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2013-11-21MINUTES OF THE TECHNICAL REVIEW COMMITTEE THURSDAY, NOVEMBER 21, 2013,10:00 A.M. CITY OF OKEECHOBEE 55 Southeast 3rd Avenue Okeechobee, Florida 34974 Page 1 of 2 I. CALL TO ORDER — Chairperson. The November 21, 2013, meeting was called to order at 10:00 a.m. by Chairperson Whitehall. II. STAFF ATTENDANCE — Secretary. City Administrator Brian Whitehall - Present Building Official Jeffrey Newell - Present Police Chief Denny Davis - Absent w /consent Fire Chief Herb Smith - Present Public Works Director David Allen - Present City Engineer - Position is vacant at this time Non -Voting Ex- Officio Members: City Attorney John R. Cook - Absent City Planning Consultant Bill Brisson - Absent OUA Executive Director John Hayford - Present County Environmental Health Department Representative - Absent School District Representative - Absent Committee Secretary Patty Burnette - Present III. MINUTES — Secretary. A. Building Official Newell moved to dispense with the reading and approve the September 19, 2013, regular meeting minutes; seconded by Public Works Director Allen. Motion carried unanimously. IV. NEW BUSINESS — Chairperson. A. CRCO Properties, LLC. 13-002-TRC — Third review. Application was submitted by Mr. Steven Dobbs, P.E., Project Engineer on behalf of the property owner, CRCO Properties, LLC, (Dr. Charles Bartels, President), in regards to converting an existing 8,000 square foot retail furniture store into a fitness center (5,000 square feet), a retail nutrition store (1,500 square feet), and warehouse space (1,500 square feet), located at 704 North Parrott Avenue, (Lots 18 to 20 of Block 57, City of Okeechobee), and to include a remote parking lot (Lots 10 to 12 of Block 77, City of Okeechobee) — Senior Planner. Administrator Whitehall began the discussion by clarifying this was the third review for Application No. 13-002 -TRC, and asked Mr. Dobbs, whether the configuration of the building had changed since the second review. Mr. Dobbs responded no, it will still have 5,000 square feet for a Fitness Center and 3,000 square feet for retail. The floor plan was still not available. The Site Plan being used for review at this meeting is dated August 5, 2013, the first review plans are dated January 9, 2013. A third set of plans hasn't been submitted to the City with changes/corrections based upon items discussed at the second site plan review on September 19, 2013. The pedestrian walkway is still the issue to be resolved. The proposed pedestrian route presently on the table is from the Northwest corner of the remote parking lot traveling within the 15 foot wide alleyway that runs North to South, in Block 77, then turning West at the property line of Big Lake Eye Care and the owners of Lots 3 to 5 (David and Anita Nunez) to North Parrott Avenue and then traveling North and crossing Northeast 7th Street to the proposed facility. TRC - November 21, 2013 - Page 2 of 2 IV. NEW BUSINESS CONTINUED. A. CRCO Properties, LLC. 13-002 -TRC continued. Administrator Whitehall stated as a matter of record that at the previous TRC Meeting there was an alternative pedestrian walkway concept suggested that would allow a sidewalk to be constructed on the East side of Lot 3, Block 77 (Nunez' parking lot). Since this suggestion was met with some resistance from the adjoining property owners, Mr. and Mrs. Nunez, it is no longer an option. The other option which was not met with much enthusiasm by the Committee discussed at the last TRC Meeting was traveling North through the alley (West side of said Lot 3, Block 77) across the Nunez property which would involve removing a landscape planter. A lengthy discussion followed regarding the pedestrian route. Consensus of the Committee was that a fenced pathway would be needed to at least the sidewalk on North Parrott Avenue so as to deter pedestrians from crossing through the Nunez' property. The sidewalk can be on the property line though room should be left to allow for maintenance. No parking signs" would be required to be placed on both sides of Northeast 7th Street as well as at both entrances to the Nunez property containing some verbiage to the like that this is private property and violators will be towed. Lighting and some landscaping would also be required. Mr. Dobbs, stated that he would relay all the information back to Dr. Bartels though he didn't believe the project would move forward. Comments from the Departments: County Environmental Health Department: No additional comments were received OUA: Mr. Hayford commented that he would need to verify that the water meters were not located in the alley as the trucks would need access and the fence would prohibit that. Building Official: Mr. Newell requested to see photo metrics on a lighted pathway between the two buildings. He would also requested conceptual plans should there be another meeting. Public Works: Director Allen still requested the installation of No Parking" signage on the North and South sides of Northeast 7th Street along with the Nunez's parking lot. Also, requested the pedestrian path be fenced, Police Department: No additional comments were received. Fire Department: Chief Smith had no other comments or concerns to note. Director Allen made a motion that the TRC approve the alternate parking lot sidewalk configuration with all the contingencies; seconded by Building Official Newell. Motion carried unanimously. V. ADJOURNMENT— Chairperson. There being no further items on the agenda, Chairperson Whitehall adjourned the Technical Review Committee meeting at 10:40 a.m. PLEASE TAKE NOTICE AND BE ADVISED that any person desiring to appeal any decision made by the Technical Review Committee with respect to any matter considered at this proceeding, such interested person will need a record of the proceedings, and for such purpose may need to ensure a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. General Service's media are for the sole purpose of backup for official records of the Departfent. ATTEST: Paltlr urn e, SSec�r ry MINUTES OF THE TECHNICAL REVIEW COMMITTEE THURSDAY, SEPTEMBER 19, 2013, 10:00 A.M. CITY OF OKEECHOBEE 55 Southeast 3rd Avenue Okeechobee, Florida 34974 Page 1 of 4 I. CALL TO ORDER — Chairperson. The meeting was called to order at 10:08 a.m. by Chairperson Whitehall. II. STAFF ATTENDANCE — Secretary. City Administrator Brian Whitehall - Present Building Official Jeffrey Newell - Absent w /consent Police Chief Denny Davis - Present Fire Chief Herb Smith - Present Public Works Director David Allen - Present City Engineer- Position is vacant at this time Non - Voting Ex- Officio Members: City Attorney John R. Cook - Present (entered Chambers at 10:19 a.m.) City Planning Consultant Bill Brisson - Absent OUA Executive Director John Hayford - Present County Environmental Health Department Representative - Absent School District Representative - Absent Committee Secretary Patty Burnette - Present III. MINUTES — Secretary. A. Police Chief Davis moved to dispense with the reading and approve the May 16, 2013, regular meeting minutes; seconded by Public Works Director Allen. Motion carried unanimously. IV. NEW BUSINESS — Chairperson. A. CRCO Properties, LLC. 13- 002 -TRC — Second review. Application was submitted by Mr. Steven Dobbs, P.E., Project Engineer on behalf of the property owner, CRCO Properties, LLC, (Dr. Charles Bartels, President), in regards to converting an existing 8,000 square foot retail furniture store into a fitness center (5,000 square feet), a retail nutrition store (1,500 square feet), and warehouse space (1,500 square feet), located at 704 North Parrott Avenue, Okeechobee (Lots 18 to 20 of Block 57, City of Okeechobee), and to include a