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1991-08-20 DCA to Mayor \ 1 v.„%_,. tio .„.,..v.,__.,,,,s,.0.: f!, c9 Jy .a� . /. ...,„/ � STATE OF FLORIDA DEPARTMENT OF COMMUNITY AFFAIRS 2 7 4 0 C E N T E R V I E W D R I V E • T A L L A H A S S E E , F L O R I D A 3 2 3 9 9 Lawton Chiles William E. Sadowski Governor August 20 , 19 91 Secretary The Honorable Jim Kirk Mayor of Okeechobee 55 Southeast 3rd Avenue Okeechobee, Florida 34974 Dear Mayor Kirk: The Department of Community Affairs recently determined that your local comprehensive plan is not in compliance with the re- quirements of Chapter 163 , Florida Statutes. The Department is interested in meeting with you and your attorney at your conve- nience for the purpose of negotiating an agreement that will bring your plan into compliance. By settling the case in this manner, we can avoid the need for an administrative hearing. In order to facilitate the settlement process, my staff and I are available to discuss your plan with you. I want to take this opportunity to outline the process for negotiating an agreement. The Department has prepared a standardized stipulated settlement agreement, an example of which is enclosed with this letter. The agreement includes two exhibits. Exhibit A to the stipulated settlement agreement is the Statement of Intent to find the plan not in compliance. Exhibit B to the agreement contains the actual changes, in strike-through and underline format, necessary to bring the plan into compliance. A sample of a fully executed agreement is enclosed as an example of format only. Also, certain administrative procedures are underway. The Division of Administrative Hearing of the Department of Adminis- tration has been notified of our finding for the scheduling of an administrative hearing. The hearing officer will notify your attorney of the date (s) set for the hearing. If you are interested in negotiating an agreement, you may contact the Department to arrange either a meeting or a confer- ence call to discuss your plan. You may wish to prepare a draft of proposed changes to your plan (Exhibit B) which we can discuss EMERGENCY MANAGEMENT • HOUSING AND COMMUNITY DEVELOPMENT • RESOURCE PLANNING AND MANAGEMENT The Honorable Jim Kirk August 20 , 1991 Page Two at this time. Please transmit any proposals to me. The Depart- ment will review and respond to your proposal. Once Exhibit B has been agreed to by the local government and the Departmental staff, our Office of General Counsel will prepare the finalized stipulated settlement agreement and transmit it to you. The local government must hold an advertised public hearing prior to signing the agreement (see paragraph 3, page 3 of the enclosed standardized stipulated settlement agreement) . The agreement must be signed by the chief elected official and then returned to the Department, where the agreement will be presented to Secretary Sadowski for final approval and signature. The finalized agreement needs to be signed at least 30 days prior to the hearing, for it is Department policy to utilize the month prior to the hearing to prepare our case. Once the agreement has been signed by the Secretary, a motion for abatement of the hearing will be filed with the Division of Administrative Hearings. In addition, there is a possibility that grant monies may be available to support some or all of the work that is necessary to bring your plan into compliance. A request for funds should be mailed to me. A sample request for funds is enclosed with this letter. If you have any questions, please do not hesitate to contact me, Maria Abadal, Plan Review Administrator, or Meredith Dahlrose Community Program Administrator, at (904) 487-4545. Questions of a legal nature should be addressed to David Russ, Senior Attorney, at (904) 488-0410. I look forward to hearing from you. Sincerely, Robert Pennock, Chief Bureau of Local Planning RP/mdw Enclosures • February 15, 1990 Department of Community Affairs 2740 Centerview Drive Tallahassee, FL 32399 BY FACSIMILE RE: Town of Request for Additional Funds Dear Steve: The purpose of this letter is to request additional funding on behalf of the Town to bring its adopted Comprehensive Plan into compliance with Florida Statutes Chapter 163 . The Town respectfully requests an allocation of $5200. 00 for the following expenses: 1. Costs of legal publication; 2 . Costs for public hearings; 3. Town administrative staff costs in preparing for and conducting the requisite public hearings, newspaper notices, responding to public comments and questions and the like; 4. Professional planner consultant fees; Page 2 5. Professional drafting and editing of amendment to the adopted comprehensive plan; • 6. Professional legal assistance necessary for completing the settlement agreement process and not for preparation of hearing in this matter; and 7 . Reproduction costs of copies of the comprehensive plan as revised pursuant to a settlement agreement. Please advise at your earliest convenience to the acceptability of the above request. Sincerely yours, 07/25/91 12.01 $`904 677 2745 /j CITY OF ORMOND '002 A' 7-0, -1riri '-=.q \1_,•,,, .`- FAX # 904-488-33 CITY OF ORMOND BEACH JUL 2,6 1991 FLORIDA ,,7 Et,u OF LOCAL rq..1.1,,4; ;StC, i PLAN REVIEW AlOWIP PLANNING dG ZONING TI.h1,,Api•c•of 4~d July 24 , 1991 • , , 7 1/4 04 . , 1 Robert G. Nave, Chief Bureau of Local Planning Florida Department of Community Affairs E`:',`; 2740 Centerview Drive R`v '"'` "' " Tallahassee , Florida 32399 Dear Mr. Nave: Based on the recent conversation between Karen Brodeen and our City Attorney, we understand that all items in our response of June 7 , 1991 to DCA' s Statement of Intent (50I) have now been resolved and that the settlement package will be finalized by the end of August , in time for the City Commission meeting of September 18 , 1991 . This would allow sufficient time to prepare the ad for publication ' prior to September 4th. At this time we are requesting a DCA grant in the amount of $7 , 854 to cover the following costs: Publication Cost of Ad for Stipulated Agreement $1 ,030 Publication Cost of Ad for Plan Amendment 1 , 030 Clerical Staff: 100 hours at $8 . 80 x 133% 1 , 170 • Technical Staff: 40 hours at $17 . 70 x 133% = 942 Administrative/Legal Staff: 40 hours at $30 x 133% = 1 , 596 Republication of Land Use Element (70 Copies) = 923 Republication of Capital Improvements Element (70 Copies) = 763 Amend Land Use Plan Map (Drafting and Printing) = 400 TOTAL $7 , 854 Sincerely, C .LJ c 1-%Richard Jac(b , AICP Director of Planning and Zoning RJ/ja cc: Fred S. Disselkoen, Jr. , City Attorney Eugene Miller, City Manager 22 SOUTH BEACH STREET • P.O. BOX 277 • ORMOND BEACH, FL 32175-0277 • (804) 677-0311 z � 1 . 