Scott's Quality CleaningAGREEMENT TO PIGGYBACK A CONTRACT FOR SERVICES BID BY ANOTHER
GOVERNMENTAL ENTITY
WHEREAS, SCOTT'S QUALITY CLEANING, LLC, 2 3 4 4 Hwy 70 West,
Okeechobee, FL 34974, a Florida corporation, entered into an agreement dated October
12, 2013, a copy of which is attached hereto and marked Exhibit 'A', with OKEECHOBEE COUNTY, 312 NW
3rd Street, Okeechobee, FL 34972, a political subdivision of the State of Florida, for
services procured pursuant to F.S. §287.057 (the "Contract "), and
WHEREAS, the CITY OF OKEECHOBEE, a Florida municipal corporation (the "City ") has the
legal authority under Chapter Two, Section 2 -289 of the City Of Okeechobee Code of Ordinances to
"piggyback" onto a contract procured pursuant to F.S. §287.057 by another governmental entity when
seeking to utilize the same or similar services provided for in the said contract; and
NOW THEREFORE, having found it to be in the public interest,
1. SCOTT'S QUALITY CLEANING, LLC, affirms and ratifies the terms and conditions of the above
referenced Contract with OKEECHOBEE COUNTY (Library) and agrees to perform the services
set forth therein for the City of Okeechobee in accordance with the terms of said Contract.
2. The City agrees to utilize the services of SCOTT'S QUALITY CLEANING, LLC in a
manner and upon the terms and conditions as set forth in the Contract with
OKEECHOBEE COUNTY.
3. Both parties, herein, agree to the cost per square foot as described in the contract and the detail
of the City's area to be cleaned is further described in Exhibit `B', attached hereto.
Approved by the City of Okeechobee City Council this 18th Day of November
CITY OF OKEECHOBEE
ATTEST:
Afflatiteiget,
Lane amiotea, C C, City Clerk
, 2014.
SCOTT'S QUALITY CLEANING, LLC
Michelle Dawson, Manager
STATE OF FLOR DA
COUNTY OF ® ec'c-hL c-e
C 11
NO -ARY PUBLIC, State of Florida
The foregoing was executed before me this 4 day of �`V!ern & , 2014,
by Michelle Dawson, who personally swore or affirmed that sh is authorized to execute this Agreement
and thereby bind the Corporation.
Seal /stamp:
fi'�y ., MY COMMISSION # FF 068375
€ EXPIRES: March 5, 2018
i '�j., Bonded Thru Notary Public Undenvriters
EXHIBIT 'A'
(Scott's Quality Cleaning, LLC - Custodial Services for Library, Animal Control and Road Maintenance)
INDEPENDENT CONTRACTOR'S AGREEMENT
THIS AGREEMENT made and entered into effective this 12th day of October, 2013, by and between
OKEECHOBEE COUNTY, a political subdivision of the State of Florida, hereinafter referred to as
"COUNTY" and SCOTT'S QUALITY CLEANING, LLC, hereinafter referred to as "CONTRACTOR ".
WITNESSETH
WHEREAS, the COUNTY is a political subdivision of the State of Florida, having a responsibility
to provide certain services to benefit the citizens of Okeechobee County; and
WHEREAS, CONTRACTOR is in the business of custodial services in Okeechobee County and
elsewhere in the State of Florida; and
WHEREAS, CONTRACTOR was the successful bidder of a project competitively bid and identified
as "2013 -16" which satisfies the COUNTY's purchasing policy. As such, CONTRACTOR agrees to provide
such goods and services as more particularly hereinafter described and under the terms and conditions set forth
in this Agreement as well as that certain bid package issued in connection with this project and more
particularly identified above.
NOW THEREFORE in consideration of the premises, and in consideration of the mutual conditions,
covenants, and obligations hereafter expressed, it is agreed as follows:
1. Recitals. The foregoing recitals are true and correct and constitute a material inducement to the parties
to enter into this Agreement. Said recitals are hereby ratified and made a part of this Agreement.
2. Specific Provisions. The parties hereby agree to the following specific provisions:
a. Description of Work. CONTRACTOR shall provide and be responsible for providing the
services described in the Scope of Services, which is attached hereto as Exhibit "A" and
incorporated herein by reference. Unless specifically excluded, CONTRACTOR shall provide
all permits, labor, materials, equipment and supervision necessary for the completion of the
work described herein. Any conflict between the terms and conditions in the body of this
Agreement and the terms and conditions set forth in Exhibit "A" shall be resolved in favor of
the body of this Agreement.
b. Payment. In consideration of the performance of this Agreement, the COUNTY agrees to pay
CONTRACTOR for all work actually performed, at the rate or basis described in Exhibit "A ",
which is attached hereto and incorporated herein by reference. Progress payments, if any, will
be made as set forth in said exhibit. The COUNTY reserves the right to ratably withhold
amounts in the event of the nonperformance of all or part of CONTRACTOR's obligations.
CONTRACTOR shall, without additional compensation, correct and revise any errors,
omissions, or other deficiencies in his work product, services, or materials arising from the
error or omission or negligent act of CONTRACTOR.
[7073- 137248.WPD]
[Scott's Quality Cleaning, LLC - Custodial Services for Library, Animal Control and Road Maintenance]
c. Term. The Term of this Agreement shall be three (3) years beginning October 12, 2013 and
ending September 30, 2016 and may be renewed for up to Two additional One year terms upon
mutual written consent of the parties.
d. Termination.
Termination at Wi11: This Agreement may be terminated by the COUNTY in whole or
in part at any time without cause by the COUNTY giving written notice to
CONTRACTOR not less than 30 days prior to the date of termination; provided, that
this provision shall not be construed to relieve either party from its rights or obligations
of this Agreement through the date of the actual termination. Said notice shall be
delivered by certified mail, return receipt requested, or in person with proof of delivery.
ii. Termination for Cause: This Agreement may be terminated by either party for cause by
the COUNTY or CONTRACTOR giving written notice to the other party not less than
10 days prior to the date of termination; provided, that this provision shall not be
construed to relieve either party from its rights or obligations of this Agreement through
the date of the actual termination. Said notice shall be delivered by certified mail,
return receipt requested, or in person with proof of delivery.
e. Project management. The Project Manager for CONTRACTOR shall be: Scott B. Dawson.
