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2014-09-16
CITY OF OKEECHOBEE SEPTEMBER 16, 2014, REGULAR CITY COUNCIL MEETING AND FIRST BUDGET PUBLIC HEARING 55 SE 3RD AVENUE * COUNCIL CHAMBERS * OKEECHOBEE, FL 34974 SUMMARY OF COUNCIL ACTION AGENDA I. CALL TO ORDER - Mayor. September 16, 2014, City Council Regular Meeting; 6:00 P.M. II. OPENING CEREMONIES: Invocation given by Reverend Rick Giles, Northside Baptist Church; Pledge of Allegiance led by Mayor. III. MAYOR, COUNCIL AND STAFF ATTENDANCE - City Clerk. Mayor James E. Kirk Council Member Mike O'Connor Council Member Devin Maxwell Council Member Dowling R. Watford, Jr. Council Member Clayton Williams City Administrator Brian Whitehall City Attorney John R. Cook City Clerk Lane Gamiotea Deputy Clerk Melisa Jahner Police Chief Denny Davis Fire Chief Herb Smith Public Works Director David Allen IV. AGENDA - Mayor. A. Requests for the addition, deferral or withdrawal of items on today's agenda. V. PROCLAMATIONS AND PRESENTATIONS - Mayor. A. Present Melisa Jahner with a 10 -Year Longevity Service Award. PAGE 1 OF 11 COUNCIL ACTION - DISCUSSION - VOTE Mayor Kirk called the September 16, 2014, Regular City Council Meeting to order at 6:00 P.M. The invocation was offered by Reverend Rick Giles of Northside Baptist Church; the Pledge of Allegiance was led by Mayor Kirk. City Clerk Gamiotea called the roll: Present Present Present Present Present Present Absent (with consent) Present Present Present Present Present Mayor Kirk asked whether there were any requests for the addition, deferral or withdrawal of items on today's agenda. There were none. Mayor Kirk noted to the Council that Exhibit Three materials were distributed at their seats. On behalf of the City, Mayor Kirk and City Clerk Gamiotea presented to Mrs. Melisa Jahner, a Longevity Service Award of an embossed leather portfolio, and a framed certificate which read, "In Recognition of your 10 -Years of Dedication of Service, Hard Work, and Dedication to the City, its Citizens and Fellow Employees, as the Deputy Clerk from August 27, 2004 to August 27, 2014." 283 284 AGENDA V. PROCLAMATIONS AND PRESENTATIONS CONTINUED. A. Present Melisa Jahner with a 10 -Year Longevity Service Award continued. B. Proclaim the week of September 17 through 23, 2014, as "National Constitution Week." VI. MINUTES - City Clerk. A. Motion to dispense with the reading and approve the Summary of Council Action for the August 19, 2014 Budget Workshop and Regular Meeting. SEPTEMBER 16, 2014 - CITY COUNCIL REGULAR MEETING & FIRST BUDGET PUBLIC HEARING - PAGE 2 OF 11 COUNCIL ACTION - DISCUSSION - VOTE Clerk Gamiotea gave a brief history reflecting the first month Mrs. Jahner was employed, with the impacts of Hurricanes Frances and Jeanne, and her education accolades over the years, earning designation as a Certified Municipal Clerk (CMC) from the International Institute of Municipal Clerks, and the degree of Bachelors of Applied Science (BA), in Organizational Management, from Indian River State College. Mrs. Jahner was accompanied by her husband Bruce, to celebrate this accomplishment and she thanked the City and Clerk Gamiotea for giving her the opportunity. She ended with "Keep Calm and Clerk On." Mayor Kirk read the document in its entirety as follows: "WHEREAS, September 17, 2014, marks the two hundred twenty - seventh anniversary of the drafting of the Constitution of the United States of America by the Constitutional Convention; and WHEREAS, it is fitting and proper to accord official recognition to this magnificent document and its memorable anniversary; and to the patriotic celebrations which will commemorate the occasion; and WHEREAS, Public Law 915 guarantees the issuing of a proclamation each year by the President of the Untied States of America designating September 17 through 23 as Constitution Week. NOW THEREFORE, I, James E. Kirk, by virtue of the authority vested in me as Mayor of the City of Okeechobee, Florida, do hereby proclaim the week of September 17 through 23, 2014, as "NATIONAL CONSTITUTION WEEK" in the City of Okeechobee, and ask our citizens to reaffirm the ideals that the Framers of the Constitution had in 1787 by vigilantly protecting the freedoms guaranteed to us through this guardian of our liberties, remembering that lost rights may never be regained." Mrs. Susan H. George, Regent of the National Society Daughters of the American Revolution Okeechobee Chapter, was in attendance to accept the National Constitution Week Proclamation, and stated we are honored you are joining communities across the world in recognizing this week. She also distributed pocket size copies of the United States Constitution. Motion and second by Council Members O'Connor and Watford, to dispense with the reading and approve the Summary of Council Action for the August 19, 2014, Budget Workshop and Regular Meeting. There was no discussion on this item. VOTE KIRK - YEA WATFORD - YEA MAXWELL - YEA WILLIAMS - YEA O'CONNOR - YEA MOTION CARRIED. VII. WARRANT REGISTER - City Administrator. A. Motion to approve the August 2014 Warrant Register: General Fund Public Facilities Improvement Fund Capital Improvement Projects Fund Appropriations Grant Fund FDOT - Grant Fund VIII. CENTENNIAL UPDATE. $368,635.02 $ 14,719.32 $ 5,109.97 $ 24,850.00 $ 320.00 A. Receive the monthly update from the Centennial Celebration Ad Hoc Committee - JD Mixon, Chair. IX. NEW BUSINESS. A. Consider a request to erect a business monument sign on the City right -of -way at the location of 210 Northeast 3`d Avenue - Corey Penrod, Penrod Construction Company (Exhibit 1). SEPTEMBER 16, 2014 - CITY COUNCIL REGULAR MEETING & FIRST BUDGET PUBLIC HEARING - PAGE 3 OF 11 285 COUNCIL ACTION - DISCUSSION - VOTE Motion and second by Council Members Watford and Williams, to approve the August 2014 Warrant Register in the amounts, General Fund, three hundred sixty -eight thousand, six hundred thirty -five dollars and two cents ($368,635.02); Public Facilities Improvement Fund, fourteen thousand, seven hundred nineteen dollars and thirty -two cents ($14,719.32); Capital Improvement Projects Fund, five thousand one hundred nine dollars and ninety -seven cents ($5,109.97); Appropriations Grant Fund, twenty -four thousand, eight hundred fifty dollars ($24,850.00); and FDOT Grant Fund, three hundred twenty dollars ($320.00). There was no discussion on this item. VOTE KIRK - YEA WATFORD - YEA MAXWELL - YEA WILLIAMS - YEA O'CONNOR - YEA MOTION CARRIED. CCAHC Chairperson, Mr. J.D. Mixon, gave the following update on the progress of the City's Centennial Celebration. They have reviewed Member Cable's research through 1980 on the historic time -line. Preliminary budgets and coordinators have been established for most events. The coordinator now has the responsibility to present a finalized budget with activities and possible sponsorships. The Okeechobee Community Theater is very excited to be a part of the Centennial and has committed to creating a play based on the City's history. In regards to the Logo, the Graphic Designer of the selected logo, will make all the suggested changes asked by the Committee at no charge. Council Member Watford asked when will it be available for viewing, to which Mr. Mixon, answered, to build as much enthusiasm as possible, the logo and the artist are to be concealed until the official unveiling in January, at the Kick -off Celebration. Council Member Maxwell mentioned he heard about the Mayor's Ball, and Mr. Mixon responded this event will be a formal black tie affair, planned for April 18, 2015, with the location to be determined. Mayor Kirk commented that those he has spoken with are very excited about the celebration. The Council thanked Mr. Mixon and the Committee for all their hard work and efforts. This request has come forward for consideration as Mr. Penrod submitted an application for a sign permit to erect a business monument sign on the City right -of -way at the location of 210 Northeast 3rd Avenue. After City Staff reviewed the sign application, they relayed why they could not issue the permit, as it is prohibited according to City Codes; Chapter 90- Zoning, Article IV, Division 5, Section 90- 571(3) reads, "Freestanding monument signs are permitted within all commercial and industrial zoning districts provided that; they are located consistent with all applicable setback requirements and are not located in a public right -of- way." Staff further advised even in the event of a setback encroachment, a permit may be issued but only after a Variance is granted. Also, Section 90- 568(13) Prohibited Signs reads, "Signs that obstruct the vision of pedestrians, cyclists, or motorists traveling on or entering public rights -of -way, including sidewalk." 286 IX. NEW BUSINESS CONTINUED A. Consider a request to erect a business monument sign on the City right -of -way at the location of 210 Northeast 3`d Avenue continued. B. Discuss a proposed Historic Preservation Ordinance - Councilman Watford (Exhibit 2). SEPTEMBER 16, 2014 - CITY COUNCIL REGULAR MEETING & FIRST BUDGET PUBLIC HEARING - PAGE 4 OF 11 COUNCIL ACTION - DISCUSSION - VOTE In an attempt to indulge Mr. Penrod's request, Staff apprised him of Section 90- 580(a) Placement Standards, which reads, "Supports for signs or sign structures shall not be placed in or upon a public right -of -way or public easement, except under the terms of a lease between the owner of the easement or right -of -way, and the owner of the sign, or with the written approval of the City of Okeechobee, "and explained they were deferring the matter to the City Council. Mr. Penrod was present and distributed a packet of supporting materials. He reviewed a time -line of events: the purchase of the property in October 2013, the completion of the building renovation in January 2014, including before and after pictures, and noted he was the recipient of the 2014 Community Award Recognizing Enhancement, sponsored by the Quality of Life Committee of the Economic Council of Okeechobee. Also, included in the packet were four examples, taken from the Property Appraiser's website, of existing structures in the City's right -of -way. They were: a sign in the right -of -way at the Chamber of Commerce, 55 South Parrott Avenue (it was discussed this sign was not in the right -of -way when constructed, but became non - conforming after a State roadway widening, and has since been removed due to additional State roadway widening); building encroachments at KST Construction, Inc., 609 Northeast 2nd Avenue, and at Walpole, Inc., 111 Northeast 2nd Street (it was discussed that it could not be confirmed whether these structures were in fact in the right -of -way); and parking in the right -of -way, currently Bella Rose Day Spa and Salon, 311 Northeast 2nd Street (granted by the City Council on January 6, 2009). The Council discussed the peculiarity of this situation, as the building is over 50 years old, it can be difficult and sometimes impossible to bring older properties up to Code. They noted, the Code prohibits signs in the right -of -way and they can not justify making an exception. However, wanting to assist any business within the City, and since there were several mitigating issues, also, in the absence of the City Attorney, City Council directed Administrator Whitehall to get a written opinion from Attorney Cook, distribute to both Mr. Penrod and Council, and then should it be deemed necessary, bring it back to Council for further consideration. Council Member Watford requested this item be placed on the agenda with the prompting of the recent demolitions of historical buildings, the train depot, built in 1924, and the Clay building built in 1937, as a gas station on West South Park Street. His perception was that the City took preemptive measures by adopting Resolution No. 2008 -05, which placed a moratorium on the demolition of buildings 50 years or older, but has been advised otherwise by Attorney Cook. A rough draft ordinance, used by other entities, which would protect historical structures, was provided in Exhibit Two, for discussion only. Administrator Whitehall conveyed the process would be to direct the Planning Board to develop an ordinance, along with the City Attorney, and then forward to City Council for consideration and final approval. The consensus of the City Council was to instruct the Planning Board to move forward with review of a Historical Preservation Ordinance and submit it to City Council for consideration. AGENDA IX. NEW BUSINESS CONTINUED. C. Motion to award Landscape Maintenance Bid No. PW- 06- 10 -09 -14 - City Administrator (Exhibit 3). 1 D. Motion to affirm an engagement letter of agreement with Fox, Wackeen, Dungey, Beard, Bush, Goldman, Kilbride, Water & McCluskey, L.L.P. for representation in the case of Lawrence Parzygnat vs. City of Okeechobee Police Department, Case No. 14- CA- 000260 - City Attorney (Exhibit 4). 1 SEPTEMBER 16, 2014 - CITY COUNCIL REGULAR MEETING & FIRST BUDGET PUBLIC HEARING - PAGE 5 OF 11 287 COUNCIL ACTION - DISCUSSION - VOTE Council Member Watford moved to award the Landscape and Grounds Maintenance Bid No. PW- 06- 10 -09 -14 to Integrity Lawns, LLC, of Okeechobee, in the annual amount of $19,199.52, contingent on meeting all bid packet requirements; seconded by Council Member O'Connor. Exhibit Three was distributed the day of the meeting which contained the bid tabulation sheet. The bids were opened at 10 A.M. September 16, and in addition to Integrity Lawns, one other was received, Quality Lawn Care at $31,200.00 (current contractor). The current contract has been in place since March 17, 2009, with five renewals. The City was notified by Quality Lawn of their intent to cancel the contract, due to the additional landscaping within the medians along South Parrott Avenue, requiring the service to be rebid. References for Integrity Lawns, LLC, were verified, as noted in the memorandum from Public Works Director Allen. Two of the five references were public entities with similar requirements, (Indian River County Parks Division, and Indian River School District). They both spoke highly of Integrity, and Indian River Parks Division just renewed their contract after two years. The Indian River School District commented that Integrity goes above and beyond what is expected and has a great work ethic. The other three references were from local businesses, in which one was very satisfied. He also inspected the landscapes of the other two businesses, and found them to be satisfactory. VOTE KIRK - YEA WATFORD - YEA MAXWELL - YEA WILLIAMS - YEA O'CONNOR - YEA MOTION CARRIED. Council Member Watford moved to affirm an engagement Letter of Agreement with the law firm of Fox, Wackeen, Dungey, Beard, Bush, Goldman, Kilbride, Water & McCluskey, L.L.P., for representation in the case of Lawrence Parzygnat vs. City of Okeechobee Police Department, Case No. 14 -CA- 000260, with the amendment (page 3, first full paragraph) to change the proper venue for any dispute between the firm and the City, will be in Okeechobee County, instead of Martin County; seconded by Council Member Williams. Administrator Whitehall informed that after comparing rates of various firms, this group was more favorable, based on their rates, expertise in labor litigation, and they filed an answer within a timely fashion. He also explained our liability insurance company, Public Risk Management (PRM), will cover the case should the plaintiff ask for monetary damages, in which then they will advocate, and the above firm will be dismissed, but as of yet, monetary damages have not been expressed. 288 AGENDA IX. NEW BUSINESS CONTINUED. D. Motion to affirm an engagement letter of agreement with Fox, Wackeen, Dungey, Beard, Bush, Goldman, Kilbride, Water & McCluskey, L.L.P. for representation in the case of Lawrence Parzygnat vs. City of Okeechobee Police Department, Case No. 14- CA- 000260 continued. X. OPEN PUBLIC HEARING FOR FIRST READING OF BUDGET ORDINANCES - Mayor. A. Mayor Kirk announces that the purpose of this public hearing is to consider the first reading of ordinances for the proposed millage rate levy and proposed budget for Fiscal Year 2014 -2015. B. Mayor Kirk announces that the proposed millage rate levy represents 0.72 percent less than the roll -back rate computed pursuant to F.S,200.065 (1). C. 1. a) Motion to read by title only, and set September 30, 2014, at 6:00 P.M., as the Final Public Hearing date for proposed Ordinance No. 1113, levying a millage rate of 7.7432 for Fiscal Year 2014 -2015 - City Attorney (Exhibit 5). b) Vote on motion to ready by title only and set final public hearing date. c) City Attorney to read proposed Ordinance No. 1113 by title only. SEPTEMBER 16, 2014 - CITY COUNCIL REGULAR MEETING & FIRST BUDGET PUBLIC HEARING - PAGE 6 OF 11 COUNCIL ACTION - DISCUSSION - VOTE VOTE KIRK - YEA WATFORD - YEA MAXWELL - YEA WILLIAMS - YEA O'CONNOR - YEA MOTION CARRIED. MAYOR KIRK OPENED THE FIRST PUBLIC HEARING FOR THE 2014 -2015 FISCAL YEAR BUDGET AT 7:20 P.M., THEN UPON REQUEST, HE CALLED FOR A RECESS AT 7:21 P.M. MAYOR KIRK RECONVENED THE FIRST BUDGET PUBLIC HEARING AT 7:27 P.M. Mayor Kirk announced that the purpose of this Public Hearing was to consider the first reading of ordinances for the proposed millage rate levy and proposed budget for Fiscal Year 2014 -2015. Mayor Kirk announced that the proposed millage rate levy represents 0.72 percent less than the roll -back rate computed pursuant to F.S. 200.065(1). Motion and second by Council Members O'Connor and Williams, to read by title only, and set September 30, 2014, at 6:00 P.M., as the Final Public Hearing date for proposed Ordinance No. 1113, levying a millage rate of 7.7432 for Fiscal Year 2014 -2015. VOTE KIRK - YEA WATFORD - YEA MAXWELL - YEA WILLIAMS - YEA O'CONNOR - YEA MOTION CARRIED. Council Member Watford read proposed Ordinance No. 1113, by title only as follows: "AN ORDINANCE LEVYING A MILLAGE RATE WHICH RATE IS SET ON ALL REAL AND PERSONAL PROPERTY; PROVIDING THAT 7.7432 PER THOUSAND DOLLAR VALUATION SHALL NOT BE LEVIED ON HOMESTEAD PROPERTY; THAT 7.7432 PER THOUSAND DOLLAR VALUATION SHALL BE USED FOR GENERAL CITY PURPOSES; THAT SAID MILLAGE RATE IS 0.72 PERCENT (.72 %) LESS THAN THE ROLL -BACK RATE COMPUTED IN ACCORDANCE WITH F.S. 200.065 (1); PROVIDING AN EFFECTIVE DATE." AGENDA X. FIRST BUDGET PUBLIC HEARING CONTINUED. C. 2. a) Motion to approve the first reading of proposed Ordinance No. 1113. b) Public comments and discussion. c) Re- computation of millage rate (if required). d) Vote on motion. D. 1. a) Motion to read by title only, and set September 30, 2014, at 6:00 P.M., as the Final Public Hearing date for proposed Ordinance No. 1114, adopting an annual budget for Fiscal Year 2014 -2015 - City Administrator (Exhibit 6). b) Vote on motion to read by title only and set final public hearing date. c) City Attorney to read proposed Ordinance No. 1114 by title only. SEPTEMBER 16, 2014 - CITY COUNCIL REGULAR MEETING & FIRST BUDGET PUBLIC HEARING - PAGE 7 OF 11 289 COUNCIL ACTION - DISCUSSION - VOTE Council Member O'Connor moved to approve the first reading of proposed Ordinance No. 1113; seconded by Council Member Williams. Mayor Kirk asked whether there were any questions or comments from the public. There were none. Re- computation of the millage rate was not necessary. VOTE KIRK - YEA WATFORD - YEA MAXWELL - YEA WILLIAMS - YEA O'CONNOR - YEA MOTION CARRIED. Motion and second by Council Members Watford and O'Connor, to read by title only, and set September 30, 2014, at 6:00 P.M., as the Final Public Hearing date, for proposed Ordinance No. 1114, adopting an annual budget for Fiscal Year 2014 -2015. VOTE KIRK - YEA WATFORD - YEA MAXWELL - YEA WILLIAMS - YEA O'CONNOR - YEA MOTION CARRIED. Council Member Watford read proposed Ordinance No. 1114, by title only as follows: "AN ORDINANCE ADOPTING AN ANNUAL BUDGET FOR THE CITY OF OKEECHOBEE, FLORIDA, FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2014, AND ENDING SEPTEMBER 30, 2015; WHICH BUDGET SETS FORTH GENERAL FUND REVENUES OF $8,392,983.00, TRANSFERS -IN OF $1,215,462.00, AND EXPENDITURES OF $5,870,260.00, LEAVING A FUND BALANCE OF $3, 744,185.00; PUBLIC FACILITIES IMPROVEMENT FUND REVENUES OF $1,197,666.00, EXPENDITURES OF $709,000.00 AND TRANSFER -OUT OF $398,000.00, LEAVING A FUND BALANCE OF $90, 666.00; STATE APPROPRIATIONS GRANT FUND REVENUES OF $100, 000.00, TRANSFER -IN OF $5,000.00, AND EXPENDITURES OF $105,000.00, LEAVING A FUND BALANCE OF $0.00; FLORIDA DEPARTMENT OF TRANSPORTATION HIGHWAY BEAUTIFICATION GRANT FUND REVENUES OF $20,425.00, TRANSFER -IN OF $3,000.00, AND EXPENDITURES OF $23,425.00, LEAVING A FUND BALANCE OF $0.00; OTHER GRANTS FUND REVENUES OF $403,838.00, TRANSFER -IN OF $365,162.00, AND EXPENDITURES OF $769,000.00, LEAVING A FUND BALANCE OF $0.00; CAPITAL IMPROVEMENT PROJECTS FUND REVENUES OF $5,146,849.00, EXPENDITURES OF $484,750.00, AND TRANSFERS -OUT OF $1,226,524.00, LEAVING A FUND BALANCE OF $3,435,575.00; CAPITAL IMPROVEMENT PROJECTS - IMPACT (continued on page 8) 290 AGENDA X. FIRST BUDGET PUBLIC HEARING CONTINUED. D. 1. c) City Attorney to read proposed Ordinance No. 1114 by title only continued. 2. a) Motion to approve the first reading of proposed Ordinance No. 1114. b) Public comments and discussion. SEPTEMBER 16, 2014 - CITY COUNCIL REGULAR MEETING & FIRST BUDGET PUBLIC HEARING - PAGE 8 OF 11 COUNCIL ACTION - DISCUSSION - VOTE FEES FUND REVENUES OF $46,664.00, EXPENDITURES OF $36,500.00, AND TRANSFER -OUT OF $100.00, LEAVING A FUND BALANCE OF $10, 064.00; LAW ENFORCEMENT SPECIAL FUND REVENUES OF $6, 600.00, AND EXPENDITURES OF $3,605.00, LEAVING A FUND BALANCE OF $2,995.00; PROVIDING AN EFFECTIVE DATE." Council Member O'Connor moved to approve the first reading of proposed Ordinance No. 1114; seconded by Council Member Williams. Mayor Kirk asked whether there were any questions or comments from the public. There were none. The City Council conducted a workshop on August 19, 2014, where they reviewed the proposed budget page by page with City Staff. Council Member Williams briefly reviewed items as he was absent for the workshop. Mayor Kirk advised he will be absent for the final hearing. After extensive study and review, he expressed his satisfaction of the budget and noted that for the past five years the City has held the tax rate the same, and from 2010 to 2013, the fund balance has only dropped $219,000.00. "We must be doing something right, and extended the credit to City Staff." Council Member Maxwell stated the financial position is a reflection of good judgement and decisions from Council action. He suggested in relation to cost saving measures, for Staff to investigate areas where there could be shared services with other governmental entities. For example, the web design project. In a final note, he stated, as the economy continues to recover, the City should begin to work with the County on annexing contiguous properties. Each departments proposed budget now reflects a 1.6 percent cost -of- living salary increase for all employees, as well as the Salary Step Plan, excluding Legislative (Mayor and Council). The General Fund Budget Summary lists the beginning Fund Balance of $3,744,185.00; Revenues of $9,644,445.00; Expenditures of $5,870,260.00; Leaving a Fund Balance of $3,744,185.00. The revenues projected consist of $4,618,798.00 in ad valorem, other fees, fines, charges for services and other revenue sources, along with $398,000.00 Transferred -In from the Public Facilities Improvement Fund; $853,362.00 Transferred -In from the Capital Improvement Projects Fund; and $100.00 Transferred -In from the Capital Improvement Projects- Impact Fee Fund. The expenditures for each department is listed below: 511- LEGISLATIVE: Total Personnel Cost: $ 73,372.00 Total Supplies and Other Services: $ 57,518.00 FY 2014 -15 Proposed Total: $130,890.00 512 - EXECUTIVE (ADMINISTRATION): Total Personnel Cost: $167,405.00 Total Supplies and Other Services: $ 19,770.00 FY 2014 -15 Proposed Total: $187,175.00 X. FIRST BUDGET PUBLIC HEARING CONTINUED. D. 2. b) Public comments and discussion to approve the First Reading of Proposed Ordinance No. 1114 continued. SEPTEMBER 16, 2014 - CITY COUNCIL REGULAR MEETING & FIRST BUDGET PUBLIC HEARING - PAGE 9 OF 11 291 COUNCIL ACTION - DISCUSSION - VOTE 2512 -CITY CLERK: Total Personnel Cost: $ 158,242.00 Total Supplies and Other Services: $ 55,187.00 FY 2014 -15 Proposed Total: $ 213,429.00 514 -LEGAL SERVICES: FY 2014 -15 Proposed Total: $ 86,213.00 521 -LAW ENFORCEMENT: Total Personnel Cost: $1,776,373.00 Total Supplies and Other Services: $ 310,646.00 FY 2014 -15 Proposed Total: $2,087,019.00 541 - PUBLIC WORKS: Total Personnel Cost: $ 632,996.00 Total Supplies and Other Services: $ 509,956.00 FY 2014 -15 Proposed Total: $1,142,952.00 513 - FINANCE: Total Personnel Cost: Total Supplies and Other Services: FY 2014 -15 Proposed Total: 519- GENERAL SERVICES: Total Personnel Cost: Total Supplies and Other Services: FY 2014 -15 Proposed Total: 522 -FIRE: Total Personnel Cost: Total Supplies and Other Services: FY 2014 -15 Proposed Total: $ 173,213.00 $ 89,955.00 $ 263,168.00 $ 74,327.00 $ 266,859.00 $ 341,186.00 $1,226,570.00 $ 191,658.00 $1,418,228.00 The Public Facility Improvement (301) Fund Summary lists the beginning Fund Balance of $546,177.00; Revenues of $651,489.00; Expenditures of $709,000.00; Transfer -Out to General Fund of $398,000.00; Leaving a Fund Balance of $90,666.00. The proposed expenditures are listed on page 45 of the Budget. The State Appropriations Funding /Grant (307) Fund Summary lists the beginning Fund Balance of zero, Revenues of $100,000.00; Transfer -In from Capital Improvement Projects Fund of $5,000.00; Expenditures of $105,000.00; Leaving a Fund Balance of zero. This Grant is for the Storm Water Retrofit Project (Canal Clean -Up). Its purpose is to provide clean, safe waters for residents and the public and improve water quality by providing swales, conveyance and inlet improvements to reduce pollutants, phosphorus and nitrogen loads from water runoff into Taylor Creek and Lake Okeechobee. The proposed expenditures are listed on page 47 of the Budget. The FDOT Highway Beautification Landscape Grant (308) Fund Summary lists the beginning Fund Balance of $7,425.00; Revenues of $13,000.00; Transfer -In from Capital Improvement Projects Fund of $3,000.00; Expenditures of $23,425.00; Leaving a Fund Balance of zero. 292 AGENDA X. FIRST BUDGET PUBLIC HEARING CONTINUED. D. 2. b) Public comments and discussion to approve the First Reading of Proposed Ordinance No. 1114 continued. SEPTEMBER 16, 2014 - CITY COUNCIL REGULAR MEETING & FIRST BUDGET PUBLIC HEARING - PAGE 10 OF 11 COUNCIL ACTION - DISCUSSION - VOTE This is the Florida Highway Beautification Council Project No. 433726 -1, obtained by Okeechobee Main Street, with matching funds from the City. The project made landscaping improvements to the medians on South Parrott Avenue. The proposed expenditures are listed on page 49 of the Budget. Other Grants (302) Fund Summary lists the beginning Fund Balance of zero; Revenues of $403,838.00; Transfer -In from Capital Improvement Projects (Assigned) Fund of $300,000.00; Transfer -In from Capital Improvement Projects Fund of $65,162.00; Expenditures of $769,000.00; Leaving a Fund Balance of zero. It is anticipated the City will be awarded at least two grants toward the development of the Taylor Creek Park. The Florida Department of Environmental Protection (DEP) Total Maximum Daily Load Grant for $367,260.00 is listed within the revenues. The proposed expenditures are listed on page 51 of the Budget. The Capital Improvement Projects (304) Fund Summary lists the beginning Fund Balance of $4,903,949.00; Revenues of $242,900.00; Expenditures of $484,750.00; Transfer -Out to Other Funds of $373,162.00; Transfer -Out to General Fund of $863,362.00; Leaving a Fund Balance of $3,435,575.00. The proposed expenditures are listed on pages 54 -55 of the Budget, amounts and departments are as follows: 512 - EXECUTIVE (ADMINISTRATION): $ 750.00 513 - FINANCE: $ 1,500.00 519- GENERAL SERVICES: $47,200.00 521 -LAW ENFORCEMENT: $340,500.00 522 -FIRE PROTECTION: $14,800.00 529- REPAIR & MAINTENANCE: $ 2,500.00 549 - PROFESSIONAL SERVICES: $15,000.00 549- PARKS: $ 40,000.00 The Capital Improvement Projects- Impact Fees (303) Fund Summary lists the beginning Fund Balance of $46,564.00; Revenues of $500.00; Expenditures of $36,500.00; Transfer -Out to General Fund of $500.00; Leaving a Fund Balance of $10,064.00. The City and County School Board adopted a moratorium on the collection of their Impact Fees again this year, the Board of County Commission has not. The projected revenue stems from the City's allowable administration fee for processing the County's Impact Fees. The proposed expenditures are listed on page 57 of the Budget. 1 i X. FIRST BUDGET PUBLIC HEARING CONTINUED. D. 2. b) Public comments and discussion to approve the First Reading of Proposed Ordinance No. 1114 continued. c) Vote on motion. CLOSE PUBLIC HEARING FOR FIRST READING OF BUDGET ORDINANCES - Mayor. XI. ADJOURN MEETING - Mayor. Please take notice and be advised that when a person decides to appeal any decision made by the City Council with respect to any matter considered at this meeting, he/she may need to insure that a verbatim record of the proceeding is made, which record includes the testimony and evidence upon which the appeal is to be based. City Clerk media are for the sole purpose of backup for official records of the Clerk. ATTEST: /1724/7 wling . Watford, Jr., Mayer Pro - Tempore Lane ' amiot6a,.CMC, City.Clerk SEPTEMBER 16, 2014 - CITY COUNCIL REGULAR MEETING & FIRST BUDGET PUBLIC HEARING - PAGE 11 OF 11 293 Law Enforcement Special (601) Fund Summary lists the beginning Fund Balance of $6,100.00; Revenues of $500.00; Expenditures of $3,605.00; Leaving a Fund Balance of $2,995.00. VOTE KIRK - YEA WATFORD - YEA MAXWELL - YEA WILLIAMS - YEA O'CONNOR - YEA MOTION CARRIED. MAYOR KIRK CLOSED THE FIRST PUBLIC HEARING FOR THE 2014 -2015 FISCAL YEAR BUDGET AT 7:59 P.M. There being no further discussion nor items on the agenda, Mayor Kirk adjourned the meeting at 7:59 P.M. The next regular meeting and final budget public hearing is scheduled for September 30, 2014. IIthEPENDENT NEWSMEDIA INC. USA Okeechobee News 107 SW 17th Street, Suite D Okeechobee, Florida 34974 863- 763 -3134 STATE OF FLORIDA COUNTY OF OKEECHOBEE Before the undersigned authority personally appeared Katrina Elsken, who on oath says she is the Publisher of the Okeechobee News, a three times a week Newspaper published at Okeechobee, in Okeechobee County, Florida, that the attached copy of advertisement being a c.CL6_,c, in the matter of / -LLL in the 19th Judicial. District of the Circuit Court of Okeechobee County, Florida, was published in said newspaper in the issues of Ps1-ti/Pt Affiant further says that the said Okeechobee News is a newspaper published at Okeechobee, in said Okeechobee County, Florida, and that said newspaper has heretofore been published continuously in said Okeechobee County, Florida each week and has been entered as second class mail matter at the post office in Okeechobee, in said Okeechobee County, Florida, for a period of one year next preceding the first publication of the attached copy of advertisement, and affiant further says that she has neither paid nor promised any person, firm or corporation any discount, rebate, commission or refund for the purpose of securing this advertise ze for publication in the said newspaper. Katrina Elsken Sworn to and subscribed be re me this day of tt.c, i,, ;iT C 1 1 AD Notary Public, State of Florida at Large o�pp y W%' ANGIE BRIDGES .,rx MY COMMISSION # EE 177653 •.?