4 STATE OF FLORIDA DIVISION OF ADMINISTRATIVE HEARINGS DEPARTMENT OF COMMUNITY AFFAIRS, ) ) Petitioner, ) 2/27/91 VERSION ' vs. ) DOAH CASE NO. 2 . ) 1. , ) ) Respondent. ) ) STIPULATED SETTLEMENT AGREEMENT Petitioner Florida Department of Community Affairs (Department) and Respondent 3 . hereby stipulate and agree as follows: GENERAL PROVISIONS 1. Definitions. As used in this agreement, the following words and phrases shall have the following meanings: a. Act: The Local Government Comprehensive Planning and Land Development Regulation Act, as codified in Part II, Chapter 163, Florida Statutes (1987) . b. Agreement: This stipulated settlement agreement. c. Comprehensive Plan or plan: 4 . as adopted by Ordinance No. 5. on 6. d. DOAH: The Florida Division of Administrative Hearings. e. jn compliance or into compliance: Consistent with Sections 163.3177, 163 .3178 and 163.3191, Florida Statutes, Section 187.201, Florida Statutes, the applicable regional policy plan, and Chapter 9J-5, Florida Administrative Code. w f. Notice: The notice of intent issued by the Department to which was attached its statement of intent to find the plan not in compliance. g. petition: The petition for administrative hearing and relief filed by the Department in this case. h. Remedial Action: A remedial plan amendment, submission of support document or other action described in the statement of intent or this agreement as an action which must be completed to bring the plan into compliance. i. Remedial Plan Amendment: An amendment to the plan or support document, the need for which is identified in this agreement, including its exhibits, and which the 7. must adopt to complete all remedial actions. Remedial plan amendments adopted pursuant to this agreement must, in the opinion of the Department, be consistent with and substantially similar in concept and intent to the ones identified in this agreement or be otherwise acceptable to the Department. j . Statement of Intent: The statement of intent to find the plan not in compliance issued by the Department in this case. k. Support Document: The studies, inventory maps, surveys, data, inventories, listings or analyses used to develop and support the plan. 2 . entire Agreement. This is the entire agreement between the parties and no verbal or written assurance or promise is effective or binding unless included in this document. 2 • 3. Approval by Governing Body. This agreement has been approved by the 7. 's governing body at a public hearing advertised in a quarter-page advertisement published approximately 14 days prior to the hearing in the manner prescribed for advertisements in Section 163.3184 (15) (c) , F.S. This agreement has been executed by the appropriate 7. officer as provided in the 7 's. charter or other regulations. 4 . Changes in Law. Nothing in this agreement shall be construed to relieve either party from adhering to the law, and in the event of a change in any statute or administrative regulation inconsistent with this agreement, the statute or regulation shall take precedence. 5. Other Persons Unaffected. Nothing in this agreement shall be deemed to affect the rights of any person under the law other than the parties. 6. Attorney Fees and Costs. Each party shall bear its own costs, including attorney fees. 7. yffective Date. This agreement shall become effective upon the last date of signing by the parties. PART I, 8. Purpose of Part I. The parties enter into Part I of this agreement in a spirit of cooperation for the purpose of avoiding costly, lengthy and unnecessary litigation and in recognition of the desire for the speedy and reasonable 3 resolution of disputes arising out of or related to the plan. 9. Department Powers. The Department is the state land planning agency and has the power and duty to administer and enforce the Act and to determine whether the plan is in . compliance. 10. rxhibits. Exhibits A and B are hereby incorporated by reference. In the event of conflict between Exhibit A and Exhibit B, the provisions of Exhibit B shall control. 11. Adoption of Plan and Support Document. The 7 . provided the support documents and adopted the plan by ordinance at a properly advertised public hearing held on 6. 12. Review of Plan and Finding of Noncompliance. After reviewing the adopted plan the Department issued its notice and statement of intent to find the plan not in compliance, and filed the petition in this case to that effect. 13. Negotiation of Agreement; Intent. Subsequent to the filing of the petition the parties conferred and agreed to resolve the issues in the petition, notice and statement of intent through this agreement. It is the intent of this agreement to resolve fully all issues between the parties in this proceeding. 14. Dismissal Recommendation. If the 7 . completes the remedial actions required by this agreement, including the adoption of required plan amendments as set forth herein, the Department shall request that the Administration Commission enter an order dismissing this proceeding without imposing any sanction 4 that might otherwise be imposed under the Act. Thereafter, the Department shall take every action necessary to effectuate this paragraph. 15. Filing and Continuance. This agreement shall be filed with DOAH by the Department after execution by the parties and shall constitute a joint request that DOAH continue this proceeding for a time sufficient to allow the parties to complete their responsibilities under the agreement. However, the Department may request DOAH to schedule a hearing of this proceeding at an earlier time, as provided in this agreement. 16. Retention of Right to Final Hearing. Both parties hereby retain the right to have a final hearing in this proceeding and nothing in this agreement shall be deemed a waiver of such right. 17. Description of Provisions not in Compliance and Remedial Actions; Legal Effect of Agreement. Exhibit A to this • agreement is the statement of intent and contains a description of the plan provisions found not in compliance by the Department and remedial action needed to bring the plan into compliance. It also constitutes an admission and stipulation by the Department that if the described remedial actions are accomplished the plan will be in compliance. Exhibit B contains additional detail regarding some provisions not in compliance and remedial actions needed for compliance. In the event of a conflict between Exhibit A and Exhibit B, the provisions in Exhibit B shall control. 5 • 18. Remedial Actions to be Considered for Adoption. The 7. agrees to consider for adoption by formal action of its governing body all remedial actions described in Exhibit A (as modified by Exhibit B) no later than the time period provided for in this agreement. 19. Transmittal hearing for remedial actions. Within 60 days after the effective date of this agreement the 7. shall -deliver to the Department, after a transmittal public hearing pursuant to Section 163.3184 (3) of the Act, all remedial actions, including all remedial plan amendments and support documents, along with a transmittal letter describing the remedial action taken for each part of the plan amended, including references to specific portions and pages. 20. Review of Transmittal . The Department shall provide the 7. with its objections, recommendations and comments on the remedial amendments and support documents in the manner provided in Chapter 9J-11, Florida Administrative Code, and Subsections 163.3184 (3) -(7) , Florida Statutes. If the 7, fails to deliver or rejects any remedial plan amendment or support document described in Exhibit A or Exhibit B, the Department may move for a final hearing for this proceeding as provided in Paragraph 16 above. 