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2013-09-03 1st Budget Hrg.CITY OF OKEECHOBEE SEPTEMBER 3, 2013 REGULAR CITY COUNCIL MEETING AND FIRST BUDGET PUBLIC HEARING 55 SE 3RD AVENUE * COUNCIL CHAMBERS * OKEECHOBEE, FL 34974 SUMMARY OF COUNCIL ACTION PAGE 1 OF 11 II AGENDA III COUNCIL ACTION - DISCUSSION - VOTE II CALL TO ORDER - Mayor. September 3, 2013, Regular City Council Meeting, 6:00 p.m. II. OPENING CEREMONIES: Invocation to be given by the Very Reverend Edward Weiss, of the Church of Our Saviour; Pledge of Allegiance led by Mayor. III. MAYOR, COUNCIL AND STAFF ATTENDANCE - City Clerk. Mayor James E. Kirk Council Member Mike O'Connor Council Member Devin Maxwell Council Member Dowling R. Watford, Jr. Council Member Clayton Williams City Administrator Brian Whitehall City Attorney John R. Cook City Clerk Lane Gamiotea Deputy Clerk Melisa Jahner Police Chief Denny Davis Fire Chief Herb Smith Public Works Director David Allen IV. PRESENTATIONS AND PROCLAMATIONS - Mayor. Item Added: Presentation from Florida Representative Cary Pigman. Mayor Kirk called the September 3, 2013, Regular City Council Meeting to order at 6:00 p.m. The Very Reverend Father Weiss, of the Church of Our Saviour offered the invocation; Mayor Kirk led the Pledge of Allegiance. City Clerk Gamiotea called the roll: Present Present Present Present Present Present Present Present Present Present Present Present United States Army Reserve Lieutenant Colonel and State Representative Dr. Cary Pigman from Sebring presented American flags, which flew over the command stations in Kuwait, Camp Arifjan in support of the United States Army Central Contingency Operations for six hours apiece in early June, to the City and Chamber of Commerce. Mayor Kirk stated it was an honor to accept the flag on behalf of the City. The Chamber flag was accepted by their President, Mr. Terry Burroughs. The City Council extended a warm "welcome home" to Dr. Pigman, who recently returned, from a deployment to Kuwait, thanking him for his service to both the Country, as a miliary physician, and to Okeechobee as its State Representative. 125 j 26 SEPTEMBER 3, 2013 - REGULAR MEETING & FIRST BUDGET PUBLIc HEARING- PAGE 2 OF I I t AGENDA COUNCIL ACTION - DISCUSSION - VOTE IV. PRESENTATIONS AND PROCLAMATIONS CONTINUED. A. Proclaim the month of September 2013 as "National Sickle Cell Mayor Kirk issued the following proclamation for National Sickle Cell Awareness Month as requested by the Sickle Cell Awareness Month." Foundation of Palm Beach County and Treasure Coast, Inc: "Whereas, Sickle Cell Disease is a major health concern, affecting millions in America and throughout the world, costing hundreds of millions of dollars in hospitalizations and productivity in the United States alone; and Whereas, Eva Williams Mack founded the Sickle Cell Foundation in 1976 as a non-profit organization to improve the quality of life for those persons affected by Sickle Cell Disease or Trait and members of their families, as well as to educate the public about this serious blood disorder; and Whereas, Sickle Cell Foundation of Palm Beach County & Treasure Coast, Inc., is a family -oriented, non-profit organization dedicated to helping all people affected by Sickle Cell DiseaselTrait, an extremely serious health problem, through the provision of services including medicaUhealthcare referrals, counseling on methods of disease control and pain management; educational support for the general public; and support group activities for affected persons and families; and Whereas, the year 2013 marks the 33rd year of incorporation for Sickle Cell Foundation of Palm Beach County and Treasure Coast, Inc.; and Whereas, Sickle Cell Foundation of Palm Beach County and Treasure Coast, Inc. Works in partnership with the City of Okeechobee and provides services to improve the quality of life of those persons living with Sickle Cell DiseaselTrait and members of their families. Now Therefore,1, James E. Kirk, by virtue of the authority vested in me as Mayor of the City of Okeechobee, Florida, do hereby proclaim the month of September 2013 as "National Sickle Cell Awareness Month "in recognition of the 33rd anniversary of incorporation and urge all residents to increase their awareness of this disease." The proclamation was forwarded to the Clerk to mail to the appropriate party. B. Proclaim September 6, 2013, as "Local Work Day." Mayor Kirk issued the following proclamation for Local Work Day to City Finance Director Riedel: "Whereas, our nation has a proud history of its local governments providing meaningful services on behalf of the American people; and Whereas, local governments assemble leaders from various trades and industries to develop new ideas; spread information and facilitate progress; and Whereas, local governments have traditionally worked with citizens to create a strong sense of community, and Whereas, local governments disseminate important information to their citizens and work with them to make better decisions at the local level; and Whereas, the Florida Local Governments Coalition (FLGC) encourages Florida's associations to promote local government services and proclaim a Local Works Day in celebration of its member associations and the essential roles they play in our communities. Now Therefore,1, James E. Kirk, by virtue of the authority vested in me as Mayor of the City of Okeechobee, Florida, do hereby proclaim September 6, 2013, as `LOCAL WORKS DAY" and urge all citizens to acquaint themselves with the issues facing this City and to recognize the contributions which local government officials and employees make every day to ensure health, safety, comfort, and quality of if life." SEPTEMBER 3, 2013 - REGULAR MEETING & FIRST BUDGET PUBLIC HEARING- PAGE 3 OF 11 I) AGENDA III COUNCIL, ACTION - DISCUSSION -VOTE II V. MINUTES - City Clerk. A. Motion to dispense with the reading and approve the Summary of Council Member O'Connor moved to dispense with the reading and approve the Summary of Council Action for the Council Action for the August 20, 2013 City Council Regular August 20, 2013 City Council Regular Meeting and Budget Workshop; seconded by Council Member Maxwell. Revised Meeting and Budget Workshop. pages 4, 5, 6 and 15 were distributed prior to the meeting. Administrator Whitehall asked for clarification on page 15, the approved contribution to the Cattlemen's Association, what Fiscal Years were intended. After a brief discussion, the Council agreed with the minutes as presented, the contribution will be for Fiscal Years 2013/14 and 2014/15. VOTE KIRK - YEA MAXWELL - YEA O'CONNOR - YEA WATFORD - YEA WILLIAMS - YEA MOTION CARRIED. VI. AGENDA - Mayor. A. Requests for the addition, deferral or withdrawal of items on today's III Mayor Kirk asked whether there were any requests for the addition, deferral or withdrawal of items on today's agenda. agenda III There were none. VII. OPEN PUBLIC HEARING FOR ORDINANCE ADOPTION - Mayor. III MAYOR KIRK OPENED THE PUBLIC NEARING FOR ORDINANCE ADOPTION AT 6:15 P.M. A.1. a) Motion to read by title only, proposed Ordinance No. 1103, updating 11 Council Member Watford moved to read by title only, proposed Ordinance No. 1103, updating the Five -Year Schedule the Comprehensive Plan Capital Improvement Projects 5-Year of Capital Improvements for the Comprehensive Plan as mandated by Florida Statutes Section 163.3177(3)(b); Schedule - City Attorney (Exhibit 1), seconded by Council Member O'Connor. b) Vote on motion to read by title only. VOTE KIRK - YEA MAXWELL - YEA O'CONNOR - YEA WATFORD - YEA WILLIAMS - YEA MOTION CARRIED. c) City Attorney to read proposed Ordinance No. 1103 by title only. Attorney Cook read proposed Ordinance No. 1103 by title only as follows: "AN ORDINANCE OF THE CITY OF OKEECHOBEE FLORIDA, UPDATING THE FIVE-YEAR SCHEDULE OF CAPITAL IMPROVEMENTS OF THE CITY'S COMPREHENSIVE PLANAS MANDATEDBYFLORIDA STATUTES SECTION 163.3177(3)(b); PROVIDING FOR CONFLICT, PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE." 2. a) Motion to adopt proposed Ordinance No. 1103, Ill Council Member Williams moved to adopt proposed Ordinance No. 1103; seconded by Council Member O'Connor. 127 SEPTEMBER 3, 2013 - REGULAR MEETING & FIRST BUDGET PUBLIC HEARING- PAGE 4 OF 11 II AGENDA Ill COUNCIL ACTION - DISCUSSION - VOTE 11 VII. PUBLIC HEARING FOR ORDINANCE ADOPTION CONTINUED. A. 2. b) Public discussion and comments continued. c) Vote on motion. CLOSE PUBLIC HEARING - Mayor. VIII. NEW BUSINESS. Mayor Kirk asked whether there were any questions or comments form the public. There were none. The Planning Board discussed the update to the Five -Year Capital Improvement Schedule at their July 18, 2013, meeting and voted unanimously to recommend adoption. This is a Florida Statute requirement under the Growth Management Act, for the City to review and adopt an update, it was last updated by Ordinance No.1041, March 2, 2009. The five-year schedule reflects projected Revenues sources, which are the local gas taxes and various grants and the projected Expenditures for transportation, drainage and grant funded capital improvement projects for Fiscal Years 2012 to 2017. This is in addition to a schedule of capital projects necessary to ensure the availability of satisfactory classrooms for the projected student enrollment in K-12 programs, and non -funded growth management projects for school enrollment. Council Member Maxwell noted on the Transportation Expenditures, the line item for Curbs/Gutters/Sidewalks has $70,000 projected for each of the five years. However, based on budget discussions, the Council has increased that to $100,000 beginning in Fiscal Year 2013/14, He asked whether the schedule should be amended to reflect the increase, discussion ensued. Council Member Watford moved to amend proposed Ordinance No.1103, Exhibit A, category "Curb/Gutter/Sidewalks" from $70,000 to $100,000 (far Fiscal Years 2013/14, 2014/15, 2015116 and 2016/17; seconded by Council Member O'Connor. VOTE ON MOTION TO AMEND KIRK - YEA MAXWELL - YEA O'CONNOR - YEA WATFORD - YEA WILLIAMS - YEA MOTION TO AMEND CARRIED. VOTE ON MOTION AS AMENDED KIRK - YEA MAXWELL - YEA O'CONNOR - YEA WATFORD - YEA WILLIAMS - YEA MOTION CARRIED AS AMENDED. MAYOR KIRK CLOSED THE PUBLIC HEARING AT 6.23 P.M. A. Update regarding South Florida Water Management District Issues - Mr. Gary Ritter, of South Florida Water Management District, gave a brief update by announcing the Districts new Gary Ritter, SFWMD. 11 Executive Director, Mr, Blake Gillery, will begin on Thursday, September 5, 2013. He is from the Southwest Florida Water Management District. SEPTEMBER 3, 2013 - REGULAR MEETING $ FIRST BUDGET PUBLIC HEARING- PAGE 5 OF 11 I) AGENDA III COUNCIL ACTION - DISCUSSION - VOTE II Vill. NEW BUSINESS CONTINUED. A. Update regarding South Florida Water Management District Issues The District's Leadership team was recently in Okeechobee to discuss stormwater storage in the East West continued. Conveyance Project, Lake Okeechobee water level is currently at 15 feet 5 inches, last year at this time it was 14 feet 2 inches, which is a significance difference. The Army Corp of Engineers is still releasing water to the coastal estuaries. He stated one thing he would like to make clear is that Lake Okeechobee is not the sole source of fresh water going into the estuaries, the additional sources come from local runoff with the percentage varying from up to 60 percent to less than 10 percent, currently it is approximately fifty/fifty. Everyone is invited to attend the County Coalition for Responsible Management of Lake Okeechobee, St. Lucie and Caloosahatchee Estuaries, and the Lake Worth Lagoon meeting at 10:00 a.m. on September 6, 2013, at the Okeechobee County Historic Court House. Mr. Ernie Barnett will be presenting projects the District is working toward. The Mayor and Council thanked Mr. Ritter for the update, as the information is always useful. No official action was needed for this item. B. Motion to approve the $48,052.51 Cost -to -Cure Items for the State Council Member O'Connor made a motion, seconded by Council Member Watford to approve the (receipt of) forty- 70 West and U.S. Highway 441(State Road 15) Intersection Project eight thousand, fifty-two dollars and fifty-one cents ($48,052.51) for Cost -to -Cure Items (from the Florida Department - City Administrator (Exhibit 2). of Transportation), State 70 West and U.S. Highway 441(State Road 15) Intersection Project. Items and amounts for each parcel the City will be paid for are as follows: Parcel No. 100A Park G of FLAGLER PARK (between Southwest 3' and 4' Avenues) $4,339.00 for 200 SF Sod Disturbed Area $249,00, 1 LS Cap Irrigation $1,250,70, Re-establish 1 Picnic Table $2,500.00, and 60 SF Slab $339.30. Parcel No.100B Park L of FLAGLER PARK (between Southwest 2"4and 3`d Avenues) $1,500.00 for 200 SF Sod Disturbed Area $249.00, and 1 LS Cap Irrigation $1,251.00, Parcel No. 100C Park E of FLAGLER PARK (Veterans Memorial, between Parrott and Southwest 2"d Avenues) $4,757.00 for 200 SF Sod Disturbed Area $249.00, 1 LS Cap Irrigation $1,250,70, Re-establish 1 Concrete Post $159.99, Re-establish 1 Picnic Table $2,500.01, 60 SF Slab $339.30, and 215 LF Re -Establish Emergency Signal $258.00, Parcel No.100D Park R of FLAGLER PARK (Chamber/Police Department, between Parrott and Southeast 2"d Avenues) $29,929.50 to Remove 164 SF Remnant Concrete Pad $327.17, Remove 543 SF Asphalt Pavement $814.50, 35 CY Fill Dirt $454.65,1 LS Minor Grading $499.99,1 LS Landscaping $750.00,1200 SF Sod Disturbed Area $1,494.00, Cap/Modify/Provide 1 LS Irrigation $1,757.18, Re-establish 1 Business Sign $18,000.00, Re-route 1 LS Electric Circuit $2,500.01, Re-establish 1 Palm Tree $750.00, and 485 LF Re -Establish Emergency Signal $582.00. 130 SEPTEMBER 3, 2013 - REGULAR MEETING & FIRST BUDGET PUBLIC HEARING- PAGE 6 OF 11 AGENDA COUNCIL ACTION - DISCUSSION - VOTE VIII. NEW BUSINESS CONTINUED. B. Motion to approve the $48,052.51 Cost -to -Cure Items for the State Parcel No. 100E Park P of FLAGLER PARK (City Hall Park, between Southeast 2"d and 3'd Avenues) $9,527.01 70 West and U.S. Highway 441 (State Road 15) Intersection Project for 200 SF Sod Disturbed Area $249.00, Cap/Provide 1 LS Irrigation $1,251.30, Re-establish 4 Crepe Myrtles $499.97, continued. Re-create Landscape Feature: Remove remainder 109 SF slab/brick $436.55, Strip 278 SF grass and mulch $197.61, ,,Pour 367 SF slab $2,570.84, Lay 367 SF Brick Paver $2,212.10, Pour 41 IF Curb $412,00, Tile 41 LF Cap $246.00, 44 Wood Curb 48 LF $192.24, Relocate 2 Robellini $150.00, 27 Liriope $324.00, 300 SF Mulch $373.50, and 335 LF Re-establish Emergency Signal $402.00. Administrator Whitehall explained the Monitoring Wells located in various parks are no longer applicable and will not be an issue. The City will receive these funds and the majority of the work will be completed in-house by the Public Works Department as the FDOT contractor progresses through the project. Two of the items, replacing the Chamber sign and the Chamber/Police parking lot work will be contracted out. At the next meeting, Council will be requested to approve the Quit Claim Deed for the portions of the parcels that FDOT will be acquiring ownership of, who will then coordinate with the Hamrick Trust for deeds as well. VOTE KIRK - YEA MAXWELL - YEA O'CONNOR - YEA WATFORD - YEA WILLIAMS - YEA MOTION CARRIED. C. Consider Citizen Board Appointments for Pension Boards - City Council Member O'Connor moved to reappoint Mr. Bill Barlett, as an Appointed Member, and ratify the reappointment Clerk (Exhibit 3). of Sergeant Russell Cale, as an Elected Fund Member, to the Police Officers Pension Fund Board of Trustees, terms being October 1, 2013 through September 30, 2017; seconded by Council Member Watford. The Mayor and Council extended their appreciation for their willingness to serve. KIRK - YEA WATFORD - YEA MAXWELL - YEA WILLIAMS - YEA O'CONNOR - YEA MOTION CARRIED. Council Member Watford moved to reappoint Mr. Gary Ritter, as an Appointed Member, and ratify the reappointment of Lieutenants Adam Crum, and Glen Hodges, as Elected Fund Members, to the Firefighters' Pension Fund Board of Trustees, terms being October 1, 2013 through September 30, 2017; seconded by Council Member O'Connor. VOTE KIRK - YEA