� • ; EXPIRES: April 20, 2016 of ••: r Bonded Thnt Notary Public Underwiters NOTICE OF CHANGE IN DATES FOR REGULAR CITY COUNCIL MEETINGS which are regularly lB scheduled for the first and third Tuesday of each month will be changed to the third and fifth Tuesday, (these changes are only for the month of September, 2014); specific dates as follows: September2; 2014 meeting has been cancelled September 1 conjunction with FsPublic Hearing or proposed 2014 /2015 scalYearBu et September 30, 2014, Regular Session in conjunction with the Final Public Hearing for proposed 2014/2015 Fiscal Year Budget The meetings wit begin at 6:00 p.m., or as soon thereafter as possible, at City Hall, 55 SE 3rd Ave, Rm 200, Okeechobee, Florida. The public is invited and encouraged to attend. Contact City Administration at 863 - 763 -3372, or website cityofokeechobee com to obtain a copy of the agenda. ANY Council with respect to ny matter P considered at decision meeting by l the need Ito ensure a verbatim record of the proceeding is made and the record includes the testimony and evidence upon which the appeal will be based. In accor- dance with the Americans with Disabilities Act (ADA), any person with a disability as defined by the ADA, that needs special accommodation to par- ticipate in this proceeding, contact the City Clerk's Office no later than two business days prior to proceeding, 863 -763 -3372. BE ADVISED that should you intend to show any document, picture, video or items to the Council in support or opposition to any item on the agenda; a copy of the document, picture, video, or item MUST be provided to the City Clerk for the City's-records. ' By: James E. Kirk, Mayor Lane Gamiotea, CMC, City Clerk 467015 ON 8/29/2014 CITY OF OKEECHOBEE SEPTEMBER 16, 2014 55 SE 3RD AVENUE *COUNCIL CHAMBERS * OKEECHOBEE, FL 34974 FIRST BUDGET HEARING AND REGULAR CITY COUNCIL MEETING OFFICIAL AGENDA I. CALL TO ORDER - MAYOR: II. OPENING CEREMONIES: September 16, 2014, City Council Regular Meeting and First Budget Hearing, 6:00 p.m. Invocation given by Rev. Rick Giles, Northside Baptist Church; Pledge of Allegiance led by Mayor. III. MAYOR, COUNCIL MEMBERS, AND STAFF ATTENDANCE - City Clerk Mayor James E. Kirk Council Member Devin Maxwell Council Member Mike O'Connor Council Member Dowling R. Watford, Jr. Council Member Clayton Williams City Administrator Brian Whitehall City Attorney John R. Cook City Clerk Lane Gamiotea Deputy Clerk Melisa Jahner Police Chief Denny Davis Fire Chief Herb Smith Public Works Director David Allen IV. AGENDA - Mayor A. Requests for the addition, deferral or withdrawal of items on today's agenda. September 16, 2014 PAGE 2 of 4 V. PROCLAMATIONS AND PRESENTATIONS - Mayor A. Present a Ten Year Service Award to Melisa Jahner. B. Proclaim the week of September 17 - 23, 2014 as "National Constitution Week." VI. MINUTES - City Clerk A. Motion to dispense with the reading and approve the Summary of Council Action for the August 19, 2014 Budget Workshop and Regular Meeting. VII. WARRANT REGISTER - City Administrator. A. Motion to approve the August 2014 Warrant Register. General Fund Public Facilities Improvement Fund Capital Improvement Projects Fund Appropriations Grant Fund FDOT - Grant Fund VIII. CENTENNIAL UPDATE. $368,635.02 $ 14,719.32 $ 5,109.97 $ 24,850.00 $ 320.00 A. Receive the monthly update from the Centennial Celebration Ad Hoc Committee - JD Mixon, Chair. IX. NEW BUSINESS. A. Consider a request to erect a business monument sign on the City right -of -way at the location of 210 NE 3rd Avenue - Corey Penrod, Penrod Construction Company (Exhibit 1). B. Discuss a proposed Historic Preservation Ordinance - Councilman Watford (Exhibit 2). C. Motion to award Landscape Maintenance Bid No. PW- 06- 10 -09 -14 - City Administrator (Exhibit 3). September 16, 2014 PAGE 3 OF 4 IX. NEW BUSINESS CONTINUED. D. Motion to affirm an engagement letter of agreement with Fox, Wackeen, Dungey, Beard, Bush, Goldman, Kilbride, Water & McCluskey, L.L.P. for representation in the case of Lawrence Parzygnat vs. City of Okeechobee Police Department, Case No. 14 -CA- 000260 - City Attorney (Exhibit 4). X. OPEN PUBLIC HEARING FOR FIRST READING OF BUDGET ORDINANCES. A. Mayor announces that the purpose of this public hearing is to consider the first reading of ordinances for the proposed millage rate levy and proposed budget for fiscal year 2014 -2015. B. Mayor announces that the proposed millage rate levy represents .72% less than the roll back rate computed pursuant to F.S.200.065 (1). C.1.a) Motion to read by title only and set September 30, 2014 at 6:00 PM as the Final Public Hearing date for proposed Ordinance No. 1113, levying a millage rate of 7.7432 for FY 2014/15 - City Attorney (Exhibit 5). b) Vote on motion to ready by title only and set final public hearing date. c) City Attorney to read proposed Ordinance No. 1113 by title only. 2.a) Motion to approve the first reading of proposed Ordinance No. 1113. b) Public comments and discussion. c) Re- computation of millage rate (if required). d) Vote on motion. D.1.a) Motion to read by title only and set September 30, 2014 at 6:00 PM as the Final Public Hearing date for proposed Ordinance No. 1114, adopting an annual budget for FY 2014/15 - City Administrator (Exhibit 6). b) Vote on motion to read by title only and set final public hearing date. c) City Attorney to read proposed Ordinance No. 1114 by title only. September 16, 2014 PAGE 4 OF 4 X. PUBLIC HEARING FOR FIRST READING OF BUDGET ORDINANCES CONTINUED. 2.a) Motion to approve the first reading of proposed Ordinance No. 1114. b) Public comments and discussion. c) Vote on motion. CLOSE PUBLIC HEARING FOR FIRST READING OF BUDGET ORDINANCES. XI. ADJOURN MEETING. PLEASE TAKE NOTICE AND BE ADVISED that if any person desires to appeal any decision made by the City Council with respect to any matter considered at this proceeding, such interested person will need a record of the proceeding, and for such purpose may need to ensure a verbatim record of the proceeding is made, which record includes the testimony and evidence upon which the appeal is to be based. City Clerk tapes are for the sole purpose of backup for official records of the Clerk. In accordance with the Americans with Disabilities Act (ADA), any person with a disability as defined by the ADA, that needs special accommodation to participate in this proceeding, contact the City Clerk's Office no later than two business days prior to proceeding, 863 - 763 -3372. BE ADVISED that should you intend to show any document, picture, video or items to the Council in support or opposition to any item on the agenda; a copy of the document, picture, video, or item must be provided to the City Clerk for the City's records. CITY OF OKEECHOBEE September 16, 2014 First Budget Hearing and Regular City Council Meeting 55 SE 3`d Avenue * Council Chambers * Okeechobee, FL 34974 Handwritten Minutes By: Lane I. CALL TO ORDER - Mayor: September 16, 2014, City Council Regular Meeting, 6:00 p.m. Mayor Kirk called the September 16, 2014, City Council Regular Meeting to order at 6:00 p.m. II. OPENING CEREMONIES: Invocation to be given by Reverend Rick Giles, Northside Baptist Church; Pledge of Allegiance led by Mayor. The invocation was offered by Reverend Rick Giles of Northside Baptist Church; and the Pledge of Allegiance was led by Mayor Kirk. III. MAYOR, COUNCIL MEMBERS, AND STAFF ATTENDANCE - City Clerk. Clerk Gamiotea called the role: Present Absent Mayor James E. Kirk x Council Member Devin Maxwell x Council Member Mike O'Connor x Council Member Dowling R. Watford, Jr. x Council Member Clayton Williams x City Administrator Brian Whitehall x City Attorney John R. Cook x due to illness City Clerk Lane Gamiotea x Deputy Clerk Melisa Jahner x Police Chief Denny Davis x Fire Chief Herb Smith x Public Works Director David Allen x IV. AGENDA - Mayor. A. Requests for the addition, deferral or withdrawal of items on today's agenda. Mayor Kirk asked whether there were any requests for the addition, deferral or withdrawal of items on today's agenda. There were none. Kirk noted to council that exhibit 3 materials were distributed at each of their seats. V. PROCLAMATIONS AND PRESENTATIONS - Mayor. A. Present a 10 -Year Service Award to Melisa Jahner. Mayor Kirk and City Clerk Gamiotea presented Mrs. Melisa Jahner a longevity service award certificate and embossed porfolio in honor of her 10 -years of service as the Deputy City Clerk, from August 27, 2004 through August 27, 2014. Clerk Gamiotea gave a brief history on the first month she was employed, with the impacts of Hurricanes Francis and Jeanne, and her education accolades over the years, earning her CMC and BA in Organizational Management from IRSC. B. Proclaim the week of September 17 through 23, 2014. as "National Constitution Week." Mrs. Susan H. George, Regent of the National Society Daughters of the American Revolution Okeechobee Chapter was in attendance to accept the National Constitution Week Proclamation. Mayor Kirk read the document in its entirety as follows: "WHEREAS, September 17, 2014, marks the two hundred twenty- seventh anniversary of the drafting of the Constitution of the United States of America by the Constitutional Convention; and WHEREAS, it is fitting and proper to accord official recognition to this magnificent document and its memorable anniversary; and to the patriotic celebrations which will commemorate the occasion; and WHEREAS, Public Law 915 guarantees the issuing of a proclamation each year by the President of the Untied States of America designating September 17 through 23 as Constitution Week. NOW THEREFORE, 1, James E. Kirk, by virtue of the authority vested in me as Mayor of the City of Okeechobee, Florida, do hereby proclaim the week of September 17 through 23, 2014, as "NATIONAL CONSTITUTION WEEK" in the City of Okeechobee, and ask our citizens to reaffirm the ideals that the Framers of the Constitution had in 1787 by vigilantly protecting the freedoms guaranteed to us through this guardian of our liberties, remembering that lost rights may never be regained." Mrs. George, we're honored you are joining communities across the world in recognizing this week, and distributed pocket size copies of the United States Constitution. VI. MINUTES - City Clerk. A. Motion to dispense with the reading and approve the Summary of Council Action for the August 19, 2014 Budget Workshop and Regular Meeting. Motion and second by Council Members O'Connor and Watford to dispense with the reading and approve the Summary of Council Action for the August 19, 2014 Budget Workshop and Regular Meeting. discussion: none. 9/18/14 CC Reg & 1st Budget PH Page 1 of 7 VOTE KIRK - YEA WATFORD - YEA MAXWELL - YEA WILLIAMS - YEA VII. WARRANT REGISTER - City Administrator. A. Motion to approve the August 2014 Warrant Register. General Fund $368,635.02 Public Facilities Improvement Fund $ 14,719.32 Capital Improvement Projects Fund $ 5,109.97 Appropriations Grant Fund $ 24,850.00 FDOT - Grant Fund $ 320.00 O'CONNOR - YEA MOTION CARRIED. Motion and second by Council Members Watford and Williams to approve the August 2014 Warrant Register in the amounts, General Fund, three hundred sixty -eight thousand, six hundred thirty -five dollars and two cents ($368,635.02); Public Facilities Improvement Fund, fourteen thousand, seven hundred nineteen dollars and thirty -two cents ($ 14,719.32); Capital Improvement Projects Fund, five thousand one hundred nine dollars and ninety -seven cents ($ 5,109.97); Appropriations Grant Fund, twenty -four thousand, eight hundred fifty dollars ($ 24,850.00); FDOT Grant Fund, three hundred twenty dollars ($320.00). discussion: none. VOTE KIRK - YEA WATFORD - YEA MAXWELL - YEA WILLIAMS - YEA O'CONNOR - YEA MOTION CARRIED. VIII. CENTENNIAL UPDATE. A. Receive the monthly update from the Centennial Celebration Ad Hoc Committee - JD Mixon, Chair. CCAHC JD Mixon, had some fun meetings, Member Cable presented research to date on the historical time -line, its 20 pages to date and she's only up to 1980. We've developed preliminary budgets for each event and most have coordinators, who will now take over and present a finalized budget with activities and possible sponsorships. The Okeechobee Community Theater is very excited to be a part of the centennial and has committed to creating a play based on our history, so that was great news. Regarding the Logo, the Graphic Designer selected to design the centennial logo is being done completely free, as a professional package, which is great news for the City. Watford - when will we be able to see it? Mixon - the official unveiling is in January at the Kick -off Celebration, but there's a chance you might see it before then, and we'd like to keep it and the artist under wraps as much as possible to build enthusiasm. Watford - appreciate the work being done, I rec'd an update while attending the last historical society meeting, heard great things, understand the HS is going to be involved, and we enjoyed the information on the time line. Kirk - most people I've talked to about it are really excited. Devin - there's going to be a Mayor's Ball? Mixon - yes, tentatively planned for April 18, as a black tie affair, the location hasn't been confirmed as yet. IX. NEW BUSINESS. A. Consider a request to erect a business monument sign on the City right -of -way at the location of 210 Northeast 3rd Avenue - Corey Penrod, Penrod Construction Company (Exhibit 1). Mr. Corey Penrod, of Penrod Construction Company distributed a packet of materials outlining his request to erect a business monument sign on the city right of way at 210 NE 3rd Avenue. He purchased a building in October 2013 and completed a renovation in January 2014. In 2014 the building was awarded the Community Award Recognizing Enhancement. Applied for a sign permit in August 2014, Pictures of before and after the renovations. Dowling - questions of exact location where the sign would be located. Kirk - do we have a liability issue? Brian - yes, goes on to explain the standard use of alley agreements and regulations. Mike - example when I got a varaiance for an alley closing would be different? BW -Yes. MO -Old Roger Jones trailer park encroaching in the right of way. All are different than a business. Brian - clear up some what Mike was explaining and the difference of the subject, on the variance and closing alley or use of alley. Trailer pre -dates our current code and we have many that. Asked whether Corey verifed the properties in the example given are actual encroachments or just using the property appraisers office information? Corey - just used information on the property appraiser web site. Brian - nothing against what they have on the web site, but many of these are not exact, and they have a disclaimer. Brian - research from clerks office, cant find a situation similar with commercial property and business. But commercial 9/18/14 CC Reg & 1st Budget PH Page 2 of 7 verses residential isn't that much of a big factor, other than we don't have it on record now. Devin - building over 50 years old and most likely not a conforming structure with current codes. Will it cause a problem an issue on future signs and properties of this nature. Hard to carry out to have it removed in the future for the development of the street. Want to find a way for you to do this, looked at every part of our sign ordinance. Cant have roof sign. Another provision for prohibited sign that says no sign in a right of way. Signs that are erected on public rights of way 90 -568 (13) quoted section of code book. Non - conforming signs are a different situation than allowing one under the current codes. Appears you can have a sign on your building up to 60 sq ft, but not sure it will help you. Appears you can have a pole sign not mor ethan 64 sq ft. don't see a way to get you a sign no in the right of way, what your proposing isn't going to be visible from SR 70 East. Wonder if looking at a pole sign on the front yard, with a variance on the front set back to put on your property, that would be visible. A colored roof like a copula would be more visible as well, and the design your proposing isn't going to work for the pole sign. Dowling - wish attorney was here to help with this. I want to approve this in the biggest way. According to what devin explained, its point blank not allowed and we cant make an exception to that code. Older buildings that were not trying to change the use or bring them up and difficult to bring an old building to bring it up to code, and sometimes its impossible to do it. Get into this all the time with parking. Easy if building a new building to design it to make it fit. The building is there, and its the same. The other is the width of the right of way in that area is that wide, had not expected it. Several mitigating situations there. If attorney says we can under section yes you can, and we have certain reasons to make that exception. Parking has been the main one we've handled. Have many questions that need addressing before we can make a decision, appreciate what they've done there, and support anyone who wants to open a business in the city. Need to have the attorney's input on this. Maxwell brings some valid points they may want to do this thru another process. Maxwell - wider right of way, they maintain it, may could approach it through an easement, 90 -580 placement standards read, is for the signs not the placement of the sign it self such as guide wires. If an easement could be granted and owner maintained the area and extinguished maintenance promise on the owner. Corey - and I'd comply with the insurance requirement what ever it may be. Maxwell - it should also be recordable against the deed and enforceable by future owners. Brian - I've spoke with the city attorney on the issue, he said its not allowed. So you need to decide whether there's any circumstances that makes this different than any other issues, and you don't want to create a situation where owners are coming to the city council for encroachments at no charge rather than going to the board of adjustments for a variance or create an exception to the code that creates inconsistency. What we need is something that distinguishes Corey's building to other buildings and we don't have that situation. The age of the building alone will not justify it. Mayor Maxwell - Watford - need the attorney to research the situation and tell us, and we need to look at the situation. Mike - can you go back and see if you can do it another way? Corey - I'll try and see what I can find. Mike - it may end up helping us Brian - I'll get a written opinion from the attorney and distribute it to all. If he indicates to bring it back, then we will. Mayor - Okay. B. Discuss a proposed Historic Preservation Ordinance - Councilman Watford (Exhibit 2). Watford - requested this be on the agenda, prompted by the demolition of the train depot and the Clay building, built in 1937 as a gas station on South Park Street, West. I thought we had that covered when we did the resolution, apparently the attorney has a different opinion, should have discussed at that time, and we didn't, if the city feels we should have some type of historical ordinance, haven't done a lot of research on it, OKMS should be involved as is one of their missions. Referenced the rough draft of an ordinance in exhibit 2, not sure if we want to use the sample ordinance provided. Appreciate two schools of thought on this, yes we should do this, other is the expense and then the property owners rights. Just say with the knowledge, many, many cities that do have historical preservation ordinance because its very important to the community. Need to decide, do we even want to consider this? Planning board to develop the ordinance & hold the appropriate hearings. Then it would come to us to finalize the adoption. If yes, then we need to instruct the planning board to review that. Brian - confirmed those are the steps with the planner and attorney and that is the process. Watford - suggest we instruct the planning board to begin review of a historical preservation ordinance. Mike - need to extend the 50 year limit. Dowling - right, some buildings that have historic. Clerk has a booklet showing areas of identified that we can use as a starting point. Devin - distinct between the public properties and private properties. Dowling - and you bring up another point, if you have a CRA you can designate those funds for historical preservation. And we have a CRA designated area, but that's another agenda item for another day. Clayton, tried to read through this thing, property rights came up to me. Noted all the areas where is reads unincorporated areas of the City and where the City Clerk is called the County Clerk of Circuit Court. Brian - recieved this copy from Terry Burroughs, OKMS. Lane - we also have the original draft copy of this same ordinance, it was introduced to the city council, we believe around 9/18/14 CC Reg & 1st Budget PH Page 3 of 7 2004, when the issue of Mr. Phil Berger demolishing the back add -on of the historic building at South Park Street and SW 5th Avenue, where his real estate office is now located, the back part needed to be removed, and was not part of the original structure, as they needed additional parking spaces so he could rent a portion of the building to a tenant. OKMS presented this and we believe they adapted it from another county and its never been cleaned up since originally presented in this format. Consensus of the Council was to instruct the planning board to move forward with reviewing what they believe to be a correct ordinance with historical preservation addressed, and submit to the council. C. Motion to award Landscape Maintenance Bid No. PW- 06- 10 -09 -14 - City Administrator (Exhibit 3). Exhibit 3 was distributed the day of the meeting to which contained the bid tabulation sheet, Bids were opened at 10 am today, two were received, one from Integrity Lawns, LLC $19,199.52, and the other from Quality Lawn Care, $31,200.00 (current contract holder). Brian /David - Memo from Director Allen to Whitehall, {insert content from memo} references given, spoke with the Indian River County School Board District and the Parks Department of Indian River County, both had glowing recommendations. Motion needs to reflect that the award is contingent on them meeting the bid packets requirements, haven't verified all appropriate documents. If they cant, will be doing a re bid. Kirk - Council Member Watford moved to award Landscape and Grounds Maintenance Bid No. PW- 06- 10 -09 -14 to Integrity Lawns, LLC, of Okeechobee, in the annual amount of $19,199.52 contingent on them meeting all bid packet requirements; seconded by Council Member O'Connor. Further discussion: none. VOTE KIRK - YEA WATFORD - YEA MAXWELL - YEA WILLIAMS - YEA O'CONNOR - YEA MOTION CARRIED. D. Motion to affirm an engagement letter of agreement with Fox, Wackeen, Dungey, Beard, Bush, Goldman, Kilbride, Water & McCluskey, L.L.P. for representation in the case of Lawrence Parzygnat vs. City of Okeechobee Police Department, Case No. 14 -CA- 000260 - City Attorney (Exhibit 4). Council Member Watford moved affirm an engagement letter of agreement with Fox, Wackeen, Dungey, Beard, Bush, Goldman, Kilbride, Water & McCluskey, L.L.P. for representation in the case of Lawrence Parzygnat vs. City of Okeechobee Police Department, Case No. 14 -CA- 000260; seconded by Council Member Williams. discussion: Watford, is this something of such significance we need to hire a high power attorney as this? Brian - yes, shopped around and with the expertise of Kilbride, they had to complete a response already. PRM wont being picking this up until the monetary damages are specifically spelled out. Dowing logical that they would, Brian, yes. Dowling - we need to ask this attorney how much he wants. Mike - doesn't he wants his job back? Brian - not appropriate to discuss that. Kirk - don't need to be discussing pending litigation at this time. Maxwell - approve it subject dispute changed to Okeechobee County versus Martin County. Paragraph 2, page 3, of the letter in exhibit 4, consensus to include in the motion. {add exactly about the discussion on PRM & that if they come on board this firm will no longer rep the City} VOTE KIRK - YEA WATFORD - YEA MAXWELL - YEA WILLIAMS - YEA O'CONNOR - YEA MOTION CARRIED. X. OPEN PUBLIC HEARING FOR FIRST READING OF BUDGET ORDINANCES - Mayor. MAYOR KIRK OPENED THE FIRST PUBLIC HEARING FOR THE 2014 -2015 FISCAL YEAR BUDGET AT 7:20 P.M. Council member Watford asked for a brief recess Mayor Kirk called for a recess at 7:21 p.m. and reconvened at 7:27 p.m. MAYOR KIRK OPENED THE FIRST PUBLIC HEARING FOR THE 2014 -2015 FISCAL YEAR BUDGET AT 7:27 P.M. A. Mayor Kirk announces that the purpose of this public hearing is to consider the first reading of ordinances for the proposed millage rate levy and proposed budget for fiscal year 2014 -2015. B. Mayor Kirk announces that the proposed millage rate levy represents 0.72 percent less than the roll -back rate computed pursuant to F.S.200.065 (1). 9/18/14 CC Reg & 1st Budget PH Page 4 of 7 C. 1. a) Motion to read by title only and set September 30, 2014 at 6:00 PM as the Final Public Hearing date for proposed Ordinance No. 1113, levying a millage rate of 7.7432 for FY 2014/15 - City Attorney (Exhibit 5). Motion and second by Council Members O'Connor and Williams to read by title only, and set September 30, 2014 at 6:00 PM, as the Final Public Hearing date, for proposed Ordinance No. 1113, levying a millage rate of 7.7432 for Fiscal Year 2014 -2015. b) Vote on motion to ready by title only and set final public hearing date. VOTE KIRK - YEA WATFORD - YEA MAXWELL - YEA WILLIAMS - YEA O'CONNOR - YEA MOTION CARRIED. c) City Attorney to read proposed Ordinance No. 1113 by title only. Council Member Watford read proposed Ordinance No. 1113 by title only as follows: "AN ORDINANCE LEVYING A MILLAGE RATE WHICH RATE IS SET ON ALL REAL AND PERSONAL PROPERTY; PROVIDING THAT 7.7432 PER THOUSAND DOLLAR VALUATION SHALL NOT BE LEVIED ON HOMESTEAD PROPERTY; THAT 7.7432 PER THOUSAND DOLLAR VALUATION SHALL BE USED FOR GENERAL CITY PURPOSES; THAT SAID MILLAGE RATE IS 0.72 PERCENT (.72 %) LESS THAN THE ROLL -BACK RATE COMPUTED IN ACCORDANCE WITH F.S. 200.065 (1); PROVIDING AN EFFECTIVE DATE." 2. a) Motion to approve the first reading of proposed Ordinance No. 1113. Council Member O'Connor moved to approve the first reading of proposed Ordinance No. 1113; seconded by Council Member Williams. b) Public comments and discussion. None. Council: Watford - we had discussion on the millage at the workshop, quite a bit of discussion, this is the same rate as the current fiscal year, it is not the roll back rate'? India - correct, that rate would be more than the rate you are proposing. c) Re- computation of millage rate (if required). None required. d) Vote on motion. VOTE KIRK - YEA WATFORD - YEA MAXWELL - YEA WILLIAMS - YEA O'CONNOR - YEA MOTION CARRIED. D. 1. a) Motion to read by title only and set September 30, 2014 at 6:00 PM as the Final Public Hearing date for proposed Ordinance No. 1114, adopting an annual budget for FY 2014/15 - City Administrator (Exhibit 6). Motion and second by Council Members Watford and O'Connor to read by title only, and set September 30, 2014, at 6:00 PM as the Final Public Hearing date, for proposed Ordinance No. 1114, adopting an annual budget for Fiscal Year 2014- 2015. b) Vote on motion to read by title only and set final public hearing date. VOTE KIRK - YEA WATFORD - YEA MAXWELL - YEA WILLIAMS - YEA O'CONNOR - YEA MOTION CARRIED. c) City Attorney to read proposed Ordinance No. 1114 by title only. Council Member Watford read proposed Ordinance No. 1114 by title only as follows: AN ORDINANCE ADOPTING AN ANNUAL BUDGET FOR THE CITY OF OKEECHOBEE, FLORIDA, FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2014, AND ENDING SEPTEMBER 30, 2015; WHICH BUDGET SETS FORTH GENERAL FUND REVENUES OF $8,392,983.00, TRANSFERS -IN OF $1,215,462.00, AND EXPENDITURES OF $5,870,260.00, LEAVING A FUND BALANCE OF $3, 744,185.00; PUBLIC FACILITIES IMPROVEMENT FUND REVENUES OF $1,197,666.00, EXPENDITURES OF $709,000.00 AND TRANSFER -OUT OF $398,000.00, LEAVING A FUND BALANCE OF $90,666.00; STATE APPROPRIATIONS GRANT FUND REVENUES OF $100,000.00, TRANSFER -IN OF $5,000.00, AND EXPENDITURES OF $105,000.00, LEAVING A FUND BALANCE OF $0.00; FLORIDA DEPARTMENT OF TRANSPORTATION HIGHWAY BEAUTIFICATION GRANT FUND REVENUES OF $20,425.00, TRANSFER -IN OF $3,000.00, AND EXPENDITURES OF $23,425.00, LEAVING A FUND BALANCE OF $0.00; OTHER GRANTS FUND REVENUES OF $403,838.00, TRANSFER -IN OF $365,162.00, AND EXPENDITURES OF $769,000.00, LEAVING A FUND BALANCE OF $0.00; CAPITAL IMPROVEMENT PROJECTS FUND REVENUES OF $5,146,849.00, EXPENDITURES OF $484,750.00, AND TRANSFERS -OUT OF $1,226,524.00, LEAVING A FUND BALANCE OF $3,435,575.00; CAPITAL IMPROVEMENT PROJECTS - IMPACT FEES FUND REVENUES OF $46,664.00, 9/18/14 CC Reg & 1st Budget PH Page 5 of 7 EXPENDITURES OF $36,500.00, AND TRANSFER -OUT OF $100.00, LEAVING A FUND BALANCE OF $10,064.00; LAW ENFORCEMENT SPECIAL FUND REVENUES OF $6,600.00, AND EXPENDITURES OF $3,605.00, LEAVING A FUND BALANCE OF $2,995.00; PROVIDING AN EFFECTIVE DATE. 2. a) Motion to approve the first reading of proposed Ordinance No. 1114. Council Member O'Connor moved to approve the first reading of proposed Ordinance No. 1114; seconded by Council Member Williams. b) Public comments and discussion. None from the public. Council? Watford - Pg 21 line item 3100 professional services proposing $49,877.00 do we feel like that service merits extra pay? Brian - , that project is going to necessitate additional hours, and your asking? Watford - the scope of services in his current contract doesn't cover this project? Brian - no, asked India, what's his normal hours for scope of services? India - this is above and beyond the number of days he allots for work for the city, believe is $125 per day, that's his rate of pay but the contract states an hourly rate, but don't know the number of hours. Watford - Will you be able to tract that? Brian - Absolutely and we have the contract at the next meeting to anser these, Watford - not necessary. Watford - Finance on pg 25, web site design for $12,000, did we decided that's what were going to do for that? India - still anticipate costing that to get it up and going, had it in this years budget but did not get it done. Watford - and it will require some type of proposals and bids? India - Yes. Williams - while you're on finance, Auditors line items, what's that single audit amount for, I don't like auditors and don't like paying them, and they want a single audit requirement. India - within scope audits, under federal government guidelines, if we receive and expend a certain amount of grant funds, they require additional work over and beyond normal state audit guidelines. We anticipate receiving such type of grants this year, and need to budget for the expense. Willaims - should be get quotes to see if we could get something better? India - the auditing contract was bid out about three years and this firm was still the lowest bidder, with 5 bids received. Brian - a single audit is customary to give a separate bid for that scope of work for a single audit on grant funds. India - and this price is in the actual contract we have, its their contract for a single audit amount. Williams - when was the last time it was bid? India - At least 3 years ago. Williams - ok but that hasn't changed my opinion about auditors. Apologize not here at the workshop, doctor said not to get around people. Look at Chart 3b, we didn't expend the $20,000 to cattlemens? India - no sir. Williams - look at Chart 5a, this is a generic thing I'd like to say, and this chart says it all, the frog's in the boiling water, one day its going to get so hot the frog ain't going to be able to stay in the water, but how we change this chart is another question, know everybody doing best they can, to me it's a bad trend we're going to, as shown on the chart. What did council decide on raises? India - council requested the budget be prepared with a 1.6% cola included for both full and part time employees. Watford - and the Step, 1.5 %, is included in the budget. Williams - and how much was health insurance increase? Brian - about $41,000 increase. Williams - Police dept only had a half percent increase in the contribution of the pension, fire dept had a larger percent and they had a better return. Brian - at any given time the administrators for the pension have conveyed they would be will to discuss how the pension works and the percentages of the pension, they will get into an actuarial explanation. Fire dept rate increased but there is a difference in number of employees. Williams - on the CIP, Public Works, wouldn't want to leave them out, stripping project? David - Yes. {specifics noted ? ? ?} Williams - there's a lot that needs to get done around here. Kirk - don't plan on being here at next meeting, out of town unless something big happens and I need to fly back. Spent more time in the budget this time than in the last years, intend to get with Brian in the future to help me answer some of the questions I've got. For 5 years we've held the tax rate the same, don't know if the publci understands that, during this time we've moved funds out of reserves to balance it. Noticed while studying it, form 2010 to 2013 our fund balance has only dropped $219,000.00, so were doing something right. I've worked on this for days, and that's remarkable $5 million budget. Please with what I see here. We're going to be faced with some decisions as we cannot continue on this track like Clayton was saying with the frog story. Going to get some praise and some criticisms, that just goes along with it. We usually only hear what we should do or could do. When you go thru the budget and come in on the 30th be aware of that. I was quite pleasantly surprised when I saw that. Dowling - that's a credit to our staff. Mayor - Yes it is, its not our credit but the staff is all that. 9118114 CC Reg & 1st Budget PH Page 6 of 7 Mike - some of the other leaders in this community have said to me in conversation what you just said. It's the employees that have held the line. Its nice to hear that instead of ya'll don't know what your doing. Hear it even in the grocery store the last time. Kirk - enjoyed my time up here, always had a good council, can agree. Clayton - need to get the feds to give more interest on our money, that would held too. Kirk - larger cities property values are already on the increase. Mike - City getting some commercial investments and that's looking very good for us. Five or six things htat are excited right now. Kirk - I have confidence in all of ya'll to handle this budget. Devin - increases are a reflection on what the council has made some decisions on, long over due projects that were easiest to neglect during the lean years, need to try to shared services to help with expenditures such as web design. As the economy continues to increase need to work with the county on annexing properties contiguous to the city to help balance this more. Kirk - any more comments, questions, before I call for a vote? None were state. c) Vote on motion. VOTE KIRK - YEA WATFORD - YEA MAXWELL - YEA WILLIAMS - YEA O'CONNOR - YEA MOTION CARRIED. CLOSE PUBLIC HEARING FOR FIRST READING OF BUDGET ORDINANCES - Mayor. MAYOR KIRK CLOSED THE FIRST PUBLIC HEARING FOR THE 2014.2015 FISCAL YEAR BUDGET AT 7:59 P.M. XI. ADJOURN MEETING - Mayor. There being no further items to consider, Mayor Kirk adjourned the meeting at 7:59p.m. The next regular meeting and final Budget Public Hearing is October 30, 2014 at 6:00 p.m. 9/18/14 CC Reg & 1st Budget PH Page 7 of 7 CITY OF OKEECHOBEE September 16, 2014 First Budget Hearing and Regular City Council Meeting 55 SE 3rd Avenue * Council Chambers * Okeechobee, FL 34974 Handwritten Minutes By:%)'�a(L�st I. CALL TO ORDER - Mayor: Mayor Kirk called the September 16, 2014, City Council Regular Meeting to order at 6:00 p.m. II. OPENING CEREMONIES: Invocation offered by Reverend Rick Giles of Northside Baptist Church; Pledge of Allegiance led by Mayor Kirk. III. MAYOR, COUNCIL MEMBERS, AND STAFF ATTENDANCE - City Clerk. Present Absent Mayor James E. Kirk ✓ Council Member Devin Maxwell ✓ Council Member Mike O'Connor ✓ Council Member Dowling R. Watford, Jr. ✓ Council Member Clayton Williams / City Administrator Brian Whitehall ✓ City Attorney John R. Cook C' u) Cam' "+ City Clerk Lane Gamiotea ,✓ Deputy Clerk Melisa Jahner ✓ Police Chief Denny Davis Fire Chief Herb Smith ✓ Public Works Director David Allen ,/ IV. AGENDA - Mayor. A. Requests for the addition, deferral or withdrawal of items on today's agenda. Mayor Kirk asked whether there were any requests for the addition, deferral or withdrawal of items on today's agenda V. PROCLAMATIONS AND PRESENTATIONS - Mayor. A. Present a 10 -Year Service Award to Melisa Jahner. August 27, 2004 through August 27, 2014 B. Proclaim the week of September 17 through 23, 2014. as "National Constitution Week." 6,e q,�_ �,OA !