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LIST OF PROPOSERS
FARE PREVENTION COMPLIANCE SOFTWARE &SERVICES
R FP2013-2678
DATE OF PROPOSAL OPENING: OCTOBER 31, 2012
Proposer Name
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This is a preliminary summary of the proposals submitted, Proposals have not yet been verified and are subject
to change in the event any non-conformaties are discovered during review. Other !hformation contained
summary is also subject review.
'
ADVERTIS'EMENT
REQUEST FOR PRGI-)0,1A1, (RFP) # 2013-2578
Martin County Board of County Commissioners
2401 S.E. Monterey Road
Stuart, Florida 34996
(772) 288-5451
E-mail: purdivOznan-In.fl.us
www.martin.flus
The Board of County Commissioners, Martin Co L-hiv, Florida, will receive sealed proposals for:
FIRE PREVENTION COMPLIANCE SOFTWARE & SERVICES
Sealed proposals will be received by the Information Desk on the l Floor a:the address above until
2:00 PM local time, on Wednesday, October 31, 2012. Proposals received the designated time
and date may not be considered.
The basic proposal document is available at www.martin.fl.us . Click on "Bids and Contracts"
Proposers must register with www.demandstar.com in order to receive all documents and
notification of addenda
Martin County is an equal opporcunity/affmnative action e=loyer.
By order of the Board of County Commissioners of Martin County, Florida.
Page cif 13
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C ONTENTS
This doe:L.-nen:
A. Scone of Services
3. Ins:rue-dons :o Proposers
C. Additional Informa:-.Ion
D. Sample Contrao:
Proposers must register with www.demandstar.com in order to receive all bid documents and
notification of addenda.
Prohibited Communications: Potential bidders shall not communicate in any way with the Board of
Commissioners, County Administrator, or any County staff, other than Purchasing personnel, from the
time of bid advertisement through, and including, bid award except during scheduled pre-bid meetings.
Such communication shall result in disqualification.
2 c,-_'1"2.
A. SCOPE OF SERVICES
Martin County is seeking a data aggregating, document management and information delivery vehicle
for fire prevention bureaus and ins.pection companies to ensure e,ompliance,with ado-cted Lire codes and
administration of fire system testing reports as outlined in the NEPA and code for life safety mechanical
systems. The selected Contractor will interact directly wtLi the individual inspection, testing, and
maintenance company (FM company), and will request, receive, record and maintain testing and
compliance data. The vendor will receive compensation by collecting service fees directly from the third
party inspectors.
There are approximately 7,000 business inspection accounts in Martin County.
The software must be a web-based system that connects the Authority Having Jurisdiction (AHJs),
commercial entities and fire protection contractors delivering fire and life safety inspection reports in a
completely streamlined and efficient manner and a platform to realize 100% compliance with adopted
fire safety codes relating to the inspection&testing of life safety systems.
• Data migration service—Fully map Martin County's premise data to ensure data integrity
with current operating system(s)
a Quarterly data updates
• Payment Processing from businesses —charge, collect and process all fees
• Track and maintain all life-safety inspection testing &maintenance reports completed for
properties located within the County so that Martin County can administer compliance with
the adopted fire prevention codes at no-cost to the Fire Prevention Division.
Life safety system types for which reports may be submitted include but are not limited to:
• Fire Alarm Systems
a Automatic Sprinkler Systems
• Commercial Hood Cleaning
3 Commercial Hood Suppression System
a Standpipe System
• Active Smoke Control System
• Special Suppression (Clean Agent)
• Private Hydrant System
a Fire Pump
▪ Emergency Generator
a Foam System
Inspection. Testing & Maintenance Reporting services
• Electronically receive insr,ection, testing and maintenance morris for all life-safe:y syKerris
within jurisdiction;
• Ensure only licensed co'_": acIors and '_ras)::.:tetors are inspecting and servicing your
constituents;
• Manage all life-safety sys'atz-n testing reverts fror-
rue sinafre
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0 Email and life safety system impairrnent notification— will receive an for ally
reporte...1 system impairment within the County;
Continuous system oremise profile ubdate — tracked and u,:aa-:ed by contractor of record;
and,
Com-clete record of all contractors working within your jurisdiction.
