Police Car Purchase 2013 Contr. #13-21-0904 6 Exhibit 7
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, I Nov 5, 2013
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Brian Whitehall Office of the City Administrator
For the Nov 5 2013 City Council meeting
TO: Mayor& City Council
FR: Administrator & Police Chief
RE: 2014 Squad car & equipment purchase Summary
Squad car purchase—On the agenda is approval of bids for the thirteen (13) 2014
squad cars the City anticipates purchasing this year as part of the FL Sheriffs Assoc
purchasing process from Auto Nation Chrysler Dodge Jeep Ram of Pembroke Pines at
a total cost of$275,067 ($21,159 ea.). The City purchased 16 cars the year before last
and 14 cars last year ($297,053, $21,216 ea.). To equip the cars we have a quote from
Dana Safety Supply, Doral FL, which includes the light bars, consoles, brackets,
switches, and installation of same at a total price of$36,131.
The City budgeted for $318,500 (13 cars X $24,500) and $39,000 (13 equipment stuff X
$3000). We required Okeechobee Dodge to provide a quote prior to securing the State
bid in order to derive a fair/competitive bid. Their bid was $24,624.88 per car and again,
the State bid was $21,159.
Re mmendation:
1. otion to award the purchase of thirteen (13) - 2014 Dodge
Charger Police package squad cars to Auto Nation Chrysler
Dodge Jeep Ram, Pembroke Pines, FL at a unit cost of$21,159
under the Florida Sheriff's Association purchasing process.
2. Motion to approve the purchase of related equipment for the
squad cars, including light bars, consoles and parts necessary
including the installation thereof from Dana Safety Supply,
Doral, FL (Corp headquarters - 5221 W Market St,
Greensboro, NC) at a total cost of$36,131 under a sole source
purchasing process.
55 S.E.Third Avenue • Okeechobee, Florida 34974-2932 • (863)763-3372 • Fax: (863)763-1686
CMCICOMPUTER MERCHANDISE CORP.663.644.0617 l
(J-fr..-CIKEP6' PURCHASE ORDER 3662
�:',, gym CITY OF OKEECHOBEE IMPORTANT: THIS NUMBER MUST.BE SHOWN ON .;'
v' 55 S.E.THIRD AVENUE ALL INVOICES,PACKAGER,CASES,'
" . OKEECHOBEE, FLORIDA 349742903 TICKETS AND CORRESPONDENCE.'
Tel:863/763-3372 Fax:863/763-1686
SHIP TO:
AiORIOP I-
Okeechobee Police Dept.
55 SE 3rd Avenue
To: Auto Nation L___ Okeechobee, Fi. 34974
1
Chrysler Dodge Jeep Ram
13601 Pines .�31°JCI. INVOICE IN DUPLICATE:
Pembroke Pines, FL 33027 [ City of Okeechobee
55 SE 3rd Avenue
THIS ORDER SUBJECT TO CONDITIONS ON FACE.NO Okeechobee, Fi. 34974
CHANGES MAY BE MADE WITHOUT WRITTEN PERMISSION
•
OF PROCUREMENT MANAGEMENT.
DATE VENDOR NO. DELIVERY DATE SHIP VIA BEST WAY F.O.B.DESTINATION TERMS
10i1112013
ITEM ACCT.NUMBER QUANTITY UNIT DESCRIPTION UNIT AMOUNT
NO.
1 304-584-6400 13 2013 Dodge Police Car Z1,159 CO 275,067.00
TOTAL 275,067.00
STATE CONTRACT 013-21-0904
CITY OF OKEECHOBEE IS EXEMPT FROM FEDERAL EXCISE AND TRANSPORTATION
TAXES AND STATE SALES TAX.DO NOT INCLUDE THESE TAXES IN YOUR INVOICE.
EXEMPTION CERTIFICATE WILL BE SIGNED UPON REQUEST
STATE SALES TAX EXEMPTION NO.04-00010-03-57. •
FEDERAL I.D.NO.59-60000-393.
AUTHORIZED SIGNATURE
RECEIVING RECORD
PARTIAL ❑ FINAL ❑
CD Is k E ti
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1.
Call Us.first.,for all of your'Fleet Automotive,&Light Truck needs.