_ k� �' 7, O , Chap r (la �< t�N� "WHEREAS, September 17, 2014, marks the two hundred twenty- seventh anniversary of the drafting of the Constitution of the United States of America by the Constitutional Convention; and WHEREAS, it is fitting and proper to accord official recognition to this magnificent document and its memorable anniversary; and to the patriotic celebrations which will commemorate the occasion; and WHEREAS, Public Law 915 guarantees the issuing of a proclamation each year by the President of the Untied States of America designating September 17 through 23 as Constitution Week. NOW THEREFORE, I, James E. Kirk, by virtue of the authority vested in me as Mayor of the City of Okeechobee, Florida, do hereby proclaim the week of September 17 through 23, 2014, as "NATIONAL CONSTITUTION WEEK" in the City of Okeechobee, and ask our citizens to reaffirm the ideals that the Framers of the Constitution had in 1787 by vigilantly protecting the freedoms guaranteed to us through this guardian of our liberties, remembering that lost rights may never be regained." VI. MINUTES - City Clerk. A. Motion to dispense with the reading and approve the Summary of Council Action for the August 19, 2014 Budget Workshop and Regular Meeting. n/ a Motion and second by Council Members h and_P G.) to dispense with the reading and approve the Summary of Council Action for the August 19, 2014 Budget Workshop and Regular Meeting. discussion: VOTE KIRK - YEA WATFORD - YEA MAXWELL - YEA WILLIAMS - YEA Page 1 of 7 °- CONN ©R -.. =_X A MOTION CARRIED. VII. WARRANT REGISTER - City Administrator. A. Motion to approve the August 2014 Warrant Register. General Fund $368,635.02 Public Facilities Improvement Fund $ 14,719.32 Capital Improvement Projects Fund $ 5,109.97 Appropriations Grant Fund $ 24,850.00 FDOT - Grant Fund $ 320.00 Motion and second by Council Members /)11 0 and (10 to approve the August 2014 Warrant Register in the amounts, General Fund, three hundred sixty -eight thousand, six hundred thirty -five dollars and two cents ($368,635.02); Public Facilities Improvement Fund, fourteen thousand, seven hundred nineteen dollars and thirty - two cents ($ 14,719.32); Capital Improvement Projects Fund, five thousand one hundred nine dollars and ninety - seven cents ($ 5,109.97); Appropriations Grant Fund, twenty -four thousand, eight hundred fifty dollars ($ 24,850.00); FDOT Grant Fund, three hundred twenty dollars ($320.00). discussion:)1 tr i VOTE KIRK - YEA WATFORD • YEA MAXWELL - YEA WILLIAMS - YEA O'CONNOR - YEA OTION CARRIE VIII. CENTENNIAL UPDATE. A. Receive the monthly update from the Centennial Celebration Ad Hoc Committee - JD Mixon, Chair. C — ' „` (3,`)� 9 `C A-71( i lu? le L :aria (7/,)4);(- Fv v fY \J a '� % � �1 IL41 4,,r - f t '1(1-14- ct111 . ✓D � c l/ d /L '!f J 3 ;,x k_ 0 A 6t. (0 71,0 (2 Lubut .eeLz- W r (,Atit -Pk'a- ( E' - k z` �`c �� S� t re7 /Jlt - /01 Op4 IX. NEW BUSINESS. A. Consider a request to erect a business monument sign on the City right -of -way at the location of 210 Northeast 3rd Avenue - Corey Penrod, Penrod Construction Company (Exhibit 1). V7” 7 )2 ("Pie- /S ? ),( %d Zefw (0) AL4,(;) %11l `I L �IrU- / a..4 _; D .LiA l 'GG1 i/ - "'` P � i 451P 11LA/11 1LAU —PAIL 1)0, IL (62.:)-044-u cl, f: lC rat — 9 L (0 b c ( 0-- 6 -7d c't 0,1) , ,,--0 (. 4.6 GU ' Ut2uf� bi � /� '� 'i) r1 . - — (4/Li 7 R( l tGlk ILO Page 2 of 7 X74 r� Ci t/ ,/ ;2 14- B. Discuss a proposed Historic Preservation Ordinance - Councilman Watford (Exhibit 2). (1-/Ct triLuC,Ltf/-- 50), ,Cbt'v - iL F4.0_.(2,a, Loo 7 W1,4,(A/ (ivt.f 4,2-11-3-a N — e 4-14, o p k,,„,0 Atce,„ 72;,6 c-e/i4 - f2i3 iLt-J-‘6-0 06-0- 01,), fb tvil o-{ ci.,-,-,•_( k q t),2, 6111 k - I-cc-J-4, K 7,-1L hice / ,_ _ : / / Atyy‘ta/ic,, 1(5111- d ty,62._k et. k / / tio gLo j:i9b L la AC64 pe-7 ,fiLexei u.„14, /3Z et r [LT Li Vt. P ,4/La - 66( , I ,atzi /_,L" <-4-e Lty,-Lle 0)-60\4_664 (T2 _1,4 Page 3 of 7 - p ,{fs 5 (d 1/ c. /r (11- C. Motion to award Landscape Maintenance Bid No. PW- 06- 10 -09 -14 - City Administrator (Exhibit 3). Exhibit 3 was distributed the day of the meetin to which contained the bid tabulation sheet, Bids were opened at 10 am today, two were received, one from tegrity Lawns, LLC $19,199.52',)and the other from Quality Lawn Care, $31,200.00 (current bidder). x -t.' � „, , -. ca---A2 p 4ek. e (,d tU b--1,c1( Y.6 Council Member 0 moved to award Landscape Maintenance Bid No. PW- 06- 10 -09 -14 to , in the amount of $ ; seconded by Council Member hi O . 7«vt. c:. CT(L discussion: gq,d- u 6-08-cr AC A "Au/ •c'j "re-d /121/ t , VOTE KIRK - YEA WATFORD - YEA MAXWELL • YEA WILLIAMS - YEA O'CONNOR -YEA- ( MOTION CARRIED. D. Motion to affirm an engagement letter of agreement with Fox, Wackeen, Dungey, Beard, Bush, Goldman, Kilbride, Water & McCluskey, L.L.P. for representation in the case of Lawrence Parzygnat vs. City of Okeechobee Police Department, Case No. 14 -CA- 000260 - City Attorney (Exhibit 4). Council Member moved affirm an engagement letter of agreement with Fox, Wackeen, Dungey, Beard, Bush, Goldman, Kilbride, Water & McCluskey, L.L.P. for representation in the case of Lawrence Parzygnat vs. City of Okeechobee Police Department, Case No. 14 -CA- 000260; seconded by Council Member N.(.) discussion: 4ijuz, q6A,o/A)CA,k, � - -'i e ; t 41f &.4.;1. iaiu „O(ti( Ill (Zi -ztl ..x `Le( /Lt ric1a /+)1 J i 2 (444 `J VOTE �(cLcdJ- tyt 1L; - G / 1L-, - /ltd 4' (crVUL2x) Pk N „L„, r -, t / /I -'6-'3 KIRK - YEA WATFORD - YEA MAXWELL - YEA WILLIAMS - YEA Page 4 of 7 O'CONNOR - YEA )N CARRIED. - G 7 - Q.) X. OPEN PUBLIC HEARING FOR FIRST READING OF BUDGET ORDINANCES - Mayor. MAYOR KIRK OPENED THE FIRST PUBLIC HEARING FOR THE 2014 -2015 FISCAL YEAR BUDGET AT %: 37 P.M. A. Mayor Kirk announces that the purpose of this public hearing is to consider the first reading of ordinances for the proposed millage rate levy and proposed budget for fiscal year 2014 -2015. B. Mayor Kirk announces that the proposed millage rate levy represents 0.72 percent less than the roll -back rate computed pursuant to F.S.200.065 (1). C. 1. a) Motion to read by title only and set September 30, 2014 at 6:00 PM as the Final Public Hearing date for proposed Ordinance No. 1113, levying a millage rate of 7.7432 for FY 2014/15 - City Attorney (Exhibit 5). Motion and second by Council Members /Y-i and C-''W to read by title only, and set September 30, 2014 at 6:00 PM, as the Final Public Hearing date, for proposed Ordinance No. 1113, levying a millage rate of 7.7432 for Fiscal Year 2014 -2015. b) Vote on motion to ready by title only and set final public hearing date. VOTE KIRK - YEA WATFORD - YEA MAXWELL - YEA WILLIAMS - YEA '.CONNOR - YEA MOTION CARRIE.I 7 c) City At# t ey`to read proposed Ordinance No. 1113 by title only. Attorney Cook read proposed Ordinance No. 1113 by title only as follows: "AN ORDINANCE LEVYING A MILLAGE RATE WHICH RATE IS SET ON ALL REAL AND PERSONAL PROPERTY; PROVIDING THAT 7.7432 PER THOUSAND DOLLAR VALUATION SHALL NOT BE LEVIED ON HOMESTEAD PROPERTY; THAT 7.7432 PER THOUSAND DOLLAR VALUATION SHALL BE USED FOR GENERAL CITY PURPOSES; THAT SAID MILEAGE RATE IS 0.72 PERCENT (.72 %) LESS THAN THE ROLL -BACK RATE COMPUTED IN ACCORDANCE WITH F.S. 200.065 (1); PROVIDING AN EFFECTIVE DATE." 2. a) Motion to ap r ve the first reading of proposed Ordinance No. 1113. Council Member / /L-O moved to approve the first reading of proposed Ordinance No. 1113; seconded by Council Member NO b) Public comments and discussion. (-%{ (ho, ,„ 4-6 `. _ ,Jpciu re) u'rj/i(t`7° \fivm ^60 /v 6-A -d( /i.ri i — c) Re- computation of millage rate (if required). d) Vote on motion. VOTE itAjc a/2) i_t v✓i Gain G r l KIRK - YEA WATFORD - YEA MAXWELL - YEA WILLIAMS - YEA Page 5 of 7 ' R_ -.AEA MOTION CARRIED> D. 1. a) Motion to read by title only and set September 30, 2014 at 6:00 PM as the Final Public Hearing date for proposed Ordinance No. 1114, adopting an annual budget for FY 2014/15 - City Administrator (Exhibit 6). Motion and second by Council Members ICU) and )R 6 to read by title only, and set September 30, 2014, at 6:00 PM as the Final Public Hearing date, for proposed Ordinance No. 1114, adopting an annual budget for Fiscal Year 2014 -2015. b) Vote on motion to read by title only and set final public hearing date. VOTE KIRK - YEA WATFORD - YEA MAXWELL - YEA WILLIAMS - YEA _O.'.CONNOR- - -YEAw MOTION CARRIED. c) City tt to read proposed Ordinance No. 1114 by title only. Attorney Cook read proposed Ordinance No. 1114 by title only as follows: AN ORDINANCE ADOPTING AN ANNUAL BUDGET FOR THE CITY OF OKEECHOBEE, FLORIDA, FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2014, AND ENDING SEPTEMBER 30, 2015; WHICH BUDGET SETS FORTH GENERAL FUND REVENUES OF $8,392,983.00, TRANSFERS -IN OF $1,215,462.00, AND EXPENDITURES OF $5,870,260.00, LEAVING A FUND BALANCE OF $3, 744,185.00; PUBLIC FACILITIES IMPROVEMENT FUND REVENUES OF $1,197,666.00, EXPENDITURES OF $709,000.00 AND TRANSFER -OUT OF $398,000.00, LEAVING A FUND BALANCE OF $90, 666.00; STATE APPROPRIATIONS GRANT FUND REVENUES OF $100, 000.00, TRANSFER -IN OF $5,000.00, AND EXPENDITURES OF $105,000.00, LEAVING A FUND BALANCE OF $0.00; FLORIDA DEPARTMENT OF TRANSPORTATION HIGHWAY BEAUTIFICATION GRANT FUND REVENUES OF $20,425.00, TRANSFER -IN OF $3,000.00, AND EXPENDITURES OF $23,425.00, LEAVING A FUND BALANCE OF $0.00; OTHER GRANTS FUND REVENUES OF $403,838.00, TRANSFER -IN OF $365,162.00, AND EXPENDITURES OF $769,000.00, LEAVING A FUND BALANCE OF $0.00; CAPITAL IMPROVEMENT PROJECTS FUND REVENUES OF $5,146,849.00, EXPENDITURES OF $484,750.00, AND TRANSFERS -OUT OF $1,226,524.00, LEAVING A FUND BALANCE OF $3,435,575.00; CAPITAL IMPROVEMENT PROJECTS - IMPACT FEES FUND REVENUES OF $46,664.00, EXPENDITURES OF $36,500.00, AND TRANSFER -OUT OF $100.00, LEAVING A FUND BALANCE OF $10,064.00; LAW ENFORCEMENT SPECIAL FUND REVENUES OF $6,600.00, AND EXPENDITURES OF $3,605.00, LEAVING A FUND BALANCE OF $2,995.00; PROVIDING AN EFFECTIVE DATE. 2. a) Motion to approve the first reading of proposed Ordinance No. 1114. Council Member �',Z 6 moved to approve the first reading of proposed Ordinance No. 1114; seconded by Council Member e C L� b) Public comments and discussion. -7L, ,, (7) 2,� (C-(.e. ` (0- _ Lea Svcs p - I - (i ( f } (t cum= 3lUz) - /u� �2- e (" �) (',...' Q QL.(.(�! j Ilic..i pt � �"e. of ILLte,,,, .. (a,45- i ./ D ' x),:,,L -, ., V / /2,,,, ✓ 1 // �/ if IA) -- (�iJ - ��.i -� pA -6-11 t, ' (0L Lei--/ -), :14`; a-, �`'tL �i /l_L'"- t �. J ,J- )i6 - d/utdolL a., r, (95 - _ LI) p (4-1 47),d- at), tit /a 72-e e)t, ) D ,I 306 j t) . '1-6 Lt., �-diCP.t 1� ' J �,�t' �{- i %� 41/c A-A:Ygtp erv&i 3it-e-, L{ , L y Y c — .� . u i/9-0 - / /` r i�- (� �ill. � � � -iii' _" (. Page 6 of 7 .2 -u (k0A-±- 36- i&a(w VtiA (1(‘ c-ra, I V- ko-+ 6A C (ur- ( A-0:1 --e4P,J2-44 Lciafu6 A,4L-Cyri 1j12/L'/A-1LC did tCqin-( Cu-0- L. t7-1-L 0.-4. 0-1\ IR 1. °?o (4Mik, p C76 — P 61 o 11,/ Lk) ' LtLXL P194' (-4 LR P3 ( t cw,k tc 1th) (LL ,A CD old i-o - ALt/L) pd. e-L j 7i- 61), afr )1,0 - h1-/ Luc t-W 'bt'1-4 oj It i/1.2 / 9 i 6 Ip. tiai--0 c--1 ptl. (i..- 5 7-n,:ti 6-1,,,_, Au)._ 0 j _ , e_ , , ic.. , _ pt --1---tt , .t7lke A-IL,- ri ' L' Lef,.) ' ,‘„ ---ter/:::,,0,-,, , , 1- V-3 - (-11 v I -IL 1..)- i ,,,__ u.rihk.3 _ — o 41 ii-A-e, 0 0i34 j i (1111 14-LA i',L J;(-J--)‘- - - i 0-0 0 d t•IL-o),-q (101,A, +z-' ,z--( ,,,, .... _o4-4 0 ibc. 47 6) 4-ict 101 A-tt- 0 - t}-I' ; U/ , 11 - `4, fa_ b-f lut((il AA 610 8-XL,--iti c) Vote on motion. VOTE KIRK-YEA WATFORD - YEA MAXWELL - YEA WILLIAMS - YEA O'CONNOR - YEA (LVIOTION CARRIED.:) CLOSE PUBLIC HEARING FOR FIRST READING OF BUDGET ORDINANCES - Mayor. MAYOR KIRK CLOSED THE FIRST PUBLIC HEARING FOR THE 2014-2015 FISCAL YEAR BUDGET AT 2i'3 PM. XI. ADJOURN MEETING - Mayor. There being no further items to consider, Mayor Kirk adjourned the meeting at ?: 5fp.m. The next regular meeting and final Budget Public Hearing is October 30, 2014. Page 7 of 7 e-k-IL? 1C 4(.2 ."(-( /ciL — 35- 7 Aqh/t A11.--4Le f U tkj 7/ D7 (-P t:1;1_ - rritz p--t,--f (LI leiLe 'LAIL-L.7(4 AA" (-z Lel/Le-a-4,4>k_, th ,orx-peig- S 4 ,( e (Ziced'2 LtC /41 a_Acez/v),_A Ak_et-2,0 ,}4z-ta u63-)c2=-7z 11--t I 64-(1- 72,7 , LAPhd 11_12,A_ 'keY' CL. Lc /-,-t U 0 InLc IL icat" k I, t 444I LL [1)1 c kect 4i 74_417)4 ) r-c-t ( exi,e C -(1 TtLi 6LAL/ Z)-(11-1 tiv:) --ft) - _A/119.z..tsc& - 4n LOI Fk: C (, Q li r0-1,a / 4J due H-LA:c Wes. i ',0 4 - � �"ccei gr' /L - ` Lg /-Aa, jb r elk i (.�,,�. . Ltd % , iX r J G %( - 444 nvy__ 9„e/i6ot,c,t4-14,_ce- 1- A'ca/d:- 6--e 6.6-tL4-‘4 a>1-74- „pit-/?-(K'-eC roLej ltd- Zr . OAA C2 u -7( cam` 01 )1( Ci4.L', 14_0 — td- f)Lv- lr/ 7)d,d '/er LAA_,9—/j Ayr-K tom' (I Z l d s 604:4-74 C.-(1 — /x-C YID ttI (l � l 1661-7L -t, -U�&2: r t/&C 11-e r� mod = J4-le �,�,Cf l c C:le,a/) mom( - (tad l /f�? d'Al064pL6- #-? ii/6-qt-_, C/A__ ,1..L 26i J tti _ 5 _.(ei 011i 119_,-x,-Dc /c1)4ce'cv--- )12., vzL,L.64 (a) jail aiLid, ,pqp--247 _ , , o .440 - w 1 ' Luty_tAbo>;L - L El 74, a_i si „7„, r-d WHEREAS, September 17, 2014, marks the two hundred twenty- seventh anniversary of the drafting of the Constitution of the United States of America by the Constitutional Convention; and WHEREAS, it is fitting and proper to accord official recognition to this magnificent document and its memorable anniversary; and to the patriotic celebrations which will commemorate the occasion; and WHEREAS, Public Law 915 guarantees the issuing of a proclamation each year by the President of the Untied States of America designating September 17 through 23 as Constitution Week. NOW THEREFORE, 1, James E. Kirk, by virtue of the authority vested in me as Mayor of the City of Okeechobee, Florida, do hereby proclaim the week of September 17 through 23, 2014, as "NATIONAL CONSTITUTION WEEK" in the City of Okeechobee, and ask our citizens to reaffirm the ideals that the Framers of the Constitution had in 1787 by vigilantly protecting the freedoms guaranteed to us through this guardian of our liberties, remembering that lost rights may never be regained. In witness whereof I have hereunto set my ha and caused this seal to be ffixed. James E. Kirk, Mayor Attest: )(2/V .fir, L( /% c:0 i Lane Gamiote , CMC, City Clerk Date: September 16, 2014 NATIONAL SOCIETY DAUGHTERS OF THE AMERICAN REVOLUTION OKEEcttoBEE ttu 1 i , ( (}.. , liT. [1, ° : \ \1i. Ri (; August 24, 2014 Mayor James E. Kirk Okechobee City Council Okeechobee Florida Dear Mayor Kirk, September 17 -23, 2014 is National Constitution Week. The Okeechobee Chapter of the Daughters of the American Revolution requests a Proclamation for our City to observe this important week in our history. September 17 is the anniversary of the signing of the Constitution. 1 trust that the City Council will share in honoring this event. Thank you. Cordially, Susan H. George 1709 SW 28th Avenue Okeechobee, FL 34974 -5585 763 -0266 NAIwanoNi %sunk kviiski Presented To: MELISA JAHNER In Recognition of your 10 -Years of Service, Hard Work, and Dedication to the City, its citizens, and your fellow employees as the Deputy city Clerk from August 27, 2004 to August 27, 2014 Presented on this 16th day of September, 2014, on behalf of the Mayor and City Council for the City of Okeechobee, Florida James E. Kirk, Mayor ATTEST: Lane Gamiotea, CMC, City Clerk Exhibit 1 Sept 16, 2014 CITY OF OKEECHOBEE (863) 763-3372 FAX (863) 763 -1686 AGENDA ITEM REQUEST FORM PLEASE SUBMIT COMPLETED FORM TQ CITY ADMINISTRATORS OFFICE 55 SE 34D AVENUE OICEECHOBEE] FLORIDA 34974 NAME: a a � \E iJ� ADDRESS: 2.�b at,i4Z TELEPHONE (...?c,.) (t3t-c7- a5gt.c, MEETING: REGULAR PAX: 4o3i`(cp'3 -'8 a`itk SPECIAL ❑ WORKSHOP ❑ DATE: E �` PL SE STATE THE ITEM YOU WISHH TO HAVE PLACED ON THE CITY COUNC GENDA: TO PLEASE STATE ing:I1l.T DEP RTME T(S) YOU HAVE WOREW WITH: PLEASE S TATE DESIR ED AC BY THE CITY COUNCIL: PLEASE SUMMARIZE PERTINENT INFORMATION CONCERNING YOUR REQUEST AND ATTACH AP ' LICABLE D UM ENTS: IF A PRESENTATION IS TO B APPROVED BY THE MAY PLEASE LIMIT THE TIME TO TEN MINUTES UNLESS OTHERWISE SIGNED BY. DATE: tk2.-ANt August 27, 2014 Corey Penrod 210 NE 3rd Avenue Okeechobee, FL 34974 RE: Business Monument Sign on City R -O -W at 210 NE 3rd Avenue Dear Mr. Penrod, As part of the review and approval process for building permits, a Code compliance review is done and this letter is to explain the issues associated with your recent application for the installation of a sign proposed to be placed on the City right of way (R -O -W). At first glance, I would direct you to City Code Section 90 -571 (Ch 90, Art 4, Div 5), Freestanding monument signs. Sec. 90 -571. Freestanding monument signs.:;;' Freestanding monument signs are permitted within all commercial and industrial zoning districts provided that; (1)The sign area for each multiple occupancy complex and each occupant not located in a multiple occupancy complex shall not exceed 64 square feet in area, or eight feet in height. (2)No development shall have more than one freestanding monument sign. (3)They are located consistent with all applicable set back requirements and are not located in a public right -of- -way As you can see, monument signs are expressly prohibited on City R -O -W, however the construction of any sign or structure, for that matter, encroaching on City R -O -W is beyond what the building department could issue a permit for. Even in the event of a setback encroachment, not that this is the case here, a permit may be issued but only after a variance is granted, for good cause, from the Board of Adjustments /Appeals. Having mentioned the above, I've been apprised of Code Section 90 -580. Placement standards Sec. 90 -580. Placement standards. (a)Supports for signs or sign structures shall not be placed in or upon a public right -of -way or public easement, except under the terms of a lease between the owner of the easement or right -of -way, and the owner of the sign, or with the written approval of the City of Okeechobee. Bldg Permit for Monument Sign on City ROW - C. Penrod Page 1 (b)No sign or sign structure shall be erected that impedes the use of any fire escape, emergency exit or standpipe. (c)AII signs on private property shall be located in conformance with the minimum yard regulations of the district in which the sign is located, except that signs in street yards shall comply with the following requirements and limitations: (1)No part of any sign shall be located closer than one foot to the property line; and, (2)For signs on corner lots and located within the visibility triangle, the bottom of the sign shall be at least ten feet above the crown of the adjacent road, or the top of the sign shall be Tess than two feet, six inches above the crown of the adjacent road. I've consulted with the City Attorney, who concurred that in light of the Code provisions mentioned herein, the Building Official cannot issue a permit for placement of the sign in the right of way. However, an applicant always has an opportunity to appeal administrative decisions to the City Council. With the above in mind and upon your request, the City staff is deferring the decision to allow an encroachment onto City R -O -W, as contemplated in the building permit application, to the City Council. The next scheduled City Council meetings are September 16 and September 30. Please advise if you prefer that the matter be placed on the Agenda for one of those meetings by contacting Executive Secretary Robin Brock in my office. Thank you for your patience! Sincerely, Brian Whitehall Administrator C: Atty Cook General Services Coordinator Burnette Building Official Newell Bldg Permit for Monument Sign on City ROW - C. Penrod Page 2 PENROD CONSTRUCTION COMPANY Request for new sign PENROD CONSTRUCTION BUILDING HISTORY • Purchase- October 2013 • Renovation complete- January 2014 • Recipient of 2014 Community Award Recognizing Enhancement • Applied for sign permit August 2014 • Pictures of before & after renovations PROPOSED SIGN • Site Plan • Construction Plan EXAMPLES OF EXISTING STRUCTURES IN RIGHT OF WAY • Example #1: Sign in right of way • Example #2: Building structure in right of way • Example #3: Building Structure in right of way • Example #4: Parking in right of way BEFORE AFTER IV CO 0 O W O�- +w UFO <62 tzlga wo moo 111 a cc A m W xF18 o sal 85< a 000C u. g I (1)--'-f2 aaf.a x>03,FB .oid a.a44 44. .oS.pu0p0. 1,IR. w 111.1 .I it W41 P491n0.1. '7gj OIOL .41 .1 pa4Uap w HdW OH 0) do jr, awn..wd uu0i. WIm W.>. ruu, Hun'.6ul.af Jo 1a¢ .i41 ul Pal0ldap 44410)np w1 W4; fun+a. Fiq aa4 1 T136 WOO'IIvvuo@aiIf A3N8v 4L06-ZE9-E98 Z91.8$0080 #'OIl 8 AJNIO1Ina 3 N 8 xe 9N113,12110/.21,111116140•7 lflO.l'd1 &d93z1 'NO11039 lfl0 (MIA NO1l1f/G13 'm31/� NV1d LAOIS iMI33O MHNI Z 0 za Ul H 0- 0 0 LOCATION: j g �mx w a a ■EvISION rc 3 iV 0p CV M .n • T • { ,E1 .8 .ohr v 0 zMrn Z O U N In m z e0 oco 24 "x36'xI4D" FTC, ti ELEVATION VIEW CUT SECTION R .T' 4 U PIG' REBAR LAYOUT 9 a N DESIGN DETAILS PLAN VIEW SCALE:" 1' -0" Okeechobee County PropertyAppraiser - Map Printed on 9/16/2014 3:02:06 PM F 4t Page 1 of 3 Ampk4I .. / ... _..... ...1„, ,0 fi a a 1t z ' h v - _ v. �i ■sffi Cj _ ... _.. _ r. 999 A Okeechobee County Property Appraiser W.C. "Bill" Sherman, CFA - O- :eechobee, Florida - 863 - 763 -4422 PARCEL: 3- 15- 37 -35- 0010 - 01690 -0130 04 - MUNICIPAL (008900) Name:CITY OF OKEECHOBEE Site: 55 S PARROTT AVE, OKEECHOBEE Mail: 55 SE 3RD AVENUE OKEECHOBEE, FL 349742903 Sales Info LandVal $2,056,320.00 BldgVal $348,100.00 ApprVal $2,430,486.00 JustVal $2,430,486.00 Assd $2,430,486.00 Exmpt $676,820.00 Taxable $0.00 0 29 56 This information, updated: 9/4/2014, was derived from data which was compiled by the Okeechobee County Property Appraiser's Office solely for the governmental purpose of property assessment. This information should not be relied upon by anyone as a determination of the ownership of property or market value. No warranties, expressed or implied, are provided for the accuracy of the data herein, it's use, or it's interpretation. Although it is periodically updated, this information may not reflect the data currently on file in the Property Appraiser's office. The assessed values are NOT certified values and therefore are subject to change before being finalized for ad valorem assessment purposes. ‘@>-' http:/ /okeechobeepa.com /G1S /Print_Map. asp ?pjboiibchhj bnligcafcefocnfkfdfefdbblej ngbc... 9/16/2014 Okeechobee County Propert tXFrp1e ppraiser - Map Printed on 9/16/2014 2:58:14 PM . Page 1 of 1 Okeechobee County Property Appraiser W C "Be ' :- !man. CFA - Okeechobee. Florida - 86: '63 -4422 PARCEL: 3- 15- 37 -35- 0010 - 00770 -0010 - REPAIR SER (002500) CITY OF OKEECHOBEE LOTS 1 & 2 BLOCK 77 Name: KST CONSTRUCTION INC LandVal $24,795.00 Site: 609 NE 2ND AVE, OKEECHOBEE BldgVal $21,798.00 Mail: 3283 NW 32ND AVENUE ApprVal $55,811.00 OKEECHOBEE, FL 34972 JustVal $55,811.00 Sales Assd $55,811.00 info Exmpt $0.00 Taxable $55,811.00 29 58 87 ft tc This information, updated: 9/4/2014, was derived from data which was compiled by the Okeechobee County Property Appraiser's Office solely for the governmental purpose of property assessment. This information should not be relied upon by anyone as a determination of the ownership of property or market value. No warranties, expressed or implied, are provided for the accuracy of the data herein, it's use, or it's interpretation. Atthough it is periodically updated, this information may not reflect the data currently on file in the Property Appraiser's office. The assessed values are NOT certified values and therefore are subject to change before being finalized for ad valorem assessment purposes. http: / /okeechobeepa.com /GIS /Print_ Map. asp? pjboiibchhjbnligcafcefocnfkfdfefdbblej ngbc... 9/16/2014 Okeechobee County Property Appraiser - Map Printed on 9/16/2014 2:56:11 PM ExrnpI #f3 Page 1 of 1 Okeechobee County Property Appraiser W.C. "Bill" Sherman, CFA - Okeechobee, Florida - 863 - 763 -4422 PARCEL: 3 -15 -37-35 -0010 -01410 -0100 - MXD RES/OF (001200) CITY OF OKEECHOBEE LOTS 10 11 12 BLOCK 141 Name:WALPOLE INC Site: 111 NE 2ND ST, OKEECHOBEE Mail: P O BOX 1177 OKEECHOBEE, FL 349731177 Sales Info Land VaI $38,047. BldgVaI $86,232. ApprVal $135,010. JustVaI $135,010. Assd $135,010. Exmpt $0. Taxable $135,010. 00 00 00 00 00 00 00 0 35 70 105 ft 1%' This information, updated: 9/4/2014, was derived from data which was compiled by the Okeechobee County Property Appraiser's Office solely for the governmental purpose of property assessment. This information should not be relied upon by anyone as a determination of the ownership of property or market value. No warranties, expressed or implied, are provided for the accuracy of the data herein, it's use, or it's interpretation. Although it is periodically updated, this information may not reflect the data currently on file in the Property Appraiser's office. The assessed values are NOT certified values and therefore are subject to change before being finalized for ad valorem assessment purposes. http: / /okeechobeepa.com /GIS/ Print Map. asp? pjboiibchhjbnligcafcefocnfkfdfefdbblej ngbc... 9/16/2014 Okeechobee County Property Appraiser - Map Printed on 9/16/2014 2:49:09 PM Example #f-+4 Page 1 of 1 Okeechobee County Property Appraiser W.C. "Bill" Sherman, CFA - Okeechobee, Florida - 863 - 763 -44 ":? PARCEL: 3- 15 -37 -35 -0010 -01430 -0110 - STORES/1 S (001100) CITY OF OKEECHOBEE LOTS 11 & 12 BLOCK 143 Name: KIRTON FRANCES W LandVal $26,700.00 Site: 311 NE 2ND ST, OKEECHOBEE BldgVal $95,563.00 Mail: 2547 SW 9TH LN ApprVal $133,060.00 OKEECHOBEE, FL 34974 JustVal $133,060.00 Sales Info Assd $133,060.00 Exmpt $0.00 Taxable $133,060.00 l 17 7, #-sate This information, updated: 9/4/2014, was derived from data which was compiled by the Okeechobee County Property Appraiser's Office solely for the governmental purpose of property assessment. This information should not be relied upon by anyone as a determination of the ownership of property or market value. No warranties, expressed or implied, are provided for the accuracy of the data herein, it's use, or its interpretation. Although it is periodically updated, this information may not reflect the data currently on file in the Property Appraiser's office. The assessed values are NOT certified values and therefore are subject to change before being finalized for ad valorem assessment purposes. http:// okeechobeepa. com/ G1S /Print_Map.asp ?pjboiibchhjbnl igcafcefocnfkfdfefdbblej ngbc... 9/16/2014 Exhibit 2 Sept 16,2014 City of Okeechobee Draft Historic Preservation Ordinance ARTICLE 1. GENERAL Section 1- 10.2.1. Short title. This ordinance shall be known as the "City of Okeechobee Historic Preservation Ordinance." Section 1- 10.2.2. Purpose. (1) It is hereby declared as a matter of public policy that the protection, enhancement, and perpetuation of properties of historical, cultural, archaeological, aesthetic and architectural merit are in the interests of the health, prosperity and welfare of the people of City of Okeechobee. (2) The purpose of this Ordinance is to protect the significant historic resources of City of Okeechobee, to the maximum extent practicable, in accordance with the goals and policies of the City of Okeechobee Comprehensive Plan, by providing procedures for the designation and subsequent review of certain types of changes that are proposed for these resources. (3) The safeguarding of the historic resources in City of Okeechobee is also intended to: a. Foster civic pride in the accomplishments of the past; b. Protect and enhance the City's historical heritage and provide an economic stimulus through heritage tourism; c. Promote the protection and maintenance of individual sites and districts in public acquisition programs for the education, pleasure and welfare of the people of City of Okeechobee; and d. Encourage adaptive use of historic resources by giving them priority over activities that would harm or otherwise destroy their historic value. e. Enhance property values f. Stabilize neighborhoods and business centers. g. Increase economic and financial benefits to the City and its inhabitants. h. Combat blight. i. Promote historic awareness in the City. j. Enhance the visual and aesthetic character of the City. k. Protect and enhance the archaeological resources of the City. 1 • (4) In addition, the provisions of this Chapter will assist the City and property owners to be eligible for federal tax incentives, federal and state grant funds, and other potential property tax abatement programs for the purpose of furthering historic preservation activities, including, but not limited to, Section 193.503, Florida Statutes, and the National Register of Historic Places program. (5) This ordinance is intended to and shall govern and be applicable to all property located within the City of Okeechobee, Florida. (6) The historic preservation ordinance shall be filed, and it shall address the following sections: the establishment of a Historic Preservation Committee governed by Okeechobee Main Street, Inc.; the creation of a process to designate historic buildings, sites, districts, landscape features, roads, objects, structures, and archaeological sites; a process of review for issuing certificates of appropriateness, and an appeal process. Okeechobee Main Street, Inc. shall submit the ordinance to the National Register of Historic Places for certification of eligibility for the 1981 Economic Recovery Tax Act, as amended. (7) The City of Okeechobee Register of Historic Places is hereby created as a means of identifying and classifying various sites, buildings, structures, objects and districts as historically significant. Section 1- 10.2 -3. Definitions (1) Adaptive use: The process of converting a building to a use other than that for which it was designed. (2) Addition: A construction project physically connected to the exterior of a historic building. (3) Alteration: Any change affecting the exterior or appearance of an existing improvement by additions, reconstruction, remodeling or maintenance involving change of color, form, texture or materials, or any such changes in appearance of specially designated interiors. (4) Archaeological site: A single specific location that has yielded or is likely to yield information on local history or prehistory. (5) Archaeological zone: A geographically defined area which may reasonably be expected to yield information on local history or prehistory based upon broad prehistoric or historic settlement patterns. (6) Artifact: Any object that is a product of human modification or objects that have been transported to a site by people. 2 (7) Building: A resource created principally to shelter any form of human activity such as a house, barn, church, hotel or similar construction. (8) Board: The City Council of Okeechobee (9) Certificate of Appropriateness: A certificate issued by the Historic Preservation Committee or its designated staff, which permits certain alterations or improvements to a designated individual site or a property within a historic district. (10) Certificate to Dig: A type of certificate of appropriateness required by the City for certain ground disturbing activities, such as filling, grading, and the removal of vegetation and trees but excluding swimming pool excavation. (11) Certified Local Government: A government satisfying the requirements of the National Historic Preservation Act Amendments of 1980 (P.L. 96 -515) and the implementing of regulations of the U.S. Department of the Interior and the State of Florida, Division of Historical Resources. A government that is certified will review all nominations to the National Register of Historic Places within its jurisdiction prior to reviews at the state and federal levels. (12) Contributing resource: A building, site, landscape feature, object, structure, or archaeological resource that adds to the historic associations, historic architectural qualities, or archaeological values for which a property is significant because it was present during the period of significance, relates to the documented significance of the property, and possesses historic integrity or is capable of yielding important historical information. (13) Demolition: The act or process of wrecking, destroying or removing any building or structure, or any portion thereof. (14) Designated exterior: All outside surfaces of any building or structure that is individually listed or listed in the designation report as having significant value to the historic character of the building or district. (15) Designation report: A document prepared by the Historic Preservation Committee for all properties or districts that are proposed for local historic designation. The report, at a minimum, must include a boundary description of the proposed site or district, an evaluation of its significance as it relates to the criteria for significance, location maps, representative photographs and a physical description of the historic resource(s). (16) Earthworks: Earthworks consist of linear ridges, circular embankments, and causeways constructed of earth and /or shell, as well as their associated borrow pits, and both linear and circular ditches. These are most often associated with other pre- contact features such as mounds or middens, but they may occasionally be encountered in isolation. 