 $ 357 5100 OFFICE SUPPLIES $ 2,000 $ 1,070 5200 OPERATING SUPPLY $ 11,825 $ 8,222 5201 FUEL AND OIL $ 11,468 $ 9,073 5202 OPERATING SUPPLIES (TIRES) $ 2,500 $ 2,080 5203 UNIFORMS /PATCHES $ 8,000 $ 6,007 5203 WilLDLAND GEAR/Bunker Gear $ - $ - 5400 BOOKS, PUBLICATIONS, ETC $ 3,000 $ 2,101 6400 EQUIPMENT ($750 OR MORE) $ - $ - TOTAL SUPPLIES AND OTIIER SERVICES: $ 188,137 $ 152,528 GRAND TOTAL FOR DEPARTMENT 1 $ 1,370,181 1 $ 1,306,642 1501 Increase $1000 due to 3 certified FF & fill in potentials 2300% Health Insurance & Benefit Cost adjustment 2200 Employer Contribution rate increased by 7.81 points 3400 Maint. Of SLERS radios,@ $145 each 4100 Adding $9.00 User Fee pepRadio for 12 months; Sprint M1FI $600 4609 1 ,dint ninthly user for fire insp. field soft*are,$1800; Rep furniture,'$ 1000 4901 Education cost increased based on certifications /need, Fire Officers I Cert. 4902 Inv. for participation in annual safety expo; public awareness /prevention 4905 Increase $1000, ISO eval, mid management training needed (new) 2400 & 9500 Adjustment of Property /Casualty & WC Insurance Premiums 11.5% 5200 $825,;Software one time cost for Web: based prog. in lieu of annual cost Removed annual subscription for Fire program; initialling increased based on needed, net $500 decrease 5201 Fuel, Gas 450 gal. @ $4.00; Diesel 2275 gal. @ pump on road @ $4.25 2014 EOY Page 20 City of Okeechobee AMENDED 2013 -2014 Budget General Fund - 001 DEPARTMENT: PUBLIC WORKS (0541) PERSONNEL COST: 2013/2014 BUDGET 2013/2014 AMENDED 1100 EXECUTIVE SALARIES $ 130,402 $ 129,276 1200 REGULAR SALARIES $ 258,534 $ 246,717 1300 OTIIER SALARIES $ 6,000 $ - 1400 OVERTIME $ 2,884 $ 1,971 1510 LONGEVITY /SERVICE INCENTIVE $ - $ - 2100 FICA $ 32,387 $ 27,699 2200 RETIREMENT $ 50,445 $ 38,236 2300 LIFE AND I IEALTH INSURANCE $ 65,921 $ 64,608 2400 WORKERS COMPENSATION $ 25,189 $ 24,810 2500 UNEMPLOYMENT COST $ 6,200 $ - TOTAL PERSONNEL COSTS: $ 577,962 $ 533,317 2014 EOY Page 21 City of Okeechobee AMENDED General Fund2150113 -2014 Budget DEPARTMENT: PUBLIC WORKS (0541) SUPPLIES & OTHER SERVICES 2013/2014 BUDGET 2013/2014 AMENDED 3100 PROFESSIONAL SERVICES $ 5,000 $ 286 3400 OTHER CONTRACTUAL SERVICES $ 2,805 $ 25 3401 GARBAGE COLLECTION FEE $ 363,447 $ 363,447 4000 TRAVEL AND PER DIEM $ 2,000 $ 853 4100 COMM. & FREIGHT $ 5,500 $ 4,987 4300 UTILITIES $ 18,500 $ 15,840 4400 RENTALS & LEASES $ 500 $ 415 4500 INSURANCE $ 30,082 $ 30,177 4600 R &M VEHICLES $ 3,500 $ 5,777 4609 R &M BUILDING & EQUIPMENT $ 15,000 $ 15,244 4901 EDUCATION $ 3,000 $ 1,877 4909 MISCELLANEOUS $ 500 $ 187 5100 OFFICE SUPPLIES $ 750 $ 747 5200 OPERATING SUPPLY $ 4,000 $ 5,255 5201 FUEL AND OIL $ 29,413 $ 28,001 5202 OPERATING SUPPLIES (TIRES) $ 3,000 $ 1,225 5203 UNIFORMS $ 7,500 $ 7,116 5204 DUMPING FEES $ 500 $ - 5205 MOSQUITO CONTROL $ 2,000 $ 525 5300 ROAD MATERIALS /SUPPLIES $ - $ - 5400 BOOKS, PUBLICATIONS, ETC $ 500 $ 456 6300 IMPROVEMENTS $ - $ - 6400 EQUIPMENT ($750 OR MORE) $ - $ - TOTAL SUPPLIES AND OTHER SERVICES: $ 497,497 $ 482,440 GRAND TOTAL FOR DEPARTMENT $ 1,075,459 I $ 1,015,757 130Q 1 worker, 12 weeks @ 40 hours each week 3100 Decrease $2500, Commerce park retention reports completed 3400 Add Maint fees per radio 9 @ 145 3401 Garbage cost, 1.01% increase over last year 4100 $900 User Fee per Radio per month; Additional Cell Reimbursement for Lead Opr 4901 Continue certification for existing employees and Public WorksDirector; Traffic Maint.; Spray Cert. 5 00 Increase Operating by 91,000 adding/rep weed eaters, saws, edger's Fuel, Gas3400 gal @ $4.00; Diesel off road c(t $3.85; Diesel @ pump on road @ $4.25 using theAgalions from previous years increase dice to 5201 increased mowing during - summer months 5202 Operating Tires- Increasing by $1,000` item was decreased by $2kipy budget; adjusted to meet estimated needs 5203 Increasing uniforms to provide ANSI certified shirts, increasing worker safety and conv. and eliminating need for safety vests 5205 Mosquito: control addition 2014 EOY Page 22 City of Okeechobee AMENDED 2013 -2014 Budget Public Facility Fund -301 Public Facility Fund (Transportation) 2013/2014 BUDGET 2013/2014 AMENDED F/Y BEGINNING FUND BALANCE $ 266,089 $ 874,851 REVENUES 301 - 313.4100 LOCAL OPTION GAS TAX $ 321,240 $ 330,344 301 - 313.4200 LOCAL ALTER, FUEL USER FEE $ 200,860 $ 218,045 301 - 335.1220 SRS EIGHT CENT MOTOR FUEL $ 66,401 $ 68,025 301 - 312.3000 NINTH CENT FUEL TAX $ 50,500 $ 59,089 301 - 335.4100 MOTOR FUEL TAX REBATE $ 1,950 $ 3,034 301- 361.1000 INTEREST EARNINGS $ 600 $ 409 301 - 369.1000 MISCELLANEOUS $ - $ - TOTAL REVENUES 641,551 678,946 EXPENDITURES 301 - 549.3100 PUBLIC FAC.