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2007-03-07 BOD Meeting
PUBLIC RISK MANAGEMENT OF FLORIDA BOARD OF DIRECTORS MEETING Terrace Hotel Lakeland, FL March 9, 2007 AGENDA 10:00 am Call To Order John Litton, Chairperson Consent Agenda 1 Request Approval of December 8, 2006 Board Meeting Minutes 2. Request Approval of Treasurer's Report as of December 31, 2006 Any Board Member may request to have an item removed from the Consent Agenda and placed on the Regular Agenda for further discussion. Regular Agenda 3. Election of Vice Chairperson John Litton 4. Executive Director's Report Ross Furry, Executive Director A. Status on Hurricane Claims B. National PRIMA Conference Scholarships C. Review of Member Premiums Due 10/1/07- 3/31/08 & Acknowledgment of Balance Due from Members 5. Broker's Report Greg Butterfield, A.J. Gallagher & Co. A. Open Underwriting Issues B. Additional Property Coverage for Named Windstorm C. Extension of Current Excess Property Coverage from 10/1/07 to 4/1/08 D. Educational Conference Update 6. Chairman's Item John Litton A. Member Discussion of Request for Qualification for Broker Services F a. 7. Legal Update 8. Board Member Items Donovan Roper, Esquire Public Comment: State full name and address. Discussion must be limited to a maximum of five (5) minutes per person. Adjournment Luncheon immediately following PUBLIC RISK MANAGEMENT OF FLORIDA BOARD OF DIRECTORS MEETING MARCH 9, 2007 CONSENT AGENDA SUMMARY 1. Request Approval of December 8, 2006 Board Meeting Minutes Background: Meeting Minutes attached 2. Request Approval of Treasurer's Report as of December 8, 2006 Background: Financial Reports Attached Board Action: Approved Denied Deferred Other 1. BOARD MEETING MINUTES 12/8/06 PUBLIC RISK MANAGEMENT OF FLORIDA BOARD OF DIRECTORS MEETING Terrace Hotel, Lakeland, FL December 8, 2006 MINUTES Attendance: Kathy Bennett, City of Avon Park; Susan Lee, Town of Belleair; Steve Baumgartner, City of Brooksville; Ted Byrd, City of Clewiston; Linda Stilson, City of Crystal River; Paul Erickson, DeSoto County BOCC; Mike Sheppard, City of Eustis; Mary Ann Dotson, Glades County BOCC; Elaine Trehy, City of Gulfport; Jane Long, Hardee County BOCC; Lester Baird, Hendry County BOCC; Freddie Carino, Highlands County BOCC; Martin Schless, City of Indian Rocks Beach; Nancy Beelman, Town of Kenneth City; Lisa Smith, City of LaBelle; John Litton, City of Lake Mary; Pamela Conner, Lee County Port Authority; Fred Moody, Levy County BOCC; Jane O'Connor, Town of Longboat Key; Carol Rogers, City of Longwood; Jeff Sutton, City of New Port Richey; Steve Gailbreath, City of North Port; Donna Reynolds, City of Okeechobee; Robbie Chartier, Okeechobee County BOCC; Connie Collins, City of Oviedo; Phil Wickstrom, City of Punta Gorda; Martin Lange, Sarasota /Manatee Airport Authority; Mike Eastman, City of Sebring; Gary Behnke, City of St. Pete Beach; Crissy Bublitz, City of Tavares; Woody Hubbard, City of Temple Terrace; Frank Gilbert, City of Winter Garden; Sharry Boldt, City of Zephyrhills Derrek Moore attended meeting as a non - voting representative from the City of Belle Glade. Absent: City of Deltona, City of Fort Meade, Hamilton County BOCC, Holmes County BOCC, Town of Lady Lake, Town of Lady Placid, City of Lake Wales, City of Moore Haven, City of Pahokee, City of Port Richey, City of Safety Harbor, South Florida Conservancy, City of South Pasadena, Sun 'n Lake of Sebring, City of Wauchula John Litton, Chairperson, called the meeting to order at 10:23 a.m. with a quorum present. Consent Agenda 1. Request Approval of September 15, 2006 Board Meeting Minutes. 2. Request Approval of Treasurer's Report as of September 30, 2006. Motion was made by Phil Wickstrom and seconded by Jane O'Connor to approve the consent agenda. The motion was unanimously approved. (Not on Agenda) Mr. Litton presented plaques to Freddie Carino and Lester Baird in appreciation of their service on the Board of Directors. Regular Agenda 3. Executive Director's Report A. Report on Hurricane Losses — Mr. Furry recapped hurricane claims to date: Charley — 72 claims open, $36 million paid to date, $42 million in reserves Jeanne — 36 claims open, $5.8 million paid to date, $7 million in reserves Wilma - 64 claims open, $8.5 million paid to date, $18 million in reserves Excess insurance carriers from Hurricane Charley received $5 million in subrogation on a DeSoto County claim for the Turner Center from the original architect, engineer and builder due to code issues when the building was constructed. B. Review of Action Taken at the 9 -15 -06 Board Meeting — As several items at the September Board Meeting dealt with the renewal process, the Executive Director revisited the action taken to ensure understanding. A By -Laws change was made to allow the option to purchase aggregate excess insurance. The Board then approved not to purchase aggregate excess of Loss Fund insurance. Approval was given to restrict surplus funds to protect the Loss Fund by not buying excess loss fund insurance. Board approval was granted to use surplus funds to help members carry premiums from the 1011/07 period to the 3/30/08 period. Don Roper was appointed as General Counsel and the contract for the Insurance Advisor was renewed. C. Request Board Approval to Utilize Surplus Funds to Offset Total Cost of Property Premiums — At the September Board Meeting, the consensus was to use $2 million from surplus to offset the total cost of property premiums, however, the formality of an action vote was not taken. For the record, formal approval is needed. Jeff Sutton made a motion to approve the use of $2 million from surplus funds to offset the total cost of property premiums. Mike Sheppard seconded the motion, and it was unanimously approved. D. Termination of Arthur J. Gallagher Brokerage Service Agreement — The Executive Director advised that the service level at A. J. Gallagher has not remained at the high level that has been expected and a change in corporate culture indicates that PRM would be better served to move in another direction. He cited examples on the diminishing service and the failure to timely produce the coverage document or 2 other policies, as well as the lack of involvement and /or building a relationship from management. He and the Executive Committee on a 4 to 1 vote recommended issuing a 90 -day written notice to A. J. Gallagher to terminate the brokerage service agreement. Dave Marcus, Regional Vice President for Gallagher, advised that AJG was committed to providing PRM with the highest level of service and asked members for their support. Much discussion followed. A memorandum dated 12 -7 -06 to Ross Furry from Freddie Carino outlining Highlands County's position on the proposed actions was distributed to Board members by Mr. Carino. The Highlands County memo indicated that members were given inadequate time to consider recommended actions; requested facts, in writing, supporting the recommendations [Item #3]; requested additional information on the new brokerage firm [Item #4] ; and recommended PRM issue Request for Qualifications (RFQ) for competitive bids on brokerage services [Item #5]. Members participated in discussion on the item. Frank Gilbert made a motion to table the issue of giving notice to Arthur J. Gallagher and authorize the Executive Director to provide a written plan of action to Arthur J. Gallagher requesting certain deficiencies be corrected with appropriate time - frames. The Executive Director to provide information as requested in Items #3, 4, & 5 of the Highlands County memo. The motion was seconded by Mr. Carino. An appropriate time -frame was discussed and Nancy Beelman requested that all members receive copies of the written documentation from the Executive Director. Mr. Gilbert amended the motion to authorize the Director provide copies of plan of action to all Board Members within an appropriate time -frame of the current contract period. Mr. Carino seconded the amended motion. When discussion began again, Mr. Carino called for the question with Robert Giesler seconding the call. The call to cease discussion was unanimously approved. Vote by show of hands was then taken on amended motion. It was approved by a majority vote of 18 aye, 13 nay. E. Appointment of World Risk Management, L.L.C. for Insurance Brokerage & Risk Management Services — Since Item D was tabled, this item was not discussed. 4. Insurance Advisor's Update A. Property Coverage 10/1/06 — Mr. Tobey reviewed property coverage renewed on 10/1/06. Limits were reduced to $200 million for all perils and $100 million for named windstorm with the deductible increasing from 2% to 5 %. He referred to the allocation policy, which explains the 3 equitable distribution of funds in the event of a named windstorm loss in excess of limits. Mr. Tobey will travel to Atlanta in January to meet with property markets and then provide a recommendation to the Executive Director on whether to proceed on pursuing property coverage for April 1. 