3 (17) Excavation: Any mechanical or manual removal of rock, consolidated or unconsolidated soil material, sand, or vegetation. "Excavation" includes, but is not limited to, dredging, draglining, bulldozing, scraping, digging, scooping, or hollowing out. (18) Exceptional historic resource: A cultural or historic resource which would reasonably meet national, state or local criteria for historic designation and meets one or more of the following criteria: a. It is one of a kind or one of the last of its kind in the City; or falls within a category of resources so fragile that survivors are unusual. b. It possesses a design value quickly recognized as historically significant by the architectural or engineering profession. c. It falls within a category of those resources for which the community has an unusually strong associative attachment; or reflects the extraordinary impact of a political or social event. d. It is an integral part of a district that is eligible for listing in the National Register of Historic Places. e. Retention of the historic resource promotes the public good of the City by providing an opportunity to interpret history, architecture and design. (19) Historical Commission: The Design Committee of the Okeechobee Main Street Organization. (20) Historic district: A geographically defined area possessing a significant concentration, linkage or continuity of buildings, structures, objects, improvements or landscape features, united by historic events or by plan or physical development, and which area has been designated as a Historic District pursuant to procedures described herein. (21) Historic landscape feature: Individual plants, such as a specimen tree, or groups of plants, such as a hedge, allee, agricultural Feld, planting bed, or a naturally occurring plant community or habitat, with historical significance. (22) Historic Preservation Committee: A citizen advisory committee established in accordance with Article III of this ordinance. (23) Historic Preservation Officer: A person appointed by the City Administrator to serve on the Historic Preservation Committee. That person shall be experienced in, or 4 knowledgeable about, architectural history, urban design, historic preservation principles, planning and land use regulations. (24) Historic Preservation Trust Fund: The Okeechobee Main Street, Inc. Historic Preservation Trust Fund created for the purpose of funding the preservation of historic resources within the unincorporated areas of the City. (25) Historic resource: Any prehistoric or historic district, site, building, object or other real or personal property of historical, architectural or archaeological value. The properties may include, but are not limited to, monuments, memorials, habitations, ceremonial sites, abandoned settlements, sunken or abandoned ships, engineering works, treasure troves, artifacts, or other objects with intrinsic historical or archaeological value, or any part thereof relating to the history, government or culture of the City, the State of Florida, or the United States of America. (26) Interim protection measure: The interim period of time needed to protect a property from demolition, relocation, alteration, or new construction until such period of time provided by law passes for the property to be considered for designation as a historic site, or historic district, or zone. (27) Local Register of Historic Places: The City of Okeechobee Register of' Historic Places. (28) National Register of Historic Places: A federal listing maintained by the U.S. Department of the Interior of buildings, structures, sites, objects and districts that have met the criteria for significance contained in the National Historic Preservation Act of 1966 (as amended.) (29) Non - contributing resource: A building, site, landscape feature, object, or structure that does not add to the historic architectural qualities, historic associations or archaeological values for which a property is significant because it was not present during the period of significance or does not relate to the documented significance of the property and /or, due to alterations, disturbances, additions, or other changes, it no longer possesses historic integrity or is no longer capable of yielding important information about the period. (30) Object: Those objects that are primarily artistic in nature, or are relatively small in scale and simply constructed. It may be, by nature or design, movable; an object is associated with a specific setting or environment. (31) Ordinary maintenance and repair: Any exterior work for which a building permit is not required by law, where the purpose and effect of such work is to correct any physical deterioration or damage of an element, by restoring it as nearly as possible to its appearance using materials consistent with the original materials. 5 (32) Preservation: The act or process of applying measures necessary to sustain the existing form, integrity, and materials of an historic property. (33) Rehabilitation: The act or process of returning a property to a state of utility through repair or alteration which makes possible an efficient contemporary use, while preserving those portions or features of the property that are significant to its historical, architectural and cultural values. (34) Resource of Exceptional Importance: A historic resource that is of exceptional importance because it is (a) one of a kind; (b) directly related to a major theme in the City development; and (c) significant in multiple areas which can include history, architecture, landscape design, or archaeology. (35) Restoration: The act or process of accurately recovering the form and details of a property and its setting as it appeared at a particular period of time by means of removal of later work or by the replacement of missing earlier work and utilizing traditional materials. (36) Scale: The character of any architectural work is determined both in its internal space and in its external volume by the fundamental factor of scale, the relation between the interior space and exterior volume. (37) Secretary of the Interior's Standards for Rehabilitation and Guidelines for Rehabilitation of Historic Buildings: A set of guidelines produced by the Department of the Interior that establish professional standards and provide advice and guidelines on the rehabilitation of historic properties and acceptable preservation treatments. The standards pertain to exterior and interior work on historic buildings. (38) Site: The location of a significant event, a prehistoric or historic occupation or activity, or a structure, whether standing, ruined, or vanished, where the location itself possess historic, cultural, archaeological, or paleontological value regardless of the value of any exiting structure. (39) City of Okeechobee Historic Resources Survey,: A survey that identifies the historic resources of City of Okeechobee. The survey results include mapping; photographic documentation; research into the date of construction and original uses; and a detailed description of each resource. (40) Special Certificate of Appropriateness: A Special Certificate of Appropriateness is required for work that includes: additions, alterations, new construction, relocations, or demolition, and for those instances when the proposed work is deemed to have a significant impact on the historic resource(s). The Historic Preservation Committee shall review the request. 6 (41) Standard Certificate of Appropriateness: A Standard Certificate of Appropriateness shall be issued by the staff of the Historic Preservation Committee when the work proposed is a minor alteration, routine maintenance or in -kind replacement as set forth in the rules adopted by the Historic Preservation Committee. (42) City of Okeechobee Register of Historic Places: A register of those individual cultural and historic resources and districts that have been designated as historic pursuant to this ordinance. (43) Streetscape: A view or vista of a specific street, the distinguishing characteristics of which are created by the width of the street and sidewalks, their paving material and color, the design of street furniture, the use of plant materials such as trees and shrubs, the setback, mass, proportion and scale of those buildings that enclose the street. (44) Structure: Those functional constructions made usually for purposes other than human shelter. (45) Undue economic hardship: An exceptional financial burden that might otherwise amount to the taking of property without just compensation, or failure to achieve a reasonable economic return. Section 10.2 -4. Historic Preservation Trust Fund. (1) The Treasurer of Okeechobee Main Street, Inc., is hereby authorized and directed to establish in the accounts of Okeechobee Main Street, Inc. a Historic Preservation Trust Fund. The Treasurer shall deposit such funds donated or otherwise contributed to the City for historic preservation into the Okeechobee Main Street, Inc. Historic Preservation Trust Fund. (2) The Treasurer shall distribute the funds placed in the Okeechobee Main Street, Inc Historic Preservation Trust Fund, plus accrued interest, to undertake a historic preservation strategy as determined by the Board of Directors of Okeechobee Main Street, Inc.. ARTICLE II. HISTORIC PRESERVATION OFFICER Section 1- 10.2 -5. Appointment and duties. The City Administrator shall appoint an employee of the Board to serve as the City of Okeechobee Historic Preservation Officer. The appointee shall be knowledgeable and experienced in architectural history, urban design, local history, site planning and land use regulations. The Historic Preservation Officer shall: 7 (1) Schedule the meetings of the Historic Preservation Committee, prepare agendas, and ensure that proper notice of the meetings are afforded to the public and affected parties. (2) Prepare local historic designation reports and make recommendations to the Historic Preservation Committee as to whether or not they meet the designation criteria under Article IV of this ordinance. (3) Upon receipt of a completed application for a Certificate of Appropriateness, evaluate the scope of the project to determine whether it will be considered for review as a Standard or Special Certificate of Appropriateness, and then process the application as described in Article V and VI of this ordinance. (4) Maintain and update the official inventory and map of historically designated sites and districts. (5) Prepare summaries of all decisions regarding applications to include the criteria and conditions for approval or denial. (6) Review all plans for designated historic sites and historic districts, for their compliance with the terms and conditions of applicable Certificates of Appropriateness or Certificate to dig prior to the issuance of a construction or vegetation removal permit. (7) Apply for preservation grants and actively participate in other historic preservation programs, such as the Historic Marker Program, administered by the Florida Division of Historical Resources, Bureau of Historic Preservation. (8) Serve as the Certified Local Government Coordinator between the Board and the Florida Division of Historical Resources, Bureau of Historic Preservation. ARTICLE III. HISTORIC PRESERVATION COMMITTEE Section 1- 10.2 -6. Creation. The Okeechobee Historic Preservation Committee is hereby created and established as a committee of the Okeechobee Historical Commission. The Committee is hereby vested with the power, authority and jurisdiction to recommend local historic designations; issue Certificates of Appropriateness; and to regulate and administer the historical, cultural, architectural and archaeological resources in the City of Okeechobee, as prescribed by this ordinance and the direct jurisdiction and legislative control of the Board. 8 Section 1- 10.2 -7. Composition; qualification of members. (l) The Historic Preservation Committee shall consist of seven (7) members. Each one of the five (5) City Council members shall individually appoint one member of the Historic Preservation Committee whose term shall coincide with the term of the Council person who appointed that member. The Board shall collectively appoint the other two (2) at large members from the Historical Commission whose initial terms on the Historic Preservation Committee shall be established by resolution of the Board. Each member of the Historic Preservation Committee shall hold office only so long as he or she is a resident of City of Okeechobee. To the extent practicable, the Board shall appoint practicing or retired professional members from the following disciplines who have demonstrated a significant level of interest, experience or knowledge in historic preservation: a. Anthropology or archaeology b. Real estate, land development or finance c. History, folklore or architectural history d. Conservation or curation e. Architecture or historic architecture f. Historic preservation g. Land use planning or historic preservation planning h. General or residential contractor i. Professional engineer In the event persons in such disciplines are unavailable, the Board may appoint individuals who have demonstrated a significant level of interest, experience or knowledge in historic preservation. (2) Special advisors may be appointed by the Board upon the recommendation of the Historic Preservation Committee. They shall serve as ex- officio members having no vote. The Historic Preservation Committee may also seek expertise on proposals or matters requiring evaluation by a profession not represented on the Historic Preservation Committee. (3) Members of the Historic Preservation Committee shall serve without compensation, but shall be reimbursed for necessary expenses directly related to the performance of their official duties. Section 1- 10.2 -3. Term; removal. (1) The term limit for service to the Historic Preservation Committee shall be two (2) consecutive four (4) year terms, not to exceed a total of eight (8) years. (2) An at large member of the Historic Preservation Committee may be removed from office only by a vote of the Board. 9 (3) Should a Historic Preservation Committee member fail to attend three (3) consecutive meetings, the Committee Chairman shall certify the same to the Board. Upon such certification, the member shall be deemed to have been removed and the Board shall fill the vacancy by appointment. Section 1- 10.2 -9. Organization. The members of the Historic Preservation Committee shall elect members to serve as the Committee's Chair and Vice - Chair, for a period of one (1) year. Nothing shall prevent the Historic Preservation Committee from electing a Chair or Vice -Chair for successive terms. The Historic Preservation Officer or such Officer's representative shall serve as staff liaison to the Historic Preservation Committee with no vote. Section 1- 10.2 -10. Meetings, records (1) Meetings. The Historic Preservation Committee shall be required to hold regular meetings at least four (4) times a year or more frequently as may be necessary to satisfy the review and hearing requirements set forth in the this ordinance. The Historic Preservation Committee may conduct special meetings as the Historic Preservation Committee may determine, or at the call of the Chair for consideration of business before the Historic Preservation Committee. All meetings of the Historic Preservation Committee shall be publicly announced and shall be open to the public. Meetings will have a previously advertised agenda. The time and place of the meetings, the order of business and the procedures to be followed shall be as prescribed by the Historic Preservation Committee and shall be available for public inspection. All meetings convened to consider local historic designation, Certificates to Dig or Special Certificates of Appropriateness shall be advertised at least ten (10) days prior to the meeting in a newspaper having a general circulation within the City of Okeechobee. (2) Voting. All Historic Preservation Committee meetings will be held in a public forum. A majority of the Historic Preservation Committee shall constitute a quorum, and an affirmative vote equal to a majority of the quorum present, whichever is greater, shall be necessary for the adoption of any motion. (3) Minutes. The Historic Preservation Committee shall keep minutes and records of all meetings and proceedings, including voting records, attendance, resolutions, findings, determinations, and decisions. Such records shall be filed in the office of the Historic Preservation Officer and shall be open for public inspection. Section 1- 10.2 -11. Rules and regulations. The Historic Preservation Committee shall recommend to the Board such rules and regulations reasonably necessary and appropriate for the proper administration and enforcement of the provisions of this ordinance. Such rules and regulations shall conform 10 to the provisions of' this ordinance, shall not conflict with any applicable laws or regulations, and shall govern and control procedures, hearings and actions of the Historic Preservation Committee. No such rules and regulations shall become effective until a public hearing has been held by the Board upon the proposed rules and regulations, and any amendments or modifications thereto, and the same have been approved by resolution of the Board and filed with the Clerk of the Circuit Court. Upon approval by the Board, such rules and regulations shall have the force and effect of law within the unincorporated areas of City of Okeechobee, Florida. Section 1- 10.2 -12. Functions, powers and duties. The Historic Preservation Committee shall have the following powers and duties: (1) Recommend adoption or amendment of Rules of Procedure. (2) Recommend designation of individual sites, and historic districts and archaeological zones. (3) Initiate petitions for the designation of individual sites and historic districts. (4) Issue or deny Certificates of Appropriateness and Certificates to Dig. (5) Approve historical markers for properties listed in the City of Okeechobee Register of Historic Places. (6) Recommend building and zoning amendments to the proper authorities. (7) Establish criteria for staff to issue Standard Certificates of Appropriateness. (8) (9) community. Review and update the City of Okeechobee Historic Resources Survey Promote the awareness of historic preservation concerns throughout the (10) Review and make recommendations regarding the acceptance of donations of real property to the Board. (1 1) Recommend as appropriate that certain provisions of the zoning code be varied, amended or superceded as a means of encouraging historic preservation. (12) Contact public and private organizations and individuals for the purpose of' arranging intervening agreements that may lead to the preservation of historic resources that might otherwise be demolished. 11 (13) Evaluate and comment upon pending decisions by other public agencies that affect the physical development and appearance of architecturally, archaeologically or historically significant sites, districts and archaeological zones. (14) Coordinate with the State of Florida's Division of Historical Resources Certified Local Government program as follows: a. The Division shall be given thirty (30) days prior notice of all meetings and within thirty (30) days following such meetings the Division shall be provided with the minutes and record of attendance of both the Committee and the public. b. The Division shall be notified of any change of Committee members within thirty (30) days of any changes in membership. c. Notify the State Historic Preservation Officer within five (5) business days of all new historic designations or alterations to existing designations. d. Any amendments to the ordinance shall be submitted to the State Historic Preservation Officer for review and comment at least thirty (30) days prior to adoption. e. The Division of Historical Resources shall be provided with an annual report by November 1 covering activities of the previous October 1 through September 30 and shall include the following information: 1. Any changes in the Board's Rules of Procedure; 2. All new National Register listings; 3. All new local historic designations and alterations to existing designations; 4. Any changes to Board memberships and a copy of their resumes; 5. Revised resumes of Board members as appropriate; 6. Any amendments to this Chapter; 7. A review of survey and inventory activities with a description of the system used; 8. A program report on each grant- assisted activities; and 9. Number of projects reviewed. (15) The Historic Preservation Committee shall have the authority to review applications for Certificates of Appropriateness for all property in the City of Okeechobee, however owned, by either private or public parties. Except as otherwise provided by law, this shall apply equally to plans; projects or work executed or assisted by any private party, governmental body or agency, department, authority or board of a municipality, the City, or the State of Florida. 12 (16) The Historic Preservation Committee shall receive all nominations of local property to the National Register of Historic Places following the regulations of the State Historic Preservation Office. The Committee shall give notice to the owner of the property at least thirty (30) days but not more than seventy -five (75) days prior to the Historic Preservation Committee meeting at which the nomination will be considered. The Committee shall also obtain approval by the Board for the nomination to the National Register, and these recommendations shall be given to the Board within thirty (30) days. The Committee shall obtain comments from the public that shall be included in the report making a recommendation. Objections to being listed in the National Register by property owners must be notarized and filed with the Historic Preservation Officer. Within thirty (30) days after the Board meeting, the Committee recommendation shall be forwarded to the State Historic Preservation Officer. The State Historic Preservation Officer will take further steps on the nomination in accordance with federal and state regulations. If the Board supports the nomination, the State Historic Preservation Officer will schedule the nomination for consideration by the state review board for the National Register at its next regular meeting. ARTICLE IV. DESIGNATION PROCESS AND PROCEDURE Section 1- 10.2 -13. Criteria. (1) The Historic Preservation Committee shall have the authority to recommend designation of buildings, sites, districts, landscape features, roads, objects, structures and resources as sites, districts or zones that are significant in the City of Okeechobee's history, architecture, archaeology or culture and possess an integrity of location, design, setting, materials, workmanship, feeling or association, and meets one or more of the following criteria: a. Significant Event — Associated with distinctive elements of the cultural, social, political, economic, scientific, religious, prehistoric and architectural history that have contributed to the pattern of history in the community, City of Okeechobee, the region, the state or the nation; or b. Significant Person — Associated with persons significant in the City, the region, the state or the nation's past; or c. Architectural Significance — Embodies the distinctive characteristics of a type, period, style or method of construction or work of a master; or that possess high artistic value; or that represent a distinguishable entity whose components may lack individual distinction; or d. Archaeological Significance — Flas yielded, or is likely to yield information in history or prehistory; or e. Listed in the National Register of Historic Places; or 13 f. Aesthetic Significance — Is part of or related to a landscape, park, environmental feature or other distinctive area, and should be developed or preserved according to a plan based upon a historic, cultural, or architectural motif; or because of its prominent or special local, contrast of siting, age, or scale is an easily identifiable visual feature of a neighborhood or area or contributes to the distinctive quality of such neighborhood or area. (2) Certain properties, which include cemeteries, birthplaces, properties owned by religious institutions or used for religious purposes, structures that have been moved from their original locations, properties that have achieved significance within the last fifty (50) years, and properties commemorative in nature will not normally be considered for designation on the City of Okeechobee Register of Flistoric Places. However, such properties will qualify if they are integral parts of districts that do meet the criteria, or if they fall within the following categories: a. A religious property deriving primary significance from architectural or artistic distinction of historical importance; b. A building or structure removed from its location but which is primarily significant for architectural value, or is the surviving structure most importantly associated with an historic event or person; c. There is no other appropriate site or building directly associated with the life of a person significant in the City, the region, the state or the nation's past; d. A cemetery that derives its primary significance from graves of persons of transcendent importance, from age, distinctive design features, or from association with historic events; e. A property primarily commemorative in intent if design, age, tradition or symbolic value has invested it with its own historical significance; f. A property or district achieving significance within the past fifty (50) years if it is of exceptional importance. Section 1- 10.2 -14. Procedures for historic designation. Properties that meet the criteria for local historic sites and local historic districts set forth in Section 1- 10.2 -12 shall be designated according to the following procedures: (1) Petition of the owner. The owner(s) of any property in the City of Okeechobee may petition the Historic Preservation Committee for designation of their property as an individual site or district. The Historic Preservation Officer shall, based on 14 its findings, either recommend a designation report be prepared or recommend denial of the petition. Nothing in this subsection shall be deemed to restrict the power of the Historic Preservation Committee to initiate the designation process pursuant to this section. (2) Directive of the Historic Preservation Committee. The Historic Preservation Committee shall either accept or deny the application. By accepting the application, the Historic Preservation Committee must set a date for a public hearing and shall direct staff to complete the designation report and notify the proper parties of the public hearing. (3) Initiation by the Historic Preservation Committee - Based upon written recommendations from local, state or national historical organizations, the Historic Preservation Committee may initiate the designation of properties which would meet the criteria for an Exceptional Historic Resource as defined in Section 1 -10.2 -3(18) by notifying the property owner and directing the Historic Preservation Officer to prepare the designation report. (4) Designation Reports. Prior to the designation of an individual site or a district, the Historic Preservation Officer shall prepare an investigation and designation report and submit it to the Historic Preservation Committee. All reports must address the following: a. Legal description of the property. b. The historical, cultural, architectural or archaeological significance or how the property fulfills the criteria for designation. c. Whether the property meets the criteria for an Exceptional Historic Resource as defined in Section 1- 10.2 - 3(18). d. Boundaries for individual historic sites and a recommendation of boundaries for districts. When a district is recommended, the report must identify those properties which are considered "contributing" (i.e., that they contribute to creating the historic character of the district) or "non- contributing" (i.e., that they do not contribute to creating the character of the district), but which require regulation in order to control potentially adverse influences on the character and integrity of the district. The standards for regulating non - contributing properties shall provide that a Certificate of Appropriateness and /or Certificate to dig, as appropriate, shall be required for alterations and new construction on such properties. e. Zoning Regulations. Every historic site and historic district may include detailed zoning regulations made to be compatible with its designation. Such regulations may be designed to supplant or modify any 15 element of existing zoning regulations, including but not limited to use, floor area ratio, density, height, set - backs, parking, and minimum lot size or create any additional regulations provided for in this section. The zoning amendment may identify individual properties, improvements, landscape features or sites for which different regulations; standards and procedures may be required. Said zoning regulations shall not be effective until the Board approves the regulations. f. The report shall also contain a location map and photographs of all exterior surfaces, and interiors when applicable. g. Optional Designation of Interiors. Normally interior spaces shall not be subject to regulation under this ordinance; however, in cases of existing structures that possess interior spaces that are of exceptional architectural, artistic or historical importance, and are interior spaces which are customarily open to the public, they may be specifically designated. The Designation Report shall describe precisely those features subject to review and shall set forth standards and guidelines for such regulations. h. Designation reports shall also include a copy of any survey materials related to such property, the property appraiser's records of such property and a copy of the public hearing newspaper advertisement. (5) Notification of owner. For each proposed designation of an individual site or district, the Historic Preservation Committee is encouraged to obtain the permission of the property owner(s) of the individual site or within the designated area, and is responsible for sending by certified mail a copy of the designation report to the owner(s) as notification of the intent of the Historic Preservation Committee to consider designation of the property at least thirty (30) days prior to a public hearing held pursuant to this ordinance. (6) Interim protection measure: From the date of said notification of the owner, no building construction or vegetation removal permit for any new construction, alteration, relocation, or demolition or surface alterations that may affect the property proposed for designation shall be issued until the Board approves or denies the designation in accordance with this section, or one hundred twenty (120) days have elapsed, whichever shall occur first (7) Notification of government agencies. Upon filing of a designation report, the Historic Preservation Officer shall immediately notify the appropriate building and zoning department, the appropriate public works department and any other City or municipal agency, including agencies with demolition powers, that may be affected by said fi ling. 16 (8) Notice of Historic Preservation Committee public hearing. For each individual site or district proposed for designation, a public hearing must be held no sooner than thirty (30) days and within sixty (60) days from the date a designation report has been filed with the Historic Preservation Committee. Property owners within a radius of 150' from the area proposed for designation shall receive a courtesy notice of the hearing, to be mailed at least fifteen (15) days prior to the date of the hearing. Owners of record of the proposed designated properties, shall be notified of the public hearing by certified mail to the last known address of the party being served; however, failure to receive such notice shall not invalidate the same as such notice shall also be perfected by publishing a copy thereof in a newspaper of general circulation at least fifteen (15) days prior to the hearing. Owners shall be given an opportunity at the public hearing to object to the proposed designation. (9) Requirement of prompt decision and notification. Following the public hearing, the Historic Preservation Committee shall recommend approval, denial or amendment of the proposed designation, including whether the property should be considered an Exceptional Historic Resource, and shall forward its recommendation to the Board within thirty (30) days of the hearing for final approval. (10) Notice of Board public hearing. Upon receipt of the Historic Preservation Committee's recommendation, the Board shall schedule a public hearing to consider the proposed designation. The public hearing must be held no sooner than thirty (30) days and within sixty (60) days from the date the Historic Preservation Committee recommendation is filed with the Board. Property owners within a radius of 150' from the area proposed for designation shall receive a courtesy notice of the hearing, to be mailed at least fifteen (15) days prior to the date of the hearing. Owners of record of the proposed designated properties, shall be notified of the public hearing by certified mail to the last known address of the party being served; however, failure to receive such notice shall not invalidate the same as such notice shall also be perfected by publishing a copy thereof in a newspaper of general circulation at least fifteen (15) days prior to the hearing. Owners shall be given an opportunity at the public hearing to object to the proposed designation. (1 1) Requirement of prompt decision and notice. The Board shall either approve, deny or approve with conditions the designation, including whether the property constitutes an Exceptional Historic Resource, and shall designate the property by resolution. Except for property determined to be an Exceptional Historic Resource, the Owner, or a majority of the Owners if owned by more than one person, or a majority plus one of the Owners in a proposed historic district, may reject the designation in writing by filing a written statement with the Historic Preservation Officer. In the event the designation is rejected, the provisions of this ordinance governing designated historic properties shall not apply to the subject property or district. If approved, the property shall be added to the City of Okeechobee Local Register of Historic Places. The following parties shall be notified of its actions with a copy of the resolution. I7 a. City of Okeechobee Building Department; b. City of Okeechobee Public Works Department; c. City of Okeechobee Clerk of Court; d. Owner(s) of the designated property and other parties having an interest in the property, if known; e. Any other City or municipal agency, including agencies with demolition powers, that may be affected by this action; and, f. Property Appraiser. (12) Amendment or rescission. In the event the Historic Preservation Committee determines a property no longer in full or in part meets the criteria set forth in Section 1- 10.2 -13, the Historic Preservation Committee may recommend an amendment or rescission of any designation provided it complies with the same manners and procedures used in the original designation. (13) Appeal of Designation. A party aggrieved by a designation decision may appeal such decision in the manner provided for in this ordinance. (14) Recording of designation. The Board shall provide the Clerk of Circuit Court with all designations for the purpose of recording such designation and the Clerk of Circuit Court shall thereupon record the designation according to law. (15) City of Okeechobee Local Register Map. On or before October I st of each year, the Historic Preservation Officer shall prepare a map showing all properties listed on the Local Register of Historic Places as of that date. The Historic Preservation Officer may update the map at such other times as he deems appropriate to reflect changes to the Local Register. Section 1- 10.2 -15. Emergency actions. (1) The Historic Preservation Officer may request the Historic Preservation Committee to take emergency action to review a threat to a property which has not yet been designated as a historic resource but which appears to be eligible for such designation, if the Historic Preservation Officer determines irreparable harm will be done to the historic resource if the proposed demolition, alteration, or construction is allowed to occur. (2) The department receiving an application concerning a potential historic resource shall provide written notification to the Historic Preservation Officer within five (5) working days of the receipt of the application for permits which do not require a public hearing. (3) If the Historic Preservation Officer determines irreparable harm will be done to the potential historic resource if the proposed demolition, alteration, or construction is allowed to occur, the Historic Preservation Officer will schedule the 18 matter for consideration by the Historic Preservation Committee. Notice of the public hearing will be provided in accordance with the provisions of Subsection 1- 10.2 -14(1 1). (4) All construction activity requiring building permits or the processing of permit applications relating to the property shall be held in abeyance until the review by the Board is completed with regard to the subject property. (5) Review and determination by the Historic Preservation Committee: (a) At the public hearing, the Historic Preservation Officer shall present a report to the Historic Preservation Committee regarding the architectural, historical and archaeological significance of the subject property, including an evaluation of the property under the criteria set forth for historic designation in Subsection 1 -10.2- 13(1). The Historic Preservation Committee shall also hear testimony from the owner, the applicant and all other interested persons. (b) At the close of the public hearing, the Board shall determine whether all of the following findings of fact have been established: 1. There is a real and present danger to the subject property as evidenced by the owner or applicant's proposal. 