remote parking lot (Lots 10 to 12 of Block 77, City of Okeechobee) — Senior Planner. Administrator Whitehall began the discussion by clarifying this was the second review for Application No. 13- 002 -TRC, and asked Mr. Dobbs, whether the configuration of the building had changed since the first review. Mr. Dobbs responded yes, it will now have 5,000 square feet for a Fitness Center and 3,000 square feet for retail. The floor plan was not available at this time. The Site Plan being used for review at this meeting is dated August 5, 2013, the first review plans are dated January 9, 2013. A third set of plans will be submitted to the City with changes /corrections based upon items discussed today. The Planning Staff Report was addressed in an effort to assure correct interpretation of items that were to be corrected or revised based on action noted at the first review, and approval of the remote parking lot. These issues were highlighted in the Planning Staff Report. The main site (Lots 18 to 20 of Block 57, City of Okeechobee) does not have an area sufficient to meet parking requirements. The owner has additional vacant property, within the area that could be developed into an off -site parking lot. TRC - September 19, 2013 - Page 2 of 4 IV. NEW BUSINESS CONTINUED. A. CRCO Properties, LLC. 13-002-TRC continued. The applicant was successful in obtaining City Council approval for a remote parking lot, to be constructed one block to the South (Lots 10 to 12 of Block 77, City of Okeechobee, corner of Northeast 61h Street and 2nd Avenue). This creates a pedestrian walkway issue to be resolved. The proposal to date is to make improvements within the 15 foot wide alleyway, running North to South, in Block 77. However, this concept is compounded by the owners of Lots 3 to 5 (David and Anita Nunez), by Use of Alley Agreement with the City. The Nunez's were granted permission to pave and construct a landscape planter within the North end of the alley, as it divides Lots 3 from 4 and 5. Applicant's request would require removal of part of the planter as well as the two parties entering into a written agreement giving consent for traverse across the improvements. The agreement is being reviewed by Attomey Cook. Administrator Whitehall read into the record, a letter sent by Attorney Cook, dated September 13, 2013, to the applicant's Attorney, John Cassels, which explains the situation better: "The current standing of the application at this point seems to be that the City Council approved the actual site plan for the off -site parking lot just east of Dr. Bartels' building; however, the actual route and means of access from that remote site to the gym facility remain to be determined. The proposed route runs through the City alley way, but must cross the handicap parking area maintained by Anita Nunez acquired by a prior alley use agreement with the City. Based upon other fitness facilities I have seen in town, it is possible the gym site itself may be sufficient to handle all of the customers that may visit the gym, but of course, since that site cannot comply with current City codes, the overflow lot was approved. We must assume then that the overflow lot will be utilized to some extent. The primary concern I have is that upon City approval for a walkway in an alley that crosses an active parking lot, our stamp of approval on the proposal means that when one of the gym customers is run over in the parking lot, there will be three defendants, Dr. Bartels, Ms. Nunez, and the City. If the current draft is accepted by the City, Brian and I have agreed that the following conditions must be met: a. The walkway must be designated by painted striping in its entirety, from the exit of Dr. Bartels lot to the Northern edge of N.E. 7th Street. b. The walkway must be straight North /South across N.E. 7th Street, terminating at a sidewalk constructed by Dr. Bartels along the North edge of the street, connecting to the driveway to the gym, as we designated on the set of plans. c. Dr. Bartels must provide signs to be placed at each parking spot owned by Ms. Nunez in compliance with Florida Statutes, indicating they are for her business only, and will be towed otherwise. Also, a sign for the City's placement on N.E. 7th Street on both sides of the street, warning of pedestrian crosswalk. d. Dr. Bartels must erect an appropriate fence or shrubbery, along the East/West boundary of the City alley between his lot and that of Ms. Nunez, so as to direct his users to the striped walkway to prevent them from meandering across her parking lot. e. Dr. Bartels must provide an insurance rider with the City as additional insured for his use of the city alleyway in no less than one million dollars liability. These are just talking points at present, as the TRC as a whole may endorse all, some, or none of these conditions. I can tell you that if Dr. Bartels were to choose an alternate route, along the block wall of Ms. Nunez's parking lot, that would be endorsed by Brian and myself. Of course that would require him to purchase or lease the space from Ms. Nunez and to relocate the parking stops away from the wall. That route is marked on the plan as well. Concerning your parking covenants, we would suggest: a. In paragraph 1, you should include that the Doctor could use the remote lot for his employees /customers at his own business as well. b. The termination of the agreement would mean that the former gym facility may likely go back to be in non - compliance with City parking codes. So, for purposes of title examination for the new buyer /owner, we would request a paragraph be added that sets out in the event of termination, any subsequent owner /tenant should be placed on notice that parking spaces may be an issue for any future use. Your response may well be that such a clause would affect the Doctor's ability to sell the parcel, and the new buyer has the burden to TRC - September 19, 2013 - Page 3 of 4 IV. NEW BUSINESS CONTINUED. A. CRCO Properties, LLC. 13-002-TRC continued. investigate the matter, but let me know." A lengthy discussion followed regarding the pedestrian route. Mr. and Mrs. Nunez were present and noted their concern of creating a potential liability for them by agreeing to the pedestrian walkway on their property. An additional concern was a stipulation made by the City Council that the agreement entered into between the Nunez's and CRCO Properties, LLC., that involved the pedestrian walkway, would remain with the property. This could negatively impact the sale of the property in the future. Administrator Whitehall pointed out that due to the proximity of the Fitness /Nutrition Center's remote parking lot to the Big Lake Eye Care facility (Lots 6 to 9 of Block 77), customers of Dr. Bartels should be discouraged from using the area to park. Discussion then turned to an alternative pedestrian walkway concept that would allow a sidewalk to be constructed on the East side of Block 77, along Northeast 2nd Avenue. This would increase the walking distance for employees and customers, though it creates a safer path. The majority of the Committee was receptive to this concept. The next item addressed the parking space sizes and location within the remote parking lot. Twelve of the 38 spaces indicate the required measurement of 9 feet by 20 feet. The rest are 9 feet by 18 feet. Mr. Dobbs explained, as utilized and approved on past site plans, two feet of the car would hang over in front of the space. However, the plans show that along the North side, the parking spaces are two -feet from the property line. To rectify this situation, and allow for the 2 -feet plus a 2 -foot buffer strip, the entire parking lot will be shifted South (revised plans will illustrate