- PROFESSIONAL SER. $ 2,000 $ - 301- 549 -3400 PUBLIC FAC. CONTRACTUAL SERVICF $ 57,500 $ 48,006 301 -549 -4300 PUBLIC FAC. UTILITIES $ 87,000 $ 82,100 301 - 549 -4609 REPAIR & MAINTENANCE $ 16,500 $ 15,358 301 -549 -4909 MISC -PARK HOLIDAY LIGI ITS $ 2,000 $ 3,351 301 -549 -5300 PUBLIC FAC. ROAD & MATERIALS $ 70,000 $ 47,268 301 -549 -6300 PUBLIC FAC. IMPROVEMENTS $ 350,000 $ 159,532 301 - 549.6302 PUBLIC FAC. BEAUTIFICATION $ 5,000 $ 4,876 301 - 549.6400 PUBLIC FAC. MACHINERY & EQUIP $ 85,500 $ 73,727 TOTAL EXPENSES $ 675,500 $ 434,218 'Transfer to General Fund $ 398,000 I $ 398,000 (F/Y ENDING FUND BALANCE 1 $ (165,860i1 5 721,579 2014 EOY Page 23 City of Okeechobee AMENDED 2013 -2014 Budget PROPOSED FISCAL YEAR (2013 -2014) DETAIL 3400 Decrease due to drop in street sweeping annual contract price 4300 only streetlights previously not charged to 4609 Trash Cans for Park Irrigation Upgrads to Butterfly Garden 5300 Repair of roads /canal cleanup, /eta $10,000 to meet new retro reflectivity standard deadline ROW Drainage R &M Roads /Culverts Storm water infiltration repair Storni Water Ditch Maint Adjustments 6300 Asphalt program, 6300 Sidewalks originally, $70,000 increased by $30,000 6400 New Public Works Director Truck Replacement of 1 ton Utility Diesel dually Truck Radio for new PWD Truck GPS Field Data Collection device 2014 EOY Page 24 City of Okeechobee AMENDED 2013 -2014 Budget CDBG FUND RECAPITULATION - REVENUE & EXPENSES 2013/2014 BUDGET 2013/2014 AMENDED FP( BEGINNING FUND BALANCE 32 REVENUES 302 - 331.3200 302 - 331.3900 302 - 361.1000 302 - 381.0000 CDBG GRANT (STATE) $ 64,000 $ - CDBG GRANT Economic Development Grant $ - $ - Interest Earnings $ - $ - TRANSFER IN - GENERAL FUND RESERVES $ - $ - TOTAL REVENUES $ 64,000 $ - EXPENDITURES 302 - 2552.3100 302 - 2552.3200 302 - 2552.4609 302 - 2552.4609 302 - 2552.4909 302 - 2000 -4909 302 - 2752.3100 302 - 2752.3200 302 - 2752.4909 302 - 2752.4609 PROFESSIONAL SERVICES $ - $ ADMINISTRATIVE SERVICES $ 1,000 $ - TEMPORARY RELOCATION $ 10,000 $ - HOUSING REHAB DEMO /REPL /RELOC $ 53,000 $ - MISCELLANEOUS $ - $ - MISCELLANEOUS - BANKING EXP PROFESSIONAL SERVICES $ - $ - ADMINISTRATIVE SERVICES $ - $ - MISCELLANEOUS $ - $ - STREET IMPROVEMENTS /ADDITIONS $ - $ - TOTAL EXPENSES $ 64,000 $ - IF /Y ENDING FUND BALANCE 32I$ DUE TO GENERAL FUND 331 -3200 Small Cities Community Development Block Grant Housing Rehabilitation & Relocation $ 239,508 $ 2014 EOY Page 25 City of Okeechobee AMENDED 2013 -2014 Budget CDBG - Economic Grant RECAPITULATION - REVENUE & EXPENSES 2013/2014 Budget 2013/2014 Amended F/Y BEGINNING FUND BALANCE $ 4,002 REVENUES 306 - 331.3900 306 - 361.0000 306 - 369.1000 306 - 381.0000 EXPENDITURES 306- 2752.3100 306 - 2752.3101 306 - 2752.3102 306 - 2752.4909 306 - 2752.6300 CDBG GRANT Economic Development Grant $ 220,909 $ 225,776 Interest Earnings $ - $ - Miscellaneous $ 12,000 $ - TRANSFER IN - CAPTIAL FUND RESERVES $ - $ - TOTAL REVENUES $ 232,909 $ 225,776 EXPENDITURES 306- 2752.3100 306 - 2752.3101 306 - 2752.3102 306 - 2752.4909 306 - 2752.6300 F/Y ENDING FUND BALANCE 331 -3900 Small Cities Community Development Block Grant Economic Dev. - Turn lane addition for Hwy 70 2014 EOY Page 26 PROFESSIONAL SERVICES $ 7,298 $ 7,298 PROFESSIONAL SERVICES- Engineering $ 11,847 $ 10,070 ADMINISTRATIVE SERVICES $ 770 $ 545 MISCELLANEOUS $ - $ - STREET IMPROVEMENTS /ADDITIONS $ 212,994 $ 211,865 TOTAL EXPENSES $ 232,909 $ 229,778 F/Y ENDING FUND BALANCE 331 -3900 Small Cities Community Development Block Grant Economic Dev. - Turn lane addition for Hwy 70 2014 EOY Page 26 City of Okeechobee AMENDED 2013 -2014 Budget Appropriations Grant RECAPITULATION - REVENUE & EXPENSES 2013/2014 Budget 2013/2014 Amended F/Y BEGINNING FUND BALANCE REVENUES 307 - 334.3900 307 - 361.1000 307 - 381.0000 EXPENDITURES 307 - 559.3100 307 - 559.3102 307 - 559.4909 307 - 559.6300 Appropriation Funds $ 250,000 $ 248,500 Interest Earnings $ - $ - TRANSFER IN - CAPITAL FUND RESERVES $ 25,000 $ 11,285 TOTAL REVENUES $ 275,000 $ 259,785 EXPENDITURES 307 - 559.3100 307 - 559.3102 307 - 559.4909 307 - 559.6300 IF /Y ENDING FUND BALANCE 334 -3900 Stormwater /Canal Grant 2014 EOY Page 27 PROFESSIONAL SERVICES $ 25,000 $ - PROFESSIONAL SERVICES- Engineering $ 11,847 $ 11,250 ADMINISTRATIVE SERVICES $ 1,000 $ 35 STREET IMPROVEMENTS /ADDITIONS $ 237,153 $ 248,500 TOTAL EXPENSES $ 275,000 $ 259,785 IF /Y ENDING FUND BALANCE 334 -3900 Stormwater /Canal Grant 2014 EOY Page 27 (87,993)1 City of Okeechobee AMENDED 2013 -2014 Budget FDOT -GRANT RECAPITULATION - REVENUE & EXPENSES 2013/2014 Budget 2013/2014 Amended F/Y BEGINNING FUND BALANCE REVENUES 308 -331 -3900 308 - 369.1000 308 - 381.0000 EXPENDITURES 308 - 549.3100 308 - 549.3102 308 - 549.4909 308 - 549.4609 308 - 549.6300 FDOT Grant $ 100,000 $ - Misc. Revenue $ - $ - TRANSFER IN - CAPITAL RESERVES $ 17,500 $ 17,500 TOTAL REVENUES $ 