PW 2014 Dodge 4x4 truck 2013 �� A.A.oF•okFFC CITY OF OKEECHOBEE, PUBLIC WORKS •
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To: Brian Whitehall, City Administrator
From: David Allen, Public Works Director
Date: 10/29/2013
Re: Public Works FY 2014 New Public Works Director Truck Purchase Request
The Public Works Division requests permission to purchase a new truck for use by the Public
Works Director.The purchase of this truck will allow the truck currently being used by the PWD,
a 1997 Ford F150 to be rotated to general use within Public Works which will allow for the
retirement of a 1988 GMC truck with approximately 93,000 miles. (A photo of the vehicle to be
replaced is included below)
The new truck is al/2 ton, Crew Cab, 4X4 pickup. In addition to the manufacturers base model
standard equipment,the truck will be equipped with hands free calling, day time running lights,
and two integrated tool boxes in the side rails of the truck bed (see photo below). Non-
manufacturers equipment will include a full size Amber warning light bar, roof mounted spot
light,and an city/county radio system radio. The purchase price for the truck is$33,619.54
including radio and other supplemental equipment. $39,000 for this purchase was budgeted in
the current budget for this purchase.The selected vendor is AutoNation Chrysler Dodge Jeep
Ram in Pembroke Pine, (Same vendor that will be utilized for PD car purchase).The selection of
the dealer for this purchase included consideration of City Council's policy for local vendor
preference.
Bid Tabulation
Pricing for this truck was compiled using prices from the 2014 Sheriff's bid and state pricing as
well as quotes from local dealers. For both Chevrolet and Ram,the same dealer won both the
Sheriff's and State Bid.
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Exhibit 10
Nov 5, 2013
Req. No. 15654
<5% OFO. Cyo- PURCHASE REQUISITION
_=?:�=a {°n„ CITY OF OKEECHOBEE Important: This number must
%`.� o; 55 S.E.Third Avenue .be shown on all invoices,
'^ ., $ Okeechobee, FL 34974-2903 packages,cases,tickets and
iii' Tel: 863-763-3372 correspondence.
• Fax: 863-763-1686
Auto Nation Chrysler Dodge Jeep Ram SHIP TO:
13601 Pines Blvd. City of Okeechobee
Pembroke Pines,FL 33027 55 SE Third Avenue
Okeechobee, FL 34974 •
INVOICE IN-DUPLICATE:
THIS ORDER SUBJECT TO CONDIDTIONS ON FACE.
NO CHANGES MAY BE MADE WITHOUT WRITTEN
PERMISSION OF PROCUREMENT MANAGEMENT.
(DATE VENDOR NO. (DELIVERY DATE ESHIP BEST F.O.B. DES T. 'TERMS
ZCI OIf3 �" - '°':1 N!A {NET 30
. ' DESCRIPTION AMOUNT
1 549-6400 iolati/r3Ittittlt3 Quote rcvd for new 2014 $26,536.00
Dodge 4x4 DS6L98 truck for PW
Director
$26,536.00
CITY OF OKEECHOBEE IS EXEMPT FROM FEDERAL EXCISE AND TRANSPORTATION
TAXES AND STATE SALES TAX. DO NOT INCLUDE THESE TAXES IN YOUR INVOICE.
EXEMPTION CERTIFICATE WILL BE SIGNED UPON REQUIEST.