The Project Manager for the COUNTY shall be: Tony Ard, Facilities Maintenance Director.
f. Notices. All notices to the parties under this Agreement shall be in writing and sent certified
mail to:
g.
COUNTY:
OKEECHOBEE COUNTY BOARD OF COUNTY
COMMISSIONERS
Attention: County Administrator
312 Northwest 3rd Street
Okeechobee, Florida 34972
CONTRACTOR: SCOTT'S QUALITY CLEANING, LLC
Attention: Scott B. Dawson
2344 Highway 70 West
Okeechobee, FL 34974
Insurance.
[7073- I37248.WPD]
CONTRACTOR agrees to maintain such insurance as will fully protect both
CONTRACTOR and the COUNTY from any and all claims under any Workers
Compensation Act or Employers Liability Laws, and from any and all other claims of
whatsoever kind or nature to the damage of property, or for personal injury, including
death, made by anyone whomsoever, that may arise from operations carried on under
this Agreement, either by CONTRACTOR, any subcontractor, or by anyone directly or
indirectly engaged or employed by either of them.
(Scott's Quality Cleaning, LLC - Custodial Services for Library, Animal Control and Road Maintenance]
ii. In no event shall the insurance coverage required by the terms of this Agreement be less
than the amounts described in the Bid Documents. Should either an insurance
requirement or the amount of insurance not be stated in the Bid Documents, the amount
of insurance required by the terms of this Agreement shall in no event be less than: (a)
Workers' Compensation (unless exempt) with Employers' Liability with a limit of
$100,000.00 each accident, $100,000.00 each employee, $500,000.00 policy limit for
disease; (b) Commercial General Liability (CGL) insurance with a limit of not less than
$300,000.00 each occurrence; if such CGL insurance contains a general aggregate limit,
it shall apply separately to this project in the amount of $600,000.00; CGL insurance
shall be written on an occurrence form and shall include bodily injury and property
damage liability for premises, operations, independent contractors, products and
completed operations, contractual liability, broad form property damage and property
damage resulting from explosion, collapse or underground (x, c, u) exposures, personal
injury and advertising injury; fire damage liability shall be included at $100,000.00.
iii. CONTRACTOR shall furnish the COUNTY with Certificates of Insurance, which are
to be signed by a person authorized by that insurer to bind coverage on its behalf. The
COUNTY is to be specifically included as an additional insured and loss payee on all
policies except Workers' Compensation. In the event the insurance coverage expires
prior to the completion of the project, a renewal certificate shall be issued 30 days prior
to said expiration date. The policy shall provide a 30 day notification clause in the
event of cancellation or modification to the policy. All certificates of insurance must
be on file with and approved by the COUNTY before commencement of any work
activities.
iv. Said insurance coverages procured by CONTRACTOR as required herein shall
be considered, and CONTRACTOR agrees that said insurance coverages it
procures as required herein shall be considered, as primary insurance over and
above any other insurance, or self — insurance, available to COUNTY, and that
any other insurance, or self-insurance available to COUNTY shall be considered
secondary to, or in excess of, the insurance coverage(s) procured by
CONTRACTOR as required herein.
v. Nothing herein shall be construed to extend COUNTY's liability beyond that
provided in section 768.28, Florida Statutes.
3. General Provisions. The parties hereby agree to the following general provisions:
a. Representations of the Contractor. CONTRACTOR represents that it has sufficient
manpower and technical expertise to perform the services contemplated by this Agreement in
a timely and professional manner consistent with the standards of the industry in which
CONTRACTOR operates.
b. Representations of The County. The COUNTY represents that it is duly organized and
existing as a political subdivision of the State of Florida. Further, the COUNTY has the full
power and authority to enter into the transactions contemplated by this Agreement and has the
ownership and/or control over the property which is the subject of this Agreement or which
shall be serviced thereby.
(7073 - 137248. WPD]
(Scott's Quality Cleaning, LLC - Custodial Services for Library, Animal Control and Road Maintenance)
c. Personal nature of Agreement. CONTRACTOR hereby warrants that it has the necessary
technical expertise and training to perform its duties as outlined in this Agreement. The parties
acknowledge that the COUNTY places great reliance and emphasis upon the knowledge,
expertise and personal abilities of CONTRACTOR. Accordingly, this Agreement is personal
and CONTRACTOR shall not assign or delegate any rights or duties hereunder without the
specific written consent of the COUNTY. In the event CONTRACTOR requires the services
of any subcontractor or professional associate in connection with the work to be performed
under this Agreement, CONTRACTOR shall obtain the written approval of the COUNTY
Project Manager prior to engaging such subcontractor or professional associate.
d. Independent contractor.
It is specifically agreed that CONTRACTOR is deemed to be an independent contractor
and not a servant, employee, joint adventurer or partner of the COUNTY. It is further
agreed that no agent, employee, or servant of CONTRACTOR shall be deemed to be
the agent, employee, or servant of the COUNTY. None of the benefits, if any, provided
by the COUNTY to its employees, including but not limited to, compensation insurance
and unemployment insurance, are available from the COUNTY to the employees,
agents, or servants of CONTRACTOR. CONTRACTOR will be solely and entirely
responsible for its acts and for the acts of its agents, employees, servants, and
subcontractors during the performance of this Agreement. Although CONTRACTOR
is an independent contractor, the work contemplated herein must meet the approval of
the COUNTY and shall be subject to the COUNTY's general right of inspection to
secure the satisfactory completion thereof. CONTRACTOR agrees to comply with all
Federal, State and municipal laws, rules and regulations that are now or may in the
future become applicable to the CONTRACTOR, the CONTRACTOR's business,
equipment, or personnel engaged in operations covered by this Agreement or accruing
out of the performance of such operations. The COUNTY will not be held responsible
for the collection of or the payment of taxes or contributions of any nature on behalf of
CONTRACTOR.
ii. CONTRACTOR shall bear all losses resulting to it on account of the amount or
character of the work, or because of bad weather, or because of errors or omissions in
its contract price.
iii. CONTRACTOR agrees that it shall bear the responsibility for verifying the
employment status, under the Immigration Reform and Control Act of 1986, of all
persons it employs in the performance of this Agreement.
e. Indemnification.
