004 Oct 1, 2011 Agt $14,000CITY OF OKEECHOBEE
55 SE THIRD AVENUE
OKEECHOBEE, FL 34974
Telephone: 863 - 763 -3372 Fax: 863 - 763 -1686
OCTOBER 1, 2011
TO:
CAS Governmental Services, LLC
P 0 Box 35, 36910 3rd Street
Canal Point, FL 33438 -0035
FROM: City of Okeechobee
55 SE 3rd Avenue
Okeechobee, FL 34974
Letter of Understanding
Relating to Revision of Compensation to
Current Legislative Services Agreement
This Letter of Understanding amends the compensation section of the existing City of
Okeechobee (City) Agreement with CAS Governmental Services, LLC, (CAS) which
will now include a `not -to- exceed' provision.
The following is hereby agreed:
Upon execution of this Letter of Understanding, the Compensation provision of the
current Agreement between the City and CAS shall be repealed and /or revised to
incorporate a `not -to- exceed' provision wherein it is understood and agreed that CAS
total billable expenses and retainer fees to the City for services rendered in the fiscal
year October 1, 2011 through September 30, 2012 shall not exceed Fourteen Thousand
Dollars ($14,000). All other aspects of the existing Agreement remain as agreed.
FOR: CITY OF OKEE OBEE
rinted
Date:
FOR: CAS Governmental Services
Signature
DA 1e /111 /,f �. 4eSIJILLgt Name & Title
21, 2.611
Date:
CAS Governmental Services, LLC
Governmental — Legislative Services — Grants — Special Funding
P.O. Box 35 • Canal Point, Florida 33438 -0035
Office 561.924.7702 • Fax 866.929.8006
September 21, 2011
Mr. Brian Whitehall, Administrator
City of Okeechobee
55 S.E. Third Avenue
Okeechobee, Florida 34972 -2932
RE: 2011 -2012 Contract Amendment — not to exceed provision
Dear Mr. Whitehead:
I am in receipt of your letter of September 19th and the enclosed contract amendments. I am enclosing
the executed amendments.
I can understand your concerns. It is the position of CAS Governmental Services, LLC, Ken, Connie and I
to provide Governmental Services as outlined in the contract from October 1, 2011 through September
30, 2012 without interruption fully understanding that the not to exceed provision will required CAS
Governmental Services, LLC to cease invoicing if the limit is reached.
We propose to invoice the Legislative 'C mr;<ittee Weeks and Legislative Session at the actual rates at
Cost Plus (i.e. Lodging, travel, meats etc.) aslive taVe in' 'previous :years. The Monthly Retainer fee would
drop from $750 per month to $322.41 per month October 1, 2011 through July 2012 and $322.42 for
August and September 2012.
If this is agreeable, you may use this letter as an amendment to The amendment to verify that we fully
understand and will adhere to the "not -to- exceed" amendment.
Sincerely,
M. Dale Milita
President
President Vice President Vice President
M. Dale Milita Connie C. Vanassche Ken Grimes
561.718.2100 561.512.0089 863.559.3809