117,500 $ 17,500 EXPENDITURES 308 - 549.3100 308 - 549.3102 308 - 549.4909 308 - 549.4609 308 - 549.6300 IF /Y ENDING FUND BALANCE Loan from Capital Account $ 87,993 331 -3900 Landscape Grant US98 /US441 Maintenance cost is not included which is summarized as $21,100 2014 EOY Page 28 PROFESSIONAL SERVICES $ 6,000 $ 17,420 ADMINISTRATIVE SERVICES $ 500 $ - MISCELLANEOUS $ - $ 80 REPAIR & MAINTENCE $ 103,000 $ 87,993 STREET MEDIAN IMPROVEMENTS $ 8,000 $ - TOTAL EXPENSES $ 117,500 $ 105,493 IF /Y ENDING FUND BALANCE Loan from Capital Account $ 87,993 331 -3900 Landscape Grant US98 /US441 Maintenance cost is not included which is summarized as $21,100 2014 EOY Page 28 City of Okeechobee AMENDED CAPITAwymTS 11nevMENTS 2013/2014 BUDGET 2013/2014 AMENDED F/Y BEGINNING FUND BALANCE $ 5,914,033 $ 6,484,214 REVENUES 304 - 383.0000 304 - 364.1000 304 - 361.1000 304 - 369.1000 CAPITAL LEASE PROCEEDS $ - $ - DISPOSITION OF FIXED ASSETS $ 257,400 $ 260,940 INTEREST EARNINGS $ 5,500 $ 6,200 MISCELLANEOUS $ - $ - TOTAL REVENUES $ 262,900 $ 267,140 EXPENDITURES $ 42,500 304 - 549 -3100 Professional Services $ 25,000 $ 9,371 304 -512 -6400 ADMINISTRATION CAPITAL $ 1,000 $ 304 304 - 513 -6400 FINANCE CAPITAL $ 1,500 $ 304 304 -519 -6400 GENERAL SERVICES CAPITAL $ 38,500 $ 35,500 304 - 521 -6400 LAW ENFORCEMENT CAPITAL $ 24,100 $ 24,974 304 - 522.6400 CAPITAL VEHICLE PURCILASE $ 357,500 $ 322,755 304 - 522 -6400 FIRE PROTECTION CAPITAL $ 14,750 $ 14,101 304 -541 -6400 PUBLIC WORKS CAPITAL $ - $ - 304- 549 -6401 PARKS CAPITAL IMPROVEMENT $ 50,000 $ 2,800 304 - 584.6400 FUTURE CAPITAL PROJECTS $ - $ - 304- 2512 -6400 CLERK CAPITAL $ 5,000 $ 3,691 304 - 584.7100 PRINCIPAL $ - $ - 304 - 584.7200 INTEREST $ - $ - TOTAL EXPENDITURES $ 517,350 $ 413,800 TRANSFER IN FROM GENERAL FUND TRANSFER IN FROM FORMER CAPITAL PROJ TOTAL TRANSFER IN TRANSFER OUT TO Other Funds $ 42,500 $ 28,785 TRANSFER OUT TO GENERAL FUND $ 681,570 $ 168,663 TOTAL TRANSFER OUT $ 724,070 $ 197,448 ASSIGNED FUND BALANCE (FUTURE CAPITAL PROJECTS) $ 300,000 $ 300,000 TOTALASSIGNED FUND BALANCE $ 300,000 $ 300,000 F/Y ENDING FUND BALANCE $ 4,935,513 $ 6,140,106 2014 EOY Page 29 512 512 513 519 519 521 City of Okeechobee AMENDED 2013-2014 Budget Proposed Fiscal Year (2013-2014) Detail Admin.-3100 Administration Finance Department General Services General Services Police Departrnent 522 Police Department 522 Fire Department 549 Parks CAPITAL Improvement 2512 Clerk Office 2014 EOY Page 30 $ 29,614 1 $ 63,514 1 City of Okeechobee AMENDED 2013 -2014 Budget CAPITAL PROJECT- IMPACT FEES IF/Y BEGINNING FUND BALANCE 2013/2014 BUDGET 2013/2014 AMENDED S 46,564 $ 63,514 REVENUES 303 - 341.0000 303 - 361.1000 303 - 324.1101 303 - 324.1102 303 - 324.1201 303 - 324.1202 303 - 324.3100 303 - 324.1202 ADMINISTRATION COST FOR IMPACT FEES $ 500 $ 56 INTEREST EARNINGS $ - $ - LAW ENF. RESD IMPACT FEES FIRE PROTECTION RESD. IMPACT FEES $ 16,950 $ - LAW ENF. COMM. IMPACT FEES FIRE PROTECTION COM.. IMPACT FEES $ 16,950 $ - TRANSPORTATION RESD. IMPACT FEES TRANSPORTATION COM. IMPACT FEES TOTAL REVENUE $ 500 $ 56 EXPENDITURES 303 - 0521 -6400 303 - 0522 -6400 303 - 0541 -6300 303 - 0541 -6400 303 - 0549 -6400 1303 - 381.000 LAW ENF. CAPITAL PROJECTS $ - $ - FIRE PROTECTION CAPITAL PROJECTS $ - $ - TRANSPORTATION IMPROVEMENTS TRANSPORTATION CAPITAL PROJECTS $ 16,950 $ - OTHER CAPITAL IMPROVEMENT PROJECT /COST TOTAL EXPENDITURES $ 16,950 $ - TRANSFER OUT TO GENERAL FUND $ 500 $ 56 TOTAL TRANSFER OUT $ 500 $ 56 TRANSFER OUT TO CAPITAL PROJ FUND TOTAL TRANSFER IN DUE TO CAPITAL ASSETS DUE FROM IMPACT FEE REVENUES IF /Y ENDING FUND BALANCE Prior Fiscal year (2012 -2013) detail 521 77725 x .35 522 $35910 x .30 Radios 541 Sidewalks 65% of project x .50 (50,000x.35 x .50) 2014 EOY Page 31 2014 EOY City of Okeechobee AMENDED 2013 -2014 Budget LAW ENFORCEMENT SPECIAL FUND RECAPITULATION - REVENUE & EXPENSES REVENUES 601 - 351.1000 601- 351.2000 601 - 354.1000 601 - 361.1000 601 - 369 -1000 $ 2013/2014 BUDGET $ 2013/2014 AMENDED F/Y BEGINNING FUND BALANCE $ 4,063 $ 4,063 REVENUES 601 - 351.1000 601- 351.2000 601 - 354.1000 601 - 361.1000 601 - 369 -1000 EXPENDITURES 601 - 529.4909 601 - 549.6300 601 - 549.6400 LAW ENF. SPECIAL MISC. $ 500 $ 874 CONFISCATED PROPERTY $ 2,608 $ 2,534 FINES LOCAL ORD. VIOL. $ 500 $ 874 INTEREST EARNINGS 3,408 MISCELLANEOUS TOTAL REVENUE $ S00 $ 874 EXPENDITURES 601 - 529.4909 601 - 549.6300 601 - 549.6400 LAW ENF. SPECIAL MISC. $ 500 $ 874 LAW ENF. SPECIAL IMPROVE $ 2,608 $ 2,534 LAW ENF. SPECIAL MACH & EQUIP TOTAL EXPENDITURES] 3,108 3,408 IF/Y ENDING BALANCES 1,455 I $ 1,529 354.1000 Fees associated with vehicle impoundment Page 32 EXHIBIT 11 Exhibit 11 will be provided at the meeting MEMORANDUM EhbL+ 11 Nov 18 Agent:la- TO: Mayor Kirk, Council Members