[7073- 137248.WPDl
CONTRACTOR shall defend, indemnify and hold harmless the COUNTY and
all of the COUNTY's officers, agents, and employees from and against all
claims, liability, judgments, costs, damages, interest, penalties, loss, and expense,
including reasonable costs, collection expenses, attorneys' fees, and court costs
which may arise because of the negligence (whether active or passive),
misconduct, or other fault, in whole or in part (whether joint, concurrent, or
contributing), of CONTRACTOR, its officers, agents, employees or
(Scott's Quality Cleaning, LLC - Custodial Services for Library, Animal Control and Road Maintenance]
subcontractors in performance or non - performance of its obligations under the
Agreement. CONTRACTOR recognizes the broad nature of this indemnification
and hold harmless clause, as well as the provision of a legal defense to the
COUNTY when necessary, and voluntarily makes this covenant and expressly
acknowledges the receipt of such good and valuable consideration provided by
the COUNTY in support of these indemnification, legal defense and hold
harmless contractual obligations in accordance with the laws of the State of
Florida. Compliance with any insurance requirements required elsewhere within
this Agreement shall not relieve CONTRACTOR of its liability and obligation
to defend, hold harmless and indemnify the COUNTY as set forth in this
paragraph of the Agreement. Such indemnification shall be in addition to any and all
other legal remedies available to the COUNTY and shall not be considered to be the
COUNTY's exclusive remedy.
ii. That in the event that any claim in writing is asserted by a third party which may entitle
the COUNTY to indemnification, the COUNTY shall give notice thereof to
CONTRACTOR which notice shall be accompanied by a copy of statement of the
claim. Following the notice, CONTRACTOR shall have the right, but not the
obligation, to participate at its sole expense, in the defense, compromise or settlement
of such claim with counsel of its choice. If CONTRACTOR shall fail timely to defend,
contest or otherwise protect against any suit, action or other proceeding arising from
such claim, or in the event the COUNTY decides to participate in the proceeding or
defense, the COUNTY shall have the right to defend, contest, or otherwise protect itself
against same and be reimbursed for expenses and reasonable attorney's fees and, upon
not less than ten (10) days notice to CONTRACTOR, to make any reasonable
compromise or settlement thereof. In connection with any claim as aforesaid, the
parties hereto shall cooperate fully with each other and make available all pertinent
information necessary or advisable for the defense, compromise or settlement of such
claim.
iii. That the indemnification provisions of this paragraph shall survive the termination of
this Agreement.
iv. Nothing herein shall be construed to extend the COUNTY's liability beyond that
provided in section 768.28, Florida Statutes.
f. Bid documents. Any request for proposals (RFP), request for qualifications (RFQ), bid
specifications, engineering plans, shop drawings, material lists, or other similar documents
issued for this project by the COUNTY, together with any addenda, are considered the "Bid
Documents" and are hereby incorporated into this contract by reference. CONTRACTOR
agrees to abide by all of the terms, conditions and requirements of the bid documents which are
declared to be material part of this Agreement.
g. Payment and performance guarantee. When the COUNTY finds the work acceptable under
this Agreement, the monthly installment will be paid to CONTRACTOR. CONTRACTOR
guarantees the successful performance of the work for the service intended. If the COUNTY
deems it inexpedient to require CONTRACTOR to correct deficient or defective work, an
(7073- 137248.WPD]
[Scott's Quality Cleaning. LLC - Custodial Services for Library. Animal Control and Road Maintenance]
equitable deduction from the contract price shall be made therefore or in the alternative, the
COUNTY may seek damages.
h. Public records. All documents, papers, letters, or other material made by or received by
CONTRACTOR in connection with this Agreement shall be considered public records under
Chapter 119, Florida Statutes. CONTRACTOR shall allow public access to all such
documents, papers, letters, or other material, in accordance with the provisions of Chapter 119,
Florida Statutes. Should CONTRACTOR assert any exemptions to the requirements of
Chapter 119 and related statutes, the burden of establishing such exemption, by way of
injunctive or other relief as provided by law, shall be upon CONTRACTOR. Failure by
CONTRACTOR to grant such public access shall be grounds for immediate unilateral
cancellation of this Agreement by the COUNTY.
4. Miscellaneous Provisions. The parties hereby agree to the following miscellaneous provisions:
a. Discrimination. CONTRACTOR shall assure that no person shall be excluded, on the grounds
of race, color, creed, national origin, handicap, age or sex, from participation in, denied the
benefits of, or be otherwise subjected to discrimination in any activity under, this Agreement.
