The URL can be used to link to this page

2014-09-30294 CITY OF OKEECHOBEE SEPTEMBER 30, 2014, REGULAR CITY COUNCIL MEETING AND FINAL BUDGET PUBLIC HEARING 55 SE 3RD AVENUE * COUNCIL CHAMBERS * OKEECHOBEE, FL 34974 SUMMARY OF COUNCIL ACTION AGENDA I. CALL TO ORDER - Mayor - Pro Tempore. September 30, 2014, City Council Regular Meeting; 6:00 P.M. II. OPENING CEREMONIES: Invocation given by Council Member Clayton Williams; Pledge of Allegiance led by Mayor. III. MAYOR, COUNCIL AND STAFF ATTENDANCE - City Clerk. Mayor James E. Kirk Council Member Mike O'Connor Council Member Devin Maxwell Council Member Dowling R. Watford, Jr. Council Member Clayton Williams City Administrator Brian Whitehall City Attorney John R. Cook City Clerk Lane Gamiotea Deputy Clerk Melisa Jahner Police Chief Denny Davis Fire Chief Herb Smith Public Works Director David Allen IV. AGENDA - Mayor Pro - Tempore. A. Requests for the addition, deferral or withdrawal of items on today's agenda. V. PROCLAMATIONS AND PRESENTATIONS - Mayor Pro- Tempore. A. Proclaim the month of October 2014, as "Breast Cancer Awareness Month." PAGE 1 OF 9 COUNCIL ACTION - DISCUSSION - VOTE In the absence of Mayor Kirk and there being no objections, Council Member Watford, serving in the capacity of Mayor Pro - Tempore, called the September 30, 2014, City Council Regular Meeting to order at 6:00 P.M. The invocation was offered by Council Member Clayton Williams; the Pledge of Allegiance was led by Mayor Pro -Tem Watford. City Clerk Gamiotea called the roll: Absent Present Present Present Present Present Present Present Present Present Present Present Mayor Pro -Tem Watford asked whether there were any requests for the addition, deferral or withdrawal of items on today's agenda. There were none. Mayor Pro -Tem Watford read the document in its entirety as follows: "WHEREAS, breast cancer claims the life of almost 40,000 U.S. women a year; and WHEREAS, October 2014 is National Breast Cancer Awareness Month; and WHEREAS, National Breast Cancer Awareness Month is a platform for educating women about the importance of early detection of breast cancer through mammography and other methods; and WHEREAS, detection of breast cancer at an early stage greatly improves the chances for successful treatment (continued) AGENDA V. PROCLAMATIONS AND PRESENTATIONS CONTINUED. A. Proclaim the month of October 2014, as "Breast Cancer Awareness Month" continued. B. Proclaim the month of October 2014, as "National Domestic Violence Awareness Month." VI. MINUTES - City Clerk. A. Motion to dispense with the reading and approve' the Summary of Council Action for the September 16, 2014, Regular Meeting and First Budget Hearing. SEPTEMBER 30, 2014 - CITY COUNCIL REGULAR MEETING & FINAL BUDGET PUBLIC HEARING - PAGE 2 OF 9 295 COUNCIL ACTION - DISCUSSION - VOTE and survival; and WHEREAS, breast cancer death rates are declining probably due to improved detection and treatment; and WHEREAS, detection and treatment of breast cancer have improved thanks to research, such as that being done by the American Cancer Society. NOW THEREFORE, 1, Dowling R. Watford, Jr., by virtue of the authority vested in me as Mayor Pro - Tempore of the City of Okeechobee, Florida, do hereby proclaim the month of October 2014 as "Breast Cancer Awareness Month" and 1 commit this observance to the people of our community." Mrs. Sharon Wallace was present to accept the proclamation and thanked the City, along with FOR Okeechobee, Inc., for their support. Mayor Pro -Tem Watford read the document in its entirety as follows: "WHEREAS, the crime of the domestic violence violates an individual's privacy and dignity, security and humanity, due to systematic use of physical emotional, sexual, psychological and economic control and /or abuse including abuse to children and the elderly; and WHEREAS, the problems of domestic violence are not confined to any group or groups of people, but cut across all economic, racial and societal barriers, and are supported by societal indifferences; and WHEREAS, the impact of domestic violence is wide ranging, directly effecting individuals and society as a whole, here in this community, throughout the United States and the world; and WHEREAS, it is battered women themselves who have been in the forefront of efforts to bring peace and equality to the home. NOW THEREFORE, in recognition of the important work done by domestic violence programs, 1, Dowling R. Watford, Jr., by virtue of the authority vested in me as Mayor Pro Tempore of the City of Okeechobee, Florida, do hereby proclaim the month of October 2014 to be "National Domestic Violence Awareness Month" and urge all citizens to actively participate in the scheduled activities and programs to work toward improving victim safety and holding perpetrators of domestic abuse accountable for their actions against individual victims and our society as a whole." Mr. Jonathon Bean, Executive Director of Martha's House, and Ms. Gayle Molyneaux were present to receive the proclamation. Mr. Bean thanked the City for their support and stated domestic violence is a major issue in our community, as Police Chief Davis can testify. He extended an invitation to attend a candlelight ceremony, Friday, October 3, at the Minimal Regatta before the fireworks. Purple and pink ribbons will be placed throughout the community in observance of both Breast Cancer and Domestic Violence Awareness Month. Motion and second by Council Members O'Connor and Williams, to dispense with the reading and approve the Summary of Council Action for the September 16, 2014, Regular Meeting and First Budget Hearing. There was no discussion on this item. 296 AGENDA VI. MINUTES CONTINUED. A. Motion to dispense with the reading and approve the Summary of Council Action for the September 16, 2014, Regular Meeting and First Budget Hearing continued. VII. OPEN PUBLIC HEARING FOR FIRST READING OF ORDINANCE TO AMEND THE LAND DEVELOPMENT REGULATIONS - Mayor Pro Tempore. A. 1. a) Motion to read by title only, and set October 21, 2014, as a Final Public Hearing date for proposed Ordinance No. 1115, amending Code Book Section 90 -223 CPO Zoning Special Exception Uses, by expanding the list to include personal services, excluding pawn shops - City Planning Consultant (Exhibit 1). b) Vote on motion to read by title only and set final public hearing date. c) City Attorney to read proposed Ordinance No. 1115 by title only. 2. a) Motion to approve the first reading of proposed Ordinance No. 1115. b) Public comments and discussion. SEPTEMBER 30, 2014 - CITY COUNCIL REGULAR MEETING & FINAL BUDGET PUBLIC HEARING - PAGE 3 OF 9 COUNCIL ACTION - DISCUSSION - VOTE VOTE KIRK - ABSENT WATFORD - YEA MAXWELL - YEA WILLIAMS - YEA O'CONNOR - YEA MOTION CARRIED. MAYOR PRO -TEM WATFORD OPENED THE PUBLIC HEARING TO CONSIDER LAND DEVELOPMENT REGULATIONS (LDR's) AMENDMENTS AT 6:12 P.M. Motion and second by Council Members O'Connor and Williams, to read by title only, and set October 21, 2014, as a Final Public Hearing date for proposed Ordinance No. 1115, amending Code Book Section 90 -223, Commercial Professional and Office (CPO) Zoning Special Exception Uses, by expanding the list to include personal services, excluding pawn shops. VOTE KIRK - ABSENT WATFORD - YEA MAXWELL - YEA WILLIAMS - YEA O'CONNOR - YEA MOTION CARRIED. Attorney Cook read proposed Ordinance No. 1115 by title only as follows: "AN ORDINANCE OF THE CITY OF OKEECHOBEE, FLORIDA AMENDING PART 11 OF THE CODE OF ORDINANCES, SUBPART B -LAND DEVELOPMENT REGULATIONS, CHAPTER 90- ZONING, ARTICLE III- DISTRICTS AND DISTRICT REGULATIONS, DIVISION 6 COMMERCIAL PROFESSIONAL AND OFFICE DISTRICT, SECTION 90 -223 SPECIAL EXCEPTION USES, BY EXPANDING THE LIST TO INCLUDE PERSONAL SERVICES, EXCLUDING PAWN SHOP; PROVIDING FOR FINDINGS OF FACT; PROVIDING FOR CONFLICT; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE." Motion and second by Council Members O'Connor and Williams, to approve the first reading of proposed Ordinance No. 1115. Mayor Pro -Tem Watford asked whether there were any comments or questions from the public. There were none. The floor was yielded to City Planning Consultant, Mr. Bill Brisson of LaRue Planning and Management Services, 1375 Jackson Street, Suite 206, Fort Myers, Florida, to review Ordinance No. 1115. The Planning Board recommended approval unanimously, after review at their September 18, 2014, meeting. AGENDA VII. LDR AMENDMENT PUBLIC HEARING CONTINUED. A. 2. b) Public comments and discussion of proposed Ordinance No. 1115 continued. SEPTEMBER 30, 2014 - CITY COUNCIL REGULAR MEETING & FINAL BUDGET PUBLIC HEARING - PAGE 4 OF 9 297 COUNCIL ACTION - DISCUSSION - VOTE This LDR amendment was initiated by Application No. 14- 001 -TA, submitted by Ms. Donna Wildes. She requested to include Personal Services in the Permitted Uses within CPO Zoning Districts. After obtaining a lease agreement with the option to purchase property located at 210 Northwest 5th Street, plans are to operate a health club /fitness center that will provide 24 -hour access of fitness services. The property is zoned CPO and this use is not permitted. As provided in Code Book Section 66 -1 Definitions, "Service, personal, means an establishment primarily engaged in providing services involving the care of a person or his or her personal goods or apparel. These include barbershop, beauty shop, clothes cleaning and repair, nail care, pawnshop, reducing salons and health clubs, shoe repair, tailor, and similar uses not primarily offering a product for sale." Currently barbershop and beauty shop are permitted by special exception. Planning Staff's response to the applicant's comments on the required findings are: it is not contrary to any Goals, Objectives or Policies in the Comprehensive Plan. The proposed change and its likely effects are compatible with the intent of the LDR's and specifically the intent of the CPO Zoning District, while the introductory paragraph to the permitted uses includes no specific reference to personal services, though expressly prohibits retail sales, display or storage of merchandise, and the manufacture or mechanical repair work. The use would not be expected to have an adverse effect upon the public interest. In fact, the location of personal service uses in close proximity, within walking distance, to concentrations of office workers, can reduce traffic congestion and travel time for services and activities, reducing vehicular trips for such activities or errands. The expansion of the uses allowable in this district should be approached with caution. The greatest concentration of CPO Zoning is located adjacent to and extending North of the Central Business District, in close proximity to the Courthouse and other public offices. Since the CPO Zoning is the City's least intensive commercial district, it has been recognized as a transitional use between more intense residential uses. Planning Staff is of the opinion that most personal service uses may be compatible in many situations and locations, but not all locations. Therefore, Mr. Brisson recommended that personal services would be most appropriately added as a special exception use rather than as a permitted use, especially when addressing these required findings: will not adversely affect property values or living conditions, or be a deterrent to the improvement or development of other properties in the zoning district affected or nearby; will be able to be suitably buffered should it be necessary. Planning Staff agrees the inclusion of the proposed uses will not create a density pattern that would overburden public facilities such as streets, schools, and utility services, and could help to reduce it. Flooding or drainage problems are not applicable in this instance, and should not burden properties in the CPO District or any other adjacent zoning districts by unnecessary restrictions. 298 AGENDA VII. LDR AMENDMENT PUBLIC HEARING CONTINUED. A. 2. b) Public comments and discussion of proposed Ordinance No. 1115 continued. CLOSE PUBLIC HEARING FOR FIRST READING OF ORDINANCE - Mayor Pro- Tempore. VIII. NEW BUSINESS. A. Discussion regarding the Highway 441 and State Road 70 Intersection Project - Janet Cook, FDOT Public Information Officer. SEPTEMBER 30, 2014 - CITY COUNCIL REGULAR MEETING & FINAL BUDGET PUBLIC HEARING - PAGE 5 OF 9 COUNCIL ACTION - DISCUSSION - VOTE Administrator Whitehall elaborated, as a matter of record, the applicant's request was to amend the permitted use, but the Planning Board agreed with Planning Staff and recommended it as Special Exception Uses. Council Member Maxwell stating his support of the amendment elaborating further, his office was previously located in a CPO District, and he would have enjoyed having these uses within walking distance as he does now being located within the Central Business District, and able to compare the differences. Mayor Pro -Tem Watford disclosed that he spoke with the applicant on the matter. He also asked whether they will have to apply for a Special Exception now, to Mr. Brisson answered, "Yes, it is in the process to be considered at the October 16 Planning Board meeting." There being no further discussion, a vote was called. VOTE KIRK - ABSENT WATFORD - YEA MAXWELL - YEA WILLIAMS - YEA O'CONNOR - YEA MOTION CARRIED. MAYOR PRO -TEM WATFORD CLOSED THE PUBLIC HEARING TO CONSIDER LDR AMENDMENTS AT 6:24 P.M. Ms. Janet Cook, Public Information Officer, Florida Department of Transportation (FDOT), addressed the Council on the progress of the Highway 441 and State Road 70 Intersection Project. She stated many trees have been eradicated, and she has received many calls from upset citizens on this matter. Her business card has been distributed for the purpose of directing calls of any concerns, questions or complaints, and her number is also on the blue information roadway sign. They are continuing to remove trees, asphalt and sidewalks in preparation of drainage, which will start next week, weather permitting. They have installed two of the four drilled shafts for the new traffic signals, and either temporary signals with strain poles or the new mast arms will be installed. The nature of the work when completed will entail dual dedicated left -hand turn lanes in all four directions and two thru - lanes, (one will be a right -hand and a thru- lane, the other a dedicated thru - lane), Mayor Pro -Tem Watford began the discussion explaining there is voluminous confusion with the pattern for traffic flow, and the visibility of the striping is inadequate. He has spoken with Public Works Director Allen, which the message was relayed to FDOT. Mayor Pro -Tem Watford then asked Ms. Cook whether delineators may be an option to assist with the temporary traffic pattern, as they had been requested earlier in the process, but denied. Ms. Cook explained they were denied because the pavement will not support them, but the Engineer of Record is looking into alternative safety measures. A concern is that too many measures may cause more confusion. 1 1 1 AGENDA VIII. NEW BUSINESS. A. Discussion regarding the Highway 441 and State Road 70 Intersection Project continued. B. Consider a Temporary Street Closing Application submitted by First Baptist Church, to close Southwest 2nd, 3rd 4,n 5th and 6th Avenues between North and South Park Streets from 5:00 P.M. to 10:00 P.M., on October 31, 2014, for the Trunk or Treat Event - City Administrator (Exhibit 2). C. Consider a Temporary Street Closing Application submitted by Rock Solid Christian Academy, to close Southwest 4th Street between Southwest 5th and 6th Avenues from 6:00 A.M. to 11:00 A.M., on January 10, 2015, for a 5K race fund raiser - City Administrator (Exhibit 3). IX. OPEN PUBLIC HEARING FOR FINAL READING OF BUDGET ORDINANCES AND ADOPTION - Mayor Pro Tempore. SEPTEMBER 30, 2014 - CITY COUNCIL REGULAR MEETING & FINAL BUDGET PUBLIC HEARING - PAGE 6 OF 9 299 COUNCIL ACTION - DISCUSSION - VOTE Council Member Maxwell asked Ms. Cook whether she is privy to any information regarding proposed changes, such as materials, or any substitutions, so the City will not be blind -sided when change orders come forth. She explained, a progress meeting is held weekly, and there is a good working relationship between the Engineer, Contractor, and the City. He then mentioned the article in the Okeechobee News, which was very informative on the project, the removal of the trees and how many of them had met their life expectancy, but how they will be replaced by the City. This brought up some question since the understanding was trees are to be replaced by FDOT as part of the scope of service. Public Works Director Allen interjected, the City has been in receipt of the landscaping plans, showing the quantity and type of trees which will be replaced by FDOT. Ms. Cook will research the situation further. The Council thanked Ms. Cook for her time and service. She is available to make further updates, as the City requests them. Motion and second by Council Members O'Connor and Williams, to approve a Temporary Street Closing Application submitted by First Baptist Church, to close Southwest 2nd, 3`d 4th 50h, and 6`h Avenues between North and South Park Streets, and use of the parking spaces along the South side of the parks, from 5:00 P.M. to 10:00 P.M., on October 31, 2014, for the Trunk or Treat Event. Clerk Gamiotea explained this is the same request as last year, and other non- profit organizations and churches have been invited to participate. VOTE KIRK - ABSENT WATFORD - YEA MAXWELL - YEA WILLIAMS - YEA O'CONNOR - YEA MOTION CARRIED. Motion and second by Council Members Williams and O'Connor, to approve a Temporary Street Closing Application submitted by Rock Solid Christian Academy, to close Southwest 4th Street between Southwest 5th and 6`h Avenues from 6:00 A.M. to 11:00 A.M., on January 10, 2015, for a 5K race fund raiser. VOTE KIRK - ABSENT WATFORD - YEA MAXWELL - YEA WILLIAMS - YEA O'CONNOR - YEA MOTION CARRIED. MAYOR PRO -TEM WATFORD OPENED THE FINAL PUBLIC HEARING FOR THE 2014 -2015 FISCAL YEAR BUDGET AT 6:42 P.M. 300 AGENDA IX. FINAL BUDGET PUBLIC HEARING CONTINUED. A. Mayor announces that the purpose of this public hearing is to consider the final reading of ordinances for the proposed millage rate levy and proposed budget for Fiscal Year 2014 -2015. B. Mayor announces that the proposed millage rate levy represents .72% less than the roll back rate computed pursuant to F.S.200.065 (1). C. 1. a) Motion to read by title only, proposed Ordinance No. 1113, levying a millage rate of 7.7432 for Fiscal Year 2014 -15 - City Attorney (Exhibit 4). b) Vote on motion to read by title only. c) City Attorney to read proposed Ordinance No. 1113 by title only. 2. a) Motion to adopt proposed Ordinance No. 1113. b) Public comments and discussion. c) Re- computation of millage rate (if required). d) Vote on motion. SEPTEMBER 30, 2014 - CITY COUNCIL REGULAR MEETING & FINAL BUDGET PUBLIC HEARING - PAGE 7 OF 9 COUNCIL ACTION - DISCUSSION - VOTE Mayor Pro -Tem Watford announced that the purpose of this Public Hearing was to consider the final reading of ordinances for the proposed millage rate levy and proposed budget for Fiscal Year 2014 -2015. Mayor Pro -Tem Watford announced that the proposed millage rate levy represents 0.72 percent less than the roll -back rate computed pursuant to F.S. 200.065(1). Motion and second by Council Members O'Connor and Williams, to read by title only, proposed Ordinance No. 1113, levying a millage rate of 7.7432 for Fiscal Year 2014 -2015. VOTE KIRK - ABSENT WATFORD - YEA MAXWELL - YEA WILLIAMS - YEA O'CONNOR - YEA MOTION CARRIED. Attorney Cook read proposed Ordinance No. 1113 by title only as follows: "AN ORDINANCE LEVYING A MILLAGE RATE WHICH RATE 1S SET ON ALL REAL AND PERSONAL PROPERTY; PROVIDING THAT 7.7432 PER THOUSAND DOLLAR VALUATION SHALL NOT BE LEVIED ON HOMESTEAD PROPERTY; THAT 7.7432 PER THOUSAND DOLLAR VALUATION SHALL BE USED FOR GENERAL CITY PURPOSES; THAT SAID MILLAGE RATE IS 0.72 PERCENT (.72%) LESS THAN THE ROLL -BACK RATE COMPUTED IN ACCORDANCE WITH F.S. 200.065 (1); PROVIDING AN EFFECTIVE DATE." Motion and second by Council Members Williams and O'Connor, to adopt proposed Ordinance No. 1113. Mayor Pro -Tem Watford asked whether there were any questions or comments from the public. There were none. Re- computation of the millage rate was not necessary. VOTE KIRK - ABSENT WATFORD - YEA MAXWELL - YEA WILLIAMS - YEA O'CONNOR - YEA MOTION CARRIED. IX. FINAL BUDGET PUBLIC HEARING CONTINUED. D. 1. a) Motion to read by title only, proposed Ordinance No. 1114, adopting an annual budget for Fiscal Year 2014 -15 - City Administrator (Exhibit 5). b) Vote on motion to read by title only. c) City Attorney to read proposed Ordinance No. 1114 by title only. 2. a) Motion to adopt proposed Ordinance No. 1114. b) Public comments and discussion. SEPTEMBER 30, 2014 - CITY COUNCIL REGULAR MEETING & FINAL BUDGET PUBLIC HEARING - PAGE 8 OF 9 301 COUNCIL ACTION - DISCUSSION - VOTE Motion and second by Council Members O'Connor and Williams, to read by title only, proposed Ordinance No. 1114, adopting an annual budget for Fiscal Year 2014 -15. VOTE KIRK - ABSENT WATFORD - YEA MAXWELL - YEA WILLIAMS - YEA O'CONNOR - YEA MOTION CARRIED. Attorney Cook read proposed Ordinance No. 1114, by title only as follows: "AN ORDINANCE ADOPTING AN ANNUAL BUDGET FOR THE CITY OF OKEECHOBEE, FLORIDA, FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2014, AND ENDING SEPTEMBER 30, 2015; WHICH BUDGET SETS FORTH GENERAL FUND REVENUES OF $8,392,983.00, TRANSFERS -IN OF $1,215,462.00, AND EXPENDITURES OF $5,870,260.00, LEAVING A FUND BALANCE OF $3,744,185.00; PUBLIC FACILITIES IMPROVEMENT FUND REVENUES OF $1,197,666.00, EXPENDITURES OF $709,000.00 AND TRANSFER -OUT OF $398,000.00, LEAVING A FUND BALANCE OF $90, 666.00; STATE APPROPRIATIONS GRANT FUND REVENUES OF $100, 000.00, TRANSFER -IN OF $5,000.00, AND EXPENDITURES OF $105,000.00, LEAVING A FUND BALANCE OF $0.00; FLORIDA DEPARTMENT OF TRANSPORTATION HIGHWAY BEAUTIFICATION GRANT FUND REVENUES OF $20,425.00, TRANSFER -IN OF $3,000.00, AND EXPENDITURES OF $23,425.00, LEAVING A FUND BALANCE OF $0.00; OTHER GRANTS FUND REVENUES OF $403,838.00, TRANSFER -IN OF $365,162.00, AND EXPENDITURES OF $769,000.00, LEAVING A FUND BALANCE OF $0.00; CAPITAL IMPROVEMENT PROJECTS FUND REVENUES OF $5,146,849.00, EXPENDITURES OF $484,750.00, AND TRANSFERS -OUT OF $1,226,524.00, LEAVING A FUND BALANCE OF $3,435,575.00; CAPITAL IMPROVEMENT PROJECTS - IMPACT FEES FUND REVENUES OF $46,664.00, EXPENDITURES OF $36,500.00, AND TRANSFER -OUT OF $100.00, LEAVING A FUND BALANCE OF $10,064.00; LAW ENFORCEMENT SPECIAL FUND REVENUES OF $6,600.00, AND EXPENDITURES OF $3,605.00, LEAVING A FUND BALANCE OF $2,995.00; PROVIDING AN EFFECTIVE DATE." Motion and second by Council Members O'Connor and Williams, to adopt proposed Ordinance No. 1114. Prior to the meeting, an amended copy of proposed Ordinance No. 1105 was distributed, with the following corrections noted: within the ordinance title, General Fund Revenues from $8,392,983.00 to $8,362,983.00; General Fund Transfers -In from $1,215,462.00 to $1,251,462.00; and in Section 1, General Fund Revenue Fund Balance from $3,774,185.00 to $3,744,185.00; General Fund Total Revenues from $8,392,983.00 to $8,362,983.00 and General Fund Total Revenues and Transfers from $9,644,445.00 to $9,614,445.00. The budget pages reflected the correct amounts. Mayor Pro -Tem Watford asked for a motion to amend as presented. 302 AGENDA IX. FINAL BUDGET PUBLIC HEARING CONTINUED. D. 2. b) Public comments and discussion on proposed Ordinance No. 1114 continued. c) Vote on motion. CLOSE FINAL BUDGET PUBLIC HEARING - Mayor Pro - Tempore. X. ADJOURN MEETING - Mayor Pro - Tempore. Please take notice and be advised that when a person decides to appeal any decision made by the City Council with respect to any matter considered at this meeting, he/she may need to insure that a verbatim record of the proceeding is made, which record includes the testimony and evidence upon which the appeal ' .. • .ased. City Clerk media are for the sole purpose of backup for official records of the Clerk. ATTE Lane G.miotea, GM , City Clerk James E. Kirk, Mayor SEPTEMBER 30, 2014 - CITY COUNCIL REGULAR MEETING & FINAL BUDGET PUBLIC HEARING - PAGE 9 OF 9 COUNCIL ACTION - DISCUSSION - VOTE Council Members Williams and O'Connor moved to amend proposed Ordinance No. 1114 as presented, amendments being: within the ordinance title, General Fund Revenues from $8,392,983.00 to $8,362,983.00; General Fund Transfers -In from $1,215,462.00 to $1,251,462.00; and in Section 1, General Fund Revenue Fund Balance from $3,774,185.00 to $3,744,185.00; General Fund Total Revenues from $8,392,983.00 to $8,362,983.00 and General Fund Total Revenues and Transfers from $9,644,445.00 to $9,614,445.00. VOTE ON MOTION TO AMEND KIRK - ABSENT WATFORD - YEA MAXWELL - YEA WILLIAMS - YEA O'CONNOR - YEA MOTION To AMEND CARRIED. Mayor Pro -Tem Watford asked whether there were any questions or comments from the public. There were none. The Council had discussed the 2014 -2015 proposed budget extensively during the August 19 Workshop and the September 16 First Budget Public Hearing. They expressed their satisfaction of the budget and noted that for the past five years the City has held the tax rate the same. This budget reflects a 1.6 percent cost -of- living salary increase for all employees, as well as the Salary Step Plan, excluding Legislative (Mayor and Council). The Council thanked City Staff and the Mayor for a smooth budget process. VOTE ON MOTION AS AMENDED KIRK - ABSENT WATFORD - YEA MAXWELL - YEA WILLIAMS - YEA O'CONNOR - YEA MOTION CARRIED AS AMENDED. MAYOR PRO -TEM WATFORD CLOSED THE FINAL BUDGET PUBLIC HEARING AT 6:53 P.M. There being no further discussion nor items on the agenda, Mayor Pro -Tem Watford adjourned the meeting at 6:53 P.M. The next regular scheduled meeting is October 21, 2014, at 6:00 P.M. IIthEPENDENT NEWSMEDIA INC. USA Okeechobee News 107 SW 17th Street, Suite D Okeechobee, Florida 34974 863- 763 -3134 STATE OF FLORIDA COUNTY OF OKEECHOBEE Before the undersigned authority personally appeared Katrina Elsken, who on oath says she is the Publisher of the Okeechobee News, a three times a week Newspaper published at Okeechobee, in Okeechobee County, Florida, that the attached copy of advertisement being a ) in the matter of )'} ! C. -Ci4 `A in the 19th Judicial District of the Circuit Court of Okeechobee County, Florida, was published in said newspaper in the issues of IP/ Affiant further says that the said Okeechobee News is a newspaper published at Okeechobee, in said Okeechobee County, Florida, and that said newspaper has heretofore been published continuously in said Okeechobee County, Florida each week and has been entered as second class mail matter at the post office in Okeechobee, in said Okeechobee County, Florida, for a period of one year next preceding the first publication of the attached copy of advertisement, and affiant further says that she has neither paid nor promised any person, firm or corporation any discount, rebate, commission or refund for the purpose of securing this advertiser le).Y for publication in the said newspaper. Katrina Elsken Sworn to and subscribed be re me this day of (LL IL„ -: :2. V ) AD �l Notary Public, State of Florida at Large ''v. ; ANGIEBRIDGES :*r. MY COMMISSION ti EE 177653 o.i •...