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2014-03-18202 CITY OF OKEECHOBEE MARCH 18, 2014 REGULAR CITY COUNCIL MEETING 55 SE 3RD AVENUE * COUNCIL CHAMBERS * OKEECHOBEE, FL 34974 SUMMARY OF COUNCIL ACTION AGENDA I. CALL TO ORDER - Mayor. March 18, 2014, City Council Regular Meeting; 6:00 p.m. II. OPENING CEREMONIES: Invocation to be given by Reverend Jim Benton of Faith Farm Ministries; Pledge of Allegiance led by Mayor. III. MAYOR, COUNCIL AND STAFF ATTENDANCE - City Clerk. Mayor James E. Kirk Council Member Mike O'Connor Council Member Devin Maxwell Council Member Dowling R. Watford, Jr. Council Member Clayton Williams City Administrator Brian Whitehall City Attorney John R. Cook City Clerk Lane Gamiotea Deputy Clerk Melisa Jahner Police Chief Denny Davis Fire Chief Herb Smith Public Works Director David Allen IV. PROCLAMATIONS AND PRESENTATIONS - Mayor. A. Proclaim April 1, 2014 as "National Service Recognition Day." PAGE 1 OF 10 COUNCIL ACTION - DISCUSSION - VOTE Mayor Kirk called the March 18, 2014, Regular City Council Meeting to order at 6:00 p.m. The invocation was offered by Reverend Jim Benton of Faith Farm Ministries; The Pledge of Allegiance was led by Mayor Kirk. City Clerk Gamiotea called the roll: Present Present Present Present Present Present Present Present Absent Present Present Present Mr. Gerald Roden, Volunteer Florida Commissioner, together with Jenne Stinnett, Program Director for Americorps Big Brothers Big Sisters, Marco Cuevas, Project Director of RSVP of Okeechobee County, and Marlene Burnes, Teacher for Americorps Big Brothers Big Sisters received the National Service Recognition Day Proclamation presented by Mayor Kirk, and read into the record as follows: "Whereas, service to others is a hallmark of the American character, and central to how we meet our challenges; and Whereas, the nation's mayors are increasingly turning to national service and volunteers as a cost- effective strategy to meet city needs; and Whereas, AmeriCorps and Senior Corps address the most pressing challenges facing our cities and nation, from educating students for the jobs of the 21st century and supporting veterans and military families (continued) AGENDA IV. PROCLAMATIONS AND PRESENTATIONS CONTINUED. A. Proclaim April 1, 2014 as "National Service Recognition Day' continued. B. Proclaim the month of April 2014 as "Guardian Ad Litem Month." V. MINUTES - City Clerk. A. Motion to dispense with the reading and approve the Summary of Council Action for the February 18, 2014, Regular Meeting. MARCH 18, 2014 - REGULAR MEETING - PAGE 2 OF 10 203 COUNCIL ACTION - DISCUSSION - VOTE to preserving the environment and helping communities recover from natural disasters; and Whereas, national service expands economic opportunity by creating more sustainable, resilient communities and providing education, career skills, and leadership abilities for those who serve; and Whereas, national service participants increase the impact of the organizations they serve with, both through their direct service and by recruiting and managing millions of additional volunteers. Now, Therefore, 1, James E. Kirk, by virtue of the authority vested in me as Mayor of the City of Okeechobee, Florida, do hereby proclaim April 1, 2014 as `National Service Recognition Day' in the City of Okeechobee and encourage residents to recognize the positive impact of national service in our city, to thank those who serve; and to find ways to give back to their communities." Jim and Ruthi Pippin, with Marlene Burnes, GAL Volunteers, received the Guardian Ad Litem Month Proclamation presented by Mayor Kirk, and read into the record as follows: "Whereas, the City of Okeechobee prides itself on giving back to the community, contributing to the quality of life among our citizens; and Whereas, the Guardian Ad Litem Program speaks for the best interests of abused, abandoned and neglected children who are involved in the court system; and Whereas, more than 150 children in the community suffer from some form of abuse or neglect each year; and Whereas, Okeechobee community members are encouraged to join together, throughout the month of April to raise awareness for those children fallen victim to abuse, neglect and abandonment; and Whereas, this effort will give abused, neglected, and abandoned children in our community an improved chance for a safe permanent home and positive future. Now, Therefore, 1, James E. Kirk, by virtue of the authority vested in me as Mayor of the City of Okeechobee, Florida, do hereby proclaim the month of April 2014 as `Guardian Ad Litem Month' and urge all citizens to give of their time to make a difference in the lives of our most vulnerable children by volunteering with the Guardian Ad Litem Program." Council Member Williams moved to dispense with the reading and approve the Summary of Council Action for the February 18, 2014, Regular Meeting; seconded by Council Member Watford. There was no discussion on this item. VOTE KIRK - YEA WATFORD - YEA MAXWELL - YEA WILLIAMS - YEA O'CONNOR - YEA MOTION CARRIED. 204 AGENDA VI. AGENDA - Mayor. A. Requests for the addition, deferral or withdrawal of items on today's agenda. VII. WARRANT REGISTER - City Administrator. A. Motion to approve the January 2014 Warrant Register: B. General Fund Public Facilities Improvement Fund Capital Improvements Projects- Impact Fee Fund .. Capital Improvements Projects Fund CDBG- Economic Development Fund Appropriations Grant Fund Law Enforcement Special Fund $416,827.78 $ 39,144.79 $ 1,893.36 $276,110.25 $115,864.40 $ 5,625.00 $ 50.00 Motion to approve the February 2014 Warrant Register: General Fund Public Facilities Improvement Fund Capital Improvements Projects Fund CDBG- Economic Development Fund $352,523.65 $ 19,705.52 $ 38,082.25 $ 33,603.58 MARCH 18, 2014 - REGULAR MEETING - PAGE 3 OF 10 COUNCIL ACTION - DISCUSSION - VOTE Mayor Kirk asked whether there were any requests for the addition, deferral or withdrawal of items on today's agenda. Council Member Watford requested to add a New Business Item, Mayor noted it as D. 2., Exhibit 6. Council Member Watford moved to approve the January 2014 Warrant Register, in the amounts: General Fund, four hundred sixteen thousand, eight hundred twenty -seven dollars and seventy -eight cents ($416,827.78); Public Facilities Improvement Fund, thirty -nine thousand, one hundred forty-four dollars and seventy -nine cents ($39,144.79); Capital Improvements Projects- Impact Fee Fund, one thousand, eight hundred ninety -three dollars and thirty -six cents ($1,893.36); Capital Improvements Projects Fund, two hundred seventy -six thousand, one hundred ten dollars and twenty -five cents ($276,110.25); Community Development Block Grant - Economic Development Fund, one hundred fifteen thousand, eight hundred sixty -four dollars and forty cents ($115,864.40); Appropriations Grant Fund, five thousand, six hundred twenty -five dollars ($5,625.00); Law Enforcement Special Fund, fifty dollars ($50.00); seconded by Council Member O'Connor. There was no discussion on this item. VOTE KIRK - YEA WATFORD - YEA MAXWELL - YEA WILLIAMS - YEA O'CONNOR - YEA MOTION CARRIED. Council Member Watford moved to approve the February 2014 Warrant Register, in the amounts: General Fund, three hundred fifty -two thousand, five hundred twenty -three dollars and sixty -five cents ($352,523.65); Public Facilities Improvement Fund, nineteen thousand, seven hundred five dollars and fifty -two cents ($19,705.52); Capital Improvements Projects Fund, thirty -eight thousand, eighty -two dollars and twenty -five cents ($38,082.25); Community Development Block Grant - Economic Development Fund, thirty -three thousand, six hundred three dollars and fifty -eight cents ($33,603.58); seconded by Council Member O'Connor. There was no discussion on this item. VOTE KIRK - YEA WATFORD - YEA MAXWELL - YEA WILLIAMS - YEA O'CONNOR - YEA MOTION CARRIED. AGENDA VIII. OPEN PUBLIC HEARING FOR ORDINANCE ADOPTION - Mayor. A. 1. a) Motion to read proposed Ordinance No. 1108 by title only, amending the Land Development Regulations by adding a definition for Limited Agriculture; creating a Division 15 -Rural Heritage; and by listing limited agriculture as permitted uses in appropriate zoning districts - City Planning Consultant (Exhibit 1). b) Vote on motion to read by title only, and set final hearing. c) City Attorney to read proposed Ordinance No. 1108 by title only. 2. a) Motion to adopt proposed Ordinance No. 1108. b) Public comments and discussion. MARCH 18, 2014 - REGULAR MEETING - PAGE 4 OF 10 205 COUNCIL ACTION - DISCUSSION - VOTE MAYOR KIRK OPENED THE PUBLIC HEARING FOR ORDINANCE ADOPTION AT 6:16 P.M. Council Member Watford moved to read proposed Ordinance No. 1108 by title only, amending the Land Development Regulations by adding a definition for Limited Agriculture; creating a Division 15 -Rural Heritage; and by listing limited agriculture as permitted uses in appropriate zoning districts; seconded by Council Member Williams. VOTE KIRK - YEA WATFORD - YEA MAXWELL - YEA WILLIAMS - YEA O'CONNOR - YEA MOTION CARRIED. Attorney Cook read proposed Ordinance No. 1108 by title only as follows: "AN ORDINANCE OF THE CITY OF OKEECHOBEE FLORIDA, PROVIDING FOR AMENDMENT TO PART II -CODE OF ORDINANCES, SUBPART B- LAND DEVELOPMENT REGULATIONS, CHAPTER 66- GENERAL PROVISIONS, BY ADDING A DEFINITION FOR LIMITED AGRICULTURE TO SECTION 66 -1; CHAPTER 90- ZONING, ARTICLE III- DISTRICT AND DISTRICT REGULATIONS, CREATING DIVISION 15 -RURAL HERITAGE (RH) DISTRICT, TO ADDRESS THE PRESERVATION OF PROPERTY FORMERLY ZONED HOLDING IN SECTIONS 90 -434 THROUGH 90 -438; DIVISION 2- RESIDENTIAL SINGLE - FAMILY ONE (RSF -1) DISTRICT, DIVISION 5- RESIDENTIAL MULTIPLE - FAMILY(RMF) DISTRICT, DIVISION 10- INDUSTRIAL (IND) DISTRICT, BY ADDING LIMITED AGRICULTURE OF A COMMERCIAL NATURE TO THE LIST OF PERMITTED USES TO SECTIONS 90 -102, 90 -192, AND 90 -342; DIVISION 13- RESIDENTIAL PLANNED UNIT DEVELOPMENT (PUD -R) DISTRICT, BY ADDING LIMITED AGRICULTURE AS A PERMISSIBLE INTERIM USE TO THE LIST OF PERMITTED USES IN SECTION 90 -417; PROVIDING FOR FINDINGS OF FACT; PROVIDING FOR CONFLICT; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE." Council Member O'Connor moved to adopt proposed Ordinance No. 1108; seconded by Council Member Williams. Mayor Kirk asked whether there were any comments or questions from the Public. There were none at this time. The floor was yielded to City Planning Consultant, Mr. Bill Brisson of LaRue Planning and Management Services, to review the materials and respond to questions and comments. He called attention to item two of his memorandum, contained in Exhibit One, which recommends the Council amend the ordinance to allow RH zoned properties with an existing agriculture exemption to have more than three goats, pigs or sheep, so long as the acreage requirement can be met per animal. There is one owner that would be affected negatively without this amendment. Council reiterated their concern to make sure the youth with 4H, FFA, or show animals would still be allowed within the City, as well as those owners who have an agriculture exemption or use their property for agriculture purposes. 206 AGENDA VIII. PUBLIC HEARING CONTINUED. A. 2. b) Public comments and discussion continued. c) Vote on motion. CLOSE PUBLIC HEARING - Mayor. IX. NEW BUSINESS. A. Consider a Temporary Street Closing Application to close Southwest 4th Avenue, between North and South Park Streets, from 11:30 a.m. to 1:30 p.m. on April 6, 2014 for a Motorcycle Run Event in recognition of National Crime Victims' Rights Week - Joan Johnson, Okeechobee County Sheriff's Office (Exhibit 2). B. Consider a recommendation by the Code Enforcement Board to proceed with foreclosure in Case No. 11 -072, Barbara Mills, 406 Northwest 5th Street, Lots 3 -4 of Block 105, City of Okeechobee - Attorney Cook. MARCH 18, 2014 - REGULAR MEETING - PAGE 5 OF 10 COUNCIL ACTION - DISCUSSION - VOTE Mr. Gary Carver of 1105 Southeast 9th Drive, addressed the Council by commenting he wanted to be sure his grandchildren were going to have the same opportunity as his children regarding raising their 4H projects on his 2 -acre unplatted parcel. The Council reassured Mr. Carver this would still be allowed. Administrator Whitehall cautioned that zoning, other than RH, will have a limitation of animals, as those properties would be regulated by Chapter 10 regarding Animals. He reminded the Council of the issues pointed out at the first reading, and proposed amendments to this chapter will be presented to them soon. Attorney Cook echoed and reaffirmed Mr. Whitehall's comments. VOTE KIRK - YEA WATFORD - YEA MAXWELL - YEA WILLIAMS - YEA O'CONNOR - YEA MOTION CARRIED. MAYOR KIRK CLOSED THE PUBLIC HEARING AT 6: 25 P.M. (Note for Clarification: upon the closing of the public hearing, Staff realized the Council had not considered the amendment to the ordinance. The issue was brought to Council's attention. After New Business item B, the Mayor re- opened the Public Hearing to reconsider the matter). Council Member Watford moved to approve a Temporary Street Closing Application to close Southwest 4th Avenue, between North and South Park Streets, from 11:30 a.m. to 1:30 p.m. on April 6, 2014 for a Motorcycle Run Event in recognition of National Crime Victims' Rights Week; seconded by Council Member O'Connor. Undersheriff Noel Stephen was in attendance to respond to questions or concerns. VOTE KIRK - YEA WATFORD - YEA MAXWELL - YEA WILLIAMS - YEA O'CONNOR - YEA MOTION CARRIED. On March 5 of last year the Council approved, as recommended by the Code Enforcement Board, Case No. 11 -072, for the City to take the necessary legal action to obtain an inspection warrant through the courts, in order to gain access to Lots 3 and 4 of Block 105, City of Okeechobee, (owner: Barbara Mills, 406 Northwest 5th Street) and bring it into compliance. The violations are cited for Code Section 30 -43 Public nuisance and Section 30 -44 General cleaning and beautification. The property has been in violation for the same reasons in 2001, 2003, and 2009. A fine of twenty -five dollars ($25.00) per day was imposed on December 8, 2011 (O.R. Book 709, Pages 18 -19, Okeechobee County Public Records). As of January 31, 2014, the fine has accumulated to nineteen thousand, six hundred fifty dollars ($19,650.00). 1 1 AGENDA IX. NEW BUSINESS CONTINUED. B. Consider a recommendation by the Code Enforcement Board to proceed with foreclosure in Case No. 11 -072, Barbara Mills, 406 Northwest 5th Street, Lots 3 -4 of Block 105, City of Okeechobee continued. VIII. RE -OPEN THE PUBLIC HEARING FOR ORDINANCE ADOPTION - Mayor. A. 2. c) Re- consider the action to adopt Ordinance No. 1108 - City Planner. Consider a motion to amend Ordinance No. 1108. MARCH 18, 2014 - REGULAR MEETING - PAGE 6 OF 10 207 COUNCIL ACTION - DISCUSSION - VOTE Attorney Cook explained the Code Enforcement Board discussed the case at their meeting held March 11, 2014, and recommended the Council consider proceeding with foreclosing on the property, since he had not been successful in obtaining the inspection warrant from County Judge, Jerry Bryant. Council Member Watford moved to proceed with the foreclosure proceedings for Code Enforcement Case No. 11 -072, property owner, Barbara Mills, located at 406 Northwest 5th Street, legal description being: Lots 3 and 4 of Block 105, City of Okeechobee subdivision as recorded in Plat Book 1, Page 10, Okeechobee County public records; seconded by Council Member O'Connor. Mayor Kirk and each Council Member commented individually at the dilemma the City was in by the owners refusal to cooperate in any manner. Mr. Richard Mills (property owners' son who lives out of state), neighbors, and friends of the family such as County Commissioner Ray Domer, have made attempts to intervene in the matter. The City's goal is to bring the property into compliance, and keep it in compliance. VOTE KIRK - YEA WATFORD - YEA MAXWELL - YEA WILLIAMS - YEA O'CONNOR - YEA MOTION CARRIED. It was called to the Council's attention that Ordinance No. 1108, previously address at this meeting, needed to be reconsidered as the amendment suggested by Planning Staff was not acted upon. MAYOR KIRK RE- OPENED THE PUBLIC HEARING AT 6:40 P.M. Council Member Watford made a motion to reconsider previous action, adoption of Ordinance No. 1108; seconded by Council Member O'Connor. KIRK - YEA WATFORD -YEA VOTE ON MOTION TO RECONSIDER (REQUIRES 2/3 MAJORITY) MAXWELL - YEA O'CONNOR - YEA WILLIAMS - YEA MOTION CARRIED To RECONSIDER. Planner Brisson explained, an amendment to add language to proposed Ordinance No. 1108, expanding the permitted uses list for the Rural Heritage Zoning, will allow owners who have more than three goats, pigs or sheep and a valid agriculture exemption on their property assessment, to continue using their property as they are now. Council Members Watford and Maxwell commented they were of the understanding that the amendment was already included in the ordinance. Clerk Gamiotea explained Staff cannot change the content of an ordinance once the first reading has been approved, only the Council, by motion to amend, can change the language. 208 MARCH 18, 2014 - REGULAR MEETING - PAGE 7 OF 10 AGENDA COUNCIL ACTION - DISCUSSION - VOTE VIII. IX. RE -OPEN THE PUBLIC HEARING CONTINUED. A. 2. c) Consider a motion to amend Ordinance No. 1108 continued. Council Member Watford moved to amend Section 2 of Ordinance No. 1108 by adding paragraph number "(3)" to Section 90 -435, as presented (Planner Brisson's memorandum dated March 6, 2014, and reads: "Notwithstanding the limitations set forth in subsection (2), above, agricultural uses of a commercial nature on properties on which there is an active agricultural exemption granted by the Okeechobee Property Appraiser no later than September 19, 2013. "); seconded by Council Member Williams. Mayor Kirk asked Consider adopting Ordinance No. 1108, as amended. whether there were any questions or comments. There were none. VOTE ON MOTION TO AMEND KIRK - YEA MAXWELL - YEA O'CONNOR - YEA WATFORD - YEA WILLIAMS - YEA MOTION To AMEND CARRIED. Council Member Watford moved to adopt Ordinance No. 1108 as amended; seconded by Council Member Williams. Mayor Kirk asked whether there were any questions or comments. There were none. VOTE ON MOTION AS AMENDED CLOSE PUBLIC HEARING - Mayor. NEW BUSINESS CONTINUED. C. Motion to approve an Agreement for Professional Engineering with Culpepper and Terpening, Inc, for the Taylor Creek Park Project - City Administrator (Exhibit 3). KIRK - YEA MAXWELL - YEA O'CONNOR - YEA WATFORD - YEA WILLIAMS - YEA MOTION CARRIED As AMENDED. MAYOR KIRK CLOSED THE PUBLIC HEARING AT 6:43 P.M. Council Member O'Connor moved to approve an Agreement (Project Authorization No. 2 to the Civil Engineering Services Agreement, approved September 17, 2013) for Professional Engineering with Culpepper and Terpening, Inc, for the Taylor Creek Park Improvements Project (No. 14 -024); seconded by Council Member Williams. The planning and funding of a recreational park on the City's 2 -acre unplatted parcel located at Southeast 7th Street and 6th Avenue has been broken down into six phases. The components of the park include temporary boat dockage, boardwalk, fishing /observation platform, canoe /kayak launch areas, "Chickee" picnic areas, a central pavilion, children's playground, open grass lawn areas, inter - connective walkways, restroom facility, landscape and lighting, parking and drainage improvements. The Council approved the conceptual plan on January 21, 2014. MARCH 18, 2014 - REGULAR MEETING - PAGE 8 OF 10 209 AGENDA COUNCIL ACTION - DISCUSSION - VOTE IX. NEW BUSINESS C. D. CONTINUED. Motion to approve an Agreement for Professional Engineering with Culpepper and Terpening, Inc, for the Taylor Creek Park Project continued. Motion to award a bid to Vest Concrete Inc, in the amount of $91,140.00 for the 2014 City Sidewalk Rehabilitation Project PW- 03- 00 -02 -14 - Public Works Director (Exhibit 4). The agreement begins with Phase Two, tasks, services, and a fee table, includes: Preliminary Design Services, three thousand, sixty dollars ($3,060.00); Design Survey, thirteen thousand, nine hundred five dollars ($13,905.00); Master Site Plan, six thousand, five hundred ninety dollars ($6,590.00); Grant Funding Assistance does not have a fee listed; and Reimbursable Expenses not to exceed five hundred dollars ($500.00). Total for Phase Two, not to exceed twenty - four thousand, fifty -five dollars ($24,055.00). Not included, and to be provided under subsequent Project Authorizations are Phase 3 -Final Design Services ; Phase 4- Bidding Services; Phase 5- Services During Construction; and Phase 6 -Post Construction Services. VOTE KIRK - YEA MAXWELL - YEA O'CONNOR - YEA WATFORD - YEA WILLIAMS - YEA MOTION CARRIED. Council Member O'Connor moved to award a bid to Vest Concrete, Inc., in the amount of ninety -one thousand, one hundred forty - dollars ($91,140.00). The motion was withdrawn, as requested by Administrator Whitehall in order for the motion to accurately reflect the unit price, rather than the overall price, as the project came in less than the estimated budget, this could allow the City latitude for adding or patching various areas. Council Member O'Connor moved to award Bid No. PW- 03- 00- 02 -14, (to the lowest bidder,) Vest Concrete, Inca (of Okeechobee), with a unit price of fifteen dollars and fifty cents ($15.50) per linear foot for the 2014 Sidewalk Rehabilitation Project; seconded by Council Member Williams. Bids were advertised on February 14. A mandatory pre -bid meeting was held on February 20, 2014, with the bid opening held on March 12. In addition to the one above, bids were received from Dickerson FL, Inc., unit price of $27.45, Close Construction, LLC, unit price of $30.00, and R. Mossell Construction, unit price of $19.84. A "no bid" reply was submitted by Carr Construction., LLC, and Williams Masonry, Inc. The scope of services lists the contractor to provide all labor, equipment and materials necessary for construction of approximately 5,880 liner feet of 5 -feet wide, 6 -inch concrete sidewalk. The project should take approximately 120 days, with an estimated completion date of July 31, 2014. The City will be providing inspections. In an effort to have the least impact on residents and businesses, the City will notify them prior to the start of the project, as well as the Post Office, and document the condition of existing mailboxes. Mailbox relocations will be done by the contractor, including replacement posts, should they be required. 