this change). The parking spaces located on the perimeter will still be 9 feet by 18 feet with the front of the cars hanging over the landscaping or sod. Spaces located in the middle of the site will be 9 feet by 20 feet with 24 feet between the spaces in the aisles. The final item for the remote parking lot denoted adding six bushes in order to meet the required landscape buffer. Plans currently show 12 trees and 21 bushes. Mr. Dobbs offered there would not be a problem with providing the additional bushes to meet the requirements. Turning to issues at the main site (Lots 18 to 20 of Block 57, City of Okeechobee), the Planning Staff Report addressed off - street loading. There is a 10 foot by 30 foot loading space identified on page 3 of 6 of the plans that interferes with the two easternmost parking spaces. Suggested corrections were offered. However, Mr. Dobbs explained that on the revised plans, a 10 foot by 30 foot loading zone is located on the approximate East side of the subject building. The route of access will be upon entering the site, to stay along the Southern most side of the parking lot, and then tum north to the loading zone area. Continuing at the main site, the location of the commercial dumpster was not indicated on the plans. It was determined that with approval from Waste Management, the dumpster could remain at its current location at the Northeast comer of the property behind the building, and would need to be identified accordingly on the revised plans. Lastly, Mr. Dobbs stated the lighting plan will be met, he has emailed the information to Planner Brisson, and the revised plans will show this information. Comments from the Departments: County Environmental Health Department: Mr. McCoy was unable to attend the meeting and submitted his comments to Committee Secretary Burnette, to be read into the record: a Health Department Permit would be required, should the applicant decide to abandon the septic system. Remind the applicant that in the event that tanning beds and/or a jacuzzi are installed at the fitness center, the Health Department would then need to be contacted. TRC - September 19, 2013 - Page 4 of 4 IV. NEW BUSINESS CONTINUED. A. CRCO Properties, LLC. 13- 002 -TRC continued. OUA: Mr. Hayford questioned the connection of the sewer system and ownership. Mr. Dobbs responded there are two systems; the plans are to connect into the existing force main owned by Dr. Bartels. Mr. Hayford added that water capacity and connection was not an issue. Building Official: Mr. Newell submitted comments to Mrs. Burnette prior to the meeting which related to safety concerns with the walkway and the sale of the property in the future. Public Works: Director Allen was concerned with providing a safe route for pedestrians crossing Northeast 7th Street, and requested the installation of "Pedestrian Crossing" signs, "No Parking" signage for the Nunez's parking lot and on North side of Northeast 7th Street along the subject property. Police Department: Chief Davis noted his concerns with needing "No Parking" signs along Northeast 7th Street. Fire Department: Chief Smith commented that the landscaping would need to be maintained to allow proper access for fire equipment on the properties, the main site and remote parking lot. Director Allen made a motion that the TRC recommends the applicant to consider two alternatives: moving pedestrian access to the east side (of the Block) or to install a sidewalk along Northeast 2nd Avenue. Signage and parking on the Nunez's property would still need to the addressed; seconded by Chief Davis. Motion carried unanimously. V. ADJOURNMENT— Chairperson. There being no further items on the agenda, Chairperson Whitehall adjourned the Technical Review Committee meeting at 11:01 a.m. PLEASE TAKE NOTICE AND BE ADVISED that any person desiring to appeal any decision made by the Technical Review Committee with respect to any matter considered at this proceeding, such interested person will need a record of the proceedings, and for such purpose may need to ensure a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. General Service's media are for the sole purpose of backup for official records of the Department. ATTEST: a ti{.131.U2act_ Brian W i all, Ch rperson Patty M. Burnette, Secretary CITY OF OKEECHOBEE NOVEMBER 21, 2013 TECHNICAL REVIEW COMMITTEE HANDWRITTEN MINUTES I. CALL TO ORDER - Chairperson: November 21, 2013 Technical Review Committee Meeting, 10:00 a.m. II. STAFF ATTENDANCE - Secretary Administrator Whitehall Building Official Newell Chief Davis Chief Smith Engineer Public Works Director Allen Non - Voting Ex- Officio Member: Attorney Cook County Health Department McCoy OUA Executive Director Hayford Senior Planner Brisson School Representative Secretary Burnette III. MINUTES - Secretary. Present Absent A. Motion to dispense with the reading and approve the Summary of Technical Review Committee Minutes for the September 19, 2013 regular meeting. moved to dispense with the reading and approve the Summary of Technical Review Committee Minutes for the September 19, 2013 regular meeting; seconded by X07 PILL v . VOTE YEA NAY ABSTAIN ABSENT w /Cons -en-f Position vacant at this time Davis ✓ Newell ✓ n o accd+k_ Co rnrr f's - 3 Smith no+ rc.gL0 r< 4(. / v ✓ A. Motion to dispense with the reading and approve the Summary of Technical Review Committee Minutes for the September 19, 2013 regular meeting. moved to dispense with the reading and approve the Summary of Technical Review Committee Minutes for the September 19, 2013 regular meeting; seconded by X07 PILL v . VOTE YEA NAY ABSTAIN ABSENT Allen Davis ✓ Newell ✓ Smith #hitehaIL ✓ APPROVED \DENIED IV. NEW BUSINESS - Chairperson. A. CRCO Properties, LLC. 13- 002 -TRC - Third review. Application was submitted by Steven Dobbs, P.E., on behalf of the property owner, CRCO Properties, LLC, in regards to converting an existing 8,000 sq. ft. retail furniture store to a 5,000 sq. ft. fitness center, 1,500 sq. ft. retail nutrition store and 1,500 sq. ft. of warehouse space located at 704 North Parrott Avenue, Okeechobee, FL. and to include remote parking lot — Senior Planner. Discussion: t&feven 5000 oc .55 O re 14LI A' T3 t i— f \N tSVILS o A, too v,)ore 1-teS Pa-Let ro4Cr?(Js r'c, obsr.ch u�= Y�© 1.9r:a rti2` rah , o r- otl prvvatA tarn • no ionS 1:1 f r zr� -_ w <( < Wa. itet 1 ) ( 3 c cLL CK o n h c,s pw paAi.{ (1"-C ho ocl4 f E IArdc "aC -e !t" /J. 40e. g NIS Oak, (SOU ((c// vV 1-o 1.4, •=''�• • Gmtnil 5t i k_! r Motion: moved to approveldeny site plan review submitted by Steven Dobbs, P.E., on behalf of the property owner, CRCO Properties, LLC, in regards to converting an existing 8,000 sq. ft. retail furniture store to a 5,000 sq. ft. fitness center, 1,500 sq. ft. retail nutrition store and 1,500 sq. ft. of warehouse space located at 704 North Parrott Avenue, Okeechobee, FL. and to include remote parking lot; seconded by Contingencies: J C oruh newS`'eGt • V. ADJOURNMENT — Chairperson. There being no further items on the agenda, Chairperson , ? adjourned the Technical Review Committee Meeting at a.m. 2 VOTE YEA NAY ABSTAIN ABSENT Allen ✓ Davis Newell ✓ Smith W. a ✓ APPROVED DENIED V. ADJOURNMENT — Chairperson. There being no further items on the agenda, Chairperson , ? adjourned the Technical Review Committee Meeting at a.m. 2 ki- kema,41 v2 no 10,7 Ilcuia Sidi tLekuc 90 t'r 7" 0 C. Igo+ i n 4a vb✓ cd WOaA k h, tr a et n a bides &Fe L IUu at c, pg.) piAAti 3ctiek is is (A.tsh4,q J 40'pb - ndelt i s 4 41.trt, Iuij h4-1 11 &fiA)een d btdr s Cbt on Nt J nd Ave_ 7+�S PQCJtoP _btsct,ts51*71- 1jio t'c Watt, 'fie rvlc2 t Py-o c F p1we s — who oi,.a4 s 41; CI Mt PLOD NU Pali two yiy.n> a1 7rts3 ruiut krad. e Com �v✓i leue „,,, t 5 -10 caG2 p how mC1144. s 6n a_. ((11(1f-ec{. 