��.; off: EXPIRES: April 20, 2016 ,, of fv r Bonded Thru Notary Public Underwriters NOTICE OF CHANGE IN DATES FOR REGULAR CITY COUNCIL MEETINGS NOTICE HEREBY that the September sda Meetings, are eu ar scheduled for the first and third Tuesday of each month will be changed to the third and fifth Tuesday, (these changes are only for the month of September, 2014); specific dates as follows: September 2, 2014 rneeting has been cancelled September 16, 2014, Regular Session in conjunction with the First Public Hearing for proposed 2014/2015 Fiscal Year Budget September 30, 2014, Regular Session in conjunction with the Final Public Hearing for proposed 2014/2015 Fiscal Year Budget The meetings will begin at 6:00 p.m., or as soon thereafter as possible, at City Hal, 55 SE 3rd Ave, Rm 200, Okeechobee, Florida. The public is invited and encouraged to attend. Contact Qty Administration at 863 - 763 -3372, or website citvofokeechobee com to obtain a copy of the agenda. ANY PERSON DECIDING TO APPEAL any decision made by the City Council with respect to any matter considered at this meeting will need to ensure a verbatim record of the proceeding is made and the record includes the testimony and evidence upon which the appeal will be based. In accor- dance with the Americans with Disabilities Act (ADA), any person with a disability as defined by the ADA, that needs special accommodation to par- ticipate in this proceeding, contact the City Clerk's Office no later than two business days prior to proceeding, 863 - 763 -3372. BE ADVISED that should you intend to show any document, picture, video or items to the Council in support or opposition to any item on the agenda; a copy of the document, picture, video, or item MUST be provided to the City Clerk for the City's-records. By: James E. Kirk, Mayor Lane Gamiotea, CMC, City Clerk 467015 ON 8/29/2014 CITY OF OKEECHOBEE SEPTEMBER 30, 2014 55 SE 3RD AVENUE * COUNCIL CHAMBERS * OKEECHOBEE, FL 34974 FINAL BUDGET HEARING AND REGULAR CITY COUNCIL MEETING OFFICIAL AGENDA I. CALL TO ORDER - MAYOR PRO TEMPORE: September 30, 2014, City Council Regular Meeting and Final Budget Hearing, 6:00 p.m. II. OPENING CEREMONIES: Invocation given by Councilman Clayton Williams; Pledge of Allegiance led by Mayor. III. MAYOR, COUNCIL MEMBERS, AND STAFF ATTENDANCE - City Clerk Mayor James E. Kirk Council Member Devin Maxwell Council Member Mike O'Connor Council Member Dowling R. Watford, Jr. Council Member Clayton Williams City Administrator Brian Whitehall City Attorney John R. Cook City Clerk Lane Gamiotea Deputy Clerk Melisa Jahner Police Chief Denny Davis Fire Chief Herb Smith Public Works Director David Allen IV. AGENDA - Mayor Pro Tempore. A. Requests for the addition, deferral or withdrawal of items on today's agenda. September 30, 2014 PAGE 2 of 4 V. PROCLAMATIONS AND PRESENTATIONS - Mayor Pro Tempore. A. Proclaim the month of October 2014 as `Breast Cancer Awareness Month." B. Proclaim the month of October 2014 as "National Domestic Violence Awareness Month." VI. MINUTES - City Clerk A. Motion to dispense with the reading and approve the Summary of Council Action for the September 16, 2014 Regular Meeting and First Budget Hearing. VII. OPEN PUBLIC HEARING FOR FIRST READING OF ORDINANCE TO AMEND THE LAND DEVELOPMENT REGULATIONS - Mayor Pro Tempore. A.1.a) Motion to read by title only and set October 21, 2014 as a final public hearing date for proposed Ordinance No. 1115, amending Code Book Section 90 -223 CPO Zoning Special Exception Uses, by expanding the list to include personal services, excluding pawn shops - City Planning Consultant (Exhibit 1). b) Vote on motion to read by title only and set final public hearing date. c) City Attorney to read proposed Ordinance No. 1115 by title only. 2.a) Motion to approve the first reading of proposed Ordinance No. 1115. b) Public comments and discussion. c) Vote on motion. CLOSE PUBLIC HEARING FOR FIRST READING OF ORDINANCE. VIII. NEW BUSINESS. A. Discussion regarding the Hwy 441 and SR 70 Intersection Project - Janet Cook, FDOT Public Information Officer B. Consider a Temporary Street Closing Application submitted by First Baptist Church, to close SW 2"d, SW 3`d, SW 4`h, SW 5`h, and SW 6th Avenues between North Park Street and South Park Street from 5:00 PM to 10:00 PM on October 31, 2014, for the Trunk or Treat Event - City Administrator (Exhibit 2). VIII. NEW BUSINESS CONTINUED. C. Consider a Temporary Street Closing Application submitted by Rock Solid Christian Academy, to close SW 4th Street between SW 5th Avenue and SW 6th Avenue from 6:00 AM to 11:00 AM on January 10, 2015, for a 5K race fund raiser - City Administrator (Exhibit 3). IX. OPEN PUBLIC HEARING FOR FINAL READING OF BUDGET ORDINANCES AND ADOPTION - Mayor Pro Tempore. A. Mayor announces that the purpose of this public hearing is to consider the final reading of ordinances for the proposed millage rate levy and proposed budget for fiscal year 2014 -2015. B. Mayor announces that the proposed millage rate levy represents .72% less than the roll back rate computed pursuant to F.S.200.065 (1). C.1.a) Motion to read by title only proposed Ordinance No. 1113, levying a millage rate of 7.7432 for FY 2014/15 - City Attorney (Exhibit 4). b) Vote on motion to read by title only. c) City Attorney to read proposed Ordinance No. 1113 by title only. 2.a) Motion to adopt proposed Ordinance No. 1113. b) Public comments and discussion. c) Re- computation of millage rate (if required). d) Vote on motion. D.1.a) Motion to read by title only proposed Ordinance No. 1114, adopting an annual budget for FY 2014/15 - City Administrator (Exhibit 5). b) Vote on motion to read by title only. c) City Attorney to read proposed Ordinance No. 1114 by title only. September 30, 2014 PAGE 3 OF 4 September 30, 2014 PAGE 4 OF 4 IX. PUBLIC HEARING FOR FINAL READING OF BUDGET ORDINANCES AND ADOPTION CONTINUED. 2.a) Motion to adopt proposed Ordinance No. 1114. b) Public comments and discussion. c) Vote on motion. CLOSE PUBLIC HEARING FOR FINAL READING AND ADOPTION OF BUDGET ORDINANCES. X. ADJOURN MEETING. PLEASE TAKE NOTICE AND BE ADVISED that if any person desires to appeal any decision made by the City Council with respect to any matter considered at this proceeding, such interested person will need a record of the proceeding, and for such purpose may need to ensure a verbatim record of the proceeding is made, which record includes the testimony and evidence upon which the appeal is to be based. City Clerk tapes are for the sole purpose of backup for official records of the Clerk. In accordance with the Americans with Disabilities Act (ADA), any person with a disability as defined by the ADA, that needs special accommodation to participate in this proceeding, contact the City Clerk's Office no later than two business days prior to proceeding, 863 - 763 -3372. BE ADVISED that should you intend to show any document, picture, video or items to the Council in support or opposition to any item on the agenda; a copy of the document, picture, video, or item must be provided to the City Clerk for the City's records. City of Okeechobee September 30, 2014 Handwritten Minutes: 55 SE 3' Avenue, Council Chambers, Okeechobee, FL 34974, Final Budget Hearing and Regular City Council Meeting I. CALL TO ORDER - MAYOR PRO - TEMPORE: In the absence of Mayor Kirk, and there being no objections, Council Member Watford, serving in the capacity of Mayor Pro - Tempore called the September 30, 2014, City Council Regular Meeting to order at i P.M. II. OPENING CEREMONIES: Invocation given by Councilman Clayton Williams; Pledge of Allegiance led by Mayor Pro -Tem Watford. III. MAYOR, COUNCIL MEMBERS, AND STAFF ATTENDANCE - City Clerk. Present Absent Mayor James E. Kirk X Council Member Devin Maxwell Council Member Mike O'Connor MAYOR PRO -TEM Watford, Jr. V?: Council Member Clayton Williams City Administrator Brian Whitehall ✓ City Attorney John R. Cook City Clerk Lane Gamiotea X Deputy Clerk Melisa Jahner n(// Police Chief Denny Davis Fire Chief Herb Smith Public Works Director David Allen V IV. AGENDA - Mayor Pro Tempore. A. Reque is for the addition, deferral or withdr wal of items on today's agenda. kt 2u7 ca //y V. PROCLAMATIONS AND PRESENTATIONS - Mayor Pro Tempore. A. Proclaim the month of October 2014 as "Breast Cancer Awareness Month." "WHEREAS, breast cancer claims the life of almost 40,000 U.S. women a year; and WHEREAS, October 2014 is National Breast Cancer Awareness Month; and WHEREAS, National Breast Cancer Awareness Month is a platform for educating women about the importance of early detection of breast cancer through mammography and other methods; and WHEREAS, detection of breast cancer at an early stage greatly improves the chances for successful treatment and survival; and WHEREAS, breast cancer death rates are declining probably due to improved detection and treatment; and WHEREAS, detection and treatment of breast cancer have improved thanks to research, such as that being done by the American Cancer Society. NOW THEREFORE, 1, Dowling R. Watford, Jr., by virtue of the authority vested in me as Mayor Pro Tempore of the City of Okeechobee, Florida, do hereby proclaim the month of October 2014 as "Breast Cancer Awareness Month" and I commit this observance to the people of our community." Presented by: +! Accepted b : �-'VY �.� y � "{�'U p y Si � Cr�,�2(illl�.v, C t� 11/11-b2f — B. Proclaim the month of October 2014 as "National Domestic Violence Awareness Month." "WHEREAS, the crime of the domestic violence violates an individual's privacy and dignity, security and humanity, due to systematic use of physical emotional, sexual, psychological and economic control and /or abuse including abuse to children and the elderly; and WHEREAS, the problems of domestic violence are not confined to any group or groups of people, but cut across all economic, racial and societal barriers, and are supported by societal indifferences; and WHEREAS, the impact of domestic violence is wide ranging, directly effecting individuals and society as a whole, here in this community, throughout the United States and the world; and WHEREAS, it is battered women themselves who have been in the forefront of efforts to bring peace and equality to the home. NOW THEREFORE, in recognition of the important work done by domestic violence programs, 1, Dowling R. Watford, Jr., by virtue of the authority vested in me as Mayor Pro Tempore of the City of Okeechobee, Florida, do hereby proclaim the month of October 2014 to be "National Domestic Violence Awareness Month" and urge all citizens to actively participate in the scheduled activities and programs to work toward improving victim safety and holding perpetrators of domestic abuse accountable for their actions against individual victims and our society as a whole." Presented by: ki UtJ . Accepted by: L61I /L c , o , i-d. t to .V IL-ILL 7 t ) (� ce 6- 91 ( _19 fir Cam" - I J e� '/ 7 L,z`7 ) ��'7 a. 1 L � � t � 1 Of 7 1,e 7,(m' ,a- ti rn , J�✓ /N 07a46, G� VI. MINUTES - City Clerk. A. Motion to dispense with the reading and approve the Summary of Council Action for the September 1 2014 Regular Meeting and First Budget Hearing. Motion and second by Council Members WI)/ C discussion: Lit O'er VOTE KIRK - ABSENT WATFORD - YEA/No MAXWELL - YEA/No WILLIAMS - YEA/NO O'CONNOR - YEA/NO MOTION CARRIED /DENIED. VII. OPEN PUBLIC HEARING FOR FIRST READING OF ORDINANCE TO AMEND THE LAND DEVELOPMENT REGULATIONS - Mayor Pro Tempore. MAYOR PRO -TEM WATFORD PENED A PUBLIC HEARING TO CONSIDER LAND DEVELOPMENT REGULATIONS (LDR) AMENDMENTS AT P.M. A. 1. a) Motion to read by title only, and set October 21, 2014, as a Final Public Hearing date, for proposed Ordinance No. 1115, amending Code Book Section 90 -223 CPO Zoning Special Exception Uses, by expanding the list to include personal services, excludiN pawn shops - City Planning Consultant (Exhibit 1). Motion and second by Council Members / Li (' b) Vote on motion to read by title only and set final public hearing date. VOTE KIRK - ABSENT WATFORD -(YEA/NO MAXWELL - 'EA/NO WILLIAMS (YEA/NO c) City Attorney to read proposed Ordinance No. 1115 by title only. O'CONNOR ((EAJNO MOTION RRIEDIDENIED. Attorney Cook read proposed Ordinance No. 1115 by title only as follows: "AN ORDINANCE OF THE CITY OF OKEECHOBEE, FLORIDA AMENDING PART II OF THE CODE OF ORDINANCES, SUBPART B -LAND DEVELOPMENT REGULATIONS, CHAPTER 90- ZONING, ARTICLE III- DISTRICTS AND DISTRICT REGULATIONS, DIVISION 6 COMMERCIAL PROFESSIONAL AND OFFICE (CPO) DISTRICT, SECTION 90 -223 SPECIAL EXCEPTION USES, BY EXPANDING THE LIST TO INCLUDE PERSONAL SERVICES, EXCLUDING PAWN SHOP; PROVIDING FOR FINDINGS OF FACT; PROVIDING FOR CONFLICT; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE." 2. a) Motion to approve the first reading of proposed Ordinance No. 1115. Motion and second by Council Members ) et'1 b) Public comments and discussion. discussion: `-iLE)4 i,,1t AO- Application No. 14- 001 -TA was submitted by Donna Wildes and requests to include Personal Services in the Permitted Uses within the Commercial Professional and Office (CPO) Zoning District as listed in the Code of Ordinances, Section 90- 222 of the Land Development Regulations (LDR's). Ms. Wildes obtained a lease agreement with the option to purchase property located at 210 Northwest 5th Street to operate a health club /fitness center that will provide 24 -hour access of fitness services. The property is zoned CPO and this use is not permitted. The effect of the proposed amendment would expand the list of permitted uses to include a variety of personal service uses not now presently allowable. As provided in Code Book Section 66 -1 Definitions, "Service, personal, means an establishmentprimarily engaged in providing services involving the care of a person or his or her personal goods or apparel. These include barbershop, beauty shop, clothes cleaning and repair, nail care, pawnshop, reducing salons and health clubs, shoe repair, tailor, and similar uses not primarily offering a product for sale." Currently barbershop and beauty shop are permitted by special exception. Planning Staff's response to the applicant's presentation on required findings to consider the amendment are that: -it is not contrary to any goals, objectives or policies in the Comprehensive Plan -the proposed change and its likely effects are compatible with the intent of the LDR's and specifically the intent of the CPO Zoning District as the introductory paragraph to the permitted uses includes no specific reference to personal services 9/30/14 CC Page 2 of 7 though expressly prohibits retail sales, display or storage of merchandise, and the manufacture or mechanical repair work -the use would not be expected to have an adverse effect upon the public interest, and in fact the location of personal service uses in close proximity to concentrations of office workers, can reduce traffic congestion, travel time for services and activities. -the fact that such uses are located within walking distance of the office concentrations, vehicular trips for such activities or errands may be reduced. The expansion of the uses allowable in this district should be approached with caution. The greatest concentration of CPO Zoning is located adjacent to and extending north of the Central Business District, in close proximity to the Courthouse and other public offices. Since the CPO Zoning is the City's least intensive commercial district, it has been recognized as a transitional use between more intense commercial uses and residential uses. Planning Staff is of the opinion that most personal service uses may be compatible in many situations and locations, but not all locations. Therefore, Mr. Brisson recommended that personal services would be most appropriately added as a special exception use rather than as a permitted use, most especially when addressing these required findings: -Will not adversely affect property values or living conditions, or be a deterrent to the improvement or development of other properties in the zoning district affected or nearby. Will be able to be suitably buffered should it be necessary. - Planning Staff agrees the inclusion of the proposed uses will not create a density pattern that would overburden public facilities such as streets, schools, and utility services, and could help to reduce it. - Flooding or drainage problems are not applicable in this instance, and should not burden properties in the CPO District or any other adjacent zoning districts by unnecessary restrictions. 14- {._ _ :LL' (1 Ct . r k:: ti C- ti ttL O� , A , c' f — /ql 1 a-Jlc-t -tk 4 0) -i-e -• c.4 1)-1 j". ruti . L c� e-) G t _„, o k_,c L rte, -) . <1...t r 1./IL, c- (')t -7 i s '`— Ak l)7 — 14.x (- ,�c X Ct. • G 1 J /)L, -.. \„, .4A- ,10,,, --6-- J pt- Li , ')1. — iti-X 4 Crt c) Vote on motion. VOTE KIRK - ABSENT WATFORD - ,YEAjNO MAXWELL •'1 E9fNO WILLIAMS - YEAINO O'CONNOR A/NO MOTIONDENIED. CLOSE PUBLIC HEARING FOR FIRST READING OF ORDINANCE - Mayor Pro - Tempore. MAYOR PRO -TEM WATFORD CLOSED THE PUBLIC HEARING TO CONSIDER LDR AMENDMENTS AT 9/30/14 CC Page 3 of 7 VIII. NEW BUSINESS. A. Discussion regarding the Hwy 441 and SR 70 Intersection Project - Janet Cook, FDOT Publicinformation Officer (4ji,X4J /4-71- jt,a,Ve 71,,L (AI a Zdak 42) 7 w di 14 ‘7-e-iy7 j 4t lwivx / ' e 41 - 4 iffintrAMMMINEENZEIWIZINEWZintr 4. A —et- _ ,c44 th Lit yb I.J2 u,lj - X f-L) / : t It, -6.0 ) 1 j C , I 444 aML - t-xt 7 44-6)--1,3 -ic)1 LLO ("1-2../ tit)/ 1 • tL.:) , Li-zA LULL-i ,MERNIIVIRMINA-dAVIAWAIWIMIeNZLIE (Y1 .44171411XMENIMEIMME BERIWIMINIMINWW • 4 tC. ) PO' - & //kc_,AcLi24- (- IL-616/V ct I • „41441.0 fc.P.,L1) 1) L,Lia/t I/la/A/3 F,j)( - leraNIMI fI fel ./b0 IC) ct—U 1.,(1 2.0t-t/e A a 9/30/14 CC Page 4 of 7 B. Consider a Temporary Street Closing Application submitted by First Baptist Church, to close SW 2nd, SW 3', SW 4th, SW 5th, and SW 6`h Avenues between North Park Street and South Park Street from 5:00 PM to 10:00 PM on October 31, 2014, foci- the Trun or Treat Event - City Administrator (Exhibit 2). Motion and second by Council Members PLO C L discussion: , ICS' 1 z - J 2 k .1,116 -( /Y e I / , ( . . , p. ily1ix .. ej ( Pk-'4 '- `Cix.P 1)-41 %)")L -LE-(% C`` ,LL/L o 1A ,S7 ,! LGi� ?4 (z-/ — ,P-W fi. 711 0 to It1.1. 7 VOTE KIRK - ABSENT WATFORD - ?No MAXWELL - (FEA/No WILLIAMS -No O'CONNOR -aA)NO MOTION RRIED ENIED. C. Consider a Temporary Street Closing Application submitted by Rock Solid Christian Academy, to close SW 4th Street between SW 5th Avenue and SW 6th Avenue from 6:00 AM to 11:00 AM on Januara' 10, 2015, fqr a 5K race fund raiser - City Administrator (Exhibit 3). Motion and second by Council Members a) /)L o ) discussion: VOTE KIRK - ABSENT MAXWELL - YaiNo O'CONNOR - No WATFORD /IA/NO WILLIAMS - NO MOTION RRI9 /DENIED. IX. OPEN PUBLIC HEARING FOR FINAL READING OF BUDGET ORDINANCES AND ADOPTION - Mayor Pro Tempore. MAYOR PRO -TEM WATFORD OPENED THE 2014 -2015 FISCAL YEAR FINAL BUDGET PUBLIC HEARING AT 4 4Z P.M. A. Mayor Pro -Tem Watford announced that the purpose of this public hearing is to consider the final reading of ordinances for the proposed millage rate levy and proposed budget for fiscal year 2014 -2015. B. Mayor Pro -Tem Watford announced that the proposed millage rate levy represents .72% less than the roll back rate computed pursuant to F.S.200.065 (1). C. 1. a) Motion to read by title only proposed Ordinance No. 1113, levying a millage rate of 7.7432 for FY 2014/15 - City Attorney (Exhibit 4). Motion and second by Council Members i L £, C b) Vote on motion to read by title only. VOTE KIRK - ABSENT MAXWELL YEA/No WATFORD -11-7k/NO WILLIAMS -f/NO O'CONNOR - 6EA�No MOTION ARRIED/DENIED. c) City Attorney to read proposed Ordinance No. 1113 by title only. Attorney Cook read proposed Ordinance No. 1113 by title only as follows: "AN ORDINANCE LEVYING A MILLAGE RATE WHICH RATE IS SET ON ALL REAL AND PERSONAL PROPERTY; PROVIDING THAT 7.7432 PER THOUSAND DOLLAR VALUATION SHALL NOT BE LEVIED ON HOMESTEAD PROPERTY; THAT 7.7432 PER THOUSAND DOLLAR VALUATION SHALL BE USED FOR GENERAL CITY PURPOSES; THAT SAID MILLAGE RATE IS 0.72 PERCENT (.72 %) LESS THAN THE ROLL -BACK RATE COMPUTED IN ACCORDANCE WITH F.S. 200.065 (1); PROVIDING AN EFFECTIVE DATE." 9/30/14 CC Page 5 of 7 2. a) Motion to adopt proposed Ordinance No. 1113. Motion and second by Council Members) nZ Ci b) Public comments and discussion. t-%ii'x." discussion: c) Re- computation of millage rate (if required). discussion: !'k erybc" d) Vote on motion. VOTE KIRK - ABSENT WATFORD -CIE A/NO MAXWELL - (ONO WILLIAMS - Y! No O'CONNOR - NO MOTION RIED1DENIED. D. 1. a) Motion to read by title only proposed Ordinance No. 1114, adopting an annual budge for FY 2014/15 - City Administrator (Exhibit 5). Motion and second by Council Members , b) Vote on motion to read by title only. VOTE KIRK - ABSENT MAXWELL - �F.B�1 NO O'CONNOR - E No WATFORD - FNO WILLIAMS k`PA/NO MOTION C - RIED o ENIED. c) City Attorney to read proposed Ordinance No. 1114 by title only. Attorney Cook read proposed Ordinance No. 1114 by title only as follows: "AN ORDINANCE ADOPTING AN ANNUAL BUDGET FOR THE CITY OF OKEECHOBEE, FLORIDA, FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2014, AND ENDING SEPTEMBER 30, 2015; WHICH BUDGET SETS FORTH GENERAL FUND REVENUES OF $8,392,983.00, TRANSFERS -IN OF $1,215,462.00, AND EXPENDITURES OF $5,870,260.00, LEAVING A FUND BALANCE OF $3,744,185.00; PUBLIC FACILITIES IMPROVEMENT FUND REVENUES OF $1,197,666.00, EXPENDITURES OF $709,000.00 AND TRANSFER -OUT OF $398,000.00, LEAVING A FUND BALANCE OF $90,666.00; STATE APPROPRIATIONS GRANT FUND REVENUES OF $100,000.00, TRANSFER -IN OF $5,000.00, AND EXPENDITURES OF $105,000.00, LEAVING A FUND BALANCE OF $0.00; FLORIDA DEPARTMENT OF TRANSPORTATION HIGHWAY BEAUTIFICATION GRANT FUND REVENUES OF $20,425.00, TRANSFER -IN OF $3,000.00, AND EXPENDITURES OF $23,425.00, LEAVING A FUND BALANCE OF $0.00; OTHER GRANTS FUND REVENUES OF $403,838.00, TRANSFER -IN OF $365,162.00, AND EXPENDITURES OF $769,000.00, LEAVING A FUND BALANCE OF $0.00; CAPITAL IMPROVEMENT PROJECTS FUND REVENUES OF $5,146,849.00, EXPENDITURES OF $484,750.00, AND TRANSFERS -OUT OF $1,226,524.00, LEAVING A FUND BALANCE OF $3,435,575.00; CAPITAL IMPROVEMENT PROJECTS - IMPACT FEES FUND REVENUES OF $46,664.00, EXPENDITURES OF $36,500.00, AND TRANSFER -OUT OF $100.00, LEAVING A FUND BALANCE OF $10,064.00; LAW ENFORCEMENT SPECIAL FUND REVENUES OF $6,600.00, AND EXPENDITURES OF $3,605.00, LEAVING A FUND BALANCE OF $2,995.00; PROVIDING AN EFFECTIVE DATE." 2. a) Motion to adopt proposed Ordinance No. 1114. Motion and second by Council Members i y� { , C b) Public comments and discussion. 1,.0 discussion: - L,C tt u .1D 0. r,ks , .. 9/30/14 CC Page 6 of 7 f„,(, .� 1� t f ll-0 -404; /4 - kg" et u.-e t — C cam - /.c44u 1i 6,1 ( 7h -4.: .44 as /PfJ 7' *7- co /v- adi.� Council Member 0 GO moved to amend proposed Ordinance No. 1114 6L6 KIRK - ABSENT WATFORD - 1No ( LL - a0cici,icey c) Vote on motion. KIRK - ABSENT WATFORD OTEAINO ; seconded by Council Member [ 0 VOTE ON MOTION TO AMEND MAXWELL - -EA/NO O'CONNOR - k_EINO WI LIAMS - tag/No MOTION To AMEND C RRIED ENIED.. 1 Fuo eL` Gt 3 La 1— griAtt. J /� W 't eye L�C�z�cu7� c "7vC VOTE ON MOTION AS AMENDED MAXWELL 4 JNo WILLIAMS -No O�--'CC-ONNOR No MOTION I RRIEQ /DENIED As AMENDED. CLOSE PUBLIC HEARING FOR FINAL READING AND ADOPTION OF BUDGET ORDINANCES - Mayor Pro - Tempore. MAYOR PRO -TEM WATFORD CLOSED THE FINAL BUDGET HEARING AT k 53P.M. X. ADJOURN MEETING - Mayor Pro - Tempore. There being no further items on the agenda, Mayor Pro -Tem Watford adjourned the meeting at P.M. 9/30/14 CC Page 7 of 7 «-3 �_ City of Okeechobee September 30, 2014 Handwritten Minutes: Lane 55 SE 3`d Avenue, Council Chambers, Okeechobee, FL 34974, Final Budget Hearing and Regular City Council Meeting I. CALL TO ORDER - MAYOR PRO - TEMPORE: In the absence of Mayor Kirk, and there being no objections, Council Member Watford, serving in the capacity of Mayor Pro - Tempore called the September 30, 2014, City Council Regular Meeting to order at 6:00 P.M. II. OPENING CEREMONIES: Invocation given by Councilman Clayton Williams; Pledge of Allegiance led by Mayor Pro -Tem Watford. III. MAYOR, COUNCIL MEMBERS, AND STAFF ATTENDANCE - City Clerk. Present Absent Mayor James E. Kirk X Council Member Devin Maxwell X Council Member Mike O'Connor X MAYOR PRO -TEM Watford, Jr. X Council Member Clayton Williams X City Administrator Brian Whitehall X City Attorney John R. Cook X City Clerk Lane Gamiotea X Deputy Clerk Melisa Jahner X Police Chief Denny Davis X Fire Chief Herb Smith X Public Works Director David Allen X IV. AGENDA - Mayor Pro Tempore. A. Requests for the addition, deferral or withdrawal of items on today's agenda. There were none. Watford, note papers at your seats to amend the final budget ordinance. V. PROCLAMATIONS AND PRESENTATIONS - Mayor Pro Tempore. A. Proclaim the month of October 2014 as "Breast Cancer Awareness Month." "WHEREAS, breast cancer claims the life of almost 40,000 U.S. women a year; and WHEREAS, October 2014 is National Breast Cancer Awareness Month; and WHEREAS, National Breast Cancer Awareness Month is a platform for educating women about the importance of early detection of breast cancer through mammography and other methods; and WHEREAS, detection of breast cancer at an early stage greatly improves the chances for successful treatment and survival; and WHEREAS, breast cancer death rates are declining probably due to improved detection and treatment; and WHEREAS, detection and treatment of breast cancer have improved thanks to research, such as that being done by the American Cancer Society. NOW THEREFORE, I, Dowling R. Watford, Jr., by virtue of the authority vested in me as Mayor Pro - Tempore of the City of Okeechobee, Florida, do hereby proclaim the month of October 2014 as "Breast Cancer Awareness Month" and I commit this observance to the people of our community." Presented by: Watford. Accepted by: Sharon Wallace. Thank you all for your wonderful show of support. Thanks to FOR Okeechobee, Inc for their support. B. Proclaim the month of October 2014 as "National Domestic Violence Awareness Month." "WHEREAS, the crime of the domestic violence violates an individual's privacy and dignity, security and humanity, due to systematic use of physical emotional, sexual, psychological and economic control and /or abuse including abuse to children and the elderly; and WHEREAS, the problems of domestic violence are not confined to any group or groups of people, but cut across all economic, racial and societal barriers, and are supported by societal indifferences; and WHEREAS, the impact of domestic violence is wide ranging, directly effecting individuals and society as a whole, here in this community, throughout the United States and the world; and WHEREAS, it is battered women themselves who have been in the forefront of efforts to bring peace and equality to the home. NOW THEREFORE, in recognition of the important work done by domestic violence programs, I, Dowling R. Watford, Jr., by virtue of the authority vested in me as Mayor Pro Tempore of the City of Okeechobee, Florida, do hereby proclaim the month of October 2014 to be "National Domestic Violence Awareness Month" and urge all citizens to actively participate in the scheduled activities and programs to work toward improving victim safety and holding perpetrators of domestic abuse accountable for their actions against individual victims and our society as a whole." Presented by: Watford. Accepted by: Jonathon Bean, Executive Director of Martha's House, and Gail Molyneaux. Bean, thank you for your support, domestic violence is a major issue in our community, Chief Davis can testify of the number of calls on the issue. The key is accountability, until we change the mind set, and stand up as bystanders. Friday at the Regatta, candlelight ceremony before the fireworks on Friday evening. Ribbons going up around the city in conjunction with Breast cancer awareness. Two are the top health issue among women. Pink and Purple join to raise awareness. 