PW F350 4x2 Crew Cab Truck 2013 .
f I a.t-_� CITY OF OKEECHOBEE, PUBLIC WORKS
OCT Memo
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To: Brian Whitehall,City Administrator
From: David Allen, Public Works Director
Date: 10/30/2013
Re: Public Works FY 2014 utility/It dump truck Purchase Request
The Public Works Division requests permission to purchase a new 1 ton, utility/It dump truck.
The new truck will be used to ultimately replace a 1990 Ford F350 truck with approximately
46,000 very hard miles.A photo of the truck to be replaced is included below.
The new truck is a 1 ton Crew Cab,2X4, dual wheel utility truck W/3 yd. dump bed.The
purchase price for the truck is$33,612.49 including supplemental emergency lighting to be
installed by the city.The truck will be the manufacturer's base model with added trailer towing
and daytime running lights.The truck will also have a dealer installed, 3 yard dump bed to
facilitate moving small loads and materials on pallets.The selected vendor is Gilbert
Okeechobee Ford.The low bid for this truck was$32,007 from Hub City Ford in Crestview FL,
however the quote from Gilbert Ford meets the criteria for the City's local vendor preference.
Bid Tabulation
Pricing for the two vehicles was compiled using prices from the 2014 Sheriff's bid and state
pricing as well as quotes from local dealers. For both Chevrolet and Ram,the same dealer won
both the Sheriff's and State Bid.
1 Ton utility/It. dump truck bid Tabulation
Dealer Base Truck Additional Quote Notes
Items
Alan Jay
Chevrolet $35,518.00 $35,518.00
(Sheriff's Bid)
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F363 — 763- 3372.
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Exhibit 9
Nov 5, 2013
A,,,,���. Req. No. 15655
O s<1'oF��!`FFCy_ PURCHASE REQUISITION
s as: CITY OF OKEECHOBEE Important: This number must
o r,- .. y o 55 S.E.Third Avenue be shown on all invoices,
0- Okeechobee, FL 34974-2903 packages, cases,tickets and
;; 0 Tel: 863-763-3372 correspondence.
Fax: 863-763-1686
Gilbert Ford SHIP TO:
3175 Highway 441 South City of Okeechobee
Okeechobee, FL 34974 55 SE Third Avenue
Okeechobee, FL 34974
INVOICE IN DUPLICATE:
THIS ORDER SUBJECT TO CONDIDTIONS ON FACE.
NO CHANGES MAY BE MADE WITHOUT WRITTEN
PERMISSION OF PROCUREMENT MANAGEMENT.
IDATE VENDOR NO. DELIVERY DATE (SHIP BEST F.O.B. DEST. i T ERMS
,(0/8013 3 "" ""' '"1 N/A 1 1NET 30 1
•-• DESCRIPTION AMOUNT
1 549-6400 9/30/13 Quote for 1 Ton Utility $32,929.50
Light Dump truck/2014 Ford 350
4x2 Crew Cab
•
$32,929.50_
CITY OF OKEECHOBEE IS EXEMPT FROM FEDERAL EXCISE AND TRANSPORTATION
TAXES AND STATE SALES TAX. DO NOT INCLUDE THESE TAXES IN YOUR INVOICE.
EXEMPTION CERTIFICATE WILL BE SIGNED UPON REQUIEST.
STATE SALES TAX EXEMPTION NO.85-8012621656C-6
FEDERAL I.D.NO 59-60000-393
AUTHORIZED SIGNATURE
RECEIVING RECORD
0 PARTIAL X FINAL
Duval Ford
(Sheriffs Bid) $33,872.00 $33,872.00
Hub City Ford
(State Bid) .$32,007 00; $32,007.00
Maroone
(AutoNation)
Dodge/Ram $33,648.00 $33,648.00
(Sheriff's Bid)
Gilbert Ford $32,929.50 $32,929.50
Gilbert
Chevrolet $37,000.00 $37,000.00
Okeechobee Quote actually came from North Broward
Dodge/Ram Ram Chrysler Jeep
NOTE: Gilbert Ford price is less than Hub City price with local vender preference
Background
Public works currently operates five 1/2 ton two,%ton and one 1 ton pickups.Three of the
current 1/2 ton trucks are currently assigned to the Public Works Director (1997 2X4 standard
cab), Operations Supervisor (2003 4X4 extended cab) and Foreman (2001 2X4 standard cab)
with the other two trucks being used as floaters (2001 Ford and 1988 GMC 2X4 standard cab
trucks) One of the 3/4 ton trucks is equipped as a lift truck (1999) the other(1998) is used for
general purpose and towing,the 1 ton truck (1990) is equipped with a box and dump bed and is
primarily utilized for chipping.
Vehicle Photos
1990 Ford F350 to be replaced
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