Police Car Equip. Purchase 2013 , .o`: k��°y�} Exhibit 8
_t :;. ,t °gym City of Okeechobee
Nov 5, 2013
1915,.--
Brian Whitehall Office of the City Administrator
For the Nov 5 2013 City Council meeting
TO: Mayor & City Council
FR: Administrator& Police Chief
RE: 2014 Squad car & equipment purchase Summary
Squad car purchase—On the agenda is approval of bids for the thirteen (13) 2014
squad cars the City anticipates purchasing this year as part of the FL Sheriff's Assoc
purchasing process from Auto Nation Chrysler Dodge Jeep Ram of Pembroke Pines at
a total cost of$275,067 ($21,159 ea.). The City purchased 16 cars the year before last
and 14 cars last year ($297,053, $21,216 ea.). To equip the cars we have a quote from
Dana Safety Supply, Doral FL, which includes the light bars, consoles, brackets,
switches, and installation of same at a total price of$36,131.
The City budgeted for$318,500 (13 cars X $24,500) and $39,000 (13 equipment stuff X
$3000). We required Okeechobee Dodge to provide a quote prior to securing the State
bid in order to derive a fair/competitive bid. Their bid was $24,624.88 per car and again,
the State bid was $21,159.
Recommendation:
1. Motion to award the purchase of thirteen (13) - 2014 Dodge
Charger Police package squad cars to Auto Nation Chrysler
Dodge Jeep Ram, Pembroke Pines, FL at a unit cost of$21,159
under the Florida Sheriff's Association purchasing process.
Olotion to approve the purchase of related equipment for the
squad cars, including light bars, consoles and.parts necessary
including the installation thereof from Dana Safety Supply,
Doral, FL (Corp headquarters - 5221 W Market St,
Greensboro, NC) at a total cost of$36,131 under a sole source
purchasing process.
55 S.E.Third Avenue • Okeechobee, Florida 34974-2932 • (863)763-3372 • Fax:(863)763-1686
October 30, 2013
TO: Brian Whitehall, City Administrator •
Brian,
We are requesting to waive th- e r'is I• •I : rocess regarding our annual patrol car
equipment purchase under e sole source prov': on in the City Code. Starting last year we
added equipment installat •n to the el ent bid. We have only found two companies, Dana
Safety Supply,and Chief's Supply that would do the equipment installation. Both companies
responded to our request for a quote, and Dana Safety Supplies' quote was lower. This is the
same Company that we used last year, and we are very satisfied with their performance.
Thank You
Major Peterson
• CMC/COMPUTER MERCHANDISE CORP.863.644.0617
(4°KEFCyO PURCHASE ORDER - 3708
4 ''''..-v; I ..°,m CITY OF OKEECHOBEE IMPORTANT: '';THIS NUMBER MUST BE SHOWN ON. ,'
0 — III, : 55 S.E.THIRD AVENUE ALL INVOICES,PACKAGES,CASES,; ''
•-. . ..I _ . OKEECHOBEE, FLORIDA 34974-2903
:..- TICKETS;AND CORRESPONDENCE. ':;:
r' Tel:863/763-3372 Fax:863/763-1686
SHIP TO:
AZOR1OP I
I City of Okeechobee PO!ice Dept
1.-- To: —1 5U SE 2nd Avenue
Dana Safety Supply L Okeechobee, F!. 34974 1
5221 W. dal kes'Street INVOICE IN DUPLICATE•
NC Greensboro, C 2744. DUPLICATE:
City of Okeechobee Police Dept.
THIS ORDER SUBJECT TO CONDITIONS ON FACE.NO 50 SE 2nd Avenue
CHANGES MAY BE MADE WITHOUT WRITTEN PERMISSION ( Okeechobee, al. 34974
OF PROCUREMENT MANAGEMENT. .