210 AGENDA IX. NEW BUSINESS CONTINUED. D. Motion to award a bid to Vest Concrete Inc, in the amount of $91,140.00 for the 2014 City Sidewalk Rehabilitation Project PW- 03-00-02-14 continued. ITEM ADDED: D.2. Motion to appoint an Alternate Member to the Treasure Coast Regional League of Cities - Council Member Watford (Exhibit 6). MARCH 18, 2014 - REGULAR MEETING - PAGE 9 OF 10 COUNCIL ACTION - DISCUSSION - VOTE Driveways and property access will not be blocked for construction more than 24 -hours and will be maintained to the maximum extent possible. Director Allen provided samples of the 'door knockers' that will be distributed explaining the project, and lists all contact information for the Public Works Department and the Contractor. The Council expressed their appreciation for the pro- active steps Director Allen is taking to inform the residents /businesses who will be impacted by the project, and giving them correct information for complaints or issues. Maps illustrating the proposed sidewalk and existing sidewalks were distributed to the Council. The areas for the sidewalks to be constructed, consisting of 5,880 linear feet are: West side of Northwest 9th Avenue, from 6th to 8th Streets; North side of Southeast 7th Street, from 2nd to 6th Avenues; West side of Southeast 2nd Avenue, from existing sidewalk ending mid -way in the 500 block to 6th Avenue; East side of Southeast 2nd Avenue, from 6th to 7th Streets; West side of Southeast 4th Avenue, from 4th to 5th Streets; East side of Southeast 4th Avenue, from 5th to 7th Streets; West side of Southwest 2nd Avenue, from 10th to 15th Streets; North side of Southwest 9th Street from 3`d Avenue to existing sidewalk mid - block; South side of Southwest 9th Street, from 2nd Avenue to existing sidewalk mid - block; West side of Southwest 7th Avenue, from existing sidewalk to 15th Street. VOTE KIRK - YEA WATFORD - YEA MAXWELL - YEA WILLIAMS - YEA O'CONNOR - YEA MOTION CARRIED. Council Member Watford explained that he is currently the City's liaison to the Board of Directors for the Treasure Coast Regional League of Cities, which meet every other month. Mr. Watford also serves as the group's elected Treasurer. Recently a Part -Time Executive Director was employed, and has called it to the memberships attention that an alternate member is required. The location of the meetings rotate, allowing for each City to have a turn to serve as host. The alternate would only be required to attend in Mr. Watford's absence, and serve as the voting member. Council Member O'Connor noted his interest in serving. Council Member Williams moved to appoint Council Member O'Connor to serve as the City's Alternate Member to the Treasure Coast Regional League of Cities; seconded by Council Member Maxwell. VOTE KIRK - YEA WATFORD - YEA MAXWELL - YEA WILLIAMS - YEA O'CONNOR - YEA MOTION CARRIED. 1 1 AGENDA IX. NEW BUSINESS CONTINUED. E. Annual evaluation of Administrator Whitehall - Mayor. F. Annual evaluation of Attorney Cook - Mayor. X. ADJOURN MEETING - Mayor. Please take notice and be advised that when a person decides to appeal any decision made by the City Council with respect to any matter considered at this meeting, he /she may need to insure that a verbatim record of the proceeding is made, which record includes the testimony and evidence upon which the appeal is to be based. City Clerk media are for the sole purpose of backup for official r s of the Clerk. ATTEST: Lane Garniotea, CMC, City Clerk James E. Kirk, Mayor MARCH 18, 2014 - REGULAR MEETING - PAGE 10 OF 10 211 COUNCIL ACTION - DISCUSSION - VOTE Administrator Whitehall's employment services contract provides for an annual evaluation of his employment performance by the Mayor and Council. Mayor Kirk received the evaluations and calculated an average score of 4.85 out of 5.0. Mayor Kirk thanked Administrator Whitehall for the service he provides to the City. Administrator Whitehall thanked the Council for their confidence in him. The evaluations were forwarded to the City Clerk for final processing and retention. The positive review allows eligibility for the Salary Step Increase on his anniversary date June 1, 2014. The term of the existing contract expires May 31, 2014. As provided in Attorney Cook's employment services contract, each year the Mayor and Council Members complete an evaluation on his employment performance. Mayor Kirk received the evaluations and calculated an average score of 4.175 out of 5.0. Mayor Kirk thanked Attorney Cook for the service he provides to the City. Attorney Cook thanked the Council for their confidence in him. The evaluations were forwarded to the City Clerk for final processing and retention. The positive review allows for the contract to renew for another year. The contract provides basic payment shall be increased annually at the same percentage increase as general employee pay increases. During the Fiscal Year 2013 -14 budget adoption, the Council approved a one percent across the board cost of living (COLA) increase, therefore, Mr. Cook's annual compensation was increased the same, as of October 1, 2013. There being no further discussion nor items on the agenda, Mayor Kirk adjourned the meeting at 6:59 p.m. The next regular scheduled meeting is April 1, 2014. INDEPENDENT NEWSPAPERS OKEECHOBEE NEWS J STATE OF FLORIDA COUNTY OF OKEECHOBEE 107 S.W. 17th Street, Suite D, Okeechobee, FL 34974 Before the undersigned authority personally appeared Tom. Byrd, who on oath says he is Publisher of the Okeechobee News, a three times a week Newspaper published at Okeechobee, in Okeechobee County, Florida, that the attached copy of advertisement being a in the matter of in the 19th Judicial District of the Circuit Court of Okeechobee County, Florida, was published in said newspaper in the issues Affiant further says that the said Okeechobee News is a newspaper published at Okeechobee, in said Okeechobee County, Florida, and that said newspaper has heretofore been published continuously in said Okeechobee County, Florida each week and has been entered as second class mail matter at the post office in Okeechobee, in said Okeechobee County, Florida, for a period of one year next preceding the first publication of the attached copy of advertisement, and affiant fur- ther says that she has neither paid nor promised any person, firm or corporation any discount, rebate, com- mission or refund for the purpose of securing this advertisement for publication in the said newspaper. Tom Byrd Sworn to and subscribed before me this day of Notary Public, State of Florida at Large .. AP* s ANGIE BRIDGES +• ... MY COMMISSION # EE 177653 EXPIRES: April 20, 2016 pF,?: Bonded Thru Notary Public Underwriters r; AD PUBLIC NOTICE: CITY COUNCIL MEETINGS NOTICE IS HEREBY GIVEN that the Tuesday, March 4, 2014 City Council Regular Meeting has been canceled. The next regular scheduled meeting is Tuesday, March 18, 2014, 6:00 p.m., or as soon thereafter as possible, at City Hall, 55 SE 3rd Ave, Rm 200, Okeechobee, Florida. The public is invited and encouraged to attend. Contact City Administration at 863 - 763 -3372, or website www.citvofokeechobee.com, to obtain a copy of the agenda. ANY PERSON DECIDING TO APPEAL any decision made by the City Council with respect to any matter considered at this meeting will need to ensure a verbatim record of the proceeding is made and the record includes the testimony and evidence upon which the appeal will be based. In accor- dance with the Americans with Disabilities Act (ADA), any person with a disability as defined by the ADA, that needs special accommodation to par- ticipate in this proceeding, contact the City Clerk's Office no later than two business days prior to proceeding, 863-763 -3372. BE ADVISED that should you intend to show any document, picture, video or items to the Council in support or opposition to any item on the agenda; a copy of the document, picture, video, or item MUST be provided to the City Clerk for the City's records. By: James E. Kirk, Mayor Lane Gamiotea, CMC, City Clerk 462826 ON 2/28/2014 3- 18- Ikk m pae.11e�. C'cp) CITY OF OKEECHOBEE MARCH 18, 2014 55 SE 3RD AVENUE * COUNCIL CHAMBERS * OKEECHOBEE, FL 34974 REGULAR CITY COUNCIL MEETING OFFICIAL AGENDA I. CALL TO ORDER - MAYOR: II. OPENING CEREMONIES: March 18, 2014, City Council Regular Meeting, 6:00 p.m. Invocation given by Rev. Jim Benton, Faith Farm Ministries; Pledge of Allegiance led by Mayor. III. MAYOR, COUNCIL MEMBERS, AND STAFF ATTENDANCE - City Clerk Mayor James E. Kirk Council Member Devin Maxwell Council Member Mike O'Connor Council Member Dowling R. Watford, Jr. Council Member Clayton Williams City Administrator Brian Whitehall City Attorney John R. Cook City Clerk Lane Gamiotea Deputy Clerk Melisa Jahner Police Chief Denny Davis Fire Chief Herb Smith Public Works Director David Allen IV. PROCLAMATIONS AND PRESENTATIONS - Mayor. A. Proclaim April 1, 2014 as "National Service Recognition Day." B. Proclaim the month of April 2014 as "Guardian Ad Litem Month." 4 March 18, 2014 PAGE 2 of 4 V. MINUTES - City Clerk A. Motion to dispense with the reading and approve the Summary of Council Action for the February 18, 2014 Regular Meeting. VI. AGENDA - Mayor A. Requests for the addition, deferral or withdrawal of items on today's agenda. VII. WARRANT REGISTER - City Administrator. A. Motion to approve the January 2014 Warrant Register. General Fund Public Facilities Improvement Fund Capital Improvement Projects Fund - Impact Fee Capital Improvement Projects Fund Community Development Block- Economic Grant Fund Appropriations Grant Fund Law Enforcement Special Fund B. Motion to approve the February 2014 Warrant Register. General Fund Public Facilities Improvement Fund Capital Improvement Projects Fund Community Development Block- Economic Grant Fund VIII. OPEN PUBLIC HEARING FOR ORDINANCE ADOPTION - Mayor. $416,827.78 $ 39,144.79 $ 1,893.36 $276,110.25 $115,864.40 $ 5,625.00 $ 50.00 $352,523.65 $ 19,705.52 $ 38,082.25 $ 33,603.58 A. 1. a) Motion to read proposed Ordinance No. 1108 by title only, amending the Land Development Regulations by adding a definition for Limited Agriculture; creating a Division 15 -Rural Heritage; and by listing limited agriculture as permitted uses in appropriate zoning districts - City Planning Consultant (Exhibit 1). 1 March 18, 2014 PAGE 3 of 4 VIII. PUBLIC HEARING FOR ORDINANCE ADOPTION CONTINUED. A.1.b) Vote on motion to read by title only. c) City Attorney to read proposed Ordinance No. 1108 by title only. B.2.a) Motion to adopt proposed Ordinance No. 1108. b) Public comments and discussion. c) Vote on motion. CLOSE PUBLIC HEARING. IX. NEW BUSINESS. A. Consider a Temporary Street Closing Application to close SW 4th Avenue between North & South Park Streets from 11:30 a.m. to 1:30 p.m. on April 6, 2014 for a motorcycle run event in recognition of National Crime Victims' Rights Week - Joan Johnson, Okeechobee County Sheriff's Office (Exhibit 2). B. Consider a recommendation by the Code Enforcement Board to proceed with foreclosure in Case No. 11 -072, Barbara Mills, 406 NW 5th Street, Lots 3 -4 of Block 105, City of Okeechobee - Attorney Cook C. Motion to approve an Agreement for Professional Engineering with Culpepper & Terpening, Inc. for the Taylor Creek Park Project - City Administrator (Exhibit 3). D. Motion to award a bid to Vest Concrete Inc. in the amount of $91,140.00 for the 2014 City Sidewalk Rehabilitation Project #PW 03- 00 -02 -14 - Public Works Director (Exhibit 4). E. Annual evaluation of City Administrator Brian Whitehall. F. Annual evaluation of City Attorney John Cook. March 18, 2014 PAGE 4 OF 4 X. ADJOURN MEETING. PLEASE TAKE NOTICE AND BE ADVISED that if any person desires to appeal any decision made by the City Council with respect to any matter considered at this proceeding, such interested person will need a record of the proceeding, and for such purpose may need to ensure a verbatim record of the proceeding is made, which record includes the testimony and evidence upon which the appeal is to be based. City Clerk tapes are for the sole purpose of backup for official records of the Clerk. In accordance with the Americans with Disabilities Act (ADA), any person with a disability as defined by the ADA, that needs special accommodation to participate in this proceeding, contact the City Clerk's Office no later than two business days prior to proceeding, 863 - 763 -3372. BE ADVISED that should you intend to show any document, picture, video or items to the Council in support or opposition to any item on the agenda; a copy of the document, picture, video, or item must be provided to the City Clerk for the City's records. Office of the Mayor Okeechobee, Florida WHEREAS, service to others is a hallmark of the American character, and central to how we meet our challenges; and WHEREAS, the nation's mayors are increasingly turning to national service and volunteers as a cost - effective strategy to meet city needs; and WHEREAS, AmeriCorps and Senior Corps address the most pressing challenges facing our cities and nation, from educating students for the jobs of the 21' century and supporting veterans and military families to preserving the environment and helping communities recover from natural disasters; and WHEREAS, national service expands economic opportunity by creating more sustainable, resilient communities and providing education, career skills, and leadership abilities for those who serve; and WHEREAS, national service participants increase the impact of the organizations they serve with, both through their direct service and by recruiting and managing millions of additional volunteers. NOW THEREFORE, 1, James E. Kirk, by virtue of the authority vested in me as Mayor of the City of Okeechobee, Florida, do hereby proclaim April 1, 2014 as "National Service Recognition Day" in the City of Okeechobee and encourage residents to recognize the positive impact of national service in our city, to thank those who serve; and to find ways to give back to their communities. In witness whereof 1 have hereunto set my hand and caused this seal to be affixed. Attest: Jams E. Kirk, Mayor 1 F Lan Gamiotea CMC, City Clerk Date: March 18 2Qi Lane Gamiotea From: Sent: To: Subject: Marty Thomas <mthomas @cityofokeechobee.com> Tuesday, March 18, 2014 1:55 PM Lane Gamiotea FW: 2 Things From: Robin Brock [ mailto: rbrock@cityofokeechobee.com] Sent: Thursday, March 13, 2014 3:17 PM To: 'Marty Thomas' Subject: RE: 2 Things National Service Recognition Day contact is Jenna Stinnett. 772- 466 -8535 Guardian ad Litem contact is Jennifer Manis. 772 - 785 -5804 Robin Brock Executive Secretary City of Okeechobee 55 SE 3rd Avenue Okeechobee, FL 34974 Phone: (863) 763 -3372 x 212 Fax: (863) 763 -1686 Email: rbrock(c�cityofokeechobee.com Website: http: / /www.cityofokeechobee.com NOTICE: Due to Florida's broad public record laws, this email may be subject to public disclosure. From: Marty Thomas [ mailto: mthomas@cityofokeechobee.com] Sent: Thursday, March 13, 2014 3:03 PM To: 'Robin Brock' Subject: RE: 2 Things Thank you, my dear. Do you have phone numbers for them? From: Robin Brock [ mailto: rbrock@cityofokeechobee.com] Sent: Thursday, March 13, 2014 1:56 PM To: 'Marty Thomas' Subject: RE: 2 Things Thank you, Marty. You're a sweetheart. That was scary! Phil Conroy told me to get to the ER but I waited to see if Melissa's magic pill worked. I'm much better now. 1. National Service Recognition Day — Gerald Roden, Volunteer Florida Commissioner 2. Guardian ad Litem Month — Kathleen Gooney- McGowan, Child Advocacy Coordinator Gail Griffith, Volunteer Recruiter 1 I appreciate your concern about my "condition." © Robin Brock Executive Secretary City of Okeechobee 55 SE 3rd Avenue Okeechobee, FL 34974 Phone: (863) 763 -3372 x 212 Fax: (863) 763 -1686 Email: rbrock(a�cityofokeechobee.com Website: http: / /www.cityofokeechobee.com NOTICE: Due to Florida's broad public record laws, this email may be subject to public disclosure. From: Marty Thomas [mailto:mthomas @cityofokeechobee.com] Sent: Thursday, March 13, 2014 1:09 PM To: Robin Brock Subject: 2 Things #1 Are you feeling okay ?If you are still having "issues" of an allergic nature, please let me know and I'll take you to the doctor or ER. #2 I know, if you are feeling okay, you are busy as a bee, but when you get a chance, would you please furnish me with the information on Who is going to accept these two proclamations next week at the meeting. Thank you sweet lady. I hope you are feeling much improved, but I really mean it when I say I will help you any way I can. Marty A. Thomas Office Assistant City Clerks Office 55 Southeast 3rd Avenue Okeechobee, Florida 34974 863 - 763 -3372, ext. 227 863 - 763 -1686, fax "NOTICE: Florida has a very broad public records law. As a result, any written communication created or received by the City of Okeechobee officials and employees will be available to the public and media, upon request, unless otherwise exempt. Under Florida law, e-mail addresses are public records. If you do not want your e-mail address released in response to a public records request, do not send electronic mail to this office. Instead, contact our office by phone or in writing." 2 O ice o t e Mallor I WHEREAS, the City of Okeechobee prides itself on giving back to the community, contributing to the duality of life among our citizens; and ulER .j'S, the Guardian Ad Litem Program speaks for the best interests of abused, abandoned and neglected children who are involved in the court system; and WHEREAS, more than 150 children in the community suffer from some form of abuse or neglect each year; and WHEREAS, Okeechobee community members are encouraged to join together, throughout the month of April to raise awareness for those children fallen victim to abuse, neglect and abandonment; and WHEREAS, this effort will give abused, neglected, and abandoned children in our community an improved chance for a safe permanent home and positive future. NOW, THEREFORE, 1, James E. Kirk, by virtue of the authority vested in me as Mayor of the City of Okeechobee, Florida, do hereby proclaim the month of April 20I4 as "Guardian Ad Litem Month" and urge all citizens to give of their time to make a difference in the lives of our most vulnerable children by volunteering with the Guardian Ad Litem Program. In witness whereof 1 have hereunto set my hand and caused this seal to be affixed. Attest: `Lane Gamiotea, CMC, City Clerk Date: March 18, 2014 Lane Gamiotea From: Lane Gamiotea <Igamiotea @cityofokeechobee.com> Sent: Tuesday, March 18, 2014 2:48 PM To: 'Jennifer Manis' Cc: City -Marty Thomas Subject: RE: Request for Proclamation Great! We know them well, Mr. Pippin also serves on the City's Code Enforcement Board. So glad it worked out. La- neEarne t- 6"amr,'aiea11 CHIC C ity C lerk(Persovwt.e.L A dAntini4trator City of Okeechollee 55 Sow 3 "d' Aven,tte Oice-echo-1)ex, FL 34974 863 - 763 -3372 ext215 863-763-/686 faw 863-697-0345 cab c+,tyafokeecholree: coven. PUBLIC RECORDS NOTICE: All e-mail sent to and received from the City of Okeechobee, Florida, including e-mail addresses and content, are subject to the provisions of the Florida Public Records Law, Florida Statute Chapter 119, and may be subject to disclosure. From: Jennifer Manis [ mailto :Jennifer.Manis©gal.fl.gov] Sent: Tuesday, March 18, 2014 2:44 PM To: Lane Gamiotea Subject: RE: Request for Proclamation Thank you, we have made arrangements for two of our star volunteers to be present to accept tonight. Ruthi & Jim Pippin. Jennifer Manis From: Lane Gamiotea [ mailto: Igamiotea@@cityofokeechobee.com] Sent: Tuesday, March 18, 2014 2:31 PM To: Jennifer Manis Subject: RE: Request for Proclamation Dear Jenifer, My apologies for the confusion. I've forwarded this email to our administrator's office; they complete the agenda packets, schedule the appearances, etc. Someone from that office should be in contact with you shortly. Lane'Earnest- riamCotea1 CHIC City Cl erk'7Perso wliAcIAtu tra for City of Okeechal 55 Soi - theaist Aven & Okeecholyee,, FL 34974 863-763-3372 eict 215 863-763-/686 fww 863 - 697 -0345 ceU./ c;,tyo fakeeG cam. PUBLIC RECORDS NOTICE: All e-mail sent to and received from the City of Okeechobee, Florida, including e-mail addresses and content, are subject to the provisions of the Florida Public Records Law, Florida Statute Chapter 119, and may be subject to disclosure. From: Marty Thomas [mailto:mthomas @cityofokeechobee.com] Sent: Tuesday, March 18, 2014 1:53 PM To: Lane Gamiotea Subject: FW: Request for Proclamation From: Jennifer Manis [mailto :Jennifer.Manis @gal.fl.gov] Sent: Tuesday, March 18, 2014 1:10 PM To: mthomas @cityofokeechobee.com Subject: FW: Request for Proclamation Good Afternoon Marty, I received your message about tonight's meeting. I was under the impression that we were scheduled to receive the proclamation at the April 15t meeting. Please confirm. Jennifer Manis From: Jennifer Manis Sent: Thursday, March 06, 2014 4:48 PM To: 'RBrock @cityofokeechobee.com' Subject: Request for Proclamation On behalf of the 19th Circuit Guardian ad Litem I would like to request that we be added to the agenda of the Okeechobee City Council meeting scheduled for April 1st . April is National Child Abuse Prevention Month and the week of April 6th thru 12th is National Volunteer Appreciation Week. In observance of these, we would ask the Okeechobee City Council to proclaim April Guardian ad Litem Month. I have attached the proposed proclamation. Gail Griffith, Volunteer Recruiter for the 19th Circuit Guardian ad Litem Program and Kathleen Cooney- McGowan, Okeechobee County Child Advocacy Coordinator for the 19th Circuit Guardian ad Litem Program will be present to accept the proclamation. Senior Secretary State of Florida Guardian ad Litem Program 19th Judicial Circuit 584 NW University Blvd., Suite 600 Port Saint Lucie, FL 34986 -2260 Phone: 772 - 785 -5804 Fax: 772 - 785 -5869 Jennifer.Manis@gal.fl.gov Toll - Free: 866 - 341 -1GAL 2 www.guardianadlitem.org 3 n() CNI March 2a, 2044 CY1L-eee hoV Understanding appendicitis and how to treat it The appendix is a small organ attached to the large intestine. The condition known as appendicitis occurs when it swells or fills with fluid, perhaps due to blockage or infec- tion. Appendicitis is serious, painful and re- quires immediate medical attention. What symptoms typify appendicitis? Signs vary depending on the person, es- pecially in children and pregnant women. Symptoms include: • Visible swelling of the abdomen • Nausea or no appetite • Vomiting • Fever •Bowel movement problems such as constipation, diarrhea or the inability to re- lease gas • Pain that: prevents you from sitting comfortably; is located near the naval and may move to the lower right abdomen; in- creases over a few hours; or, is tender to the touch. What treatment is available? If you observe any of the above signs, head to the emergency room. After adminis- tering tests, your physician may recommend an appendectomy — the removal of the ap- pendix. A traditional appendectomy requires a large incision (two to four inches in length) made in the abdomen. Minimally invasive surgery — also known as laparoscopic sur- gery — is also available: several small cuts allow a tiny camera to be inserted in order for the surgeon to better view the site before removing part or all of the appendix. Usu- ally, the appendix is stapled or sewn off and the infected part is removed. Know the signs of appendicitis so that Special to the Okeechobee News Grand Oaks residents attend Top of the Lake Art & Music festival Grand Oaks residents enjoyed viewing all the submissions to the Top of the Lake Art & Music Festival. The residents were very impressed with the talent you can act fast. Locally, Raulerson Hospi- tal's Services Department excels in the care and recovery of appendicitis patients. For more information, call Raulerson Hospital at 863 -763 -2151 or visit the website at Rauler- sonHospital.com. For a free physician refer- ral or answers to healthcare questions, call Consult -a -Nurse at 863 - 763 -9228. Okeechobee News /Charles Murphy Groups honored by city council Top: The Okeechobee City Council approved a proclamation that sets April 1, 2014, as National Service Recognition Day. Left to right are Marlene Burnes, teacher at AmeriCorps Big Brothers Big Sisters of the Treasure Coast and Okeechobee; Jeanne Stinnett, program director at AmeriCorps Big Brothers Big Sisters of the Treasure Coast and Okeechobee; Okeechobee Mayor Jim Kirk; and, attorney Gerald Roden. Bottom: The Okeechobee City Council on Tuesday, March 18, passed a proc- lamation that marks April as Guardian Ad Litem Month in Okeechobee. Left to right are volunteer Marlene Burnes, Mayor Jim Kirk, and retired educators and Guardian Ad Litem volunteers Ruth and Jim Pippin. March 18, 2014 Agenda Exhibit 1 ORDINANCE NO. 1108 AN ORDINANCE OF THE CITY OF OKEECHOBEE FLORIDA, PROVIDING FOR AMENDMENT TO PART II -CODE OF ORDINANCES, SUBPART B- LAND DEVELOPMENT REGULATIONS, CHAPTER 66- GENERAL PROVISIONS, BY ADDING A DEFINITION FOR LIMITED AGRICULTURE TO SECTION 66 -1; CHAPTER 90- ZONING, ARTICLE III - DISTRICT AND DISTRICT REGULATIONS, CREATING DIVISION 15 -RURAL HERITAGE (RH) DISTRICT, TO ADDRESS THE PRESERVATION OF PROPERTY FORMERLY ZONED HOLDING IN SECTIONS 90 -434 THROUGH 90 -438; DIVISION 2- RESIDENTIAL SINGLE - FAMILY ONE (RSF -1) DISTRICT, DIVISION 5- RESIDENTIAL MULTIPLE - FAMILY (RMF) DISTRICT, DIVISION 10- INDUSTRIAL (IND) DISTRICT, BY ADDING LIMITED AGRICULTURE OF A COMMERCIAL NATURE TO THE LIST OF PERMITTED USES TO SECTIONS 90 -102, 90 -192, AND 90 -342; DIVISION 13- RESIDENTIAL PLANNED UNIT DEVELOPMENT (PUD -R) DISTRICT, BY ADDING LIMITED AGRICULTURE AS A PERMISSIBLE INTERIM USE TO THE LIST OF PERMITTED USES IN SECTION 90 -417; PROVIDING FOR FINDINGS OF FACT; PROVIDING FOR CONFLICT; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the City Council for the City of Okeechobee, Florida adopted Ordinance No. 716, as amended, known as the Land Development Regulations, and codified within the Code of Ordinances as Part II, Subpart B to provide consistency for growth and development; and WHEREAS, the City of Okeechobee, Florida has a legitimate interest in periodic review of its ordinances and Land Development Regulations to address certain inconsistencies or outdated regulations contained in the Code of Ordinances; to make amendments to meet changing community standards, or to accommodate new development; to create new ordinances or regulations to better serve the public and to make the Code of Ordinances a more consistent and easier to understand document; and WHEREAS, the Planning Board, acting as the Local Planning Agency of the City of Okeechobee, Florida, recently reviewed the Code of Ordinances and Land Development Regulations to determine areas of improvement; discussing proposed amendments at duly advertised public workshops and meetings held on February 21, 2013, July 18, 2013, September 19, 2013, and October 17, 2013, and based on findings of fact by Planning Staff, hereby recommends certain changes, amendments or modification to the Code of Ordinances, to present to the City Council for ordinance adoption and codification; and WHEREAS, the City Council for the City of Okeechobee, Florida, has considered the recommendations and concludes that each of the proposed amendments is in the best interest of the City and its citizens; that said amendments are necessary and appropriate to make the Code of Ordinances more consistent and responsive to the needs of the City and its citizens. NOW, THEREFORE, be it ordained before the City Council of the City of Okeechobee, Language to be added is underlined Ordinance No. 1108 - Page 1 of 5 Florida; presented at a duly advertised public meeting; and passed by majority vote of the City Council; and properly executed by the Mayor or designee, as Chief Presiding Officer for the City; that: SECTION 1: That Section 66 -1 Definitions of Chapter 66 General Provisions of the City of Okeechobee, Florida, Code of Ordinances Part II, Subpart B Land Development Regulations, is hereby amended by adding the following definition which read as follows: Limited agriculture means commercial or noncommercial boarding, raising and grazing of horses and cattle; noncommercial raising or keeping of a maximum of three in total number of hogs, sheep, and goats; noncommercial plant and vegetable gardens; and cultivation of hay for use or sale. SECTION 2: That the City of Okeechobee, Florida, Code of Ordinances Part II, Subpart B Land Development Regulations, Chapter 90 Zoning, Article III Districts and District Regulations, is hereby amended by adding a Division entitled Rural Heritage (RH) District to be numbered as 15, and Sections: 90 -434 Generally, 90 -435 Permitted Uses, 90 -436 Special Exception Uses, 90 -437 Customary Accessory Uses, and 90 -438 Lot and Structure Requirements, which said Sections read as follows: Division 15. Rural Heritage (RH) District Section 90 -434. Generally. (a) There are, within the City, parcels of land or ownerships (even though technically subdivided) that are presently undeveloped or used for agricultural purposes and were formerly zoned Holding, a zoning district no longer in existence. The City wishes to preserve the potential for limited agricultural use on these properties through creation of the RH District. (b) The RH Zoning District may be applied only to lands designated Single - Family Residential, Multi - Family Residential, Mixed -Use Residential, and Industrial on the Future Land Use Map of the Comprehensive Plan. (c) Uses in the RH District shall be subject to the regulations of this division. Section 90 -435. Permitted Uses. The following principal uses and structures are permitted in the RH District: al Detached single - family dwellings. (2) Limited agricultural uses and associated structures for the commercial or noncommercial boarding, raising and grazing of horses and cattle; non- commercial raising or keeping of a maximum of three in total number of hogs, sheep and goats; noncommercial plant and vegetable gardens; and cultivation of hay for use or sale. Section 90 -436. Special Exception Uses. The following uses and structures are permitted in the RH District after the issuance of a Special Exception Use Petition. (1) Permitted uses in excess of 30 feet in height. Language to be added is underlined Language to be deleted is struck through Ordinance No. 1108 - Page 2 of 5 al Reserved. SECTION 2: CONTINUED, ADDING RH District: Section 90 -437. Customary Accessory Uses. Each permitted principal use and special exception use in the RH District is also permitted to have the customary accessory structures uses for that use. Section 90 -438. Lot and Structure Requirements. (1) Minimum lot area. Except where further restricted by these regulations for particular use, minimum requirements for the RH District shall be as follows: a. Single- family dwelling: Area Two (2) acres Width 200 feet b. Commercial or noncommercial, boarding, raising, and grazing of horses and cattle: one (1) acre per animal c. Non - commercial raising or keeping of hogs, sheep, and goats: one (1 1 acre per animal d. Other permitted principal uses and structures: None, except as needed to meet all other requirements set forth herein. (2) Minimum yard requirements. The minimum yard requirements in the RH District, except where greater distance is required by yard setbacks, shall be as follows: a. Single- family dwelling: Front 25 feet Side 10 feet Rear 10 feet Waterfront 20 feet b. Other permissible structures: Front 25 feet Side 20 feet Rear 20 feet Waterfront 20 feet (3) Maximum lot coverage by all buildings. a. Single- family dwelling: 45 percent b. Other permissible principal uses: 45 percent (4) Maximum impervious surface. a. Single- family dwelling: 55 percent b. Other permissible principal uses: 55 percent (5) Maximum height of structures. a. Single- family dwelling: 30 feet b. Other permissible principal uses: 30 feet Language to be added is underlined uage to be deleted is struck through Ordinance No. 1108 - Page 3 of 5 SECTION 3: That Section 90 -102 Permitted Uses of Chapter 90 Zoning, Article III Districts and District Regulations, Division 2 Residential Single Family - One (RSF -1) District, of the City of Okeechobee, Florida, Code of Ordinances Part II, Subpart B Land Development Regulations, is hereby amended by adding item (6) to read as follows: (6) Limited agriculture of a commercial nature on properties on which there is an active agricultural exemption, which was granted by the Okeechobee Property Appraiser not later than September 19, 2013. SECTION 4: That Section 90 -192 Permitted Uses of Chapter 90 Zoning, Article 111 Districts and District Regulations, Division 5 Residential Multiple Family (RMF) District, of the City of Okeechobee, Florida, Code of Ordinances Part II, Subpart B Land Development Regulations, is hereby amended by adding item (8) to read as follows: (8) Limited agriculture of a commercial nature on properties on which there is an active agricultural exemption, which was granted by the Okeechobee Property Appraiser not later than September 19, 2013. SECTION 5: That Section 90 -342 Permitted Uses of Chapter 90 Zoning, Article III Districts and District Regulations, Division 10 Industrial (IND) District, of the City of Okeechobee, Florida, Code of Ordinances Part II, Subpart B Land Development Regulations, is hereby amended by adding item (29) to read as follows: (29) Limited agriculture of a commercial nature on properties on which there is an active agricultural exemption, which was granted by the Okeechobee Property Appraiser not later than September 19, 2013. SECTION 6: That Section 90 -417 Permitted Uses of Chapter 90 Zoning, Article 111 Districts and District Regulations, Division 13 Residential Planned Unite Development (PUD -R) District, of the City of Okeechobee, Florida, Code of Ordinances Part II, Subpart B Land Development Regulations, is hereby amended by adding item (4) under paragraph (a) and item (7) under paragraph (b) to read as follows: (a) (4) Limited agriculture shall be permissible as an interim use until such time as urban development is undertaken in accordance with an approved planned development. (b) (7) Limited agriculture shall be permissible as an interim use until such time as urban development is undertaken in accordance with an approved planned development. SECTION 7: Conflict. All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 8: Severability. If any provision or portion of this ordinance is declared by a court of competent jurisdiction to be void, unconstitutional, or unenforceable, then all remaining provisions and portions of this ordinance shall remain in full force and effect. SECTION 9: Effective Date. As provided in Florida Statute 166.041(4), this Ordinance Language to be added is underlined Ordinance No. 1108 - Page 4 of 5 shall become effective 10 days after passage. INTRODUCED at a duly advertised Public Hearing for First Reading as provided by Florida Statute 166.041(3)(c)2., and set for Final Public Hearing on this 18th day of February, 2014. ATTEST: Lane Gamiotea, CMC, City Clerk James. E. Kirk, Mayor PASSED AND ADOPTED on Second Reading at a duly advertised Final Public Hearing on this 18th day of March, 2014. ATTEST: James. E. Kirk, Mayor Lane Gamiotea, CMC, City Clerk REVIEWED FOR LEGAL SUFFICIENCY: John R. Cook, City Attorney Language to be added is underlined Ordinance No. 1108 - Page 5 of 5 & Management Services, Inc. Memorandum To: Honorable Mayor and City Council From: Bill Brisson Date: March 6, 2014 Subject: Materials for 2nd reading of Ordinance 1108, as it relates to the proposed RH District and properties with existing agricultural exemptions As a result of the direction given by the City Council during the 1st reading of Ordinance 1108, the following changes are reflected in the revised ordinance for consideration on March 18, 2014. 1. Sec. 90- 434(b) was changed to delete the last portion of the sentence as follows: (b) The RH zoning district may be applied only to lands designated Single- Family Residential, Multi - Family Residential, Mixed Use Residential, and Industrial on the future land use map of the comprehensive plan -" -e _ _ _ • -- Zoning Map as revised July 19, 2013. 2. Sec. 90 -435, Permitted Uses, was changed accommodate an existing agricultural exemption. It has come to our attention that there are two unplatted, "H" zoned parcels totaling about 14 acres on which there is a current agricultural exemption. In order to accommodate this situation in the manner that was employed to address other parcels with agricultural exemptions, a new subsection (3) has been added to the list of permitted uses in the RH District, to read as follows: 01 Notwithstanding the limitations set forth in subsection (2), above, agricultural uses of a commercial nature on properties on which there is an active agricultural exemption granted by the Okeechobee Property Appraiser not later than September 19, 2013. For the Council's convenience, we have also included in this memorandum the Side By Side Comparison of the old "H" District and the Proposed RH District, the table identifying all of the "H" zoned properties and those with Agricultural Exemptions that are affected by Ordinance 1108; and the colored map of the City showing these properties. Providing Planning and Management Solutions for Local Governments Since 1988 1375 Jackson Street, Suite 206 Fort Myers, FL 33901 239 - 334 -3366 www.larueplanning.com SIDE BY SIDE COMPARISON OF PROPOSED RH DISTRICT AND ORIGINAL H DISTRICT PROPOSED RH DISTRICT ORIGINAL H DISTRICT Sec. 90 -434. Generally Intent. (a) There are, within the city, parcels of land or ownerships (even though Within the City there are large parcels of land or ownerships (even technically subdivided) that are presently undeveloped or used for though technically subdivided) that are presently undeveloped or used for agricultural purposes and were formerly zoned H- Holding, a zoning agricultural purposes. The future direction of development on such lands is district no longer in existence. The City wishes to preserve the not presently apparent. Lands zoned H are intended for rezoning at a future potential for limited agricultural use on these properties through date, by action of the City or upon application upon showing of intent to creation of the RH District. develop in accord with the City Comprehensive Plan. Permitted uses are fundamentally those related to agriculture, to the end that the owners of (b) The RH zoning district may be applied only to lands designated such lands may be permitted a fair investment return until such time as re- Single- Family Residential, Multi- Family Residential, Mixed Use zoning to other categories may take place. Residential, and Industrial on the future land use map of the identified "H" Holding the Zoning comprehensive plan and as on Map July 19, 2013. as revised (c) Uses in the RH district shall be subject to the regulations of this division. r c! Serving Florida Local Governments Since 1988 Sec. 90 -435. Permitted uses. The following principal uses and structures are permitted in the RH district: (1) Detached single - family dwellings. (2) Limited agricultural uses and associated structures for the commercial or noncommercial boarding, raising and grazing of horses and cattle; noncommercial raising or keeping of a maximum of three in total number of hogs, sheep, and goats; noncommercial plant and vegetable gardens; and cultivation of hay for use or sale. (3) Notwithstanding the limitations set forth in subsection (2), above, agricultural uses of a commercial nature on properties on which there is an active agricultural exemption granted by the Okeechobee Property Appraiser not later than September 19, 2013. Permitted Principal Uses and Structures. 1. 2. 3. Customary agricultural uses and structures. Single family detached dwellings. Public and private elementary, junior high, and high schools offering conventional academic curriculums. 4. Public parks, playgrounds, playfields, and City or County buildings in keeping with the character and requirements of the district; public libraries. 5. 6. Existing railroad right -of -way, but not including switching, freight, or storage yards, buildings, or maintenance structures. Houses of worship, provided parcel size shall not be less than 5 acres. 7. Golf course and country club (not including miniature golf course or separate practice driving range) provided lot comprises at least 90 acres of land for a 9 hole course and 150 acres for an 18 hole course and that any required parking area is located at least 100 ft. and any building is located at least 300 ft. from any other residentially zoned property. 8. Golf course and country club (not including miniature golf course or separate practice driving range) provided lot comprises at least 90 acres of land for a 9 hole course and 150 acres for an 18 hole course and that any required parking area is located at least 100 ft. and any building is located at least 300 ft. from any other residentially zoned property. 9. Public utility building and facilities except those included under Section 7.9 necessary to serve surrounding neighborhoods (not including service or storage yards). Such facilities shall be designed, sited, and landscaped to preserve compatibility with a single family neighborhood. 10. Private neighborhood or community (non - public) recreation facility, including tennis or racquet club. No automotive parking shall be located within 50.ft. of any other property in separate ownership. No building shall be located within 100 ft. of any other property in separate owner- ship. Outdoor lighted recreation facilities shall not be used after 10 p.m. Serving Florida Local Governments Since 1988 3 Sec. 90 -436. Special exception uses. The following uses and structures are permitted in the RH district after the issuance of a special exception use petition. (1) Permitted uses in excess of 30 feet in height. (2) Reserved Special exceptions Permissible by board of adjustment after public notice and hearing and safeguards 1. Private clubs and lodges. 2. Commercial marina, not involving removal of boats from water for purposes of repair or major motor repair. 3. Hospital and nursing homes, provided no structure shall be closer than 50 ft. to any boundary line and separate ownership and no off street parking shall be located closer than 25 ft. to any property boundary line and separate ownership. Sec. 90 -437. Customary accessory uses. Each permitted principal use and special exception use in the RH district is also permitted to have the customary accessory structures uses for that use. Permitted Accessory Uses and Structures: Uses and structures which are customarily accessory and clearly incidental to permitted or permissible uses and structures. Prohibited Uses and Structures: Any use or structure not specifically, provisionally, or by reasonable implication permitted herein or permissible by special exception. Sec. 90 -438. Lot and structure requirements. (1) Minimum lot area. Except where further restricted by these regulations for a particular use, minimum requirements for the RH district shall be as follows: (a) Single - family dwelling: Area two (2) acres Width 200 feet (b) Commercial or noncommercial boarding, raising, and grazing of horses and cattle: Area one (1) acre per animal (c) Non - commercial raising or keeping of hogs, sheep, and goats; Area one (1) acre per animal (d) Other permitted uses and structures: None, except as needed to meet all other requirements set forth herein. Minimum Lot Requirements (Area and Width) Single - family dwelling: Area two (2) acres Width 200 feet Other permitted or permissible uses and structures: None, except as needed to meet all other requirements set our herein. Serving Florida Local Governments Since 1.988 4 (2) Minimum yard requirements. The minimum yard requirements in the H district, except where greater distance is required by yard setbacks, shall be as follows: Minimum Yard Requirements (Depth of Front & Rear Yards; Width of Side Yards): (a) Single - family dwelling: Front 25 feet Single - family dwelling: Front 25 feet Side 10 feet Side 10 feet Rear 10 feet Rear 10 feet Waterfront 20 feet Waterfront 20 feet (b) Other permissible structures: Front Side Rear 25 feet 20 feet 20 feet Other permitted or permissible buildings: As for single family dwelling except where a greater distance is required by this ordinance for the particular use involved. Waterfront 20 feet (3) Maximum lot coverage by all buildings. Maximum Lot Coverage by All Buildings: Unrestricted. (1) Single- family dwelling: 45% (2) Other permissible principal uses: 45% (4) Maximum impervious surface. Not addressed (1) Single - family dwelling: 55% (2) Other permissible principal uses: 55% Serving Florida Local Governments Since 1988 5 PROPERTIES ZONED "H, HOLDING" ID Existing Use(s) LocationlAddresses FLUM Lot/Parcel Characteristics 1 Vacant lots as well as nine single-family homes and one lot with a triplex and two single-family units. Some vacant lots referred to only by street number. Specific addresses include: 1202 NW 13th St., 800, 803, 804, 806, & 810 NW 12th St.; 1109 NW 8th Av.; 9th 1100 and 1110 NW 9 Av.; 800, 802, 804,806, & 808 NW 11th Av. Single - Family 16 lots less than 1 acre 5 vacant lots 1 acre or more 2 Whole block is vacant. Located on NW 7th Ct. between NW 10th and NW 11th Avenues Single - Family 1 vacant parcel 2.2 acres 3 Whole block is vacant. Located on NW 7th St. between NW 9th and NW 10th Avenues Single - Family 2 vacant parcels, each 2.2 acres 4 All properties are vacant. Property is improved pasture referred to only by street number and located between SW 2nd and 9th Streets just east of SW 10th Av. Single - Family 1 vacant parcel @ 13.9 acres; 1 vacant parcel @ 13.3 acres 5 Two single - family units on small lot, large parcel is vacant. 517 SW 21st St.; balance of property has no specific address but is located in southwest most part of City on north side of SW 23rd St. Single - Family 1 vacant parcel @12.9 acres; 1 parcel 1.5 acres, both under same ownership 6 Vacant Improved pasture between SE 8th and 13th Streets west of Taylor Creek Residential Mixed Use 1 vacant parcel @ 32.5 acres 7 Western strip of this lot is part of the parking for the commercial office use immediately to the west and owned by the same entity. 815 South Parrott Av. Single - Family Parcel is 2.2 acres part of which is used for a parking lot for adjacent property. 