21. Adoption or Approval of Remedial Plan Amendments. Within 60 days after receipt of the Department's objections, recommendations and comments, the 7. shall consider for adoption all remedial plan amendments and amendments to the 6 • support document, and deliver the amendments and a transmittal letter to the Department as provided in Subsection 163.3184 (7) , Florida Statutes, and Rule 9J-11.011 (3) , F.A.C. The letter shall describe the remedial action adopted for each part of the plan amended, including references to specific portions and pages. 22. Review of Adoptions and Notice of Intent. Within 45 days after receipt of the adopted remedial plan amendments and support documents, the Department shall issue a notice of intent pursuant to Section 163.3184 , Florida Statutes, for the adopted amendments in accordance with this agreement. a. In Compliance: If the adopted remedial actions are consistent with the recommendations in Exhibit A or Exhibit B, the Department shall find the plan amendments in compliance and shall request that DOAH relinquish jurisdiction and join the Department in requesting that the Administration Commission adopt a final order dismissing this proceeding and finding the plan, as amended, in compliance. b. Not in Compliance: If the remedial actions are not adopted, or if the Department determines they are not consistent with and substantially similar to the recommendations in Exhibit A or Exhibit B, the Department shall issue a notice of intent to find the plan amendments not in compliance and shall forward the notice to DOAH for a hearing as provided in Subsection 163.3184 (10) , Florida Statutes, and may request that the matter be consolidated with the pending proceeding for a single, final hearing. The parties hereby stipulate to that 7 consolidation and to the setting of a single, final hearing if the Department so requests. The Department may also move for a final hearing of this proceeding as provided in Paragraph 16 - above. 23. Concurrent Amendment. Nothing in this agreement shall be construed to prohibit the amendment of the plan concurrent with the adoption of this agreement. part II 24 . Purpose of Part II. The parties enter into Part II of this agreement to provide funding to assist the 7 . to undertake the remedial actions necessary to bring the adopted plan submitted pursuant to Subsection 163.3167 (2) , F.S. and Chapter 9J-12, F.A.C. into compliance. 25. liability. To the extent of funds received under this agreement, the 7. hereby agrees to hold harmless the Department, to the extent allowed by law, from all claims, demands, liabilities and suits of third persons or entities not a party to this agreement arising out of, or due to any act, occurrence, or omission of the 7, ,, its subcontractors or agents, if any, that is related to the 7. 's performance under this agreement. 26. public Records. The 7 . shall allow public access to all documents, -reports, papers, letters or other material, subject to the provision of Chapter 119, Florida 8 • Statutes, prepared or received by the 7. in conjunction with this agreement. The Department may unilaterally cancel this agreement if the 7. refuses to allow public access •to all documents, papers, letters, or other material subject to the provisions of Chapter 119, F.S. , and made or received by the 7. in conjunction with the agreement. 27. Availability of Funds. Payment -of state funds pursuant to this agreement is subject to and conditioned upon the total release of authorized appropriations from the Local Government Comprehensive Planning Assistance Program provided by law. The State of Florida's performance and obligation to pay under this Agreement is contingent upon an annual appropriation by the Legislature as noted in Section 287.0582 , Florida Statutes. 28. Consideration. a. As consideration for work performed under this agreement, the Department agrees to pay a fixed fee of up to $ 8. . Payment will be based on the payment schedule and other conditions contained in paragraph 29 below. b. Use of Funds: Funds may not be used for the purchase of equipment, fixtures, or other tangible property of a nonconsumable and nonexpendable nature with an expected useful life which exceeds the duration of this contract. Funds may also • not be used for attorney fees unrelated to this agreement. 9 • 29. Method of Payment. Deliverable Due Date payment Proposed remedial action No later than 60 $ 9. days after execution of agreement Adopted remedial action No later than time $ 9. frames specified in s. 163.3184 (7) , F.S. for transmittal of adopted plan amendments Total $ 8 . The first payment will be made by the Department after timely receipt of the deliverable which will be verified by the Department to include all required proposed remedial action. If the transmitted remedial actions are not received in accordance with the schedule in this agreement, or if the Department in its discretion determines that the transmitted remedial actions are inconsistent with this agreement, the first payment shall not be made. The final payment will be made after receipt of the adopted remedial actions and issuance by the Department of a Notice of Intent to find the plan in compliance. If the adopted remedial actions are not received in accordance with the schedule in this agreement, or if the Department determines that the adopted remedial actions are not in compliance, the final payment shall not be made and the 7. shall refund the first payment to the Department within 30 days after issuance of the Notice of Intent. 10 30. Audit Requirements. a. The 7. agrees to maintain adequate financial procedures and adequate support documents to account for the expenditures of funds under Part II of this agreement. b. These records shall be available at all reasonable times for inspection, review, or audit by state personnel and their personnel duly authorized by the Department. "Reasonable" shall be construed according to circumstances, but ordinarily shall mean normal business hours of 8:00 a.m. to 5: 00 p.m. , local time, Monday through Friday. c. The 7. shall also provide the Department with the records, reports or financial statements upon request for the purposes of auditing and monitoring the funds awarded under Part II of this agreement. Bills for fees or other compensation for services or expenses shall be submitted in detail sufficient for a proper preaudit and postaudit thereof. d. The 7. shall include an accounting of these funds under Part II of this agreement in the local audit prepared by the 7. of the 1990-91 and 1991-92 fiscal years. e. In the event the audit shows that all or a portion of the funds provided under Part II, were not spent in accordance with Chapter 9J-26, Florida Administrative Code, and the conditions of this agreement, the 7. shall be held liable for repayment to the Department of all funds not spent in accordance with these applicable regulations and agreement • • 11 provisions within thirty (30) days after the Department has notified the 7. of such noncompliance. f. The 7. shall retain all financial records, supporting documents, statistical records, and any other documents pertinent to Part II of this agreement for a period of three years after the date of submission of the final expenditures report or, if an audit has been initiated and audit findings have not been resolved at the end of three years, the records shall be retained until resolution of the audit findings. g. Bills for any travel expenses shall be submitted in accordance with Section 112.061, Florida Statutes. 