DATE VENDOR NO. DELIVERY DATE SHIP VIA BEST WAY F.O.B.DESTINATION TERMS
10130/20'13
ITEM ACCT.NUMBER QUANTITY UNIT DESCRIPTION UNIT AMOUNT
NO. •
i 304-549-6400 13 equipment for new units 06,13'1.00
& freight.
-12 Marked units - •unmarked
See quote
TOTAL $36,131$36131.0O
CITY OF OKEECHOBEE IS EXEMPT FROM FEDERAL EXCISE AND TRANSPORTATION
TAXES AND STATE SALES TAX.DO NOT INCLUDE THESE TAXES IN YOUR INVOICE.
EXEMPTION CERTIFICATE WILL BE SIGNED UPON REQUEST
STATE SALES TAX EXEMPTION NO.04-00010-03-57. Ir.
/
FEDERAL I.D.NO.59-60000-393.
17ORIZED SIGN,; RE
RECEIVING RECORD
PARTIAL ❑ FINAL ❑
DANA SAFETY SUPPLY,INC Sales Quote
5221 W.MARKET ST
GREENSBORO,NC 27409
Sales Quote No. 118819
Telephone: 800-845-0405 Customer No. OKECP
Bill To Ship To
OKEECHOBEE POLICE DEPT OKEECHOBEE POLICE DEPT
50 S.E.2nd AVE. 50 S.E.2nd AVE.
• OKEECHOBEE,FL 34974 OKEECHOBEE,FL 34974
USA USA
Contact:DONALD HAGAN Contact:DONALD HAGAN
Telephone: 863-763-5521 Telephone: 863-763-5521
Quote Date Ship Via F.O.B. Customer PO Number Payment Method
10/14/13 UPS GROUND OR TRUCK FOB DESTINATION 2014 CHARGERS PATROL NET30
Entered By Salesperson Ordered By Resale Number
EDWIN SALGADO EDWIN SALGADO MAJOR PETERSON
Order Approve Tax
Item Number/Descriptio
Unit Extended
Q uantit y Q uantit y
Price Price
12 12 Y SXD8BBRRPC U of M:EACH 1,580.0000 18,960.00
WEC LIBERTY FSA PREMIUM 15-MODULE LIGHTBAR 48.5
R/B
Warehouse:MIAM
12 12 Y MKEZ82 U of M:EACH 0.0000 0.00
WEC 48-50 INCH LIGHT BAR STRAP KIT FOR 2011+
CHARGER
Warehouse:MIAM
(INCLUDED)
12 12 Y 295SLSA6 U of M:EACH 0.0000 0.00
WEC 100/200W SCAN-LOCK SELF-CONTAINED
SIREN/SWITCH
Warehouse:MIAM
HIGH CURRENT SWITCHING
100 WATT OUTPUT WITH 1-100 WATT SPEAKER OR
200 WATT OUTPUT WITH 2-100 WATT SPEAKERS.
SIREN INCLUDES PARK KILL,&TIMED-OUT FEATURES
AND 17 SELECTABLE SCAN-LOCK SIREN TONES.
s**asasaa**s*sss*ss*as«a******a*saassaas ass as*asasaassassa«ass,,sass
a**ss
(INCLUDED)
12 12 Y SA315P U of M:EACH 0.0000 0.00
WEC 100W COMPACT BLACK COMPOSITE 122dB SPEAKER
Warehouse:MIAM
(INCLUDED)