CONTRACTOR shall take all measures necessary to effectuate these assurances.
b. Severability. Should any term or provision of this Agreement be held, to any extent, invalid
or unenforceable, as against any person, entity or circumstance during the term hereof, by force
of any statute, law, or ruling of any forum of competent jurisdiction, such invalidity shall not
affect any other term or provision of this Agreement, to the extent that the Agreement shall
remain operable, enforceable and in full force and effect to the extent permitted by law.
c. Entire Agreement. This Agreement states the entire understanding between the parties and
supersedes any written or oral representations, statements, negotiations, or agreements to the
contrary. CONTRACTOR recognizes that any representations, statements or negotiations
made by the County staff do not suffice to legally bind the COUNTY in a contractual
relationship unless they have been reduced to writing, authorized, and signed by the authorized
County representatives.
d. Construction. Should any provision of this Agreement be subject to judicial interpretation,
it is agreed that the court interpreting or considering such provision will not apply the
presumption or rule of construction that the terms of this Agreement be more strictly construed
against the party which itself or through its counsel or other agent prepared the same, as all
parties hereto have participated in the preparation of the final form of this Agreement through
review by their respective counsel, if any, and/or the negotiation of specific language, and,
therefore, the application of such presumption or rule of construction would be inappropriate
and contrary to the intent of the parties.
e. Attorney's Fees. In the event of any litigation to enforce the terms of this Agreement, the
prevailing party shall be entitled to reasonable attorney's fees and costs which are directly
attributed to such litigation both at the trial and appellate level.
(7073- 137248.WPD]
[Scott's Quality Cleaning, LLC - Custodial Services for Library, Animal Control and Road Maintenance]
f. Waiver. The indulgence of either party with regard to any breach or failure to perform any
provision of this Agreement shall not be deemed to constitute a waiver of the provision or any
portion of this Agreement, either at the time the breach or failure occurs or at any time
throughout the term of this Agreement. The review of, approval of, or payment for any of
CONTRACTOR's work product, services, or materials shall not be construed to operate as a
waiver of any of the COUNTY's rights under this Agreement, or of any cause of action the
COUNTY may have arising out of the performance of this Agreement.
g.
Force Majeure. Notwithstanding any provisions of this Agreement to the contrary, the parties
shall not be held liable if failure or delay in the performance of this Agreement arises from
fires, floods, strikes, embargos, acts of the public enemy, unusually severe weather, out break
of war, restraint of government, riots, civil commotion, force majeure, act of God, or for any
other cause of the same character which is unavoidable through the exercise of due care and
beyond the control of the parties. This provision shall not apply if the "Scope of Work" of this
Agreement specifies that performance by CONTRACTOR is specifically required during the
occurrence of any of the events herein mentioned.
h. Headings. All headings are for clarification only and are not to be used in any judicial
construction of this Agreement or any paragraph.
i. Binding Nature of Agreement. This Agreement shall be binding upon the successors and
assigns of the parties hereto.
j. Law; Venue. This Agreement is being executed in Okeechobee County, Florida and shall be
govemed in accordance with the laws of the State of Florida. Okeechobee County, Florida,
shall be the venue of any action thereon.
5. Special Provisions.
None.
(Remainder of page intentionally blank)
[7073- 137248.WPD]
(Scott's Quality Cleaning, LLC - Custodial Services for Library, Animal Control and Road Maintenance]
IN WITNESS WHEREOF, the parties hereto have signed and sealed this agreement on the day and
date first written above.
ATTEST:
c C u ' -G/ I�t�1��C',C¢. 2. —
By:
OKEECHOBEE COUNTY, a political
subdivision of the State of Florida
SHARON ROBERTSON, CLERK
BOARD OF COUNTY COMMISSIONERS
WITNESS
1 0 tiq\--9-AALri
WIT'NE$S�
(7073- 137248.WPD]
14641,
F RANK IRBY, BY, i AI AN
BO ARD OF COUNT
COMMISSIONERS
SCOTT'S QUALITY CLEANING, LLC
By: %'/,ir ate/22,-1—
MICHELLE DAWSON, MANAGER
(Revised 8/07)
igwluy'ALRJq(-j Jo) saalA.ras lelpo)sn3 91•-E60Z # plt3 Jo P.imy: ZEi•Z) si)oas p18 :luewgoe y
Company: Sr_ryi11.5 l f/liri r 1
Proposed coat P h7�, Or) /
coat per re root , 4H
Cleaning Proposal
Frrhl,,l.lC For. Okeechobee County
Location: USRARY
Address: 206 SW 161h Street
Building Sq. Footage: 18,000
8
Phone: X 7A- Oer►.2Dam: C/ -aO_13
eased on five (6) cleanings per week (Tuesday - Saturday)
Page 2 of 3
Services Required
Frequency
Service° Required
Frequency
AREA/ITEM
WORK
DESCRIPTION
AREA/ITEM
WORK
DESCRIPTION
RESTROOMS/KfTCHENS
ALL. AREAS
To!ets- Stnka- UrInais
ctvan a eonitha Pa lsh
D
renames
Sweep-Pick Up PapanDebris
0
Tnuh Container/
'Glass,
Empty -Penn & Sonia/a.Une
Maar
Vacuum (PkJt -Up 1 Turn)
Mirrors, ?lvoma, Hardwarq
Countertops
dean & Nash
Floors
Sweep-Mop-Vacuum
3xW
Ashtrays a Trash Catenary
!empty -Clean a SarRtra -Una
t
Ram
Sweop -Damp Mop- Sarilha
Drinking Fountains
Clean a serdars.Pufbh
0
Wpm= soap, Paper Towda,
TOAat Tkaue
Clean & FS
.0
ElYanca Doers (Exterior)
Clean
W
Entrance Doors (Interior)
dean
*
Pawtlons-Dome
Damp Wipe & Spat dun
aW
Rugr.Csrpob
\Vacuum
3xW
Wads by 81 bIUrtnals
Damp Wtpo
Spot C)sanhg
3X4
veritsoafoi" .. •
CUan- Vwnmrm
am
Steam Ckaargrap
Moor Drains
Clean 6 Deodortra
M
brThroaholds
Clean-Poles
W
vcr Tnegtoar
nutr & spray Wax
vsa§rap Marhhna
Damp Wipe
VCT tite -tor
Skip a Wax
SA
uo)rt amass -Pu,h Pietas
Peen - Polish
CeramkJPciatale Tao a Gaori -Fka
Baub1Qean $A
Doors- Wak-Paratxu- ladg*s'
Wipe ova.