8 Single Family 1105 SE 9th Dr. Single - Family 1 vacant 2.2 acre parcel 9 Vacant with Ag exemption Westernmost parcel is 802 SE 10th Av.; parcel to east has no address. Single - Family 1 vacant parcel @ 4.7 acres; 1 vacant parcel @ 9.9 acres, both under same ownership 10 Vacant No address; located south of NE 4th St. west of Taylor Creek. Single - Family 1 vacant lot of less than one acre 11 Vacant No address; large tract located east of Taylor Creek to City limits and south of the railroad track. Single - Family 1 vacant parcel @ 56.4 acres 12a Accessory building to single- family use 649 NE 6th St. Single Family 1 vacant lot less than one acre 14 All vacant No addresses; all properties are vacant and located between NE 9th & 11 Streets and NE 3rd & 5th Avenues. Single - Family 11 vacant Tots Tess than one acre 15 All vacant Only one parcel has an address, 150 NE 13th St.; the balance of the parcels have no addresses; they are located between NE 14th and 12th Streets west of Taylor Creek. Single Family 12 vacant lots less than one acre 1 lot @ 1.1 ac. PROPERTIES NOT ZONED "H ", BUT WITH AGRICULTURAL EXEMPTIONS ID Existing Use(s) Location/Addresses FLUMI Zoning Lot/Parcel Characteristics A Improved Pasture 3- 16- 37 -35- 0160 - 00010 -0050 IND /IND Ag Exemption, 41.9 ac. B Improved Pasture 2- 21- 37- 35 -0A00- 00006 -B000 M-U RES/ PUD -R Ag Exemption, 50.48 ac. C Improved Pasture 2- 21- 37- 35 -0A00- 00042 -B000 MF /RMF Ag Exemption, 0.97 ac. D Improved Pasture 2- 21- 37- 35 -0A00- 00033 -0000 MF /RMF Ag Exemption, 8.92 ac. E Improved Pasture 2- 21- 37- 35 -0A00- 00043 -0000 SF /RSF1 Ag Exemption, 10.13 ac. Serving Florida Local Governments Since 1988 6 2 1111• 11111111 ■ City of Okeechobee Properties Potentially Affected by Proposed Changes 15 11111 ITIIIII11111111,1.111 i ■■ I� ■I mr, 1 0E '!Ih 1 NEM ma 1-n 'Rh 51. ■ri1� A 111111111111r 11 11 •ii :: 1 11 f 1111 ZZII I I 103 ,w $09 I.�Swss 11O 11111111u 11 130 • • • • 1111111 111111 • 1 1 1 1 1 • • 5 1 1 • SW 4 11111 ■■■■■ ,33 -■■ :ENE■ r 1 •■■11 MUM .■■. 21111 MINN S, l I L., ■■11.1■ ■E■. 66 II J1 111111 ■W 5 MEM 1•• 111 I 1 1 5 1 • • a ii N■1N ■■111 202 ■■1.I ■1111■■ 1JE 11 r;. 1u•Iii1111 ■■1 ■1111■ 11111, Mr B LEGEND 4‘±-:z E11 210 RN .1 I 11111111 11111111111 11ll11 1111,1.1 ] 11 irTin-D-1 rF MEI -- LJLI . -I—' lV = a... rir ralimir MEd Mir lur ■� _..1.. 11 among M Fief. Nes H" Zoned Area NON "H" Zoned Area w /Ag Exemption Future Land Use SINGLE - FAMILY MULTI - FAMILY COMMERCIAL INDUSTRIAL PUBLIC FACILITIES RESIDENTIAL MIXED USE • • 1 .i■ 1 u ❑B !M 6 ■s ��1� �. .■ ■1L111111..-: G ill .■ MA■•1111 hw M11• i J -INDEPE ND ENT I� NEWSPAPERS∎ OKEFCHOBFI NEWS STATE OF FLORIDA COUNTY OF OKEFCI IOBEE 1117 .W. 17111S1 reel. Suitt 1,4, Okeechobee, F1.34974 Before the undersigned authority personally appeared Tom Byrd, who on oath says he is Publisher of the Okeechobee News, a three times a week Newspaper published at Okeechobee, in Okeechobee County, Florida, that the attached copy of advertisement being a in the matter of in the 1.9th Judicial District of the Circuit Court of Okeechobee County, Florida, was published in said newspaper in the issues of /// Affiant further says that the said Okeechobee News 1s a newspaper published at Okeechobee, in said Okeechobee County, Florida, and that said newspaper has heretofore been published continuously in said Okeechobee County, Florida each week and has been entered as second class mail matter at the post office in Okeechobee, in said Okeechobee County, Florida, for a period of one year next preceding the first publication of the attached copy of advertisement, and affiant fur- ther says that she has neither paid nor promised any person, firm or corporation any discount, rebate, com- mission or refund for the purpose of securing this advertisement for publication in the said newspaper. .. TnnI Biird Sworn to and subscribed before me this day of / 1 /. AD Notary Public, State of Florida at Large ANGLE BRIDGES MY COMMISSION 4 EE 17765.3 EXPIRES: April 20, 2016 Banded Tin Ngay Pubic BndxwAers 0T1 Lug 1 12Ct� PO-c -Y'' Esk (863( 763 -1134 NOTICE OF ZONING DISTRICT, PERMITTED USES, AND SPECIAL EXCEPTION USES CHANGE PLEASE TAKE NOTICE that the City Council of the City of Okeechobee, Florida, will on Tuesday, March 18, 2014 at 6:00 p.m. or as soon thereafter possible, at City Hall, 55 SE 3rd Ave., Okeechobee, FL conduct a Public Hearing for the adoption of the following Ordinance into law: 1108: AN ORDINANCE OF THE CITY OF OKEECHOBEE FLORIDA, PROVIDING FOR AMENDMENT TO PART II -CODE OF ORDINANCES, SUBPART B -LAND DEVELOPMENT REGULATIONS, CHAPTER 66- GENERAL PROVISIONS, BY ADDING A DEFINITION FOR LIMITED AGRICULTURE TO SECTION 66 -1; CHAPTER90- ZONING,ARTICLE IlI-DISTRICTA ND DISTRICT REGULATIONS, CREATING DIVISION 15 -RURAL HERITAGE (RH) DISTRICT, TO ADDRESS THE PRESERVATION OF PROPERTY FORMERLY ZONED HOLDING IN SECTIONS 90-434 THROUGH 90 -438; DIVISION 2- RESDENTIAL SINGLE - FAMILY ONE (RSF -1) DISTRICT, DIVISION 5- RESIDENTIAL MULTIPLE - FAMILY (RMF) DISTRICT, DIVISION 10- INDUSTRIAL (IND) DISTRICT, BY ADDING LIMITED AGRICULTURE OF A COMMERCIAL NATURE TO THE LIST OF PERMITTED USES TO SECTIONS, 90 -102, 90- 192,AND 90- 342; DIVISION 13- RESIDENTIAL PLANNED UNIT DEVELOPMENT (PUD -R) DISTRICT, BY ADDING LIMITED AGRICULTURE AS A PERMISSIBLE INTERIM USE TO THE LIST OF PERMITTED USES IN SECTION 90 -417; AND PROVIDING FOR FINDINGS OF FACT; PROVIDING FOR CONFLICT; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE. The Public and all interested parties, calling SPECIAL ATTENTION TO any 4 -H or FUTURE FARMER OF AMERICA MEMBERS who raise LIVESTOCK and /or FOWL for Exhibits, LIVESTOCK SHOWS, and /or COUNTY FAIRS; or /any PERSONS with LIVESTOCK or FOWL on property within the City Limits are encouraged to attend the meeting and be heard. Comments may be submitted orally or in writing before or at the hearing. The proposed amendments may be viewed on the City website or at the Office of the City Clerk, during normal business hours, at the address above. ANY PERSON DECIDING TO APPEAL any decision made by the City Council with respect to any matter considered at this meeting will need to ensure a verbatim record of the proceeding is made and the record includes the testimony and evidence upon which the appeal will be based. In accordance with the Americans with Disabilities Act (ADA), any person with a disability as defined by the ADA, that needs special accommodation to participate in this proceeding, contact the City Clerk's Office no later than two business days prior to proceeding, 863- 763 -3372. BE ADVISED that should you intend to show any document, picture, video or items to the Council in support or opposition to any item on the agenda; a copy of the document, picture, video, or item MUST be provided to the City Clerk for the City's records. Published BY: Lane Gamiotea, CMC, City Clerk E i ' it 2 March 18, 2014 CITY OF OKEECHOBEE 55 SE THIRD AVENUE OKEECHOBEE, FL 34974 Tele: 863 -763 -3372 ext. 218 Fax: 863 - 763 -1686 SPECIAL EVENTS AND /OR, TEMPORARY STREET AND SIDEWALK CLOSING PERMIT APPLICATION Date Received: d -1 (4i if Date Issued: rage A Oi a Application No: OD q Date(s of Event: April 06, 2 014 Fee: whl Date Paid: NA Information: Organization: 119 Mailing Address: Contact Person: Jla�li cial Ciro: u i tj Tax Exempt No: 1 SO4 ILL W 4th Street Joan Johnson E -Mail Address: ��nhnson(�nkeesheri ff nr� Telephone: Work: 1(8631 763 -3117 Home: Summary of activities: 1 Cell: 1 (863) 634 -0727 j Treasury roast Motorcycle Run for the 19th Judicial Circuit Victim's Rights' Coalition_ Proceeds usage: Please check requested Parks: Flagler Parks: Address of event: Parcel ID: o City Hall Park o #1 Memorial Park OR o #2 o #3 X 114 o #S. o #6 . TEMPORARY STREET AND SIDEWALK CLOSING INFORMATION If not using Park(s), provide event address: N/A Street Address . N/A City N/A State Page 2of N/A Zip Code Street(s) to be closed: S .W 4th Ave befwecn N4 S RIAL 61-z, Date(s) to be closed: April 06,2_0 4 Time • 11:30 -1:30 Time(s) to be closed: 2.5 Hours D If any items are being sold on City streets or sidewalks, a Temporary Use Permit (TUP) must be attached for each business. TUP can be obtained from the General Services Department. Purpose of Closing: .use t-o park mot orr•ycd es Attachments Required: Charitable Function Temporary Street and Sidewalk Closing D Site Plan D- Original signatures of all residents, property owners and business owners affected by the closing. D Copy of liability insurance in the amount of 51,000,000.00 with the City of Okeechobee and R.E. 'Hamrick Testamentary Trust as additional insured. ly Copy of liability insurance in the amount of $1,000,000.00 with the City of Okeechobee and R.E. Hamrick Testamentary Trust as additional insured. -Proof of non profit status -Letter of Authorization from Property Owner . D If any items are being sold on City streets or sidewalks, a Temporary Use Permit (TUP) must be attached for each business. TUP can be obtained from the General Services Department. D- State Food Service License, if applicable. D State Food Service License, if applicable, D State Alcoholic Beverage License, if applicable. (Alcoholic beverage can be served only on private property. No alcoholic beverages are allowed on City property, this included streets and sidewalks.) Note: D Clean up is required within 24 hours. D No alcoholic beverages permitted on City property, streets or sidewalks. D No donations can be requested if any type of alcoholic beverages are served on private property/business unless you possess a State Alcoholic Beverage License. Please note there are inside consumption and outside consumption licenses. You must have the appropriate license(s). D The Department of Public Works will be responsible for delivering the appropriate barricades. Dumpsters and port -o -lets are required when closing a street for xuore than three (3) hours. Applicant must meet any insurance coverage and code compliance requirements of the city and other regulations of other governmental regulatory agencies. The applicant will be responsible for costs associated with the event, including damage of property. By receipt of this permit, the applicant agrees and shall hold the city harmless for any accident, injury, claim or demand whatever arising out of applicant's use of location for such event, and shall indemnify and defend the city for such incident, including attorney fees. The applicant shall be subject to dexnand for, and payment of, all of the actual cost incurred by the city pertaining to the event including, but not limited to, police, fire, maintenance or other departmental expenses. The city reserves the right to require from an applicant a cash or cashier's check advance deposit in the sum approximated by the city to be incurred in providing city services. Any such sum not incurred shall be refunded to the applicant. age 3 o 3 I hereby acknowledge that I have read and completed this application, the attached Resolutions No.(s) 03- 08 and 04 -03, concerning the use and the rules of using City property, that the information is correct, and that I am the duly authorized agent of the organization. I agree to conform with, abide by and obey all the rules and regulation, which may be lawfully prescribed by the City Council of the City of Okeechobee, or its officers, for the issuance of this Charitable Function Permit. CERTIFICATE OF INSURANCE MUST NAME CITY OF OKEECHOBEE AND R.E. HAMRTCK TESTAMENTARY TRUST AS ADDITIONAL INSURED. AppUc ut Signature A February 11, 2014 Date U °G0G0FifICE USE ONLY ° °°° Staff Review City'Engineeri� _ .Date: -'� -- _.._...__._.____._—__ . - -- Fire De. artment: Date: 2j E. ,, F2filiMwas- MI 19117 Building Official: _%Jt,� Date: Publze Works: . % Date: Police Department: 1:1:l ' Date: BTR De artment: (/J p( a AAA - Date: City Administrator: Date: Z City Clerk: ty ` ° :-; \0 ti. ►i, ta. Date: 021/ a0Q1c. NOTE: APPLICATION AND INSURANCE CERTIFICATE MUST BE COMPLETED AND RETURNED TO THE GENERAL SERVICES DEPARTMENT THIRTY (30) DAYS PRIOR TO EVENT FOR PERMITTING. Temporary Street and Sidewalk Closing submitted for review by City Council on 3- 4-10 Date Temporary Street and Sidewalk Closing reviewed by City Council and approved Date m SW Sth Ave QJ VV `Y"' HVe .arr ?°,fF : 7.1rtArtft,44 r'. ' . V' ,X3'' ":.?3H:i^3.0V:- s"'auaErfi tE u[trMtiBRIL 9 0 INToL ti®1aal 40�imAe "Victims.' r e ei Raffle, Bike Show and more Sqpcsorxclorecit 19th Judicial Circuit Victims' Rights Coalition Okeechobee County Sheriff's Office Style Studio Custom Motorcycles $15 registration fee includes: raffle ticket and BBQ Registration begins at 8 :30am at the St. Lucie County Sheriff's Office @ 4700 W. Midway Road, Fort Pierce, 34981 Kickstands up at 10 am, end ride at: CITY PARKIN OKEECHOBEE (JUST THRU THE INTERSECTION OF SR 70 AND US 441 ON THE LEFT) Okeechobee, FL (Ride at your own risk) For more info call: Wendy K. Holcombe a@ (772) 878 -1131 (CILO) Or Lane H. Frye @ (772) 462 -1390 (SAO) Project No. 14 -024 PROJECT AUTHORIZATION #2 Exhibit 3 TO THE xch. 18, 2014 AGREEMENT FOR PROFESSIONAL ENGINEERING S E BETWEEN THE CITY OF OKEECHOBEE AND THE FIRM OF CULPEPPER & TERPENING INC. PROJECT DESCRIPTION: TAYLOR CREEK PARK IMPROVEMENTS Master Site Plan, survey, preliminary design and grant applications for improvements to the Taylor Creek Park site located at the intersection of SE 7'h Street and SE 6th Avenue in the City of Okeechobee, Florida. I. PURPOSE This is an attachment to the Standard Agreement for Civil Engineering Services dated September 17th, 2013 between the City of Okeechobee (CITY) and the firm of Culpepper & Terpening, Inc. (PROFESSIONAL) and made a part thereof. The purpose of this Project Authorization is to specify the required services of the PROFESSIONAL to prepare site master plan, preliminary plans & details and to make grant applications for the funding of the improvements as assistance to City staff for the Project described above. II. PROFESSIONAL SERVICES The PROFESSIONAL shall design a master site plan, preliminary plans & details and grant application services for the planning and funding of a recreational facility in the Taylor Creek Park site. III. GENERAL SCOPE OF WORK The scope of work shall result in facility that will provide a primary focus on the use of Taylor Creek as a recreational facility. The park components shall include temporary boat dockage, boardwalk, fishing /observation platform, canoe /kayak launch areas, "Chickee" picnic areas, a central pavilion, children's playground, open grass lawn areas, inter- connective walkways, restroom facility, landscape & lighting, parking and drainage improvements. Consultant shall assist the City with the development of design level documents sufficient to make grant applications to various agencies. The work shall include the following elements: o blaster Site Plan ▪ Grant Fund Assistance The intent of the following detailed scope of service is to provide sufficient information for the project to be developed in accordance with the Conceptual Plan as present to the City Council on January 21, 2014. Specific tasks to be performed by Consultant are as follows: PHASE 2: PRELIMINARY DESIGN SERVICES Task 2.1 Design Survey Consultant shall prepare a boundary a topographic survey of the site. The survey shall be utilized as the basenap for the site and construction plans. The survey shall be prepared in accordance with Florida Status 5J -17 and based upon the Okeechobee County 1929 NGVD control network datum. Task 2.2 Master Site Plan Consultant shall prepare a Master Site Plan of the proposed facility based upon the Conceptual Plans referenced above. The Master Site Plan shall be prepare as a schematic drawing which will provide a controlled, enhanced level of detail for the proposed elements of the Taylor Creek Park. The elements will include floating boat docks, canoe & kayak launch, boardwalk, fishing pier, observation platform, pavilion, child playground, restroom facilities, parking, landscaping, streetscaping, park furniture, site lighting, picnic "Chickees ", barbeque grills, and inter- connective pathways. The master site plan documents shall include the following components: Page 1 of 6 Project No. 14 -024 • Calculated Master Site Plan • Color Site Plan rendering • Preliminary Landscape & Lighting Plan • Elevation Drawings • Phasing Plan • Preliminary estimate of probable Construction Cost With assistance from the City, a phasing plan shall be development that will detail the groups of improvements desired from a priority standpoint. The phasing plan shall take into account the various funding mechanisms available to provide construction funding for the project. Task 2.3 Grant Fund Assistance Consultant shall assist the City with applications to the following agencies for grant funding requests: • FDEP Section 319 Stormwater Improvement • EPA Total Maximum Daily Load (TMV DL) Water Quality Improvement • Florida Inland Navigation District (FIND) The assistance shall include the grant application package preparation including sketches, graphics, and estimates of costs along with one response to agency requests for additional information. PHASE 3: FINAL DESIGN SERVICES Not Included — To be provided under subsequent Project Authorization PHASE 4: BIDDING SERVICES Not Included — To be provided under subsequent Project Authorization PHASE 5: SERVICES DURING CONSTRUCTION Not Included — To be provided under subsequent Project Authorization PHASE 6: POST CONSTRUCTION SERVICES Not Included — To be provided under subsequent Project Authorization IV CITY RESPONSIBILITIES The CITY will provide specific data for the project. Such data shall; include as a minimum available record drawings, Property deed and easements. Prepare the final bid documents and manage construction activities. V WARRANTY The PROFESSIONAL warrants that the plans and specifications produced as a result of this contract are complete, correct and suitable for the purpose intended. VI AMERICANS WITH DISABILITIES The PROFESSIONAL shall ensure compliance with all applicable governmental accessibility standards, including without limitation those applicable under sections 35.151 CFR. Page 2 of 6 Project No. 14 -024 VII DELIVERABLES The project deliverables associated with each of Phase 2 provided in Exhibit "A" will be delivered to the County in accordance with the schedule provided above. Three (3) hard copies and an electronic file of each of the deliverables will be as follows: • 24" x 36" Master Site Plan ▪ Grant Applications VIII PLAN AND SPECIFICATIONS REPRODUCTION The PROFESSIONAL will provide two (2) sets of the master plans and grant applications. The cost of these sets is to be included in the design cost paid under the PROFESSIONAL as compensation for services required under this Project Authorization. If additional sets of Construction Documents are required by the City, the PROFESSIONAL shall furnish such sets at cost. Payment for such additional sets shall be promptly made by the CITY, upon properly supported invoices, submitted by PROFESSIONAL. IX PLAN AND DOCUMENT OWNERSHIP The original plans and specifications will become the property of the CITY upon completion of the Project. Computer Aided Design Drawings (CADD) is to be used in the preparation of the construction plans; a copy of all electronic data and drawing files are to be submitted on CD media. These will utilize AutoCAD version 14.0 or 2000 software. If other software is used, it is to be translated to the aforementioned software. The supplied disks are to include all points and working files. X SCHEDULES AND TIME CONSTRAINTS Within ten (10) days after receiving the Notice to Proceed, the PROFESSIONAL shall provide a schedule and an anticipated payment schedule. The total time allowed for the PROFESSIONAL's services required under this Project Authorization shall be 12 months from the date of the Notice to Proceed. Phases 2& 3 shall commence upon notice to proceed from the City of Okeechobee and shall be completed by December 31, 2014. Time includes 14 days for City review of each milestone submittal. The project shall be completed in accordance with the following task schedule: Task Submittal Task 2.1: Design Survey Task 2.2: Master Site Plan Task 2.3: Grant Fund Assistance 4 weeks from NTP 6 weeks from NTP 8 weeks from NTP XI COMPENSATION Payment for all services will be in accordance with the Standard Agreement for professional Engineering Services. Total compensation shall, based on the man hours shown on Attachment -B, for all services material, supplies and any other items or requirements necessary to complete the work as described herein to include actual salary costs, overhead and profit in an amount equal to 100% of actual salary cost and reimbursement of actual direct non -salary expenses shall not exceed Twenty Three Thousand, Five Hundred and Fifty Five Dollars ($23,555.00). Out of pocket expenses including postage, printing, and copying and long distance phone calls shall be billed as a reimbursable expense at the PROFESSIONAL'S actual cost. Reimbursable expenses shall not exceed Five Hundred Dollars ($500.00) therefore total compensation for all work shall not exceed Twenty Four Thousand and Fifty Five Dollars ($24,055.00) Page 3 of 6 Project No. 14 -024 IN WITNESS WHEREOF, the parties have made and executed this Agreement, the day and year first above written. PROFESSIONAL: Culpepper & Teipening, Inc. By: Date (Signature) By: Stefan K. Matches, P.E. Senior Vice President A 1' 1b;ST TECHNICAL PROVISIONS OF CONTRACT AND BUDGETARY REQUIREMENTS APPROVED By: Date David Allen, Director of Public Works APPROVED AS TO FORM AND LEGALITY FOR THE USE AND BENEFIT OF CITY OF OKEECHOBEE ONLY By: Date John Cook, City Attorney CITY OF OKEECHOBEE By: Date Brian Whitehall, City Administrator CITY OF OKEECHOBEE ADOPTED this _ day of 2013. James E. Kirk, Mayor ATTEST: Lane Gamiotea, CMC, City Clerk Page 4 of 6 Project No. 14 -024 ATTACHMENT "A" Taylor Creek Park Improvements Design and Bid Budget worksheet Work effort and project expenses associated with Phase 2 will be invoiced on a percent complete basis as follows: Phase /Task Description Task Fee Phase 2 Preliminary Design Services Task 2.1 Design Survey $ 3,060 Task 2.2 Master Site Plan $13,905 Task 2.3 Grant Fund Assistance $ 6,590 Phase 3 Final Design Services Not Included Phase 4 Bidding Services Not Included Phase 5 Services During Construction Task 5.1 Not Included Phase 6 Post Construction Services Task 6.1 Not Included Reimbursable Expenses $ 500 Total Fees $24,055 Page 5 of 6 ATTACHMENT "B" Hourly Rate Schedule Professional Services Principal Engineer, P.E. Principal Planner Senior Project Manager, PE Senior Project Engineer, P.E. Senior Project Surveyor, P.S.M.. Senior Land Surveyor, P.S.M. Senior Project Manager Project Engineer, P.E. Project Manager Project Engineer, E.I.T. Senior Construction Manager Construction Manager Construction Inspector GIS Project Manager Sr. Engineering Technician Engineering Technician Sr. Surveying Technician Surveying Technician Administrative Services 3 -D Laser Scan Crew GPS Survey Crew Survey Crew *Reimbursable Expenses will be paid as per the contract: Section 3. Reimbursable Expenses Project No. 14 -024 Rate $195.00 $195.00 $175.00 $135.00 $160.00 $125.00 $125.00 $125.00 $90.00 $90.00 $125.00 $90.00 $75.00 $90.00 $75.00 $60.00 $75.00 $60.00 $40.00 $175.00 $145.00 $125.00 Professional shall be reimbursed only for approved out pocket expenses directly chargeable to the Project, at actual cost incurred. Reimbursable expenses will include travel, lodging and meals when traveling at the City's request and on the City's behalf. These expenses shall conform to rates and allowances set forth in Florida State Statute, Sec 112.061, regarding per diem and traveling expenses. Identifiable communication expenses, reproduction costs, and special accounting expenses not applicable to general overhead shall be reimbursed at actual cost. Page 6 of 6 To: Mayor & City Council Brian Whitehall, City Administrator From: David Allen, Public Works Director Date: 3/12/2014 Re: Sidewalk Rehabilitation — PW 03- 00 -02 -14 recommendation to award bid CITY OF OKEECHOBEE, ILIC WORKS Exhibit 4 March 18, 2014 Having advertised on Friday February 14, and Sunday February 16, 2014 and publicly opened four (4) bids on March 12, 2014 for the above named project, as noted on the attached bid tabulation, staff recommends award to: Vest Concrete Inc. 1366 SW 18th Ter Okeechobee, FL 34974 At a bid price for 5,880 linear feet of sidewalk of: $91,140 David Allen Public Works Director. City Of Okeechobee, Florida SIDEWALK REHABILITATION 2014 Bid Tab March 12, 2014 2:00 P.M. PW 03- 00 -02 -14 Company Unit Price Est Total Lin ft X 5,880 1 Vest Concrete Inc $15.50 $91,140 2 Dickerson FL Inc $27.45 $161,406 3 Close Construction LLC $30.00 $176,400 4 R. Mossel Construction $19.84 $116,659 _ Carr Construction LLC No Bid Williams Masonry Inc No Bid Note: *Est total for illustrative purposes only, unit price prevails Posted on March 12, 2014 at 2:30 p.m. To be removed on March 19, 2014 at 2:30 p.m. N City of Okeechobee Public Works Department PW 03- 00 -02 -14 FY 2014 Sidewalk ProgramAttachment J Sheet 1of8 Not To Scale C/) Q tq r (n Z Q) O LL O N a C C O r' U 0 L 0 U) C'M 0 V- CO VJ VJ uJ ♦J 0 V �a o o O N � . 1 ^' cn sN I LL ntin 11 Legend Sidewalks Proposed Sidewalk FY City of Okeechobee Public Works Department PW 03- 00 -02 -14 2014 Sidewalk ProgramAttachment J Sheet 3 of 8 SW 2nd Ave - North Section 50 100 1 inch = 100 feet 200 Feet Legend Sidewalks Proposed Sidewalk PW 03- 00 -02 -14 FY 2014 Sidewalk ProgramAttachment J Sheet 4 of 8 0 50 100 200 .............. . Feet 1 inch = 100 feet City of Okeechobee Public Works Department SW 2nd Ave - South Section Legend Sidewalks Proposed Sidewalk PW 03- 00 -02 -14 FY 2014 Sidewalk ProgramAttachment J Sheet 5 of 8 0 50 100 200 niiiieniR i Feet 1 inch = 100 feet N City of Okeechobee Public Works Department SW 7th Ave Extension y 416 !rrprOlvolwo,k5.00matomomotaiwt . . Legend Sidewalks Proposed Sidewalk City of Okeechobee Public Works Department PW 03-00-02-14 FY 2014 Sidewalk ProqramAttachment J Sheet 6 of 8 1 inch = 100 feet NW 9th Ave, NW 6thSt to NW 8th St 0 50 100 200 niiiiiT6P! Feet Proposed Sidewalk 0 50 100 200 N dim � •o I Feet 1 inch = 100 feet C41 9 9 E 15 E 15 0 15 0) .C5 (/) C•1 LL Southeast Quadrant - Sheet 1 of 2 co 0 a) a.; _ i ( .,x ! y y•♦♦ 11 a f S . a: r C a 4 y / 1 - `_ �P 6 '!. # t. 4 i . .' ( ' 4 '. , “ , .':, ',;N-.. . , r rot,. ,, - ':;.-14110-: - ', - ' ''', - , 4, -,,,if 14 4/1',,. . - ' 1 giA'' . '''' . ' .• - - ..,,,,;... 14. 4. ... - •• i pVwi 'e9 b • ...g '.'4.e. 1 r a . f. M� M i ,I r . Ale a 1e •� om Cry. 4111PITIV,.., oo •,P( ., �. p a A� • x4'4,.. Y ; 0• ' -. ',.. 4 i . it , 4, 100 .. , , ., ,,.. • , : .i. . , .... . .„„,,..i ..,..„, , . , r 1 9 el j9 4 : P i IL allailliillt‘4, ' ''''. ' Iiir / 4 I. ■ Ili Mil 4 , , .4 4 ' 4/ !I"' .., ' f• , 11,1 i ,,, :4, 4 '1401:tc.' , s. 4 - � t°"w` � �' :max r,. 1 1,17 y1 fT`a nr ,%�i T' r 41111P , t. t i Legend 4 4 - r 4 r • '' Sidewalks Proposed Sidewalk ,i)r T le f 4 s iiimsiesru ill imilmwhiorm II ....._. ea .° ter`- - -- 1m PW 03- 00 -02 -14 1 inch = 100 feet Southeast Quadrant Sheet 2 of 2 FY 2014 Sidewa NDEPENDENT _ NEWSPAPERS OKEECHOBEE NEWS oili STATE OF FLORIDA COUNTY OF OKEECI IOBEE 107 S.W. 17th Street, Suite D, Okeechobe Before the undersigned authority personally appeared Tom Byrd, who on oath says he is Publisher of the Okeechobee News, a three times a week Newspaper published at Okeechobee, in Okeechobee County, Florida, that the attached copy of advertisement being a in the matter of in the 1.9th Judicial District of the Circuit Court of Okeechobee County, Florida, was published in said newspaper in the issues of Affiant further says that the said Okeechobee News is a newspaper published at Okeechobee, in said Okeechobee County, Florida, and that said newspaper has heretofore been published continuously in said Okeechobee County, Florida each week and has been entered as second class mail matter at the post office in Okeechobee, in said Okeechobee County, .Florida, for a period of one year next preceding the first publication of the attached copy of advertisement, and affiant fur- ther says that she has neither paid nor promised any person, firm or corporation any discount, rebate, com- mission or refund for the purpose of securing this advertisement for publication in the said newspaper. Toni Byrd Sworn to and subscribed before me this day of Notary Public, State of Florida at Large ANGIE BRIDGES ,`• eci MY COMMISSION # EE 177653 s% d EXPIRES: April 20, 2016 • p fr , Bonded Thru Notary Public Underwriters AD FL 34974 (863) 763 -3134 INVITATION TO BID NO. PW- 03- 00 -02 -14 SIDEWALK REHABILITATION The City of Okeechobee is currently soliciting bids for City-wide Sidewalk Improvements. Sealed bids must be received by the General Services De- partment ter at y m., on or beforreYeWednesday. March Okeechobee, 2, FL 2014, (late submittal, email submittals, and facsimile submissions will not be accepted) at which time they will be publically opened and read. A MANDATORY pre -bid meeting Is scheduled for Thursday. February 20. 2014 at 180;00 a.m, at City Hall, City Council Chambers, RM 200. NOTE: ocuments may beobbta obtained at City apply l address above) during normal of- fice hours, Mon -Fri, 8 am -4:30 pm, except holidays. A $50.00' non -re- fundable deposit per set of documents is required, made payable to City of Okeechobee. Questions concerning the scope of work should be directed to Public Works Director David Allen, 863 - 763 -3372 x 225, dallen(adtyofokeechobee.com. Sealed envelopes must contain two (2) clearly identified originals and one (1) copy of the bid, with the outside dearly marked "BID NO, PW -03-00 -02.14 SIDEWAI K REHABILITATION" and may be mailed, hand - delivered or express mailed t0 the address listed above. This solicitation does not commit. the Oty of Okeechobee to award any con- tracts, to pay any costs incurred in the preparation of a response to this Bid, or to contract for any services. The City Council reserves the right to reject any or all bids, to waive Informalities and to accept or reject all or any part of any bid, as they may deem to be in the best interest of the City of Okee- chobee, Florida. Responses to this Bid upon receipt by the Otof Okeecho- bee will become public record subject to provisions of Florida o Statute Chapter 119 Florida Public Records Law. EEO /ADA /GINA /VP /DFWP. 462025 ON 2/14/2014 31/04 mcn Padd- (16 •pafoad ayt i.noge suaaouoo ao suol }sanb Aue anal noA j.l sn pewoo o} aaa j laal aseald woo.new}oyda}aaouoolsan OZLE-E9L-E98 Jaumo }saA maf saopeJWuop alaaouoD TsaA :s! pealuoo aye Jon paloaias aopea}uoo ayl woyaagoyoaa )Jo}oAlloc)uallep SZZX ZLEE- E9L -£98 aagoyoaalo to Alp aopaala s )IaoM a!Ignd ualld pineQ :off passaappe aq Aew pafoad sly4 8ulpaeSaa suoltsanb Aue anal noA 'SU014!pu00 uolpn4suoo -aad o4 paao}saa aq llliv llemapls City of Okeechobee Public Works Department 863 - 763 -3372 Dear Resident, The City of Okeechobee is undertaking an improvement project consisting of the construction of new sidewalks along several streets in the City. The purpose of this project is to enhance pedestrian safety, and improve property values in the City. The new sidewalks will be constructed on City owned Right of Way, adjacent to your property. The construction process has been designed to minimize resident impact. However minimal disruption to some daily activities may be necessary, particularly: • As part of the sidewalk installation, relocation of your existing mail box will be needed to accommodate the new sidewalk. The relocation of your mail box will be done by the contractor hired by the City at no expense to you. • Driveway access to unimproved driveways may be disrupted while the sidewalk is poured. In no case will the disruption exceed 24 hours. However during that time alternate parking of your vehicle may be required to facilitate installing the sidewalk. The City and the contractor selected are committed to making this project be accomplished with minimal impact to you. As part of the construction process, the disturbed area adjacent to the MEMORANDUM To: Mayor Kirk and City Council Members From: Brian Whitehall, Administrator Subject: Additional Item to Agenda Date: March 18, 2014 Please consider adding the following new business item to the agenda: Motion to appoint an Alternate Member to the Treasure Coast Regional League of Cities. Thank you. To: MEMORANDUM Mayor Kirk, Council Member Maxwell, Council Member O'Connor, Council Member Watford and Council Member Williams From: Lane Gamiotea, City Clerk /Personnel Administrator Subject: Annual Evaluations for Administrator and Attorney Date: March 7, 2014 The time has come yet again to complete your annual evaluations on Administrator Whitehall and Attorney Cook. Attached please find: 1. A copy of the evaluation that you completed last year. 2. Minutes from the meeting reviewing the evaluations. 3. New evaluation forms for each of you to complete, sign and date. 4. A new score "tally" sheet (MAYOR'S COPY ONLY). These are the steps to complete: ❑ Complete your evaluation forms. ❑ Contact Robin to schedule your individual meetings with Brian and John. This needs to be completed prior to the March 18th Council meeting. If you do not wish to have an individual meeting, please let Robin know as well so that we are sure no one was accidentally forgotten. ❑ Bring your COMPLETED evaluation form to the March 18th meeting to give to Mayor Kirk. The Mayor will compile the scores. Thank you and please call if you have any questions. MAYOR'S WORKSHEET TO CALCULATE AVERAGE SCORE ON EVALUATIONS: 6/6/90/4 Brian Whitehall John Cook Final Score from Mayor Kirk /.0 34, Final Score from Maxwell 5�* . 3 Final Score from O'Connor 3 7 3l; Final Score from Williams '.7 3 3 Final Score from Watford 1) 3 A Total l 14 l4? Divided by (5) Evaluators 3, 33, tJ Divided by (8) Questions LI Fs- Li i 1) N Score Key: E = 5.0 G = 4.0 S = 3.0 F = 2.0 U = 1.0 CITY OF OKEECHOBEE EMPLOYEE PERFORMANCE EVALUATION Revised 11/1 6/0 9 -LG Employee Name Brian Whitehall I` Today's Date Department Administration Job Title City Administrator Date of Hire 6/1/2005 Date Employee Began Present Position 6/1/2005 Purpose of Evaluation ✓ one: ■ 2 -Mth Intermediate 04 -Mth Intermediate • 6 -Mth /End Probationary CIAnnual ❑Other EY TU RATINGS E: EXCELLENT G: GOOD S: SATISFACTORY F: FAIR U: UNSATISFACTORY 1. J08 KNOWLEDGE Employee possesses a clear understanding of the responsibilities and tasks he or she must erform. 2. J08 PERFORMANCE (QUALITATIVE) The neatness, thoroughness, accuracy and overall quality of the employee's work. Extremely knowledgeable on all phases of work. GO Thorough knowledge of most phases of work. sO Adequate knowledge of most phases of work. FO Lacks adequate knowledge of some phases of work. U0 Inadequate knowledge of most phases of work. 2. J08 PERFORMANCE (QUALITATIVE) The neatness, thoroughness, accuracy and overall quality of the employee's work. 3. Jab PRODUCTIVITY (QUANTITATIVE) Demonstrates a commitment toward achieving results. Tasks are completed efficiently and effectively. €�i, Exceptionally accurate, completes & surpasses established quality standards. GO Reliable, high quality & generally exceeds established standards. SO Quality of work meets standards; sometimes requires reworking. FOFrequently unacceptable, numerous errors or rejections, often requires additional work to achieve proper quality. Handwriting not legible. U0 Quality of work is sometimes below standard; frequently requires reworking. 3. Jab PRODUCTIVITY (QUANTITATIVE) Demonstrates a commitment toward achieving results. Tasks are completed efficiently and effectively. €�i, Well exceeds required volume of work, meets production standards. GO Is consistent in meeting or exceeding production goals. SO Produces work as assigned. Maintains assigned quantity of work. FO Productivity often below acceptable standards. �O Productivity constantly below acceptable requirements; requires constant follow -up. I0 -05pfz 4. DEPENDABILITY: Can be relied upon to complete assigned task, follow instructions and adhere to operating policies and procedures. 5. COOPERATION: Demonstrates a willingness to work with associates, subordinates, supervisors and others. Responds willingly to changes in procedure, process, responsibility and assignments. Displays su superior enthusiasm in working with others and contributes to high morale in work unit. P 9 9 GO Cooperative attitude and is interested in maintaining good working relationships. SO Generally displays a cooperative attitude and is interested in maintaining good working relationships. FO Very poor cooperation, disrupts harmony in work unit. UO Cooperates only when interested and tends to be impatient with other workers. 6. INITIATIVE. Employee demonstrates an ability to think and act independently. Originates innovative ideas and methods to improve job or complete tasks better Actively seeks additional responsibility, completes work assignments in less than standard time frames with minimum instructions. GO Accepts additional responsibility, if assigned, sometimes completed in less than established time frame. SO Usually gets job done according to schedule and within policy guidelines. FO Reluctant to accept responsibility, frequently fails to meet deadlines. V Does not accept responsibility, fails to get the job done, does not meet deadlines, fails to adhere to operating polices and procedures. 5. COOPERATION: Demonstrates a willingness to work with associates, subordinates, supervisors and others. Responds willingly to changes in procedure, process, responsibility and assignments. Displays su superior enthusiasm in working with others and contributes to high morale in work unit. P 9 9 GO Cooperative attitude and is interested in maintaining good working relationships. SO Generally displays a cooperative attitude and is interested in maintaining good working relationships. FO Very poor cooperation, disrupts harmony in work unit. UO Cooperates only when interested and tends to be impatient with other workers. 6. INITIATIVE. Employee demonstrates an ability to think and act independently. Originates innovative ideas and methods to improve job or complete tasks better Initiative results in frequent saving in utilization of time and resources. GO V Very resourceful, assumes additional responsibility. SO D Displays initiative and completes assigned tasks to best of ability. FO R Rarely shows any initiative, takes little responsibility. u0 N Needs constant encouragement, intentionally disregards work and responsibility and has no regard for self - im provem ent. 6. INITIATIVE. Employee demonstrates an ability to think and act independently. Originates innovative ideas and methods to improve job or complete tasks better 4 7. WORK ENVIRONMENT AND SAFETY: Maintains a safe and pleasant work environment, follows safety regulations, and actively contributes towards a safe workplace Initiative results in frequent saving in utilization of time and resources. GO V Very resourceful, assumes additional responsibility. SO D Displays initiative and completes assigned tasks to best of ability. FO R Rarely shows any initiative, takes little responsibility. u0 N Needs constant encouragement, intentionally disregards work and responsibility and has no regard for self - im provem ent. 7. WORK ENVIRONMENT AND SAFETY: Maintains a safe and pleasant work environment, follows safety regulations, and actively contributes towards a safe workplace 20/1i No personal injury and /or vehicular or other accidents. Exceptional care in use of equipment and observation of work rules. Maintains neat, orderly work area or utilizes special safety equipment provided. GOMay have had a personal injury of first -aid nature only and /or a non - preventable motor vehicle accident, very safety conscious. Demonstrates concern for care of equipment; orderliness of work area. SOGenerally safety conscious. May have had minor personal injury and /or vehicular accidents. Generally displays overall care in use of equipment and work area. Usually maintains orderly neat work area. FOMust be counseled on safety. Has had personal lost time accident(s). Occasionally disregards rules and fails to maintain proper care of equipment and work area. VOUnsafe. Has had several lost time personal and /or vehicular accidents. Lacks concern for proper care of equipment and work area; does not follow work rules as instructed. 20/1i Cr pi 8. ATTENDANCE: Consider consistency in reporting to work daily, conforming to work hours and schedules; responsible use of earned leave time and willingness to extend hours of work if necessary E Always willing to accept additional work hours; extremely conservative of use of sick leave; demonstrates concern for effect of his /her absence on productivity. GOVery regular and prompt; rarely absent or tardy, willingly accepts additional work time when peak load requires it. SOPrompt and regular; occasional excused absenteeism and /or tardiness; usually accepts additional work hours. FO Occasionally un- excused absences and /or tardiness; frequently reluctant to accept additional work hours. (� Frequent un- excused absences; often deviates from scheduled work hours. FINAL PERFORMANCE SCORE: Overall appraisal of the employee's job perf OVERALL RATING: (Circle one) E () G O S O F O U O List Accomplishments since last evaluation and any Comments: !% /e)/ !a, ii",,'' ,r J f 14? / w f `l c e/ ti9 . 1,,IL.1._ i1 = i, � r 1 i,,; z' i i7 , Discussion with Employee /Comments from Supervisor or Employee: Supervisor Signature: 7 Print Name: Date: Employee Signature: ef:= Print Name: Brian Whitehall Date: '1Y / Department Head Signatu e: ,,, . �. - G �a -1, Print Name: James E. Kirk Date: .:ice i r_/ EMPLOYEE MUST OBTAIN A SATISFACTORY SCORE OR HIGHER IN ORDER TO RECEIVE THEIR PAY STEP. ATTACH EVALUATION TO A COMPLETED PERSONNEL ACTION FORM AND FORWARD TO THE FINANCE DEPARTMENT riginal UDepart Head Copy ❑Supervisor's Copy ❑Employee's Copy CITY OF OKEECHOBEE EMPLOYEE PERFORMANCE EVALUATION Revised 11/16/09 -LG l t f Employee Name Brian Whitehall r, , Today's Date -3/ /SY/ 1 Department Administration Job Title City Administrator Date of Hire 6/1/2005 Date Employee Began Present Position 6/1/2005 Purpose of Evaluation ✓ one: ■ 2 -Mth Intermediate D4 -Mth Intermediate III 6 -Mth /End Probationary Annual • Other KEY TO RATINGS E: EXCELLENT G: GOOD S: SATISFACTORY F: FAIR U: UNSATISFACTORY 1. J08 KNOWLEDGE: Employee possesses a clear understanding of the responsibilities and tasks he or she must erform. E0 Extremely knowledgeable on all phases of work. GO Thorough knowledge of most phases of work. SO Adequate knowledge of most phases of work. FO Lacks adequate knowledge of some phases of work. VO Inadequate knowledge of most phases of work. 2. J08 PERFORMANCE (QUALITATIVE) The neatness, thoroughness, accuracy and overall quality of the employee's work. E' Exceptionally accurate, completes & surpasses established quality standards. GO Reliable, high quality & generally exceeds established standards. SO Quality of work meets standards; sometimes requires reworking. FOFrequently unacceptable, numerous errors or rejections, often requires additional work to achieve proper quality. Handwriting not legible. U0 Quality of work is sometimes below standard; frequently requires reworking. 3. JO8 PRODUCTIVITY (QUANTITATIVE) Demonstrates a commitment toward achieving results. Tasks are completed efficiently and effectively. >FO Well exceeds required volume of work, meets production standards. GO Is consistent in meeting or exceeding production goals. SO Produces work as assigned. Maintains assigned quantity of work. FO Productivity often below acceptable standards. Productivity constantly below acceptable requirements; requires constant follow -up. c2 &f`5 12 4. DEPENDABILITY: Can be relied upon to complete assigned task, follow instructions and adhere to operating policies and procedures. Nov 5. COOPERATION: Demonstrates a willingness to work with associates, subordinates, supervisors and others. Responds willingly to cjanges in procedure, process, responsibility and assignments. EelDisplays Actively seeks additional responsibility, completes work assignments in less than standard time frames with 'nimum instructions. (QC) Accepts additional responsibility, if assigned, sometimes completed in less than established time frame. SO Usually gets job done according to schedule and within policy guidelines. FO Reluctant to accept responsibility, frequently fails to meet deadlines. vQDoes not accept responsibility, fails to get the job done, does not meet deadlines, fails to adhere to operating polices and procedures. 5. COOPERATION: Demonstrates a willingness to work with associates, subordinates, supervisors and others. Responds willingly to cjanges in procedure, process, responsibility and assignments. EelDisplays superior enthusiasm in working with others and contributes to high morale in work unit. (QC) Cooperative attitude and is interested in maintaining good working relationships. SO Generally displays a cooperative attitude and is interested in maintaining good working relationships. FO Very poor cooperation, disrupts harmony in work unit. (0 Cooperates only when interested and tends to be impatient with other workers. 6. INITIATIVE Employee demonstrates an ability to think and act independently. Originates innovative ideas and methods to improve job or complete tasks better. initiative results in frequent saving in utilization of time and resources. GO Very resourceful, assumes additional responsibility. SO Displays initiative and completes assigned tasks to best of ability. FO Rarely shows any initiative, takes little responsibility. jONeeds constant encouragement, intentionally disregards work and responsibility and has no regard for self - improvement. 7. WORK ENVIRONMENT AND SAFETY: Maintains a safe and pleasant work environment, follows safety regulations, and actively contributes towards a safe workplace. No personal injury and /or vehicular or other accidents. Exceptional care in use of equipment and observation of work rules. Maintains neat, orderly work area or utilizes special safety equipment provided. ay have had a personal injury of first -aid nature only and /or a non - preventable motor vehicle accident, very safety conscious. Demonstrates concern for care of equipment; orderliness of work area. S' Generally safety conscious. May have had minor personal injury and /or vehicular accidents. Generally displays overall care in use of equipment and work area. Usually maintains orderly neat work area. FOMust be counseled on safety. Has had personal lost time accident(s). Occasionally disregards rules and fails to maintain proper care of equipment and work area. Unsafe. Has had several lost time personal and /or vehicular accidents. Lacks concern for proper care of equipment and work area; does not follow work rules as instructed. .. 