31. Modification of Part II. Either party may request modification of the provisions of Part II of this agreement. Changes which are mutually agreed upon shall be made by written correspondence from the Department, by the parties and incorporated as part of this agreement. This agreement contains. all the terms and conditions agreed to by the parties. 12 In witness whereof, the parties hereto have caused this . agreement to be executed by their undersigned officials as duly authorized. DEPARTMENT OF COMMUNITY 1. AFFAIRS William E. Sadowski Secretary Date Date Attest: 7. Clerk Assistant General Counsel 7 . Attorney 13 f bitit4(1°e OT STATE OF FLORIDA Veyvtr 1-v1AL DIVISION OF ADMINISTRATIVE HEARINGS bire°4" DEPARTMENT OF COMMUNITY AFFAIRS, ) ) Petitioner, ) vs. ) DOAH CASE NO. 89-4549GM CITY OF NEW PORT RICHEY, ) ) Respondent. ) ) §TIPULATED SETTLEMENT AGREEMENT Petitioner Florida Department of Community Affairs (Department) and Respondent City of New Port Richey (City) hereby stipulate and agree as follows: GENERAL PROVISIONS 1. Definitions. As used in this agreement, the following words and phrases shall have the following meanings: a. Act: The Local Government Comprehensive Planning apd Land Development Regulation Act, as codified in Part II , Chapter 163 , Florida Statutes (1987) . b. Agreement: This stipulated settlement agreement. c. Comprehensive Plan or plan: City of New Port Richey Comprehensive Plan, as adopted by Ordinance No. 1203 on June 29 , 1989 . d. pOAH: The Florida Division of Administrative Hearings. e. In compliance or into compliance: Consistent with Sections 163 . 3177 , 163 . 3178 and 163 . 3191, Florida Statutes, • Section 187 . 201, Florida Statutes, the Tampa Bay Regional Policy 1 Plan, as adopted by Rule 27E-4 , Florida Administrative Code, and Chapter 9J-5, Florida Administrative Code. f. notice: The notice of intent issued by the Department to which was attached its statement of intent to find the plan not in compliance dated August 18, 1989 . g. petition: The petition for administrative hearing and relief filed by the Department on August 23 , 1989, that initiated proceedings before DOAH in this case (Case No. 89- 4549GM. h. remedial action: A remedial plan amendment, submission of support document or other action described in the statement of intent or this agreement as an action which must be completed to bring the plan into compliance. i. remedial plan amendment: An amendment to the plan or support document, the need for which is identified in this agreement, including its exhibits, and which the City must adopt to complete all remedial actions. Remedial plan amendments adopted pursuant to this agreement must be consistent with and substantially similar in concept and intent to the ones identi- fied in this agreement or be otherwise acceptable to the Depart- ment. j . Statement of intent:. The statement of intent to find the plan not in compliance dated August 18, 1989. k. support document: The studies, inventory maps, surveys, data, inventories, listings or analyses used to develop and support the plan adopted by the City on June 29, 1989 . • 2 2 . entire agreement. This is the entire agreement between the parties and no verbal or written assurance or promise is effective or binding unless included in this document. 3 . Approval by governing body. This agreement has been approved by the City governing body and executed by the appropri- ate City officer as provided in the City's charter or other regulations. 4 . Chancres in law. Nothing in this agreement shall be construed to relieve either party from adhering to the law, and in the event of a change in any statute or administrative regulation inconsistent with this agreement, the statute or regulation shall take precedence . 5. Other persons unaffected. Nothing in this agreement shall be deemed to affect the rights of any person under the law other than the parties. 6. Attorney fees and costs. Each party shall bear its own costs, including attorney fees. 7 . Public Records. The City shall allow public access to all documents, reports, papers, letters or other material, sub- ject to the provision of Chapter 119, Florida Statutes, prepared or received by the City in conjunction with this agreement. It is expressly understood that upon receipt of substantial evidence of the City's refusal to comply with this provision, the Depart- ment will have the right. to terminate this agreement for breach. • 3 8 . liability. The City hereby agrees to hold harmless the Department, to the extent allowed and required by law, from all claims, demands, liabilities and suits of third persons or enti- ties not a party to this agreement arising out of, or due to any act, occurrence, or omission of the City, its subcontractors or agents, if any, that is related to the City' s performance under this agreement. 9. Effective date. This agreement shall become effective upon the last date of signing by the parties. ART 10. Purpose of Part I. The parties enter into Part I of this agreement in a spirit of cooperation for the purpose of avoiding costly, lengthy and unnecessary litigation and in recognition of the desire for the speedy and reasonable resolution of disputes arising out of or related to the plan. 11. Department powers. The Department is the state land planning agency and has the power and duty to administer and enforce the Act and to determine whether the plan is in compliance. 12. Exhibits. Exhibits A and B are hereby incorporated by reference. In the event of conflict between Exhibit A and Exhibit B, the provisions of Exhibit B shall control . 13 . Adoption of plan and support document. The City adopt- ed the plan by ordinance and support documents by resolution at a properly advertised public hearing on June 29, 1989. 4 14 . Review of plan and finding of noncompliance. After reviewing the adopted plan the Department issued its notice and statement of intent to find the plan not in compliance, and filed the petition in this case to that effect. 15. Standing to file notice and petition. The Department met the requirements of Section 163. 3184 (8) , Florida Statutes, because it participated in the adoption public hearing and based its determination of compliance and its notice and statement of intent only on its written objections and recommendations to the plan pursuant to Section 163 . 3184 (6) , Florida Statutes, or on any changes made by the City to the plan as adopted. 16. Negotiation of agreement; intent. Subsequent to the filing of the petition the parties conferred and agreed to resolve the issues in the petition, notice and statement .of intent through this agreement; It is the intent of this agreement to resolve fully all issues between the parties in this proceeding. 