Maxwell, DATE: Nov 18, 2014 O'Connor, Watford, and Williams FROM: City Clerk Gamiotea SUBJECT: Change dates for Holidays to be observed The Employee Personnel Policies and Procedures provide for December 24 and 25 as observed paid holidays. Historically when these dates have fallen on a Wednesday and Thursday, the City has approved a temporary change in the dates /days being observed to Thursday and Friday. I am requesting the City Council consider a motion to change the observed Christmas holidays dates to Thursday, December 25, and Friday, December 26, for 2014 only, and as long as the County Offices follow suit. Thank You The Updates! from the City Administrator's Desk 55 SE 3rd Av., Okeechobee, FL 34974 City Council meeting of November 18, 2014 • Main Street — Dec 12, 6pm -9pm, Holiday Evening in the Park — Sharie Turgeon is on the Agenda to request street closings and discuss activities associated w/ the festival. They plan to have the artificial snow event the same as last year and I've attached a brief on it. • City cleaning service — On the Agenda is a contract for Scott's Quality Cleaning services which was bid by the County 9/23/13 and awarded on 10/10/13 to Scott's after receipt of three bids. I have additional supporting documentation but as part of the City's bid piggybacking am adding the appropriate Exhibit. • Chamber Leadership 2014 project — Noel Stevens is on the Agenda to present the project. Each class is saddled with a class project and this past year the project is a sign that will hold all the civic organizations' signs (i.e. Kiwanis, Rotary, etc). I distributed a simple rendition of the sign in the last packet... subject to change. I've met w/ a cpl of representatives as to the potential location and design of the sign. Finally, it appeared as tho' they kind of settled in on the south side of the chamber bldg, but nothing was etched in stone. My thinking is that once they decide on where to reinstall the chamber marquee, it may be a bit crowded and there'll be no green space. In addition, we would welcome any input you may have on the sign design. • Medical Marijuana Ord 1116, 2nd Rdq on Agenda — to complete the unfinished business of a moratorium in the event the voters had approved the Constitutional Amendment providing for medical marijuana. There is some discussion I've heard that the Legislators may initiate /discuss some form of the amendment during the upcoming Leg session. • Commerce park - Select a Realtor to market the park — Met w/ Terry Burroughs re $ to Chamber Econ Devel and broached the idea of the City soliciting the services of a Realtor in marketing the Park. Terry felt like the city is already putting the onus on the Chamber and some of the costs for a realtor might be duplicative. I should preface all this by advising the Mike Craig, owner of MDC Industrial LLC, who owns a significant amount of land (6 lots) in the park, is encouraging the realtor idea. Altho' I know, he stands to benefit, I also think it may not be a bad idea. We discussed Commerce Park signage and incorporating vital info on the City's web site. • Legislative Grant $100k - Agreement w/ DEP (canals) — Executed the Grant Agreement for the water conveyance project. • Canal proj #1 has been closed and the City rec'd reimbursement of $248,500. • ALDI grocery — Mayor Kirk, Bldg Off Newell and I met with representatives of ALDIs, the prospective tenant of the U -Save site. Apparently, the Save - a -lot deal fell through. ALDIs is certainly a step up from a save -a -lot and the developers seemed to have their act together. Page 1 11/18/14 Activity Rpt Cont'd • Dog grooming, definition and zoning classification — Jason Ferrell has appealed staff interpretation of the definition section of the LDRs as they relate to dog grooming and the following is applicable: 1. Ferrell believes pet grooming is personal services. — City definition: Services, personal, means an establishment primarily engaged in providing services involving the care of a person or his or her personal goods or apparel. These include barbershop, beauty shop, clothes cleaning and repair, nail care, pawnshop, reducing salons and health clubs, shoe repair, tailor, and similar uses not primarily offering a product for sale. Personal Services is a permitted use in Commercial Heavy (the site is in CHV) but you'll notice that pet grooming isn't exactly appropriate in Pers Serv. 2. City staff has held that pet grooming assimilates Veterinarian Services more so: Veterinary service means an establishment where animals are admitted for examination and treatment. Vet service is a Special Exception in CHV. 3. Sect'n 66 -9 refers to the responsibility of interpretation of the LDRs to be in the hands of the Board of Adjustments. Sect'n 70 -172 includes 'Administrative review' as part of the BOA Powers and Duties. 