8. ATTENDANCE Consider consistency in reporting to work daily, conforming to work hours and schedules; responsible p' 3 use of earned leave time and willingness to extend hour. >E Always willing to accept additional work hours; extremely conservative of use of sick leave; demonstrates concern for effect of his /her absence on productivity. P Y GOVery regular and prompt; rarely absent or tardy, willingly accepts additional work time when peak load requires it. sOPrompt and regular; occasional excused absenteeism and /or tardiness; usually accepts additional work hours. FOccasionally un- excused absences and /or tardiness; frequently reluctant to accept additional work hours. O Frequent un- excused absences; often deviates from scheduled work hours. FINAL PERFORMANCE SCORE: Overall appraisal of the employee's job performance. OVERALL RATING: (Circle one) E G O S O F O U O List Accomplishments since last evaluation and any Comments: 14--F _ 1,-.\ /it�c2f .,-_,, e f ,ifl t d -a, • , L,.I'_ d l % << �v,1/t - < tom! f tii .... Discussion with Employee /Comments from Supervisor or Employee: Supervisor Signature: ,/ Print Name: Date: Employee Signature: �1 Alma! % Print Name: Brian Whitehall Print Name: Devin Maxwell Date: 1 Date: ` f /,}��i Department Head Si natur � 7 C. } - EMPLOYEE MUST OBTAIN A SATISFACTORY SCORE OR HIGHER IN ORDER TO RECEIVE THEIR PAY STEP. ATTACH EVALUATION TO A COMPLETED PERSONNEL ACTION FORM AND FORWARD TO THE FINANCE DEPARTMENT riginal UDepart Head Copy ❑Supervisor's Copy UEmployee's Copy •7 r;nt CITY OF OKEECHOBEE EMPLOYEE PERFORMANCE EVALUATION Revised 11/16/09 -LG 3cyf Employee Name Brian Whitehall Extremely knowledgeable on all phases of work. Today's Date l 7 //Igo• - 1 L i $i Department Administration Job Title City Administrator FO Lacks adequate knowledge of some phases of work. Date of Hire 6/1/2005 Date Employee Began Present Position 6/1/2005 Purpose of Evaluation ✓ one: 04 -Mth Intermediate •2 -Mth Intermediate ■ 6 -Mth /End Probationary (]Annual • Other E: EXCELLENT G: GOOD S: SATISFACTORY F: FAIR U: UNSATISFACTORY 1. J08 KNOWLEDGE Employee possesses a clear understanding of the responsibilities and tasks he or she must erform. ;FO Extremely knowledgeable on all phases of work. (,O Thorough knowledge of most phases of work. �O Adequate knowledge of most phases of work. FO Lacks adequate knowledge of some phases of work. U0 Inadequate knowledge of most phases of work. 2. JOB PERFORMANCE: (QUALITATIVE) The neatness, thoroughness, accuracy and overall quality of the employee's work. i i Exceptionally accurate, completes & surpasses established quality standards. (yC Reliable, high quality & generally exceeds established standards. SO Quality of work meets standards; sometimes requires reworking. FOFrequently unacceptable, numerous errors or rejections, often requires additional work to achieve proper quality. Handwriting not legible. U0 Quality of work is sometimes below standard; frequently requires reworking. 3. 4108 PRODUCTIVITY: (QUANTITATIVE) Demonstrates a commitment toward achieving results. Tasks are completed efficiently and effectively. / Well exceeds required volume of work, meets production standards. GO Is consistent in meeting or exceeding production goals. SO Produces work as assigned. Maintains assigned quantity of work. FO Productivity often below acceptable standards. UO Productivity constantly below acceptable requirements; requires constant follow -up. 20/1/ liory v 3 -r 4. DEPENDABILITY: Can be relied upon to complete assigned task, follow instructions and adhere to operating policies and procedures. EOActively seeks additional responsibility, completes work assignments in less than standard time frames with minimum instructions. GO Accepts additional responsibility, if assigned, sometimes completed in less than established time frame. SO Usually gets job done according to schedule and within policy guidelines. FO Reluctant to accept responsibility, frequently fails to meet deadlines. V Does not accept responsibility, fails to get the job done, does not meet deadlines, fails to adhere to operating polices and procedures. 5. COOPERATION: Demonstrates a willingness to work with associates, subordinates, supervisors and others. Responds willingly to changes in procedure, process, responsibility and assignments. Ell Displays superior enthusiasm in working with others and contributes to high morale in work unit. GO Cooperative attitude and is interested in maintaining good working relationships. SO Generally displays a cooperative attitude and is interested in maintaining good working relationships. FO Very poor cooperation, disrupts harmony in work unit. UO Cooperates only when interested and tends to be impatient with other workers. 6. INITIATIVE Employee demonstrates an ability to think and act independently. Originates innovative ideas and methods to improve lob or complete tasks better. El ill Initiative results in frequent saving in utilization of time and resources. GO Very resourceful, assumes additional responsibility. SO Displays initiative and completes assigned tasks to best of ability. Fci Rarely shows any initiative, takes little responsibility. 1,1 /�� Needs constant encouragement, intentionally disregards work and responsibility and has no regard for self - improvement. 7. 'WORK ENVIRONMENT AND SAFETY: Maintains a safe and pleasant work environment, follows safety regulations, and actively contributes towards a safe workplace. E. No personal injury and /or vehicular or other accidents. Exceptional care in use of equipment and observation of work rules. Maintains neat, orderly work area or utilizes special safety equipment provided. GOMay have had a personal injury of first -aid nature only and /or a non - preventable motor vehicle accident, very safety conscious. Demonstrates concern for care of equipment; orderliness of work area. SOGenerally safety conscious. May have had minor personal injury and /or vehicular accidents. Generally displays overall care in use of equipment and work area. Usually maintains orderly neat work area. FOMust be counseled on safety. Has had personal lost time accident(s). Occasionally disregards rules and fails to maintain proper care of equipment and work area. UOUnsafe. Has had several lost time personal and /or vehicular accidents. Lacks concern for proper care of equipment and work area; does not follow work rules as instructed. 2oi1 3C47 Sp,j3 8. ATTENDANCE: Consider consistency in reporting to work daily, conforming to work hours and schedules; responsible use of earned leave time and willingness to ex ten FINAL PERFORMANCE SCORE: Overall appraisal of the employee's job perform OVERALL RATING: (Circle one) Always willing to accept additional work hours; extremely conservative of use of sick leave; demonstrates concern for effect of his /her absence on productivity. GOVery regular and prompt; rarely absent or tardy, willingly accepts additional work time when peak load requires it. SOPrompt and regular; occasional excused absenteeism and /or tardiness; usually accepts additional work hours. }O Occasionally un- excused absences and /or tardiness; frequently reluctant to accept additional work hours. U0 Frequent un- excused absences; often deviates from scheduled work hours. FINAL PERFORMANCE SCORE: Overall appraisal of the employee's job perform OVERALL RATING: (Circle one) F® G O SO F O U O List Accomplishments since last evaluation and any Comments: D 7 /117111) 1,t t4� C h 0-7e I --°�' E/7 70,/,.--„/ A e- _c /V°7— Discussion with Employee /Comments from Supervisor or Employee: Supervisor Signature: Print Name: Date: Employee Signature: /fi" Print Name: Brian Whitehall Date: 3//7//x% Department Head Signature/ /� .�. A ; . �. Print Name: Mike O'Connor Date 7 Voila. 01a 1? EMPLOYEE MUST OBTAIN A SATISFACTORY SCORE OR HIGHER IN ORDER TO RECEIVE THEIR PAY STEP. ATTACH EVALUATION TO A COMPLETED PERSONNEL ACTION FORM AND FORWARD TO THE FINANCE DEPARTMENT Original ❑Depart Head Copy ❑Supervisor's Copy DEmployee's Copy 2014 . CITY OF OKEECHOBEE EMPLOYEE PERFORMANCE EVALUATION Revised 11/16/09 -LG Employee Name Brian Whitehall Today's Date 3//d//y Department Administration Job Title City Administrator Date of Hire 6/1/2005 Date Employee Began Present Position 6/1/2005 Purpose of Evaluation ✓ one: •2 -Mth Intermediate 04 -Mth Intermediate • 6-Mth/End Probationary DAnnual • Other KEY TO RATINGS E: EXCELLENT G: GOOD S: SATISFACTORY F: FAIR U: UNSATISFACTORY 1. Jab KNOWLEDGE Employee possesses a clear understanding of the responsibilities and tasks he or she must erform. E Extremely knowledgeable on all phases of work. GO Thorough knowledge of most phases of work. SO Adequate knowledge of most phases of work. FO Lacks adequate knowledge of some phases of work. U0 Inadequate knowledge of most phases of work. 2. J08 PERFORMANCE: (QUALITATIVE) The neatness, thoroughness, accuracy and overall quality of the employee's work. E® Exceptionally accurate, completes & surpasses established quality standards. GO Reliable, high quality & generally exceeds established standards. SO Quality of work meets standards; sometimes requires reworking. FOFrequently unacceptable, numerous errors or rejections, often requires additional work to achieve proper quality. Handwriting not legible. U0 Quality of work is sometimes below standard; frequently requires reworking. 3. J08 PRODUCTIVITY: (QUANTITATIVE) Demonstrates a commitment toward achieving results. Tasks are completed efficiently and effectively. E(,) Well exceeds required volume of work, meets production standards. GO Is consistent in meeting or exceeding production goals. SO Produces work as assigned. Maintains assigned quantity of work. FO Productivity often below acceptable standards. UO Productivity constantly below acceptable requirements; requires constant follow -up. 2c-W Nme C; JFtjZ 4. DEPENDABILITY: Can be relied upon to complete assigned task, follow instructions and adhere to operating policies and procedures. E® Actively seeks additional responsibility, completes work assignments in Tess than standard time frames with minimum instructions. GO Accepts additional responsibility, if assigned, sometimes completed in less than established time frame. SO Usually gets job done according to schedule and within policy guidelines. FO Reluctant to accept responsibility, frequently fails to meet deadlines. V O Does not accept responsibility, fails to get the job done, does not meet deadlines, fails to adhere to operating polices and procedures. 5. COOPERATION: Demonstrates a willingness to work with associates, subordinates, supervisors and others. Responds willingly to changes in procedure, process, responsibility and assignments Elik Displays superior enthusiasm in working with others and contributes to high morale in work unit. GO Cooperative attitude and is interested in maintaining good working relationships. SO Generally displays a cooperative attitude and is interested in maintaining good working relationships. FO Very poor cooperation, disrupts harmony in work unit. � Q Cooperates only when interested and tends to be impatient with other workers. 6. INITIATIVE: Employee demonstrates an ability to think and act independently. Originates innovative ideas and methods to improve job or complete tasks better. ele Initiative results in frequent saving in utilization of time and resources. GO Very resourceful, assumes additional responsibility. SO Displays initiative and completes assigned tasks to best of ability. FO Rarely shows any initiative, takes little responsibility. � Q Needs constant encouragement, intentionally disregards work and responsibility and has no regard for self- improvement. 7. WORK ENVIRONMENT AND SAFETY: Maintains a safe and pleasant work environment, follows safety regulations, and actively contributes towards a safe workplace. No personal injury and /or vehicular or other accidents. Exceptional care in use of equipment and observation of work rules. Maintains neat, orderly work area or utilizes special safety equipment provided. GOMay have had a personal injury of first -aid nature only and /or a non - preventable motor vehicle accident, very safety conscious. Demonstrates concern for care of equipment; orderliness of work area. SOGenerally safety conscious. May have had minor personal injury and /or vehicular accidents. Generally displays overall care in use of equipment and work area. Usually maintains orderly neat work area. FOMust be counseled on safety. Has had personal lost time accident(s). Occasionally disregards rules and fails to maintain proper care of equipment and work area. UO Unsafe. Has had several lost time personal and /or vehicular accidents. Lacks concern for proper care of equipment and work area; does not follow work rules as instructed. �.. y of 5, J'� 8. ATTENDANCE: Consider consistency in reporting to work daily, conforming to work hours and schedules; responsible use of earned leave time and willingness to extend hour f,. ? . Always willing to accept additional work hours; extremely conservative of use of sick leave; demonstrates concern for effect of his /her absence on productivity. GOVery regular and prompt; rarely absent or tardy, willingly accepts additional work time when peak load requires it. sOPrompt and regular; occasional excused absenteeism and /or tardiness; usually accepts additional work hours. }O Occasionally un- excused absences and /or tardiness; frequently reluctant to accept additional work hours. U0 Frequent un- excused absences; often deviates from scheduled work hours. FINAL PERFORMANCE SCORE: Overall appraisal of the employee s job performance. OVERALL RATING: (Circle one) E S O FOLIO List Accomplishments since last evaluation e�� valuation and any Comments: J �f J , [ 'Tz.` An 4,4e c.e_ .--- //j2, /7 t> �¢l':�t:/ L S lztiy lAll CV in ' / t Discussion with Employee /Comments from Supervisor or Employee: Supervisor Signature: Print Name: Date: Employee Signature: a .7. j r,/' Print Name: Brian Whitehall Date: -3` 7/i f( Department Head Signature ------ ` r' 'rint Name: Dowling Watford Date: / i EMPLOYEE MUST OBTAIN A SATI FACTORY SCORE OR HIGHER IN ORDER TO RECEIVE THEIR PAY STEP. ATTACH EVALUATION TO A COMPLETED PERSONNEL ACTION FORM AND FORWARD TO THE FINANCE DEPARTMENT Original UDepart Head Copy ❑Supervisor's Copy DEmployee's Copy 20 if CITY OF OKEECHOBEE EMPLOYEE PERFORMANCE EVALUATION Revised 11/16/09 -LG Employee Name Brian Whitehall Today's to . j g Department Administration Job Title City Administrator Date of Hire 6/1/2005 Date Employee Began Present Position 6/1/2005 Purpose of Evaluation ✓ one: U 2 -Mth Intermediate 04 -Mth Intermediate • 6 -Mth /End Probationary DAnnual • Other KEY TO RATINGS E: EXCELLENT G: GOOD S: SATISFACTORY F: FAIR U: UNSATISFACTORY 1. J08 KNOWLEDGE: Employee possesses a clear understanding of the responsibilities and tasks he or she must erform. EO Extremely knowledgeable on all phases of work. ekThorough knowledge of most phases of work. SO Adequate knowledge of most phases of work. FO Lacks adequate knowledge of some phases of work. U0 Inadequate knowledge of most phases of work. 2. J08 PERFORMANCE (QUALITATIVE) The neatness, thoroughness, accuracy and overall quality of the employee's work. E® Exceptionally accurate, completes & surpasses established quality standards. GO Reliable, high quality & generally exceeds established standards. SO Quality of work meets standards; sometimes requires reworking. FOFrequently unacceptable, numerous errors or rejections, often requires additional work to achieve proper quality. Handwriting not legible. VO Quality of work is sometimes below standard; frequently requires reworking. 3. ✓08 PRODUCTIVITY. (QUANTITATIVE) Demonstrates a commitment toward achieving results. Tasks are completed efficiently and effectively. €® Well exceeds required volume of work, meets production standards. GO Is consistent in meeting or exceeding production goals. SO Produces work as assigned. Maintains assigned quantity of work. FO Productivity often below acceptable standards. (�O Productivity constantly below acceptable requirements; requires constant follow -up. 4. DEPENDABILITY: Can be relied upon to complete assigned task, follow instructions and adhere to operating policies and procedures. E0Actively seeks additional responsibility, completes work assignments in less than standard time frames with minimum instructions. GI Accepts additional responsibility, if assigned, sometimes completed in less than established time frame. SO Usually gets job done according to schedule and within policy guidelines. FO Reluctant to accept responsibility, frequently fails to meet deadlines. u0Does not accept responsibility, fails to get the job done, does not meet deadlines, fails to adhere to operating polices and procedures. 5. COOPERATION: Demonstrates a willingness to work with associates, subordinates, supervisors and others. Responds willingly to changes in procedure, process, responsibility and assignments EC) Displays superior enthusiasm in working with others and contributes to high morale in work unit. G® Cooperative attitude and is interested in maintaining good working relationships. SO Generally displays a cooperative attitude and is interested in maintaining good working relationships. FO Very poor cooperation, disrupts harmony in work unit. uO Cooperates only when interested and tends to be impatient with other workers. 6. INITIATIVE Employee demonstrates an ability to think and act independently. Originates innovative ideas and methods to improve job or complete tasks better. j Initiative results in frequent saving in utilization of time and resources. GO Very resourceful, assumes additional responsibility. SO Displays initiative and completes assigned tasks to best of ability. FO Rarely shows any initiative, takes little responsibility. (,i1 Needs constant encouragement, intentionally disregards work and responsibility and has no regard for self- improvement. 7. WORK ENVIRONMENT AND SAFETY: Maintains a safe and pleasant work environment, follows safety regulations, and actively contributes towards a safe workplace ®'►' 3 No personal injury and /or vehicular or other accidents. Exceptional care in use of equipment and observation of work rules. Maintains neat, orderly work area or utilizes special safety equipment provided. GOMay have had a personal injury of first -aid nature only and /or a non - preventable motor vehicle accident, very safety conscious. Demonstrates concern for care of equipment; orderliness of work area. ' r' O Generally safety conscious. May have had minor personal injury and /or vehicular accidents. Generally displays overall care in use of equipment and work area. Usually maintains orderly neat work area. FOMust be counseled on safety. Has had personal lost time accident(s). Occasionally disregards rules and fails to maintain proper care of equipment and work area. UO Unsafe. Has had several lost time personal and /or vehicular accidents. Lacks concern for proper care of equipment and work area; does not follow work rules as instructed. Noe Noe 5CP 5P93 8. ATTENDANCE Consider consistency in reporting to work daily, conforming to work hours and schedules; responsible use of earned leave time and willingness to extend hours of work if necessar y. Always willing to accept additional work hours; extremely conservative of use of sick leave; demonstrates J concern for effect of his /her absence on productivity. G Very regular and prompt; rarely absent or tardy, willingly accepts additional work time when peak load O requires it. SOPrompt and regular; occasional excused absenteeism and /or tardiness; usually accepts additional work hours. FO Occasionally un- excused absences and /or tardiness; frequently reluctant to accept additional work hours. (� Frequent un- excused absences; often deviates from scheduled work hours. FINAL PERFORMANCE SCORE: Overall appraisal of the employee's job performance. OVERALL RATING: (Circle one) 04 G O S O F u FINAL PERFORMANCE SCORE: Overall appraisal of the employee's job performance. OVERALL RATING: (Circle one) 04 G O S O F u List , • • m - "s ments sin a last evaluation and any Comments: �c " ,D i� Ao'ee S (Ivi l° ' ..i." �J C-1-- Thi L r A fnwvo pct an % Ulm 1, c Lt c J vNed . c'v Gr /'>'1 0 04 Discussion with Employee /Comments from Supervisor or Employee: Supervisor Signature: Print Name: Date: Employee signature: 1 ` Print Name: Brian Whitehall Date: ` Departme t Head mw Print Name: Clayton Williams Date: gi'l EMPLOYEE MUST OBTAIN A SATISFACTORY SCORE OR HIGHER IN ORDER TO RECEIVE THEIR PAY STEP. ATTACH EVALUATION TO A COMPLETED PERSONNEL ACTION FORM AND FORWARD TO THE FINANCE DEPARTMENT KOriginal LiDepart Head Copy ❑Supervisor's Copy ❑Employee's Copy CITY OF OKEECHOBEE EMPLOYEE PERFORMANCE EVALUATION Revised 11/16/09 -LG C)Z� I4I O� nor Employee Name ~ Today's Date John Cook �3,,1*/,)01,( Department Job Title Legal Counsel City Attorney Date of Hire Date Employee Began Present Purpose of Evaluation ✓ one: E12-Mth Intermediate 4/1/1988 Position 4/1/1988 04 -Mth Intermediate • 6 -Mth /End Probationary Annual • Other KEY TO RATINGS E: EXCELLENT G: GOOD S: SATISFACTORY F: FAIR U: UNSATISFACTORY 1. JO8 KNOWLEDGE Employee possesses a clear understanding of the responsibilities and tasks he or she must erform. E' ) Extremely knowledgeable on all phases of work. GO Thorough knowledge of most phases of work. SO Adequate knowledge of most phases of work. FO Lacks adequate knowledge of some phases of work. U0 Inadequate knowledge of most phases of work. 2. JO8 PERFORMANCE (QUALITATIVE) The neatness, thoroughness, accuracy and overall quality of the employee's work. 3. J08 PRODUCTIVITY (QUANTITATIVE) Demonstrates a commitment toward achieving results. Tasks are completed efficiently and effectively. Exceptionally accurate, completes & surpasses established quality standards. Gf Reliable, high quality & generally exceeds established standards. SO Quality of work meets standards; sometimes requires reworking. FOFrequently unacceptable, numerous errors or rejections, often requires additional work to achieve proper quality. Handwriting not legible. U Quality of work is sometimes below standard; frequently requires reworking. 3. J08 PRODUCTIVITY (QUANTITATIVE) Demonstrates a commitment toward achieving results. Tasks are completed efficiently and effectively. Well exceeds required volume of work, meets production standards. Gf Is consistent in meeting or exceeding production goals. SO Produces work as assigned. Maintains assigned quantity of work. CProductivity often below acceptable standards. Productivity constantly below acceptable requirements; requires constant follow -up. Jci 4. DEPENDABILITY: Can be relied upon to complete assigned task, follow instructions and adhere to operating policies and procedures. EOActively seeks additional responsibility, completes work assignments in less than standard time frames with minimum instructions. GO Accepts additional responsibility, if assigned, sometimes completed in less than established time frame. SO Usually gets job done according to schedule and within policy guidelines. FO Reluctant to accept responsibility, frequently fails to meet deadlines. U Does not accept responsibility, fails to get the job done, does not meet deadlines, fails to adhere to operating polices and procedures. 5. COOPERATION: Demonstrates a willingness to work with associates, subordinates, supervisors and others. Responds willingly to changes in procedure, process, responsibility and assignments. '' a Displays superior enthusiasm in working with others and contributes to high morale in work unit. GO Cooperative attitude and is interested in maintaining good working relationships. SO Generally displays a cooperative attitude and is interested in maintaining good working relationships. FO Very poor cooperation, disrupts harmony in work unit. U0 Cooperates only when interested and tends to be impatient with other workers. 