914
OFFJdES a ME nN0/ST011AbEAP.
M lM1Frxkants
Trash Containers
Empty-dma, a sanXita- >n.
0
as sebomas
Dust-aarnp wlp•
Plasm
Sweep- Mopvaanxn
3xW1i
Vanbx3rftea
Fran- Vacuum
cask -Tea Phaema-t«sywnan
=spent doers surface)
a,st Paaah
*
Tae•Fkaar
Huff a Spray Wax
M
Tao-Floor
skip a wax
SA
Chaketloafu da>a- &taaNas
Dual -Damp Wipe
Cers.n 'arana%Tae a 0rout4Raor
Saab/Mean
vantsnadnee
Clean - Vacuum
*M
)radars -Int rior
washing
uph*red Furniture
dxt
Yeoman
*
WTr c s- Fusser
Washing
i
Jambes
Cleao•Orgmbe•Restodt
111
Mlscelan*ausllama
Clean
r
SPECIAL 1NSTRUCTIONSINOTES:
That Above cleaning w U ba performed as noted:
0) Daily
3xW) Three Times per Weak (Tuesday/Thursday /Saturday)
W) Weakly
M) Monthly
3xY) •Throe Times per Year • •
Q) quarterly
Sly 8emMnnual
NA) Not Applicable
• As Needed
(If an • precedes a )altar, the task must be done a minimum of the letter but as
needed ',greater frequency b required for cleanliness-)
Emergency service required as needed (minimum one (1) hour response)
Time in which cleaning is to occur must be approved by the building's representative
EXHIBIT 'B'
AGREEMENT BY THE CITY OF OKEECHOBEE TO PIGGYBACK A CONTRACT
FOR SERVICES BID BY ANOTHER GOVERNMENTAL ENTITY
Excerpt from underlying INDEPENDENT CONTRACTOR'S AGREEMENT (Okeechobee County contract
dated 10/12/13) with:
SCOTT'S QUALITY CLEANING LLC
Attn: Scott B. Dawson
2344 Hwy 70 West
Okeechobee FL 34974
3. Both parties, herein, agree to the cost per square foot as described in the contract and the detail
of the City's area to be cleaned is further described in Exhibit 'B', attached hereto.
Facility: Square feet
City Hall 6455
Fire Dept 8972
Storage bldg 1680
Police Dept 6778
Total 23885
Cost per sq ft
County library $.91
Annual fee $21735.35
Monthly rate $1811.28
Regular Session Minutes October 10, 2013
Requested Action: Approve purchase of four 72" Scag mowers from Lawn -Tamer
Equipment, Inc. based on the Florida State Bid Contract Number 760 - 000 -10 -1 for a
total price of $45,330.48, funding to come from the Capital Projects budget.
RESULT: APPROVED [UNANIMOUS]
MOVER: Joey Hoover, Commissioner
SECONDER: Ray Domer, Commissioner
AYES: Irby, Domer, Hoover, Culpepper, Garrard
Helton
c. AWARD OF BID # 2013 -16 CUSTODIAL SERVICES FOR LIBRARY, ANIMAL
CONTROL AND ROAD MAINTENANCE
Assistant Facilities Services Director Tony Ard addressed the Board and stated the
Facilities Maintenance Department issued a Request for Proposal #2013 -16 which
was published in the local newspaper September 6, 2013 and was listed on the
County website.
On September 23, 2013, sealed bids were received for Custodial Services for the
Library, Animal Control and Road Maintenance as follows:
1. Perfectionist Cleaning, Incorporated
2. Scotts Quality Cleaning
3. Image Companies
$19,899.96
$20,190.00
$36,380.00
The lowest responsive bidder was The Perfectionist Cleaning, Incorporated.
However, during the review of the bids Staff determined that the Director of The
Perfectionist, Incorporated was the supervisor during the All -N -All Cleaning contract
and their performance was found to be unsatisfactory.
Requested Action: Approve rejection of Perfectionist Cleaning, Incorporated Bid #
2013 -16 submittal and award Bid # 2013 -16 to Scott's Quality Cleaning, LLC in the
amount of $20,190 for annual custodial services at the Library, Animal Control and
Road Maintenance, having an initial three (3) year term with two (2) additional one
(1) year extensions; subject to the contract as prepared by the County Attorney .
RESULT: APPROVED [UNANIMOUS]
MOVER: Margaret Garrard Helton, Commissioner
SECONDER: Joey Hoover, Commissioner
AYES: Irby, Domer, Hoover, Culpepper, Garrard
Helton
d. Property Appraiser, Tax Collector, Driver's License Building Bid Award # 2013 -04
Facilities Maintenance Director Donnie Oden addressed the Board and stated eleven
bids were received with the lowest five bidders within two percent of each other. The
lowest bidder. MVP Contractors, Incorporated submitted a base bid of $2,096,800
and the second bidder, Ralph Della - Pietra, Incorporated submitted a base bid of
$2,098,000. Chastain Skillman, Incorporated (CSI) reviewed the bids, references
and additional information with the two lowest bidders to confirm they were
successful in achieving the objectives of the contract documents. During CSI's
review, they determined that the lowest bidder, MVP Contractors, Incorporated, did
Sharon Robertson
Frank Irby, Chairman
Clerk of the Board of County
4 of 8
Board of County Commissioners
Commissioners
October 10, 2013
Okeechobee County, Florida
Okeechobee County_ Florida
Classified Proof
L lent! 760159- OKEECIIOBEE COUNTY COMMISSIONER
Adtl�ess 304 NW 2nd Strcel, FINANCE DIV
01GEE CFIOBEE, FL, 31972
Orders. s: 451970
ClassiRcntion ^5005 - Public Notice
S)DrtDDic 09/06/2013
LBd DSin 09/12/'_013
Run Dates
Publcathin(s) ncwszap.com
$ 144.90
$0.00
50.00
S144.90
0.00
Florida, Okeechobee News
Si cs!Rcp
4205
.4 -iernirr
OKEE610BEE COUNTY
FACILITIES MAINTENANCE a DEViwpr4ouT SERVICES
CUSTODIAL SERVICES
BID NO. 2013.16
REQUEST FOR PROPOSALS
edict is haehy gun trot the Cob Canty Wad of Casty Co n-
rri axas, tatty requ_ets s eated Lids b Reside the fdIasini:
SCOPE
• Provide custodial services for one or tare of three (3) fir
re
chobee County office buildings located throughout the. county.