1651-Lk a0 r h 1 • F y'1�ere s tze a "° �t `►" TILL_ �,,fucF of rtiutit. c. p✓uit✓?�' Cor�eephi platy .T-C n o+9 01(0 4,2 9 e pavvro,Ft in ecde oic bu.acLcj CITY OF OKEECHOBEE TECHNICAL REVIEW COMMITTEE OFFICIAL AGENDA NOVEMBER 21, 2013 CITY HALL, COUNCIL CHAMBERS 55 SOUTHEAST 3RD AVENUE OKEECHOBEE, FLORIDA 34974 I. CALL TO ORDER NOVEMBER 21, 2013, 10:00 a.m. - Chairperson. II. STAFF ATTENDANCE - Secretary. Voting Members: David Allen, Public Works Director Denny Davis, Police Chief Jeffery Newell, Building Official Herb Smith, Fire Chief Brian Whitehall, Administrator Non - Voting Ex- Officio Member: Doug McCoy, Okeechobee County Health Department John Hayford, Okeechobee Utility Authority Bill Brisson, Senior Planner, LaRue Planning and Management John Cook, City Attorney School Representative Patty Burnette, Secretary III. MINUTES - Secretary. A. Motion to dispense with the reading and approve the Summary of Technical Review Committee Minutes for the September 19, 2013 regular meeting. IV. NEW BUSINESS - Chairperson. A. CRCO Properties, LLC. 13- 002 -TRC - Third review. Application was submitted by Steven Dobbs, P.E., on behalf of the property owner, CRCO Properties, LLC, in regards to converting an existing 8,000 sq. ft. retail furniture store to a 5,000 sq. ft. fitness center, 1,500 sq. ft. retail nutrition store and 1,500 sq, ft. of warehouse space located at 704 North Parrott Avenue, Okeechobee, FL. and to include remote parking lot — Senior Planner. V. ADJOURNMENT TECHNICAL REVIEW COMMITTEE MEETING — Chairperson. ANY PERSON DECIDING TO APPEAL any decision made by the Technical Review Committee with respect to any matter considered at this meeting will need to ensure a verbatim record of the proceeding is made and that the record includes the testimony and evidence upon which the appeal will be based. General Services media are for the sole purpose of backup for official records of the Department. In accordance with the Americans with Disabilities Act (ADA), any person with a disability as defined by the ADA, that needs special accommodation to participate in this proceeding, contact the General Services Department, no later than two business days prior to the proceeding, 863 -763 -3372. Please be advised that should you intend to show any document, picture, video or items to the Board in support or opposition to any item on the Agenda; a copy of the document, picture, video or item MUST be provided to the Board Secretary for the City's records. 1 TECHNICAL REVIEW COMMITTEE MEETING NOTICE NOTICE IS HEREBY GIVEN that the Technical Review Committee of the City of Okeechobee will meet in Regular Session on Thursday, November 21, 2013, at 10:00 a.m., City Hall, 55 SE 3rd Ave, Rm 200, Okeechobee, Florida. The public is invited and encouraged to attend. Contact Patty Bur - nette at 863- 763 -3372, or website www.citvofokeechobee.com, to obtain a copy of the agenda. ANY PERSON DECIDING TO APPEAL any decision made by the Tech- nical Review Committee with respect to any matter considered at this meet- ing will need to ensure a verbatim record of the proceeding is made and the record includes the testimony and evidence upon which the appeal will be based. In accordance with the Americans with Disabilities Act (ADA), any person with a disability as defined by the ADA, that needs special accommo- dation to participate in this proceeding, contact the General Services De- partment no later than two business days prior to proceeding, 863-763 -3372. BE ADVISED that should you intend to show any document, picture, video or items to the Committee in support or opposition to any item on the to the Commi�tttee of the Secretary for the City's records, or item MUST be provided By: James E. Kirk, Mayor Lane Gamiotea, CMC, City Clerk 456850 ON 11/15/2013 1JDEPENDENT NEWSPAPERS OKEECHOBEE NEWS 107 S.W. 17th Street, Suite D, Okeechobee, FL 34974 STATE OF FLORIDA COUNTY OF OKEECHOBEE Before the undersigned authority personally appeared Tom Byrd, who on oath says he is Publisher of the Okeechobee News, a three tunes a week Newspaper published at Okeechobee, in Okeechobee County, Florida, that the attached copy of advertisement being a in the matter of in the 19th Judicial District of the Circuit Court of Okeechobee County, Florida, was published in said newspaper in the issues of /IL/51/ 3 Affiant further says that the said Okeechobee News is a newspaper published at Okeechobee, in said Okeechobee County, Florida, and that said newspaper has heretofore been published continuously in said Okeechobee County, Florida each week and has been entered as second class mail matter at the post office in Okeechobee, in said Okeechobee County, Florida, for a period of one year next preceding the first publication of the attached copy of advertisement, and affiant fur- ther says that she has neither paid nor promised any person, firm or corporation any discount, rebate, com- mission or refund for the purpose of securing this advertisement fot publication in the said newspaper. Tom Byrd worn to and subscribed before me this _I_J _. day of ..__ _$4L1 ._._2-0/ , AD Notary Public, State of Florida at Large 4s.q1 rY ANGIE BRIDGES : +; MY COMMISSION # EE 177653 71 EXPIRES: April 20, 2016 Bonded Thru Notary Public Underwriters (863) 763-3134 Brian Whitehall City of Okeechobee Office of the City Administrator For November 21, 2013 Technical Review Committee Applicant: CRCA Properties, LLC (Fitness Center, Nutrition Store) Petition # 13- 002 -TRC (incl remote parking lot) Attached: 1. Staff Report (from 9/19/13 TRC meeting) 2. Minutes from 9/19/13 TRC meeting with clarification comments from Administrator Whitehall Please bring the last site plan with you to the meeting for reference. From 10/15/13 email to Admin. Whitehall from Steven L. Dobbs, P. E. : Below is an email I sent to Dr. Bartels last week. (Includes comments from Bartels, Dobbs and Whitehall) I think the underlying understanding from Dr. Bartels is the City cannot control traffic in his parking lot and he does not want to be responsible for controlling traffic through anyone else's. The bottom line is people are going to walk through Anita's parking lot, Dr. Bartels is going to put measures in place to dissuade people from doing that, but not prohibit them from doing that. His feeling is if he wants to post that only customers can park in his lot, then he will have to do that and it will be the property owner's responsibility to make that decision. From 10/15/13 email to Dr. Bartels from S. Dobbs: Dr. Bartels, I finally have received some of the information back from the City with Brian's comments below and my thoughts on each one. I have attached a typical alley use agreement to show that the City always requests insurance when an alley use agreement is entered into. They have not asked for it, but they probably should since you are proposing to construct a sidewalk. The numbered points below are Whitehall's comments (and interpretation of Dr. Bartels assertions) from a 9/30/13 meeting w/ S. Dobbs: Note: the conversation was mostly applicable to accommodating the TRC request for contingencies crossing the alley contiguous to the Nunez property and /or an alternate route that goes between the two buildings (Big Lake Eye and the Nunez bldg to the north) 1. Customer Parking sign at Anita's entrance only (not within her property) Dobbs -This was Brian's request. In my opinion, he has the right to ask for pertinent signage. Dr. Bartels - No, he will place signage on his side of 7th, but does not feel it is his responsibility to control who parks in other parking lots. 1 55 S.E. Third Avenue • Okeechobee, Florida 34974 -2932 • (863) 763 -3372 • Fax: (863) 763 -1686 7 Brian Whitehall