6. INITIATIVE: Employee demonstrates an ability to think and act independently. Originates innovative ideas and methods to improve job or complete tasks better. EC3 Initiative results in frequent saving in utilization of time and resources. GOMay have had a personal injury of first -aid nature only and /or a non - preventable motor vehicle accident, very safety conscious. Demonstrates concern for care of equipment; orderliness of work area. . Very resourceful, assumes additional responsibility. SO Displays initiative and completes assigned tasks to best of ability. FO Rarely shows any initiative, takes little responsibility. UONeeds constant encouragement, intentionally disregards work and responsibility and has no regard for self - improvement. 7. WORK ENVIRONMENT AND SAFETY.. Maintains a safe and pleasant work environment, follows safety regulations, and actively contributes towards a safe workplace. ,, ■� No personal injury and /or vehicular or other accidents. Exceptional care in use of equipment and observation of work rules. Maintains neat, orderly work area or utilizes special safety equipment provided. GOMay have had a personal injury of first -aid nature only and /or a non - preventable motor vehicle accident, very safety conscious. Demonstrates concern for care of equipment; orderliness of work area. SOGenerally safety conscious. May have had minor personal injury and /or vehicular accidents. Generally displays overall care in use of equipment and work area. Usually maintains orderly neat work area. FOMust be counseled on safety. Has had personal lost time accident(s). Occasionally disregards rules and fails to maintain proper care of equipment and work area. UOUnsafe. Has had several lost time personal and /or vehicular accidents. Lacks concern for proper care of equipment and work area; does not follow work rules as instructed. `;:crA P5 3 €3 S. ATTENDANCE: Consider consistency in reporting to work daily, conforming to work hours and schedules; responsible use of earned leave time and willingness to extend hours of work if n FINAL PERFORMANCE SCORE: Overall appraisal of the employee's job performance. OVERALL RATING: (Circle one) Always willing to accept additional work hours; extremely conservative of use of sick leave; demonstrates concern for effect of his /her absence on productivity. GOVery regular and prompt; rarely absent or tardy, willingly accepts additional work time when peak load requires it. SOPrompt and regular; occasional excused absenteeism and /or tardiness; usually accepts additional work hours. FlO Occasionally un- excused absences and /or tardiness; frequently reluctant to accept additional work hours. U0 Frequent un- excused absences; often deviates from scheduled work hours. FINAL PERFORMANCE SCORE: Overall appraisal of the employee's job performance. OVERALL RATING: (Circle one) E O G S O >F O V O List Accomplishments since last evaluation and any Comments: Discussion with Employee /Comments from Supervisor or Employee: Supervisor SignatureL Print Name: Date: Employee Signature: % Print Name: John Cook Date: Department Head Signature: f,, r �/� Print Name: James E. Kirk Date: ' �y� 1/.'/ /1 lJ ', EMPLOYEE MUST OE0AIN A SATISFACTORY SCORE OR HIGHER IN ORDER TO RECEIVE THEIR PAY STEP. ATTACH EVALUATION TO A COMPLETED PERSONNEL ACTION FORM AND FORWARD TO THE FINANCE DEPARTMENT riginal ❑Depart Head Copy ❑Supervisor's Copy DEmployee's Copy CITY OF OKEECHOBEE EMPLOYEE PERFORMANCE EVALUATION Revised 11/16/09 -LG Employee Name John Cook Today's Date �a J Department Legal Counsel Job Title City Attorney Date of Hire 4/1/1988 Date Employee Began Present Position 4/1/1988 Purpose of Evaluation ✓ one: • 2 -Mth Intermediate 04 -Mth Intermediate • 6 -Mth /End Probationary 171Annual • Other KEY TO RATINGS E: EXCELLENT G: GOOD S: SATISFACTORY F: FAIR U: UNSATISFACTORY 1. J08 KNOWLEDGE: Employee possesses a clear understanding of the responsibilities and tasks he or she must erform. EO Extremely knowledgeable on all phases of work. GO Thorough knowledge of most phases of work. SO Adequate knowledge of most phases of work. FO Lacks adequate knowledge of some phases of work. U0 Inadequate knowledge of most phases of work. 2. JO8 PERFORMANCE: (QUALITATIVE) The neatness, thoroughness, accuracy and overall quality of the employee's work. 3. J08 PRODUCTIVITY (QUANTITATIVE) Demonstrates a commitment toward achieving results. Tasks are completed efficiently and effectively. E D Exceptionally accurate, completes & surpasses established quality standards. GO Reliable, high quality & generally exceeds established standards. OQuality of work meets standards; sometimes requires reworking. FOFrequently unacceptable, numerous errors or rejections, often requires additional work to achieve proper quality. Handwriting not legible. UO Quality of work is sometimes below standard; frequently requires reworking. 3. J08 PRODUCTIVITY (QUANTITATIVE) Demonstrates a commitment toward achieving results. Tasks are completed efficiently and effectively. E D Well exceeds required volume of work, meets production standards. GO Is consistent in meeting or exceeding production goals. Produces work as assigned. Maintains assigned quantity of work. FO Productivity often below acceptable standards. UO Productivity constantly below acceptable requirements; requires constant follow -up. ao =5. jO3e13 4. DEPENDABILITY :: Can be relied upon to complete assigned task, follow instructions and adhere to operating policies and procedures. 5. COOPERATION: Demonstrates a willingness to work with associates, subordinates, supervisors and others. Responds i ingly to changes in procedure, process, responsibility and assignments. Actively seeks additional responsibility, completes work assignments in less than standard time frames with minimum instructions. G Accepts additional responsibility, if assigned, sometimes completed in less than established time frame. SO Usually gets job done according to schedule and within policy guidelines. FO Reluctant to accept responsibility, frequently fails to meet deadlines. (/ODoes not accept responsibility, fails to get the job done, does not meet deadlines, fails to adhere to operating polices and procedures. 5. COOPERATION: Demonstrates a willingness to work with associates, subordinates, supervisors and others. Responds i ingly to changes in procedure, process, responsibility and assignments. 6. INITIATIVE: Employee demonstrates an ability to think and act independently. Originates innovative ideas and methods to improve Job or complete tasks better. E0 ------,€) Displays superior enthusiasm in working with others and contributes to high morale in work unit. GO Cooperative attitude and is interested in maintaining good working relationships. SO Generally displays a cooperative attitude and is interested in maintaining good working relationships. FO Very poor cooperation, disrupts harmony in work unit. (JO Cooperates only when interested and tends to be impatient with other workers. 6. INITIATIVE: Employee demonstrates an ability to think and act independently. Originates innovative ideas and methods to improve Job or complete tasks better. E0 ------,€) Initiative results in frequent saving in utilization of time and resources. GOMay have had a personal injury of first -aid nature only and /or a non - preventable motor vehicle accident, very safety conscious. Demonstrates concern for care of equipment; orderliness of work area. Very resourceful, assumes additional responsibility. SO Displays initiative and completes assigned tasks to best of ability. FO Rarely shows any initiative, takes little responsibility. jQ Needs constant encouragement, intentionally disregards work and responsibility and has no regard for self - improvement. 7. WORK ENVIRONMENT AND SAFETY: Maintains a safe and pleasant work environment, follows safety regulations, and actively contributes towards a safe workplace. No personal injury and /or vehicular or other accidents. Exceptional care in use of equipment and observation of work rules. Maintains neat, orderly work area or utilizes special safety equipment provided. GOMay have had a personal injury of first -aid nature only and /or a non - preventable motor vehicle accident, very safety conscious. Demonstrates concern for care of equipment; orderliness of work area. SOGenerally safety conscious. May have had minor personal injury and /or vehicular accidents. Generally displays overall care in use of equipment and work area. Usually maintains orderly neat work area. FOMust be counseled on safety. Has had personal lost time accident(s). Occasionally disregards rules and fails to maintain proper care of equipment and work area. `� OUnsafe. Has had several lost time personal and /or vehicular accidents. Lacks concern for proper care of equipment and work area; does not follow work rules as instructed. 3a 8. ATTENDANCE: Consider consistency in reporting to work daily, conforming to work hours and schedules; responsible use of earned leave time and willingness to extend hours of work if necessar >F OAlways willing to accept additional work hours; extremely conservative of use of sick leave; demonstrates concern for effect of his /her absence on productivity. GOVery regular and prompt; rarely absent or tardy, willingly accepts additional work time when peak load requires it. S Prompt and regular; occasional excused absenteeism and /or tardiness; usually accepts additional work hours. }O Occasionally un- excused absences and /or tardiness; frequently reluctant to accept additional work hours. (f0 Frequent un- excused absences; often deviates from scheduled work hours. FINAL PERFORMANCE SCORE: Overall appraisal of the employee's lob performance. OVERALL RATING: (Circle one) F O G SO F 0 v 0 List Accomplishments since last evaluation and any Comments: { � ,(f ,y ,�°} .�.�r- ��'(/^ Ems, �� /+� ' ? 14� � a ^•mac I..Y. oe -t ' ,., r r tom` W f t`. (i.h - i_'F.�i'`�.- -..... (.,/ 1-,. l !/ Discussion with Employee /Comments from Supervisor or Employee: Supervisor Signature: Print Name: Date: Employee Signature: � \ rint Name: John Cook Date: Department Head Signature: -� p Print Name: Devin Maxwell Date: EMPLOYEE MUST OBTAIN A SATISFACTORY SCORE OR HIGHER IN ORDER TO RECEIVE THEIR PAY STEP. ATTACH EVALUATION TO A COMPLETED PERSONNEL ACTION FORM AND FORWARD TO THE FINANCE DEPARTMENT riginal ❑Depart Head Copy ❑Supervisor's Copy ❑Employee's Copy CITY OF OKEECHOBEE EMPLOYEE PERFORMANCE EVALUATION Revised 11/16/09 -LG 014- ..._ f 3 Employee Name John Cook ✓ . �,. - Today's Date / /8 mytie. b l .- Department Legal Counsel Job Title City Attorney Date of Hire 4/1/1988 Date Employee Began Present Position 4/1/1988 Purpose of Evaluation ✓ one: 02 -Mth Intermediate 6 -Mth /End Probationary 94 -Mth Intermediate ■ C+]Annual • Other KEY TO RATINGS E: EXCELLENT G: GOOD S: SATISFACTORY F: FAIR U: UNSATISFACTORY I. J08 KNOWLEDGE: Employee possesses a clear understanding of the responsibilities and tasks he or she must erform. EO Extremely knowledgeable on all phases of work. GO Thorough knowledge of most phases of work. SO Adequate knowledge of most phases of work. OLacks adequate knowledge of some phases of work. U0 Inadequate knowledge of most phases of work. 2. JO$ PERFORMANCE: (QUALITATIVE) The neatness, thoroughness, accuracy and overall quality of the employee's work. EO Exceptionally accurate, completes & surpasses established quality standards. Reliable, high quality & generally exceeds established standards. SO Quality of work meets standards; sometimes requires reworking. OFrequently unacceptable, numerous errors or rejections, often requires additional work to achieve proper quality. Handwriting not legible. ,UO Quality of work is sometimes below standard; frequently requires reworking. 3. J08 PRODUCTIVITY: (QUANTITATIVE) Demonstrates a commitment toward achieving results. Tasks are completed efficiently and effectively. OWell exceeds required volume of work, meets production standards. GO Is consistent in meeting or exceeding production goals. r' ■ Produces work as assigned. Maintains assigned quantity of work. Productivity often below acceptable standards. (�O Productivity constantly below acceptable requirements; requires constant follow -up. 2c)' C34-5- 1, vi' 4. DEPENDABILITY :: Can be relied upon to complete assigned task, follow instructions and adhere to operating policies and procedures. E0 Actively seeks additional responsibility, completes work assignments in less than standard time frames with minimum instructions. Glip Accepts additional responsibility, if assigned, sometimes completed in less than established time frame. SO Usually gets job done according to schedule and within policy guidelines. FO Reluctant to accept responsibility, frequently fails to meet deadlines. v Does not accept responsibility, fails to get the job done, does not meet deadlines, fails to adhere to operating polices and procedures. 5. COOPERATION: Demonstrates a willingness to work with associates, subordinates, supervisors and others. Responds willingly to changes in procedure, process, responsibility and assion re Displays superior enthusiasm in working with others and contributes to high morale in work unit. (� Cooperative attitude and is interested in maintaining good working relationships. SO Generally displays a cooperative attitude and is interested in maintaining good working relationships. FO Very poor cooperation, disrupts harmony in work unit. jNeeds constant encouragement, intentionally disregards work and responsibility and has no regard for self- im provement. Cooperates only when interested and tends to be impatient with other workers. 6. INITIATIVE: Employee demonstrates an ability to think and act independently. Originates innovative ideas and methods to improve lob or complete tasks better. EO Initiative results in frequent saving in utilization of time and resources. � �l J .�i S Very resourceful, assumes additional responsibility. tos7- 0 . _,L l yrt L= /hu m SO Displays initiative and completes assigned tasks to best of ability. /" i0 Rarely shows any initiative, takes little responsibility. jNeeds constant encouragement, intentionally disregards work and responsibility and has no regard for self- im provement. 7. WORK ENVIRONMENT AND SAFETY: Maintains a safe and pleasant work environment, follows safety regulations, and actively contributes towards a safe workplace 40 No personal injury and /or vehicular or other accidents. Exceptional care in use of equipment and observation of work rules. Maintains neat, orderly work area or utilizes special safety equipment provided. GOMay have had a personal injury of first -aid nature only and /or a non - preventable motor vehicle accident, very safety conscious. Demonstrates concern for care of equipment; orderliness of work area. SO Generally safety conscious. May have had minor personal injury and /or vehicular accidents. Generally displays overall care in use of equipment and work area. Usually maintains orderly neat work area. FOMust be counseled on safety. Has had personal lost time accident(s). Occasionally disregards rules and fails to maintain proper care of equipment and work area. uO Unsafe. Has had several lost time personal and /or vehicular accidents. Lacks concern for proper care of equipment and work area; does not follow work rules as instructed. Pg 3,43 S. ATTENDANCE: Consider consistency in reporting to work daily, conforming to work hours and schedules; responsible use of earned leave time and willingness to extend hours of work if nP�P.� -nary %Always willing to accept additional work hours; extremely conservative of use of sick leave; demonstrates concern for effect of his /her absence on productivity. € Very regular and prompt; rarely absent or tardy, willingly accepts additional work time when peak load requires it. soPrompt and regular; occasional excused absenteeism and /or tardiness; usually accepts additional work hours. FlO Occasionally un- excused absences and /or tardiness; frequently reluctant to accept additional work hours. i/0 Frequent un- excused absences; often deviates from scheduled work hours. FINAL PERFORMANCE SCORE: Overall appraisal of the employee' OVERALL RATING: (Circle one) € O O . F w A Y-40 i �4 S Ta- �. /C J O to S Q F O U O List Accomplishments since last evaluation and any Comments: 41/t!. IA/Bike d u) c i-`i.. 73 by-/ S i .,1 c c 1 g 1 3 �- S ,A %t Ca 1 G 1 . , N C r / 4 i v ii- w � vt s A - r r $ o e v A / r v r s va . Print Name: /1 G 5 tJ v` .- "P" " y �7- 1h, uA-- A 6 t I ` .4-4- Date: Department Head Signature: .'�rZ�l: 1A..►1`r Print Name: Mike O'Connor . ti f A*/ it Discussion with Employee /Comments from Supervisor or Employee: —1tt 5 I zit 5 / - t 71" 1 ix L S `r tv O vt l d .S.qy pit c70-6-- -/-o Hi g c -7i r l . F w A Y-40 i �4 S Ta- �. /C J O to - tv Yl lit r 2 14,110-7- rfe#1N. Supervisor Signature: Employee Signature: `. j J Print Name: Date: WIPP" / Print Name: John Cook Date: Department Head Signature: .'�rZ�l: 1A..►1`r Print Name: Mike O'Connor . ti Date: ( FShc,4,ii-,9.O,,,i EMPLOYEE MUST OBTAIN A SATISFACTORY SCORE OR HIGHER IN ORDER TO RECEIVE THEIR PAY STEP. ATTACH EVALUATION TO A COMPLETED PERSONNEL ACTION FORM AND FORWARD TO THE FINANCE DEPARTMENT RIO riginal ❑Depart Head Copy ❑Supervisor's Copy ❑Employee's Copy CITY OF OKEECHOBEE EMPLOYEE PERFORMANCE EVALUATION Revised 11/16/09 -LG 6.0 5- Fo ►d=3 Employee Name John Cook Today's Date Of` %7- Department Legal Counsel Job Title City Attorney Date of Hire 4/1/1988 Date Employee Began Present Position 4/1/1988 Purpose of Evaluation ✓ one: • 2 -Mth Intermediate 04 -Mth Intermediate • 6 -Mth /End Probationary DAnnual • Other ,BEY TO RATINGS E: EXCELLENT G: GOOD S: SATISFACTORY F: FAIR U: UNSATISFACTORY 1. JOB KNOWLEDGE: Employee possesses a clear understanding of the responsibilities and tasks he or she must erform. ;FO Extremely knowledgeable on all phases of work. GO Thorough knowledge of most phases of work. SO Adequate knowledge of most phases of work. FOFrequently Lacks adequate knowledge of some phases of work. UO Inadequate knowledge of most phases of work. 2. Jab PERFORMANCE: (QUALITATIVE) The neatness, thoroughness, accuracy and overall quality of the employee's work. 3. Jas PRODUCTIVITY (QUANTITATIVE) Demonstrates a commitment toward achieving results. Tasks are completed efficiently and effectively. EO Exceptionally accurate, completes & surpasses established quality standards. j Reliable, high quality & generally exceeds established standards. SO Quality of work meets standards; sometimes requires reworking. FOFrequently unacceptable, numerous errors or rejections, often requires additional work to achieve proper quality. Handwriting not legible. U0 Quality of work is sometimes below standard; frequently requires reworking. 3. Jas PRODUCTIVITY (QUANTITATIVE) Demonstrates a commitment toward achieving results. Tasks are completed efficiently and effectively. EO Well exceeds required volume of work, meets production standards. GO Is consistent in meeting or exceeding production goals. SO Produces work as assigned. Maintains assigned quantity of work. Fo Productivity often below acceptable standards. UO Productivity constantly below acceptable requirements; requires constant follow -up. c c,. c 4. DEPENDABILITY. Can be relied upon to complete assigned task, follow instructions and adhere to operating policies and procedures. EOActively seeks additional responsibility, completes work assignments in less than standard time frames with minimum instructions. GO Accepts additional responsibility, if assigned, sometimes completed in less than established time frame. 4110 Usually gets job done according to schedule and within policy guidelines. FO Reluctant to accept responsibility, frequently fails to meet deadlines. UODoes not accept responsibility, fails to get the job done, does not meet deadlines, fails to adhere to operating polices and procedures. 5. COOPERATION: Demonstrates a willingness to work with associates, subordinates, supervisors and others. Responds willingly to changes in procedure, process, responsibility and assignments 6. INITIATIVE: Employee demonstrates an ability to think and act independently. Originates innovative ideas and methods to improve job or complete tasks better Displays superior enthusiasm in working with others and contributes to high morale in work unit. 19 Cooperative attitude and is interested in maintaining good working relationships. SO Generally displays a cooperative attitude and is interested in maintaining good working relationships. FO Very poor cooperation, disrupts harmony in work unit. U0 Cooperates only when interested and tends to be impatient with other workers. 6. INITIATIVE: Employee demonstrates an ability to think and act independently. Originates innovative ideas and methods to improve job or complete tasks better 7. WORK ENVIRONMENT AND SAFETY: Maintains a safe and pleasant work environment, follows safety regulations, and actively contributes towards a safe workplace. 0 Initiative results in frequent saving in utilization of time and resources. (yO Very resourceful, assumes additional responsibility. SO Displays initiative and completes assigned tasks to best of ability. }O Rarely shows any initiative, takes little responsibility. Needs constant encouragement, intentionally disregards work and responsibility and has no regard for self - improvement. 7. WORK ENVIRONMENT AND SAFETY: Maintains a safe and pleasant work environment, follows safety regulations, and actively contributes towards a safe workplace. 0 No personal injury and /or vehicular or other accidents. Exceptional care in use of equipment and observation of work rules. Maintains neat, orderly work area or utilizes special safety equipment provided. GOMay have had a personal injury of first -aid nature only and /or a non - preventable motor vehicle accident, very safety conscious. Demonstrates concern for care of equipment; orderliness of work area. SO Generally safety conscious. May have had minor personal injury and /or vehicular accidents. Generally displays overall care in use of equipment and work area. Usually maintains orderly neat work area. FOMust be counseled on safety. Has had personal lost time accident(s). Occasionally disregards rules and fails to maintain proper care of equipment and work area. Unsafe. Has had several lost time personal and /or vehicular accidents. Lacks concern for proper care of equipment and work area; does not follow work rules as instructed. 