2. Based upon the best available data, the subject property appears eligible for historic designation pursuant to this chapter. The fact that the property has not been nominated for included on the National Register of Historic Places shall not in itself be grounds for approval of the proposed work or development request. 3. During consideration of historic designation, the applicant and /or owner will not be denied all reasonable use of the property. (6) Based upon its findings of fact as provided above, the Historic Preservation Committee shall recommend to the Board the historic designation procedures should be initiated for the subject property. Following receipt of the Historic Preservation Committee's recommendation, the Board shall conduct a public hearing in accordance with the notice procedures set forth in Section 1- 10.2 - 14(10). If in the judgment of the Board all of the findings of fact as set forth above have been established, the Board shall initiate the historic designation procedures for the subject property. Should sufficient evidence be presented at the public hearing, the Board may designate the property as a public hearing or it may request further information and set a date for a final historic designation hearing to be held within ninety (90) days. (7) If the historic designation procedures are initiated, the City shall make every effort to complete the historic designation process in a timely fashion. Except as 19 otherwise set forth in this section, the historic designation process shall follow the same procedures as a regular historic designation. ARTICLE V. CERTIFICATE OF APPROPRIATENESS Section 1- 10.2 -16. Required (1) No building, site, landscape feature, object, structure, or earthwork, within the City of Okeechobee which has been designated pursuant to this ordinance or is located within an archaeological zone as defined in Section 1- 10.2 -3 shall be altered, restored, rehabilitated, excavated, moved or demolished until an application for a Certificate of Appropriateness regarding any architectural features, landscape features or site improvements -has been submitted to and approved pursuant to the procedures in this article. The application shall include, but not be limited to, the architectural style, scale, massing, siting, general design and general arrangement of the exterior of the building or structure, including the type, style and color of roofs, windows, doors, walls and appurtenances. Architectural features shall include, when applicable, interior spaces where interior designation has been given pursuant to Article IV. Landscape features and site improvements shall include, but are not limited to, site grading, subsurface alterations, fill deposition, paving, landscaping, vegetation removal, walls, fences, courtyards, signs and exterior lighting. No Certificate of Appropriateness shall be approved unless the architectural or development plans for said construction, alteration, excavation, restoration, rehabilitation, relocation or demolition are approved by the Historic Preservation Committee. (2) No permit shall be issued by the City that affects any property designated pursuant to this ordinance without a Certificate of Appropriateness. (3) All work performed pursuant to the issuance of the Certificate of Appropriateness shall conform to the requirements of the certificate. The Board shall designate an appropriate official to assist the Historic Preservation Committee by making necessary inspections in connection with enforcement of this chapter and shall be empowered to issue a stop work order if performance is not in accordance with the issued certificate. No work shall proceed as long as a stop work order continues in effect. Copies of inspection reports shall be furnished to the Historic Preservation Committee and copies of any stop work orders both to the Flistoric Preservation Committee and the applicant. The Public Works Director or appropriate official and staff for the Historic Preservation Committee shall be responsible for ensuring that any work not in accordance with an issued Certificate of Appropriateness shall be corrected to comply with the Certificate of Appropriateness prior to withdrawing the stop work order. (4) Any certificate of appropriateness issued pursuant to the provision of this section shall expire twelve (12) months from the date of issuance, unless the authorized work is commenced within this time period or a building permit has been obtained. 20 (5) Any change in work proposed subsequent to the issuance of a certificate of appropriateness shall be reviewed by the Historic Preservation Officer. If the Historic Preservation Officer finds that the proposed change does not affect the property's historic character and that the change is in accord with approved guidelines, standards and the general intent of the original certificate of appropriateness, the Historic Preservation Officer may issue a supplementary standard certificate of appropriateness for such change. If the proposed change is not in accord with the guidelines, standards or the original intent of the Certificate of Appropriateness, a new application for a special certificate of appropriateness shall be required. (6) A designated structure or home that is located in a historic district or archaeological zone may not be relocated except upon approval of a certificate of appropriateness. In considering such certificate the Board shall determine whether any reasonable alternative is available for preserving the improvement or structure on its original site and whether the proposed relocation site is compatible with the historic and architectural integrity of the improvement or structure. (7) For the purpose of remedying emergency conditions determined to be dangerous to life, health or property, nothing contained herein shall prevent the making of any temporary construction, reconstruction or other repairs to a building or site in City of Okeechobee, pursuant to an order of a government agency or a court of competent jurisdiction. The owner of a building damaged by fire or natural calamity shall be permitted to stabilize the building immediately without Historic Preservation Committee approval and to rehabilitate it later under the normal review procedures of this ordinance. (8) Where the historic Preservation Officer or the Historic Preservation Committee determines that any improvement within a designated historic site or designate historic district is endangered by lack of maintenance and repair, or that other improvements in visual proximity to a historic sight or historic district lack maintenance and repair to such an extent as to detract from the desirable character of the historic site or historic district, such determination shall be reported to the Code Compliance Division. In the event the City Building Official determines that any structure within a designated historic site or historic district is unsafe pursuant to the Florida Building Code, as adopted by the City, or in violation of the Property Maintenance Ordinance as set forth in the City of Okeechobee Land Development Code, such official shall immediately notify the Historic Preservation Committee with a copy of any findings. Where reasonably feasible within applicable laws and regulations, the Code Compliance Division shall endeavor to encourage repair of the structure rather than its demolition and shall take into consideration any comments and recommendations by the Historic Preservation Officer. The Historic Preservation Committee and /or the Board may take appropriate action to encourage preservation of any such structure. 21 Section 1- 10.2 -17. Forms and fees. Applications for Certificates of Appropriateness must be made on forms approved and provided by the Historic Preservation Committee and must be submitted with the appropriate fee to the Historic Preservation Officer pursuant to the fee schedule established by resolution of the Board. Section 1- 10.2 -13. Pre - application conference Before submitting an application for a Certificate of Appropriateness, an applicant is encouraged to confer with the Historic Preservation Officer to obtain information and guidance before entering into binding commitments or incurring substantial expenses in the preparation of plans, surveys and other data. At the request of the applicant, the Historic Preservation Officer, or any member of the Historic Preservation Committee, an additional pre- application conference shall be held between the applicant and the Historic Preservation Committee or its designated representative. The purpose of such conference shall be to further discuss and clarify preservation objectives and guidelines. In no case, however, shall any statement or representation made prior to the official application review be binding on the Historic Preservation Committee, the Board, or any City department. The owner(s) of a designated property are also encouraged to consult with the Historic Preservation Officer prior to the commencement of any routine maintenance and /or repairs to the site. Section 1- 10.2 -19. Standards for review and issuance. The U.S. Secretary of the Interior's Standards for the Rehabilitation are hereby adopted as the standards by which applications for any Certificates of Appropriateness are to be measured and evaluated. In adopting these standards, it is the intent of this ordinance to promote the proper maintenance, restoration, preservation, rehabilitation appropriate to the property, and compatible contemporary designs which are harmonious with the exterior architecture and landscape features of neighboring buildings, sites and streetscapes. From time to time, the Historic Preservation Committee may adopt additional standards to preserve and protect special features unique to the City. Based on the Secretary of the Interior's Standards, the designation report, a complete application, any additional plans, drawings, photographs and samples of materials to fully describe the proposed project, the Historic Preservation Committee may approve or deny the application for a Certificate of Appropriateness. Section 1- 10.2 -20. Standard Certificate of Appropriateness. Where the action proposed in an application is a minor alteration to a designated site or contributing resource within a historic district, as specified by the rules of procedure of the Historic Preservation Committee, and satisfies the standards as set forth in Section 1- 10.2-18, the Historic Preservation Officer shall, within ten (10) calendar clays of receipt of the complete application, approve or deny the application. The findings of the Historic 22 Preservation Officer shall be mailed to the applicant within three (3) days of the staff's decision, accompanied by a statement that explains the Officer's decision. The applicant shall have an opportunity to challenge the Officer's decision by applying for a Special Certificate of Appropriateness, within thirty (30) days of the Historic Preservation Officer's findings. Further, the applicant may also request that his /her application be classified as a Special Certificate of Appropriateness so that the Historic Preservation Committee will consider it. Section 1- 10.2 -21. Special Certificate of Appropriateness. (1) Where the action proposed in an application involves a major alteration, relocation or demolition to a designated site or a contributing resource within a historic district, as specified by the rules of the Fistoric Preservation Committee, or where the Historic Preservation Officer finds that the action proposed in an application is not clearly in accord with the standards as set forth in Section 1- 10.2 -19, the application shall be classified as a Special Certificate of Appropriateness and the following procedures shall govern: (2) When a complete application is received, the Historic Preservation Officer shall place the application on the next regularly scheduled meeting of the Historic Preservation Committee. The Historic Preservation Committee shall hold a public hearing with notice of the application and the time and place of the hearing as follows: a. The applicant shall be notified by mail at least ten (10) calendar days prior to the meeting. b. Any individual or organization requesting such notification and paying any established fees therefore shall be notified by mail at least ten (10) calendar days prior to the hearing. c. An advertisement shall be placed in a newspaper at least ten (10) calendar days prior to the hearing. d. The Historic Preservation Committee shall approve, deny or approve with conditions, subject to the acceptance of those conditions by the applicant. The Historic Preservation Committee may suspend action on the application for a period not to exceed thirty (30) days, in order to seek technical advice from outside its members, or to meet further with the applicant to revise or modify the application. e. The decision of the Historic Preservation Committee shall be issued in writing. Evidence of approval shall be by Certificate of Appropriateness issued by the Historic Preservation Committee or its designated staff. When an application is denied, the Historic Preservation Committee's notice shall provide an adequate written explanation of its decision. 23 Section 1- .10.2- 22. Demolition. (1) Demolition of a building, site, district, landscape feature, object, structure, earthwork, or such resource that has been designated as historic pursuant to this ordinance or is located within an archaeological zone as defined in Section 1- 10.2 -3 may occur only pursuant to an order of a government agency or a court of competent jurisdiction or pursuant to an approved application by the owner for a Special Certificate of Appropriateness. (2) Government agencies having the authority to demolish unsafe structures shall receive notice of designation of buildings, sites, districts, landscape features, objects, structures, and archaeological sites or zones. The Historic Preservation Committee shall be deemed an interested party and shall be entitled to receive notice of any public hearings conducted by said government agency regarding demolition of any property designated or documented as historic pursuant to this ordinance. The Historic Preservation Committee may make recommendations and suggestions to the government agency and the owner(s) relative to the feasibility of and the public interest in preserving the designated property. (3) No permit for voluntary demolition of a building, site, district, landscape feature, object, structure, earthwork, an archaeological site, or such resource that has been designated as historic pursuant to this ordinance shall be issued to the owner(s) thereof until an application for a Special Certificate of Appropriateness has been submitted and approved pursuant to the procedures in this section. Refusal by the Historic Preservation Committee to grant a Special Certificate of Appropriateness shall be evidenced by written order detailing the public interest which is sought to be preserved. The Historic Preservation Committee shall be guided by the criteria contained in Section 1- 10.2 -19. The E- Iistoric Preservation Committee may grant a Special Certificate of Appropriateness, which may provide for a delayed effective date of up to eighteen (18) months. The effective date shall be determined by the E- Iistoric Preservation Committee based upon the relative significance of the structure and the probable time required to arrange a possible alternative to demolition. During the demolition delay period, the Historic Preservation Committee may take such steps as it deems necessary to preserve the structure concerned, in accordance with the purposes of this chapter. Such steps may include, but shall not be limited to, consultation with civic groups, public agencies and interested citizens, recommendations for acquisition of property by public or private bodies or agencies, and exploration of the possibility of moving one (I) or more structures or other features. (4) In addition to all other provisions of this Section, the Historic Preservation Committee shall consider the following criteria in evaluating applications for Special Certificates of Appropriateness for the demolition of a historic building, site, landscape feature, object, structure, earthwork, or archaeological site. 24 a. Whether the historic resource is of such interest or quality that it would reasonably meet national, state or local criteria for designation. b. Whether the historic resource is of such design, craftsmanship, or material that it could be reproduced only with great difficulty and /or expense. c. Whether the historic resource is one of the last remaining examples of its kind in the City or the region. d. Whether the historic resource contributes significantly to the historic character of a designated historic district. e. Whether retention of the historic resource promotes the general welfare of the City by providing an opportunity for study of local history, architecture and design or by developing an understanding of the importance and value of a particular culture and heritage. f. Whether there are definite plans for reuse of the property where the historic resource is located, if the proposed demolition is carried out, and what will be the effect of those plans on the character of the surrounding area. Section 1- 10.2 -23. Economic Hardship. (1) Where, by reason of particular site conditions and restraints, or because of unusual circumstances applicable solely to the particular applicant, strict enforcement of the provisions of this chapter would result in serious undue economic hardship to the applicant, the Historic Preservation Committee shall recommend to the Board whether it is appropriate to vary or modify adherence to this ordinance; provided always that its requirements ensure harmony with the general purposes hereof and will not adversely affect City of Okeechobee. (2) In any instance where there is a claim of undue economic hardship, the owner may submit, by affidavit, to the Historic Preservation Committee at least Fifteen (15) days prior to the public hearing, the following information: a. For all property: 1. The amount paid for the property, the date of purchase and the party from whom purchased; 2. The assessed value of' the land and improvements thereon according to the two (2) most recent assessments; 3. Real estate taxes for the previous two (2) years; 25 4. Annual debt service, if any, for the previous two (2) years; 5. All appraisals obtained within the previous two (2) years by the owner or applicant in connection with his purchase, financing or ownership of the property; 6. Any listing of the property for sale or rent, price asked and offers received, if any; 7. Any consideration by the owner as to profitable adaptive uses for the property; 8. An estimate of' the cost of the proposed demolition or relocation; 9. A report from a licensed engineer or architect with experience in historic rehabilitation as to the structural soundness of the structure, and its suitability for relocation and /or rehabilitation, however, the City may retain an independent engineer and /or architect to review and approve the report; and 10. An estimate from an architect, developer, real estate consultant, appraiser or other professional as to the economic feasibility of the rehabilitation or adaptive use of the existing structure however, the City may retain an independent engineer and /or architect to review and approve the estimate. b. For income - producing property: 1. Annual gross income from the property for the previous two (2) years; 2. Itemized operating and maintenance expenses for the previous two (2) years; and 3. Annual cash flow, if any, for the previous two (2) years. (2) The Historic Preservation Committee may require that an applicant furnish such additional information as the Historic Preservation Committee believes is relevant to its determination of undue economic hardship and may provide in appropriate instances that such additional information be furnished under seal. In the event that any of the required information is not reasonably available to the applicant and cannot be obtained by the applicant, the applicant shall file with his /her affidavit a statement of the 26 information that cannot be obtained and shall describe the reasons why such information cannot be obtained. Section 1- 10.2 -24. Maintenance of designated properties. Nothing in this chapter shall be construed to prevent the ordinary maintenance or repair of any elements of any building, agricultural property, utility or structure which does not involve a change of design, appearance or material, and which does not require a building permit. ARTICLE VI. CERTIFICATE TO DIG Section 1- 10.2 -25. Certificate to Dig. (I) A Certificate to Dig is a type of Certificate of Appropriateness. Within an archaeological zone as defined in Section 1- 10.2 -3, new construction, filling, digging, the removal of trees, or any other activity that may alter or reveal an archaeological site shall be prohibited without a Certificate to Dig. All applications to all appropriate City agencies involving new construction, demolition, large -scale digging, the removal of trees or any other activity that may reveal or disturb an archaeological site in an archaeological zone shall require a Certificate to dig before approval. Based on a complete application for a Certificate to Dig and any additional guidelines the Historic Preservation Committee may deem necessary, the staff of the Flistoric Preservation Committee shall, within ten (10) days from the date the completed application has been filed, approve or deny the application for a Certificate to Dig by the owners of a property in a designated archaeological zone. The applicant shall have an opportunity to challenge the Officer's decision by applying for a Special Certificate of Appropriateness, within thirty (30) days of the Officer's findings. Further, the applicant may also request that his /her application be classified as a Special Certificate of Appropriateness so that the Historic Preservation Committee will consider it. (2) The Certificate to Dig may be made subject to specified conditions, including but not limited to conditions regarding site excavation. In order to comply with the requirements of the Certificate to Dig, the applicant may be required to conduct an archaeological excavation by a professional archaeologist who meets the U.S. Secretary of the Interior's Standards to conduct excavations and monitoring from the time of the approval of the Certificate to dig until the effective date thereof. The findings of the Officer shall be mailed to the applicant by registered mail promptly. The applicant shall have the opportunity to challenge the staff decision or any conditions attached to the Certificate to dig by filing a written notice of appeal to the Historic Preservation Committee within thirty (30) days after receipt. (3) Approved Certificates to Dig. Approved Certificates to dig shall contain an effective date not to exceed sixty (60) days, at which time the proposed activity may begin, unless the Historic Preservation Committee decides to designate the site in 27 question as an individual site or district. In that case, all the rules and regulations pertaining to the designation process shall apply from the date the designation report has been filed. (4) All work performed pursuant to the issuance of a Certificate of Appropriateness or Certificate to Dig shall conform to the requirements of such Certificate. Et shall be the duty of the appropriate government agencies and the staff of the Historic Preservation Committee to inspect from time to time any work pursuant to such Certificate to assure compliance. In the event work is performed not in accordance with such Certificate, the Historic Preservation Officer shall be empowered to issue a stop work order and all work shall cease. No person, firm or corporation shall undertake any work on such projects as long as such stop work order shall continue in effect. ARTICLE VI. APPEALS Section 1- 10.2 -26. Appeals. Within thirty (30) days of the written decision of the Historic Preservation Committee, an aggrieved party may appeal the decision by filing a written notice of appeal with the Clerk of the Board of City Commissioners. The notice of appeal shall state the decision which is being appealed, the grounds for the appeal, and a brief summary of the relief which is sought. Within sixty (60) days of the filing of' the appeal or the first regular Board meeting which is scheduled, whichever is later in time, the Board shall conduct a public hearing at which time they may affirm, modify or reverse the decision of the Historic Preservation Committee. Nothing contained herein shall preclude the Board from seeking additional information prior to rendering a final decision. The decision of the Board shall be in writing and a copy of the decision shall be forwarded to the Historic Preservation Committee and the appealing party. Within the time prescribed by the appropriate Florida Rules of Appellate Procedure, a party aggrieved by a decision of the Board may appeal an adverse decision to the Circuit Court in and for the City of Okeechobee, Florida. ARTICLE VIII. PENALTIES Section 1-10.2-27. Penalties. The provisions of this ordinance may be enforced by the City of' Okeechobee Code Enforcement Board. This provision shall not preclude enforcement of this article in the Circuit Court or as otherwise authorized by law. ARTICLE IX. INCENTIVES Section 1- 10.2 -28. Incentives. 28 All properties designated as historic resources pursuant to this ordinance shall be eligible, upon application by the owner(s), for any available financial assistance set aside for historic preservation by the City of Okeechobee contingent on the availability of funds and the scope of the project as described in the application. Section 1- 10.2 -29. Tax exemptions for rehabilitations to designated historic properties. (1) Scope of tax exemptions. A method is hereby created for the Board, at its discretion, to allow tax exemptions for the restoration, renovation, or rehabilitation of historic resources. The exemption shall apply to one hundred percent (100 %) of the assessed value of all improvements to historic properties which result from restoration, renovation, or rehabilitation made on or after the effective date of this ordinance. The exemption applies only to taxes levied by the City of Okeechobee. The exemption does not apply to taxes levied for the payment of bonds or to taxes authorized by a vote of the electors pursuant to Section 9(b) or Section 12, Article V[[ of the Florida Constitution. The exemption does not apply to personal property. (2) Duration of tax exemptions. Any exemption granted under this section to a particular property shall remain in effect for ten (10) years. The Board shall have the discretion to set a lesser term. The term of the exemption shall be specified in the ordinance approving the exemption. The duration of the exemption as established in the ordinance granting the exemption shall continue regardless of any change in the authority of the City to grant such exemptions or any change in ownership of' the property. [n order to retain an exemption, however, the historic character of the property, and improvements which qualified the property for an exemption, must be maintained in their historic state over the period for which the exemption was granted. (3) Eligible properties and improvements. Property is qualified for an exemption under this section if: a. At the time the exemption is granted the property: 1. Is individually listed in the National Register of Historic Places pursuant to the National Historic Preservation Act of 1966, as amended; or 2. Is identified as a contributing property in a National Register of Historic Places listed district; 3. Is individually listed in the City of Okeechobee Register of' Historic Places pursuant to this ordinance; 29 4. Is identified as a contributing property to a historic district, under the terms of the City of Okeechobee Ordinance. b. The Historic Preservation Committee has certified to the Board that the property for which an exemption is requested satisfies Subsection l -10.2- 28(a). (4) In order for an improvement to a historic property to qualify the property for an exemption, the improvement must: a. Be consistent with the U.S. Secretary of the Interior's Standards for Rehabilitation; and b. Be determined by the Okeechobee Historic Preservation Committee to meet the criteria established in the Rule IA -38, Florida Administrative Code. c. The City of Okeechobee Historic Preservation Committee has issued a Special Certificate of Appropriates for the proposed improvements. (5) Applications. Any person, firm, or corporation that desires an ad valorem tax exemption for the improvement of a historic property must, in the year the exemption is desired to take effect, file with the Board a written application on a form prescribed by the Department of State. The application must include the following information: a. The name of the property owner and the location of the historic property; b. A description of the improvements to real property for which an exemption is requested and the date of commencement of construction of such improvements; c. Proof, to the satisfaction of the Historic Preservation Committee, that the property that is to be rehabilitated or restored has been designated historic pursuant to this ordinance; d. Proof, to the satisfaction of the Historic Preservation Committee, that the improvements to the property will be consistent with the U.S. Secretary of Interior's Standards for Rehabilitation; e. Other information identified in appropriate Department of State regulations, or requested by the Historic Preservation Committee; and f. A completed application for a Special Certificate Appropriateness for the qualifying restoration or rehabilitation. 