City of Okeechobee Office of the City Administrator For November 21, 2013 Technical Review Committee Applicant: CRCA Properties, LLC (Fitness Center, Nutrition Store) Petition # 13- 002 -TRC (incl remote parking lot) Attached: 1. Staff Report (from 9/19/13 TRC meeting) 2. Minutes from 9/19/13 TRC meeting with clarification comments from Administrator Whitehall Please bring the last site plan with you to the meeting for reference. From 10/15/13 email to Admin. Whitehall from Steven L. Dobbs, P. E. : Below is an email I sent to Dr. Bartels last week. (Includes comments from Bartels, Dobbs and Whitehall) I think the underlying understanding from Dr. Bartels is the City cannot control traffic in his parking lot and he does not want to be responsible for controlling traffic through anyone else's. The bottom line is people are going to walk through Anita's parking lot, Dr. Bartels is going to put measures in place to dissuade people from doing that, but not prohibit them from doing that. His feeling is if he wants to post that only customers can park in his lot, then he will have to do that and it will be the property owner's responsibility to make that decision. From 10/15/13 email to Dr. Bartels from S. Dobbs: Dr. Bartels, I finally have received some of the information back from the City with Brian's comments below and my thoughts on each one. I have attached a typical alley use agreement to show that the City always requests insurance when an alley use agreement is entered into. They have not asked for it, but they probably should since you are proposing to construct a sidewalk. The numbered points below are Whitehall's comments (and interpretation of Dr. Bartels assertions) from a 9/30/13 meeting w/ S. Dobbs: Note: the conversation was mostly applicable to accommodating the TRC request for contingencies crossing the alley contiguous to the Nunez property and /or an alternate route that goes between the two buildings (Big Lake Eye and the Nunez bldg to the north) 1. Customer Parking sign at Anita's entrance only (not within her property) Dobbs -This was Brian's request. In my opinion, he has the right to ask for pertinent signage. Dr. Bartels - No, he will place signage on his side of 7th, but does not feel it is his responsibility to control who parks in other parking lots. 1 55 S.E. Third Avenue • Okeechobee, Florida 34974 -2932 • (863) 763 -3372 • Fax: (863) 763 -1686 2. Need to check the pervious vs impervious at the Big Lake eye center site plan (The pery vs impery of the Big Lake project (if not readily avail, S Dobbs can do this) * 9/30/13 S. Dobbs investigated pervious issue on big Lake site: Dobbs - I checked the impervious for Big Lake Eyecare and the final design was 76.5% impervious with a maximum impervious of 85 %. With a sidewalk 143' long and 5' wide, the additional impervious is 715 sf. The initial impervious was 15436.3 sf of the total 28541 sf, which gives the 76.5% impervious. With the additional 715 sf, the total impervious is 16,151 sf for a total impervious of 79 %. 3. Determine setback for sidewalk in area between bldgs — Steve indicated sidewalk (or impervious) was 2' and if it is there could be some issues at the west pkg lot area of Big Lake Dobbs - No setback for sidewalks, so it can be installed on your property line. (B Brisson confirmed, albeit normally neighboring property owners leave a grass strip to mow /trim) 4. If shrubs are moved in the Big Lake site, he needs latitude on replacing Dobbs - Brian said he has no problem with this. 5. Having rec'd over $2000 in TRC fee, engineering fees, etc, and no results, can fees be abated for the rest of the project. (I indicated we could do this assuming we don't have countless additional TRC mtgs, etc) Dobbs - Brian said he would waive any additional fees. (Whitehall confirmed there should not be any additional fees to speak of) 6. Rather than fence is shrubbery adequate anywhere a fence is required Dobbs - He is still talking fences, but if everything else works I think he will reconsider. Dr. Bartels - No, he does not control who walks or uses his parking lot and does not feel he is responsible for other parking lot either. 7. Prefer no alley obstructions Dobbs - I said no alley Obstructions not prefer. Dr. Bartels - No room for movement here, no exceptions in future for any reason for any party. Not to mention it is against the City LDRs. 8. Not responsible for signage on the south side of NE 7th St (i.e. no pkg) Dobbs - Again, see above, they have the right to require appropriate signage in the R -O -W. Dr. Bartels - See above. 9. No insurance in connect w/ the alley use agreement (of which Steve indicated could be re- evaluated) Dobbs - Please see discussion above. 10. As an alternate, utilize a plan to have pedestrians exit the pkg lot on the southwest corner of the proposed pkg lot and follow the north side of NE 6th St to Parrott then north to the facility. Dobbs - Of course we know you can do this, however, Brian wanted the sidewalk to the building from 441 up next to the building tying into the existing sidewalk. MINUTES OF THE TECHNICAL REVIEW COMMITTEE THURSDAY, SEPTEMBER 19, 2013, 10:00 A.M. CITY OF OKEECHOBEE 55 Southeast 3rd Avenue Okeechobee, Florida 34974 I. CALL TO ORDER — Chairperson. The meeting was called to order at 10:08 a.m. by Chairperson Whitehall. II. STAFF ATTENDANCE — Secretary. City Administrator Brian Whitehall - Present Building Official Jeffrey Newell - Absent w /consent Police Chief Denny Davis - Present Fire Chief Herb Smith - Present Public Works Director David Allen - Present City Engineer- Position is vacant at this time Non - Voting Ex- Officio Members: City Attorney John R. Cook - Present (entered Chambers at1009 a.m.) City Planning Consultant Bill Brisson - Absent OUA Executive Director John Hayford - Present County Environmental Health Department Representative - Absent School District Representative - Absent Committee Secretary Patty Burnette - Preserit., III. MINUTES — Secretary. A. Police Chief Davis moved, to ffispense with the reading and approve the May 16, 2013, regular meeting minutes; seconded by PuI1Q Woks Director Allen. Motion carried unanimously. Pagel of 4 IV. NEW BUSINESS — Chairperson: A. CRCO Properties;:: LLC. 1 3-002-TRC — Second review. Application was submitted by Mr. Steven Dobbs, P.E :,.Project Engineer on behalf of the property owner, CRCO Properties, LLC, (Dr. Charles Bartels( President), in regards to converting an existing 8,000 square foot retail furniture store into a fitness center (5,000 square feet), a retail nutrition store (1,500 square feet), and warehouse space `,t1,S6G sgiiare feet), located at 704 North Parrott Avenue, Okeechobee (Lots 18 to 20 of Block 57, City of 0*eechobee), and to include a remote parking lot (Lots 10 to 12 of Block 77, City of Okeechobee) — `Senior Planner. Administrator Whitehall began the discussion by clarifying this was the second review for Application No. 13- 002 -TRC, and asked Mr. Dobbs, whether the configuration of the building had changed since the first review. Mr. Dobbs responded yes, it will now have 5,000 square feet for Fitness Center and 3,000 square feet for retail. The floor plan was not available at this time. The Site Plan being used for review at this meeting is dated August 5, 2013, the first review plans are dated January 9, 2013. A third set of plans will be submitted to the City with changes /corrections based upon items discussed today. (Note that the change in floor plan will result in a change in parking req... was 47 (6000sq'/ 150 + 2000sq'/300) nod the requirement is 43.3 (S000sq'/ 150 + 3000sq'/300). The Planning Staff Report was addressed in an effort to assure correct interpretation of items that were to be corrected or