9/30/14 CC Page 1 of 6 VI. MINUTES - City Clerk. A. Motion to dispense with the reading and approve the Summary of Council Action for the September 16, 2014 Regular Meeting and First Budget Hearing. Motion and second by Council Members O'Connor and Williams. discussion: none VOTE KIRK - ABSENT WATFORD - YEA/NO MAXWELL - YEA/No WILLIAMS - YEA/NO O'CONNOR - YEA/NO MOTION CARRIED /DENIED. VII. OPEN PUBLIC HEARING FOR FIRST READING OF ORDINANCE TO AMEND THE LAND DEVELOPMENT REGULATIONS - Mayor Pro Tempore. MAYOR PRO -TEM WATFORD OPENED A PUBLIC HEARING TO CONSIDER LAND DEVELOPMENT REGULATIONS (LDR) AMENDMENTS AT 6:12 P.M. A. 1. a) Motion to read by title only, and set October 21, 2014, as a Final Public Hearing date, for proposed Ordinance No. 1115, amending Code Book Section 90 -223 CPO Zoning Special Exception Uses, by expanding the list to include personal services, excluding pawn shops - City Planning Consultant (Exhibit 1). Motion and second by Council Members O'Connor and Williams. b) Vote on motion to read by title only and set final public hearing date. VOTE KIRK - ABSENT WATFORD - YEA MAXWELL - YEA WILLIAMS - YEA O'CONNOR - YEA MOTION CARRIED. c) City Attorney to read proposed Ordinance No. 1115 by title only. Attorney Cook read proposed Ordinance No. 1115 by title only as follows: "AN ORDINANCE OF THE CITY OF OKEECHOBEE, FLORIDA AMENDING PART 11 OF THE CODE OF ORDINANCES, SUBPART B -LAND DEVELOPMENT REGULATIONS, CHAPTER 90- ZONING, ARTICLE III- DISTRICTS AND DISTRICT REGULATIONS, DIVISION 6 COMMERCIAL PROFESSIONAL AND OFFICE (CPO) DISTRICT, SECTION 90 -223 SPECIAL EXCEPTION USES. BY EXPANDING THE LIST TO INCLUDE PERSONAL SERVICES, EXCLUDING PAWN SHOP; PROVIDING FOR FINDINGS OF FACT; PROVIDING FOR CONFLICT; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE." 2. a) Motion to approve the first reading of proposed Ordinance No. 1115. Motion and second by Council Members O'Connor and Williams. b) Public comments and discussion. There were none. Planning Staff presentation, Bill Brisson: planning board recommended approval unanmiously, after review at the September 18, 2014, Application No. 14- 001 -TA was submitted by Donna Wildes and requests to include Personal Services in the Permitted Uses within the Commercial Professional and Office (CPO) Zoning District as listed in the Code of Ordinances, Section 90- 222 of the Land Development Regulations ( LDR's). Ms. Wildes obtained a lease agreement with the option to purchase property located at 210 Northwest 5th Street to operate a health club /fitness center that will provide 24 -hour access of fitness services. The property is zoned CPO and this use is not permitted. The effect of the proposed amendment would expand the list of permitted uses to include a variety of personal service uses not now presently allowable. As provided in Code Book Section 66 -1 Definitions, "Service, personal, means an establishment primarily engaged in providing services involving the care of a person or his or her personal goods or apparel. These include barbershop, beauty shop, clothes cleaning and repair, nail care, pawnshop, reducing salons and health clubs, shoe repair, tailor, and similar uses not primarily offering a product for sale." Currently barbershop and beauty shop are permitted by special exception. Planning Staff's response to the applicant's presentation on required findings to consider the amendment are that: -it is not contrary to any goals, objectives or policies in the Comprehensive Plan -the proposed change and its likely effects are compatible with the intent of the LDR's and specifically the intent of the CPO Zoning District as the introductory paragraph to the permitted uses includes no specific reference to personal services though expressly prohibits retail sales, display or storage of merchandise, and the manufacture or mechanical repair work -the use would not be expected to have an adverse effect upon the public interest, and in fact the location of personal service uses in close proximity to concentrations of office workers, can reduce traffic congestion, travel time for services and activities. -the fact that such uses are located within walking distance of the office concentrations, vehicular trips for such activities or errands may be reduced. The expansion of the uses allowable in this district should be approached with caution. The greatest concentration of CPO Zoning is located adjacent to and extending north of the Central Business District, in close 9/30/14 CC Page 2 of 6 proximity to the Courthouse and other public offices. Since the CPO Zoning is the City's least intensive commercial district, it has been recognized as a transitional use between more intense commercial uses and residential uses. Planning Staff is of the opinion that most personal service uses may be compatible in many situations and locations, but not all locations. Therefore, Mr. Brisson recommended that personal services would be most appropriately added as a special exception use rather than as a permitted use, most especially when addressing these required findings: -Will not adversely affect property values or living conditions, or be a deterrent to the improvement or development of other properties in the zoning district affected or nearby. Will be able to be suitably buffered should it be necessary. - Planning Staff agrees the inclusion of the proposed uses will not create a density pattern that would overburden public facilities such as streets, schools, and utility services, and could help to reduce it. - Flooding or drainage problems are not applicable in this instance, and should not burden properties in the CPO District or any other adjacent zoning districts by unnecessary restrictions. Williams, clothes cleaning and repair, does that include dry cleaning? Brisson, yes. Williams, Seems that is a heavier use than what is intended in CPO. Brisson, which is why by making it a special exception, and it would require meeting circumstances to allow that specific use. Whitehall, matter of record, applicant asked for it to be a permitted use, board agreed with staff to move it into the special exception. Maxwell, in recently operating a professional office district, and now in the central business district, I would have enjoyed having these uses in the area, it would have been handy to have a dry cleaner close by, and walking to exercise class. Enjoy the types of businesses that are within walking distance of my new location. Support this change. Not sure why its always been so restrictive. Watford, was going to be used as a buffer between commercial and residential. Watford, disclose that I spoke with the applicant on the matter. Are they having to apply for a special exception now, is it running concurrent, or do they have to wait to do that now? Brisson, yes they have to do one, were working with them to move it along, attempting to have it considered at the Oct 16 meeting. c) Vote on motion. VOTE KIRK - ABSENT MAXWELL - YEA/NO O'CONNOR - YEA WATFORD - YEA WILLIAMS - YEA/NO MOTION CARRIED. CLOSE PUBLIC HEARING FOR FIRST READING OF ORDINANCE - Mayor Pro - Tempore. MAYOR PRO -TEM WATFORD CLOSED THE PUBLIC HEARING TO CONSIDER LDR AMENDMENTS AT 6:24 P.M. VIII. NEW BUSINESS. A. Discussion regarding the Hwy 441 and SR 70 Intersection Project - Janet Cook, FDOT Public Information Officer Janet Cook, P10 for FDOT. Many trees came out, I was onsite when it happened, many people upset when they saw what was going on. Business cards were distributed, many other places, call with any qustions. Drainage will start next week weather permitting. 2 of the 4 new traffic signal arms. Nature of the work we'll have dual dedeicated left hand turn lanes. Curb and gutter, sidewalks. Watford, had many comments about the traffic patter and confusion. First time I went thru and 1 couldnt figure out which lane I shoudl in. Last Friday, heading East on the West side, discussed with publci works directors, some more stripping has been done, yellow isnt bright enough to direct the trafficl other thing we requested in the area with the left turn lane to south, delinators. If you have any means to help others understand how much these are needed. Glad you brought it up. Engineer for the record phoned in last week spok with It hagan and they are considering options. If you do too much it can be more confusing. He is willing to do more. Allen, there are things that I thought were going to happen. Davis, have had some accidents there already. Pavement wont hold the delineators at that area. Watford what ever we can do to get more to direct the traffic pattern change. Maxwell, proposed changes, are you privy to the info and can you share that with us as they happen? Been a really good relationship between the constractor, engineering firma nd the city. Watford, thank you for coming to us. One lady was actually in tears. Quite a bit of disease within many of them, trees will be replanted. Maxwell, is the statement in the paper accurate about who is replacing the trees? Can check into that. Allen, in the plans it shows them being replaced, 9/30/14 CC Page 3 of 6 whitehall, $35,000 worth of trees are supposed to be included in the plan. FDOT was very congenial to our request. We don't want to get blind sided by major issues. Business cards to the clerk. Will come back whenever you would like. B. Consider a Temporary Street Closing Application submitted by First Baptist Church, to close SW 2nd, SW 3rd, SW 4th, SW 5th, and SW 6th Avenues between North Park Street and South Park Street from 5:00 PM to 10:00 PM on October 31, 2014, for the Trunk or Treat Event - City Administrator (Exhibit 2). Motion and second by Council Members O'Connor and Williams. discussion: Watford questions to Clerk, more area, only using the south side, what about the construction? Clerk from center south, this is the same request as modified from last year. Orginally asked for parks 5 and 6. When they were informed about the ag center not having anything, they asked for participation by all community churches, and had to request additional parks. Same is going out to all churches and non - profits. Chief Davis, no issues. Clerk, police auxilary and officers help tremendously with this event, very appreciative. VOTE KIRK - ABSENT WATFORD - YEA MAXWELL - YEA WILLIAMS - YEA O'CONNOR - YEA MOTION CARRIED. C. Consider a Temporary Street Closing Application submitted by Rock Solid Christian Academy, to close SW 4th Street between SW 5th Avenue and SW 6th Avenue from 6:00 AM to 11:00 AM on January 10, 2015, for a 5K race fund raiser - City Administrator (Exhibit 3). Motion and second by Council Members Williams and O'Connor. discussion: none. VOTE KIRK - ABSENT WATFORD - YEA MAXWELL - YEA WILLIAMS - YEA O'CONNOR - YEA MOTION CARRIED. IX. OPEN PUBLIC HEARING FOR FINAL READING OF BUDGET ORDINANCES AND ADOPTION - Mayor Pro Tempore. MAYOR PRO -TEM WATFORD OPENED THE 2014-2015 FISCAL YEAR FINAL BUDGET PUBLIC HEARING AT 6:42 P.M. A. Mayor Pro -Tem Watford announced that the purpose of this public hearing is to consider the final reading of ordinances for the proposed millage rate levy and proposed budget for fiscal year 2014 -2015. B. Mayor Pro -Tem Watford announced that the proposed millage rate levy represents .72% less than the roll back rate computed pursuant to F.S.200.065 (1). C. 1. a) Motion to read by title only proposed Ordinance No. 1113, levying a millage rate of 7.7432 for FY 2014/15 - City Attorney (Exhibit 4). Motion and second by Council Members O'Connor and Williams. b) Vote on motion to read by title only. VOTE KIRK - ABSENT WATFORD - YEA MAXWELL - YEA WILLIAMS - YEA O'CONNOR - YEA MOTION CARRIED. c) City Attorney to read proposed Ordinance No. 1113 by title only. Attorney Cook read proposed Ordinance No. 1113 by title only as follows: "AN ORDINANCE LEVYING A MILLAGE RATE WHICH RATE IS SET ON ALL REAL AND PERSONAL PROPERTY; PROVIDING THAT 7.7432 PER THOUSAND DOLLAR VALUATION SHALL NOT BE LEVIED ON HOMESTEAD PROPERTY; THAT 7.7432 PER THOUSAND DOLLAR VALUATION SHALL BE USED FOR GENERAL CITY PURPOSES; THAT SAID MILLAGE RATE IS 0.72 PERCENT (.72%) LESS THAN THE ROLL -BACK RATE COMPUTED IN ACCORDANCE WITH F.S. 200.065 (1); PROVIDING AN EFFECTIVE DATE." 2. a) Motion to adopt proposed Ordinance No. 1113. Motion and second by Council Members Williams and O'Connor. b) Public comments and discussion. There were one. Council discussion: none. Watford same rate? Brian, same rate levied 4 years in a row now. c) Re- computation of millage rate (if required). Not required. 9/30/14 CC Page 4 of 6 discussion: none. d) Vote on motion. VOTE KIRK - ABSENT WATFORD - YEA MAXWELL - YEA WILLIAMS - YEA O'CONNOR - YEA MOTION CARRIED. D. 1. a) Motion to read by title only proposed Ordinance No. 1114, adopting an annual budget for FY 2014/15 - City Administrator (Exhibit 5). Motion and second by Council Members O'Connor and Williams. b) Vote on motion to read by title only. VOTE KIRK - ABSENT WATFORD - YEA MAXWELL - YEA WILLIAMS - YEA O'CONNOR - YEA MOTION CARRIED. c) City Attorney to read proposed Ordinance No. 1114 by title only. Attorney Cook read proposed Ordinance No. 1114 by title only as follows: "AN ORDINANCE ADOPTING AN ANNUAL BUDGET FOR THE CITY OF OKEECHOBEE, FLORIDA, FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2014, AND ENDING SEPTEMBER 30, 2015; WHICH BUDGET SETS FORTH GENERAL FUND REVENUES OF $8,392,983.00, TRANSFERS -IN OF $1,215,462.00, AND EXPENDITURES OF $5,870,260.00, LEAVING A FUND BALANCE OF $3, 744,185.00; PUBLIC FACILITIES IMPROVEMENT FUND REVENUES OF $1,197,666.00, EXPENDITURES OF $709,000.00 AND TRANSFER -OUT OF $398,000.00, LEAVING A FUND BALANCE OF $90,666.00; STATE APPROPRIATIONS GRANT FUND REVENUES OF $100,000.00, TRANSFER -IN OF $5,000.00, AND EXPENDITURES OF $105,000.00, LEAVING A FUND BALANCE OF $0.00; FLORIDA DEPARTMENT OF TRANSPORTATION HIGHWAY BEAUTIFICATION GRANT FUND REVENUES OF $20,425.00, TRANSFER -IN OF $3,000.00, AND EXPENDITURES OF $23,425.00, LEAVING A FUND BALANCE OF $0.00; OTHER GRANTS FUND REVENUES OF $403,838.00, TRANSFER -IN OF $365,162.00, AND EXPENDITURES OF $769,000.00, LEAVING A FUND BALANCE OF $0.00; CAPITAL IMPROVEMENT PROJECTS FUND REVENUES OF $5,146,849.00, EXPENDITURES OF $484, 750.00, AND TRANSFERS -OUT OF $1,226,524.00, LEAVING A FUND BALANCE OF $3,435,575.00; CAPITAL IMPROVEMENT PROJECTS - IMPACT FEES FUND REVENUES OF $46,664.00, EXPENDITURES OF $36,500.00, AND TRANSFER -OUT OF $100.00, LEAVING A FUND BALANCE OF $10,064.00; LAW ENFORCEMENT SPECIAL FUND REVENUES OF $6,600.00, AND EXPENDITURES OF $3,605.00, LEAVING A FUND BALANCE OF $2,995.00; PROVIDING AN EFFECTIVE DATE." 2. a) Motion to adopt proposed Ordinance No. 1114. Motion and second by Council Members O'Connor and Williams. b) Public comments and discussion. There were none. discussion: Watford, need a motion to amend, want it as presented or is the entire wording necessary since its written out? Clerk, either way, its going in the minutes in detail. Council Members Williams and O'Connor moved to amend proposed Ordinance No. 1114 as presented, amendments being: within the ordinance title, General Fund Revenues from $8,392,983.00 to $8,362,983.00; General Fund Transfers -In from $1,215,462.00 to $1,251,462.00; and in Section 1, General Fund Revenue Fund Balance from $3,774,185.00 to $3,744,185.00; General Fund Total Revenues from $8,392,983.00 to $8,362,983.00 and General Fund Total Revenues and Transfers from $9,644,445.00 to $9,614,445.00. Pages within the budget reflect the correct amounts. VOTE ON MOTION TO AMEND KIRK - ABSENT WATFORD - YEA MAXWELL - YEA WILLIAMS - YEA O'CONNOR - YEA MOTION To AMEND CARRIED. Williams, asked to repeat the mayors comment from the first hearing, was the figure cumulative over several years? India, yes cumulative. Williams, ok, that makes me feel better. Brina, Chart 1 a explains .... Williams, makes me feel better, credit to staff and employees on holding the expenditures, water isnt' as hot, more like luke warm. Watford, thank Brian and India for their work. Mayors work on this and making it smoother than previous years. c) Vote on motion. VOTE ON MOTION AS AMENDED KIRK - ABSENT WATFORD - YEA MAXWELL - YEA WILLIAMS - YEA O'CONNOR - YEA MOTION CARRIED As AMENDED. CLOSE PUBLIC HEARING FOR FINAL READING AND ADOPTION OF BUDGET ORDINANCES - Mayor Pro - Tempore. 9/30/14 CC Page 5 of 6 MAYOR PRO -TEM WATFORD CLOSED THE FINAL BUDGET HEARING AT 6:53 P.M. X. ADJOURN MEETING - Mayor Pro - Tempore. There being no further items on the agenda, Mayor Pro -Tem Watford adjourned the meeting at 6:53 P.M. 9/30/14 CC Page 6 of 6 Melisa Jahner From: Robin Brock < rbrock @cityofokeechobee.com> Sent: Monday, September 29, 2014 4:47 PM To: 'Melisa Jahner' Cc: Brian Whitehall; Dowling Watford Subject: RE: proclamations for 09 30 14 meeting I spoke with Susan Giddings from Okeechobee Magazine, who requested both proclamations. She said JD Mixon and Sharon Wallace will be receiving the Breast Cancer Awareness proclamation, and Jonathan Bean and Gail Molyneaux will be receiving the Domestic Violence proclamation. Also, after both proclamations are presented, Susan would like a group photo with the recipients of both proclamations. I told her that I would pass her request on, and suggested that she confirm it with Councilmen Watford a few minutes prior to the meeting so that he is aware. ) Robin Brock Executive Secretary City of Okeechobee 55 SE 3rd Avenue Okeechobee, FL 34974 Phone: (863) 763 -3372 x 212 Fax: (863) 763 -1686 Email: rbrock(a�cityofokeechobee.com Website: http:/ /www.cityofokeechobee.com NOTICE: Due to Florida's broad public record laws, this email may be subject to public disclosure. From: Melisa Jahner [ mailto :mjahner @cityofokeechobee.com] Sent: Monday, September 29, 2014 4:10 PM To: 'Robin Brock' Subject: RE: proclamations for 09 30 14 meeting Is Sharon Wallace receiving the breast cancer awareness proclamation? Who is receiving the Nat'l Domestic Violence one ?, and do you have contact info. Melisa From: Robin Brock [mailto ;rbrock @cityofokeechobee.com] Sent: Monday, September 29, 2014 3:57 PM To: Melisa Jahner Subject: proclamations for 09 30 14 meeting Robin Brock 1 Office of the Mayor Okeechobee, Florida WHEREAS, breast cancer claims the life of almost 40,000 U.S. women a year; an WHEREAS, October 2014 is National Breast Cancer Awareness Month; and WHEREAS, National Breast Cancer Awareness Month is a platform for educating women about the importance of early detection of breast cancer through mammography and other methods; and WHEREAS, detection of breast cancer at an early stage greatly improves the chances for successful treatment and survival; and WHEREAS, breast cancer death rates are declining probably due to improved detection and treatment; and WHEREAS, detection and treatment of breast cancer have improved thanks to research, such as that being done by the American Cancer Society. NOW THEREFORE, 1, Dowling R. Watford, Jr., by virtue of the authority vested in me as Mayor Pro Tempore of the City of Okeechobee, Florida, do hereby proclaim the month of October 2014 as "Breast Cancer Awareness Month" and I commit this observance to the people of our community. In witness whereof have hereunto set my hand and caused this seal to be affixed. Dowling R. Watford, Jr., Mayo ro` empore 7 Attest: Lane Gamiotea, MC, City Clerk Date: September 30, 2014 Office of the Mayor Okeechobee, Florida WHEREAS, the crime of the domestic violence violates an individual's privacy and dignity, security and humanity, due to systematic use of physical emotional, sexual, psychological and economic control and /or abuse including abuse to children and the elderly; and WHEREAS, the problems of domestic violence are not confined to any group or groups of people, but cut across all economic, racial and societal barriers, and are supported by societal indifferences; and WHEREAS, the impact of domestic violence is wide ranging, directly effecting individuals and society as a whole, here in this community, throughout the United States and the world; and WHEREAS, it is battered women themselves who have been in the forefront of efforts to bring peace and equality to the home. NOW THEREFORE, in recognition of the important work done by domestic violence programs, I, Dowling R. Watford, Jr., by virtue of the authority vested in me as Mayor Pro Tempore of the City of Okeechobee, Florida, do hereby proclaim the month of October 2014 to be "National Domestic Violence Awareness Month" and urge all citizens to actively participate in the scheduled activities and programs to work toward improving victim safety and holding perpetrators of domestic abuse accountable for their actions against individual victims and our society as a whole. In witness whereof I have hereunto set my hand and caused this seal to be affixed. 32 /4A‘,176 � Dowling R. Watford, Jr., ay Pro Tempore Attest: ``- a ISIJ c3—,e. eA- Lane Gamiotea, CMC, City Clerk Date: ptember 30 201 Exhibit 1 Sept 30, 2014 ORDINANCE NO. 1115 AN ORDINANCE OF THE CITY OF OKEECHOBEE, FLORIDAAMENDING PART 1I OF THE CODE OF ORDINANCES, SUBPART B -LAND DEVELOPMENT REGULATIONS, CHAPTER 90- ZONING, ARTICLE 111 - DISTRICTS AND DISTRICT REGULATIONS, DIVISION 6 COMMERCIAL PROFESSIONAL AND OFFICE (CPO) DISTRICT, SECTION 90 -223 SPECIAL EXCEPTION USES, BY EXPANDING THE LIST TO INCLUDE PERSONAL SERVICES, EXCLUDING PAWN SHOP; PROVIDING FOR FINDINGS OF FACT; PROVIDING FOR CONFLICT; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the City Council of the City of Okeechobee, Florida has adopted Ordinance Number 716, as amended, known as the Land Development Regulations; and WHEREAS, the City of Okeechobee, Florida, has a legitimate interest in periodic review of its Ordinances and Land Development Regulations to address certain inconsistencies or outdated regulations contained in the Codes; to make amendments to meet changing community standards, or to accommodate new development; and to create new ordinance or regulation to better serve the public and to make the Code a more consistent and easier to understand document; and WHEREAS, Ms. Donna Wildes d /b /a Beasts and Barbells, LLC, has heretofore filed Application No. 14- 001 -TA, pursuant to the Land Development Regulations of the City of Okeechobee for the purpose of requesting the City to review and consider amending the allowable uses within the CPO Zoning District; and WHEREAS, the Planning Board, acting as the Local Planning Agency, reviewed and discussed the proposed amendments, at a duly advertised Public Hearing held on September 18, 2014, and based on findings of fact by the Planning Staff, hereby recommends certain changes, amendments or modifications to the Code of Ordinances, to present to the City Council for ordinance adoption and codification; and WHEREAS, the City Council for the City of Okeechobee, Florida, considered the recommendations by the Planning Board and concludes that enacting such amendments to be in the best interest of its citizens of said City, that said amendments are necessary and appropriate to make the Land Development Regulations more consistent and responsive to the needs of the City and its citizens. NOW THEREFORE, be it ordained before the City Council for the City of Okeechobee, Florida; presented at a duly advertised public meeting; and passed by majority vote of the City Council; and properly executed by the Mayor or designee, as Chief Presiding Officer for the City: SECTION 1. Amendment and Adoption. That Subpart B -Land Development Regulations, Chapter 90- ZONING, Article III - Districts and District Regulations, Division 6 -CPO District, Section 90 -223, within Part I I Code of Ordinances for the City of Okeechobee, Florida, is amended to read as follows: Sec. 90 -223. Special Exception Uses. The following uses and structures are permitted in the CPO District after issuance of a Special Exception Use Petition and may have additional conditions imposed at the time of approval: Language to be added is underlined Language to be deleted is 9 l, Ordinance No. 1115 Page 1 of 2 (1) Day care center. (2) Barbershop, beauty shep. Personal services, except pawn shop. (3) Cafe. (4) Business School. (5) Private club. (6) House of worship. (7) Public facility and use. (8) Public utility. (9) Permitted uses in excess of 45 feet in height. (10) Adult family care homes, assisted living facility as defined in F.S. § 429.02(5). SECTION 2. Conflict. All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 3. Severabilitv. If any provision or portion of this ordinance is declared by a court of competent jurisdiction to be void, unconstitutional, or unenforceable, then all remaining provisions and portions of this ordinance shall remain in full force and effect. SECTION 4. Effective Date. This Ordinance shall take effect immediately upon its passage. INTRODUCED at a Public Hearing for First Reading, and set for Final Public Hearing on this 30th day of September, 2014. James E. Kirk, Mayor ATTEST: Lane Gamiotea, CMC, City Clerk PASSED AND ADOPTED after Second Reading and Final Public Hearing this 215` day of October, 2014. James E. Kirk, Mayor ATTEST: Lane Gamiotea, CMC, City Clerk REVIEWED FOR LEGAL SUFFICIENCY: John R. Cook, City Attomey Language to be added is underlined Language to be deleted is Ordinance No. 1115 Page 2 of 2 Staff Report Request for Text Amendment to the Land Development Regulations Prepared for: The City of Okeechobee Applicant: Donna Wildes, dba Beasts & Barbells, LLC Petition No.: 94- 009 -TA LI, if <J_ Planning & Management Services, Inc. 13375 Jackaun Street, Suite 306 Port dyers, Florida 239-11.i-3366 Serving Florida Local Governments Since 1988 Staff Report Request for Text Amendments to LDR Applicant: Donna Wildes, dba Beasts & Barbells, LLC Petition No.: 14- 001 -TA General Information Owner/ Applicant: Agent Address: Contact Person: Phone Number: E -mail Address Donna Wildes, dba Beasts & Barbells, LLC 1647 SW 22nd Terr. Okeechobee, FL 34974 Donna Wildes 863 - 634 -3023 CEO @laurelpointe.net Request Applicant is requesting a text amendment to Sec. 90 -222 of the Land Development Regulations to add personal services to the list of permitted uses in the Commercial Professional and Office (CPO) District. The requested change is proposed to read as follows: Sec. 90 -222. Permitted Uses Subject to the limitations that no retail sales, or display or storage of merchandise, and no manufacture or mechanical repair work shall be permitted, and no trucks larger than three - quarters ton capacity shall be used, the following principal uses and structures are permitted in the CPO district: (1) Professional office, business office, medical office. (2) Funeral home (3) Storefront church located in a unit in a multi -use building or shopping center. (4) Personal services The effect of the change is to expand the list of permitted uses to include a variety of personal service uses in the CPO District not now presently allowable. Serving Florida Local Governments Since 1988 Staff Report Request for Text Amendments to LDR Applicant: Donna Wildes, dba Beasts & Barbells, LLC Petition No.: 14- 001 -TA Analysis Section 70 -340 of the Land Development Regulations requires that all petitions for change of the land development regulations shall be considered in relation to the following criteria, where applicable. The Applicant has provided comment to each of the required findings. These are repeated in Times Roman typeface. Staff comments follow the Applicant's statements and are shown in this Arial typeface. 1. The proposed change and its likely effects are not contrary to Comprehensive Plan requirements. "The proposed text amendment is not contrary to the Comprehensive Plan requirements set forth for Okeechobee. Beasts & Barbells, LLC is petitioning for the CPO zoning to be extended to include Personal Services. The inclusion of the proposed services will be beneficial for Okeechobee County as a whole allowing more valuable amenities to be provided to meet the needs of the community." Staff Comment: We agree, the inclusion of personal service uses in the CPO District is not contrary to any Goals, Objectives or Policies in the City's Comprehensive Plan. 2. The proposed change and its likely effects are compatible with the intent of the LDRs and specifically the intent of the zoning district(s) affected. "Yes." Staff Comment: We agree. While the introductory paragraph to the permitted uses in the CPO District expressly prohibits retail sales, display or storage of merchandise, and the manufacture or mechanical repair work, it includes no specific reference to personal services. It should be noted, however, that the only personal service uses now permitted in the district (barbershop and beauty shop) are allowed only as special exceptions. Serving Florida Local Governments Since 1988 Staff Report Request for Text Amendments to LDR Applicant: Donna Wildes, dba Beasts & Barbells, LLC Petition No.: 14- 001 -TA 3. The proposed change and its likely effects will not have an adverse effect on the public interest. "The proposed amendment will not have any adverse effects on the public interest. This vision suggested to be implemented through the text amendment will foster economic development, ensure future growth that is well- designed and diverse and offer a range of amenities and services for the community." Staff Comment: We agree the inclusion of personal services is not likely to have any adverse effects upon the public interest in general. In fact, the location of personal service uses in close proximity to concentrations of office workers can reduce traffic congestion and reduce travel time for services and activities engaged in by office workers before and after work and at lunchtime. To the extent that such uses are located within walking distance of office concentrations, they may reduce vehicular trips for such errands or activities. 