8. ATTENDANCE: Consider consistency in reporting to work daily, conforming to work hours and schedules; responsible use of earned leave time and willingness to extend hours of work if nara.c.cary E O Always willing to accept additional work hours; extremely conservative of use of sick leave; demonstrates concern for effect of his /her absence on productivity. �® Very regular and prompt; rarely absent or tardy, willingly accepts additional work time when peak load requires it. SOPrompt and regular; occasional excused absenteeism and /or tardiness; usually accepts additional work hours. FO Occasionally un- excused absences and /or tardiness; frequently reluctant to accept additional work hours. ,�O Frequent un- excused absences; often deviates from scheduled work hours. FINAL PERFORMANCE SCURF: Overall appraisal of the employee's OVERALL RATING: (Circle one) E O G ��, ,� O ;� O U O List Accomplishments since last evaluation and any Comments: Discussion with Employee /Comments from Supervisor or Employee: Supervisor Signature: , , Print Name: Date: Employee Signature: /✓ ki \ rint Name: John Cook Date: Department Head Signature: ,/'" .--471., Print Name: Dowling Watford Date: EMPLOYEE MUST OBTAIN A SATISFACTORY SCORE OR HIGHER IN ORDER TO RECEIVE THEIR PAY STEP. ATTACH EVALUATION TO A COMPLETED PERSONNEL ACTION FORM AND FORWARD TO THE FINANCE DEPARTMENT .IOriginal DDepart Head Copy ❑Supervisor's Copy DEmployee's Copy CITY OF OKEECHOBEE EMPLOYEE PERFORMANCE EVALUATION Revised 11/16/09 -LG Employee Name John Cook Toda ' Dat 3 13 q014/ Department Legal Counsel Job Title City Attorney Date of Hire 4/1/1988 Date Employee Began Present Position 4/1/1988 Purpose of Evaluation ✓ one: U 2 -Mth Intermediate 04 -Mth Intermediate • 6 -Mth /End Probationary I2JAnnual ❑Other KEY TO RATINGS E: EXCELLENT G: GOOD S: SATISFACTORY F: FAIR U: UNSATISFACTORY 1. J08 I(NOWLFDGE• Employee possesses a clear understanding of the responsibilities and tasks he or she must erform. EO Extremely knowledgeable on all phases of work. 00 Thorough knowledge of most phases of work. SO Adequate knowledge of most phases of work. FO Lacks adequate knowledge of some phases of work. UO Inadequate knowledge of most phases of work. 2. J08 PERFORMANCE: (QUALITATIVE) The neatness, thoroughness, accuracy and overall quality of the employee's work. EO Exceptionally accurate, completes & surpasses established quality standards. GJS Reliable, high quality & generally exceeds established standards. SO Quality of work meets standards; sometimes requires reworking. FOFrequently unacceptable, numerous errors or rejections, often requires additional work to achieve proper quality. Handwriting not legible. dUO Quality of work is sometimes below standard; frequently requires reworking. 3. J08 PRODUCTIVITY (QUANTITATIVE) Demonstrates a commitment toward achieving results. Tasks are completed efficiently and effectively. EO Well exceeds required volume of work, meets production standards. GO Is consistent in meeting or exceeding production goals. SO Produces work as assigned. Maintains assigned quantity of work. FICD Productivity often below acceptable standards. UO Productivity constantly below acceptable requirements; requires constant follow -up. (pc .Dry i3 4. DEPENDABILITY. Can be relied upon to complete assigned task, follow instructions and adhere to operating policies and procedures. EO �J Actively seeks additional responsibility, completes work assignments in less than standard time frames with minimum instructions. GO Accepts additional responsibility, if assigned, sometimes completed in less than established time frame. aUsually gets job done according to schedule and within policy guidelines. FO Reluctant to accept responsibility, frequently fails to meet deadlines. VO Does not accept responsibility, fails to get the job done, does not meet deadlines, fails to adhere to operating polices and procedures. 5. COOPERATION: Demonstrates a willingness to work with associates, subordinates, supervisors and others. Responds willingly to changes in procedure, process, resp y onsibilita 6. INITIATIVE: Employee demonstrates an ability to think and act independently. Originates innovative ideas and methods to improve job or complete tasks better. Displays superior enthusiasm in working with others and contributes to high morale in work unit. i k a Cooperative attitude and is interested in maintaining good working relationships. SO Generally displays a cooperative attitude and is interested in maintaining good working relationships. FO Very poor cooperation, disrupts harmony in work unit. U0 Cooperates only when interested and tends to be impatient with other workers. 6. INITIATIVE: Employee demonstrates an ability to think and act independently. Originates innovative ideas and methods to improve job or complete tasks better. 7. WORK ENVIRONMENT AND SAFETY Maintains a safe and pleasant work environment, follows safety regulations, and actively contributes towards a safe workplace. K j4No Initiative results in frequent saving in utilization of time and resources. GO Very resourceful, assumes additional responsibility. �O Displays initiative and completes assigned tasks to best of ability. FO Rarely shows any initiative, takes little responsibility. pail Needs constant encouragement, intentionally disregards work and responsibility and has no regard for self- improvement. 7. WORK ENVIRONMENT AND SAFETY Maintains a safe and pleasant work environment, follows safety regulations, and actively contributes towards a safe workplace. K j4No personal injury and /or vehicular or other accidents. Exceptional care in use of equipment and observation of work rules. Maintains neat, orderly work area or utilizes special safety equipment provided. GO May have had a personal injury of first -aid nature only and /or a non - preventable motor vehicle accident, very safety conscious. Demonstrates concern for care of equipment; orderliness of work area. �O Generally safety conscious. May have had minor personal injury and /or vehicular accidents. Generally displays overall care in use of equipment and work area. Usually maintains orderly neat work area. FOMust be counseled on safety. Has had personal lost time accident(s). Occasionally disregards rules and fails to maintain proper care of equipment and work area. " Unsafe. Has had several lost time personal and /or vehicular accidents. Lacks concern for proper care of equipment and work area; does not follow work rules as instructed. 8. ATTENDANCE Consider consistency in reporting to work daily, conforming to work hours and'sc1 edules; responsible use of earned leave time and willinc,Lness to extend hours of work if necessary. E OAlways willing to accept additional work hours; extremely conservative of use of sick leave; demonstrates concern for effect of his /her absence on productivity. GoVery regular and prompt; rarely absent or tardy, willingly accepts additional work time when peak load requires it. S�Prompt and regular; occasional excused absenteeism and /or tardiness; usually accepts additional work hours. FO Occasionally un- excused absences and /or tardiness; frequently reluctant to accept additional work hours. 610 Frequent un- excused absences; often deviates from scheduled work hours. FINAL PERFORMANCE SCORE: Overall appraisal of the employee's job performance. OVERALL RATING: (Circle one) E 0 SO F01/0 List freclomolirpents si ce last evaluation nc( any Co ments: milio U---14)' 4 opy,f ' OHM 01 C, ti , ine aro k af .9.4me „Pk r - ,-- - ,,, 0 Rd 11 4 d oThstic-.Q11.rk C evar;fri A c.-2-t) fqk Discussion with Employee /Comments from Supervisor or Employee: Supervisor Signature: w Print Name: Date: Employee Signatur=' Print Name: John Cook Date: Departmen Head:,••. � `CG✓�J)'1 �; Print Name: Clayton Williams .��'/ Dater f :.f4 EMPLOYEE MUST OBTAIN A SATISFACTORY SCORE OR HIGHER IN ORDER TO RECEIVE THEIR PAY STEP. ATTACH EVALUATION TO A COMPLETED PERSONNEL ACTION FORM AND FORWARD TO THE FINANCE DEPARTMENT Original ❑Depart Head Copy ❑Supervisor's Copy ❑Employee's Copy The Updates! from the City Administrator's Desk 55 SE 3rd Av., Okeechobee, FL 34974 City Council meeting of March 18, 2014 • Ord # 1108 (2nd Rdg) on Agenda to add Limited Ag in the definitions section of the LDRs and add it as a permitted use in RSF -1, RMF, IND, PUD -R (on an interim /temp basis) on properties that have an existing ag exemption and adding the Rural Heritage (RH) zoning further allowing for limited ag. As you recall, it's intended that this and the prior Land Use Ord #1107 will be used to clear the way to address those properties currently zoned 'H' Holding. At the last meeting, the Council amended the Ord (first Rdg motion amendment) to provide for future applications to the proposed RH zoning. • Taylor Creek Park (SE 6th Av & 7th St) — At the last meeting the City Council approved getting the Park going. We met with representatives of Culpepper & Terpening on Feb 19th and arrived at the Project #2 Engineering Agreement which is on the Agenda for approval. The original proposal was for $55,170 for project completion, but we reduced the proposal to $24,055 in order to get through project preliminary stage in order to apply for grant assistance. • Sidewalk project — Bid Tabulation sheet is attached to the Agenda as an exhibit along with a recommendation memo from Pub Wks Dir Allen. Happy to report that the lowest qualified bid from Vest Concrete is $15.50 /lin ft (2011 bid for 4900 If was $16.60) for an est total of $91.140 (budget was $100,000). We plan to use a door hanger to advise contiguous property occupants of the project and a copy is attached. The sidewalk project spreadsheet: Quad Street From To Length NW NW 9th Av NW 6th St NW 8th St 900 SE SE 7th St SE 2nd Ave SE 6th Ave 1,310 SE SE 2nd Av Mid SE 500 blk (existg) SE 7th St 430 SE SE 4th Av SE 4th St SE 7th St 1,030 SW SW 2nd Av SW 10th St S side of SW 15th St 1,660 SW sect'ns of SW 9th St S Parrott Av SW 3rd Av 340 SW SW 7th Av 210' N of 15th St (existg) SW 15th St 210 totals 5,880 Page 1 3/18/14 Activity Rpt Cont'd • 441/70 intersection project - FDOT was issued the RIGHT OF ENTRY Agreement and we executed the Maintenance Agreement supplement after some tedious clarification was reached. FDOT set March 26, 2014 as the bid letting date for the project. Total cost for crosswalks - $72,112 based on 690 sy x $104.51/sy = $72,112. • 2014 legislative appropriation requests - I've worked w/ Dale Milita to submit projects to our legislators for this year's session: 1. Complete the Storm water retrofit. conveyance (canal demuck) at an est cost of $254, 444 2. Commence bank improvements at the Taylor Creek Park area. The bank has eroded and will result in stabilization of same -$195,556 • FPU installation update- I've requested an update and here's what they sent: To keep you in the loop; we are making the final arrangements on our gate station installation and permits with DOT and CSX. These are the three main items that have delayed us from meeting our original schedule. As soon as the gate station items are resolved and on the schedule with the parties involved, I will let you know the time line for providing natural gas to the commercial accounts in Okeechobee. Thank you for your cooperation and patience as we work through this process to provide natural gas to Okeechobee City. Regards, Doug Moreland Manager, Gas Operations, Florida Public Utilities 561- 838 -1827 dmorelan @fpuc.com • Evaluations of City Attorney and City Administrator on Agenda - I can't speak for the City Atty. I can speak about him but not for him, but I don't want to say anything that might adversely affect your evaluation of him. On the other hand, of the cities that I've had the pleasure to work for, Okeechobee is certainly at the top to the list and I believe it's because of the fine leadership of our wonderful City Council. • Parking lot downtown - As you are aware, the City continues to experience a bit of an overcrowded parking issue downtown. On the one hand, it's good to see the activity, but it's certainly creating a cumbersome issue. I'd like to investigate the acquisition of the empty 50 X 142.5 lot at the intersection of SW Park & SW 4th Av (where the Christmas trees were sold). I know it's not a solution to a bigger parking problem but it could be a piece to the puzzle and the lot now serves as nothing more than a cavity on our downtown store front area. Plan to gradually work something up for you. • Chamber of Commerce application for monthly festival - (Have heard nothing more on this.) A special event application was submitted (but has been delayed) requesting the first of monthly downtown festivals. Noteworthy issues include: closing 300 block of SW Park St (4pm to 9:30pm) - a beer /wine garden at empty lot corner of SW 4th Av & Park - 100 blks of SW 3rd and 4th Av closed (no indication of use /need) - A `kids zone' adjacent to SR 70 on the north side of the fest The Chamber asked to delay action by the City Council until after clarification on a few issues. Page 2 3/18/14 Activity Rpt Cont'd City Atty: • Barbara Mills, 406 NW 5t" St, nuisance property resolution — A year ago the City Council requested that the Atty secure a Judgment in order to gain access to the property to abate the weed nuisance. Atty Cook has advised that he was unsuccessful in his application to the Court and it appears as though the next course of action (which was originally recommended by the Code Enf Board - $25 /day accrued fines are now approx $20,000) might be to foreclose on the property. It's been placed on the Agenda. • Former Police Officer Larry Parzygnat filed a grievance for his termination and the Committee met on Thurs., Mar 13 to hear the appeal from the parties involved. Again, as per Ch 7 of the Pers Code either party, Mr. Parzygnat or the Dept Head, depending on the Committee's recommendation, then has a right to appeal the decision to the City Council. I'm not at liberty to render much information at this time as the Council may inevitably be asked to render an unbiased opinion. The Grievance Committee process is under the open meetings act and will be subject to public reporting, etc. • FDOT / Hamrick litigation — Nothing new to report. Fire & Code Enforcement: • Neighborhood Stabilization program (County NSP) — The last updates I gave to you reflected a list of houses within the City that were identified as part of the DREF demolition program and that one owned by Shirley Johnson at 913 NW 11th St was essentially approved. That program is different than the NSP of which, according to Debbie Belcher, there are 7 (soon to be 8) houses in the City that have been rejuvenated. Two houses were listed in last week's newspaper as part of the County's 2/13/14 agenda items. Ms. Belcher explained that of the 7 -8 houses, five of them are now under a 15- year affordable rental arrangement and two are being resold. While I could examine the records in the bldg dept, I've asked her to supply (and continue to supply) any houses that are part of a County grant program to my office. After I receive same I'll forward to you. As promised, attached please find the list, along with a cover email from Debbie Belcher. Police: • New squad cars — All new cars are in operation and by the time you receive this report all used cars should be disposed of. The City is liquidating its current cars to Desoto County — 10, and Sebring — 3. • Activity report — February 2014 - Calls- 544; Traffic Warnings -27; Traffic Citations -61; Arrests -23 Public Works: • Canals demuckinq grant funded ($250k) project —SE Storm water conveyance (canal demucking). Door hangers have been prepared for distribution in the project area and a sample is attached. Notice to proceed Page 3 on December 16 and they executed it on Dec 18. TSI has until Sep 16, 2014 to complete the project. 3/18/14 Activity Rpt Cont'd — Public Works • City median landscaping — Nothing to report except spoke to Mark Goodbread again last week and they are finally excavating trees. As I may have mentioned to you before, both Mark and Brad indicated it's better to set the trees aside for a week or two before replanting them vs immediate transplant...I dunno, they're the experts. • 441 median landscaping — Anticipated crunched timeline for completion of the 441 grant funded landscape project: By Mar 16 - Bid docs prepared and advertise (preferable Mar 16) City is soliciting bids /pre -bid meeting Mar 17 — Send notice to qualified contractors (bidder's list) Mar 26 10AM— Mandatory attendance pre -bid contractors meeting April 9 2PM — Bid opening 4/9/14 to 4/11/14 — apparent low bid contractor info solicited and Eng recommendation letter submitted to City April 15 — City Council award 4/16/14 to 4/21/22 — successful contractor info solicited By Apr 22 10AM— Pre - construction meeting - Contract executed and Notice to Proceed issued Jun 20 - work completed and inspected, punch list complete Jun 30 - final project closeout. Page 4 End.... The Updates! from the City Administrator's Desk 55 SE 3rd Av., Okeechobee, FL 34974 City Council meeting of March 18, 2014 (Supplemental information) �Q • Canal cleaning grant funded project — update since report finished. Met with Henry Elmore, Managing Member of TS! Disaster Recovery, and he advised the following: 1. Expect to stage equipment at the Taylor Creek Park (SE 7th St) area and the unimproved are of SE 4th St (east of Taylor Creek) next week. 2. These two areas will also be used to temporarily store muck for a brief dewatering (maybe 2 weeks) 3. Will probably start in two areas simultaneously... both the SE 7th Street area and the SE 8th Av area. 4. The flyers that were attached to my update report have now been distributed to all occupants and according to Mr. Elmore the residents are on the verge of ecstatic. Only one resident expressed concern about his seawall, which is in a bad state with considerable erosion on the house side of the wall. I've experienced TSI's ability to deal effectively with residents and am confident they will handle this project well... he has confirmed that with me. • Larry Parzygnat grievance — the Grievance committee concluded their meeting at about noon on Thursday, 3/13/14 (started at 9:30AM) and they unanimously concurred w/ Chief Davis' action to terminate Mr. Parzygnat. The official document to that effect is not completed as of this date. • 441 Landscaping Project — David prepared a flowchart for the project and it's attached. Page 1 Melisa Jahner From: Sent: To: Cc: Subject: Attachments: Brian Whitehall < bwhitehall @cityofokeechobee.com> Tuesday, March 25, 2014 2:16 PM 'Melisa Jahner (Melisa Jahner)' Lane Gamiotea FW: NSP3 houses Property Status Report.docx; Info! Flyer to residents.pdf As per your request attached is the Debbie Belcher report and below is the email The flyer is attached hereto bw From: Deborah Roumelis Belcher [mailto:debroumelis@ hotmail.com] Sent: Thursday, February 13, 2014 8:37 AM To: bwhitehallOcityofokeechobee.com Cc: Robbie Chattier; krodgers a@ co.okeechobee.fl.us Subject: NSP3 houses Brian, you asked me for a list of the properties acquired in the City of Okeechobee through the County's NSP3 grant. I have attached a list, which includes the 2 properties under contract for purchase and scheduled to close this month. All of the properties are in the City except 1661 SW 9th Street. I intentionally selected some of these houses because I thought they would be challenges to appropriately rehabilitate for the intended uses. We make sure to address all of the underlying problems we discover with the houses before selling /transferring ownership. As I mentioned to you, I have also tried to be sensitive to the potential positive or negative impact on the neighborhoods. We are considering acquiring 407 SE 12th Avenue for use as a low income rental. The County has to spend 25% of program income on low income rentals, as well as 26% of the original grant. We will need one more such property to make our 25 %. Thank you for assisting us with the process of determining a course of action to relocate the easement at 805 SE 6th Court to the south lot line. If you need any further information, feel free to ask! -- Deborah Roumelis Belcher President, Roumelis Planning and Development Services, Inc. 850 - 893 -0694 1 OKEECHOBEE COUNTY NEIGHBORHOOD STABILIZATION PROGRAM 3 ACQUIRED PROPERTIES 2/13/2014 Address Purpose Description Status 1661 SW 9th Street Middle income rental 3 BR, 1 Bath Ready for transfer 1006 SW 9th Street Middle income rental 3 BR, 1 Bath Ready for transfer 1003 SW 11th Avenue Low income rental 4 -5 BR, 2 Bath Ready for transfer 1103 SW 11th Street Low income rental 1 BR, 1 Bath Ready for transfer 135 SE 13th Avenue Low income rental 2 BR, 1 Bath Ready for transfer 1010 SW 2nd Street Resale 3 BR, 2 Bath Sold 10/2013 1103 SE 8th Avenue Resale 3 BR, 2 Bath Sold 11/2013 805 SE 6th Court Resale 3 BR, 2? Bath Design stage 607 SW 14th Street Resale 3/4 BR, 2 Bath Acquire 2/2014 810 SE 9th Street Resale 3 BR, 1 Bath Acquire 2/2014 Proposed 2014 Canal Cleaning Sites The City of Okeechobee has contracted with TSI Disaster Recovery LLC to provide the project management and construction. TSI Disaster Recovery has contracted with Tradewinds Surveyors, a local surveying firm, to perform the survey work for the project. Additional questions can be directed to the City of Okeechobee Public Works Director, David Allen, at (863) 763 -3372 or dallen ©City0fOkeechobee.corn or Larry Clough at (407) 353 -4446 or La ry©TSlDisaste -.com. YOUR RESPONSIBILITY: All irrigation apparatuses, PVC piping, and pumps must be removed to avoid possible damages. �ke and 1- I Disaster Re o e y hobee Canal Cleaning Project Here's what's happening in your neighborhood... The City of Okeechobee and TSI Disaster Recovery are working in conjunction with state environmental agencies to improve storm water management along the northern rim of Lake Okeechobee. Thanks to a grant from the Florida Department of Environmental Protection, improvements will be made to Nubbin Slough, Taylor Creek, and Lake Okeechobee. The first phase will include the vicinity of SE 3`d Circle, the entire length of canal along 7th, Street West of Taylor Creek, and a stretch of canal from 10th Street to the City Limits. TSI Disaster Recovery has extensive experience in cleaning canals and is a leader in the marine construction industry. You can expect to see friendly and professional TSI workers in the area. This project will work toward improving canals like the one pictured here. TSI excels in completing work in sensitive areas without leaving a damaging footprint on the environment. What are the benefits? This project protects public health and the environment including protection of waters of the State and enforcing the Northern Everglades Protection Act via pre -storm water treatment — thereby addressing water quality standards. Residents can expect the project to increase the aesthetic value of the surrounding properties, remove unsightly aquatic vegetation, and create open water vistas. Sediment removal will reduce risk of flooding, while the reduction of nutrients will slow the regrowth of unwanted vegetation and improve water quality. Frequently Asked Questions What should 1 expect? TSI will be utilizing an all- terrain excavator to remove muck. Barges and conveyors will carry it to trucks that will transfer it to disposal. Will µ need access • ert ? TSI tries to avoid using private property for access. If we find it will be operational necessary, we will contact the owner for permission first. We are skilled in working in tight areas without leaving a footprint. VVfiat if t don't owri this props, Notify your landlord or provide your landlord's info to the City and/or TSI and we will notify them for you. When , will th, • roject t Immediately. Please remove irrigation devices ASAP to avoid damages. c R e