4. LATEST— It appears Mr. Ferrell will be asking for a special exception (probably Jan PB meeting) under the Vet's definition in an effort to expedite a rental. • Taylor Creek Park grant applications — the City rec'd rejection letters from the FL DEP for both the TMDL and Sect'n 319 grants. On June 271h Culpepper & Terpening sent an application to DEP for a second grant, TMDL Water Quality Grant App for $367,260 of which requires a 50% match ($183,630). As you might recall, we applied for a Section 319 in May. That grant calls for a $367k grant and a $147,052 (40 %) match. We have subsequently rec'd a call from DEP, re- reviewing our application and they will know within the next few weeks whether additional monies may be made available for reconsideration. Stef Mathes and I had a cpl of phone conferences w/ the DEP and are prepared to reapply. • Moratorium on County impact fee collection - The Commissioners voted for a temporary moratorium on the collection of county impact fees. That includes county impact fees for development in the City (collected by the City). So, beginning October 9, we are not collecting any impact fees until further notice. The moratorium is for 60 days. Probably in December, the Commission -ers will conduct a public hearing on the impact fee ordinance and decide whether to continue with the collection of impact fees, to temporarily suspend the collection of impact fees, or whether to officially end the collection of impact fees. • Parking lot downtown — As you are aware, the City continues to experience a bit of an overcrowded parking issue downtown. On the one hand, it's good to see the activity, but it's certainly creating a cumbersome issue. I'd like to investigate the acquisition of the empty 50 X 142.5 lot at the intersection of SW Park & SW e Av (where the Christmas trees were sold). I know it's not a solution to a bigger parking problem but it could be a piece to the puzzle and the lot now serves as nothing more than a cavity on our downtown store front area. Page 2 11/18/14 Activity Rpt Cont'd City Atty: • Historic Building preservation — will have the Planning Bd review the Sebring ordinance for a month or so and hopefully bring the matter to the PB agenda in January. • FDOT / Hamrick litigation — A mediation meeting is tentatively scheduled for December 19 and all parties are expected to be present. As part of the case the city will be expecting compensation for at least the City Hall Park and the Police /Chamber parcel. Appraisals will be made prior to the mediation meeting. City Clerk: • Centennial Celebration — Mixon, is on the Agenda Voting Members: Magi Cable, Jeanne Enfinger Sharie Turgeon, John Williams Dawn Hoover, Vice Chair meets 1St /3rd Mondays at City Hall and Chair, JD to give an update. Advisory Members: Staff: Justin Domer Brian Whitehall, City Administrator Katrina Elsken David Allen, Public Works Director Donna Gaiser Lane Gamiotea, City Clerk J.D. Mixon, Chair Susan Giddings Antoinette Rodriguez • Centennial continued — As mentioned before, City staff initiated the City Hall front entrance improvement and the Cenn Comm has taken the next step with the idea of brick dedications. The project will entail a web site featuring all info for interested parties to order a brick. The City will cover the cost of all unsold, blank bricks and the City's cost of the printed bricks will be segregated and applied to the revenue associated with the fundraising. Ex. Joe buys a brick at $50 with his name etched on the brick. The cost of the brick and etching is approx $18. The Cenn Comm will net $32 and the City's $18 expense is covered. • Christmas holiday Agenda item — Looking for council approval to designate Thursday (Christmas) and Friday as the observed holidays General Services / Planning Board: • Gen Sev Coord Patty Burnette had successful surgery but will be out until mid -Dec. • Historic preservation sample ord — It appears that the Sebring ordinance is most suitable for the City to plagiarize. That ordinance will be sent to the Planning Board fro review and probably action in January. There is no PB meeting scheduled for December (due date for submittal was approx Nov 5). Finance: • Fiscal yr end 9/30/14 budget adjustments are on the Agenda. We will have the exhibit ready for the meeting as we continue to reconcile year- end payable. This isn't much more than a formality: But there are a cpl of unforeseen issues that will crop up. • Crosswalk paid - City paid $38.096.54 to FDOT, the obligated commitment of the remained of the monies for the crosswalk project Page 3 11/18/14 Activity Rpt Cont'd Fire /Code Enforcement: • Activity report for Oct 2014 is