• CELL PHONE(954)383-1009 •
,_:OFFICE (954)441-2034 I FAX(954)441-2004 EMAIL SCHENRY1(e COMCAST.NET
'1.360 ,Pin
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QUICK QUOTE SHEET . •
FOR VEHICLES SOLD UNDER THE FLORIDA SHERIFF'S ASSOCIATION CONTRACT
•
PAGE 1 of 1
REQUESTING AGENCY: Okeechobee City PD
ORIGINAL QUOTE DATE: 10/7/2013 REVISED QUOTE DATE: 10/8/2013
CONTACT PERSON: Major Rober Peterson
• PHONE NUMBER: 863-763-5521 CELL PHONE:
FAX NUMBER: e-mail:
•
MODEL: 2014 Dodge Charger Police LDDE48 SPECIFICATION#: 3
PAGE#:
FSA BID NUMBER'S 13.11-04.13.21.04 BASE DISTRICT PRICE: $21,159.00
• http:l/www.flsheriffs.org
OPTION CODE It DESCRIPTION OPTION COST
EXTERIOR COLOR WHITE WI DARKEST INTERIOR POSSIBLE STD
Cloth bucket vinyl rear seat STD
Fullsizeare STD
Drivers side spotlight w_ _-„ _ STD
Black vinyl floor STD
•
TOTAL OF OPTIONS: $0.00
TOTAL COST: $21,159.00
QTY 1 = $21,159.00
Comments:
AUTO NATION CRYSLER DODGE JEEP RAM
• VEHICLE QUOTED BY: Steve Henry,Fleet Manager schenrvl(a�comcast.net
"I Want to be Your Fleet Provider" •
t appreciate the opportunity to submit this quotation.Please review it carefully. IF there are any errors or changes,please feel free to contact me at any
time. I am always happy to be of assistance
FSAQuoteSheet-Okeechobeel0-07-13
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FLORIDA SHERIFFS ASSOCIATION
& FLORIDA ASSOCIATION OF COUNTIES
DODGE CHARGER FULL SIZE POLICE RATED SEDAN - RWD
SPECIFICATION #3
2014 Dodge Charger (LDDE48)
The Dodge Charger(LDDE48)purchased through this contract comes with all the standard equipment as specified by the
manufacturer for this model and FSA's base vehicle specification(s)requirements which are included and made a part of this
contract's vehicle base price as awarded by specification by zone.
ZONE: *Western *Northern *Central *Southern
BASE PRICE: $21,159.00 $21,159.00 $21,159.00 $21,159.00
While the Florida Sheriffs Association and Florida Association of Counties have attempted to identify and include those equipment
items most often requested by participating agencies for full size vehicles,we realize equipment needs and preferences are going to
vary from agency to agency.In an effort to incorporate flexibility into our program,we have created specific add/delete options which
allow the purchaser to tailor the vehicle to their particular wants or needs.
The following equipment delete and add options and their related cost are provided here to assist you in approximating the total cost
of the type vehicle(s)you wish to order through this program.Simply deduct the cost of any of the following equipment items you
wish deleted from the base unit cost and/or add the cost of any equipment items you wish added to the base unit cost to determine the
approximate cost of the type vehicle(s)you wish to order.
NOTE:An official listing of all add/delete options and their prices should be obtained from the appropriate dealer in your zone when
preparing your order.Additional add/delete options other than those listed here may be available through the dealers,however,those
listed here must be honored by the dealers in your zone at the stated prices.
Bid Award Announcement(13-21-0904) 99
,
ATI li..i, ,
•
r"" ---,:- ...=,...-----‘-- Jeep Fri.'s:Auvr,
2014 Okeechobee Police Department "Fleet Bids"
2014 Charger Police RWD
-Customer Preferred Pkg 27A
-3.6L V6 24V VVT Engine
-5-Speed Auto W5A580 Transmission
-Bright white Clear Coat
-HD Cloth Bucket & Rear Bench Seat
BID AMOUNT: $24624.88 PLUS ANY APPLICABLE TAG FEES
Any questions, please call Jim Rider @ (863) 357-0500 work
(502) 682-4022 cell
(Note: Reed quote via email 9/6/13, per Police Major Robert Peterson)