MAXWELL - YEA O'CONNOR - YEA WATFORD - YEA WILLIAMS - YEA MOTION CARRIED. SEPTEMBER 3, 2013 - REGULAR MEETING & FIRST BUDGET PUBLIC HEARING- PAGE 7 OF 11 II AGENDA III COUNCIL ACTION - DISCUSSION - VOTE II IX. OPEN PUBLIC HEARING FOR FIRST READING OF BUDGET ORDINANCES III MAYOR KIRK OPENED THE PUBLIC HEARING FOR FIRST READING OF BUDGET ORDINANCES AT 6:47 P.M. - Mayor. A. Mayor announces that the purpose of this public hearing is to consider the first reading of ordinances for the proposed millage rate levy and proposed budget for fiscal year 2013-2014. B. Mayor announces that the proposed millage rate levy represents .03% less than the roll back rate computed pursuant to F.S. 200.065 (1). Mayor Kirk announced that the purpose of this Public Hearing was to consider the first reading of ordinances for the proposed millage rate levy and proposed budget for Fiscal Year 2013-2014. Mayor Kirk announced that the proposed millage rate levy represents .03 percent less than the roll back rate computed pursuant to F.S. 200.065 (1). C.1. a) Motion to read by title only and set September 17, 2013, as a final Council Member Watford moved to read by title only, and set September 17, 2013, as a final Public Hearing date for Public Hearing date for proposed Ordinance No. 1104 , levying a proposed Ordinance No. 1104, levying a millage rate of 7.7432 for Fiscal Year 2013/2014 for the General Fund millage rate of 7.7432 for Fiscal Year 2013/2014 for the General Budget; seconded by Council Member Williams. Fund Budget - City Attorney (Exhibit 4). b) Vote on motion to read by title only, and set final public hearing VOTE date. KIRK - YEA MAXWELL - YEA O'CONNOR - YEA WATFORD - YEA WILLIAMS - YEA MOTION CARRIED. c) City Attorney to read proposed Ordinance No. 1104 by title only. Attorney Cook read proposed Ordinance No. 1104 by title only as follows: "AN ORDINANCE LEVYING A MILLAGE RATE WHICH RATE IS SET ON ALL REAL AND PERSONAL PROPERTY; PROVIDING THAT 77432 PER THOUSAND DOLLAR VALUATION SHALL NOT BE LEVIED ON HOMESTEAD PROPERTY; THAT 7.7432 PER THOUSAND DOLLAR VALUATION SHALL BE USED FOR GENERAL CITY PURPOSES; THAT SAID MILLAGE RATE IS 0.0003 PERCENT (03%) LESS THAN THE ROLL -BACK RATE COMPUTED IN ACCORDANCE WITH F.S. 200.065 (1); PROVIDING AN EFFECTIVE DATE." 2. a) Motion to approve the first reading of proposed Ordinance No. 111 Council Member O'Connor moved to approve the first reading of proposed Ordinance No. 1104; seconded by Council 1104. Member Watford. b) Public comments and discussion. Mayor Kirk asked whether there were any questions or comments from the public. Clerk Gamiotea noted a III typographical error in Section Three, "5.84" percent will be changed to "0.003" percent as reflected correctly in the title. c) Re -computation of millage rate (if required). III Re -computation of the millage rate was not necessary. 131 132 SEPTEMBER 3, 2013 - REGULAR MEETING & FIRST BUDGET PUBLIC HEARING- PAGE 8 OF 11 II AGENDA III COUNCIL ACTION - DISCUSSION - VOTE I) C. 2. d) Vote on motion, to approve the first reading of proposed Ordinance III VOTE No.1104 levying the 2013/14 Fiscal Year millage rate at 7.7432. KIRK - YEA MAXWELL - YEA O'CONNOR - YEA WATFORD - YEA WILLIAMS - YEA MOTION CARRIED. D.1. a) Motion to read by title only, and set September 17, 2013, as a final Council Member Watford moved to read by title only, and set September 17, 2013, as a final Public Hearing date for Public Hearing date for proposed Ordinance No.1105, establishing proposed Ordinance No.1105, establishing revenues and expenditures of all City Funds for Fiscal Year 2013/2014; revenues and expenditures of all City Funds for Fiscal Year seconded by Council Member O'Connor. 2013/2014 - City Attorney (Exhibit 5). b) Vote on motion to read by title only and set final public hearing date. III VOTE KIRK - YEA MAXWELL - YEA O'CONNOR - YEA WATFORD - YEA WILLIAMS - YEA MOTION CARRIED. c) City Attorney to read proposed Ordinance No.1105 by title only. Attorney Cook read proposed Ordinance No. 1105 by title only as follows: "AN ORDINANCE ADOPTING AN' ANNUAL BUDGET FOR THE CITY OF OKEECHOBEE, FLORIDA, FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2013, AND ENDING SEPTEMBER 30, 2014; WHICH BUDGET SETS FORTH GENERAL FUND REVENUES OF $8,423,588.00, TRANSFER -IN OF $1,080,070.00, AND EXPENDITURES OF $5,621,007.00, LEAVING A FUND BALANCE OF $3,882,651.00, PUBLIC FACILITIES IMPROVEMENT FUND REVENUES OF $1,516,402.00, AND EXPENDITURES OF $675,500.00, TRANSFER -OUT OF $398,000.00, LEAVING A FUND BALANCE OF $442, 902.00; COMMUNITY DEVELOPMENT BLOCK GRANT -HOUSING REHABILITATION FUND REVENUES OF $64,032.00, AND EXPENDITURES OF $64,000.00, LEAVING A FUND BALANCE OF $32.00; COMMUNITYDEVELOPMENTBLOCKGRANT-ECONOMIC DEVELOPMENTFUND REVENUES OF$232,909.00, AND EXPENDITURES OF $232,909.00, LEAVING A FUND BALANCE OF $0.00, STATE APPROPRIATIONS GRANT FUND REVENUES OF $250,000.00, TRANSFER -IN OF $25,000.00, AND EXPENDITURES OF $275,000.00, LEAVING A FUND BALANCE OF $0.00; FLORIDA DEPARTMENT OF TRANSPORTATION HIGHWAY BEAUTIFICATION GRANT FUND REVENUES OF $100,000.00, TRANSFER -IN OF $17,500.00, AND EXPENDITURES OF$117,500.00, LEAVINGA FUND BALANCEOF$0.00; CAPITAL IMPROVEMENT PROJECTS - IMPACT FEES FUND REVENUES OF $47,064.00, AND EXPENDITURES OF $16,950.00, TRANSFER -OUT OF $500.00, LEAVING A FUND BALANCE OF$29,614.00; CAPITAL IMPROVEMENT PROJECTS FUND REVENUES OF$6,747,114.00, AND EXPENDITURES OF$517,350.00, TRANSFER -OUT OF$723,820.00, WITH ASSIGNED FUNDS OF$300,000.00, LEAV/NGA FUND BALANCE OF$5,805,944.00; L4WENFORCEMENTSPECIAL FUND REVENUES OF $4,563,00, AND EXPENDITURES OF $3,108.00, LEAVING A FUND BALANCE OF $1,455.00, PROVIDING AN EFFECTIVE DATE." SEPTEMBER 3, 2013 - REGULAR MEETING & FIRST BUDGET PUBLIC HEARING- PAGE 9 OF 11 133 II AGENDA III COUNCIL ACTION - DISCUSSION - VOTE II IX. FIRST BUDGET PUBLIC HEARING CONTINUED. D. 2. a) Motion to approve the first reading of proposed Ordinance No. III Council Member O'Connor moved to approve the first reading of proposed Ordinance No.1104; seconded by Council 1105, adopting the 2013/14 Fiscal Year Budget. Member Watford. b) Public comments and discussion. Mayor Kirk asked whether there were any questions or comments from the public. There were none. The City Council conducted a workshop on August 20, 2013, where they reviewed the proposed budget page by page with City Staff. Adjustments were made to the various funds and line items based on the discussions held at the workshop and action taken during the regular session held the same day. These include funding to the Cattlemen, increase advertising for possible annexations, and increase the CDBG-ED fund. Each department proposed budget now reflects a 1 percent cost -of -living salary increase for all employees, as well as the Salary Step Plan, excluding the Mayor and Council. They also reflect the changes to the retirement contribution, health, workers' compensation and property/casualty insurance premiums, and personnel changes as submitted. The General Fund Budget Summary now lists the Fund Balance as $3,884,651.00; Revenues as $5,621,007.00 and Expenditures of $5,621,007.00, leaving a Fund Balance of $3,882,651.00. The revenues projected consists of $4,540,937.00 in ad valorem, other fees, fines, charges for services and other revenue sources, along with $398,000.00, Transfer -In from Public Facilities Improvement Fund, $681,570.00 Transfer -In from Capital Improvement Projects Fund, and $500.00 Transfer -In from Capital Improvement Projects -Impact Fee Fund. 511-LEGISLATIVE: Total Personnel Cost: $ 73,012.00 Total Supplies and Other Services: $ 64,615.00 FY 2013/14 Proposed Total: $137,627.00 2512-CITY CLERK: Total Personnel Cost: $144,382.00 Total Supplies and Other Services: 55 973.00 FY 2013/14 Proposed Total: $200,355.00 514-LEGAL SERVICES: FY 2013/14 Proposed Total: $72,253.00 512-EXECUTIVE: Total Personnel Cost: $160,641.00 Total Supplies and Other Services: $ 19,175.00 FY 2013/14 Proposed Total: $179,816.00 513-FINANCE: Total Personnel Cost: $166,788.00 Total Supplies and Other Services: $ 84,335.00 FY 2013/14 Proposed Total: $251,123.00 519-GENERAL SERVICES: Total Personnel Cost: $ 84,399.00 Total Supplies and Other Services: 121ZZ12.00 FY 2013/14 Proposed Total: $327,111.00 134 SEPTEMBER 3, 2013 -REGULAR MEETING & FIRST BUDGET PUBLIC HEARING- PAGE 10 OF 11 AGENDA COUNCIL ACTION - DISCUSSION - VOTE IX. FIRST BUDGET PUBLIC HEARING CONTINUED. D. 2. b) Public comments and discussion continued, on the motion to 521-LAW ENFORCEMENT: 522-FIRE DEPARTMENT: approve the first reading of proposed Ordinance No. 1105, adopting Total Personnel Cost: $1,716,869.00 Total Personnel Cost: $1,182,044.00 the 2013/14 Fiscal Year Budget. 11 Total Supplies and Other Services: $ 290,213.00 Total Supplies and Other Services: $ 188,137.00 FY 2013/14 Proposed Total: $2,007,082.00 FY 2013/14 Proposed Total: $1,370,181.00 541-PUBLIC WORKS: Total Personnel Cost: $ 577,962.00 Total Supplies and Other Services: $ 497,497.00 FY 2013/14 Proposed Total: $1,075,459.00 The Public Facility Improvement (301) Fund Summary now lists the beginning Fund Balance as $874,851.00; Revenues of $641,551.00; and Expenditures of $675,500.00, with Transfer -Out of $398,000.00; Leaving a Fund Balance of $442,902.00. Community Development Block Grants, one for Housing Rehabilitation, the other for Economic Development: 302-CDBG-HR FUND: 306-CDBG-ED FUND: Beginning Fund Balance: $ 32.00 Beginning Fund Balance: $ 0.00 Revenues: $64,000.00 Revenues: $232,909.00 Expenditures: 64 800.00 Expenditures: 232 909.00 Ending Fund Balance: $ 32.00 Ending Fund Balance: $ 0.00 The State Appropriations (307) Funding/Grant Fund Summary lists the beginning Fund Balance of zero, Revenues of $250,000.00, with Transfer -In from Capital Improvement Projects Fund of $25,000.00; and Expenditures of $275,000.00; Leaving an Ending Fund Balance zero. This Grant is for the Storm Water Retrofit Project. Its purpose is to provide clean, safe waters for residents and the public and improve water quality by providing swales, conveyance and inlet improvements to reduce pollutants, phosphorus and nitrogen loads from water runoff into Taylor Creek and Lake Okeechobee. The FDOT Highway Beautification Landscape Grant (308) Fund Summary lists the beginning Fund Balance of zero, Revenues of $100,000.00, and Transfer -In from Capital Improvement Projects Fund of $17,500.00; and Expenditures $117,500.00; Leaving an Ending Fund Balance of zero. This is 2013 Highway Beautification Grant from the Florida Highway Beautification Council Project No. 433726-1, obtained by Okeechobee Main Street, and the matching funds from the City. The project will make landscaping improvements to the medians on Parrott Avenue. SEPTEMBER 3, 2013 - REGULAR MEETING $ FIRST BUDGET PUBLIC HEARING- PAGE 11 OF 11 11 AGENDA III COUNCIL ACTION - DISCUSSION - VOTE II IX. FIRST BUDGET PUBLIC NEARING CONTINUED. D. 2. b) Public comments and discussion continued, on the motion to approve the first reading of proposed Ordinance No. 1105, adopting the 2013/14 Fiscal Year Budget. c) Vote on motion. CLOSE FIRST BUDGET PUBLIC HEARING - Mayor. X. ADJOURN MEETING - Mayor. Please take notice and be advised that when a person decides to appeal any decision made by the City Council with respect to any matter considered at this meeting, he/she may need to insure that a verbatim record of the proceeding is made, which record includes the testimony and evidence upon which the appeal is to be based. City lerk mia are for the sole purpose of backup for official records of the Clerk., !� ATTE T: JamesE. Ki(k, Mayor Lane amiotea, C , City Clerk The Capital Improvement Proiecy ts-Impact Fees (303) Fund Summary lists the beginning Fund Balance of $46,564.00, Revenues of $500.00; and Expenditures of $16,950.00, Transfer -Out to General Fund of $500.00; Leaving an Ending Fund Balance of $29,614,00. The City and County School Board adopted a moratorium on the collection of their Impact Fees again this year, the Board of County Commission has not. The projected revenue stems from the City's allowable administration fee for processing the County's Impact Fees, which is transferred out to General Fund. The only expenditure in this fund, is the percentage the City is permitted to expend on the Sidewalk Project. The Capital Improvement Projects (304) Fund Summary lists the beginning Fund Balance as $6,484,214.00, Revenues of $262,900.00; and Expenditures of $517,350.00, Transfer -Out to General Fund of $681,320.00, Transfer - Out to State Appropriates Grant Fund of $25,000.00, Transfer -Out to Highway Beautification Grant Fund of $17,500.00; with Assigned (Future Projects) Fund Balance of $300,000.00; Leaving a Fund Balance of $5,505,944.00. The last fund is Law Enforcement Special (601) Fund Summary lists the beginning Fund Balance as $4,063.00, add in Revenues of $500.00; and Expenditures of $3,108.00; gives an Ending Fund Balance of $1,455.00. Mayor Kirk asked whether there was any discussion from the Council, hearing none, he called for a vote to approve the first reading. VOTE KIRK - YEA MAXWELL - YEA O'CONNOR - YEA WATFORD - YEA WILLIAMS - YEA MAYOR KIRK CLOSED THE FIRST BUDGET PUBLIC HEARING AT 6:54 P.M. MOTION CARRIED. There being no further discussion nor items on the agenda, Mayor Kirk adjourned the meeting at 6:54 p.m. The next regular scheduled meeting is September 17, 2013 at 6:00 p.m. 135 RDEPENDENT _ _ NEWSPAPERS OKEECHOBEE NEWS 107 S.W. 17th Street, Suite D, Okeechobee, FL 34974 STATE OF FLORIDA COUNTY OF OKEECHOBEE Before the undersigned authority personally appeared Tom Byrd, who on oath says he is Publisher of. the Okeechobee News, a three times a week Newspaper published at Okeechobee, in Okeechobee County, Florida, that the attached copy of advertisement being a in the matter of in the 19th Judicial Di, trict of the Circuit curt of Okeechobee County, Florida, was published in said newspaper in the issues of __ - - - __ ­ -.1- g! Affiant further says that the said Okeechobee News is a newspaper published at Okeechobee, in said Okeechobee County, Florida, and that said newspaper has heretofore been published continuously in said Okeechobee County, Florida each week and has been entered as second class mail matter at the post office in Okeechobee, in said Okeechobee County, Florida, for a period of one year next preceding the first publication of the attached copy of advertisement, and affiant fur- ther says that she has neither paid nor promised any person, firm or corporation any discount, rebate, com- mission or refund for the purpose of securing this advertisement for publication in the said newspaper. " Tom Byrd Sworn to and subscribed before me this tt✓ / 2 .. _ __day of _1~ 11 z1 __ . I _(.7 AD Notary Public, State of Florida at Large 'ANGIE BRIDGES MY COMMISSION S EE 177653 EXPIRES: April 20, 2016 Bonded Thm Notary PUbk Underwriters (863) 763-3134 FIRST BUDGET HEARING AND REGULAR CITY COUNCIL MEETING NOTICE NOTICE IS HEREBY GIVEN that the City Coundl will meet in Regular scion on TttesdaYc Sepptember 3 2013, 6:00 yy m. or as soon there - ter as possible, at Hall, 65 SE Ord Avpe, Rm 200, O�Ceechobee, Florida. rd et willube conduc0ed at thsmeedng. The publk201in/2014 Fiscal v. and encouar to atlend. Contad: CIN Administradon at 863-763-3372, or webslte c com• fo obtain a copy of the agenda. ANY ERSON DECIDING TO APPEAL any decision made by the City Coun- with respect to any matter considered at this mewing will need to ensure verbatlm rewrd of the proceeding is made and the record includes the stlmony and evidence uppoonn which the appeal w ll be based. In accordance ith the Americans with Disabilides Act (ADA), any person with a disability defined by the ADA, that needs special accommodatlon to participate In its proceeding, contact the Clb Clerk's Office no later than two business lys pdorto proceeding, 863-763-3372. Be ADVISED that should you Intend to show any document, picture, video r Items to the Council in support or opposidon to any Item on the agenda; copy of the document, picture, video, or item must be provided to the Gty lerk Por the City s reco y; James E. Kirk Mayor Lane Gamiotea, CMC, City Clerk CITY OF OKEECHOBEE SEPTEMBER 3, 2013 REGULAR CITY COUNCIL MEETING AND FIRST BUDGET HEARING OFFICIAL AGENDA PAGE 1 OF 4 CALL TO ORDER - Mayor: September 3, 2013 Regular City Council Meeting and First Budget Hearing, 6:00 p.m. OPENING CEREMONIES: Invocation given by Rev, Edward Weiss, Church of Our Saviour; Pledge of Allegiance led by Mayor. MAYOR, COUNCIL AND STAFF ATTENDANCE - City Clerk. Mayor James E. Kirk , Councilman Devin Maxwell Councilman Mike O'Connor / Councilman Dowling R. Watford, Jr. Councilman Clayton Williams.