attached. • Ebola et.al. — Police /Fire has attended the conferences coordinated by EOC and Chief Smith anticipates sending all avail personnel to the two - day (11/12- 13/14) comprehensive training session for 1st responders. • Nuisance house at NW 9th Av and 2nd St — This is the yellow nuisance house on the corner. Staff has managed to secure all of the nec docs to remove the building, including the owner's permission to attach a lien to the parcel. We are coordinating the demolition. Police: • Squad car purchasing on Agenda — We have finally worked our way down to the original plan of retaining several cars and only liquidating those twelve (12) cars driven by the patrol officers. After soliciting a quote from the local Dodge satellite dealer we have arrived at the recommendation of awarding the bid to Autonation, Pembroke Pines at a Sheriff's bid unit cost fy(' of $12-,9"i5 (last yr $21,159). Equipment bids to be awarded to Dana Safety Supply at a unit cost of $34,310 (last yr $36,131) as a sole source purchase. Public Works: • 441 median landscaping (Grant funded -Main St) — Packaged everything together and sent the reimbursement request packet to FDOT by the Oct 31 deadline. You'll notice by the attached letter we are requesting $96,492.71 and the City incurred $17,420 in engineering /design costs (matching). • 2014 Asphalt program — In Sept we met w/ Lynch Paving and reviewed the NW 9th • 9rn project. He came back with a more extensive project and we have renegotiated the amount necessary to do the job and sent him a work order on the heavily truck - traveled area...City limits at 9th St east to 9th Av, SW 9th Av at 6th St north to 9th St. Update on this section: The City is going to have to replace the culvert under NW 9th Av a significant drainage ditch. • Storm sewer at SW 2nd Av & 8th St — applied for Small County Outreach Program (SCOP — thru' the FDOT) program funding. I've added the SCOP info to our legislators' delegation talking points. • Proposed Taylor Creek Park — ➢ David & I again met with met with FL Fish & Wildlife Conservation (FWC) on 10/29/14 at the site to discuss funding and infrastructure improvements. I've been feverishly composing two applications to FWC ...deadline Friday 11/14/14. ➢ Also working on a SFWMD grant application due next week for similar funding. We will have essentially 4 grants (5 if you incl a short form FWC grant — less than $10k) for the park. What a predicament if we are eventually successful on more than one of them. Page 4 11/18/14 Activity Rpt Cont'd (Public Wks cont'd) • City median landscaping – Brad Goodbread is a hard guy to reach. They confirmed they had some 180 +/- trees dedicated to our medians. The trees will be FREE but he wanted to cover his costs on installation. I haven't spoken to him in awhile but Councilman O'Connor recently spoke to him and confirmed they are ready. • 441/70 intersection project – There's a web link to the SR 70/441 project at http://co.okeechobee.fLus/ click link entitled 'County Documents' on left side of home page. Scroll down to: State of Florida Department of Transportation Financial Project #425846 -52 -01 SR. 70 and Highway 441 General Contractor is Ranger Const. They anticipate finishing on May 26, 2015. All roadwork will be done at night with very few traffic detours necessary. David will be giving you timeline updates periodically via email. Page 5 Holiday Evening in the Park 12/12/14 6 —9 PM • Snow Play Area 40' x 40' • "Frozen" holiday movie in the park Clean up issue has been addressed: Wise Choice Plumbing will be vacuuming the snow at end of evening. Play area supplies will be donated and the area will be built for safety by a generous private donor. PRODUCT SnoWonder is an extremely realistic artificial snow that can be used for parties, displays, holidays, hobbies, and all kinds of fun! SnoWonder powder is a patented, safe and non -toxic polymer developed specifically to imitate most of the properties of snow. It will not melt or blow away, and can be used on almost any surface, indoors or outside. SnoWonder is available in various quantities. Our packages make anywhere from a bowl of snow to a cubic foot of snow, and bulk quantities are also available! Once mixed, SnoWonder lasts for months and can be reused to make "snow" again and again! None of the previously marketed forms of artificial snow give the true visual magic and wet feel of natural snow. For any purpose that demands the best and the closest possible imitation of the real thing, SnoWonder is the answer. 