4. The proposed change and its likely effects are appropriate for the locations proposed and reasonably compatible with other land uses allowed in the zoning districts affected, and is not contrary or detrimental to urbanizing land use patterns. "Yes." Staff Comment: The greatest concentration of CPO zoning is located adjacent to and extending north of the CBD in close proximity to the Courthouse and other public offices. However, as the City's least intensive commercial district, it has also been recognized as a transitional use between other more intense commercial uses and residential uses. Therefore, expansion of the uses allowable in this district should be approached with caution. We believe that most personal service uses may be compatible in many situations and locations, but not necessarily all locations. Consequently, we believe that personal services would be most appropriately added as special exception use in the CPO District, rather than as permitted use. S. The proposed change and its likely effects will not adversely affect property values or living conditions, or be a deterrent to the improvement or development of other properties in the zoning district(s) affected or nearby thereto. "The proposed text amendment will not adversely affect the property values or living conditions within the community. The addition of personal services will allow living conditions to improve and provide more convenience to the zoning district. The amendment will not negatively affect the development of other properties in the zoning district. " Staff Comment: We agree, but believe that this is better ensured if personal services is incorporated into the CPO District as a special exception use Serving Florida Lord Governments Since 1988 3 Staff Report Request for Text Amendments to LDR Applicant: Donna Wildes, dba Beasts & Barbells, LLC Petition No.: 14- 001 -TA rather than a permitted use. 6. The proposed change and its likely effects can be suitably buffered from surrounding uses, so as to reduce the impact of any nuisance or hazard to the neighborhood. "N /A" Staff Comment: The new uses proposed to be added to the list of allowable uses in the CPO District will be able to be suitably buffered is necessary. Listing personal service uses as a special exception ensures that if the use is approved, it will be suitably buffered. 7. Will not create a density pattern that would overburden public facilities such as schools, streets, and utility services. "N /A" Staff Comment: We agree that density is not applicable in this instance. 8. Will not create traffic congestion, flooding or drainage problems, or otherwise affect public safety. "N /A" Staff Comment: We believe that the inclusion of personal service as an allowable use in the CPO District could act to help reduce traffic congestion. Consideration of flooding or drainage are not applicable in this instance. 9. Will not inordinately burden properties in the affected zoning districts by unnecessary restrictions. "N /A" Staff Comment: We do not believe that any properties in the CPO or any other adjacent zoning district will be subject to an unnecessary restrictions. Serving Florida Loral Governments Since 1988 4 Staff Report Request for Text Amendments to LDR Applicant: Donna Wildes, dba Beasts & Barbells, LLC Petition No.: 14- 001 -TA Additional Information The Applicant has also been instructed that he /she should make a case for the request by explaining why the existing regulation is inappropriate or inadequate, and why that which is proposed is appropriate not only for his /her particular interest but also for other property owners and the City as a whole. The Applicant has provided the following rationale in his /her response to the above instructions: "The applicant Donna Wildes dba Beasts & Barbells, LLC is petitioning for a text amendment of Division 6. Commercial Professional and Office (CPO) District to include personal services to be included as a permitted use. The aforementioned applicant currently has obtained a lease agreement with option to purchase the property located at 210 NW 5th Street Okeechobee Florida 34972 as well as purchase of fitness equipment to supply the business needs. Beasts & Barbells, LLC's goal is to provide a convenient center with 24 hours access of fitness services that will allow a more healthy community for its residents and surrounding business employees. The surrounding public includes employees of the Okeechobee County Courthouse, Okeechobee County Sherriffs Department, Okeechobee County Fire Department, local attorney offices, Okeechobee County Property Appraiser /Tax Collector's office. Unfortunately, the leased building located at 210 NW 5th Street is zoned as Commercial Profes- sional Office in which does not include a permitted use or special exception of personal services which will affect the use of the building for the fitness center or any other amenity found within the definition of personal services that can be beneficial for the needs of the community. The applicant believes the inclusion of personal services to the CPO district zone code will foster economic development, ensure future growth that is well - designed and diverse and offer a range of amenities and services for the community. The proposed text amendment will not have any adverse effects on the public interest as the surrounding uses are commercial in nature. It is appro- priate for the location, reasonably compatible with adjacent land uses and not contrary to urbaniz- ing land use patterns. The applicant has discussed all possible recourse with Administrator Brian Whitehall and Planner William Brisson regarding the abovementioned circumstance." Serving Florida Local Governments Since I988 Staff Report Request for Text Amendments to LDR Applicant: Donna Wildes, dba Beasts & Barbells, LLC Petition No.: 14- 001 -TA Staff Comments We agree in general with the appropriateness of allowing personal services in the CPO District. However, because a pawn shop, which is included in the definition of personal services, involves the retail sale of used merchandise, we do not believe it is consistent with the intent of the CPO District. In addition, there may be instances where certain personal service uses may not be appropriate or the locations will not allow the use to meet all of the LDC requirements associated with a given situation. Therefore, we believe that personal services should be listed as a special exception use in the CPO District. It is common in many jurisdictions to allow, as a special exception use, a use that is first allowed as a permitted use in the next more intense district. In fact, this is the approach used in the City of Okeechobee. A number of the special exception uses in the Light Commercial (CLT) District are first allowed as permitted uses in the Heavy Commercial (CHV) District. Recommendation In lieu of the changes to Sec. 90 -222 proposed by the Applicant, Staff recommends the following changes. Sec. 90 -223. Special exception uses. The following uses and structures are permitted in the CPO district after issuance of a special exception use petition and may have additional conditions imposed at the time of approval: (1) Day care center. (2) Personal service, except pawn shop. (3) Cafe. (4) Business school. (5) Private club. (6) House of worship. (7) Public facility use. (8) Public utility. (9) Permitted uses in excess of 45 feet in height. (10) Adult family care homes, assisted living facility as defined in F.S. § 429.02(5). Submitted by: Wm. F. Brisson, AICP September 10, 2014 Planning Board Hearing: September 18, 2014 Council Hearing: 1st Reading, September 30, 2014; 2nd Reading, October 21, 2014 Serving Florida Local Governments Since 19SS AGENDA V. OPEN PUBLIC HEARING - Chairperson. A. Consider Application No. 14-001-TA submitted by Donna Wildes, requesting to amend the Permitted Uses within the Commercial Professional and Office Zoning District, Section 90 -222 of the Land Development Regulations (Exhibit 1). 1. Hear from Planning Staff. SEPTEMBER 18, 2014 - PLANNING BOARD - PAGE 2 OF 7 ACTION - DISCUSSION:- VOTE CHAIRPERSON HOOVER OPENED THE PUBLIC HEARING AT 6:02 P.M. Application No. 14-001-TA was submitted by Donna Wildes and requests to include Personal Services in the Permitted Uses within the Commercial Professional and Office (CPO) Zoning District as listed in the Code of Ordinances, Section 90 -222 of the Land Development Regulations (LDR's). Chairperson Hoover yielded the floor to Planning Consultant Brisson to present the Planning Staff Report. The applicant has obtained a lease agreement with the option to purchase property located at 210 Northwest 5'h Street to operate a health club /fitness center that will provide 24 -hour access of fitness services. The property is zoned CPO and this use is not permitted. The effect of the proposed amendment would expand the list of permitted uses to include a variety of personal service uses not now presently allowable. As provided in Code Book Section 66 -1 Definitions, "Service, personal, means an establishment primarily engaged in providing services involving the care of a person or his or her personal goods or apparel. These include barbershop, beauty shop, clothes cleaning and repair, nail care, pawnshop, reducing salons and health clubs, shoe repair, tailor, and similar uses not primarily offering a product for sale." Currently barbershop and beauty shop are permitted by special exception. Planning Staffs response to the applicant's presentation on required findings to consider the amendment are that it is not contrary to any goals, objectives or policies in the Comprehensive Plan. The proposed change and its likely effects are compatible with the intent of the LDR's and specifically the intent of the CPO Zoning District as the introductory paragraph to the permitted uses includes no specific reference to personal services though expressly prohibits retail sales, display or storage of merchandise, and the manufacture or mechanical repair work. The use would not be expected to have an adverse effect upon the public interest, and in fact the location of personal service uses in close proximity to concentrations of office workers, can reduce traffic congestion, travel time for services and activities. The fact that such uses are located within walking distance of the office concentrations, vehicular trips for such activities or errands may be reduced. The expansion of the uses allowable in this district should be approached with caution. The greatest concentration of CPO Zoning is located adjacent to and extending north of the Central Business District, in close proximity to the Courthouse and other public offices. Since the CPO Zoning is the City's least intensive commercial district, it has been recognized as a transitional use between more intense commercial uses and residential uses. Planning Staff is of the opinion that most personal service uses may be compatible in many situations and locations, but not all locations. Therefore, Mr. Brisson recommended that personal services would be most appropriately added AGENDA V. PUBLIC HEARING CONTINUED. A. 1. Hear from the Planning Staff, Text Amendment Application No. 14-001-TA continued. 2. Hear from the Applicant or designeelagent. 3. Public comments or questions from those in attendance, or submitted to the Board Secretary. 4. Disclosure of Ex -Parte Communications by the Board. 5. a) Consider a motion to recommend the City Council approve or deny Application 14- 001 -TA. b) Board discussion. SEPTEMBER 18, 2014 - PLANNING BOARD - PAGE 3 OF 7 ACTION - DISCUSSION - VOTE as a special exception use rather than as a permitted use, most especially when addressing these required findings: Will not adversely affect property values or living conditions, or be a deterrent to the improvement or development of other properties in the zoning district affected or nearby. Will be able to be suitably buffered should it be necessary. Planning Staff agrees the inclusion of the proposed uses will not create a density pattem that would overburden public facilities such as streets, schools, and utility services, and could help to reduce it. Flooding or drainage problems are not applicable in this instance, and should not burden properties in the CPO District or any other adjacent zoning districts by unnecessary restrictions. Ms. Wildes accompanied by Mr. Maynard Patterson, were in attendance and explained the building they are wishing to use for a fitness center has been vacant for several years, and has not been maintained well, by making improvements and establishing a thriving business they believe this could benefit the community. Chairperson Hoover asked whether there were any comments or questions from those in attendance. There were none offered. Chairperson Hoover asked Board Members to disclose for the record whether they had spoken to the applicant or anyone else regarding the application, or visited the site. Chairperson Hoover as well as Board Member Burroughs disclosed that they had spoken to Mr. Patterson and Board Member McCoy disclosed he had spoken to Ms. Wildes' mother about the application. Board Member Burroughs moved that in lieu of the changes submitted by Donna Wildes, for Application No. 14-001-TA, requesting to amend the Permitted Uses within the CPO Zoning District, Section 90 -222 of the LDR's, instead based on the Planning Staff findings they recommend the City Council approve amending the Special Exception Uses within the CPO Zoning District, Section 90 -223 of the LDR's to include Personal Services with the exception of pawn shops and to exclude barbershop, beauty shop from the Special Exception Uses as these uses are included in the definition of Personal Services, seconded by Board Member Ritter. Chairperson Hoover asked whether there was any further discussion. There was none. AGENDA V. PUBLIC HEARING CONTINUED. A. 5. c) Vote on motion to recommend the City Council approve or deny Application 14- 001 -TA. SI- JUDICIAL ITEM B. "on No. 14- 006 -SE, submitted by Joel Perez, on behalf of P ro P ert ner, Seacoast National Bank, to allow a house of worship, on a lot less t ive acres, within a Residential Single Family -One Zoning District, (Re . ec 90 -103 (5)), for Lots 1 to 10 of Block 9, Southwest Addition, and local drat 1007 SW 4th Street, containing approximately 1.634 acres (Exhibi 1. Administer of Oath (anyone intending to testimony on Petition No. 14-006-SE will be required to take an tb respond, and give your full name and address). 2. Hear from Planning Staff. SEPTEMBER 18, 2014 - PLANNING BOARD - PAGE 4 OF 7 ACTION • DISCUSSION - VOTE VOTE HOOVER - YEA MCCREARY - YEA BURROUGHS -YEA BAUGHMAN • ABSENT BRASS - YEA MCCOY - YEA RITTER • YEA CREASMAN - N/A MOTION CARRIED. Petition No. 14-006-SE was submitted by Mr. Joel Perez, of Iglesia Bautista La Cosecha, on behalf of pr • . - y owner, Seacoast National Bank, to allow a house of worship, on a lot less than five acres, within a Reside ' '. Single Family - One Zoning District (RSF -1), (Ref. Sec. 90 -103 (5)). The legal description being Lots 1 to 1 . • Block 9, Southwest Addition, and located at 1007 Southwest 4'h Street, containing approximately 1.634 acr This being a quasi - judicial proceeding, Notary Public Patty Burn tl- administered an oath to those intending to offer testimony, all responded affirmatively, and stated their names ri addresses for the record: Bill Brisson, Senior Planner, LaRue Planning and Management,1375 Jackson Stree uite 206, Fort Myers, Florida and Joel Perez, 1529 Par Court, ale` Beach, Florida. Planner BritsGkexplained the fact f -the petition and that the applicant is proposing to build a house of worship intended to servelhelocal Hisp nic community with regular morning and evening services on Sunday and evening services on Wednesday anctuary is proposed to seat 150 persons. Planning Staffs recommendation for approval is based on two sets ofetteria. eing the site's consistency with the current LDR's, and the other, findings required to consider a S ec al Exception. Plan in Staff's responses to the applicant's presen'atkon consistency with the LDR's are, the location and site are a propriate for a house of worship. The parcel is 1.643 acrea dd has a width of just over 500 feet along Southwest 4 Street. Therefore, the site exceeds the minimum area of 40,000 sgri arrkleet and minimum width of 150 feet as required under Section 90 -696, which sets forth supplemental minimum requirern'en for a house of worship that is located on a parcel of less than five acres. A preliminary site plan that was submitted by t ' . licant indicates that the building will meet all required setbacks and that there is adequate space to provide required Ian • • - • e buffers to protect nearby uses. Unless the proposed house of worship incorporates a steeple or other feature that exce - . 0 feet, for which an additional special exception would be needed, no specific design efforts should be required. Unless • . door activities are expected to be undertaken on the site, no special screening is expected to be necessary. There app : s to be adequate room to accommodate vegetative screening or fencing should it be determined to be necessary during the ' Shared Parking Agreement it Is our understanding that the Applicant, Beasts & Barbells, LLC, mentioned below, is, or will be, requesting a business license from the City of Okeechobee and as part of the approval process is required to demonstrate adequate, code compliant parking forthe intended use. As owner(s) of the property located at 300 NW Sib Street, Okeechobee Florida 34972, I (we) have determined that our existing parking exceeds the current required parking needs for our fadilty and hereby agree to share our 5 excess parking spaces with Beasts & Barbells, LLC (applicant) Located at 210 NW 5u' Street, Okeechobee Florida 34972. Term This Agreement shall remain in effect for as long as needed to accommodate the Applicant's parking needs forthe proposed use. This Agreement shall expire upon the 'use' of either of the subject buildings resulting in a higher, more intensive parking requirement. Please state any additional restrictions Of any): As ' the Owner of 300 NW 5b Street, Okeechobee, FL 34972: wner or authorized agent signature 1.-1,4M-Y frJ. JL? .fie: /' k' tics oft R. ai Owner or authorized agent printed name, title, and business relationship As to the Appii » nt at 210 NW Sth Street, Okeechobee, FL 34972 00-1.014— Date sYl?,11 Applicant or authorized ag: ignature Date /0 kin a. M Wi Ides b Applicant or authorized agent printed name, title, and business relationship [NDEPENDENT NEWSMEDIA INC. USA Okeechobee News 107 SW 17th Street, Suite D Okeechobee, Florida 34974 863- 763 -3134 STATE OF FLORIDA COUNTY OF OKEECHOBEE Before the undersigned authority personally appeared Katrina Elsken, who on oath says she is the Publisher of the Okeechobee News, a three times a week Newspaper published at Okeechobee, in Okeechobee County, Florida, that the attached copy of t advertisement being a >.?., - : � -( , t in the matter of in the 19th Judicial District of the Circuit Court of Okeechobee County, Florida, was published in said newspaper in the issues of Affiant further says that the said Okeechobee News is a newspaper published at Okeechobee, in said Okeechobee County, Florida, and that said newspaper has heretofore been published continuously in said Okeechobee County, Florida each week and has been entered as second class mail matter at the post office in Okeechobee, in said Okeechobee County, Florida, for a period of one year next preceding the first publication of the attached copy of advertisement, and affiant further says that she has neither paid nor promised any person, firm or corporation any discount, rebate, commission or refund for the purpose of securing this advertisement for publication in the said newspaper. Sworn to and subscribed before me this Katrina Elsken r _ i day of . 'iC t; ,1i ,. .1 AD Notary Public, Mate of Florida at Large 76 ANGIE BRIDGES '? MY COMMISSION t EE 177653 EXPIRES, AO' 20, 2016 Bonded Thru Notary Pebk Undenniten NOTICE OF PROPOSED ZONING DISTRICT REGULATION AMENDMENT PUBLIC NOTICE: the City Council of the City of Okeechobee, FL, will on Tues, Sept 30, 2014 at 6:00 PM, or as soon there- after possible, conduct a Public Hearing for First Reading, at City Hall, 55 SE 3rd Ave, Okeechobee, FL, for the following pro- posed Ordinance No. 1115: AN ORDINANCE OF THE CITY OF OKEECHOBEE, FLORIDA AMENDING PART II OF THE CODE OF ORDINANCES SUBPART B -LAND DEVELOPMENT REG- ULATIONS, CHAPTER 90- ZONING, ARTICLE III - DISTRICTS AND DISTRICT REGULATIONS, DIVISION 6 COMMERCIAL PROFESSIONAL AND OFFICE (CPO) DISTRICT, SECTION 90 -223 SPECIAL EXCEPTION USES, EXPANDING THE LIST TO INCLUDE PERSONAL SERVICES, EXCEPT PAWN SHOPS; PROVIDING FOR FINDINGS OF FACT; PROVIDING FOR CONFLICT; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE. The proposed amendment was submitted by Donna Wildes d /b /a Beasts and Barbells, LLC, as Application No. 14- 001 -TA, requesting to expand the list of permitted uses to include a va- riety of Personal Service uses in the CPO Zoning District, not presently allowed. The definition of Services. Personal is as follows, per Code Section 66 -1: An establishment primarily engaged in providing services involving the care of a person or his or her person- al goods or apparel. These include barbershop, beauty shop, clothes cleaning and repair, nail care, pawnshop, reducing sa- lons and health clubs, shoe repair, tailor, and similar uses not primarily offering a product for sale. The proposed amendment may be viewed on the website, city - ofokeechobee.com, or at the Office of the City Clerk, during normal business hours, Mon -Fri, 8 AM -4:30 PM, at the address above. ANY PERSON DECIDING TO APPEAL any decision made by the City Council with respect to any matter considered at this meeting will need to ensure a verbatim record of the proceed- ing is made and the record includes the testimony and evidence upon which the appeal will be based. In accordance with the Americans with Disabilities Act (ADA), any person with a disabil- ity as defined by the ADA, that needs special accommodation to participate in this proceeding, contact the City Clerk's Office no later than two business days prior to proceeding, 863 - 763 -3372. BE ADVISED that should you intend to show any document, pic- ture, video or items to the Council in support or opposition to any item on the agenda; a copy of the document, picture, video, or item MUST be provided to the City Clerk for the City's records. Published by: Lane Gamiotea, CMC, City Clerk Vol. 105 No. 119 EECHOBEE NEWS Ceie6ra4'iiq CtwutiaL' Minimal regatta Saturday ... Page 9 Another student caught with pot ... Page 12 Fake. 1 eavedla Friday, October 3, 2014 City questions DOT on. road work 50 0 plus tax Residents upset about loss of trees; New traffic patterns contribute to `fender benders' By Charles M. Murphy Okeechobee News A discussion on the construction at the main intersection and approval of the city budget for 2014 -2015 highlighted the agenda when the Okeechobee City. Council met Tuesday night at City Hall. Janet Cook, public information officer, Flor- ida Department of Transportation said some residents were concerned when trees were taken down for the State Road 70 and U.S. 441 widening project. She noted many residents have lived here a long time and had a connec- tion with the old trees. She reported land clear- eq Td 9 0)1() ►7ti n �� I� ing continued this week and drainage work will begin next week. When completed, each intersection will have two left turn lanes. The goal is to get traffic through town quicker. Council members did raise some serious traffic issues and safety issues that have been caused by the project so far. Councilman Dowling Watford said he was See CITY — Page 5 Debate over air quality in judicial center October 3, 2014 CITY qp vc\c\T—A Okeechobee News • Continued From Page 1 concerned by the traffic patterns which he stated are confusing. Public Works Director David Allen said there is a serious problem on S.R. 70 near the police station in the east bound lanes. Police Chief Denny Davis said there have been accidents already due to the construction. "Mostly just fender benders so far but a lot of near misses," he said. "It's confusing. The best thing I can suggest to our public is when they approach the intersection, slow down for the next months because it'll be somewhat of a problem. If they can avoid the main light that would be an even better solution." Chief Davis said motorists headed east bound are confused by the lane shifts and some in the inside lane are trying to merger over by mistake causing near mishaps on a regular basis. "Slow down, use caution and be wary. It'll be interesting when the northern visitors come down, they may have some difficulty with the changes," he added. Chief Davis said another concern is left turns west of the intersection on S.R. 70. He said time after time, people trying to turn think they are in a turn lane and are actually in a lane of traffic. Ms. Cook said the Department of Trans- portation and the project staff are working very hard to respond to the concerns of the people and the police department, have v made some modifications to the traffic con trol plan and will continue to make more i needed. Councilman Watford said one lady was in tears when she called in on the phone due to the removal of the trees. City officials said some of the trees were diseased. New trees will be planted after the road construction is completed. The project is expected to be completed by next August, weather permitting. Ms. Cook said the state knows this is an im- portant project to the city and that once completed, traffic flow will be much better through the intersection. In the meantime, she urged motorists to be careful. "They need to be on the lookout for the different signs and advisories and pavement markings," she said. "Perhaps they can drive a bit more slowly until they are accustomed to the new traffic pattern." Budget approved A near $5.87 million dollar spending plan was approved by the council without much debate Tuesday. They held a budget work- shop in September. The spending plan inciudes $3.74 million in reserves in the general fund and another t $4.9 million in reserves for capital projects. City employees will receive a 1.6 percent sal- a ary hike this year. S The main expenditures include $213,429 1 for the city clerk's office, $263,168 for fi- nancial services, $86,213 for legal services, S $341,186 for general services, $2.09 million n for city police, $14.2 million for city fire ser- b ices, and $1.14 million for road and street f - facilities or public works. f The council approved proclamations for October as Breast Cancer Awareness Month and National Domestic Violence Awareness Month. Jonathan Bean, of Martha's House, said accountability is the way to solve domestic violence. "Unless the consequences change for these abusers they will not change," he said. He invited residents to attend an Oct. 3 ceremony at Scott Driver Park to remember the victims of domestic violence before the fireworks show planned as part of the Mini- mal Regatta Captains' Dinner celebration. The council scheduled a final public hear- ing Tuesday, Oct. 21, at 6 p.m. to discuss an ordinance that adds personal services like barber shops, dry cleaners, salons, health clubs, and similar uses to the Commercial Professional Office district as a permissible use if a special exception is obtained. Donna Wildes, dba Beasts and Barbells, has peti- tioned for a text amendment on the property at 210 N.W. Fifth St. for a fitness center. The council approved a temporary street and sidewalk permit for Halloween and he Trunk or Treat community event. S.W. Second, S.W. Third, S.W. Fourth, S.W. Fifth, nd S.W. Sixth Avenues between North and outh Park Street will be closed from 5 until 0 p.m. on Oct. 31. The council also approved the closure of .W. Fourth Street between S.W. Fifth Ave - ue and S.W. Sixth Avenue on Jan. 10, 2015, etween 6 and 11 a.m. for a 5K fundraiser or Rock Solid Christian Academy. Okeechobee News /Charles Murphy Mayor pro tem Dowling Watford (right) presented Sharon Wallace with a proc- lamation citing October as Breast Can- cer Awareness Month. Indiantown Lions host swap meet The Indiantown Lions Club will hold a community flea market in Post Park (behind library, on Warfield Blvd.) in In- diantown, on Saturday, Oct. 11, from 7 a.m. until noon. Dealers welcome. Lions proceeds are going back into the commu- nity. Space rental is $15. Diabetes screen- ing will be available. Everyone who has anything to sell, now is the time and the place. For information, contact Richard at 812- 459 -4788. ,0f , ., `"�`a;.