30 (6) Required covenant. To qualify for an exemption, the property owner must enter into a covenant or agreement with the Board for the term for which the exemption is granted. The form of the covenant or agreement must be established by the Department of State and must require that the character of the property, and the qualifying improvements to the property, be maintained during the period that the exemption is granted. The covenant or agreement shall be binding on the current property owner, transferees, and their heirs, successors, or assigns. Violation of the covenant or agreement results in the property owner being subject to the payment of the differences between the total amount of taxes which would have been due in March in each of the previous years in which the covenant or agreement was in effect had the property not received the exemption and the total amount of taxes actually paid in those years, plus interest on the difference calculated as provided in Section 212.12(3), Florida Statutes. (7) The Historic Preservation Committee, or its successor, is designated to review applications for exemptions. The Historic Preservation Committee must recommend that the Board grant or deny the exemption. Such reviews must be conducted in accordance with rules adopted by the Department of State. The recommendation and the reasons therefore, must be provided to the applicant and to the Board before consideration of the application at an official meeting of the Board. (8) Approval by Board. A majority vote of the Board shall be required to approve a written application for exemption. Such exemption shall take effect on the January 1 following substantial completion of the improvement. The Board shall include the following in the resolution approving the written application for exemption: b. The name of the owner and the address of' the historic property for which the exemption is granted; c. The period of time for which the exemption will remain in effect and the expiration date of the exemption; and d. A finding that the historic property meets the requirements of this ordinance. PART B. CONFLICTING PROVISIONS. Special acts of the Florida legislature applicable only to the City of Okeechobee, City ordinances and City resolutions, or parts thereof, in conflict with this ordinance are hereby superseded by this ordinance to the extent of such conflict. PART C. SEVERABILITY. If any portion of this ordinance is for any reason held or declared to be unconstitutional, inoperative, or void, such holding shall not affect the remaining portions of this 31 ordinance. If this ordinance or any provision thereof shall beheld to be inapplicable to any person, property, or circumstance, such holding shall not affect its applicability to any other person, property, or circumstance. PART D. APPLICABILITY OF ORDINANCE. This ordinance shall be applicable in the unincorporated area of the City of Okeechobee. PART E. FILING WITH THE DEPARTMENT OF STATE. The Clerk be and is hereby directed forthwith to send a certified copy of this ordinance to the Bureau of Administrative Code and Laws, Department of State, The Capitol, Tallahassee, Florida 32304. PART F. EFFECTIVE DATE. This ordinance shall take effect upon xxxx, 200xx. PART G. ADOPTION. After motion and second, the vote on this ordinance was as follows: PART H. CODIFICATION. Provisions of this ordinance shall be incorporated in the City of Okeechobee Code and Compiled Laws, and the word "ordinance" may be changed to "section, article, or other appropriate word, and the sections of this ordinance may be renumbered or relettered to accomplish such intention; provided, however, that parts B through H shall not be codified. PASSED AND DULY ENACTED this xx day of xxxx, 200x. 32 CITY COUNCIL ATTEST: CITY OF OKEECHOBEE, FLORIDA BY: Deputy Clerk MAYOR APPROVED AS TO FORM AND CORRECTNESS: BY: 33 City Attorney To: MEMORANDUM Mayor Kirk and City Council Meml From: Brian Whitehall, Administrate, Its Subject: September 16, 2014 City Council gend New Business Item IX. C. Exhibit Date: September 16, 2014 Please add Exhibit 3 (attached) to New Business Agenda Item IX. C. Motion to award Landscape Maintenance Bid No. PW- 06- 10- 09 -14. Thank you. CITY OF OKEECHOBEE, PUBLIC WORKS Memo Exhibit 3 Sept 16, 2014 To: Brian Whitehall, City Administrator From: David Allen, Public Works Director Date: 9/16/2014 Re: Landscape Maintenance contract bid results and recommendation Brian, The results of the request for proposals for our annual landscape maintenance contract are listed below. I am recommending that the City award the contract to the lowest bidder, Integrity Lawns & Landscapes from Okeechobee in the amount of $19,199.52 annually. The City received bids from two vendors including the vendor that is currently being utilized by the city. The current contract has been in place for several years and with the addition of the new landscaping on South US441 the City was required to bid the contract due to the additional work. References for Integrity have been verified. Two of the five references were public entities with similar requirements, Indian River County Parks Division and Indian River School District. Both of the entities spoke highly of Integrity. Indian River Parks just renewed their contract with Integrity after two years and the school district commented that Integrity goes above and beyond what is expected and has a great work ethic. Indian River district utilizes Integrity at eight of their facilities. The other three references were from local business with a much smaller scope. I spoke to one of the businesses, they were very satisfied and I observed the landscapes at the other two and found the conditions of the landscapes to be satisfactory. Let me know if you want me to proceed or if you have any questions. David CITY OF OKEECHOBEE PW 06- 10 -09 -14 September 16, 2014 10:00 AM bid opening Landscaping and Grounds Maintenance Project CONTRACTOR: i Integrity Lawns LLC P O Box 69 Okeechobee FL 34973 Quality Lawn Care P O Bx 1247 Okeechobee FL 34973 ITEM NO. J MONTHLYPRICE ANNUAL AMOUNT MONTHLYPRICE ANNUAL AMOUNT 1 Landscape maintenance, City Hall, City Parks, Police Department, Fire Department $ 266.66 $ 3,199.92 $ 800.00 $ 9,600.00 2 Landscape Maintenance, medians and sidewalks: South Parrott Avenue (US 441), Park street South to South 23`d St, Including median flower /shrub /tree beds. $ 266.66 $ 3,199.92 $ 1,000.00 $ 12,000.00 3 Parrott Avenue (US 441), Park Street. (SR 70) to North 17th Street, Including median flower /shrub /tree beds. Note: one additional median flower /shrub /tree bed to be installed as part of the FDOT turn lane project. $ 266.66 $ 3,199.92 $ 400.00 $ 4,800.00 4 Landscape Maintenance, medians and sidewalks: West Park St (SR70) West 12th Avenue to Parrott Avenue (US 441), Including median flower /shrub /tree bed to be installed as part of the FDOT turn lane project. $ 266.66 $ 3,199.92 $ 200.00 $ 2,400.00 5 Landscape Maintenance, medians and sidewalks: West Park St (SR70), Parrott Avenue East to East 13th Avenue $ 266.66 $ 3,199.92 $ 100.00 $ 1,200.00 6 Landscape Maintenance, planting beds and sidewalks: South Park Street, West 6th Ave to East 2nd Avenue $ 266.66 $ 3,199.92 $ 100.00 $ 1,200.00 TOTAL BID AMOUNT $ 19,199.52 $ 31,200.00 i FOX, W„,,,,KEEN, DUNGEY, BEARD, K GOLDMAN, KILBRIDE, WATERS & McCLUSKEY, L.L.P. Exhibit 4 Sept 16, 2014 GEORGE W. BUSH, JR. Board Certified Business Litigation Lawyer M. LANNING FOX Board Certified Real Estate Lawyer ROBERT A. GOLDMAN ROBERT L. KILBRIDE Board Certified Labor & Employment Lawyer MICHAEL J. McCLUSKEY Board Certified Business Litigation Lawyer JENNIFER ALCORTA WATERS Of Counsel: DEBORAH B. BEARD Certified Family Law Mediator, Board Certified Marital & Family Lawyer (2001 -2011) ANTHONY D. GEORGE, JR. ROBERT G. RYDZEWSKI, JR. SHELLY J. STIRRAT Board Certified Business Litigation Lawyer The Tower Building at Willoughby Commons 3473 SE Willoughby Boulevard P.O. Drawer 6 Stuart, Florida 34995 -0006 Jupiter Location (Limited Services Available) Telephone: (772) 287 -4444 * (772) 878 -3814 * (561) 744 -6499 Fax: Real Estate Transactions: (772) 283 -4637 All Other Matters: (772) 220 -1489 www.foxwackcen.com Brian Whitehall, City Manager City of Okeechobee 55 SE 3rd Avenue Okeechobee, FL 34974 RAYMOND G. ROBISON Master of Laws in Taxation FREDERIK W. VAN VONNO Board Certified City, County & Local Government Lawyer SUSANN B. WARD (1951 -2008) RYAN L. BRIGGS J. HENRY CARTWRIGHT DAVID P. GINZER Retired: RICHARD J. DUNGEY Board Certified Real Estate Lawyer(1989 -2014) AARON A. FOOSANER VICKI J. JUNOD ROBERT L. SEELEY W. THOMAS WACKEEN Board Certified Civil Trial Lawyer(1994 -2014) August 28, 2014 Re: Lawrence Parzygnat vs. City of Okeechobee Police Department Okeechobee County, Circuit Court Case No. 14 -CA- 000260 Petition for Writ of Certiorari/Mandamus Dear Mr. Whitehall, Thank you for the opportunity to represent the interests of the City of Okeechobee Police Department in connection in the above - referenced lawsuit. It is our firm's policy to confirm in writing the scope and terms of our engagement. Please review this letter and call me as soon as possible if you have any questions. You should be aware that unless we have advised you otherwise in writing, any consultation or previous relationship with the firm does not constitute nor create an attorney- client relationship regarding this new case and we cannot not take any actions on the City's behalf in any lawsuit, or file any response with the court, until we have received this retainer agreement signed and required retainer fee. Our fees for services in this matter will be based upon the time spent by our personnel. I will have primary responsibility for this matter. My 2014 hourly rate is $300.00, which will change to $325.00 beginning January 1, 2015. The rates billed are subject to change and will be those in effect at the time the services are rendered. Billable time includes, but is not limited to: phone calls, negotiations; preparation or review of letters, emails or pleadings; court appearances, preparation for court appearances, file review, legal research and any and all time devoted to your case. Other lawyers and legal assistants who may work on this matter have other hourly rates depending upon their level of experience (ranging from $105.00 to $325.00). Their rates are also subject to periodic adjustment, and the rates billed will be those in effect at the time the services are rendered. All work will be performed under my general supervision and subject to my approval. We are mindful of the cost of providing quality legal services and understand that you wish to avoid unnecessary expense, as do we. Accordingly, we will utilize associates and legal assistants whenever we believe their use is appropriate. The City is also responsible for any costs incurred in the course of this representation. These costs may include: delivery charges, filing fees, recording fees, expert witness fees, deposition transcript charges, court costs, travel expenses and other out -of- pocket expenses. Routine costs such as long distance telephone and facsimile charges, postage and photocopies, will be charged at a flat rate of five percent (5 %) of fees billed. The firm requires a retainer of $5,000.00 for this representation. We will hold the retainer until the conclusion of this representation. At the conclusion of the representation, we will apply the retainer to the last invoice or refund it if the account is paid in full. However, if at any time there are outstanding or unpaid fees and costs with regard to this representation, we are authorized, in our sole discretion, to pay the fees and costs from the retainer. Additionally, we may require that the retainer used be replenished by the City and the corresponding amount of retainer monies shall be earned and become the property of the firm as soon as the item of cost is incurred or the services are performed. Under this arrangement, the City is not entitled to any of the retainer monies, other than retainer monies in excess of any attorneys' fees or costs incurred up to and at the time of a request for a refund. As to the invoices, it is the firm's policy to send out bill on a monthly basis. Each month, we will send you an itemized invoice reflecting the work performed and the amount of our fees and costs attributable to this case. Entries are in 1 /10th of an hour increments. Invoices are payable upon receipt. A service charge of one percent (1 %) per month (an annual percentage rate of twelve percent (12 %)) will be charged on amounts not paid within thirty (30) days after the date of the statement. We believe our clients have the right to know the anticipated cost of our services upon request. However, litigation is a complex process; predicting the services which will be necessary for each case, the length of time the case will take to conclude, and the total amount of time necessary to prosecute or defend a case, is extremely difficult, if not impossible. Although we have substantial experience handling and defending petitions of writ of certiorari and litigation matters, each case is different and affected by many external factors which change with each case, and during the case as it develops through discovery and investigation. It is important for you to understand the potential risk of being involved in or defending a petition for a writ of certiorari or litigation. The outcome of any such matter is always uncertain. We have not made, and do not make, any guarantees, representations or promises regarding success or a particular outcome of this case. You should also know that if the City is not successful, it could be liable to pay both its own attorneys' fees, as well as your opponents' fees and costs. If you have any questions about this issue, please do not sign this agreement until we have spoken further about it, and you are comfortable and understand the risks of going forward. The City and the firm both have the right to terminate this representation. Regardless of when or by whom the representation is terminated, until such time as all outstanding amounts owed to the firm, whether billed or unbilled, have been paid in full: (1) we reserve the right to retain all files and hold all documents, monies or other property of the City's in our possession; and (2) we will have a lien on all judgments, awards, damages or other assets or the proceeds thereof and /or all other monies which are recoverable by or distributable as a result of any settlement, compromise, court award then or thereafter obtained or achieved on the City's behalf, whether by you, by us, or by any other attorney(s) who may succeed us. The proper venue for any dispute between us will be Martin County, Florida. In the event of any dispute between our firm and you, if we are the prevailing party, you will be obligated to reimburse us for all fees and costs which we incurred, including reasonable attorneys' fees, expert witness fees, paralegal charges and other charges, whether we represent ourselves or hire other attorneys to do so. The City of Okeechobee authorizes the firm to receive on its behalf any moneys due to it in the course of this representation, if applicable, and to apply any such monies to the firm's own account as necessary to pay the firm's invoices. Additionally, the City authorizes the firm to apply any money paid to the firm by the client, including trust account monies and retainer monies, to satisfy debts owed by this client to the firm in any other matters handled by this firm. Based on our initial computerized review of our files, we are not aware of any existing matter involving a conflict of interest between the City and other clients of the firm. However, due to the diverse and complex nature of our firm's practice, unforeseen conflicts may arise. In such event, we will notify you of any conflict. Our representation may thereafter be terminated by you, or this firm, unless you and the other source of the conflict agree to provide appropriate waivers. The above provisions outline in reasonable detail our agreement as to this representation. If these arrangements are acceptable, please sign this letter in the space provided and return the original, signed letter to me, together with your retainer check in the amount of $ 5,000.00 payable to the firm. Our representation will conform to the terms of this agreement and shall commence upon your execution of this agreement and our receipt of the retainer amount. We sincerely appreciate the opportunity to represent you, and we look forward to a successful relationship. If you should have any questions or require additional information as to FWD's billing policies, please feel free to call me at any time. Feel free to review our firm's website at www.foxwackeen.com. Please initial the bottom of each page. Sincerely, FOX, WACKEEN, DUNGEY, BEARD, BUSH, GOLDMAN, KILBRIDE, WATERS & McCLUSKEY, L.L.P. By: Robert L. Kilbride ACCEPTANCE: The undersigned authorized representative retains, engages and employs FWD as legal counsel for the City of Okeechobee on the terms and conditions set forth in this agreement. CITY OF OKEECHOBEE Date: ¢ /.S/i Exhibit 5 wit 16, 2014 ORDINANCE NO. 1113 AN ORDINANCE LEVYING A MILLAGE RATE WHICH RATE IS SET ON ALL REAL AND PERSONAL PROPERTY; PROVIDING THAT 7.7432 PER THOUSAND DOLLAR VALUATION SHALL NOT BE LEVIED ON HOMESTEAD PROPERTY; THAT 7.7432 PER THOUSAND DOLLAR VALUATION SHALL BE USED FOR GENERAL CITY PURPOSES; THAT SAID MILLAGE RATE IS 0.72 PERCENT (.72 %) LESS THAN THE ROLL- BACK RATE COMPUTED IN ACCORDANCE WITH F.S. 200.065 (1); PROVIDING AN EFFECTIVE DATE. NOW, THEREFORE, be it ordained before the City Council for the City of Okeechobee, Florida; presented at a duly advertised public meeting; and passed by majority vote of the City Council; and properly executed by the Mayor or designee, as Chief Presiding Officer for the City: Section 1: The City Council of the City of Okeechobee. Florida hereby levies a tax of 7.7432 per thousand dollar valuation on all real and personal property within the corporate limits of said City, provided however, that 7.7432 shall not be levied upon property in the City of Okeechobee claimed and allowed as homestead on the general laws of the State of Florida. Section 2: That as designated in Section 1, hereof, 7.7432 per thousand dollar valuation shall be used for general City purposes in carrying on and conducting the government of said City. Section 3: The millage rate adopted is 0.72 percent less than the roll -back rate as computed in accordance with Florida Statutes Section 200.065 (1). Section 4: That this ordinance was proposed, considered and adopted under the provisions of Florida Statues Chapter 166 and Section 200.065. Section 5: This ordinance shall take effect October 1, 2014. INTRODUCED for first reading and public hearing on the 16"' day of September, 2014. James E. Kirk, Mayor ATTEST: Lane Gamiotea, CMC, City Clerk PASSED AND ADOPTED after second reading and second public hearing on the 30th day of September, 2014. ATTEST: Lane Gamiotea, CMC, City Clerk REVIEWED FOR LEGAL SUFFICIENCY: John R. Cook, City Attorney Ordinance No. 1113 Page 1 James E. Kirk, Mayor ;xhibit 6 S t 16, 2014 ORDINANCE NO. 1114 AN ORDINANCE ADOPTING AN ANNUAL BUDGET FOR THE CITY OF OKEECHOBEE, FLORIDA, FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2014, AND ENDING SEPTEMBER 30, 2015; WHICH BUDGET SETS FORTH GENERAL FUND REVENUES OF $8,392,983.00, TRANSFERS -IN OF $1,215,462.00, AND EXPENDITURES OF $5,870,260.00, LEAVING A FUND BALANCE OF $3,744,185.00; PUBLIC FACILITIES IMPROVEMENT FUND REVENUES OF $1,197,666.00, EXPENDITURES OF $709,000.00 AND TRANSFER -OUT OF $398,000.00, LEAVING A FUND BALANCE OF $90,666.00; STATE APPROPRIATIONS GRANT FUND REVENUES OF $100,000.00, TRANSFER -IN OF $5,000.00, AND EXPENDITURES OF $105,000.00, LEAVING A FUND BALANCE OF $0.00; FLORIDA DEPARTMENT OF TRANSPORTATION HIGHWAY BEAUTIFICATION GRANT FUND REVENUES OF $20,425.00, TRANSFER -IN OF $3,000.00, AND EXPENDITURES OF $23,425.00, LEAVING A FUND BALANCE OF $0.00; OTHER GRANTS FUND REVENUES OF $403,838.00, TRANSFER -IN OF $365,162.00, AND EXPENDITURES OF $769,000.00, LEAVING A FUND BALANCE OF $0.00; CAPITAL IMPROVEMENT PROJECTS FUND REVENUES OF $5,146,849.00, EXPENDITURES OF $484,750.00, AND TRANSFERS -OUT OF $1,226,524.00, LEAVING A FUND BALANCE OF $3,435,575.00; CAPITAL IMPROVEMENT PROJECTS - IMPACT FEES FUND REVENUES OF $46,664.00, EXPENDITURES OF $36,500.00, AND TRANSFER -OUT OF $100.00, LEAVING A FUND BALANCE OF $10,064.00; LAW ENFORCEMENT SPECIAL FUND REVENUES OF $6,600.00, AND EXPENDITURES OF $3,605.00, LEAVING A FUND BALANCE OF $2,995.00; PROVIDING AN EFFECTIVE DATE. NOW, THEREFORE, be it ordained before the City Council for the City of Okeechobee, Florida; presented at a duly advertised public meeting; and passed by majority vote of the City Council; and properly executed by the Mayor or designee, as Chief Presiding Officer for the City: Section 1: The City Council of the City of Okeechobee, Florida, after having held a public hearing on the annual budget, including General Fund, Public Facilities Improvement Fund, State Appropriations Grant Fund, Florida Department of Transportation Beautification Grant Fund, Other Grants Fund, Capital Improvement Projects Fund, Capital Improvement Projects- Impact Fees Fund, and Law Enforcement Special Fund, hereby adopts as its annual budget the expenditures, as fully set forth below, for the City of Okeechobee for the Fiscal Year beginning October 1, 2014, and ending September 30, 2015. GENERAL FUND Revenues Fund Balance Ad Valorem Taxes - 7.7432 Other Fees Intergovernmental Revenue Charges for Current Services Fines, Forfeitures and Penalties Uses of Money and Property Other Revenues Total Revenues Transfer -In from Public Facilities Improvement Fund Transfer -In from Capital Improvement Projects- Impact Fees Fund Transfer -In from Capital Improvement Projects Fund TOTAL REVENUES AND TRANSFERS $3,774,185.00 $1,750,713.00 $ 626,153.00 $1,319,291.00 $ 859,548.00 $ 13,570.00 $ 1,000.00 $ 48,523.00 $8,392,983.00 $ 398,000.00 $ 100.00 $ 853,362.00 $9,644,445.00 Expenditures Legislative $ 130,890.00 Executive $ 187,175.00 City Clerk $ 213,429.00 Financial Services $ 263,168.00 Ordinance No. 1114 Page 1 of 4 See Legal Counsel General Services Law Enforcement Fire Protection Road and Street Facilities TOTAL EXPENDITURES $ 86,213.00 $ 341,186.00, $2,087,019.00 $1,418,228.00• $1,142,952.00> $5,870,260.00 GENERAL FUND BALANCE $3,744,185.00 v PUBLIC FACILITIES IMPROVEMENT FUND Revenues Fund Balance $ 546,177.00 Revenues $ 651,489.00 , TOTAL REVENUES $1.197,666.00 - Expenditures Expenditures $ 709,000.00 Transfer -Out to General Fund $ 398,000.00. TOTAL EXPENDITURES AND TRANSFERS $1,107,000.00 PUBLIC FACILITIES IMPROVEMENT FUND BALANCE $ 90,666.00 STATE APPROPRIATIONS GRANT FUND Revenues Fund Balance $ 0.00 Revenues $ 100,000.00 Transfer -In from Capital Improvement Projects Fund $ 5,000.00 TOTAL REVENUES AND TRANSFERS $ 105,000.00 Expenditures TOTAL EXPENDITURES STATE APPROPRIATIONS GRANT FUND BALANCE $ 105,000.00 t $ 0.00 FDOT HIGHWAY BEAUTIFICATION GRANT FUND Revenues Fund Balance $ 7,425.00 Revenues $ 13,000.00 - Transfer -In from Capital Improvement Projects Fund $ 3,000.00 - TOTAL REVENUES AND TRANSFERS $ 23,425.00 Expenditures TOTAL EXPENDITURES FDOT HIGHWAY BEAUTIFICATION GRANT FUND BALANCE $ 23,425.00 $ 0.00 OTHER GRANTS FUND Revenues Fund Balance $ 0.00 Revenues $ 403,838.00 Transfer-In from Capital Improvement Projects Fund $ 365,162.00 - TOTAL REVENUES AND TRANSFERS $ 769 000.00 Expenditures TOTAL EXPENDITURES OTHER GRANTS FUND BALANCE Ordinance No. 1114 Page 2 of 4 $ 769,000.00 $ 0.00 CAPITAL IMPROVEMENT PROJECTS FUND Revenues Fund Balance $4,903,949.00 Revenues $ 242,900.00 TOTAL REVENUES $5,146.849.00 Expenditures Total Expenditures Transfer -Out to General and Grant Funds TOTAL EXPENDITURES AND TRANSFERS $ 484,750.00 $1,226,524.00 ✓ $1.711,274.00 CAPITAL IMPROVEMENT PROJECTS FUND BALANCE $3,435,575.00 CAPITAL IMPROVEMENT PROJECTS - IMPACT FEES FUND Revenues Fund Balance $ 46,564.00 Revenues $ 100.00 TOTAL REVENUES $ 46,664.00 Expenditures Total Expenditures $ 36,500.00 Transfer -Out to General Fund $ 100.00 TOTAL EXPENDITURES AND TRANSFERS $ 36,600.00 CAPITAL IMPROVEMENT PROJECTS - IMPACT FEES FUND BALANCE $ 10,064.00 LAW ENFORCEMENT SPECIAL FUND Revenues Fund Balance $ 6,100.00' Revenues $ 500.00 TOTAL REVENUES $ 6.600.00 Expenditures TOTAL EXPENDITURES LAW ENFORCEMENT SPECIAL FUND BALANCE $ 3.605.00 $ 2,995.00 Section 2: That this ordinance was proposed, considered and adopted underthe provisions of Chapter 166 and 200.065 Florida Statues. Section 3: This ordinance shall be effective October 1, 2014. INTRODUCED for first reading and public hearing on the 16`h day of September, 2014. ATTEST: James E. Kirk, Mayor Lane Gamiotea, CMC, City Clerk Ordinance No. 1114 Page 3 of 4 ADOPTED after final reading and second public hearing on the 30`" day of September, 2014. ATTEST: Lane Gamiotea, CMC, City Clerk REVIEWED FOR LEGAL SUFFICIENCY: John R. Cook, City Attorney Ordinance No. 1105 Page 4 of 4 James E. Kirk, Mayor ANN.. OBEE GET 4 M IH MORANDUM To: Mayor & City Council From: Brian Whitehall, City Administrator India Riedel, Finance Director RE: 2015 FY Budget I- Iearing — Summary of Budget Date: for 09/16/2014 The City has met incredible budgetary challenges over the last several years and while the Council has charged staff with budgeting appropriately, sometimes our `cost of doing business' expenses appear counterintuitive to our budget constraints. It's with that in mind, that we use this budget follow - up memo. 1. The City's reserves have remained relatively healthy through the extended recession. a. Accumulated reserves from sale of Water Utility to OUA and previous years cost saving measures. b. City is debt free, no dollars needed to pay off bonds or notes See Cash position statement, Chart 1 a 2. The Council has utilized reserves in lieu of property tax increases. You can see by the attached chart that the City has had NO millage rate increase for the last four years. See tax impact to resident table, Chart 2a See millage rates from 2009/10 to present, Chart 2b See assessed /taxable value table, Chart 2c 3. As mentioned above, staff is saddled with budgeting normal operations, introducing capital improvements, absorbing donation requests, appeasing public complaints, and "reacting" to outside initiatives...the vast majority of which are much needed in that `cost of doing business' category. See Level of Service — City capital and operations expense, Chart 3a See donation request /funding, Chart 3b 4. Payroll /Personnel — Cynics always point to personnel cutbacks as THE method to budget balancing. a. The City has hired NO new employees for the last ten years, in spite of definitive /quantifiable needs. b. Obviously the City can't keep pace with any other agency, County or larger metropolitan area, on wages and historically the City has been victimized by the `revolving door' practice. See chart reflecting existing employee raises. Chart 4a 5. Our budgetary practices have changed in connection with the economic downturn. a. The disparity in the expenditures and the amount budgeted has decreased significantly in the last 10 years. We no longer simply budget for the `what ifs' b. Our practice has been to meticulously establish a beginning of year budget that will not be subject to monthly or even quarterly amendments, which, by the way, is practiced by other agencies. The City's exercise, by its nature, exaggerates the disparity between expenses and revenue. The Finance Dept. renders updates to each department head throughout the year as to how the City is meeting its budget goal through either revenue actuals or expense containment. See chart reflecting budget disparity between year begin vs year end, Chart 5a 6. Reasons to be cautiously optimistic.... a. It is now our expectation that, after a 7 +/- year draught, we will begin to see taxable values creep upward. With new construction we should experience a small increase this year in spite of a .7% decrease in taxable values. Our neighbors to the east have experienced double digit increases and are worried about a secondary bubble. b. The City took some budgetary defensive measures in increasing the Building Permit fees (now in line with the County's) and the Business License fee (BTR) which hadn't been increase since the 1990s. c. We expect increased tax and franchise fees from the FL Public Utility installation d. Sales tax revenues are budgeted higher than last year based on the States Estimated increased in the 1 cent and %2 cent line items, See historical data for sales tax estimates / actuals, Chart 6a City of Okeechobee 0 Provided by India Riedel, Finance �.••; Cash balances from Balance sheets including investments Amounts do not include adjustments for Encumbrances, Receivables, Payables, Due to and From. 2010 2011 2012 2013 General Fund $ 3,358,805 $ 3,677,918 $ 3,941,234 $ 4,233,336 Public Facility Fund $ 1,142,498 $ 776,637 $ 910,308 $ 803,796 CDBG $ 32 $ 79 $ 30,108 $ 1,581 Capital Veh & Bldg Imprmnt Fund $ 7,242,914 $ 6,774,917 $ 6,651,822 $ 6,524,328 Impact Fee Fund $ 104,347 $ 113,267 $ 113,267 $ 63,514 Industrial Dev. Fund $ 18 $ - $ - $ - Special Law Enf. $ 2,608 $ 3,588 $ 4,188 $ 5,768 $ 11,851,222 $ 11,346,406 $ 11,650,927 $ 11,632,323 City of Okeechobee Provided by: Finance Dept Date Provided: Sept. 2014 Homeowner effect illustration: Property asss'd value: Tax @6.5010 Tax @ 6.7432 Tax @ 7.2432 Tax @ 7.7432 $25,000 HX $50,000 HX Tax Yr 2007 Tax Yr 2008 $ 150,000 $ 150,000 $ 812 $ 650 w/15% Decrease Tax Yr 2009 $ 127,500 $ 523 w /Add'I 15.6% w /Add'I 6.6% Decrease Decrease Tax Yr 2010 Tax Yr 2011 $ 107,500 $ 99,904 $ 417 w /Add'I 5.08% Decrease Tax Yr 2012 $ 94,110 w /Add'I .03% Decrease Tax Yr 2013 $ 93,828 w /Add'I .7% Decrease Tax Yr 2014 $ 93,153 387 $ 342 $ 339 $ 334 Prepared: Sep -14 Millage rates for entities within the City Millage Rate 2009/2010 Millage Rate 2010/2011 Millage Rate 2011/2012 Millage Rate 2012/2013 Millage Rate 2013/2014 Proposed Millage Rate 2014/2015 City of Okeechobee 7.2432 7.7432 7.7432 7.7432 7.7432 7.7432 Okeechobee County Schools 5.623 5.678 5.65 5.65 5.215 5.143 Okeechobee County Schools Disc. 0.2498 0.2248 2.248 2.248 2.248 2.248 Okeechobee County BOCC 8 8.547 8.547 8.547 8.547 10.00 Okeechobee County BOND 0.5052 0.3255 0.345 0.345 0.3491 0.3491 South Fla Water Mgmnt. 0.624 0.4363 0.4289 0.4289 0.411 0.3842 Childrens Service Council 0.306 0.0306 0.306 0.306 0.306 0.306 City of Okeechobee Provided by: Finance Dept 9/12/2014 Taxable values per Budget year City of Okeechobee Compiled Sept. 2014 * *Below Values include new construction from year to year from '05 through the current year. *2014/2015 Numbers are as of July 1st, 2013 Budget Year 2005/2006 2006/2007 2007/2008 2008/2009 2009/2010 2010/2011 2011/2012 2012/2013 2013/2014 2014/2015 Current Taxable $ 293,842,487 $ 304,509,163 $ 349,913,220 $ 338,617,928 $ 293,177,984 $ 249,183,659 $ 239,357,072 $ 230,286,930 $ 233,729,541 $ 233,089,526 $360,000,000 $340,000,000 $320,000,000 $300,000,000 $280,000,000 $260,000,000 $240,000,000 $220,000,000 $200,000,000 7 year Comparison of Taxable Values 2005/2006 2006/2007 2007/2008 2008/2009 2009/2010 2010/2011 2011/2012 2012/2013 2013/2014 2014/2015 Chart 2c City of Okeechobee 2014 -2015 Budget Continuing to provide the highest level of service possible to our residents, business owners, our citizens; we believe the 2014 -2015 Budget presented is reflective of the councils' commitment to quality and service to the community as a whole. Categorization of capital expenses and /or upgrades of specific increased costs within this years proposed budget are: Categorization of opertional expenses and /or upgrades of specific increased costs within this years proposed budget are: Public Safety General Govnmnt Economics Aesthetics Demolition of unsightly /code issue dwellings X X X X Crosswalks (441/70) X Irrigation Upgrades X X Continued Sidewalk Project X X Replacement vehicles and equipment X X Communication Maintenance Radar replacement X X Computer replacement X X Bunker gear X X SCBA Bottles X Exchange email (HIPPA,Storage, etc) X X Remodel /upgrade General Services X Legal Cost X Traffic signal upgrade X Single Audit Requirements Culvert replacement program X X X Stormwater Structure Replacement X X Asphalt Program X X X Canal Maintenance Prog. Phase II X Garbage Cost 1.6% X X TC Park (incl. stormwater retention) X X X Categorization of opertional expenses and /or upgrades of specific increased costs within this years proposed budget are: 2014 -2015 First Public Hearing Chart 3a Public Safety General Govnmnt Economics Aesthetics Mandates Stormwater infiltration repairs X Irrigation Upgrades X X Replacement Trees and Plants X X Communication Maintenance X X Health Insurance X X Property & Casualty Insurance X Exchange email (HIPPA,Storage, etc) X X Legal Cost X Single Audit Requirements X X Cleaning Service Contract X Body Armor Vests X X Garbage Cost 1.6% X Additional allocation for median maintenance X X GIS Software for mapping streets, signs, etc. X X X 2014 -2015 First Public Hearing Chart 3a 11 O CD 0) 'r.) CD a rn CD O CO 00 .0 d 4) 1- CD 0 0 N 0. O CL 69 U) 69 EA U) U) O O CD 0 O O 0 0) W N CD p O O 14 ) • a▪ 1 O O O N 00 O O C0 CV 0) N M M � O m N 69 69 69 69 69 EA N CD CD p 0) O 10 -0 01 O m -0 00 O CD — co @ .-a N 0 N O 69 69 69 69 U) N N O N CD N rn CD N O -o O N O N m • -p 00 N O O (Na) N Cl '-a cp N .' O 69 69 69 69 EA N o O N O s- N O N CD 0_ O N CD CD • 00 N V7 N O N 0 N m • El) 69 69 69 119 O f6 O CD - CL O O 1.0 N an o CD m N j m EA 69 69 69 U) 69 EA D N N N N CD O 00 O 03 rn m O o 00 CD 43 o a_ o O O O o N )" O Oi - N W ILO o {3 CD -0 N m E/) EA 69 69 6R -CI O CD CD 00 (-6 O 00 CO O a_ O O O N • .d N n N rn O a N 40 CO O I- M co 69 69 69 EA 69 69 69 p O CD r•@ 0 CD C7)n o O 0 00 0 N°6 N co al CD rn O -0 N m y) D SERVICES AID TO PRIVATE O 0 0 N 69 fi EA fR Economic Development/Chamber Okeechobee Cattlemans' Assn. FISCAL YEAR TOTALS CHART 3b Organizations Request 2014- 15.xls, 9/12/2014 Q a) a a) O U a) 2 O .E U a) a) ] Q N O O. i (ti v a. o 2013/2014 ,,,:' 0 '- c''' o\ © ,-1 2012/2013 0 N. ,- , 0 h � 4.47% 0 O k 2011/2012 o ‹o Cr) O O %SS'O 0.0% r- o N 0 O N 0 O O 0 ■o Cr) -0.88% O p O O N O 6) O N 0 c O O 2.0% dE- 0 O O 2008/2009 0 co 4.2% * © N 2007 -2008 0 M N 0 h ,-+ Cd * 2.7% Social Security COLA CPI as of May CPI per State of FL Employee COLA applied *State of Florida CPI not provided for on TRIM, until budget year 2010/2011 **COLA was 0% (1.5% longevity reinstated from previous year) CHART 4a N C•4 CHART 5a City of Okeechobee 2014 -2015 State Revenue Comparisons Chart 6a 2012/2013 2013/2014 2013/2014 2013/2014 2014/2015 % of Chg Actuals State Estimate Budget Projected State Estimate State Estimate General Fund Local 1/2 Cent $ 272,611 $ 277,813 $ 269,050 $ 286,191 $ 322,627 16.13% Municipal Revenue Sharing $ 194,046 $ 201,160 $ 187,943 $201,200 $ 203,270 1.05% One Cent Disc. $ 539,564 $ 548,219 $ 513,440 $ 560,618 $ 579,686 5.74% Totals $ 1,027,192 $ 1,105,583 Communication Service Ta), $ 305,340 $ 282,583 $ 271,000 $239,225 $ 245,824 - 13.01% Public Facility Fund Loc Option Fuel Tax $ 203,530 $ 209,739 $ 200,860 $223,279 $ 213,605 1.81% Nineth Cent Fuel Tax $ 54,728 $ 58,817 $ 50,500 $ 60,246 $ 59,970 1.92% New Loc Fuel Tax $ 322,390 $ 331,874 $ 321,240 $335,430 $ 338,377 1.92% Municipal Revenue Sharing $ 71,606 $ 67,125 $ 66,401 $ 68,583 $ 68,463 1.95% Totals $ 667,555 $ - $ 680,415 $ - $ - $ - $ - $ - Chart 6a PY Rate 7.7432 City of Okeechobee Proposed 2014 -2015 Budget GENERAL FUND RECAPITUI ATION - REVENUE AND EXPENSES 2012/2013 2013/2014 2013/2014 2014/2015 ACTUALS BUDGET ESTIMATES PROPOSED F/Y Beginning Fund Balance $ 3,360,1 18 $ 3,884,651 $ 3,744,085 $ 3,744,185 REVENUES 97% AD VALOREM 7.7432 $ 1,786,371 $ 1,740,218 $ 1,740,218 $ 1,750,713 OTHER FEES $ 681,825 $ 602,250 $ 648,675 $ 626,153 INTERGOVERNMENTAL $ 1,376,303 $ 1,275,683 $ 1,328,833 $ 1,319,291 CHARGES FOR SERVICES $ 910,706 $ 854,581 $ 869,106 $ 859,548 FINES, FORFEITURES & PEI` $ 22,789 $ 21,000 $ 13,755 $ 13,570 USES OF MONEY & PROPEF $ 12,142 $ 1,000 $ 2,836 $ 1,000 OTHER REVENUES $ 70,292 $ 46,205 $ 56,094 $ 48,523 FIRE PROTECTION $ 4,860,428 $ 4,540,937 $ 4,659,517 $ 4,618,798 TRANSFERS - IN Public Facilities Fund (Transfer $ 398,000 $ 398,000 $ 398,000 $ 398,000 CDBG $ - $ - $ - $ - Capital Proj /Improvement Fun( $ 121,500 $ 681,570 $ 331,608 $ 853,362 Capital Proj Impact Adm Fees $ 97 $ 500 $ 100 $ 100 TOTAL REVENUES $ 5,380,025 $ 5,621,007 $ 5,389,225 $ 5,870,260 EXPENDITURES LEGISLATIVE $ 109,174 $ 137,627 $ 113,727 $ 130,890 EXECUTIVE $ 166,700 $ 179,816 $ 172,441 $ 187,175 CITY CLERK $ 172,304 $ 200,355 $ 193,621 $ 213,429 FINANCIAL SERVICES $ 210,670 $ 251,123 $ 244,246 $ 263,168 LEGAL COUNCIL $ 44,287 $ 72,253 $ 72,667 $ 86,213 GENERAL SERVICES $ 297,338 $ 327,111 $ 316,615 $ 341,186 LAW ENFORCEMENT $ 1,762,341 $ 2,007,082 $ 1,937,549 $ 2,087,019 FIRE PROTECTION $ 1,239,283 $ 1,370,181 $ 1,319,500 $ 1,418,228 ROAD & STREET FACILITII $ 993,961 $ 1,075,459 $ 1,018,759 $ 1,142,952 TOTAL GEN. OPER. EXPENDITURES $ 4,996,058 $ 5,621,007 $ 5,389,125 $ 5,870,260 FISCAL YEAR ENDING FUND BALANCE $ 3,744,085 $ 3,884,651 $ 3,744,185 $ 3,744,185 2014 -2015 First Public Hearing Page 1 City of Okeechobee Proposed 2014 -2015 Budget This page intentionally left blank. 