1. How much snow does it make? SnoWonder absorbs 50 to 100 times its volume in water, so a small amount of powder makes a LOT of snow. Each package is sold according to the amount of snow it makes. One tablespoon of powder makes about a quart of snow. The actual amount of snow it makes will vary with the mineral content of the water and the humidity and temperature of the room. 2. How long does it last? Except for slow surface evaporation, SnoWonder will last for days or weeks. Depending on the humidity, the surface will need to be refreshed by misting it with water from a spray bottle or by adding a little "wet" snow on top. Often just fluffing it up with fingers will mix the wetter snow with the drier surface. Where the snow is very thin it will need to be refreshed more often, but in thicker applications, or where the snow is better contained, it will sometimes retain its wet look for weeks. 3. What is it? Is it safe and environmentally friendly? SnoWonder is a patented, safe and non -toxic polymer developed specifically to imitate most of the properties of snow. It can be used around children and pets, though mixing should always be supervised by an adult. No harm will come if eaten but, of course, it is not real snow and should not be eaten. SnoWonder is biodegradable and environmentally friendly but large amounts should be picked up after use and either mixed into garden soil (where it will help hold moisture while it breaks down) or disposed of. In Japan commercial quantities from the snowboard parks have been reused in agriculture. 4. Will it blow around or melt? No, a mixed batch of SnoWonder is 99% water and it will not blow around like Styrofoam or paper snow. It will not melt and the polymer will resist releasing the water, except for slow surface evaporation. 5. Does it need to be on a special surface? No, SnoWonder can be used on almost any surface except untreated wood. Glass, plastic, tile, mirror, ceramic are all ideal surfaces. The water will not affect most fabric and SnoWonder will not stain, but normal care should be taken on delicate or expensive surfaces. 6. How do you clean it up? SnoWonder is very easy to clean up. It can be picked up with any type of vacuum cleaner, swept or brushed off any surface, and washed off small items in the sink. 7. Does it irritate the skin? No, there are no chemical agents or irritants in SnoWonder. It is easy to brush or wipe it from your hands. 8. Can it be used outdoors? SnoWonder is intended for indoor use but can be used outdoors if it does not get too much sun. Of course, rain will oversaturate it. In a covered outdoor location it does great as it loves the humidity in the air. 9. Can it be put on trees and plants? Yes, it looks great on evergreens, bonsai and many other plants. It may dry out a little faster in these situations. Avoid contact with soil because, like real snow, it will discolor. The coolness and moisture of SnoWonder is beneficial to most plants. Some ferns and sensitive leaves may discolor from contact, so always test a small area first. 10. Why does it feel cold? Because it is 99% water. 11. Can it be reused? We reuse our snow several times by letting it dry out on a flat surface and adding water when we want it to reconstitute. Dust from the air and minerals in the water eventually prevent reuse. 12. Who invented SnoWonder? SnoWonder was originally developed in Japan more than 10 years ago, for use in indoor Snowboard parks. It is still used for that purpose, and at 27 degrees it is as fast as real snow for sports purposes. SnoWonder: Artificial Instant Fake Snow Powder that's environmentally friendly CITY OF OKEECHOBEE FIRE DEPARTMENT STATUS REPORT 4 November 2014 Page 1 of 2 TO: City Administrator Whitehall FROM: Herb Smith (Fire Chief) RE: Fire Department October 2014 Status Report INCIDENTS Total of 101 incident responses for October 2014 (Please see supplementary graph) Fires 2 Med /rescue 80 Service Call 5 Good Intent Call 10 False Alarm /Cancelled 4 PLAN REVIEWS (Chief Smith & Lt. Crum reviewed approximately 5 plans) INSPECTIONS (not inclusive) (Annual, New Business, New Owners, Plan reviews, etc.) Chief Smith and the duty crews conducted approximately 20 inspections SPECIAL / MISC. Physical (field training) training for the hazmat suits and equipment scheduled in November. MEETINGS: Attended normal council, TRC, and Code enforcement as required. Lt. Crum attended TRC meeting with Chief Smith for training purposes FIRE PREVENTION & PUBLIC RELATIONS > Firefighters participated in the Fire Prevention Week by conducting puppet shows and presentation of vehicles /fire equipment at the Freshman Campus and Central Elementary. The Freshman Campus permitted the use of their auditorium for the local private schools and a number of daycares to join in on the activities. This alleviated the need to send out personnel and equipment on multiple days thus creating overtime. The hats and other fire prevention items accumulated for the