`;; `ter _ _ .r`: rY �....� ;;,�:�1, Exhibit 2 Sept 30, 2014 CITY OF OKEECHOBEE 55 SE THIRD AVENUE • OKEECHOBEE, FL 34974 Tele: 863- 763 -3372 ext. 218 Fax 863-763-1686 SPECIAL EVENTS AND /OR TEMPORARY STREET AND SIDEWALK CLOSING PERMIT APPLICATION Page 1 of 3 Date Received: q-15 -14- Date Issued: Application No: 01.5 Date(s) of Event: Fri, October 31, 2014 Fee: N/A Date Paid: a /Fj Information: Organization: I 1st Baptist Okeechobee 1 Tax Exempt No: 1 59- 0948707 Mailing Address: 401 SW 4th Street Contact Person: Jacob Hicks, Childrens Pastor & Recreation Director E -Mail Address: jacobh24 @yahoo.com Telephone: Work: 1 467 -7625 1 Home: 1 1 Cell: 1863-447-3447 I Summa><y of activities: Trunk or Treat: a community wide event to offer a safe alternative to door to door trick or treating for younger ages. Other churches have been invited to participate as well, and non - profit organizations may request to participate. Vehicles are backed into the parking spaces on the south side of the parks, with their trunks decorated as booths for candy some have games for the children to play. Additionally, there will be booths towards the south half of the parks for children to visit. Booths within the parks will have various music performances, puppet shows, popcorn, snow cones, and hay mazes. Electricity in all parks will be needed, there could be uses of stock trailers parked within the park for the various booths. Proceeds usage: There is no charge for the event, its free to the community, and to those who want to participate. Please check requested Parks: Flagler Parks: ❑ City Hall Park ❑ #1 Memorial Park d #2 0'13 .'#4 i5 016 OR . Address of event: Parcel ID: IC-/ up &at / (S +Cunt w) tyh Pa IL ID , and_ m ave, WX.rOC, Pa/Lg. a • Rttubs. Jlnn+ :IV1tioutt tiati. 11Cr1- •ht. t „4, L ' 'age o TEMPORARY STREET AND SIDEWALK CLOSING INFORMATION If not using Park(s), provide event address: Street Address City State Zip Code Street(s) to be closed: SW 2nd -6th Ave's between N &S Park Streets & parking spaces along the north -side of South Park St Date(s) to be closed: Friday, October 31, 2014 Time(s) to be closed: 5 pm to 10 pm (parking spaces will begin being used after lunch to start vehicle set up) Pur . ose of Closin :: safety for walking between the parks Rt?i ue54 • do32nu.O$ asi- y'cam, c i' ut. J *Torte, Attachments Required: J052. 6f *Ze -15 i'JA bcurzeadi5 QS Seely l rgturesf Charitable Function Temporary Street and Sidewalk Closing ® Site Plan 1> Original signatures of all residents, property owners and business owners affected by the closing. 14- Copy of liability insurance in the amount of $1,000,000.00 with the City of Okeechobee and R.E. Hamrick Testamentary Trust as additional insured. ® Copy of liability insurance in the amount of $1,000,000.00 with the City of Okeechobee and R.E. Hamrick Testamentary Trust as additional insured. '-Proof of non - profit status Ie- Letter of Authorization from Property Owner 10- If any items are being sold on City streets or sidewalks, a Temporary Use Permit (TUP) must be attached for each business. TUP can be obtained from the General Services Department. 0- State Food Service License, if applicable. ® State Food Service License, if applicable. State Alcoholic Beverage License, if applicable. (Alcoholic beverage can be served only on private property. No alcoholic beverages are allowed on City property, this included streets and sidewalks.) Note: ® Clean up is required within 24 hours. B. No alcoholic beverages permitted on City property, streets or sidewalks. 10- No donations can be requested if any type of alcoholic beverages are served on private property/business unless you possess a State Alcoholic Beverage License. Please note there are inside consumption and outside consumption licenses. You must have the appropriate license(s). ® The Department of Public Works will be responsible for delivering the appropriate barricades. • Dumpsters and port -o -lets are required when closing a street for more than three (3) hours. Applicant must meet any insurance coverage and code compliance requirements of the city and other regulations of other governmental regulatory agencies. The applicant will be responsible for costs associated with the event, including damage of property. By receipt of this permit, the applicant agrees and shall hold the city harmless for any accident, injury, claim or demand whatever arising out of applicant's use of location for such event, and shall indemnify and defend the city for such incident, including attorney fees. The applicant shall be subject to demand for, and payment of, all of the actual cost incurred by the city pertaining to the event including, but. not limited to, police, fire, maintenance or other departmental expenses. The city reserves the right to require from an applicant a cash or cashier's check advance deposit in the sum approximated by the city to be incurred in providing city services. Any such sum not incurred shall be refunded to the applicant. Page 3 of 3 I hereby acknowledge that I have read and completed this application, the attached Resolutions No.(s) 03- 08 and 04 -03, concerning the use and the rules of using City property, that the information is correct, and that I am the duly authorized agent of the organization. I agree to conform with, abide by and obey all the rules and regulation, which may be lawfully prescribed by the City Council of the City of Okeechobee, or its officers, for the issuance of this Charitable Function Permit. CERTIFICATE OF INSURANCE MUST NAME CITY OF OKEECHOBEE AND R.E. HAMRICK TESTAMENTARY TRUST AS ADDITIONAL INSURED. QJa0,9 b ll ieA Via phone. /l Applicant Signature 9/15/2014 Date ee **OFFICE USE ONLY®000 Staff Review f- itY -Date. - -Entl — - Fire Department: ii,e/ Date: - - Building Official: � C', Date: ZI/S 7 � 17- Ili Public Works: Date: Police De I artment: ,, �/I Date: 7,/,4/,,,,,,..- 9 /(o / • BTR De artment: j �* jf`/� i / Date: City Administrator: I Date: 'F // - Jy klik% City Clerk: a' , 0:02_ Iltirirb(o - Date: cy -1 `1Q Pi NOTE: APPLICATION AND INSURANCE CERTIFICATE MUST BE COMPLETED AND RETURNED TO THE GENERAL SERVICES DEPARTMENT THIRTY (30) DAYS PRIOR TO EVENT FOR PERMITTING. Temporary Street and Sidewalk Closing submitted for review by City Council on q -J0 - i `` Temporary Street and Sidewalk Closing reviewed by City Council and approved Date Date .. t Exhibit 3 • Sept 30, 2014 CITY OF OKEECHOBEE ,,,.- 55 SE THIRD AVENUE '`'`j �,.: �-� OICEECHOBEE, EL 34974 ;; F'� , Tele: 863 - 763 -3372 ext. 218 Fax 863- 763 -1686 ;:.,'1* SPEC t { - �: _ - :�,�.��, SPECIAL EVENTS AND /OR, '1'.UIVIPO+IiAIi � '' ""%'`' STREET AND SIDEWALK CLOSING PERMIT APPLICATION Page 1 of 3 Date Received: -.pi _ / y Date Issued: • Application No: VA- Date(s) of Event: -], "ate uarrj i v i 2-015 Fee: N /7-- Date Paid: - Information: Organization: _Mcck Solid Chili s tid Tax Exempt No: 196- 53 01 53014,10e.- 5 Mailing Address: 40/ S(,t) 4f Ph s.'-. 9k e ec /, 0 b ee,, PL 3L17e Contact Person: )445u-in ate {(e,' -f-lh E-Mail Address: lictel h a-h c- Ile f'4-11 e hi ire. C Orr) Telephone: 863 Work: 1 77 3- Olio It 1 Home: 1_ 1 Cell: 1 8.63- 53a - co 7/71 Summary of activities: We- cure. hos -Vin9 a. Sk C3./ / 2i' /e,) rail ei u nd -rods er. Parli'c i hee.. U It beg ty� cu-d -e-hd a - fie.- Roe- o-1; Firs+. fi -Iis-1 Ch - n' h. �C ma r ov1 deal -Po{ rater rite, 2 -track rt os t t,r-c. is Ctrr- 5I-ark , -b . 1' c n . 'a-4w., s .. i U a tt4_.11_ ...,, (_ DA— 1.. rs . .. Proceeds usage: Qsl Proms -c.r s will b 'n e-P►'+ the a4- ers.+s o-f 1ach So (;c1 C6 ri -tjety\_ C.l ce d 4- w: tl fzc d ectu.ca+i ova.! -A 'e 1c1 frrPs rtuncl GI st'ccz.( ph •dalue..a. -(-e ovn el `t.+meh4 -. Please check requested Parks: . Flagler Parks: o City Hall Park o #1 Memorial Park o #2 o #3 o #4 o #5 o #6 OR Address of event: 401 51,0 'h 5f. Parcel ID: 3- / 5 - 1 -7 - 35- cat) 1 0 •-- d I S -7 e - eie / d TEMPORARY STREET AND SIDEWALK CLOSING INFORMATION If not using Park(s), provide event address: 140 l 5 w 4-h Si-. Street Address Page 2 of 3 0keeckobee, FL_ M N' City State Zip Code Attachments Required: Charitable Function Street(s) to be closed: StA( 4+h 5 .. b- 6.1/1-ee,r) inier.ser41-Pigs SW 541, Ave. -4- ,SiN (rah RI Date(s) to be closed: Mu-, c crtirt.I 10 Zol 4 Time(s) to be closed: (Q (U' - — i 1 : 00 ct-rr, Purpose of Closing: 64--0..r4-i n 9 r -R n t sin l ; he. -coy- Sk 14.a.ce ® State Food Service License, if applicable. Attachments Required: Charitable Function Temporary Street and Sidewalk Closing Is Site Plan ® Original signatures of all residents, property owners and business owners affected by the closing. is Copy of liability insurance in the amount of $1,000,000.00 with the City of Okeechobee and RE. Hamrick Testamentary Trust as additional insured. ® Copy of liability insurance in the amount of $1,000,000.00 with the City of Okeechobee and R.E. Hamrick Testamentary Trust as additional insured. ®Proof of non - profit status Is Letter of Authorization from Property Owner ® If any items are being sold on City streets or sidewalks, a Temporary Use Permit (TUP) must be attached for each business. TUP can be obtained from the General Services Department. ® State Food Service License, if applicable. ® State Food Service License, if applicable. Is State Alcoholic Beverage License, if applicable. (Alcoholic beverage can be served only on private property. No alcoholic beverages are allowed on City property, this included streets and sidewalks.) Note: Is Clean up is required within 24 hours. Is No alcoholic beverages permitted on City property, streets or sidewalks. Is No donations can be requested if any type of alcoholic beverages are served on private property/business unless you possess a State Alcoholic Beverage License. Please note there are inside consumption and outside consumption licenses. You must have the appropriate license(s). Is The Department of Public Works will be responsible for delivering the appropriate barricades. ® Dumpsters and port o -Iets are required when closing a street for more than three (3) hours. Applicant must meet any insurance coverage and code compliance requirements of the city and other regulations of other governmental regulatory agencies. The applicant will be responsible for costs associated with the event, including damage of property. By receipt of this permit, the applicant agrees and shall hold the city harmless for any accident, injury, claim or demand whatever arising out of applicant's use of location for such event, and shall indemnify and defend the city for such incident, including attorney fees. The applicant shall be subject to demand for, and payment of, all of the actual cost incurred by the city pertaining to the event including, but not limited to, police, fire, maintenance or other departmental expenses. The city reserves the right to require from an applicant a cash or cashier's check advance deposit in the sum approximated by the city to be incurred in providing city services. Any such sum not incurred shall be refunded to the applicant. age o I hereby acknowledge that I have read and completed this application, the attached Resolutions No.(s) 03- 08 and 04-03, concerning the use and the rules of using City property, that the information is correct, and that 1 am the duly authorized agent of the organization. I agree to conform with, abide by and obey all the rules and regulation, which may be lawfully prescribed by the City Council of the City of Okeechobee, or its officers, for the issuance of this Charitable Function Permit. CERTIFICATE OF INSURANCE MUST NAME CITY OF OKEECHOBEE AND R.E. HAMRICK TESTAMENTARY TRUST AS ADDITIONAL INSURED. tY1 Applicant Signature Date 1 ""OFFICE USE ONLY"" Staff Review I� . •'iarJ 1 Fire De , artment: /-�j�j Buildin: Official: IIWI � sue /P 5.....,._ /�� j./,� Date: IPTAI 11107EMIN ` �; - q_,g y /L/ e.d ►_ ' - ' Date: Public Works: - - %j F /t . �� A , Date: Police Department: ' ■ Date: BTR De t artment: Ma an *IA .L�li! Date: • - ' -� City Administrator: Date: 7 ' y' City Clerk: 'it ,t /iGe- ''- Date: (....N. /c/ NOTE: APPLICATION AND INSURAN! CERTIFICATE MUST BE COMPLETED AND RETURNED TO THE GENERAL SERVICES DEPARTMENT THIRTY (30) DAYS PRIOR TO EVENT FOR PERMITTING. Temporary Street and Sidewalk Closing submitted for review by City Council on x'30,1 it Date Temporary Street and Sidewalk Closing reviewed by City Council and approved Date ` r.I r i-i-A e r r k p6 5 y v-1,- wes ea r.ga t ", ,; w♦ raw <G(r6 /rF est . PojUons ®2013 NAV TEQ Terms 1 Privacy 02013 MapQuest, Inc. Use of directions and maps Is subject to the MapQuest Temis of Use. We e1iake no guarantee of tha You assume all risk of use. View Terms of Use accuracy o(their content road conditions or route usadliry. r V - 64f http: / /www,mapquest.com/ print ?a= app.core.dd45e0410a2ce3d1221 a217e 12/17/2013 Exhibit 4 Sept 30, 2014 ORDINANCE NO. 1113 AN ORDINANCE LEVYING A MILLAGE RATE WHICH RATE IS SET ON ALL REAL AND PERSONAL PROPERTY; PROVIDING THAT 7.7432 PER THOUSAND DOLLAR VALUATION SHALL NOT BE LEVIED ON HOMESTEAD PROPERTY; THAT 7.7432 PER THOUSAND DOLLAR VALUATION SHALL BE USED FOR GENERAL CITY PURPOSES; THAT SAID MILLAGE RATE IS 0.72 PERCENT (.72 %) LESS THAN THE ROLL- BACK RATE COMPUTED IN ACCORDANCE WITH F.S. 200.065 (1); PROVIDING AN EFFECTIVE DATE. NOW, THEREFORE, be it ordained before the City Council for the City of Okeechobee, Florida; presented at a duly advertised public meeting; and passed by majority vote of the City Council; and properly executed by the Mayor or designee, as Chief Presiding Officer for the City: Section 1: The City Council of the City of Okeechobee. Florida hereby levies a tax of 7.7432 per thousand dollar valuation on all real and personal property within the corporate limits of said City, provided however, that 7.7432 shall not be levied upon property in the City of Okeechobee claimed and allowed as homestead on the general laws of the State of Florida. Section 2: That as designated in Section 1, hereof, 7.7432 per thousand dollar valuation shall be used for general City purposes in carrying on and conducting the government of said City. Section 3: The millage rate adopted is 0.72 percent less than the roll -back rate as computed in accordance with Florida Statutes Section 200.065 (1). Section 4: That this ordinance was proposed, considered and adopted under the provisions of Florida Statues Chapter 166 and Section 200.065. Section 5: This ordinance shall take effect October 1, 2014. INTRODUCED for first reading and public hearing on the 16th day of September, 2014. James E. Kirk, Mayor ATTEST: Lane Gamiotea, CMC, City Clerk PASSED AND ADOPTED after second reading and second public hearing on the 30th day of September, 2014. ATTEST: Lane Gamiotea, CMC, City Clerk REVIEWED FOR LEGAL SUFFICIENCY: John R. Cook, City Attorney Ordinance No. 1113 Page 1 James E. Kirk, Mayor 1 1DEPENDENT NEWSMEDIA INC. USA Okeechobee News 107 SW 17th Street, Suite D Okeechobee, Florida 34974 863- 763 -3134 STATE OF FLORIDA COUNTY OF OKEECHOBEE Before the undersigned authority personally appeared Katrina Elsken, who on oath says she is the Publisher of the Okeechobee News, a three times a week Newspaper published at Okeechobee, in Okeechobee County, Florida, that the attached copy of advertisement being a 4,4_& c..; %a" e- t=- in the matter of in the 19th Judicial District of the Circuit Court of Okeechobee County, Florida, was published in said newspaper in the issues of 1(76 Affiant further says that the said Okeechobee News is a newspaper published at Okeechobee, in said Okeechobee County, Florida, and that said newspaper has heretofore been published continuously in said Okeechobee County, Florida each week and has been entered as second class mail matter at the post office in Okeechobee, in said Okeechobee County, Florida, for a period of one year next preceding the first publication of the attached copy of advertisement, and affiant further says that she has neither paid nor promised any person, firm or corporation any discount, rebate, commission or refund for the purpose of securing this advertisement for publication in the said newspaper. Sworn to and s Katrina Elsken cribed before me this day of ZL.L,{ L7 AO t AD Notary Public, State of Florida at ILarge 6rrd ANGIE BRIDGES MY COMMISSION # EE 177653 EXPIRES: April 20, 2016 ,,, iV.0 Bonded Thru Notary Public Underwriters PUBLIC NOTICE CONSIDERATION OF ADOPTING A CITY ORDINANCE PLEASE .TAKE NOTICE that the City Council of the City of Okeechobee, Florida will on. Tuesday, September 30, 2014, at 6:00 p.m. or as soon there- after possible-;, of City Hall, 55 SE 3rd Ave., Okeechobee, FL, conduct a PUB- LIC HEARING to consider final reading for adoption of the following Ordinance Into law: No. 1113: AN ORDINANCE LEVYING A MILLAGE PROPER- TY; ROVIDING THAT 7.7432 PER THOUSAND PERSONAL OR VALUATION SHALL NOT BE LEVIED ON HOMESTEAD PROPERTY; THAT 7.7432 PER THOUSAND DOLLAR VALUATION SHALL BE USED FOR GENER- AL CITY PURPOSES; THAT SAID MILLAGE RATE IS 0.72 PERCENT (.72%) LESS THAN THE ROLL -BACK RATE COMPUTED IN ACCOR- DANCE WITH F.S. 200.065 (1); PROVIDING AN EFFECTIVE DATE. said All Hearing. the ordinance may to attend pectedainditssa entirety by members of the public at the Office of the City Clerk during normal business hours, Mon -Fri, 8:00 AM -4:30 PM, except for holidays. ANY PERSON DECIDING TO APPEAL any decision made by the City Coun- cil with respect to any matter considered at this meeting will need to ensure a verbatim record of the proceeding is made and the record includes the testimony and evidence upon which the appeal will be based. In accordance with the Americans with Disabilities Act (ADA), any person with a disability as defined by the ADA, that needs special accommodation to participate in this proceeding, contact the City Clerk's Office no later than two business days prior to proceeding, 863 - 763 -3372. BE ADVISED that should you intend to show any document, picture, video or items to the Council in support or opposition to any item on the agenda; a copy of the document, picture, video, or item MUST be provided to the City Clerk for the City's records. by: Lane Gamiotea, CMC, City Clerk 467312 ON 9/19/2014 September 30, 2014 Meeting Budget Public Hearing Item D - adoption of proposed Ordinance No. 1114 Motion to Amend Will Be Required. Motion to amend the title: General Fund Revenues from $8,392,983.00 to $8,362,983.00; General Fund Transfers -In from $1,215,462.00 to 1,251,462.00; and in Section 1, General Fund Revenues Fund Balance from $3,774,185.00 to $3,744,185.00; General Fund Total Revenues from $8,392,983.00 to $8,362,983.00 and General Fund Total Revenues and Transfers from $9,644,445.00 to $9,614,445.00. The corrections are shown on the attached copy highlighted in yellow. Stricken through are the figures to be deleted. Your budget pages reflect the correct amounts. Thank you. L. Gamiotea, City Clerk ORDINANCE NO. 1114 AN ORDINANCE ADOPTING AN ANNUAL BUDGET FOR THE CITY OF OKEECHOBEE, FLORIDA, FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2014, AND ENDING SEPTEMBER 30, 2015; WHICH BUDGET SETS FORTH GENERAL FUND REVENUES OF $8,362,983.00 , TRANSFERS -IN OF $1,251,462.00 $1,215,462.00, AND EXPENDITURES OF $5,870,260.00, LEAVING A FUND BALANCE OF $3,744,185.00; PUBLIC FACILITIES IMPROVEMENT FUND REVENUES OF $1,197,666.00, EXPENDITURES OF $709,000.00 AND TRANSFER - OUT OF $398,000.00, LEAVING A FUND BALANCE OF $90,666.00; STATE APPROPRIATIONS GRANT FUND REVENUES OF $100,000.00, TRANSFER -IN OF $5,000.00, AND EXPENDITURES OF $105,000.00, LEAVING A FUND BALANCE OF $0.00; FLORIDA DEPARTMENT OF TRANSPORTATION HIGHWAY BEAUTIFICATION GRANT FUND REVENUES OF $20,425.00, TRANSFER -IN OF $3,000.00, AND EXPENDITURES OF $23,425.00, LEAVING A FUND BALANCE OF $0.00; OTHER GRANTS FUND REVENUES OF $403,838.00, TRANSFER -IN OF $365,162.00, AND EXPENDITURES OF $769,000.00, LEAVING A FUND BALANCE OF $0.00; CAPITAL IMPROVEMENT PROJECTS FUND REVENUES OF $5,146,849.00, EXPENDITURES OF $484,750.00, AND TRANSFERS -OUT OF $1,226,524.00, LEAVING A FUND BALANCE OF $3,435,575.00; CAPITAL IMPROVEMENT PROJECTS - IMPACT FEES FUND REVENUES OF $46,664.00, EXPENDITURES OF $36,500.00, AND TRANSFER -OUT OF $100.00, LEAVING A FUND BALANCE OF $10,064.00; LAW ENFORCEMENT SPECIAL FUND REVENUES OF $6,600.00, AND EXPENDITURES OF $3,605.00, LEAVING A FUND BALANCE OF $2,995.00; PROVIDING AN EFFECTIVE DATE. NOW, THEREFORE, be it ordained before the City Council for the City of Okeechobee, Florida; presented at a duly advertised public meeting; and passed by majority vote of the City Council; and properly executed by the Mayor or designee, as Chief Presiding Officer for the City: Section 1: The City Council of the City of Okeechobee, Florida, after having held a public hearing on the annual budget, including General Fund, Public Facilities Improvement Fund, State Appropriations Grant Fund, Florida Department of Transportation Beautification Grant Fund, Other Grants Fund, Capital Improvement Projects Fund, Capital Improvement Projects- Impact Fees Fund, and Law Enforcement Special Fund, hereby adopts as its annual budget the expenditures, as fully set forth below, for the City of Okeechobee for the Fiscal Year beginning October 1, 2014, and ending September 30, 2015. GENERAL FUND Revenues Fund Balance Ad Valorem Taxes - 7.7432 Other Fees Intergovernmental Revenue Charges for Current Services Fines, Forfeitures and Penalties Uses of Money and Property Other Revenues Total Revenues $3,744,185.00 $3,774,185.00 $1,750,713.00 $ 626,153.00 $1,319,291.00 $ 859,548.00 $ 13,570.00 $ 1,000.00 $ 48,523.00 $8,362,983.00 $8,392,983.00 Transfer -In from Public Facilities Improvement Fund $ 398,000.00 Transfer -In from Capital Improvement Projects- Impact Fees Fund $ 100.00 Transfer -In from Capital Improvement Projects Fund $ 853,362.00 TOTAL REVENUES AND TRANSFERS $9,614,445.00 Expenditures Legislative Executive City Clerk Financial Services Ordinance No. 1114 Page 1 of 4 $ 130, 890.00 $ 187,175.00 $ 213,429.00 $ 263,168.00 Legal Counsel General Services Law Enforcement Fire Protection Road and Street Facilities TOTAL EXPENDITURES GENERAL FUND BALANCE PUBLIC FACILITIES IMPROVEMENT FUND $ 86,213.00 $ 341,186.00 $2,087,019.00 $1,418,228.00 $1,142,952.00 $5,870,260.00 $3,744,185.00 Revenues Fund Balance $ 546,177.00 Revenues $ 651,489.00 TOTAL REVENUES $1,197,666.00 Expenditures Expenditures $ 709,000.00 Transfer -Out to General Fund $ 398,000.00 TOTAL EXPENDITURES AND TRANSFERS $1,107,000.00 PUBLIC FACILITIES IMPROVEMENT FUND BALANCE $ 90,666.00 STATE APPROPRIATIONS GRANT FUND Revenues Fund Balance $ 0.00 Revenues $ 100,000.00 Transfer -In from Capital Improvement Projects Fund $ 5,000.00 TOTAL REVENUES AND TRANSFERS $ 105,000.00 Expenditures TOTAL EXPENDITURES STATE APPROPRIATIONS GRANT FUND BALANCE FDOT HIGHWAY BEAUTIFICATION GRANT FUND $ 105,000.00 $ 0.00 Revenues Fund Balance $ 7,425.00 Revenues $ 13,000.00 Transfer -In from Capital Improvement Projects Fund $ 3,000.00 TOTAL REVENUES AND TRANSFERS $ 23,425.00 Expenditures TOTAL EXPENDITURES $ 23,425.00 FDOT HIGHWAY BEAUTIFICATION GRANT FUND BALANCE $ 0.00 OTHER GRANTS FUND Revenues Fund Balance $ 0.00 Revenues $ 403,838.00 Transfer -In from Capital Improvement Projects Fund $ 365,162.00 TOTAL REVENUES AND TRANSFERS $ 769,000.00 Expenditures TOTAL EXPENDITURES OTHER GRANTS FUND BALANCE Ordinance No. 1114 Page 2 of 4 $ 769,000.00 $ 0.00 CAPITAL IMPROVEMENT PROJECTS FUND Revenues Fund Balance Revenues TOTAL REVENUES Expenditures Total Expenditures Transfer -Out to General and Grant Funds TOTAL EXPENDITURES AND TRANSFERS CAPITAL IMPROVEMENT PROJECTS FUND BALANCE CAPITAL IMPROVEMENT PROJECTS - IMPACT FEES FUND $4,903,949.00 $ 242,900.00 $5,146,849.00 $ 484,750.00 $1,226,524.00 $1,711,274.00 $3,435,575.00 Revenues Fund Balance $ 46,564.00 Revenues $ 100.00 TOTAL REVENUES $ 46,664.00 Expenditures Total Expenditures $ 36,500.00 Transfer -Out to General Fund $ 100.00 TOTAL EXPENDITURES AND TRANSFERS $ 36,600.00 CAPITAL IMPROVEMENT PROJECTS - IMPACT FEES FUND BALANCE $ 10,064.00 LAW ENFORCEMENT SPECIAL FUND Revenues Fund Balance $ 6,100.00 Revenues $ 500.00 TOTAL REVENUES $ 6,600.00 Expenditures TOTAL EXPENDITURES LAW ENFORCEMENT SPECIAL FUND BALANCE $ 3,605.00 $ 2,995.00 Section 2: That this ordinance was proposed, considered and adopted underthe provisions of Chapter 166 and 200.065 Florida Statues. Section 3: This ordinance shall be effective October 1, 2014. INTRODUCED for first reading and public hearing on the 16th day of September, 2014. Dowling R. Watford, Jr., Mayor Pro - Tempore ATTEST: Lane Gamiotea, CMC, City Clerk Ordinance No. 1114 Page 3 of 4 ADOPTED after final reading and second public hearing on the 30th day of September, 2014. ATTEST: Lane Gamiotea, CMC, City Clerk REVIEWED FOR LEGAL SUFFICIENCY: John R. Cook, City Attorney Dowling R. Watford, Jr., Mayor Pro - Tempore Ordinance No. 1105 Page 4 of 4 Exhibit 5 Sept 30, 2014 ORDINANCE NO. 1114 AN ORDINANCE ADOPTING AN ANNUAL BUDGET FOR THE CITY OF OKEECHOBEE, FLORIDA, FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2014, AND ENDING SEPTEMBER 30, 2015; WHICH BUDGET SETS FORTH GENERAL FUND REVENUES OF $8,392,983.00, TRANSFERS -IN OF $1,215,462.00, AND EXPENDITURES OF $5,870,260.00, LEAVING A FUND BALANCE OF $3,744,185.00; PUBLIC FACILITIES IMPROVEMENT FUND REVENUES OF $1,197,666.00, EXPENDITURES OF $709,000.00 AND TRANSFER -OUT OF $398,000.00, LEAVING A FUND BALANCE OF $90,666.00; STATE APPROPRIATIONS GRANT FUND REVENUES OF $100,000.00, TRANSFER -IN OF $5,000.00, AND EXPENDITURES OF $105,000.00, LEAVING A FUND BALANCE OF $0.00; FLORIDA DEPARTMENT OF TRANSPORTATION HIGHWAY BEAUTIFICATION GRANT FUND REVENUES OF $20,425.00, TRANSFER -IN OF $3,000.00, AND EXPENDITURES OF $23,425.00, LEAVING A FUND BALANCE OF $0.00; OTHER GRANTS FUND REVENUES OF $403,838.00, TRANSFER -IN OF $365,162.00, AND EXPENDITURES OF $769,000.00, LEAVING A FUND BALANCE OF $0.00; CAPITAL IMPROVEMENT PROJECTS FUND REVENUES OF $5,146,849.00, EXPENDITURES OF $484,750.00, AND TRANSFERS -OUT OF $1,226,524.00, LEAVING A FUND BALANCE OF $3,435,575.00; CAPITAL IMPROVEMENT PROJECTS - IMPACT FEES FUND REVENUES OF $46,664.00, EXPENDITURES OF $36,500.00, AND TRANSFER -OUT OF $100.00, LEAVING A FUND BALANCE OF $10,064.00; LAW ENFORCEMENT SPECIAL FUND REVENUES OF $6,600.00, AND EXPENDITURES OF $3,605.00, LEAVING A FUND BALANCE OF $2,995.00; PROVIDING AN EFFECTIVE DATE. NOW, THEREFORE, be it ordained before the City Council for the City of Okeechobee, Florida; presented at a duly advertised public meeting; and passed by majority vote of the City Council; and properly executed by the Mayor or designee, as Chief Presiding Officer for the City: Section 1: The City Council of the City of Okeechobee, Florida, after having held a public hearing on the