The contractor will provide all personnel, clearing materials,
tuning eguipnest and supplies, Inntudrng but not IirNtrd to
trash W soaps, polish, deaners, toilet tissue and paper tow-
els One (1) hour arrergency response time required.
•The bid will be awarded for a three (3) year period and can be
renewed for up to two (2) additional one (1) year tams subject
to the agreement of both parties
THE FOLLOWING INFORMATION SHOULD DE INCWDED IN 1110
BID AND Wilt BE USED TD EVALUATE BIDS:
•Cost (building bid forms oust be completed)
•Cost per square foot (to allow for additions or deletdars of
areas to be dallied)
• Number of personnel to be used far cleaning
•Reference
• 6r cleaning services contact phone muter
•List of antidpabed subcontracted work and vendor name
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1, 2013
for nice infanbliam m tie bntbrts are danino bewares and to tick
up a lid ral et, carton Terry And. Apart Faaltl00 San as Orator at
(a)357-7W-7.
The sealed bills shall be delivered to:
Ci:extrir=
Currey Htlzi- k Carttare
304 North West 1c1 Seed. Rmn
Ckadrb35 R. 3432
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Page: 1
OKEECHOBEE COUNTY
FACILITIES MAINTENANCE & DEVELOPMENT SERVICES
CUSTODIAL SERVICES
BID NO. 2013 -16
REQUEST FOR PROPOSALS
Notice is hereby given that the Okeechobee County Board of County Commissioners, hereby requests
sealed bids to provide the following:
SCOPE:
o Provide custodial services for one or more of three (3) Okeechobee County office buildings
located throughout the county. The contractor will provide all personnel, cleaning materials,
cleaning equipment and supplies, including but not limited to trash bags, soaps, polish,
cleaners, toilet tissue and paper towels. One (1) hour emergency response time required.
o The bid will be awarded for a three (3) year period and can be renewed for up to two (2)
additional one (1) year terms subject to the agreement of both parties.
THE FOLLOWING INFORMATION SHOULD BE INCLUDED IN THE BID AND WILL BE USED TO
EVALUATE BIDS:
o Cost (building bid forms must be completed)
• Cost per square foot (to allow for additions or deletions of areas to be cleaned)
• Number of personnel to be used for cleaning
o References
• Emergency cleaning services contact phone number
o List of anticipated subcontracted work and vendor name
Please provide bid on County provided bid form in a sealed envelope bearing the name and address of the
proposer and the words "OKEECHOBEE COUNTY CUSTODIAL SERVICES BID 2013 -16" marked clearly
on the outside. Upon award of contract, successful bidder will be required to furnish: Certificates of
insurance coverage's with minimum $100,000 coverage for Workers Compensation, $300,000 minimum
commercial general liability coverage and $300,000 minimum automobile liability coverage, with
"Okeechobee County" listed as an additional insured, copies of licenses of all contractors involved in project
and a satisfactory background check for all personnel. It is anticipated that these services will go into effect
on October 1, 2013.
For more information on the buildings and cleaning frequencies and to pick up a bid packet, contact Tony
Ard, Assistant Facilities Services Director at (863) 357 -7007.
The sealed bids shall be delivered to:
Okeechobee County Historic Courthouse
304 North West 2'' Street, Room 222
Okeechobee, FL 34972
Deadline: September 23, 2013 at 3 p.m.
Bids received after that time will be unopened.
You are encouraged to review Okeechobee County's Procurement Policy prior to submission of your bid.
The Procurement Policy is available in the County Administrator's office or on the County's website at:
http:// co.okeechobee.fl.us /cdocuments. Please note that the Procurement Policy has a local vendor
preference. If you have questions regarding the Procurement Policy, please contact the person designated
in the bid documents.
Okeechobee County accepts no responsibilities for any expense related to preparation or delivery of
proposals, reserves the right to reject any or all proposals, to waive errors or informalities and to accept the
proposal which, in its judgment, best serves the County's needs.
Okeechobee County is an EOE /Drug Free Workplace.
Sharon Robertson, Clerk of Court
Okeechobee County, FL
Frank Irby, Chairman
Board of County Commissioners
Okeechobee County, FL
Company:
Proposed cost:
Cost per square foot:
Signed:
Phone:
Cleaning Proposal
Page 1 of 3
Date:
For: Okeechobee County
Location: ANIMAL CONTROL
Address: 1480 NW 25th Drive
Building Sq. Footage: 1,954
Based on three (3) cleanings per week (Monday/Wednesday /Friday)
Services Required
Frequency
Services Required
Frequency
AREA/ITEM
WORK
DESCRIPTION
AREA/ITEM
WORK
DESCRIPTION
RESTROOMS /KITCHENS
ALL AREAS
Toilets- Sinks - Urinals- Tubs - Showers
Clean & Sanitize - Polish
D
Entrance
Sweep -Pick Up Paper /Debris
0
Trash Containers
Empty -Clean & Sanitize -Line
Mats
Vacuum (Pick -Up 1 Turn)
Glass, Mirrors, Chrome, Hardware,
Countertops
P
Clean & Polish
Floors
Sweep -Mop- Vacuum
Ashtrays & Trash Containers
Empty-Clean & Sanitize -Line
Floors
Sweep -Damp Map - Sanitize
Drinking Fountains
Clean & Sanitize- Polish
Dispensers: Soap, Paper Towels,
Toilet Tissue
Clean & Fill
*D
Entrance Doors (Exterior)
Clean
Entrance Doors (Interior)
Clean
*Ujj
Partitions -Doors
Damp Wipe & Spot clean
*W
Rugs
Vacuum
D
Walls by SlnkslUrinais
Damp Wipe
Spot Cleaning
Vents/Grilles
Clean- Vacuum
*M
Steam Cleaning
NA
Floor Drains
Clean & Deodorize
M
Ktckplates- Thresholds
Clean- Polish
W
Tile -Floor
Buff & Spray Wax
Vending Machines
Damp Wipe
Tile -Floor
Strip & Wax
SA
Light Switches -Push Plates
Clean - Polish
D
OFFICES & MEETING /STORAGE AREAS
Doors- Walls- Partitions - Ledges-
Window Sills
Wipe Down
*M
Trash Containers
Empty-Clean & Sanitize -Line
D
Floors
Sweep- Mop - Vacuum
D
Baseboards
Dust -Damp Wipe
Desk - Tables- Phones -(only when
occupant clears surface)
Dust - Polish
*
Vents /Grilles
Clean- Vacuum
Tile -Floor
Buff & Spray Wax
M
Chairs - Clocks - Pictures- Shelves
Dust -Damp Wipe
Tile -Floor
Strip & Wax
SA
Vents /Grilles
Clean- Vacuum
*M
Windows - Interior
Washing
Upholstered Furniture
Vacuum
M
Windows - Exterior
Washing
Janitor's Storage Area
Clean- Organize - Restock
M
Miscellaneous Items
Clean
*
SPECIAL INSTRUCTIONS /NOTES:
The Above cleaning will be performed as noted:
* As Needed
(If an * precedes a letter, the task must be done a minimum of the letter but as
needed if greater frequency is required for cleanliness.)
D) Daily
W) Weekly
M) Monthly
Q) Quarterly
SA) Semi - Annual
NA) Not Applicable
Emergency service required as needed (minimum one (1) hour response)
Time in which cleaning is to occur must be approved by the building's representative
Cleaning Proposal
Company:
Page 2 of 3
Proposed cost:
Cost per square foot
Signed:
Phone:
Date:
For: Okeechobee County
Location: LIBRARY
Address: 206 SW 16th Street
Building Sq. Footage: 15,000
Based on five (5) cleanings per week (Tuesday - Saturday)
Services Required
Frequency
Services Required
Frequency
AREA/ITEM
WORK
DESCRIPTION
AREA/ITEM
WORK
DESCRIPTION
RESTROOMS /KITCHENS
ALL AREAS
Toilets - Sinks - Urinals
Clean & Sanitize- Polish
D
Entrance
Sweep -Pick Up Paper /Debris
D
Trash Containers
Empty -Clean & Sanitize -Line
Mats
Vacuum (Pick -Up 1 Tum)
Glass, Mirrors, Chrome, Hardware,
Countertops
Clean & Polish
Floors
Sweep - Mop - Vacuum
3xW
Ashtrays & Trash Containers
Empty-Clean & Sanitize -Line
D
Floors
Sweep -Damp Mop - Sanitize
Drinking Fountains
Clean & Sanitize - Polish
D
Dispensers: Soap, Paper Towels,
Toilet Tissue
Clean & Fill
* D
Entrance Doors (Exterior)
Clean
W
Entrance Doors (Interior)
Clean
Partitions -Doors
Damp Wipe & Spot clean
*W
Rugs - Carpets
Vacuum
3xW
Walls by Sinks /Urinals
Damp Wipe
Spat Cleaning
*
Vents /Grilles
Clean- Vacuum
*M
Steam Cleaning
3xY
Floor Drains
Clean & Deodorize
M
Kickplates- Thresholds
Clean - Polish
W
VCT Tile-Floor
Buff & Spray Wax
Vending Machines
Damp Wipe
VCT Tile -Floor
Strip & Wax
SA
Light Switches -Push Plates
Clean-Polish
Ceramic/Porcelain Tile & Grout -Floor
Scrub /Clean
SA
Doors-Walls-Partitions-Ledges-
window Sills
Wipe Down
'M
OFFICES & MEETING /STORAGE AREAS
Trash Containers
Empty-Clean & Sanitize -Line
0
Baseboards
Dust -Damp Wipe
Floors
Sweep- Mop - Vacuum
3xW
Vents /Grilles
Clean- Vacuum
Desk - Tables- Phones -(only when
occupant clears surface)
Dust - Polish
*
Tile -Floor
Buff & Spray Wax
M
Tile -Floor
Strip & Wax
SA
Chairs- Clocks - Pictures - Shelves
Dust -Damp Wipe
Ceramic/Porcelain Tile & Grout -Floor
Scrub/Clean
Vents /Grilles
Clean- Vacuum
*M
Windows - Interior
Washing
Upholstered Fumiture
Vacuum
*
Windows - Exterior
Washing
*
Janitor's Storage Area
Clean- Organize- Restock
M
Miscellaneous Items
Clean
*
SPECIAL INSTRUCTIONS /NOTES:
The Above cleaning will be performed as noted:
D) Daily
3xW) Three Times per Week (Tuesday/Thursday /Saturday)
W) Weekly
M) Monthly
3xY) Three Times per Year
Q) Quarterly
SA) Semi - Annual
NA) Not Applicable
*As Needed
(If an * precedes a letter, the task must be done a minimum of the letter but as
needed if greater frequency is required for cleanliness.)