17 . Dismissal recommendation. If the City completes the remedial actions required by this agreement, including the adop- tion of required plan amendments as set forth herein, the Depart- ment shall request that the Administration Commission enter an order dismissing this proceeding without imposing any sanction that might otherwise be imposed under the Act. Thereafter, the Department shall take every action necessary to effectuate this paragraph. 18 . Filing and continuance. This agreement shall be *filed 5 with DOAH by the Department after execution by the parties and shall constitute a joint request that DOAH continue or abate this proceeding for a time sufficient to allow the parties to complete their responsibilities under the agreement. However, the Depart- ment may request DOAH to schedule a hearing of this proceeding at an earlier time, as provided in this agreement. ' 19 . retention of right to final hearing. Both parties hereby retain the right to have a final hearing in this proceeding and nothing in this agreement shall be deemed a waiver of such right. 20. Description of provisions not in compliance and remedial actions ; legal effect of agreement. Exhibit A to this agreement is the statement of intent and contains a description of the plan provisions found not in compliance by the Department and remedial action needed to bring the plan into compliance. It also constitutes an admission and stipulation by the Department tFiat if the described remedial actions are accomplished the plan will be in compliance. Exhibit B contains additional detail regarding some provisions not in compliance and remedial actions needed for compliance. In the event of a conflict between Exhibit A and Exhibit B, the provisions in Exhibit B shall control . 21 . Remedial actions to be considered for adoption. The City agrees to adopt by formal action of its governing body all remedial actions described in Exhibit A (as modified by Exhibit B) no later than the time period provided for in this agree ent. 6 22 . Transmittal hearincr for remedial actions. Within 60 days after the effective date of this agreement the City shall deliver to the Department, after a transmittal public hearing pursuant to Section 163 . 3184 (3) of the Act, all remedial actions , including all remedial plan amendments and support documents, along with a transmittal letter describing the remedial action taken for each part of the plan amended, including references to specific portions and pages. 23 . Review of transmittal . The Department shall provide the City with its objections, recommendations and comments on the remedial amendments and support documents in the manner provided in Chapter 9J-11, Florida Administratit•e Code, and Subsections 163 . 3184 (3) - (7) , Florida Statutes. If the City fails to deliver or rejects any remedial plan amendment or support document de- scribed in Exhibit A or Exhibit B, the Department may move for a final hearing for this proceeding as provided in Paragraph 19 above. 24 . Adoption or approval of remedial plan amendments . Within 60 days after receipt of the Department's objections, recommendations and comments, the City shall consider for adop- tion all remedial plan amendments and amendments to the support document, and deliver the amendments and a transmittal letter to the Department as provided in Subsection 163 . 3184 (7) , Florida Statutes, and Rule 9J-11. 011 (3) , F.A.C. The letter shall de- scribe the remedial action adopted for each part of the plan amended, including references to specific portions end pages. 7 25. peview of adoptions and notice of intent. Within 45 days after receipt of the adopted remedial plan amendments and support documents, the Department shall issue a notice of intent pursuant to Section 163 .3184 , Florida Statutes, for the complete comprehensive plan, as amended, in accordance with this agreement. a. ;n compliance: If the adopted remedial actions are consistent with the recommendations in Exhibit A or Exhibit B, the Department shall find the plan and plan amendments in compliance and shall request that DOAH relinquish jurisdiction and join the Department in requesting that the Administration Commission adopt a final order dismissing this proceeding. b. Not in compliance: If the remedial actions are not adopted, or are not consistent with and substantially similar to the recommendations in Exhibit A or Exhibit B, the Department shall issue a notice of intent to find the plan not in compliance apd shall forward the notice to DOAH for a hearing as provided in Subsection 163. 3184 (10) , Florida Statutes, and request that the matter be consolidated with the pending proceeding for a single, final hearing. The parties hereby stipulate to that consolidation and to the setting of a single, final hearing. The Department may also move for a final hearing of this proceeding alone as provided in Paragraph 9 above. In any proceeding under this paragraph, the City shall have the burden of proving by a preponderance of the evidence that an adopted remedial action is consistent with and substantially similar to the recommendations 8 in Exhibit A or Exhibit B. 26. Waiver. The parties waive any right to appeal or initiate proceedings on, or to otherwise challenge on any ground in any forum, the plan as amended, so long as the provisions of this agreement are complied with. Both parties reserve the right to appeal the inclusion of any amendment to the plan that is not included in this agreement. 27 . Concurrent amendment. Nothing in this agreement shall be construed to prohibit the amendment of the plan concurrent with the adoption of this agreement. part II 28 . purpose of Part II . The parties enter into Part II of this agreement to provide funding to assist the City to undertake the remedial actions necessary to bring the adopted plan submit- ted pursuant to Subsection 163. 3167 (2) , F.S. and Chapter 93-12 , F.A.C. into compliance. 29. Availability of Funds. Payment of state funds pursuant to this agreement is subject to and conditioned upon the total • release of authorized appropriations from the Local Government Comprehensive Planning Assistance Program provided by Chapter 88- 555, Laws of Florida. The State of Florida 's performance and obligation to pay under this Agreement is contingent upon an annual appropriation by the Legislature as noted in Section 287 . 0582 , Florida Statutes. 30. Consideration. a. As consideration for work performed under this 9 agreement, the Department agrees to pay a fixed fee of up to $5 , 920. 00. Payment will be based on the payment schedule con- tained in paragraph 31 below. b. Use of Funds: Funds may not be used for the purchase of equipment, fixtures, or other tangible property of a nonconsumable and nonexpendable nature with an expected useful life which exceeds the duration of this contract. Funds may not be used to pay attorney fees except for fees incurred to review this agreement and the remedial actions described herein. 31. J4ethod of Payment. Deliverable Due Date payment Proposed remedial actions No later than 60 $2 , 960. 00 days after execution of agreement Adopted remedial actions No later than time $2 ,960. 00 frames specified in s. 163.3184 (7) , F.S. for transmittal of adopted plan amendments Total $5, 920. 