--` City Administrator Brian Whitehall City Attorney John R. Cook - City Clerk Lane Gamiotea Deputy Clerk Melisa Jahner -' Police Chief Denny Davis. Fire Chief Herb Smith Public Works Director David Allen IV. PROCLAMATIONS AND PRESENTATIONS - Mayor. �� � C '(U A. Proclaim the month of September 2013 as National Sickle Cell Awaren s Month. A /1 f�LG G B. Proclaim September 6, 2013 as "Local Work Day." `j}'�. � � 4W-e l �w Imh wv . SEPTEMBER 3, 2013 - CITY COUNCIL AGENDA - PAGE 2 OF 4 V. MINUTES - City Clerk. A. Motion to dispense with the reading and approve the Summary of Council Action for the August 20, 2013 Budget Workshop and the August 20, 2013 Regular Meeting. VI. AGENDA - Mayor. A. Requests for the addition, deferral or withdrawal of items on today's agenda. VII. OPEN PUBLIC HEARING FOR ORDINANCE ADOPTION - Mayor. ; A.1.a) Motion to read by title only proposed Ordinance No, 1103, updating the Five-year schedule of Capital Improvements of the City's Comprehensive Plan as mandated by Florida Statutes Section 163.3177(3)(b) - City Attorney (Exhibit 1).J at , b) Vote on motion to read by title only. &61c, c) City Attorney to read proposed Ordinance No. 1103 by title only. 2.a) Motion to adopt proposed Ordinance No. 1103. ,,,/®�, b) Public discussion and comments. ,�� he�`�i� ��� ��`�j c Vote on motion.,�%��� �1✓ !Z� /) +� [ZGt �c�j d °` lei L(�� CLOSE PUBLIC HEARING FOR ORDINANCE ADOPTION.m Vill. NEW BUSINESS. A. Update regarding South Florida Water Management District Issues - Gary Ritter, SFWMD. B. Motion to approve the $48,052.51C st to Cure Items for the SR 70 and US 441 Intersection Project - City Administrator (Exhibit 2). SEPTEMBER 3, 2013 - CITY COUNCIL AGENDA - PAGE 3 OF 4 VIII. NEW BUSINESS CONTINUED. C. Consider Citizen Board Appointments for Pension Boards - City Clerk Exhibit 3 .�� PP Y ( ) aw, IX. OPEN PUBLIC HEARING FOR FIRST READING OF BUDGET ORDINANCES - Mayor. � r J / 7 A. Mayor announces that the purpose of this public hearing is to consider the first reading of ordinances for the proposed millage rate levy and proposed budget for fiscal year 2013-2014. B. Mayor announces that the proposed millage rate levy represents .03% less than the roll back rate computed pursuant to F.S. 200,065 (1). C.1.a) Motion to read by title only and set September 17, 2013 as a final public hearin date for proposed Ordinance No. 1104 , levying a millage rate of 7.7432 for FY 2013-2014 for the General Fund Budget - City Attorney (Exhibit 4). , b) Vote on motion to read by title only and set final public hearing date. c) City Attorney to read proposed Ordinance No. 1104 by title only. �t I 2.a) Motion to approve the first reading of proposed Ordinance No. 1104.E (. b) Public comments and discussion. � fiP �1r �%t c) Re -computation of millage rate (if required). d) Vote on motion. /yc�u eAjkt,�L- D.1.a) Motion to read by title only and set September 17, 2013 as a final public hearing date for proposed Ordinance No. 1105, establishing revenues and expenditures of all City Funds for Fiscal Year 2013-2014 - City Attorney (Exhibit 5). )w, I" ljeC Cel- . ii X. PUBLIC HEARING FOR FIRST READING OF BUDGET ORDINANCES CONTINUED. D.1.1b) Vote on motion to read by title only and set final public hearing date. 0A)vL ,P� c) City Attorney to read proposed Ordinance No. 1105 by title only. 2.a) Motion to approve the first reading of proposed Ordinance No. 1105. b) Public comments and discussion.` DU c) Vote on motion. rn �, C gAyj �4JC CLOSE PUBLIC HEARING FOR FIRST READING OF BUDGET ORDINANCES. Of 5y ADJOURN MEETING. ; SEPTEMBER 3, 2013 - CITY COUNCIL AGENDA - PAGE 4 OF 4 In accordance with the Americans with Disabilities Act (ADA), any person with a disability as defined by the ADA, that needs special accommodation to participate in this proceeding, contact the City Clerk's Office no later than two business days prior to proceeding, 863-763-3372. BE ADVISED that should you intend to show any document, picture, video or items to the Council in support or opposition to any item on the agenda; a copy of the document, picture, video, or item must be provided to the City Clerk for the City's records. �blrdulu Aq v A /7 .6 J /7/7 XO- m cV4� Z - al WC VCY a ;- e ? ohw MEMORANDUM To: Mayor Kirk and City Council Members From: Robin Brock, Executive Secretary 03 Subject: Representative Cary Pigman Date: September 3, 2013 Representative Cary Pigman will be present at tonight's meeting to present the City Council with the American Flag that was flown over Kuwait on his tour of duty. He also plans to present a Flag to the Chamber of Commerce as well. The presentation will take place immediately after roll call. Thank you. 4. �7 2'O x i ' Office of the Mayor 11 Okeecbobee, Florida WHEREAS, Sickle Cell Disease is a major health concern, affecting millions in America - and throughout the world, costing hundreds of millions of dollars in hospitalizations and productivity in the United States alone; and WHEREAS, Eva Williams Mack founded the Sickle Cell Foundation in 1976 as a non-profit organization to improve the quality of life for those persons affected by Sickle Cell Disease or Trait and members of their families, as well as to educate the public about this serious blood disorder; and WHEREAS, Sickle Cell Foundation of Palm Beach County & Treasure Coast, Inc., is a family -oriented, non-profit organization dedicated to helping all people affected by Sickle Cell Disease/Trait, an extremely serious health problem, through the provision of services including medical/healthcare referrals, counseling on methods of disease control and pain management; educational support for the general public; and support group activities for affected persons and families; and WHEREAS, the year 2013 marks the 33'd year of incorporation for Sickle Cell Foundation of Palm Beach County and Treasure Coast, Inc.; and WHEREAS, Sickle Cell Foundation of Palm Beach County and Treasure Coast, Inc. Works in partnership with the City of Okeechobee and provides services to improve the quality of life of those persons living with Sickle Cell Disease/Trait and members of their families. NOW THEREFORE, I, James E. Kirk, by virtue of the authority vested in me as Mayor of the City of Okeechobee, Florida, do hereby proclaim the month of September 2013 as "National Sickle Cell Awareness Month" in recognition of the 33'd anniversary of incorporation and urge all residents to increase their awareness of this disease. In witness whereof have hereunto set my hand and caused this seal to be affixed James E. Kirk, Mayor, m Attest: {� Land Gamiotea, arC, Cit,Cte Dat e: Se 4 t ✓ , Melisa Jahner From: Robin Brock <rbrock@cityofokeechobee.com> Sent: Friday, August 30, 2013 1:17 PM To: Melisa Jahner Subject: proclamation Attachments: Sickle Cell Awareness Month 2013.wpd Melisa, attached is the proclamation listed on the agenda. I emailed the below contact and asked her to let us know who will be in attendance. I haven't heard back from her. Sandy Hammerstein Administrative Assistant to Frank Hayden CEO Sickle Cell Foundation 1600 North Australian Avenue West Palm Beach, FL 33407 561-833-3113 Robin Brock Executive Secretary City of Okeechobee 55 SE 3rd Avenue Okeechobee, FL 34974 Phone: (863) 763-3372 x 212 Fax: (863) 763-1686 Email: rbrock(aD-cityofokeechobee.com Website: http://www.cityofokeechobee.com NOTICE: Due to Florida's broad public record laws, this email may be subject to public disclosure. Robin Brock From: Robin Brock <rbrock@cityofokeechobee.com> Sent: Friday, August 16, 2013 1:06 PM To: 'thesicklecellfoundation@yahoo.com' Cc: Brian Whitehall Subject: Sickle Cell Awareness Proclamation Mr. Hayden, We received your letter of August 12, 2013 requesting that we issue a proclamation decreeing September as Sickle Cell Awareness Month. Our meetings are the first and third Tuesdays of each month, September 3`d and September 171h next month. We would be happy to present a proclamation to your organization. First, I will need a sample proclamation, which you can email to me at the email address below. I will need it by Noon on the Wednesday prior to the council meeting. Please feel free to contact me should you have any questions. Robin Brock Executive Secretary City of Okeechobee 55 SE 3rd Avenue Okeechobee, FL 34974 Phone: (863) 763-3372 x 212 Fax: (863) 763-1686 Email: rbrock(aD-cityofokeechobee.com Website: http://www.cityofokeechobee.com NOTICE: Due to Florida's broad public record laws, this email may be subject to public disclosure. all 3 06 panic 'eae%i e e.a.to awe 7teetdcute eel, Tee P 1600 North Australian Avenue • West Palm Beach, Florida 33407-562 PADA E b4` (561) 833— 3113• Fax: (561) 659-4505 FOUNDER CHIEF EXECUTIVE OFFICER @dot �Aac 13 Frank Hayden Honorable James Kirk Town of Okeechbee 55 SE 3rd Avenue Okechobee, FL 34974 Dear Mayor: In celebration of September as National Sickle Cell Awareness Month and to help foster awareness among your residents, we are requesting that you issue a proclamation decreeing September as Sickle Cell Awareness Month. If proclamations are presented as part of your Council meetings, a Sickle Cell representative can be present to accept, with advance notice. Media outlets are also being informed about Sickle Cell Awareness Month and will be requested to cover your presentation. Sickle Cell is a hereditary blood disorder which is the most common of genetic disorders; yet, very few people actually know about this disease. Although it predominantly affects Blacks and members of the darker races, Sickle Cell is a global disease and affects persons of all backgrounds,nationalities and ethnicities. Sickle Cell Foundation of Palm Beach County and Treasure Coast, Inc. (SCF) is a community-based nonprofit, tax- exempt organization that seeks to improve the quality of life for persons with Sickle Cell Disease or Sickle Cell Trait and members of their families throughout our service area. In addition to education and community awareness,services include screening, counseling, family support groups, normalization and socialization activities, providing information and education to parents of newborns who test positive for Sickle Cell Trait. Literature and materials are available in English,Haitian Creole and Spanish; services can also be provided in French, or Haitian Creole for persons more comfortable with their native language. Our Open House Festival and Community Health Fair will take place September 14, 2013 at our main headquarters, 1600 N. Australian Avenue, West Palm Beach, 33407 from 11:00 am until 2:00 pm. We would welcome participation by you and your constituents at these celebratory events. We appreciate your consideration of this request and invite you to contact us at 561-833-3113 or thesicklecellfoundation @yahoo.com should you have any questions or need additional information. With Kind Regards, Frank Hayden Chief Executive Officer "� d`yisT,,"f ���t+cH t"0 Children's .•••/�' �' -' •Services Council �� �. • A H COO, fVnn rOfits '` A P Healthy.Safe.Strong. LORIO First Financially Assisted Agencies Community Development Block Grant s {n 2'O a Office of the Mayor Okeechobee Florida A: WHEREAS, our nation has a proud history of its local governments providing meaningful services on behalf of the American people; and WHEREAS, local governments assemble leaders from various trades and industries to develop '.;. new ideas; spread information and facilitate progress; and t WHEREAS, local governments have traditionally worked with citizens to create a strong sense of community; and WHEREAS, local governments disseminate important information to their citizens and work with them to make better decisions at the local level. WHEREAS, the Florida Local Governments Coalition (FLGC) encourages Florida's associations to promote local government services and proclaim a Local Works Day in celebration of its member associations and the essential roles they play in our communities 4 ti NOW THEREFORE,,1, James E. Kirk, by virtue of the authority vested in me as Mayor of the City of Okeechobee, Florida, do hereby proclaim September 6, 2013, as "LOCAL WORKS DAY'and urge all citizens to acquaint themselves with the issues facing this City and to recognize the contributions which local governmentofficials and employees make every day to ensure health, safety, comfort, and quality of life. In witness- Whe oft have hereunto set my ha d and cased this seal tYaxed. -e .. Jam . Kirk, Mayor Attest Q--� -Lane Gamiatea, City Clerk ry° Date. September 3, 2013 V / t3: •r ,\\ b d' ' fin` 4 4 ..# R aN .+. ., 1V w. ..p •x. ... It , 1 1 1' 1� 1 1 1 • •U cal ORKS 71AY September f 2013 ... is a day to bring attention to the hard work that local government employees do for millions of Floridians each day. It's about the public works that are easy to take for granted, but which knit our communities together. AW F FLORIDA L LOCAL G GOVERNMENT C COALITION Law enforcement, first responders, public parks, running water, electricity, roads and bridges... they're part of ordinary rife... and that's extraordinary. 0 Melisa Jahner From: Lane Gamiotea <Igamiotea@cityofokeechobee.com> Sent: Monday, August 19, 2013 10:57 AM To: City-Melisa Jahner Subject: FW: FGFOA E-Bulletin - Local Works Day - September 6, 2013 MJ — do a draft proclamation for me to edit, from this site for the 9/3 mtg please & see if you can 'find' the video they refer to, maybe we can play it at the mtg too? I'll see if BW will make appearances to clubs/etc .... Thanks O La nP� £arvc�t-Ciao �cr,'o�` CAfC Csty C14?,rWPe*-soTuAeLAd*vt raxar CLty Of okeechc b> 55 Sot"* east 3' AvPntte, Okeechobee/, FL 34974 863 -763 -3372 epct215 863 -763 -1686 faw 863-697-0345 cell cxyo f�.cam. PUBLIC RECORDS NOTICE: All e-mail sent to and received from the City of Okeechobee, Florida, including e-mail addresses and content, are subject to the provisions of the Florida Public Records Law, Florida Statute Chapter 119, and may be subject to disclosure. From: India Riedel[mailto:iriedel@cityofokeechobee.com] Sent: Monday, August 12, 2013 1:50 PM To: Brian Whitehall Cc: LANE GAMIOTEA (LANE GAMIOTEA) Subject: FW: FGFOA E-Bulletin - Local Works Day - September 6, 2013 FYI From: Jeannie Garner [mailto:jgarner@flcities.com] Sent: Monday, August 12, 2013 1:20 PM To: India Riedel Subject: FGFOA E-Bulletin - Local Works Day - September 6, 2013 "Local Works Day Announcement Flyer": http://www.fgfoa.org/Assets/Files/Homepage/FLGC Public Awareness Flyer v 3.pdf We are pleased to announce the FGFOA's participation in the Florida Local Government Coalition (FLCG). The FLCG is an organization comprised of local government associations that works to advocate for local government by educating citizens and by sharing resources amongst the Coalition members, which includes 28 different association. Please visit the FLCG website for additional information at http://floridagovcoalition.com/. Jeannie Garner Executive Director Florida Government Finance Officer's Association 850.701.3623 Tallahassee 407.367-1827 Orlando i� Exhibit 1 ORDINANCE NO.. 1103 Sept 3, 2013 AN ORDINANCE OF THE CITY OF OKEECHOBEE FLORIDA, UPDATING THE FIVE-YEAR SCHEDULE OF CAPITAL IMPROVEMENTS OF THE CITY'S COMPREHENSIVE PLAN AS MANDATED BY FLORIDA STATUTES SECTION 163.3177(3)(b); PROVIDING FOR CONFLICT, PROVIDING FORSEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, Florida Statutes Section, 163.3177(3)(b) requires local governments to annually update a Five -Year Schedule of Capital Improvements which is consistent with the Plan and may be accomplished by ordinance ratherthan as an amendment to the Local Comprehensive Plan; and WHEREAS, the City's Planning Board, acting as the Local Planning Agency, has reviewed the proposed Five -Year Schedule of Capital Improvements, at a duly advertised meeting held on July 18, 2013 and hereby forwards its recommendation to the City Council; and WHEREAS, the City Council has agreed with the