12 12 Y SAK37 U of M:EACH 0.0000 0.00
Print Date 10/14/13
Print Time 07:25:43 PM
Page No. 1
Printed By:EDWIN SALGADO
Continued on Next Page
DANA SAFETY SUPPLY,INC Sales Quote
5221 W.MARKET ST
GREENSBORO,NC 27409
Sales Quote No. 118819
Telephone: 800-845-0405 Customer No. OKECP
Bill To I I Ship To
OKEECHOBEE POLICE DEPT OKEECHOBEE POLICE DEPT
50 S.E.2nd AVE. 50 S.E.2nd AVE.
• OKEECHOBEE,FL 34974 OKEECHOBEE,FL 34974
USA USA
Contact:DONALD HAGAN Contact:DONALD HAGAN
Telephone: 863-763-5521 Telephone: 863-763-5521
Quote Date Ship Via F.O.B. Customer PO Number Payment Method
10/14/13 UPS GROUND OR TRUCK FOB DESTINATION 2014 CHARGERS PATROL NET30
Entered By Salesperson Ordered By Resale Number
EDWIN SALGADO EDWIN SALGADO MAJOR PETERSON
Order Approve
Tax Unit Number/Description Unit Extended
Quantity Quantity Price Price
WEC SA315 BRACKET FOR 2011+CHARGER
Warehouse:MIAM
(INCLUDED)
12 12 Y C-VS-2500-CHGR-1 U of M:EACH 295.0000 3,540.00
HAVIS 25"CONSOLE 2011+DODGE CHARGER
Warehouse:MIAM
CONSOLE INCLUDES 2-12 VDC KNOCKOUTS(OUTLETS SOLD
SEPERATELY)AND THE FOLLOWING EQUIPMENT BRACKETS:
I)C-E1340-WS2-1 P(SIREN)
1)C-EB30-CH7-1 P(RADIO)
AND WHATEVER FILLER PLATES NECESSARY TO COMPLETE THE
INSTALLATION.
t ttt t*t ittt4*t****$*********4*$****4**tt t t ttt t i$tttt******t ittttt*tt
4*****ttttttttttt
12 12 Y C-CUP2-I U of M:EACH 0.0000 0.00
HAV 4 HIGH PLATE TWO CUP HOLDER INTERNAL MNT
Warehouse:MIAM
(INCLUDED)
24 24 Y C-MC U of M:EACH 0.0000 0.00
HAV CONSOLE MICROPHONE CLIP
Warehouse:MIAM
(INCLUDED)
24 24 Y C-MCB U of M:EACH 0.0000 0.00
HAV CONSOLE MICROPHONE CLIP BRACKET
Warehouse:MIAM
(INCLUDED)
Print Date 10/14/13
Print Time 07:25:43 PM
Page No. 2
Printed By:EDWIN SALGADO
Continued on Next Page
DANA SAFETY SUPPLY,INC Sales Quote
5221 W.MARKET ST
GREENSBORO,NC 27409
Sales Quote No. 118819
Telephone: 800-845-0405 Customer No. OKECP
Bill To Ship To
OKEECHOBEE POLICE DEPT OKEECHOBEE POLICE DEPT
50 S.E.2nd AVE. 50 S.E.2nd AVE.
• OKEECHOBEE,FL 34974 OKEECHOBEE,FL 34974
USA USA
Contact:DONALD HAGAN Contact:DONALD HAGAN
Telephone: 863-763-5521 Telephone: 863-763-5521
Quote Date Ship Via F.O.B. Customer PO Number Payment Method
10/14/13 UPS GROUND OR TRUCK FOB DESTINATION 2014 CHARGERS PATROL NET30
Entered By Salesperson Ordered By Resale Number _
EDWIN SALGADO EDWIN SALGADO MAJOR PETERSON
Order Approve Tax Item Number/Description Unit Extended
Quantity Quantity Price Price
12 12 Y P5613C11A U of M:EACH 460.0000 5,520.00
PG Vented Polycarbonate,Solid Window
Warehouse:MIAM
12 12 Y SP56C1 IFW U of M:EACH 0.0000 0.00
PG LOWER EXTENSION PANEL FOR 2011+CHARGER
Warehouse:MIAM
(INCLUDED)
12 12 N INSTALL U of M:EACH 400.0000 4,800.00
DSS INSTALLATION OF EQUIPMENT
Warehouse:MIAM
SPECIFICS:ALL INSTALLS ARE PERFORMED BY EVT CERTIFY
TECHNICIANS.INSTALL OF ALL ABOVE EQUIPMENT.
