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School Facilities Planning 2003 Public School Facility Planning INTERLOCAL AGREEMENT THIS AGREEMENT is entered into between the Okeechobee County Board of County Commissioners (hereinafter referred to as "County"), the City Council of the City of Okeechobee (hereinafter referred to as "City"), and the School Board of Okeechobee County(hereinafter referred to as "School Board"). WHEREAS, the County, City and the School Board recognize their mutual obligation and responsibility for the education,nurture and general well-being of the children within their community; and WHEREAS,the County,City,and School Board recognize the benefits that will flow to the citizens and students of their communities by more closely coordinating their comprehensive land use and school facilities planning programs: namely (1) better coordination of new schools in time and place with land development, (2) greater efficiency for the School Board and the County and the City by placing schools to take advantage of existing and planned roads, water, sewer, and parks, (3) improved student access and safety by coordinating the construction of new and expanded schools with the road and sidewalk construction programs of the County and the City, (4)better defined urban form by locating and designing schools to serve as community focal points, (5) greater efficiency and convenience by co-locating schools with parks,ballfields,libraries,and other community facilities to take advantage of joint use opportunities, and (6) reduction of pressures contributing to urban sprawl and support of existing neighborhoods by appropriately locating new schools while expanding and renovating existing schools; and WHEREAS, Sections 163.31777 and 235.193, Florida Statutes, require each county and the non- exempt municipalities within that county to enter into an interlocal agreement with the district school board to establish jointly the specific ways in which the plans and processes of the district school board and the County and the City are to be coordinated; and WHEREAS,the School Board,the County, and the City enter into this agreement in fulfillment of that statutory requirement and in recognition of the benefits accruing to their citizens and students described above; NOW THEREFORE,be it mutually agreed between the School Board,the County and the City that the following procedures will be followed in coordinating land use and public school facilities planning: Section 1. Joint Meetings 1.1 One or more representatives of the County,the City,and the School Board will meet annually in joint workshop sessions. The joint workshop session will be an opportunity for the County,the City,and the School Board to hear reports,discuss policy, set direction, and reach understandings concerning issues of mutual concern regarding coordination of land use and school facilities planning,including population and student growth,development trends, school needs,off-site improvements,and joint use opportunities.The School Board shall be responsible [7000-52780.WPD] • Public School Facility Planning for making meeting arrangements and providing notification to the other participants and providing public notice. Section 2. Student Enrollment and Population Projections 2.1 In fulfillment of their respective planning duties,the County,City,and School Board agree to coordinate and base their plans upon consistent projections of the amount,type,and distribution of population growth and student enrollment. 2.2 The School Board shall utilize student population projections based on information produced by the demographic, revenue, and education estimating conferences pursuant to Section 216.136, Florida Statutes. The School Board may request adjustment to the estimating conferences' projections to reflect actual enrollment and development trends. In formulating such a request the school board will coordinate with the County and City regarding development trends and future population projections. 2.3 The School Board,working with the County and City,will allocate projected student enrollment throughout the district to reflect development trends. Section 3. Coordinating and Sharing of Information 3.1 Tentative District Educational Facilities Plan: On July 15`h of each year,the School Board shall submit to the County and the City the tentative district educational facilities plan prior to adoption by the School Board. The City and the County shall each review the plan and comment to the School Board within 30 days on the consistency of the plan with its local comprehensive plan, whether a comprehensive plan amendment will be necessary for any proposed educational facility,and whether the County and the City supports any necessary comprehensive plan amendment. 