revised based on action noted at the first review, and approval of the remote parking lot. These issues were highlighted in the Planning Staff Report. The main site (Lots 18 to 20 of Block IV. NEW BUSINESS CONTINUED. A. CRCO Properties, LLC. 13- 002 -TRC continued. TRC - September 19, 2013 - Page 2 of 4 57, City of Okeechobee) does not have an area sufficient to meet parking requirements. The owner has additional vacant property, within the area that could be developed into an off -site parking lot. The applicant was successful in obtaining City Council approval for a remote parking lot, to be constructed one block to the South (Lots 10 to 12 of Block 77, City of Okeechobee, corner of Northeast 6th Street and 2nd Avenue). This creates a pedestrian walkway issue to be resolved. The proposal to date is ,to Inake improvements within the 15 foot wide alleyway, running North to South, in Block 77. However, .this 'concept is compounded by the owners of Lots 3 to 5 (David and Anita Nunez), by Use of Alley AgreOent with' the City. The Nunez's were granted permission to pave and construct a landscape planter within that North end of the alley, as it divides Lots 3 from 4 and 5. Applicant's request would require removal of part of the planter as well as the two parties entering a written agreement giving consent for traverse across the improvements. The agreement is being reviewed by Attorney Cook. (Note — No agreement has been prepared nor is now contemplated if I understand the current proposal) Administrator Whitehall read into the record, a letter sent by Attorney evk dated September 13, 2013, to the applicant's Attorney, John Cassels, which explains the situation, bet r: The current standing of the application at this point seems to be that the City Council approyec the actual site plan for the off-site parking lot just east of Dr. Bartels' building; however, the actual rqpte'ani means of access from that remote site to the gym facility remain to be determined. The propos'`ed k otd runs through the City alley way, but must cross the handicap parking area maintained by Anit Atipez acquired by a prior alley use agreement with the City. (Note -this may no longer be the route the applicant intends to pursue) Based upon other fitness facilities I have seen in town, it is possible the gym,site itself may be sufficient to handle all of the customers that may visit the gym, but of course, since that site cannot comply with current City codes, the overflow lot was approved. We must assume then that the: pi erfIow lot will be utilized to some extent. The primary concem I have is that upon City approval for:.? walkway in an alley that crosses an active parking lot, our stamp of approval on the proposal means jha( when one of the gym customers is run over in the parking lot, there will be three defendants, Dr. Barteis;Ms. Nunez, and the City. If the current draft is accepted* the City, Brian and I have agreed that the following conditions must be met a The walkway must,be designated by painted striping in its entirety, from the exit of Dr. Bartels lot to the Northern edge of N.E. 7th -Street.. (Note -this may no longer be the route the applicant intends to pursue) b. The walkway must bekstrdight North /South across N.E. 7th Street, terminating at a sidewalk constructed by Dr. Bartels along the.North edge of the street, connecting to the driveway to the gym, as we designated on the set of plarlsS-c..':br. Bartels must provide signs to be placed at each parking spot owned by Ms. Nunez(Note- Dr Bartels disagrees with this contingency) in compliance with Florida Statutes, indicating they are Or for r b#fsiness only, and will be towed otherwise. Also, a sign for the City's placement on N.E. 7th Street on both','SifIeSi= of the street, warning of pedestrian crosswalk. d. Dr. Bartels must erect an appropriate ferf (Note- Dr Bartels disagrees with this contingeny) or shrubbery, along the East/West boundary of the City alley between his lot and that of Ms. Nunez, so as to direct his users to the striped walkway to prevent them from meandering across her parking lot. e. Dr. Bartels must provide an insurance rider with the City as additional insured for his use of the city alleyway(Note- Dr Bartels disagrees with this contingeny) in no less than one million dollars liability. These are just talking points at present, as the TRC as a whole may endorse all, some, or none of these conditions. I can tell you that if Dr. Bartels were to choose an alternate route, along the block wall of Ms. Nunez's parking lot, that would be endorsed by Brian and myself. Of course that would require him to purchase or lease the space from Ms. Nunez and to relocate the parking stops away from the wall. That route is marked on the plan as well. TRC - September 19, 2013 - Page 3 of 4 IV. NEW BUSINESS CONTINUED. A. CRCO Properties, LLC. 13-002-TRC continued. Concerning your parking covenants, we would suggest: a. In paragraph 1, you should include that the Doctor could use the remote lot for his employees /customers at his own business as well. (Note- staffshould disagree with this proposal as the parking lot standards are to be designed for this improvement only... Big Lake Eye Care has it's own patki lot rr ch was considered at a prior INC) b. The termination of the agreement,would mean that the former gym facility may likely go back to be in non - compliance with City parking codes. So, for purposes of title examination for the new buyer /owner, we would request a paragraph be 41,idifititsets out in the event of termination, any subsequent owner /tenant should be placed on notic. ethat parking spaces may be an issue for any future use. Your response may well be that such a clausevro'tla affect the Doctor's ability to sell the parcel, and the new buyer has the burden to investigate the matter, but let me know." (Note -This is an important issue and could be left to the attorneys to work on an amiable solution) A lengthy discussion followed regarding the pedestrian route. Mr. and unez were present and noted their concern of creating a potential liability for them by agreeing6ft; Pedestrian walkway on their property. An additional concern was a stipulation made by the City,,gtil that the agreement entered into between the Nunez's and CRCO Properties, LLC., that invohted the pedestrian walkway, would remain with the property. This could negatively impact the sale of ,the Atop yln the future. Administrator Whitehall pointed out that due to the proximity of the Fitness /Nufritiorter's remote parking lot to the Big Lake Eye Care facility (Lots 6 to 9 of Block 77), customers of Dr.'Wertijs should be discouraged from using the area to park. Discussion then turned to an alternative pedettriar' walkway concept that would allow a sidewalk to be constructed on the East side of Block 7, fang' Northeast 2nd Avenue. This would increase the walking distance for employees and customers, Th »Jgh it creates a safer path. The majority of the Committee was receptive to this concept. The next item addressed the :perk( space sizes and location within the remote parking lot. Twelve of the 38 spaces indicate the, reqmirectrbeasurement of 9 feet by 20 feet. The rest are 9 feet by 18 feet. Mr. Dobbs explained, as utilized aridsappreved on past site plans, two feet of the car would hang over in front of the space. However, the°kplaiit'show that along the North side, the parking spaces are two -feet from the property line. To,rabVihis situation, and allow for the 2 -feet plus a 2 -foot buffer strip, the entire parking lot will be shifted Souxth. (revised plans will illustrate this change). (Note- do not have plan revisions as of this date) The perking spaces located on the perimeter will still be 9 feet by 18 