""""2014 DODGE C HARG?R,PATROL S"s
Approved By:
❑ Approve All Items&Quantities
Print Date 10/14/13 Subtotal 32,820.00
Print Time 07:25:43 PM Freight 950.00
Page No. 3
Printed By:EDWIN SALGADO
Order Total 33,770.00
DANA SAFETY SUPPLY,INC Sales Quote
5221 W.MARKET ST
GREENSBORO,NC 27409
Sales Quote No. 118831
Telephone: 800-845-0405 Customer No. OKECP
Bill To I ) Ship To
OKEECHOBEE POLICE DEPT OKEECHOBEE POLICE DEPT
50 S.E.2nd AVE. 50 S.E.2nd AVE.
• OKEECHOBEE,FL 34974 OKEECHOBEE,FL 34974
USA USA
Contact:DONALD HAGAN Contact:DONALD HAGAN
Telephone: 863-763-5521 Telephone: 863-763-5521
Quote Date Ship Via F.O.B. Customer PO Number Payment Method
10/14/13 UPS GROUND OR TRUCK FOB DESTINATION 2014 SLICK TOP NET30
Entered By Salesperson Ordered By Resale Number
EDWIN SALGADO EDWIN SALGADO MAJOR PETERSON
Order Approve Tax
Item Number/Descriptio
Unit Extended
Q uantit y Q uantit y
Price Price
1 1 Y SLPMMRB U of M:EACH 210.0000 210.00
WEC R/B SLIMLIGHTER W/6 SUPER HIGH INTENSITY
LEDS
Warehouse:MIAM
UPPER FRONT WINSHIELD LIGHT
1 Y AVN2BB U of M:EACH 175.0000 175.00
WEC DUAL AVENGER-BLUE/BLUE
Warehouse:MIAM
REAR DECK LIGHTS
1 Y AVN2RR U of M:EACH 175.0000 175.00
WEC DUAL AVENGER-RED/RED
Warehouse:MIAM
REAR DECK LIGHTS
4 4 Y IONJ U of M:EACH 79.0000 316.00
WEC ION LED RED/BLUE-BLACK HOUSING
Warehouse:MIAM
(2)GRILL LIGHTS,(2)REAR SIDE DOOR LIGHTS
4 4 Y ELUC2SO l OW U of M:EACH 75.0000 300.00
SOI UNIVERSAL UNDERCOVER LED INSERT SINGLE
LIGHT KIT
Warehouse:MIAM
10-16 VDC W/10'CABLE:INCLUDES INSERT LENS#1(EXTREME ANGLE)
&INLINE FLASHER-WHITE
(4)CORNER LEDS
I Y 295SLSA6 U of M: EACH 275.0000 275.00
Print Date 10/14/13
Print Time 07:29:50 PM
Page No. 1
Printed By:EDWIN SALGADO
Continued on Next Page
DANA SAFETY SUPPLY,INC Sales Quote
5221 W.MARKET ST
GREENSBORO,NC 27409
Sales Quote No. 118831
Telephone: 800-845-0405 Customer No. OKECP
Bill To Ship To
OKEECHOBEE POLICE DEPT OKEECHOBEE POLICE DEPT
50 S.E.2nd AVE. 50 S.E.2nd AVE.
• OKEECHOBEE,FL 34974 OKEECHOBEE,FL 34974
USA USA
Contact: DONALD HAGAN Contact:DONALD HAGAN
Telephone: 863-763-5521 Telephone: 863-763-5521
Quote Date Ship Via F.O.B. Customer PO Number Payment Method
10/14/13 UPS GROUND OR TRUCK FOB DESTINATION 2014 SLICK TOP NET30
Entered By Salesperson Ordered By Resale Number
EDWIN SALGADO EDWIN SALGADO MAJOR PETERSON
Order Approve Tax Item Number/Description Unit Extended
Quantity Quantity Price Price
WEC 100/200W SCAN-LOCK SELF-CONTAINED
SIREN/SWITCH
Warehouse:MIAM
HIGH CURRENT SWITCHING
100 WATT OUTPUT WITH 1-100 WATT SPEAKER OR
200 WATT OUTPUT WITH 2-100 WATT SPEAKERS.
SIREN INCLUDES PARK KILL,&TIMED-OUT FEATURES
AND 17 SELECTABLE SCAN-LOCK SIREN TONES.