5. Broker's Report A. Overview of Renewal Terms & Conditions — Mr. Cooper reviewed changes occurring with this year's renewal. An 18 -month renewal was negotiated for all lines of coverage except property. Attempts will be made to get the property renewal to April 1, 2007. The carrier for the coverage document was changed from BRIT to Munich Re America. Terrorism coverage was included in the coverage document for the first layer of property, liability, and Workers' Compensation. Windstorm deductible on property coverage increased to 5 %. This is a per building deductible. Margin clauses were added this year. Flood coverage was lowered to $40 million. B. Carrier Requirements 15 -Seat Passenger Vans — Munich Re America requires policies and procedures in place on how to operate 15 -seat passenger vans due to their high crash and turnover rates. A. J. Gallagher will contact members to ensure their policies and procedures meet the carrier's requirements. Rob Ross advised that PRM has put together a policy and a training program to assist members on the new requirements for 15 -seat passenger vans. Bonnie Mims recommended that members run motor vehicle records checks on their employees at least once a year. ii. Dams — Mr. Cooper advised the carrier is requesting additional information on dams. He will be contacting those members who have dams. Sexual Harassment/Sexual Abuse Policies & Procedures — Sexual harassment coverage is automatically covered in the coverage document, but members may also qualify for sexual misconduct coverage if Munich Re America approves their policies and procedures on sexual misconduct and training practices. A copy of a misconduct/harassment policy that has been approved by the labor attorney is available to members by contacting Ms. Mims at PRM. 4 6. Legal Update A. Renewal of Pinellas County EMS Contract -- Mr. Roper advised that certificates of insurance have been supplied to the Pinellas County Attorney for the municipalities whose EMS contracts expire in 2007. These certificates were very explicit in what was and was not covered. PRM agreed to insure, indemnify, hold harmless and defend both Pinellas County and Pinellas County EMS in any cases in which they are sued because of vicarious liability. However, PRM will not insure, defend, hold harmless, nor indemnify when active negligence is involved. Mr. Roper is available to assist any member with similar issues. 7. Board Member Items With Mr. Baird's departure, an election to fill the opening for Vice Chairperson on the Executive Committee will be held at the Board Meeting on March 9th. Mr. Litton encouraged interested parties to submit their bios to the PRM office. Mr. Litton advised that the PRM Educational Conference will be held at Marco Island on May 16- 17 -18, 2007. There was no Public Comment. Meeting adjourned at 12:10 p.m. Respectfully submitted, Judith A. Hearn Assistant Executive Director Secretary to PRM Board JAH:smb O:Uudy\BD MTGS\Board of Directors Meeting 12 -8 -06 5 2. TREASURER'S REPORT AS OF 12/31/06 PUBLIC RISK MGMT OF FL BALANCE SHEET DECEMBER 31, 2006 CURRENT ASSETS PETTY CASH $ 75.00 OPERATING -SO TRUST 35,318,029.69 INVESTMENT TRANSFER ACCOUNT 3,943.67 A/R MEMBERSHIPS 1,020,429.13 A/R TRADE 93.46 A/R CONSULTANT FEE - MEMBERS 21,464.89 A/R- REINSURANCE RECOVERIES (37,935,660.98) A/R OTHER 141.38 A/R -STATE W/C ASSESSMENT (333,705.38) A/R- APPRAISALS 767.00 A/R - ADDITIONAL INSURANCE 501.21 A/R - SCHOLARSHIP PROGRAM 3,500.00 DUE FROM MEMBERS 1,036,049.00 STATE ADMIN. FUND 13,419,438.89 SOUTHTRUST SECURITIES 529,548.01 TOTAL CURRENT ASSETS 13,084,614.97 PROPERTY AND EQUIPMENT FURNITURE & FIXTURES 34,181.96 LESS: ACCUM. DEPRECIATION (27,366.23) OFFICE MACHINES & EQUIPMENT 100,136.73 LESS: ACCUM. DEPRECIATION (61,633.13) AUTOMOBILE 132,806.06 ACCUMULATED DEPRECIATION (17,140.31) TOTAL PROPERTY & EQUIPMENT 160,985.08 OTHER ASSETS PREPAID INSURANCE 18,330,277.13 PREPAID FLOOD INSURANCE 94.49 PREPAID EXPENSES 4,634.79 DEFER MEMBER CONTR - 1987 -89 183,808.00 DEFER MEMBER CONTR- 1989 -90 295,679.00 DEPOSITS 5,665.06 TOTAL OTHER ASSETS TOTAL ASSETS 18,820,158.47 $ 32,065,758.52 LIABILrIIES ACCOUNTS PAYABLE $ (117,308.33) A/P - GALLAGHER/RISX -FACS (3,501,013.96) FEDERAL TAXES PAYABLE (40.14) A/P EMP LIFE INS (414.46) A/P - OTHER 9,404.60 A/P - LOSS PREVENTION 14,933.73 ACCRUED VACATION 41,121.55 ADVANCE FROM REINSURER 4,341,369.26 CLAIMS PAYABLE - 1987 -89 44,009.61 CLAIMS PAYABLE - 1989 -90 20,000.00 CLAIMS PAYABLE - 1990 -91 10,119.52 CLAIMS PAYABLE - 1991 -92 11,998.50 CLAIMS PAYABLE - 1992 -93 (115,668.89) CLAIMS PAYABLE - 1993 -94 (24,686.40) CLAIMS PAYABLE - 1994 -95 28,371.17 CLAIMS PAYABLE - 1995/96 2,274.13 CLAIMS PAYABLE - 1996/97 52,473.26 CLAIMS PAYABLE - 1997/98 (262,696.04) CLAIMS PAYABLE - 1998/99 (199,251.59) CLAIMS PAYABLE - 1999/00 (439,318.39) CLAIMS PAYABLE - 2000/01 (915,675.13) CLAIMS PAYABLE - 2001/02 (1,098,245.04) CLAIMS PAYABLE - 2002/03 2,195,722.91 CLAIMS PAYABLE - 2003/04 (18,724,350.91) CLAIMS PAYABLE - 2004/05 3,909,255.36 CLAIMS PAYABLE - 2005/06 (12,741,068.29) CLAIMS PAYABLE - 2006/07 3,499,108.58 TOTAL LIABILITIES CAPITAL FUND BALANCE REVENUE IN EXCESS OF EXPENSE TOTAL CAPITAL TOTAL LIABILITIES & CAPITAL PUBLIC RISK MGMT OF FL BALANCE SHEET DECEMBER 31, 2006 37,419,461.17 18,605,872.74 (23,959,575.39) 56,025,333.91 32,065,758.52 PUBLIC RISK MGMT OF FL INCOME STATEMENT FOR THE THREE MONTHS ENDING DECEMBER 31, 2006 CURRENT MONTH YEAR TO DATE REVENUES MEMBERSHIP ASSESSMENTS $ 4,241,597.34 $ 27,313,246.02 INTEREST INCOME 204,942.62 578,933.66 TOTAL REVENUES 4,446,539.96 27,892,179.68 EXPENSES OFFICERS' SALARIES 9,540.88 OFFICE SALARIES 38,692.16 PAYROLL TAXES 3,228.80 EMPLOYEE RETIREMENT BENEFITS 5,106.99 HEALTH INSURANCE - OFFICER 1,409.09 HEALTH INSURANCE- OFFICE 9,365.39 Lll "E INSURANCE- OFFICER 77.50 LIFE INSURANCE - OFFICE 160.58 LTD INSURANCE 925.80 LEGAL FEES 750.00 LEGAL- PRE - DEFENSE 0.00 AUDIT FEES 7,100.00 APPRAISAL FEE EXPENSE 1,375.00 AUTO EXPENSE 65.12 TRAVEL EXPENSE 7,423.11 ASSOCIATION MEMBERSHIPS 310.00 DUES & SUBSCRIPTIONS 0.00 EDUCATION/TRAINING/CONFER. 17.95 OFFICE LEASE 6,010.67 JANITORIAL / CLEANING 540.00 OFFICE /COMPUTER EQUIPMENT 3,562.50 TELEPHONE 1,372.14 COPY MACHINE LEASE 203.00 OFFICE SUPPLIES 850.05 POSTAGE 250.28 INSURANCE - FLOOD /GENERAL 1,000.00 LOSS PREV EQUIP & SUPPLIES 1,108.58 MARKETING & PROMOTION 65.72 MEETING EXPENSE 2,388.00 MISCELLANEOUS EXPENSE 534.96 GALLAGHER MGMT FEES 97,579.75 GALLAGHER EXCESS INSURANCE 1,591,074.92 CLAIMS EXPENSE 1,250,000.00 TOTAL EXPENSES 3,042,088.94 REVENUE IN EXCESS OF EXPENSE $ 1,404,451.02 31,149.61 125,749.52 10,460.12 20,410.33 4,227.27 28,095.81 232.50 481.74 2,777.40 2,250.00 114.75 7,100.00 1,375.00 278.25 18,061.60 310.00 1,043.00 17.95 18,032.01 1,080.00 12,836.64 5,321.59 609.00 4,227.35 1,980.81 1,000.00 3,725.63 65.72 3,511.20 1,318.12 292,739.25 4,773,224.76 3,750,000.00 9,123,806.93 18,768,372.75 SALARY RELATED EXPENSES OFFICERS' SALARIES OFFICE SALARIES PAYROLL TAXES EMPLOYEE RETIREMENT BENEFITS HEALTH INSURANCE- OFFICER HEALTH INSURANCE - OFFICE LIFE INSURANCE- OFFICER LIFE INSURANCE - OFFICE LTD INSURANCE TOTAL SALARY RELATED EXPENSES PUBLIC RISK MGMT OF FL EXPENSES TO BUDGET FOR THE Three MONTHs ENDING December 31, 2006 MONTHLY MONTHLY Y -T -D Y -T -D TOTAL YEAR ACTUAL BUDGET ACTUAL BUDGET BUDGET 9,540.88 10,404.17 38,692.16 41,916.42 3,228.80 3,968.67 5,106.99 4,549.42 1,409.09 729.67 9,365.39 9,842.83 77.50 74.92 160.58 149.33 925.80 937.92 68,507.19 72,573.35 31,149.61 31,212.51 124, 850.00 125,749.52 125,749.26 502,997.00 10,460.12 11,906.01 47,624.00 20,410.33 13,648.26 54,593.00 4,227.27 2,189.01 8,756.00 28,095.81 29,528.49 118,114.00 232.50 224.76 899.00 481.74 447.99 1,792.00 2,777.40 2,813.76 11,255.00 223,584.30 217,720.05 870,880.00 GENERAL EXPENSES LEGAL FEES 750.00 500.00 2,250.00 1,500.00 6,000.00 LEGAL -PRE- DEFENSE 0.00 416.67 114.75 1,250.01 5,000.00 AUDIT FEES 7,100.00 2,416.67 7,100.00 7,250.01 29,000.00 ACTUARIAL STUDY 0.00 1,166.67 0.00 3,500.01 14,000.00 APPRAISAL FEE EXPENSE 1,375.00 458.33 1,375.00 1,374.99 5,500.00 AUTO EXPENSE 65.12 250.00 278.25 750.00 3,000.00 TRAVEL EXPENSE 7,423.11 2,500.00 18,061.60 7,500.00 30,000.00 ASSOCIATION MEMBERSHIPS 310.00 166.67 310.00 500.01 2,000.00 DUES & SUBSCRIPTIONS 0.00 266.67 1,043.00 800.01 3,200.00 EDUCATION/TRAINING /CONFER. 17.95 2,500.00 17.95 7,500.00 30,000.00 OFFICE LEASE 6,010.67 6,010.75 18,032.01 18,032.25 72,129.00 JANITORIAL / CLEANING 540.00 300.00 1,080.00 900.00 3,600.00 OFFICE /COMPUTER EQUIPMENT 3,562.50 1,500.00 12,836.64 4,500.00 18,000.00 TELEPHONE 1,372.14 2,166.67 5,321.59 6,500.01 26,000.00 COPY MACHINE LEASE 203.00 250.00 609.00 750.00 3,000.00 REPAIRS & MAINT. - EQUIPMENT 0.00 166.67 0.00 500.01 2,000.00 OFFICE SUPPLIES 850.05 1,166.67 4,227.35 3,500.01 14,000.00 NEWSLETTER 0.00 333.33 0.00 999.99 4,000.00 POSTAGE 250.28 1,000.00 1,980.81 3,000.00 12,000.00 PRINTING 0.00 166.67 0.00 500.01 2,000.00 INSURANCE - FLOOD /GENERAL 1,000.00 250.00 1,000.00 750.00 3,000.00 LOSS PREV EQUIP & SUPPLIES 1,108.58 1,833.33 3,725.63 5,499.99 22,000.00 MARKETING & PROMOTION 65.72 375.00 65.72 1,125.00 4,500.00 MEETING EXPENSE 2,388.00 2,008.33 3,511.20 6,024.99 24,100.00 MISCELLANEOUS EXPENSE 534.96 208.33 1,318.12 624.99 2,500.00 TRAINING /SEMINAR PRESENTATION 0.00 500.00 0.00 1,500.00 6,000.00 WEB SITE MAINT. 