feet with the front of the cars hannjn Oyei the landscaping or sod. Spaces located in the middle of the site will be 9 feet by 20 feet with 24 ft elveen the spaces in the aisles. e final item for the remote parking lot denoted adding six bushes in order to meet the required landscape buffer. Plans currently show 12 trees and 21 bushes. Mr. Dobbs offered there would not be a problem with tproviding the additional bushes to meet the requirements. Turning to issues at the main site (Lots 18 to 20 of Block 57, City of Okeechobee), the Planning Staff Report addressed off - street loading. There is a 10 foot by 30 foot loading space identified on page 3 of 6 of the plans that interferes with the two easternmost parking spaces. Suggested corrections were offered. However, Mr. Dobbs explained that on the revised plans, a 10 foot by 30 foot loading zone is located on the approximate. East side of the subject building, The route of access will be upon entering the site, to stay along the Southern most side of the parking lot, and then turn north to the loading zone area. Continuing at the main site, the location of the commercial dumpster was not indicated on the plans. It was determined that with approval from Waste Management, the dumpster could remain at its current location at the Northeast corner of the property behind the building, and would need to be identified accordingly on the revised plans. IV. NEW BUSINESS CONTINUED. A. CRCO Properties, LLC. 13- 002 -TRC continued. TRC - September 19, 2013 - Page 4 of 4 Lastly, Mr. Dobbs stated the lighting plan will be met, (Note- do not have plan revisions as of this date) he has emailed the information to Planner Brisson, and the revised plans will show this information. Comments from the Departments: County Environmental Health Department: Mr. McCoy was unable to attend the meeting-and su.Jmitted his comments to Committee Secretary Burnette, to be read into the record: a Health Department Permit would be required, should the applicant decide to abandon the septic system. Remind the applicant that in the event that tanning beds and /or a jacuzzi are installed at the fitness center, the Health Department would then need to be contacted. OUA: Mr. Hayford questioned the connection of the sewer system aqd dkiviiership. Mr. Dobbs responded there are two systems; the plans are to connect into the existing force main owned by Dr. Bartels. Mr. Hayford added that water capacity and connection was not an issue. Building Official: Mr. Newell submitted comments to.; N1rs.Burnette prior to the meeting which related to safety concerns with the walkway and the sale of the *petty in the future. Public Works: Director Allen was concerned with.providing a safe route for pedestrians crossing Northeast 7th Street, and requested the installation of- "Pedestrian Crossing" signs, "No Parking" signage for the Nunez's parking lot and on North side of.Nor1east 7th Street along the subject property. (Note- Dr Bartels disagrees with this contingency as it relates to posting signs on the south side of NE 7th St) Police Department: Chief Davis noted- his concerns with needing "No Parking" signs along Northeast 7th Street. Fire Department: Chief.Smith :commented that the landscaping would need to be maintained to allow proper access for fire equipinent ors the properties, the main site and remote parking lot. Director Allen made 'a motion that the TRC recommends the applicant to consider two alternatives: moving pedestrian access to the east side (of the Block) or to install a sidewalk along Northeast 2nd Avenue $ ignage and parking on the Nunez's property would still need to the addressed; seconded by Chief 'Davis. Motion carried unanimously. V. ADJOURNMENT— Chairperson. There being no further items on the agenda, Chairperson Whitehall adjourned the Technical Review Committee meeting at 11:01 a.m. Brian Whitehall, Chairperson Patty M. Burnette, Secretary Staff Report Addendum Site Plan Review Prepared for: The City of Okeechobee Applicant: CRCO Properties, LLC (Fitness Ctr., Nutrition Store) Petition No.: 13- 002 -TRC (Revised to include remote parking lot) Planning & Management Services, Inc. 1375 Jadcum Street, Suite .206 I n Myers. floricla PO-15.1-3366 Serving Florida Local Governments Since 1988 Staff Report Site Plan Review Applicant: CRCO Properties, LLC Petition No.: 13- 002 -TRC General Information Owner: Owner Address: Applicant: Applicant Address: Site Address: Contact Person: Applicant /Contact Phone Number: CRCO Properties, LLC 364 NW 115th Drive Okeechobee, FL 34972 CRCO Properties, LLC 364 NW 115th Drive Okeechobee, FL 34972 704 North Parrott Avenue Okeechobee, FL 34972 Steven L. Dobbs, P.E., Engineer 863 - 824 -7644 Legal Description of Subject Property: LOTS 18, 19, AND 20, BLOCK 57, OKEECHOBEE, ACCORDING TO THE PLAT THEREOF RECORDED IN PLAT BOOK 5, PAGE 5, PUBLIC RECORDS OF OKEECHOBEE COUNTY, FLORIDA. General Description: The Applicant is converting an existing 8,000 square foot retail furniture store to a 6,000 square foot fitness center and a 2,000 square foot retail nutrition store. Note: this is changed from the original proposal for a 5,000 square foot fitness center, 1,500 square foot nutrition store and 1,500 square foot of storage. The original submittal stated that all functions would take place inside the building with 3 — 5 employees and the hours of operation will be from 6:00 AM until 8:00 PM. We assume this is still the case. The Applicant is proposing to provide parking at a remote lot behind the Big Lake Eye Care building, as provided for under Sec. 90- 511(a)(2). Following is the Staff analysis of the revised site plan's consistency with the various City requirements and regulations that were not adequately addressed in the Applicant's prior submission considered at the May 16, 2012 TRC meeting. Instances where the Staff believes the current submission is deficient are highlighted. Serving; Florida laical blot rnmrnt. Since 1988 1 Staff Report Site Plan Review Applicant: CRCO Properties, LLC Petition No.: 13- 002 -TRC Comparison of Proposal with Dimensional Standards, CHV Zoning: Regulation Required Provided Off- street Parking (Sec. 90 -512) one space per 150 sf of fitness center (6000/150) = 40; one space per 300 sf of retail (2,000/300) = 7 total required = 47 spaces There are now ten (10) parking spaces located in front of the building (including the two required spaces for the handicapped) and another 38 spaces in the remote lot. The concept of the remote parking lot was approved by the City Council, with the plan being brought back to the TRC for consi- deration as to its adequacy with regard to design, accessibility, landscaping and lighting — all areas that were not completely addressed at the May 16th meeting. The proposed walkway from NE 7th Street to the remote lot would require removal of part of the planter associated with Ms. Nunez' property. We understand that this planter was allowed by the City as part of an earlier easement agreement with Ms. Nunez. Is this appropriate? Also, the southernmost 20 feet of the sidewalk to the remote lot will also require an agreement with the City to allow encroachment into that portion of the alley. Parking Space Size and Location (Sec. 90 -511) 9 feet by 20 feet Only 12 of the 38 spaces in the remote lot measure 9' x 20'. The rest are only 9' x 18'. We have spoken with the Applicant's engineer and have been told this will be addressed before or during the TRC meeting. Minimum Driveway Width (Sec. 90 -511) 24 -feet for 90 degree parking All driveways and parking aisles are 24 feet wide. Serving 110(ida !:oral CO err.nirnt. Since t tH* 2 Staff Report Site Plan Review Applicant: CRCO Properties, LLC Petition No.: 13- 002 -TRC Regulation