2014 -2015 First Public Hearing Page 2 City of Okeechobee Proposed 2014 -2015 Budget This page intentionally left blank. 2014 -2015 First Public Hearing Page 3 City of Okeechobee Proposed 2014 -2015 Budget GENERAL FUND RECAPITULATION - REVENUE AND EXPENSES 2012/2013 ACTUALS 2012/2013 BUDGET 2013/2014 ESTIMATES 2014/2015 PROPOSED IF/Y BEGINNING FUND BALANCE REVENUES TAXES: PY rate 7.7432 $ 3,360,118 $ 3,884,651 $ 3,744,085 $ 3,744,085 311 -1000 97% AD VALOREM @ 7.7432 $ 1,786,371 $ 1,740,218 $ 1,740,218 1,750,713 TOTAL $ 1,786,371 $ 1,740,218 $ 1,740,218 $ 1,750,713 OTHER FEES: 312 -5200 314 -1000 314 -8000 316 -0000 319 -0000 Fire Insurance Premium $ 56,059 $ 49,500 $ 49,500 $ 49,500 Casualty Insurance Prem Tax (Police) $ 75,946 $ 73,570 $ 73,570 $ 73,750 Utility Tax - Electric $ 436,681 $ 394,500 $ 427,397 $ 410,300 Utility Tax/Propane $ 39,058 $ 27,120 $ 35,833 $ 31,703 Prof & Business Tax Receipt $ 70,022 $ 56,560 $ 62,000 $ 59,900 Public Service Fee $ 4,059 $ 1,000 $ 375 $ 1,000 TOTAL $ 681,825 $ 602,250 $ 648,675 5 626,153 INTERGOVERNMENTAL REVENUES: 335 -1210 335 -1400 335 -1500 335 -1800 312 -6000 315.0000 335 -2300 338 -2000 SRS Cigarette Tax $ 199,047 $ 187,943 $ 200,400 $ 189,050 Mobile Home Licenses $ 27,274 $ 23,000 $ 22,990 $ 23,000 Alcoholic Beverage Licenses $ 6,798 $ 4,950 $ 7,250 $ 4,950 1/2 Cent Sales Tax $ 285,677 $ 269,050 $ 291,050 $ 306,490 1 Cent Sales Surtax $ 546,175 $ 513,440 $ 560,618 $ 550,701 Communications Service Tax $ 300,753 $ 271,000 $ 239,225 $ 238,800 Firefighters Supplement $ 1,200 $ 1,200 $ 1,200 $ 1,200 County Business Licenses $ 9,379 $ 5,100 $ 6,100 $ 5,100 TOTAL $ 1,376,303 $ 1,275,683 $ 1,328,833 $ 1,319,291 CHARGES FOR CURRENT SERVICES 322 -0000 322 -1000 323 -1000 323 -7000 329 -0000 341 -2000 341 -3000 341 -4000 343 -4010 Building & Inspections Fees $ 49,476 $ 50,000 $ 49,800 $ 48,500 Exception & Zoning Fees $ 3,781 $ 500 $ 3,888 $ 500 Franchise- Electric $ 373,514 $ 345,400 $ 352,568 $ 348,500 Franchise -Solid Waste $ 103,182 $ 95,456 $ 104,050 $ 99,183 Plan Review Fees $ 3,921 $ 3,800 $ - $ 2,000 Alley /Street Closing Fees $ - $ 500 $ - $ 500 Map Sales $ - $ 100 $ - $ 25 Photocopies $ - $ 25 $ - $ 25 Solid Waste Collection Fees -Resd. $ 376,832 $ 358,800 $ 358,800 $ 360,315 TOTAL $ 910,706 $ 854,581 $ 869,106 $ 859,548 2014 -2015 First Public Hearing Page 4 City of Okeechobee Proposed 2014 -2015 Budget GENERAL FUND RECAPITULATION - REVENUE AND EXPENSES FINES, FORFEITURES & PENALTIES: 351 -1000 351 -2000 351 -3000 351 -4000 351 -5000 354 -1000 2012/2013 2013/2014 ACTUALS BUDGET 2013/2014 2014/2015 ESTIMATES PROPOSED Court Fines $ 12,279 $ 12,500 $ 8,672 $ 8,070 Radio Comm. Fee $ 5,210 $ 5,600 $ 3,230 $ 3,200 Law Enforcement Education $ 1,735 $ 1,600 $ 893 $ 1,000 Investigation Cost Reimbursement $ 1,503 $ 875 $ 900 $ 875 Unclaimed Evidence $ 1,892 $ - $ - $ - Ordinance Violation Fines $ 170 $ 425 $ 60 $ 425 TOTAL $ 22,789 $ 21,000 $ 13,755 $ 13,570 USES OF MONEY & PROPERTY: 361 -1000 361.3000 364 -1000 Interest Earnings $ 1,004 $ 1,000 $ 800 $ 800 Investment Earnings $ 10,875 $ - $ 1,480 $ - Surplus City Property $ 263 $ - $ 556 $ - TOTAL $ 12,142 $ 1,000 $ 2,836 $ 800 OTHER REVENUES: 334 -2000 334 -3000 343 -9000 343 -9100 343 -9200 369 -1000 369 -4000 369 -5000 383 -0000 Public Safety Grant $ 2,202 $ - $ 1,800 $ - Special Purpose Grant $ - $ $ - $ - DOT Ilwy Maint.Landscape /Mowing $ 10,542 $ 10,500 $ 10,500 $ 8,532 DOT Master Traffic Signals Maint. $ 8,809 $ 8,905 $ 8,905 $ 9,413 DOT Maint. Lights & Lights Contract $ 23,403 $ 23,300 $ 23,300 $ 27,078 Miscellaneous $ 20,351 $ 2,000 $ 10,041 $ 2,000 Code Enforcement Fine $ 3,750 $ 500 $ 500 $ 500 Police Accident Reports $ 1,235 $ 1,000 $ 1,048 $ 1,000 Capital Lease Proceeds $ - $ - $ - $ - TOTAI, $ 70,292 $ 46,205 $ 56,094 $ 48,523 OPERATING TRANSFER -IN: 381 -1000 Capital Project Impact Fees (Transfer -In) $ 97 $ 500 $ 100 $ 100 Capital Project Improvements (Transfer -In) $ 121,500 $ 681,570 $ 331,608 $ 853,362 CDBG Fund (Transfer -In) $ - $ - Public Facilities Improvement (Transfer -In) $ 398,000 $ 398,000 $ 398,000 $ 398,000 TOTAL $ 519,597 $ 1,080,070 $ 729,708 $ 1,251,462 TOTAL REVENUE & OTHER FUNDING SOURCES $ 5,380,025 $ 5,621,007 $ 5,389,225 $ 5,870,060 OPERATING TRANSFERS - OUT Due From CDBG Capital Project Building & Improvements Capital Project Vehicles TRANSFERS OUT $ 5,232 $ 239,508 $ 239,508 $ 2014 -2015 First Public Hearing Page 5 City of Okeechobee Proposed 2014 -2015 Budget This page intentionally left blank. 2014 -2015 First Public Hearing Page 6 City of Okeechobee Proposed 2014 -2015 Budget GENERAL FUND Combined Expenses SUPPLIES AND OTHER SERVICES: 2012/2013 ACTUALS 2013/2014 BUDGET 2013/2014 ESTIMATES 2014/2015 PROPOSED PERSONNEL COST: $ 179,444 1100 EXECUTIVE SALARIES $ 478,026 $ 495,960 $ 493,118 $ 509,095 1200 REGULAR SALARIES $ 1,829,750 $ 1,933,255 $ 1,884,062 $ 2,011,747 1201 HOLIDAY PAY $ 17,553 $ 23,496 $ 20,255 $ 23,948 1202 OFF HOLIDAY PAY $ 23,991 $ 25,825 $ 24,300 $ 26,350 1300 OTHER SALARY $ 100,799 $ 106,570 $ 1 13,532 $ 119,763 1400 OVERTIME $ 34,490 $ 45,025 $ 49,886 $ 48,176 1401 OVERTIME PAY /ANNUAL& SICK $ 51,092 $ 50,520 $ 51,560 $ 53,170 1402 DISPATCHER OVERTIME $ 2,201 $ 9,500 $ 4,800 $ 9,500 1403 OFFICERS OVERTIME PAY $ 34,039 $ 64,000 $ 57,390 $ 64,960 1501 AUXILIARY & VOLUNTEER PAY $ 11,728 $ 12,200 $ 12,480 $ 12,200 1510 LONGEVITY /SERVICE INCENTIVE $ 2,000 $ 1,500 $ 1,500 $ 1,000 1520 OFFICERS LONGEVITY /SERVICE $ - $ (500) $ 500 $ - 1540 CAREER EDUCATION $ 13,259 $ 15,092 $ 14,826 $ 14,910 2100 FICA $ 202,825 $ 218,482 $ 210,451 $ 225,441 2200 RETIREMENT $ 474,001 $ 572,660 $ 561,613 $ 583,385 2300 LIFE AND HEALTI I INSURANCE $ 383,386 $ 437,209 $ 430,865 $ 480,528 2400 WORKERS COMPENSATION $ 83,755 $ 94,343 $ 94,343 $ 102,531 2500 UNEMPLOYMENT TAXES $ 705 $ 6,800 $ - $ 3,200 T'OT'AL PERSONNEL COST'S: $ 3,743,600 $ 4,111,937 $ 4,025,481 5 4,289,904 SUPPLIES AND OTHER SERVICES: 3100 PROFESSIONAL, SERVICES $ 172,007 $ 191,180 $ 179,444 $ 197,435 3102 PROF SERVICES (PHYS FOR SCBA) $ 1,725 $ 3,800 $ 3,350 $ 3,800 3103 MUNICIPAL. CODE& WELLNESS PR $ 5,197 $ 7,860 $ 4,880 $ 7,860 3200 ACCOUNTING & AUDIT $ 27,300 $ 29,500 $ 31,800 $ 34,800 3300 LEGAL COST $ 659 $ 18,173 $ 26,000 $ 25,000 3400 OTHER CONTRACT SERVICES $ 91,173 $ 107,745 $ 118,712 $ 160,037 3401 GARBAGE COLLECTION FEE $ 358,850 $ 363,447 $ 362,448 $ 369,262 4000 TRAVEL AND PER DIEM $ 14,340 $ 22,690 $ 16,555 $ 23,190 4100 COMM. & FREIGHT $ 46,586 $ 67,337 $ 53,234 $ 68,074 4300 UTILITIES $ 44,911 $ 57,677 $ 52,974 $ 57,677 4400 RENTALS AND LEASES $ 14,505 $ 14,780 $ 12,388 $ 14,966 4500 INSURANCE $ 113,776 $ 131,661 $ 131,661 $ 141,870 4600 R &M VEHICLES $ 22,279 $ 32,000 $ 29,476 $ 39,000 4609 R &M EQUIPMENT $ 86,868 $ 87,482 $ 78,107 $ 89,375 4700 PRINT ING $ 517 $ 2,550 $ 960 $ 2,550 4900 ADVERTISING /OTHER CHARGES $ 7,600 $ 14,500 $ 14,500 $ 13,000 4901 EDUCATION- RESTRICTED $ 11,258 $ 25,300 $ 11,567 $ 24,900 4902 EDUCATION - NON - RESTRICTED $ 897 $ 5,950 $ 4,400 $ 5,700 4905 TRAINING & MATERIALS $ 1,580 $ 3,500 $ 1,500 $ 3,500 4903 CODE ENFORCEMENT $ 9,836 $ 9,000 $ 5,505 $ 9,000 4909 MISCELLANEOUS $ 5,526 $ 10,300 $ 7,050 $ 10,300 5100 OFFICE SUPPLIES $ 7,465 $ 14,400 $ 8,764 $ 14,400 5101 DETECTIVE SUPPLIES $ 2,219 $ 3,000 $ 3,000 $ 3,000 5102 INVESTIGATION FEES $ 1,911 $ 1,800 $ 132 $ 1,800 5200 OPERATING SUPPLY $ 32,832 $ 49,835 $ 45,565 $ 51,685 5201 FUEL AND 011. $ 95,581 $ 116,001 $ 93,395 $ 116,735 5202 OPERATING SUPPLIES (TIRES) $ 9,874 $ 12,500 $ 7,794 $ 12,000 5203 UNIFORMS /PATCHES $ 28,603 $ 28,500 $ 21,100 $ 30,800 5204 POSTAGE & SUPPLIES $ 5,214 $ 6,300 $ 5,500 $ 6,300 5204 DUMPING FEES $ - $ 500 $ - $ 500 5300 ROAD MATERIALS /SUPPLIES $ 1,235 $ 2,000 $ 1,250 $ 2,000 5400 BOOKS, PUBLICATIONS, ETC $ 9,480 $ 10,400 $ 9,118 $ 10,900 6300 IMPROVEMENTS $ - $ - $ - $ - 8100 SHARED SERVICES $ 8,937 $ 8,950 $ 8,940 $ 8,940 8200 AID TO PRIVATE ORGANIZATIONS $ - $ - $ - $ - 8201 INTERLOCAL PART. w /IRSC $ - $ - $ - $ - 8202 PUBLIC SERVICE GRANT $ - $ - $ - $ 10,000 8300 PUBLIC SERVICE GRANT $ 1,632 $ - $ 1,850 $ 10,000 TOTAL SUPPLIES AND OTHER SERVICES $ 1,242,369 $ 1,460,618 $ 1,352,919 $ 1,580,356 TOTAL COST: $ 4,985,969 $ 5,572,555 $ 5,378,400 $ 5,870,260 2014 -2015 First Public Hearing Page 7 City of Okeechobee Proposed 2014 -2015 Budget This page intentionally left blank. 2014 -2015 First Public Hearing Page 8 City of Okeechobee Proposed 2014 -2015 Budget This page intentionally left blank. 2014 -2015 First Public Hearing Page 9 General Fund - 001 City of Okeechobee Proposed 2014 -2015 Budget DEPARTMENT: LEGISLATIVE (0511) 2014 -2015 First Public Hearing Page 10 2012/2013 ACTUALS 2013/2014 BUDGET 2013/2014 ESTIMATES 2014/2015 PROPOSING 1100 EXECUTIVE SALARIES $ 36,100 $ 36,100 $ 36,100 $ 36,100 1510 LONGEVITY /SERVICE INCENTIVE $ 750 $ 500 $ 500 $ - 2100 FICA $ 2,427 $ 2,870 $ 2,680 $ 2,861 2200 RETIREMENT $ 3,754 $ 4,650 $ 3,800 $ 4,660 2300 LIFE AND HEALTH INSURANCE $ 26,745 $ 28,689 $ 28,106 $ 29,529 2400 WORKERS COMPENSATION $ 169 $ 203 $ 203 $ 222 TOTAL PERSONNEL COSTS: $ 69,945 $ 73,012 $ 71,389 $ 73,372 2014 -2015 First Public Hearing Page 10 General Fund - 001 City of Okeechobee Proposed 2014 -2015 Budget DEPARTMENT: LEGISLATIVE (0511) OPERATIONS & SUPPLIES 2012/2013 ACTUALS 2013/2014 BUDGET 2013/2014 ESTIMATES 2014/2015 PROPOSING 3400 OTHER CONTRACT SERVICES $ 14,000 $ 14,000 $ 14,000 $ 16,000 4000 TRAVEL AND PER DIEM $ 1,083 $ 2,000 $ 2,000 $ 2,000 4100 COMM. & FREIGHT $ 976 $ 3,150 $ 3,000 $ 3,200 4500 INSURANCE $ 2,328 $ 2,815 $ 2,815 $ 3,078 4609 REI'AIR & MAINTENANCE $ - $ - $ - $ 600 4901 EDUCATION $ 485 $ 1,500 $ 250 $ 1,500 4909 MISCELLANEOUS $ 647 $ 1,000 $ 350 $ 1,000 5400 BOOKS, PUBLICATIONS, LTC $ 773 $ 1,200 $ 983 $ 1,200 8100 SHARED SERVICES $ 8,937 $ 8,950 $ 8,940 $ 8,940 8200 AID TO PRIVATE ORGANIZATIONS $ - $ - $ - $ - 8201 INTERLOCAL PART. w /IRSC $ - $ - $ - $ - 8202 LOCAL COMMUNITY REQUEST $ 10,000 $ 30,000 $ 10,000 $ 10,000 574 -8300 TOURISM /ECO. DEV /CENTENNIAL $ - $ - $ - $ 10,000 TOTAL SUPPLIES AND OTHER SERVICES $ 39,229 $ 64,615 $ 42,338 $ 57,518 ` GRAND TOTAL FOR DEPARTMENT $ 109,174 $ 137,627 $ 113,727 $ 130,890 2300 Health Insurance & Benefit Cost adjustment 3400 Incr. by $2,000 (negotiated down from $18,000) 2400& Adjustment of Property /Casualty & WC Insurance Premiums 4500 4609 Add 5 users Exchange email 574 -8300 Tourism /Economic Dev /Centennial , $10,000 8200 Shared Services Council, $8940 8202 Economic Development (Chamber), $10,000; 2014 -2015 First Public Hearing Page 11 City of Okeechobee Proposed 2014 -2015 Budget This page intentionally left blank. 2014 -2015 First Public Hearing Page 12 City of Okeechobee Proposed 2014 -2015 Budget This page intentionally left blank. 2014 -2015 First Public Hearing Page 13 General Fund - 001 City of Okeechobee Proposed 2014 -2015 Budget DEPARTMENT: EXECUTIVE (0512) PERSONNEL COST: 2012/2013 ACTUA LS 2013/2014 BUDGET 2013/2014 ESTIMATES 2014/2015 PROPOSING 1 100 EXECUTIVE SALARIES $ 82,500 $ 85,608 $ 84,785 $ 88,280 1200 REGULAR SALARIES $ 36,366 $ 35,770 $ 35,450 $ 36,785 1510 LONGEVITY /SERVICE INCENTIVE $ - $ - $ - $ 250 2100 FICA $ 9,174 $ 9,096 $ 9,304 $ 9,668 2200 RETIREMENT $ 15,205 $ 15,533 $ 15,533 $ 16,245 2300 LIFE AND HEALTH INSURANCE $ 12,402 $ 13,985 $ 13,850 $ 15,462 2400 WORKERS COMPENSATION $ 570 $ 649 $ 649 $ 715 TOTAL PERSONNEL COST'S: $ 156,217 $ 160,641 $ 159,571 $ 167,405_ 2014 -2015 First Public Hearing Page 14 General Fund - 001 City of Okeechobee Proposed 2014 -2015 Budget DEPARTMENT: EXECUTIVE (0512) SUPPLIES & OTHER SERVICES 2012/2013 AC'1'UALS 2013/2014 BUDGET 2013/2014 ESTIMATES 2013/2014 PROPOSING 4000 TRAVEL AND PER DIEM $ 25 $ 1,500 $ 200 $ 1,500 4100 COMM. & FREIGHT $ 2,725 $ 4,500 $ 2,825 $ 4,500 4400 RENTALS & LEASES $ 1,926 $ 2,550 $ 2,025 $ 2,550 4500 INSURANCE $ 2,802 $ 3,355 $ 3,355 $ 3,657 4600 R &M VEHICLES $ 24 $ 500 $ 450 $ 500 4609 R &M EQUIPMENT $ 435 $ 1,150 $ 880 $ 1,403 4901 EDUCATION $ - $ 900 $ 50 $ 900 4909 MISCELLANEOUS $ 261 $ 500 $ 100 $ 500 5100 OFFICE SUPPLIES $ 158 $ 800 $ 455 $ 800 5200 OPERATING SUPPLY $ 375 $ 950 $ 375 $ 950 5201 FUELANDOII, $ 792 $ 1,120 $ 1,095 $ 1,160 5400 BOOKS, PUBLICATIONS, ETC $ 960 $ 1,350 $ 1,060 $ 1,350 6400 EQUIPMENT ($750 OR MORE) $ - $ - $ - $ - TOTAL SUPPLIES AND OTHER SERVICES $ 10,483 $ 19,175 $ 12,870 $ 19,770 GRAND TOTAL FOR DEPARTMENT $ 166,700 $ 179,816 $ 172,441 $ 187,175 2300 Health Insurance & Benefit cost adjustment 2200 Employer Contribution rate increased by .03 points 2400& Adjustment of Property/Casualty & WC Insurance Premiums 4500 4609 IMS Software Maint. Increase; Add 2 users Exchange email 5201 Fuel 290 gal @ $3.75 2014 -2015 First Public Hearing Page 15 City of Okeechobee Proposed 2014 -2015 Budget This page intentionally left blank. 2014 -2015 First Public Hearing Page 16 City of Okeechobee Proposed 2014 -2015 Budget This page intentionally left blank. 2014 -2015 First Public Hearing Page 17 General Fund - 001 City of Okeechobee Proposed 2014 -2015 Budget DEPARTMENT: CLERK OFFICE (2512) PERSONNEL COST: 2012/2013 ACTUALS 2013/2014 BUDGET 2013/2014 ESTIMATES 2014/2015 Proposing 1100 EXECUTIVE SALARIES $ 54,325 $ 56,400 $ 56,320 $ 58,162 1200 REGULAR SALARIES $ 35,126 $ 35,100 $ 35,504 $ 36,211 1300 OTHER SALARIES $ 11,912 $ 15,912 $ 15,200 $ 25,452 1510 LONGEVITY /SERVICE INCENTIVE $ - $ 500 $ 500 $ - 2100 FICA $ 7,650 $ 9,218 $ 8,000 $ 9,425 2200 RETIREMENT $ 11,429 $ 11,885 $ 11,885 $ 12,167 2300 LIFE AND HEALTH INSURANCE $ 12,274 $ 14,878 $ 14,800 $ 16,261 2400 WORKERS COMPENSA'T'ION $ 428 $ 489 $ 489 $ 564 TOTAL 'ERSONNEL COSTS: $ 133,144 $ 144,382 $ 142,698 $ 158,242 2014 -2015 First Public Hearing Page 18 General Fund - 001 City of Okeechobee Proposed 2014 -2015 Budget DEPARTMENT: CLERK OFFICE (2512) SUPPLIES & OTHER SERVICES 2012/2013 ACTUAES 2012/2013 BUDGET 2013/2014 ESTIMATES 2013/2014 Proposing 3103 MUNICIPAL CODE $ 2,317 $ 4,500 $ 2,000 $ 4,500 3400 OTHER CONTRACTUAL SERVICES $ 8,800 $ 9,000 $ 8,800 $ 9,000 4000 TRAVEL AND PER DIEM $ 1,231 $ 2,500 $ 2,000 $ 3,000 4100 COMM. & FREIGHT $ 2,157 $ 2,300 $ 2,200 $ 2,300 4500 INSURANCE $ 3,049 $ 4,823 $ 4,823 $ 5,257 4609 R &M EQUIPMENT $ 7,290 $ 6,350 $ 6,350 $ 7,030 4900 ADVER'T'ISING /OTIIER Cl1ARGES $ 7,600 $ 14,500 $ 14,500 $ 13,000 4901 EDUCATION $ 883 $ 1,500 $ 1,050 $ 1,100 4909 MISCELLANEOUS /ELECTION $ 2,921 $ 6,000 $ 6,000 $ 6,000 5100 OFFICE SUPPLIES $ 1,229 $ 2,500 $ 1,500 $ 2,000 5400 BOOKS, PUBLICATIONS, ETC $ 1,683 $ 2,000 $ 1,700 $ 2,000 6400 EQUIPMENT ($750 OR MORE) $ - $ - $ - $ - TOTAL SUPPLIES AND OTHER SERVICES $ 39,160 $ 55,973 $ 50,923 $ 55,187 GRANT) TOTAL FOR DEPARTMENT $ 172,304 $ 200,355 $ 193,621 $ 213,429 1300 Adjustment to Part time hours; Add'I PT person -add'I Centinnial duties 2200 Employer Contribution rate increased by .03 points 2300 Health Insurance & Benefit cost adjustment 2400& Adjustment of Property/Casualty & WC Insurance Premiums 4500 4000 Incr. $500 Additional Training 4609 Increase IMS. Software Maint. Contracts; Add 3 users for Exchange email 4900 Decreased (incr. last year) by $1500 5100 Decr. $500 2014 -2015 First Public Hearing Page 19 City of Okeechobee Proposed 2014 -2015 Budget This page intentionally left blank. 2014 -2015 First Public Hearing Page 20 General Fund - 001 City of Okeechobee Proposed 2014 -2015 Budget DEPARTMENT: LEGAL SERVICES (0514) SUPPLIES & OTHER SERVICES 2012/2013 ACTUALS 2013/2014 BUDGET BUDGET ESTIMATES 2014/2015 PROPOSING 2300 HEALTH INSURANCE $ 5,869 $ 6,840 $ 6,646 $ 7,406 3100 PROFESSIONAL SERVICES $ 36,968 $ 43,430 $ 38,244 $ 49,877 3300 LEGAL COST $ 659 $ 18,173 $ 26,000 $ 25,000 4000 TRAVEL AND PER DIEM $ - $ 800 $ 700 $ 800 4100 COMM. AND FREIGHT SERVICES $ 500 $ 1,010 $ 500 $ 1,010 4609 R &M EQUIPMENT $ 275 $ 600 $ 275 $ 720 4901 EDUCATION $ - $ 750 $ 250 $ 750 5100 OFFICE SUPPLIES $ 16 $ 150 $ 52 $ 150 5400 MEMBERSHIP & SUBSCRIPTIONS $ - $ 500 $ - $ 500 TOTAL SUPPLIES AND OTHER SERVICES $ 44,287 5 72,253 5 72,667 $ 86,213 GRAND TOTAL FOR DEPARTMENT $ 44,287 5 72,253 $ 72,667 $ 86,213 2300 Health Insurance & Benefit cost adjustment 3100 Added add 'I hours for Nuisance property abatement, approx.. 4 partial days @ $125 per day per mnth ($6,000) 3300 Incr. cost due to possible continued litigation 4609 Add 1 user to Exchange email 2014 -2015 First Public Hearing Page 21 City of Okeechobee Proposed 2014 -2015 Budget This page intentionally left blank. 2014 -2015 First Public Hearing Page 22 City of Okeechobee Proposed 2014 -2015 Budget This page intentionally left blank. 2014 -2015 First Public Hearing Page 23 General Fund - 001 4 City of Okeechobee Proposed 2014 -2015 Budget DEPARTMENT: FINANCE DEPARTMENT (0513) PERSONNEL COST: 2012/2013 ACTUALS 2013/2014 BUDGET 2013/2014 ESTI MATES 2014/2015 Proposing 1100 EXECUTIVE SALARIES $ 51,849 $ 53,425 $ 53,222 $ 55,079 1200 REGULAR SALARIES $ 63,173 $ 66,437 $ 65,830 $ 68,494 1510 LONGEVITY /SERVICE INCENTIVE $ - $ - $ - $ - 2100 FICA $ 8,202 $ 9,360 $ 8,560 $ 9,487 2200 RETIREMENT $ 14,644 $ 15,538 $ 15,040 $ 16,053 2300 LIFE AND HEALTH INSURANCE $ 18,356 $ 21,413 $ 21,400 $ 23,435 2400 WORKERS COMPENSATION $ 527 $ 615 $ 615 $ 665 2500 IJNEMPLOYMF:N"rTAXES $ - $ - $ - $ - TOTAL PERSONNEL COSTS: $ 156,751 $ 166,788 $ 164,667 $ 173,2135 2014 -2015 First Public Hearing Page 24 General Fund - 001 City of Okeechobee Proposed 2014 -2015 Budget DEPARTMENT: FINANCE DEPARTMENT (0513 SUPPLIES & OTHER SERVICES 2012/2013 ACTUA LS 2013/2014 BUDGET 2013/2014 ESTIMATES 2014/2015 Proposing 3200 ACCOUNTING & AUDIT $ 27,300 $ 29,500 $ 31,800 $ 34,800 3400 OTHER CONTRACTUAL SERVICES $ 1,200 $ 12,000 $ 8,520 $ 12,000 4000 TRAVEL AND PER DIEM $ 207 $ 1,750 $ 1,250 $ 1,750 4100 COMM. & FREIGHT $ 2,711 $ 2,750 $ 2,602 $ 2,800 4500 INSURANCE $ 4,632 $ 5,860 $ 5,860 $ 6,290 4609 R &M EQUIPMENT $ 8,002 $ 13,865 $ 12,200 $ 14,905 4901 EDUCATION $ - $ 850 $ 642 $ 850 4909 MISCELLANEOUS $ 51 $ 100 $ - $ 100 5100 OFFICE SUPPLIES $ 1,185 $ 1,200 $ 1,100 $ 1,200 5200 OPERATING SUPPLY $ 8,596 $ 16,310 $ 15,500 $ 15,110 5400 BOOKS, PUBLICATIONS, ETC $ 35 $ 150 $ 105 $ 150 6400 EQUIPMENT ($750 OR MORE) $ - $ - $ - $ - TOTAL SUPPLIES AND OTHER SERVICES $ 53,919 $ 84,335 $ 79,579 $ 89,955 TOTAL COST: $ 210,670 $ 251,123 $ 244,246 $ 263,168 I 3200 Increase due to Single Audit Requirement 2200 Employer Contribution rate increased by .03 points 2300 Health Insurance & Benefit cost adjustment 4500 Adjustment of Property/Casualty & WC Insurance Premiums 3400 Web site design, $12,000 4609 Maint of Acct Software Incr. $800; Add 4 users Microsoft Exchange email 5200 Removed the 5 year requirement for CBIZ; Adding Adobe Pro Software 2014 -2015 First Public Hearing Page 25 City of Okeechobee Proposed 2014 -2015 Budget This page intentionally left blank. 2014 -2015 First Public Hearing Page 26 City of Okeechobee Proposed 2014 -2015 Budget This page intentionally left blank. 2014 -2015 First Public Hearing Page 27 General Fund - 001 City of Okeechobee Proposed 2014 -2015 Budget DEPARTMENT: GENERAL SERVICES (0519) PERSONNEL COST: 2012/2013 ACTUALS 2013/2014 BUDGET 2013/2014 ESTIMATES 2014/2015 Proposing 1200 REGULAR SALARIES $ 33,138 $ 34,571 $ 34,345 $ 35,409 1300 OTHER SALARY $ 27,430 $ 32,750 $ 30,046 $ 19,91 I 1400 OVERTIME $ - $ - $ - 1510 LONGEVITY /SERVICE INCENTIVE $ - $ - $ - $ - 2100 FICA $ 4,680 $ 5,240 $ 4,840 $ 4,331 2200 RETIREMENT $ 4,162 $ 4,498 $ 4,592 $ 4,665 2300 LIFE AND HEALTH INSURANCE $ 6,066 $ 6,850 $ 6,700 $ 7,485 2400 WORKERS COMPENSATION $ 429 $ 490 $ 490 $ 526 Unemployment $ - $ - $ - $ 2,000 TOTAL PERSONNEL COSTS: $ 75,905 $ 84,399 $ 81,013 $ 74,327 2014 -2015 First Public Hearing Page 28 General Fund - 001 City of Okeechobee Proposed 2014 -2015 Budget DEPARTMENT: GENERAL SERVICES (0519) SUPPLIES & OTHER SERVICES 2012/2013 ACTUALS 2013/2014 BUDGET 2013/2014 ESTIMATES 2014/2015 PROPOSING 3100 PROFESSIONAL SERVICES $ 109,905 $ 114,650 $ 114,650 $ 114,150 3400 OTHER CONTRACTUAL, SERVICES $ 67,148 $ 69,940 $ 69,940 $ 93,362 4000 'TRAVEL AND PER DIEM $ 1,910 $ 3,640 $ 1,540 $ 3,640 4100 COMM. & FREIGHT $ 2,125 $ 2,153 $ 2,153 $ 2,198 4300 UTILITIES $ 8,962 $ 10,177 $ 9,985 $ 10,177 4400 RENTALS AND LEASES $ 3,657 $ 3,900 $ 3,750 $ 3,846 4500 INSURANCE $ 13,950 $ 15,951 $ 15,951 $ 17,115 4600 R &M VEHICLES $ - $ - $ - $ - 4609 R &M EQUIPMENT $ 4,500 $ 10,451 $ 8,453 $ 10,871 4901 EDUCATION $ 158 $ 300 $ - $ 300 4909 MISCELLANEOUS $ 80 $ 300 $ 50 $ 300 5100 OFFICE SUPPLIES $ 1,680 $ 2,000 $ 1,580 $ 2,500 5200 OPERATING SUPPLY $ 2,144 $ 2,750 $ 2,000 $ 1,900 5201 FUEL AND OIL $ - $ - $ - $ - 5204 POSTAGE & SUPPLIES $ 5,214 $ 6,300 $ 5,500 $ 6,300 5400 BOOKS, PUBLICATIONS, ETC $ - $ 200 $ 50 $ 200 6400 EQUIPMENT ($750 OR MORE) $ - $ - $ - $ - TOTAL SUPPLIES AND OTHER SERVICES $ 221,433 $ 242,712 $ 235,602 $ 266,859 GRAND TOTAL FOR DEPARTMENT S 297,338 5 327,111 $ 316,615 $ 341,186 1300 Decreasing PT salary of 1 person (Custodian) 2300 Health Insurance & Benefit Cost adjustment 2200 Employer Contribution rate increased by .03 points 3400 Adding Cleaning Service Cost for all Depts. 4400 Rental of Copier, $2811; Postage Machine and updates 4609 IMS,Copier Contract, Equip Maint. Contract 10 % -20 %; Annual Insp., Microsoft Exchg. 3 users 2400 & Adjustment of Property/Casualty & WC Insurance Premiums 4500 5100 Incr. $500 - Copier paper cost increasing; Add'I Letterhead /envelopes 2014 -2015 First Public Hearing Page 29 City of Okeechobee Proposed 2014 -2015 Budget This page intentionally left blank. 2014 -2015 First Public Hearing Page 30 City of Okeechobee Proposed 2014 -2015 Budget This page intentionally left blank. 2014 -2015 First Public Hearing Page 31 General Fund - 001 r City of Okeechobee Proposed 2014 -2015 Budget DEPARTMENT: POLICE DEPARTMENT (0521) PERSONNEL COST: 2012/2013 ACTUALS 2013/2014 BUDGET 2013/2014 ESTIMATES 2014/2015 Proposing 1 100 EXECUTIVE SALARIES $ 66,487 $ 68,796 $ 68,700 $ 71,034 1200 REGULAR SALARIES $ 842,430 $ 902,166 $ 869,070 $ 922,800 1201 HOLIDAY I'AY $ 130 $ - $ - $ - 1202 OFFICERS HOLIDAY PAY $ 23,991 $ 25,825 $ 24,300 $ 26,350 1300 OTHER SALARY $ 22,603 $ 25,000 $ 39,886 $ 30,000 1400 OVERTIME $ 11,506 $ 12,500 $ 11,904 $ 13,716 1403 OFFICERS OVERTIME PAY $ 34,039 $ 64,000 $ 57,390 $ 64,960 1501 AUXILIARY PAY $ 1,200 $ 1,200 $ 1,200 $ 1,200 1510 LONGEVITY /SERVICE INCENTIVE $ - $ - $ - $ 750 1520 OFFICERS LONGEVITY /SERVICE $ 500 $ 500 $ - 1540 CAREER EDUCATION $ 12,059 $ 13,172 $ 13,076 $ 13,350 2100 FICA $ 81,889 $ 85,758 $ 83,767 $ 88,130 2200 RETIREMENT $ 251,698 $ 298,688 $ 298,688 $ 302,667 2300 LIFE AND HEALTH INSURANCE $ 163,602 $ 184,582 $ 182,362 $ 203,845 2400 WORKERS COMPENSATION $ 29,088 $ 34,682 $ 34,682 $ 37,571 2500 UNEMPLOYMENT COMP. $ - $ - $ - $ - TOTAL PERSONNEL COST'S: $ 1,540,722 $ 1,716,869 $ 1,685,525 $ 1,776,373 2014 -2015 First Public Hearing Page 32 General Fund - 001 City of Okeechobee Proposed 2014 -2015 Budget DEPARTMENT: POLICE DEPARTMENT (0521) SUPPLIES & OTHER SERVICES 2012/2013 ACi'UALS 2013/2014 BUDGET 2013/2014 ESTIMATES 2014/2015 PROPOSING 3100 PROFESSIONAL SERVICES $ 17,309 $ 20,300 $ 18,250 $ 20,608 3400 031IER CONTRACTURAL SERVICES $ - $ 15,002 $ 15,002 $ 24,425 4000 TRAVEI. AND PER DIEM $ 6,642 $ 5,000 $ 5,000 $ 5,000 4100 COMM. & FREIGHT $ 22,062 $ 32,208 $ 25,502 $ 32,200 4300 UTILITIES $ 14,032 $ 15,500 $ 15,405 $ 15,500 4400 RENTALS AND LEASES $ 7,206 $ 5,430 $ 4,520 $ 5,420 4500 INSURANCE $ 36,099 $ 42,207 $ 42,207 $ 45,288 4600 R &M VEHICLES $ 5,909 $ 7,500 $ 5,775 $ 10,000 4609 R &M EQUIPMENT $ 15,671 $ 15,266 $ 15,000 $ 16,330 4700 PRINTING $ 331 $ 2,000 $ 710 $ 2,000 4901 EDUCATION - RESTRICTED $ 938 $ 4,500 $ 1,025 $ 4,500 4902 EDUCATION - NON - RESTRICTED $ 450 $ 4,500 $ 3,900 $ 4,500 4909 MISCELLANEOUS $ 885 $ 1,500 $ 250 $ 1,500 5100 OFFICE SUPPLIES $ 1,570 $ 5,000 $ 2,087 $ 5,000 5101 DETECTIVE SUPPLIES $ 2,215 $ 3,000 $ 3,000 $ 3,000 5102 INVESTIGATION FEES $ 1,911 $ 1,800 $ 132 $ 1,800 5200 OPERATING SUPPLY $ 9,794 $ 14,000 $ 14,600 $ 15,400 5201 FUEL AND OIL $ 59,743 $ 74,000 $ 58,000 $ 73,875 5202 OPERATING SUPPLIES (TIRES) $ 5,383 $ 7,000 $ 6,844 $ 7,000 5203 UNIFORMS /PATCIIES $ 10,100 $ 13,000 $ 10,500 $ 15,300 5400 BOOKS, PUBLICATIONS, VI'C $ 1,737 $ 1,500 $ 1,740 $ 2,000 6400 EQUIPMENT ($750 OR MORE) $ - $ - $ 725 $ - 8300 PUBLIC SERVICE GRANT $ 1,632 $ - $ 1,850 $ - TOTAL St ('PLIES AND OTHER SERVICES $ 221,619 $ 290,213 $ 252,024 $ 310,646 GRAND TOTAL FOR DEPARTMENT $ 1,762,341 $ 2,007,082 $ 1,937,549 $ 2,087,019 1300 Incr. for funding Part-time Officer Program in lieu of OT use (AL, SL, WC) 1400 Incr. cost Admin. staff covering short shifts in dispatch (AL, SL, WC) 2300 Health Insurance & Benefit Cost adjustment 2200 Employer Contribution rate Decr. by .50 points 3400 Incr. by $9,080 Spillman /CAD Report Program (7 yrs Maint. Expired) 4600 Warranty Expired on currently owned (7) vehicles- anticipating add'( Maint. Cost 2400 & 4500 Adjustment of Property/Casualty & WC Insurance Premiums 4609 Add 10 users to Exchange email 5200 Reflects a $1,400 increase due to the increased cost of supplies and doing business 5201 Increase # gallons by 1200. Est. 19,700 gallons @ $3.75 5203 Reflects increase costs associated with uniforms and Replacement of 4 body armor in lieu of 3 5400 The costs of annual law books has increased substantially 522 -1402 Dispatcher Overtime was not adjusted @ $9,500 (In Fire Dept budget) 2014 -2015 First Public Hearing Page 33 City of Okeechobee Proposed 2014 -2015 Budget This page intentionally left blank. 2014 -2015 First Public Hearing Page 34 City of Okeechobee Proposed 2014 -2015 Budget This page intentionally left blank. 2014 -2015 First Public Hearing Page 35 General Fund - 001 s City of Okeechobee Proposed 2014 -2015 Budget DEPARTMENT: FIRE DEPARTMENT (0522) PERSONNEL COST: 2012/2013 ACTUALS 2013/2014 BUDGET 2013/2014 ESTIMATES 2014/2015 Proposing 1 100 EXECUTIVE SALARIES $ 62,651 $ 65,229 $ 64,881 $ 67,355 1200 REGULAR SALARIES $ 597,432 $ 600,677 $ 598,728 $ 619,183 1201 LIOLIDAY PAY $ 17,423 $ 23,496 $ 20,255 $ 23,948 1300 OTHER SALARY $ 26,526 $ 26,908 $ 27,400 $ 27,400 1400 OVERTIME $ 21,490 $ 29,641 $ 35,500 $ 31,533 1401 OVERTIME PAY/ANNUA I, & SICK $ 51,092 $ 50,520 $ 51,560 $ 53,170 1402 DISPATCI TER OVERTIME $ 2,201 $ 9,500 $ 4,800 $ 9,500 1501 VOLUNTEER PAY $ 10,528 $ 11,000 $ 1 1,280 $ 1 1,000 1510 LONGEVI'T'Y /SERVICE INCENTIVE $ - $ 500 $ 500 $ - 1540 CAREER EDUCATION $ 1,200 $ 1,920 $ 1,750 $ 1,560 2100 FICA $ 60,799 $ 64,553 $ 62,500 $ 66,428 2200 RETIREMENT $ 132,374 $ 171,423 $ 169,863 $ 174,540 2300 LIFE AND HEALTH INSURANCE $ 81,944 $ 94,051 $ 92,996 $ 104,981 2400 WORKERS COMPENSATION $ 30,876 $ 32,026 $ 32,026 $ 34,772 2500 UNEMPLOYMENT COMPENSATION $ - $ 600 $ - $ 1,200 TOTAL 'ERSONNEL COST'S: $1,096,536 $1,182,044 $1,174,039 $1,226,570 2014 -2015 First Public Hearing Page 36 General Fund - 001 City of Okeechobee Proposed 2014 -2015 Budget DEPARTMENT: FIRE DEPARTMENT (0522) SUPPLIES & OTHER SERVICES 2012/2013 ACTUALS 2013/2014 BUDGET 2013/2014 ESTIMATES 2014/2015 PROPOSING 3100 PROFESSIONAL SERVICES $ 7,800 $ 7,800 $ 7,750 $ 7,800 3102 PROF SERV (I'I IYS FOR SCBA) $ 1,725 $ 3,800 $ 3,350 $ 3,800 3103 WELLNESS PROGRAM $ 2,880 $ 3,360 $ 2,880 $ 3,360 3400 OTI IER CONTRACTUAL SERVICES $ - $ 2,450 $ 2,450 $ 2,450 4000 TRAVEL AND PER DIEM $ 1,805 $ 3,500 $ 2,565 $ 3,500 4100 COMM. & FREIGHT $ 8,677 $ 13,766 $ 9,300 $ 14,366 4300 UTILITIES $ 9,132 $ 13,500 $ 11,500 $ 13,500 4400 RENTALS AND LEASES $ 1,716 $ 2,400 $ 1,893 $ 2,400 4500 INSURANCE $ 24,636 $ 26,568 $ 26,568 $ 28,707 4600 R &M VEHICLES $ 11,770 $ 20,500 $ 19,051 $ 22,500 4609 R &M BUILDING & EQUIPMENT $ 19,077 $ 24,800 $ 21,049 $ 24,800 4700 PRINTING $ 186 $ 550 $ 250 $ 550 4901 EDUCATION $ 6,618 $ 12,000 $ 6,500 $ 12,000 4902 I'UBI,IC EDUCATION & FIRE PREV. $ 447 $ 1,450 $ 500 $ 1,200 4903 CODE ENFORCEMENT $ 9,836 $ 9,000 $ 5,505 $ 9,000 4905 TRAINING & MATERIALS $ 1,580 $ 3,500 $ 1,500 $ 3,500 4909 MISCELLANEOUS $ 374 $ 400 $ 50 $ 400 5100 OFFICE SUPPLIES $ 1,073 $ 2,000 $ 1,000 $ 2,000 5200 OPERATING SUPPLY $ 7,040 $ 11,825 $ 7,600 $ 11,825 5201 FUEL AND OIL $ 8,404 $ 11,468 $ 6,800 $ 10,500 5202 OPERATING SUPPLIES (TIRES) $ 2,260 $ 2,500 $ - $ 2,500 5203 UNIFORMS /PATCIIES $ 12,211 $ 8,000 $ 4,400 $ 8,000 5203 WiILDLAND GEAR/Bunker Gear $ - $ - $ - $ - 5400 BOOKS, PUBLICATIONS, ETC $ 3,500 $ 3,000 $ 3,000 $ 3,000 6400 EQUIPMENT ($750 OR MORE) $ - $ - $ - $ - TOTAL SUPPLIES AND OTHER SERVICES: $ 142,747 $ 188,137 $ 145,461 $ 191,658 GRAND TOTA1, FOR DEPARTMENT $ 1,239,283 $ 1,370,181 $ 1,319,500 $ 1,418,228 1400 Incr. OT Budget based on average number less abnormal WC issue, x 1.5% 1401 Incr. OT AL &SL Budget to 2013 -2014 Estimates x 1.5% 2300 Health Insurance & Benefit Cost adjustment 2200 Employer Contribution rate increased by 2.05 points 3400 Maint. Of SLERS radios @ $145 each 4100 Incr. by $600 communications 4600 Incr. 10% due to age of fleet and increase maintenance of same 4609 4 Refurbished Harnesses (replacements); Add 6 users Microsoft Exchange email; pressure wash building 2400 & Adjustment of Property/Casualty & WC Insurance Premiums 4500 5201 Decreased number of gallons based on usage trend; Using $3.75 per gallon for gas; $4.10 on road diesel 2014 -2015 First Public Hearing Page 37 City of Okeechobee Proposed 2014 -2015 Budget This page intentionally left blank. 2014 -2015 First Public Hearing Page 38 City of Okeechobee Proposed 2014 -2015 Budget This page intentionally left blank. 2014 -2015 First Public Hearing Page 39 General Fund - 001 City of Okeechobee Proposed 201 4 -2015 Budget DEPARTMENT: PUBLIC WORKS (0541) PERSONNEL COST: 2012/2013 ACTUALS 2013/2014 BUDGET 2013/2014 ESTIMATES 2014/2015 Proposing 1 100 EXECUTIVE SALARIES $ 124,114 $ 130,402 $ 129,110 $ 133,085 1200 REGULAR SALARIES $ 222,085 $ 258,534 $ 245,135 $ 292,865 1300 OTHER SALARIES $ 12,328 $ 6,000 $ 1,000 $ 17,000 1400 OVERTIME $ 1,494 $ 2,884 $ 2,482 $ 2,927 1510 LONGEVITY /SERVICE INCENTIVE $ 1,250 $ - $ - $ - 2100 FICA $ 28,004 $ 32,387 $ 30,800 $ 35,111 2200 RETIREMENT $ 40,735 $ 50,445 $ 42,212 $ 52,388 2300 LIFE AND HEALTII INSURANCE $ 56,128 $ 65,921 $ 64,005 $ 72,124 2400 WORKERS COMPENSATION $ 21,668 $ 25,189 $ 25,189 $ 27,496 2500 UNEMPLOYMENT COST $ 705 $ 6,200 $ - $ - TO'I'AL PERSONNEL COST'S: $ 508,511 $ 577,962 $ 539,933 $ 632,996 2014 -2015 First Public Hearing Page 40 General Fund - 001 City of Okeechobee Proposed 2014 -2015 Budget DEPARTMENT: PUBLIC WORKS (0541 GRAND TOTAL FOR DEPARTMENT $ 993,961 $ 1,075,459 $ 1,018,759 $ 1,142,952 2300 Health Insurance & Benefit cost adjustment 1300 Three (3) 24 per week Employees May 1st through Sept 30 Mowing summer months 1200 Includes possible payout of retired employee 3401 Garbage cost, 1.6% increase over last year 5200 Software, $400 for GIS maintenance, $400 - Acrobat Pro for printing of GIS maps & editing PDF does. $100 basic photo Editing software to add notes, etc.; Add 2 users Exchange email 5202 Increased /Adjusted # of gallons to reflect current demand level; Used $3.75 rate for gas, $$4.00 diesel 2014 -2015 First Public Hearing Page 41 2012/2013 ACTUAES 2013/2014 BUDGET 2013/2014 ES'T'IMATES 2014/2015 Proposing 3100 PROFESSIONAL SERVICES $ 25 $ 5,000 $ 550 $ 5,000 3400 OTHER CON"IRACTUAI. SERVICES $ 25 $ 2,805 $ - $ 2,800 3401 GARBAGE COLLECTION FEE $ 358,850 $ 363,447 $ 362,448 $ 369,262 4000 TRAVEL AND PER DIEM $ 1,437 $ 2,000 $ 1,300 $ 2,000 4100 COMM. & FREIGHT $ 4,653 $ 5,500 $ 5,152 $ 5,500 4300 UTILITIES $ 12,785 $ 18,500 $ 16,084 $ 18,500 4400 RENTALS & LEASES $ - $ 500 $ 200 $ 750 4500 INSURANCE $ 26,280 $ 30,082 $ 30,082 $ 32,478 4600 R &M VEHICLES $ 4,576 $ 3,500 $ 4,200 $ 6,000 4609 R &M BUILDING & EQUIPMENT $ 31,618 $ 15,000 $ 13,900 $ 12,716 4901 EDUCATION $ 2,176 $ 3,000 $ 1,800 $ 3,000 4909 MISCELLANEOUS $ 307 $ 500 $ 250 $ 500 5100 OFFICE SUPPLIES $ 554 $ 750 $ 990 $ 750 5200 OPERATING SUPPLY $ 4,883 $ 4,000 $ 5,490 $ 6,500 5201 FUEL AND OIL $ 26,642 $ 29,413 $ 27,500 $ 31,200 5202 OPERATING SUPPLIES (TIRES) $ 2,231 $ 3,000 $ 950 $ 2,500 5203 UNIFORMS $ 6,292 $ 7,500 $ 6,200 $ 7,500 5204 DUMPING FEES $ - $ 500 $ - $ 500 5205 MOSQUITO CONTROL $ 1,235 $ 2,000 $ 1,250 $ 2,000 5300 ROAD MATERIALS /SUPPLIES $ 89 $ - $ - $ - 5400 BOOKS, PUBLICATIONS, ETC $ 792 $ 500 $ 480 $ 500 6300 IMPROVEMENTS $ - $ - $ - $ 6400 EQUIPMENT ($750 OR MORE) $ - $ - $ - $ - TO'I'AI, SUPPLIES AND OTHER SERVICES: $ 485,450 $ 497,497 $ 478,826 $ 509,956 GRAND TOTAL FOR DEPARTMENT $ 993,961 $ 1,075,459 $ 1,018,759 $ 1,142,952 2300 Health Insurance & Benefit cost adjustment 1300 Three (3) 24 per week Employees May 1st through Sept 30 Mowing summer months 1200 Includes possible payout of retired employee 3401 Garbage cost, 1.6% increase over last year 5200 Software, $400 for GIS maintenance, $400 - Acrobat Pro for printing of GIS maps & editing PDF does. $100 basic photo Editing software to add notes, etc.; Add 2 users Exchange email 5202 Increased /Adjusted # of gallons to reflect current demand level; Used $3.75 rate for gas, $$4.00 diesel 2014 -2015 First Public Hearing Page 41 City of Okeechobee Proposed 2014 -2015 Budget This page intentionally left blank. 2014 -2015 First Public Hearing Page 42 City of Okeechobee Proposed 2014 -2015 Budget This page intentionally left blank. 2014 -2015 First Public Hearing Page 43 Public Facility Fund -301 City of Okeechobee Proposed 2014 -2015 Budget Public Facility Fund (Transportation) 2012/2013 AC'I'UALS 2013/2014 Budget 2013/2014 ESTIMATES 2014/2015 Proposing F/V BEGINNING FUND BALANCE $ 883,941 $ 883,941 $ 883,941 $ 546,177 REVENUES 301- 313.4100 LOCAL OPTION GAS TAX $ 322,390 $ 321,240 $ 332,430 $ 324,100 301- 313.4200 LOCAL ALTER, FUEL USER FEE $ 203,530 $ 200,860 $ 203,530 $ 205,600 301 - 335.1220 SRS EIGHT CENT MOTOR FUE1. $ 71,606 $ 66,401 $ 71,606 $ 67,210 301 - 312.3000 NINTH CENT FUEL TAX $ 54,728 $ 50,500 $ 54,728 $ 51,980 301 - 335.4100 MOTOR FUEL TAX REBATE $ 2,892 $ 1,950 $ 2,892 $ 1,999 301- 361.1000 INTEREST EARNINGS $ 606 $ 600 $ 606 $ 600 301 - 369.1000 MISCELLANEOUS $ 10,000 $ - $ - $ - TOTAL REVENUES 665,752 641,551 665,792 651,489 EXPENDITURES 301 - 549.3100 PUBLIC FAC.- PROFESSIONAL SER. $ - $ 2,000 $ - $ 15,000 301 -549 -3400 PUBLIC FAC. CONTRACTUAL SERVICE $ 60,382 $ 57,500 $ 48,425 $ 72,500 301- 549 -4300 PUBLIC FAC. UTILITIES $ 71,259 $ 87,000 $ 81,000 $ 87,000 301 -549 -4609 REPAIR & MAINTENANCE $ 8,896 $ 16,500 $ 14,868 $ 33,000 301 -549 -4909 MISC -PARK HOLIDAY LIGHTS $ 1,610 $ 2,000 $ 3,500 $ 2,000 301 - 549 -5300 PUBLIC FAC. ROAD & MATERIALS $ 46,500 $ 70,000 $ 27,000 $ 70,000 301 - 549 -6300 PUBLIC FAC. IMPROVEMEN'T'S $ 60,250 $ 350,000 $ 350,000 $ 385,000 301- 549.6302 PUBLIC FAC. BEAUTIFICATION $ 2,450 $ 5,000 $ 7,050 $ 7,000 301- 549.6400 PUBLIC FAC. MACHINERY & EQUIP $ 15,495 $ 85,500 $ 73,713 $ 37,500 TOTAL EXPENSES $ 266,842 $ 675,500 $ 605,556 $ 709,000 Transfer to General Fund $ 398,000 $ 398,000 $ 398,000 $ 398,000 F/V ENDING FUND BALANCE $ 884,851 I $ 451,992 I $ 546,177 I $ 90,666 2014 -2015 First Public Hearing Page 44 City of Okeechobee Proposed 2014 -2015 Budget PROPOSED FISCAL YEAR (2014 -2015) DETAIL 3100 Engineering/Professional Services $ 15,000 3400 Grounds Maint., Street Sweeping, $15,000 added for possible add'! landscape maintenance $ 72,500 4609 Trash Cans for Park $ 6,000 Irrigation Upgrades to Butterfly Garden $ 1,000 Replacement trees for city parks, 10@ $1,500 $ 15,000 Repl small ROW Equipment, Chain saws, pole saws etc as needed $ 1,500 5300 Repair of roads /canal cleanup, /etc. Sign Repair/Replacement $ 15,000 Traffic Signal Equipment Upgrades $ 15,000 ROW Drainage $ 10,000 R &M Roads /Culverts $ 10,000 Storm water infiltration repair $ 10,000 Storm Water Ditch Maint Adjustments $ 10,000 6300 Asphalt program, $ 200,000 Continued Sidewalk project $ 100,000 Stormwater Structure replacement, SW 2nd Ave at 8th St $ 50,000 Culvert replacement program $ 25,000 Striping Project $ 10,000 6400 Replacement 12" Chipper $ 32,000 Replacement Gas Pump $ 5,000 Concrete Chainsaw $ 2,500 2014 -2015 First Public Hearing Page 45 City of Okeechobee Proposed 2014 -2015 Budget This page intentionally left blank. 2014 -2015 First Public Hearing Page 46 City of Okeechobee Proposed 2014 -2015 Budget Appropriations Grant RECAPITULATION - REVENUE & EXPENSES 2012/2013 ACTUAL 2013/2014 BUDGET 2013/2014 ESTIMATES 2014/2015 PROPOSED F/Y BEGINNING FUND BALANCE $ REVENUES 307 - 334.3900 307 - 361.1000 307 - 381.0000 EXPENDITURES 307 - 559.3100 307 - 559.3102 307 - 559.4909 307 - 559.6300 $ - $ Appropriation Funds $ - $ 250,000 $ 250,000 $ 100,000 Interest Earnings $ - $ - $ - $ - TRANSFER IN -CAPITAL FUND RESERVES $ - $ 25,000 $ 16,750 $ 5,000 TOTAL REVENUES $ - $ 275,000 $ 266,750 $ 105,000 EXPENDITURES 307 - 559.3100 307 - 559.3102 307 - 559.4909 307 - 559.6300 F/Y ENDING FUND BALANCE 334 -3900 Stormwater /Canal Grant 2014 -2015 First Public Hearing Page 47 PROFESSIONAL SERVICES - Engineering Services $ - $ 25,000 $ 5,000 $ - PROFESSIONAL SERVICES -Gmt Admin $ - $ 11,847 $ 11,250 $ 4,500 ADMINISTRATIVE SERVICES $ - $ 1,000 $ 500 $ 500 STREET IMPROVEMENTS /ADDITIONS $ - $ 237,153 $ 250,000 $ 100,000 TOTAL EXPENSES $ - $ 275,000 $ 266,750 $ 105,000 F/Y ENDING FUND BALANCE 334 -3900 Stormwater /Canal Grant 2014 -2015 First Public Hearing Page 47 City of Okeechobee Proposed 2014 -2015 Budget This page intentionally left blank. 2014 -2015 First Public Hearing Page 48 City of Okeechobee Proposed 2014 -2015 Budget FDOT -GRANT RECAPITULATION - REVENUE & EXPENSES 2012/2013 ACTUAL 2013/2014 BUDGET 2(113/2014 ESTIMATES 2014/2015 PROPOSED F/Y BEGINNING FUND BALANCE $ 7,425 REVENUES 308 -331 -3900 308 - 369.1000 308 - 381.0000 EXPENDITURE 308 - 549.3100 308 - 549.3102 308- 549.4909 308- 549.4609 308 - 549.6300 $ $ - FDOT Grant $ - $ 100,000 $ 93,000 $ 13,000 Misc. Revenue $ - $ - $ - $ - TRANSFER IN - CAPITAL RESERVES $ - $ 17,500 $ 25,000 $ 3,000 TOTAL REVENUES $ - $ 117,500 $ 118,000 $ 16,000 EXPENDITURE 308 - 549.3100 308 - 549.3102 308- 549.4909 308- 549.4609 308 - 549.6300 1F /Y ENDING FUND BALANCE $ 7,425 I $ 331 -3900 Landscape Grant US98 /US441 Maintenance cost is not included which is summarized as $21,100 2014 -2015 First Public Hearing Page 49 PROFESSIONAL SERVICES $ - $ 6,000 $ 18,520 $ 3,200 ADMINISTRATIVE SERVICES $ - $ 500 $ 55 $ 100 MISCELLANEOUS $ - $ - $ - $ - REPAIR & MAINTENCE $ 103,000 $ 90,000 $ 13,000 STREET MEDIAN IMPROVEMENTS $ - $ 8,000 $ 2,000 $ 7,125 TOTAL EXPENSES $ - $ 117,500 $ 110,575 $ 23,425 1F /Y ENDING FUND BALANCE $ 7,425 I $ 331 -3900 Landscape Grant US98 /US441 Maintenance cost is not included which is summarized as $21,100 2014 -2015 First Public Hearing Page 49 City of Okeechobee Proposed 2014 -2015 Budget This page intentionally left blank. 2014 -2015 First Public Hearing Page 50 • City of Okeechobee Proposed 2014 -2015 Budget Other Grants RECAPITULATION - REVENUE & EXPENSES 2012/2013 Aetna Is 2013/2014 Budget 2013/2014 Estimates 2014/2015 Proposed F/Y BEGINNING FUND BALANCE 32 REVENUES 302- 331.3903 302 - 331.3905 302 - 361.1000 302- 381.0000 302 - 381.0000 TM DI, Grant $ - $ - $ - $ 403,838 Section 319 Grant $ - $ - $ - $ - Interest Earnings $ - $ - $ - $ - TRANSFER IN - CAPITAL ASSIGNED FUNDS $ - $ - $ - $ 300,000 TRANSFER IN - CAPITAL, FUND RESERVES $ - $ - $ - $ 65,162 TOTAL REVENUES $ - $ - $ - $ 769,000 EXPENDITURES 302 - 2552.3100 302 - 2552.3200 302 - 2552.4609 302 - 2552.4609 302 - 2552.4909 302 - 2000 -4909 302 - 2752.3100 302 - 2752.3200 302 - 2752.4909 302 - 2752.4609 302- PROFESSIONAL SERVICES $ $ - $ - $ - ADMINISTRATIVE SERVICES $ - $ - $ - $ - TEMPORARY RELOCATION $ - $ - $ - $ - HOUSING REIIAB DEMO /REPI, /RELOC $ $ - $ - $ MISCELLANEOUS $ - $ - $ - $ - MISCELLANEOUS - BANKING EXP $ - PROFESSIONAL SERVICES $ - $ - $ - $ 28,000 ADMINISTRATIVE SERVICES $ - $ - $ - $ 5,000 MISCELLANEOUS $ - $ - $ 32 $ 1,000 STREET IMPROVEMENTS /ADDFFIONS $ - $ - $ - $ - Park and Canal Improvements $ 735,000 TOTAL EXPENSES $ - $ - $ 32 $ 769,000 EN ENDING FUND BALANCE DUE TO GENERAL FUND 331 -3200 Grant related project Taylor Creek Park TMDL Grant $367,260; Matching, $183,630 Section319 Grant $367,260; Matching $147,052 2014 -2015 First Public Hearing Page 51 4 City of Okeechobee Proposed 2014 -2015 Budget This page intentionally left blank. 2014 -2015 First Public Hearing Page 52 City of Okeechobee Proposed 2014 -2015 Budget This page intentionally left blank. 2014 -2015 First Public Hearing Page 53 City of Okeechobee Proposed 2014 -2015 Budget L PROJECTS IMPROVEMENTS 2012/2013 AC'I'UALS 2013/2014 BUDGET 2013/2014 2014/2015 ESTIMATES PROPOSED IF /Y BEGINNING FUND BALANCE $ 6,484,214 $ 5,535,457 $ 5,535,457 $ 4,903,949 REVENUES 304 - 383.0000 304 - 364.1000 304 - 361.1000 304 - 369.1000 CAPITAL LEASE PROCEEDS $ - $ - $ - $ - DISPOSITION OF FIXED ASSETS $ 24,000 $ 257,400 $ 260,590 $ 237,600 INTEREST EARNINGS $ 5,500 $ 5,500 $ 5,320 $ 5,300 MISCELLANEOUS $ - $ - $ - $ - TOTAL REVENUES $ 5,500 $ 262,900 $ 265,910 $ 242,900 EXPENDITURES $ - 304 - 549 -3100 Professional Services $ 25,000 $ 25,000 $ 24,000 $ 15,000 304 - 529 -4600 REPAIR & MAINTENANCE TOTAL TRANSFER OUT $ 121,500 $ 681,570 $ 25,000 304 -512 -6400 ADMINISTRATION CAPITAL $ - $ 1,000 $ 400 $ 750 304 -513 -6400 FINANCE CAPITAI, $ - $ 1,500 $ 1,100 $ 1,500 304 - 519 -6400 GENERAL SERVICES CAPI'T'AL $ 10,578 $ 38,500 $ 29,130 $ 47,200 304 -521 -6400 LAW ENFORCEMENT CAPITAL $ 341,803 $ 381,600 $ 381,130 $ 340,500 304 -522 -6400 FIRE PROTECTION CAPITAL $ 8,296 $ 14,750 $ 8,500 $ 14,800 304 -541 -6400 PUBLIC WORKS CAPITAL $ - $ - $ - $ - 304- 549 -6401 PARKS CAPITAL IMPROVEMENT $ - $ - $ 74,800 $ 40,000 304 - 584.6400 FUTURE CAPITAL PROJECTS $ - $ 50,000 $ - $ - 304- 2512 -6400 CLERK CAPITAL $ - $ 5,000 $ 5,000 $ - 304- 584.7100 PRINCIPAL $ - $ - $ - $ - 304- 584.7200 INTEREST $ - $ - $ - $ - 'I'OTAL EXPENDITURES $ 385,677 $ 517,350 $ 524,060 $ 484,750 TRANSFER IN FROM GENERAI, FUND TRANSFER IN FROM FORMER CAPITAI. PROJ $ - TOTAL TRANSFER IN TRANSFER OUT TO Other Funds $ - $ - $ 41,750 $ 373,162 TRANSFER OUT TO GENERAL FUND $ 121,500 $ 681,570 $ 331,608 $ 853,362 TOTAL TRANSFER OUT $ 121,500 $ 681,570 $ 373,358 $ 1,226,524 AJJIONLI) FUND HAI.ANI,h (FUTURE CAPITAL PROJECTS) $ 300,000 $ 300,000 $ 300,000 $ - TOTAI,ASSIGNED FUND BALANCE $ 300,000 $ 300,000 $ 300,000 $ - IF /Y ENDING FUND BALANCE 5,682,537 I $ 4,299,437 I $ 4,603,949 1 $ 3,435,575 2014 -2015 First Public Hearing Page 54 City of Okeechobee Proposed 2014 -2015 Budget Proposed Fiscal Year (2013 -2014) Detail 512 Admin. -3100 512 Administration Professional Services -if needed Laser /Scanner /Printer 513 Finance Department Laser /Scanner /Printer 519 General Services Office remodel, carpeting, blinds, counter, desk, chairs; Kitchen paint, floor, 529 Other Public Safety Demo cost, buildings, dwellings, etc. beyond repair 1 Radars @ $2000 ea; 4 Computers $4500; Equip in Electronics room - $2000; 521 Police Department Office Equip, $2000 521 Police Department 12 Replacement Vehicles @ $24500; Equip for new vehicles 12 @ $3000 4 SETS OF Bunker Gear @ $8400; 6 SCBA Bottles, $4800; 2 Replacement 522 Fire Department Computers, $1600; 549 Parks CAPITAL Improvement $40,000 Addl cost for Crosswalks; Parks and Streetscape Improvements 2512 Clerk Office Not budgeting any items this year Cost to Cure from FDOT, $48,000 is anticipated, however not budgeted . 2014 -2015 First Public Hearing Page 55 City of Okeechobee Proposed 2014 -2015 Budget This page intentionally left blank. 2014 -2015 First Public Hearing Page 56 City of Okeechobee Proposed 2014 -2015 Budget CAPITAL PROJECT- IMPACT FEES 2011/2012 Actual 2012/2013 Budget 2012/2013 Estimate 2013/2014 Budget 2014/2015 Proposed F/V BEGINNING FUND BALANCE $ 113,267 $ 76,750 S 63,514 $ 46,564 $ 46,564 REVENUES 303 - 341.0000 303 - 361.1000 303 - 324.1101 303 - 324.1102 303 - 324.1201 303 - 324.1202 303 - 324.3100 303 - 324.1202 ADMINISTRATION COST FOR IMPACT FEES $ 1,431 $ 500 $ - $ 500 $ 500 INTEREST EARNINGS $ 18,750 $ 18,750 $ - $ - $ - LAW ENF. RESD IMPACT FEES FIRE PROJECTION RESD. IMPACT FEES $ - $ 16,950 $ 16,950 $ 16,950 $ 15,000 LAW ENE. COMM. IMPACT FEES FIRE PROTECTION COM.. IMPACT FEES $ 49,753 $ 66,703 5 16,950 $ 16,950 $ 36,500 TRANSPORTATION RESD. IMPACT FEES TRANSPORTATION COM. IMPACT FEES TOTAL REVENUE $ 1,431 S 500 5 - 5 500 S 500 EXPENDI'T'URES 303- 0521 -6400 303 - 0522 -6400 303 - 0541 -6300 303- 0541 -6400 303 - 0549 -6400 1303- 381.000 LAW ENF. CAPITAL PROJECTS $ 31,003 $ 31,003 $ - $ - $ 21,500 FIRE PROTECTION CAPITAI, PROJECTS $ 18,750 $ 18,750 $ - $ - $ - TRANSPORTATION IMPROVEMENTS TRANSPORTATION CAPITAL PROJECTS $ - $ 16,950 $ 16,950 $ 16,950 $ 15,000 OTHER ('APITAI. IMPROVEMENT PROJECT /COST TOTAL EXPENDITURES $ 49,753 $ 66,703 5 16,950 $ 16,950 $ 36,500 TRANSFER OUT TO GENERAL FUND $ 1,431 $ 500 $ - $ 500 $ 500 'I'O'I'AL TRANSFER OUT $ 1,431 $ 500 $ - $ 500 $ 500 TRANSFER OUT TO CAPITAL PROJ FUND TOTAL. TRANSFER IN DUE TO CAPITAL ASSETS DUE FROM IMPACT FEE REVENUES F/V ENDING FUND BALANCE S 63,514 I $ 10,047 I$ 46,564 I S 29,614 I S 10,064 2014 -2015 First Public Hearing Page 57 City of Okeechobee Proposed 2014 -2015 Budget This page intentionally left blank. 2014 -2015 First Public Hearing Page 58 r City of Okeechobee Proposed 2014 -2015 Budget LAW ENFORCEMENT SPECIAL FUND RECAPITULATION - REVENUE & EXPENSES 2012/2013 Budget 2012/2013 Estimate 2013/2014 BUDGET 2014/2015 PROPOSED F/Y BEGINNING FUNI) BALANCE 2,608 3,609 4,063 6,100 REVENUES 601- 351.1000 601- 351.2000 601- 354.1000 601 - 361.1000 601- 369 -1000 EXPENDITURES 601- 529.4909 601- 549.6300 601- 549.6400 LAW INF. SPECIAI. MISC. 0 $ 685 $ 500 $ 500 LAW ENF. SPECIAL IMPROVE CONFISCATED PROPERTY $ I $ 2,608 $ 3,105 I.AW ENF. SPECIAL MACH & EQUIP FINES LOCAL ORD. VIOL. $ 500 $ 1,140 $ 500 $ 500 INTEREST EARNINGS 3,605 MISCELLANEOUS TOTAL REVENUE S 500 5 1,140 $ 500 S 500 EXPENDITURES 601- 529.4909 601- 549.6300 601- 549.6400 LAW INF. SPECIAI. MISC. 0 $ 685 $ 500 $ 500 LAW ENF. SPECIAL IMPROVE 0 $ I $ 2,608 $ 3,105 I.AW ENF. SPECIAL MACH & EQUIP TOTAL EXPENDITURES 0 686 3,108 3,605 F/Y ENDING BALANCES 3,108 $ 4,063 $ 1,455 $ 2,995 354.1000 Fees associated with vehicle impoundment 2014 -2015 First Public Hearing Page 59 4 The Updates! from the City Administrator's Desk 55 SE 3rd Av., Okeechobee, FL 34974 City Council meeting of September 16, 2014 • Grounds maintenance contract on Agenda – Bid opening Tue., Sept 16 at 10:00AM. Hope to have a bid tab sheet and recommendation to you by the Council meeting. (bid Mar 2009 – currently $18420, but will be adding the landscaping maintenance on 441) • Corey Penrod, et.al. – on Agenda to discuss installation of their company sign on City ROW at 210 NE 3rd Av – Please find a letter sent to Mr. Penrod regarding his building permit application, which is the Agenda exhibit. I've also attached a copy of the site plan of the area depicting where the proposed sign is to be located. I've been told that Corey has incurred costs associated w/ the sign based on a conversation w/ City staff, but I'll also note that City staff has issued no permit and advised that at the very least a ROW Agreement would be necessary, of which none was filed. • Historic building preservation discussion– In light of the CSX demolition Councilman Watford has initiated this topic for the Agenda. Enclosed in the packet is a sample ordinance that could be considered. • 441/70 intersection project – There's a web link to the SR 70/441 project at http: / /co.okeechobee.fl.us/ click link entitled `County Documents' on left side of home page. Scroll down to: State of Florida Department of Transportation Financial Project #425846 -52 -01 SR. 70 and Highway 441 We had a pre- construction conference on Sep 11 at 1:30 w/ 24 FDOT Reps (the entourage), FDLE, Co Sheriff, Fire Rescue, Co Admin, OUA, contractors /subcontractors, suppliers, etc. I don't have the contractor (Ranger Const) time line but they anticipate starting this week and finishing on May 26, 2015. All roadwork will be done at night with very few traffic detours necessary. If you have no objection we plan to invite the FDOT project public relations rep to a future meeting (maybe 9/30/14) • Helicopter progress – as you recall, the Forestry Service offered to help identify remaining parts and installation needs, as they have a Huey and the mechanic is considerably more schooled in the parts. The Forestry mechanic has gone to the City garage, identified what we have, and is composing the list of what's needed. • FPU update - FPU about 90% complete with the installation of the gas mains, have introduced gas into the mains and have started connecting accounts. The City has requested "as- built" construction plans of the distribution system along with an affidavit stating the actual value /cost of the system. Page 1 9/16/14 Activity Rpt Cont'd • Dean's Court community mtq held 8/18/14 - Council O'Connor invited me to the Community Action Committee mtg along w/ Chief Davis. Some of the follow up issues incl installation of additional streetlights along NW 9th Av w/ protective shields. In the new budget, we have $25k for demolition of deteriorated properties. The sidewalk along NE 9th Av needs to be maintained and the last street on the right is being improved. The group admirably focused on their own mindset with a neighborhood watch mentality. We're working on a few other things and will keep you apprised. • Pressure wash tile roofs - City Hall, fire Dept and records storage bldg roofs are unsightly dirt/mold and we have some unspent/budgeted funds left to address the matter in this fiscal year. We've solicited quotes and the low quote is $2995. I'm sifting through references and other compliance docs. Attached is the bid tab and I don't expect to solicit Council approval unless you feel it is necessary. • Breast Cancer Awareness /Domestic Violence - Sent you the following via email: October is Breast Cancer Awareness and Domestic Violence Awareness Month and I met with Susan Giddings today to discuss their initial plans to publicize the events. I need your guidance in allowing the activity. What's planned: >At the Sep 30`1' meeting they plan to present two proclamations for your consideration. >Pink and purple ribbons on the trees in Flagler Parks >Pink and purple ribbons on the trees in the 441 medians My initial reaction was reluctance due to condoning an organization dangerously being in the traffic area. In order to get around that, if the Council feels as tho' it's ok, the City PWks could do the ribbons >Then she mentioned signs (like a realtor sign (snipe sign) at each end of each median...later she indicated one on the north side of the project area and one on the south. I told her that first the FDOT would have to weigh in after that (if approved) the City would be saddled with trying to be consistent w/ this organization vs the next. I advised that we may have some heartburn about the signage, but understood that some explanation as to the ribbons was in order. >Lastly they propose to install a larger sign (our application allows up to 4' X 8') in Vet's Park. However, our application allows for display up to 7 days...they wish to have their sign displayed 30 days. • Canals demuckinq 2014 grant ($100k Leg appropriation grant, approved 7/3/14) — While I don't have a grant agreement from DEP yet, the City has executed the scope of project papers and sent to them. • Legislative delegation — scheduled for October 24 this year. We will be working on the presentation along with appropriation requests. • Parking lot downtown — As you are aware, the City continues to experience a bit of an overcrowded parking issue downtown. On the one hand, it's good to see the activity, but it's certainly creating a cumbersome issue. I'd like to investigate the acquisition of the empty 50 X 142.5 lot at the intersection of SW Park & SW 4th Av (where the Christmas trees were sold). I know it's not a solution to a bigger parking problem but it could be a piece to the puzzle and the lot now serves as nothing more than a cavity on our downtown store front area. Page 2 9/16/14 Activity Rpt Cont'd City Atty: • Parzygnat v City — As you can see, we've added to the Agenda an Engagement Letter w/ Atty Bob Kilbride, to represent the City in Mr. Parzygnat's appeal in Circuit Ct. I've attached the cover letter with this report. I'm a bit disillusioned w/ PRM in not representing the City in the case from the outset, but they've advised that until such time as it's apparent that he is seeking monetary settlement, their policy is not to represent their clients. Of course there is a chance, albeit I think slim, that he won't be seeking a monetary settlement. Atty Cook expecting to meet w/ Atty Kilbride on Sep 19. • Barbara Mills, 406 NW 5th St, nuisance property resolution — I've been told that the property is now mowed and as of that date the fine accrual has ceased. However, I've advised Atty Cook not to revoke any of the proceedings, based on the fine accrual (recall it is $25k + / -) and to see if the party that is cleaning up the property continues to do so in the future. • Migrant Housing — Recently, as I mentioned in my last report, the City was asked about migrant housing. Our Code may be antiquated on some of our provisions, but as a matter of response we have relegated a potential applicant to the current Code compliance. • FDOT / Hamrick litigation — I've heard nothing about this case since the cancelled Mar 27 meeting wherein, Atty Cook and I were to meet w/ our Atty Weaver and reps from the Hamricks and FDOT at City Hall to discuss the litigation. City Clerk: • Centennial Celebration — Mixon, is on the Agenda Voting Members: Magi Cable, Jeanne Enfinger Sharie Turgeon, John Williams Dawn Hoover, Vice Chair J.D. Mixon, Chair Antoinette Rodriguez meets 1St /3rd Mondays at City Hall and Chair, JD to give an update. Advisory Members: Staff: Justin Domer Brian Whitehall, City Administrator Katrina Elsken David Allen, Public Works Director Donna Gaiser Lane Gamiotea, City Clerk Susan Giddings General Services / Planning Board: • Sep 18 Planning Board meeting — a. Special exception for an hispanic Southern Baptist Church at 1007 SW 4t St. The parcel is 1.634 acres and 5 acres are required by Code b. Text Amendment adding Personal Services to permitted uses under Commercial Professional Office (CPO). • Dunkin Donut — As you are aware the TRC approved the facility (attached is the site plan). Now they appear headed for a parking reduction request to add some other amenities. • Dr Bartelts tenant cafe — Approached by a party interested in locating a 600sq ft cafe in Big Lake Eye Care facility. The reason that it's noteworthy is that it is another case of a potential business locating in a previously approved site plan that didn't contemplate a cafe and will hinder Dr Bartels' ability to fully use the rest of his vacant facility, when /if needed. Page 3 9/16/14 Activity Rpt Cont'd Finance: • Budget books w/ summary /explanation supplied in your inbox. • Budget — 1st Public Hearing on 2014 -2015 budget on the Agenda. • PRM property /liability and wk comp insurance renewal update. Coverage last yr prem this yr prem change Property & Crime $63,581 $61,038 -4.0% Excess Liability $71,435 $78,510 +9.9% Wk Comp $99,201 $106,839 +7.7% Fire /Code Enforcement: • Fire damage due to lighting strike — Attached is a memo Chief Smith prepared describing damage that was incurred as a result of the nasty lightning storm we4 experienced back on Aug 15. Public Works: • Sidewalk project — 5640 LF completed at a cost of $87,420. • 441 median landscaping (Grant funded -Main St) — You recall we had some monies left over and we applied to FDOT for another extension, of which they have verbally approved. We plan to utilize the rest of the funds on back up (OUA connected) irrigation needs. As mentioned before, Contractor Tree Locators has a 90 -day warranty compliance after that date...approx Sep 18. We've started an inventory for that and may solicit our Landscape Arch for assistance. • 2014 Asphalt program — Met w/ Lynch Paving, Bob Gent last 9/4/14. We reviewed the project approach and have given him the 1st section to proceed w/ - NW 9th Av, 6th St to 9th St and NW 9th St from 9th Av west to 1200 NW 9th St, the City limits. • Storm sewer at SW 2nd Av & 8th St — For the last several years the City has had some issues at this location...you can see by the pictures attached to a preliminary grant application offered by FDOT. This year there is a new program offered to Cities, which had prior hereto only been extended to Counties (of Economic need, now called Rural area of Opportunity). It's called the Small County Outreach Program (SCOP) which you may have heard in discussion w/ County reps in the past. • Labor Day festival — I briefly spoke to Maureen Burroughs about the chronic electric supply issues (breakers constantly faulting). A few years ago, we tried to establish a rule that all vendors had to supply their own electricity but that appears impractical. I suggested Main St to consider advising vendors that anything above a few lights, for example, should require their own generation and, if using the City elec, charging an extra fee so as to inhibit their use. Of course, heating elements are the worst. Electricity 101 — We have a 20 Amp breaker, 120 volt = 2400 watts. How many heating devises can keep under 2400 watts? BTW, unfortunately, Maureen told me they had a theft problem (1st time recollected) and now will incur cost for security. Page 4 9/16/14 Activity Rpt Cont'd (Public Wks) • Proposed Taylor Creek Park — On June 27th Culpepper & Terpening sent an application to DEP for a second grant, TMDL Water Quality Grant App for $367,260 of which requires a 50% match ($183,630). As you know, we applied for a Section 319 in May. That grant calls for a $367k grant and a $147,052 (40 %) match. • Downtown island medians landscaping — Finally got this completed. Have been doing some yellow curb painting downtown. • City median landscaping — I spoke to Brad Goodbread a few months ago and he said they had some 180 +/- trees dedicated to our medians that "have been setting on the rack" ready for installation and will by to schedule in the next few weeks. I have nothing new to report on this. Etc... We have a cpl of good things to report on the development front. 1. It looks like we have a tenant for the U -Save bldg. Save -a -lot has done a lot of investigating w/ the building dept, including a preliminary floor plan. 2. Sonic appears to be ready to appear at the October Planning Board meeting to ask for a Special Exc for a drive thru. Plans are for it to be located on the north side of SR 70 E across from Wendy's. 3. The empty daycare facility (2 bldgs) on SW 2nd Av is in the process of being resurrected. Page 5 End.... '17.1iMii 6/e •J H 1 �,d I�{ IC -41t1 p t7 g. • ,� acs 53 x ., tp IA-401—,zg fn) .%a-1.%-"0) GmC9 rZa ly Puri D-1A 0m-< gua AW2gtiV %s" itagq4. pitt4V1_ } MAI GeicH54021-40avAV A egl RR 00). '8 a oA) 5OC6- 9S2(LL) tis vi7._ .ON THE OR 1 .5 r f ,1 Z- 9 00 "!s: ,, °0°Drn xi Z73 0 i>Z ��ClQn m z °z 0 � �� mgAz .� g 2N.'i) % 8 � � y1" C mm to m O v1539; �1p"`H ‹m r� z g a'�- '�+ me Av4 '-` . A< 8c4PR P2 0 114 i -451i"8' vitigri 4-Taig-40 ....„ c,..mpo r. rn 5 Z ,. d �° -i,i < ,,,,1 N'r, l a,... i A 8. a ;' a z -1 C -4 C) a dxen <i"'1i Jip �� Wr�i1z� p xg ry. -i ti i `pp� QQay MI A Nc $Zr5 ZP� z%0 ' m. ti rn vs Cny ital\ '1'5-1 1 ' 1 ' ,A,_ 1.,.L--_` i'_ 61 1" .ort- H.) Pligrligq110101111*14 m-4A;pri_1(40A 1;174Q 00H-g g omsgsars.40 Xt � � N � - Vi rton • is -s N rn City of Okeechobee Bidder's List September 10, 2014 Project - City Hall, Fire Records Bldgs ROOF PRESSURE WASH Company Name Address Mallard Systems Inc. 18735 East Colonial Dr. Orlando, FL 32820 Hope Alive Recharge LLC Keith White 3496 NW 20th Ave Okeechobee, FL Pure Satisfaction LLC 1409 NW 39th Cir Okeechobee, FL 33024 High Performance Hot Pressure 330 W. Sugarland Hwy, Ste 10 Cleaning LLC Clewiston, FL 33440 Ed's Pressure Washing 1005 SW 5th Ave Okeechobee, FL 34974 Tim Sills LLC Pete's Prof Pwr Washing 990 SE 23rd St Okeechobee, FL 34974 1005 SW 5th Ave Okeechobee, FL 34974 Phone Number Quote 877 - 382 -5620 $ 2,995.00 321 - 804 -4910 Fax contact @mallardsystems.com 863 - 634 -4892 no response keithwhite325 @yahoo.com 954 - 919 -8388 no response puresatisfaction80 @yahoo.com 863- 983 -1087 $ 16,000.00 rlhiperformance @comcast.net 863 - 763 -6175 Ed Garaway no response jewellsills46 @icloud.com no response 863 - 447 -6637 863 - 801 -8377 $ 5,150.00 rollon1111 @yahoo.com John Davito Notes: 1. Contractor to quote the three roofs seperately so as to departmentalize the expense, the total is reflected 2. Our quote solicitation also included confirmation of liability /wk comp insurance and licensing requirements 3. In our quote solicitation we specified that all quotes had to be submitted prior to Friday, Sep 5, 2014 by 4:30pm The quote below was submitted after 6:00PM on that day and unfortunately to be fair it has been our practice to reject those not accomodating the solicitation wording. Big Lake Painting & Pressure 1111 NW 3rd St. 863 -357 -2773 $ 3,000.00 Cleaning Okeechobee, FL 34972 huntokee @ymail.com Admin /Bidding /Roof City Hall etc Pressure Cleaning 2014 0910 Brian Whitehall City of Okeechobee Office of the City Administrator September 5, 2014 Robert L. Kilbride Fox, Wackeen, Dungey, Beard, Bush, Goldman, Kilbride, Waters & McCluskey, L.L.P. The Tower Building at Willoughby Commons 3473 SE Willoughby Blvd. P.O. Drawer 6 Stuart, FL 34995 -0006 RE: Lawrence Parzygnat vs. City of Okeechobee Police Department Case No. 14 -CA- 000260 Dear Attorney Kilbride: Enclosed. please find two original Letters of Agreement for your firm's legal representation in the above - referenced case. Please sign and return one fully executed agreement and keep the other copy for your files. We intend to place the matter on the September 16th City Council Agenda for approval /affirmation. Also enclosed is a check in the amount of $5,000.00 for retainage of your firm's representation. As to the case, I had an opportunity to meet with City Attorney Cook this morning about at least exploring a settlement. He will be discussing the matter with you and I know we are under some time constraints, but it's my hope that we may be able to discuss a proposal in Council Closed Session on the 16th Thank you for representing the City's interest in this matter. Since Brian W ite .II City Ad inistrator BW /rb Enclosures 55 S.E. Third Avenue • Okeechobee, Florida 34974 -2932 • (863) 763 -3372 • Fax: (863) 763 -1686 (d ,SZ'I ,t'S'Zbl (0) 3,, 12,40.00S Dunkin' Donuts City of Okeechobee, Florida PAVING, GRADING, &DRAINAGE & HORIZONTAL CONTROL SCALE VERIFICATION f WC KIN On OMURA. 0141411a. MINS, /411.4.10 llow REVISIONS MIL WW1 lk -L Steven L. Dobbs Engineering, LLC 1062 JAKES WAY Okaaehoboe, Fl 34974 Phone: (8871824 -7644 City of Okeechobee 28 August 2014 Finance Department CC: Administrator Whitehall Re: Lightening damage Fire Department Please be aware that due to the August 15th, 2014 lightening strike to our tower /building that the following has been done and /or in the process: 1. Telephone (code officers) line was damaged and required repair. Repair cost: 180.00 2. Computer internet and intranet system damaged and repaired. (Repaired by IMS) Cost: 998.00 3. 911 /Intercom system that tones out the emergencies has been damaged including the main amp and speaker system that controls both first and second floors of the fire department as well as outside the building. In Process: Have Harris tech coming in on September 2nd to evaluate base station in the fire department to ensure no damage occurred to it in regards to the intercom. The tones still work over the portable radios so that is how we are getting notified at this time temporarily. Requested tech to give us a quote on the replacement of intercom system. Also, received a quote from the alarm company of Okeechobee for 1700.00 for replacement of intercom system. 4. Copy machine in fire department intranet line damaged and we are waiting for parts to come in according to the tech working on copier. No amount at this time because unsure what is covered by contract based on companies response. Herb Smith Fire Chief City of Okeechobee 55 S.E. Third Avenue • Okeechobee, Florida • 34974 -2932 • 863 - 467 -1586 • Fax: 863 - 763 -4489 September 10, 2014 SCOP Municipal Application Attention: Maria Cahill, Office of Policy Planning Florida Department of Transportation 605 Suwannee Street, M.S. 28 Tallahassee, FL 32399 DAVID ALLEN, PUBLIC WORKS DIRECTOR CITY OF OKEECHOBEE 55 SE THIRD AVENUE OKEECHOBEE, FL 34974 Tele: 863- 763 -3372 X 225 Fax: 863 - 763 -1686 dallen@cityofokeechobee.com RE: Small County Outreach Program Specific Appropriation for Rural Areas of Opportunity, City of Okeechobee SW 2nd Avenue at SW 8th Street Repair /Storm Water Structure Replacement. Dear Ms. Cahill: The City of Okeechobee is located in a Rural Area of Opportunity and is eligible to compete for transportation project funding, which includes street repair and street storm water improvements. This project repairs an existing paved road as well as addressing road related drainage. The City of Okeechobee continues its efforts to support street repair /maintenance and related storm water improvements. We appreciate the opportunity to apply for assistance. The project is located on a publically owned and maintained street PROJECT NAME: City of Okeechobee SCOP RAO Community Program SW 2nd Avenue at SW 8th Street Repair /Storm Water Structure Replacement. CONTACT PERSON: David Allen, Public Works Director City of Okeechobee 55 SE 3`d Avenue Okeechobee, FL 34974 (863) 763 -3372, Ext. 225 dallen@cityofokeechobee.com FEID NUMBER: 59- 6000393 FISCAL YEAR END: September 30 PROJECT LOCATION: SW 2nd Avenue /SW 8th Street, Okeechobee FL PROJECT DESCRIPTION: Street repair and replacement of storm water drain structure and associated storm sewer pipe including repair of adjacent sidewalk. PROJECT OVERVIEW: The storm drain structure located on the Southwest corner of SW 2nd Avenue /SW 8th Street has settled causing failure of the associated piping as well as the street surface and sidewalk adjacent to the structure. (See attachment A, project photos, and attachment B, Project Location Map) The project location is on a feeder road and is in an area of high traffic and school pedestrian traffic adjacent to the Okeechobee High School Freshman Campus and approximately % mile from Central Elementary School. The scope of the project is to: o Replace the storm drain structure • Replace approximately 100' of 36" concrete storm drain pipe. • Replaced approximately 125' of 12" concrete storm drain pipe. • Repair /Replace associated street surface o Replace associate concrete sidewalk and curb TIMELINE: Project Engineering /bid October- November 2014 Project Construction December 2014 /January 2015. Due to the proximity to two schools, the project intent is to perform the repair during the school holiday break if possible. Project will be completed in a single phase. ALLOWABLE COSTS: Engineering Design $ 7,500 Construction $50,000 Total project $57,750 Sincerely, David Allen Public Works Director Attachment A — Project photos Failed street /sidewalk surrounding settled drain structure Pavement /sidewalk settling Undermined road /sidewalk surface Failed /settled storm drain pipe segments U) a) O LL O a) O O O M co O II O N L U O O s Lo O !N T i1iiI ekI E L O a) .L. 0. .O CD a CD .4+ a) ▪ • CD °) E L in e L a) V! . 0 L co • . co v / '�^ iii > L Q .4.r co N co C d d .Q • 't O co .0 a. C) a) d 0 O L o U12