0.00 566.67 0.00 1,700.01 6,800.00 TOTAL GENERAL EXPENSES 34,927.08 29,444.10 84,258.62 88,332.30 353,329.00 TOTAL OPERATING EXPENSES 103,434.27 102,017.45 307,842.92 306,052.35 1,224,209.00 PUBLIC RISK MANAGEMENT OF FLORIDA BOARD OF DIRECTORS MEETING MARCH 9, 2007 REGULAR AGENDA SUMMARY 3. Election of Vice Chairperson John Litton The Office of Vice - Chairman The office of Vice - Chairman is identified in Article 6.2. of the PRM By -laws: "The Board of Directors shall, bi- annually select a Vice Chairman during the final quarter of each two -year term to serve during the subsequent two -year term. The term of office for the Vice - Chairman shall begin on the first day of a fiscal year and expire on the last day of a fiscal year. The Vice - Chairman shall carry out all duties of the Chairman of the Board during the absence or inability of the Chairman to perform such duties and shall carry out such other functions as are assigned from time to time by the Chairman or the Board of Directors. The Board of Directors may from time to time appoint other officers of the Board." Executive Committee John Litton, Chairman Term: 10 -01- 2006/2008 Vacant, Vice - Chairman Term:10 -01- 2005/2007 Mike Sheppard, Treasurer Term: 10 -01- 2006/2008 Jeff Sutton, North Representative Term: 10 -01- 2005/2007 Robbie Chartier, South Representative Term: 10 -01- 2005/2007 Board Election: , Vice - Chairperson 3. INTEREST IN VICE CHAIRMAN VACANCY INTEREST IN VICE CHAIRPERSON VACANCY From: Carol Rogers [mailto:crogers @longwoodfl.org] Sent: Wednesday, February 07, 2007 2:28 PM To: Ross D. Furry Subject: Vacant Board Position Ross: I would like to advise that I would like to be considered for the vacant position on the PRM Board of Directors. I believe that my position as Director of Financial Services including full responsibilities for Risk Management for the City of Longwood along with my 30+ years of experience in both public accounting and governmental management and accounting would provide the background to be a valuable addition to the organization. If you would like any additional information, please let me know. Cca,oe Rogers, CPA Director of Financial Services City of Longwood 407 -260 -3475, fax 407 -260 -3451 INTEREST IN VICE CHAIRPERSON VACANCY From: Robert W. Zega Lee County Port Authority Attached is a copy of my resume as indication of my interest in the vacant Vice Chairman's position. I appreciate consideration of my interest in this position. 12500 Lake Run Drive Fort Myers, Florida 33913 ROBERT W. ZEGA Home (239) 768 -0083 Office (239)590 -4525 E -Mail robertzega@aol.com PROFILE Senior Human Resource Manager with a twenty plus year track record of accomplishment as a Human Resources Generalist. Effective in the development and tactical implementation of human resource strategies that respond to business plans and economic conditions. Experienced in union and non -union manufacturing organizations with as many as 7 locations and 1000 employees. Numerous successes in the role of project leader for non -HR related activities that improve operations and profitability. Key areas of strength include: Strategic Change Accomplished in aligning human resources with strategic business plans. Effective in Leadership: supporting growth initiatives as sales increase or in support of new business start -ups. Skilled in planning and organizing facility closures and headcount reductions in support of adverse business conditions and profit improvement plans. Employee Selection Experienced in the development of recruitment programs to fill open job requisitions with and Development: qualified candidates within agreed upon timeframes and budget requirements. Developed and implemented employee training programs from the shop floor to the executive suite. Conducted management training programs in the role of trainer. Employee and Labor Effective in both union and non -union environments with a proven ability to negotiate Relations: ongoing contracts as well as plant closing agreements. Experienced and successful in union avoidance practices and defeating union organizing attempts. Compensation and Successful in designing and implementing programs to improve benefits and coverage Benefits: while reducing or maintaining company costs. Experienced in the design and administration of incentive compensation/profit sharing systems that support business objectives Human Resource Able to develop and communicate human resource policies and in publishing employee Systems: handbooks that drive consistency in human resource practices. Experienced in installing and monitoring pay plans and wage classification systems, including job description development for all hourly and salaried personnel. PROFESSIONAL EXPERIENCE LEE COUNTRY PORT AUTHORITY SOUTHWEST FLORIDA INTERNATIONAL AIRPORT. Fort Myers, FL August 2001 Manager Risk/Employee Training Reports to the Manager General Services and accountable for all business insurance which includes Airport Liability, General Liability. Property. Workers Compensation, Errors and Omissions and Aircraft Liability on the Lee County Port Authority owned aircraft. Recently completed work with Zurich monitoring the OCIP which covered general liability and workers compensation for all prime and sub contractors during construction of the new Southwest Florida International Airport which opened September 2005. Also included was the responsibility for assuring proper insurance coverage, before allowing contractors to work during the "build out' of tenant space. Activated a dormant Safety Committee and implemented changes and modifications to procedures which allowed us to reduce costs of personal injury settlements while closing old claims. This had enabled the Lee County Port Authority to experience minimum premium increases on airport liability coverage. Average over the last four years has been Live percent. Processed FE v l \ claims after hurricanes Charlie and Wilma which brought in excess of $750,000 in Federal funds to Lee County Port Authority. Robert W. Zega Page 2 Established a training inventory detailing training activities attended by each employee of Lee County Port Authority. Implemented the first High Potential Management Training program for employees of the Lee County Port Authority. AEC STERLING /CUMBERLAND COMPANIES, Wood Dale, IL 1981— February 2001 A $140MM manufacturer of process equipment/machines in plastics molding, extrusion, and other manufacturing industries. 1000 employees located in 7 manufacturing facilities. Vice President — Human Resources Reported to the President and responsible for all Human Resource generalist activities. Accountable for working closely with division management at all locations to meet changing Human Resource needs. Worked cooperatively with Managers, Supervisors and Plant Human Resource Representatives to attain agreed upon goals. Capable and adaptable to changes in managerial philosophy. Selected accomplishments include: • Implemented changes in health care and benefit programs that lowered company costs by 20 %. • Successfully spearheaded four separate facility consolidations, which saved the company over $SMM. • Negotiated ongoing contracts with Sheet Metal Workers Union resulting in concessions totaling $500,000 in savings. Later, negotiated a plant closing agreement that maintained necessary workforce through closing. • Introduced safety awareness training programs and achieved over 1,000.000 man-hours worked without a lost time accident. • Standardized benefit programs at all 7 locations concurrent with 4 acquisitions. Improved employee coverage and decreased overall benefit costs by $350,000. • Orchestrated company -wide cross training of field service personnel. Reduced overall service headcount from 51 to 30 and improved service response time. Saved the company $1,500,000 per year. • Represented Human Resources on a team that was assembled to reduce purchasing costs. Achieved a 10% discount on airline travel, totaling $50,000 annually. Additionally. reduced auto rental costs by $8,000 and 401K administration costs by $5,000 per year. • Led team to eliminate a secondary warehouse, rationalize the product line. and reduce finished goods inventory. Saved the company $325,000 per year. • Utilized skills inventory cataloging to set parameters for the newly created job description and pay for performance system. • Significantly upgraded management talent by introducing the use of psychological and knowledge based testing as a tool in the hiring process. • Initiated and orchestrated skills training for shop floor personnel and management for all levels of supervision while utilizing government grant money to offset the cost of these programs. MEANS SERVICES, Chicago, IL 1978 —1981 Industrial laundry service providing work uniforms. restaurant linens, hospital uniforms. and bedding. Labor Relations Manager Reporting to the Vice President of Human Resources and responsible for 21 locations (laundries) throughout the Midwest. Functioned as chief spokesman in contract negotiations, fourth step grievance procedures, arbitration. NLRB procedures. EEOC and FEPC investigations and AAP disputes. Promoted from Training and Development Manager in February 1979. Manager of Training and Development Conducted needs surveys and then developed training programs to address the areas identified. Programs included "road show" training for plant floor employees to improve quality of product delivered to customer. Management skills training for all levels of supervision and programs to help identify high potential. promotable employees. RUSTLER STEAK HOUSE - Subsidiary ofGinos. Inc.. King of Prussia. PA 1973 - 1978 A leading chain of cafeteria -style tantil■ steak house restaurants. Robert W. Zega Page 3 Real Estate Site Locator 1973 - 1976 Responsible for market studies to identify locations, securing management approval for recommended sites, and negotiation of all lease terms as well as securing of permits after completion of successful negotiations. Regional Marketing Coordinator Reporting to the Vice President of Marketing and responsible for the Steak House Division of Gino's. Developed marketing plans for 6 markets encompassing 38 locations. Responsibilities included media plans and advertising buys in the large markets of Chicago and Detroit and tailored small market plans for Las Vegas. Atlanta, Houston. and Milwaukee. NATIONAL TEA COMPANY, Chicago, IL 1965 - 1973 Retail grocery chain of 200+ stores with 6,000 employees. Assistant Director of Personnel Progressed from Field Personnel Specialist to Assistant Director