recommendations of the Planning Board that the proposed Five -Year Schedule of Capital Improvements complies with the requirements of Florida Statutes, Section 163.3177(3)(b), that the proposed improvements are consistent with the Comprehensive Plan; and WHEREAS, the City Council desires to adopt this Schedule to guide future development of the City and protect the public's health, safety, and welfare. NOW THEREFORE, be it ordained before the City Council of the City of Okeechobee, Florida; presented at a duly advertised public meeting; and passed by majority vote of the City Council; and properly executed by the Mayor or designee, as Chief Presiding Officer for the City; that: SECTION 1. Revision. The City Council hereby revises the Capital Improvements Element of its Comprehensive Plan by updating the Five -Year Schedule of Capital Improvements (Five -Year Capital Improvement Plan) attached as Exhibit "A": SECTION 2. Conflict. All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 3. Severability. If any provision or portion of this ordinance is declared by a court of competent jurisdiction to be void, unconstitutional, or unenforceable, then all remaining provisions and portions of this ordinance shall remain in full force and effect. SECTION 4. Effective Date. This Ordinance shall take effect immediately upon its passage. Ordinance No.1103 - Page 1 of 4 VAW *ASO v INTRODUCED for first reading and set forfinal public hearing on this 20" day of August, 2013. James. E. Kirk, Mayor ATTEST: Lane Gamiotea, CMC, City Clerk PASSED AND ADOPTED after Second and Final Public Hearing this j� day of September, 2013. James E. Kirk, Mayor ATTEST: Lane Gamiotea, CMC, City Clerk REVIEWED FOR LEGAL SUFFICIENCY: John R. Cook, City Attorney Ordinance No. 1103 - Page 2 of 4 CITY OF OKEECHOBEE FIVE-YEAR SCHEDULE OF CAPITAL IMPROVEMENTS (Uy 2012/13 -By 2016/17) `Proj>w�lii:iReie7iCigs 2D12/2013 2013/2014 2014/2015 2015/2016 2016/2017 Local Option Gas Tax $ 327,683 $ 337,513 $ 344,263 $ 351,148 $ 359,170 Local Alter Fuel User Fee $ 208.059 $ 209,500 $ 213,690 $ 217,963 $ 222.322 SRS Eight Cent Motor Fuel $ 71,339 $ 71,980 $ 72,699 $ 74,152 $ 75,635 Ninth Cent Fuel Tax S 56,028 $ 57,708 $ 58,862 $ 50,039 $ 61,239 Subtotal Pub Fac revenues $ 663,109 $ 676,701 $ 689,514 $ 703,302 $ 717,366 •C t s R storm wtr retrofit (canals/etc) S 25D,000 (FL Legislative Grant thru FDEP) Landscaping S Parrott Av $ 100,000 (FOOT Hwy BeautiRcatn Grant) NE Park/SR 70 10th-13th/turn lane $ 258,000 (CDBG Community Oevel Block Grant) Taylor Creek Park (SE 7th St) $ 100,000 S 150,000 $ 50,000 (FL Rec Devel Asst Program(FRDAP)) (FL Fish & Wildlife Conservtn thru the Fl. Rec DevelAsst Program & Boatingwaterwaygrant) Subtotal Grant revenues $ 708,000 $ 150,00D $ 50,000 Total Revenue $ 669,209 $1,384,701 $ 839,514 $ 753,302 $ 717,366 . M12014/2015 PLQJe'CteC(, E)(p (ISl'SC✓� 2012/2013 2013/2014 2015/2016 2.016/2017 4 Project Name/Description $ 30,000 $ 32,000 $ 34,000 Road repairs and materials $ 27,697 $ 28,113 Asphalt/Paving Curb er /tuft /sidewalks S 250,000 $ 250,000 $70,000 $ 250,000 $ - $2 000 70,00 Subtotal $ 34747,697697 $ 3 --'$ 3$0,000 1 -' 3 J a.� r- V7 a • -0 Right of Way Drainage Storm sewer Installation/replacement $ 50,000 $ 60,000 $ 50,000 $ 50,000 $ 40.000 $ 35,000 $ 50,000 $ 50,000 $ 35,000 $ 35,000 Subtotal $ 100,000 $ 110,000 $ 75,000 $ 85,000 $ 85,000 ' 0/ \ ' storm wtrretrofit (canats/etc) $ 275,000 Landscaping S Parrott Av $ 117,000-• NEPark/SR 7010th•13th/turnlane $ 2S8,000 Taylor Creek Park (600 SE 7th St) $ 100,000 $ 150,000 $ 50,000 Subtotal $ 750,000 $ 150,001) $ 50,000,. \ t Total Expenditures $ 447,697 $1,208,113 $ 575,000 $ 237,000 $ 439,000 •.Revenues less Eri(i riiiiture's $ 21S,412 $ 176,588 $ 264,S14 $ 516,302 $ 278,366 City of Okeechobee Comprehensive Plan Capital Improvement Element ��•r t,:� f c On Zen OKEECHOBEE COUNTY SCHOOL DISTRICT 2012-2013 Work Plan (9/10/2012) Project Schedules Capacity Project Schedules A schedule of capital projects necessary to ensure the availability of satisfactory classrooms for tho projected student enrollment In X-12 programs. a C 015 �E��- XtZ Project Location not PlannedCost: so so so so so so No descrfpllonnot specified specified Student Stations: 0 0 0 0 0 0 Total Classrooms: 0 0 01 01 01 i Gross Sq FL, 1 01 01 01 OH Planned Cost- $0 $0 $0 $0 $0 $D Studentstauans: 0 0 0 0 0 0 Total Classrooms: a 0 0 0 0 0 Gross Sq Ft: 0 0 0 0 0 0 Other Project Schedules Major renovations, remodeling, and additions of capital aullay projects that do not add c2padty!o schools. Nothing reported for this section. Additional Project Schedules Any projects that era not Identified In the last approved educational plant 30rmy. Nothing reported for this section. Non Funded Growth Management Project Schedules Schedule Indicating which projects, due to planned development, that CANNOT he funded from currant revenues projected over the next five years. Al. Kom— ,4 X-a School to be con3ftucled so S6,000.000 S15,000,000 $12.000.000 SO 636.000.000 No an Sw 161h Street I 40 fe,000,000 sis,000,000 1 $12,000,000 $o $35,000,000 City of Okeechobee Comprehensive Plan Capital Improvement Element JULY 18, 2013 - PLANNING BOARD - PAGE 2 OF 3 AGENDA ACTION - DISCUSSION - VOTE V. OPEN PUBLIC HEARING - Chairperson. CHAIRPERSON HOOVER OPENED THE PUBLIC HEARING AT 6:01 P.M. E C A. Consider Comprehensive Plan Capital Improvements Element (CIE) III Consider Comprehensive Plan Capital Improvements Element (CIE) Text Amendment updating the Five -Year Schedule Text Amendment updating the Five -Year Schedule - Senior Planner (Exhibit 1). 1. Hear from Planning Staff, Planner Brisson referenced his memorandum dated June 27 and explained that each year the City is required to update its Five -Year Schedule. This schedule typically includes those capital expenditures the City Administrator feels are', necessary to maintain the adopted Level of Standards identified in the Comprehensive Plan. These usually deal With public works types of improvements such as street paving, sidewalks, curb and gutter, stormwaterldrainage, and recreation improvements. The City is also required to include the Okeechobee County School Capacity Program adopted by the School Board each year as its annual work plan. Planner Brlsson further explained sometimes projects for which'. the City is applying for a grant are required by the grantor to be listed in the Capital Improvements Schedule. This is the case with the grant funds for the Taylor Creek Park. His recommendation was to amend the CIE by replacing pages 9-7, 9-8 and 9-9 as presented in Exhibit 1. 2. Public comments or questions from those in attendance, or Chairperson Hoover asked whether there were any comments or questions from those in attendance. There was none. submitted to the Board Secretary. 3. Disclosure of Ex-Parte communications by the Board. Chairperson Hoover asked whether Board Members had ex-parte communications to disclose for the record. There was none. 4. a) Consideration of a motion to recommend the City Council Board Member Burroughs made a motion seconded by Board Member Baughman to recommend the City Council approve or deny the Comp Plan CIE Text Amendment update the Comprehensive Plan CIE. updating the Five -Year Schedule. 11 b) Board discussion. Chairperson Hooverasked whetherthere was any further discussion. Board Member Baughman inquired as to why there is a gap between the 2014/2015 and 2016/2017 fiscal years for the Asphalt/Paving projects. Administrator Whitehall responded that the asphalt program is supposed to be every other year and that presently the City is two years behind. This schedule reflects the lag and then shows us back on schedule. Board Member Ritter inquired as to why there was a difference of $25,000 between the Revenues -Grants line item for Storm water retrofit and Projected Expenses for the same. Administrator Whitehall explained thatthis is the matching portion forthe City to be used for engineering and grant administration. V. PUBLIC HEARING CONTINUED. A. 4. a) Vote on motion. CLOSE PUBLIC HEARING - Chairperson. VI. NEW BUSINESS. JULY 18, 2013 - PLANNING BOARD - PAGE 3 OF 3 VOTE HOOVER -YEA BURROUGHS-YEA BAUGHMAN-YEA BRASS -YEA KELLER-YEA MCCOY - YEA RITTER - YEA CREASMAN - NIA MCCREARY - N/A MOTION CARRIED. The recommendation will be forwarded to the City Council for consideration at a Public Nearing on a date to be determined. CHAIRPERSON HOOVER CLOSED THE PUBLIC HEARING AT 6:07 P.M. A. Consider any additional requests for amendments to the City's LandChairperson Hoover asked whether there were any requests for amendments to the Land Development Regulations. Development Regulations - Chairperson. III There were none offered. VII. ADJOURNMENT - Chairperson. PLEASE TAKE NOTICE AND BE ADVISED that g any person desires to appeal any defto made by the Planning BoanMoardofA*sbmtandAppealswithmspecttoonymattarronsidemdatthisproceedhrg,suchintetestedpersonwi heed a recordof the proceedings, and forsuch purpose may need to ensure a verbatim record of Me proceedtngs is made, which record hwdudes the tiny and evidence upon which the appeal Is to be based. General Sen ces media are forthe sole purpose of backup foroflicial mooch. ATTEST: Patty M. Bumette, Secretary Dawn T. Hoover, Chairperson There being no further items on the agenda, Chairperson Hoover adjourned the meeting at 6:07 p.m. Planning Exhibit 1 & Management Ser�ices, Inc.. Memorandum To: Members of the Planning Board From: Bill Brisson Date: June 27, 2013 Subject: Public Hearing on the Update of the Five -Year Schedule of Capital Improvements. Each year, the City is required to update its Five -Year Schedule of Capital Improvements in the Capital Improvements Element (CIE) of the Comprehensive Plan. This schedule typically includes those capital expenditures the City Administration feels are necessary to maintain the adopted Level of Service Standards identified in the Comp Plan. These usually deal with public works types of improvements such as street paving, sidewalks, curb & gutter, stormwater/ drainage, and recreation improvements. The City is also required to include in its Five -Year Schedule, the Okeechobee County School Capacity Program adopted by the School Board each year as part of its annual Work Plan. Sometimes, projects for which the City is applying for a grant are required by the grantor to be listed in the Capital Improvements Schedule. This is the case with the grant funds for the Taylor Creek Park. While the annual update is still required, as a result of legislative changes passed in 2011, the update is no longer considered an amendment to the Comp Plan. Nevertheless, because it is still a modification to the Plan, the LPA must hold a public hearing and make a recommendation to the City Council, which will adopt the Update by ordinance. The next five pages of this memorandum include the two new pages of the CIE that replace pages 9-7, 9-8 and 9-9 currently in the CIE, and which have a big "X" drawn through them. Please note that I have rearranged the order of the new pages so that the City's list of capital projects precedes the School District schedule. I look forward seeing you at the July 18`h meeting. In the meantime, should you have any questions, please contact me. MI Providing Planning and Management Solutions for Local Governments Since 1988 1375 Jackson Street, Suite 206 Fort Myers, FL 33901 239-334-3366 www.larueplanning.com 0" 0 CITY OF OKEECHOBEE FIVE-YEAR SCHEDULE OF CAPITAL IMPROVEMENTS (9y 2012/13 - Yy 2016117) 2012/2013 2013/2014 2014/2015 2015/2016 2016/2017 Revenue Source Local Option Gas Tax $ 327,683 $ 337,513 $ 344,263 $ 351,148 $ 358,170 Local Alter Fuel User Fee $ 208,059 $ 209,500 $ 213,690 $ 217,963 $ 222,322 SRS Eight Cent Motor Fuel $ 71,339 $ 71,980 $ 72,699 $ 74,152 $ 75,635 Ninth Cent Fuel Tax $ 56,028 $ 57,708 $ 58,862 $ 60,039 $ 61,239 Subtotal Pub Fac revenues $ 663,109 $ 676,701 $ 689,514 $ 703,302 $ 717,366 Storm wtr retrofit (canals/etc) $ 250,000 (FL Legislative Grant thru FDEP) Landscaping S Parrott Av $ 100,000 (FDOT Hwy Beautificatn Grant) NE Park/SR 7010th-13th/turn lane $ 258,000 (CDBG Community Devel Block Grant) Taylor Creek Park (SE 7th St) $ 100,000 $ 150,000 $ 50,000 (FL Rec Devel Asst Program(FRDAP)) (FL Fish & Wildlife Conservtn thru the FL Rec Devel Asst Program & Boating.waterway grant) Subtotal Grant revenues $ 708,000 $ 150,000 $ 50,000 Total Revenue $ 663,109 $1,384,701 $ 839,514 $ 753,302 $ 717,366 riij'ected= E'175�5' :' 2012/2013 2013/2014 2014/2015 2015/2016 2016/2017 Project Name/Description Road repairs and materials $ 27,697 $ 28,113 $ 30,000 $ 32,000 $ 34,000 Asphalt/Paving $ 250,000 $ 250,000 $ 250,000 $ - $ 250,000 Curb/gutter/sidewalks $ 70,000 $ 70,000 $ 70,000 $ 70,000 $ 70,000 Subtotal $ 347,697 $ 348,113 $ 350,000 $ 102,000 $ 354,000 p•a Right of Way Drainage $ 50,000 $ 60,000 $ 40,000 $ 50,000 $ 50,000 Storm sewer installation/replacement $ 50,000 $ 50,000 $ 35,000 $ 35,000 $ 35,000 Subtotal $ 100,000 $ 110,000 $ 75,000 $ 85,000 $ 85,000 •p o 0 Storm wtr retrofit (canals/etc) $ 275,000 Landscaping S Parrott Av $ 117,000 NE Park/SR 7010th-13th/turn lane $ 258,000 Taylor Creek Park (600 SE 7th St) $ 100,000 $ 150,000 $ 50,000 Subtotal $ 750,000 $ 150,000 $ 50,000 Total Expenditures $ 447,697 $1,208,113 $ 575,000 $ 237,000 $ 439,000 ftvem,jes less Expenditures $ 215,412 $ 176,588 $ 264,514 $ 516,302 $ 278,366 City of Okeechobee Comprehensive Plan Capital Improvement Element OKEECHOBEE COUNTY SCHOOL 6"tRICT 2012-2e3 Work Plan (9/10/2012) Project Schedules Capacity Project Schedules A schedule of capital projects necessary to ensure the availability of satisfactory classrooms for the projected student enrollment In K-12 Programs. iF,unde— project not Planned cost so so so so so SO No description not specified specified Student Statimns. 0 0 0 0 0 0 Total Classrooms: a 0 0 0 0 0 Grow Sy Ft 0 0 0 0 0 0 Planned Cost., $0 $0 $0 $0 $0 $0 Student St2tlovs: 0 0 0 0 0 0 Total Classrooms: 0 0 a 0 a 0 Gross Sq Fb 01 01 01 0 1 01 0 other Project Schedules Major renovations, remodeling. and additions of capital outlay projects that do not add capacity to schools. Nothing reported for this section. Additional Project Schedules Arzy projects that are not MmUlled in the last approved educational plant survey. Nothing reported for this section. Ron Funded Growth 142nagernent Project Schedules SdwjiuW Wkaft wMch prqects, due go planned development that CANNOT be funded from current revenues projected over the next five years. M 4 0' 0 K-8 Schad to be constract0d SO .000.000 S15,000,000 $12.000,000 so $35,000.000 NO on SW Ift Sweet $0 $SAQDWD $25.A=,000 $12,0410,0100 $0 $35,000,000 City of Okeechobee Comprehensive Plan capital improvement Element O rn COUNTY SCHOOL DISTRICT Projgct Schedules 2008 •2009 "fork Capacity Proj t Schedules A sched6o of CoOtal oXWprqeCLsnecosM toer== tare cnaidWMy of setsfacto y da woans tar the pro*ted student eruoranem =12 Progroms "FrcsctDsrq'i�si:, :..' , : ;SOB=200.4 `-�030:=10..` :'201t1=Z01t-'2Ai1 began OSM 611DDLE f S46.`m SO S9 SO SO $48.&% Yes A D3 final chinge Order %VM to conVeded B mt Decernbw 2008. The P%ed b"onin C"7 Fsea Yew S3sdea 0 0 0 0 0 0 Tam GaK0 0 0 0 0 Gram sy FR 21,620 0 0 0 0 27,620 B4ddkwissdwduled SEMINOLE tnfavaetl 329.507 SO SO $0 SO $4,322.0f Yes for Decembsr 2008. ELEMENTARY oos+_ Cadbucticn is schedued to be& h Mach d209 and riamaon rocnpSe -by VI Auras; 2010. MAWS stftfm 20 0 0 0 0 320 TCwo&w=w i 0 0 0 16 Gross SgFc i 0 0 0 0 17,C)m Bird rna / = 59 W l 3 Si•f05 AD W 53,M0W Yes Mm fx"Schaal '�udemt. 0 0 0 1.32 0 1.00 Total CB D 0 0 47 0 47 S4Fl_- 0 0 0 1 867 0 11307 PBar�saE l:aat SQ378�f.'SS 59J S48DO.00D S7,OS0�0 Sg 58,02t1,g66 Sta�'eata A20 0 0 imC2 0 1.3ra2 TCW ctSe%WoW.= i0 0 0 Q7 0 63 eSgFt M9m 0 0 i139bi ifiki87 Other rancdeSyta. Ladd'.tiaricds�,�perosEayps�dj��9dex�dil•9osdlor!5 7d13 32%2M 9:2231 P7.9 9-7 DICE 08EE COUNTY SC1400L DISTRICT 2008 - 2009 ,;pePI,n Ftuj¢'ct,D. �4[)l -20t P, 6]e 12,;-* Aw NeNy Data ftilding to be located behind the District OKEECHOBEE FRESHMAN CAhipus SmAn so so SO S925.13M Yes Office Which Is Building 0002 of the Okeechobee Freshman Campus. V 5926.8221 $0 Additional Project Schedules AM, prqeCts that are not identified in the Iasi appr Nothing reported for this section. Non Funded Growth Management Prc SOx-dula indicaitka ivlft projects. due to planner xqer*d Dyer the next live yen,--. 