STATE SALES TAX EXEMPTION NO.85-80126216560-6
FEDERAL I.D.NO 59-60000-393
AUTHORIZED SIGNATURE
RECEIVING RECORD
❑ PARTIAL X FINAL
Public Works Director Truck bid Tabulation
Dealer Base Truck Additional
Items Quote Notes
Alan Jay
Chevrolet $30,646.00 $1,080.00 $31,726.00 Additional 2 Weatherguard 176-3-01 tool
(Sheriffs Bid) boxes
Duval Ford Additional 2 Weatherguard 176-3-01 tool
(Sheriff's Bid) $28,567.00 $1,080.00 $29,647.00
boxes
Hub City Ford Additional 2 Weatherguard 176-3-01 tool
(State Bid) $26,607.00 $1,080.00 $27,687.00
boxes
Maroone
(AutoNation) 4-$26'? „ ' Rambox storage system included in vehicle
$26,536.00 N/A ; . g
Dodge/Ram ;536:00;; price. Rambox storage boxes are integrated
(Sheriffs Bid) into bed of truck
Gilbert Ford $28,511.50 $1,080.00 $29,591.50 Additional 2 Weatherguard 176-3-01 tool
boxes
Gilbert Additional 2 Weatherguard 176-3-01 tool
Chevrolet $31,293.00 $1,080.00 $32,373.00
boxes
Okeechobee Quote actually came from North Broward
Dodge/Ram Ram Chrysler Jeep
Vehicle 1 Vehicle to Vehicle Comparison
Silverado 1500 Ford F150 Ram 1500
Engine 5.3L V8 5.0L V8 5.7L V8
HP 355 360
395
Torque 383 lb-ft 380 lb-ft 407 lb-ft
Bed Size 6'6" 6'6" 6'4"
Max Payload 1,883 1,570 1,310
Max Loaded Trailer Wt 9,500 7500 8,450
Bumper to Bumper warrantee 3/36,000 3/36,000 3/36,000
Powertrain 5/100,000 5/60,000 5/100,000
, l
Background
Public works currently operates five Y2 ton two,34 ton and one 1 ton pickups.Three of the
current%ton trucks are currently assigned to the Public Works Director (1997 2X4 standard
cab), Operations Supervisor(2003 4X4 extended cab) and Foreman (2001 2X4 standard cab)
with the other two trucks being used as floaters (2001 Ford and 1988 GMC 2X4 standard cab
trucks) One of the%ton trucks is equipped as a lift truck (1999) the other(1998) is used for
general purpose and towing, the 1 ton truck(1990) is equipped with a box and dump bed and is
primarily utilized for chipping.
Vehicle Photos
1988 GMC pickup to be replaced
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Call Us first,for all ofyour Fleet Automotive,&Light Truck needs.
CELL PHONE(954)383-1009
OFFICEI(954)441-2034 I FAX(954)441-2004 I EMAILISCHENRY1(o.COMCAST.NET
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QUICK QUOTE SHEET
FOR VEHICLES SOLD UNDER THE FLORIDA SHERIFF'S ASSOCIATION CONTRACT
PAGE 1 of 1
REQUESTING AGENCY: City of Okeechobee
ORIGINAL QUOTE DATE: 10/912013 REVISED QUOTE DATE: 10/24/2013
CONTACT PERSON: David Allen
PHONE NUMBER: 863-763-3372 X225 CELL PHONE:
FAX NUMBER: e-mail:
MODEL: 2014 Dodge 4X4 DS6L98 SPECIFICATION#: 46
PAGE#:
FSA BID NUMBER'S 13.11-04.13.21.04 BASE DISTRICT PRICE: $22,629.00
http://www.flsheriffs.org
OPTION CODE# DESCRIPTION OPTION COST
• EXTERIOR COLOR WHITE W/DARKEST INTERIOR POSSIBLE STD
DS6L91 Long bed $605.00
SOB Sprayon bed liner $525.00
IT-Ill Trailer towpackage $385.00
ADB Protection package-Skidplates/row hooks $149.00
LMK Daytime running lights $39.00
TXN All terrain tires • $249.00
X69 Ram box cargo management system $1.295.00
RA2 Blue tooth $660.00
TOTAL OF OPTIONS: $3,907.00
TOTAL COST: $26,536.00
QTY 1 = $26,536.00
Comments:
AUTO NATION CRYSLER DODGE JEEP RAM
VEHICLE QUOTED BY: Steve Henry,Fleet Manager schenry1Acomcast.net
"1 Want to be Your Fleet Provider"
I appreciate the opportunity to submit this quotation.Please review it carefully. IF there are any errors or changes,please feel free to contact me at any
time. /am always happy to be of assistance
FSAQuote sheet2014IRev2-Okeechobee2014RamCrew4X410-09-10