3.2 Educational Plant Survey: The School Board shall submit a draft of the Educational Plant Survey to the County and the City prior to adoption by the School Board. The County and City will evaluate and make recommendations to the School Board within 30 days regarding the consistency of planned school facilities, including school renovations and closures, with the County and the City comprehensive plan. 3.3 Growth and Development Trends: On March 1st of each year, County and City will provide the School Board with a report on growth and development trends within their jurisdiction. This report will include information on issues that may have an impact on school facilities and student enrollment such as future land use map amendments and rezonings which materially increase residential densities, and residential building permits issued during the preceding year and their location. Section 4. School Site Selection, Significant Renovations, and Potential School Closures 4.1 When the need for a new school is identified in the district educational facilities plan, [7000-52780.WPD] Public School Facility Planning the Superintendent of Schools will establish a Public Schools Site Review Committee for the purpose of reviewing potential sites for new schools and proposals for significant renovation and potential closure of existing schools. The Committee will consist of the Superintendent of Schools, Assistant Superintendent for Administrative Services, Okeechobee County Schools and Director of Operations,Okeechobee County Schools. Additional members may be added as the Superintendent deems necessary. 4.2 The Public Schools Site Review Committee will develop a list of potential sites in the area(s)of need.The list of potential sites for new schools and the list of schools identified in the district educational plan for significant renovation and potential closure will be submitted to the County and the City for an informal assessment regarding consistency with the County or the City comprehensive plan. Findings from the informal County or City assessment will be submitted to the Superintendent of Schools to be forwarded to the Public Schools Site Review Committee. 4.3 At least 60 days prior to acquiring or leasing property that may be used for a new public educational facility,the School Board shall provide written notice to the County and the City. The County or the City, upon receipt of this notice, shall notify the School Board within 45 days if the proposed new school site is consistent with the land use categories and policies of the County's and the City's comprehensive plan.This preliminary notice does not constitute the County's or the City's determination of consistency pursuant to section 235.193(12), Florida Statutes. 4.4 In conjunction with the preliminary consistency determination described at subsection 4.3 of this agreement, the School Board and the County and City will jointly determine the need for and timing of on-site and off-site improvements necessary to support each new school or the proposed significant renovation of an existing school, and will enter into a written agreement as to the timing, location, and the party or parties responsible for constructing, operating and maintaining the required improvements. Section 5. Local Planning Agency, Comprehensive Plan Amendments, Rezonings, and Development Approvals 5.1 The County and the City agree to give the School Board notification of comprehensive plan amendments, rezonings, and development proposals pending before their respective local planning agencies or planning boards that may affect student enrollment. A School Board representative may attend any or all of the public hearings on the proposal and advise the County or the City of the school enrollment impacts anticipated to result from the proposed land use application or development proposal, and whether sufficient capacity exists or is planned to accommodate the impacts. School capacity will be reported consistent with State Requirements for Educational Facilities. 5.2 If sufficient capacity is not available or planned to serve the development at the time of impact, the School Board will specify how it proposes to meet the anticipated student enrollment demand;alternatively,the School Board,the County,the City,and developer will [7000-52780.WPD] Public School Facility Planning collaborate to find means to ensure sufficient capacity will exist to accommodate the development, such as, developer contributions, project phasing, or developer provided facility improvements. Section 6. Co-location and Shared Use 6.1 Co-location and shared use of facilities are important to the School Board, the County, and the City. The School Board will look for opportunities to co-locate and share use of school facilities and civic facilities when preparing the District Educational Facilities Plan. Likewise, co-location and shared use opportunities will be considered by the County and the City when preparing the annual update to the comprehensive plan's schedule of capital improvements and when planning and designing new, or renovating existing, community facilities. Opportunities for co-location and shared use with public schools and public uses will be considered for libraries, parks, recreation facilities, community centers, auditoriums, gymnasiums, lecture halls, meeting rooms, learning centers, museums, performing arts centers,and stadiums. In addition,co-location and shared use of school and governmental facilities for health care and social services will be considered. 