Required Provided Off - street Loading (Sec. 90 -513) One required for 5,000 to 25,000 square feet of commercial floor space. The prior Staff report noted that the required loading space was missing. The new plan shows a 10' by 30' loading space on the parent site. However, the loading space as shown on page 3 of 6 of the newest plans cannot be accessed without interfering with the two easternmost parking spaces. We believe this could be rectified by eliminating these two spaces and placing the loading zone at SW to NE angle. If there is just 150 sf of space in the fitness center that will be used for storage or other- wise could be excluded from the calculation of net usable floor space, the remaining 46 spaces would be adequate to meet the parking requirement. Landscaping Assuming no physical changes are made to the subject site, the property can be considered grandfathered with respect to any need for landscaping and buffering on the parent site. However, landscaping requirements for all 47 required spaces will need to be provided on the remote site. Minimum required landscaping (Sec. 90 -532) One (1) tree and three (3) shrubs for every 3,000 sf of lot area. With lot area of 19,950 sf seven (7) trees and 20 shrubs are needed. 21 bushes and 12 trees are shown Parking and vehicular use areas on the remote lot (Sec. 90 -533) 18 sf per required park- ing space. 47 spaces requires 846 sf of lands- caped area. One tree for every 72 sf of land - scaped area indicates 12 trees are needed. One 5' by 15' landscaped island for each 10 required parking spaces; five (5) landscaped islands are required. No more than 12 uninter- rupted spaces in a row. Considerably more than 846 sf of landscaped area is shown. Five landscaped areas are shown all larger than the requirement Maximum shown is 11 uninterrupted spaces. Serving Nlrnida Local Government,: Since MSS 3 Staff Report Site Plan Review Applicant: CRCO Properties, LLC Petition No.: 13- 002 -TRC Regulation Required Provided Buffer requirement is 10 feet for street frontage and two (2) feet along all other property lines. All minimum buffer depths are met. Street buffers = 2,105 Landscape buffer feet (1,185 + 920) ; non- Total buffer area requirement is met. areas for the street buffers = 565 (285 remote lot + 280) for a total buffer (Sec. 90 -534) area of 2,670 sf. At one (1) tree and three 12 trees are shown but only 21 bushes; (3) bushes per 300 sf of need six (6) more bushes. We have spoken buffer area = 9 trees and with the Applicant's engineer and have been 27 bushes needed. told this will be addressed before or during the TRC meeting. Landscape Plan Plan shows location and number of trees (Sec. 90 -538) and shrubs. Other Requirements and Considerations: Lighting Plan: The Applicant has submitted a photometric lighting plan showing a minimum of one -half horizontal foot candle, per Sec. 78 -71. Dumpster Location: We still find no dumpster location indicated on the site plan. Conclusion: The technical deficiencies cited in the prior sections of this Addendum need to be addressed in order for the proposed site plan to be in compliance with the requirements of the LDC. Except for the effect of the proposed sidewalk on Ms. Nunez planter, we have spoken with the Applicant's engineer about the highlighted deficiencies and have been told these will be addressed before or during the TRC meeting. Submitted by: Wm. F. Brisson, AICP Planning Consultant September 4, 2013 TRC Meeting September 19, 2013 tiir•. ink Fl:asicka I. al Governtrenv. Since t4$': 4 Patty Burnette From: Brian Whitehall <bwhitehall@cityofokeechobee.com> Sent: Tuesday, November 19, 2013 4:14 PM To: Patty Burnette Cc: Robin Brock ; 'David Allen' Subject: FW: walking distance to Dr. Bartells' fitness center Attachments: walking distance to lot via Parrott and 6th St.doc Bill and I discussed the TRC agenda item this morning and he referred to an April memo he developed in helping us to understand the feasibility of a remote parking lot. Anyway, pls see the below and the attachment. Thanks Bw From: Bill Brisson [ mailto:bill(alarueplanning.com] Sent: Tuesday, November 19, 2013 11:39 AM To: 'Brian Whitehall' Cc: GloriaOlarueplanning.com Subject: walking distance to Dr. Bartells' fitness center Brian, Attached is a page from an early Staff Report (April 26, 2013) discussed at the May TRC Meeting. It contains some discussion of the walking distance through Ms. Nunez' property. I have added a comment at the end of the page pertaining to an approximation of the walking distance via the Parrott Ave to 6th Street route. I don't believe I committed to writing any of my other comments about what other communities allow for remote parking lots. However, I don't believe many, if any, allow a distance greater than 500 feet from the subject property to a remote lot. Hope this is helpful. Bill Planning & 1lxnagcmcnt Services, Inc. 1' 1 DISCUSSION REGARDING USE OF REMOTE PARKING BEHIND BIG LAKE EYE CARE The Applicant has suggested using the unimproved area behind Big Lake Eye Care, a property also owned by the Applicant to augment the ten spaces presently located on the subject site. Staff has visited the site and nearby properties and explored the viability of using this property as a remote parking lot to serve the proposed use under the provisions of §90- 511(a)(2). This visit indicated that the only likely pedestrian route to be utilized by patrons of the proposed use(s) to go to and from the proposed off -site parking area would be crossing NE 7th Street into and through the parking lot behind the property located at 610 N. Parrott Avenue. The Applicant has submitted a preliminary drawing of the proposed remote parking lot. This drawing indicates to us that the walking distance between the front door of the subject property and the nearest parking space in the remote lot will be about 370 feet. At a common pace of 3 to 3.5 mph, it would take one about somewhat under 1 1/2 minutes to go from the closest parking space to the door of the fitness center. If one is at the most remote parking space, the walking distance would be about 600 feet and would take between 2 and 2.3 minutes. Having traversed this route a couple of times during my site visit, I did not find it inconvenient. I did not walk the longer route to the most remote space at that time. Even though the distance between the remote parking lot and the fitness center may be acceptable, parking will most likely occur along the right -of -way on the south side of NE 7th Street before patrons will use the remote lot, unless no parking signs are erected and rigorously enforced. Since the property between the remote parking lot and NE 7th Street is not owned by the Applicant, it would be necessary to obtain a written agreement with the owner of 610 N. Parrott Avenue to allow pedestrian access across this private property to access the remote parking area behind Big Lake Eye Care. Without such an agreement, safe and convenient access to the remote lot could not be guaranteed and therefore the remote lot could not be considered to adequately serve the proposed use, as required under §90- 511(a)(2). The Applicant has submitted an agreement with Ms. Anita Nunez, owner of the property at 610 North Parrot Avenue. If the agreement is deemed by the City Attorney to be legally acceptable, this would satisfy this concern. Brian, t just measured off the route using Google Earth. Going from the westernmost front door of the Fitness Center to Parrott Av. then south along Parrott Av on the sidewalk to 6th Street then east along the sidewalk to the remote lot. This measures just about 670 feet just to get to the parking lot without adding the distance within the parking lot to the various parking spaces.