of Personnel. Responsible for the supervision of all field personnel functions, office and store employment activities, training, development, and all general personnel functions through a staff of 12 employees. Real Estate Site Locator 1970 - 1973 Responsible for preparing a comprehensive development plan for the region and presentation and implementation of the plan when approved by Management. Plan included new store development, store closing, and identification of facilities to be remodeled and/or enlarged. All aspects of the plan from negotiation. lease preparation, and securing of necessary permits were included in the functions of this position. EDUCATION LEWIS/NATIONAL COLLEGE OF EDUCATION 1985 — M.S. Human Resource Management NORTHERN ILLINOIS UNIVERSITY, DeKalb, IL 1965 —B.S. Business Management 2/14/07 Avon Park, City of 110 E. Main Street PRM MEMBERSHIP Avon Park, FL 33825 -8466 Board Member: Kathy Bennett Human Board Member E -Mail: kbennett @avonpark.cc Alternate: Sarah Adelt Alternate E -Mail: sadelt@avonpark.cc Belle Glade, City of 110 Dr. Martin Luther King, Jr. Blvd, West Telephone # 863 -452 -4406 Fax # 863 - 452 -4413 County of: Highlands Employee # 54 Resource Specialist Administrative Assistant Telephone # Fax # Belle Glade, FL 33430 Board Member: Vivian Hunter Director HR Board Member E -Mail: Vivian @belleglade -fl.com Alternate: Alternate E -Mail: @belleglade -fl.com Belleair, Town of 901 Ponce De Leon Blvd. Belleair, FL 33756 -1096 County of: Employee # 561- 996 -0100 561- 992 -2215 Palm Beach 242 Telephone # 727 -588- 3769x311 Fax # 727 -588 -3778 County of: Employee # Board Member: Susan Lee Human Resources Tech Board Member E -Mail: smlee@tampabay.rr.com Alternate: Micah Maxwell Interim Town Manager Alternate E -Mail: Brooksville, City of 201 Howell Avenue Brooksville, FL 34601. mmaxwell@townofbelleair.net Pinellas 80 Telephone # 352 -544 -5400 Fax # 352 -544 -5433 County of: Employee # Board Member: Steve Baumgartner Finance Director Board Member E -Mail: sbaumgartner @ci.brooksville.fl.us Alternate: Ron Baker HR Director Alternate E -Mail: rbaker @ci.brooksville.fl.us Clewiston, City of 115 W. Ventura Avenue Clewiston, FL 33440 -3709 Board Member: Ted Byrd Board Member E -Mail: Ted.Byrd @clewiston -fl.gov Alternate: Laurie Lindsey Ins Coordinator Alternate E -Mail: laurie.lindsey @clewiston -fl.gov Telephone # Fax # County of: Employee # Finance Director Hernando 863- 983 -1484 863- 983 -7222 Hendry 136 018 10/1/90 040 10/1/96 023 10/1/92 055 10/1/04 016 10/1/89 Crystal River, City of 123 North West Highway 19 Crystal River, FL 34428 -3930 Telephone # Fax # County of: Employee # Board Member: Linda Stilson Asst Finance Director Board Member E -Mail: Istilson @crystalriverfl.org Alternate: Alternate E -Mail: Deltona, City of 2345 Providence Blvd. Deltona, FL 32725 Board Member: Faith Miller City Clerk Board Member E -Mail: fmiller@ci.deltona.fl.us Alternate: Clyde Perry 352- 795 -6994 352 - 795 -6351 Citrus 64 Telephone # 386- 561 -2140 Fax # 386 - 789 -7232 County of: Employee # Human Resources Director Alternate E -Mail: cperry@ci.deltona.fl.us Desoto County BOCC 201 E. Oak Street, Suite 202 Arcadia, FL 34266 -4451 Board Member: Jerry Hill Commissioner Board Member E -Mail: j.hill @co.desotO.fl.us Alternate: Paul Erickson Director HR Alternate E -Mail: Paul @co.desoto.fl.us Eustis, City of Telephone # P. O. Drawer 68 Fax # 10 North Grove Street Eustis, FL 32726 -0068 Volusia 185 Telephone # 863- 993 -4808 Fax # 863- 993 -4857 County of: Desoto Employee # 204 025 10/1/92 050 10/1/99 003 10/1/99 352 -589- 4040x1140 352 -589 -4274 County of: Lake Employee # 272 Board Member: Mike Sheppard Dep Dir Finance Board Member E -Mail: sheppardm @ei.eustis.fl.us Alternate: Ann Isaacs Director HR Alternate E -Mail: issacsa @ci.eustis.fl.us Fort Meade, City of P. O. Box 856 8 West Broadway Fort Meade, FL 33841 -0856 Board Member: Phyllis Kirk Telephone # Fax # 863 - 285 - 1100x233 863- 285 -1124 County of: Polk Employee # 80 Deputy City Clerk Board Member E -Mail: cftmeadecmc @aol.com Alternate: Deena Ware Assistant to City Manager Alternate E -Mail: deenaware @yahoo.com Glades County BOCC Telephone # P. O. Box 1018 Fax # 500 Avenue J Moore Haven, FL 33471 -1018 863- 946 -6000 863 -946 -2860 County of: Glades Employee # 160 Board Member: Robert Giesler County Commissioner Board Member E -Mail: bobgiesler68 @yahoo.com Alternate: Mary Ann Dotson Human Resources Director Alternate E -Mail: mdotson @gladescofl.net 022 10/1 /92 026 10/1/92 004 10/1/87 Gulfport, City of 2401 53rd Street, South Gulfport, FL 33707 Telephone # 727 -893 -1000 Fax # 727- 893 -1005 County of: Pinellas Employee # 170 Board Member: Elaine Trehy Admin Services Director Board Member E -Mail: etrehy @ci.gulfport.fl.us Alternate: Jennifer Valdes Human Resources Officer Alternate E -Mail: jvaldes @ci.gulfport.fl.us Hamilton County BOCC 313 Hatley Street Jasper, FL 32052 Board Member: Bob Poor Board Member E -Mail: Telephone # 386- 792 -6639 Fax # 386 - 792 -6808 County of Hamilton Employee # 117 County Coordinator hamiltoncounty @alltel.net Alternate: Mike Adams Alternate E -Mail: Hardee County BOCC 205 Hanchey Wauchula, FL 33873 -9691 Board Member: Jane Long Commissioner Telephone # 863 -773 -2161 Fax # 863 -773 -2154 County of: Hardee Employee # 220 Human Resource Director Board Member E -Mail: jane.long @hardeecounty.net Alternate: Danny Weeks Facilities Director Alternate E -Mail: Hendry County BOCC P. O. Box 2340 25 Hicopochee Avenue Labelle, FL 33975 -2340 Board Member: Board Member E -Mail: @hendryfla.net Alternate: Janet B. Taylor Alternate E -Mail: jtaylor @hendryfla.net danny.weeks @hardeecounty.net Highlands County BOCC P. O. Box 1926 600 S. Commerce Avenue Sebring, FL 33871 -1926 Telephone # 863 -675 -5221 Fax # 863- 675 -5317 County of: Hendry Employee # 403 Commissioner Telephone # 863- 402 -6792 Fax # 863 - 402 -6507 County of: Highlands Employee # 479 Board Member: Ricky Helms Assistant County Administrator Board Member E -Mail: rhelms @bcc.co.highlands.fl.us Alternate: John Minor HR -Risk Management Director Alternate E -Mail: jminor @bcc.co.highlands.fl.us Holmes County BOCC 201 North Oklahoma Street Telephone # 850- 547 -1119 Fax # 850 - 547 -4471 County of: Holmes Bonifay, FL 32425 -2195 Employee # 197 Board Member: Raymon Thomas Commissioner Chairman Board Member E -Mail: hcbccins @yahoo.com (Hope Hall- contact) Alternate: Monty Merchant Commissioner Alternate E -Mail: hcbccins @yahoo.com 020 10/1/91 043 10/1/97 011 10/1/87 005 10/1/87 034 10/1/94 046 10/1/98 Indian Rocks Beach, City of 1507 Bay Palm Blvd. Indian Rocks Beach, FL 33785 -2899 Board Member: Martin Schless Board Member E -Mail: mschless @irbcity.com Alternate: James R. Palamara Commissioner Telephone # 727 -595 -2517 Fax # 727 -595 -4627 County of: Pinellas Employee # 31 Interim City Treasurer/Finance Director Alternate E -Mail: Kenneth City, Town of 6000 54th Avenue North amoxana @aol.com Kenneth City, FL 33709 -1806 Board Member: Nancy Beelman Board Member E -Mail: town57 @verizon.net Alternate: Muriel Whitman Mayor Alternate E -Mail: town57 @verizon.net Telephone # Fax # County of: Employee # Dir Personnel LaBelle, City of P. O. Box 458 481 Hicopochee Avenue Labelle, FL 33975 -0458 Telephone # Fax # County of: Employee # Board Member: Michael Boyle Supt Public Works Board Member E -Mail: mboyle @earthlink.net Alternate: Lisa Smith Asst to City Clerk Alternate E -Mail: lisasmith @citylabelle.com Lady Lake, Town of Telephone # 409 Fennell Blvd. Fax # County of: Lady Lake, FL 32159 -3159 Employee # Board Member: Board Member E -Mail: Alternate: Alternate E -Mail: Lake Mary, City of P. O. Box 958445 100 N. Country Club Road Lake Mary, FL 32795 -8445 Board Member: John Litton Marcel Blais mblais @ladylake.org Bill Vance bvance @ladylake.org Risk Manager Town Manager Telephone # Fax # County of: Employee # City Manager Board Member E -Mail: jlitton @lakemaryfl.com Alternate: Jacqueline Soya Dir Finance Alternate E -Mail: Lake Placid, Town of 311 W. Interlake Blvd. Lake Placid, FL 33852 jsova @lakemaryfl.com Telephone # Fax# County of: Employee # Board Member: Arlene Tuck Town Clerk Board Member E -Mail: ajt- townoflp @htn.net Alternate: Phil Williams Chief of Police Alternate E -Mail: 1ppdchief @yahoo.com 727 -544 -6655 727-547-2038 Pinellas 25 863- 675 -2872 863 - 675 -7271 Hendry 50 352 -751 -1555 352- 751 -0230 Lake 83 407 - 585 -1400 407 -585 -1464 Seminole 151 863 - 699 -3747 863- 699 -3749 Highlands 39 053 10 /1 /00 021 10/1/92 006 10/1/87 042 10/1/97 031 10/1/94 037 10/1/96 Lake Wales, City of P. O. Box 1320 Lake Wales, FL 33859 -1320 Board Member: Sandra Davis Board Member E -Mail: Alternate: Alternate E -Mail: Lee County Port Authority 11000 Terminal Access Road, Suite 8671 Telephone # Fax # County of: Employee # Manager HR sdavis @cityoflakewales.com Fort Myers, FL 33913 -8899 Board Member: Pamela Conner Board Member E -Mail: plconner @flylcpa.com Alternate: Robert W. Zega Alternate E -Mail: rwzega @flylcpa.com Levy County BOCC P. O. Box 310 355 South Court Street Bronson, FL 32621 -0310 Board Member: Fred Moody Board Member E -Mail: levybocc @circuit8.org Alternate: Jacqueline Martin Alternate E -Mail: levybocc @circuit8.org Longboat Key, Town of 501 Bay Isles Road Longboat Key, FL 34228 -3196 Telephone # Fax # County of: Employee # Director Gen Services Risk Manager Telephone # Fax# County of: Employee # County Coordinator Human Resource Manager Telephone # Fax # County of: Employee # Board Member: Jane O'Connor Town Clerk/Dir of Admin Board Member E -Mail: joconnor @longboatkey.org Alternate: Gerald Wilson Purchasing Manager Alternate