1 20 0, :tb*l,2,n20l3: TaL 5,. Act iat lotctpd kwl K-8 School to be constructed so $12.000.000 312.0W.11W S11,M0= S 11 ;�; S35.000.GDO on SWIM Street "I-10or 30 SIZ000,000 bl%000,W0 311,000,900 so M.000.mol XX pagasoM 942'a--dWS 3C22:31 R! W, FIVE-YEAR SCHEDULE E OF CAPITAL IMPROVEMENTS 2008/2009 (Actual) 2009/2010 2010/2011 2011/2012 Revenues Local Option Gas Tax $ 349,478 $ 332,004 $ 348,604 $ 366,0Z$68,553 $ 403,553 Local Alter Fuel User Fee $ 131,151 $ 124,593 $ 130,823 $ 137,3 $ 151,444 SRS Eight Cent Motor Fuel $ 62,335 $ 59,218 $ 62,179 $ 65,2 $ 71,980 Nineth Cent Fuel Tax $ 56,802 $ 53,962 $ 56,660 $ 59,4 $ 65,591 Total Revenues $ 599,766 $ 569,778 $ 598,267. $ 628,1 $ -692,568 Project Number Road repairs and materials 301-549.5300 $ 096 $ 26,487 $ ,885 $ 27,288 $ 27,697 $ 28,113 Asphalt/Paving 301-549-6300 $ 100, 0 $ 250,000 $ 150,000 $ 250,000 $ 300,000 $ 250,000 Curb/gutter/sidewalks 301.549-6300 $ 161,955 $ 70,000 $ 70,000 $ 70,000 $ 70,000 $ 70,000 Concrete Work SW 5th 301-549-6300 $ 13,000 Sub Total $ 301,051 $ ,487 $ 246,885 $ 347,288 $ 397,697 $ 348,113 Right of Way Drainage 301-549-6300 $ 50,00 $ 170,000\396,885 0,000 $ 50,000 $ 50,000 Storm sewer Installation/replacement - $ - $ 50,0000,000 $ 50,000 $ 50,000 Sub Total $ 50,000 $ 220,0000,000 $ 100,000 $ 100,000 Total Expenses $ 351,051 $ 566,4877,288 $ 497,697 $ 448,113 Revenues less Expenditure $ 248,715 $ 3,290 $ . 201,382 $ 1800',*2 $ 161,892 $ 244,456 City of Okeechobee Comprehensive Capital Improvements Element/ Amended: October 18, 2011 9-9 +r.r NDEPENE NEWSPAPERS OKEECHOBEE NEWS STATE OF FLORIDA COUNTY OF OKEECHOBEE CM 107 S.W. 17th Street, Suite D, Okeechobee, FL 34974 Before the undersigned authority personally appeared Tom Byrd, who on oath says he is Publisher of the Okeechobee News, a three times a week Newspaper published at Okeechobee, in Okeechobee County, Florida, that the attached copy of advertisement being a in the matter of �J in the 19th Judicial District of the Circuit Court of Okeechobee County, Florida, was published in said newspaper in the issues of-- ------- — ------------ - ------- - Affiant further says that the said Okeechobee News is a newspaper published at Okeechobee, in said Okeechobee County, Florida, and that said newspaper has heretofore been published continuously in said Okeechobee County, Florida each week and has been entered as second class mail matter at the post office in Okeechobee, in said Okeechobee County, Florida, for a period of one year next preceding the first publication of the attached copy of advertisement, and affiant fur- ther says that she has neither paid nor promised any person, firm or corporation any discount, rebate, com- mission or refund for the purpose of securing this advertisement for publication in the said newspaper. y Tom Byrd Sworn to and subscribed before me this �... __day of �_�._��_tt_� t _'_ AD Notary Public, State of Florida at Large (863) 763-3134 ►Yl tn��t� �.P� PUBLIC NOTICE CONSIDERATION OF ADOPTING A CITY ORDINANCE PLEASE TAKE NOTICE that the City Council of the City of Okeechobee, Florida will on Tuesday, Se� ember 3, 2013 at 6:0D p.m. or as soon thereaf- ter possible, at City Hall, 55 SE 3rd Ave., Okeechobee, FL, conduct a PUB- LIC WEARING to consider final reading for adodon of the following Ordinance into law: No. 1103: AN ORDINANCE O THE CITY OF OKEE- CHOBEE FLORIDA, UPDATING THE FIVE-YEAR SCHEDULE OF CAPI- TAL IMPROVEMENTS OF THE CITY'S COMPREHENSIVE PLAN AS MANDATED BY FLORIDA STATUTES SECTION 163.3177 3)(b); PROVIDING FOR CONFLICT PROVIDING FOR SEVERABI ;AND PROVIDING FOR AN EFFECIrIVE DATE. All members of the public are encouraged to attend and participate in said Hearing. The proposed ordinance may be inspected in its entirety by mem- bers of the public at the Office of the City Clerk during normal business hours, Mon -Fri, 8:00 AM-4:30 PM, except for holidays. PLEASE TAKE NOTICE AND BE ADVISED that no stenographic record by a certlfied court reporter will be made of the foregoing meeting. Accordingly, any person who may seek to appeal any decision imolwng the matters no- ticed herein will be responsible for makingg a verbatim record of the tesbmo- ny and evidence at said meeting upon:N any appeal is to be based. In accordance wtth the Americans with Disabilities Act (ADA) of 1990 per- sons needing special accomm dation toparticipate in this proceeding should contact the Oty Clerk's Office at 663-763-3372 for assistance. by:,7ames E. Kirk, Mayor Lane Gamrotea, CMC, City Clerk 450960 ON 8/23/2013 NIINIII, ANGIE BRIDGES *; W COMMISSION # EE 177653 Bonded 7�htu Notary pubUCUnde inters W. D. RICHARDI,.INC. w( 894 6976 P.O. BOX 140631, ORLANDO, FL 32814 ( 895-1753 (FAX) CGC000646 IU If: wrichardi@c8.rr.com Mr. William H. Brannum Boyd, Schmidt & Brannum 2711 Poinsettia Avenue West Palm Beach, FL 33407 RE: Parcel: 100 A,B.C.D.E FM. No.: 4258461 Project: SR 70 at SR 15 (US 441) INTERSECTION County Okeechobee Cost to Cure Dear M r. Brannum, Pursuant to your request we have inspected the subject property and with the aid of information furnished by your office, have prepared a bid in the following amounts to cure the subject property after the acquisition. ITEM ( DESCRIPTION QTY I UNIT I COST SUBTOTAL PARCEL 100A November 18, 2012 SOFT I MOBILI- I CONTIN- I TOTAL TOTAL COSTS I ZATION I GENCY I COSTS UNIT'CO; 1 SOD DISTURBED AREA 200� SF 0.83 166.00 33.20 16.60 16.60 16.60 249.00 1.25 2 CAP IRRIGATION 1 LS 833.80 833.80 166.761 83.381 83.38 83.38 1.250.70 1.250.70 42 800:00 BY ROAD CONTRACTOR "' 9;600.4141 E 920,00 64>=4)0 64):00 60:04> 14400 0 -PAfW—BE 'Bl' ROAD CONTRACTOR BYROAD CONTRACTOR RE-ESTAB-NSH-MONfTORING•W- EA 1,00"& 00:0 10 . 0 0(1 10100- 1 iD8 9 08 00- 8 RE-ESTABLISH PICNIC TABLE 1 EA 1,666.67 1,666.67 333.33 166.67 166.67 166.67 2,500.00 2,500.00 9 SLAB 60 SF 3.77 226.201 45.241 .22.62 22.62 22.62 339.30 5.66 1 U I AL t'AKL;= 1 U UA 13,492.51 Z,b!38.53 1,349.27 1,349.27 1,349.27 20,239.00 PARCEL 100 B k I vo 10 ISOD DISTURBED AREA 2001 SF l 0.831 166.001 33.201 16.601 16.601 16.601 249.001 1.25 08:13 PM 01/07/13 BRANNUM OKEECHOBEE 2012.gpw P1 of3 0 11 ICAP P4Rnm 11)0[_ T ✓') 11 LS 1 834.001 834.00 TOTAL PARCEL 10 OB 9,000.00 11800.00 900.00 900.00 90 14 SOD DISTURBED AREA 200 SF 1 0.83 166.00 33.201 16.601 16.60 '16.601 249.00 1.25 15 CAP IRRIGATION 1 LS 833.80 833.80 166.761 83.381 83.38 83.38 1,250.70 1,250.70 1.6- TIE-IN-EONC-RE-TE-SIDEWAi:KS-- BY ROAD CONTRACTOR 17 RE-ESTABLISH CONCRETE POST 1 EA 106.66 106.66 21.331 10.67 00.67 10.67 159.99 159.99 -'h8--DRESS-ENDS-OF^GONG'RETE-Gdf2es- BY ROAD CONTRACTOR 19- P6AN•T-6=OAK-TRESS , 2-FOR 1 6 -EA -80"0 4;800:00 -960:Oa 489:00 48U:00 480:00 7;200:0 -1-2U9:9A- 29- RE-ESTAB-L-ISH-M-ONt•TORING-W-EL 1--EA- ,099:0 00070 209:0 t0"& 00 Do- O OE} -1-r�00 9Ei 00.00 21 RE-ESTABLISH PICNIC TABLE 1 EA 1,666.67 1.666.67 333.33 166.67 ' 166.67 166.67 2,500.011 2,500.01 22 SLAB 601 SF 1 3.77 226.20 45.24. 22.62 22.62 22.62 339.30 I5.66 IUTALVAKUtL "IUUI: ts'luu.SS 7,louxt tslu.ud tslu.yS tMI.HS 1S,15y.UU PARCFI 1MT1 `. ..� -- 23 REMOVE REMNENT CONCRET PAD 1641 SF 1.33 218.12 ` 43.621 21.81 21.81 21.811 327.17 1.99 24 REMOVEASPHALT PAVEMENT 643 SF 1.00 543.00 108.60 54.30 54.30 64.30 814.50 1.50 25 FILL DIRT 35 CY • 8.66 303.10 60.62 30.31 30.31 30.31 454.65 12.99 26 MINOR GRADING 1 LS 333.33 333.33 66.67 33.33 33.33 33.33 499.99 499.99 27 LANDSCAPING 1 LS 500.00 500:00 100.00 50.00 50.00 50.00 750.00 750.00 28 SOD DISTURBED AREA 1,200 SF 0.83 996.00 199.20 99.60 99.60 99.60 1.494.00 1.26 29 CAP/MODIFY/PROVIDE IRRIGATION 1 LS 1,171.46 1,171.46 234.29 117.151 117.15 117.15 1,757.18 1.757.18 -30- TIE-tN-C-ONC-RETE-SIDEW-ALKS- BY ROAD CONTRACTOR 31 RE-ESTABLISH BUSINESS SIGN 1 LS 12,000.00 • 12;000.00 2,400.00 1,200.001 1.200.00 1,200.00 18,000.00 18,000.00 32 REROUTE ELECTRICAL CIRCUIT 1 LS 1,666.67 1,666.67 333.33 166.67 166.67 166.67 2,500.01 2,500.01 33 RE-ESTABLISH PALM TREE 1 EA 500.00 500.00 100.00 50.00 50.00 50.00 750.00 750.00 r34 LAN F6=OAfFFREES�2 FOF21 4 EA- 899:00 ,200:00• 640 00 2-0 OQ 20 00 2-0 00 4,800 OA t,2-09 98- --3 REEFS fAB I:tSH M ONI �ORINO W-Ett- -1 -E/�- - t;000:0 -'f ;009 00 209:00 109:00 100:0 • 199 9 09:0 . 0- TOTAL PARCEL 10 UD ZZ,431.68 4,486.34 Z,Z43.17 Z,Z43.17 Z,Z43.17 33,547..50 PARCEL 100E " 36 SOD DISTURBED AREA 200 SF 0.83 166.00 .33.201 16.60 16.60 16.601 249.00 1.26 37 CAP/PROVIDE IRRIGATION 1 LS 834.20 834.20 166.84 83.42 83.42 83.42 1,251.30 1,251.30 -W-GQNGI.. I E-SfBEWFAzI4-8 BY ROAD CONTRACTOR 39 RE-ESTABLISH CREPE MYRTLES 4 EA 83.33 333.32 66.66 33.33 33.33 33.33 499.97 124.99 40 RE-CREATE LANDSCAPE FEATURE 41 REMOVE REMAINDER SLAB/BRICK 109 SF 2.67 291.03 58.21 29.10 29.10 29.10 438.55 4.01 42 STRIP G RASS & MU LCH 278 SF 0.33 91.74 18.35 9.17 9.17 9.17 137.61 0.50 43 POUR SLAB 367 SF 4.67 1,713.89 342.78 171.39 171.39 171.39 2,570.84 7.01 44 LAY BRICK PAVERS 367 SF 4.00 1,468.00 293.60 146.80 146.80 146.80 2,202.00 6.00 45 POUR CURB 41 LF 8.00 328.00 65.60 32.80 32.80 32.80 492.00 12.00 46 TILE CAP 41 LF 4:00 164.00 32.80 16.40 16.40 16.40 246.00 6.00 47 1 4 X 4 WOOD CURB 48 LF 2.67 128.16 25.631 12.82 12.82 r 12.82 192.24 4.01 08:13 PM 01/07/13 BRAN NUM OKEECHOBEE 2012.gpw P2 of 3 �J 48 RELOCATE RO BELLINI *21 EA 1 50.00 100.001 20.001 10.001 10.001 10.001 150.001 75.00 49 LIRIOPE 271 EA 8.00 216.00 43.20 21.60 21.60 21.60 324.00 12.00 50 MULCH 3001 SF 0.83 249.00 49.80 24.90 24.90 24.90 373.50 1.25 PI=A*T-6":&AK--TREESr2-F ----6 E 880 0 ---4;800:06 6Q:0 8G.G 8 . 8G.9 " ,28e:0e- TOTAL PARCEL 100E 10,S83.34 2,176.67 1,USS.33 1,US5.33 1,USS.33 15,325.UU This bid also includes the cost to acquire all necessary permits and shall be valid for a period of (1) year after the date of this letter. If you have any questions, please contact m y office. Sincerely, /W�.�D. Riicchardi, Inc. W �llL William D. Richardi, President 08:13 PM 01/07/13 BRANNUM OKEECHOBEE 2012.gpw P3 of 3 6 Brian Whitehall From: Edgington, Paul[Paul.Edgington@dot.state.fl.us] Sent: Thursday, August 29, 2013 6:03 PM To: bwhitehall@cityofokeechobee.com Cc: rbrock@cityofokeechobee.com; dallen@cityofokeechobee.com Subject: FW: 441/70'cost to cure' listing Attachments: FDOT Okeechobee 441 & 70 Cost to cure list 2013 08 27.pdf Brian I added up all the costs for the items to be cured, plus the cost of running the wiring for the preempt line to the emergency signal, and came up with a grand total of $48,052.51. FDOT Management approved this amount today. Please let me know what other information you may need and if this item can still be added to the agenda for the September 3`d Board Meeting. Thank you, Paul Edgington (239)461-4324 From: Brian Whitehall fmailto:bwhitehall(aOcityofokeechobee.com] Sent: Tuesday, August 27, 2013 3:57 PM To: Edgington, Paul Cc: Robin Brock; 'David Allen' Subject: 441/70 'cost to cure' listing Good afternoon Paul - After our conversation I reviewed what our Public Works Director reviewed and have modified the 11/18/12 list for each block in the project area. The only observations I would make, at this time, other than what's identified as crossed out, are as follows: 1. I'm assuming there will be no liability to the city for any re-establishment of the EPA monitoring wells, as we just discussed on the phone 2. In the following parcels there is a provision for re-establishing the conduit for the emergency signal preempt line a. 100C 215 LF at $1.20 $258.00 b. 100D 485 LF at $1.20 $582.00 c. 100E 335 LF at $1.20 $402.00 3. We've made no adjustment for the oak tree replacements in each parcel because it's a foregone conclusion that the contractor/FDOT will do those plantings. 4. Of course there's no amounts due for that work that's noted on the list as to be done 'BY ROAD CONTRACTOR' This should, at the very least, initiate additional conversation. Administrator City of Okeechobee (863) 763-3372 ext: 212 fax: (863) 763-1686 E-Mail: bwhitehall aacityofokeechobee.com Website: http://www.cityofokeechobee.com NOTICE: Due to Florida's broad public record laws, this email may be subject to public disclosure. ter.- v,rre 1 1 MEMORANDUM TO: Mayor and Council Members FROM: Clerk Gamiotea Al SUBJECT: Appointments to Police and Fire Pension Board of Trustees DATE: August 29, 2013 Several of the Pension Trustee's terms sunset on September 30, 2013. We've advertised the City Appointed Member positions and haven't received any applications to date. The good news is the current members are all requesting to be reappointed. In addition to the Appointed Members, the Fund Members voted to reappoint their representatives, whose term's sunset the same. Please consider: A motion to reappoint Mr. Bill Bartlett, as an Appointed Member, and ratify the reappointment of Sergeant Russell Cale, as an Elected Fund Member, to the Police Officers Pension Fund Board of Trustees, terms being October 1, 2013 through September 30, 2017. 2. A motion to reappoint Mr. Gary Ritter, as an Appointed Member, and ratify the reappointment of Lieutenants Adam Crum, and Glen Hodges, as Elected Fund Members, to the Firefighters Pension Fund Board of Trustees, terms being October 1, 2013 through September 30, 2017. Should you have any questions, or require additional information, please do not hesitate to contact me. r..r ,r, Exhibit 4 ORDINANCE NO. 1104 Sept 3, 2013 AN ORDINANCE LEVYING A MILLAGE RATE WHICH RATE IS SET ON ALL REAL AND PERSONAL PROPERTY; PROVIDING THAT 7.7432 PER THOUSAND DOLLAR VALUATION SHALL NOT BE LEVIED ON HOMESTEAD PROPERTY; THAT 7.7432 PER THOUSAND DOLLAR VALUATION SHALL BE USED FOR GENERAL CITY PURPOSES; THAT SAID MILLAGE RATE IS 0.0003 PERCENT (.03%) LESS THAN THE ROLL -BACK RATE COMPUTED IN ACCORDANCE WITH F.S. 200.065 (1); PROVIDING AN EFFECTIVE DATE. NOW, THEREFORE, be it ordained before the City Council for the City of Okeechobee, Florida; presented at a duly advertised public meeting; and passed by majority vote of the City Council; and properly executed by the Mayor or designee, as Chief Presiding Officer for the City: Section 1: The City Council of the City of Okeechobee. Florida hereby levies a tax of 7.7432 per thousand dollar valuation on all real and personal property within the corporate limits of said City, provided however, that 7.7432 shall not be levied upon property in the City of Okeechobee claimed and allowed as homestead on the general laws of the State of Florida. Section 2: That as designated in Section 1, hereof, 7.7432 per thousand dollar valuation shall be used for general City purposes in carrying on and conducting the government of said City. . r00 3 Section 3: The millage rate adopted is 5.84 percent less than the roll -back rate as computed in accordance with Florida Statutes Section 200.065 (1). Section 4: That this ordinance was proposed, considered and adopted under the provisions of Florida Statues Chapter 166 and Section 200.065. Section 5: This ordinance shall take effect October 1, 2013. INTRODUCED for first reading and public hearing on the 3`d day of September, 2013. James E. Kirk, Mayor ATTEST: Lane Gamiotea, CMC, City Clerk PASSED AND ADOPTED after second reading and second public hearing on the 17`h day of September, 2013. ATTEST: Lane Gamiotea, CMC, City Clerk REVIEWED FOR LEGAL SUFFICIENCY: John R. Cook, City Attorney James E. Kirk, Mayor Ordinance No. 1104 Page 1 IPA.of.0l(FF�yo City of Okeechobee Exhibit 5 Proposed Sept 3, 2013 moo , � -- :a 2013-2014 Budget GENERAL FUND RECAPITULATION-REVENUE AND EXPENSES PY rate 7.7432 2011/2012 2012/2013 2012/2013 2013/2014 Budget to Actuals Budget Estimates PROPOSED Budget IF/Y Beginning Fund Balance $ 3,577,557 $ 3,360,118 $ 3,884,651 $ 3,882,651 REVENUES 97%AD VALOREM 7.7432 $ 1,753,848 $ 1,697,570 $ 1,800,176 $ 1,740,218 $ 42,648 OTHER FEES $ 642,037 $ 602,175 $ 629,101 $ 602,250 $ 75 INTERGOVERNMENTAL $ 1,302,544 $ 1,246,306 $ 1,347,768 $ 1,275,683 $ 29,377 CHARGES FOR SERVICES $ 981,454 $ 903,908 $ 855,758 $ 854,581 $ (49,327) FINES,FORFEITURES&PET $ 21,522 $ 20,797 $ 22,400 $ 21,000 $ 203 USES OF MONEY&PROPEL $ 4,054 $ 1,100 $ 1,000 $ 1,000 $ (100) OTHER REVENUES $ 57,307 $ 52,134 $ 45,343 $ 46,205 $ (5,929) $ 4,762,766 $ 4,523,990 $ 4,701,546 $ 4,540,937 $ 16,947 TRANSFERS- IN Public Facilities Fund(Transfer $ 317,700 $ 398,000 $ 398,000 $ 398,000 $ CDBG $ - $ - $ - - L- - Capital