6.2 A separate agreement will be developed for each instance of co-location and shared use which addresses legal liability,operating and maintenance costs, scheduling of use,and facility supervision or any other issues that may arise from co-location and shared use. Section 7. Resolution of Disputes 7.1 If the parties to this agreement are unable to resolve any issue in which they may be in disagreement covered in this agreement,such dispute will be resolved in accordance with governmental conflict resolution procedures specified in Chapter 164 or 186, Florida Statutes. Section 8. Oversight Process 8.1 The School Board, the County and the City shall each appoint a citizen member to serve on an oversight committee to monitor implementation ofthis interlocal agreement.The committee shall appoint a chairperson, meet at least annually at a public meeting, invite public participation and comment on this interlocal agreement and its implementation. Upon conclusion of the public hearing process,the oversight committee shall report to the County, City, and School Board on the effectiveness with which the interlocal agreement is being implemented. IN WITNESS WHEREOF, this Interlocal Agreement has been executed by and on behalf of Okeechobee County,the City of Okeechobee,and the School Board of Okeechobee County on this /!,3'/6-- day of July, 2003. [7000-52780.WPD] Public School Facility Planning BOARD OF COUNTY COMMISSIONERS ATTEST: OKEECHOBEE COUNTY, FLORIDA .,. _ ..i.) j . Q%`Z -O'y1.1 CLIF TTS, Chairm a n Sharon Robertson, Clerk, Board of County Commissioners (Seal) Approved as to Form a • .•rrectness: � � �- _ : — Cou• ' Attorney CITY OF EECHOBEE, FLORIDA By: " '/�'�" �,c'`' _G ylA S KIRK, MA OR .ATTEST:' c-(-;` 4 •_� (SEAL) t, vi,l., . ,r4. 3j f L ,GAMIO EA,.City,Clerk Approved as to Form and Correctness: � `_ ._ City Attorney SCHOOL BOARD OF OKEECHOBEE COUNTY, FLORIDA By: t - GAY'C' RL S ' hairperson Approved as to Form and Corectness: School Boars,Attq y ( [7000-52780,WPD] Superintendent - tk" Chairperson Phoebe Raulerson _ Gay Carlton Vice Chairperson 2,; Okeechobee County School Board David Williams,. , 863-462-5000 700 S.W. Second Avenue Fax 863-462-5204 Joe Arnold Suncom 761-5000 Okeechobee,Florida 34974 Donna Enrico India Riedel December 16, 2003 \\311.1. 11L Mr. George Long ,� s/Okeechobee County Administrator RFe�t 304 N.W. 2nd Street •• ,e .- Okeechobee,FL 34972 f Mr.Bill Veach Okeechobee City Administrator 55 S.E. 3rd Avenue `9 46100 Okeechobee, FL 34974 Gentlemen: The members of the Okeechobee County School Board respectfully request a joint workshop as provided for in the Interlocal Agreement between the County Commission, City Council, and School Board. The School Board would like to discuss the feasibility/likelihood of impact fees for new construction in the county/city. One possible date, on which School Board members are available, is Tuesday January 27. at 1:30 p.m. The School Board meeting room will not be available through March, but my office could be used for the meeting. Would you please assist me in coordinating this with the County Commissioners and City Councilmen? Please call me at 462-5000, Ext. 226, after you have had a chance to speak with your Boards. Thank you. Sincerely, Phoebe Raulerson Superintendent of Schools /ga JULY 15,2003-REGULAR MEETING-PAGE 14 OF 18 VIII. NEW BUSINESS CONTINUED. C. Motion to adopt Resolution No. 03-7 regarding requirements of the VOTE Rural Infrastructure Fund (RIF) Grant pertaining to the Industrial KIRK-YEA Park continued. CHANDLER-YEA MARKHAM-YEA WATFORD-YEA WILLIAMS-YEA MOTION CARRIED. 1 Motion to approve a proposed Interlocal Agreement between the Council Member Watford moved to approve a proposed Interlocal Agreement between the City of Okeechobee, City of Okeechobee, Okeechobee County and Okeechobee County Okeechobee County and Okeechobee County School Board regarding Public School Facility Planning;seconded by School Board regarding Public School Facility Planning -City Council Member Williams. There was a brief discussion on this item. Administrator (Exhibit 9). VOTE KIRK-YEA CHANDLER-YEA MARKHAM-YEA WATFORD-YEA WILLIAMS-YEA MOTION CARRIED. E. Motion to approve a proposed Interlocal Agreement between the Council Member Watford moved to approve a proposed Interlocal Agreement between the City of Okeechobee and City of Okeechobee and Okeechobee County regarding the Okeechobee County regarding the Construction Licensing Board and related code enforcement issues;seconded by Construction Licensing Board and related code enforcement issues Council Member Williams. -City Administrator(Exhibit 10). Attorney Cook noted that a stipulation to this agreement becoming effective is to amend City Ordinance No. 660. This amendment will be brought back to the Council for consideration. VOTE KIRK-YEA CHANDLER-YEA MARKHAM-YEA WATFORD-YEA WILLIAMS-YEA MOTION CARRIED.