E -Mail: gwilson @longboatkey.org Longwood, City of 175 West Warren Avenue Longwood, FL 32750 -4197 863- 678 -4193 863 -678 -4180 Polk 185 239 -590 -4520 239 -590 -4548 Lee 245 352- 486 -5217 352- 486 -5167 Levy 218 941 - 316 -1999 941- 316 -1774 Manatee /Sarasota 148 Services Telephone # 407 - 260 -3481 Fax # 407 - 260 -3419 County of: Employee # Board Member: Dawn Jackson Personnel Manager Board Member E -Mail: djackson @longwoodfl.org Alternate: Carol Rogers Financial Services Director Alternate E -Mail: crogers @longwoodfl.org Moore Haven, City of P. O. Box 399 99 Riverside Drive Moore Haven, FL 33471 -0399 Board Member: Maxine Brantley City Clerk Board Member E -Mail: mbrantley @moorehaven.net Alternate: Melissa Arnold Deputy Clerk Alternate E -Mail: marnold @moorehaven.net Telephone # Fax # County of: Employee # Seminole 145 863- 946 -0711 863 - 946 -2988 Glades 20 036 10/1/95 009 5/1/88 041 10/1/97 007 10/1/87 033 10/1/94 014 10/1/88 ' New Port Richey, City of 5919 Main Street New Port Richey, FL 34652 -2785 Telephone # 727 - 853 -1025 Fax # 727 - 853 -1023 County of: Pasco Employee # 216 Board Member: Jeff Sutton Human Resources Director Board Member E -Mail: suttonj @cityofnewportrichey.org Alternate: Alternate E -Mail: North Port, City of 4970 City Hall Blvd. Suite 252 HR -Risk North Port, FL 34286 -4100 Telephone # 941 - 429 -7130 Fax # 941- 429 -7135 County of: Sarasota Employee # 560 Board Member: Steve Gailbreath Risk Mgmt Coordinator Board Member E -Mail: sgailbreath@ci.north-port.fl.us Alternate: Daniel Schuh Human Resources Manager Alternate E -Mail: dschult @ci.north- port.fl.us Okeechobee County BOCC 304 NW 2nd Street, Room 109 Okeechobee, FL 34972 -4187 Telephone # 863- 763 -9312 Fax # 863- 763 -0118 County of: Okeechobee Employee # 241 Board Member: Robbie Chartier Dep Co Admin Board Member E -Mail: rchartier @co.okeechobee.fl.us Alternate: George Long County Administrator Alternate E -Mail: Okeechobee, City of 55 S. E. Third Avenue glong @co.okeechobee.fl.us Okeechobee, FL 34974 -2932 Telephone # 863- 763 -3372 Fax # 863 -763 -1686 County of: Okeechobee Employee # 61 Board Member: Donna Reynolds Ins. Coordinator Board Member E -Mail: dvreynolds @cityofokeechobee.com Alternate: James Kirk Alternate E -Mail: jimkirk @adelphia.net Oviedo, City of 400 Alexandria Blvd. Oviedo, FL 32765 -6764 Board Member: Connie Collins Mayor Telephone # 407 - 971 -5521 Fax # 407 -971 -5802 County of: Seminole Employee # 249 Human Resources Director Board Member E -Mail: ccollins @cityofoviedo.net Alternate: Dan Hood Risk/Benefit Coordinator Alternate E -Mail: dhood @cityofoviedo.net Pahokee, City of 171 N. Lake Avenue Pahokee, FL 33476 -1861 Board Member: Board Member E -Mail: @cityofpahokee.com Alternate: Alberta Fields Telephone # Fax # County of: Employee # Human Resources Director Alternate E -Mail: albertafields @cityofpahokee.com 561- 924 - 5534 X24 561- 924 -7301 Palm Beach 94 029 10/1/93 008 10/1/87 035 1/1/96 047 2/2/99 045 10/1/98 039 10/1/96 Port Richey, City of 6333 Ridge Road Port Richey, FL 34668 Board Member: Shirley Dresch Board Member E -Mail: cityclerk @copr.net Alternate: Alternate E -Mail: Punta Gorda, City of 326 W. Marion Avenue Punta Gorda, FL 33950 -4492 City Clerk Telephone # Fax # County of: Employee # 727 - 816 -1900 727 - 816 -1916 Pasco 60 Telephone # 941 -575 -3302 Fax # 941 -575 -3310 County of: Charlotte Employee # 265 Board Member: Phil Wickstrom Risk Manager Board Member E -Mail: pwickstrom @ci.punta- gorda.fl.us Alternate: Dave Drury Finance Director Alternate E -Mail: Safety Harbor, City of 750 Main Street ddrury@ci.punta-gorda.fl.us Safety Harbor, FL 34695 -3553 Telephone # 727 - 724 -1555 Fax # 727 - 724 -1566 County of: Pinellas Employee # 166 Board Member: Bill Cropsey Dir Personnel Board Member E -Mail: wcropsey @cityofsafetyharbor.com Alternate: Alan Zimmet City Attorney Alternate E -Mail: azimmet @cityofsafetyharbor.com Sarasota/Manatee Airport Authority Telephone # 6000 Airport Circle Fax # County of: Sarasota, FL 34243 -2105 Employee # 941 -359 -5200 941- 359 -5054 Sarasota/Manatee 120 Board Member: Martin Lange Vice President/Chief Financial Officer Board Member E -Mail: martin.lange @srq- airport.com Alternate: John Schussler Director of Properties Alternate E -Mail: john.schussler @srq- airport.com Sebring, City of Telephone # 368 South Commerce Avenue Fax # County of: Sebring, FL 33870 -6694 Employee # Board Member: Jeff Carlson Council Member Board Member E -Mail: (Diane Kauffman— dianekauffman @mysebring.com) 863 - 471 -5100 863 -471 -5142 Highlands 171 Alternate: Mike Eastman Director Finance Alternate E -Mail: mikeeastment @mysebring.com South Florida Conservancy District Telephone # P O Box 896 Fax # 2832 N. Main Street Belle Glade, FL 33430 -0896 County of: Employee # Board Member: D. Ron Graydon General Manager Board Member E -Mail: drgraydon @bellsouth.net Alternate: Stephanie Sparkenbaugh Office Manager Alternate E -Mail: steph @sflcd.com 561- 996 -2940 561- 996 -2960 Palm Beach 14 027 10/1/93 08/8/88 019 10/1/91 038 10/1/96 012 10/1/88 030 11/1/93 ' South Pasadena, City of 7047 Sunset Drive South South Pasadena, FL 33707 -2895 Board Member: Telephone # 727- 347 -4171 Fax # 727- 345 -0518 County of: Pinellas Employee # 36 James Graham Director Finance Board Member E- Mail: finance @ci.south - pasadena.fl.us Alternate: Aternate E -Mail: St. Pete Beach, City of 155 Corey Avenue St. Pete Beach, FL 33706 Telephone # 727- 367 -2735 Fax # 727 - 363 -9249 County of: Pinellas Employee # 143 Board Member: Gary Behnke Human Resources Administrator Board Member E -Mail: personnel @stpetebeach.org Alternate: Mike Bonfield City Manager Alternate E -Mail: citymanager @stpetebeach.org Sun n' Lake of Sebring Improvement Dist 5306 Sun 'n Lake Blvd. Telephone # 863- 382 -2196 Fax # 863- 382 -2988 County of: Highlands Sebring, FL 33872 Employee # 63 Board Member: Board Member E -Mail: Alternate: Alternate E -Mail: Tavares, City of P. O. Box 1068 201 E. Main St. Tavares, FL 32778 -1068 Board Member: Crissy Bublitz Board Member E -Mail: cbublitz @tavares.org Alternate: Lori Tucker Alternate E -Mail: ltucker @tavares.org Temple Terrace, City of P. O. Box 16930 11250 N. 56th Street Temple Terrace, FL 33687 Board Member: Woody Hubbard imartinez@snldistrict.org (Ileana Martinez — contact) Telephone # Fax # 352- 742 -6211 352- 742 -6351 County of: Lake Employee # 128 Human Resources Assistant Human Resources Director Telephone # Fax # County of: Employee # Director Personnel Board Member E -Mail: wbubbard @templeterrace.com Alternate: Kim D. Leinbach City Manager Alternate E -Mail: Wauchula, City of P. O. Box 818 126 South 7th Avenue Wauchula, FL 33873 -0818 kleinbach@templeterrace.com 813 -989 -7149 813- 914 -7413 Hillsborough 350 Telephone # 863- 773 -3535 Fax # 863 -773 -6376 County of: Hardee Employee # 81 Board Member: James Braddock Director of Finance Board Member E -Mail: jbraddock @cityofwauchula.com Alternate: Terri Svendsen Human Resources Specialist Alternate E -Mail: terri @cityof wauchula.com 024 10/1/92 048 10/1/99 051 10/1/00 015 10/1/89 052 10/1/00 013 10/1/88 Winter Garden, City of 251 W. Plant Street Telephone # 407 - 656 -4111 Fax # 407 - 656 -4952 Winter Garden, FL 34787 -3099 Board Member: Frank Gilbert HR Director Board Member E -Mail: fgilbert @cwgdn.com Alternate: Peggy Carpenter HR Specialist Alternate E -Mail: Zephyrhills, City of 5335 Eighth Street pcarpenter @cwgdn.com Zephyrhills, FL 33540 -4312 County of: Orange Employee # 210 Telephone # 813 - 780 -0015 Fax # 813 -780 -0005 County of: Pasco Employee # 159 Board Member: Sharry Boldt Dir Admin Srvs Board Member E -Mail: sboldt @ci.zephyrhills.fl.us Alternate: Rick Moore Dir Public Works Alternate E -Mail: rmoore @ci.zephyrhills.fl.us 028 10/1/93 017 10/1/90 PUBLIC RISK MANAGEMENT OF FLORIDA BOARD OF DIRECTORS MEETING MARCH 9, 2007 REGULAR AGENDA SUMMARY 4. Executive Director's Report Ross Furry A. Status on Hurricane Claims — See attachment. B. National PRIMA Scholarships — PRM scholarships will be available for members to attend the National PRIMA Conference in Boston from June 10 -13, 2007. C. Review of Member Premiums Due 10/1/07- 3/31/08 & Acknowledgement of Balance Due from Members Enclosed in each one of the member's packets is a document that was distributed to the members for the October 1, 2006 renewal. This document shows the excess insurance premiums due and paid for the period 10/1/06 through 9/30/07. Additionally, it shows each member's balance due on 10/1/07 for the monies advanced from surplus through 3/31/08. Each member was requested to sign an acknowledgment letter for the monies due 10/1/07. Attached is a list of members who have not executed their acknowledgment letter for the advance of these premiums. Those members in red are requested to execute the attached letter acknowledging the member's monies due and return them to the PRM office no later than April 1, 2007. No Board Action Necessary 4.A. HURRICANE CLAIM STATUS PRM - Hurricane Claim Summary - 02 -12 -07 Reserves 43,765,117.37 379,685.10 342.93 7,153, 847.14 m co v v CO 0) Paid to Date 38,085,529.85 379,185.00 342.93 5,836,761.48 0) O O N co ti O co O Remaining Open ti O co VV co Total Claims T 151 'Charley 08 -13 -04 Frances 09 -05 -04 Ivan 09 -15 -04 Jeanne 09 -26 -04 Wilma 10 -24 -05 rumiuctihlns 1 c)000 (0 N. d'.cr".cY0)c0o CD coN- N O0 tt 01 I- ODY- tt 0-01 v- crco (0 VI ,- c O 0 r- 904.5071 M V) 00 O 0) co 233.8821 '- O(0 O co- 0) c- OOOOMONO (0 ,- LO CV N'4'r'MO 0) cri' 0 Nr- O cn- 0)0)N'Ct,- OI�NN1- — co- 0) oo- W M c6 O O op- 10.330.3071 144,738,280 36, 724, 360 235,400 8,974,470 71,930,700 37,751,716 45,215,077 34,792.479 O r- Cf (00 y r 9,902,521 12,683,375 2,295,968 202,000 29,950.500 39,656,260 11,447,484 00) O 0) ei' . N CO C) O N L6 516,604,5831 0.00 4,423,597.25 0.00 0.00 0.00 764,049.58 00 C7O- (00 r- r' O 377,893.72 52,501.57 000 000 42,823.72' 0.00 8,550.001 O O (N r-: 00 O 0) f,- (0 U) 1,344,589.74 13,669,989.86 0.00 1,573.11 0 0 r M r up- 7,145,458.25 1,416,557.88 3,730,859.80 1,619,491.93 1,480,608.69 0.00 8,330.58 402,019.72 7,358,625.98 103,443.68 8,550.00 290,244.06 43, 765,117.37 Payments 1,344,589.74 ,- 0 r- (00•--00 0) O h M O (5 .