Proj/Improvement Funs $ 42,674 $ 568,580 $ 122,491 $ 681,570 112,990 t5151 Capital Proj Impact Adm Fees $ 1,280 $ 500 00 $ - TOTAL REVENUES $ 5,124,420 $ 5,491,070 $ 5,222,037 $ 5,621,007 $ 129,937 EXPENDITURES LEGISLATIVE $ 108,327 $ 115,919 $ 110,230 $ 137,627 $ 21,708 EXECUTIVE $ 164,547 $ 174,334 $ 170,863 $ 179,816 $ 5,482 CITY CLERK $ 171,595 $ 190,416 $ 178,897 $ 200,355 $ 9,939 FINANCIAL SERVICES $ 208,782 $ 256,404 $ 228,854 $ 251,123 $ (5,281) LEGAL COUNCIL $ 46,303 $ 71,823 $ 67,005 $ 72,253 $ 430 GENERAL SERVICES $ 321,407 $ 324,595 $ 293,564 $ 327,111 $ 2,516 LAW ENFORCEMENT $ 1,692,100 $ 1,962,012 $ 1,871,080 $ 2,007,082 $ 45,070 FIRE PROTECTION $ 1,210,469 $ 1,320,331 $ 1,256,959 $ 1,370,181 $ 49,850 ROAD&STREET FACILITII $ 893,796 $ 1,059,746 $ 1,046,585 $ 1,075,459 $ 15,713 TOTAL GEN.OPER.EXPENDITURES $ 4,817,326 _ $ 5,475,580 $ 5,224,037 $ 5,621,007 $ 145,427 I FISCAL YEAR ENDING FUND BALANCE I $ 3,884,651 I $ 3,375,608 I $ 3,882,651 I $ 3,882,651 I Workbook for 1st Public Hearing Page 1 • ORDINANCE NO. 1105 AN ORDINANCE ADOPTING AN ANNUAL BUDGET FOR THE CITY OF OKEECHOBEE, FLORIDA, FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2013, AND ENDING SEPTEMBER 30, 2014; WHICH BUDGET SETS FORTH GENERAL FUND REVENUES OF $8,423,588.00, TRANSFER -IN OF $1,080,070.00, AND EXPENDITURES OF $5,621,007.00, LEAVING A FUND BALANCE OF $3,882,651.00; PUBLIC FACILITIES IMPROVEMENT FUND REVENUES OF $1,516,402.00, AND EXPENDITURES OF $675,500.00, TRANSFER -OUT OF $398,000.00, LEAVING A FUND BALANCE OF $442,902.00; COMMUNITY DEVELOPMENT BLOCK GRANT -HOUSING REHABILITATION FUND REVENUES OF $64,032.00, AND EXPENDITURES OF $64,000.00, LEAVING AFUND BALANCE OF $32.00; COMMUNITY DEVELOPMENT BLOCK GRANT -ECONOMIC DEVELOPMENT FUND REVENUES OF $232,909.00, AND EXPENDITURES OF $232,909.00, LEAVING A FUND BALANCE OF $0.00; STATE APPROPRIATIONS GRANT FUND REVENUES OF $250,000.00, TRANSFER -IN OF $25,000.00, AND EXPENDITURES OF $275,000.00, LEAVING A FUND BALANCE OF $0.00; FLORIDA DEPARTMENT OF TRANSPORTATION HIGHWAY BEAUTIFICATION GRANT FUND REVENUES OF $100,000.00, TRANSFER -IN OF $17,500.00, AND EXPENDITURES OF $117,500.00, LEAVING A FUND BALANCE OF $0.00; CAPITAL IMPROVEMENT PROJECTS -IMPACT FEES FUND REVENUES OF $47,064.00, AND EXPENDITURES OF $16,950.00, TRANSFER -OUT OF $500.00, LEAVING A FUND BALANCE OF $29,614.00; CAPITAL IMPROVEMENT PROJECTS FUND REVENUES F_ U,747,114.00, AND EXPENDITURES OF 1 0.00, TRANSFER -OUT OF 7 — C 3 82U.0 , LEAVING A FUND BALANCE OF 5 805,944.0 LAW ENFORCEMENT SPECIAL FUND REVENUES OF $4,563.00, AND EXPENDITURES OF $3,108.00, LEAVING A FUND BALANCE OF $1,455.00; PROVIDING AN EFFECTIVE DATE. NOW, THEREFORE, be it ordained before the City Council for the City of Okeechobee, Florida; presented at a duly advertised public meeting; and passed by majority vote of the City Council; and properly executed by the Mayor or designee, as Chief Presiding Officer for the City: Section 1: The City Council of the City of Okeechobee, Florida, after having held a public hearing on the annual budget, including General Fund, Public Facilities Improvement Fund, Community Development Block Grant -Housing Rehabilitation Fund, Community Development Block Grant -Economic Development Fund, State Appropriations Grant Fund, Florida Department of Transportation Highway Beautification Grant Fund, Capital Improvement Projects -Impact Fees Fund, Capital Improvement Projects Fund, and Law Enforcement Special Fund, hereby adopts as its annual budget the expenditures, as fully set forth below, for the City of Okeechobee for the Fiscal Year beginning October 1, 2013 and ending September 30, 2014. GENERALFUND Revenues Fund Balance $3,882,651.00� Ad Valorem Taxes - 7.7432 $1,740,218.00v Other Fees $ 602,250.00 Intergovernmental Revenue $1,275,683.00 Charges for Current Services $ 854,581.00 ✓ Fines, Forfeitures and Penalties $ 21,000.00 ✓ Uses of Money and Property $ 1,000.00 ✓ Other Revenues $ 46,205.00 ✓ Total Revenues $8,423,588.00 Y Transfer -In from Public Facilities Improvement Fund $ 398,000.00 ✓ Transfer -In from Capital Improvement Projects -Impact Fees Fund $ 500.00v Transfer -In from Capital Improvement Projects Fund $ 681,570.00✓ TOTAL REVENUES AND TRANSFERS $9,503,658.00 v Ordinance No. 1105 Page 1 of 4 GENERAL FUND CONTINUED Expenditures Legislative Executive City Clerk Financial Services Legal Counsel General Services Law Enforcement Fire Protection Road and Street Facilities TOTAL EXPENDITURES GENERAL FUND BALANCE PUBLIC FACILITIES IMPROVEMENT FUND Revenues Fund Balance Revenues TOTAL REVENUES Expenditures Expenditures Transfer -Out to General Fund TOTAL EXPENDITURES AND TRANSFERS PUBLIC FACILITIES IMPROVEMENT FUND BALANCE $ 137,627.00 $ 179,816.00 v $ 200,355.00 $ 251,123.00v $ 72,253.00 ✓ $ 327,111.00 $2,007,082.00 v $1,370,181.00v $1,075,459.00 $5,621,007.00 ✓ $3,882,651.00 v $ 874,851.00- $ 641,551.00 $1,516,402.00 $ 675,500.00" $ 398,000.00 $1,073,500.00 $ 442,902.00 COMMUNITY DEVELOPMENT BLOCK GRANT -HOUSING REHABILITATION FUND Revenues Fund Balance Revenues TOTAL REVENUES Expenditures $ 32.00 $ 64,000.00 $ 64,032.00 v TOTAL EXPENDITURES $ 64,000.00 �- CDBG-HR FUND BALANCE $ 32.00 COMMUNITY DEVELOPMENT BLOCK GRANT -ECONOMIC DEVELOPMENT FUND Revenues Fund Balance $ 0.00 Revenues $ 232,909.00 " TOTAL REVENUES $ 232,909.00 Expenditures TOTAL EXPENDITURES $ 232,909.00 v CDBG-ED FUND BALANCE $ 0.00 STATE APPROPRIATIONS GRANT FUND Revenues Fund Balance $ 0.001, Revenues $ 250,000.00 v Transfer -In from Capital Improvement Projects Fund $ 25,000.00 TOTAL REVENUES AND TRANSFERS $ 275,000.00 if Ordinance No. 1105 Page 2 of 4 STATE APPROPRIATIONS GRANT FUND CONTINUED Expenditures TOTAL EXPENDITURES STATE APPROPRIATIONS GRANT FUND BALANCE FDOT HIGHWAY BEAUTIFICATION GRANT FUND Revenues Fund Balance Revenues Transfer -In from Capital Improvement Projects Fund TOTAL REVENUES AND TRANSFERS Expenditures TOTAL EXPENDITURES FDOT HIGHWAY BEAUTIFICATION GRANT FUND BALANCE CAPITAL IMPROVEMENT PROJECTS -IMPACT FEES FUND Revenues Fund Balance Revenues TOTAL REVENUES Expenditures Total Expenditures Transfer -Out to General Fund TOTAL EXPENDITURES AND TRANSFERS CAPITAL IMPROVEMENT PROJECTS -IMPACT FEES FUND BALANCE CAPITAL IMPROVEMENT PROJECTS FUND Revenues Fund Balance Revenues TOTAL REVENUES Expenditures Total Expenditures Transfer -Out to General and Grant Funds -25,M_U" TOTAL EXPENDITURES AND TRANSFERS TOTAL ASSIGNED FUND BALANCE trTTEZ CAPITAL IMPROVEMENT PROJECTS FUND BALANCE LAW ENFORCEMENT SPECIAL FUND Revenues Fund Balance Revenues TOTAL REVENUES Expenditures TOTAL EXPENDITURES LAW ENFORCEMENT SPECIAL FUND BALANCE $ 275,000.00 $ 0.00 $ 0.00 $ 100,000.00 $ 17,500.00 $ 117,500.00 $ 117,500.00 -,- $ 0.00 - $ 46, 564.00 ✓ $ 500.00 $ 47,064.00 $ 16,950.00' $ 500.00 $ 17,450.00 $ 29,614.001/ $6,484,214.00 $ 262,900.00 ✓ $6,747,114.00 n $ 517, 350.00 - $ 723 820.00 1 241 76 00 $ 300,000.00 $5,805,944.00 $ 4,063.00 $ 500.00 ✓ $ 4,563.00 . $ 3,108.00 ✓ $ 1,455.00 Ordinance No. 1105 Page 3 of 4 ,UIMi'' ww Section 2: That this ordinance was proposed, considered and adopted underthe provisions of Chapter 166 and 200.065 Florida Statues. Section 3: This ordinance shall be effective October 1, 2013. INTRODUCED for first reading and public hearing on the 3 d day of September, 2013. James E. Kirk, Mayor ATTEST: Lane Gamiotea, CMC, City Clerk ADOPTED after final reading and second public hearing on the 171h day of September, 2013. GUr*111 Lane Gamiotea, CMC, City Clerk REVIEWED FOR LEGAL SUFFICIENCY: John R. Cook, City Attorney James E. Kirk, Mayor Ordinance No. 1105 Page 4 of 4 City of Okeechobee Proposed 2013 - 2014 Budget Amendments/adjustments from workshop of August 20tn ➢ Provided tax relief by endorsing the millage rate remain the same for the 3rd consecutive year ➢ Additional Community Support - Okeechobee Cattleman's Assn. ➢ Provided a 1% Cost of Living Adjustment for employees ➢ Added cost for Annexation ➢ Amended Professional Services (decreased by $25,000) ➢ CDBG Fund amended to reflect end of year rollover cost only ➢ CDBG Economic Grant Fund amended to reflect adjusted contracted price as well as the revenue from Gator Apple for the adjusted cost City of Okeechobee Proposed 2013-2014 Budget GENERAL FUND RECAPITULATION - REVENUE AND EXPENSES PY rate 7.7432 2011/2012 k$T.i360.118 012/2013 2012/2013 2013/2014 Actuals d et Estimates PROPOSED F/Y Beeinnine Fund Balance $ 3.577.557 $ 3,884,651 $ 3,882,651 REVENUES 97% AD VALOREM 7.7432 $ 1,753,848 $ 1,697,570 $ 1,800,176 $ 1,740,2Is OTHER FEES $ 642,037 $ 602,175 $ 629,101 $ 602,250 INTERGOVERNMENTAL $ 1,302,544 $ 1,246,306 $ 1,347,768 $ 1,275,683 CHARG OR SERVICES $ 981,454 $ 903,908 $ 855,758 $ 854,581 FINES, FORFEITURES & PE $ 21,522 $ 20,797 $ 22,400 $ 21,000 USES OF MONEY & PROM $ 4,054 $ 1,100 $ 1,000 $ 1,000 OTHER REVENUES $ 57,307 $ 52,134 $ 45,343 $ 46,205 $ 4,762,766 $ 4,523,990 $ 4,701,546 $ 4,540,937 TRANSFERS - IN Public Facilities Fund (Transfei $ 317,700 $ 398,000 $ 398,000 $ 398,000 CDBG $ - $ - $ - $ - Capital Pro' /Im rovement Fun $ 42,674 $ 568,580 $ 122,491 $ 681,570 ,Capital Pro' Impact Adm Fees $ 1280 $ 500 $ 500 TOTAL REVENUES $ 5,124:420 $ 5,491,070 1 $ 5,222,037 $ 5,621,007 EXPENDITURES LEGISLATIVE $ 108,327 $ 115,919 $ 110,230 $ 137,627 EXECUTIVE $ 164,547 $ 174,334 $ 170,863 $ 179,816 CITY CLERK $ 171,595 $ 190,416 $ 178,897 $ 200,355 FINANCIAL SERVICES $ 208,782 $ 256,404 $ 228,854 $ 251,123 LEGAL COUNCIL $ 46,303 $ 71,823 $ 67,005 $ 72,253 GENERAL SERVICES $ 321,407 $ 324,595 $ 293,564 $ 327,111 LAW ENFORCEMENT $ 1,692,100 $ 1,962,012 $ 1,871,080 $ 2,007,082 FIRE PROTECTION $ 1,210,469 $ 1,320,331 $ 1,256,959 $ 1,370,181 ROAD & STREET FACILITIJ $ 893,796 $ 1,059,746 $ 1,046,585 $ 1,075,459 TOTAL GEN. OPER. EXPENDITURES $ 4,817,326 $ 5,475,580 $ 5,224,037 $ 5,621,007 FISCAL YEAR ENDING FUND BALANCE 1 $ 3,884,651 1 $ 3,375,608 1 $ 3,882,651 1 $ 3,882,651 Workbook for 1st Public Hearing Page 1 City of Okeechobee Proposed 2013-2014 Budget GENERAL FUND RECAPITULATION - REVENUE AND EXPENSES 2011/2012 1 2/12/2013 2/12/2013 1 2013/2014 Actuals Budget Estimates PROPOSED F/Y BEGINNING FUND BALANCE $ 3,577,557 $ 3,360,118 $ 3,884,6511 $ 3,882,651 REVENUES TAXES: PY rate 7.7432 311-1000 97% AD VALOREM @ 7.7432 $ 1,753,848 $ 1,697,570 $ 1,800,176 $ 1,740,218 TOTAL $ 1,753,848 S 1,697,570 $ 1,800,176 S 1,740,218 OTHER FEES: 312-5200 314-1000 314-8000 316-0000 319-0000 Fire Insurance Premium $ 49,588 $ 49,500 $ 49,500 $ 49,500 Casualty Insurance Prem Tax (Police) $ 74,973 $ 78,275 $ 78,200 S 73,570 Utility Tax -Electric $ 411,944 $ 393,000 $ 409,460 $ 394,500 UtilityTax/Propane $ 32,390 $ 25,200 $ 31,541 $ 27,120 Prof & Business Tax Receipt $ 68,955 $ 54,200 $ 57,5001 $ 56,560 Public Service Fee $ 4,187 IS $ 2,000 $ 2,900 $ 1,000 TOTAL 642,037 IS 602,175 1 $ 629,1011 $ 602,250 INTERGOVERNMENTAL REVENUES: 335-1210 335-1400 335-1500 335-1800 312-6000 315.0000 335-2300 338-2000 SRS Cigarette Tax $ 194,548 $ 187,400 $ 194,046 $ 187,943 Mobile Home Licenses $ 24,694 $ 23,000 $ 23,800 $ 23,000 Alcoholic Beverage Licenses $ 6,466 $ 4,950 $ 4,007 $ 4,950 1/2 Cent Sales Tax $ 264,154 $ 256,635 $ 272,611 $ 269,050 1 Cent Sales Surtax $ 527,212 $ 499,701 $ 539,564 $ 513,440 Communications Service Tax $ 275,000 $ 268,000 $ 305,340 $ 271,000 Firefighters Supplement $ 1,200 $ 1,920 $ 1,200 $ 1,200 County Business Licenses $ 9,270 $ 4,700 $ 7,200 $ 5,100 TOTAL $ 1,302,544 $ 1,246,306 $ 1,347,768 $ 1,275,683 CHARGES FOR CURRENT SERVICES 322-0000 322-1000 323-1000 323-7000 329-0000 341-2000 341-3000 341-4000 343-4010 Building & Inspections Fees $ 108,446 $ 65,000 $ 45,300 $ 50,000 Exception & Zoning Fees $ 5,068 $ 500 $ 3,581 $ 500 Franchise -Electric $ 383,620 $ 375,000 $ 345,489 $ 345,400 Franchise -Solid Waste $ 107,818 $ 98,970 $ 97,456 $ 95,456 Plan Review Fees $ 4,656 $ 4,000 $ 3,820 $ 3,800 Alley/Street Closing Fees $ - $ 500 $ - $ 500 Map Sales $ - $ 100 $ - $ 100 Photocopies $ - $ 25 $ - $ 25 Solid Waste Collection Fees-Resd. $ 371,846 $ 359,813 $ 360,112 $ 358,800 TOTAL $ 981,454 $ 903,908 S 855,758 S 854,581 Workbook for 1st Public Hearing Page 4 City of Okeechobee Proposed 2013-2014 Budget GENERAL FUND RECAPITULATION - REVENUE AND EXPENSES 1011/2012 1 2012/2/13 1 2012/2013 1 2013/2014 Actuals Budget Estimates 1PROPOSED1 TINES, FORFEITURES & PENALTIES: 51-1000 51-2000 51-3000 51-4000 51-5000 54-1000 Court Fines $ 13,123 $ 12,921 $ 14,000 $ 12,500 Radio Comm. Fee $ 5,094 $ 4,949 $ 5,600 $ 5,600 Law Enforcement Education $ 1,609 $ 1,627 $ 1,800 $ 1,600 Investigation Cost Reimbursement $ 1,222 $ 875 $ 750 $ 875 Unclaimed Evidence $ _ $ - $ _ 1 $ Ordinance Violation Fines $ 474 $ 425 $ 250 $ 425 TOTAL $ 21,522 $ 20,797 $ 22,400 1 $ 21,000 USES OF MONEY & PROPERTY: 361-1000 361.3000 364-1000 343-9000 343-9100 343-9200 369-1000 369-4000 369-5000 Interest Earnings $ 4,054 $ 1,100 $ 1,000 $ 1,000 Investment Earnings $ - $ _ $ - $ - Surplus City Property $ - $ - $ - $ TOTAL $ 4,054 $ 1,100 $ 1,000 $ 1,000 REVENUES: Public Safety Grant $ 6,790 $ 3,200 $ 2,202 $ Special Purpose Grant $ 3,500 $ 3,500 $ - $ DOT Hwy Maint.Landscape/Mowing $ 10,542 $ 10,500 $ 10,242 $ 10,500 DOT Master Traffic Signals Maint. $ 8,553 $ 8,103 $ 8,509 $ 8,905 DOT Maint. Lights & Lights Contract $ 22,545 $ 20,060 $ 20,890 $ 23,300 Miscellaneous $ 2,000 $ 4,000 $ 2,000 $ 2,000 Code Enforcement Fine $ 1,900 $ 1,900 $ 500 $ 500 Police Accident Reports $ 1,477 $ 871 $ 1,000 $ 1,000 Capital Lease Proceeds $ - $ - $ - $ TOTAL $ 57,307 $ 52,134 1 $ 45,343 $ 46,205 OPERATING TRANSFER -IN: 381-1000 Capital Project Impact Fees (Transfer -In) $ 1,280 IS 500 $ 500 $ 500 Capital Project Improvements (Transfer -In) $ 42,674 $ 568,580 $ 122,491 $ 681,320 CDBG Fund (Transfer -In) $ - $ - $ - Public Facilities Improvement (Transfer -In) $ 317,700 $ 398,000 $ 398,000 $ 398,000 TOTAL 1 $ 361,654 $ 967,080 $ 520,991 $ 1,079,820 TOTAL REVENUE & OTHER FUNDING SOURCES I $ 5,124,420 $ 5,491,070 $ 5,222,537 1 $ 5,620,757 OPERATING TRANSFERS - OUT Due From CDBG $ 5,232 $ 239,508 $ 239,508 Capital Project Building & Improvements Capital Project Vehicles TRANSFERS OUT Workbook for 1 st Public Hearing Page 5 City of Okeechobee Proposed 2013-2014 Budget GENERAL FUND Combined Expenses 201//2012 ACTUAL 1 2012l2013 BUDGET 1 2012/2013 ESTIASATE 1 201312011 PROPOSED PERSONNEL COST: 1100 EXECUTIVE SALARIES $ 413,582 S 487,376 S 484,1,25 S 495,960 1200 REOULARSALARIES S 1,828,646 S 1,926,608 $ 1:909.136 S 1,933,255 1201 HOLIDAYPAY S 17,556 S 23,236 S 17,693 S 23,496 1202 OFF HOLIDAY PAY S 21,045 S 25,444 S 24,825 S 25,925 1300 OTHER SALARY S 84,800 $ 119,399 f 112,953 S 106,570 1400 OVERTIME $ 51,450 S 44083 S 35,539 S 45,025 1401 OVERTIME PAYIANNUAL & SICK $ 47,593 S 49,682 $ 34,284 $ 50,520 1402 DISPATCHER OVERTIME $ 4,372 S 9,652 S 2,648 S 9,500 1403 OFFICERS OVERTIME PAY S 46,525 S 64,960 S 38,146 S 64,000 1501 AUXILIARY & VOLUNTEER PAY $ 9,932 S 11,200 $ 9,636 S 12,200 1510 LONGEVITY/SERVICE INCENTIVE S 1,500 $ 1,250 S 1,750 S 1,500 1520 OFFICERS LONGEVITYISERVICE $ $ f f 500 1540 CAREEREDUCATION S 12,922 S 14,612 S 13,715 S 15,092 2100 IFICA $ 191.511 $ 213.557 S 201,003 S 219,492 2200 RE71REMENT $ 402,632 S 523,767 S 521,476 S 572,660 2300 LIFE AND HEALTH INSURANCE is 344,512 S 410,499 S 390,110 $ 437,209 2400 WORKERS COMPENSATION S 69,004 f 74,282 f 84919 $ 94,343 2500 UNEMPLOYMENT TAXES 1 $ 1200 S 1,294 f 6,800 TOTAL PERSONNEL COSTS: I S 3,546,684 1 S 4,001,696 S 3,903,354 S 4,112,937 SUPPLIES AND OTHER SERVICES: 3100 1PROFESSIONAL SERVICES $ 207,552 S 197,176 S 173,352 S 191,180 3102 1PROF SERVICES PHYS FOR SCBA S 3,335 S 3,800 S 1,650 S 3,800 3103 1 MUNICIPAL CODE & IVELLNESS PR S 6,239 $ 7,380 S 6,880 S 7,860 3200 ACCOUNTING & AUDIT $ 27,300 S 29,100 S 26,800 S 29,500 3300 LEGAL COST $ 661 S 20,000 S 19,339 $ 18,173 3400 OTHER CONTRACT SERVICES $ 91,295 S 118,140 S 91,013 S 125,197 3401 GARBAGE COLLECTION FEE S 353,790 S 359,813 S 358,949 S 363,447 4000 TRAVEL AND PER DIEM $ 11,304 S 23,190 S 12,863 S 22,690 4100 COMM. & FREIGHT $ 37,321 S 60,786 S 64,347 S 67,337 4300 JUTILITIES S 47,412 S 57,927 S 52,046 $ 57,677 4400 RENTALS AND LEASES $ 14,964 S 17,475 S 16,312 S 14,780 4500 INSURANCE $ 121,286 S 125,413 $ 119,421 S 131.661 4600 R&M VEHICLES S 18,570 S 31,686 $ 25,121 S 32,000 4609 R&M EQUIPMENT S 67,618 $ 86.166 $ 71,145 S 87,482 4700 PRINTING S 406 S 2,550 S $25 S 