Notifications shall include:
• Renewal notification—Sent to the property for each life-safety system due for service by a
licensed contractor. Notifications to be sent out 30 days prior to the due date of the inspection
Contractor of record will also have a copy of this notification.
• Overdue notification—Sent to property for each life-safety system overdue for service based on
dates automatically tracked within the database. Notifications to be sent cut 30 days past the last
day of the month the system was due for service by a licensed contractor. Contractor of record
will also have a copy of this notification.
• Deficiency notification—With the click of the mouse by the AI-U, a notification will be mailed to
the property with the deficiencies automatically embedded into the notification logged by the
licensed contractor and approved by the fire prevention official. Deficiencies can be added or
removed based on the review by the fire prevention bureau's team. Contractor of record will also
have a copy of this notification.
Sample analytical reports include:
e Compliance analysis report— identify all buildings that have deficiency reports.
• Past due premise report- life-safety apparatuses that are past due for inspection& testing.
• Premise profile report analysis- entire landscape of installed life-safety systems within the
jurisdiction
• Contractor analysis report- track every business that each firm arid inspector has serviced.
9 Inspector license tracking report- Track and analyze this licensing infolination.
• Custcnr report creation
a All reports shall be exportable and printable.
Hosting and security services include:
• Secure transmission and sessions (SSL encrvcted)
• Network-protection (lirewails. 3 party verificatior hacker prevention, verification)
c Password protected entry
o Disaster recovery(multiple backups)
7riternal and 3";Darty testing and assessments
• Security monitoring
a Secure data centers
• Urdirdite,d mobile access from any interne:, connected device
• Continuci-_-,s, real-time, automatic data backun
Selection Criteria Point Value
Data 1\ ,:ion
_
ins-rieetier- and rencnir.g 25
Pagt 4 3f 13 1--<ITL2,313-27S
Prevel_do__
Disaster recovery capabilities ICJ
Secure treansmission
Affordable, easy data entry for contractors 25
Mobile access 13
Total Points 0-130
B. INSTRUCTIONS TO PROPOSERS
I. Your Proposal must address each of the selection criteria above and must also include a cover letter/
statement of interest including e-mail address of person to be notified of award, manually and duly
signed by an authorized corporate officer, principal, or partner. Include physical address of primary
proposer. The proposal may not exceed thirty (30)pages in length.
2. One(I)paper original and one(1) electronic copy of submittal on CD in PDF format to be
submitted. Paper submittal shall be bound by staple or binder clip and shall consist of paper only.
All binders, plastic separators, non-recyclable material, etc. are prohibited. Submittals will not be
evaluated on the aesthetic of the package.
3. Applicants that do not comply with all the above ins:ructions or do not include all the requested data
may not be considered.
4. The Selection Committee will evaluate the proposals and may require some or all of the vendors to
provide additional information in the form of a presentation and question and answer session with
the Committee.
5. The Selection Cornarlttee is comprised of the following individuals:
a. Doug Killane, Fire Prevention Bureau Chief
b. Matt Resch,Fleet Services Administrator
c. Larry Massing, Building Official
C. ADDITIONAL INFORMATION
1. Cone of Silence. The County prohibits any discussion by a Vendor or sub Vendor with Selection
Committee members or any other employee regarding_ this Contract outside the Purchasing Division
including but not limited to the County Administrator and County Commissioners about the Project
daring the selection process from the time of advertisement until contract award exce-ot during public
meetings. Violation of this policy shall result in disqualification of the vendor.
2. All questions concerning this selection process cm :iris 'ace-an-lent, and protests, or appeals of the
decision of the Selection Committee must be addressed in writing to the, Purchasing Division and
mailed to to pur_divarnanin.fl.us. Questions shall Pe received no later than seven (7) calendar dames
prior to the response opening date. All questions will ire answered via fondial addenda in -w-:t'ng to
all interested parties.
The County reserves one right to re:;tot any and all es without cause, to waive
technicalities, or to accent those sUb.sidals which bes-, servo the nmerests of the auti.y. Cos.. ef he
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