00 The first payment will be made by the Department after receipt of the deliverable which will be verified by the Depart- ment to include all required proposed remedial actions. The final payment will be made after receipt of the adopted remedial actions and issuance by the Department of a Notice of Intent to find the plan in compliance. 32 . Audit requirements. a . The City' agrees to maintain adequate financial proce- 10 • dures and adequate support documents to account for the expenditures of funds under Part II of this agreement. - b. These records shall be available at all reasonable times for inspection, review, or audit by state personnel and other personnel duly authorized by the Department. "Reasonable" shall be construed according to circumstances, but ordinarily shall mean normal business hours of 8: 00 a.m. to 5: 00 p.m. , local time, Monday through Friday. c. The City shall also provide the Department with the records, reports or financial statements upon request for the purposes of auditing and monitoring the funds awarded under Part II of this agreement. d. The City shall include an accounting of these funds under Part II of this agreement in the local audit prepared by the City of the 1989-90 and 1990-91 fiscal years. e. In the event the audit shows that all or a portion of the funds provided under Part II, were not spent in accordance with Chapter 9J-26, Florida Administrative Code, and the conditions of this agreement, the City shall be held liable for repayment to the Department of all funds not spent in accordance with these applicable regulations and agreement provisions within thirty (30) days after the Department has notified the City of such noncompliance. f. The City shall retain all financial records, supporting documents, statistical records, and any other documents pertinent to Part II of this agreement for a period of three years after the date of submission of the final expenditures report or, if an 11 audit has been initiated and audit findings have not been re- solved at the end of three years, the records shall be retained• until resolution of the audit findings. 33 . Modification of Part II . Either party may request modification of the provisions of Part II of this agreement. Changes which are mutually agreed upon shall be made by written correspondence from the Department, by the parties and incorporated as part of this agreement. This agreement contains all the terms and conditions agreed to by the parties. In witness thereof, the parties hereto have caused this agreement to be executed by their undersigned officials as duly authorized. DEPARTMENT OF COMMUNITY CITY OF NEW PORT RICHEY AFFAIRS i/i ice`• tb, 41P'.1 (c2441:"Q Thomas G. Pe ;am Secretary Da Date Attest: i Ay Clerk Af A_kid w•irpI1P - Senior Attorney City Attorney • 12 EXHIBIT" "A" STATE OF FLORIDA DEPARTMENT OF COMMUNITY AFFAIRS • IN RE: CITY OF NEW PORT RICKEY ) COMPREHENSIVE PLAN ) ADOPTED BY ORDINANCE ) DOCKET N0. 69-NOI-5103- (N) NO. 1203 ON JUNE 29 , 1989 ) ) STATEMENT OF INTENT TO FIND COMPREHENSIVE PLAN NOT IN COMPLIANCE The Florida Department of Community Affairs hereby issues its Statement of Intent to find the Comprehensive Plan of the City of New Port Richey adopted by Ordinance No. 1203 on June 29 , 1989 , Not In Compliance based upon the material in the Objections , Recommendations and Comments Report issued by the Department on April 15, 1989 , which is hereby incorporated by reference, and changes made to the plan as adopted that were not previously reviewed by the Department. The Department finds that ' the plan is not "in compliance," as defined in Section 163 . 3184 (1 ) (b) , Florida Statutes (F.S. ) , because it is not consistent with Section 163 . 3177 , F.S. , the State Comprehensive Plan, the Tampa Bay Regional Policy Plan, or Chapter 9J-5, Florida Administrative Code (F.A.C. ) , for the following reasons : I . CONCURRENCY A. Inconsistent provision. The inconsistent provisions of the plan grouped under this subject heading are as follows : 1 . Policy 1 .4 .4 (page 59 ) of the Capital Improvements Element states that the City shall issue development orders and permits when required capital facilities are present or in the 5- year scnedule of capital improvements. The issuance of a development order or permit based upon the fact that the 5-year schedule includes the facility does not ensure that the facilities will be available concurrent with the impacts 'of de•:='_: -:'t . Rule 9J-5.016 (3 ) (c)6 . , F.A.C. 2 . Policy 1 .4 .4 (page 59 ) of the Capital Improvements Element is inconsistent with Objective 1 .12 and associated policies (page 59 ) of the Future Land Use Element which states that development orders and permits shall be issued only if pi/04r' facilities are available concurrent with the impact of development . Section 163. 3177 (2 ) , F.S. Rules 93-5 .005 (5) , 93- 5.006 ( 3 ) (c ) 3 . , and 93-5.006 ( 3 ) (c)6 . , F.A.C. B. Recommended remedial actions . These inconsistencies m.y bo remodied by taking the following actions : 1 . Include a policy in the Capital Improvements Element which specifies how the City proposes to implement a concurrency management system to ensure that public facilities and services will meet the adopted level of service (LOS) standards and will be available concurrent with the impacts of development. 2. Alternatively, the City may revise Policy 1 .4 .4 of the Capital Improvements Element to state that development orders and permits will not be issued unless adequate public facilities an.^ services which meet adopted LOS standards are available and ensured to be available concurrently with the impacts of development . 2 II. LEVELS OF SERVICE A. Inconsistent provisions. The inconsistent provisions of the plan grouped under this subject heading are as follows: ' 1 . The plan does not include a policy which adopts LOS standards at peak hour for all roads within the local government jurisdiction by facility or facility type. Rules 93- 5.007 ( 3 ) (c)1 . and 93-5.005 ( 3 ) , F.A.C. 2 . A policy which adopts a LOS standard for drainage facilities is not included. Rule 93-5.011 (2 ) (c)2.d. , F.A.C. While the City has indicated on page 9 ( "Infrastructure" Element ) that due to a lack of engineering data, information necessary to address the data and analysis requirements are unavailable, an interim LOS standard based on best available data is not included. 3 . The Capital Improvements Element Policy 1 .4 .5 (page 59 ) - states that the City will adopt the LOS standards found in the -other plan elements; however, the City does not include the required policy for establishing LOS standard within the Traffic Circulation Element and the drainage portion of the "Infrastructure" Element. B. Recommended remedial actions . These inconsistencies may be remedied by taking the following actions : 1 . Revise Objective 1 . 1 (page 11 ) in the Traffic Circulation Element to be adopted as a policy. Identify specific implementation programs or activities which will improve the LOS ----- an U.S. 19 (SR 55) , from CR 518 to North City Limits (NCL) , to -- - 3 achieve the adopted LOS standard . Alternatively, the City may adopt a LOS standard of maintain and improve with provisions for mitigating the traffic circulation impacts of future approved developments. 