2,550 4900 ADVERTISING,'OTHERCHARGES S 13,553 S 13,000 f 91850 $ 14.500 4901 EDUCATION -RESTRICTED S 18,749 S 24,183 S 15,389 $ 25.300 4902 EDUCATION - NON -RESTRICT ED $ 1,630 S 5,950 S 1,450 S 5,950 4905 TRAINING & MATERIALS $ 1,386 $ 2,500 $ 1,000 S 3,500 4N3 CODE ENFORCEMENT $ 9,308 $ 9.000 $ 7A44 IS 9.000 4909 MISCELLANEOUS S 2,753 S 12300 $ 6,357 S 10,300 5100 OFFICE SUPPLIES $ 6,677 S 13,450 $ 91855 f 14,400 5101 DETECTIVE SUPPLIES S 1,473 S 3,000 S 1,559 S 3,000 5102 INVESTIGATION FEES S 200 $ 1,800 S 250 S 1.800 5200 OPERATING SUPPLY S 29,711 f 43,650 S 43,691 f 49,835 5201 FUEL AND OIL $ 94,890 $ 123,423 $ 103.334 f 116,001 5202 OPERATING SUPPLIES (TIRES) $ 1,005 S 11,500 S 9,397 S 12.500 5203 UNIFORMS!PATCHES f 30,386 S 32,775 S 33-119 $ 28.500 5204 POSTAGE & SUPPLIES $ 4,483 S 5,300 S 5,413 S 6.300 5204 DUMPING FEES S S 500 $ S 500 530D ROAD MATERIALS/SUPPLIES $ 267 $ $ 1235 $ 2,000 3400 BOOKS. PUBLICATIONS, ETC $ 8,952 S 11.600 S 9941 $ 10,400 630D IMPROVEMENTS $ $ S $ 8100 SHARED SERVICES $ 8,000 S 8,950 $ 9,937 S 8.950 8200 AID TO PRIVATE ORGANIZATIONS S S S S 8201 INTERLOCAL PART, a/IRSC S 2,272 S S $ 8202 PUBLIC SERVICE GRANT S 20,000 $ 10.000 $ 101000 $ 30,000 8300 PUBLIC SERVICE GRANT S 3,284 S f 2300 $ TOTAL SUPPLIES AND OTHER SERVICES IS 1,267,931 1 S 1,473,883 S 1,320,583 S 1,508,070 TOTAL COST: I S 4,814,615 15 5,475,579 1 $ 5,223,937 S 5,621,007 Workbook for 1st Public Hearing Page 6 City of Okeechobee Proposed 2013-2014 Budget General Fund - 001 DEPARTMENT: LEGISLATIVE (0511) 2011/2012 ACTUALS 2012/2013 BUDGET 2012/2013 ESTIMATES 2013/2014 PROPOSING 1100 EXECUTIVE SALARIES $ 36,100 $ 36,100 $ 36,100 $ 36,100 1510 LONGEVITY/SERVICE INCENTIVE $ - $ - $ 500 S 500 2100 FICA $ 2,725 $ 2,765 $ 2,484 S 2,870 2200 RETIREMENT $ 3,704 $ 4,755 $ 3,754 $ 4,650 2300 LIFE AND HEALTH INSURANCE $ 16,720 $ 30,781 $ 27,914 $ 28,689 2400 WORKERS COMPENSATION $ 162 $ 182 $ 182 $ 203 TOTAL PERSONNEL COSTS: $ 59,411 $ 74,583 S 70,934 $ 73,012 Workbook for 1st Public Hearing Page 7 City of Okeechobee Proposed 2013-2014 Budget General Fund - 001 DEPARTMENT: LEGISLATIVE (0511) OPERATIONS & SUPPLIES 2011/2012 ACTUALS 2012/2013 BUDGET 2012/2013 ESTMIATES 2013/2014 PROPOSING 3400 OTHER CONTRACT SERVICES $ 14,000 $ 14,000 $ 14,000 $ 14,000 4000 TRAVEL AND PER DIEM $ 1,125 $ 2,000 $ 500 $ 2,000 4100 COMM. & FREIGHT $ - $ 150 $ 1,600 $ 3,150 4500 INSURANCE $ 2,288 $ 2,536 $ 2,536 $ 2,815 4901 EDUCATION $ 640 $ 1,500 $ 250 $ 1,500 4909 MISCELLANEOUS $ 391 $ 1,000 $ 400 $ 1,000 5400 BOOKS, PUBLICATIONS, ETC $ 200 $ 1,200 $ 1,073 $ 1,200 8100 SHARED SERVICES $ 8,000 $ 8,950 $ 8,937 $ 8,950 8200 AID TO PRIVATE ORGANIZATIONS $ - $ - $ - $ - 8201 INTERLOCAL PART. w/IRSC $ 2,272 $ - $ - $ 8202 1 LOCAL COMMUNITY REQUEST $ 20,000 $ 10,000 $ 10,000 $ 30,000 TOTAL SUPPLIES AND OTHER SERVICES $ 48,916 IS 41,336 $ 39,296 $ 64,615 GRAND TOTAL FOR DEPARTMENT $ 108,327 $ 115,919 1 $ 110,230 1 $ 137.627 2300 Health Insurance & Benefit cost adjustment 2400& Adjustment of Property/Casualty & WC Insurance Premiums 4500 4100 Reimbursement of Cell phones, $600 each 8200 Shared Services Council, $8950 8202 Economic Development (Chamber), $10,000; Okeechobee Cattlernans Assn., $20,000 Workbook for 1st Public Hearing Page 8 City of Okeechobee Proposed 2013-2014 Budget General Fund - 001 DEPARTMENT: EXECUTIVE (0512) PERSONNEL COST: 2011/2012 ACTUALS 2012/2013 BUDGET 202/2013 ESTIMATES 2013/2014 PROPOSING 1100 EXECUTIVE SALARIES $ 81,327 $ 83,606 $ 83,506 $ 85,608 1200 REGULAR SALARIES $ 33,834 $ 34,893 $ 34,875 $ 35,770 1510 LONGEVITY/SERVICE INCENTIVE $ - $ - $ - $ 2100 FICA $ 8,948 $ 7,446 $ 8,444 $ 9,096 2200 RETIREMENT $ 14,628 $ 15,285 $ 15,447 $ 15,533 2300 LIFE AND HEALTH INSURANCE $ 11,573 $ 12,798 $ 12,629 $ 13,985 2400 WORKERS COMPENSATION $ 500 $ 554 $ 554 $ 649 TOTAL PERSONNEL COSTS: $ 150,810 IS 154,582 1 $ 155,455 IS 160,641 Workbook for 1 st Public Hearing Page 9 City of Okeechobee Proposed 2013-2014 Budget General Fund - 001 DEPARTMENT: EXECUTIVE (0512) SUPPLIES & OTHER SERVICES 2011/2012 ACTUALS 2012/2013 BUDGET 202/2013 ESTIMATES 2013/2014 PROPOSING 4000 ITRAVEL AND PER DIEM $ 69 $ 1,500 $ 600 $ 1,500 4100 ICOMM. & FREIGHT $ 2,680 $ 4,500 $ 4,500 $ 4,500 4400 RENTALS & LEASES $ 2,057 $ 2,550 $ 2,640 $ 2,550 4500 INSURANCE $ 5,860 $ 3,112 $ 3,112 $ 3,355 4600 R&M VEHICLES $ 38 $ 500 $ 120 $ 500 4609 R&M EQUIPMENT $ 374 $ 1,150 $ 450 $ 1,150 4901 IEDUCATION $ - $ 900 $ 100 $ 900 4909 IMISCELLANEOUS $ 8 $ 500 $ 250 $ 500 5100 JOFFICE SUPPLIES $ 94 $ 1,000 $ 560 $ 800 5200 OPERATING SUPPLY $ 120 $ 1,100 $ 420 $ 950 5201 FUEL AND OIL $ 848 $ 1,190 $ 906 $ 1,120 5400 BOOKS, PUBLICATIONS, ETC $ 1,589 $ 1,750 $ 1,750 $ 1,350 6400 EQUIPMENT ($750 OR MORE) IS $ - $ - $ - $ TOTAL SUPPLIES AND OTHER SERVICES 13,737 $ 19,752 $ 15,408 $ 19,175 GRAND TOTAL FOR DEPARTMENT $ 164,547 $ 174,334 $ 170,863 1 $ 179,816 2300 Health Insurance & Benefit cost adjustment 2200 Employer Contribution rate increased by .07 points 2400& Adjustment of Property/Casualty & WC Insurance Premiums 4500 5201 Fuel 280 gal (cry $4.00 Workbook for 1st Public Hearing Page 10 City of Okeechobee Proposed 2013-2014 Budget General Fund - 001 DEPARTMENT: CLERK OFFICE (2512) PERSONNEL COST: 2011/2012 ACTUALS 2012/2013 Budget 2012/2013 ESTIMATES 2013/2014 Proposing 1100 EXECUTIVE SALARIES $ 53,460 $ 54,706 $ 55,046 $ 56,400 1200 REGULAR SALARIES $ 33,124 $ 34,002 $ 34,001 $ 35,100 1300 OTHER SALARIES $ 12,057 $ 14,098 $ 13,604 $ 15,912 1510 LONGEVITY/SERVICE INCENTIVE $ - $ - $ - $ 500 2100 FICA $ 7,475 $ 6,671 $ 7,569 $ 9,218 2200 RETIREMENT $ 10,937 $ 11,672 $ 11,266 $ 11,885 2300 LIFE AND HEALTH INSURANCE $ 11,478 $ 12,718 $ 12,373 $ 14,878 2400 WORKERS COMPENSATION $ 358 $ 418 $ 418 $ 489 TOTAL PERSONNEL COSTS: $ 128,889 $ 134,285 $ 134,277 $ 144.382 Workbook for 1st Public Hearing Page 11 City of Okeechobee Proposed 2013-2014 Budget General Fund - 001 DEPARTMENT: CLERK OFFICE (2512) SUPPLIES & OTHER SERVICES 2011/2012 ESTIMATE 2012/2013 Budget 2012/2013 ESTIMATES 2013/2014 Proposing 3103 MUNICIPAL CODE $ 3,358 $ 4,500 $ 4,000 $ 4,500 3400 OTHER CONTRACTUAL SERVICES $ 8,800 $ 9,000 $ 8,800 $ 9,000 4000 TRAVEL AND PER DIEM $ 1,630 $ 3,000 $ 1,500 $ 2,500 4100 COMM. & FREIGHT $ 2,080 $ 2,400 $ 2,251 $ 2,300 4500 INSURANCE $ 4,281 $ 4,631 $ 4,630 $ 4,823 4609 R&M EQUIPMENT $ 4,273 $ 5,600 $ 5,200 $ 6,350 4900 ADVERTISING/OTHER CHARGES $ 13,553 $ 13,000 $ 9,850 $ 14,500 4901 EDUCATION $ 765 $ 1,500 $ 600 $ 1,500 4909 MISCELLANEOUS/ELECTION $ 794 $ 8,000 $ 4,600 $ 6,000 5100 OFFICE SUPPLIES $ 1,528 $ 2,500 $ 1,319 $ 2,500 5400 BOOKS, PUBLICATIONS, ETC $ 1,644 $ 2,000 $ 1,870 $ 2,000 6400 EQUIPMENT ($750 OR MORE) $ - $ -is $ TOTAL SUPPLIES AND OTHER SERVICES S 42,706 $ 56,131 $ 44,620 S 55,973 GRAND TOTAL FOR DEPARTMENT $ 171,595 1 $ 19Q416 $ 178,897 1 $ 200,355 2200 Employer Contribution rate increased by .07 points 2400& Adjustment of Property/Casualty & WC Insurance Premiums 4500 4609 Additional due to upgrade of digital equipment/software, $1300 4909 Decrease based on not an Election Year 4900 $1300Increase for annexation costs Workbook for 1st Public Hearing Page 12 City of Okeechobee Proposed 2013-2014 Budget General Fund - 001 DEPARTMENT: LEGAL SERVICES (0514) SUPPLIES & OTHER SERVICES 2011/2012 ACTUALS 2012/2013 BUDGET 2012/2013 ESTIMATE BUDGET PROPOSING 2300 HEALTH INSURANCE $ 5,365 $ 5,790 $ 5,880 $ 6,840 3100 PROFESSIONAL SERVICES $ 38,218 $ 42,033 $ 39,845 $ 43,430 3300 LEGAL COST $ 661 $ 20,000 $ 19,339 $ 18,173 4000 TRAVEL AND PER DIEM $ 508 $ 800 $ 292 $ 800 4100 COMM. AND FREIGHT SERVICES $ 351 $ 1,200 $ 849 $ 1,010 4609 R&M EQUIPMENT $ 225 $ 600 $ 375 $ 600 4901 EDUCATION $ 275 $ 750 $ 475 $ 750 5100 OFFICE SUPPLIES $ 200 $ 150 $ (50) $ 150 5400 MEMBERSHIP & SUBSCRIPTIONS $ 500 $ 500 $ - $ 500 TOTAL SUPPLIES AND OTHER SERVICES S 46,303 $ 7t,823 $ 67,005 $ 72,253 GRAND TOTAL FOR DEPARTMENT I $ 46,303 1 $ 71,823 IS 67,005 1 $ 72,253 Workbook for 1 st Public Hearing Page 13 City of Okeechobee Proposed 2013-2014 Budget General Fund - 001 DEPARTMENT: FINANCE DEPARTMENT (0513) PERSONNEL COST: 2011/2012 ACTUALS 20/2/2013 BUDGET 2012/2013 ESTIMATES 2013/2014 Proposing 1100 EXECUTIVE SALARIES $ 51,111 $ 51,988 $ 51,988 $ 53,425 1200 REGULAR SALARIES $ 63,590 $ 66,486 $ 64,797 $ 66,437 1510 LONGEVITY/SERVICE INCENTIVE $ - $ - $ - $ - 2100 FICA $• 8,244 $ 9,180 $ 9,110 $ 9,360 2200 RETIREMENT $ 14,434 $ 15,277 $ 15,060 $ 15,538 2300 LIFE AND HEALTH INSURANCE $ 17,840 $ 19,718 $ 19,350 $ 21,413 2400 WORKERS COMPENSATION $ 410 $ 493 $ 490 $ 615 2500 UNEMPLOYMENT TAXES $ - $ - $ - $ TOTAL PERSONNEL COSTS: $ 155,629 $ 163,142 $ 160,795 $ 166,788 Workbook for 1 st Public Hearing Page 14 City of Okeechobee Proposed 2013-2014 Budget General Fund - 001 DEPARTMENT: FINANCE DEPARTMENT (0513) SUPPLIES & OTHER SERVICES 2011/2012 ACTUALS 2012/2013 BUDGET 2012/2013 ESTIMATES 2013/2014 Proposing 3200 ACCOUNTING & AUDIT $ 27,300 $ 29,500 $ 26,800 $ 29,500 3400 OTHER CONTRACTUAL SERVICES $ - $ 25,200 $ 10,500 $ 12,000 4000 TRAVEL AND PER DIEM $ 924 $ 1,750 $ 900 $ 1,750 4100 COMM. & FREIGHT $ 2,036 $ 2,750 $ 2,545 $ 2,750 4500 INSURANCE $ 4,576 $ 5,009 $ 5,009 $ 5,860 4609 R&M EQUIPMENT $ 8,002 $ 12,602 $ 9,230 $ 13,865 4901 EDUCATION $ 245 $ 1,050 $ 300 $ 850 4909 MISCELLANEOUS $ 2 $ t00 $ 25 $ 100 5100 OFFICE SUPPLIES $ 559 $ 1,200 $ 1,150 $ 1,200 5200 OPERATING SUPPLY $ 9,409 $ 13,900 $ 11,500 $ 16,310 5400 BOOKS, PUBLICATIONS, ETC $ 100 $ 200 $ 100 $ 150 6400 EQUIPMENT ($750 OR MORE) $ IS - $ 1 $ - $ TOTAL SUPPLIES AND OTHER SERVICES 53,153 IS 93,262 1 S 68,059 $ 84,335 TOTAL COST: IS 208,782 $ 256,404 IS 228,854 1 $ 251,123 2200 Employer Contribution rate increased by .07 points 00 & 4500 Adjustment of 11.5%Property/Casualty & WC Insurance Premiums 45 3400 Web site design, $12,000 5200 Risk Management Building appraisal (P&C Ins. Every 5 yrs), $1610; ACS Software Maint. Ag, 10%; Wellness Fair, $250 Workbook for 1st Public Hearing Page 15 City of Okeechobee Proposed 2013-2014 Budget General Fund - 001 DEPARTMENT: GENERAL SERVICES (0519) PERSONNEL COST: 2011/2012 ACTUALS 2012/2013 Budget 2012/2013 ESTIMATES 2013/2014 Proposing 1200 REGULAR SALARIES $ 33,052 $ 32,640 $ 33,341 $ 34,571 1300 OTHER SALARY $ 27,331 $ 33,670 $ 28,769 $ 32,750 1400 OVERTIME $ 47 $ - $ - $ 1510 LONGEVITY/SERVICE INCENTIVE $ - $ - $ - $ 2100 FICA $ 4,664 $ 4,919 $ 4,598 $ 5,240 2200 RETIREMENT $ 4,016 $ 4,381 $ 4,391 $ 4,498 2300 LIFE AND HEALTH INSURANCE $ 5,194 $ 6,138 $ 6,065 $ 6,850 2400 WORKERS COMPENSATION $ 398 $ 433 $ 433 $ 490 TOTAL PERSONNEL COSTS: $ 74,702 $ 82,181 IS 77,597 1 S 84,399 Workbook for 1st Public Hearing Page 16 City of Okeechobee Proposed 2013-2014 Budget General Fund - 001 DEPARTMENT: GENERAL SERVICES (0519) SUPPLIES & OTHER SERVICES 2011/2012 ACTUALS 2012/2013 Budget 2012/2013 ESTIMATES 2013/2014 PROPOSING 3100 1PROFESSIONAL SERVICES $ 137,153 $ 119,530 $ 108,243 $ 114,650 3400 OTHER CONTRACTUAL SERVICES $ 67,415 $ 67,940 $ 57,713 $ 69,940 4000 TRAVEL AND PER DIEM $ 2,270 $ 3,640 $ 2,445 $ 3,640 4100 COMM. & FREIGHT $ 2,086 $ 2,136 $ 2,234 $ 2,153 4300 UTILITIES $ 9,092 $ 10,177 $ 10,107 $ 10,177 4400 IRENTALS AND LEASES $ 3,346 $ 3,605 $ 3,660 $ 3,900 4500 JINSURANCE $ 12,816 $ 14,375 $ 14,370 $ 15,951 4600 JR&M VEHICLES $ - $ - $ - $ 4609 JR&M EQUIPMENT $ 3,518 $ 10,461 $ 6,777 $ 10,451 4901 JEDUCATION $ 129 $ 300 $ 258 $ 300 4909 MISCELLANEOUS $ 104 $ 300 $ 100 $ 300 5100 OFFICE SUPPLIES $ 1,589 $ 1,700 $ 1,786 $ 2,000 5200 OPERATING SUPPLY $ 2,619 $ 2,750 $ 2,761 $ 2,750 5201 FUEL AND OIL $ - $ - $ - $ - 5204 POSTAGE & SUPPLIES $ 4,483 $ 5,300 $ 5,413 $ 6,300 5400 BOOKS, PUBLICATIONS, ETC $ 85 is 200 $ 100 $ 200 6400 1EQUIPMENT ($750 OR MORE) $ - $ - $ - $ - TOTAL SUPPLIES AND OTHER SERVICES $ 246,705 1 $ 242,414 1 $ 215,967 $ 242,712 GRAND TOTAL FOR DEPARTMENT $ 321,407 1 $ 324,595 1 $ 293,564 1 $ 327,111 2,300 Health Insurance & Benefit Cost adjustment 2200 Employer Contribution rate increased by .07 points 3100 Adjusted based on anticipated need (Building, Planner, DCA-DBPR) 3400 Adjusted based on trend (Animal Control); Copier add' charges; Pest control 4400 Rental of Copier, $2811; Postage Machine and updates 4609 1MS, R&M Equip 3,500; Fire & Lift Inspection/License; R&M Equip $5000 2400 & Adjustment of Property/Casualty & WC 11.5% Insurance Premiums 4500 Workbook for 1st Public Hearing Page 17 City of Okeechobee Proposed 2013-2014 Budget General Fund - 001 DEPARTMENT: POLICE DEPARTMENT 0521 PERSONNEL COST: 2011/2012 ACTUALS 2012/2013 Budget 2012/2013 ESTIMATES 2013/2014 Proposing 1100 EXECUTIVE SALARIES $ 65,514 $ 67,010 $ 67,725 $ 68,796 1200 REGULAR SALARIES $ 846,208 $ 885,575 $ 872,714 $ 902,166 1201 HOLIDAY PAY $ 672 $ - S 1202 OFFICERS HOLIDAY PAY $ 21,045 $ 25,444 $ 24,825 $ 25,925 1300 OTHER SALARY $ 4,546 $ 25,123 $ 24,924 $ 25,000 1400 OVERTIME $ 22,251 $ 12,500 $ 10,161 $ 12,500 1403 OFFICERS OVERTIME PAY $ 46,525 $ 64,960 $ 38,146 $ 64,000 1501 AUXILIARY PAY $ 1,200 $ 1,200 $ 1,200 $ 1,200 1510 LONGEVITY/SERVICE INCENTIVE $ - $ - $ - $ 1520 OFFICERS LONGEVITY/SERVICE $ $ - $ 500 1540 CAREER EDUCATION $ 11,722 $ 12,692 $ 12,515 $ 13,172 2100 FICA $ 79,925 $ 85,466 $ 80,588 $ 85,758 2200 RETIREMENT $ 208,722 $ 302,575 $ 302,000 $ 298,688 2300 LIFE AND HEALTH INSURANCE $ 156,147 $ 171,085 $ 164,614 $ 134,582 2400 WORKERS COMPENSATION $ 26,990 $ 29,395 $ 29,400 $ 34,682 2500 1 UNEMPLOYMENT COMP. $ - 1 $ 1,200 $ - $ TOTAL PERSONNEL COSTS: $ 1,491,467 1 $ 1,683,025 1 $ 1,628,812 $ 1,716,869 Workbook for 1st Public Hearing Page 18 City of Okeechobee Proposed 2013-2014 Budget and - 001 DEPARTMENT: POLICE DEPARTMENT (0521) SUPPLIES & OTHER SERVICES 2011/2012 ACTUALS 2012/2013 Budget 2012/2013 ESTIMATES 2013/2014 Proposing 3100 PROFESSIONAL SERVICES $ 17,262 $ 20,313 $ 17,264 $ 20,300 3400 OTHER CONTRACTURAL SERVICES $ - $ - $ - $ 15,002 4000 TRAVEL AND PER DIEM $ 4,293 $ 5,000 $ 4,860 $ 5,000 4100 COMM. & FREIGHT $ 15,6t2 $ 31,500 $ 30,378 $ 32,208 4300 UTILITIES $ 13,723 $ 15,500 $ 14,377 $ 15,500 4400 RENTALS AND LEASES $ 7,669 $ 8,420 $ 8,326 $ 5,430 4500 INSURANCE $ 34,989 $ 37,854 $ 37,800 $ 42,207 4600 R&M VEHICLES $ 1,307 $ 7,000 $ 7,331 $ 7,500 4609 R&M EQUIPMENT $ 13,317 $ 18,700 $ 18,007 $ 15,266 4700 PRINTING $ 347 $ 2,000 $ 450 $ 2,000 4901 EDUCATION -RESTRICTED $ 2,125 $ 4,500 $ 1,200 $ 4,500 4902 EDUCATION - NON -RESTRICTED $ 370 $ 4,500 $ 1,450 $ 4,500 4909 MISCELLANEOUS $ 763 $ 1,500 $ 500 $ 1,500 5100 OFFICE SUPPLIES $ 1,522 $ 5,000 $ 3,009 $ 5,000 5101 DETECTIVE SUPPLIES $ 1,473 $ 3,000 $ 1,559 $ 3,000 5102 INVESTIGATION FEES $ 200 $ 1,800 $ 250 $ 1,800 5200 OPERATING SUPPLY $ 91092 $ 12,900 $ 12,109 $ 14,000 5201 FUEL AND OIL $ 59,077 $ 78,625 $ 64,492 $ 74,000 5202 OPERATING SUPPLIES (TIRES) $ 584 $ 7,000 $ 5,020 $ 7,000 5203 UNIFORMS/PATCHES $ 12,516 $ 12,375 $ 10,596 $ 13,000 5400 BOOKS, PUBLICATIONS, ETC $ 1,108 $ 1,500 $ 990 $ 1,500 6400 EQUIPMENT ($750 OR MORE) $ - $ - $ - $ 8300 PUBLIC SERVICE GRANT $ 3,284 $ - $ 2,300 $ TOTAL SUPPLIES AND OTHER SERVICES $ 200,633 $ 278,987 $ 242,268 $ 290,213 GRAND TOTAL FOR DEPARTMENT $ 1,692,100 1 $ 1,962,012 $ 1,871,080 $ 2,007,082 1200 Amending title and pay for Sergeant of Detectives; Listing $1,000 Stipend for Detectives 2300 Health Insurance & Benefit Cost adjustment 1540 Increase Career ED, $340-Officers close to added education certification 2200 Employer Contribution rate increased by 3.34 points 3400 Maint. Radios 7 mnths $4255; Maint on Consoles, $7312; Maint CAD, $3434 4100 $9 access fees per radio per month (51); AddI cell reimbursement, $600 4400 Decreased Tower Rental cost $3,000; cost savings 4609 Shifted line item cost to 521-3400 for Maint of Consoles & Radios; and CAD Maint. 