- N O r' O 0 N tt r- 00 ; 7,145,458.25 1,416,557.88 3,720,688.12 1,241,598.21 1,428,107.12 0.00 8,330.58 402,019.72 7,315,802.26 103,443.68 0 (0 00 N O N 38,085,529.851 d C Li 233 1.. 0O O e-- 10 162 0)Or-OYr 0) N I- c- NI' 5 2 40 78 r- 18 29 N N #Open O (0 0 0 0 0 0 0 01 (0 (0 O O O Z4 O M 0 Total Claims 233 91. 4 L9 10 198 99 25 74 22 50 5 2 40 0 c- 21 29 0 0 r Member (City of Cape Coral Desoto County Hendry County City of North Port 1Lee County Port Authority City of Punta Gorda Hardee County City of Sebring City of Wauchula City of Avon Park City of Fort Meade City of Winter Garden Public Risk Management Highlands County N co co I 0 ' ( (City of Oviedo CA 'C c/) C G)� 0 C JU) Nl F- Status as of 02/12/07 9 LO 9 0) 0 J 0 u) 0 0 u_ 0 co 2 Deductibles 227,968 220,4001 d c0 c0 153,1001 74,8261 244,9181 20,7861 436,1441 163,032 467,363 O co O) CO N d' CD r- 0 c0 250,9901 130,2751 528,225 Building Values Affected 11,398,400 11,020,000 233,151 0 0 0 t( CO 3,741,290 0) N7 . '— 1,039,300 0 N 0 co .(— N 8,151,600 23, 368,141 3,314,495 3,373,440 12, 549, 504 6, 513, 7861 125,583,233 1 Remaining Reserves 0 000000 0 0 0 0 0 0 0 0 0 0 0 500.101 0 00 O 0.00 0.00 0 0 0000 0 0 0 0 0 0 0 '- O 0 Total Experience 0 07000 0 0 0 100.0 0.00 42,947.00 0 00000 0 0 0 co r— c0 co co 00'0 1 0 00 0 379,685.101 6 C d E co a O O 0 O O O O 0 0 O O 0 0.001 0.00 42,446.90 o O O 00'0 00 "0 O co cci ti M 0.00 O 0 0 O 0 0 11111 O O Lci 1111 d Qe- u N C[t Cr; (0 15 ‘<1' 12 d 0000000 c- 0000000 Total Claims e- 1- N-ty Mtn N. 28 N-. �NN ember . soto County e County Port Authority ty of Sebring ty of Clewiston ty of Avon Park ty of Eustis ty of Longwood keechobee County ty of Pahokee ty of Belle Glade )wn of Lady Lake ty of Okeechobee ty of Deltona an 'n Lake fA talus as of 02/12/07 PRM - Hurricane Ivan D/L 09 -15 -04 Deductibles I Rstn Building Values Affected 44_nnn Remaining Reserves 0.00 Total Experience 342.93 Cr, c cc E !o a ts m co) O N U d O° E U N O H member Holmes County ,m c ° a 0 0 2 m v5 C C 0 t- 03 0 0 16•n60ON 00 O 0 0) (0 �7' CD 00 r 1- O 0 (() d' N N (() 0 N 0 00 r r N r N r M O r O r N M CO r C.) r G OO O ct 0 0 0 0 r 0 0 r 0000000 r OO r r N r M r M M m r to r N M C0 LO r N C: ' iY w o 3 co o f N 0 d �' c ' Y N J1 J 11 0❑_ a 0 O O' O O c N S '1 f 11 11 ! 11 71 iA L ! LY�I� 182.604 ' CO C CO C CD d d' C CO C CO L L 4 cr. ( 48'1421 N O O O O O O C CO L L() O O r r O O) O O Ruildinn Values Affected 9.100.200 686,9001 35,409,298 321.800 6,549,700 0 1 1.384,740 1,573,700 2,317,100 41,533,600 19.849 000 0 1,403,000 1,872,300 15.806.253 2.061.9851 00) 0 0 T T- 1 Remainina Reserves 00 "0 o C7. D C D 0 00 "0 67,000.00 000(000000 1 1-- . . . . 100.0 00 . 1,317,085.661 I C 0.001 00 "0 0L"8Li L0£ 00 "0 0 000 6 4 O 67,000.001 0 2 2,084.00 287,321.86 4,427,260.00 00 "0 LZ •0917`5170`Z 00 "0 89"799 13, 823.88 CD C CD 7,153,847.141 Payments 0.00 191,160.70 0.00 00 "0 99-66L 00 "0 [000 2,084.00 287,320.86 3,293,493.34 00 "0 LZ "09ti`5ti0`Z 00 "0 85 "5 13,823.88 5,836,761.481 0 1 30 Total Claims 3lades County iendry County ;ity of Sebring ;ity of Moore Haven ,ity of Clewiston ;ity of Zephyrhilis Town of Kenneth City of Eustis own of Belleau iighlands County )keechobee County dity of Lake Wales Town of Lake Placid ;ity of Pahokee ;ity of Belle Glade ;ity of Okeechobee ,ity of Deltona PRM - Hurricane Dedur_tihIAR 1 O O)•qt O O CO '- CA ,c- CS) w N v- r-- 'TrnN1- CO1- W CO C7) 0 CO to CO 1� 0 00NN000QMCOa0 CO 0 N `crCOCCjO r- N 0 CO N CO CO 00 CO 01,- CO 1'- 0 CO CO O OOC6O t-0I- r CO N N CO C'0) CO O CO 3.479.8071 Building Values Affected 9,279,500 11,824.729 34.829.659 854,900 3,618,400 65,000 712.500 12.177.441 731,400 30, 034, 750 43,851,847 775.300 r OMM CCv+t� C0Na) r- 0 1,- O C- r O O) r- 178,868.1131 Remaining Reserves 0.00 28,000.00 - 000000 z.3-) (O O co N 0 0 0 0 133,684.89 00'0 00'0 00'0 0.00 120,000.00 0 1�-6 N O) 1` co 0 8,706,528.081 0.00 1,066,183.47 11, 556,425.60 17,417.00 589,807.16 950.00 238,71 0.04 () N- 0) O r r (NJ 96,895.32 6,362.62 346,946.89 1761-6L`86L'I 00'0 1,498,508.64 COO N C ) CO C(0 O e'— Nr r^ r) C- Payments 0.00 1,038,183.47 3,949,509.41 17,417.00 589,807.16 950.00 238,710.04 1,982,232.45 96,895.32 6,362.62 346,946.89 00) Or' 17 C10 O) O f 680,581.64 ((0 N C) r CO 10,607,620.591 15 d H Or 0 4t - M 4 10 1 5 51 17 16 49 1 85 ��t 383 d 0 0.- M0000•t0OOOr 0)0 N E i t0 O 1—r 1 37 84 4 10 1 5 55 17 16 49 1 86 Grp 431 Wember )esoto County 3lades County iendry County ',ity of Labelle .ee County Port Authority of Wauchula ;ity of Moore Haven ;ity of Clewiston South FL Conservancy iighlands County )keechobee County ity of Lake Wales of Pahokee .ity of Belle Glade ;ity of Okeechobee 0 ` fn N. O0 o O C10 0 CO +T: 4.B. NATIONAL PRIMA CONFERENCE BOSTON, MA 6/10 -13/07 Risk Management Heard `Round the World Public Risk Management Association's 28`h Annual Conference June 10 -13, 2007 Sheraton Boston Boston, MA Hear Ye, Hear Ye! On behalf of the PRIMA Board of Directors and the Conference Planning Committee, we would like to extend to you a special invitation to join us in Boston, Massachusetts for PRIMA's 28"' Annual Conference. This year's conference theme, "Risk Management Heard `Round the World" focuses on the ever- expanding role risk management plays in our public entities, and our communities. You will have the opportunity to attend exceptional and diverse educational sessions, including a new track on Employee Benefits. Along with high - quality programs, this year's conference provides you with the chance to unite with colleagues, make new friends, and build professional connections. To compliment the concurrent educational sessions, the conference will include three dynamic keynote presentations providing you with ideas for enriching your job and personal life, as well as a state -of- the -art trade show. This year's conference and the beautiful Boston locale also provide an ideal setting for exciting evening events and personal exploration of the area. So, please join us in Boston for a "revolutionary" conference and help us all make our risk management voices heard `round the world. Kathy Peeling PRIMA President 2006 — 0? Sarah Perry Chair 200? Conference Planning Committee Welcome to the Gateway to New England! Home of the Freedom Trail, Infamous Tea Party, the World Series Wirmi'r and _PRtMA's- 200? Annual :Confere`nce! PRIMA 200? will be held from June 10 -13. Not just a world class educational town with institutions such as Harvard and MIT, Boston is home to many vibrantly divers. neighborhoods As host to American treasures such the Paul Revere House, Faneuil Hall, Bunker Hill, the USS Constitution and' the John F. Kennedy Presidential Library, walk the Freedom Trail and you will come to see why Boston is a gateway to history. PRIMA's200? Annual Conference offers cutting edge educational sessions on such topics as OSHA, Leadership, Enterprise Risk Management, Schools, Terrorism, and Employee Benefits. In addition to the excellent educational sessions offered at The PRIMA Annual Conference, attendees also will have access to state -of- the -art risk management products and services through our trade show. The Annual Conference attracts more than 150 companies featuring vendors with risk management products and services including safety, workers' compensation, finance, insurance, training and software applications. Make your plans to visit America's Walking City and walk not only in the path of our forefathers, but also through the halls of the latest in technology and education in the risk management field! Steve Gilliland If you're tired of hearing the same old topics rehashed over and over again, Steve Gilliland, CSP is the perfect way to spend the morning! Steve's philosophy is that if you continually learn more about your industry, your customers and yourself, you will always be a leader. Steve's motto is "If you take care of people, the business will follow." Implementing this principle, he has helped people grow their businesses and expand their lives by teaching them to rethink their work, their relationships and themselves. Through side - splitting humor and reality- tested techniques, Steve reveals the way to face conflicting demands in an unforgiving business environment that keeps getting tougher. A talented speaker and author, Steve has an appeal that transcends all barriers. From the beginning when he shows people how to reignite their passion, to the end with his compelling challenge to "never lose your focus," he releases an "explosion of enthusiasm" that is absolutely contagious. Fasten your seatbelt and hold on as one of America's most entertaining keynote speakers' shows you how to Enjoy the Ride! Simon Bailey Simply put, Simon T. Bailey is a Catalyst for Brilliance. A speaker and author who teaches people how to find their passion and release their brilliance, Bailey was formerly with the Walt Disney Company where he spent 15 years honing his craft. Now he specializes in the areas of leadership, teamwork and customer service experience and encourages organizations to find their passion, take action, drive productivity and increase employee retention. Simon