Emergency service required as needed (minimum one (1) hour response)
Time in which cleaning is to occur must be approved by the building's representative
Company:
Proposed cost:
Cost per square foot:
Signed:
Cleaning Proposal
Page 3 of 3
Phone:
Date:
For: Okeechobee County
Location: ROAD & BRIDGE
Address: 804 NW 2nd Street
Building Sq. Footage: 1,306
Based on two (2) cleanings per week (Tuesday/Thursday)
Services Required
Frequency
Services Required
Frequency
AREAIITEM
WORK
DESCRIPTION
WORK
DESCR PTION
DESCRIPTION
RESTROOMS /KITCHENS
ALL AREAS
Toilets- Sinks - Urinals
Clean & Sanitize - Polish
D
Entrance
Sweep -Pick Up Paper /Debris
D
Trash Containers
Empty-Clean & Sanitize -Line
Mats
Vacuum (Pick -Up 1 Tum)
Glass, Minors, Chrome, Hardware,
Countertops
Clean & Polish
Floors
Sweep -Mop- Vacuum
Ashtrays & Trash Containers
Empty-Clean & Sanitize -Line
Floors
Sweep -Damp Mop - Sanitize
Drinking Fountains
Clean & Sanitize - Polish
Dispensers: Soap, Paper Towels,
Toilet Tissue
Clean & Fill
*D
Entrance Doors (Exterior)
Clean
Entrance Doors (Interior)
Clean
*1/j/
Partitions -Doors
Damp Wipe & Spot clean
Rugs- Carpets
Vacuum
D
Walls by Sinks /Urinals
Damp Wipe
Spot Cleaning
*
Vents /Griltes
Clean- Vacuum
*M
Steam Cleaning
3xY
Floor Drains
Clean & Deodorize
M
Kickplatas- Thresholds
Clean - Polish
W
Tile -Floor
Buff & Spray Wax
Vending Machines
Damp Wipe
Tile -Floor
Strip & Wax
SA
Light Switches -Push Plates
Clean - Polish
OFFICES & MEETING /STORAGE AREAS
Doors- Walls- Partitions - Ledges-
Window Sills
Wipe Down
*M
Trash Containers
Empty -Clean & Sanitize -Line
D
Floors
Sweep- Mop - Vacuum
0
Baseboards
Dust -Damp Wipe
Desk - Tables- Phones -(only when
occupant clears surface)
Dust - Polish
*
Vents /Grilles
Clean- Vacuum
Tile -Floor
Buff & Spray Wax
M
Chairs- Clocks- Pictures - Shelves
Dust -Damp Wipe
Tile -Floor
Strip & Wax
SA
Vents/Grilles
Clean- Vacuum
*M
Windows- Interior
Washing
Upholstered Furniture
Vacuum
M
Windows - Exterior
Washing
Janitor's Storage Area
Clean- Organize- Restock
M
Miscellaneous Items
Clean
*
SPECIAL INSTRUCTIONS /NOTES:
The Above cleaning will be performed as noted:
D) Daily
W) Weekly
M) Monthly
3xY) Three Times per Year
Q) Quarterly
SA) Semi - Annual
NA) Not Applicable
As Needed
(If an * precedes a letter, the task must be done a minimum of the letter but as
needed if greater frequency is required for cleanliness.)
Emergency service required as needed (minimum one (1) hour response)
Time in which cleaning is to occur must be approved by the building's representative
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re
Action Item (ID # 2132) Meeting of October 10, 2013
Staff would recommend rejecting the low bid received from The Perfectionist, Incorporated and
recommend award of Bid # 2013 -16 to Scott's Quality Cleaning, LLC in the amount of $20,190
($290.04 higher than the low bid) for custodial services at the Library, Animal Control and Road
Maintenance, having an initial term of three (3) years with two (2) additional one (1) year
extensions; subject to the contract as prepared by the County Attorney.
RESULT:
MOVER:
SECONDER:
AYES:
APPROVED [UNANIMOUS]
Margaret Garrard Helton, Commissioner
Joey Hoover, Commissioner
Irby, Domer, Hoover, Culpepper, Garrard Helton
Page 2
Regular Session
Action Notes October 10, 2013
3. General Business
a. No Action Taken: on the request to use the Agri -Civic Center May 6 - 8, 2014 for
the 3rd Annual Okeechobee Ag Ventures Event at little or no cost.
b. Approved: purchase of four 72" Scag mowers from Lawn -Tamer Equipment, Inc.
based on the Florida State Bid Contract Number 760 -000 -10 -1 for a total price of
5,330.48, funding to come from the Capital Projects budget.
• c. Abproved: rejection of Perfectionist Cleaning, Incorporated Bid # 2013 -16 submittal
�
nd award Bid # 2013 -16 to Scott's Quality Cleaning, LLC in the amount of $20,190
for annual custodial services at the Library, Animal Control and Road Maintenance,
having an initial three (3) year term with two (2) additional one (1) year extensions;
subject to the contract as prepared by the County Attorney .
d. No Action Taken: on rejection of the lowest Bid # 2013 -04 from MVP Contractors,
Incorporated and award Bid #2013 -04 to Ralph Della - Pietra, Inc. in the amount of
$2,098,000 (lump sum base bid) for the construction of the proposed Property
Appraiser, Tax Collector and Driver's License Building.
e. Conducted: discussion regarding the future use and /or development and
management of the Okee Tantie Campground and Marina, (including Bait/Tackle
Shop).
Approved: Change Order #7 in the amount of $2,029.60 with 8 additional days and
final pay request #4 in the amount of $68,171.54 to Drawdy Construction Co., Inc.
for the repairs to the Cemetery Road Bridge.
4. Staff Reports
a. Received: August, 2013 statistical report provided by the Heartland Library
Cooperative Director.
b. Received: an overview of the current financial report through August 31, 2013.
5. Commissioner Reports
6. Additional Documents, If Any, Presented At Meeting
V. Adjournment
Sharon Robertson
Clerk of the Board of County
Commissioners
Okeechobee County, Florida
2 or')
October 10. 2013
Frank Irby, Chairman
Board of County Commissioners
Okeechobee County. Florida