2. Include a policy which adopts an interim LOS standard based on the best available data for drainage facilities . The LOS standard must include performance standards for water quality. III . AFFORDABLE HOUSING A . Inconsistent provisions . . The inconsistent provisions of the plan grouped under this subject heading are as follows : 1 . The plan does not provide appropriate plans and policies for the provision of affordable housing and adequate sites f^r affordable housing , and for the elimination of substandard housing. Rules 9J-5.010 ( 3) (b)l . , 9J-5.010( 3 ) (b)2 . , 9J-5 .010( 3 ) (b)4 . , 9J-5.010 ( 3 ) (c) ( 3 ) . , and 9J-5.010 (3) (c)5. While Objective 1 .1 (page 19 ) , Objective 1 .3 (page 20 ) , Objective 1 .5 (page 21 ) and Objective 1 .8 (page 23 ) and associated policies of the Housing Element address the issue of affordable housing and elimination of substandard housing; these objectives and their associated policies do not identify the means by which the City will provide housing with supporting ' infrastructure for anticipated very low and low-income households . Table 22 (page 39 ) in the Housing Element indicates • that 32 percent of the projected population for 1990 will be very • 4 • i low and low-income households. Also, these objectives and policies do not identify specific programs which will reduce the substandard housing conditions in the City. B. Recommended remedial actions : These inconsistencies may be remedied by taking the following actions : 1 . Revise Objective 1 .1 (page 19 ) in the Housing Element to identify an intermediate end for the provision of affordable housing units . Include measures such as extent, type, quality and specific quantity of affordable housing which will be provided to meet the needs of the anticipated low and moderate- income households . Also, include data and analysis which supports the objective and demonstrates the City's commitment to providing affordable housing for the anticipated low and moderate-income households . 2 . Revise Objective 1 . 3 (page 20 ) in the Housing Element to identify an intermediate end and state specifically what it is that the. City intends to do in •promoting the opportunity" for citizens to purchase affordable housing. The objective does not guarantee that the citizens will be able to purchase housing for which they can afford. Therefore the City needs to identify measures which will work toward achieving this end . Measures which the City could use would be to: - designate more acreage for high density residential use ' on the Future Land Use Map or map series to meet the anticipated need for low and moderate-income households ; - identify new land use regulations or amend existing 5 regulations which promote; * efficient well designed houses, * compact lots (small lot districts ) , * greater flexibility in siting houses (zero • lotline districts ) , * greater flexibility in the design of streets, sidewalks and other site improvements (cluster design) , and • * factory-built housing in a variety of locations; and - develop a housing partnership program which would solicit funding from local financial institutions and encourage them to provide FHA/VA loans to home buyers at reduced rates with minimum down payment requirements under the 1977 Community Reinvestment Act. • Also, include data and analysis which supports the objective and demonstrates the City's commitment to providing affordable housing for the anticipated low and moderate-income households , and for mobile homes . 3 . Revise Objective 1 .5 and Policies 1 .5.1 and 1 .5.2 (page • 21 ) in the Housing Element to identify a measurable end to be achieved and implementation programs or activities subsequent to the plan adoption to address elimination of substandard housing . conditions . The objective should identify a specific percentage or amount of substandard housing which will be eliminated by 1995 . The policies which implement the objective should then identify how the City will achieve this end . While increasing code enforcement is a way to ensure maintenance of safe and decent housing, it does not reduces or eliminate the substandard housing condition. Since the residents which live in substandard housing are primarily very low and low income persons, the City should implement assistance programs which would allow these households to make repairs necessary to eliminate the substandard housing conditions . This could be implemented in phases with a long-term date specified for the elimination of all substandard housing conditions . 4 . Revise Objective 1 .8 (page 23 ) in the Housing Element to identify an intermediate end which states what the City will do to provide adequate sites for housing low and moderate income families , and for mobile homes . Assisting residents to identify adequate sites does not ensure that sites will be available to meet the anticipated need in the future. Therefore, the City • should adopt specific land use regulations which require developers to dedicate a percentage of acreage or fee in lieu of (based on a locally determined calculus ) , for development and redevelopment projects to ensure the provision of adequate sites to meet the anticipated low and moderate income housing, and mobile home needs in the future. • IV. FINANCIAL FEASIBILITY A. Inconsistent provisions . The inconsistent provisions of the plan grouped under this subject heading are as follows : 1 . The City's inventory of capital improvements does not 7 include needs identified in the plan elements which are within the definition of capital improvements as defined by Rule 9J- 5.003 (10 ) , F.A.C. , but only those improvements in excess of $100,000 and a life expectancy of five (5) years. B. Recommended remedial actions . These inconsistencies may be remedied by taking the following actions : 1 . Revise the City's definition of capital improvements to be consistent with Rule 9J-5.003 (10) , F.A.C. , and include the required items in the inventory of capital improvements . V. State Comprehensive Plan and Regional Policy Plan A. Inconsistent provisions. The inconsistent provisions of the plan grouped under this subject heading are as follows: 1 . The plan is not consistent with these provisions of the State Comprehensive Plan: Goal 5 (Housing) , Policy. 3; Goal 8 (Water Resources ) , Policies 10 and 12; Goal 26 (Plan Implementation) ; Policies 2 and 3 . Rule 9J-5.021 , F.A.C. 2 . _ The plan is not consistent with and does not further these parts of the Tampa Bay Regional Policy Plan: Housing, Policies 5 .4 .1 , 5 .4 .4, 5.4 .10, 5.5.1 and 5.5.2; Water Resources , Policies 8 . 1 .6 , 8. 3.1 , 8.5.2 and 8.5. 3 . B. Recommended remedial actions. These inconsistencies may be remedied by taking the following actions : 1 . Revise the plan to include the recommended remedial actions outlined in paragraphs I .B. , II .B. , M .S. and Iv.B. 8 • 1 - r CONCLUSIONS OF LAW Based upon these findings, the Department makes the following conclusions of law: • 1 . The plan is not consistent with the Tampa Bay Regional Policy Plan. 2 . The plan is not consistent with the state comprehensive plan. 3 . The plan is not consistent with the requirements of Rule Chapter 9J-5, Florida Administrative Code. 4 . The plan is not consistent with the requirements of Section 163 . 3177 , Florida Statutes . 5 . The plan is not "in compliance, " as defined in Section 163 . 3184 (1 ) (b) , F.S. 6 . In order to bring the plan into compliance, the County may complete the recommended remedial actions described or adopt other remedial actions that eliminate the inconsistencies . Executed this day of August, 1989, at Tallahassee, Florida. FLORIDA DEPARTMENT OF COMMUNITY AFFAIRS dile Paul R. Bradshaw Division of Resource Pla g and Management 2740 Centerview Drive Tallahassee, Florida 32399-2100 9 i • EXHIBIT "B" These are the Remedial Plan Amendments required to bring the Plan into Compliance. (CODING: Language ttr. .L three-et is a deletion from existing test; language underlined is an addition to existing text.) I. CITY OF NEW PORT RICHEY COMPREHENSIVE PLAN CONCURRENCY REVISION: • Policy 1.4.4 The- err,. shalI revere that deveivpmeht orders slid permit, m Hewed me47 when t e/re d t y i t G l f. .i u i t i ca RTC pre?e L t' e r s'L'hedaied *n the -s.,►t rear s6h dole of Ldr1cai grit!, fmmliva 1Jcc+titicd cbiR Terre: wrbf a rise that the LYtj *7 L v u a f a C c u L s'It3r the R!'S tete— ftefteC e.f. the tavris of $cir1 cs stweivrde fur affreted ywLr1i6 is 1iLica edepted by this eemprrhermitt Fiver. Policy 1.4.4 The City Council shall issue development orders and permits only when the required capital facilities are present or will be available con- current with the impacts of development . II. CITY OF NEW PORT RICHEY COMPREHENSIVE PLAN TRAFFIC CIRCULATION ELEMENT REVISION Objective 1.1 A* of the e f f 1.t i.e date of this evaTteh,erarve rfaa, the i love} of 5= .i c.: (LOS) H peak truer whet* be the stwedwrd• f er r ^= —sal uai co11.cv 1.. s viThfe tiic City. Objective 1.1 • As of the effective date of this Comprehensive Plan, the City of New Port Richey shall establish levels of service for those roadways located within its municipal boundaries. Policy 1.1 As of the effective date of this Comprehensive Plan, the operational Level of Service (LOS) for those arterial and collector roadways located within the City of New Port Richey shall be D peak hour, • w- • D7 494+ 4946 or oat** s tie it s totter dratorre p+on *, teoTormrtomrt, rho *err* of serr irtr a-t U i c rd for dtai•nagr,, ss c•orrtai-ae d tire eitria tome Dorrbmormr Rc b u1 of i v t,S, silo vc *n sr dTt2 c a i W Il a a a u a a.: pima d roftm 1 d 12tI tbe L a Yo a.i L f to =moue the 40 Tsar- frevaemo r, be--siirotor WTVT= error sod to r•t•dm c e or t"i't cd tu.iav,u+- nta1 tht !s$ 8r ogr baler. Objective 2.1 As of the effective date of this Comprehensive Plan, or until such time as a master drainage plan is operational , the City shall continue to maintain, and where necessary improve, the existing stormvater drainage system located within its municipal boundaries. • T.he +Tod orrrimpwratt.6,.1.L.Z.ns dovoimped of er diS,LSa1va w t h tire Siii: for thmmo boot ummoromear 1ci.1,u1yuca a tQblt to the f,a.ylc.+.cnt tioat for rho IutcTir. th aivage viva. Policy 2.1.2 Until the Hester Drainage Plan is completed and adopted, the interim LOS standard is hereby established. Onsite: Retain the difference in pa and post development runoff for 25 year, 24 hour storm event. Offsite: Conveyance system to tarry runoff from ten an year one j hour storm event. • III. CITY OF NEW PORT RICHEY COMPREHENSIVE PLAN HOUSING ELEMENT REVISION Affordable Housing S bjerrf or �r3 • Tito eity mi711-1} Orr re r o the for s + L i L i 4.c„S of tiTe eity er4 worrommeing array to porthole or trot door ,rr, safr arrd $ „i t a a S l}.a,.h tiro, too if ford, free from t a L i t t a a f hoe or of tyro, mom, iraodirop, ettr rtc batiegroaa•d, sit, mat^lt G l s :S or 1+vuSc3 rvf•d tvu.t+vaitiv,t. Objective 1.3 The City shall , through its land development regulations, allow the use of such low cost housing techniques such as, but not limited to, manufactured housing, mobile homes, modular housing, cluster develop- _ tents , zero lot line zoning and townhouses. Through these methods and efforts Itx the private sector, it is the intent of the City then 1 ,124 low-moderate income housing opportunities will be provided by 1995. It is further understood that this number will be revised after the 1990 census data is made available. _ Policy 1.3.3 The City shall , through its land development regulations, allow the use of such low cost housing techniques such as, but not limited to, mobile homes , manufactured housing, modular housing, cluster develop- ments , zero lot line zoning, and townhouses. • Policy 1.3.4 The City, through Its land development regulations, shall establish density bonuses for the inclusion of affordable units within resi- dential projects and intensity bonuses for the inclusion of affordable units within mixed-use developments. Policy 1.3.5 The City shall continue to allow a variety of residential land use densities in order to enhance the opportunity for the private sector to provide for a variety of housing types in a wide range of costs . • O j eet-ii tai.'g-r5 • 5 As eere e?- i C, tin- e2T7 5:77 1c✓S.a.i�c.� *eueing -- ` t' -.. that may exist. Objective 1.5 • The City shall, through its code enforcement efforts , prevent the physical decline of stable neighborhood such that no new areas qualify as substandard. Site C- y D24cl1 'iti‘acale LSfLe tl+rw„,0 1„6„1., imf• the Lvataiut stork ant Lwatt2at.i.rd circle Policy 1.5.1 The City shall periodically survey and inspect housing conditions within targeted areas known to contain substandard housing conditions , and will take code enforcement actions , including follow up inspections and the issuance of orders to replace/repair as necessary. • • • • J . Polio 1.5.3 The City •hall continue to administer state and federal pant progra ms designed to provide housing opportunities for low and moderate intone households. Policy 1.5.4 It shall be the policy of the City of New Port Richey to order the demolition of unoccupied housing units which are unfit for human hcbitation and are not financially feasible for rehabilitation. Policy 1.7.3 The conservation, maintenance and rehabilitation of existing residential areas shall be encouraged. Policy 1.7.3 It shall be the policy of the City of New Port Richey to target neighborhoods with the highest number of concentration of sub- standard housin& units for remedial housing programs; remedial housing programs include, but are not limited to: code enforcement , low interest loans or grants provided from state and federal programs. Objective 1.9 The City shall, through its code enforcement efforts , prevent the physical decline of stable neighborhoods such that no new areas qualify as substandard. Policy 1.9.1 The. City shall target low and moderate income neighborhoods for concentrated capital improvements when necessary in order to achieve compliance with the adopted Levels of Service standards. Policy 1.9.2 The City shall concentrate service improvements in existing neighborhoods in order to comply with adopted LOS standards . Measure Availability of up blic facilities and services. •