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1980-02-14 Recessed Meeting2598 draw up plans and submit applications to DER for permits. Council discussed different avenues that can be taken, with no action taken. 2) BARN ADDITION AND STORAGE BUILDING Director Fortner informed the Council that bid openings have been tenta- tively set for March 25, 1980, for the barn addition and storage building, if agreeable with Council. Council satisfied with date. 3) RIGHT-OF-WAY Director Fortner requested permission for a title search to be made on the right-of-way connecting South East 10th Avenue and Okeechobee Estates. Florida Power and Light Company apparently has an easement. Councilman Raulerson stated if a title search is needed then have one done. Council concurred. ENGINEERING FIRM Councilman Burk suggested the Council consider the possibility of at some future date exploring the possibility of the City using the services of another engineering firm. DISBURSEMENTS Vouchers on the following funds were approved: Water & Sewer Operation & Maintenance $124,795.14 Water & Sewer Revenue. Fund $183,210.31 Payroll Account $15,925.60 '-~ I & S Refunding Bond $28,000.00 Cigarette Tax Fund $391,702.79 Federal Revenue Sharing Trust Fund $14,875.71 General Fund $88,276.20 ADJOURNMENT There being no further business the meeting recessed at 11:25 P.M. until the meeting on Thursday, February 14, 1980. Edward W. Dduglas ~ Chairman City Counc~ City of Okeechobee ATTEST: Bonnie S. Thomas City Clerk City of Okeechobee RECESSED MEETING THURSDAY~ FEBRUARY 14~ 1980 The City Council of the City of Okeechobee, Florida, met in recessed session Thursday, February 14, 1980, at 7:00 P.M. In the absense of Chairman Edward W. Douglas, Vice-Chairman Lytle Raulerson presided with the following members present: Councilman Jim Knight, Councilman 2599 Oakland Chapman and Councilman Donald Burk. Also present were Bonnie Thomas, City Clerk; David Conlon, City Attorney; and L.C. Fortner, Jr., Director of Public Works. PUBLIC HEARING BID TABULATIONS It being the hour of 7:00 P.M. and pursuant to the notice published sealed bids were received, opend and read. Bids were as follows: 80-24 PVC Pipe and Fittings Bidder: 6" PVC Pipe 8" PVC Pipe Fittings Sav-On Utility $11,827.20 $11,640.00 $34,418.30 Riverview Utility $12,960.00 $12,275.20 $32,141.51 Davis Meter & Sup. $11,880.00 $12,232.00 $32,511.24 Southeastern Mun. Sup. Co. $11,545.60 $11,480.00 $34,008.56 John Manville $13,249.60 $12,560.00 N/A B & H Sales, Inc. $1.60 per ft. $2.?2 per ft. $34,679.63 Hughes Supply, Inc. $13,104.00 $12,440.00 $32,906.60 Vice Chairman Raulerson requested Director Fortner to check prices, ex- tensions and tabulate all bids. After close consideration and discussion with the Council, Director Fortner recommended awarding the bid to Riverview Utilities. Motion was made by Councilman Knight to accept the bids of Riverview Utilities in the amounts as set out herein: 6" PVC Pipe - $12,960.00; 8" PVC Pipe - $12,275.20; Fittings - $32,141.51 motion seconded by Councilman Chapman, vote carried. PRE-MEETING BID TABULATIONS BY CITY CLERK Due to the increasing amount of time involved in bid hearing proceedings the Council discussed the possibilities of the Clerk and one of her Deputy Clerks opening and tabulating all bids prior to the Council meetings. The Department Head concerned would then present the results to the Council. With the City Clerk agreeing to assume this responsibility and advertising accordingly, motion was made by Councilman Knight, seconded by Councilman Burk for the Clerk to advertise bid openings to be held at a specified location in the City Hall at 3:00 P.M. preceeding Council meetings. Bids will be opened by City Clerk with Deputy Clerk as witness. Vote carried. 80-7 LA GROW IRRIGATION - LETTER FROM ENGINEER Vice Chairman Raulerson reviewed for Council it's request to Engineer Don Sheppard for a letter regarding his certification of the Clearwell and payment to LaGrow. The letter was received from the Engineer and read by Vice Chairman Raulerson. It included a request for Council to pay LaGrow Irrigation final payment due them for the new clearwell construction. Also the Engineer's recommendation to Council that they put the clearwell into use. (Letter on file in Clerk's office). Councilman Burk reminded the Council of the letter they had received from DER dated January 18, 1980, stating that: "The certificate of completion and clearance for service request have not been submitted nor have specifications been submitted on the interior coating to determine if it is on the approved list of coatings" Therefore, Councilman Burk contended a letter of clearance must be received from DER by the Council before the new ctearwell can be put into use. Council agreed, and upon a motion by Councilman Knight, to wait for a letter of clearance from DER, and have the tank checked out before putting it into service also, continue to withhold payment to LaGrow at this time, seconded by Councilman Chapman, vote carried. Councilman Burk also requested that City Engineer Don Sheppard attend the next regular meeting of the Council on February 26, 1980. Council concurred. 