annual budget, including General Fund, Public Facilities Improvement Fund, State Appropriations Grant Fund, Florida Department of Transportation Beautification Grant Fund, Other Grants Fund, Capital Improvement Projects Fund, Capital Improvement Projects- Impact Fees Fund, and Law Enforcement Special Fund, hereby adopts as its annual budget the expenditures, as fully set forth below, for the City of Okeechobee for the Fiscal Year beginning October 1, 2014, and ending September 30, 2015. GENERAL FUND Revenues Fund Balance $3,774,185.00 Ad Valorem Taxes - 7.7432 $1,750,713.00 Other Fees $ 626,153.00 Intergovernmental Revenue $1,319,291.00 Charges for Current Services $ 859,548.00 Fines, Forfeitures and Penalties $ 13,570.00 Uses of Money and Property $ 1,000.00 Other Revenues $ 48,523.00 Total Revenues $8,392,983.00 Transfer -In from Public Facilities Improvement Fund $ 398,000.00 Transfer -In from Capital Improvement Projects- Impact Fees Fund $ 100.00 Transfer -In from Capital Improvement Projects Fund $ 853,362.00 TOTAL REVENUES AND TRANSFERS $9.644,445.00 Expenditures Legislative $ 130,890.00 Executive $ 187,175.00 City Clerk $ 213,429.00 Financial Services $ 263,168.00 Ordinance No. 1114 Page 1 of 4 Legal Counsel General Services Law Enforcement Fire Protection Road and Street Facilities TOTAL EXPENDITURES GENERAL FUND BALANCE PUBLIC FACILITIES IMPROVEMENT FUND $ 86,213.00 $ 341,186.00 $2,087,019.00 $1,418,228.00 $1,142,952.00 $5.870.260.00 $3,744,185.00 Revenues Fund Balance $ 546,177.00 Revenues $ 651,489.00 TOTAL REVENUES $1.197.666.00 Expenditures Expenditures $ 709,000.00 Transfer -Out to General Fund $ 398,000.00 TOTAL EXPENDITURES AND TRANSFERS $1.107.000.00 PUBLIC FACILITIES IMPROVEMENT FUND BALANCE $ 90,666.00 STATE APPROPRIATIONS GRANT FUND Revenues Fund Balance $ 0.00 Revenues $ 100,000.00 Transfer -In from Capital Improvement Projects Fund $ 5,000.00 TOTAL REVENUES AND TRANSFERS $ 105,000.00 Expenditures TOTAL EXPENDITURES $ 105,000.00 STATE APPROPRIATIONS GRANT FUND BALANCE $ 0.00 FDOT HIGHWAY BEAUTIFICATION GRANT FUND Revenues Fund Balance $ 7,425.00 Revenues $ 13,000.00 Transfer -In from Capital Improvement Projects Fund $ 3,000.00 TOTAL REVENUES AND TRANSFERS $ 23,425.00 Expenditures TOTAL EXPENDITURES FDOT HIGHWAY BEAUTIFICATION GRANT FUND BALANCE OTHER GRANTS FUND $ 23,425.00 $ 0.00 Revenues Fund Balance $ 0.00 Revenues $ 403,838.00 Transfer -In from Capital Improvement Projects Fund $ 365,162.00 TOTAL REVENUES AND TRANSFERS $ 769.000.00 Expenditures TOTAL EXPENDITURES $ 769,000.00 OTHER GRANTS FUND BALANCE $ 0.00 Ordinance No. 1114 Page 2 of 4 CAPITAL IMPROVEMENT PROJECTS FUND Revenues Fund Balance $4,903,949.00 Revenues $ 242,900.00 TOTAL REVENUES $5,146,849.00 Expenditures Total Expenditures Transfer -Out to General and Grant Funds TOTAL EXPENDITURES AND TRANSFERS CAPITAL IMPROVEMENT PROJECTS FUND BALANCE CAPITAL IMPROVEMENT PROJECTS - IMPACT FEES FUND $ 484,750.00 $1,226,524.00 $1,711,274.00 $3,435,575.00 Revenues Fund Balance $ 46,564.00 Revenues $ 100.00 TOTAL REVENUES $ 46,664.00 Expenditures Total Expenditures $ 36,500.00 Transfer -Out to General Fund $ 100.00 TOTAL EXPENDITURES AND TRANSFERS $ 36,600.00 CAPITAL IMPROVEMENT PROJECTS - IMPACT FEES FUND BALANCE $ 10,064.00 LAW ENFORCEMENT SPECIAL FUND Revenues Fund Balance $ 6,100.00 Revenues $ 500.00 TOTAL REVENUES $ 6,600.00 Expenditures TOTAL EXPENDITURES $ 3,605.00 LAW ENFORCEMENT SPECIAL FUND BALANCE $ 2,995.00 Section 2: That this ordinance was proposed, considered and adopted under the provisions of Chapter 166 and 200.065 Florida Statues. Section 3: This ordinance shall be effective October 1, 2014. INTRODUCED for first reading and public hearing on the 16th day of September, 2014. ATTEST: James E. Kirk, Mayor Lane Gamiotea, CMC, City Clerk Ordinance No. 1114 Page 3 of 4 ADOPTED after final reading and second public hearing on the 30`h day of September, 2014. ATTEST: Lane Gamiotea, CMC, City Clerk REVIEWED FOR LEGAL SUFFICIENCY: John R. Cook, City Attorney Ordinance No. 1105 Page 4 of 4 James E. Kirk, Mayor 13DEPENDENT NEWSMEDIA INC. USA Okeechobee News 107 SW 17th Street, Suite D Okeechobee, Florida 34974 863-763-3134 STATE OF FLORIDA COUNTY OF OKEECHOBEE Before the undersigned authority personally appeared Katrina Elsken, who on oath says she is the Publisher of the Okeechobee News, a three times a week Newspaper published at Okeechobee, in Okeechobee County, Florida, that the attached copy of c E A4 -6,-- ;,c. , advertisement being a in the matter of in the 19th Judicial District of the Circuit Court of Okeechobee County, Florida, was published in said newspaper in the issues of (7/111/1 Affiant further says that the said Okeechobee News is a newspaper published at Okeechobee, in said Okeechobee County, Florida, and that said newspaper has heretofore been published continuously in said Okeechobee County, Florida each week and has been entered as second class mail matter at the post office in Okeechobee, in said Okeechobee County, Florida, for a period of one year next preceding the first publication of the attached copy of advertisement, and affiant further says that she has neither paid nor promised any person, firm or corporation any discount, rebate, commission or refund for the purpose of securing this advertisement for publication in the said newspaper. Sworn to and subscribed before me this AD 4 day of Katrina Elsken Notary Public, State of Florida at Large Y ik", % ANGIE BRIDGES 3.. >i ,+= MY COMMISSION # EE 177653 s,:,- _;;,-` EXPIRES: April 20, 2016 pf N Bonded Thru Notary Public Underwriters PUBLIC NOTICE CONSIDERATION OF ADOPTING ,A CITY ORDINANCE PLEASE TAKE NOTICE that the City Council of the City of Okeechobee, Florida will on Tuesday, September 30, 2014, at 6:00 p.m. or as soon there- after possible, at City Hall, 55 SE 3rd Ave., Okeechobee, FL, conduct a PUB- LIC HEARING to consider final reading for adoption of the following Ordinance Into law: No. 1114: AN ORDINANCE ADOPTING AN AN- NUAL BUDGET FOR THE CITY OF OKEECHOBEE, FLORIDA, FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2014, AND ENDING SEP- TEMBER 30, 2015; WHICH BUDGET SETS FORTH GENERAL FUND REVENUES OF 58,392,983.00, TRANSFERS -IN OF 51,215,462.00, AND EXPENDITURES OF 55,870,260.00, LEAVING A FUND BAL- ANCE OF 3,744,185.00; PUBLIC FACILITIES IMPROVEMENT FUND REVENUES OF 51 197 666.00, EXPENDITURES OF 5709,000.00 AND TRANSFER -01ST OF 5398,000.00, LEAVING A FUND BALANCE OF $90,666.00; STATE APPROPRIATIONS GRANT FUND REVENUES OF $100,000.00, TRANSFER -IN OF 55,000.00, AND EXPENDITURES OF 5105,000.00, LEAVING A FUND BALANCE OF 50.00• FLORIDA DEPARTMENT OF TRANSPORTATION HIGHWAY BEAUTIFICATION GRANT FUND REVENUES OF 520,425.00, TRANSFER-IN OF 53,000.00, AND EXPENDITURES OF 523,425.00, LEAVING A FUND BALANCE OF $0.00• OTHER GRANTS FUND REVENUES OF $403,838.00 TRANSFER -IN OF 5365,162.00, AND EXPENDITURES 5769,006.00, LEAVING A FUND BALANCE OF 50.00; CAPITAL IMPROVEMENT PROJECTS FUND REVENUES OF 55,146,849.00, EX- PENDITURES OF 5484,750.00, AND TRANSFERS -OUT OF 51,226,524.00, LEAVING A FUND BALANCE OF 53,435,575.00; CAPITAL IMPROVEMENT PROJECTS - IMPACT FEES FUND REVE- NUES OF 546,664.00, EXPENDITURES OF 536,500.00, AND TRANS- FER-OUT LAW ENFORCEMENT SPECIAL FUND REVENUES NOF 56,600.00, AND EXPENDITURES OF 53,605.00 LEAVING A FUND BALANCE OF $2,995.00; PROVIDING AN EFFECTIVE DATE. All members of the public are encouraged to attend and participate In said Hearing. The proposed ordinance may be inspected In its entirety by members of the public at the Office of the City perk during normal business hours, Mon -Fri, 8:00 AM -4:30 PM, except for holidays. ANY PERSON DECIDING TO APPEAL any decision made by the City Coun- cil with respect to any matter considered at this meeting will need to ensure a verbatim record of the proceeding is made and the record includes the testimony and evidence upon which the appeal will be based. In accordance with the Americans with Disabilities Act (ADA), any person with a disability as defined by the ADA, that needs special accommodation to participate in this proceeding, contact the City Clerk's Office no later than two business days prior to proceeding, 863 -763 -3372. BE ADVISED that should you Intend to show any document, picture, video or items to the Council in support or opposition to any item on the agenda; a copy of the document, picture, video, or item MUST be provided to the City Clerk for the City's records. by: Lane Gamiotea, CMG, City Clerk 467313 ON 9/19/2014 PY Rate 7.7432 City of Okeechobee Proposed 2014 -2015 Budget GENERAL FUND RECAPITULATION - REVENUE AND EXPENSES 2012/2013 2013/2014 2013/2014 2014/2015 ACTUALS BUDGET ESTIMATES PROPOSED F/Y Beginning Fund Balance $ 3,360,118 $ 3,884,651 $ 3,744,085 $ 3,744,185 REVENUES 97oo D VALOREM 7.7432 °$ 1,786,371 $` °1,740,218 $ .1,740, 218 $ 1,750,713 OTHER FEES $ 681,825 $ 602,250 $ 648,675 $ 626,153 INTERGOVERNMENTAL $ 1,376,303 $ 1,275,683 $ 1,328,833 $ 1,319,291 CHARGES FOR SERVICES $ 910,706 $ 854,581 $ 869,106 $ 859,548 FINES, FORFEITURES & PET $ 22,789 $ 21,000 $ 13,755 $ 13,570 USES OF MONEY & PROPEF $ 12,142 $ 1,000 $ 2,836 $ 1,000 OTHER REVENUES $ 70,292 $ 46,205 $ 56,094 $ 48,523 FIRE PROTECTION $ 4,860,428 $ 4,540,937 $ 4,659,517 $ 4,618,798 TRANSFERS - IN Public Facilities Fund (Transfer $ 398,000 $ 398,000 $ 398,000 $ 398,000 CDBG $ - $ - $ - $ - Capital Proj /Improvement Func $ 121,500 $ 681,570 $ 331,608 $ 853,362 Capital Proj Impact Adm Fees $ 97 $ 500 $ 100 $ 100 TOTAL REVENUES $ 5,380,025 $ 5,621,007 $ 5,389,225 $ 5,870,260 EXPENDITURES LEGISLATIVE $ 109,174 $ 137,627 $ 113,727 $ 130,890 EXECUTIVE $ 166,700 $ 179,816 $ 172,441 $ 187,175 CITY CLERK $ 172,304 $ 200,355 $ 193,621 $ 213,429 FINANCIAL SERVICES $ 210,670 $ 251,123 $ 244,246 $ 263,168 LEGAL COUNCIL $ 44,287 $ 72,253 $ 72,667 $ 86,213 GENERAL SERVICES $ 297,338 $ 327,111 $ 316,615 $ 341,186 LAW ENFORCEMENT $ 1,762,341 $ 2,007,082 $ 1,937,549 $ 2,087,019 FIRE PROTECTION $ 1,239,283 $ 1,370,181 $ 1,319,500 $ 1,418,228 ROAD & STREET FACILITII $ 993,961 $ 1,075,459 $ 1,018,759 $ 1,142,952 TOTAL GEN. OPER. EXPENDITURES $ 4,996,058 $ 5,621,007 $ 5,389,125 $ 5,870,260 FISCAL YEAR ENDING FUND BALANCE $ 3,744,085 $ 3,884,651 $ 3,744,185 $ 3,744,185 2014 -2015 Final Public Hearing Page 1 City of Okeechobee Proposed 2014 -2015 Budget GENERAL FUND RECAPITULATION - REVENUE AND EXPENSES IF/Y BEGINNING FUND BALANCE REVENUES TAXES: PY rate 7.7432 2012/2013 ACTUALS 2012/2013 BUDGET 2013/2014 ESTIMATES 2014/2015 PROPOSED $ 3,360,118 $ 3,884,651 $ 3,744,085 $ 3,744,185 311 -1000 97% AD VALOREM @ 7.7432 $ 1,786,371 $ 1,740,218 $ 1,740,218 $ 1,750,713 TOTAL $ 1,786,371 $ 1,740,218 $ 1,740,218 $ 1,750,713 OTHER FEES: 312 -5200 314 -1000 314 -8000 316 -0000 319 -0000 Fire Insurance Premium $ 56,059 $ 49,500 $ 49,500 $ 49,500 Casualty Insurance Prem Tax (Police) $ 75,946 $ 73,570 $ 73,570 $ 73,750 Utility Tax - Electric $ 436,681 $ 394,500 $ 427,397 $ 410,300 UtilityTax/Propane $ 39,058 $ 27,120 $ 35,833 $ 31,703 Prof & Business Tax Receipt $ 70,022 $ 56,560 $ 62,000 $ 59,900 Public Service Fee $ 4,059 $ 1,000 $ 375 $ 1,000 TOTAL $ 681,825 $ 602,250 $ 648,675 $ 626,153 INTERGOVERNMENTAL REVENUES: 335 -1210 335 -1400 335 -1500 335 -1800 312 -6000 315.0000 335 -2300 338 -2000 SRS Cigarette Tax $ 199,047 $ 187,943 $ 200,400 $ 189,050 Mobile Home Licenses $ 27,274 $ 23,000 $ 22,990 $ 23,000 Alcoholic Beverage Licenses $ 6,798 $ 4,950 $ 7,250 $ 4,950 1/2 Cent Sales Tax $ 285,677 $ 269,050 $ 291,050 $ 306,490 1 Cent Sales Surtax $ 546,175 $ 513,440 $ 560,618 $ 550,701 Communications Service Tax $ 300,753 $ 271,000 $ 239,225 $ 238,800 Firefighters Supplement $ 1,200 $ 1,200 $ 1,200 $ 1,200 County Business Licenses $ 9,379 $ 5,100 $ 6,100 $ 5,100 TOTAL $ 1,376,303 $ 1,275,683 $ 1,328,833 $ 1,319,291 CHARGES FOR CURRENT SERVICES 322 -0000 322 -1000 323 -1000 323 -7000 329 -0000 341 -2000 341 -3000 341 -4000 343 -4010 Building & Inspections Fees $ 49,476 $ 50,000 $ 49,800 $ 48,500 Exception & Zoning Fees $ 3,781 $ 500 $ 3,888 $ 500 Franchise - Electric $ 373,514 $ 345,400 $ 352,568 $ 348,500 Franchise -Solid Waste $ 103,182 $ 95,456 $ 104,050 $ 99,183 Plan Review Fees $ 3,921 $ 3,800 $ - $ 2,000 Alley /Street Closing Fees $ - $ 500 $ - $ 500 Map Sales $ - $ 100 $ - $ 25 Photocopies $ - $ 25 $ - $ 25 Solid Waste Collection Fees -Resd. $ 376,832 $ 358,800 $ 358,800 $ 360,315 TOTAL $ 910,706 $ 854,581 $ 869,106 $ 859,548 2014 -2015 Final Public Hearing Page 2 City of Okeechobee Proposed 2014 -2015 Budget GENERAL FUND RECAPITULATION - REVENUE AND EXPENSES FINES, FORFEITURES & PENALTIES: 351 -1000 351 -2000 351 -3000 351 -4000 351 -5000 354 -1000 2012/2013 2013/2014 2013/2014 2014/2015 ACTUALS BUDGET 2013/2014 I 2013/2014 PROPOSED Court Fines $ 12,279 $ 12,500 $ 8,672 $ 8,070 Radio Comm. Fee $ 5,210 $ 5,600 $ 3,230 $ 3,200 Law Enforcement Education $ 1,735 $ 1,600 $ 893 $ 1,000 Investigation Cost Reimbursement $ 1,503 $ 875 $ 900 $ 875 Unclaimed Evidence $ 1,892 $ - $ - $ - Ordinance Violation Fines $ 170 $ 425 $ 60 $ 425 1'O7'AL $ 22,789 $ 21,000 $ 13,755 $ 13,570 USES OF MONEY & PROPERTY: 361 -1000 361.3000 364 -1000 Interest Earnings $ 1,004 $ 1,000 $ 800 $ 1,000 Investment Earnings $ 10,875 $ - $ 1,480 $ - Surplus City Property $ 263 $ - $ 556 $ - TOTAL $ 12,142 $ 1,000 $ 2,836 $ 1,000 OTHER REVENUES: 334 -2000 334 -3000 343 -9000 343 -9100 343 -9200 369 -1000 369 -4000 369 -5000 383 -0000 Public Safety Grant $ 2,202 $ - $ 1,800 $ - Special Purpose Grant $ - $ - $ - $ - DOT Hwy Maint.Landscape /Mowing $ 10,542 $ 10,500 $ 10,500 $ 8,532 DOT Master Traffic Signals Maint. $ 8,809 $ 8,905 $ 8,905 $ 9,413 DOT Maint. Lights & Lights Contract $ 23,403 $ 23,300 $ 23,300 $ 27,078 Miscellaneous $ 20,351 $ 2,000 $ 10,041 $ 2,000 Code Enforcement Fine $ 3,750 $ 500 $ 500 $ 500 Police Accident Reports $ 1,235 $ 1,000 $ 1,048 $ 1,000 Capital Lease Proceeds $ - $ - $ - $ - TOTAL $ 70,292 $ 46,205 $ 56,094 $ 48,523 OPERATING TRANSFER -IN: 381 -1000 Capital Project Impact Fees (Transfer -In) $ 97 $ 500 $ 100 $ 100 Capital Project Improvements (Transfer -In) $ 121,500 $ 681,570 $ 331,608 $ 853,362 CDBG Fund (Transfer -In) $ - $ - Public Facilities Improvement (Transfer -In) $ 398,000 $ 398,000 $ 398,000 $ 398,000 TOTAL $ 519,597 $ 1,080,070 $ 729,708 $ 1,251,462 TOTAL REVENUE & OTHER FUNDING SOURCES $ 5,380,025 $ 5,621,007 $ 5,389,225 $ 5,870,260 OPERATING TRANSFERS - OUT Due From CDBG Capital Project Building & Improvements Capital Project Vehicles TRANSFERS OUT $ 5,232 $ 239,508 $ 239,508 $ 2014 -2015 Final Public Hearing Page 3 City of Okeechobee Proposed 2014 -2015 Budget GENERAL FUND Combined Expenses SUPPLIES AND OTHER SERVICES: 2012/2013 ACTUALS 2013/2014 BUDGET 2013/2014 ESTIMATES 2014/2015 PROPOSED PERSONNEL COST: $ 179,444 1100 EXECUTIVE SALARIES $ 478,026 $ 495,960 $ 493,118 $ 509,095 1200 REGULAR SALARIES $ 1,829,750 $ 1,933,255 $ 1,884,062 $ 2,011,747 1201 HOLIDAY PAY $ 17,553 $ 23,496 $ 20,255 $ 23,948 1202 OFF HOLIDAY PAY $ 23,991 $ 25,825 $ 24,300 $ 26,350 1300 OTHER SALARY $ 100,799 $ 106,570 $ 113,532 $ 119,763 1400 OVERTIME $ 34,490 $ 45,025 $ 49,886 $ 48,176 1401 OVERTIME PAY /ANNUAL & SICK $ 51,092 $ 50,520 $ 51,560 $ 53,170 1402 DISPATCHER OVERTIME $ 2,201 $ 9,500 $ 4,800 $ 9,500 1403 OFFICERS OVERTIME PAY $ 34,039 $ 64,000 $ 57,390 $ 64,960 1501 AUXILIARY & VOLUNTEER PAY $ 11,728 $ 12,200 $ 12,480 $ 12,200 1510 LONGEVITY /SERVICE INCENTIVE $ 2,000 $ 1,500 $ 1,500 $ 1,000 1520 OFFICERS LONGEVITY /SERVICE $ - $ (500) $ 500 $ - 1540 CAREER EDUCATION $ 13,259 $ 15,092 $ 14,826 $ 14,910 2100 FICA $ 202,825 $ 218,482 $ 210,451 $ 225,441 2200 RETIREMENT $ 474,001 $ 572,660 $ 561,613 $ 583,385 2300 LIFE AND HEALTH INSURANCE $ 383,386 $ 437,209 $ 430,865 $ 480,528 2400 WORKERS COMPENSATION $ 83,755 $ 94,343 $ 94,343 $ 102,531 2500 UNEMPLOYMENT TAXES $ 705 $ 6,800 $ - $ 3,200 TOTAI PERSONNEL COSTS: $ 3,743,600 $ 4,111,937 $ 4,025,481 $ 4,289,904 SUPPLIES AND OTHER SERVICES: 3100 PROFESSIONAL SERVICES $ 172,007 $ 191,180 $ 179,444 $ 197,435 3102 PROF SERVICES (PHYS FOR SCBA) $ 1,725 $ 3,800 $ 3,350 $ 3,800 3103 MUNICIPAL CODE & WELLNESS PR $ 5,197 $ 7,860 $ 4,880 $ 7,860 3200 ACCOUNTING & AUDIT $ 27,300 $ 29,500 $ 31,800 $ 34,800 3300 LEGAL COST $ 659 $ 18,173 $ 26,000 $ 25,000 3400 OTHER CONTRACT SERVICES $ 91,173 $ 107,745 $ 118,712 $ 160,037 3401 GARBAGE COLLECTION FEE $ 358,850 $ 363,447 $ 362,448 $ 369,262 4000 TRAVEL AND PER DIEM $ 14,340 $ 22,690 $ 16,555 $ 23,190 4100 COMM. & FREIGHT $ 46,586 $ 67,337 $ 53,234 $ 68,074 4300 UTILITIES $ 44,911 $ 57,677 $ 52,974 $ 57,677 4400 RENTALS AND LEASES $ 14,505 $ 14,780 $ 12,388 $ 14,966 4500 INSURANCE $ 113,776 $ 131,661 $ 131,661 $ 141,870 4600 R &M VEHICLES $ 22,279 $ 32,000 $ 29,476 $ 39,000 4609 R &M EQUIPMENT $ 86,868 $ 87,482 $ 78,107 $ 89,375 4700 PRINTING $ 517 $ 2,550 $ 960 $ 2,550 4900 ADVERTISING /OTHER CHARGES $ 7,600 $ 14,500 $ 14,500 $ 13,000 4901 EDUCATION - RESTRICTED $ 11,258 $ 25,300 $ 11,567 $ 24,900 4902 EDUCATION - NON - RESTRICTED $ 897 $ 5,950 $ 4,400 $ 5,700 4905 TRAINING & MATERIALS $ 1,580 $ 3,500 $ 1,500 $ 3,500 4903 CODE ENFORCEMENT $ 9,836 $ 9,000 $ 5,505 $ 9,000 4909 MISCELLANEOUS $ 5,526 $ 10,300 $ 7,050 $ 10,300 5100 OFFICE SUPPLIES $ 7,465 $ 14,400 $ 8,764 $ 14,400 5101 DETECTIVE SUPPLIES $ 2,215 $ 3,000 $ 3,000 $ 3,000 5102 INVESTIGATION FEES $ 1,911 $ 1,800 $ 132 $ 1,800 5200 OPERATING SUPPLY $ 32,832 $ 49,835 $ 45,565 $ 51,685 5201 FUEL AND OIL $ 95,581 $ 116,001 $ 93,395 $ 116,735 2014 -2015 Final Public Hearing Page 4 City of Okeechobee Proposed 2014 -2015 Budget 5202 OPERATING SUPPLIES (TIRES) $ 9,874 $ 12,500 $ 7,794 $ 12,000 5203 UNIFORMS /PATCHES $ 28,603 $ 28,500 $ 21,100 $ 30,800 5204 POSTAGE & SUPPLIES $ 5,214 $ 6,300 $ 5,500 $ 6,300 5204 DUMPING FEES $ - $ 500 $ - $ 500 5300 ROAD MATERIALS /SUPPLIES $ 1,235 $ 2,000 $ 1,250 $ 2,000 5400 BOOKS, PUBLICATIONS, ETC $ 9,480 $ 10,400 $ 9,118 $ 10,900 6300 IMPROVEMENTS $ - $ - $ - $ - 8100 SHARED SERVICES $ 8,937 $ 8,950 $ 8,940 $ 8,940 8200 AID TO PRIVATE ORGANIZATIONS $ - $ - $ - $ - 8201 INTERLOCAL PART. w /IRSC $ - $ - $ - $ - 8202 PUBLIC SERVICE GRANT $ - $ - $ - $ 10,000 8300 PUBLIC SERVICE GRANT $ 1,632 $ - $ 1,850 $ 10,000 TOTAL SUPPLIES AND OTHER SERVICES $ 1,242,369 $ 1,460,618 $ 1,352,919 $ 1,580,356 TOTAL COST: $ 4,985,969 $ 5,572,555 $ 5,378,400 $ 5,870,260 2014 -2015 Final Public Hearing Page 5 General Fund - 001 City of Okeechobee Proposed 2014 -2015 Budget DEPARTMENT: LEGISLATIVE (0511) 2014 -2015 Final Public Hearing Page 6 2012/2013 ACTUALS 2013/2014 BUDGET 2013/2014 ESTIMATES 2014/2015 PROPOSING 1100 EXECUTIVE SALARIES $ 36,100 $ 36,100 $ 36,100 $ 36,100 1510 LONGEVITY /SERVICE INCENTIVE $ 750 $ 500 $ 500 $ - 2100 FICA $ 2,427 $ 2,870 $ 2,680 $ 2,861 2200 RETIREMENT $ 3,754 $ 4,650 $ 3,800 $ 4,660 2300 LIFE AND HEALTH INSURANCE $ 26,745 $ 28,689 $ 28,106 $ 29,529 2400 WORKERS COMPENSATION $ 169 $ 203 $ 203 $ 222 TOTAL PERSONNEL COSTS: $ 69,945 $ 73,012 $ 71,389 $ 73,372 2014 -2015 Final Public Hearing Page 6 General Fund - 001 City of Okeechobee Proposed 2014 -2015 Budget DEPARTMENT: LEGISLATIVE (0511) OPERATIONS & SUPPLIES 2012/2013 ACTUALS 2013/2014 BUDGET 2013/2014 ESTIMATES 2014/2015 PROPOSING 3400 OTHER CONTRACT SERVICES $ 14,000 $ 14,000 $ 14,000 $ 16,000 4000 TRAVEL AND PER DIEM $ 1,083 $ 2,000 $ 2,000 $ 2,000 4100 COMM. & FREIGHT $ 976 $ 3,150 $ 3,000 $ 3,200 4500 INSURANCE $ 2,328 $ 2,815 $ 2,815 $ 3,078 4609 REPAIR & MAINTENANCE $ - $ - $ - $ 600 4901 EDUCATION $ 485 $ 1,500 $ 250 $ 1,500 4909 MISCELLANEOUS $ 647 $ 1,000 $ 350 $ 1,000 5400 BOOKS, PUBLICATIONS, ETC $ 773 $ 1,200 $ 983 $ 1,200 8100 SHARED SERVICES $ 8,937 $ 8,950 $ 8,940 $ 8,940 8200 AID TO PRIVATE ORGANIZATIONS $ - $ - $ - $ - 8201 INTERLOCAL PART. w /IRSC $ - $ - $ - $ - 8202 LOCAL COMMUNITY REQUEST $ 10,000 $ 30,000 $ 10,000 $ 10,000 574 -8300 TOURISM /ECO. DEV /CENTENNIAL $ - $ - $ - $ 10,000 TOTAL SUPPLIES AND OTHER SERVICES $ 39,229 $ 64,615 $ 42,338 $ 57,518 GRAND TOTAL FOR DEPARTMENT $ 109,174 $ 137,627 $ 113,727 $ 130,890 2300 Health Insurance &Benefit Cost adjustment 3400 Incr. by $2,000 (negotiated down from $18,000) 2400& Adjustment of Property/Casualty & WC Insurance Premiums 4500 4609 Add 5 users Exchange email 574 -8300 TourismlEconomic Dev/Centennial , $10,000 8200 Shared Services Council, $8940 8202 Economic Development (Chamber), $10,000; 2014 -2015 Final Public Hearing Page 7 General Fund - 001 City of Okeechobee Proposed 2014 -2015 Budget DEPARTMENT: EXECUTIVE (0512) PERSONNEL COST: 2012/2013 ACTUALS 2013/2014 BUDGET 2013/2014 ESTIMATES 2014/2015 PROPOSING 1100 EXECUTIVE SALARIES $ 82,500 $ 85,608 $ 84,785 $ 88,280 1200 REGULAR SALARIES $ 36,366 $ 35,770 $ 35,450 $ 36,785 1510 LONGEVITY /SERVICE INCENTIVE $ - $ - $ - $ 250 2100 FICA $ 9,174 $ 9,096 $ 9,304 $ 9,668 2200 RETIREMENT $ 15,205 $ 15,533 $ 15,533 $ 16,245 2300 LIFE AND HEALTH INSURANCE $ 12,402 $ 13,985 $ 13,850 $ 15,462 2400 WORKERS COMPENSATION $ 570 $ 649 $ 649 $ 715 TOTAL PERSONNEL COSTS: $ 156,217 $ 160,641 $ 159,571 $ 167,405 2014 -2015 Final Public Hearing Page 8 General Fund - 001 City of Okeechobee Proposed 2014 -2015 Budget DEPARTMENT: EXECUTIVE (0512) SUPPLIES & OTHER SERVICES 2012/2013 ACTUALS 2013/2014 BUDGET 2013/2014 ESTIMATES 2013/2014 PROPOSING 4000 TRAVEL AND PER DIEM $ 25 $ 1,500 $ 200 $ 1,500 4100 COMM. & FREIGHT $ 2,725 $ 4,500 $ 2,825 $ 4,500 4400 RENTALS & LEASES $ 1,926 $ 2,550 $ 2,025 $ 2,550 4500 INSURANCE $ 2,802 $ 3,355 $ 3,355 $ 3,657 4600 R &M VEHICLES $ 24 $ 500 $ 450 $ 500 4609 R &M EQUIPMENT $ 435 $ 1,150 $ 880 $ 1,403 4901 EDUCATION $ - $ 900 $ 50 $ 900 4909 MISCELLANEOUS $ 261 $ 500 $ 100 $ 500 5100 OFFICE SUPPLIES $ 158 $ 800 $ 455 $ 800 5200 OPERATING SUPPLY $ 375 $ 950 $ 375 $ 950 5201 FUEL AND OIL $ 792 $ 1,120 $ 1,095 $ 1,160 5400 BOOKS, PUBLICATIONS, ETC $ 960 $ 1,350 $ 1,060 $ 1,350 6400 EQUIPMENT ($750 OR MORE) $ - $ - $ - $ - TOTAL SUPPLIES AND OTHER SERVICES $ 10,483 $ 19,175 $ 12,870 $ 19,770 GRAND TOTAL FOR DEPARTMENT $ 166,700 $ 179,816 $ 172,441 $ 187,175 2300 Health Insurance & Benefit cost adjustment 2200 Employer Contribution rate increased by .03 points 2400& Adjustment of Property/Casualty & WC Insurance Premiums 4500 4609 IMS Software Maint. Increase; Add 2 users Exchange email 5201 Fuel 290 gal @ $3.75 2014 -2015 Final Public Hearing Page 9 General Fund - 001 City of Okeechobee Proposed 2014 -2015 Budget DEPARTMENT: CLERK OFFICE (2512) PERSONNEL COST: 2012/2013 ACTUALS 2013/2014 BUDGET 2013/2014 ESTIMATES 2014/2015 Proposing 1100 EXECUTIVE SALARIES $ 54,325 $ 56,400 $ 56,320 $ 58,162 1200 REGULAR SALARIES $ 35,126 $ 35,100 $ 35,504 $ 36,211 1300 OTHER SALARIES $ 11,912 $ 15,912 $ 15,200 $ 25,452 1510 LONGEVITY /SERVICE INCENTIVE $ - $ 500 $ 500 $ - 2100 FICA $ 7,650 $ 9,218 $ 8,000 $ 9,425 2200 RETIREMENT $ 11,429 $ 11,885 $ 11,885 $ 12,167 2300 LIFE AND HEALTH INSURANCE $ 12,274 $ 14,878 $ 14,800 $ 16,261 2400 WORKERS COMPENSATION $ 428 $ 489 $ 489 $ 564 TOTAL PERSONNEL COSTS: $ 133,144 $ 144,382 $ 142,698 $ 158,242 2014 -2015 Final Public Hearing Page 10 General Fund - 001 City of Okeechobee Proposed 2014 -2015 Budget DEPARTMENT: CLERK OFFICE (2512) SUPPLIES & OTHER SERVICES 2012/2013 ACTUALS 2012/2013 BUDGET 2013/2014 ESTIMATES 2013/2014 Proposing 3103 MUNICIPAL CODE $ 2,317 $ 4,500 $ 2,000 $ 4,500 3400 OTHER CONTRACTUAL SERVICES $ 8,800 $ 9,000 $ 8,800 $ 9,000 4000 TRAVEL AND PER DIEM $ 1,231 $ 2,500 $ 2,000 $ 3,000 4100 COMM. & FREIGHT $ 2,157 $ 2,300 $ 2,200 $ 2,300 4500 INSURANCE $ 3,049 $ 4,823 $ 4,823 $ 5,257 4609 R &M EQUIPMENT $ 7,290 $ 6,350 $ 6,350 $ 7,030 4900 ADVERTISING /OTHER CHARGES $ 7,600 $ 14,500 $ 14,500 $ 13,000 4901 EDUCATION $ 883 $ 1,500 $ 1,050 $ 1,100 4909 MISCELLANEOUS /ELECTION $ 2,921 $ 6,000 $ 6,000 $ 6,000 5100 OFFICE SUPPLIES $ 1,229 $ 2,500 $ 1,500 $ 2,000 5400 BOOKS, PUBLICATIONS, ETC $ 1,683 $ 2,000 $ 1,700 $ 2,000 6400 EQUIPMENT ($750 OR MORE) $ - $ - $ - $ - TOTAL SUPPLIES AND OTHER SERVICES $ 39,160 $ 55,973 $ 50,923 $ 55,187 GRAND TOTAL FOR DEPARTMENT $ 172,304 $ 200,355 $ 193,621 $ 213,429 1300 Adjustment to Part time hours; Add'l PT person -add'I Centinnial duties 2200 Employer Contribution rate increased by .03 points 2300 Health Insurance & Benefit cost adjustment 2400& Adjustment of Property /Casualty & WC Insurance Premiums 4500 4000 Incr. $500 Additional Training 4609 Increase IMS. Software Maint. Contracts; Add 3 users for Exchange email 4900 Decreased (incr. Last year) by $1500 5100 Decr. $500 2014 -2015 Final Public Hearing Page 11 General Fund - 001 City of Okeechobee Proposed 2014 -2015 Budget DEPARTMENT: LEGAL SERVICES (0514) SUPPLIES & OTHER SERVICES 2012/2013 ACTUALS 2013/2014 BUDGET BUDGET ESTIMATES 2014/2015 PROPOSING 2300 HEALTH INSURANCE $ 5,869 $ 6,840 $ 6,646 $ 7,406 3100 PROFESSIONAL SERVICES $ 36,968 $ 43,430 $ 38,244 $ 49,877 3300 LEGAL COST $ 659 $ 18,173 $ 26,000 $ 25,000 4000 TRAVEL AND PER DIEM $ - $ 800 $ 700 $ 800 4100 COMM. AND FREIGHT SERVICES $ 500 $ 1,010 $ 500 $ 1,010 4609 R &M EQUIPMENT $ 275 $ 600 $ 275 $ 720 4901 EDUCATION $ - $ 750 $ 250 $ 750 5100 OFFICE SUPPLIES $ 16 $ 150 $ 52 $ 150 5400 MEMBERSHIP & SUBSCRIPTIONS $ - $ 500 $ - $ 500 TOTAL SUPPLIES AND OTHER SERVICES $ 44,287 $ 72,253 $ 72,667 $ 86,213 GRAND TOTAL FOR DEPARTMENT $ 44,287 $ 72,253 $ 72,667 $ 86,213 2300 Health Insurance & Benefit cost adjustment 3100 Added add '1 hours for Nuisance property abatement, approx.. 4 partial days Q $125 per day per mnth ($6,000) 3300 Incr. cost due to possible continued litigation 4609 Add I user to Exchange email 2014 -2015 Final Public Hearing Page 12 General Fund - 001 City of Okeechobee Proposed 2014 -2015 Budget DEPARTMENT: FINANCE DEPARTMENT (0513) PERSONNEL COST: 2012/2013 ACTUALS 2013/2014 BUDGET 2013/2014 ESTIMATES 2014/2015 Proposing 1100 EXECUTIVE SALARIES $ 51,849 $ 53,425 $ 53,222 $ 55,079 1200 REGULAR SALARIES $ 63,173 $ 66,437 $ 65,830 $ 68,494 1510 LONGEVITY /SERVICE INCENTIVE $ - $ - $ - $ - 2100 FICA $ 8,202 $ 9,360 $ 8,560 $ 9,487 2200 RETIREMENT $ 14,644 $ 15,538 $ 15,040 $ 16,053 2300 LIFE AND HEALTH INSURANCE $ 18,356 $ 21,413 $ 21,400 $ 23,435 2400 WORKERS COMPENSATION $ 527 $ 615 $ 615 $ 665 2500 UNEMPLOYMENT TAXES $ - $ - $ - $ - TOTAL PERSONNEL COSTS: $ 156,751 $ 166,788 $ 164,667 $ 173,213 2014 -2015 Final Public Hearing Page 13 General Fund - 001 City of Okeechobee Proposed 2014 -2015 Budget • SUPPLIES & OTHER SERVICES 2012/2013 ACTUALS 2013/2014 BUDGET 2013/2014 ESTIMATES 2014/2015 Proposing $ 34,800 3200 ACCOUNTING & AUDIT $ 27,300 $ 29,500 $ 31,800 3400 OTHER CONTRACTUAL SERVICES $ 1,200 $ 12,000 $ 8,520 $ 12,000 4000 TRAVEL AND PER DIEM $ 207 $ 1,750 $ 1,250 $ 1,750 4100 COMM. & FREIGHT $ 2,711 $ 2,750 $ 2,602 $ 2,800 4500 INSURANCE $ 4,632 $ 5,860 $ 5,860 $ 6,290 4609 R &M EQUIPMENT $ 8,002 $ 13,865 $ 12,200 $ 14,905 4901 EDUCATION $ - $ 850 $ 642 $ 850 4909 MISCELLANEOUS $ 51 $ 100 $ - $ 100 5100 OFFICE SUPPLIES $ 1,185 $ 1,200 $ 1,100 $ 1,200 5200 OPERATING SUPPLY $ 8,596 $ 16,310 $ 15,500 $ 15,110 5400 BOOKS, PUBLICATIONS, ETC $ 35 $ 150 $ 105 $ 150 6400 EQUIPMENT ($750 OR MORE) $ - $ - $ - $ - TOTAL SUPPLIES AND OTHER SERVICES $ 53,919 $ 84,335 $ 79,579 $ 89,955 TOTAL COST: $ 210,670 $ 251,123 $ 244,246 $ 263,168 3200 Increase due to Single Audit Requirement 2200 Employer Contribution rate increased by .03 points 2300 Health Insurance & Benefit cost adjustment 4500 Adjustment of Property/Casualty & WC Insurance Premiums 3400 Web site design, $12,000 4609 Maint of Acct Software Incr. $800; Add 4 users Microsoft Exchange email 5200 Removed the 5 year requirement for CBIZ; Adding Adobe Pro Software 2014 -2015 Final Public Hearing Page 14 General Fund - 001 City of Okeechobee Proposed 2014 -2015 Budget DEPARTMENT: GENERAL SERVICES (0519) PERSONNEL COST: 2012/2013 ACTUALS 2013/2014 BUDGET 2013/2014 ESTIMATES 2014/2015 Proposing 1200 REGULAR SALARIES $ 33,138 $ 34,571 $ 34,345 $ 35,409 1300 OTHER SALARY $ 27,430 $ 32,750 $ 30,046 $ 19,911 1400 OVERTIME $ - $ - $ - 1510 LONGEVITY /SERVICE INCENTIVE $ - $ - $ - $ - 2100 FICA $ 4,680 $ 5,240 $ 4,840 $ 4,331 2200 RETIREMENT $ 4,162 $ 4,498 $ 4,592 $ 4,665 2300 LIFE AND HEALTH INSURANCE $ 6,066 $ 6,850 $ 6,700 $ 7,485 2400 WORKERS COMPENSATION $ 429 $ 490 $ 490 $ 526 Unemployment $ - $ - $ - $ 2,000 TOTAL PERSONNEL COSTS: $ 75,905 $ 84,399 $ 81,013 $ 74,327 2014 -2015 Final Public Hearing Page 15 General Fund - 001 City of Okeechobee Proposed 2014 -2015 Budget DEPARTMENT: GENERAL SERVICES (0519) SUPPLIES & OTHER SERVICES 2012/2013 ACTUALS 2013/2014 BUDGET 2013/2014 ESTIMATES 2014/2015 PROPOSING 3100 PROFESSIONAL SERVICES $ 109,905 $ 114,650 $ 114,650 $ 114,150 3400 OTHER CONTRACTUAL SERVICES $ 67,148 $ 69,940 $ 69,940 $ 93,362 4000 TRAVEL AND PER DIEM $ 1,910 $ 3,640 $ 1,540 $ 3,640 4100 COMM. & FREIGHT $ 2,125 $ 2,153 $ 2,153 $ 2,198 4300 UTILITIES $ 8,962 $ 10,177 $ 9,985 $ 10,177 4400 RENTALS AND LEASES $ 3,657 $ 3,900 $ 3,750 $ 3,846 4500 INSURANCE $ 13,950 $ 15,951 $ 15,951 $ 17,115 4600 R &M VEHICLES $ - $ - $ - $ - 4609 R &M EQUIPMENT $ 4,500 $ 10,451 $ 8,453 $ 10,871 4901 EDUCATION $ 158 $ 300 $ - $ 300 4909 MISCELLANEOUS $ 80 $ 300 $ 50 $ 300 5100 OFFICE SUPPLIES $ 1,680 $ 2,000 $ 1,580 $ 2,500 5200 OPERATING SUPPLY $ 2,144 $ 2,750 $ 2,000 $ 1,900 5201 FUEL AND OIL $ - $ - $ - $ - 5204 POSTAGE & SUPPLIES $ 5,214 $ 6,300 $ 5,500 $ 6,300 5400 BOOKS, PUBLICATIONS, ETC $ - $ 200 $ 50 $ 200 6400 EQUIPMENT ($750 OR MORE) $ - $ - $ - $ - TOTAL SUPPLIES AND OTHER SERVICES $ 221,433 $ 242,712 $ 235,602 $ 266,859 GRAND TOTAL FOR DEPARTMENT $ 297,338 $ 327,111 $ 316,615 $ 341,186 1300 Decreasing PT salary of 1 person (Custodian) 2300 Health Insurance & Benefit Cost adjustment 2200 Employer Contribution rate increased by 03 points 3400 Adding Cleaning Service Cost for all Depts. 4400 Rental of Copier, $2811; Postage Machine and updates 4609 IMS,Copier Contract, Equip Maint. Contract 10 % -20 %; Annual Insp., Microsoft Exchg. 3 users 4500 & ° 4500 Adjustment of Property /Casualty & WC Insurance Premiums 5100 Incr. $500 - Copier paper cost increasing; Add"! Letterhead /envelopes 2014 -2015 Final Public Hearing Page 16 General Fund - 001 City of Okeechobee Proposed 2014 -2015 Budget DEPARTMENT: POLICE DEPARTMENT (0521) PERSONNEL COST: 2012/2013 ACTUALS 2013/2014 BUDGET 2013/2014 ESTIMATES 2014/2015 Proposing 1100 EXECUTIVE SALARIES $ 66,487 $ 68,796 $ 68,700 $ 71,034 1200 REGULAR SALARIES $ 842,430 $ 902,166 $ 869,070 $ 922,800 1201 HOLIDAY PAY $ 130 $ - $ - $ - 1202 OFFICERS HOLIDAY PAY $ 23,991 $ 25,825 $ 24,300 $ 26,350 1300 OTHER SALARY $ 22,603 $ 25,000 $ 39,886 $ 30,000 1400 OVERTIME $ 11,506 $ 12,500 $ 11,904 $ 13,716 1403 OFFICERS OVERTIME PAY $ 34,039 $ 64,000 $ 57,390 $ 64,960 1501 AUXILIARY PAY $ 1,200 $ 1,200 $ 1,200 $ 1,200 1510 LONGEVITY /SERVICE INCENTIVE $ - $ - $ - $ 750 1520 OFFICERS LONGEVITY /SERVICE $ 500 $ 500 $ - 1540 CAREER EDUCATION $ 12,059 $ 13,172 $ 13,076 $ 13,350 2100 FICA $ 81,889 $ 85,758 $ 83,767 $ 88,130 2200 RETIREMENT $ 251,698 $ 298,688 $ 298,688 $ 302,667 2300 LIFE AND HEALTH INSURANCE $ 163,602 $ 184,582 $ 182,362 $ 203,845 2400 WORKERS COMPENSATION $ 29,088 $ 34,682 $ 34,682 $ 37,571 2500 UNEMPLOYMENT COMP. $ - $ - $ - $ - TOTAL PERSONNEL COSTS: $ 1,540,722 $ 1,716,869 $ 1,685,525 $ 1,776,373 2014 -2015 Final Public Hearing Page 17 General Fund - 001 City of Okeechobee Proposed 2014 -2015 Budget DEPARTMENT: POLICE DEPARTMENT (0521) SUPPLIES & OTHER SERVICES 2012/2013 ACTUALS 2013/2014 BUDGET 2013/2014 ESTIMATES 2014/2015 PROPOSING 3100 PROFESSIONAL SERVICES $ 17,309 $ 20,300 $ 18,250 $ 20,608 3400 OTHER CONTRACTURAL SERVICES $ - $ 15,002 $ 15,002 $ 24,425 4000 TRAVEL AND PER DIEM $ 6,642 $ 5,000 $ 5,000 $ 5,000 4100 COMM. & FREIGHT $ 22,062 $ 32,208 $ 25,502 $ 32,200 4300 UTILITIES $ 14,032 $ 15,500 $ 15,405 $ 15,500 4400 RENTALS AND LEASES $ 7,206 $ 5,430 $ 4,520 $ 5,420 4500 INSURANCE $ 36,099 $ 42,207 $ 42,207 $ 45,288 4600 R &M VEHICLES $ 5,909 $ 7,500 $ 5,775 $ 10,000 4609 R &M EQUIPMENT $ 15,671 $ 15,266 $ 15,000 $ 16,330 4700 PRINTING $ 331 $ 2,000 $ 710 $ 2,000 4901 EDUCATION- RESTRICTED $ 938 $ 4,500 $ 1,025 $ 4,500 4902 EDUCATION - NON - RESTRICTED $ 450 $ 4,500 $ 3,900 $ 4,500 4909 MISCELLANEOUS $ 885 $ 1,500 $ 250 $ 1,500 5100 OFFICE SUPPLIES $ 1,570 $ 5,000 $ 2,087 $ 5,000 5101 DETECTIVE SUPPLIES $ 2,215 $ 3,000 $ 3,000 $ 3,000 5102 INVESTIGATION FEES $ 1,911 $ 1,800 $ 132 $ 1,800 5200 OPERATING SUPPLY $ 9,794 $ 14,000 $ 14,600 $ 15,400 5201 FUEL AND OIL $ 59,743 $ 74,000 $ 58,000 $ 73,875 5202 OPERATING SUPPLIES (TIRES) $ 5,383 $ 7,000 $ 6,844 $ 7,000 5203 UNIFORMS /PATCHES $ 10,100 $ 13,000 $ 10,500 $ 15,300 5400 BOOKS, PUBLICATIONS, ETC $ 1,737 $ 1,500 $ 1,740 $ 2,000 6400 EQUIPMENT ($750 OR MORE) $ - $ - $ 725 $ - 8300 PUBLIC SERVICE GRANT $ 1,632 $ - $ 1,850 $ - TOTAL SUPPLIES AND OTHER SERVICES $ 221,619 $ 290,213 $ 252,024 $ 310,646 GRAND TOTAL FOR DEPARTMENT $ 1,762,341 $ 2,007,082 $ 1,937,549 $ 2,087,019 1300 Incr, for funding Part - time - Officer Program in lieu of OT use (AL, SL, WC) 1400 Incr. cost Admin .staff covering short shifs in dispatch (AL, SL, WC) 2300 Health Insurance & Benefit Cost adjustment 2200 Employer Contribution rate 13ecr, by .50 points 3400 Incr. by $9,080 Spillman/CAD Report Program (7 yrs.Maint. Expired) 4600 Warranty Expired on currently owned; (7) vehicles- anticipating add'I Maint. Cost 2400 & Adjustment of Property/Casualty & WC Insurance Premiums 4500 4609 Add 10 users to Exchange email 5200 Reflects a $1,400 increase due to the increased cost of supplies and doing business 5201 Increase # gallons by 1200. Est. 19,700 gallons @ $3.75 5203 Reflects increase costs associated with uniforms and Replacement of 4 body armor in lieu of 3 5400 The costs of annual law books has increased substantially 522 -1402 Dispatcher Overtime was not adjusted @ $9,500 (In Fire Dept budget) 2014 -2015 Final Public Hearing Page 18 General Fund - 001 City of Okeechobee Proposed 2014 -2015 Budget DEPARTMENT: FIRE DEPARTMENT (0522) PERSONNEL COST: 2012/2013 ACTUALS 2013/2014 BUDGET 2013/2014 ESTIMATES 2014/2015 Proposing 1100 EXECUTIVE SALARIES $ 62,651 $ 65,229 $ 64,881 $ 67,355 1200 REGULAR SALARIES $ 597,432 $ 600,677 $ 598,728 $ 619,183 1201 HOLIDAY PAY $ 17,423 $ 23,496 $ 20,255 $ 23,948 1300 OTHER SALARY $ 26,526 $ 26,908 $ 27,400 $ 27,400 1400 OVERTIME $ 21,490 $ 29,641 $ 35,500 $ 31,533 1401 OVERTIME PAY /ANNUAL & SICK $ 51,092 $ 50,520 $ 51,560 $ 53,170 1402 DISPATCHER OVERTIME $ 2,201 $ 9,500 $ 4,800 $ 9,500 1501 VOLUNTEER PAY $ 10,528 $ 11,000 $ 11,280 $ 11,000 1510 LONGEVITY /SERVICE INCENTIVE $ - $ 500 $ 500 $ - 1540 CAREER EDUCATION $ 1,200 $ 1,920 $ 1,750 $ 1,560 2100 FICA $ 60,799 $ 64,553 $ 62,500 $ 66,428 2200 RETIREMENT $ 132,374 $ 171,423 $ 169,863 $ 174,540 2300 LIFE AND HEALTH INSURANCE $ 81,944 $ 94,051 $ 92,996 $ 104,981 2400 WORKERS COMPENSATION $ 30,876 $ 32,026 $ 32,026 $ 34,772 2500 UNEMPLOYMENT COMPENSATION $ - $ 600 $ - $ 1,200 TOTAL PERSONNEL COSTS: $1,096,536 $1,182,044 $1,174,039 $1,226,570 2014 -2015 Final Public Hearing Page 19 General Fund - 001 City of Okeechobee Proposed 2014 -2015 Budget DEPARTMENT: FIRE DEPARTMENT (0522) SUPPLIES & OTHER SERVICES 2012/2013 ACTUALS 2013/2014 BUDGET 2013/2014 ESTIMATES 2014/2015 PROPOSING 3100 PROFESSIONAL SERVICES $ 7,800 $ 7,800 $ 7,750 $ 7,800 3102 PROF SERV (PHYS FOR SCBA) $ 1,725 $ 3,800 $ 3,350 $ 3,800 3103 WELLNESS PROGRAM $ 2,880 $ 3,360 $ 2,880 $ 3,360 3400 OTHER CONTRACTUAL SERVICES $ - $ 2,450 $ 2,450 $ 2,450 4000 TRAVEL AND PER DIEM $ 1,805 $ 3,500 $ 2,565 $ 3,500 4100 COMM. & FREIGHT $ 8,677 $ 13,766 $ 9,300 $ 14,366 4300 UTILITIES $ 9,132 $ 13,500 $ 11,500 $ 13,500 4400 RENTALS AND LEASES $ 1,716 $ 2,400 $ 1,893 $ 2,400 4500 INSURANCE $ 24,636 $ 26,568 $ 26,568 $ 28,707 4600 R &M VEHICLES $ 11,770 $ 20,500 $ 19,051 $ 22,500 4609 R &M BUILDING & EQUIPMENT $ 19,077 $ 24,800 $ 21,049 $ 24,800 4700 PRINTING $ 186 $ 550 $ 250 $ 550 4901 EDUCATION $ 6,618 $ 12,000 $ 6,500 $ 12,000 4902 PUBLIC EDUCATION & FIRE PREV. $ 447 $ 1,450 $ 500 $ 1,200 4903 CODE ENFORCEMENT $ 9,836 $ 9,000 $ 5,505 $ 9,000 4905 TRAINING & MATERIALS $ 1,580 $ 3,500 $ 1,500 $ 3,500 4909 MISCELLANEOUS $ 374 $ 400 $ 50 $ 400 5100 OFFICE SUPPLIES $ 1,073 $ 2,000 $ 1,000 $ 2,000 5200 OPERATING SUPPLY $ 7,040 $ 11,825 $ 7,600 $ 11,825 5201 FUEL AND OIL $ 8,404 $ 11,468 $ 6,800 $ 10,500 5202 OPERATING SUPPLIES (TIRES) $ 2,260 $ 2,500 $ - $ 2,500 5203 UNIFORMS /PATCHES $ 12,211 $ 8,000 $ 4,400 $ 8,000 5203 WiILDLAND GEAR /Bunker Gear $ - $ - $ - $ - 5400 BOOKS, PUBLICATIONS, ETC $ 3,500 $ 3,000 $ 3,000 $ 3,000 6400 EQUIPMENT ($750 OR MORE) $ - $ - $ - $ - TOTAL SUPPLIES AND OTHER SERVICES: $ 142,747 $ 188,137 $ 145,461 $ 191,658 GRAND TOTAL FOR DEPARTMENT $ 1,239,283 $ 1,370,181 $ 1,319,500 $ 1,418,228 1400 Incr. OT Budget based on average number less abnormal WC issue, x 1.5% 1401 Incr. OT AL&SL Budget to 2013 -2014 Estimates x 1.5% 2300 Health Insurance &Benefit Cost adjustment 2200 Employer Contribution rate increased by 2.05 points 3400 a., Maint. Of SLERS radios @ $145 each 4100 Incr. by $600 communications 4600'.. Incr. 10% due to age of fleet and increase maintenance of same 4609 4 Refurbished Harnesses (replacements ); Add 6 users Microsoft Exchange email; pressure wash building 2400 & Adjustment of Property/Casualty & WC Insurance Premiums 4500- 5201 Decreased number of gallons based on usage trend; Using $3.75 per gallon for gas; $4.10 on road diesel 2014 -2015 Final Public Hearing Page 20 General Fund - 001 City of Okeechobee Proposed 2014 -2015 Budget DEPARTMENT: PUBLIC WORKS (0541) PERSONNEL COST: 2012/2013 ACTUALS 2013/2014 BUDGET 2013/2014 ESTIMATES 2014/2015 Proposing 1100 EXECUTIVE SALARIES $ 124,114 $ 130,402 $ 129,110 $ 133,085 1200 REGULAR SALARIES $ 222,085 $ 258,534 $ 245,135 $ 292,865 1300 OTHER SALARIES $ 12,328 $ 6,000 $ 1,000 $ 17,000 1400 OVERTIME $ 1,494 $ 2,884 $ 2,482 $ 2,927 1510 LONGEVITY /SERVICE INCENTIVE $ I,250 $ - $ - $ - 2100 FICA $ 28,004 $ 32,387 $ 30,800 $ 35,111 2200 RETIREMENT $ 40,735 $ 50,445 $ 42,212 $ 52,388 2300 LIFE AND HEALTH INSURANCE $ 56,128 $ 65,921 $ 64,005 $ 72,124 2400 WORKERS COMPENSATION $ 21,668 $ 25,189 $ 25,189 $ 27,496 2500 UNEMPLOYMENT COST $ 705 $ 6,200 $ - $ - TOTAL PERSONNEL COSTS: $ 508,511 $ 577,962 $ 539,933 $ 632,996 2014 -2015 Final Public Hearing Page 21 General Fund - 001 City of Okeechobee Proposed 2014 -2015 Budget DEPARTMENT: PUBLIC WORKS (0541 GRAND TOTAL FOR DEPARTMENT $ 993,961 $ 1,075,459 $ 1,018,759 $ 1,142,952 2300 1300 1200 3401 5200 5202 Health Insurance & Benefit cost adjustment Three (3) 24 per week Employees May 1st through Sept 30 Mowing Includes possible payout of retired employee Garbage cost, 1.6% increase over last year Software, $400 for GIS maintenance, $400 - Acrobat Pro for printing ofGIS maps & editing PDF does. $100 basic photo Editing software to add notes, etc.; Add 2 users Exchange email summer months Increased/Adjusted # of gallons to re ect current demand level; Used $3.75 rate for gas, $$4.00 diesel 2014 -2015 Final Public Hearing Page 22 2012/2013 ACTUALS 2013/2014 BUDGET 2013/2014 ESTIMATES 2014/2015 Proposing 3100 PROFESSIONAL SERVICES $ 25 $ 5,000 $ 550 $ 5,000 3400 OTHER CONTRACTUAL SERVICES $ 25 $ 2,805 $ - $ 2,800 3401 GARBAGE COLLECTION FEE $ 358,850 $ 363,447 $ 362,448 $ 369,262 4000 TRAVEL AND PER DIEM $ 1,437 $ 2,000 $ 1,300 $ 2,000 4100 COMM. & FREIGHT $ 4,653 $ 5,500 $ 5,152 $ 5,500 4300 UTILITIES $ 12,785 $ 18,500 $ 16,084 $ 18,500 4400 RENTALS & LEASES $ - $ 500 $ 200 $ 750 4500 INSURANCE $ 26,280 $ 30,082 $ 30,082 $ 32,478 4600 R &M VEHICLES $ 4,576 $ 3,500 $ 4,200 $ 6,000 4609 R &M BUILDING & EQUIPMENT $ 31,618 $ 15,000 $ 13,900 $ 12,716 4901 EDUCATION $ 2,176 $ 3,000 $ 1,800 $ 3,000 4909 MISCELLANEOUS $ 307 $ 500 $ 250 $ 500 5100 OFFICE SUPPLIES $ 554 $ 750 $ 990 $ 750 5200 OPERATING SUPPLY $ 4,883 $ 4,000 $ 5,490 $ 6,500 5201 FUEL AND OIL $ 26,642 $ 29,413 $ 27,500 $ 31,200 5202 OPERATING SUPPLIES (TIRES) $ 2,231 $ 3,000 $ 950 $ 2,500 5203 UNIFORMS $ 6,292 $ 7,500 $ 6,200 $ 7,500 5204 DUMPING FEES $ - $ 500 $ - $ 500 5205 MOSQUITO CONTROL $ 1,235 $ 2,000 $ 1,250 $ 2,000 5300 ROAD MATERIALS /SUPPLIES $ 89 $ - $ - $ - 5400 BOOKS, PUBLICATIONS, ETC $ 792 $ 500 $ 480 $ 500 6300 IMPROVEMENTS $ - $ - $ - $ - 6400 EQUIPMENT ($750 OR MORE) $ - $ - $ - $ - TOTAL SUPPLIES AND OTHER SERVICES: $ 485,450 $ 497,497 $ 478,826 $ 509,956 GRAND TOTAL FOR DEPARTMENT $ 993,961 $ 1,075,459 $ 1,018,759 $ 1,142,952 2300 1300 1200 3401 5200 5202 Health Insurance & Benefit cost adjustment Three (3) 24 per week Employees May 1st through Sept 30 Mowing Includes possible payout of retired employee Garbage cost, 1.6% increase over last year Software, $400 for GIS maintenance, $400 - Acrobat Pro for printing ofGIS maps & editing PDF does. $100 basic photo Editing software to add notes, etc.; Add 2 users Exchange email summer months Increased/Adjusted # of gallons to re ect current demand level; Used $3.75 rate for gas, $$4.00 diesel 2014 -2015 Final Public Hearing Page 22 Public Facility Fund -301 City of Okeechobee Proposed 2014 -2015 Budget Public Facility Fund (Transportation) 2012/2013 ACTUALS 2013/2014 Budget 2013/2014 ESTIMATES 2014/2015 Proposing F/Y BEGINNING FUND BALANCE $ 883,941 $ 883,941 $ 883,941 $ 546,177 REVENUES 301- 313.4100 LOCAL OPTION GAS TAX $ 322,390 $ 321,240 $ 332,430 $ 324,100 301- 313.4200 LOCAL ALTER, FUEL USER FEE $ 203,530 $ 200,860 $ 203,530 $ 205,600 301- 335.1220 SRS EIGHT CENT MOTOR FUEL $ 71,606 $ 66,401 $ 71,606 $ 67,210 301- 312.3000 NINTH CENT FUEL TAX $ 54,728 $ 50,500 $ 54,728 $ 51,980 301- 335.4100 MOTOR FUEL TAX REBATE $ 2,892 $ 1,950 $ 2,892 $ 1,999 301- 361.1000 INTEREST EARNINGS $ 606 $ 600 $ 606 $ 600 301 - 369.1000 MISCELLANEOUS $ 10,000 $ - $ - $ - TOTAL REVENUES 665,752 641,551 665,792 651,489 EXPENDITURES 301 - 549.3100 PUBLIC FAC. - PROFESSIONAL SER. $ - $ 2,000 $ - $ 15,000 301 -549 -3400 PUBLIC FAC. CONTRACTUAL SERVICE $ 60,382 $ 57,500 $ 48,425 $ 72,500 301 -549 -4300 PUBLIC FAC. UTILITIES $ 71,259 $ 87,000 $ 81,000 $ 87,000 301 -549 -4609 REPAIR & MAINTENANCE $ 8,896 $ 16,500 $ 14,868 $ 33,000 301 -549 -4909 MISC -PARK HOLIDAY LIGHTS $ 1,610 $ 2,000 $ 3,500 $ 2,000 301 -549 -5300 PUBLIC FAC. ROAD & MATERIALS $ 46,500 $ 70,000 $ 27,000 $ 70,000 301 -549 -6300 PUBLIC FAC. IMPROVEMENTS $ 60,250 $ 350,000 $ 350,000 $ 385,000 301 - 549.6302 PUBLIC FAC. BEAUTIFICATION $ 2,450 $ 5,000 $ 7,050 $ 7,000 301 - 549.6400 PUBLIC FAC. MACHINERY & EQUIP $ 15,495 $ 85,500 $ 73,713 $ 37,500 TOTAL EXPENSES $ 266,842 $ 675,500 $ 605,556 $ 709,000 Transfer to General Fund $ 398,000 $ 398,000 $ 398,000 $ 398,000 F/Y ENDING FUND BALANCE 1 $ 884,851 1 $ 451,992 1 $ 546,177 1 $ 90,666 2014 -2015 Final Public Hearing Page 23 City of Okeechobee Proposed 2014 -2015 Budget PROPOSED FISCAL YEAR (2014 -2015) DETAIL 3100 EngineeringfProfessional Services $ 15,000 3400 Grounds Maint., Street Sweeping, $15,000 added for possible add'l landscape maintenance $ 72,500 4609 Trash Cans for Park $ 6,000 Irrigation Upgrades to Butterfly Garden $ 1,000 Replacement trees for city parks, 10@ $1,500 $ 15,000 Repl small ROW Equipment, Chain saws, pole saws etc as needed $ 1,500 5300 Repair of roads /canal cleanup,/etc. Sign Repair/Replacement $ 15,000 Traffic Signal Equipment Upgrades $ 15,000 ROW Drainage $ 10,000 R &M Roads /Culverts $ 10,000 Storm water infiltration repair. $ 10,000 Storm. Water Ditch Maint Adjustments = . $ 10,000 6300 Asphalt program, $ 200,000 Continued Sidewalk project $ 100,000 Stormwater Structure replacement, SW 2nd Ave at 8th St $ 50,000 Culvert replacement program $ 25,000 Striping Project $ 10,000 6400 Replacement 12" Chipper $ 32,000 Replacement Gas Pump $ 5,000 Concrete Chainsaw $ 2,500 2014 -2015 Final Public Hearing Page 24 City of Okeechobee Proposed 2014 -2015 Budget Appropriations Grant RECAPITULATION - REVENUE & EXPENSES 2012/2013 ACTUAL 2013/2014 BUDGET 2013/2014 ESTIMATES 2014/2015 PROPOSED F/Y BEGINNING FUND BALANCE REVENUES 307 - 334.3900 307- 361.1000 307 - 381.0000 EXPENDITURES 307 - 559.3100 307 - 559.3102 307 - 559.4909 307 - 559.6300 $ $ - Appropriation Funds $ - $ 250,000 $ 250,000 $ 100,000 Interest Earnings $ - $ - $ - $ - TRANSFER IN - CAPITAL FUND RESERVES $ - $ 25,000 $ 16,750 $ 5,000 TOTAL REVENUES $ - $ 275,000 $ 266,750 $ 105,000 EXPENDITURES 307 - 559.3100 307 - 559.3102 307 - 559.4909 307 - 559.6300 F/Y ENDING FUND BALANCE 334 -3900 Stormwater /Canal Grant 2014 -2015 Final Public Hearing Page 25 PROFESSIONAL SERVICES- Engineering Services $ - $ 25,000 $ 5,000 $ - PROFESSIONAL SERVICES -Grnt Admin $ - $ 11,847 $ 11,250 $ 4,500 ADMINISTRATIVE SERVICES $ - $ 1,000 $ 500 $ 500 STREET IMPROVEMENTS /ADDITIONS $ - $ 237,153 $ 250,000 $ 100,000 TOTAL EXPENSES $ - $ 275,000 $ 266,750 $ 105,000 F/Y ENDING FUND BALANCE 334 -3900 Stormwater /Canal Grant 2014 -2015 Final Public Hearing Page 25 City of Okeechobee Proposed 2014 -2015 Budget FDOT -GRANT RECAPITULATION - REVENUE & EXPENSES 2012/2013 ACTUAL 2013/2014 BUDGET 2013/2014 ESTI MATES 2014/2015 PROPOSED F/Y BEGINNING FUND BALANCE $ $ 7,425 REVENUES 308 -331 -3900 308 - 369.1000 308 - 381.0000 EXPENDITURES 308 - 549.3100 308 - 549.3102 308 - 549.4909 308 - 549.4609 308 - 549.6300 $ - $ FDOT Grant $ - $ 100,000 $ 93,000 $ 13,000 Misc. Revenue $ - $ - $ - $ - TRANSFER IN - CAPITAL RESERVES $ - $ 17,500 $ 25,000 $ 3,000 TOTAL REVENUES $ - $ 117,500 $ 118,000 $ 16,000 EXPENDITURES 308 - 549.3100 308 - 549.3102 308 - 549.4909 308 - 549.4609 308 - 549.6300 F/Y ENDING FUND BALANCE $ 7,425 I $ 331 -3900 Landscape Grant US98 /US441 Maintenance cost is not included which is summarized as $21,100 2014 -2015 Final Public Hearing Page 26 PROFESSIONAL SERVICES $ - $ 6,000 $ 18,520 $ 3,200 ADMINISTRATIVE SERVICES $ - $ 500 $ 55 $ 100 MISCELLANEOUS $ - $ - $ - $ - REPAIR & MAINTENCE $ 103,000 $ 90,000 $ 13,000 STREET MEDIAN IMPROVEMENTS $ - $ 8,000 $ 2,000 $ 7,125 TOTAL EXPENSES $ - $ 117,500 $ 110,575 $ 23,425 F/Y ENDING FUND BALANCE $ 7,425 I $ 331 -3900 Landscape Grant US98 /US441 Maintenance cost is not included which is summarized as $21,100 2014 -2015 Final Public Hearing Page 26 City of Okeechobee Proposed 2014 -2015 Budget Other Grants RECAPITULATION - REVENUE & EXPENSES 2012/2013 Actuals 2013/2014 Budget 2013/2014 Estimates 2014/2015 Proposed F/Y BEGINNING FUND BALANCE 32 REVENUES 302 - 331.3903 302- 331.3905 302 - 361.1000 302 - 381.0000 302 - 381.0000 TMDL Grant $ - $ - $ - $ 403,838 Section 319 Grant $ - $ - $ - $ - lnterest Earnings $ - $ - $ - $ - TRANSFER IN - CAPITAL ASSIGNED FUNDS $ - $ - $ - $ 300,000 TRANSFER IN - CAPITAL FUND RESERVES $ - $ - $ - $ 65,162 TOTAL REVENUES $ - $ - $ - $ 769,000 EXPENDITURES 302 - 2552.3100 302 - 2552.3200 302 - 2552.4609 302 - 2552.4609 302 - 2552.4909 302 - 2000 -4909 302- 2752.3100 302 - 2752.3200 302 - 2752.4909 302 - 2752.4609 302- PROFESSIONAL SERVICES $ - $ - $ - $ - ADMINISTRATIVE SERVICES $ - $ - $ - $ - TEMPORARY RELOCATION $ - $ - $ - $ - HOUSING REHAB DEMO /REPL/RELOC $ - $ - $ - $ - MISCELLANEOUS $ - $ - $ - $ - MISCELLANEOUS - BANKING EXP $ - PROFESSIONAL SERVICES $ - $ - $ - $ 28,000 ADMINISTRATIVE SERVICES $ - $ - $ - $ 5,000 MISCELLANEOUS $ - $ - $ 32 $ 1,000 STREET IMPROVEMENTS /ADDITIONS $ - $ - $ - $ - Park and Canal Improvements $ 735,000 TOTAL EXPENSES $ - $ - $ 32 $ 769,000 F/Y ENDING FUND BALANCE DUE TO GENERAL FUND 331 -3200 Grant related project Taylor Creek Park TMDL Grant $367,260; Matching, $183,630 Section319 Grant $367,260; Matching $147,052 2014 -2015 Final Public Hearing Page 27 City of Okeechobee Proposed 2014 -2015 Budget L PROJECTS IMPROVEMENTS (F /Y BEGINNING FUND BALANCE 2012/2013 ACTUALS 2013/2014 BUDGET 2013/2014 ESTIMATES 2014/2015 PROPOSED $ 6,484,214 $ 5,535,457 $ 5,535,457 $ 4,903,949 REVENUES 304 - 383.0000 304 - 364.1000 304 - 361.1000 304 - 369.1000 CAPITAL LEASE PROCEEDS $ - $ - $ - $ - DISPOSITION OF FIXED ASSETS $ 24,000 $ 257,400 $ 260,590 $ 237,600 INTEREST EARNINGS $ 5,500 $ 5,500 $ 5,320 $ 5,300 MISCELLANEOUS $ - $ - $ - $ - TOTAL REVENUES $ 5,500 $ 262,900 $ 265,910 $ 242,900 EXPENDITURES $ - 304 -549 -3100 Professional Services $ 25,000 $ 25,000 $ 24,000 $ 15,000 304 -529 -4600 REPAIR & MAINTENANCE TOTAL TRANSFER OUT $ 121,500 $ 681,570 $ 25,000 304 -512 -6400 ADMINISTRATION CAPITAL $ - $ 1,000 $ 400 $ 750 304 -513 -6400 FINANCE CAPITAL $ - $ 1,500 $ 1,100 $ 1,500 304 -519 -6400 GENERAL SERVICES CAPITAL $ 10,578 $ 38,500 $ 29,130 $ 47,200 304 -521 -6400 LAW ENFORCEMENT CAPITAL $ 341,803 $ 381,600 $ 381,130 $ 340,500 304 -522 -6400 FIRE PROTECTION CAPITAL $ 8,296 $ 14,750 $ 8,500 $ 14,800 304 -541 -6400 PUBLIC WORKS CAPITAL $ - $ - $ - $ - 304 -549 -6401 PARKS CAPITAL IMPROVEMENT $ - $ - $ 74,800 $ 40,000 304 - 584.6400 FUTURE CAPITAL PROJECTS $ - $ 50,000 $ - $ - 304- 2512 -6400 CLERK CAPITAL $ - $ 5,000 $ 5,000 $ - 304- 584.7100 PRINCIPAL $ - $ - $ - $ - 304- 584.7200 INTEREST $ - $ - $ - $ - TOTAL EXPENDITURES $ 385,677 $ 517,350 $ 524,060 $ 484,750 TRANSFER IN FROM GENERAL FUND TRANSFER IN FROM FORMER CAPITAL PROD $ - TOTAL TRANSFER IN TRANSFER OUT TO Other Funds $ - $ - $ 41,750 $ 373,162 TRANSFER OUT TO GENERAL FUND $ 121,500 $ 681,570 $ 331,608 $ 853,362 TOTAL TRANSFER OUT $ 121,500 $ 681,570 $ 373,358 $ 1,226,524 ANNKJNEU HUM) IJALANI.h (FUTURE CAPITAL PROJECTS) $ 300,000 $ 300,000 $ 300,000 $ - TOTALASSIGNED FUND BALANCE $ 300,000 $ 300,000 $ 300,000 $ - F/Y ENDING FUND BALANCE $ 5,682,537 $ 4,299,437 I $ 4,603,949 I $ 3,435,575 2014 -2015 Final Public Hearing Page 28 City of Okeechobee Proposed 2014 -2015 Budget Proposed Fiscal Year (2013 -2014) Detail 512 Admin. -3100 Professional Services -if needed 512 Administration Laser /Scanner/Printer 513 Finance Department Laser /Scanner/Printer 519 General Services Office remodel, carpeting, blinds, counter, desk, chairs; Kitchen paint, floor, 529 Other Public Safety Demo cost, buildings, dwellings, etc. beyond repair 1 Radars @ $2000 ea; 4 Computers $4500; Equip in Electronics room - $2000; 521 Police Department Office Equip, $2000 521 Police Department 12 Replacement Vehicles @ $24500; Equip for new vehicles 12 @ $3000 4 SETS OF Bunker Gear @ $8400; 6 SCBA Bottles, $4800; 2 Replacement 522 Fire Department Computers, $1600; 549 Parks CAPITAL Improvement $40,000 Addl cost for Crosswalks; Parks and Streetscape Improvements 2512 Clerk Office Not budgeting any items this year Cost to Cure from FDOT, $48,000 is anticipated, however not budgeted . 2014 -2015 Final Public Hearing Page 29 City of Okeechobee Proposed 2014 -2015 Budget CAPITAL PROJECT - IMPACT FEES 2011/2012 Actual 2012/2013 Budget 2012/2013 Estimate 2013/2014 Budget 2014/2015 Proposed F/Y BEGINNING FUND BALANCE $ 113,267 $ 76,750 $ 63,514 $ 46,564 $ 46,564 REVENUES 303 - 341.0000 303 - 361.1000 303 - 324.1101 303 - 324.1102 303 - 324.1201 303 - 324.1202 303 - 324.3100 303 - 324.1202 ADMINISTRATION COST FOR IMPACT FEES $ 1,431 $ 500 $ - $ 500 $ 500 INTEREST EARNINGS $ 18,750 $ 18,750 $ - $ - $ - LAW ENF. RESD IMPACT FEES FIRE PROTECTION RESD. IMPACT FEES $ - $ 16,950 $ 16,950 $ 16,950 $ 15,000 LAW ENF. COMM. IMPACT FEES FIRE PROTECTION COM.. IMPACT FEES $ 49,753 $ 66,703 $ 16,950 $ 16,950 $ 36,500 TRANSPORTATION RESD. IMPACT FEES TRANSPORTATION COM. IMPACT FEES TOTAL REVENUE $ 1,431 $ 500 $ - $ 500 $ 500 EXPENDITURES 303 - 0521 -6400 303 - 0522 -6400 303 - 0541 -6300 303 - 0541 -6400 303 - 0549 -6400 1303- 381.000 LAW ENF. CAPITAL PROJECTS $ 31,003 $ 31,003 $ - $ - $ 21,500 FIRE PROTECTION CAPITAL PROJECTS $ 18,750 $ 18,750 $ - $ - $ - TRANSPORTATION IMPROVEMENTS TRANSPORTATION CAPITAL PROJECTS $ - $ 16,950 $ 16,950 $ 16,950 $ 15,000 OTHER CAPITAL IMPROVEMENT PROJECT /COST TOTAL EXPENDITURES $ 49,753 $ 66,703 $ 16,950 $ 16,950 $ 36,500 TRANSFER OUT TO GENERAL FUND $ 1,431 $ 500 $ - $ 500 $ 500 TOTAL TRANSFER OUT $ 1,431 $ 500 $ - $ 500 $ 500 TRANSFER OUT TO CAPITAL PROJ FUND TOTAL TRANSFER IN DUE TO CAPITAL ASSETS DUE FROM IMPACT FEE REVENUES IF /Y ENDING FUND BALANCE 1 $ 63,514 1 $ 10,047 1 $ 46,564 1 $ 29,614 1 $ 10,064 2014 -2015 Final Public Hearing Page 30 City of Okeechobee Proposed 2014 -2015 Budget LAW ENFORCEMENT SPECIAL FUND RECAPITULATION - REVENUE & EXPENSES 2012/2013 Budget 2012/2013 Estimate 2013/2014 BUDGET 2014/2015 PROPOSED F/Y BEGINNING FUND BALANCE $ 2,608 3,609 4,063 6,100 REVENUES 601- 351.1000 601- 351.2000 601- 354.1000 601 - 361.1000 601- 369 -1000 EXPENDITURES 601 - 529.4909 601 - 549.6300 601 - 549.6400 LAW ENF. SPECIAL MISC. 0 $ 685 $ 500 $ 500 LAW ENF. SPECIAL IMPROVE CONFISCATED PROPERTY $ 1 $ 2,608 $ 3,105 LAW ENF. SPECIAL MACH & EQUIP FINES LOCAL ORD. VIOL. $ 500 $ 1,140 $ 500 $ 500 INTEREST EARNINGS 3,605 MISCELLANEOUS TOTAL REVENUE $ 500 $ 1,140 $ 500 $ 500 EXPENDITURES 601 - 529.4909 601 - 549.6300 601 - 549.6400 LAW ENF. SPECIAL MISC. 0 $ 685 $ 500 $ 500 LAW ENF. SPECIAL IMPROVE 0 $ 1 $ 2,608 $ 3,105 LAW ENF. SPECIAL MACH & EQUIP TOTAL EXPENDITURES 0 686 3,108 3,605 F/Y ENDING BALANCES 3,108 $ 4,063 $ 1,455 $ 2,995 354.1000 Fees associated with vehicle impoundment 2014 -2015 Final Public Hearing Page 31 MEMORANDUM To: Mayor Kirk and City Council Members From: Brian Whitehall, Administrator Subject: Historic Preservation Sample Ordinance City of Sebring Date: September 30, 2014 For your information, attached is a copy of the City of Sebring's historic preservation ordinance, which seems to be more practical than the prior sample ordinance that was distributed to you. As always, please contact me should you have questions or comments. Thank you. ORDINANCE NO. 824 AN ORDINANCE CREATING A HISTORIC PRESERVATION COMMISSION, ESTABLISHING QUALIFICATIONS FOR MEMBERSHIP AND TERMS OF OFFICE, PROVIDING FOR THE DESIGNATION AND PROTECTION OF HISTORIC PROPERTIES AND THE DESIGNATION OF HISTORIC DISTRICTS; PROVIDING FOR THE REVIEW AND REGULATION OF ALTERNATIONS, RELOCATIONS, AND DEMOLITIONS OF HISTORIC PROPERTIES AND STRUCTURES WITHIN THE BOUNDARIES OF HISTORIC DISTRICTS AND OF NEW CONSTRUCTION WITHIN THE BOUNDARIES OF HISTORIC DISTRICTS; PROVIDING PENALTIES FOR NONCOMPLIANCEAND PROVISIONS FOR ENFORCING DECISIONS; PROVIDING A MECHANISM FOR APPEAL OF DECISIONS; PROVIDING TIME FRAMES FOR REVIEW; PROVIDING FOR PUBLIC AND OWNER NOTIFICATION AND FOR PUBLIC HEARINGS; PROVIDING FOR SEVERABILITY; AND, PROVIDING AN EFFECTIVE DATE. WHEREAS, the historic properties located within the City of Sebring are an important legacy to be valued and conserved for present and future generations; and WHEREAS, the destruction of these nonrenewable historical resources will constitute a significant loss to the Quality of life, economy and cultural environment in the City of Sebring; and WHEREAS, a historical preservation commission should be created and provisions for the designation of historical properties and historical preservation districts should be established; NOW THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF SEBRING, FLORIDA, that: SECTION 1. PURPOSE. The purpose of this Ordinance is to promote the educational, cultural and economic welfare of the public by the creation of a Historic 1 Preservation Commission and by establishing uniform procedures to preserve the City's historic resources, and by enhancing Public participation and involvement in the preservation and protection of such resources, including buildings, structures, monuments and other historic resources. SECTION 2. DEFINITIONS. For the purpose of this ordinance, the following definitions shall apply: A. "ALTERATION" — Any change affecting the exterior appearance of an existing improvement by additions, reconstruction, remodeling or maintenance involving change in color, form, texture or materials. B. "CERTIFICATE OF APPROPRIATENESS" — A document issued by the Commission or it's staff under certain circumstances, approving a proposal to make specified alterations to or to demolish a designated Historic Property or building, structure, or monument located within a designated Historic District or to construct a building or structure on property located within a designated Historic District, which must be obtained before such alteration, demolition, or construction may be begun. C. "CITY COUNCIL" - The City Council of the City of Sebring. D. "COMMISSION" — The Sebring Historic Preservation Commission created hereunder. E. "DEMOLISH BY NEGLECT" — Deterioration of a designated Historic Property or a property in a designated Historic District by virtue of the withholding of ordinary maintenance and repair to the extent that the property or structure could be reasonably expected to become unsafe. 