(INCLUDED)
1 Y SA315 P U of M:EACH 120.0000 120.00
WEC 100W COMPACT BLACK COMPOSITE 122dB SPEAKER
Warehouse:MIAM
(INCLUDED)
1 1 Y SAK37 U of M:EACH 0.0000 0.00
WEC SA315 BRACKET FOR 2011+CHARGER
Warehouse:MIAM
(INCLUDED)
I Y C-VS-2500-CHGR-1 U of M:EACH 295.0000 295.00
HAVIS 25"CONSOLE 2011+DODGE CHARGER
Warehouse:MIAM
CONSOLE INCLUDES 2-12 VDC KNOCKOUTS(OUTLETS SOLD
SEPERATELY)AND THE FOLLOWING EQUIPMENT BRACKETS:
1)C-EB40-WS2-1P(SIREN)
1)C-EB30-CH7-1 P(RADIO)
AND WHATEVER FILLER PLATES NECESSARY TO COMPLETE THE
Print Date 10/14/13
Print Time 07:29:50 PM
Page No. 2
Printed By:EDWIN SALGADO
Continued on Next Page
DANA SAFETY SUPPLY,INC Sales Quote
5221 W.MARKET ST
GREENSBORO,NC 27409
Sales Quote No. 118831
Telephone: 800-845-0405 Customer No. OKECP
Bill To Ship To
OKEECHOBEE POLICE DEPT OKEECHOBEE POLICE DEPT
50 S.E.2nd AVE. 50 S.E.2nd AVE.
• OKEECHOBEE,FL 34974 OKEECHOBEE,FL 34974
USA USA
Contact:DONALD HAGAN Contact:DONALD HAGAN
Telephone: 863-763-5521 Telephone: 863-763-5521
Quote Date Ship Via F.O.B. Customer PO Number Payment Method
10/14/13 UPS GROUND OR TRUCK FOB DESTINATION 2014 SLICK TOP NET30
Entered By Salesperson Ordered By Resale Number
EDWIN SALGADO EDWIN SALGADO MAJOR PETERSON
Order Approve Tax
Item Number/Descriptio
Unit Extended
Q uantit y Q uantit y
Price Price
INSTALLATION.
********************************************************************
*****************
1 1 Y C-CUP2-1 U of M:EACH 0.0000 0.00
HAV 4 HIGH PLATE TWO CUP HOLDER INTERNAL MNT
Warehouse:MIAM
2 2 Y C-MC U of M:EACH 0.0000 0.00
HAV CONSOLE MICROPHONE CLIP
Warehouse:MIAM
(INCLUDED)
2 2 Y C-MCB U of M:EACH 0.0000 0.00
HAV CONSOLE MICROPHONE CLIP BRACKET
•
Warehouse:MIAM
(INCLUDED)
1 1 N INSTALL U of M:EACH 495.0000 495.00
DSS INSTALLATION OF EQUIPMENT
Warehouse:MIAM
SPECIFICS:ALL INSTALLS ARE PERFORMED BY EVT CERTIFY
TECHNICIANS.INSTALL OF ALL ABOVE EQUIPMENT.
****2014 DODGE C HARG ER,SLICK TOP****
Approved By:
❑ Approve All Items&Quantities
Print Date 10/14/13 Subtotal 2,361.00
Print Time 07:29:50 PM Freight 0.00
Page No. 3
Printed By: EDWIN SALGADO
Order Total 2,361.00