80-3 MARKHAM MOBILE HOME SUBDIVISION SEWER ALLOCATION Vice Chairman Raulerson advised the Council of Mr. Lowry Markham's request of preliminary plans for his proposed mobile home subdivision. He explained to the Council and Mr. Markham that at the last meeting, February 12, the agenda item concerning the subdivision was simply for a sewer capacity request. But since the mobile home subdivision plans were submitted at that time both requests came together. The sewer capacity request can be taken care of now. The preliminary plot plan must go to the Building Inspector first. He will study them with the Director of Public Works to be sure they meet specif2- cations of the City's zoning ordinance, etc. then the Building Inspector will submit a letter to the Council certifying the plans approved. At that time the Council can take action on the preliminary plans. But only after going through proper channels. Mr. Lowry Markham appeared before the Council requesting Five Thousand Four Hundred (5,400) gallons per day sewer capacity allocation for his proposed mobile home subdivision. Attorney Conlon related to Council and Mr. Markham contract directions for obtaining sewer capacity. After discussion which included the procedure of Council to clear with the Director of Public Works the availability of City sewer capacity, and upon motion by Councilman Burk, seconded by Councilman Knight the Council voted to set aside a Five Thousand Four Hundred (5,400) gallon per day sewer capacity in reserve for the Markham mobile home subdivision. 80-18 HOLMES REZONING REGUEST APPEAL The City Clerk brought to the attention of the Council that portion of Zoning Ordinance #402 page 66, item 7 which states: "Action on Planning Board report, upon receipt of the Planning Board's report and recommendations the City Council shall hold a second public hearing with thirty days notice as set out in Chapter 166.041 (3)(b)(1), Florida Statutes and in subsection 2 and 3 above.", and asked if the Council intended to instruct the Clerk to advertise for a second public hearing. Councilman Knight made a motion to allow the matter to go through the allowable forty-five (45) day lapse period as set out in item #8 of Zoning Ordinance #402. Motion died for lack of second. Councilman Burk stated that his reason for abstaining from voting was the same as that of the previous meeting. Vice Chairman Raulerson asked for a motion from the Council to instruct the Clerk to advertise. None was given. Matter was tabled. 80-25 DIRECTOR OF PUBLIC WORKS - SPRAY'S CAR - CITY RADIO Director Fortner advised the Council that Mr. Spray, City Building Inspector was in the process of selling his personal car that he used for City business. Mr. Spray wishes to have the City's radio removed from the car he is selling and installed in his other car that he is planning to use for City business. This he requests to be done at City's expense at a cost of One Hundred Dollars ($100.00). Motion was made by Councilman Chapman to have Dave Evans Communications transfer the radio from one car to the other at a cost to the City of One Hundred Dollars ($100.00), seconded by Councilman Knight, vote carried. 80-26 ENGINEER FOR NEW WATER LINES Director Fortner advised the Council that upon their direction he had been in touch with engineer Jim Broome in regard to laying of new water lines for the City. Cost of this job by Broome will be Four Hundred Dollars ($400.00) with an additional charge of $1.50 per sheet for extra prints. Director Fortner stated he has milar maps of the areas in his office at present. Councilman Knight made a motion to hire 'Engineer Jim Broome to draw up specs for new water line job, seconded by Councilman Chapman and vote carried. 80-16 J.E. OUSLEY It was reported by Director of Public Works Fortner that Mr. J.E. Ousley called the Public Works office today to notify him that Mr. Ousley was granted approval by the County today for fire hydrants. Mr. Ousley further requested permission to have his water meters installed before the fire hydrants were in. The Council discussed this and permission was denied. Water meters will be installed after fire hydrants are installed. Attorney Conlon informed the Council that he had requested a copy of the 2602 minutes from the County Commissioners meeting that included the approval of the fire hydrants for Mr. Ousley. He further stated that Ousley would be exempt from the other requirements if the County accepts his drainage. 