will analyze how egos and personal agendas get in the way of success. He will also identify why it is crucial to long -term results to both manage and harness human energy. Simon will also discuss how to motivate employees and how to inspire more positive supervisor- employee relations. Join us on Tuesday morning for a leadership session not to be missed by anyone Looking to be Brilliant! Lisa Ford Lisa Ford delivers what her audiences want — practical ideas combined with plenty of opportunities to laugh and relate to her examples. Her content inspires people to increase their personal, team and organization's results. She reminds us that we all want good customer service, both in our private and public lives. Ford, an expert in the field of customer service, is also well versed in customer retention, managing, hiring and training for service excellence. Lisa's presentations are filled with practical strategies, great goals for any workforce, common sense, memorable stories and great take -home "put to work" ideas. All of her stories and strategies are combined with enthusiasm and humor. She focuses on extreme customer service, everyday excellence, change, team issues, and leadership. Lisa reminds us to Provide Extreme Customer Service Every Day Because Our Customers Are Always Up For Grabs! For any questions about the keynote or education sessions, please contact Heather Ripley at hripley @primacentral.org, or (703)253 -1261. Sunday, June 10 AN EVENING IN THE SKY The Skywalk at Prudential Tower Tuesday, June 12 DANCING THE PRIMA WAY! Sheraton Boston Hotel Wednesday, June 13 WINE AND CHEESE PAIRING FAREWELL HAPPY HOUR Sheraton Boston Hotel Enjoy the beautiful Boston skyline while greeting old friends at PRIMAs 2007 Annual Conference Welcome Reception. Located adjacent to the Sheraton Hotel Boston, the Skywalk is perched above Boston on the 501' floor of the Prudential Tower; a perfect way to begin PRIMA 2007! Join your colleagues in risk management. for an evening of dessert and dancing, the PRIMA way! Dance the night away to a great dance band or relax to the jazz beat in the PRIMA Lounge. Back at home things are frantic; to-do lists are getting longer and the time seems to be disappearing. But you aren't there yet! Say good-bye for now to your old friends and new while enjoying the pairing of good wine and cheese. 11 1 1 1 Employee Benefits Track ** *NEW FOR 2007 * ** • I Think I'm Going To Be Sick: Implementing The New GASB45 Accounting Standard for Retiree Medical Benefits • Employee Health Risk Management: Impacting the 80/20 Rule to Contain Cost • You Want ME to do Benefits Too? • Balancing Medical Trend Inflation with Participant Needs • Take a Bite Out of Dental • Employee Benefit Cooperatives: The Concept and Application • Consumer Driven Healthcare: The Experience in Marion County, Oregon • Healthcare: What We Need vs. What We Want • Worksite Wellness Model for the Public Sector: "Decreasing Sick Leave, Improving Productivity and Customer Service" School Risk Management • Managing Student Travel: Exposures and Solutions • 0 -60mph — The Story of Risk Management at the San Francisco Unified School District • School Security Strategies • HOT TOPIC: Schools and Violence: What Can We Do About It and How To Implement Solutions • Fostering Collaboration Between Both Sides of the House: Risk Managers and Preventionists Meet Preventionists in the Schools • School Liability Exposures • Education Professionals Roundtable Legal & Regulatory • Know Your Legal Principles Of Insurance Contracts • OSHA Is Not Just a Four Letter Word • Back(ground Checking) To The Future: Emerging Trends and New Ideas in Employment Background Checking • How Comedy Central is Killing Your Employment Practices Program • Your Rights and Duties Under Your Insurance Policies • Ethics in The Public Sector • HOT TOPIC: Don't Let the Legislative Red Coats Run Amuck: Lesson's in Keeping Tabs on our Local, State and National Governments Presented by PRIMA's External Affairs Committee Management & Administration • Leadership: Pay Attention, Improve and Guide • How to Navigate The FEMA Public Assistance Program • Property Appraisals and Insurance • Building Your Leadership Capacity in Risk Management • Data Capture: Beyond The Regulatory Requirements • Making a Dynamic Chapter Website • How "Risky" is Your Employee Orientation • Performance Appraisals — A Supervisor's Love /Hate Relationship • Reducing Inmate Medical Care Costs • Email: A Tool, Not A Trash Can • Career Development: How Do I Get Where I Want To Go? • Risk Managers: How To Thrive In A Political Environment; Dealing with Elected Officials • Public Speaking: Butterflies are a Good Thing • Get a Seat at the Decision - Maker's Table • Risk Management's Relationship to Affiliated Fields (Occupational Health, Safety, etc.) and Related Guidelines (OSHA, GASB, COSO, etc.): A High Level Overview Risk Financing • Actuarial Studies — Simplifying the Numbers • Fundamentals of Insurance Coverages • Insurance Market Cycles: Why Does It Have To Be So Crazy? • Future State of the Market (TRIA, Property, Reinsurance etc.) Risk Management • Risk Management Failures in Law Enforcement and What You Can Do About It • Performance Accountability and Risk Management: The Alchemy of Common Sense • Know the Score: Develop Effective Risk Management Performance Measures • Post -Loss Reduction Measures • Global Terrorism and Public Entities; Past, Present and Future: The Threats that Public Entities are Facing in the United States from Terrorism both at Home and Abroad • Crisis Communication for the Public Risk Manager • Around the World of Risk Management in 75 Minutes - Limiting Your Liability: An Introduction to Applied Risk Management • Dams and Levees: Are You Adequately Prepared? • Effective Contractual Risk Transfer • Take a Closer Look at Self - Inspection Programs • Lessons Learned: Crisis Response, Recovery and Loss Reduction • Disaster Preparedness for Public Entities • Strategic Risk — What Every Risk Manager Needs to Know • Managing Valuation Issues In Today's Insurance Market • Identifying and Avoiding Exposure to the High Risk Critical Tasks in Law Enforcement • Risk Management 5 Year Strategic Plan • Actuarial Myth Busters • We Did It Right — Why Did it Go Wrong? • Global Experiences of Crisis and Disaster Management: A Public Policy Perspective • When Johnny Comes Marching Home • The Medicare Dilemma in Worker's Compensation • Terrorism: Public Building Protection — Target Hardening: Access and Accessiblity Controls for the Next Decade • Marketing Your Program With an Annual Report • County Roundtable • Municipal Roundtable Pooling Sessions • Enterprise Risk Management For Public Entity Pools • ` F Integrating The Claims Department Into The Pool '• ` Underwriting Process • k= Underwriting Principles Heard `Round The World • „'w Using `Carrots and Sticks" For Effective Loss k nr Control Practices • (VIP) The GEM Approach To Best Practices Pool Governance • ; P; Taking Control Of Your Reinsurance Costs At Home „' and `Round The World • (a o.) Pool Information Exchange • • Preparing Members to be Proactive in Defense of Title VII EEOC 'P` and Title IX OCR Sexual Harassment Claims and Audits Safety & Loss Control • Safety System Approach to Workplace Safety • Accident Repeaters: An Examination and Structure for Action • City of Plano, Texas Drives Down Payouts on Accidents • An Introductory Course on the National Incident Management System (NIMS) All sessions are subject to change. 200? prima 111111011 BOSTON • Effective Management of Risk Using Internet Based Technology • Public and School Playgrounds: Making Playground Safety Your Cup of Tea Risk Management Heard `Round the World Hotels HEADQUARTER ANNUAL CONFERENCE HOTEL: Sheraton Boston Hotel 39 Dalton Street Boston, MA 02199 Phone - (617) 236 -2000 Fax - (617) 236 -1702 Attendees will receive a special rate of $230 single /$240 double. All rooms are subject to an occupancy tax of 12.45% per room per night occupied. The conference rate is available three days prior and three days after the conference dates, subject to availability. To guarantee these rates, reservations must be made by Friday, May 18. To reserve your room, please visit the PRIMA website (www.primacentral.org) for a direct link to the hotel reservations link and access to the special conference rate or call the Sheraton's reservations department at (800) 325 -3535 and inform them that you will be attending the PRIMA conference to receive the group rate. Reservations must be accompanied by a deposit of one night's rate plus tax per room. All cancellations must be made at least two days prior to arrival to receive a refund of the deposit. Any and all cancellations within two days of arrival will forfeit the deposit. ALTERNATE ANNUAL CONFERENCE HOTEL: Hilton Boston Back Bay 40 Dalton Street Boston, MA 02115 Phone - (617) 236 -1100 Fax - (617) 867 -6104 Attendees will receive a special rate of $203 single /$223 double. All rooms are subject to an occupancy tax of 12.45% per room per night occupied. The conference rate is available three days prior and three days after the conference dates, subject to availability. The same deposit and cancellation policies as above apply. For questions about making hotel reservations contact Catherine Pawlowicz, PRIMA Meetings Manager, at (703) 253 -1263 or e -mail at cpawlowicz @primacentral.org. Please remember that PRIMA has contracted for special rates for the conference. Rooms booked outside the PRIMA block may hinder our ability to continue to bring PRIMA Conference attendees the best possible hotel rates. Travel Services MacNair Travel