children were given out fittingly. Approximately five hundred children were involved in the Fire Prevention Week activities with OCFR and the Florida Forestry participating with equipment and Smokey the Bear. Event went very well! > Firefighters attended /participated in fire prevention and showing of Ladder truck at the Home Depot during fire prevention week. 4 November 2014 Page 2 of 2 TO: City Administrator Whitehall FROM: Herb Smith (Fire Chief) RE: Fire Department October 2014 Status Report TRAINING > All firefighters attended Ebola training classes set up last month by the EOC and health department. D Joint inventory of equipment and suits (cache) from over ten years ago supplied by the state was conducted by Karl Holtkamp and Chief Smith. Equipment list and condition reported to the Health department along with the "list" needed to resupply fire departments. PERSONNEL D Performed /Completed required evaluations for October and Budget Year > Recertification applications collected and being prepared to be sent to state for all EMT's license renewals D Lt. Conroy is still on probation (he is preparing for the fire inspector state exam) > Probationary firefighter Timmy Palmer was taken off probation and placed on the department as a full time firefighter. STATION AND EQUIPMENT > Fire Inventory completed and updated for the finance office. > Gas Monitor /Detector had been set off for evaluation/repairs but the device's repair costs exceeded the cost of a new unit. (preparing to obtain quotes to replace) Corrosion seemed to have played a role in the devices issues according to the repair tech. Monitors (we have two) are at least 5 years old. Code Enforcement D Code Officer Sterling sent out 129 courtesy letters /cards in October. > 231 courtesy letters /card locations were cleared and no further action required. D 11 violation letters had to be sent out. > 7 violations cleared and required no further actions. > See chart for "cleared violation counts" with details for October 2014 Note: The figures above are not in relation to each other due to the constant flow of cards /letters being sent out and coming in at different dates which could be months from when they were first inspected. The figures are an aggregate number of the inspections for the month of October. Brian Whitehall Ci keechobee October 27, 2014 Michael Schulte, RLA FDOT District Beautification Council Grant Coordinator 801 N Broadway Av PO Box 1249 Bartow FL 33831 RE: Okeechobee Main St Grant — 441 Landscaping FPID # 433826- 1 -74 -01 Contract# AR092 SR15 /SR700 (US 98 /US 441) Okeechobee County Dear Mr. Schulte, Office of the City Administrator Enclosed here with is the City of Okeechobee's packet of construction information and reimbursables associated with the above project. 1. Engineering Contract — Culpepper & Terpening Inc Estimated contract amount $18,020.00 Detail of expenditures made to Engineer design: Vendor Date of payment Amount C &T 03/31/14 $ 7,520.00 C &T 03/31/14 $ 6,020.00 C &T 05/15/14 $ 2,280.00 C &T 07/28/14 $ 1,280.00 C &T 08/29/14 $ 320.00 Total actual 2. Landscape Plans — final set 3. Bid Tabulation for landscaping project — Note: The City can send the full bid packet set along with executed docs from the successful contractor, lien waivers, etc if needed. 4. Culpepper & Terpening Recommendation letter 5. Three Invoices from successful bidder Tree Locators Inc, 16162 Hwy 441 N, Okeechobee FL 34972 6. Change order #1 adding $13,805.80 to project And adding 14 days to complete project...to 07/04/14 0 55 S.E. Third Avenue • Okeechobee, Florida 34974 -2932 • (863) 763 -3372 • Fax: (863) 763 -1686 Page 2 — M. Schulte — transmittal of grant docs — Oct 29 2014 7. Detail of Contractor pay estimates #1 - #3 /final (incl CIO #1) Vendor Date of payment Amount Tree Locators Inc 06/26/14 $65,063.22 Tree Locators Inc 07/24/14 $13,115,51 Tree Locators Inc 09/30/14 $ 8,614.67 Total OVA. a` 31rQ 8. Detail of irrigation supplies pay #1 /final (lowest of 3 quotes) awarded to Florida Irrigation Supply Outdoor, 300 Central Park Dr, Sanford, FL 32771 9. Includes - Plan set for irrigation supplies, identified by section number Vendor Date of payment Amount FL Irrigat'n Supply 10/29/14 1'Fj�f 699 As always, as you have questions, please do not hesitate to contact me. Thank you for your unending patience as together we brought a great project to fruition! Sincerely, Brian / hiteh- I Admi r`istrator C: Marlon J. Bizerra, PE, District Environmental Engineer FDOT 801 N Broadway Av Bartow FL 33830 Stef Matthes, PE, Sr VP Culpepper & Terpening Inc 2980 S 25th St Ft Pierce FL 34981 Patty Burnette, City General Services Coordinator David Allen, City Director of Public Works Okeechobee Main St (cover letter only) (cover letter only)