2 F. "DEMOLITION" — The act or process of wrecking, destroying or removal of a building, structure or monument, or any part thereof. G. "DESIGNATION" — A decision by the City Council to designate a property as a "Historic Property" or a district as a "Historic District" and to thereafter prohibit all alteration, demolition or construction on such property or within such district prior to the issuance of a Certificate of Appropriateness by the Commission. H. "DESIGN GUIDELINES" — The United States Secretary of the Interior's "Standards of Rehabilitation ", as amended by the Commission, along with any other criteria adopted by the Commission. I. "EXTERIOR ARCHITECTURAL FEATURES" — The architectural style, general design, and general arrangement of the exterior of a building or other structure, including, but not limited to, the type or texture of the building material, the type and style of all windows, doors and signs; and other appurtenant architectural fixtures, . features, details or elements relative to the foregoing. J. "HISTORIC DISTRICT" — A geographically definable area designated by the City Council of the City of Sebring which contains structures, sites, monuments or a combination thereof which: (1) have special character or special historical or aesthetic interest or value; (2) represent one or more eras of the history of the City of Sebring; and 3 (3) cause such area, by reason of such factors to constitute a visibly perceptible section of the City of Sebring. K. "HISTORIC PRESERVATION JURISDICTION" — The area within the corporate limits of the City of Sebring ; L. "HISTORIC PROPERTY" — A structure, site or monument, including the adjacent area necessary for the proper appreciation or use thereof, deemed worthy of preservation by reason of its value to the City of Sebring for one or more of the following reasons: (1) it is an outstanding example of a structure representing its era; (2) it is one of the few remaining examples of a past architectural style; (3) it is a place or structure associated with an with an event or person of historic or cultural significance to the City of Sebring; or (4) it is a site of natural or esthetic interest that is continuing to contribute to the cultural or historical development and heritage of the City of Sebring. M. "MATERIAL CHANGE IN APPEARANCE" — A change that will affect the exterior architectural features of a Historic Property or of any structure, site or monument within a Historic District and may include any one or more of the following: 4 (1) a reconstruction or alteration of the size, shape, or facade of a Historic Property, including relocation of any doors or windows or removal or alteration of any architectural features, details, or elements; (2) demolition of a Historic Property; (3) commencement of excavation; (4) change in the location of advertising visible from the public way or any Historic Property; or (5) the erection, alteration, restoration, or removal of any building or other structure within a Historic District, including wall, fences, steps, pavements or other appurtenant features, except exterior paint alterations. N. "PERSON" — Includes any natural person, corporation, or unincorporated association. O. "UNDUE ECONOMIC HARDSHIP" — An exceptional financial burden that would amount to the taking of property without just compensation, or failure to achieve a reasonable economic return in the case of income producing property. SECTION 3. HISTORIC PRESERVATION COMMISSION. There is hereby created the "Sebring Historic Preservation Commission ", consisting of a seven members (four professional and three lay members) all of which shall be residents of the greater Sebring area, such area being defined as an area being within five miles of the City limits of the City of Sebring as the same may exist from time to time. The initial members of 5 the commission shall be appointed by the Mayor of the City of Sebring, upon approval of the City Council, for staggered terms as follows: One professional member to be appointed for a term to expire on the first Tuesday in January 1991; one lay member and one professional member to be appointed for a term to expire on the first Tuesday in January 1992; on lay member and one professional member to be appointed for a term to expire on the first Tuesday in January 1993 and one lay member and one professional member to be appointed for a term to expire on the first Tuesday in 1994. Upon the expiration of each term, a successor shall be appointed by the Mayor, upon approval of the City Council, to fill such vacancy, for a term of four years. Other vacancies in office shall be filled by appointment of the Mayor, upon the approval of the City Council, for the remainder of the unexpired term, within 60 days after the creation of the vacancy. To the extent available in the greater Sebring area and willing to serve, professional members shall be appointed from the disciplines of Architecture, Landscape Architecture, Accounting, Building Design, History, Architectural History, Planning, Archaeology, Real Estate Development, Law, Building Construction, or other historic preservation related disciplines such as Urban Planning, American Studies, American Civilization, Cultural Geography or Cultural Anthropology. In the absence of the availability or willingness of such professionals, lay persons shall be appointed to the professional positions if they have demonstrated special interest, experience or knowledge in History , Architecture, or related disciplines. SECTION 4. MEETINGS, NOTICE. Commission meetings shall occur at regular intervals, but no less than four times each year. All meetings of the commission shall be open to the public. Minutes of all Commission meetings, including reasons for 6 decisions, shall be kept on file and available for public inspection pursuant to Florida Statutes. All applicants shall be given written notification of decisions of the Commission. Four members shall constitute a quorum for meetings and an affirmation vote of a majority of members present at any meeting shall be necessary for any action to be taken by the Commission. Appropriate local officials, owners of record, and applicants shall be notified of proposed Commission actions. Commission members shall serve without compensation, but shall be reimbursed for expenses necessarily incurred in the performance of their duties, subject to prior approval of City Council. SECTION 5. AUTHORITY OF THE COMMISSION. The Commission is authorized to: (1) Annually elect one of it's members to serve as chairperson and create and fill such other offices as it may deem desirable; (2) Prepare an inventory of all properties within the City having the potential for designation as historic properties; (3) Recommend to City Council specific places, district, sites, buildings, structures or monuments to be designated by ordinance as Historic Properties or Historic Districts; (4) Review applications for Certificates of Appropriateness and approve or deny them; (5) Establish specific guidelines under which certain applications for Certificates of Appropriateness, which do not substantially effect the exterior of a building, may be reviewed and approved or denied by staff; 7 (6) Review proposed alterations, relocations, demolitions and reconstructions of Historic Properties and properties within the Historic District in the City of Sebring; (7) Review proposed National and State Register Nominations within the City of Sebring; (8) Recommend to the City Council when the designation of any area as a Historic District should be revoked or removed; (9) Conduct educational programs on Historic Properties located within the City of Sebring; (10) Make such investigations and studies of matters relating to Historic Preservation in the City of Sebring as may, from time to time, be necessary or appropriate for the purpose of preserving historic resources; (11) Seek out state and federal funds for Historic Preservation and make recommendations to the City of Sebring concerning the most appropriate use of any funds so acquired; (12) Submit to the Division of Historical Resources, Department of State, State of Florida, lists of Historic Properties or Historic District to be designated; (13) Perform Historic Preservation activities as an official agency of the City of Sebring Historic Preservation program; (14) On behalf and for the City, receive donations, grants, funds, or gifts of Historic Property, upon approval of the City Council; (15) Review and make comments to any State or Federal Historical Preservation office concerning any other nomination of properties within the City of Sebring to any Register of Historic Places; (16) Recommend zoning and building code amendments for Historic Properties and Districts to the City Council for referral, if it deems appropriate, to the Planning and Zoning Board; (17) Adopt rules for the transaction of it's business and consideration of applications, provide for the time and place of regular meetings and for the calling of special meetings; and (18) Any other function which may be designated by resolution of City Council. SECTION 6. DESIGNATION OF HISTORIC DISTRICTS AND PROPERTIES A. Boundaries of Historic Districts. Boundaries of Historic Districts shall be specified on tax maps and shall be described in the separate ordinances designating such districts. The properties within such Historic Districts shall be evaluated and classified as follows: (1) CONTRIBUTING HISTORIC — more than 50 years old and possessing architectural, cultural or historical significance or contributing character; (2) CONTRIBUTING NON - HISTORIC — less than 50 years old, yet possessing architectural, cultural or historical significance or contributing character; 9 (3) NON - CONTRIBUTING — less than 50 years old and which do not contribute to the historical character of the district. B. Application for Designation. Any historical society, neighborhood association, property owner or group of property owners may apply for designation of a Historic District or a Historic Property upon a form provided by the Commission. Designation may also be instituted by the Commission or the City Council. C. Required Public Hearings. The City Council shall hold a public hearing on each proposed designation. Notice of such hearing shall be published at least once each week for two weeks in a newspaper of general circulation within the City of Sebring and written notice of the hearing shall be mailed to all owners and occupants of the subject properties, all at the expense of the applicant. The last notice shall be published and the notice shall be mailed not less than seven nor more than 20 days prior to the date set for the public hearing. A notice sent by United States mail, postage prepaid, to the last known address of the occupants and owners of the properties, as shown on the latest tax roll and a current utility bill shall constitute legal notification under this ordinance. The notification of the property owners and occupants shall describe the property to be designated, shall set forth the names of the owners of the property and shall provide that a Certificate of Appropriateness will have to be obtained from the Historic Preservation Commission prior to any material change in the appearance of the property if it is so designated. All designations shall be made by City Council by ordinance adopted as provided by law. 10 D. Designations. The criteria for the designation of Historic Properties and Historic Districts shall be that such property or districts must have significant character, interest or value as part of the historical, cultural, archaeological, aesthetic, or architectural heritage of the city, and shall meet one or more of the following criteria; (1) HISTORICAL OR CULTURAL SIGNIFICANCE: A. Is associated in a significant way with the life or activities of a major historic person; or B. Is the site of a historic event with significant effect upon the community, city, state, or nation; or C. Is associated in a significant way with a major historic event whether cultural, economic, military, social, or political; or D. Exemplifies the historical, cultural, political, economic, or social trends of the community; or E. Is associated in a significant way with a past or continuing institution which has contributed substantially to the life of the city. (2) ARCHITECTURAL SIGNIFICANCE: F. Portrays an era of history characterized by one or more distinctive architectural styles; or G. Embodies those distinguishing characteristics of an architectural style, or period, or method of construction; or 11 H. Is an outstanding work of a prominent designer or builder; or I. Contains elements of design, detail, materials or craftsmanship of outstanding quality or which represent a significant innovation or adaptation to the City's environment; or (3) AESTHETIC SIGNIFICANCE: J. By being part of or related to a subdivision, park, environmental feature, or other distinctive area, should be developed or preserved according to a plan based on a historic, cultural, or architectural motif; or K. Because of its prominence or spatial location, contrasts of siting, age, or scale, is an easily identifiable visual feature of a neighborhood of the city and contributes to the distinctive quality or identity of such neighborhood or the city; or (4) ARCHAEOLOGICAL SIGNIFICANCE: 1. Has yielded, or may be likely to yield, information important in prehistoric history or history. E. Notification of Adoption of Designation. — Within 30 days following the adoption of the designation, all owners and occupants of each designated Historic Property and of each property within each designated Historic District shall be given written notice of such designation by the Commission, which notice shall apprise said owners and occupants of the necessity of obtaining a Certificate of 12 Appropriateness prior to the undertaking of any material change in appearance of the Historical Property or any property within the Historic Districts. F. Notification of Other Agencies. — The Commission shall notify all appropriate agencies within and without the City of Sebring and local historical organizations of such designation. G. Moratorium on Building or Demolition Permits Pending Determination of Request for Designation. — If a proposal for designation is being considered, demolition and moving permits in regard to that property for a period of up to six months while the Commission and City Council considers the appropriateness of designation. The owner of the property shall have the right to obtain a permit, irrespective of the existence of the moratorium, if the owner applies for and obtains a Certificate of Appropriateness from the Commission, as if the property had been so designated. SECTION 7. APPLICATION FOR CERTIFICATE OF APPROPRIATENESS. A. Alterations of Existing Buildings, Sites and Monuments. — After the designation by ordinance of a Historic Property or Historic District, no material change in the exterior architectural features or material change in the appearance of such Historic Property or of any structure, site or monument within such Historic District, shall be made or permitted to be made unless or until application for a Certificate of Appropriateness has been submitted to and approved by the Commission or, under specific conditions, it's staff. All alterations shall conform to the plans submitted and approved, except as provided herein. 13 B. New Construction within Historic District. — No new construction shall be begun within a Historic District until an application for a Certificate of Appropriateness has been submitted to and approved by the Commission. New construction shall conform in design, scale and setback to the character of the Historic District as specified in the Commission's Design Guidelines. C. Demolition or Relocation Applications. — Anyone requesting a permit to demolish or relocate a structure within a Historic District or any structure that has been classified as a Historic Property shall first apply to the Historic Preservation Commission for a Certificate of Appropriateness. D. Application. — Applications for Certificates of Appropriateness shall be on such forms as may be designated by the Commission and be accompanied by such drawings, photographs or plans as may be required by the Commission. The application shall also include the post - demolition and /or relocation plans for the property and the plans and specifications of any building that will replace the structure. E. Delegation of Review Authority. — The Commission may establish specific guidelines within which its staff may issue Certificates of Appropriateness without review by the Commission. Should an application be denied by staff, the same shall be referred to the Commission for further consideration as if it were a new application. F. Review by Commission. — The Commission shall review all applications which are not subject only to staff review and all applications which are not 14 approved by staff within the guidelines established by the Commission for staff approval. After such review, the Commission shall either: (1) Approve the application and issue a Certificate of Appropriateness if it finds that the proposed changes in the appearance would not have a substantial adverse effect on the Historic Property or the Historic District. In making this determination, the Commission shall consider, in addition to any other appropriate factors, the historical and architectural style, general design arrangement, texture and materials of the architectural features involved, and the relationship thereof to the architectural style and pertinent features of the other structures in the immediate neighborhood. or (2) Deny the application and not issue a Certificate of Appropriateness if it finds that the proposed changes in the appearance would have a substantial adverse effect on the esthetic, historic or architectural significance and value of the Historic Property or the Historic District or if it finds that insufficient information, plans or specifications have been submitted by applicant. G. Time Limit on Making Decisions. — A decision shall be made by the Commission within 90 days after the filling of a complete application. Failure of the Commission to act within such 90 days shall constitute approval and a Certificate of Appropriateness will be promptly issued thereafter. This time limit may be waived at any time by mutual written consent of the applicant and the Commission. 15 H. Decision of Denial in Writing. — In the Event the Commission denies the application, it shall state its reasons for doing so in writing, and shall transmit a record of such actions and reasons to the applicant and the City Council. The Commission may also suggest any alternative course of action it believes proper and the applicant, if he or she so desires, may modify the plans and resubmit the application. SECTION 8. APPEALS. Any person adversely affected by any decision of the Commission may appeal such decision to City Council, in writing, within 30 days after the decision is rendered. City Council may approve, modify or reject the decision of the Commission upon such appeal. Appeals from any decision of the City Council may be taken to Circuit Court in the manner provided by law. SECTION 9. VARIANCES. Where by reason of unusual circumstances, the strict application of any provision of this ordinance would result in exceptional practical difficulty or undue economic hardship upon any owner of a property, the Commission may vary or modify strict adherence to said provision so as to relieve the difficulty or undue economic hardship, providing such variance does not detract from the general purpose and intent of this ordinance and so long as the architectural or historic integrity, or character of the property, shall be conserved. In granting such variances, the Commission may impose such reasonable and additional conditions a will, in it's judgment, best fulfill the purpose of this ordinance. An undue economic hardship or exceptional practical difficulty must be unique to a specific property, shall not have been created by an owner or occupant of the property and the granting of the variance must not create a conflict with any other city ordinance. If a property owner is able to demonstrate, 16 to the Historic Preservation Commission's reasonable satisfaction, that a Historic Property, or a structure located in a Historic District, is incapable of earning an economic return on its value, as appraised, and the Commission has otherwise refused to issue a Certificate of Appropriateness for demolition, a variance will be granted and a permit for demolition will be issued after the delay established on the schedule set forth below. Such delay shall begin upon the granting of the variance and a notice shall thereafter be promptly posted on the premises, at a location clearly visible from the street, of sufficient size and language so as to give interested persons within the city, including historical societies or organization, the opportunity to attempt to acquire or otherwise arrange for the preservation of such structure. The delay shall be: A. For buildings rated Contributing Historic 12 months; B. For Buildings rated Contributing Non - Historic 12 months; and C. For buildings rated Non - Conforming no delay, The Commission may at any time during such stay approve a Certificate of Appropriateness, in which event the permit for demolition shall be issued without further delay. SECTION 10. CHANGES IN APPROVED WORK. Any change in work proposed subsequent to the issuance of a Certificate of Appropriateness shall be received by the Commission's staff and, if the staff finds that the proposed change is minimal and does not materially affect the aesthetic character, or is otherwise in accordance with guidelines 17 established by the Commission, it may approve the change, otherwise a new application for a Certificate of Appropriateness will be required. SECTION 11. DURATION OF CERTIFICATE OF APPROPRIATENESS. Certificates of Appropriateness shall be valid for a period of eighteen months and shall be renewable for good cause shown. Any Certificate of Appropriateness upon which construction has not been commenced within six months from the date of issuance shall be canceled and shall be of no further force or effect. SECTION 12. MAINTENANCE AND INTERIOR ALTERATIONS. Nothing in this ordinance shall be construed to prevent the ordinary maintenance of any exterior element of any building or structure which does not involve a change of design, appearance, or material and which does not require a building permit. If the Commission determines that any Historic Property or any structure within a Historic District is endangered by lack of ordinary maintenance and repair to such extent that it detracts from the desirable character of the Historic Property or Historic District, the Commission may request the Building Official, the Code Enforcement Officer or any other appropriate official or agency of the city to require correction of such deficiency under the authority and procedures of applicable ordinances, laws and regulations. SECTION 13. UNSAFE STRUCTURES. In the event the Building Official determines that any Historic Property or any structure within a Historic District is unsafe, pursuant to the City Code of Ordinances the Building Official will immediately notify the Commission and submit to them copies of his findings. Where appropriate, and in accordance with applicable ordinances the Building Official will attempt to have the structure repaired rather than demolished, and will take into consideration any comments 18 and recommendations by the Commission. The Commission may also endeavor to negotiate with the owner and any interested parties, providing that such actions do not interfere with the Building Official's duties and within such reasonable time limits as may be established by the Building Official. SECTION 14. EMERGENCY CONDITIONS. For the purpose of remedying emergency conditions determined to be eminently dangerous to life, health or property, nothing contained herein will prevent the making of any temporary construction, reconstruction, demolition or other repairs to a Historic Property or a structure within a Historic District. Such temporary construction, reconstruction or demolition will take place pursuant to permission granted by the Building Official, and then only for such work as the Building Official may determine to be reasonably necessary to correct such condition. The owner of a Historic Property or an improvement in a Historic District which is damaged by fire or natural calamity will be permitted to immediately stabilize the improvement and to rehabilitate it later under the procedures required by the ordinance of the City of Sebring, so long as said property is secured to the satisfaction of the Building Official and a permit is obtained to commence restoration within such time period as deemed reasonable by the Building Official. The owner may request a special meeting of the Commission to consider an application for a Certificate of Appropriateness which would provide for repairs of a more permanent nature. SECTION 15. DEMOLITION BY NEGLECT. In the event that the Commission reasonably believes that a Historic Property or a structure or building in a Historic District is being demolished by neglect, as defined by this ordinance, the Commission shall notify the owner of record by certified mail of its preliminary findings and it's intent 19 to hold a public hearing within 30 days to determine evidence of neglect. The owner shall have until the time of the public hearing to make necessary repairs to rectify the evidence of neglect as identified in the notice. If the owner fails to rectify the structural, health or safety hazards identified in the initial notice within such 30 days, the Commission shall hold a public hearing to consider recommending to the Code Enforcement Officer that the owner be issued a citation for code violation. The owner shall have the right to any rebuttal at that public hearing. If the Commission finds that the structure is being demolished by neglect pursuant to this ordinance, the Commission shall recommend to the Code Enforcement Officer that the owner be issued a citation for code violation and that penalties be instituted pursuant to the Code Enforcement Officer and/or this ordinance. SECTION 16. ENFORCEMENT, VIOLATIONS AND PENALTIES. (1) The Historical Preservation Commission, the City of Sebring Building Official and /or the Code Enforcement Board are hereby designated and authorized to enforce the terms of this ordinance. (2) Any person who violates, disobeys, omits, neglects or refuses to comply with or who resists the enforcement of any of the provisions of this ordinance shall be required to restore the subject improvement, feature or site in accordance with a Certificate of Appropriateness approved by the Commission and shall be punished as provided in Section 1 -8 of the Code of Ordinances of the City of Sebring. SECTION 18. EXISTING BUILDING CODES. Nothing in this ordinance shall be construed as exempting any property owner from complying with existing or future city 20 building codes, nor as preventing any property owner from making any use of his property not prohibited by other statutes, ordinances or regulations. SECTION 19. SEVERABILITY. In the event that any portion of this ordinance shall be declared or adjudged invalid or unconstitutional were not originally a part hereof. SECTION 20. AFFIRMATION OF EXISTING ZONING. This Historical Preservation Ordinance is not a use ordinance and all City of Sebring zoning laws remain in effect unless and until specifically modified. SECTION 21. EFFECTIVE DATE. This ordinance shall take effect immediately upon its passage and approval, as provided by law. PASSED at a regular meeting of the City Council of the City of Sebring, Florida, this 6th day of March, 1990. President, City Council City of Sebring, Florida ATTEST: City Clerk This ordinance was adopted by reading at two separate meetings and upon reading on final meeting, after publication in local newspaper and upon hearing being held, this ordinance was duly passed on the 6`h day of March, 1990, and the same is hereby certified to the Mayor for his approval or disapproval. 21