is the official travel agency for PRIMAs 2007 Annual Conference. MacNair Travel will provide outstanding service and the best rates available, including discounts with United Airlines and AVIS Rent A Car. MACNAIR TRAVEL MANAGEMENT Phone: (800) 896 -2564 Web site: www.macnairtravel.com E -mail: prima @macnairtravel.com Air Travel United Airlines is the official airline for PRIMAs 2007 Annual Conference. Attendees will receive up to a 10% discount off the lowest applicable discount fare. Tickets should be purchased at least 30 days in advance of travel dates. To obtain the best fares and schedule information, please call United Airline's Specialized Meeting Reservations Center at 1- 800 -521 -4041 and refer to Meeting ID Number 563ZP. Ground Transportation The most convenient way to travel between Boston Logan International Airport and the Sheraton Boston Hotel is via JC Transportation's airport shuttle service, which departs every 20 minutes from all terminals of Boston Logan International Airport. Reservations are not necessary but can be made by calling 800 -517- 2281 or online at www .jctransportationshuttle.com. Alternatively, a taxi will cost approximately $35 and also takes about 20 minutes. Rental Car Avis is the official car rental agency for PRIMA's 2007 Annual Conference. To make rental car reservations, call the AVIS Meeting Reservations Desk toll -free at 1- 800 - 331 -1600 and reference PRIMAs discount number J095379 when speaking with agents. There is valet parking available at the Sheraton Boston Hotel for $39 per day. Additional Accomodation Request If you need additional accommodations to enjoy the full conference experience, please contact Catherine Pawlowicz, PRIMA Meetings Manager, at (703) 253 -1263 or e -mail at cpawlowicz @primacentral. org. For more information on Boston and what travelers should know, please visit the Greater Boston Convention & Visitors Bureau website at http: / /bostonusa.com. 1 11 Fees Conference registration fees include admittance to all educational and general sessions, conference materials, coffee breaks, Sunday Night's Welcome Reception, Monday's Reception on the Exhibit Hall Floor, Tuesday's Dessert and Dancing Reception, Wednesday's Wine and Cheese Reception, lunches on Monday and Wednesday, and admittance to PRIMA's Trade Show. On or Before After April 2nd April 2nd Onsite Member, government $530 $625 $660 Member, corporate $590 $685 $725 Nonmember, government $710 $770 $785 Nonmember, corporate $945 $1000 $1015 Name badgets are required for admittance to all activities. Guests Guests of attendees of PRIMAs 2007 Annual Conference will not be issued name badges. Tickets will be available, while space is available, for individual purchase for lunches, receptions and the exhibit hall. Please remember that tickets, if available, may be purchased in advance or on -site during registration hours. Cancellation and Refund Policy All cancellations and requests for refunds must be received in writing and are subject to a $75 administrative fee. Cancellations received after Monday, May 21, 2007 forfeit all registration fees, but substitutions will be accepted. Please allow 30 days following the conference for all refund processing. Notices • If PRIMA must cancel this conference for any reason, liability is limited to the registration fees paid only. PRIMA is not responsible for other expenses incurred, including travel and accommodation fees. • Payments to PRIMA are not deductible as charitable contributions for federal income tax purposes. How to Register Register online for the PRIMA 2007 Annual Conference on the PRIMA web site at www.primacentral.org. If you are unable to register online or for further registration information, contact Catherine Pawlowicz, PRIMA Meetings Manager, at (703) 253 -1263 or e -mail at cpawoowicz@primacentral.org. Public Risk Management Association's 28th Annual Conference June 10 -13, 200? Sheraton Boston Boston, MA Public Risk Management Association 500 Montgomery Street, #750 Alexandria, VA 22314 703.528.7701 www.primacentral.org J 4.C. MEMBER PREMIUMS DUE 10/1/07- 3/31/08 & ACKNOWLEDGMENT OF BALANCE DUE FROM MEMBERS CITY OF OKEECHOBEE PUBLIC RISK MANAGEMENT 12 MONTH ADJUSTMENTS 18 MONTH COSTS 12 Month Prepay Total 10/01/06 - 09/30/07 18 Month Balance Due 10/01 /07 - 03/31 /0$ 18 Month Total Program 10/01/06 - 03/31/08 Excess Insurance Premiums: Package Policy $29,096 $14,646 $43,742 Excess Property - $7,302,506 $48,439 $0 * $48,439 Excess Workers Compensation - $2,209,056 $9,764 $4,872 $14,636 Excess Liability $10,456 $5,238 $15,694 Boiler & Machinery $0 $0 $0 Total Excess Insurance Premiums: $97,755 $24,756 $122,511 Loss Fund Contribution © 100 %: $156,175 $78,244 $234,419 Less: 5% Drug Free Credit ($7,809) ($3,912) ($11,721) Less: 3% Safety Credit ($4,685) ($2,348) ($7,033) Loss Fund After Credits: $143,681 $71,984 $215,665 Administration Costs: PRM Administration and Loss Prevention $8,653 $4,335 $12,988 Gallagher Bassett Fee $12,552 $6,201 $18,753 Workers' Compensation State Fees ** $5,352 $2,681 $8,033 Total Administration Costs: $26,557 $13,217 $39,774 Citizens Assessment $3,297 $0 * $3,297 TOTAL PRM COSTS: $271,290 $109,957 $381,247 Less Contribution from Surplus - $14,600 $0 - $14,600 Revised Total Cost: $256,690 $109,957 $366,647 5% Approved Drug -Free and 3% Approved Safety Credit Available - See PRM ** State Fees are subject to change by State of Florida * Please note: The Excess Property and the Citizen's Assessment amounts are not known at this time. These figures will be added to the 10/01/07 - 03/31/08 billing. PUBLIC RISK MANAGEMENT OF FLORIDA BOARD OF DIRECTORS MEETING MARCH 9, 2007 REGULAR AGENDA SUMMARY Broker's Report Greg Butterfield, A. J. Gallagher & Co. A. Open Underwriting Issues B. Additional Property Coverage for Named Windstorm C. Extension of Current Excess Property Coverage from 10/1/07 to 4/1/08 D. Educational Conference Update No Board Action Necessary 5.C. BROKER'S REPORT Extension of Current Excess Property Coverage Gallagher Public Entity & Scholastic Division Arthur). Gallagher Risk Management Services PRM Excess Property Program Extension of Current Excess Property Coverage Tem7 of Extension: October 1, 2007 to April 1, 2008 All can-iers have agreed to a 10% rate credit except: o Lancashire — 7.5% rate credit o Endurance — No rate credit o Essex — no rate credit and cannot confirm extension until closer to expiration date due to reinsurance Estimated Premium: $5,781,897 Estimated FHCF Assessment 1% $57,819 Other state fees /assessments as applicable Timing: Suggest April 1, 2007 binding date with premium due within 30 days. This needs to be completed prior to 2007 Hurricane Season. Additional Named Windstorm Limits Limits: $25,000,000 per occurrence excess of $100,000,000 per occurrence Scheduled Limits with a 110% Margin Clause Perils: Named Windstorm Only Tenn: April 1, 2007 to April 1, 2008 Carriers: $7.5M Westchester 511M Lloyds of London $5M Landmark $1.5M Homeland Premium: $1,000,000 FHCF Assessment I % $10,000 Other state fees /assessments as applicable Tenns and Conditions: Follows Fonn of Primary PRM Coverage Document Arthur J. Gallagher & Co. (Florida) 73801N. Sand Lake Road. Suite 390 Orlando. FL 32819 Phone 407.370.2320 Fax 407.355.0742 Toll Free 800 524.0191 w'w s /.ajg.cern PUBLIC RISK MANAGEMENT OF FLORIDA BOARD OF DIRECTORS MEETING MARCH 9, 2007 6. Chairman's Item REGULAR AGENDA SUMMARY John Litton A. Member Discussion of Request for Qualification for Broker Services 7. Legal Update Donovan Roper 8. Board Member Items The next meeting will be held on May 17th during the Annual Conference at Marco Island. Public Comment: Discussion must be limited to a maximum of five (5) minutes per person. Adjourn Serving Florida Public Entities October 1, 2006 Dear Member, qp GQ Enclosed is your first quarter invoice for the current year, and a sheet showing your full 12 month charges for the current year, the eighteen month balance due for the first six months of next year, and the total 18 month costs of the current program. The sheet mentions that the excess property insurance premium and the Citizen's assessment are not known at the current time, and will be an additional charge added to the premium for the first half of the 2007/2008 premium. As approved during the PRM Board meeting of September 15, 2006, the pool is paying the premiums for the first two quarters of 2007/2008 from the surplus monies with no interest to be charged. Your total for six months of the eighteen months premiums paid in advance is .8.2.4, 7S4 Please sign for your understanding of these terms and return this sheet to our office by 10/15/06. If you have any questions regarding this matter, please call PRM's accountant, Lynne Pysarchuk at 239 - 656 -4666 or 800 - 367 -1705. Board member signatur and date Entity Name ©-F e4ob- / ,2-0a,6 3434 Hancock Bridge Parkway. • Suite 203 • Fort Myers, Florida 33903 (239) 656-4666 • (800) 367-1705 • Fax (239) 656 -1066 .3pf 167 2006/07- 2007/08 Acknowledgement Letters Returned Avon Park Belleair Belle Glade Brooksville Clewiston Crystal River Deltona Desoto County Eustis Fort Mead Glades County Gulfport Hamilton County Hardee County Hendry County Highlands County Holmes County Indian Rocks Beach Kenneth City LaBelle Lady Lake Lake Mary Lake Placid Lake Wales Lee County Port Auth Levy County Longboat Key Longwood Moore Haven New Port Richey North Port Okeechobee City Okeechobee County Oviedo Pahokee Port Richey Punta Gorda St. Pete Beach Safety Harbor Sarasota- Manatee Air Sebring So Fl Conservancy South Pasadena Sun n' Lake Tavares Temple Terrace Wauchula Winter Garden Zephyrhills