80-27 HUBERT HARDEN NEW CONSTRUCTION According to Director Fortner Mr. Hubert Harden is proposing to build four new homes at the corner of Cypress Street and Bass Avenue, Block 2, Lots 1 through 12. The lots are cleared at present. He is requesting water service. Attorney Conlon posed the question concerning the present pending suit involving the City due to a lack of sufficient water lines in certain areas of the City. At present this area is served by t~o inch (2") lines. Councilman Burk stated that in his opinion the answer would obviously be no because the City does not have fire hydrants there yet. Councilman Raulerson advised Director Fortner to notify Mr. Harden that the City can not grant his request until larger water lines are in. Director Fortner asked if Mr. Harden could have a water meter for construc- tion only. Councilman Raulerson stated he felt the City should not commit it- self until fire hydrant service can be installed. On a motion by Councilman Burk seconded by Councilman Knight, the Council voted to table action on this request until adequate facilities become available. Council agreed to request Mayor Douglas to submit application to the County Commissioners requesting the fire hydrants needed for the area. 80-28 DIRECTOR OF PUBLIC WORKS MONTHLY AND ANNUAL REPORTS Director Fornter brought to the attention of the Council the fact that unlike the Department Heads he is required by Ordinance to submit monthly and annual reports of the Public Works Department to the Council. After discussion of the timely reports the Council agreed that Director Fortner should continue to submit his reports as usual. 80-8 ATTORNEY CONLON Attorney Conlon informed the Council of a discussion he had with County Commissioner Charles Harvey regarding the 201 Wastewater Facility. Attorney Conlon stated to Commissioner Harvey that in his opinion either the County or City government should operate the facility in lieu of any third commission or board by inter-local agreement being set up as was suggested at the Council's Workshop meeting by Engineer Frederick B~ll. Commissioner Harvey indicated to Attorney Conlon that he felt the County wasn't interested in going into the sewer business. Attorney Conlon advised the Council to study the issues involved in the 201 Wastewater Facility situation before its meeting Tuesday, February 19, with the County Commissioners. 2603 80-29 DEPARTMENT OF ENVIRONMENTAL REGULATIONS REQUEST TIME ELEMENT Director Fortner advised that in regards to the same matter he had received a draft permit for a reissue from the Environmental Protection Agency (EPA) today on the sewer plant. They have a certificate of compliance that we have to cease to discharge into Taylor Creek by the summer of 1982. We have to complete construction of a planned irrigation land application for sewer disposal by September 1981, and submit various reports with deadlines. We have thirty (30) days to request additional time for these deadlines. 80-30 BUILDING INSPECTOR Councilman Raulerson explained to the Council Building Inspector Spray's leave status at the present time. After studying the handbook he found nothing to indicate that the Council could give an employee an extended leave of ab- sence past his earned sick leave or vacation time with pay. The Council can give him a leave of absence without pay at his request. Mr. Spray's earned vacation leave and sick leave will be up February 22nd, but he will not be able to return to work until approximately March 15th. The Council agreed to ask Mayor Douglas to inform Building Inspector Spray that he can be placed on leave of absence without pay. Mr. Spray must request the approval of Council for extended leave, as set out in Employee Handbook Section t4.50. A decision by Council will be made at their regular meeting February 26, 1980. ADJOURNMENT There being no further business the meeting upon motion by Councilman Knight seconded by Councilman Burk was recessed at 9:30 P.M. until February 19, 1980 at 7:00 P.M. ~E-6w~d W. Douglas - J' - Chairman City Council~ City of Okeechobee ATTEST: Bonnie S. ~omas City Clerk City of Okeechobee RECESSED SESSION TUESDAY, FEBRUARY 19, 1980 The City Council of the City of Okeechobee convened in a Recessed Session in the Council Chambers, City Hall, Okeechobee, Florida, at 7:30 P.M. Tuesday, February 19, 1980. Chairman Edward W. Douglas presided with the following members present: