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2013-09-17 Reg & Final Budget Hrg'&DEPENDENT NEWSPAPERS OKEECHOBEE NEWS J STATE OF FLORIDA COUNTY OF OKEECHOBEE 107 S.W. 17th Street, Suite D, Okeechobee, FL 34974 Before the undersigned authority personally appeared Tom Byrd, who on oath says he is Publisher of the Okeechobee News, a three tunes a week Newspaper published at Okeechobee, in Okeechobee County, Florida, that the attached copy of advertisement being L J, in the matter of ��. �' a * �- in the 19th Judicial District of the CirC ,it Court of Okeechobee County, Florida, was published in said newspaper in the issues of Affiant further says that the said Okeechobee News is a newspaper published at Okeechobee, in said Okeechobee County, Florida, and that said newspaper has heretofore been published continuously in said Okeechobee County, Florida each week and has been entered as second class mail matter at the post office in Okeechobee, in said Okeechobee County, Florida, for a period of one year next preceding the first publication of the attached copy of advertisement, and affiant fur- ther says that she has neither paid nor promised any person, firm or corporation any discount, rebate, com- mission or refund for the purpose of securing this advertisement for publication in the said newspaper. Toni Byrd Sworn to,and subscribed before me this 3.; ._.day of _,' ._�..v.t��v��_e,_ it �� ' AD Notary Public, State of Florida at Large s a "ANGIE BRIDGES *: * MY COMMISSION # EE 177653 EXPIRES: Apdl Pf gY, Bonded hru Notary Public lenwi'tets cd• (863) 763-3134 2015 FINAL BUDGET HEARING AND REGULAR CITY COUNCIL MEETING NOTICE NOTICE IS HEREBY GIVEN that the City Council will meet in R, Mnee opn Tuesday, Se mbar 17, 2013, 6:00 .m., or as sooFoPublk'Headng to'conssder the�proRposed 20 014bFisca will be corylucted at this meet ng. The public k invited and ei o attend. Contact City Adminishation at 863-763-3372, or w to obtain a copy of the agenda.ETO APPEAL any deasion made by respect to any matter considered at this meetng will tim record of the proceeding is made and the record'includr ny and evidence upon which the appeal w 11 be based. In accor e Amedcans with Disabilities Act (ADA), any person with a dis ed by the ADA, that needs special accommodation to particip this proceeding, contact the City Clerk's Office no later than two bu daBE DoVoEedihnoul863-763-3372. t s d you Intend to show any document, picture, or Items to the Council in support or opposition to any Item on the aSS a copy of the document, picture, video, or Item must be provided to th Clerk for the CT records. by: James E. KJ Mayor Lane Gamlotea, CIVIC, City Clerk 452403 ON 9/13/2013 TO: FROM: Q -ol I r it U�t Ab C" MEMORANDUM Mayor Kirk and Council Member R1� City Clerk Gamiotea DATE: October 30, 2013 SUBJECT: Correct Aug 20 & Sept 17 Minutes am requesting that the City Council consider corrections to two sets of minutes previously approved. The purpose for the corrections is to accurately reflect personnel changes for the Public Works Department. The minutes reflect that both the Mechanic I and Mechanic II positions would be deleted from the Salary Step Plan. However, that is incorrect. In addition, I wanted to clarify that the Maintenance Foreman position would not be deleted until Mr. Lamb retires. Please see attached, corrected page 6 of 24 for the August 20, 2013 Regular Meeting and Budget Workshop, and Page 12 of 12 of the September 17, 2013 Regular Meeting and Final Budget Hearing. Language struck through is to be deleted. Language underlined is being added. Since these were approved by motion, a motion would be necessary to amend them as well. Thank you and please call me with any questions you may have. CITY OF OKEECHOBEE SEPTEMBER 17, 2013 REGULAR CITY COUNCIL MEETING AND FINAL BUDGET PUBLIC HEARING 55 SE 3RD AVENUE * COUNCIL CHAMBERS * OKEECHOBEE, FL 34974 SUMMARY OF COUNCIL ACTION PAGE 1 OF 12 II AGENDA III COUNCIL ACTION - DISCUSSION - VOTE II CALL TO ORDER - Mayor. September 17, 2013, Regular City Council Meeting, 6:00 p.m. II. OPENING CEREMONIES: Invocation to be given by Reverend Jim Benton, of the Faith Farm Ministries; Pledge of Allegiance led by Mayor. III. MAYOR, COUNCIL AND STAFF ATTENDANCE - City Clerk. Mayor James E. Kirk Council Member Mike O'Connor Council Member Devin Maxwell Council Member Dowling R. Watford, Jr. Council Member Clayton Williams City Administrator Brian Whitehall City Attorney John R. Cook City Clerk Lane Gamiotea Deputy Clerk Melisa Jahner Police Chief Denny Davis Fire Chief Herb Smith Public Works Director David Allen IV. PRESENTATIONS AND PROCLAMATIONS - Mayor. A. Present a Five -Year Longevity Service Award to Aurelio Almazan. In the absence of Mayor Kirk, and there being no objections, Council Member Watford served as Mayor Pro-Tempore and called the September 17, 2013, Regular City Council Meeting to order at 6:00 p.m. The invocation was offered by Reverend Benton of Faith Farm Ministries; Mayor Pro-Tem Watford led the Pledge of Allegiance. City Clerk Gamiotea called the roll: Absent Present Present Present Present Present Present Present Present Absent (Major Peterson was in attendance) Present Present In recognition of Mr. Aurelio Almazan's five years of employment, Mayor Pro-Tem Watford gave a brief biography. Mr. Almazan is an Okeechobee High School graduate, class of 2004. In April 2008 he began training in Law Enforcement as an Auxiliary Police Officer. On September 5, 2008, he was hired as a full-time Emergency Dispatcher; he has furthered his law enforcement training over the years, and continues to volunteer his time as a member of the Police Auxiliary. He was presented with a framed Certificate of Longevity Service, which read, "In recognition of yourfive years of service, hard work, and dedication to the City of Okeechobee, its citizens, and your fellow employees, September 5, 2008 to September 5, 2013." The commendation included an engraved silver Cross pen. Mr. Almazan thanked the Council, and stated he looked forward to many years with the department. SEPTEMBER 17, 2013 - REGULAR MEETING & FINAL BUDGET PUBLIC HEARING- PAGE 2 OF 12 137 II AGENDA III COUNCIL ACTION - DISCUSSION - VOTE II IV. PRESENTATIONS AND PROCLAMATIONS CONTINUED. B. Present a Ten -Year Longevity Service Award to Jeanna Lanier C. Proclaim the month of October 2013 as "National Breast Cancer Awareness Month." V. MINUTES - City Clerk. Ms. Jeanna Lanier was unable to attend the meeting. Clerk Gamiotea will present her 10-year longevity service award. Mayor Pro-Tem Watford requested Major Peterson convey the Council's appreciation to Ms. Lanier for her service and dedication to the City. Mayor Pro-Tem Watford issued a proclamation for National Breast Cancer Awareness Month to Mrs. Sharon Wallace, and read it in its entirety as follows: "Whereas, breast cancerclaims the life ofalmost40,000 U.S. women a year; and Whereas, October2013 is National Breast CancerAwareness Month; and Whereas, National Breast CancerAwareness Month is a platform foreducating women about the importance of early detection of breast cancer through mammography and othermethods; and Whereas, detection of breast cancerat an earlystage greatly improves the chances forsuccessful treatment and survival; and Whereas, breast cancer death rates are declining probably due to improved detection and treatment; and Whereas detection and treatment of breast cancer have improved thanks to research, such as that being done by the American Cancer Society, Now, Therefore,1, James E. Kirk, by virtue of the authority vested in me as Mayor of the City of Okeechobee, Florida, do hereby proclaim the month of October 2013 as'Breast CancerAwareness Month' and 1 commit this observance to the people of our community." Mrs. Wallace, who is a breast cancer survivor, thanked the Council for the proclamation, and explained about "Operation Pink Fire Hydrant," recently established throughout the community. The idea is to raise awareness about early detection. Her organization is teaming up with Hospice, Martha's House, and House of Hope to raise funds to cover the costs of exams and mammograms for individuals in the community who do not have insurance or cannot afford them. A. Motion to dispense with the reading and approve the Summary of Council Member Williams moved to dispense with the reading and approve the Summary of Council Action for the Council Action for the September 3, 2013 City Council Regular September 3, 2013, City Council Regular Meeting and First Budget Public Hearing; seconded by Council Member Meeting and First Budget Public Hearing. I O'Connor. There was no discussion on this item. KIRK - ABSENT MAXWELL - YEA O'CONNOR - YEA WATFORD - YEA WILLIAMS - YEA MOTION CARRIED. AGENDA VI. WARRANT REGISTER - City Administrator. A. Motion to approve the August 2013 Warrant Register: General Fund .................. .............. $383,709A4 Public Facilities Improvement Fund ........... I ... $ 40,752.23 Community Development Block Grant Fund ........ $ 54,813.18 Community Development Block -Economic Grant Fund $ 128.16 Vill. AGENDA - Mayor. SEPTEMBER 17, 2013 - REGULAR MEETING & FINAL BUDGET PUBLIC HEARING- PAGE 3 OF 12 COUNCIL ACTION - DISCUSSION - VOTE Council Member Williams moved to approve the August 2013 Warrant Register, in the amounts: General Fund three hundred thirty-three thousand, seven hundred nine dollars and forty-four cents ($333,709.44); Public Facilities Improvement Fund, forty thousand, seven hundred fifty-two dollars and twenty-three cents ($40,752.23); Community Development Block Grant -Housing Rehabilitation Fund, fifty-four thousand, eight hundred thirteen dollars and eighteen cents ($54,813.18); Community Development Block Grant -Economic Development Fund, one hundred twenty-eight dollars and sixteen cents ($128.16); seconded by Council Member O'Connor. There was no discussion on this item. VOTE KIRK - ABSENT MAXWELL - YEA O'CONNOR - YEA WATFORD - YEA WILLIAMS - YEA MOTION CARRIED. A. Requests for the addition, deferral or withdrawal of items on today's III Mayor Pro-Tem Watford asked whether there were any requests for the addition, deferral or withdrawal of items on agenda. today's agenda. There were none. However, he noted there were several revised exhibits distributed. Vill. NEW BUSINESS, A. Motion to adopt proposed Resolution No. 2013-06, releasing Council Member O'Connor moved to adopt proposed Resolution No. 2013-06, releasing Easements to Florida Easements to FDOT for Blocks G, L, E, R, and P of Flagler Parks, Department of Transportation (FDOT) for Blocks G, L, E, R, and P of Flagler Parks, City of Okeechobee, Plat Book City of Okeechobee, Plat Book 1, Page 10, and authorizing the 5, Page 5, and authorizing the Mayor to execute a Quit Claim Deed for State Road 70 Improvements Project; Mayor to execute a Quit Claim Deed for SR 70 Improvements seconded by Council Member Williams. Project - City Attorney (Exhibit 1). Clerk Gamiotea explained that the City of Okeechobee Subdivision is recorded twice in the offiical public records of Okeechobee County, once in Plat Book 1, Page 10, and again in Plat Book 5, Page 5. Since all the documents reflect Plat Book 5, Page 5, the motion will reflect the same. Council agreed. Attorney Cook read proposed Resolution No. 2013-06 by title only as follows: "A RESOLUTION OF THE CITY OF OKEECHOBEE, FLORIDA, GRANTING CERTAIN EASEMENT RIGHTS OF BLOCKS G, L, E, R, AND P OF FLAGLER PARKS, TO THE STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION, TO IMPROVE STATE ROAD NO. 70, AUTHORIZING THE MAYOR TO EXECUTE QUIT CLAIM DEED; PROVIDING FOR CONFLICT; PROVIDING FOR SEVERABILITY, AND PROVIDING FOR AN EFFECTIVE DATE." SEPTEMBER 17, 2013 - REGULAR MEETING & FINAL BUDGET PUBLic HEARING- PAGE 4 OF 12 139 II AGENDA III COUNCIL ACTION - DISCUSSION -VOTE 11 Vlll. NEW BUSINESS CONTINUED. A. Motion to adopt proposed Resolution No. 2013-06, releasing The subject property is identified as: Parcel No. 100A - 5,097 square feet, a portion of Block G of Flagler Park; Parcel Easements for FDOT for Blocks G, L, E, R, and P of Flagler Parks, No. 100E - 7,650 square feet, a portion of Block L; Parcel No. 100C - 7,781 square feet, a portion of Block E; Parcel City of Okeechobee, Plat Book 1, Page 10, and authorizing the No.100D - 7,473 square feet, a portion of Block R; and Parcel No. 100E - 6,549 square feet, a portion of Block P, all Mayor to execute a Quit Claim Deed for SR 70 Improvements located in Flagler Park, Okeechobee, a Subdivision in Sections 16 and 21, Township 37 South, Range 35 East, as Project continued, 11 per plat thereof recorded in Plat Book 5, Page 5, Public Records of Okeechobee County, Florida. A Revised Exhibit 1 was distributed prior to the start of the meeting. Administrator Whitehall requested to remove the amount ($48,000) for the consideration. This was approved at the September 3r° meeting as a "Cost to Cure." Council Member Maxwell led the discussion with concerns that it appears the final project being presented by FDOT is not as it was initially presented. Additionally, based on the most recent version of FDOT's five-year work plan, the funds budgeted for right-of-way acquisitions have increased, while the construction costs were decreased for this project. It was suggested the City may not be receiving their fair share in lieu of losing a part of the parks, and initial design items have been deleted or decreased. The issue with the Hamrick Trust reverter of title complexes the matter. Due to the concerns raised by Council Member Maxwell, Council agreed delaying approval two weeks would be in order to provide sufficient time for FDOT to respond to the questions and concerns. Council Member Williams moved to postpone the motion to adopt proposed Resolution No. 2013-06 until the October 1 2013 meeting; seconded by Council Member Maxwell. VOTE KIRK - ABSENT MAXWELL - YEA O'CONNOR - YEA WATFORD - YEA WILLIAMS - YEA MOTION CARRIED. B. Motion to adopt proposed Resolution No. 2013-07, approving a Council Member O'Connor moved to adopt proposed Resolution No. 2013-07, approving a Utility Work Agreement Utility Agreement with FDOT for SR 70 and SR 15 Improvements with FDOT forthe State Road 70 Improvements Project, and authorizing Public Works Director, David Allen, to execute Project, and authorizing Public Works Director, David Allen, to the agreement; seconded by Council Member Williams. execute the agreement - City Attorney (Exhibit 2). Attorney Cook read proposed Resolution No. 2013-07 by title only as follows: "A RESOLUTION OF THE CITY OF OKEECHOBEE, FLORIDA, APPROVING A UTILITY WORK AGREEMENT WITH THE STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION, FOR IMPROVEMENTS ALONG STATE ROAD 70; AUTHORIZING THE PUBLIC WORKS DIRECTOR TO EXECUTE AGREEMENT; DIRECTING THE CITY CLERK TO PROVIDE CERTIFIED COPIES; PROVIDING FOR CONFLICT; PROVIDING FOR SEVERABILITY; AND PROVIDING FORAM EFFECTIVE DATE." SEPTEMBER 17, 2013 - REGULAR MEETING & FINAL BUDGET PUBLIC HEARING- PAGE 5 OF 12 140 AGENDA COUNCIL ACTION - DISCUSSION - VOTE VIII. NEW BUSINESS CONTINUED. B. Motion to adopt proposed Resolution No. 2013-07, approving a According to the Work Schedule attached to the Utility Work Agreement, this is for specific items that the City is Utility Agreement with FDOT for SR 70 Improvements Project, and responsible for within the State Road 70 Improvements Project area. However, there were concerns raised that due authorizing Public Works Director, David Allen, to execute the to the water and wastewater lines within the project area, the City should not execute this until the Okeechobee Utility agreement continued. Authority (OUA) has approved their agreement to be certain the City is not held responsible for any utility lines or other items that would be under the OUA's authority, and vice versa. Council Member Maxwell asked whether the OUA was sent a similar agreement, and whether they had approved it. Administrator Whitehall responded that FDOT was in contact with them, but he did not know the status of their agreement. The Council requested Staff verify the language and when the OUA's Utility Work Agreement will be approved. Council Member Maxwell moved to postpone the motion to adopt proposed Resolution No. 2013-07 until the October 1, 2013 meeting; seconded by Council Member O'Connor. VOTE KIRK - ABSENT MAXWELL - YEA O'CONNOR - YEA WATFORD - YEA WILLIAMS - YEA MOTION CARRIED. C. Motion to adopt proposed Resolution No. 2013-08 for items to be Council Member Williams moved to adopt proposed Resolution No. 2013-08 for items to be supported in the 2014 supported in the 2014 Legislative Session - City Attorney (Exhibit Legislative Session; seconded by Council Member O'Connor. 3). Attorney Cook read proposed Resolution No. 2013-08 by title only as follows: "A RESOLUTION OF THE CITY OF OKEECHOBEE, FLORIDA, AUTHORIZING AND REQUESTING THAT ISSUES DENOTED HEREIN BE PRESENTED TO THE OKEECHOBEE COUNTY LEGISLATIVE DELEGATION FOR SUPPORT DURING THE 2014 LEGISLATIVE SESSION; PROVIDING FOR CONFLICT, PROVIDING FOR SEVERABILITY, AND PROVIDING FOR AN EFFECTIVE DATE." Items listed for support are: FDOT funding of Planned, Designed and Projects underway; Okeechobee Battlefield Park funding; Okeechobee County and Okeechobee Utility Authority Issues; Stormwater conveyance funding. Do not support any effort to further dismantle or remove the City's, such as: revenue stream in collection of Business Tax Receipts (business licences); local governments control over imposition of property tax policy; or revenue potential through legislation revising the Communication Service Tax. There was a brief discussion. VOTE KIRK - ABSENT MAXWELL - YEA O'CONNOR - YEA WATFORD - YEA WILLIAMS - YEA MOTION CARRIED. SEPTEMBER 17, 2013 - REGULAR MEETING & FINAL BUDGET PUBLIC HEARING- PAGE 6 OF 12 AGENDA COUNCIL ACTION - DISCUSSION - VOTE Vlll. NEW BUSINESS CONTINUED. D. Consider a Request for Parking Reduction submitted by New Mr. Muhammad Nooruddin built the New American Physical Therapy facility at 1204 North Parrott Avenue in 2006. American Physical Therapy Owner, Muhammad Nooruddin - City Over the process of building the facility, Mr. Noorduddin has obtained a Use of Alley Agreement for the alley running Administrator (Exhibit 4). North to South in Block 15, between Lots 15 to 17, City of Okeechobee; parking reduction by 20 percent by City Council on October 17, 2006, along with an Easement to the City for the South 10 feet of Lots 17 to 20 of Block 15, to construct the sidewalk on private property, not in the right-of-way, and allow Mr. Nooruddin to pave parking spaces along the right-of-way, North side of Northeast 12" Street (South of Block 15). There are two buildings on the site, the one to the East has five empty units available for rent. When Mr. Nooruddin obtained the items above, the Technical Review Committee (TRC) approved the project with the stipulation that the five units to the East are not be used for medical offices, as the site would not be able to meet the parking requirements. Mr. Nooruddin explained this has created a hardship and has prevented him from renting the space. The majority of potential tenants have been for doctors offices due to the sites proximity to Raulerson Hospital, Okeechobee Health Care Facility, and the Surgical Center. He requested, in an effort to lessen the hardship and allow for potential tenants, creating approximately twelve jobs, that the City Council waive the TRC's non -medical use requirement in three of the spaces of the East building. This is equal to approximately two parking spaces. He assured the Council that the remaining two units will be used for business/professional offices. Administrator Whitehall provided the following parking analysis: 43 parking spaces on -site, and seven off -site, that cannot be counted (as they are on -street parking). Should all the units be used for medical offices except the two in the East building, then 56 spaces are required, subtract 11 spaces (20 percent reduction already approved), equals approximately 45 spaces. He reiterated, the City Council has the authority to over -ride the TRC action, allow the mixed uses, and approve parking shortage. Council Member Williams moved to approve the parking reduction of 1.727 spaces and allow medical uses in three of the units in the East building, for the New American Physical Therapy facility, (as presented by Mr. Nooruddin, at 1204 North Parrot Avenue, Lots 15 to 20 of Black 15, City of Okeechobee), seconded by Council Member O'Connor. Council and Staff briefly discussed that should there be an issue with illegal parking along the right-of-way, contingencies would be addressed at that time. VOTE KIRK - ABSENT MAXWELL - YEA O'CONNOR - YEA WATFORD - YEA WILLIAMS - YEA MOTION CARRIED. 141 SEPTEMBER 17, 2013 - REGULAR MEETING & FINAL BUDGET PUBLIC HEARING- PAGE 7 OF 12 142 AGENDA COUNCIL ACTION - DISCUSSION - VOTE Vill. NEW BUSINESS CONTINUED. E. Motion to approve Change Orders for CDBG Housing Contract No. 10DB-05-07-57-02-H08 in the amount of $20,347.18 for Applicant Mary Massey residing at 504 NW 17`h Street - City Administrator Council Member O'Connor moved to approve Change Orders, in the amount of twenty thousand, three hundred forty- seven dollars and eighteen cents ($20,347.18) [to Bid No. ADM-01-00-01-13 awarded to Mehaffey Construction Group, $39,824.00] for Applicant, Mary Massey, project located at 504 Northwest 17" Street, CDBG-HR Contract No. (Exhibit 5). 10DB-05-07-57-02-H08; seconded by Council Member Maxwell. At the June 181h meeting, Council authorized the Administrator and Grant Administrator, to approve change orders in order to keep the project moving, with the understanding that final ratification would come before the Council. These are the Change Orders that were approved: No. 1, $1,000.00, for camera test through sewer line to detect cause of raw sewage backing up into the home; No. 2, $15,948.00, awarded to Mold Remediation Firm, retained by contractor, to remove mold, disinfect home, replace drywall and baseboards; No. 3, $1,850.00, replace sewer line, water line, washing machine service valve box, and rear laundry room exterior door; No. 4, $1,650.00, remove existing attic fan and repair drywall, install rigid insulation and scabs; No. 5, Deductive Change Order,-$100.82 reduction in cost of insulation approved in Change Order No. 4. VOTE KIRK - ABSENT MAXWELL - YEA O'CONNOR - YEA WATFORD - YEA WILLIAMS - YEA MOTION CARRIED. F. Consider Citizen Board Appointments - City Clerk (Exhibit 6). Clerk Gamiotea presented three requests in Exhibit 6 for Council consideration relating to the Code Enforcement Board and City General/OUA Pension Trustees. Council Member O'Connor made a motion to move Code Enforcement Board Member Mr. Dennis Murphy from Alternate to Regular, term being September 18 2013 through April 30, 2014 (replacing Randy Huckabee); seconded by Council Member Williams. VOTE KIRK - ABSENT MAXWELL - YEA O'CONNOR - YEA WATFORD - YEA WILLIAMS - YEA MOTION CARRIED. Council Member O'Connor moved to appoint Mrs. Lynn Boak as an Alternate Memberto the Code Enforcement Board, term being September 18 2013 through April 30 2016 (This is to fill the open position after term ended for Judy Douglas); seconded by Council Member Maxwell. VOTE KIRK - ABSENT MAXWELL - YEA O'CONNOR - YEA WATFORD - YEA WILLIAMS - YEA MOTION CARRIED. SEPTEMBER 17, 2013 - REGULAR MEETING & FINAL BUDGET PUBLIC HEARING- PAGE 8 OF 12 AGENDA COUNCIL ACTION - DISCUSSION - VOTE VIII. NEW BUSINESS CONTINUED. F. Consider Citizen Board Appointments continued. Council Member Williams moved to ratify the appointment of Mr. Robert Ellerbee, as an QUA Board Appointed Member, to the City General/OUA Pension Fund Board of Trustees, term being August 14, 2013 through December 31, 2014, (replacing Kevin Barbour); seconded by Council Member O'Connor. VOTE KIRK - ABSENT MAXWELL - YEA O'CONNOR - YEA WATFORD - YEA WILLIAMS - YEA MOTION CARRIED. G. Motion to approve a recommendation for a City Consulting Engineer Council Member Maxwell moved to approve the committees' recommendation for a City Consulting Engineer, (that - City Administrator (Exhibit 7). the City enter into a consulting contract with Culpepper & Terpening, Inc. RFP No. ADM-02-32-08-13); seconded by Council Member O'Connor. The selection committee comprised of Administrator Whitehall, Public Works Director Allen, and Executive Secretary Brock, reviewed each proposal received by August 23, 2013, and submitted a recommended ranking as follows: Culpepper & Terpening, Inc. - 86 points Captec Engineering, Inc. - 67 points Craig A. Smith & Associates - 81 points Morris-Depew Associates, Inc. - 67 points Wantman Group, Inc. - 71 points AMEC - 61 points Steven L. Dobbs Engineering, LLC - 70 points EDC Engineer Design & Construction, Inc. - 51 points AIM Engineering & Surveying, Inc. - 70 points SRD Engineers - 50 points A revised Exhibit 7 was distributed prior to the meeting which contained a proposed contract without the attachments, for the Council to consider. Attorney Cook noted his concern with the limited time notice required for terminating the contract. Generally the time frame is 30 to 90 days notice, by either party, the proposed language was for seven days. While the Council discussed this issue, there was not a motion to amend or clear direction to change the time frame from seven days. Council Member Maxwell moved to amend the motion on the floor, to authorize the City to enter into a non- exclusive professional engineering contract with Culpepper & Terpening Inc., of Ft. Pierce; seconded by Council Member Williams. VOTE ON MOTION TO AMEND KIRK - ABSENT MAXWELL - YEA O'CONNOR - YEA WATFORD - YEA WILLIAMS - YEA MOTION TO AMEND CARRIED. 143 144 SEPTEMBER 17, 2013 - REGULAR MEETING & FINAL BUDGET PUBLIc HEARING- PAGE 9 OF 12 II AGENDA III COUNCIL ACTION - DISCUSSION - VOTE II Vill. NEW BUSINESS CONTINUED. G. Motion to approve a recommendation for a City Consulting Engineer continued. H. Consider a Revised Temporary Street Closing Application submitted by First Baptist Church for the Trunk or Treat Event on October 31, 2013 - City Administrator (Exhibit 8). IX. OPEN PUBLIC HEARING FOR FINAL READING OF BUDGET ORDINANCES - Mayor. A. Mayor announces that the purpose of this public hearing is to consider the final reading of ordinances for the proposed millage rate levy and proposed budget for fiscal year 2013-2014. Clerk Gamiotea asked for clarification whether a motion to approve the actual ranking order was required. Attorney Cook responded no, due to the amount of the contract, this item did not fall into that statutory requirement. VOTE ON MOTION AS AMENDED KIRK - ABSENT MAXWELL - YEA O'CONNOR - YEA WATFORD - YEA WILLIAMS - YEA MOTION CARRIED AS AMENDED. The Council approved, on February 19, 2013, for Southwest 5P and 6"' Avenues to be closed, as only Parks 5 and 6 were being requested, for the Trunk or Treat community event sponsored by First Baptist Church of Okeechobee. However, Pastor Jacob Hicks recently learned that the High School Homecoming Parade would also be on Thursday, October 31 ", at 6:00 p.m. Pastor Hicks is concerned the event will have a larger attendance due to its overwhelming success last year, added with the homecoming parade at the same time, and he is requesting to expand the area to Parks 2 through 6, and requiring additional avenues to be closed. Council Member Maxwell moved to approve a Revised Temporaryy Street Closing Application submitted by First Baptist Church for the Trunk or Treat Event on October 31, temporarily closing SW 2°a, P, e, V, and 6' Avenue's between North and South Park Street, from 1 to 10 p.m. and utilizing the public parking spaces on the South side of Parks 2 through 6; seconded by Council Member O'Connor. Based on comments from the Police Department, Council noted the Avenues, specifically 5' Avenue should not be closed until 5 p.m. Clerk Gamiotea offered that the Police Department could barricade and close the Avenues as necessary, and not the applicant, Council and Major Peterson agreed. VOTE KIRK - ABSENT MAXWELL - YEA O'CONNOR - YEA WATFORD - YEA WILLIAMS - YEA MOTION CARRIED. MAYOR PRO-TEM WATFORD OPENED THE PUBLIC HEARING FOR FINAL READING OF BUDGET ORDINANCES AT 7:21 P.M. Mayor Pro-Tem Watford announced that the purpose of this Public Hearing was to consider the final reading of ordinances for the proposed millage rate levy and proposed budget for Fiscal Year 2013/2014, SEPTEMBER 17, 2013 - REGULAR MEETING & FINAL BUDGET PUBLIC HEARING- PAGE 10 OF 12 II AGENDA III COUNCIL ACTION - DISCUSSION -VOTE II IX. FINAL BUDGET PUBLIC HEARING CONTINUED. B. Mayor announces that the proposed millage rate levy represents Mayor Pro -Tern Watford announced that the proposed millage rate levy represents .03 percent less than the roll back .03% less than the roll back rate computed pursuant to F.S. rate computed pursuant to F.S. 200.065(1). 200.065 (1). C.1. a) Motion to read by title only, proposed Ordinance No.1104, levying a Council Member O'Connor moved to read by title only, proposed Ordinance No.1104, levying a millage rate of 7.7432 millage rate of 7.7432 for Fiscal Year 2013/2014 for the General for Fiscal Year 2013/2014 for the General Fund Budget; seconded by Council Member Williams. Fund Budget - City Attorney (Exhibit 4). 11 b) Vote on motion to read by title only. VOTE KIRK - ABSENT MAXWELL - YEA O'CONNOR - YEA WATFORD - YEA WILLIAMS - YEA MOTION CARRIED. c) City Attorney to read proposed Ordinance No.1104 by title only. Attorney Cook read proposed Ordinance No.1104 by title only as follows: "AN ORDINANCE LEVYING A MILLAGE RATE WHICH RATE IS SET ON ALL REAL AND PERSONAL PROPERTY; PROVIDING THAT 7.7432 PER THOUSAND DOLLAR VALUATION SHALL NOT BE LEVIED ON HOMESTEAD PROPERTY, THAT 7.7432 PER THOUSAND DOLLAR VALUATION SHALL BE USED FOR GENERAL CITYPURPOSES; THAT SAID MILLAGE RATE IS 0.0003 PERCENT (03%) LESS THAN THE ROLL -BACK RATE COMPUTED IN ACCORDANCE WITH F.S. 200.065 (1); PROVIDING AN EFFECTIVE DATE." 2. a) Motion to adopt proposed Ordinance No.1104. 111 Council Member O'Connor moved to adopt proposed Ordinance No.1104; seconded by Council Member Williams. b) Public comments and discussion. III Mayor Pro -Tern Watford asked whether there were any questions or comments from the public. There were none. c) Re -computation of millage rate (if required). 111 Re -computation of the millage rate was not necessary. d) Vote on motion. VOTE KIRK - ABSENT MAXWELL - YEA O'CONNOR - YEA WATFORD - YEA WILLIAMS - YEA MOTION CARRIED. D.1. a) Motion to read by title only, proposed Ordinance No.1105, Council Member O'Connor moved to read by title only, proposed Ordinance No. 1105, establishing revenues and establishing revenues and expenditures of all City Funds for Fiscal expenditures of all City Funds for Fiscal Year 2013/2014; seconded by Council Member Maxwell. Year 2013/2014 - City Attorney (Exhibit 5). 11 145 146 SEPTEMBER 17, 2013 - REGULAR MEETING & FINAL BUDGET PUBLIC HEARING- PAGE 11OF 12 AGENDA COUNCIL ACTION - DISCUSSION - VOTE IX. FINAL BUDGET PUBLIC HEARING CONTINUED. D.1. b) Vote on motion to read by title only, proposed Ordinance No. 1105. VOTE KIRK - ABSENT MAXWELL - YEA O'CONNOR - YEA WATFORD - YEA WILLIAMS - YEA MOTION CARRIED. c) City Attorney to read proposed Ordinance No.1105 by title only. Attorney Cook read proposed Ordinance No. 1105 by title only as follows: "AN ORDINANCE ADOPTING AN ANNUAL BUDGET FOR THE CITY OF OKEECHOBEE, FLORIDA, FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2013, AND ENDING SEPTEMBER 30, 2014; WHICH BUDGET SETS FORTH GENERAL FUND REVENUES OF $8,423,588.00, TRANSFER -IN OF $1,080,070.00, AND EXPENDITURES OF $5,621,007.00, LEAVING A FUND BALANCE OF $3,882,651.00; PUBLIC FACILITIES IMPROVEMENT FUND REVENUES OF $1,516,402.00, AND EXPENDITURES OF $675,500.00, TRANSFER -OUT OF $398,000.00, LEAVING A FUND BALANCE OF $442,902.00; COMMUNITY DEVELOPMENT BLOCK GRANT -HOUSING REHABILITATION FUND REVENUES OF $64,032.00, AND EXPENDITURES OF $64,000.00, LEAVING A FUND BALANCE OF $32.00; COMMUNITY DEVELOPMENT BLOCK GRANT -ECONOMIC DEVELOPMENT FUND REVENUES OF $232,909.00, AND EXPENDITURES OF $232,909.00, LEAVING A FUND BALANCE OF $0.00; STATE APPROPRIATIONS GRANT FUND REVENUES OF $250,000.00, TRANSFER-INOF$25,000.00, AND EXPENDITURESOF$275,000.00, LEAVWGAFUND BALANCE OF$0.00; FLORIDA DEPARTMENT OF TRANSPORTATION HIGHWAY BEAUTIFICATION GRANT FUND REVENUES OF $100,000.00, TRANSFER -IN OF $17,500.00, AND EXPENDITURES OF$117,500.00, LEAVING A FUND BALANCE OF $0.00; CAPITAL ►MPROVEMENT PROJECTS -IMPACT FEES FUND REVENUES OF $47,064.00, AND EXPENDITURES OF $16,950.00, TRANSFER -OUT OF $500.00, LEAVING A FUND BALANCE OF $29,614.00; CAPITAL IMPROVEMENT PROJECTS FUND REVENUES OF $6,747,114.00, AND EXPENDITURES OF $517,350.00, TRANSFER -OUT OF $723,820.00, WITH ASSIGNED FUNDS OF $300,000.00, LEAVING A FUND BALANCE OF $5,805,944.00; LAW ENFORCEMENT SPECIAL FUND REVENUES OF $4,563.00, AND EXPENDITURES OF $3,108.00, LEAVING A FUND BALANCE OF $1,455.00; PROVIDING AN EFFECTIVE DATE. " 2. a) Motion to adopt proposed Ordinance No.1105. Council Member O'Connor moved to adopt proposed Ordinance No.1105; seconded by Council Member Williams. b) Public comments and discussion. Prior to the meeting, a corrected copy of proposed Ordinance No.1105 was distributed to show the amount being transferred from the Capital Improvement Projects Fund was incorrect. Council Member O'Connor moved to amend proposed Ordinance No.1105 by changing the Capital Improvement Projects Fund Transfer -Out to General Fund and Grant Funds from $723,820.00 to $724,070.00, and the Fund Balance from__$5,805,944.00 to $5,805,694.00; seconded by Council Member Williams. VOTE ON MOTION TO AMEND KIRK - ABSENT MAXWELL - YEA O'CONNOR - YEA WATFORD - YEA WILLIAMS - YEA MOTION TO AMEND CARRIED. Mayor Pro-Tem Watford asked whether there were any questions or comments from the public. There were none. Council Member Williams noted his concern over this years' budget and he cautioned the continual use of reserves to balance the budget. SEPTEMBER 17,2013-REGULAR MEETING&FINAL BUDGET PUBLIC HEARING-PAGE 12 OF 12 AGENDA COUNCIL ACTION-DISCUSSION-VOTE IX. FINAL BUDGET PUBLIC HEARING CONTINUED. D. 2. b) Public comments and discussion for adopting proposed Ordinance Council Member Maxwell echoed the same concerns, but added that many of the expenditures in this budget are No. 1105 continued. geared toward creating revenue, and hopefully the projects will stimulate growth. He also suggested, and Council agreed that the budget strategy sessions begin in March in order for the Council to give guidance on the budget direction and give plenty of time to implement. The Council also noted the importance of a mid-year review. An additional item to note for future discussion, amendments to the pension plan. The proposed budget included personnel changes of individuals,adding a Sergeant position for the Detective Division, and combining Officer/Detective positions on the Salary Step Plan for the Police Department. Personnel changes in the Public Works Department by :- - '-: -- :: ' -- . .- :-: , adding two Crew Leader positions, .-- . of- . : be-- 6- , --:-: : ' - .6- -- , :. -, • - ' - eha'ge-&nee and upon Mr. Lamb retires retiring, the Maintenance Foreman position will be deleted. Employee job titles were approved, together with the Salary Step Plan, which included a 1 percent cost-of-living salary increase for all full-time positions effective October 1s` (see Salary Step Plan included in Exhibit 5 listing job titles and number of employees in those positions). The part-time positions, excluding the Mayor and Council positions, will also receive the 1 percent increase. However, it will be implemented within their step, in order to maintain consistency with how their bi-annual salary steps and amounts are implemented (see proposed Part-Time Salary Step Plan included in Exhibit 5). c) Vote on motion. VOTE ON MOTION AS AMENDED KIRK-ABSENT MAXWELL-YEA O'CONNOR-YEA WATFORD-YEA WILLIAMS-YEA MOTION CARRIED AS AMENDED. CLOSE FINAL BUDGET PUBLIC HEARING - Mayor. MAYOR PRO-TEM WATFORD CLOSED THE FINAL BUDGET PUBLIC HEARING AT 7:51 P.M. X. ADJOURN MEETING - Mayor. There being no further discussion nor items on the agenda, Mayor Pro-Tern Watford adjourned the meeting at 7:51 p.m. The next regular scheduled meeting is October 1, 2013 at 6:00 p.m. Please take notice and be advised that when a person decides to appeal any decision made by the City Council with respect to any matter considered at this meeting,he/she may need to insure that a verbatim record of the proceeding is made,which record includes the testimony and evidence upon which the appeal is to be based.City Clerk media are for the sole purpose of backup for official records of the Clerk. ATT ST: Dowling R. Watford, Jr., ayor Pro-Tempore 4l`T 7) et- Lane Gamiotea, C C, City Clerk �o�ty/0F•OK�Fc'% z� ., yea': r CITY OF OKEECHOBEE �LL T„, • SEPTEMBER 17, 2013 *7915* do- REGULAR CITY COUNCIL MEETING AND FINAL BUDGET HEARING OFFICIAL AGENDA ) 41, PAGE 1 OF 4 CALL TO ORDER- Mayor: September 17, 2013 Regular City Council Meeting and Final Budget Hearing, 6:00 p.m. II. OPENING CEREMONIES: Invocation given by Rev. Jim Benton, Faith Farm Ministries; Pledge of Allegiance led by Mayor. III. MAYOR, COUNCIL AND STAFF ATTENDANCE - City Clerk. Mayor James E. Kirk e /-u, vCpuncilman Devin Maxwell ouncilman Mike O'Connor /Councilman Dowling R. Watford, Jr.—mar A4- -Q councilman Clayton Williams ,, ity Administrator Brian Whitehall y Attorney John R. Cook v�ity Clerk Lane Gamiotea ,Xieputy Clerk Melisa Jahner ,/p lice Chief Denny Davis Gi ' Pd `M ire Chief Herb Smith ,Public Works Director David Allen IV. PRESENTATIONS AND PROCLAMATIONS - Mayor. v>A. Present a Five-Year Longevity Service Award to Aurelio Almazan. Gl At B. Present a Ten-Year Longevity Service Award to Jeanna Lanier. �� L��i�- . r/-R �,./C. Proclaim the mpnth of ctober 2013 as National Breast Cancer Awareness Month. " _ % %rc �'�:� — de C !r� x �. ,C ``��, r cekv, It ,�� e� rxiA ,o,� � '� lAievia,, SEPTEMBER 17,2013-CITY COUNCIL AGENDA-PAGE 2 OF 4 V. MINUTES - City Clerk. A. Motion to dispense with the reading and approve the Summary of Council Action for the September 17, 2013 Regular Meeting and the First Budget Hearing. 0_41U) r`�l.OQ.Q,m.a. "(,o ck4e, 4414., x,. VI. WARRANT REGISTER- City Administrator. A. Motion to approve the August 2013 Warrant Register. 1J(.), ifv) 41 =,`z )1t General Fund $333,709.44 Public Facilities Improvement Fund $ 40,752.23 Community Development Block Grant Fund $ 54,813.18 Community Development Block- Economic Grant Fund $ 128.16 VII. AGENDA- Mayor. A. Requests for the addition, deferral or withdrawal of items on today's agenda. 110)t, VIII. NEW BUSINESS. A. Motion to adopt proposed Resolution No. 2013-06, releasing Easements for FDOT for Blocks G, L, E, R, and P of Flagler Parks, City of Okeechobee, Plat Book 1, Page 10, and authorizing the Mayor to execute a.Quit Claim Deed for SR 70 and SR 15 Improvements Project- City Attorney (Exhibit 1). eG(1,42,ect , G!" "/ C'-c-31-k- 'tl�-�-e� l `,[t't / 0-k14 B. Motion to adopt proposed Resolution No.2013-07,approving a Utility Agreement with FDOT for SR 70 and SR 15 Improvements Project, and authorizing Public Works Director, David Allen, to execute the agreement- City Attorney (Exhibit 2). f)L.t, (,()A2VALck, (2,4=<-0.,£ - 6; 711 C. Motion to adopt)koposed Resoluxtf6n No. 2013-08 for items be supported in the 2014 Legislative Session - City Attorney (Exhibit 3). CittYla V 07-4 JLe-i4 1, cn� ) D. Consider a Request for Parking I edu tion submitted by New American Physical Therapy Owner, Muhammad Nooruddin - City Administrator (Exhibit 4). (61A.) lam- flitetl / � P f r'`-ti e,C.due '� civ E. Motion to approve Change Orders for CDBG Housing Contract No. 10DB-C5-07-57-02-H08 in the amount of $20,347.18 for Applicant Mary Massey residing at 504 NW 17th Street-City Administrator(Exhibit 5). ( i SEPTEMBER 17,2013-CITY COUNCIL AGENDA-PAGE 3 OF 4 VIII. NEW BUSINESS CONTINUED. F. Consider Citizen Board Appointments - City Clerk (Exhibit 6). G. Motion to approve a recommendation for a City Consulting Engineer - City Administrator(Exhibit 7). H. Consider a Revised Temporary Street Closing Application submitted by First Baptist Church for the Trunk or Treat Event on October 31, 2013- ' , City Administrator(Exhibit 8). ;4 c/a "iv i.—.e 62�G �� c 1s)/c letn - IX. OPEN PUBLIC HEARING FOR FINAL READING OF BUDGET ORDINANCES - Mayor. A. Mayor announces that the purpose of this public hearing is to consider the final reading of ordinances for the proposed millage rate levy and proposed budget for fiscal year 2013-2014. B. Mayor announces that the proposed millage rate levy represents .03% less than the roll back rate computed pursuant to F.S. 200.065 (1). C.1.a) Motion to read by title only Ordi ance No. 1104 , levying a millage rate of 7.7432 for FY 2013-2014 for the General Fund Budget- City Attorney (Exhibit 9). /0/I4 /u60x-6 b) Vote on motion to read by title only. c) City Attorney to read proposed Ordinance No. 1104 by title only. 2.a) Motion to adopt proposed Ordinance No. 1104. ntiOJ ej,d/d wk. b) Public comments and discussion.`i N1 &LW& a Tr 'n-f ri f111-1`' AL/9/341 d4/72( 4 c) Re-computation of millage rate (if required). d) Vote on motion. 7 , SEPTEMBER 17,2013-CITY COUNCIL AGENDA-PAGE 4 OF 4 IX. PUBLIC HEARING FOR FINAL READING OF BUDGET ORDINANCES CONTINUED. D.1.a) Motion to read by title only proposed Ordinance No. 1105, establishing revenues and expenditures of all City Funds for Fiscal Year 2013-2014 - City Attorney (Exhibit 10). 1 /OM 4/6 .c., b) Vote on motion to read by title only. c) City Attorney to read proposed Ordinance No. 1105 by title only. 2.a) Motion to adopt proposed Qrdinance N . 1105. — {�J /Yu-- - `�1" TO, , h-k, yu o n�J/a.Q - (.. P bllc comments and discussion. t,� ) �, Q��J v t�.eG � r c�� tlYv uvL — �f) Hit- J �-� "'r' �Z(� f C) Vote on motion. / Q h �` CLOSE PUBLIC HEARING FOR FINAL READING OF BUDGET ORDINANCES. X . ADJOURN MEETING. PLEASE TAKE NOTICE AND BE ADVISED that if any person desires to appeal any decision made by the City Council with respect to any matter considered at this proceeding, such interested person will need a record of the proceeding, and for suchyurpose may need to ensure a verbatim record of the proceeding is made, which record includes the testimony and evidence upon which the appeal is to be based. City Clerfc tapepre for the sole purpose of backup for official records of the Clerk. In accordance with the Americans with Disabilities Act(ADA), any person with a disability as defined by the ADA, that needs special accommodation to participate in this proceeding, contact the City Clerk's Office no later than two business days prior to proceeding, 863-763-3372. 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V id )! _.__ I rye , 0 0 , 4 ,2-c _e6,0 — ,34;114_ _,LI (ALLef itk° a4,44; - kli tKe 4Le- fCl--- ,LAi,.i- 1--a__ pk- -)/1 , James £, Kirk, Mayor Attest: Lane Gamiotea, CMC, City Clerk Bio on Almazan: Mr. Aurelio Almazan graduated from OHS, Class of 2004; In April of 2008 he began training in Law Enforcement, as a City Auxiliary Police Officer; On September 5, 2008, he was hired as a full-time Emergency Dispatcher; Aurelio has. furthered his law enforcement training over the years, and continues to volunteer his time as a member of the Police Auxiliary. With our Appreciation and Gratitude, it is an honor to recognize, his 5 years of service, with a Longevity Service Certificate and an engraved pen 7. SE 3. � W., b 4 �5 F, k� a �5 •,` -: "~ auk 3} } i? 11 IER Presented To: p EA-I" In ta�n of Your 10-Years of Service, Hard Work, and Dedication; to the.°City, of Okelobee, its Citizens, and your fellow employees ►eptOm- ber + 2a�3 ber 1 , 2013 s r at s , Presented anthis 17 day of September, Z013 beud affof the Mayor, arYd3 City Council, for th'e; City of Okeecc bee Florida James E Kirk, Mayor Attest: Lane Gamiotea, CMC, City Clerk Bio on Lanier: Ms. Jeanna Lanier began her career with the City, on September 16, 2003, as an Emergency Dispatcher, after three years, she was promoted to Records Clerk. Jeanna has furthered her education by obtaining a Certification in Criminal Justice Information Services, and earned Certificates of Achievement in Florida Interoperable Network, from Emergency Management, and Certificates of Completion for courses in the Spillman Records Administration and Dispatch Administration. She's received several letters of appreciation from citizens, and fellow members of law enforcement, expressing their gratitude toward her extra efforts she puts in her role as an employee of the City. It is an honor to recognize Jeanna for her 10 years of dedication and service, with a Longevity Service Certificate and embossed portfolio. Office of the Mayor x" Okeecbobee, Florida .. r H,'REAS, breast cancer claims the life of almost 40, 000 U.S. women a yeah„ tF WHEREAS, October 2013 is National Breast Cancer Awareness Month; and *Yt` 40 :h WHEREAS, National Breast Cancer Awareness Month is a platform for eductttn 4.- women about the importance of early detection of breast cancer through.: mammography and other methods; and WHEREAS, detection of breast cancer at an early stage greatly improves the chances for successful treatment and survival; and WHEREAS, breast cancer death rates are declining probably due to improved detection and treatment; and WHEREAS, detection and treatment of breast cancer have improved thanks_ to research, such as that being done by the American Cancer Society. NOW THEREFORE, I, James E. Kirk, by virtue of the authority vested in me as Mayor of the City of Okeechobee, Florida, do hereby proclaim. the month of October 2013 as "Breast Cancer Awareness Month" and I commit this observance to the people of our community. In witness whereofl have hereunto setmy,.' `. hand and caused this sealto he affixed.''`r'`':= James E. Kirk,WK 1Vlayo 'Y �zoc��'i�rz�'p/L Office of the Mayor Okeechobee, Florida WHEREAS, breast cancer claims the life of almost 40, 000 U.S. women a year; and WHEREAS, October 2013 is National Breast Cancer Awareness Month; and WHEREAS, National Breast Cancer Awareness Month is a platform for educating women about the importance of early detection of breast cancer through mammography and other methods; and WHEREAS, detection of breast cancer at an early stage greatly improves the chances for successful treatment and survival; and WHEREAS, breast cancer death rates are declining probably due to improved detection and treatment; and WHEREAS, detection and treatment of breast cancer have improved thanks to research, such as that being done by the American Cancer Society. NOW THEREFORE, I, James E. Kirk, by virtue of the authority vested in me as Mayor of the City of Okeechobee, Florida, do hereby proclaim the month of October 2013 as "Breast Cancer Awareness Month" and I commit this observance to the people of our community. In winless xbereol I bare berelmlo set Ill y hand and caused this seal to be affixed. Attest: jazz? es I'. Kirk, Afayor Lane e Gabe io to a, CAI C, City Clerk Date: ,S'eptenlber 17, 2013 9 Office of the Mayor Okeechobee, Florida WHEREAS, breast cancer claims the life of almost 40,000 U.S. women a year; and WHEREAS, October 2013 is National Breast Cancer Awareness Month; and WHEREAS, National Breast Cancer Awareness Month is a platform for educating women about the importance of early detection of breast cancer through mammography and other methods; and WHEREAS, detection of breast cancer at an early stage greatly improves the chances for successful treatment and survival; and WHEREAS, breast cancer death rates are declining probably due to improved detection and treatment; and WHEREAS, detection and treatment of breast cancer have improved thanks to research, such as that being done by the American Cancer Society. NOW THEREFORE, I, James E. Kirk, by virtue of the authority vested in me as Mayor of the City of Okeechobee, Florida, do hereby proclaim the month of October 2013 as "Breast Cancer Awareness Montle" and I commit this observance to the people of our community. In witness )rhereof I have hereunto set nl ), hand and caused Ibis seal to be gflt'PC1. Atte s t: Jam es L. kirk., !Mayor Lane e Gabe io to a, CAI C, City Clerk. Date: September 17, 2013 CITY OF OKEECHOBEE (863) 763-3372 FAX (863)763-1686 AGENDA ITEM REQUEST FORM PLEASE SUBMIT COMPLETED FORM TO: CITY ADMINISTRATOR'S OFFICE 55 SE 311n AVENUE OKEECHOBEE, FLORIDA 34974 NAME: af-o z) ;'! w 9 ADDRESS: (%� �� `� c C) �.z (4, s� TELEPHONE: Z 2' /s2 F L ! FAX: MEETING: REGULAR V/ SPECIAL Cl WORKSHOP ❑ DATE: PLEASE STATE THE ITEM YOU WISH TO HAVE PLACED ON THE CITY COUNCIL AGENDA: �J PLEASE STATE WHAT DEPARTMENT(S) YOU HAVE WORKED WITH: PLEASE STATE DESIRED ACTION BY THE CITY COUNCIL:�JprD�t�w15 u," /"! PLEASE SUMMARIZE PERTINENT INFORMATION CONCERNING YOUR REQUEST AND ATTACH APPLICABLE DOCUMENTS: IF A PRESENTATION IS TO BE MADE, PLEASE LIMIT THE TIME TO TEN M INUTES UNLESS OTHERWISE APPROVED BY THE MAY�,QAI SIGNED BY: DATE: PROCLAALMON WHEREAS, Breast cancer claims the life of almost 40,000 U.S. women a year, and WHEREAS, October 2013 is National Breast Cancer Awareness Month; and WHEREAS, National Breast Cancer Awareness Month is a platform for educating women about the importance of early detection of breast cancer through mammography and other methods; and WHEREAS, Detection of breast cancer at an early stage greatly improves the chances for successful treatment and survival; and WHEREAS, Breast cancer death rates are declining probably due to improved detection and treatment; and WHEREAS, Detection and treatment of breast cancer have improved thanks to research, such as that being done by the American Cancer Society; NOW, THEREFORE, the City of Okeechobee OR the Okeechobee County Board of County Commissioners OR the Okeechobee Utility Authority do hereby proclaim October 2013 as Breast Cancer Awareness Month In Okeechobee City/County, Florida and urge all citizens to get the facts about mammography and do commend this observance to our citizens, cancer researchers, and health care providers and agencies throughout Okeechobee, Florida IN WITNESS WHEREOF, we set our hand and cause the seal of the City of Okeechobee OR the Okeechobee County Board of County Commissioners OR the Okeechobee Utility Authority of the City/County of Okeechobee, Florida to be affixed this , day of October, 2013. Signature, the City of Okeechobee OR Signature, the Okeechobee County Board of County Commissioners OR Signature, the Okeechobee Utility Authority Breast Cancer Fire Hydrant Project Page 1 of 1 From: ProDS_6878 <PrODS 6878@)homedepot.com> To: swallace <swallace@embargmail.com>; jrcreasman <jrcreasman@ACIL.com> Cc: THOMAS_M_ROBERTS<THOMAS_M_ROBERTS@homedepot.com> Subject: Breast Cancer Fire Hydrant Project Date: Wed, Sep 4, 2013 2:20 pm Dear Sharon, This email is to confirm that you have the support of Home Depot and our management team for your pink fire hydrant project. We are willing to donate the 5 gallons of pink paint and the 50 brushes that you requested for your project. This is a great project that will bring more awareness to a great cause. We are proud to be part of this project. If you have any questions please call me or our store manager Thom Roberts. Sincerely, Maureen Halliday -Ferrara PRO Desk Supervisor Home Depot store 6871' Okeechobee, FL Email Prods_657SOhomadepot. com PH 363-467-3402 X.300 FAX 363-46 -3401 The information in this Internet Email is confidential and may be legally privileged. It is intended solely for the addressee. Access to this Email by anyone else is unauthorized. If you are not the intended recipient, any disclosure, copying, distribution or any action taken or omitted to be taken in reliance on it, is prohibited and may be unlawful. When addressed to our clients any opinions or advice contained in this Email are subject to the terms and conditions expressed in any applicable governing The Home Depot terms of business or client engagement letter The Home Depot disclaims all responsibility and liability for the accuracy and content of this attachment and for any damages or losses arising from any inaccuracies, errors. viruses, e.g., worms, trojan horses, etc., or other items of a destructive nature, which may be contained in this attachment and shall not be liable for direct. indirect, consequential or special damages in connection with this e-mail message or its attachment. http://mail.aol.com/38023-1 I I/aol-6/en-us/mail/PrintMessage.aspx 9/4/2013 Exhibit 1 Sept 17, 2013 RESOLUTION NO. 2013-06 A RESOLUTION OF THE CITY OF OKEECHOBEE, FLORIDA, GRANTING CERTAIN EASEMENT RIGHTS OF BLOCKS G, L, E, R, AND P OF FLAGLER PARKS, TO THE STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION, TO IMPROVE STATE ROAD NO.70; AUTHORIZING THE MAYOR TO EXECUTE QUIT CLAIM DEED; PROVIDING FOR CONFLICT; PROVIDING FORSEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the State of Florida Department of Transportation purposes to construct or improve State Road No. 70, Section No. 91070-00, from NW/SW 4t" Avenue to NE/SE 3rd Avenue, in Okeechobee County, Florida; and WHEREAS, it is necessary that certain easement rights now owned by the City of Okeechobee, Florida, be subordinated to the rights of the State of Florida Department of Transportation; and WHEREAS, said subordination is for transportation purposes which are in the public or community best interest and for public welfare; and WHEREAS, the State of Florida Department of Transportation has made application to said City to execute and deliver to the State of Florida Department of Transportation a subordination of easement interest, or interest, in favor of the State of Florida Department of Transportation, and said request having been duly considered. NOW, THEREFORE, be it resolved before the City Council for the City of Okeechobee, Florida; presented at a duly advertised public meeting; and passed by majority vote of the City Council; and properly executed by the Mayor or designee, as Chief Presiding Officer for the City: SECTION 1. That the application of the State of Florida Department of Transportation for a subordination of easement interest, or interests, is for transportation purposes which are in the public or community interest and for public welfare. Subject sketches identifying the subject property, a portion of Blocks G, L, E, R, and P of FLAGLER PARKS, City of Okeechobee, Plat Book 5, Page 5, Public Records, Okeechobee County, is included herein as AttachmentA. That a subordination of easement interest, or interests, in favor of the State of Florida Department of Transportation, in Okeechobee, Florida, should be drawn and executed by the Mayor of the City of Okeechobee, in the form of a Quit Claim Deed and included herein as Attachment B. Consideration shall be $48,052.51. SECTION 2. The City Clerk is instructed to forward a certified copy of this Resolution, upon adoption, to the State of Florida Department of Transportation at Bartow, Florida. SECTION 3. If any section, subsection, sentence, clause, phrase or portion of this Resolution, or application hereof, is for any reason held invalid or unconstitutional by any court of competent jurisdiction, such portion or provision and such holding shall not affect the validity of the remaining portions or applications here. Reslution No. 2013-06 - Page 1 of 2 ATTACHMENT A SUBJECT SKETCHES VAIL 8 DISK A' ILSURV DESIGN €� )UP LB 7801' !Mv 70' 1 (P) wa Ww Z w w� >V) aN �w +w +:t 0 U v1 = ®® "S 44' I CO 0 0,-"F77 .�` �•V.C` N 85°08'00"�{q 236. 6 I" W .12' � F EGIN ACQUISITION + / `) 46.16' RT. / �- FLAGL N BLb( I 4B .D b� 184`I8' PT K NAIL 8 DISK •IGN "CIVILSURV DESIGN 5" GROUP LB 7805" "300'(P) R/W LINE PARK �\ G \� 051'01" W 299.98'(F) S.W. PARK STREET (F) SOUTH PARK STREET (P) m 'CIVILSUR 5Z. LB 7805" )98RT Il +08.05 59.69' RT L —. y� ti. L — o- �^ ` w Zw _ v .Im ww 89 7� L;j; o '� NAIL 8 DISK w "CIVILSURV DESIGN GROUP LB 7805" oa Parcel # Whole Property Part Taken Remainder 100A 44,998 5,0971 39,901 F Iu; u, pM rn CORNER FALLS 1N CONC. POST A NAIL 8 DISK "CIVILSURV DESIGN GROUP L8 7805.. 5/8" IRC N +78.34 i AS WITNESS 5.00' EAST 8 5/B" IRC "CIVILSURV LB 5/8" 59.69' RT ! __CIV[LSLRt kB 7805" AS WITNESS 5.00' Sour — _ �� = -- i (No I N�3�°5-I '01 ""��. 0— OO1TP) —gym _ - - _ _ ---------=ram . -- -- \ EXISTING R/W LINE PER PLAT � 0. L.O.0L.O.C. . ��pp G' �n� .. 1!1 �1 / u� { P1 �Sy�°...5_I :dLl —L 3O�OQ_ — N 82037*48" E // c� 2.646.66'(F R TO COR. i i +78.34 59.71' RT 00 9 \ R/W LINE _ �la n � a / IN .. " L.O.C.—ol N— W . IN rn ro w a ,, i �� FLAGLER PARK I'v > Z W Nei m ��i Cn BLOCK L r- (10 a ww PII °= �� (' r1\\ Ili ° m >G rn • �� \ o C gin 11 a iL, i NAIL�B K 0II M In W 1-z ll a 51 + 36 I—CGB0ll2_L8 II ur 3 19' RI-- -- e� 'aT�'Vi ------------- x .., 55.48.3 NAIL a DISK 300'(P) 54.78.36 183.58' "CIVILSURV DESIGN 184.21' R GROUP LB 7805" „ Parcel # Whole Property Part Taken Remainder 100B 45,000 7,6501 37,350 Boyd, Schmidt and Brannum PAGE 1 OF 3 o� 16 15 o o, (NO 101 Z +18.52 21 59.50' RT �P) A I PIKE AT ,. u4 CL S. E. CDR L.O.C. a I = S.E. I /4 _ 4Ln SEC. 16-37-35 tL F- of �- ..w Q j 0: w� N1 Q w N M C 4 o1�a 5/8" IRC a zl (ILLEGIBLE) w _j �63-05 ' RT _..._.... �...� E).- V•�,. NAIL n UIJK oi} 6 "CJVILSURV DESIGN ,nt' ' ( GROUP LB 7805" rn END ACOUISIPION RI STA. +18.23 `ri 3/ EXISTING R/W LINE PER PLAT34_•14' RT. OR[ N 89°51'02" E 299.57'(F) ro NAIL 8 DISK NOL +71.78 300'(P) L.O.C. 09, 18. "LB 66 4"70' 59.57' RT �� S 83°53'42" W _ — L.C.fr C _ (P) _ " W 153.26' +11.12 v n J 45.10' RT OAF 2 R/W LINE I N 45°08'59" W �� I go (NOT ON SECTION LINE) 9' 95' • I.1 15 � M, 11 52.14' RT N = W M_ Z w FLAMER PARK win ~ BLOCK P L w of too of w w �I V) U 5/8" IRC 1 3001(P) (ILLEGIBLE) �/ 70' 66♦17.95 SOUTH PARK STREET (P) 183.49' RT Parcel # Whole Property Part Taken Remainder 100E 44,806 6,549 38,257 Boyd, Schmidt and Brannum PAGE 3OF3 EXHIBIT A F.P. NO. 4258461 SECTION 91070-000 PARCEL 100 RIGHT OF WAY Parcel No. 100A) That portion of Block G, Flagler Park, Okeechobee, a Subdivision in Section 16, Township 37 South, Range 35 East, as per plat thereof recorded in Plat Book 5, Page 5, Public Records of Okeechobee County, Florida. Being described as follows: Commence at the Southwest corner of said Block G, said corner being on the East right-of-way line of Southwest 41h Avenue and Hicpochee Street (per said plat); thence along the West line of said Block G, and said East right-of-way line, North 00009'42" West a distance of 150.00 feet to the Northwest corner of said Block G, and to the South existing right-of-way line of State Road 70 [Northwest Park Street and North Park Street (per said plat)] for a POINT OF BEGINNING; thence along the North line of said Block G, and said South existing right-of-way line North 89051'01" East a distance of 299.98 feet to the Northeast corner of said Block G and the West right-of-way line of Southwest 3`d Avenue and Miamee Street (per said plat); thence along the East line of said Block G, and said West right-of-way line, South 00009'42" East a distance of 25.50 feet; thence South 89051'01" West a distance of 57.47 feet; thence North 85°08'00" West a distance of 236.26 feet; thence South 44051'01" West a distance of 10.12 feet to said West line of Block G and said East right-of-way line of Southwest 4th Avenue and Hicpochee Street (per said plat); thence along said West line and said East right-of-way line North 00009'42" West a distance of 12.00 feet to the POINT OF BEGINNING. Containing 5,097 square feet. ALSO Parcel No. 100B) That portion of Block L, Flagler Park, Okeechobee, a Subdivision in Section 16, Township 37 South, Range 35 East, as per plat thereof recorded in Plat Book 5, Page 5, Public Records of Okeechobee County, Florida. Being described as follows: Commence at the Southwest corner of said Block L, said corner being on the East right-of-way line of Southwest 31 Avenue and Miamee Street (per said plat); thence along the West line of said Block L and said East right-of-way line North 00009'42" West a distance of 150.00 feet to the Northwest corner of said Block L, and to the South existing right-of-way line of State Road 70 [Northwest Park Street and North Park Street (per said plat)] for a POINT OF BEGINNING; thence along the North line of said Block L, and said South existing right-of-way line North 89051'01" East a distance of 300.00 feet to the Northeast corner of said Block L and the West right-of-way line of Southwest 2"d Avenue and Kissimmee Street (per said plat); thence along East line of said Block L and said West right-of-way line of South 00009'42" East a distance of 25.50 feet; thence South 89051'01" West a distance of 300.00 feet to the said West line of Block L and said East right-of-way line of Southwest 3rd Avenue and Miamee Street (per said plat); thence along said West line and said East right-of-way line North 00°09'42" West a distance of 25.50 feet to the POINT OF BEGINNING. Containing 7,650 square feet. ALSO Parcel No. 100C) That portion of Block E, Flagler Park, Okeechobee, a Subdivision in Sections 16 and 21, Township 37 South, Range 35 East, as per plat thereof recorded in Plat Book 5, Page 5, Public Records of Okeechobee County, Florida. Being described as follows: Commence at the Southwest corner of said Block E, said Page 2 of 4 for Parcel 100.2 of 4.05 feet to said West line of Block R, and said East existing right-of-way line of Parrott Avenue (per said plat); thence along said West line and said East existing right-of-way line North 00°11'03" West a distance of 13.50 feet to the POINT OF BEGINNING. Containing 7,473 square feet. ALSO Parcel 100E) That portion of Block P, Flagler Park, Okeechobee, a Subdivision in Sections 16 and 21, Township 37 South, Range 35 East, as per plat thereof recorded in Plat Book 5, Page 5, Public Records of Okeechobee County, Florida. Being described as follows: Commence at the Southwest corner of said Block P, said corner being on the East right-of-way line of Southeast 2"d Avenue and Tallahassee Street (per said plat); thence along the West line of said Block P, and said East right-of-way line North 00002'25" East a distance of 149.62 feet to the Northwest corner of said Block P, and to the South existing right-of-way line of State Road 70 [Northwest Park Street and North Park Street (per said plat)] for a POINT OF BEGINNING; thence along the North line of said Block P, and said South existing right-of-way line North 89051'02" East a distance of 299.57 feet to the Northeast corner of said Block P and the West right-of-way line of Southeast 3`d Avenue and Cherokee Street (per said plat); thence along the East line of said Block P, and said West right-of-way line South 0000521" East a distance of 18.00 feet; thence North 45008'59" West a distance of 9.95 feet; thence South 83053'42" West a distance of 140.09 feet; thence South 89051'02" West a distance of 153.26 feet to said West line and said East right-of-way line; thence along said West line and said East right- of-way line North 00002'25" East a distance of 25.50 feet to the POINT OF BEGINNING. Containing 6,549 square feet. Page 4 of 4 for Parcel 100.2 Exhibit 1 Sept 17, 2013 RESOLUTION NO. 2013-06 A RESOLUTION OF THE CITY OF OKEECHOBEE, FLORIDA, GRANTING CERTAIN EASEMENT RIGHTS OF BLOCKS G, L, E, R, AND P OF FLAGLER PARKS, TO THE STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION, TO IMPROVE STATE ROAD NO.70; AUTHORIZING THE MAYOR TO EXECUTE QUIT CLAIM DEED; PROVIDING FOR CONFLICT; PROVIDING FORSEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the State of Florida Department of Transportation purposes to construct or improve State Road No. 70, Section No. 91070-00, from NW/SW 4th Avenue to NE/SE 3rd Avenue, in Okeechobee County, Florida; and WHEREAS, it is necessary that certain easement rights now owned by the City of Okeechobee, Florida, be subordinated to the rights of the State of Florida Department of Transportation; and WHEREAS, said subordination is for transportation purposes which are in the public or community best interest and for public welfare; and WHEREAS, the State of Florida Department of Transportation has made application to said City to execute and deliver to the State of Florida Department of Transportation a subordination of easement interest, or interest, in favor of the State of Florida Department of Transportation, and said request having been duly considered. NOW, THEREFORE, be it resolved before the City Council for the City of Okeechobee, Florida; presented at a duly advertised public meeting; and passed by majority vote of the City Council; and properly executed by the Mayor or designee, as Chief Presiding Officer for the City: SECTION 1. That the application of the State of Florida Department of Transportation for a subordination of easement interest, or interests, is for transportation purposes which are in the public or community interest and for public welfare. Subject sketches identifying the subject property, a portion of Blocks G, L, E, R, and P of FLAGLER PARKS, City of Okeechobee, Plat Book 5, Page 5, Public Records, Okeechobee County, is included herein as Attachment A. That a subordination of easement interest, or interests, in favor of the State of Florida Department of Transportation, in Okeechobee, Florida, should be drawn and executed by the Mayor of the City of Okeechobee, in the form of a Quit Claim Deed and included herein as Attachment B. Consideration shall be $48,052.51. SECTION 2. The City Clerk is instructed to forward a certified copy of this Resolution, upon adoption, to the State of Florida Department of Transportation at Bartow, Florida. SECTION 3. If any section, subsection, sentence, clause, phrase or portion of this Resolution, or application hereof, is for any reason held invalid or unconstitutional by any court of competent jurisdiction, such portion or provision and such holding shall not affect the validity of the remaining portions or applications here. Reslution No. 2013-06 - Page 1 of 2 SECTION 4. This resolution shall become effective immediately upon its adoption. INTRODUCED AND ADOPTED in regular session this 171" day of September, 2013. ATTEST: Lane Gamiotea, CMC, City Clerk REVIEWED FOR LEGAL SUFFICIENCY: John R. Cook, City Attorney James E. Kirk, Mayor Resolution No. 2013-06 Page 2 of 2 0 ATTACHMENT A SUBJECT SKETCHES VAIL 8 DISK A' ILSURV DESIGN )UP LB 7805 70' z (P) K •IGN WW Co 'o M W C :'a— W v a �W N 'a' U O a. N x I 4E3.oF 11 .00• — - �O.C` ` .02 2 85*08'00 `{y 236.26 S44 1"W� .a .-Iv-vv.vl 46.18' RT /// NAIL 8 DISK S 89051101 "CIVILSURV DESIGN GROUP LB 7805" �i. LPER APLA ______f • 98' ( ) _ -- 03 0 (P) 5.50 'CIVILSULB R R /W L IN E 5b 58 . 5 9' RT ��I .08.05 L.O.C. t__J� 0- Ji :RPARK ��\ N P wv C G � F- W �� IaT w W _ \ I� to 08 07� I� L W 5 i 184.19' RT II M n fi Q 9.98'(F) S.W. PARK STREET (F) SOUTH PARK STREET (P) oa NAIL 8 DISK V) "CIVILSURV DESIGN GROUP LB 7805" Parcel # Whole Proper Part Taken Remainder 100A 44,998 5,097 39,901 L-O.0 :' CORNER FALLS IN CONC. POST NAIL a DISK "CIVILSURV DESIGN GROUP LB 7805" AS WITNESS 5.00' EAST 8 5/8" IRC a^—rl vnnv i n �°nr.. AC UITT1.ICCC 4 nn' CMITU _- j Ml W 5/8" IRC "CIVILSURV LB gene a 4 \ \ EXISTING R/W LINE PER PLAT N L.O.C.\y C' /�� W f1 /� L.O.C. ,�� M CV \ _�S °..:lJ .�lJ J! N 11 I 5/8" (NO I P) N 89037 48 E / / �- 0 2.646.66-(F R TO COR. / i *78.34 59 R/W LINE _ �Io a _L.O.C.ilW w ►- . �J �� —�a II w w ., II r, / �� FLAGLER PARK\� N m > Z W N•II M ww CID// j/ BLOCK L \ W M W ~ I ~ �� "CIVILSURVUC.5I II z I 51 36 I _--GRQup- B _7ZOS .. to x Q t, ' dT �" V� 3 � ` ------------- 300'(P1.-------------- 583.1583 N. NAIL a DISK 54.78.36 "CIVILSURV DESIGN 184.21' R GROUP LB 7805" „ Parcel # Whole Property Part Taken Remainder 100B 45,000 7,650 37,350 Boyd, Schmidt and Brannum PAGE 1 OF 3 5 L. V. UIV)L.WKY LD Ln \L.O.C. 7805" OF SURVEY S.R. 70 IS PLACES) P.K. AND DISK NAIL F-D.0.7. N. PARK STREET (F > N 890 50' 51 " E 5/8" IRC ��' 5/8" NOR ARK STREET (P) "CIVILSURV LB 5/8" !RC [R (NO ID) 14 _ 7805" LB 7805" ____ - _ N 89°5�1'0� 232.a(F) �- - �(4 PLACES) 300.0'(P) 14' c 70' II L.O.C. DN-TANGENT +48.34 0` N OF NE /4 OF SECTION 21-37-35- 60.22' RT /� n,� 60.122� RT i• C/O �� ` N LiU p. I JI • (NOT ON �.L18 _ EXIS`TlNG R/W LINE PER ./ SECTION 0 S CTION 91020-2535"-. �-' I. (LINE) ON-TANGEN �- L_- j URVE I ij - — -- NAIL DISK 1_ co `1 z Z W aI �� I - "CIVILSU DESIGN .-• ..r� m W � - - FLAGL PARK GROUP LB 7805" '" "' I w I "' w C0 0 > N �II M Ln .� QLOCK E ,.(A -PLACES) , `- a =y�I = c o r- v W Cll �� \`-----1 �"; 120.20' T JI I I .J. t Ja I w Q l L...........: •44. 17 "-' - I z C'i fV 143.4'6 > w" L " Q 5/8" IRC \------� ( " M `'-F.D.O.T." Y 55+48.36 183.58' RT S.W. PARK STREET (F) +48. 17 O w I = 14 584T4813T Iy 1( --srA-2zs•37-sT a�:"ai' 7 I - so: iT' NAIL 8 DISK I "CIVILSURV DESIGN GROUP LB 7805" Parcel # Whole Property ]Part Taken Remainder 100C 43,663 72781 352882 U v "CIVILSURV DESIGN `M°{ 4�'F D DISKL .D.O.T.GROUP LB 7805"EXISTING R/W LINE PER N 89°49'26" E SECTION 8" IRC "CIVILSURV EXISTING R/W NAIL DISKS NAIL 8 DISK LB 7805" (5 PLACES 9 CIVILSURV DESIGN PER PLAT "F.D.O.T." ON A n m v 00�OFFS T WEST" , i --- - 13 L N 89*51'02' 233.21 7) 300.0'(Pl —o SrE_N_T --SIiH I INE OF SE I/4 OF SECTION 16-37-35 L. to ( z \ _ C _SI,A 227.60.E S 89037'48_ W 400.63'(F) - S 89°51'03 Yf 235.$55/8" IRC + 12. I0 R /W L i N ! STY. 3' 3 'CIVILSURV CIVILSURV L8 .`� 2 1 70, 2 % 59:86' RT MOT 0 CONC. 76 I� (P) ( Y vi I SECTION LINE) BLOCK POLICE )p0 . 5.00' FFSET SOU OFFSET . I . P_L.0.C. _ 0' 4 I I NON -TAN EN7 CURVE R/W LINE I_ n j7 I STATION COMMERCIAL +47.95 39: s7 -� w _ U. I- 0 I x ^ L9 I STY. FLAMER PARK ---- _ �lN " W o c m W 52.08 CONC. I I BLOCK R w I I ,a > u 1 19.01 ' RT BLOCK I f � h o ZN � I I �-j J N -' a I� a L20 CITY I °o > w V I N 1 .96' RT I N N o� 5/8" iR (NO ID) I Q `° Ll 300'(P) "LB83170" =�_". J a 227,��5 89°50'S2_W , 70; �- - 59+A8.05 .60' RT :!gA —` _�99_7_(F)-_------ " NQ ' co TWO 5 /8 I RC Q J 1 S.E. PARK STREET (F) - "CIVILSURV m. Parcel # Whole Property Part Taken Remainder 100D 43,573 7,473 36,100 Boyd, Schmidt and Brannum PAGE 2OF3 cn L.V.V. o 16 QM 15 Q o a, a'n fL---( 1D 1 _r_ 21 22 JJ�RAILROAO 70' SPIKE AT 10 S.E. CDR L.O.C_a I c S.E. 1 /4 u, SEC. 16-37-35 1L }- o; �- vw j h w9 (ALn w a w NI�rn c a a� a x 5 /8" IRC a ZI E) (�631IB8. W .Jj a 't = c/) F 05 183.52' R _..._.... —1. —.. NAIL a U1JK bit 65 "CIVILSURV DESIGN ;i GRQUP LB 7805" END ACQUISITIN A. •1 .23/ ;TING R/W LINE PER PLAT34.•14' RT. DRI N 89°S1'02" E 299.57'(F)NAIL 8 DISK HOL •71.78 300'(P) L.O.C. "LB 66 470' 59.57' RT II SL.0.0 _ (P) i3.2 . _= �•11.�-45.1®J\-RA LINEN 45°OS(NOT ON SECTION LINE)9.95'a 1 1 52.14' RT in 7m = w F Z w Ill FLAMER PARK ww > � BLOCK P J a w o' rn O of w w "1 0 0 5/8" IRC 300'(P) (ILLEGIBLE) 70' 89°4 W — 299.91'( ) �(P) 66+17.95 OUTH PARK STREET (P) I83.49' RT Parcel # Whole Property Part Taken Remainder 100E 44,806 6,549 38,257 Boyd, Schmidt and Brannum PAGE 3 OF 3 ATTACHMENT B 04-CIQCD Date: May 10, 2013 This instrument prepared under the direction of: Kristen Carlson, Chief Counsel Post Office Box 1249 City: Bartow, Florida 33831-1249 Department of Transportation QUITCLAIM DEED F.P. NO: 4258461 PARCEL: 100.2 SECTION: 91070-000 STATE ROAD: 70 COUNTY: Okeechobee THIS QUITCLAIM DEED, made this day of 12013, by the City of Okeechobee, a municipality of the STATE OF FLORIDA, grantor, to the STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION, grantee, whose post office address is: Post Office Box 1249, Bartow, Florida 33831-1249. (Wherever used herein the terms "grantor" and "grantee" include all the parties to this instrument and the heirs, legal representatives, and assigns of individuals, and the successors, and assigns of organizations.) WITNESSETH: That the said grantor, for and in consideration of the sum of $1.00 and other valuable considerations, receipt and sufficiency being hereby acknowledged, does hereby remise, release and quitclaim unto the said grantee forever, all right, title, interest, claim and demand, which said grantor has in and to the hereinafter described parcel(s) of land for Blocks G, L, E, R, and P of FLAGER PARK, of the Public Records of Okeechobee County, Florida, together with all other right, title, interest, claim and demand, if any, which the said grantor has in and to said parcel situate in the County of Okeechobee, Florida, via: SEE EXHIBIT "A" TO HAVE AND TO HOLD the same together with the appurtenances thereunto belonging or in anywise appertaining, and all the estate, right, title, interest, lien, equity and claim whatsoever of the said grantor, either in law or equity, to the said grantee forever. IN WITNESS WHEREOF, said grantor has caused these presents to be executed in its name by its Mayor, and its seal to be hereto affixed, attested by its City Clerk, the date first above written. ATTEST: (Official Seal) Lane Gamiotea, City Clerk STATE OF FLORIDA COUNTY OF Okeechobee James E. Kirk, Mayor Grantor(s) Mailing Address: City of Okeechobee 55 Southeast 3`d Avenue Okeechobee, FL 34974 The foregoing instrument was acknowledged before me this 171h day of September, 2013, by James E. Kirk, Mayor, and Lane Gamiotea, City Clerk, who are personally known to me or who has produced as identification. Notary: Notary Public in and for the County and State last aforesaid. My Commission Expires: Serial No., if any: Page 1 of 4 for Parcel 100.2 EXHIBIT A F.P. NO. 4258461 SECTION 91070-000 PARCEL 100 RIGHT OF WAY Parcel No. 100A) That portion of Block G, Flagler Park, Okeechobee, a Subdivision in Section 16, Township 37 South, Range 35 East, as per plat thereof recorded in Plat Book 5, Page 5, Public Records of Okeechobee County, Florida. Being described as follows: Commence at the Southwest corner of said Block G, said corner being on the East right-of-way line of Southwest 4th Avenue and Hicpochee Street (per said plat); thence along the West line of said Block G, and said East right-of-way line, North 00009'42" West a distance of 150.00 feet to the Northwest corner of said Block G, and to the South existing right-of-way line of State Road 70 [Northwest Park Street and North Park Street (per said plat)] for a POINT OF BEGINNING; thence along the North line of said Block G, and said South existing right-of-way line North 89051'01" East a distance of 299.98 feet to the Northeast corner of said Block G and the West right-of-way line of Southwest 3rd Avenue and Miamee Street (per said plat); thence along the East line of said Block G, and said West right-of-way line, South 00009'42" East a distance of 25.50 feet; thence South 89"51'01" West a distance of 57.47 feet; thence North 85008'00" West a distance of 236.26 feet; thence South 44051'01 "West a distance of 10.12 feet to said West line of Block G and said East right-of-way line of Southwest 41h Avenue and Hicpochee Street (per said plat); thence along said West line and said East right-of-way line North 00009'42" West a distance of 12.00 feet to the POINT OF BEGINNING. Containing 5,097 square feet. ALSO Parcel No. 100B) That portion of Block L, Flagler Park, Okeechobee, a Subdivision in Section 16, Township 37 South, Range 35 East, as per plat thereof recorded in Plat Book 5, Page 5, Public Records of Okeechobee County, Florida. Being described as follows: Commence at the Southwest corner of said Block L, said corner being on the East right-of-way line of Southwest 31 Avenue and Miamee Street (per said plat); thence along the West line of said Block L and said East right-of-way line North 00009'42" West a distance of 150.00 feet to the Northwest corner of said Block L, and to the South existing right-of-way line of State Road 70 [Northwest Park Street and North Park Street (per said plat)] for a POINT OF BEGINNING; thence along the North line of said Block L, and said South existing right-of-way line North 89051'01" East a distance of 300.00 feet to the Northeast corner of said Block L and the West right-of-way line of Southwest 2"d Avenue and Kissimmee Street (per said plat); thence along East line of said Block L and said West right-of-way line of South 00009'42" East a distance of 25.50 feet; thence South 8905101" West a distance of 300.00 feet to the said West line of Block L and said East right-of-way line of Southwest 3rd Avenue and Miamee Street (per said plat); thence along said West line and said East right-of-way line North 00009'42" West a distance of 25.50 feet to the POINT OF BEGINNING. Containing 7,650 square feet. ALSO Parcel No. 100C) That portion of Block E, Flagler Park, Okeechobee, a Subdivision in Sections 16 and 21, Township 37 South, Range 35 East, as per plat thereof recorded in Plat Book 5, Page 5, Public Records of Okeechobee County, Florida. Being described as follows: Commence at the Southwest corner of said Block E, said Page 2 of 4 for Parcel 100.2 corner being on the East right-of-way line of Southwest 2"d Avenue and Kissimmee Street (per said plat); thence along West line of said Block E, and said East right-of-way line North 00009'42" West a distance of 149.37 feet to the Northwest corner of said Block E, and to the South existing right-of-way line of State Road 70 [Northwest Park Street and North Park Street (per said plat)] for a POINT OF BEGINNING; thence along the North line of said Block E, and said South existing right-of-way line North 89051'01" East a distance of 232.54 feet to the South existing right-of-way line (per Section 91020-2535); thence along said South existing right-of-way line for the following seven (7) courses: (1) South 00013'57" East a distance of 1.45 feet to the beginning of a curve having a radius of 66.50 feet; (2) thence along the arc of said curve to the right a distance of 59.94 feet through a central angle of 51 °38'30" with a chord bearing South 6402442" East to the end of said curve; (3) South 51 °24'33" West a distance of 3.00 feet; (4) South 34°04'09" East a distance of 10.01 feet; (5) North 60027'09" East a distance of 3.00 feet to the beginning of a curve having a radius of 66.50 feet; (6) thence along the arc of said curve to the right a distance of 26.51 feet through a central angle of 22050'15" with a chord bearing South 18007'43" East to the end of said curve; (7) North 89043'17" East a distance of 1.12 feet to the end of said courses and to the East line of said Block E and the West existing right- of-way line of Parrott Avenue (per said plat); thence along said East line and said West existing right-of-way line South 00010'17" East a distance of 48.88 feet; thence South 89053'42" West a distance of 4.00 feet; thence North 00010'17" West a distance of 23.26 feet to the beginning of a curve to the left having a radius of 60.00 feet; thence along the arc of said curve a distance of 94.23 feet through a central angle of 89058'42" with a chord bearing North 45009'38" West to the end of said curve; thence South 89050'57" West a distance of 235.82 feet to said West line of Block E and said East right-of-way line of Southwest 2"d Avenue and Kissimmee Street (per said plat); thence along said West line and said East right-of-way line North 00009'42" West a distance of 26.00 feet to the POINT OF BEGINNING. Containing 7,781 square feet. ALSO Parcel No. 100D) That portion of Block R, Flagler Park, Okeechobee, a Subdivision in Sections 16 and 21, Township 37 South, Range 35 East, as per plat thereof recorded in Plat Book 5, Page 5, Public Records of Okeechobee County, Florida. Being described as follows: Commence at the Southwest corner of said Block R, said corner being on the East existing right-of-way line of Parrott Avenue (per said plat); thence along the West line of said Block R, and said East existing right-of-way line North 00011'03" West a distance of 78.14 feet to the South existing right-of-way line of State Road 70 (per Section 91020-2535); thence along said South existing right-of-way line the following seven (7) courses: (1) North 89°48'59" East a distance of 0.24 feet to the beginning of a curve having a radius of 66.50 feet; (2) thence along the arc of said curve to the right a distance of 38.24 feet through a central angle of 32056'37" with a chord bearing North 16017'17" East to the end of said curve; (3) South 57°14'24" East a distance of 3.00 feet; (4) North 37016'35" East a distance of 10.00 feet; (5) North 48'12'27" West a distance of 3.00 feet to the beginning of a curve having a radius of 66.50 feet; (6) thence along the arc of said curve to the right a distance of 55.74 feet through a central angle of 48°01'37" with a chord bearing North 65°48'22" East to the end of said curve; (7) North 00010'50" West a distance of 5.09 feet to the end of said courses and to the North line of said Block R and to the South existing right-of-way line of State Road 70 [Northwest Park Street and North Park Street (per said plat)]; thence along said North line and said South existing right-of-way line North 89051'02" East a distance of 233.21 feet to the Northeast corner of said Block R and the East right-of-way line of Southeast 2nd Avenue and Tallahassee Street (per said plat); thence along the East line of said Block R, and said East right-of-way line South 00007'21" East a distance of 26.00 feet; thence South 89°51'03" West a distance of 235.85 feet to the beginning of a curve having a radius of 60.00 feet; thence along the arc of said curve to the left a distance of 93.43 feet through a central angle of 89013'14" with a chord bearing South 45014'26" West to the end of said curve; thence North 89024'07" West a distance Page 3 of 4 for Parcel 100.2 of 4.05 feet to said West line of Block R, and said East existing right-of-way line of Parrott Avenue (per said plat); thence along said West line and said East existing right-of-way line North 00011'03" West a distance of 13.50 feet to the POINT OF BEGINNING. Containing 7,473 square feet. ALSO Parcel 100E) That portion of Block P, Flagler Park, Okeechobee, a Subdivision in Sections 16 and 21, Township 37 South, Range 35 East, as per plat thereof recorded in Plat Book 5, Page 5, Public Records of Okeechobee County, Florida. Being described as follows: Commence at the Southwest corner of said Block P, said corner being on the East right-of-way line of Southeast 2nd Avenue and Tallahassee Street (per said plat); thence along the West line of said Block P, and said East right-of-way line North 00002'25" East a distance of 149.62 feet to the Northwest corner of said Block P, and to the South existing right-of-way line of State Road 70 [Northwest Park Street and North Park Street (per said plat)] for a POINT OF BEGINNING; thence along the North line of said Block P, and said South existing right-of-way line North 89051'02" East a distance of 299.57 feet to the Northeast corner of said Block P and the West right-of-way line of Southeast 3rd Avenue and Cherokee Street (per said plat); thence along the East line of said Block P, and said West right-of-way line South 00005'21" East a distance of 18.00 feet; thence North 45°08'59" West a distance of 9.95 feet; thence South 83°53'42" West a distance of 140.09 feet; thence South 89°51'02" West a distance of 153.26 feet to said West line and said East right-of-way line; thence along said West line and said East right- of-way line North 00002'25" East a distance of 25.50 feet to the POINT OF BEGINNING. Containing 6,549 square feet. Page 4 of 4 for Parcel 100.2 Revised Exhibit 1 September 17, 2013 RESOLUTION NO. 2013-06 A RESOLUTION OF THE CITY OF OKEECHOBEE, FLORIDA, GRANTING CERTAIN EASEMENT RIGHTS OF BLOCKS G, L, E, R, AND P OF FLAGLER PARKS, TO THE STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION, TO IMPROVE STATE ROAD NO.70; AUTHORIZING THE MAYOR TO EXECUTE QUIT CLAIM DEED; PROVIDING FOR CONFLICT; PROVIDING FOR SEVERABILITY; AND PROVIDING FORAN EFFECTIVE DATE. WHEREAS, the State of Florida Department of Transportation purposes to construct or improve State Road No. 70, Section No. 91070-00, from NW/SW 4" Avenue to NE/SE 3' Avenue, in Okeechobee County, Florida; and WHEREAS, it is necessary that certain easement rights now owned by the City of Okeechobee, Florida, be subordinated to the rights of the State of Florida Department of Transportation; and WHEREAS, said subordination is for transportation purposes which are in the public or community best interest and for public welfare; and WHEREAS, the State of Florida Department of Transportation has made application to said City to execute and deliver to the State of Florida Department of Transportation a subordination of easement interest, or interest, in favor of the State of Florida Department of Transportation, and said request having been duly considered. NOW, THEREFORE, be it resolved before the City Council for the City of Okeechobee, Florida; presented at a duly advertised public meeting; and passed by majority vote of the City Council; and properly executed by the Mayor or designee, as Chief Presiding Officer for the City: SECTION 1. That the application of the State of Florida Department of Transportation for a subordination of easement interest, or interests, is for transportation purposes which are in the public or community interest and for public welfare. Subject sketches identifying the subject property, a portion of Blocks G, L, E, R, and P of FLAGLER PARKS, City of Okeechobee, Plat Book 5, Page 5, Public Records, Okeechobee County, is included herein as Attachment A. That a subordination of easement interest, or interests, in favor of the State of Florida Department of Transportation, in Okeechobee, Florida, should be drawn and executed by the Mayor of the City of Okeechobee, in the form of a Quit Claim Deed and included herein as Attachment B. SECTION 2. The City Clerk is instructed to forward a certified copy of this Resolution, upon adoption, to the State of Florida Department of Transportation at Bartow, Florida. SECTION 3. If any section, subsection, sentence, clause, phrase or portion of this Resolution, or application hereof, is for any reason held invalid or unconstitutional by any court of competent jurisdiction, such portion or provision and such holding shall not affect the validity of the remaining portions or applications here. Reslution No. 2013-06 - Page 1 of 2 SECTION 4. This resolution shall become effective immediately upon its adoption. INTRODUCED AND ADOPTED in regular session this 171h day of September. 2013. ATTEST: Lane Gamiotea, CMC, City Clerk REVIEWED FOR LEGAL SUFFICIENCY: John R. Cook, City Attorney James E. Kirk, Mayor Resolution No. 2013-06 Page 2 of 2 Exhibit 2 RESOLUTION NO. 2013-07 Sept 17, 2013 ARESOLUTION OF THE CITYOF OKEECHOBEE, FLORIDA, APPROVING A UTILITY WORK AGREEMENT WITH THE STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION, FOR IMPROVEMENTS ALONG STATE ROAD 70; AUTHORIZING THE PUBLIC WORKS DIRECTOR TO EXECUTE AGREEMENT; DIRECTING THE CITY CLERK TO PROVIDE CERTIFIED COPIES; PROVIDING FOR CONFLICT; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the State of Florida Department of Transportation, hereinafter referred to as FDOT, proposes to construct or reconstruct a transportation facility identified as Project ID No. 425846-1-52-01, State Road 70, from NW/SW 40' Avenue to 14F1SE 3'd Avenue, hereinafter referred to as the Project; and WHEREAS, in order for the FDOT to proceed with the Project, it is necessary for the City of Okeechobee, hereinafter referred to as the Utility Authority Owner (UAO), to execute and deliver to the FDOT the agreement, as identified as Utility Work By Highway Contractor Agreement, hereinafter referred to as the Agreement. NOW, THEREFORE, be it resolved before the City Council for the City of Okeechobee, Florida; presented at a duly advertised public meeting; and passed by majority vote of the City Council; and properly executed by the Mayor or designee, as Chief Presiding Officer for the City: SECTION 1. That David Allen, Public Works Director for the City of Okeechobee is hereby authorized and directed to execute and deliver the Agreement to the FDOT. SECTION 2. The City Clerk is directed to forward a certified copy of this Resolution, along with the executed Agreement to the FDOT. SECTION 3. All resolutions or parts of resolutions in conflict herewith are hereby repealed. SECTION 4. If any section, subsection, sentence, clause, phrase or portion of this Resolution, or application hereof, is for any reason held invalid or unconstitutional by any court of competent jurisdiction, such portion or provision and such holding shall not affect the validity of the remaining portions or applications here. SECTION 5. This resolution shall become effective immediately upon its adoption. INTRODUCED AND ADOPTED in regular session this 17'4 day of September. 2013. ATTEST: James E. Kirk, Mayor Lane Gamiotea, CMC, City.Clerk• REVIEWED FOR LEGAL SUFFICIENCY: John R. Cook, City Attorney Resolution No. 2013-07 Page 1 of 1 ti STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION 710-01055 UTILITY WORK AGREEMENT UTIL10/04 (at UAO's Sole Expense) Pagel of Financial Project ID: 425846-1-52-01 Federal Project ID: NIA County: Okeechobee State Road No.: 70 District Document No: 1 11 Utility Agency/Owner (UAO): CITY OF OKEECHOBEE THIS AGREEMENT, entered into this day of , year of , by and between the STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION, hereinafter referred to as the "FDOT, and CITY OF OKEECHOBEE, hereinafter referred to as the "UAO"; WITNESSETH: WHEREAS, the UAO owns or desires to install certain utility facilities which are located on the public road or publicly owned rail corridor identified below, hereinafter referred to as the "Facilities" (said term shall be deemed to include utility facilities as the same may be relocated, adjusted, or placed out of service); and WHEREAS, the FDOT, is currently engaging in a project which involves constructing, reconstructing, or otherwise changing a public road and other improvements located on a public road or publicly owned rail corridor identified as SR 70 from NW/SW 4t" Ave to NE/SE 3fd Ave, State Road No.70, hereinafter referred to as the "Project"; and WHEREAS, the Project requires the location (vertically and/or horizontally), protection, relocation, installation, adjustment, or removal of the Facilities, or some combination thereof, hereinafter referred to as "Utility Work"; and WHEREAS, under the law of the State of Florida, the Utility Work must be performed at the sole cost and expense of the UAO; and WHEREAS, the FDOT and the UAO desire to enter into an agreement which establishes the terms and conditions applicable to the Utility Work; NOW, THEREFORE, in consideration of the premises and the mutual covenants contained herein, the FDOT and the UAO hereby agree as follows: 1. Performance of Utility Work a. The UAO shall perform the Utility Work in accordance with the utility relocation schedule attached hereto as Exhibit A and by this reference made a part hereof (the Schedule) and the plans and specifications for the Utility Work which have been previously approved by the FDOT (the Plans), said Plans being incorporated herein and made a part hereof by this reference. If the Schedule and the Plans have not been prepared as of the date of the execution of this Agreement, then the Utility Work shall be performed in accordance with the Plans, and the Schedule that are hereafter prepared in compliance with the notice previously sent to the UAO which established the terms and conditions under which those documents are to be prepared. The FDOT's approval of the Plans shall not be deemed to be STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION 710-010-55 UTILITY WORK AGREEMENT "T"IT 110104 (at UAO's Sole Expense) Page 2 of 9 engineering judgment and the UAO shall at all times remain responsible for any errors or omissions in the Plans. The Utility Work shall include all Facilities located on the Project and neither the failure of the UAO to include all of the Facilities in the Schedule, nor the Plans, nor the failure of the FDOT to identify this omission during its review of the Plans shall relieve the UAO of the obligation to make those Facilities part of the Utility Work. Time shall be of the essence in complying with the total time shown by the Schedule for the Utility Work as well as any and all interim time frames specified therein. The Utility Work shall be performed in a manner and using such methods so as to not cause a delay to the FDOT or its contractors in the prosecution of the Project. The UAO shall be responsible for all costs incurred as a result of any delay to the FDOT or its contractors caused by errors or omissions in the Plans or the Schedule (including location of the Facilities and the proper inclusion of all Facilities as part of the Utility Work as stated above); failure to perform the Utility Work in accordance with the Plans and Schedule; or failure of the UAO to comply with any other obligation under this Agreement or under the law. b. All Utility Work shall be performed by UAO's own forces or its contractor at the UAO's sole cost and expense. The UAO shall be responsible for obtaining any and all permits that may be necessary to perform the Utility Work. The FDOT's Engineer (as that term is defined by the FDOT's Standard Specifications for Road and Bridge Construction) has full authority over the Project and the UAO shall be responsible for coordinating and cooperating with the FDOT's Engineer. In so doing, the UAO shall make such adjustments and changes in the Plans and Schedule as the FDOT's engineer shall determine are necessary for the prosecution of the Project and shall stop work or modify work upon order of the FDOT's engineer as determined by the FDOT's engineer to be necessary for public health, safety or welfare. The UAO shall not be responsible for the cost of delays caused by such adjustments or changes unless they are attributable to the UAO pursuant to subparagraph 1 a. c. After the FDOT has received a proper Schedule and Plans, the FDOT will issue a notice to the UAO which authorizes the Utility Work to proceed. The UAO shall notify the appropriate FDOT office in writing prior to beginning the Utility Work and when the UAO stops, resumes, or completes the Utility Work. The Utility Work shall be performed under the conditions of, and upon completion of the Utility Work, the Facilities shall be deemed to be located on the public road or publicly owned rail corridor under and pursuant to, the Utility Permit pending (Note: Intent of this line is to allow either attachment of or separate reference to the permit). 2. Claims Against UAO a. In the event the FDOT's contractor provides a notice of intent to make a claim against the FDOT relating to the Utility Work, the FDOT will, in accordance with the FDOT's procedure, notify the UAO of the notice of intent and the UAO will thereafter keep and maintain daily field reports and all other records relating to the intended claim. 0 STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION 710-01055 UTILITY WORK AGREEMENT "T' ta04 (at UAO's Sole Expense) Page 3 of 9 b. In the event the FDOT's contractor makes any claim against the FDOT relating to the Utility Work, the FDOT will notify the UAO of the claim and the UAO will cooperate with the FDOT in analyzing and resolving the claim within a reasonable time. Any resolution of any portion of the claim directly between the UAO and the FDOT's contractor shall be in writing, shall be subject to written FDOT concurrence and shall specify the extent to which it resolves the claim against the FDOT. 3. Out of Service Facilities No Facilities shall be left in place on FDOT's Right of Way after the Facilities are no longer active (hereinafter Placed out of service/Deactivated) unless specifically identified as such in the Plans. The following terms and conditions shall apply to Facilities Placed out of service/Deactivated, but only to said Facilities Placed out of service/Deactivated : a. The UAO acknowledges its present and continuing ownership of and responsibility for Facilities Placed out of service/Deactivated. b. The FDOT agrees to allow the UAO to leave the Facilities within the right of way subject to the continuing satisfactory performance of the conditions of this Agreement by the UAO. In the event of a breach of this Agreement by the UAO, the Facilities shall be removed upon demand from the FDOT in accordance with the provisions of subparagraph 3. e. below. c. The UAO shall take such steps to secure the Facilities and otherwise make the Facilities safe in accordance with any and all applicable local, state or federal laws and regulations and in accordance with the legal duty of the UAO to use due care in its dealings with others. The UAO shall be solely responsible for gathering all information necessary to meet these obligations. d. The UAO shall keep and preserve all records relating to the Facilities, including, but not limited to, records of the location, nature of, and steps taken to safely secure the Facilities and shall promptly respond to information requests concerning the Facilities that are Placed out of service/Deactivated of the FDOT or other permittees using or seeking use of the right of way. e. The UAO shall remove the Facilities upon 30 days prior written request of the FDOT in the event that the FDOT determines that removal is necessary for FDOT use of the right of way or in the event that the FDOT determines that use of the right of way is needed for other active utilities that cannot be otherwise accommodated in the right of way. In the event that the Facilities that are Placed out of Service/Deactivated would not have qualified for reimbursement under this Agreement, removal shall be at the sole cost and expense of the UAO and without any right of the UAO to object or make any claim of any nature whatsoever with regard thereto. In the event that the Facilities that are Placed out of STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION 710-010-55 UTILITY WORK AGREEMENT UTILITIES 0/04 (at UAO's Sole Expense) Page 4of9 Service/Deactivated would have qualified for reimbursement only under Section 337.403 (1)(a), Florida Statutes, removal shall be at the sole cost and expense of the UAO and without any right of the UAO to object or make any claim of any nature whatsoever with regard thereto because such a removal would be considered to be a separate future relocation not necessitated by the construction of the project pursuant to which they were Placed out of service/Deactivated, and would therefore not be eligible and approved for reimbursement by the Federal Government. In the event that the Facilities that are Placed out of service/Deactivated would have qualified for reimbursement for other reasons, removal of the out of service Facilities shall be reimbursed by the FDOT as though the Facilities had not been Placed out of service/Deactivated. Removal shall be completed within the time specified in the FDOT's notice to remove. In the event that the UAO fails to perform the removal properly within the specified time, the FDOT may proceed to perform the removal at the UAO's expense pursuant to the provisions of Sections 337.403 and 337.404, Florida Statutes. f. Except as otherwise provided in subparagraph e. above, the UAO agrees that the Facilities shall forever remain the legal and financial responsibility of the UAO. The UAO shall reimburse the FDOT for any and all costs of any nature whatsoever resulting from the presence of the Facilities within the right of way. Said costs shall include, but shall not be limited to, charges or expenses which may result from the future need to remove the Facilities or from the presence of any hazardous substance or material in the Facilities or the discharge of hazardous substances or materials from the Facilities. Nothing in this paragraph shall be interpreted to require the UAO to indemnify the FDOT for the FDOT's own negligence; however, it is the intent that all other costs and expenses of any nature be the responsibility of the UAO. 4. Default a. In the event that the UAO breaches any provision of this Agreement, then in addition to any other remedies which are otherwise provided for in this Agreement, the FDOT may exercise one or more of the following options, provided that at no time shall the FDOT be entitled to receive double recovery of damages: (1) Terminate this Agreement if the breach is material and has not been cured within 60 days from written notice thereof from the FDOT. (2) Pursue a claim for damages suffered by the FDOT. (3) Suspend the issuance of further permits to the UAO for the placement of Facilities on FDOT property if the breach is material and has not been cured within 60 days from written notice thereof from the FDOT until such time as the breach is cured. (4) Pursue any other remedies legally available. t STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION 710-010-55 UTILITY WORK AGREEMENT UTILITIES 10/04 (at UAO's Sole Expense) Page 5of9 (5) Perform any work with its own forces or through contractors and seek repayment for the cost thereof under Section 337.403(3), Florida Statutes. b. In the event that the FDOT breaches any provision of this Agreement, then in addition to any other remedies which are otherwise provided for in the Agreement, the UAO may exercise one or more of the following options: (1) Terminate this Agreement if the breach is material and has not been cured within 60 days from written notice thereof from the UAO. (2) Pursue any other remedies legally available. c. Termination of this Agreement shall not relieve either party from any obligations it has pursuant to other agreements between the parties and from any statutory obligations that either party may have with regard to the subject matter hereof. 5. Indemnification FOR GOVERNMENT -OWNED UTILITIES: To the extent provided by law, the UAO shall indemnify, defend, and hold harmless the FDOT and all of its officers, agents, and employees from any claim, loss, damage, cost, charge, or expense arising out of any acts, action, error, neglect, or omission by the UAO, its agents, employees, or contractors during the performance of the Agreement, whether direct or indirect, and whether to any person or property to which FDOT or said parties may be subject, except that neither the UAO, its agents, employees, or contractors will be liable under this section for damages arising out of the injury or damage to persons or property directly caused by or resulting from the negligence of the FDOT or any of its officers, agents, or employees during the performance of this Agreement. When the FDOT receives a notice of claim for damages that may have been caused by the UAO in the performance of services required under this Agreement, the FDOT will immediately forward the claim to the UAO. The UAO and the FDOT will evaluate the claim and report their findings to each other within fourteen (14) working days and will jointly discuss options in defending the claim. After reviewing the claim, the FDOT will determine whether to require the participation of the UAO in the defense of the claim or to require the UAO to defend the FDOT in such claim as described in this section. The FDOT's failure to notify the UAO of a claim shall not release the UAO from any of the requirements of this section. The FDOT and the UAO will pay their own costs for the evaluation, settlement negotiations, and trial, if any. However, if only one party participates in the defense of the claim at trial, that party is responsible for all costs. FOR NON -GOVERNMENT -OWNED UTILITIES; The UAO shall indemnify, defend, and hold harmless the FDOT and all of its officers, agents, and employees from any claim, loss, damage, cost, charge, or expense arising out of any acts, action, error, neglect, or omission by the UAO, its agents, employees, STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION 710-010.55 UTILITY WORK AGREEMENT UTILITIES 10/04 (at UAO's Sole Expense) Page 6of9 or contractors during the performance of the Agreement, whether direct or indirect, and whether to any person or property to which FDOT or said parties may be subject, except that neither the UAO, its agents, employees, or contractors will be liable under this section for damages arising out of the injury or damage to persons or property directly caused by or resulting from the negligence of the FDOT or any of its officers, agents, or employees during the performance of this Agreement. The UAO's obligation to indemnify, defend, and pay for the defense or at the FDOT's option, to participate and associate with the FDOT in the defense and trial of any damage claim or suit and any related settlement negotiations, shall arise within fourteen (14) days of receipt by the UAO of the FDOT's notice of claim for indemnification to the UAO. The notice of claim for indemnification shall be served by certified mail. The UAO's obligation to defend and indemnify within fourteen (14) days of such notice shall not be excused because of the UAO's inability to evaluate liability or because the UAO evaluates liability and determines the UAO is not liable or determines the FDOT is solely negligent. Only a final adjudication or judgment finding the FDOT solely negligent shall excuse performance of this provision by the UAO. The UAO shall pay all costs and fees related to this obligation and its enforcement by the FDOT. The FDOT's delay in notifying the UAO of a claim shall not release UAO of the above duty to defend. 6. Force Majeure Neither the UAO nor the FDOT shall be liable to the other for any failure to perform under this Agreement to the extent such performance is prevented by an act of God, war, riots, natural catastrophe, or other event beyond the control of the non -performing party and which could not have been avoided or overcome by the exercise of due diligence; provided that the party claiming the excuse from performance has (a) promptly notified the other party of the occurrence and its estimate duration, (b) promptly remedied or mitigated the effect of the occurrence to the extent possible, and (c) resumed performance as soon as possible. 7. Miscellaneous a. The Facilities shall at all times remain the property of and be properly protected and maintained by the UAO in accordance with the then current Utility Accommodation Manual and the current utility permit for the Facilities. b.. Pursuant to Section 287.058, Florida Statutes, the FDOT may unilaterally cancel this Agreement for refusal by the UAO to allow public access to all documents, papers, letters, or other material subject to the provisions of Chapter 119, Florida Statutes, and made or received by the UAO in conjunction with this Agreement. c. This Agreement constitutes the complete and final expression of the parties with respect to the subject matter hereof and supersedes all prior agreements, understandings, or negotiations with respect thereto, except that the parties understand and agree that the FDOT has manuals and written policies and STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION 710-010S5 UTILITY WORK AGREEMENT UTILITIES 0/04 (at UAO's Sole Expense) Page 7of9 procedures which shall be applicable at the time of the Project and the relocation of the Facilities and except that the UAO and the FDOT may have entered into joint agreements for Utility Work to be performed by FDOT's highway contractor. To the extent that such a joint agreement exists, this Agreement shall not apply to Facilities covered by the joint agreement. Copies of FDOT manuals, policies, and procedures will be provided to the UAO upon request. d. This Agreement shall be governed by the laws of the State of Florida. Any provision hereof found to be unlawful or unenforceable shall be severable and shall not affect the validity of the remaining provisions hereof. e. Time is of the essence in the performance of all obligations under this Agreement. All notices required pursuant to the terms hereof may be sent by first class United States Mail, facsimile transmission, hand delivery, or express mail and shall be deemed to have been received by the end of five business days from the proper sending thereof unless proof of prior actual receipt is provided. The UAO shall have a continuing obligation to notify each District of the FDOT of the appropriate persons for notices to be sent pursuant to this Agreement. Unless otherwise notified in writing, notices shall be sent to the following addresses: If to the UAO: David Allen, Public Works Director City of Okeechobee 55 SE 3"' Avenue Okeechobee, FL 34974 If to the FDOT: FDOT District 1 Utilities Administrator P.O. Box 1249 Bartow, FL 33831 - 1249 8. Certification This document is a printout of an FDOT form maintained in an electronic format and all revisions thereto by the UAO in the form of additions, deletions, or substitutions are reflected only in an Appendix entitled Changes to Form Document and no change is made in the text of the document itself. Hand notations on affected portions of this document may refer to changes reflected in the above -named Appendix but are for reference purposes only and do not change the terms of the document. By signing this document, the UAO hereby represents that no change has been made to the text of this document except through the terms of the appendix entitled "Changes to Form Document." STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION UTILITY WORK AGREEMENT (at UAO's Sole Expense) You MUST signify by selecting or checking which of the following applies: 710-010-55 UTILITIES 10/04 Page 8 of 9 ® No changes have been made to this Form Document and no Appendix entitled "Changes to Form Document" is attached. ❑ No changes have been made to this Form Document, but changes are included on the attached Appendix entitled "Changes to Form Document." IN WITNESS WHEREOF, the parties hereto have executed this Agreement effective the day and year first written. UTILITY: CITY OF OKEECHOBEE BY: (Signature) DATE: (Typed Name: David Allen ) (Typed Title: Public Works Director ) Recommend Approval by the District Utility Office BY: (Signature) DATE: FDOT Legal review BY: (Signature) DATE: District Counsel STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION BY: (Signature) (Typed Name: Chris Smith ) (Typed Title: Director of Transportation Development ) FEDERAL HIGHWAY ADMINISTRATION (if applicable) DATE: BY: DATE: STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION 710-010-55 UTILITY WORK AGREEMENT UTILITIES loioa (at UAO's Sole Expense) Page 9of9 (Typed Name: NIA ) (Typed Title: NIA ) Rule 14A6 STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION 710-010-05 UTILITY WORK SCHEDULE UTILITIES 12109 Page 1 of 3 Financial Project ID: 425846-1-52-01 Federal Project ID: NIA County: Okeechobee State Road No.: 70 District Document No: 1 Utility Agency/Owner (UAO): City of Okeechobee A. Summary of Utility Work And Execution Estimated Time (calendar days) Total Time Prior To FDOT Project Construction 5 Total Time During FDOT Project Construction 4 This document has been developed as the method for a Utility Agency/Owner (UAO) to transmit to the Florida Department of Transportation (FDOT), the FDOT's Contractor, and other right-of-way users, the location, relocation, adjustment, installation, and/or protection of their facilities, on this FDOT project. The following data is based on FDOT preliminary construction plans dated August 1.2013 Any deviation by the FDOT or its contractor from the plans, as provided, may render this work schedule null and void. Upon notification by FDOT of such change, this utility may require additional days for assessment and negotiation of a new work schedule. This UAO is not responsible for events beyond the control of the UAO that could not reasonably be anticipated by the UAO and which could not be avoided by the UAO with the exercise of due diligence at the time of the occurrence. The UAO agrees to notify the Department in writing prior to starting, stopping, resuming, or completing work. UAO Project Representative: David Allen Telephone Number: 863-763-3372 x 225 UAO Field Representative: Donnie Robertson Telephone Number: 863-763-3372 x 213 This document is a printout of an FDOT form maintained in an electronic format and all revisions thereto by the UAO in the form of additions, deletions or substitutions are reflected only in an Appendix entitled "Changes to Form Document" and no change is made in the text of the document itself. Hand notations on affected portions of this document may refer to changes reflected in the above -named Appendix but are for reference purposes only and do not change the terms of the document. By signing this document, the UAO hereby represents that no change has been made to the text of this document except through the terms of the appendix entitled "Changes to Form Document". You MUST signify by selecting or checking which of the following applies: ® No changes to forms document. ❑ Appendix "Changes to Forms Document" is attached. _ Number of Attachment Pages. AQtf on .ed Utility Agent: *"Engineer of Record (EOR): Acceptance by District Utilities: 4�(Signature) (Signature) (Signature) David Allen Erik Leschak, PE Shirley McCrary (Printed Name) (Printed Name) (Printed Name) Director of Public Works Engineer of Record District Utilities Administrator (Title) (Title) (Title) (Date) (Date) (Date) ("When requested by the District, the FOR will attest to compatibility of plans, specifications and Utility Work Schedule) STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION UTILITY WORK SCHEDULE 71t? IU5 UTILITIES 1210g Page 2 of 3 Financial Project 1D: 425846-1-62-01 Federal Project ID: NIA County: Okeechobee State Road No.: 70 District Document No:1 Utility Agency/Owner (UAO): City of Okeechobee B. I Special Conditions t Constraints The City maintains an irrigation system within the park area that will be cut and capped prior to construction. The City maintains some electrical outlets within the park area that will be removed prior to construction. There is a buried Emergency Traffic Signal Communications cable within a 2" conduit that runs under the existing sidewalk along the southeast quadrant of the intersection of SR 70 and US 441, between US 441 and SE 3`d Ave. The City of Okeechobee will place new FOC within the proposed conduit to be placed by the contractor. STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION UTILITY WORK SCHEDULE 71D•010.05 UTILITIES 12109 Page 3 of 3 Financial Project ID: 425846-1-52-01 Federal Project ID: NIA County: Okeechobee State Road No.: 70 District Document No: 1 Utility Agency/Owner (UAO): City of Okeechobee C. Disposition of Facilities (List All Existing & Proposed) on Project: UTILITY FACILITIES BY STATUS/ DESCRIPTION M.O.T. CONSECUTIVE TYPE/SIZE/MATERIALIOFFSET TO OF DEPENDENT PHASE CALENDAR BASELINE FROM STA TO STA UTILITY WORK ACTIVITIES NUMBER DAYS STA 47+20, 75' RT to STA 55+78, 75' To remain None NIA 0 RT — 4" PVC WM STA 48+39, 75' RT to 56' RT, to STA To be removed None Prior to Const 1 50+04, 55' RT, then exiting RAN — 2" PVC WM STA 50+04 55' RT to STA 50+76, 55' To be removed None Prior to Const 1 RT, then exiting RIW — 2" PVC WM STA 52+07, 60' RT to 58' RT, to STA To be removed None Prior to Const 1 54+48, 58' RT, then exiting R/W — 2" PVC WM STA 55+78, 60' RT to 57' RT, to STA To be removed None Prior to Const 1 58+16, 57' RT, then exiting R/W — 2" PVC WM STA 60+60, 46' RT to 62+30, 46' RT — 2" To be removed None Prior to Const 1 PVC WM STA 60+72, 48' RT —12" galv. storm To remain None N/A 0 pipe enters into R/W from south and ties into FDOT drainage BE Emergency Traffic cable within 2" Proposed — to be placed within the 2" conduit that will be Prior to drainage 1 2 conduit 58+33, 60' Lt. on the NW constructed by FDOT's contractor replacement; ties corner (proposed cabinet) crossing SR into temporary 70 from to 58+20, 60' Rt. to traffic signal 58+39, 87' Rt, then cross US 441 to 59+59, 84' Rt, to 66+16, 63' Rt. on the SE corner of SE 3rd Avenue. BE Emergency Traffic FOC To be removed Placement & 1 2 STA 58+35, 57' RT to STA 66+15, 47' activation of new RT traffic cable STA 62+45, 8" San crossing SR 70 To remain None N/A 0 Exhibit 3 RESOLUTION NO. 2013-08 Sept 17, 2013 A RESOLUTION OF THE CITY OF OKEECHOBEE, FLORIDA, AUTHORIZING AND REQUESTING THAT ISSUES DENOTED HEREIN BE PRESENTED TO THE OKEECHOBEE COUNTY LEGISLATIVE DELEGATION FOR SUPPORT DURING THE 2014 LEGISLATIVE SESSION; PROVIDING FOR CONFLICT; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, on September 17, 2013, the City Council for the City of Okeechobee, Florida, convened to discuss legislative issues to introduce to the Okeechobee County Legislative Delegation, scheduled to meet on October 4, 2013; and WHEREAS, the City Council identified several State and local issues, and requests support of such items during the 2014 Legislative Session on behalf of the City, County and Okeechobee Utility Authority; and WHEREAS, the City Council has determined that the issues identified are in the best interest of the citizens of the City of Okeechobee, Florida. NOW, THEREFORE, be it resolved before the City Council for the City of Okeechobee, Florida; presented at a duly advertised public meeting; and passed by majority vote of the City Council; and properly executed by the Mayor or designee, as Chief Presiding Officer for the City: SECTION 1. TRANSPORTATION - Support Florida Department of Transportation funding of Planned, Designed and Projects underway. SECTION 2. LOCAL AND REGIONAL PROPOSALS - Okeechobee Battlefield Park funding. Okeechobee County and Okeechobee Utility Authority Issues. SECTION 3. INFRASTRUCTURE - Stormwater conveyance funding. SECTION 4. OTHER LEGISLATIVE INITIATIVES - A. Do not support any effort to further dismantle or remove the City's: -Revenue stream in collection of Business Tax Receipts (business licences); -Local government control over imposition of property tax policy; -Revenue potential through legislation revising the Communication Service Tax. SECTION 5. Conflict. All resolutions or parts of resolutions in conflict herewith are hereby repealed. SECTION 6. Severability. If any provision or portion of this resolution is declared by a court of competent jurisdiction to be void, unconstitutional, or unenforceable, then all remaining provisions and portions of this resolution shall remain in full force and effect. SECTION 7. Effective Date. This Resolution shall take effect immediately upon its passage. INTRODUCED AND ADOPTED in regular session this 17' day of September, 2013. ATTEST: Lane Gamiotea, CMC, City Clerk REVIEWED FOR LEGAL SUFFICIENCY: John R. Cook, City Attorney James E. Kirk, Mayor Resolution 2013-08 Page 1 of 1 City of Okeechobee 55 SE 3rd Av Okeechobee FL 34974-2932 Office of the City Administrator Brian Whitehall Ph 863-763-3372 Fax 763-1686 email: bwhitehall(ii citvofokeechobee.com Exhibit 4 !!"' * * * * *Memorandum * * * * * Sept 17, 2013 *1915*'•': Date: for September 17, 2013 City Council meeting TO: Mayor & City Council FR: Administrator Whitehall RE: Muhammad Nooruddin request to reduce parking requirement New American Physical Therapy 1204 N Parrott Av Muhammad Nooruddin owns the New American Physical Therapy facility utn�� e n a �` at 1204 N Parrott i .. . �� . �r ! Av. He has been unable to lease the y `1: - , ° : : east building for c °'* 74,,I-' )'� k pays 33 � � .,,. _ � one reason or 3 � �� r•" e S' •t'` �. s A �°.1YS 4 �",�"R o� another but has a v �� potential lease for a 1- ` medical use for ��- ` V `' t. AA. .1 f ms' s t �" W .k �" Y m� three ve unite � �� :° five sin the east ;: "� e � :, 3 building. yeti:".�^..:,,^� ""3a '�'�.n. �r•.. w�� .. a � .�w��:�:�..��K I .. ti 10E: ' Fl ' , r.. 1‘741.4: When the facility was constructed the TRC determined that, due to the designed parking constraints, the five units in the east building would have to be devoted to professional office use (1 space required for each 300sq ft of floor space) vs medical use (1 space required for each 180 sq ft of floor space). Muhammad and I have discussed the parking dilemma on numerous occasions over the last several years and I'm now deferring the matter to the City Council for review. As you can see on the attachment he is 1.728 spaces short in his proposed use. New American Physical Therapy Sep-13 record of TRC&City Council relating to Parking issues 2006 05 15 alley use agreement 2006 09 27 Tech Review Committee (TRC) mtg Related to a 2-story 9000 sq ft bldg Staff report indicated Engineer presented a pkg plan reflecting 40 spaces Planner advised that 1 additional space s/b added Committee recommended 20%reduction and approval of on-street pkg improvement 2006 10 17 City Council mtg Council approved the 20% reduction (40spaces approved) 9000/180=50 X 20%= 10 less 2009 04 21 City Council Impact fee abatement request 2008 04 23 TRC Site plan approved w/contingency,from minutes: "Finally it should be noted that the areas shown on the site plan as being devoted to professional offices may not be occupied by medical office uses. Since medical office uses require more parking than professional offices, occupancy by medical uses would increase the number of required parking spaces beyond that shown in the site plan and contemplated in this approval.' verification that a 20% reduction in parking was granted at the 10/17/2006 mtg Parking analysis- There are currently 43 on site parking spaces There are currently 7 on street spaces(that cannot be counted in the pkg space configuration) All medical except two units in east bldg dedicated to Office: #of units Sq ft required #of pkg 2 2080 300 6.93 3 3120 180 17.33 (w bldg) 5877 180 32.65 11077 -1 Code sectn 90-512 provides for adj in net space 55.91 tot req for storage/service areas. 11.182 20%reductn 44.728 total 43 on site pkg spaces available 1.728 short Exhibit 5 MEMORANDUM NANCY PHILLIPS & ASSOCIATES, L.C. 7408 Edisto Drive Lake Worth. Florida 33467 August 1, 2013 TO: Mayor and City Council, City of Okeechobee Sept 17, 2013 Tel: 561-432-1524 FAX: 561-432-6734 TRANSMITTED VIA EMAIL FROM: Nancy Phillips, Grants/Funding Specialist SUBJECT: Approval of Change Order for CDBG Housing Applicant - Mary Massey 504 NW 17"' Street CDBG Contract No.: 1 ODB-05-07-57-02-H08 m Wf- 1.60 0 -13 OqLvak Wad 3-5-r3 �3�P,g3ti•oe Several months ago the City approved the rehabilitation of the Mary Massey project at 504 NW 17`" Street. As the contractor began his work, it was discovered that the sewer line was backing up into the home and the home was filled with mold. The City hired the firm of PB03 Environmental Testing Services and a mold inspection was completed. Based on these results, the City instructed the contractor, McHaffey Construction Group, to hire a mold remediation firm. The following change orders have been temporarily approved by the City Administrator for the Mary Massey project: Change Order 41 — Run camera through sewer line to detect what is causing the raw sewage backup into the .home. Cost - $1,000.00 Change Order #2 — Mold Issue Cost - $15,948.00 Hire Mold Remediation Firm who will perform the following: Remove contaminated sheetrock 4 feet up from floor throughout entire home HEPA vacuum inside all walls, floor, cavities Antimicrobial disinfect all floors, wall cavities Antimicrobial wipe down all walls, surfaces, content Dry out all walls, floors, subfloor, wood stubs Air scrub all indoor air to pass mold test Guarantee passing of Mold Clearance Test Drywall Replacement Replacement of all Baseboards (Please note that if additional work is authorized by the Building Official for the mold removal process, there could be additional change orders.) Change Order 43 Dig up and replace broken Sewer Pipes caused by tree roots Replace Main Service Valve for Water Service to home Replace Washing Machine Service Valve Box Replace Rear Laundry Room Exterior Door Cost - $1,850.00 Change Order #4 Remove Existing Attic Fan and Repair Drywall Installation of Rigid Insulation and Scabs Cost - $1,650.00 Change Order #5 Deductive change order due to reduction in cost of rigid Insulation covered in Change Order #4 Cost — ($100.82) Total cost for all four change orders for Mary Massey project is $20,347.18. There are enough CDBG funds remaining to cover the cost of these change orders. In the City's Housing Assistance Plan, it states: "Change orders up to Three Thousand Five Hundred Dollars ($3,500.00) may be authorized by the CDBG program administrator and City Administrator. All change orders exceeding this amount shall require the authorization of the City Council." Therefore, I would like your final approval of these Change Orders for the Mary Massey project in the amount of $20,347.18. This is the last CDBG home to be completed. The City completed 12 homes with their CDBG grant. Thank you very much for your support during the grant process. /nsp Exhibit 6 .O.Sept 17, 2013 :.::-:.�-n>s=,.x...s.:-�r..:4 �;�._.:;-_r-.�,�.._a-.Y�'-c'..r..n-a;Yc,�:r•az.:P-:..::s-.c_ae3.:-,��.0::•:2r�:��:�,f.��._.r...srr�N..�,•.: >-�,s.-x.,.�w:.�.r> ."..3,.-,�r :r._irzi... �..a:-..u„ TO: Mayor and Council Members FROM: Clerk Gamiotea 0 SUBJECT: Appointments to Citizen Boards DATE: September 12, 2013 The Code Enforcement Board has two vacancies, regular and alternate members. We've advertised and have received one application to date. Then we've received notice that the OUA's appointed Pension Trustee has resigned, they recently appointed a new Trustee, which needs to be ratified by the Council. Please consider: 1. A motion to move Code Enforcement Board Dennis Murphy from* Alternate to Regular Member, term being September 18, 2013 through April 30, 2014. (Replacing Randy Huckabee). 2. A motion to appoint Lynn Boak as an Alternate Member to the Code Enforcement Board, term being September 18, 2014 through April 30, 2016. (This is to fill the open position after term ended for Judy Douglas). 3. A motion to ratify the appointment of Mr. Robert Ellerbee, as an OUA Board Appointed Member, to the City General/OUA Pension Fund Board of Trustees, term being August 14, 2013 through December 31, 2014. (Replacing Kevin Barbour) Should you have any questions, or require additional information, please do not hesitate to contact me. 1* OKEECHOBEE UTILITY AUTHORITY AGENDA ITEM NO. 20 AUGUST 13, 2013 OUA PENSION BOARD APPOINTMENT OUA's current appointed Pension Board Member Kevin Barbour, has resigned and a new member must be appointed. Staff has requested that any employee interested in this position to submit an application. There was only one application submitted and it has been included for your review. The OUA Board needs to appoint one OUA employee to the Pension Board 55 Southeast 31 Avenue * Okeechobee * Florida W APPLICATION FOR CITY BOARDICOMMITTEE APPOINTMFNTS Please print or type all information. The information from this application will be used by the City Council in considering, action on yourappointment. The application ►INUST,BE COMPLETED IN FULL. Answer "none" or "not applicable" where appropriate. ✓CHECK eOARD(S) OF INTEREST TO YOU A COPY OF EACH BOARDS DUTIES, MEETING DATES & TIMES ARE ATTACHED CITY RESIDENCE IS A REQUIREMENT for the OUA, Pension and Code Enforcement Boards. Q Planning Board - Board Code o Okeechobee Utility O General Employees Q Other. of Adjustment & Appeals -- Enforcement Authority Board of & OUA Pension Fund Design Review Board Board Directors Trustee's APPLICANTS FULL NAME: Q,,n o- ,1b4( 4 NAME COMMONLY USED: RESIDENCE ADDRESS: �`� �, • : /��r6j �, 1-- / HOW LONG AT ADDRESS: Years l9 Is this in the City Limits? dyes ONO MAILING ADDRESS: IIIS• a. HOME TELEPHONE: y4j - 1f�.5_ CELLIOTHER TELEPHONE: CURRENT EMPLOYER & OCCUPATION: p. BUSINESS ADDRESS: WORK TELEPHONE: FAX NUMBER(S): f DATE OF BIRTH: ARE YOU A US CITIZEN? Pks ONO, explain: FLORIDA REGISTERED VOTER? Wes County Registered in: ❑No EDUCATION: High School Name & Locati n- 0 Year Graduated: c—OGo��3� -)i5l POST SECONDARY EDUCATION: NAME &&LOCATION: DATESAT'TTr-W CERTIFICATEIDEGREEREC'D: MILITARY SERVICE: DATES: f BRANCH: DATE DISCHARGED: l/l ARE YOU CURRENTLY EMPLOYED AS: bGengral Contractor OBusiness Person OArchitect O (✓ALL THAT APPLY) QEngineer OSub-Contractor ORealtor QAttomey QDoctor QSurveyor QLay Person 4/6 QUrban Planner QLandscape Architect LIST ALL OF YOUR EMPLOYMENT, EXCEPT YOUR CURRAT EMPLOYER, DURING THE LAST 5 YEARS: NAME &ADDRESS TYPE OF BUSINESS JOB T6TLE DATES ko �1 c ` 3 " 6 /1 secs �' d l �e��.�n 86110 1 tf �D �cc re f„� HAVEYOU EVER BEEN -APPOINTED OR DO YOU CURRENTLY SERVE ON A CITIZEN OR COMMUNITY BOARD FOR ANY OTHER AGENCY OR GOVERNMENT? OYES I LINO IF YES, LIST: AGENCY BOARD NAME POSITION DATES STATEYOUR EXPERIENCES D INTERE TS OR ELEMENTS OFYOUR PERSONAL HISTORY THAT QUALIFYYOU FOR THIS APPOINTMENT. / y-o�y� 4�e jy ~l'r, ce , �rre- I � 4e,id h baj- A6z'd HAVE YOU RECEIVED ANY DEGREE(S), PROFESSIONAL CERTIFICATIONS) OR DESIGNATION(S) RELATED TO THE SUBJECT MATTER OF THIS APPOINTMENT? DYES EI O. IF YES, LIST: ARE YOU NOW OR HAVE YOU EVER BEEN ELECTED OR APPOINTED TO ANY PUBLIC OFFICE? CiYES EtiQO IF YES, LIST: OFFICE TITLE DATE OF ELECTION TERM LEVEL OF GOVERNMENT HAVE YOU EVER BEEN CONVICTED OF A CRIME, PLEAD GUILTY OR NO CONTEST TO A CRIMINAL CHARGE, OR ENTERED INTO AN AGREEMENT SETTING FORTH THE TERMS LEADING TO THE REDUCTION OR DISMISSAL.g THE CHARGES? (Exclude traffic violations for which a fine or civil penalty of $150 or less was paid) OYES 0 0 IF YES, DESCRIBE: Where, convicted: Date of conviction: DO YOU KNOW OF ANY REASON WHY YOU WILL NOT ABE ABLE TO ATTEND FULLY TO THE DUTIES OF THE OFFICE OR POSITION TO WHICH YOU HAVE BEEN OR WILL BE APPOINTED, INCLUDING BUT NOT LIMITED TO COMPLETING AND FILING A FINANCIAL DISCLOSURE FORM ANNUALLY WITH THE STATE? l�a HAVE YOU EVER BEEN FOUND IN VIOLATION OF FLORIDA STATUTES CHAPTER 112, PART III "CODE OF ETHICS FOR PUBLIC OFFICERS AND EMPLOYEES? OYES ®I -IS IF YES, LIST: DATE: NATURE OF VIOLATION: DISPOSITION: THE FOLLOWING INFORMATION IS USED WITHOUT REGARD TO RACE, COLOR, RELIGION, SEX, NATIONAL ORIGIN, AGE, DISABILITY OR MARITAL STATUS. HOWEVER, THE FEDERAL AND STATE GOVERNMENTS REQUIRE THE CITY PROVIDE STATISTICS ON THE NUMBER OF WOMEN, MINORITIES, VETERANS AND DISABLED PERSONS THAT ARE APPOINTED TO BOARDS. INFORMATION WILL BE USED FOR STATISTICAL PURPOSES ONLY AND HAVE NO. BEARING ON YOUR APPOINTMENT: SEX: ELMALE EIFEMALE ETHNIC GROUP: 9 AUCASIAN OBLACK OSPANISH HERITAGE ONATIVE AMERICAN OASIAN OR PACIFIC ISLANDER CIOTHER(specify): /ALL THAT APPLY: OWARTIME PERIOD VETERAN ❑DISABLED VETERAN OVIETNAM VETERAN HANDICAPPED STATUS: OYES ON0 IF YES, WHAT IS THE HANDICAP? ARE YOU A CURRENT OR FORMER LAW E -FORCEMENT OFFICER, OTHER EMPLOYEE OO OR THE SPOUSE OR CHILD OF ONE, WHO IS EXEMPT FROM' BLIC RECORDS DISCLOSURE UNDER FLORIDA STATUTE CHAPTER 119.07(3)(k)1? ONES 6N0 DESCRIBEANYSKILLS AND BACKGROUND INFORMATION ABOUTYOURSELFTHATWOULD BE HELPFULTOTHE BOARD YOU WISH TO SERVE ON. IF E SPACE IS NEEDED, PLEASE ATTACH AN ADDITIONAL PAGE. / E � nre aLs1 AejQYc -S 4 .o L i STATEMENT OF APPLICANT: I certify that the answers are true and complete to the best of my knowledge. I authorize investigation of all statements contained in this application. I hereby release all companies, schools or persons from all liability for any damage for issuing this information. I understand that the City may request a copy of my driver's license. 1 have the right to requestthat the City completely and accurately disclose to me the contents of any investigation or reports upon request to the Office of the City Clerk. CERTIFICATION: I understand that falsification, omission, misleading statements, or misrepresentation is cause for rejection of this application. I understand that this application is a Public Record and is subject to the provisions of Florida Statutes Chapter 119. I hereby acknowledge that I have read and understand each of the above statements. Signature of lDThe City Code Book Sec. 70-151, 70-171, 70-19170-211 read: "....membership of the board, where possible, shall consist of any of the following: architect, engineer, surveyor, urban planner, landscape architect, general contractor, realtor, business person, and lay persons." @Other covered jobs include: correctional and correctional probation officer, firefighters, human resource officers, code enforcement officers, certain judges, assistant state attorneys, state attorneys, assistance and statewide prosecutors, personnel of the department of revenue or local governments whose responsibilities include revenue collection and enforcement of child support enforcement and certain investigators in the department of children and families [see §119.07(3)(k)1, F.S.I. PLEASE RETURN COMPLETED APPLICATION TO: CITY OF OKEECHOBEE - OFFICE OF THE CITY CLERK 555 SE 3flo AVENUE OKEECHOBEE. FLORIDA 34974 CLERK OFFICE USE ONLY. - BOARD APPOINTED TO CITY COUNCIL MEETING: INITIAL TERM: LETTER SENT: REAPPOINTMENT(S): RESIGNED: CERTIFICATE AWARDED: ra l City of Okeechobee 55 SE 3`1 Av Okeechobee FL 34974-2932 Office of the City Administrator Brian Whitehall Ph 863- 763-33 72 Fax 763-1686 email. b whitehalWcityo f okeecllobee. corn k Exhibit 7 * * x *Memorandum x x Sept 17, 2013 t 7916 ¢' Date: for September 17, 2013 City Council meeting TO: Mayor & City Council FR: Administrator Whitehall - Engineering Selection Committee RE: RFQ Engineering Services ADM 02-32-08-13 The Selection Committee has reviewed all of the RFQs and has arrived at a recommendation to enter into a consulting contract with: Culpepper & Teipening, Inc 2980 S 25" St Ft Pierce FL 34981 Please entertain a motion to allow the City Administrator to develop an Engineering contract w/ the firm and return same for official action at the October 1, 2013 Council meeting. As always, if you have questions, please do not hesitate to contact me. S-� Brian White all Administrator Attaclunent — RFQ Summary City of Okeechobee RANKING SHEET FOR PROFESSIONAL ENGINEERING & SURVEYING SERVICES RFQ No. ADM 02-32-08-13 PAGE 1 or 2 Sept 17 2013 RANKING CRITERIA MAX POINTS AIM Engineering & Surveying, Inc. AMEC Wantman Group, Inc. Selection Committee Member #1 #2 #3 #1 #2 #3 #1 #2 #3 Qualifications 30 24 25 20 20 20 20 16 28 20 Task Approach 25 18 15 20 16 15 15 18 24 20 Past Exp in Similar Activities in FL 25 12 20 15 16 21 15 10 20 15 Familiarity 20 10 10 20 4 5 15 4 18 20 Total points 1001 641 701 751 56 611 65 48 90 75 TOTAL AVERAGE SCORE 60.667 RANKING CRITERIA MAX POINTS Captec Engineering, Inc. EDC Eng Design & Construction, Inc. SRD Engineers Selection Committee Member #1 #2 #3 #1 #2 #3 #1 #2 #3 Qualifications 30 24 22 20 16 10 15 13 12 20 Task Approach 25 22 12 15 16 20 15 15 15 20 Past Exp in Similar Activities in FL 25 18 17 15 10 5 20 8 10 10 Familiarity 201 41 12 20 5 5 15 5 5 15 Total points 1001 681 63 70 471 401 65 41 42 65 TOTAL AVERAGE SCORE Committee member: #1 Administrator Whitehall #2 Dir Pub Wks Allen #3 Exec Sec Brock 50.667 49.333 City of Okeechobee RANKING SHEET FOR PROFESSIONAL ENGINEERING & SURVEYING SERVICES RFQ No. ADM 02-32-08-13 PAGE 2 of 2 RANKING CRITERIA MAX POINTS Culpepper & Terpening, Inc. Steven L. Dobbs Engineering, LLC Selection Committee Member #1 #2 #3 #1 #2 #3 Qualifications 30 22 27 25 20 15 20 Task Approach 25 22 20 20 20 18 20 Past Exp in Similar Activities in FL 25 20 25 20 14 15 15 Familiarity 20 181 201 20 14 20 20 Total points 100 821 921 85 681 68 75 TOTAL AVERAGE SCORE u 71 0.333� RANKING CRITERIA MAX POINTS Morris-Depew Associates, Inc. Craig A. Smith & Associates, Inc. Selection Committee Member #1 #2 #3 #1 #2 #3 Qualifications 30 20 28 20 24 26 20 Task Approach 25 18 22 15 20 25 20 Past Exp in Similar Activities in FL 25 14 101 10 16 15 20 Familiarity 20 5 18 20 16 20 20 Total points 100 57 781 65 76 861 80 TOTAL AVERAGE SCORE Committee member: #1 Administrator Whitehall #2 Dir Pub Wks Allen #3 Exec Sec Brock 61 6.667� 81 0.667� Sept 17 2013 Summary of ranking: Culpepper 86 CAS 81 Wantman 71 Dobbs 70 AIM 70 Captec 67 Morris-Depew 67 AMEC 61 EDC 51 SRD 50 City of Okeechobee 55 SE 3"d Av Okeechobee FL 34974-2932 Office of the City Administrator Brian Whitehall Ph 863-763-3372 Fax 763-1686 email. bwhiteliall(i�cityofokeechobee.com F. * * * *Memorandum �ui915'f� Date: for the September 17, 2013 City Council meeting TO: Mayor & City Council FR: Administrator Whitehall RE: AGENDA ITEM VII. New Business (G) Replace Exhibit 7 with simply motion to enter into Agreement rather than on October I". With your approval, I would like to formalize the motion to approve the engineering consultant as follows: "In keeping with the recommendation of the Selection Committee — move to enter into a Nonexclusive Professional Engineering Agreement with Culpepper & Terpening, Inc., Ft Pierce, FL" The Agreement template is attached hereto without the appropriate Exhibits. NONEXLUSIVE PROFESSIONAL ENGINEERING AGREEMENT BETWEEN THE CITY OF OKEECHOBEE AND PROFESSIONAL FOR PROFESSIONAL ENGINEERING & SURVEYING SERVICES PROJECT: Professional Consulting Engineering & Surveying Services PROFESSIONAL: AGREEMENT FOR PROFESSIONAL SERVICES THIS AGREEMENT, hereinafter "Contract," made and entered into the 2013 by and between hereinafter referred to as "Professional' and the City of Okeechobee, Florida, a municipal corporation, 55 SE 3td Avenue, Okeechobee, Florida 34974, hereinafter referred to as "City", for and in consideration of the following terms, conditions and covenants. I. PURPOSE OF AGREEMENT day of City intends to enter into a contract with Professional for provision of Professional Engineering & Surveying Services by the Professional and the payment for those services by City as set forth below. II. SCOPE OF SERVICES The Professional shall provide Professional Engineering & Surveying Services in all phases of any Project for which a PROJECT AUTHORIZATION has been issued by the City pursuant to this Agreement as hereinafter provided. These services will include serving as City's professional consulting representative for the Project, providing professional consulting consultation and advice and furnishing customary Civil Engineering & Surveying Services and customary services incidental thereto as described in the Project Authorization. The detailed scope of services to be performed and schedule of fees for those services shall be detailed in each Project Authorization. Section 1. Scope of Service Professional shall work with the City Administrator, City Attorney, City Public Works Director, or other City staff in advising the City and the City Council regarding Professional Engineering & Surveying Services. The services will be those customarily attendant to Civil Engineering & Surveying Services including, but not limited to the following: A. Preparation of roadway location or alignment studies B. Preparation of roadway design C. Preparation of land acquisition documents D. Preparation of a hydrologic & hydraulic studies E. Preparation of storm drainage system design F. Preparation of new or retrofit storm water management design G. Preparation of floodplain studies H. Preparation and procurement of requisite environmental permits I. Performance of traffic counts J. Preparation of traffic studies and analysis K. Preparation of maintenance of traffic design L. Preparation of structural studies and design for bridges, culverts and retaining walls Page 1 M. Preparation of construction documents N. Preparation of cost estimates O. Presentation to the Council, staff, and the public of reports, plans, and exhibits P. Preparation of as -built plans Q. Review of plans, specifications and estimates developed by others R. Other customary Professional Civil Engineering Services III. AGREEMENT PROVISIONS Section 1. Period of Service 1.1 Term of Agreement Upon award of this Agreement, the effective date of this Agreement shall be the date of execution of this Agreement by both City and Professional. Term of this agreement shall be for an initial period of three (3) years with the option of two (2) additional one-year renewal periods, upon the mutual agreement of the parties. At the option of the City, and upon the agreement of the Professional, this Contract may be converted to or replaced at any time with a "Continuing Services Contract" as that term is used in Section 287.055, et seq, Florida Statutes (CCNA). 1.2 Project Authorization Each "Project Authorization" shall specify the Period of Service agreed to by the City and the Professional for services to be rendered under said "Project Authorization". Section 2. Compensation and Method of Payment 2.1 Fee Schedule CITY will compensate Professional for services under each Project Authorization. The fee due to the Professional shall be set forth in each Project Authorization and shall be in accordance with Professional's personnel hourly rate schedule formalized in "Exhibit C" to this Agreement. Professional's personnel hourly rate schedule may be updated annually prior to each optional renewal period. 2.2 Invoices Professional shall submit monthly invoices to the City no later than the last day of the month for work accomplished under this Contract. Each invoice shall be detailed and include, but not be limited to, hours worked by each person assigned to the Project, date worked and all ancillary expenses incurred and by whom. 2.3 Payment Payment for services rendered is due within thirty days of receipt and approval of invoice by City. Payment is delinquent 30 days following receipt and approval of invoice by City. Section 3. Reimbursable Expenses Professional shall be reimbursed only for approved out pocket expenses directly chargeable to the Project, at actual cost incurred. Reimbursable expenses will include travel, lodging and meals when traveling at the City's request and on the City's behalf. These expenses shall conform to rates and allowances set forth in Florida State Statute, Sec 112.061, regarding per diem and traveling expenses. Identifiable communication expenses, reproduction costs, and special accounting expenses not applicable to general overhead shall be reimbursed at actual cost. Section 4. Additional Services 4.1 Requests for Additional Services The undertaking by the Professional to perform professional services defined within this Contract Page 2 extends only to those services specifically described herein. If upon the request of the City, the Professional agrees to perform additional services hereunder, the City shall pay the Professional for the performance of such additional services an amount (in addition to all other amounts payable under this Agreement) based on an hourly fee in accordance with Professional's current personnel fee schedule, plus reimbursable expenses so incurred by the Professional; unless a lump sum addendum to this Contract is executed by the parties to this Contract which addresses the additional services. 4.2 Changes in Scope/Conditions Additional Services shall include revisions to work previously performed that are required because of a change in the data or criteria furnished to the Professional, or a change in the scope of concept of the Project initiated by the City, or services that are required by changes in the requirements of public agencies, after work under this Contract has commenced. Section 5. Use of Documents 5.1 Ownership of Original Documents All deliverable analysis, reference data, survey data, plans and reports or any other form of written instrument or document that may result from the Professional's services or have been created during the course of the Professional's performance under this Contract shall become the property of and shall be delivered to the City after final payment is made to the Professional. Section 6. Termination 6.1 Termination for Convenience Either party upon a seven (7) day written notice to the other party may terminate this Contract. In the event of any termination, Professional shall be paid for all services rendered to the date of termination including all reimbursable expenses. Section 7. C1TY's Obligations 7.1 Data to be Furnished The City shall provide Professional with all data, studies, surveys, plats and all other pertinent information concerning the Project in the possession of the City upon request. 7.2 Designated Representative The Designated Representative of the City to act with authority on the City's behalf with respect to all aspects of the Project shall be identified in each Project Authorization. Section 8. Persons Bound by Agreement 8.1 Parties to the Agreement The persons bound by this Contract are the Professional and the City and their respective partners, successors, heirs, executors, administrators, assigns and other legal representative. 8.2 Assignment of Interest in Agreement This Contract and any interest associated with this Contract may not be assigned, sublet or transferred by either party without the prior written consent of the other party. Nothing contained herein shall be construed to prevent Professional from employing such independent Professionals, associates and subcontractors as Professional may deem appropriate to assist in the performance of the services hereunder. 8.3 Rights and Benefits Nothing herein shall be construed to give any rights or benefits arising from this Contract to anyone other than Professional and the City. Page 3 Section 9. Indemnification of City Professional shall to the fullest extent allowed by law, defend, indemnify and hold harmless the CITY, and its officers and employees, from liabilities, damages, losses, and costs, including, but not limited to, reasonable attorneys' fees, to the extent caused by the negligence, recklessness, or intentionally wrongful conduct of the Professional and other persons employed or utilized by the Professional in the performance of the contract. Specific consideration for this indemnity is $10.00, the receipt and sufficiency of which are hereby acknowledged by Professional. Professional shall obtain, maintain and pay for general liability insurance coverage to insure the provisions of this paragraph. Section 10. Insurance. 10.1 Workers' Compensation The Professional shall procure and maintain, during the life of this Contract, Worker's Compensation insurance as required by Florida Statutes, Chapter 440 for all of employees of the Professional engaged in work on the Project under this Contract. 10.2 Insurance Policy Limits Professional shall procure and maintain insurance policies with at least the following coverage and amounts, during the life of this contract: 10.2.1: General Liability Insurance. In a combined single limit of $1,000,000.00 per occurrence, $2,000,000.00 aggregate. 10.2.2: Automobile Liability Insurance. In a combined single limit of $250,000.00 each occurrence. 10.2.3: Professional Liability or Errors and Omissions Insurance. In a combined single limit of $1,000,000.00 aggregate. 10.3Insurance Cancellation The Professional shall furnish to the City Certificates of Insurance allowing thirty (30) days notice for any change, cancellation, or non -renewal. If the insurance policies expire during the terms of the Contract, a renewal certificate or binder shall be filed with the City fifteen (15) days prior to the renewal date. 10.4City to be Named Additional Insured The plans and specifications and other contract documents to be prepared by Professional pursuant to this Contract shall require the insurance of liability of the person, firm or corporation which would, as contractor, perform the work described in such plans and specifications. The amounts of insurance shall be determined by the City. The City shall be named as "additional insured" with regard to the coverage of such policies of insurance. 10.5 Status of Claim. The Professional shall be responsible for keeping the City currently advised as to the status of any claims made for damages against the Professional resulting from services performed under this Contract. The Professional shall send notice of claims related to work under this Contract to the City. Copies of the notices shall be sent by fax, hand delivery or regular mail to: City Administrator, City of Okeechobee 55 SE 3,d Avenue Okeechobee, Florida 34974 Fax: (863) 763-1686 Page 4 Section 11. Professional Standards 11.1 Other Agreements This Section Not Used. 11.2 Approvals Not Guaranteed All work performed by Professional will be in accordance with the highest professional standards and in accordance with all applicable governmental regulations. However, Professional does not warrant or represent that any governmental approval will be obtained, only that the Professional will exercise its best efforts to obtain all such approvals contemplated under this Contract. 11.3 Governmental Regulations Professional shall assure that work performed under each Project Authorization shall be in accordance with all applicable governmental regulations. Section 12. Opinions of Cost Since the Professional has no control over the cost of labor, materials, equipment or services furnished by others, or over methods of determining prices, or over competitive bidding, or market conditions, any and all opinions as to costs rendered hereunder shall be made on the basis of its experience and qualifications and represent its best judgment as an experienced and qualified Professional, familiar with the current market. The Professional cannot and does not guarantee that proposals, bids or actual costs will not vary from opinions of probable cost. If at any time the City wishes greater assurance as to the amount of any cost, the City shall employ an independent cost estimator to make such determination. Consulting services required to bring cost within any limitation established by the City will be paid for as additional services hereunder by the City. Section 13. General Conditions 13.1Venue in Okeechobee County Venue for any lawsuit to enforce the terms and obligations of this Contract shall lie exclusively in the County Court or the Circuit Court in and for Okeechobee County, Florida. 13.2Laws of Florida The validity, interpretation, construction, and effect of this Contract shall be in accordance with and governed by the laws of the State of Florida. 13.3Attorney's Fees and Costs In the event the Professional defaults in the performance of any of the terms, covenants and conditions of this Contract, the Professional agrees to pay all damages and costs incurred by the CITY in the enforcement of this Contract, including reasonable attorney's fees, court costs and all expenses, even if not taxable as court costs, including, without limitation, all such fees, costs and expenses incident to appeals incurred in such action or proceeding. 13AMediation as Condition Precedent to Litigation Prior to the initiation of any litigation by the parties concerning this Contract, and as a condition precedent to initiating any litigation, the parties agree to first seek resolution of the dispute through non -binding mediation. Mediation shall be initiated by any party by serving a written request for same on the other party. The party shall, by mutual agreement, select a mediator within 15 days of the date of the request for mediation. If the parties cannot agree on the selection of a mediator then the CITY shall select the mediator who, if selected solely by the CITY, shall be a mediator certified by the Supreme Court of Florida. The mediator's fee shall be paid in equal shares by each party to the mediation. Page 5 13.5Contract Amendment No modification, amendment or alteration in the terms or conditions contained in this Contract shall be effective unless contained in a written documents executed with the same formality and of equal dignity herewith. No verbal agreement by the CITY or the City's representative identified herein shall be binding or enforceable against the CITY. Section 14. Exhibits The following Exhibits are attached to and made a part of this Contract: "Exhibit A" - "Proposal as Submitted by Professional and Accepted by City" "Exhibit B" - "Original Request for Proposal as Issued by City, including all Addenda" "Exhibit C" - "Professional's Personnel Hourly Rate Schedule." "Exhibit D" - "Insurance and Indemnification." IN WITNESS WHEREOF, the CITY and the Professional have made and executed this Contract the day and year first above written. ATTEST: Lane Gamiotea City Clerk APPROVED AS TO FORM AND CORRECTNESS John R. Cook City Attorney WITNESSES: (Signature) (Signature) CITY James E. Kirk Mayor PROFESSIONAL (Signature) (Printed Name & Title) Page 6 EXHIBIT A "PROPOSAL AS SUBMITTED BY PROFESSIONAL AND ACCEPTED BY THE CITY OF OKEECHOBEE" Page 7 EXHIBIT B "ORIGINAL REQUEST FOR PROPOSAL AS ISSUED BY CITY" Page 8 EXHIBIT C "PROFESSIONAL'S PERSONNEL HOURLY RATE SCHEDULE" Page 9 EXHIBIT D "INSURANCE AND INDEMNIFICATION" Page 10 *H!Vise Apo i $*a470-n CITY OF OKEECHOBEE EXHIBIT 8 55 SE THIRD AVENUE OKEECHOBEE, FL 34974 SEPT l7, 2013 Tele: 863-763-3372 ext. 218 Fax: 863-763-1686 SPECIAL EVENTS AND/OR, TEMPORARY STREET AND SIDEWALK CLOSING PERMIT APPLICATION Pagre I of 3 Date Received: Date Issued: Application No: Q (3 R} (A -Date(s) of Event: } 6 13t1 '120 f Fee: Date Paid: Trfnrmatian- Or anization: bi h Tax Exem t No: Mailing Address: u Ci &w� F 4 Contact Person: �Tucob i4t&s Ejv- '' C -(Dr 1 ni-U 616C& E-Mail Address: ao24 4 0fi ;t). cv (Y► Y c rc IDS '' C Zed eG1GI�eE'(�' Telephone- Work: 1441 -105 1 Home: Cell: 7-1 C C»mmary of artiviti P.C_ �C.+ C a 0 ,i ta) aL`' <C Prctc eds usa e: _ i Please check requested Parks: Flagler Parks: ❑ City Hall Park ❑ #1 Memorial Park #2 X113 X#4 �95 V#6 OR Address of event: Parcel ID: acr fi re r ram- tjas gstuh 0- /�U4 TEMPORARY STREET AND SIDEWALK CLOSING INFORMATION If not using Park(s), provide event address: Street Address 1� lu SW And i C#+h /� Ve n1 r� State Zip Code 17 j Streets to be closed: (. �1 Dates to be closed: ' 0)(3 Times to be closed: Purpose of Closing: Attachments Re uired: Charitable Function rary Street and Sidewalk Closing b► Site Plan 10-, Original signatures of all residents, property owners and business owners affected b the closing. Oo, Copy of liability insurance in the amount of I► Copy of liability insurance in the amount of S1,000,000.00 with the City of Okeechobee and $1,000,000.00 with the City of Okeechobee and R.E. Hamrick Testamentary Trust as additional R.E. Hamrick Testamentary Trust as additional insured. insured. Pp- Proof of non-profit status ® If any items are being sold on City streets or sidewalks, a Temporary Use Permit (TUP) must be 0►Letter of Authorization from Property Owner attached for each business. TUP can be obtained from the General Services Department. 0- State Food Service License, if applicable. ® State Food Service License, if applicable. ® State Alcoholic Beverage License, if applicable. (Alcoholic beverage can be served only on private property. No alcoholic beverages are allowed on City property, this included streets and sidewalks.) Note: O► Clean up is required within 24 hours. f No alcoholic beverages permitted on City property, streets or sidewalks. No donations can be requested if any type of alcoholic beverages are served on private property/business unless you possess a State Alcoholic Beverage License. Please note there are inside consumption and outside consumption licenses. You must have the appropriate license(s). ® The Department of Public Works will be responsible for delivering the appropriate barricades. ® Dumpsters and port-o-lets are required when closing a street for more than three (3) hours. Applicant must meet any insurance coverage and code compliance .requirements of the city and other regulations of other governmental regulatory agencies. The applicant will be responsible for costs associated with the event, including damage of property. By receipt of this permit, the applicant agrees and shall hold the city harmless for any accident, injury, claim or demand whatever arising out of applicant's use of location for such event, and shall indemnify and defend the city for such incident, including attorney fees. The applicant shall be subject to demand for, and payment of, all of the actual cost incurred by the city pertaining to the event including, but not limited to, police, fire, maintenance or other departmental expenses. The city reserves the right to require from an applicant a cash or cashier's check advance deposit in the sum approximated by the city to be incurred in providing city services. Any such sum not incurred shall be refunded to the applicant. I hereby acknowledge that I have read and completed this application, the attached Resolutions No..(s) 03- 08 and 04-03, concerning the use and the rules of using City property, that the information is correct, and that I am the duly authorized agent of the organization. I agree to conform with, abide by and obey all the rules and regulation, which may be lawfully prescribed by the City Council of the City of Okeechobee, or its officers, for the issuance of this Charitable Function Permit. CERTIFICATE OF INSURANCE MUST NAME CITY OF OKEECIOBEE AND R.E. HAA4RICK TESTAMENTARY TRUST AS ADDITIONAL INSURED. Applicant Signature Date T- Staff Review 11660OFFICE USE ONLY0664 oe _ O City Engineer- K Date: N /} Fire Department: Date: Building Official: Date: r - 31-1 Public Works: ___--- Date: Police Department: BTR Department: �� Date: Date: Cit Administrator: `' Date: tk-- City Clerk: , i Date: NOTE: APPLICATION AND INSURAWCE CERTIFICATE MUST BE COMPLETED AND RETURNED TO THE GENERAL SERVICES DEPARTMENT THIRTY (30) DAYS PRIOR TO EVENT FOR PERMITTING. Temporary Street and Sidewalk Closing submitted for review by City Council on Temporary Street and Sidewalk Closing reviewed by City Council and approved �Iq'Ij Date a- 0- 0 Date FIRSTBA OP 0: LY . i4� RE', CERTIFICATE OF LIABILITY INSURANCE DATE01102°"'"'' 1102/13 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(les) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsements . PRODUCER 407-869-0962 SIHLE INSURANCE GROUP, INC. 407-774-0936 P. O. BOX 160398 ALTAMONTE SPRINGS, FL 32716 Elizabeth S. Hendrick COUTEA:CT Linda Luckey PNONE 407-389-3503 AIc No Ex : AA Noy 407-389-8403 a DD ss: LLuckey@sihle.com INSURER($) AFFORDING COVERAGE NAX: / INSURERA: Philadelphia Insurance Company 09566 INSURED First Baptist Church of Okeechobee, Inc. 401 SW 4th Street INSURERB: INSURERC: INSURERD: Okeechobee, FL 34974 INSURER E : r INSURER F : COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: 1 THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR LTR TYPE OF INSURANCE POLICY NUMBER MMOD61YM (MMIDONMI LIMBS A GENERALLIABILITY X COMMERCIAL GENERAL LIABILITY CLAIMS -MADE Fx_1 OCCUR X I PHPK935690 I 12101/12 12/01/13 EACH OCCURRENCE S 1,000,00 PREMISES Ea occurrence $ 100,00 MED EXP (Any one person) $ 5,00 PERSONAL & ADV INJURY $ 1,000,00 GENERAL AGGREGATE $ 2,000,00 GEN'L AGGREGATE LIMIT APPLIES PER. X POLICY PRO LOC PRODUCTS- COMP/OP AGG $ 2,000,00 Emp Ben. $ 1,000,00 A AUTOMOBILE X LIABILITY ANY AUTO ALL OWNED SCHEDULED AUTOS AUTOS HIRED AUTOS X NON -OWNED AUTOS PHPK935690 12/01/12 12/01/13 COMBINED SINGLE LIMIT Ea accident $ 1,000,00 BODILY INJURY (Per person) $ BODILY INJURY (Per accident) $ X ROPERTY DAMAGE Per accident t PIP s 10,00 UMBRELLA LIAR EXCESS LIAR HCLAIMS-MADE OCCUR EACH OCCURRENCE $ AGGREGATE $ DED I I RETENTIONS $ WORKERS COMPENSATION AND EMPLOYERS' LIABILITY YIN ANY PROPRIETORIPARTNERIEXECUTIVE OFFICERRv1EMBER EXCLUDED? El (Mandatory In NH) If yes, describe under DESCRIPTION OF OPERATIONS below NIA WC STATU- OTH- HY L E.L. EACH ACCIDENT $ E.L. DISEASE - EA EMPLOYEE $ E L DISEASE - POLICY LIMIT $ DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES (Attach ACORD iOl, Additional Remarks Schedule, If more apace is required) City of Okeechobee and R.E. Hamrick Testamentary Trust are included as Additional Insured with respects to General Liability where required by written contract. CITYOKE City of Okeechobee R.E. Hamrick Testamentary Trust 55 SE 3rd Avenue Okeechobee, FL 34974 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE V't W 1988-2010 ACORD CORPORATION. All rights reserved. ACORD 25 (2010/05) The ACORD name and logo are registered marks of ACORD Consumer's Certificate of Exemption E Issued Pursuant to chapter 212, Florida Statutes DEPARTMFNT O'' RIbCNup R. 04111 85-801267414OC-6 This certifies that 04/30/2012 I 04/30/2017 Effective bate Expiratbn date FIRST BAPTIST CHURCH OF OKEECHOBEE INC 401 SIN 4TH ST OKEECHOBEE FL 34974-4240 RELIGIOUS -PHYSICAL PLACE Exemption Category is exempt from the payment of Florida sales and use tax on real property rented, transient rental property rented, tangible personal property purchased or rented, or services purchased. "(�'i DEPARTMENT OF REVENUE 2 3. Important Information for Exempt Organizations DR-14 R.04/11 You must provide all vendors and suppliers with an exemption certificate before making tax-exempt purchases. See Rule 12A-1.038, Florida Administrative Code (F.A.C.). Your Consumer's Certificate of Exemption is to be used solely by your organization for your organization's customary nonprofit activities. Purchases made by an individual on behalf of the organization are taxable, even if the individual will be reimbursed by the organization. 4. This exemption applies only to purchases your organization makes. The sale or lease to others of tangible personal property, sleeping accommodations, or other real property is taxable. Your organization must register, and collect and remit sales and use tax on such taxable transactions. Note: Churches are exempt trom this requirement except when they are the lessor of real property (Rule 12A-1.070, F.A.C.). 5. It is a criminal offense to fraudulently present this certificate to evade the payment of sales tax. Under no circumstances should this certificate be used for the personal benefit of any individual. Violators will be liable for payment of the sales tax plus a penalty of 200% of the tax, and may be subject to conviction of a third-degree felony. Any violation will require the revocation of this certificate. 6. If you Have questions regarding your exemption certificate, please contact the Exemption Unit of Account Management at 800-U2-3671. From the available options, select "Registration of Taxes," then "Registration Information," and finally "Exemption Certificates and Nonprofit Entities." The mailing address is PO Box 6480, Tallahassee, FL 32314-6480. la- 7 .211 If 77n vi 7R 7 _F T 2 E, r 7 L L 11121 C; 7 i -5 1 ? 11011 1A 2 7 i hull 7 P i !"Li I r j L i I lit I i 71 qF T_ il 'Ij 7 i 95 i 1s 11 :Y L 11 " I _, — ., _ -7- ;---1 -7 —7 -7 T 7_7 3 T, _T_ I z) z! 4 _4 T T J I 1 7!, 0 3 '101 11 1, i i.1 r South Park--7---,, A u_ -0 i 4 :1 "ill 4: of` 111121 4 4 1 Revised Temporary Street Closing - Trunk Or Treat, Thurs, Oct 31s' WHAT was APPROVED 2/19/13: Temporarily Close, from 3 to 10pm on 10131113, SW 5' & 6" Avenues between North& South Park Streets, and use parking spaces adjacent to the South side of Parks along South Park Street. Only using Parks 4, 5 & 6. ®Will begin setting up at Park 6 and progress towards Park 2. ®Will try not to interfere with businesses along South Park Street that use the public parking spaces adjacent to the Parks. ®The parking spaces are where the "booth vendors" back into the space, the vehicle trunks are opened, decorated, etc. ®We will attempt to only use the South Half of each Park, this will assist in keeping the children away from the traffic of North Park Street (SR 70 West), limit vehicles driving into the parks, and making sure there's sufficient space for spectators to view the OHS Homecoming Parade at 6 PM. 171E Pig K S1 Park il Chamber/ City City Hall Park Hall Veterans Police It 77'77—_`0 A 1 _ N --'I. 'V :`;j .I,si �y �.�j) 1 � i Y.I. .. e�, 0 1 1 i 12 _J -7 4, -7--t f 7 r 7 4 A j 1- ,-1 1' G t 4 j ' i t —4 r i i 7—' T -F T i f, t 4 4 I, tr, ji et!l X, Revised Exhibit 9 Sept 17, 2013 ORDINANCE NO. 1104 AN ORDINANCE LEVYING A MILLAGE RATE WHICH RATE IS SET ON ALL REAL AND PERSONAL PROPERTY; PROVIDING THAT 7.7432 PER THOUSAND DOLLAR VALUATION SHALL NOT BE LEVIED ON HOMESTEAD PROPERTY; THAT 7.7432 PER THOUSAND DOLLAR VALUATION SHALL BE USED FOR GENERAL CITY PURPOSES; THAT SAID MILLAGE RATE IS 0.0003 PERCENT (.03%) LESS THAN THE ROLL -BACK RATE COMPUTED IN ACCORDANCE WITH F.S. 200.065 (1); PROVIDING AN EFFECTIVE DATE. NOW, THEREFORE, be it ordained before the City Council for the City of Okeechobee, Florida; presented at a duly advertised public meeting; and passed by majority vote of the City Council; and properly executed by the Mayor or designee, as Chief Presiding Officer for the City: Section 1: The City Council of the City of Okeechobee. Florida hereby levies a tax of 7.7432 per thousand dollar valuation on all real and personal property within the corporate limits of said City, provided however, that 7.7432 shall not be levied upon property in the City of Okeechobee claimed and allowed as homestead on the general laws of the State of Florida. Section 2: That as designated in Section 1, hereof, 7.7432 per thousand dollar valuation shall be used for general City purposes in carrying on and conducting the government of said City. Section 3: The millage rate adopted is 0.03 percent less than the roll -back rate as computed in accordance with Florida Statutes Section 200.065 (1). Section 4: That this ordinance was proposed, considered and adopted under the provisions of Florida Statues Chapter 166 and Section 200.065. Section 5: This ordinance shall take effect October 1, 2013. INTRODUCED for first reading and public hearing on the 3`d day of September, 2013. James E. Kirk, Mayor ATTEST: Lane Gamiotea, CMC, City Clerk PASSED AND ADOPTED after second reading and second public hearing on the 17" day of September, 2013. ATTEST: Lane Gamiotea, CMC, City Clerk REVIEWED FOR LEGAL SUFFICIENCY: John R. Cook, City Attorney James E. Kirk, Mayor Ordinance No. 1104 Page 1 Exhibit 9 Sept 17, 2013 ORDINANCE NO. 1104 AN ORDINANCE LEVYING A MILLAGE RATE WHICH RATE IS SET ON ALL REAL AND PERSONAL PROPERTY; PROVIDING THAT 7.7432 PER THOUSAND DOLLAR VALUATION SHALL NOT BE LEVIED ON HOMESTEAD PROPERTY; THAT 7.7432 PER THOUSAND DOLLAR VALUATION SHALL BE USED FOR GENERAL CITY PURPOSES; THAT SAID MILLAGE RATE IS 0.0003 PERCENT (.03%) LESS THAN THE ROLL -BACK RATE COMPUTED IN ACCORDANCE WITH F.S. 200.065 (1); PROVIDING AN EFFECTIVE DATE. NOW, THEREFORE, be it ordained before the City Council for the City of Okeechobee, Florida; presented at a duly advertised public meeting; and passed by majority vote of the City Council; and properly executed by the Mayor or designee, as Chief Presiding Officer for the City: Section 1: The City Council of the City of Okeechobee. Florida hereby levies a tax of 7.7432 per thousand dollar valuation on all real and personal property within the corporate limits of said City, provided however, that 7.7432 shall not be levied upon property in the City of Okeechobee claimed and allowed as homestead on the general laws of the State of Florida. Section 2: That as designated in Section 1, hereof, 7.7432 per thousand dollar valuation shall be used for general City purposes in carrying on and conducting the government of said City. Section 3: The millage rate adopted is 5.84 percent less than the roll -back rate as computed in accordance with Florida Statutes Section 200.065 (1). Section 4: That this ordinance was proposed, considered and adopted under the provisions of Florida Statues Chapter 166 and Section 200.065. Section 5: This ordinance shall take effect October 1, 2013. INTRODUCED for first reading and public hearing on the 3r' day of September, 2013. James E. Kirk, Mayor ATTEST: Lane Gamiotea, CMC, City Clerk PASSED AND ADOPTED after second reading and second public hearing on the 17th day of September, 2013. ATTEST: Lane Gamiotea, CMC, City Clerk REVIEWED FOR LEGAL SUFFICIENCY: John R. Cook, City Attorney James E. Kirk, Mayor Ordinance No. 1104 Page 1 NDEPErmENT _ NEWSPAPERS OKEECHOBEE NEWS 107 S.W. 17th Street, Suite D, Okeechobee, FL 34974 (863) 763-3134 STATE OF FLORIDA COUNTY OF OKEECHOBEE Before the undersigned authority personally appeared Tom Byrd, who on oath says he is Publisher of the Okeechobee News, a three times a week Newspaper published at Okeechobee, in Okeechobee County, Florida, that the attached copy of advertisement being a__ _try' �.�.'_� in the matter of in the -19th Judicial District of the Circuit Court of Okeechobee County, Florida, was published in said newspaper in the issues of_ _. Affiant further says that the said Okeechobee News is a newspaper published at Okeechobee, in said Okeechobee County, Florida, and that said newspaper has heretofore been published continuously in said Okeechobee County, Florida each week and has been entered as second class mail matter at the post office in Okeechobee, in said Okeechobee County, Florida, for a period of one year next preceding the first publication of the attached copy of advertisement, and affant fur- ther says that she has neither paid nor promised any person, firm or corporation any discount, rebate, com- mission or refund for the purpose of securing this advertisement for publication in the said newspaper. Toni Byrd Sworn to and subscribed before me this day of - - ry__ G _.. -AD Notary Public, State of Florida at Large f..-L_-_- �rrwrwrnw _, i LE-El"Id-10 ANGIE BRIDGES Y COMMISSION # EE 17765.iEXPIRES: April 20,2016 ed Thtu Notary Public Underwriters O N L � � O = N J LL } W o s ~ (D (7 Z 0 Z oQ - N W 7'O N Q -a LW -a Z co W 0 o ID E c03 'n & . mMZp too o lL TN d G N O >_U y m E W V W o (D Vl Z C IL ~ -0 15 N a� 0 r � U E O •U Y r.+ o� O o� U L M U c� _ L •O Q eIRDEPENDENT _ NEWSPAPERS OKEECHOBEE NEWS J STATE OF FLORIDA COUNTY OF OKEECHOBEE 107 S.W. 17th Street, Suite D, Okeechobee, FL 34974 Before the undersigned authority personally appeared Tom Byrd, who on oath says he is Publisher of the Okeechobee News, a three times a week Newspaper published at Okeechobee, in Okeechobee County, Florida, that the attached copy of advertisement being a ___r _ , t trL_� C(_,.__ in the matter of in the 19th Judicial District of the Circuit Court of Okeechobee County, Florida, was published in said newspaper in the issues of �sd Affiant further says that the said Okeechobee News is a newspaper published at Okeechobee, in said Okeechobee County, Florida, and that said newspaper has heretofore been published continuously in said Okeechobee County, Florida each week and has been entered as second class mail matter at the post office in Okeechobee, in said Okeechobee County, Florida, for a period of one year next preceding the .first publication of the attached copy of advertisement, and affiant fur- ther says that she has neither paid nor promised any person, firm or corporation any discount, rebate, com- mission or refund for the purpose of securing this advertisement for publication in the said newspaper. Torn Byrd Sworn to ,and subscribed before me this / f s ... -_day of AD Notary Public, State of Florida at Large t' -- ANGIE BRIDGES + *" My COMMISSION # EE 177653 ?., EXPIRES: April 20, 2016 % pf;ter Bonded Thru Notary Public Under wirers (863)763-3134 .EASE TAKE NOTICE that the C' +nAPIGE da will on Tuesday, September 17 0i3at16 00 p P.M. or asor soon Possible, at City Hall, 55 SE 3rd Ave„ Okeechobee FL conduct HEARING to consider final_ reading for ,dlbenn r «, ww 14' WAN F.S. 200.065 61 , PROVIDING AN EFF�EW ATE. All members of the public are encouraged to attend and particIre in sah °anj�ftr - The proposed ordinance may be Inspected in entirety by mem rs of the public at the Office of the city perk during normal businm curs, Mon -Fr, 8:00 AM-4:30 PM, except for holidays. 'LEASE TAKE NOTICE AND BE ADVISED that no stenographic record by a rrtified court reporter will be made of the foregoing meeting. Accordingly, ed e=n h be may seek to appeal any decision Involving the matters no- res� nnsibfe for making a verbatim record of the tes0nro- and evidence at said meeting upon which any appeal is to be based, accordance with the Americans with Dlsabllitles Acts to b of based per- is needing special accommodation to participate in this proceeding) Auld contact the City Clerk's Office at 863-763-3372 for assistance. James E. Kirk, Mayor _ e ne Gamfotea, CMC, City Clerk Exhibit 10 ORDINANCE NO. 1105 Sept 17, 2013 AN ORDINANCE ADOPTING AN ANNUAL BUDGET FOR THE CITY OF OKEECHOBEE, FLORIDA, FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2013, AND ENDING SEPTEMBER 30, 2014; WHICH BUDGET SETS FORTH GENERAL FUND REVENUES OF $8,423,588.00, TRANSFER -IN OF $1,080,070.00, AND EXPENDITURES OF $5,621,007.00, LEAVING A FUND BALANCE OF $3,882,651.00; PUBLIC FACILITIES IMPROVEMENT FUND REVENUES OF $1,516,402.00, AND EXPENDITURES OF $675,500.00, TRANSFER -OUT OF $398,000.00, LEAVING A FUND BALANCE OF $442,902.00; COMMUNITY DEVELOPMENT BLOCK GRANT -HOUSING REHABILITATION FUND REVENUES OF $64,032.00, AND EXPENDITURES OF $64,000.00, LEAVING A FUND BALANCE OF $32.00; COMMUNITY DEVELOPMENT BLOCK GRANT -ECONOMIC DEVELOPMENT FUND REVENUES OF $232,909.00, AND EXPENDITURES OF $232,909.00, LEAVING A FUND BALANCE OF $0.00; STATE APPROPRIATIONS GRANT FUND REVENUES OF $250,000.00, TRANSFER -IN OF $25,000.00, AND EXPENDITURES OF $275,000.00, LEAVING A FUND BALANCE OF $0.00; FLORIDA DEPARTMENT OF TRANSPORTATION HIGHWAY BEAUTIFICATION GRANT FUND REVENUES OF $100,000.00, TRANSFER -IN OF $17,500.00, AND EXPENDITURES OF $117,500.00, LEAVING A FUND BALANCE OF $0.00; CAPITAL IMPROVEMENT PROJECTS -IMPACT FEES FUND REVENUES OF $47,064.00, AND EXPENDITURES OF $16,950.00, TRANSFER -OUT OF $500.00, LEAVING A FUND BALANCE OF $29,614.00; CAPITAL IMPROVEMENT PROJECTS FUND REVENUES OF $6,747,114.00, AND EXPENDITURES OF $517,350.00, TRANSFER -OUT OF $723,820.00, WITH ASSIGNED FUNDS OF $300,000.00, LEAVING A FUND BALANCE OF $5,805,944.00; LAW ENFORCEMENT SPECIAL FUND REVENUES OF $4,563.00, AND EXPENDITURES OF $3,108.00, LEAVING A FUND BALANCE OF $1,455.00; PROVIDING AN EFFECTIVE DATE. NOW, THEREFORE, be it ordained before the City Council for the City of Okeechobee, Florida; presented at a duly advertised public meeting; and passed by majority vote of the City Council; and properly executed by the Mayor or designee, as Chief Presiding Officer for the City: Section 1: The City Council of the City of Okeechobee, Florida, after having held a public hearing on the annual budget, including General Fund, Public Facilities Improvement Fund, Community Development Block Grant -Housing Rehabilitation Fund, Community Development Block Grant -Economic Development Fund, State Appropriations Grant Fund, Florida Department of Transportation Highway Beautification Grant Fund, Capital Improvement Projects -Impact Fees Fund, Capital Improvement Projects Fund, and Law Enforcement Special Fund, hereby adopts as its annual budget the expenditures, as fully set forth below, for the City of Okeechobee for the Fiscal Year beginning October 1, 2013 and ending September 30, 2014. GENERALFUND Revenues Fund Balance $3,882,651.00 Ad Valorem Taxes - 7.7432 $1,740,218.00 Other Fees $ 602,250.00 Intergovernmental Revenue $1,275,683.00 Charges for Current Services $ 854,581.00 Fines, Forfeitures and Penalties $ 21,000.00 Uses of Money and Property $ 1,000.00 Other Revenues $ 46,205.00 Total Revenues $8,423,588.00 Transfer -In from Public Facilities Improvement Fund $ 398,000.00 Transfer -In from Capital Improvement Projects -Impact Fees Fund $ 500.00 Transfer -In from Capital Improvement Projects Fund $ 681,570.00 TOTAL REVENUES AND TRANSFERS $9,503,658.00 Ordinance No. 1105 Page 1 of 4 GENERAL FUND CONTINUED Expenditures Legislative $ 137,627.00 Executive $ 179,816.00 City Clerk $ 200,355.00 Financial Services $ 251,123.00 Legal Counsel $ 72,253.00 General Services $ 327,111.00 Law Enforcement $2,007,082.00 Fire Protection $1,370,181.00 Road and Street Facilities $1,075,459.00 TOTAL EXPENDITURES $5,621,007.00 GENERAL FUND BALANCE $3,882,651.00 PUBLIC FACILITIES IMPROVEMENT FUND Revenues Fund Balance $ 874,851.00 Revenues $ 641,551.00 TOTAL REVENUES $1,516,402.00 Expenditures Expenditures $ 675,500.00 Transfer -Out to General Fund $ 398,000.00 TOTAL EXPENDITURES AND TRANSFERS $1,073,500.00 PUBLIC FACILITIES IMPROVEMENT FUND BALANCE $ 442,902.00 COMMUNITY DEVELOPMENT BLOCK GRANT -HOUSING REHABILITATION FUND Revenues Fund Balance $ 32.00 Revenues $ 64,000.00 TOTAL REVENUES $ 64,032.00 Expenditures TOTAL EXPENDITURES CDBG-HR FUND BALANCE $ 64,000.00 $ 32.00 COMMUNITY DEVELOPMENT BLOCK GRANT -ECONOMIC DEVELOPMENT FUND Revenues Fund Balance $ 0.00 Revenues $ 232,909.00 TOTAL REVENUES $ 232.909.00 Expenditures TOTAL EXPENDITURES $ 232,909.00 CDBG-ED FUND BALANCE $ 0.00 STATE APPROPRIATIONS GRANT FUND Revenues Fund Balance $ 0.00 Revenues $ 250,000.00 Transfer -In from Capital Improvement Projects Fund $ 25,000.00 TOTAL REVENUES AND TRANSFERS $ 275,000.00 Ordinance No. 1105 Page 2 of 4 STATE APPROPRIATIONS GRANT FUND CONTINUED Expenditures TOTAL EXPENDITURES $ 275,000.00 STATE APPROPRIATIONS GRANT FUND BALANCE $ 0.00 FDOT HIGHWAY BEAUTIFICATION GRANT FUND Revenues Fund Balance $ 0.00 Revenues $ 100,000.00 Transfer -In from Capital Improvement Projects Fund $ 17,500.00 TOTAL REVENUES AND TRANSFERS $ 117,500.00 Expenditures TOTAL EXPENDITURES $ 117,500.00 FDOT HIGHWAY BEAUTIFICATION GRANT FUND BALANCE $ 0.00 CAPITAL IMPROVEMENT PROJECTS -IMPACT FEES FUND Revenues Fund Balance $ 46,564.00 Revenues $ 500.00 TOTAL REVENUES $ 47,064.00 Expenditures Total Expenditures $ 16,950.00 Transfer -Out to General Fund $ 500.00 TOTAL EXPENDITURES AND TRANSFERS $ 17,450.00 CAPITAL IMPROVEMENT PROJECTS -IMPACT FEES FUND BALANCE $ 29,614.00 CAPITAL IMPROVEMENT PROJECTS FUND Revenues Fund Balance $6,484,214.00 Revenues $ 262,900.00 TOTAL REVENUES $6,747,114.00 Expenditures Total Expenditures $ 517,350.00 Transfer -Out to General and Grant Funds $ 723,820.00 TOTAL EXPENDITURES AND TRANSFERS $1,241,170.00 Assigned Funds TOTAL ASSIGNED FUND BALANCE $ 300,000.00 CAPITAL IMPROVEMENT PROJECTS FUND BALANCE $5,805,944.00 LAW ENFORCEMENT SPECIAL FUND Revenues Fund Balance $ 4,063.00 Revenues $ 500.00 TOTAL REVENUES $ 4,563.00 Expenditures TOTAL EXPENDITURES $ 3,108.00 LAW ENFORCEMENT SPECIAL FUND BALANCE $ 1,455.00 Ordinance No. 1105 Page 3 of 4 Section 2: That this ordinance was proposed, considered and adopted underthe provisions of Chapter 166 and 200.065 Florida Statues. Section 3: This ordinance shall be effective October 1, 2013. INTRODUCED for first reading and public hearing on the 3r' day of September, 2013. James E. Kirk, Mayor ATTEST: Lane Gamiotea, CMC, City Clerk ADOPTED after final reading and second public hearing on the 171h day of September, 2013. ATTEST: Lane Gamiotea, CMC, City Clerk REVIEWED FOR LEGAL SUFFICIENCY: John R. Cook, City Attorney James E. Kirk, Mayor Ordinance No. 1105 Page 4 of 4 September 17, 2013 Meeting Budget Public Hearing Item D - adoption of proposed Ordinance No. 1105 Motion to Amend Will Be Required: Proposed Ordinance No. 1105 will need to be amended in order to correct the amount being Transferred -Out from Capital Improvement Projects Fund to General Fund & Grant Funds from $723,820.00 to $724,070.00; and Fund Balance from $5,805,944.00 to $5,805,694.00. The corrections are shown on the attached copy, highlighted in yellow is the correct figure, stricken through is the figure to be deleted. On your budget pages, what will be corrected: Page 5, General Fund Recapitulation - Revenue and Expenses OPERATING TRANSFER -IN: Capital Project Improvements (Transfer -In) $20 $ 681,570 Total $1,079,820 $1, 080, 070 TOTAL REVENUE & OTHER FUNDING SOURCES $5,621,007 Page 30, Capital Improvement Projects Fund Transfer -Out to General Fund $0 $ 681,570 TOTAL TRANSFER OUT $ 723,820 $ 724,070 F/Y ENDING FUND BALANCE $5,505,944 $5,505,694 Thank you. L. Gamiotea, City Clerk ORDINANCE NO. 1105 AN ORDINANCE ADOPTING AN ANNUAL BUDGET FOR THE CITY OF OKEECHOBEE, FLORIDA, FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2013, AND ENDING SEPTEMBER 30, 2014; WHICH BUDGET SETS FORTH GENERAL FUND REVENUES OF $8,423,588.00, TRANSFER -IN OF $1,080,070.00, AND EXPENDITURES OF $5,621,007.00, LEAVING A FUND BALANCE OF $3,882,651.00; PUBLIC FACILITIES IMPROVEMENT FUND REVENUES OF $1,516,402.00, AND EXPENDITURES OF $675,500.00, TRANSFER -OUT OF $398,000.00, LEAVING A FUND BALANCE OF $442,902.00; COMMUNITY DEVELOPMENT BLOCK GRANT -HOUSING REHABILITATION FUND REVENUES OF $64,032.00, AND EXPENDITURES OF $64,000.00, LEAVING A FUND BALANCE OF $32.00; COMMUNITY DEVELOPMENT BLOCK GRANT -ECONOMIC DEVELOPMENT FUND REVENUES OF $232,909.00, AND EXPENDITURES OF $232,909.00, LEAVING A FUND BALANCE OF $0.00; STATE APPROPRIATIONS GRANT FUND REVENUES OF $250,000.00, TRANSFER -IN OF $25,000.00, AND EXPENDITURES OF $275,000.00, LEAVING A FUND BALANCE OF $0.00; FLORIDA DEPARTMENT OF TRANSPORTATION HIGHWAY BEAUTIFICATION GRANT FUND REVENUES OF $100,000.00, TRANSFER -IN OF $17,500.00, AND EXPENDITURES OF $117,500.00, LEAVING A FUND BALANCE OF $0.00; CAPITAL IMPROVEMENT PROJECTS -IMPACT FEES FUND REVENUES OF $47,064.00, AND EXPENDITURES OF $16,950.00, TRANSFER -OUT OF $500.00, LEAVING A FUND BALANCE OF$29,614.00; CAPITAL IMPROVEMENT PROJECTS FUND REVENUES OF $6,747,114.00, AND EXPENDITURES OF $517,350.00, TRANSFER -OUT OF $724,070.00 $723,820.00, WITH ASSIGNED FUNDS OF $300,000.00, LEAVING A FUND BALANCE OF $6,805,694.00$5,805,944 00; LAW ENFORCEMENT SPECIAL FUND REVENUES OF $4,563.00, AND EXPENDITURES OF $3,108.00, LEAVING A FUND BALANCE OF $1,455.00; PROVIDING AN EFFECTIVE DATE. NOW, THEREFORE, be it ordained before the City Council for the City of Okeechobee, Florida; presented at a duly advertised public meeting; and passed by majority vote of the City Council; and properly executed by the Mayor or designee, as Chief Presiding Officer for the City: Section 1: The City Council of the City of Okeechobee, Florida, after having held a public hearing on the annual budget, including General Fund, Public Facilities Improvement Fund, Community Development Block Grant -Housing Rehabilitation Fund, Community Development Block Grant -Economic Development Fund, State Appropriations Grant Fund, Florida Department of Transportation Highway Beautification Grant Fund, Capital Improvement Projects -Impact Fees Fund, Capital Improvement Projects Fund, and Law Enforcement Special Fund, hereby adopts as its annual budget the expenditures, as fully set forth below, for the City of Okeechobee for the Fiscal Year beginning October 1, 2013 and ending September 30, 2014. Revenues Fund Balance $3,882,651.00 Ad Valorem Taxes - 7.7432 $1,740,218.00 Other Fees $ 602,250.00 Intergovernmental Revenue $1,275,683.00 Charges for Current Services $ 854,581.00 Fines, Forfeitures and Penalties $ 21,000.00 Uses of Money and Property $ 1,000.00 Other Revenues $ 46,205.00 Total Revenues $8,423,588.00 Transfer -In from Public Facilities Improvement Fund $ 398,000.00 Transfer -In from Capital Improvement Projects -Impact Fees Fund $ 500.00 Transfer -In from Capital Improvement Projects Fund $ 681,570.00 TOTAL REVENUES AND TRANSFERS $9,503,658.00 Ordinance No. 1105 Page 1 of 4 GENERAL FUND CONTINUED Expenditures Legislative $ 137,627.00 Executive $ 179,816.00 City Clerk $ 200,355.00 Financial Services $ 251,123.00 Legal Counsel $ 72,253.00 General Services $ 327,111.00 Law Enforcement $2,007,082.00 Fire Protection $1,370,181.00 Road and Street Facilities $1,075,459.00 TOTAL EXPENDITURES $5,621,007.00 GENERAL FUND BALANCE $3,882,651.00 PUBLIC FACILITIES IMPROVEMENT FUND Revenues Fund Balance $ 874,851.00 Revenues $ 641.551.00 TOTAL REVENUES $1,516,402.00 Expenditures Expenditures $ 675,500.00 Transfer -Out to General Fund $ 398,000.00 TOTAL EXPENDITURES AND TRANSFERS $1,073,500.00 PUBLIC FACILITIES IMPROVEMENT FUND BALANCE $ 442,902.00 COMMUNITY DEVELOPMENT BLOCK GRANT -HOUSING REHABILITATION FUND Revenues Fund Balance Revenues TOTAL REVENUES $ 32.00 $ 64,000.00 $ 64,032.00 Expenditures TOTAL EXPENDITURES $ 64,000.00 CDBG-HR FUND BALANCE $ 32.00 COMMUNITY DEVELOPMENT BLOCK GRANT -ECONOMIC DEVELOPMENT FUND Revenues Fund Balance $ 0.00 Revenues $ 232,909.00 TOTAL REVENUES $ 232,909.00 Expenditures TOTAL EXPENDITURES $ 232,909.00 CDBG-ED FUND BALANCE $ 0.00 STATE APPROPRIATIONS GRANT FUND Revenues Fund Balance $ 0.00 Revenues $ 250,000.00 Transfer -In from Capital Improvement Projects Fund $ 25,000.00 TOTAL REVENUES AND TRANSFERS $ 275,000.00 Ordinance No. 1105 Page 2 of 4 STATE APPROPRIATIONS GRANT FUND CONTINUED Expenditures TOTAL EXPENDITURES $ 275,000.00 STATE APPROPRIATIONS GRANT FUND BALANCE $ 0.00 FDOT HIGHWAY BEAUTIFICATION GRANT FUND Revenues Fund Balance $ 0.00 Revenues $ 100,000.00 Transfer -In from Capital Improvement Projects Fund $ 17,500.00 TOTAL REVENUES AND TRANSFERS $ 117,500.00 Expenditures TOTAL EXPENDITURES $ 117,500.00 FDOT HIGHWAY BEAUTIFICATION GRANT FUND BALANCE $ 0.00 CAPITAL IMPROVEMENT PROJECTS -IMPACT FEES FUND Revenues Fund Balance $ 46,564.00 Revenues $ 500.00 TOTAL REVENUES $ 47,064.00 Expenditures Total Expenditures $ 16,950.00 Transfer -Out to General Fund $ 500.00 TOTAL EXPENDITURES AND TRANSFERS $ 17,450.00 CAPITAL IMPROVEMENT PROJECTS -IMPACT FEES FUND BALANCE $ 29,614.00 CAPITAL IMPROVEMENT PROJECTS FUND Revenues Fund Balance $6,484,214.00 Revenues $ 262,900.00 TOTAL REVENUES $6,747,114.00 Expenditures Total Expenditures $ 517,350.00 Transfer -Out to General and Grant Funds $724,070.00 i� 82$fl6 TOTAL EXPENDITURES AND TRANSFERS $1,241,420.00 $1.241.470.00 Assigned Funds TOTAL ASSIGNED FUND BALANCE $ 300,000.00 CAPITAL IMPROVEMENT PROJECTS FUND BALANCE $5,806,694.00 $5-605,944.00 LAW ENFORCEMENT SPECIAL FUND Revenues Fund Balance $ 4,063.00 Revenues $ 500.00 TOTAL REVENUES $ 4,563.00 Expenditures TOTAL EXPENDITURES $ 3,108.00 LAW ENFORCEMENT SPECIAL FUND BALANCE $ 1,455.00 Ordinance No. 1105 Page 3 of 4 Section 2: That this ordinance was proposed, considered and adopted underthe provisions of Chapter 166 and 200.065 Florida Statues. Section 3: This ordinance shall be effective October 1, 2013. INTRODUCED for first reading and public hearing on the 3rd day of September, 2013. James E. Kirk, Mayor ATTEST: Lane Gamiotea, CMC, City Clerk ADOPTED after final reading and second public hearing on the 17"' day of September, 2013. ATTEST: Lane Gamiotea, CMC, City Clerk REVIEWED FOR LEGAL SUFFICIENCY: John R. Cook, City Attorney James E. Kirk, Mayor Ordinance No. 1105 Page 4 of 4 -NDEPENDENT 11111111111111111INEWSPArMS OKEECHOBEE NEWS 107S W 17th St"It, Suite D, Okecclieb- FL 34974 (863) 763-3134 .J STATE OF FLORIDA COUNTY OF OKEECHOBEE BUDGET SUMMARY Before the undersigned authority personally appeared Tom Byrd, who on oath says he is Publisher of the Okeechobee News, a three times a week Newspaper published at Okeechobee, in Okeechobee County, Florida, that the attached copy of advertisement being a-_� in the matter of •_ >_ rc� r_>�., .v in the 19th Judicial District of the Circuit Court of Okeechobee County, Florida, was published in said newspaper in the issues of-_______ Affiant further says that the said Okeechobee News is a newspaper published at Okeechobee, in said Okeechobee County, Florida, and that said newspaper has heretofore been published continuously in said Okeechobee County, Florida each week and has been entered as second class mail matter at the post office in Okeechobee, in said Okeechobee County, Florida, for a period of one year next preceding the first publication of the attached copy of advertisement, and affiant fur- ther says that she has neither paid nor promised any person, firm or corporation any discount, rebate, com- mission or refund for the purpose of securing this advertisement for publication in the said newspaper. i� Tom Byrd Sworn to and subscribed before me this - - day of �`) r I f _ l _'AD Notary Public, State of Florida at Large .$�_ �YSFj,_ 'ANefEBRICCIES �i. CCMMlSSYJN d EE 177fi5. '• L= EXPIRES! Aprd20,2016 • did ll Notary PuNk Lf ec uqa 11 City of Okeechobee - Flscai Year z0is-2ui4 THE PROPOSED OPERATING BUDOE'1 EXPENDITURES OF -THE CITY OF OKEECHOBEEARE 4.3% MORE THAN LAST YEAR'S TOTAL OPERATING EXPENDITURES PUBLIC FACILITIES CAPITAL CAPITAL IMPROV. LAW GENERAL IMPROVEMENT1 GRANT IMPROVEMENT PROJECTS -IMPACT ENFORCEMENT TOTAL ESTIMATED REVENUES: FUND FUND I FUNDS PROJECTS FUND FEES FUND SPECIAL FUND BUDGET Taxes: Millage Per $1000 Ad Valorem Taxes 7.7432 $ 1,740,218 ; 1,740,218 MOTHER TAXES (INS. PREM. UTILITY, ETC) $ 602,250 $ 574,550 $ 1,176,800 INTERGOVERNMENTAL REVENUE $ 1,275,683 $ 66,401 $ 634,909 $ 500 $ 1,977,493 CHARGES FOR SERVICES $ 854,581 ; 854,581 FINE, FORFEITURES AND PENALTIES $ 21,000 $ 500 $ 21,500 USES OF MONEY AND PROPERTY $ 1,000 $ 600 $ 5,500 $ 7,100 OTHER REVENUE $ 46,205 $ 12,000 $ 257,400 $ 315,605 TOTAL SOURCES $ 4,540,937 $ 641,551 $ 646,909 $ 262,900 $ 500 $ 500 $ 6,093,297 Transfers -In $ 1,080,070 $ - $ 42,500 $ - $ - $ - $ 1,122,570 Fund Balances/Reserves/NetAssets $ 3,882,651 $ 874,851 $ 32 $ 6,784,214 $ 46,564 $ 4,063 $ 11,592,375 TOTAL REVENUES, TRANSFERS & BALANCES $ 9,503,658 $ 1,516,402 $ 689,441 $ 7,047,114 47,06 $ 4 $ 4,563 $ 18,808,242 EXPENDITURES: LEGISLATIVE $ 137,627 $ 137,627 EXECUTIVE $ 179,816 $ 1,000 $ 180,816 CITY CLERK $ 200,355 $ 5,000 $ 205,355 FINANCIAL SERVICES $ 251,123 $ 1,500 $ 252,623 LEGAL COUNSEL $ 72,253 $ 72,253 GENERAL GOVERNMENTAL SERVICES $ 327,111 $ 38,500 $ 365,611 LAW ENFORCEMENT $ 2,007,082 $ 24,100 $ 500 $ 2,031,682 FIRE PROTECTION $ 1,370,181 $ 14,750 $ 1,384,931 TRANSPORTATION $ 1,075,459 $ 675,500 $ 625,409 $ 16,950 $ 2,393,318 OTHER INFRASTRUCTURE $ 75,000 $ 75,000 CAPITAL PROJECTS -VEHICLE LEASE/PURCHASE $ 357,500 $ 357,500 LAW ENFORCEMENT SPECIAL FUND $ 2,608 $ 2,608 CDBG GRANT FUND $ 64,000 $ 64,000 TOTAL EXPENDITURES $ 5,621,007 $ 675,500 $ 689,409 $ 517,350 $ 16,950 $ 3,108 ; 7,523,324 OPERATING TRANSFER -OUT $ - $ 398,000 $ $ 723,820 $ 500 $ - ; 1,122,320 FUND BALANCEAND TRANSFERIRESERVES $ 3,882,651 $ 442,902 $ 32 $ 5,805,944 $ 29,614 $ 1,455 $ 10,162,598 TOTAL APPROPRIATED EXPENDIT $ 9,503,658 $ 1,516,402 ; 689,441 ; 7,047,114 ; 47,064 $ 4,563 ; 18,808,242 TRANSFERS, RESERVES & BALANCES THE TENTATIVE, ADOPTED, AND / OR FINAL BUDGETS ARE ON FILE IN THE OFFICE OF THE ABOVE MENTIONED TAXING AUTHORITY AS A PUBLIC RECORD. NDEPENDENT _ NEWSPAPERS OKEECHOBEE NEWS STATE OF FLORIDA COUNTY OF OKEECHOBEE 107 S.W. 17th Street, Suite D, Okeechobee, FL 34974 Before the undersigned authority personally appeared Tom Byrd, who on oath says he is Publisher of the Okeechobee News, a three times a week Newspaper published at Okeechobee, in Okeechobee County, Florida, that the attached copy of advertisement being a in the matter of E% L",_ t f t./ in the "1.9th Judicial District of the Circuit Court of Okeechobee County, Florida, was published in said newspaper in the issues of, — Affiant further says that the said Okeechobee News is a newspaper published at Okeechobee, in said Okeechobee County, Florida, and that said newspaper has heretofore been published continuously in said Okeechobee County, Florida each week and has been entered as second class mail matter at the post office in Okeechobee, in said Okeechobee County, Florida, for a period of one year next preceding the first publication of the attached copy of advertisement, and affant fur- ther says that she has neither paid nor promised any person, firm or corporation any discount, rebate, com- mission or refund for the purpose of securing this advertisement for publication in the said newspaper. 1 `I"on1 Byrd Sworn to and subscribed before me this -C! - ----day of (1 f�i✓:��e iC' .� AD Notary Public, State of Florida at Large � 1 - rwl_ AMIE BRIDGES W COMMISSION # EE 177653 W= EXPIRES: April 20, 2016 Bonded Thnt Notary Public Underwriters (863) 763-3134 PUBLIC NOTICE CONSIDERATION OF ADOPTING A CITY ORDINANCE PLEASE TAKE NOTICE that the City Council of the City of Okeechobee, Florida will on Tuesday September 17, 2013 at 6:00 p.m. or as soon there- after possible, at City Hall, 55 SE 3rd Ave., Okeechobee, FL, conduct a PUB- LIC HEARING to consider final reading for adoption of the following Ordinance Into law: No. 1105: AN ORDINANCE ADOPTING AN ANNU- AL BUDGET FOR THE CITY OF OKEECHOBEE, FLORIDA, FOR THE FISCAL YEAR BEGINNING OCTOBER 1 2013 AND ENDING SEP- TEMBER 30, 2014• WHICH BUDGET ShfTS FORTH GENERAL FUND REVENUES OF 423 SBBAO TRANSFER -IN OF $1,080 070.00, AND EXPEND REESS GF $5 d11,007AO LEAVING A FURD i0 ANCE OF $3,BB 651.00; PUTILIC FACILITIES IMPROVEMENT FUND REVENUES 0 $1516,402.00, AND EXPENDITURES OF *675,500.00 TRANSF�R-OUT OF $398,000.00, LEAVING A FUND BALANCE OT $442,902.W. C014 DEVELOPMENT BLOCK GRANT -HOUSING .REHABILITATION FUND REVENUES OF $64,032.00, AND EXPENDITURES OF 564.000.00 LEAVING A FUND BALANCE OF ECONOMIC DEVELOPMENT FUND REVENUES OF $232,909.00 AND EXPENDITURES OF $232,909.00, LEAVING A FUND BALANCE OF 00; STATE APPROPRIATIONS GRANT p,FUND REVENUES OF F $575 RZ.00, LEAVIN00 G AOFUND BALANCE OF $0 DO-ftORIDA DEPARTMENT OF TRANSPOIITA17ON HIGHWAYBEAUTIFICATION sGRANT FUND REVENUES OF si SOO.00 AND EXPENDITURES OF p$s1500.00 LEAVINGOA MIT"' OF $OAO; CAPITAL IMPROVT`MERT kojEas-IM- PACT FEES FUND REVENUES OF $47,064.00 AND EXPENDITURES OF $16,950.00, TRANSFER -OUT OF $5005D, LEAVING A FUND BALANCE OF $29,614.00; CAPITAL IMPROVEMENT PROJECTS FUND REVENUES OF $6 747,ITH 114.00 AND EXPENDITURES OF $5173,50M, TRANSFERNI'T OF $R3,820.00, WASSIGNED FUNDS OF $300,000.00, LEAVING A FUND BALANCE OF 5 805,944.00 LAW ENFORCEMENT SPECIAL FUND REVENUES OF BA NCE 5F $1455.DO- PROVEXPENDITUIDING ANWFFECIfIV D LEAVING A FUND ANY PERSON DECIDING` TO APPEAL any decision made by the City Coun- di with respect to arty matter considered at this meeting will need to ensure a verbatim record of the proceeding is made and the record includes the testimony and evidence upon which the appeal will be based. In accordance with the Americans with Disabilities Act (ADA), any person with a disability as defined by the ADA, that needs special accommodation to participate in this proceeding, contact the City Clerk's Office no later than two business days prior to roceeding, 863-763-3372, BE ADVISED that should you intend to show any document, picture, video or items to the Council in support or opposition to any item on the aggenda; a copy of the document, picture, video, or item must be provided to tthe City Clerk for the CINs records. by: James E. Kirk Mayor Lane Garnictea, CIVIC, City Clerk 451968 ON 9/6/2013 City of Okeechobee Proposed 2013-2014 Budget GENERAL FUND RECAPITULATION - REVENUE AND EXPENSES PY rate 7.7432 2011/2012 2012/2013 1 2012/2013 2013/2014 1 Actuals Budget I Estimates PROPOSED F/Y Beginning Fund Balance $ 3,577,557 $ 3,360,118 1 $ 3,884,651 $ 3,882.651 REVENUES 97% AD VALOREM 7.7432 $ 1,753,848 $ 1,697,570 $ 1,800,176 $ 1,740,218 OTHER FEES $ 642,037 $ 602,175 $ 629,101 $ 602,250 INTERGOVERNMENTAL $ 1,302,544 $ 1,246,306 $ 1,347,768 $ 1,275,683 CHARGES FOR SERVICES $ 981,454 $ 903,908 $ 855,758 $ 854,581 FINES, FORFEITURES & PE $ 21,522 $ 20,797 $ 22,400 $ 21,000 USES OF MONEY & PROPEI $ 4,054 $ 1,100 $ 1,000 $ 1,000 OTHER REVENUES $ 57,307 $ 52,134 $ 45,343 $ 46,205 $ 4,762,766 $ 4,523,990 $ 4,701,546 $ 4,540,937 TRANSFERS - IN Public Facilities Fund (Transfej $ 317,700 $ 398,000 $ 398,000 $ 398,000 CDBG $ - $ - $ - $ - Capital Proj /Im rovement Fun $ 42,674 $ 568,580 $ 122,491 $ 681,570 Capital Pro' Impact Adm Fees $ 1,280 $ 500 $ 500 TOTAL REVENUES $ 5,124,420 $ 5,491,070 $ 5,222,037 $ 5,621,007 EXPENDITURES LEGISLATIVE $ 108,327 $ 115,919 $ 110,230 $ 137,627 EXECUTIVE $ 164,547 $ 174,334 $ 170,863 $ 179,816 CITY CLERK $ 171,595 $ 190,416 $ 178,897 $ 200,355 FINANCIAL SERVICES $ 208,782 $ 256,404 $ 228,854 $ 251,123 LEGAL COUNCIL $ 46,303 $ 71,823 $ 67,005 $ 72,253 GENERAL SERVICES $ 321,407 $ 324,595 $ 293,564 $ 327,111 LAW ENFORCEMENT $ 1,692,100 $ 1,962,012 $ 1,871,080 $ 2,007,082 FIRE PROTECTION $ 1,210,469 $ 1,320,331 $ 1,256,959 $ 1,370,181 ROAD & STREET FACILITI $ 893,796 $ 1,059,746 $ 1,046,585 $ 1,075,459 TOTAL GEN. OPER. EXPENDITURES $ 4,817,H-61 $ 5,475,580 1 $ 5,224,037 1 $ 5,621,007 FISCAL YEAR ENDING FUND BALANCE 1 $ 3,884,651 1 $ 3,375,608 1 $ 3,882,651 1 $ 3,882,651 Final Public Hearing Page 1 City of Okeechobee Proposed 2013-2014 Budget This page intentionally left blank. Final Public Hearing Page 2 City of Okeechobee Proposed 2013-2014 Budget Final Public Hearing Page 3 City of Okeechobee Proposed 2013-2014 Budget This page intentionally left blank. Final Public Hearing Page 4 City of Okeechobee Proposed 2013-2014 Budget Final Public Hearing Page 5 City of Okeechobee Proposed 2013-2014 Budget GENERAL FUND RECAPITULATION - REVENUE AND EXPENSES 2011/2012 2012/2013 2012/2013 2013/2014 Actuals Budget Estimates PROPOSED F/Y BEGINNING FUND BALANCE $ 3,577,557 $ 3,360,118 $ 3,884,651 $ 3,882,651 REVENUES TAXES: PY rate 7.7432 311-1000 97% AD VALOREM @ 7.7432 $ 1,753,848 $ 1,697,570 $ 1,800,176 $ 1,740,218 TOTAL $ 1,753,848 $ 1,697,570 $ 1,800,176 $ 1,740,218 OTHER FEES: 12-5200 14-1000 14-8000 16-0000 19-0000 Fire Insurance Premium $ 49,588 $ 49,500 $ 49,500 $ 49,500 Casualty Insurance Prem Tax (Police) $ 74,973 $ 78,275 $ 78,200 $ 73,570 Utility Tax -Electric $ 411,944 $ 393,000 $ 409,460 $ 394,500 UtilityTax/Propane $ 32,390 $ 25,200 $ 31,541 $ 27,120 Prof & Business Tax Receipt $ 68,955 $ 54,200 $ 57,500 $ 56,560 Public Service Fee $ 4,187 $ 2,000 $ 2,900 $ 1,000 TOTAL $ 642,037 $ 602,175 1 $ 629,101 $ 602,250 INTERGOVERNMENTAL REVENUES: 335-1210 335-1400 335-1500 335-1800 312-6000 315.0000 335-2300 338-2000 SRS Cigarette Tax $ 194,548 $ 187,400 $ 194,046 $ 187,943 Mobile Home Licenses $ 24,694 $ 23,000 $ 23,800 $ 23,000 Alcoholic Beverage Licenses $ 6,466 $ 4,950 $ 4,007 $ 4,950 1/2 Cent Sales Tax $ 264,154 $ 256,635 $ 272,611 $ 269,050 1 Cent Sales Surtax $ 527,212 $ 499,701 $ 539,564 $ 513,440 Communications Service Tax $ 275,000 $ 268,000 $ 305,340 $ 271,000 Firefighters Supplement $ 1,200 $ 1,920 $ 1,200 $ 1,200 County Business Licenses $ 9,270 $ 4,700 $ 7,200 $ 5,100 TOTAL $ 1,302,544 $ 1,246,306 $ 1,347,768 $ 1,275,683 l riAKI�EJ rVK l UKKEIV 1 JEKVK_EJ 322-0000 322-1000 323-1000 323-7000 329-0000 341-2000 341-3000 341-4000 343-4010 Building & Inspections Fees $ 108,446 $ 65,000 $ 45,300 $ 50,000 Exception & Zoning Fees $ 5,068 $ 500 $ 3,581 $ 500 Franchise -Electric $ 383,620 $ 375,000 $ 345,489 $ 345,400 Franchise -Solid Waste $ 107,818 $ 98,970 $ 97,456 $ 95,456 Plan Review Fees $ 4,656 $ 4,000 $ 3,820 $ 3,800 Alley/Street Closing Fees $ - $ 500 $ - $ 500 Map Sales $ - $ 100 $ $ 100 Photocopies $ - $ 25 $ $ 25 Solid Waste Collection Fees-Resd. $ 371,846 $ 359,813 $ 360,112 $ 358,800 TOTAL $ 981,454 $ 903,908 $ 855,758 IS 854,581 Final Public Hearing Page 6 City of Okeechobee Proposed 2013-2014 Budget GENERAL FUND RECAPITULATION - REVENUE AND EXPENSES 2011/2012 1 2012/1013 1 2012/2013 1 2013/2014 Actuals Budget Estimates PROPOSED FINES, FORFEITURES & PENALTIES: 351-1000 351-2000 351-3000 351-4000 351-5000 354-1000 Court Fines $ 13,123 $ 12,921 $ 14,000 $ 12,500 Radio Comm. Fee $ 5,094 $ 4,949 $ 5,600 $ 5,600 Law Enforcement Education $ 1,609 $ 1,627 $ 1,800 $ 1,600 Investigation Cost Reimbursement $ 1,222 $ 875 $ 750 $ 875 Unclaimed Evidence $ - $ _ I $ _ $ Ordinance Violation Fines $ 474 $ 425 1 $ 250 $ 425 TOTAL $ 21,522 $ 20,797 $ 22,400 $ 21,000 USES OF MONEY & PROPERTY: 361-1000 361.3000 364-1000 Interest Earnings $ 4,054 $ 1,100 $ 1,000 $ 1,000 Investment Earnings $ - $ _ $ _ $ _ Surplus City Property $ - $ - $ - $ _ TOTAL $ 4,054 $ 1,100 $ 11000 $ 1,000 OTHER REVENUES: 334-2000 334-3000 343-9000 343-9100 343-9200 369-1000 369-4000 369-5000 383-0000 Public Safety Grant $ 6,790 $ 3,200 $ 2,202 $ - Special Purpose Grant $ 3,500 $ 3,500 $ - $ DOT Hwy Maint.Landscape/Mowing $ 10,542 $ 10,500 $ 10,242 $ 10,500 DOT Master Traffic Signals Maint. $ 8,553 $ 8,103 $ 8,509 $ 8,905 DOT Maint. Lights & Lights Contract $ 22,545 $ 20,060 $ 20,890 $ 23,300 Miscellaneous $ 2,000 $ 4,000 $ 2,000 $ 2,000 Code Enforcement Fine $ 1,900 $ 1,900 $ 500 $ 500 Police Accident Reports $ 1,477 $ 871 $ 1,000 $ 1,000 Capital Lease Proceeds $ - $ - $ - $ _ TOTAL $ 57,307 $ 52,134 $ 45,343 $ 46,205 OPERATING TRANSFER -IN: 381-1000 Capital Project Impact Fees (Transfer -In) $ 1,280 $ 500 $ 500 $ 500 Capital Project Improvements (Transfer -In) $ 42,674 $ 568,580 $ 122,491 $ 681,570 CDBG Fund (Transfer -In) $ - $ - $ - Public Facilities Improvement (Transfer -In) $ 317,700 $ 398,000 $ 398,000 $ 398,000 TOTAL $ 361,654 $ 967,080 $ 520,991 $ 1,080,070 TOTAL REVENUE & OTHER FUNDING SOURCES $ 5,124,420 1 $ 5,491,070 1 $ 5,222,537 $ 5,621,007 OPERATING TRANSFERS - OUT Due From CDBG $ 5,232 $ 239,508 $ 239,508 Capital Project Building & Improvements Capital Project Vehicles TRANSFERS OUT Final Public Hearing Page 7 City of Okeechobee Proposed 2013-2014 Budget GENERAL FUND Combined Exnenses 2011/2012 1 ACTUAL 1011/20/3 BUDGET 201212013 ESTIMATE I 2013/2011 PROPOSED PERSONNEL COST: 1100 EXECUTIVE SALARIES $ 413,582 $ 487,376 $ 484,125 $ 495,960 1200 REGULAR SALARIES $ 1,828,646 $ 1,926,608 $ 1,909,236 $ 1,933,255 1201 HOLIDAY PAY $ 17,556 $ 23,236 $ 17,693 $ 23,496 1202 OFF HOLIDAY PAY $ 21,045 $ 25,444 $ 24,825 $ 25,825 1300 OTHER SALARY $ 84,800 $ 119,389 $ 112,955 $ 106,570 1400 OVERTIME $ 51,450 $ 44,983 $ 35,539 $ 45,025 1401 OVERTIME PAY/ANNUAL & SICK $ 47,595 $ 49,682 S 54,284 $ 50,520 1402 DISPATCHER OVERTIME $ 4,372 $ 9,652 $ 2,648 $ 9,500 1403 OFFICERS OVERTIME PAY $ 46,525 $ 64,960 $ 38,146 $ 64,000 1501 AUXILIARY & VOLUNTEER PAY $ 9,832 $ 11,200 $ 9,636 $ 12,200 1510 LONGEVITY/SERVICE INCENTIVE $ 1,500 $ 1,250 $ 1,750 $ 1,500 1520 OFFICERS LONGEVITY/SERVICE $ $ $ $ 500 1540 CAREER EDUCATION $ 12,922 $ 14,612 $ 13,715 $ 15,092 2100 IFICA $ 191,511 $ 213,557 $ 201,003 $ 218,482 2200 RETIREMENT $ 402,832 1 $ 523,767 $ 521,476 $ 572,660 2300 LIFE AND HEALTH INSURANCE $ 344,512 $ 410,498 $ 390,110 $ 437,209 2400 WORKERS COMPENSATION $ 68,004 $ 74,282 $ 84,919 $ 94,343 2500 UNEMPLOYMENT TAXES $ 1,200 $ 1,294 $ 6,800 TOTAL PERSONNEL COSTS: $ 3,546,684 $ 4,001,696 $ 3,903,354 $ 4,112,937 SUPPLIES AND OTHER SERVICES: 3100 PROFESSIONAL SERVICES $ 207,552 $ 197,176 $ 173,352 $ 191,180 3102 PROF SERVICES (PHYS FOR SCBA) $ 3,335 $ 3,800 $ 1,650 $ 3,800 3103 MUNICIPAL CODE & WELLNESS PR $ 6,238 $ 7,380 $ 6,880 $ 7,860 3200 ACCOUNTING & AUDIT $ 27,300 $ 29,500 $ 26,800 $ 29,500 3300 LEGAL COST $ 661 $ 20,000 $ 19,339 $ 18,173 3400 OTHER CONTRACT SERVICES $ 91,295 $ 118,140 $ 91,013 $ 125,197 3401 GARBAGE COLLECTION FEE $ 353,790 $ 359,813 $ 358,848 $ 363,447 4000 TRAVEL AND PER DIEM $ 11,304 $ 23,190 $ 12,863 $ 22,690 4100 COMM. & FREIGHT $ 37,321 $ 60,786 $ 64,347 $ 67,337 4300 UTILITIES $ 47,412 $ 57,927 $ 52,046 $ 57,677 4400 RENTALS AND LEASES $ 14,964 $ 17,475 $ 16,312 $ 14,780 4500 INSURANCE $ 121,286 $ 125,413 $ 119,421 $ 131,661 4600 R&M VEHICLES $ 18,570 $ 31,686 $ 25,121 $ 32,000 4609 R&M EQUIPMENT $ 67,618 $ 86,166 $ 71,145 $ 87,482 4700 PRINTING $ 406 $ 2,550 $ 825 $ 2,550 4900 ADVERTISING/OTHER CHARGES $ 13,553 $ 13,000 $ 9,850 $ 14,500 4901 EDUCATION -RESTRICTED $ 18,749 $ 24,183 $ 15,389 $ 25,300 4902 EDUCATION - NON -RESTRICTED $ 1,630 $ 5,950 $ 1,450 $ 5,950 4905 TRAINING& MATERIALS $ 1,386 $ 2,500 $ 1,000 1 $ 3,500 4903 CODE ENFORCEMENT $ 9,308 $ 9,000 $ 7,444 $ 9,000 4909 IMISCELLANEOUS $ 2,753 $ 12,300 $ 6,357 $ 10,300 5100 OFFICE SUPPLIES $ 6,677 $ 13,450 $ 9,855 $ 14,400 5101 DETECTIVE SUPPLIES $ 1,473 $ 3,000 $ 1,559 $ 3,000 5102 INVESTIGATION FEES $ 200 $ 1,800 $ 250 $ 1,800 5200 OPERATING SUPPLY $ 29,711 $ 43,650 $ 43,691 $ 49,835 5201 FUEL AND OIL $ 94,890 $ 123,423 $ 103,334 $ 116,001 5202 OPERATING SUPPLIES (TIRES) $ 1,005 $ 11,500 $ 9,397 $ 12,500 5203 UNIFORMS/PATCHES $ 30,386 $ 32,775 $ 33,219 $ 28,500 5204 POSTAGE & SUPPLIES $ 4,483 $ 5,300 $ 5,413 $ 6,300 5204 DUMPING FEES $ $ 500 $ $ 500 5300 ROAD MATERIALS/SUPPLIES $ 267 $ $ 1,235 $ 2,000 5400 BOOKS, PUBLICATIONS, ETC $ 8,852 $ 11,600 $ 9,941 $ 10,400 6300 IMPROVEMENTS $ $ $ $ 8100 SHARED SERVICES $ 8,000 $ 8,950 $ 8,937 $ 8,950 8200 JAID TO PRIVATE ORGANIZATIONS $ $ $ $ 8201 INTERLOCAL PART. w/IRSC $ 2,272 $ $ $ 8202 1 PUBLIC SERVICE GRANT $ 20,000 10, $ 000 $ 10,000 $ 30,000 8300 PUBLIC SERVICE GRANT $ 3,284 $ $ 2,300 $ TOTAL SUPPLIES AND OTHER SERVICES $ 1,267,931 1 $ 1,473,883 $ 1,320,583 $ 1,508,070 TOTAL COST: I $ 4,814,615 1 $ 5,475,579 1 $ 5,223,937 1 $ 5,621,007 Final Public Hearing Page 8 City of Okeechobee Proposed 2013-2014 Budget General Fund - 001 DEPARTMENT: LEGISLATIVE (0511) 2011/2012 ACTUALS 2012/2013 BUDGET 2012/2013 ESTIMATES 2013/2014 PROPOSING 1100 EXECUTIVE SALARIES $ 36,100 $ 36,100 $ 36,100 $ 36,100 1510 LONGEVITY/SERVICE INCENTIVE $ - $ - $ 500 $ 500 2100 FICA $ 2,725 $ 2,765 $ 2,484 $ 2,870 2200 RETIREMENT $ 3,704 $ 4,755 $ 3,754 $ 4,650 2300 LIFE AND HEALTH INSURANCE $ 16,720 $ 30,781 $ 27,914 $ 28,689 2400 IWORKERS COMPENSATION $ 162 $ 182 $ 182 $ 203 TOTAL PERSONNEL COSTS: $ 5%411 1 $ 74,583 1 $ 70,934 $ 73,012 Final Public Hearing Page 9 City of Okeechobee Proposed 2013-2014 Budget General Fund - 001 DEPARTMENT: LEGISLATIVE (0511) OPERATIONS & SUPPLIES 2011/2012 ACTUALS 2012/2013 BUDGET 2012/2013 ESTIMATES 2013/2014 PROPOSING 3400 OTHER CONTRACT SERVICES $ 14,000 $ 14,000 $ 14,000 $ 14,000 4000 TRAVEL AND PER DIEM $ 1,125 $ 2,000 $ 500 $ 2,000 4100 COMM. & FREIGHT $ - $ 150 $ 1,600 $ 3,150 4500 INSURANCE $ 2,288 $ 2,536 $ 2,536 $ 2,815 4901 EDUCATION $ 640 $ 1,500 $ 250 $ 1,500 4909 MISCELLANEOUS $ 391 $ 1,000 $ 400 $ 1,000 5400 BOOKS, PUBLICATIONS, ETC $ 200 $ 1,200 $ 1,073 $ 1,200 8100 SHARED SERVICES $ 8,000 $ 8,950 $ 8,937 $ 8,950 8200 AID TO PRIVATE ORGANIZATIONS $ - $ - $ - $ - 8201 INTERLOCAL PART. w/IRSC $ 2,272 $ - $ - $ - 8202 ILOCAL COMMUNITY REQUEST $ 20,000 $ 10,000 $ 10,000 $ 30,000 TOTAL SUPPLIES AND OTHER SERVICES $ 48,916 1 $ 41,336 1 $ 39,296 1 $ 64,615 GRAND TOTAL FOR DEPARTMENT I $ 108,327 1 $ 115,919 $ 110,230 1 $ 137,627 2300 Health Insurance & Benefit cost adjustment 2400& 4500 Adjustment of Property/Casualty & WC Insurance Premiums 4100 Reimbursement of Cell phones, $600 each 8200 Shared Services Council, $8950 8202 Economic Development (Chamber), $10,000; Okeechobee Cattlemans Assn., $20,000 Final Public Hearing Page 10 City of Okeechobee Proposed 2013-2014 Budget General Fund - 001 DEPARTMENT: EXECUTIVE (0512) PERSONNEL COST: 2011/2012 ACTUALS 2012/2013 BUDGET 202/2013 ESTIMATES 2013/2014 PROPOSING 1100 EXECUTIVE SALARIES $ 81,327 $ 83,606 $ 83,506 $ 85,608 1200 REGULAR SALARIES $ 33,834 $ 34,893 $ 34,875 $ 35,770 1510 LONGEVITY/SERVICE INCENTIVE $ - $ - $ - $ 2100 FICA $ 8,948 $ 7,446 $ 8,444 $ 9,096 2200 RETIREMENT $ 14,628 $ 15,285 $ 15,447 $ 15,533 2300 ILIFE AND HEALTH INSURANCE $ 11,573 $ 12,798 $ 12,629 $ 13,985 2400 IWORKERS COMPENSATION $ 500 $ 554 $ 554 $ 649 TOTAL PERSONNEL COSTS: IS 150,810 $ 154,582 1 $ 155,455 1 $ 160,641 Final Public Hearing Page 11 City of Okeechobee Proposed 2013-2014 Budget General Fund - 001 DEPARTMENT: EXECUTIVE (0512) SUPPLIES & OTHER SERVICES 2011/2012 ACTUALS 2012/2013 BUDGET 202/2013 ESTIMATES 2013/2014 PROPOSING 4000 TRAVEL AND PER DIEM $ 69 $ 1,500 $ 600 $ 1,500 4100 COMM. & FREIGHT $ 2,680 $ 4,500 $ 4,500 $ 4,500 4400 RENTALS & LEASES $ 2,057 $ 2,550 $ 2,640 $ 2,550 4500 INSURANCE $ 5,860 $ 3,112 $ 3,112 $ 3,355 4600 R&M VEHICLES $ 38 $ 500 $ 120 $ 500 4609 R&M EQUIPMENT $ 374 $ 1,150 $ 450 $ 1,150 4901 EDUCATION $ - $ 900 $ 100 $ 900 4909 MISCELLANEOUS $ 8 $ 500 $ 250 $ 500 5100 OFFICE SUPPLIES $ 94 $ 1,000 $ 560 $ 800 5200 OPERATING SUPPLY $ 120 $ 1,100 $ 420 $ 950 5201 FUEL AND OIL $ 848 $ 1,190 $ 906 $ 1,120 5400 BOOKS, PUBLICATIONS, ETC $ 1,589 $ 1,750 $ 1,750 $ 1,350 6400 EQUIPMENT ($750 OR MORE) $ - $ - $ - $ - TOTAL SUPPLIES AND OTHER SERVICES $ 13,737 $ 19,752 $ 15,408 $ 19,175 GRAND TOTAL FOR DEPARTMENT 1 $ 164,547 $ 174,334 1 $ 170,863 1 $ 179,816 2300 Health Insurance & Benefit cost adjustment 2200 Employer Contribution rate increased by .07 points 2400& 4500 Adjustment of Property/Casualty & WC Insurance Premiums 5201 Fuel 280 gal @ $4.00 Final Public Hearing Page 12 City of Okeechobee Proposed 2013-2014 Budget General Fund - 001 DEPARTMENT: CLERK OFFICE (2512) PERSONNEL COST: 2011/2012 ACTUALS 2012/2013 Budget 2012/2013 ESTIMATES 2013/2014 Proposing 1100 EXECUTIVE SALARIES $ 53,460 $ 54,706 $ 55,046 $ 56,400 1200 REGULAR SALARIES $ 33,124 $ 34,002 $ 34,001 $ 35,100 1300 OTHER SALARIES $ 12,057 $ 14,098 $ 13,604 $ 15,912 1510 LONGEVITY/SERVICE INCENTIVE $ - $ - $ - $ 500 2100 FICA $ 7,475 $ 6,671 $ 7,569 $ 9,218 2200 RETIREMENT $ 10,937 $ 11,672 $ 11,266 $ 11,885 2300 LIFE AND HEALTH INSURANCE $ 11,478 $ 12,718 $ 12,373 $ 14,878 2400 WORKERS COMPENSATION $ 358 $ 418 $ 418 $ 489 TOTAL PERSONNEL COSTS: IS 128,889 $ 134,285 $ 134,277 $ 144,382 Final Public Hearing Page 13 City of Okeechobee Proposed 2013-2014 Budget General Fund - 001 DEPARTMENT: CLERK OFFICE (2512) SUPPLIES & OTHER SERVICES 2011/2012 ESTIMATE 2012/2013 Budget 2012/2013 ESTIMATES 2013/2014 Proposing 3103 MUNICIPAL CODE $ 3,358 $ 4,500 $ 4,000 $ 4,500 3400 OTHER CONTRACTUAL SERVICES $ 8,800 $ 9,000 $ 8,800 $ 9,000 4000 TRAVEL AND PER DIEM $ 1,630 $ 3,000 $ 1,500 $ 2,500 4100 COMM. & FREIGHT $ 2,080 $ 2,400 $ 2,251 $ 2,300 4500 INSURANCE $ 4,281 $ 4,631 $ 4,630 $ 4,823 4609 R&M EQUIPMENT $ 4,273 $ 5,600 $ 5,200 $ 6,350 4900 ADVERTISING/OTHER CHARGES $ 13,553 $ 13,000 $ 9,850 $ 14,500 4901 EDUCATION $ 765 $ 1,500 $ 600 $ 1,500 4909 MISCELLANEOUS/ELECTION $ 794 $ 8,000 $ 4,600 $ 6,000 5100 OFFICE SUPPLIES $ 1,528 $ 2,500 $ 1,319 $ 2,500 5400 BOOKS, PUBLICATIONS, ETC $ 1,644 $ 2,000 $ 1,870 $ 2,000 6400 EQUIPMENT ($750 OR MORE) $ J$ $ $ $ - TOTAL SUPPLIES AND OTHER SERVICES 42,706 $ .56,131 $ 44,620 $ 55,973 GRAND TOTAL FOR DEPARTMENT 1 $ 171,595 1 $ 190,416 1 $ 178,897 1 $ 200,355 2200 Employer Contribution rate increased by .07 points 2400& 4500 Adjustment of Property/Casualty & WC Insurance Premiums 4609 Additional due to upgrade of digital equipment/software, $1300 4909 Decrease based on not an Election Year 4900 $1300 Increase for annexation costs Final Public Hearing Page 14 City of Okeechobee Proposed 2013-2014 Budget General Fund - 001 DEPARTMENT: LEGAL SERVICES (0514) SUPPLIES & OTHER SERVICES 2011/2012 ACTUALS 2012/2013 BUDGET 2012/2013 ESTIMATE BUDGET PROPOSING 2300 HEALTH INSURANCE $ 5,365 $ 5,790 $ 5,880 $ 6,840 3100 PROFESSIONAL SERVICES $ 38,218 $ 42,033 $ 39,845 $ 43,430 3300 LEGAL COST $ 661 $ 20,000 $ 19,339 $ 18,173 4000 TRAVEL AND PER DIEM $ 508 $ 800 $ 292 $ 800 4100 COMM. AND FREIGHT SERVICES $ 351 $ 1,200 $ 849 $ 1,010 4609 R&M EQUIPMENT $ 225 $ 600 $ 375 $ 600 4901 EDUCATION $ 275 $ 750 $ 475 $ 750 5100 OFFICE SUPPLIES $ 200 $ 150 $ (50) $ 150 5400 IMEMBERSHIP & SUBSCRIPTIONS $ 500 $ 500 $ $ 500 TOTAL SUPPLIES AND OTHER SERVICES $ 46,303 $ 71,823 $ 67,005 1 $ 72,253 GRAND TOTAL FOR DEPARTMENT $ 46,303 $ 71,823 1 $ 67,005 1 $ 72,253 Final Public Hearing Page 15 City of Okeechobee Proposed 2013-2014 Budget General Fund - 001 DEPARTMENT: FINANCE DEPARTMENT (0513) PERSONNEL COST: 2011/2012 ACTUALS 2012/2013 BUDGET 2012/2013 ESTIMATES 2013/2014 Proposing 1100 EXECUTIVE SALARIES $ 51,111 $ 51,988 $ 51,988 $ 53,425 1200 REGULAR SALARIES $ 63,590 $ 66,486 $ 64,797 $ 66,437 1510 LONGEVITY/SERVICE INCENTIVE $ - $ - $ - $ - 2100 FICA $ 8,244 $ 9,180 $ 9,110 $ 9,360 2200 RETIREMENT $ 14,434 $ 15,277 $ 15,060 $ 15,538 2300 LIFE AND HEALTH INSURANCE $ 17,840 $ 19,718 $ 19,350 $ 21,413 2400 WORKERS COMPENSATION $ 410 $ 493 $ 490 $ 615 2500 UNEMPLOYMENT TAXES is $ $ $ TOTAL PERSONNEL COSTS: $ 155,629 1 $ 163,142 1 $ 160,795 1 $ 166,788 Final Public Hearing Page 16 City of Okeechobee Proposed 2013-2014 Budget General Fund - 001 DEPARTMENT: FINANCE DEPARTMENT (0513) SUPPLIES & OTHER SERVICES 2011/2012 ACTUALS 2012/2013 BUDGET 2012/2013 ESTIMATES 2013/2014 Proposing 3200 ACCOUNTING & AUDIT $ 27,300 $ 29,500 $ 26,800 $ 29,500 3400 OTHER CONTRACTUAL SERVICES $ - $ 25,200 $ 10,500 $ 12,000 4000 TRAVEL AND PER DIEM $ 924 $ 1,750 $ 900 $ 1,750 4100 COMM. & FREIGHT $ 2,036 $ 2,750 $ 2,545 $ 2,750 4500 INSURANCE $ 4,576 $ 5,009 $ 5,009 $ 5,860 4609 R&M EQUIPMENT $ 8,002 $ 12,602 $ 9,230 $ 13,865 4901 EDUCATION $ 245 $ 1,050 $ 300 $ 850 4909 MISCELLANEOUS $ 2 $ 100 $ 25 $ 100 5100 OFFICE SUPPLIES $ 559 $ 1,200 $ 1,150 $ 1,200 5200 OPERATING SUPPLY $ 9,409 $ 13,900 $ 11,500 $ 16,310 5400 BOOKS, PUBLICATIONS, ETC $ 100 $ 200 $ 100 $ 150 6400 EQUIPMENT ($750 OR MORE) $ - $ 1 $ - $ - TOTAL SUPPLIES AND OTHER SERVICES $ 53,153 $ 93,262 $ 68,059 $ 84,335 TOTAL COST: I $ 208,782 1 $ 256,404 1 $ 228,854 1 $ 251.123 2200 Employer Contribution rate increased by .07 points 2400 & 4500 Adjustment of 11.5% Property/Casualty & WC Insurance Premiums 3400 Web site design, $12,000 5200 Risk Management Building appraisal (P&C Ins. Every 5 yrs), $1610; ACS Software Maint. Ag, 10%; Wellness Fair, $250 Final Public Hearing Page 17 City of Okeechobee Proposed 2013-2014 Budget General Fund - 001 DEPARTMENT: GENERAL SERVICES (0519) PERSONNEL COST: 2011/2012 ACTUALS 2012/2013 Budget 2012/2013 ESTIMATES 2013/2014 Proposing 1200 REGULAR SALARIES $ 33,052 $ 32,640 $ 33,341 $ 34,571 1300 OTHER SALARY $ 27,331 $ 33,670 $ 28,769 $ 32,750 1400 OVERTIME $ 47 $ - $ - $ - 1510 LONGEVITY/SERVICE INCENTIVE $ - $ - $ - $ - 2100 FICA $ 4,664 $ 4,919 $ 4,598 $ 5,240 2200 RETIREMENT $ 4,016 $ 4,381 $ 4,391 $ 4,498 2300 LIFE AND HEALTH INSURANCE $ 5,194 $ 6,138 $ 6,065 $ 6,850 2400 WORKERS COMPENSATION $ 398 $ 433 $ 433 $ 490 TOTAL PERSONNEL COSTS: $ 74,702 $ 82,181 $ 77,597 $ 84,399 Final Public Hearing Page 18 City of Okeechobee Proposed 2013-2014 Budget General Fund - 001 DEPARTMENT: GENERAL SERVICES (0519) SUPPLIES & OTHER SERVICES 2011/2012 ACTUALS 2012/2013 Budget 2012/2013 ESTIMATES 2013/2014 PROPOSING 3100 PROFESSIONAL SERVICES $ 137,153 $ 119,530 $ 108,243 $ 114,650 3400 OTHER CONTRACTUAL SERVICES $ 67,415 $ 67,940 $ 57,713 $ 69,940 4000 TRAVEL AND PER DIEM $ 2,270 $ 3,640 $ 2,445 $ 3,640 4100 COMM. & FREIGHT $ 2,086 $ 2,136 $ 2,234 $ 2,153 4300 UTILITIES $ 9,092 $ 10,177 $ 10,107 $ 10,177 4400 IRENTALS AND LEASES $ 3,346 $ 3,605 $ 3,660 $ 3,900 4500 JINSURANCE $ 12,816 $ 14,375 $ 14,370 $ 15,951 4600 R&M VEHICLES $ - $ - $ - $ - 4609 R&M EQUIPMENT $ 3,518 $ 10,461 $ 6,777 $ 10,451 4901 EDUCATION $ 129 $ 300 $ 258 $ 300 4909 MISCELLANEOUS $ 104 $ 300 $ 100 $ 300 5100 OFFICE SUPPLIES $ 1,589 $ 1,700 $ 1,786 $ 2,000 5200 JOPERATING SUPPLY $ 2,619 $ 2,750 $ 2,761 $ 2,750 5201 FUEL AND OIL $ - $ - $ - $ - 5204 POSTAGE & SUPPLIES $ 4,483 $ 5,300 $ 5,413 $ 6,300 5400 BOOKS, PUBLICATIONS, ETC $ 85 $ 200 $ 100 $ 200 6400 EQUIPMENT ($750 OR MORE) $ $ $ $ TOTAL SUPPLIES AND OTHER SERVICES $ 246,705 1 $ 242,414 $ 215,967 1 $ 242,712 GRAND TOTAL FOR DEPARTMENT 1 $ 321,407 1 $ 324,595 1 $ 293,564 1 $ 327,111 2,300 Health Insurance & Benefit Cost adjustment 2200 Employer Contribution rate increased by .07 points 3100 Adjusted based on anticipated need (Building, Planner, DCA-DBPR) 3400 Adjusted based on trend (Animal Control); Copier add' charges; Pest control 4400 Rental of Copier, $2811; Postage Machine and updates 4609 IMS, R&M Equip 3,500; Fire & Lift Inspection/License; R&M Equip $5000 00 & 4500 Adjustment of Property/Casualty & WC 11.5% Insurance Premiums 45 Final Public Hearing Page 19 City of Okeechobee Proposed 2013-2014 Budget General Fund - 001 DEPARTMENT: POLICE DEPARTMENT (0521) PERSONNEL COST: 2011/2012 ACTUALS 2012/2013 Budget 2012/2013 ESTIMATES 2013/2014 Proposing 1100 EXECUTIVE SALARIES $ 65,514 $ 67,010 $ 67,725 $ 68,796 1200 REGULAR SALARIES $ 846,208 $ 885,575 $ 872,714 $ 902,166 1201 HOLIDAY PAY $ 672 $ $ - 1202 OFFICERS HOLIDAY PAY $ 21,045 $ 25,444 $ 24,825 $ 25,825 1300 OTHER SALARY $ 4,546 $ 25,123 $ 24,924 $ 25,000 1400 OVERTIME $ 22,251 $ 12,500 $ 10,161 $ 12,500 1403 OFFICERS OVERTIME PAY $ 46,525 $ 64,960 $ 38,146 $ 64,000 1501 AUXILIARY PAY $ 1,200 $ 1,200 $ 1,200 $ 1,200 1510 LONGEVITY/SERVICE INCENTIVE $ - $ - $ - $ - 1520 OFFICERS LONGEVITY/SERVICE $ - $ - $ 500 1540 CAREER EDUCATION $ 11,722 $ 12,692 $ 12,515 $ 13,172 2100 FICA $ 79,925 $ 85,466 $ 80,588 $ 85,758 2200 RETIREMENT $ 208,722 $ 302,575 $ 302,000 $ 298,688 2300 LIFE AND HEALTH INSURANCE $ 156,147 $ 171,085 $ 164,614 $ 184,582 2400 WORKERS COMPENSATION $ 26,990 $ 29,395 $ 29,400 $ 34,682 2500 UNEMPLOYMENT COMP. $ $ 1,200 $ - $ - TOTAL PERSONNEL COSTS: $ 1,491,467 $ 1,683,025 $ 1,628,812 $ 1,716,869 Final Public Hearing Page 20 City of •b' Proposed Budget 001 DEPARTMENT: POLICE DEPARTMENT (0521) SUPPLIES & OTHER SERVICES 2011/2012 ACTUALS 2012/2013 Budget 2012/2013 ESTIMATES 2013/2014 Proposing 3100 PROFESSIONAL SERVICES $ 17,262 $ 20,313 $ 17,264 $ 20,300 3400 OTHER CONTRACTURAL SERVICES $ - $ - $ - $ 15,002 4000 TRAVEL AND PER DIEM $ 4,293 $ 5,000 $ 4,860 $ 5,000 4100 COMM. & FREIGHT $ 15,612 $ 31,500 $ 30,378 $ 32,208 4300 UTILITIES $ 13,723 $ 15,500 $ 14,377 $ 15,500 4400 RENTALS AND LEASES $ 7,669 $ 8,420 $ 8,326 $ 5,430 4500 INSURANCE $ 34,989 $ 37,854 $ 37,800 $ 42,207 4600 R&M VEHICLES $ 1,307 $ 7,000 $ 7,331 $ 7,500 4609 R&M EQUIPMENT $ 13,317 $ 18,700 $ 18,007 $ 15,266 4700 PRINTING $ 347 $ 2,000 $ 450 $ 2,000 4901 EDUCATION -RESTRICTED $ 2,125 $ 4,500 $ 1,200 $ 4,500 4902 EDUCATION - NON -RESTRICTED $ 370 $ 4,500 $ 1,450 $ 4,500 4909 MISCELLANEOUS $ 763 $ 1,500 $ 500 $ 1,500 5100 OFFICE SUPPLIES $ 1,522 $ 5,000 $ 3,009 $ 5,000 5101 DETECTIVE SUPPLIES $ 1,473 $ 3,000 $ 1,559 $ 3,000 5102 INVESTIGATION FEES $ 200 $ 1,800 $ 250 $ 1,800 5200 OPERATING SUPPLY $ 9,092 $ 12,900 $ 12,109 $ 14,000 5201 FUEL AND OIL $ 59,077 $ 78,625 $ 64,492 $ 74,000 5202 OPERATING SUPPLIES (TIRES) $ 584 $ 7,000 $ 5,020 $ 7,000 5203 UNIFORMS/PATCHES $ 12,516 $ 12,375 $ 10,596 $ 13,000 5400 BOOKS, PUBLICATIONS, ETC $ 11108 $ 1,500 $ 990 $ 1,500 6400 1EQUIPMENT ($750 OR MORE) $ - $ - $ - $ - 8300 IPUBLIC SERVICE GRANT $ 3,284 $ - $ 2,300 $ - TOTAL SUPPLIES AND OTHER SERVICES $ 200,633 $ 278,987 $ 242,268 $ 290,213 GRAND TOTAL FOR DEPARTMENT $ 1,692,100 $ 1,962,012 $ 1,871,080 $ 2,007,082 1200 Amending title and pay for Sergeant of Detectives; Listing $1,000 Stipend for Detectives 2300 Health Insurance & Benefit Cost adjustment 1540 Increase Career ED, $340-Officers close to added education certification 2200 Employer Contribution rate increased by 3.34 points 3400 Maint. Radios 7 mnths $4255; Maint on Consoles, $7312; Maint CAD, $3434 4100 $9 access fees per radio per month (51); Add`I cell reimbursement, $600 4400 Decreased Tower Rental cost $3,000; cost savings 4609 Shifted line item cost to 521-3400 for Maint of Consoles & Radios; and CAD Maint. 2400 & Adjustment of Property/Casualty & WC Insurance Premiums by 11.5% 4500 5200 Reflects a $1,100 increase due to the increased cost of supplies and doing business 5201 Est. 18,500 gallons @ $4.00 5203 Reflects increase costs associated with uniforms and body armor 522-1402 Dispatcher Overtime was not adjusted @ $9,500 (In Fire Dept budget) Final Public Hearing Page 21 City of Okeechobee Proposed 2013-2014 Budget General Fund - 001 DEPARTMENT: FIRE DEPARTMENT (0522) PERSONNEL COST: 2011/2012 ACTUALS 2012/2013 Budget 2012/2013 ESTIMATES 2013/2014 Proposing 1100 EXECUTIVE SALARIES $ 60,823 $ 63,230 $ 63,531 $ 65,229 1200 REGULAR SALARIES $ 589,037 $ 620,820 $ 603,871 $ 600,677 1201 HOLIDAY PAY $ 16,884 $ 23,236 $ 17,693 $ 23,496 1300 OTHER SALARY $ 23,756 $ 27,978 $ 27,138 $ 26,908 1400 OVERTIME $ 27,559 $ 29,641 $ 22,944 $ 29,641 1401 OVERTIME PAY/ANNUAL & SICK $ 47,595 $ 49,682 $ 54,284 $ 50,520 1402 DISPATCHER OVERTIME $ 4,372 $ 9,652 $ 2,648 $ 9,500 1501 VOLUNTEER PAY $ 8,632 $ 10,000 $ 8,436 $ 11,000 1510 LONGEVITY/SERVICE INCENTIVE $ 750 $ - $ - $ 500 1540 CAREER EDUCATION $ 1,200 $ 1,920 $ 1,200 $ 1,920 2100 FICA $ 57,364 $ 63,580 $ 59,215 $ 64,553 2200 RETIREMENT $ 114,138 $ 120,164 $ 120,100 $ 171,423 2300 LIFE AND HEALTH INSURANCE $ 79,606 $ 91,593 $ 83,946 $ 94,051 2400 WORKERS COMPENSATION $ 20,146 $ 22,015 $ 30,875 $ 32,026 2500 1 UNEMPLOYMENT COMPENSATION $ 256 $ $ - $ 600 TOTAL PERSONNEL COSTS: $1,052,118 $1,133,511 1 $1,095,881 $1,182,044 Final Public Hearing Page 22 City of Okeechobee Proposed Fund - 001 2013-2014 Budget IEPARTMENT: FIRE DEPARTMENT (0522) SUPPLIES & OTHER SERVICES 2011/2012 ACTUALS 2012/2013 Budget 2012/2013 ESTIMATES 2013/2014 Proposing 3100 PROFESSIONAL SERVICES $ 7,470 $ 7,800 $ 7,650 $ 7,800 3102 PROF SERV (PHYS FOR SCBA) $ 3,335 $ 3,800 $ 1,650 $ 3,800 3103 WELLNESS PROGRAM $ 2,880 $ 2,880 $ 2,880 $ 3,360 3400 OTHER CONTRACTUAL SERVICES $ - $ - $ - $ 2,450 4000 TRAVEL AND PER DIEM $ 350 $ 3,500 $ 1,016 $ 3,500 4100 COMM. & FREIGHT $ 9,831 $ 11,150 $ 15,550 $ 13,766 4300 UTILITIES $ 9,831 $ 13,750 $ 10,772 $ 13,500 4400 RENTALS AND LEASES $ 1,716 $ 2,400 $ 1,686 $ 2,400 4500 INSURANCE $ 29,997 $ 29,118 $ 24,985 $ 26,568 4600 R&M VEHICLES $ 16,805 $ 20,686 $ 15,000 $ 20,500 4609 R&M BUILDING & EQUIPMENT $ 16,354 $ 22,053 $ 16,120 $ 24,800 4700 PRINTING $ 59 $ 550 $ 375 $ 550 4901 EDUCATION $ 13,751 $ 11,483 $ 10,006 $ 12,000 4902 PUBLIC EDUCATION & FIRE PREV. $ 1,260 $ 1,450 $ - $ 1,450 4903 CODE ENFORCEMENT $ 9,308 $ 9,000 $ 7,444 $ 9,000 4905 TRAINING & MATERIALS $ 1,386 $ 2,500 $ 1,000 $ 3,500 4909 MISCELLANEOUS $ 248 $ 400 $ 182 $ 400 5100 OFFICE SUPPLIES $ 953 $ 1,400 $ 1,401 $ 2,000 5200 OPERATING SUPPLY $ 7,301 $ 11,000 $ 10,920 $ 11,825 5201 FUEL AND OIL $ 9,040 $ 11,500 $ 9,436 $ 11,468 5202 OPERATING SUPPLIES (TIRES) $ - $ 2,500 $ 2,430 $ 2,500 5203 UNIFORMS/PATCHES $ 6,500 $ 8,000 $ 10,677 $ 8,000 5203 WilLDLAND GEAR/Bunker Gear $ 6,400 $ 6,400 $ 6,400 $ - 5400 BOOKS, PUBLICATIONS, ETC $ 3,576 $ 3,500 $ 3,498 $ 3,000 6400 1EQUIPMENT ($750 OR MORE) $ - $ - $ - $ - TOTAL SUPPLIES AND OTHER SERVICES: $ 158,351 $ 186,820 $ 161,078 $ 188,137 GRAND TOTAL FOR DEPARTMENT 1 $ 1,210,469 1 $ 1,320,331 1 $ 1,256,959 1 $ 1,370,181 1501 Increase $1000 due to 3 certified FF & fill in potentials 2300 Health Insurance & Benefit Cost adjustment 2200 Employer Contribution rate increased by 7.81 points 3400 Maint. Of SLERS radios @ $145 each 4100 Adding $9.00 User Fee per Radio for 12 months; Sprint MiFI $600 4609 Maint monthly user for fire inspection field software, $1800; Replacement furniture, $1000 4901 Education cost increased based on certifications/need, Fire Officers I Cert. 4902 Inventory for participation in annual safety expo; public awareness/prevention 4905 Increase $1000, ISO eval, mid management training needed (new) 2400 & 2400 Adjustment of Property/Casualty & WC Insurance Premiums 11.5% 45 5200 $825, Software one time cost for Web based programs in lieu of annual cost (reduced 5400 by $800) 5400 Removed annual subscription for Fire program; initialling increased based on needed, net $500 decrease 5201 Fuel, Gas 450 gal. @ $4.00; Diesel 2275 gal. @ pump on road @ $4.25 Final Public Hearing Page 23 City of Okeechobee Proposed 2013-2014 Budget General Fund - 001 DEPARTMENT: PUBLIC WORKS (0541) PERSONNEL COST: 2011/2012 ACTUALS 2012/2013 Budget 2012/2013 ESTIMATES 2013/2014 Proposing 1100 EXECUTIVE SALARIES $ 65,247 $ 130,736 $ 126,229 $ 130,402 1200 REGULAR SALARIES $ 229,801 $ 252,192 $ 265,637 $ 258,534 1300 OTHER SALARIES $ 17,110 $ 18,520 $ 18,520 $ 6,000 1400 OVERTIME $ 1,593 $ 2,842 $ 2,434 $ 2,884 1510 LONGEVITY/SERVICE INCENTIVE $ 750 $ 1,250 $ 1,250 $ - 2100 FICA $ 22,166 $ 33,530 $ 28,995 $ 32,387 2200 RETIREMENT $ 32,253 $ 49,658 $ 49,458 $ 50,445 2300 LIFE AND HEALTH INSURANCE $ 40,589 $ 59,877 $ 57,339 $ 65,921 2400 WORKERS COMPENSATION $ 19,040 $ 20,792 $ 22,567 $ 25,189 2500 UNEMPLOYMENT COST $ 271 $ 1,200 $ 1,294 $ 6,200 TOTAL PERSONNEL COSTS: $ 428,820 $ 570,597 $ 573,723 $ 577,962 Final Public Hearing Page 24 City of Okeechobee Proposed Fund - 001 2013-2014 Budget DEPARTMENT: PUBLIC WORKS (0541) SUPPLIES & OTHER SERVICES 2011/2012 ACTUALS 2012/2013 Budget 2012/2013 ESTIMATES 2013/2014 Proposing 3100 PROFESSIONAL SERVICES $ 7,449 $ 7,500 $ 350 $ 5,000 3400 OTHER CONTRACTUAL SERVICES $ 1,080 $ 2,000 $ - $ 2,805 3401 GARBAGE COLLECTION FEE $ 353,790 $ 359,813 $ 358,848 $ 363,447 4000 TRAVEL AND PER DIEM $ 135 $ 2,000 $ 750 $ 2,000 4100 COMM. & FREIGHT $ 2,645 $ 5,000 $ 4,440 $ 5,500 4300 UTILITIES $ 14,766 $ 18,500 $ 16,790 $ 18,500 4400 RENTALS & LEASES $ 176 $ 500 $ - $ 500 4500 INSURANCE $ 26,479 $ 28,778 $ 26,979 $ 30,082 4600 R&M VEHICLES $ 420 $ 3,500 $ 2,670 $ 3,500 4609 R&M BUILDING & EQUIPMENT $ 21,555 $ 15,000 $ 14,986 $ 15,000 4901 EDUCATION $ 819 $ 2,200 $ 2,200 $ 3,000 4909 MISCELLANEOUS $ 443 $ 500 $ 300 $ 500 5100 OFFICE SUPPLIES $ 232 $ 500 $ 680 $ 750 5200 OPERATING SUPPLY $ 1,170 $ 2,000 $ 5,981 $ 4,000 5201 FUEL AND OIL $ 25,925 $ 32,108 $ 28,500 $ 29,413 5202 OPERATING SUPPLIES (TIRES) $ 421 $ 2,000 $ 1,947 $ 3,000 5203 UNIFORMS $ 4,970 $ 6,000 $ 5,546 $ 7,500 5204 DUMPING FEES $ - $ 500 $ - $ 500 5205 MOSQUITO CONTROL $ 267 $ - $ 1,235 $ 2,000 5300 ROAD MATERIALS/SUPPLIES $ 2,184 $ - $ 100 $ - 5400 BOOKS, PUBLICATIONS, ETC $ 50 $ 750 $ 560 $ 500 6300 IMPROVEMENTS $ - $ - $ _ $ - 6400 EQUIPMENT ($750 OR MORE) $ $ $ g TOTAL SUPPLIES AND OTHER SERVICES: $ 464,976 1 $ 489,149 1 $ 472,862 1 $ 497,497 GRAND TOTAL FOR DEPARTMENT IS 893,796 1 $ 1,059,746 $ 1,046,585 $ 1,075,4.59 1300 1 worker, 12 weeks @ 40 hours each week 3100 Decrease $2500, Commerce park retention reports completed 3400 Add Maint fees per radio 9 @ 145 3401 Garbage cost, 1.01% increase over last year 4100 $9.00 User Fee per Radio per month; Additional Cell Reimbursement for Lead Opr 4901 Continue certification for existing employees and Public Works Director; Traffic Maint., Spray Cert. 5200 Increase Operating by $1,000 adding/replacing weed eaters, saws, edger's 5201 Fuel, Gas 3400 gal @ $4.00; Diesel off road @ $3.85; Diesel @ pump on road @ $4.25 using the gallons from previous years increase due to increased mowing during summer months 5200 Increase Operating by $2000 adding/replacing weed eaters, saws, edger's, Personal Safety Equipment, Shop Equipment 5202 Operating Tires -Increasing by $1,000 item was decreased by $2k/py budget; adjusted to meet estimated needs 5203 Increasing uniforms to provide ANSI certified shirts, increasing worker safety and convenience and eliminating need for safety vests 5205 Mosquito control addition Final Public Hearing Page 25 City of Okeechobee Proposed 2013-2014 Budget Public Facility Fund-301 Public Facility Fund (Transportation) 2011/2012 1 2012/2013 1 2012/2013 1 2013/2014 ACTUALSI Budget I ESTIMATES I Proposing F/Y BEGINNING FUND BALANCE $ 825,769 1 $ 648,780 1 $ 883,941 1 $ 874,851 REVENUES 301-313.4100 LOCAL OPTION GAS TAX $ 336,731 $ 320,725 $ 322,390 $ 321,240 301-313.4200 LOCAL ALTER, FUEL USER FEE $ 216,086 $ 200,490 $ 203,530 $ 200,860 301-335.1220 SRS EIGHT CENT MOTOR FUEL $ 74,746 $ 64,508 $ 71,606 $ 66,401 301-312.3000 NINTH CENT FUEL TAX $ 60,797 $ 48,009 $ 54,728 $ 50,500 301-335.4100 MOTOR FUEL TAX REBATE $ 3,092 $ 1,800 $ 2,892 $ 1,950 301-361.1000 INTEREST EARNINGS $ 809 $ 600 $ 606 $ 600 301-369.1000 MISCELLANEOUS $ 10,000 $ - $ - $ - TOTAL REVENUES 702,261 636,132 655,752 641,551 EXPENDITURES 301-549.3100 PUBLIC FAC.-PROFESSIONAL SER. $ - $ 2,500 $ - $ 2,000 301-549-3400 PUBLIC FAC. CONTRACTUAL SERVICE $ 58,629 $ 65,000 $ 60,382 $ 57,500 301-5494300 PUBLIC FAC. UTILITIES $ 72,677 $ 85,323 $ 71,259 $ 87,000 301-5494609 REPAIR & MAINTENANCE $ 6,951 $ 13,000 $ 8,896 $ 16,500 301-5494909 MISC-PARK HOLIDAY LIGHTS $ 1,133 $ 2,500 $ 1,610 $ 2,000 301-549-5300 PUBLIC FAC. ROAD & MATERIALS $ 10,897 $ 85,000 $ 46,500 $ 70,000 301-549-6300 PUBLIC FAC. IMPROVEMENTS $ 7,107 $ 350,000 $ 60,250 $ 350,000 301-549.6302 PUBLIC FAC. BEAUTIFICATION $ 1,134 $ 2,500 $ 2,450 $ 5,000 301-549.6400 PUBLIC FAC. MACHINERY & EQUIP $ 167,861 $ 15,000 $ 15,495 $ 85,500 TOTAL EXPENSES $ 326,389 $ 620,823 $ 266,842 $ 675,500 Transfer to General Fund $ 317,700 $ 3989000 1 $ 398,000 1 $ 398,000 F/Y ENDING FUND BALANCE I $ 883,941 1 $ 266,089 1 $ 874,8.51 $ 442,902 Final Public Hearing Page 26 City of Okeechobee Proposed 2013-2014 Budget PROPOSED FISCAL YEAR (2013-2014) DETAIL 3400 Decrease due to drop in street sweeping_ annual contract price $ (7,500) 4300 charged to city due to FPL error $ 1,500 4609 Trash Cans for Park $ 2,500 Irrigation Upgrads to Butterfly Garden $ 1,000 5300 Repair of roads/canal cleanup,/etc. Sign Repair/Replacement, Increased $10,000 to meet new retro reflectivity standard deadline $ 20,000 ROW Drainage $ 10,000 R&M Roads/Culverts $ 15,000 Storm water infiltration repair $ 15,000 Storm Water Ditch Maint Adjustments $ 10,000 6300 Asphalt program, $ 250,000 6300 Sidewalks originally, $70,000 increased by $30,000 $ 100,000 6400 New Public Works Director Truck $ 32,000 Replacement of 1 ton Utility Diesel dually Truck $ 43,000 Radio for new PWD Truck $ 7,000 GPS Field Data Collection device $ 3,500 Final Public Hearing Page 27 City of Okeechobee Proposed 2013-2014 Budget CDBG FUND RECAPITULATION - REVENUE & EXPENSES F/Y BEGINNING FUND BALANCE REVENUES 302-331.3200 302-331.3900 302-361.1000 302-381.0000 2011/2012 2012/2013 1 2012/2013 1 2013/2014 Actual Budget Estimate Proposed $ 32 $ 32 $ 32 1 $ 32 CDBG GRANT (STATE) $ 106,697 $ 573,500 $ 497,315 $ 64,000 CDBG GRANT Economic Development Grant $ - $ - $ - $ - Interest Earnings $ $ $ - $ TRANSFER IN -GENERAL FUND RESERVES $ - $ $ - $ - TOTAL REVENUES $ 106,697 $ 573,500 $ 497,315 $ 64,000 EXPENDITURES 302-2552.3100 302-2552.3200 302-2552.4609 302-2552.4609 302-2552.4909 02-2752.3100 02-2752.3200 02-2752.4909 02-2752.4609 PROFESSIONAL SERVICES $ 60,000 $ 35,000 $ 25,000 $ - ADMINISTRATIVE SERVICES $ 4,350 $ 4,500 $ 1,400 $ 1,000 TEMPORARY RELOCATION $ 300 $ 34,000 $ 23,000 $ 10,000 HOUSING REHAB DEMO/REPL/RELOC $ 41,508 $ 500,000 $ 447,884 $ 53,000 MISCELLANEOUS $ - $ - $ - $ - MISCELLANEOUS - BANKING EXP $ 32 PROFESSIONAL SERVICES $ $ - $ - $ ADMINISTRATIVE SERVICES $ $ - $ - $ - MISCELLANEOUS $ $ $ - $ STREET IMPROVEMENTS/ADDITIONS $ - $ $ - $ - TOTAL EXPENSES $ 106,158 $ 573,500 $ 497,315 $ 64,000 F/Y ENDING FUND BALANCE I $ 32 1 $ 32 1 $ 32 1 $ 32 DUE TO GENERAL FUND 331-3200 Small Cities Community Development Block Grant Housing Rehabilitation & Relocation $ 5,232 $ 5,232 $ 239,508 $ 239,508 Final Public Hearing Page 28 City of Okeechobee Proposed 2013-2014 Budget CDBG -Economic Grant RECAPITULATION - REVENUE & EXPENSES 2011/2012 1011/2013 1 2012/2013 1 2013/2014 Actual Budget Estimtes Proposed FN BEGINNING FUND BALANCE $ - $ $ $ REVENUES 306-331.3900 306-361.0000 306-369.1000 306-381.0000 CDBG GRANT Economic Development Grant $ $ 257,827 $ 36,918 $ 220,909 Interest Earnings $ Miscellaneous $ $ - $ - $ 12,000 TRANSFER IN -CAPTIAL FUND RESERVES $ - $ - $ - $ TOTAL REVENUES1 $ - $ 257,827 1 $ 36,918 $ 232,909 EXPENDITURES 306-2752.3100 306-2752.3101 306-2752.3102 306-2752.4909 306-2752.6300 PROFESSIONAL SERVICES $ - $ 18,098 $ 10,800 $ 7,298 PROFESSIONAL SERVICES -Engineering $ $ 37,735 $ 25,888 $ 11,847 ADMINISTRATIVE SERVICES $ $ 1,000 $ 230 $ 770 MISCELLANEOUS $ $ " $ - $ STREET IMPROVEMENTS/ADDITIONS $ $ 200,994 $ - $ 212,994 TOTAL EXPENSES $ 257,827 $ 36,918 $ 232,909 F/V ENDING FUND BALANCE $ - $ As - $ 331-3900 Small Cities Community Development Block Grant Economic Dev. - Turn lane addition for Hwy 70 Final Public Hearing Page 29 City of Okeechobee Proposed 2013-2014 Budget Appropriations Grant RECAPITULATION - REVENUE & EXPENSES 2011/2012 I 2011/2012 I 2012/2013 I 2013/2014 Budget Estimate Proposed Proposed FN BEGINNING FUND BALANCE 1 $ - I $ - 1 $ - 1 $ REVENUES 307-334.3900 307-361.1000 307-381.0000 Appropriation Funds $ - $ $ 250,000 Interest Earnings $ - $ $ - $ TRANSFER IN -CAPITAL FUND RESERVES $ - $ $ - $ 25,000 TOTAL REVENUES $ - $ - $ - $ 275,000 EXPENDITURES 307-559.3100 307-559.3102 307-559.4909 307-559.6300 PROFESSIONAL SERVICES $ - $ $ - $ 25,000 PROFESSIONAL SERVICES -Engineering $ - $ $ $ 11,847 ADMINISTRATIVE SERVICES $ - $ - $ - $ 1,000 STREET IMPROVEMENTS/ADDITIONS $ - $ - $ - $ 237,153 TOTAL EXPENSES $ - $ - $ 275,000 F/V ENDING FUND BALANCE $ - I $ - $ - $ 334-3900 Stormwater/Canal Grant Final Public Hearing Page 30 City of Okeechobee Proposed 2013-2014 Budget FDOT-GRANT RECAPITULATION - REVENUE & EXPENSES 2011/2012 1 1011/1011 1 2012/2013 1 2013/2014 BudEet Estimate Budget Proposed FN BEGINNING FUND BALANCE 1 $ - [_$ - I $ - I $ REVENUES 308-331-3900 308-369.1000 308-381.0000 FDOT Grant $ - $ $ 100,000 Misc. Revenue $ - $ - $ $ ' TRANSFER IN -CAPITAL RESERVES $ - $ $ - $ 17,500 TOTAL REVENUES $ - $ - Is - $ 117,500 EXPENDITURES 308-549.3100 308-549.3102 308-549.4909 308-549.4609 308-549.6300 PROFESSIONAL SERVICES $ - $ $ - $ 6,000 ADMINISTRATIVE SERVICES $ $ $ $ 500 MISCELLANEOUS $ - $ - $ - $ REPAIR & MAINTENCE $ $ - $ 103,000 STREET MEDIAN IMPROVEMENTS $ - $ $ - $ 8,000 TOTAL EXPENSES $ - $ - $ 117,500 F/V ENDING FUND BALANCE I $ 331-3900 Landscape Grant US98/US441 Maintenance cost is not included which is summarized as $21,100 Final Public Hearing Page 31 City of Okeechobee Proposed CAPITAL PROJECTS IMPRO'�&Ijb 14 Budget 2011/2012 1 2012/2013 1 2012/2013 2013/2014 Budget to ACTUALS Budget Estimate Proposing Budget F/Y BEGINNING FUND BALANCE $ 6,974,068 $ 6,734,208 $ 6,743,508 $ 6,484,214 REVENUES 304-383.0000 304-364.1000 304-361.1000 304-369.1000 CAPITAL LEASE PROCEEDS $ - $ - $ - $ - DISPOSITION OF FIXED ASSETS $ 327,400 $ 252,000 $ 285,600 $ 257,400 INTEREST EARNINGS $ 6,700 $ 5,500 $ 7,300 $ 5,500 MISCELLANEOUS $ - $ - $ - $ - TOTAL REVENUES $ 334,100 $ 257,500 $ 292,900 $ 262,900 EXPENDITURES $ 5,400 $ 5,400 304-549-3100 Professional Services $ - $ 50,000 $ 5,000 $ 25,000 $ (25,000) $ - $ 300 $ 27,500 $ (26,172) 304-512-6400 ADMINISTRATION CAPITAL $ 500 $ 1,000 $ 1,000 $ 1,000 304-513-6400 FINANCE CAPITAL $ 950 $ 1,200 $ 1,200 $ 1,500 304-519-6400 GENERAL SERVICES CAPITAL $ 3,650 $ 11,000 $ 25,766 $ 38,500 304-521-6400 LAW ENFORCEMENT CAPITAL $ 49,972 $ 50,272 $ 18,626 $ 24,100 304-522.6400 CAPITAL VEHICLE PURCHASE $ 389,467 $ 361,970 $ 364,295 $ 357,500 $ (4,470) $ (9,882) $ (9,021) 304-522-6400 FIRE PROTECTION CAPITAL $ 15,160 $ 24,632 $ 7,816 $ 14,750 304-541-6400 PUBLIC WORKS CAPITAL $ 11,901 $ 9,021 $ - $ - 304-549-6401 PARKS CAPITAL IMPROVEMENT $ - $ - $ $ 50,000 $ 50,000 304-584.6400 FUTURE CAPITAL PROJECTS $ - $ $ $ - $ - $ 5,000 $ - 304-2512-6400 CLERK CAPITAL $ 6,000 $ $ 6,000 $ 5,000 304-584.7100 PRINCIPAL $ 41,919 $ - $ - $ - 304-584.7200 INTEREST $ 2,467 $ $ - $ $ - $ 8,255 TOTAL EXPENDITURES1 $ 521,986 1 $ 509,095 i $ 429,703 $ 517,350 iR IN FROM GENERAL FUND IN FROM FORMER CAPITAL PROJ TOTAL TRANSFER IN TRANSFER OUT TO Other Funds $ - $ - $ - $ 42,500 TRANSFER OUT TO GENERAL FUND $ 42,674 $ 568,580 $ 122,491 $ 681,570 TOTAL TRANSFER OUT $ 42,674 $ 568,580 $ 122,491 $ 724,070 ASSIGNED FUND BALANCE (FUTURE CAPITAL PROJECTS) $ 300,000 $ 300,000 $ 300,000 TOTALASSIGNED FUND BALANCE $ - $ 300,000 $ 300,000 $ 300,000 $ F/Y ENDING FUND BALANCE $ 6,743,508 1 $ 5,914,033 1 $ 6,484,214 1 $ 5,505,694 Final Public Hearing Page 32 City of Okeechobee Proposed 2013-2014 Budget Proposed Fiscal Year (2013-2014) Detail 512 Admin.-3100 Professional Services -if needed 512 Administration Laser/Scanner/Printer 513 Finance Department Server for routing Website emails for all City Dept.; Photo quality Printer, $600 519 General Services Office remodel, carpeting, blinds, counter, desk, chairs; Kitchen paint, floor, 519 General Services Chamber Windows, $20,500 1 Radars @ $2000 ea; 3 Computers @ $1416 ea; Office Equip-$1500; Windows 521 Police Department $20,500 522 Police Department 13 Replacement Vehicles @ $24500; Equip for new vehicles 13 @ $3000 Bunker Gear (5 sets) $2075 ea; SCBA Bottles (5) $850 ea (required replacement 522 Fire Department program) 549 Parks CAPITAL Improvement Parks and Streetscape Improvements 2512 Clerk Office $2000 Shredder; $3000 lateral file cabinet's Final Public Hearing Page 33 City of Okeechobee Proposed 2013-2014 Budget CAPITAL PROJECT -IMPACT FEES 2011/2012 2012/2013 2012/2013 2013/2014 Actual Budget Estimate Proposed F/Y BEGINNING FUND BALANCE $ 113,267 $ 76,750 $ 63,514 $ 46,564 REVENUES 303-341.0000 303-361.1000 303-324.1101 303-324.1102 303-324.1201 303-324.1202 303-324.3100 303-324.1202 303-381.000 ADMINISTRATION COST FOR IMPACT FEES $ 1,431 $ 500 $ $ 500 INTEREST EARNINGS LAW ENF. RESD IMPACT FEES FIRE PROTECTION RESD. IMPACT FEES LAW ENF. COMM. IMPACT FEES FIRE PROTECTION COM.. IMPACT FEES TRANSPORTATION RESD. IMPACT FEES TRANSPORTATION COM. IMPACT FEES TOTAL REVENUE $ 1,431 ,$ 500 $ - $ 500 LAW ENF. CAPITAL PROJECTS $ 31,003 $ 31,003 $ $ FIRE PROTECTION CAPITAL PROJECTS $ 18,750 $ 18,750 $ $ - TRANSPORTATION IMPROVEMENTS TRANSPORTATION CAPITAL PROJECTS $ - $ 16,950 $ 16,950 $ 16,950 OTHER CAPITAL IMPROVEMENT PROJECT/COST TOTAL EXPENDITURES1 $ 49,753 1 $ 66,703 1 $ 16,950 $ 16,950 TRANSFER OUT TO GENERAL FUND 1 $ 1,431 $ 500 1 $ I $ 500 TOTAL TRANSFER OUT $ 1,431 $ 500 1 $ -I $ 500 TRANSFER OUT TO CAPITAL PROJ FUND TOTAL TRANSFER IN SUE TO CAPITAL ASSETS SUE FROM IMPACT FEE REVENUES F/Y ENDING FUND BALANCE I $ 63,514 IS 10,047 1 $ 46,564 1$ 29,614 Prior Fiscal year (2012-2013) detail 521 77725 x .35 522 $35910 x .30 Radios 541 Sidewalks 65% of project x .50 (50,000x.35 x .50) Final Public Hearing Page 34 City of Okeechobee Proposed 2013-2014 Budget LAW ENFORCEMENT SPECIAL FUND RECAPITULATION - REVENUE & EXPENSES F/Y BEGINNING FUND BALANCE REVENUES 601-351.1000 601-351.2000 601-354.1000 601-361.1000 601-369-1000 2011/2012 I 2012/2013 1 2012/2013 Actual Budget Estimate 2013/2014 PROPOSED $ 4,063 CONFISCATED PROPERTY FINES LOCAL ORD. VIOL. $ 2,000 $ 500 $ 1,140 $ 500 INTEREST EARNINGS $ 1 MISCELLANEOUS TOTAL REVENUE I $ 2,001 IS 500 $ 1,140 $ 500 EXPENDITURES 601-529.4909 601-549.6300 601-549.6400 LAW ENF. SPECIAL MISC. 1,000 0 $ 685 $ 500 LAW ENF. SPECIAL IMPROVE 0 0 $ 1 $ 2,608 LAW ENF. SPECIAL MACH & EQUIP TOTAL EXPENDITURES1 1,000 0 686 3,108 F/Y ENDING BALANCES $ 3,609 $ 3,108 $ 4,063 $ 1,455 354.1000 Fees associated with vehicle impoundment Final Public Hearing Page 35 The Updates! . p. from the City Administrator's Desk 55 SE 3rd Av., Okeechobee, FL 34974 1915City Council meetinof September 17, 2013 441/70 intersection proiect — we've been advised by FDOT that March 26, 2014 is the bid letting date for the project. Much to my chagrin, FDOT is requiring that the City adopt by Resolution (on the Agenda) the Utility Agreement that they heretofore indicated could be avoided. Atty Cook has reviewed and agrees it's a bit heavy handed but is required. You may have rec'd a complaint about signage to the Lake at the intersection and I've been advised by FDOT that new green directional signs (east & west bound) pointing to the Lake will be installed w/ the project. Building permit fees — Bldg Official Newell prepared a bit more concise info on the effects of new rate implementation, using sample months as indicated below: Existing fees New fees Increased revenue Jan 2013 $8655.54 $9959.14 $1303.60 Feb 2013 $4061.84 $5054.79 $ 992.95 Jun 2013 $2527.23 $3157.61 $ 630.38 Aug 2013 $2114.74 $2868.46 $ 753.72 Total annualized estimated increase in fees $11042.00 Expect a resolution to put the fees into effect on a future Agenda and I'm attaching (3 pgs) another spreadsheet hereto which again compares the current rates (amended in 2005) to proposed rates (which emulate the County's) CDBG Housing -grant — At the June 18t" mtg the Council allowed the Administrator to temporarily approve change orders for the program and thereafter bring back to the City Council for approval. Please find the Agenda Exhibit 8/1/13 memo from Nancy Phillips summarizing the change orders and requesting final approval of $20,347.18 for the M Massey residence at 504 NW 17t" St. New Flood Insurance Rate Maps — Attached (6 pages) is a narrative that Bill Royce distributed to the county commissioners for their Thurs., 9/12/13 meeting describing the process along with a Notice of the FEMA public meeting to be held Wed., 9/18/13 from 4:OOPM to 7:OOPM at the Health Dept. I've added the Notice to the City's web site. I have a copy of the new map at City Hall and the new designated area is basically along Taylor Creek. Traditionally, of course, flood insurance premiums are elevated within the hazard area and the City has an obligation to eventually adopt new building rules applicable to that area... i.e. finished floor elevation minimums (in this case must be 16' above sea level). Page 1 9117113 Activity Rpt Cont'd Adoption of ordinances to establish the millage (Ord 1104) and the budget (Ord 1105) as discussed at the budget workshop is on the agenda. Legislative Grant — Storm Water conveyance (canal) project — $250k grant along with approx $25k match (public facilities fund). Contractor TSI Disaster Recovery, St Cloud, has been working on finding the right contract to piggyback with and have found a 'term' contract w/ Osceola County that lasts thru 2015. They are contacting SFWMD to confirm everything is okay and within the Osceola contract there are provisions for engineering services so that the project is truly a 'turnkey' operation. What I'd like to do is some comparison shopping on the engineering, albeit their in-house engineers are extremely experienced at this type of work. It appears as though our project is shaping up to the following, which will serve more active docks/seawalls. 1870' South leg #1— originates at SE 10'h St ends at approx SE 151h St $129,030.00 1375' West leg — west side of Taylor Creek, south of SE 71h St and east of SE 2nd Av $81,125.00 3245' total $210,155 (based on 2 yr old previous quotes, not the Osceola contract, of which I do not have yet) SR 70 (Applebee's) turn lane project — A Notice of Award was sent to Sunshine Land Design for the $211,865.07 project. We received the $10,871.07 escrow project overrun as described in the Participating Party Agreement. FDOT is analyzing Culpepper and Terpening requested reduction change order for asphalt, which will give the City some additional breathing room. We'll wait until the preconstruction meeting, after Sunshine meets all the Agreement parameters to make a decision on the reduction change order. Legislative Delegations — October 4 from 3pm to 5pm. There's a Resolution on the Agenda for your approval and I'm inviting you to add any issues at the meeting... it's kind of an undone document at this time. S. Parrott Av landscaping project (Main St grant) — The City approved a September 25m, 2012, Resolution (#12-08) and passed the FDOT Agreement and Memo of Maintenance at the 6118113 meeting (sent duplicates to FDOT 6126113 for approval). I've spoken to Michael Schulte, FDOT Dist 1 Landscape Architect, and he clarified that the grant does include installation labor costs and wrote off Atty Cook's (and mine) concerns as semantics. I also confirmed that the City's ground maint reimbursement agreement w/ FDOT would be unaffected. Maureen Burroughs, Main St, advised that she spoke to Mr. Schulte, and as soon as next week a Notice to Proceed could be issued by FDOT. RFQ for a consulting engineer — Received ten proposals by the 8/23/13 deadline and an exhibit to the Agenda reflects the ranking and recommendation that the Selection Committee prepared. Proclamation -Breast Cancer Awareness Month is October — OUA approved painting the hydrants pink as mentioned in my last report. Page 2 9117113 Activity Rpt Cont'd Huey installation in Vet's Park - In order to assure everything is moving along for installation prior to Nov 11th Vet's Day, the Committee is to meet at 2PM Thurs., 9/12/13. County reps have advised that the equipment has to be put in the City's name (instead of the County, I guess) and we have gathered up the forms which essentially the FL Dept of Management Services (FMS) is advising we are "starting over" on the paperwork. Jim Threewitts indicated that the FMS confirmation shouldn't be a hold up for the county to move the Huey. I found that while the Legion and City had previously agreed on the helicopter installation, the Grant of License agreement has the Legion assuming all liability associated w/ the monuments in the park. OUA 8/13/13 mtq minutes enclosed in packets. Building Dept / General Services: • Police Dept blddg windows - Ted Starr Construction, 648 NW 50th Dr. (bid-$20,145) has been issued a building permit and he said he expected the windows to be delivered by Sep 25t" and will start the project immediately thereafter. • Chamber bldq windows - Lifestyle Exterior Products, Ft Meyers (lowest bidder $20,130.00 & Chamber has agreed to pay 50% over 24 months) was given a Notice to Proceed after we rec'd all the Contract info. • New County bldq at 300 block of NW 6th Av - the County wishes to delay the City Council deliberation on a parking reduction request until at least October 15th. The County has submitted new plans for the building. The 2/21 TRC had made a recommendation to the City Council for a parking reduction. • Fitness Center at former Rita Furniture location —. As you recall, at the June City Council meeting, Steve Dobbs gained approval to utilize an alternate parking lot plan for the project as a result of the 5116113 TRC recommendation. Originally, according to the staff report, 40 spaces are required but there are only 10 available on site as presented by CRCO Properties (Dr Bartel). The matter is scheduled to return to the September 19th TRC for further review. • 'H' zoning consideration — The Planning Board / City Council Workshop was held on 7118113 to discuss the 'H' zoning category and how it relates to the Land Uses. We expect the Planning board to take up the matter at the September 19th meeting. • Ord #1099 W t rdg passed a the 7116113 mtq) — regarding land use near an airport and appointing an ex-officio school representative to the Planning Board when considering a residential density issue, has been sent to the State. City Clerk: • Activity report is attached. Finance: Budget calendar: 9/17/13 Final Public Hearing 6:OOPM BTR updates - at the budget meeting there was discussion about investigating BTR rates and as part of that we are looking at definitions, trying to update antiquated ones and add new "21st century" terminology. Page 3 9117113 Activity Rpt Cont'd Police: • Speed limit increase — Attached pls find a 5/21/09 letter (2 pgs) from Ben Burdeshaw requesting consideration in increase speed limits on certain streets. The matter has recently been brought up again w/ the request that the Council consider same. Please let me know if you wish it to be placed on the agenda. Public Works: Christmas prep — we splurged on the purchase of an artificial tree for the City Hall Park. A preseason sale netted us a 25' pre -lit at about $1250 (reg $3999). Also, we had some issues getting a Santa building last year and negotiated a deal w/ Home Depot for the same $3800 shed we used last year for $2300. Main St involvement w/ side street landscaping — Still no mtg set up w/ B Goodbread and Main Street about donation of trees for the 'side' streets. New trash cans for park — We are order a dozen new cans for the park to replace the oldest metal cans • SW 11th Street 200-block retention area — have a preconstruction meeting on Sep 11 th. You may recall it's a CDBG categorized under 'disaster relief — 2008' storm event, Tropical Storm Fay. There's $25,000 allotted to the dry retention project. The bid opening date was 614113 and Enviro Tech Systems, 2800 S Parrott was the successful bidder on County projects amounting to some 787, 000 of which the 11 to St project is one. • Roundabout replacing signal at SW e Av and S Park St — Culpepper and Terpening designed an artist's rendition of the roundabout potentially for SW Park & 5tn Av. We will add to a coming agenda for discussion and whether to include it in the budget. Park at Taylor creek, SE 7th St — Met w/ Don Fox, on 614113, to discuss grant possibilities and funds from the Florida Fish & Wildlife (FFW) Conservat'n. A formal application would be required in March 2014, but he mentioned FFW may have some funding avail w/out a formal grant application, such as trees/other domestic landscape. End.... Page 4 BUILDING PERMIT FEE ANALYSIS Page 1 Sep-13 CURRENT CURRENT OKEECHOBEE COUNTY CITY OF OKEECHOBEE 2006 Residential New Structure $5.00 per thousand tot val $4.10 per thousand tot val $75.00 minimum $40.00 minimum Additions $6.75 per thousand tot val $6.00 per thousand tot val and accessory structures $75.00 minimum $40.00 minimum Roof/Re-roof/Roof repair $100.00 $40.00 Plan Review $0.60 per thousand tot Val $0.40 per thousand tot val $60.00 minimum $40.00 minimum a. Florida Statute 553.80(2) After the third such review the plans are rejected for $0.60 4 times $0.60 per $40.00 that code violation, a fee of Thousand tot val or 4 four times the amount times of the proportion of the $50.00 minimum permit fee attributed to plans review. Occupancy & Change of Use $100.00 $0.00 Other - fence $50.00 $40.00 Plan Review Activity After permitting Minor Chg and detail 1 $10.00 $0.00 Major Alterations $50.00 /hr or $50.00 min $0.00 Marking extra "job copy" $50.00 /hr or $50.00 min $0.00 Changes to approved plans $50.00 /hr or $50.00 min $0.00 pre -sub plan review $50.00 /hr or $50.00 min $0.00 BUILDING PERMIT FEE ANALYSIS Page 2 Sep-13 CURRENT CURRENT OKEECHOBEE COUNTY CITY OF OKEECHOBEE 2005 Commercial New Structure $6.75 per thousand tot val $5.75 per thousand tot val $150.00 minimum $50.00 minimum Additions $7.75 per thousand tot val $7.00 per thousand tot val $125.00 minimum $50.00 minimum Accessory Structure $7.76 per thousand tot val $7.00 per thousand tot val $160.00 minimum $60.00 minimum Roof/Re-roof/Roof repair $7.75 per thousand tot val $7.00 per thousand tot val $150.00 minimum $50.00 minimum Plan Review $1.70 per thousand tot val $1.50 per thousand tot val $160.00 minimum $100.00 minimum a.Florida Statute 553.80(2) $0.60 4 times $1.75 per $40.00 After the third such review thousand tot val the plans are rejected for or 4 times that code violation, a fee of $150.00 minimum four times the amount of the proportion of the permit fee attributed to plans review Occupancy & Use change $100.00 $0.00 Other I 1 $50.00 $50.00 Plan Review Activity After permittin Minor Chg and detail 1 $10.00 $0.00 Major Alterations $50.00 /hr or $50.00 min $0.00 Marking extra "job copy" $50.00 /hr or $50.00 min $0.00 Changes to approved plans $50.00 /hr or $50.00 min $0.00 pre -sub plan review $50.00 /hr or $50.00 min $0.00 BUILDING PERMIT FEE ANALYSIS Page 3 Sep-13 CURRENT CURRENT OKEECHOBEE COUNTY CITY OF OKEECHOBEE 2005 Mechanical Plumbin $75.00 plus $0.80 per thousand $40.00 plus $1.00 er New Structure, Additions total valuation thousand tot val and alterations $75.00 minimum 1 $40.00 minimum HVAC 1 $75.00 plus $0.80 per thousand $40.00plus $1.00 per New Structure, Additions total valuation thousand tot val and alterations $75.00 minimum $40.00 minimum Electric $75.00 plus $0.80 per thousand $40.00 plus $1.00 per New Structure, Additions total valuation thousand tot val and alterations $75.00 minimum $40.00 minimum -t- Gas $75.00 plus $0.80 per thousand $40.00 plus $1.00 per New Structure, Additions Itotal valuation thousand tot val and alterations $75.00 minimum $40.00 minimum Inspections $50.00 an hour-1 hr min $40.00 an hour-1 hr min Demolition Residential $100.00 $70.00 Commercial $100.001 $70.00 4.4.c.b Open House to Highlight Changes to Flood Risk and Introduce Proposed New Flood Maps If you live or do business in Okeechobee County, your flood risk may have changed. Citizens will have an opportunity to look at and ask questions about the Preliminary Countywide Federal Emergency Management Agency (FEMA) Flood Insurance Rate Maps (FIRMs) at the upcoming public open house. These maps cover all of Okeechobee County, including the following communities. City of Okeechobee Unincorporated Areas of Okeechobee County The open house is an informal event, open to everyone. Attendees may arrive at any time during the three-hour event and receive individualized attention. Public Outreach Open House Wednesday, September 18, 2013, 4:00 PM to 7:00 PM Okeechobee County Health Department Auditorium 1728 NW 91h Avenue Okeechobee, FL 34972 Attendees will see paper or digital versions of the preliminary flood maps. Information tables will be set up around the room, where staff from FEMA, local communities and engineering contractors will answer questions about flood insurance, engineering and development permit requirements. Attendees can also pick up a variety of printed information. Some important reasons to attend the open house include: • See if your home or business is affected by changes in designations of high -risk special flood hazard areas; • Ask questions about how the map changes may affect your flood insurance premiums; • Learn more about the engineering behind the new maps, • Ask questions about permitting in the flood zone, • Understand your flood risk better, • Understand the map adoption process; and • Get information about how to file an appeal if you have better technical data. A few weeks after the open house, there will be a 90-day appeal and comment period. Once all appeals and comments have been addressed, the community will have six months until the maps become "effective." The communities will use this time to adopt the new flood maps into their local ordinances. Adopting the new flood maps means that federally backed flood insurance will continue to be available to the residents of the community. Property owners will be able to purchase new policies and existing flood policies may be renewed. It also means federal disaster assistance may be provided to repair insurable buildings located within the Special Flood Hazard Area. To learn more, contact the Okeechobee County Planning and Development Department, 1700 NW 91h Avenue, 863-763-5548. Packet Pg. 114 Okeechobee County Board of County Commissioners 304 NW 2nd Street Department: Planning & Development Okeechobee, FL 34972 Category: Staff Report Prepared By: Bill Royce COMPLETED Initiator: Bill Royce REPORT (ID # 2109) SUBJECT: PUBLIC OPEN HOUSE FOR REVIEW OF NEW PRELIMINARY FLOOD INSURANCE RATE MAPS MEETING: Regular Session September 12, 2013 FINANCIAL IMPACT: N/A REQUESTED ACTION: Announce the Public Open House for review of new preliminary flood insurance rate maps. BACKGROUND: Okeechobee County participates in the National Flood Insurance Program, a federal program administered by the Federal Emergency Management Agency (FEMA). Participation in this program allows local property owners to obtain flood insurance. A key component of the National Flood Insurance Program are the Flood Insurance Rate Maps (FIRMS) developed by FEMA for each community in the program, initially prepared for Okeechobee in 1981. These maps are what determines whether a specific property is in a flood zone. FEMA has recently updated the Flood Insurance Rate Maps for Okeechobee County and has released new, preliminary FIRMS. These preliminary FIRMS have been posted on the County website, and the public will also be able to review the maps and discuss them at an Open House. Representatives of FEMA, the Florida Division of Emergency Management, the City of Okeechobee and Okeechobee County will be available at the Open House. PUBLIC OPEN HOUSE Preliminary Flood Insurance Rate Maps Wednesday, September 18, 2013 4:00 p.m. to 7:00 p.m. Health Department Auditorium 1728 NW 9th Avenue To continue participating in the National Flood Insurance Program, Okeechobee County will have to adopt the new maps. Shortly after the Open House, FEMA will begin a 90 day appeal and comment period, after which the maps will be finalized pending resolution of any appeals. Within six months after that process is completed, the County must adopt the maps. RESULT: ANNOUNCED 4.4.c Page 1 Packet Pg. 109 4.4.c.a Flood Zones and Flood Insurance in Okeechobee County The National Flood Insurance Program is a federal program that allows property owners to obtain flood insurance for property in flood zones. The program is undergoing some major changes that will affect Okeechobee County. The Flood Insurance Rate Maps for the County are being updated, and Congress passed the Flood Insurance Reform Act of 2012 that may lower flood insurance premiums in some circumstances but that may also significantly increase flood insurance premiums in other circumstances. Z 0 Below is a brief description of the National Flood Insurance Program in Okeechobee County, _ followed by discussions of the new Flood Insurance Rate Maps and the Flood Insurance Reform Act. 0 CL The National Flood Insurance Program (NFIP) and Flood Insurance Rate Maps (FIRMS) Q. In 1968, Congress created the National Flood Insurance Program (NFIP) to help provide a means for g property owners to financially protect themselves. The NFIP offers flood insurance to homeowners, °C renters, and business owners if their community participates in the NFIP. Participating communities rn agree to adopt and enforce ordinances that meet or exceed FEMA requirements to reduce the risk of flooding. Okeechobee County joined the NFIP in 1981. Upon joining, a Flood Insurance Study (FIS) and Flood Insurance Rate Maps (FIRMs) were prepared for Okeechobee. The study, maps and other regulations were adopted by ordinance by the County. The Flood Insurance Rate Maps identify special flood hazard areas (SFHAs). Special flood hazard areas can be A Zones, B Zones or V Zones. Land not in a special flood hazard area is in a C Zone. A V Zone is a 100-year coastal floodplain that has additional hazards associated with storm waves. There are no V Zones in Okeechobee. A B Zone is an area subject to flooding during a 500 year storm event, or a .2% annual chance flood event, meaning in any given year there is a .2% chance of land in a B Zone being flooded. An A or A2 Zone is an area subject to flooding during a 100 year storm event, or a 1 % annual chance flood event, meaning in any given year there is a 1 % chance of land in an A or A2 Zone being flooded. An A2 Zone is a numbered A Zone, which means FEMA has established a base flood elevation (BFE) for that particular zone. In Okeechobee, there are some A2-17 Zones and some A2-18 Zones. Those numbered A2 Zones are all south of State Road 70, mostly near the lake. An A2-17 Zone means the base flood elevation has been determined to be at an elevation of 17 feet above sea level, NGVD. That means the finished floor elevation (FFE) of any habitable structure must be at or above an elevation of 17 feet above sea level, NGVD. Certain things associated with the habitable structure must also be at or above the BFE, such as air conditioning units or ducts and pipes under the floor. The requirement for things such as air conditioning units having to be above the BFE is fairly new. Structures not intended for occupancy, such as sheds and detached garages, have not had to be at or above the BFE, but we are seeing insurance companies sometimes requiring that now. Flood Zones and Flood Insurance in Okeechobee County 1 Packet Pg. 110 4.4.c.a Most special flood hazard areas in Okeechobee are unnumbered A Zones. That means those areas have been identified as being special flood hazard areas but FEMA has not established the base flood elevation. The Planning Department can determine the BFE for properties in unnumbered A Zones upon request. Participating in the NFIP enables people that own or rent property in special flood hazard areas to be able to get flood insurance. Flood insurance rates for some properties in special flood hazard areas have been subsidized in exchange for the local community's participation in the NFIP. That means the community is obligated to enforce flood mitigation regulations, such as requiring new development to have a finished floor elevation at or above the BFE, and requiring an Elevation Certificate upon completion of the construction verifying that the finished floor is at or above the BFE. As a participating community, Okeechobee County is audited periodically to make sure the county continues to comply with the NFIP requirements. Communitv Rating Svstem (CRS Okeechobee County also participates- in the Community Rating System (CRS). That means Okeechobee County does certain things and has adopted certain regulations that go above and beyond the minimum requirements of the NFIP. The benefit to participating in the CRS is that it results in a reduction of the premiums individual policy holders pay for flood insurance. Communities in the CRS have a score of I to 10. Okeechobee County currently has a score of 8, resulting in a 10% reduction in flood insurance premiums for flood insurance policies obtained through the NFIP. New Flood Insurance Rate Maps (FIRMs) for Okeechobee County A few years ago, FEMA hired consulting engineers to update the Flood Insurance Rate Maps in our area. We now have preliminary 2013 FIRMs. They are posted on the Okeechobee County website in .pdf format. To develop the new FIRMs, FEMA's engineers studied parts of Okeechobee County to determine the potential for flooding, mostly near the lake and along the Kissimmee River, Taylor Creek and Nubbin Slough. Some parts of the County were not studied and the FIRMs for those areas were not changed. There are some differences between the new 2013 preliminary FIRMs and the old 1981 FIRMs. Some areas that were in special flood hazard areas in 1981 might not be in an SFHA in the new FIRMs. It is also possible that the base flood elevation has changed for some areas that remain in an A Zone. Alternatively, some areas that previously were not in SFHAs in 1981 might now be in an SFHA in the 2013 preliminary FIRMs. If property was removed from an SFHA, it is possible that flood insurance will no longer be required by a mortgage holder, and that optional flood insurance may be obtainable at a cheaper rate. If property was added to a SFHA, a mortgage holder may now require the property owner to get flood insurance. Flood Zones and Flood Insurance in Okeechobee County Packet Pg. 111 4.4.c.a If the finished floor elevation is not known for a structure that is now in an A Zone, the property owner may have to hire a surveyor to determine the FFE. The base flood elevation for that property will also have to be determined, either by the new FIRM or by the Planning Department if the property is in an unnumbered A Zone. If the FFE for an existing principal structure is higher than the BFE for this newly designated property, that's good for the property owner and flood insurance can be obtained as for other properties located in SFHAs. If it turns out that the FFE is below the BFE, significant problems could result. Premium for flood insurance may be extremely high. This ties into the Flood Insurance Reform Act of 2012. Flood Insurance Reform Act of 2012 FEMA summarizes the legislation as follows: In 2012, the U.S. Congress passed the Flood Insurance Reform Act of 2012 which calls on the Federal Emergency Management Agency (FEMA), and other agencies, to make a number of changes to the way the NFIP is run. As the law is implemented, some of these changes have already occurred, and others will be implemented in the coming months. Key provisions of the legislation will require the NFIP to raise rates to reflect true flood risk, make the program more financially stable, and change how Flood Insurance Rate Map (FIRM) updates impact policyholders. The changes will mean premium rate increases for some — but not all — policyholders over time. Before the Flood Insurance Reform Act, if property was properly and legally developed, then some time after construction the flood zone designation changed or the base flood elevation changed such that a principal structure's finished floor elevation was now below the base flood elevation, the structure was grandfathered in and could still obtain flood insurance at the same rate as for a structure that was built at the proper minimum elevation. That grandfathering provision allowing for subsidized flood insurance is being eliminated. If a structure currently is grandfathered, the subsidized flood insurance rate will be phased out over a few years, and the insurance rate could get very high if the structure cannot be elevated above the base flood elevation. According to FEMA: Not everyone will be affected immediately by the new law — only 20 percent ofNFIP policies receive subsidies. Talk to your agent about how rate changes could affect your policy. Your agent can help you understand if your policy is impacted by the changes. • Owners of subsidized policies on non-primary/secondary residences in a Special Flood Hazard Area (SFHA) will see 25 percent increase annually until rates reflect true risk — began January 1, 2013. • Owners of subsidized policies on property that has experienced severe or repeated flooding will see 25 percent rate increase annually until rates reflect true risk — beginning October 1, 2013. • Owners of subsidized policies on business/non-residential properties in a Special Flood Hazard Area will see 25 percent rate increase annually until rates reflect true flood risk — beginning October 1, 2013. Flood Zones and Flood Insurance in Okeechobee County J Packet Pg. 112 4.4.c.a Each property's risk is different. Some policyholders may reach their true risk rate after a couple years of increases, while other policyholder increases may go beyond five years to get to the full risk rate required by the new law. Rate tables on true risk will not be available until June 2013. Primary residences in SFHAs will be able to keep their subsidized rates unless or until: • The property is sold; • The policy lapses; • You suffer severe, repeated, flood losses; or • A new policy is purchased. But primary residences in SFHAs in Okeechobee County will be affected sooner. Here is where the new Flood Insurance Rate Maps for Okeechobee County and the Flood Insurance Reform Act converge. According to FEMA, beginning in the latter half of 2014: The Act phases -out grandfathered rates and moves to risk -based rates for most properties when the community adopts a new Flood Insurance Rate Map. If you live in a community that adopts a new, updated Flood Insurance Rate Map (FIRM), grandfathered rates will be phased out. This will happen gradually, with new rates increasing by 20% per year for five years. Okeechobee County will be required to adopt the new Flood Insurance Rate Maps early next year, so any grandfathered rates throughout the County will be subject to the rate increases. Much more information about the Flood Insurance Reform Act of 2012 and the National Flood Insurance Program in general is available on FEMA's website at: www.fema.izov/national-flood-insurance-proy_ram. OUen House For Review of New Flood Insurance Rate Maps for Okeechobee Coun FEMA along with the Florida Division of Emergency Management, Okeechobee County and the City of Okeechobee is hosting an Open House to learn more about the new Flood Insurance Rate Maps that the County and City will be adopting next year and to learn more about the National Flood Insurance Program in general. The Open House is: Wednesday, September 18, 2013 4:00 p.m. to 7:00 p.m. Health Department Auditorium 1728 NW 9`h Avenue Stations at the Open House will be set up so that property owners can view their property on the old and new Flood Insurance Rate Maps to determine if they are or will be in a special flood hazard area. Stations will also be available to learn more about flood insurance, to learn about the studies behind the new flood maps, and to visit with the staff members of Okeechobee County and the City of Okeechobee that manage and implement the National Flood Insurance Program locally. Flood Zones and Flood Insurance in Okeechobee County 4 Packet Pg. 113 May 21, 2009 To: Okeechobee County Commission Okeechobee City Council Okeechobee County Sheriff City of Okeechobee Police Chief Gentlemen and Women I would like to suggest that a new look be taken at speed limits on streets in and around the city and county. We are all aware that other than US441 and SR70, there are no thoroughfares in the city and area around the city, even though several roadways are and must be utilized as such. Speed limits on these streets range from 25 to 30 or 35 mph at a maximum. Residential maximums are as low as 20 mph. School zones are properly set at 15 mph. These limits have been in effect for 80 to 90 years and were set as safe limits under conditions that existed in the 1910s and 20s when vehicle brakes were primitive and most children spent much of their time outdoors walking.to school and playing. Most of the play occurred in their immediate neighborhood with their playmates. No organized sports'or playground facilities were normally available so streets and lawns were used. Many streets were unpaved. Modern vehicles are equipped with extremely effective braking, usually power, and are able to come to a stop in far less distance than in early years. In addition, most children are seldom found outside playing, particularly in or near the street; rather they are in the airconditioned house studying lessons or a television, if not involved in team play at a sports facility. Pets are no longer allowed to roam unconfined. Historically, the best method of determining a safe speed limit has been to monitor all traffic on a roadway, select the mode, which is the speed selected by most drivers — not the average, and choose that as the safe speed limit, using the statistical assumption that a majority generally will arrive at the most sensible decision. Observation of local traffic as well as my own behavior strongly indicates to me that the mode will typically exceed local limits unless special conditions are observed, such as people or animals present, school zones, construction, etc. This traffic includes law officers, all of whom cannot be responding to an emergency as they travel around town. I suggest that each of you pay close attention to your own driving habits and I think you will notice you also fit in the group. I strongly support enforcement of traffic laws, and also desire enforcement of traffic laws in addition to speed, however 1 think we should reconsider what proper limits are correct. There will always be violators, regardless of where the limit is set, but time is important to most people and I feel that many limits can be raised without compromising safety, and may also have some effect on fuel consumption, which can be negatively affected by slow speeds in many cases. I certainly do not advocate excessive speeds, but I feel there is reason to examine our situation. I have been told that speed limits are set by DOT, but if so, other towns and cities must use a different DOT. I would appreciate consideration of this matter by the appropriate officials. Sincerely "h4&tr- Ben E. Aurdeshaw 1910 SW 3`d Ave Okeechobee, FI 34974 Fyy.OF•OKFE, Ohm H STAFF ACTIVITY/STATUS REPORT TO: Mayor Kirk, Council Members and Administrator Whitehall FROM: Lane Gamiotea, City Clerk/Personnel Administrator DATE: September 12, 2013 In addition to our daily routine work, here are items of notable interest: Citizen Boards - •There are two vacancies on the Code Enforcement Board. A Notice has been on the bulletin board, as well as emailed to all citizen board members and OKMS to add to their bi-weekly clip board email. We've received one application to date. -We received notice that the OUA appointed a new member to the City General/OUA Pension Fund Board of Trustees, due to the resignation of Mr. Kevin Barbour. Personnel - •Monthly Accrued Annual, Sick and Personal Leave Reports and notifications distributed to employees. -Processed termination on two Public Works employees, and transfer of one Temporary Part -Time to Full Time Maintenance Operator. -Processed a new hire for the Police Department, John Michael Jordan, as a Temporary Part -Time Certified Officer (some of you may remember him when he was very young, he's the son of Rick Jordan, a former City Utilities employee). Advertisements • Routine Legal Notices of meetings, public hearings and ordinance adoption, as well as the annual budget ad's were published in the Okeechobee News as needed, we are still currently under budget for this line item. • Advertised for a Temporary Part -Time Certified Police Officer. Education & Training - - Lane will be attending the 2013 Florida Ethics Conference & Attorney General's Sunshine Summit Oct 2-4 in Orlando. • Melisa will be attending the 2013 FACC Fall Academy October 6-9. • Should be receiving the Election Canvassing Board information and schedule soon. There is a seminar in January 2014 that Lane will be attending. New Disclaimer and Address on Agendas/Notices/Minutes - you may have noticed we have additional language on the agendas and notices for all boards (City Council, Planning Board, Code Enforcement Board, Pension), noting the requirement that any document, item, picture, drawing, etc, shown at the meeting, that is in any manner relevant to the topic of discussion, must be given to the City Clerk/Board Secretary and retained as the City's records. This was information obtained from two Page 1 of 2 attorney firms that represent cities in Sunshine Litigation. The address listing the location of the meeting is supposed to be on both the agenda's and minutes as well. Planning & Zoning Items - - Assisted in reviewing the comprehensive plan text amendments information going to the Planning Board from Mr. Brisson for the July and September meetings. Dates to Note - O Sep 19 @ 6 pm: Planning Board Meeting O Sep 25: Education Foundation Luncheon O Oct 8 @ 6:30 pm: Code Board Meeting 0 Oct 31: Trunk or Treat in Park O Oct 31 @ 6 pm: Homecoming Parade PendingMork In Progress Items & Projects on the Horizon - cw Creating a Committee to review the applications for the recipient of the Paragon Award. aw Coordinate with Administrator to develop how to establish a working group or committee to head up the City's Centennial Anniversary in 2015. wr Revising/Updating the Citizen Board Handbook. aw Upgrading the City's web site provider to be able to utilize the Laser Fiche web portal for records management, allowing citizens to view public records from their computers. ew Comparing our current records management and copies policy with the City of Clermont and Orlando (both recently won court battles), draft a new policy for the Attorney Cook to review, forward to Council for consideration to adopt and implement. Host Public Records Education 101 for all City employees on what to do and how to handle records requests. ca, Submit Updates/Revisions to the Personnel Policies & Procedures Handbook to the Council. There are various areas we have been collecting information to make changes, and will submit a revised handbook by the end of the year. ow Implement an annual policy for the City Clerk, Department Heads and City Attorney to review F.S. Chapter 166, after each legislative session (this is the chapter where the legislature puts things that they have no idea where else to put it). ew With the adoption of S.B. 50, 1 forwarded all relevant information to Attorney Cook and asked him to review our municipal purchasing chapter, as it will require amendments. An ordinance will be forth coming. ew SB 1106 passed which preempts local governments from adopting any ordinance, regulation or rule or policy that restricts or otherwise limits agri-tourism activity on land classified as agricultural. (This may affect how we move forward with changes to our LDR's and comp plan with Holding zoning and agriculture uses.) Page 2 of 2 DD Dili aE4 Location-Applebee's 1210 Highway 70 E Date -Wednesday, September 18, 2013 Time- S-7:00 PM R.S.V.P- Please register for this event below! Members- $5.00 Non Members- $10.00 At Door Members/Non Members $15.00 *50/50* *Bring your Business Gard to enter for prizes* !! Chamber of Commerce C��r ll tJ�GL'C�fJ�J�� G1�>Lf�I�L Join Governor Rick Scott for A Heartland Discussion with Governor Scott A Symbiotic Relationship o Education .f and Economic Development Thursday, October grd 6:oo pm — 8:oo pm Highlands Today Center 781 Magnolia Ave Sebring, FL 33870 Dinner is $15 per plate. To RSVP, please call (863) 946-0300 City of Okeechobee 55 SE 3"d Av Okeechobee FL 34974-2932 Office of the City Administrator Brian Whitehall Ph 863-763-3372 Fax 763-1686 email. bwhitehallna,cityofokeechobee.com *Memorandum110 Date: September 17, 2013 TO: Mayor & City Council FR: Administrator Whitehall RE: Park improvements — SE 7t" St & SE 6" Av At Taylor Creek Attached pls find the latest rendition of the above named project. Please review as this project will be put into action after the beginning of the fiscal year, albeit with your input. �s '� '' _ e ' fi SAND TRAIL FOR• R` Kp,YRKt - SIGNAGE . -arm - �« = �:� ,l 'rc —CAR PULL- OFF AREA ;it' u ` . — CHICKEE PI I S ., 1 401 ., I f, CN C TABLE ,,,,--,7,401"7,,..„.., i''' '''.'r+a._ `., ., � "� '� . . x: ` ., . ► — KAYAK / CANOE LAUNCH OFF _, ,... ..4,..„. ., s3 ;r —OPEN GRASS LAWN �.. �.� .. ... 1 ..:_,.. = ,: :.� t..--,!.-fri- ,'-..,,- i . :,,,_ .. o- It lF+' '4' j x =•T � ,a. -- SE X11 STREET PAVILION w v• l w �0 U __. y fi� '`. ,"i:► — FLOATING DOCKS „.. II � t ‘1‘.. .: ' i'fit r'/I/ �. s ,Wit` „a • a,----411111161106' ' . .V- 'f: ,4 it„, — BATHROOMS & STORAGE It w �� ,,11 ; : .�� ` RAGE r g t PLAYGROUND My 1 ., ,iiilagjeato, . . , (°, —"SPLASH PLAY AREA PERGOLA .. :, * 'Is .--'t•:„ V i r.,.. .i - - .1/411'4.f;.0.'-',.A*44 t ,•.,, . ,: i7. } pry.. — BIOSWALE sr- --mtworma y. t F� f E . o- i NG R CANAL d.. .:, • Taylor Creek Park a D E S I G N Scale: 1 " = so' I ' Concept Plan Date: 6-12-13 t A A 0 S C A t t A A C t I t t G i P-Ilk