2400 & Adjustment of Property/Casualty & WC Insurance Premiums by 11.5% 4500 5200 Reflects a $1,100 increase due to the increased cost of supplies and doing business 5201 Est. 18,500 gallons © $4.00 5203 Reflects increase costs associated with uniforms and body armor 522-1402 Dispatcher Overtime was not adjusted Q $9,500 (In Fire Dept budget) Workbook for 1st Public Hearing Page 19 City of Okeechobee Proposed 2013-2014 Budget General Fund - 001 DEPARTMENT: FIRE DEPARTMENT (0522) PERSONNEL COST: 2011/2012 ACTUALS 2012/2013 Budget 2012/2013 ESTIMATES 2013/2014 Proposing 1100 EXECUTIVE SALARIES $ 60,823 $ 63,230 $ 63,531 $ 65,229 1200 REGULAR SALARIES $ 589,037 $ 620,820 $ 603,871 $ 600,677 1201 HOLIDAY PAY $ 16,884 $ 23,236 $ 17,693 $ 23,496 1300 OTHER SALARY $ 23,756 $ 27,978 $ , 27,138 $ 26,908 1400 OVERTIME $ 27,559 $ 29,641 $ 22,944 $ 29,641 1401 OVERTIME PAY/ANNUAL & SICK $ 47,595 $ 49,682 $ 54,284 $ 50,520 1402 DISPATCHER OVERTIME $ 4,372 $ 9,652 $ 2,648 $ 9,500 1501 VOLUNTEER PAY $ 8,632 $ 10,000 $ 8,436 $ 11,000 1510 LONGEVITY/SERVICE INCENTIVE $ 750 $ - $ - $ 500 1540 CAREER EDUCATION $ 1,200 $ 1,920 $ 1,200 $ 1,920 2100 FICA $ 57,364 $ 63,580 $ 59,215 $ 64,553 2200 RETIREMENT $ 114,138 $ 120,164 $ 120,100 $ 171,423 2300 LIFE AND HEALTH INSURANCE $ 79,606 $ 91,593 $ 83,946 $ 94,051 2400 IWORKERS COMPENSATION $ 20,146 $ 22,015 $ 30,875 $ 32,026 2500 1 UNEMPLOYMENT COMPENSATION $ 256 $ - $ - $ 600 TOTAL PERSONNEL COSTS: $1,052,118 $1,133,511 S1,095,881 1 $1,182,044 Workbook for 1 st Public Hearing Page 20 City of Okeechobee Proposed 1 Fund - 001 2013-2014 Budget DEPARTMENT: FIRE DEPARTMENT (0522) SUPPLIES & OTHER SERVICES 201112012 ACTUALS 2012/2013 Budget 2012/2013 ESTIMATES 201312014 Proposing 3100 PROFESSIONAL SERVICES $ 7,470 $ 7,800 $ 7,650 $ 7,800 3102 PROF SERV (PHYS FOR SCBA) $ 3,335 $ 3,800 $ 1,650 $ 3,800 3103 WELLNESS PROGRAM $ 2,880 $ 2,880 $ 2,880 $ 3,360 3400 OTHER CONTRACTUAL SERVICES $ - $ - $ - $ 2,450 4000 TRAVEL AND PER DIEM $ 350 $ 3,500 $ 1,016 $ 3,500 4100 COMM. & FREIGHT $ 9,831 $ 11,150 $ 15,550 $ 13,766 4300 UTILITIES $ 9,831 $ 13,750 $ 10,772 $ 13,500 4400 RENTALS AND LEASES $ 1,716 $ 2,400 $ 1,686 $ 2,400 4500 INSURANCE $ 29,997 $ 29,118 $ 24,985 $ 26,568 4600 R&M VEHICLES $ 16,905 $ 20,686 $ 15,000 $ 20,500 4609 R&M BUILDING & EQUIPMENT $ 16,354 $ 22,053 $ 16,120 $ 24,800 4700 PRINTING $ 59 $ 550 $ 375 $ 550 4901 EDUCATION $ 13,751 $ 11,483 $ 10,006 $ 12,000 4902 PUBLIC EDUCATION & FIRE PREY. $ 1,260 $ 1,450 $ - $ 1,450 4903 CODE ENFORCEMENT $ 9,308 $ 9,000 $ 7,444 $ 9,000 4905 TRAINING & MATERIALS $ 1,386 $ 2,500 $ 1,000 $ 3,500 4909 MISCELLANEOUS $ 248 $ 400 $ 182 $ 400 5100 OFFICE SUPPLIES $ 953 $ 1,400 $ 1,401 $ 2,000 5200 OPERATING SUPPLY $ 7,301 $ 11,000 $ 10,920 $ 11,825 5201 FUEL AND OIL $ 9,040 $ 11,500 $ 9,436 $ 11,468 5202 OPERATING SUPPLIES (TIRES) $ - $ 2,500 $ 2,430 $ 2,500 5203 UNIFORMS/PATCHES $ 6,500 $ 8,000 $ 10,677 $ 8,000 5203 WiILDLAND GEAR/Bunker Gear $ 6,400 $ 6,400 $ 6,400 $ 5400 BOOKS, PUBLICATIONS, ETC $ 3,576 $ 3,500 $ 3,498 $ 3,000 6400 EQUIPMENT ($750 OR MORE) $ - $ - $ - $ TOTAL SUPPLIES AND OTHER SERVICES: $ 158,351 $ 186,820 $ 161,078 $ 188,137 GRAND TOTAL FOR DEPARTMENT $ 1,210 469 1 $ 1,320,3311 $ 1,256,959 $ 1,37 1501 Increase $1000 due to 3 certified FF & fill in potentials 2300 Health Insurance & Benefit Cost adjustment 2200 Employer Contribution rate increased by 7.91 points 3400 Mai nt. Of SLERS radios cQi $145 each 4100 Adding $9.00 User Fee per Radio for 12 months; Sprint MiFI $600 4609 Maint monthly user for fire inspection field software, $1800; Replacement furniture, $1000 4901 Education cost increased based on certifications/need, Fire Officers I Cert. 4902 Inventory for participation in annual safety expo; public awareness/prevention 4905 Increase $1000, ISO eval, mid management training needed (new) 2400 & Adjustment of Property/Casualty & WC Insurance Premiums 11.5% 4500 5200 $825, Software one time cost for Web based programs in lieu of annual cost (reduced 5400 by $800) 5400 Removed annual subscription for Fire program; initialling increased based on needed, net $500 decrease 5201 Fuel, Gas 450 gal. @ $4.00; Diesel 2275 gal. @ pump on road @ $4.25 Workbook for 1st Public Hearing Page 21 City of Okeechobee Proposed 2013-2014 Budget General Fund - 001 DEPARTMENT: PUBLIC WORKS (0541) PERSONNEL COST: 2011/2012 ACTUALS 2012/2013 Budget 2012/2013 ESTIMATES 2013/2014 Proposing 1100 EXECUTIVE SALARIES $ 65,247 $ 130,736 $ 126,229 $ 130,402 1200 REGULAR SALARIES $ 229,801 $ 252,192 $ 265,637 $ 258,534 1300 OTHER SALARIES $ 17,110 $ 18,520 $ 18,520 $ 6,000 1400 OVERTIME $ 1,593 $ 2,842 $ 2,434 $ 2,884 1510 LONGEVITYISERVICE INCENTIVE $ 750 $ 1,250 $ 1,250 $ - 2100 FICA $ 22,166 $ 33,530 $ 28,995 $ 32,387 2200 RETIREMENT $ 32,253 $ 49,658 $ 49,458 $ 50,445 2300 LIFE AND HEALTH INSURANCE $ 40,589 $ 59,877 $ 57,339 $ 65,921 2400 WORKERS COMPENSATION $ 19,040 $ 20,792 $ 22,567 $ 25,189 2500 UNEMPLOYMENT COST $ 271 $ 1,200 $ 1,294 $ 6,200 TOTAL PERSONNEL COSTS: IS 428,820 $ 570,597 S 573,723 1 $ 5779962 Workbook for 1st Public Hearing Page 22 City of Okeechobee Proposed Fund - 001 2013-2014 Budget �IEPARTMENT: PUBLIC WORKS f0541) SUPPLIES & OTHER SERVICES 2011/2012 ACTUALS 2012/2013 Budget 2012/2013 ESTIMATES 2013/2014 Proposing 3100 PROFESSIONAL SERVICES $ 7,449 $ 7,500 $ 350 $ 5,000 3400 OTHER CONTRACTUAL SERVICES $ 1,080 $ 2,000 $ - $ 2,805 3401 GARBAGE COLLECTION FEE $ 353,790 $ 359,813 $ 358,848 $ 363,447 4000 TRAVEL AND PER DIEM $ 135 $ 2,000 $ 750 $ 2,000 4100 COMM. & FREIGHT $ 2,645 $ 5,000 $ 4,440 $ 5,500 4300 UTILITIES $ 14,766 $ 18,500 $ 16,790 $ 18,500 4400 RENTALS & LEASES $ 176 $ 500 $ - $ 500 4500 INSURANCE $ 26,479 $ 28,778 $ 26,979 $ 30,082 4600 R&M VEHICLES $ 420 $ 3,500 $ 2,670 $ 3,500 4609 R&M BUILDING & EQUIPMENT $ 21,555 $ 15,000 $ 14,986 $ 15,000 4901 EDUCATION $ 819 $ 2,200 $ 2,200 $ 3,000 4909 MISCELLANEOUS $ 443 $ 500 $ 300 $ 500 5100 OFFICE SUPPLIES $ 232 $ 500 $ 680 $ 750 5200 OPERATING SUPPLY $ 1,170 $ 2,000 $ 5,981 $ 4,000 5201 FUEL AND OIL $ 25,925 $ 32,108 $ 28,500 $ 29,413 5202 JOPERATING SUPPLIES (TIRES) $ 421 $ 2,000 $ 1,947 $ 3,000 5203 UNIFORMS $ 4,970 $ 6,000 $ 5,546 $ 7,500 5204 DUMPING FEES $ - $ 500 $ - $ 500 5205 MOSQUITO CONTROL $ 267 $ - $ 1,235 $ 2,000 5300 ROAD MATERIALS/SUPPLIES $ 2,184 $ - $ 100 $ - 5400 BOOKS, PUBLICATIONS, ETC $ 50 $ 750 $ 560 $ 500 6300 IMPROVEMENTS $ - $ - $ - $ - 6400 EQUIPMENT ($750 OR MORE) $ - $ - $ - $ - TOTAL SUPPLIES AND OTHER SERVICES: $ 464,976 FS 489,149 $ 472,862 $ 497,497 GRAND TOTAL FOR DEPARTMENT 1 $ 893,796 IS 1,059,746 1 $ 1,046,585 1$ 1,075,459 1300 1 worker, 12 weeks @ 40 hours each week 3100 Decrease $2500, Commerce park retention reports completed 3400 Add Maint fees per radio 9 @ 145 3401 Garbage cost, 1.01% increase over last year 4100 $9.00 User Fee per Radio per month; Additional Cell Reimbursement for Lead Opr 4901 Continue certification for existing employees and Public Works Director; Traffic Maint.; Spray Cert. 5200 Increase Operating by $1,000 adding/replacing weed eaters, saws, edger's 5201 Fuel, Gas 3400 gal @ $4.00; Diesel off road @ $3.85; Diesel @ pump on road @ $4.25 using the gallons from previous years increase due to increased mowing during summer months 5200 Increase Operating by $2000 adding/replacing weed eaters, saws, edger's, Personal Safety Equipment, Shop Equipment 5202 Operating Tires -Increasing by $1,000 item was decreased by $2k/py budget; adjusted to meet estimated needs 5203 Increasing uniforms to provide ANSI certified shirts, increasing worker safety and convenience and eliminating need for safety vests 5205 Mosquito control addition Workbook for 1st Public Hearing Page 23 City of Okeechobee Proposed 2013-2014 Budget Public Facility Fund-301 Public Facility Fund (Transportation) 2011/2012 ACTUALS 1 2012/2013 Budget 1 2012/2013 ESTIMATES 1 2013/2014 Proposing F/Y BEGINNING FUND BALANCE $ 825,769 $ 648,780 1 $ 883,941 $ 874,851 REVENUES 301-313.4100 LOCAL OPTION GAS TAX $ 336,731 $ 320,725 $ 322,390 $ 321,240 301-313.4200 LOCAL ALTER, FUEL USER FEE $ 216,086 $ 200,490 $ 203,530 $ 200,860 301-335.1220 SRS EIGHT CENT MOTOR FUEL $ 74,746 $ 64,508 $ 71,606 $ 66,401 301-312.3000 NINTH CENT FUEL TAX $ 60,797 $ 48,009 $ 54,728 $ 50,500 301-335.4100 MOTOR FUEL TAX REBATE $ 3,092 $ 1,800 $ 2,892 $ 1,950 301-361.1000 JINTEREST EARNINGS $ 809 $ 600 $ 606 $ 600 301-369.1000 IMISCELLANEOUS $ 10,000 $ - $ - $ - TOTAL REVENUES 702,261 636,132 655,752 641,551 EXPENDITURES 301-549.3100 PUBLIC FAC.-PROFESSIONAL SER. $ - $ 2,500 $ - $ 2,000 301-549-3400 PUBLIC FAC. CONTRACTUAL SERVICE $ 58,629 $ 65,000 $ 60,382 $ 57,500 301-5494300 PUBLIC FAC. UTILITIES $ 72,677 $ 85,323 $ 71,259 $ 87,000 301-5494609 REPAIR & MAINTENANCE $ 6,951 $ 13,000 $ 8,896 $ 16,500 301-549-4909 MISC-PARK HOLIDAY LIGHTS $ 1,133 $ 2,500 $ 1,610 $ 2,000 301-549-5300 PUBLIC FAC. ROAD & MATERIALS $ 10,897 $ 85,000 $ 46,500 $ 70,000 301-549-6300 PUBLIC FAC. IMPROVEMENTS $ 7,107 $ 350,000 $ 60,250 $ 350,000 301-549.6302 PUBLIC FAC. BEAUTIFICATION $ 1,134 $ 2,500 $ 2,450 $ 5,000 301-549.6400 PUBLIC FAC. MACHINERY & EQUIP $ 167,861 $ 15,000 $ 15,495 $ 85,500 TOTAL EXPENSES $ 326,389 $ 620,823 $ 266,842 1 $ 675,500 Transfer to General Fund IS 317,700 1 $ 398,000 1 $ 398,000 IS 398,000 F/Y ENDING FUND BALANCE I $ 383,9411 $ 266,089 1 $ 874 851 $ 442 902 Workbook for 1st Public Hearing Page 24 City of Okeechobee Proposed 2013-2014 Budget PROPOSED FISCAL YEAR (2013-2014) DETAIL 3400 Decrease due to drop in street sweeping annual contract price $ (7,500) 4300 charged to city due to FPL error $ 1,500 4609 Trash Cans for Park $ 2,500 Irrigation Upgrads to Butterfly Garden $ 1,000 5300 Repair of roads/canal cleanup,/etc. Sign Repair/Replacement, Increased $10,000 to meet new retro reflectivity standard deadline $ 20,000 ROW Drainage $ 10,000 R&M Roads/Culverts $ 15,000 Storm water infiltration repair $ 15,000 Storm Water Ditch Maint Adjustments $ 10,000 6300 Asphalt program, $ 250,000 6300 Sidewalks originally, $70,000 increased by $30,000 $ 100,000 6400 New Public Works Director Truck $ 32,000 Replacement of 1 ton Utility Diesel dually Truck $ 43,000 Radio for new PWD Truck $ 7,000 GPS Field Data Collection device $ 3,500 Workbook for 1st Public Hearing Page 25 •tsp City of Okeechobee v Proposed ..Q 2013-2014 Budget CDBG FUND RECAPITULATION - REVENUE & EXPENSES 2011/2012 2012/2013 1 2012/2013 1 2013/2014 Actual Budget Estimate Proposed F/Y BEGINNING FUND BALANCE $ 32 $ 32 $ 32 $ 32 REVENUES 302-33 t.3200 302-331.3900 302-361.1000 302-381.0000 CDBG GRANT (STATE) $ 106,697 $ 573,500 $ 497,315 $ 64,000 CDBG GRANT Economic Development Grant $ - $ - $ - $ Interest Earnings $ - $ - $ $ TRANSFER IN -GENERAL FUND RESERVES $ - $ - $ - $ TOTAL REVENUES1 $ 106,697 1 $ 573,500 $ 497,3151 $ 64,000 EXPENDITURES 302-2552.3100 302-2552.3200 302-2552.4609 302-20004909 302-2752.3100 02-2752.4909 02-2752.4609 PROFESSIONAL SERVICES $ 60,000 $ 35,000 $ 25,000 $ - ADMINISTRATIVE SERVICES $ 4,350 $ 4,500 $ 1,400 $ 1,000 TEMPORARY RELOCATION $ 300 $ 34,000 $ 23,000 $ 10,000 HOUSING REHAB DEMOIREPURELOC $ 41,508 $ 500,000 $ 447,884 $ 53,000 MISCELLANEOUS $ - $ - $ - $ MISCELLANEOUS - BANKING EXP $ 32 PROFESSIONAL SERVICES $ $ - $ - $ - ADMINISTRATIVE SERVICES $ - $ - $ - $ - MISCELLANEOUS $ - $ - $ - $ STREET IMPROVEMENTS/ADDITIONS $ $ - $ - $ - TOTAL EXPENSES $ 106,158 $ 573,500 $ 497,315 $ 64,000 F/Y ENDING FUND BALANCE $ 32 J $ 32 $ 32 $ 32 DUE TO GENERAL FUND $ 5,232 $ 5,232 $ 239,508 $ 239,508 331-3200 Small Cities Community Development Block Grant Housing Rehabilitation & Relocation Workbook for 1st Public Hearing Page 26 City of Okeechobee Proposed 2013-2014 Budget CDBG -Economic Grant RECAPITULATION - REVENUE & EXPENSES 1011/2012 1 2012/2013 2012/2013 2013/2014 Actual Budget Estimtes Proposed FN BEGINNING FUND BALANCE $ -Is - $ - $ REVENUES 306-331.3900 306-361.0000 306-369.1000 306-381.0000 CDBG GRANT Economic Development Grant $ - $ 257,827 $ 36,918 $ 220,909 Interest Earnings $ ' Miscellaneous $ - $ $ - $ 12,000 TRANSFER IN -CAPTIAL FUND RESERVES $ -is - is - $ - TOTAL REVENUES $ - 1 $ 257,827 1 $ 36,9181 $ 232,909 EXPENDITURES 306-2752.3100 306-2752.3101 306-2752.3102 306-2752.4909 306-2752.6300 PROFESSIONAL SERVICES $ $ 18,098 $ 10,800 $ 7,298 PROFESSIONAL SERVICES -Engineering $ - $ 37,735 $ 25,888 $ 11,847 ADMINISTRATIVE SERVICES $ $ 1,000 $ 230 $ 770 MISCELLANEOUS $ - $ - $ - $ STREET IMPROVEMENTS/ADDITIONS $ - $ 200,994 $ - $ 212,994 TOTAL EXPENSES $ 257,827 $ 36,918 $ 232,909 FIV ENDING FUND BALANCE I $ $ $ $ 331-3900 Small Cities Community Development Block Grant Economic Dev. - Turn lane addition for Hwy 70 Workbook for 1 st Public Hearing Page 27 City of Okeechobee Proposed 2013-2014 Budget Appropriations Grant RECAPITULATION - REVENUE & EXPENSES 211112112 211112112 1 2012/2013 1 2013/2014 Budget Estimate Proposed Proposed FN BEGINNING FUND BALANCE $ _ $ _ $ $ _ REVENUES 307-334.3900 307-361.1000 307-381.0000 Appropriation Funds $ - $ $ 250,000 Interest Earnings $ _ $ _ $ $ TRANSFER IN -CAPITAL FUND RESERVES $ - $ - $ $ 25,000 TOTAL REVENUES $ - $ - $ $ 275,000 EXPENDITURES 307-559.3100 307-559.3102 307-559.4909 307-559.6300 PROFESSIONAL SERVICES $ - $ - $ - $ 25,000 PROFESSIONAL SERVICES -Engineering $ - $ - $ - $ 11,847 ADMINISTRATIVE SERVICES $ - $ - $ - $ 1,000 STREET IMPROVEMENTS/ADDITIONS $ - $ - $ $ 237.153 TOTAL EXPENSES $ $ $ 275,000 F/Y ENDING FUND BALANCE is _ 1$ _ I $ _ $ _ 334-3900 Stormwater/Canal Grant Workbook for 1st Public Hearing Page 28 City of Okeechobee Proposed 2013-2014 Budget FDOT-GRANT RECAPITULATION - REVENUE & EXPENSES 2011/2012 2011/2012 1 2012/2013 1 2013,2014 Budget Estimate Budget Proposed F/Y BEGINNING FUND BALANCE $ _ $ _ $ _ $ _ REVENUES 308-331-3900 308-369.1000 308-381.0000 FDOT Grant $ - $ $ 100,000 Misc. Revenue $ - $ - $ - $ TRANSFER IN -CAPITAL RESERVES $ - $ - $ - $ 17,500 TOTAL REVENUES $ - $ - $ - $ 117,500 EXPENDITURES 308-549.3100 308-549.3102 308-549.4909 308-549.4609 308-549.6300 PROFESSIONAL SERVICES $ - $ - $ - $ 6,000 ADMINISTRATIVE SERVICES $ - $ - $ - $ 500 MISCELLANEOUS $ - $ - $ - $ REPAIR & MAINTENCE $ - $ - $ 103,000 STREET MEDIAN IMPROVEMENTS $ - $ - $ - $ 8,000 TOTAL EXPENSES $ - $ - $ 117,500 F/Y ENDING FUND BALANCE is 331-3900 Landscape Grant US98/US441 Maintenance cost is not included which is summarized as $21,100 Workbook for 1st Public Hearing Page 29 City of Okeechobee Proposed CAPITAL PROJECTS IMPRO'lffiN1614 Budget 2011/2012 2012/2013 1 2012/2013 2013/2014 Budget to ACTUALS Budget Estimate Proposing Budget F/Y BEGINNING FUND BALANCE S 6,974,068 S 6,734,208 1 S 6,743,508 $ 6,484,214 REVENUES 304-383.0000 304-364.1000 304-361.1000 304-369.1000 CAPITAL LEASE PROCEEDS $ - $ - $ - $ DISPOSITION OF FIXED ASSETS $ 327,400 $ 252,000 $ 285,600 $ 257,400 INTEREST EARNINGS $ 6,700 $ 5,500 $ 7,300 $ 5,500 MISCELLANEOUS $ $ - $ - $ TOTAL REVENUES $ 334,100 1 $ 257,500 $ 292,900 $ 262,900 304-549-3100 Professional Services $ $ 50,000 $ 5,000 $ 25,000 $ 304-512-6400 ADMINISTRATION CAPITAL $ 500 $ 1,000 $ 1,000 $ 1,000 $ 304-513-6400 FINANCE CAPITAL $ 950 $ 1,200 $ 1,200 $ 1,500 $ 304-519-6400 GENERAL SERVICES CAPITAL $ 3,650 $ 11,000 $ 25,766 $ 38,500 $ 304-521-6400 LAW ENFORCEMENT CAPITAL $ 49,972 $ 50,272 $ 18,626 $ 24,100 $ 304-522.6400 CAPITAL VEHICLE PURCHASE $ 389,467 $ 361,970 $ 364,295 $ 357,500 $ 304-522-6400 FIRE PROTECTION CAPITAL $ 15,160 $ 24,632 $ 7,816 $ 14,750 $ 304-541-6400 PUBLIC WORKS CAPITAL $ 11,901 $ 9,021 $ - $ - $ 304-549-6401 PARKS CAPITAL IMPROVEMENT $ - $ - $ - $ 50,000 $ 304-594.6400 FUTURE CAPITAL PROJECTS $ - $ - $ $ - $ 304-2512-6400 CLERK CAPITAL $ 6,000 $ - $ 6,000 $ 5,000 $ 304-584.7100 PRINCIPAL $ 41,919 $ - $ - 304-584.7200 INTEREST $ 2,467 $ - $ - $ $ TOTAL EXPENDITURES S 521,986 $ 509,095 $ 429,703 $ 517,350 $ R IN FROM GENERAL FUN[ IN FROM FORMER CAPITAL PROJ TOTAL TRANSFER R 5,400 5,400 (25,000) 300 27,500 (26,172) (4,470) (9,882) (9,021) 50,000 5,000 8,255 TRANSFER OUT TO Other Funds $ - $ - $ - $ 42,500 TRANSFER OUT TO GENERAL FUND $ 42,674 $ 568,580 $ 122,491 $ 681,320 TOTAL TRANSFER OUT $ 42,674 $ 568,580 $ 122,491 $ 723,820 ASSIGNED FUND BALANCE (FUTURE CAPITAL PROJECTS) $ 300,000 $ 300,000 $ 300,000 TOTALASSIGNED FUND BALANCE $ - $ 300,000 $ 300,000 $ 300,000 $ F/Y ENDING FUND BALANCE $ 6,743,508 1 $ 5,914,033 1 $ 6,484,214 1 $ 5,505,944 Workbook for 1st Public Hearing Page 30 City of Okeechobee Proposed 2013-2014 Budget Proposed Fiscal Year (2013-2014) Detail 512 Admin.-3100 Professional Services -if needed 512 Administration Laser/Scanner/Printer 513 Finance Department Server for routing Website emails for all City Dept.; Photo quality Printer, $600 519 General Services Office remodel, carpeting, blinds, counter, desk, chairs; Kitchen paint, floor, 519 General Services Chamber Windows, $20,500 1 Radars @ $2000 ea; 3 Computers @ $1416 ea; Office Equip-$1500; Windows 521 Police Department $20,500 522 Police Department 13 Replacement Vehicles @ $24500; Equip for new vehicles 13 @ $3000 Bunker Gear (5 sets) $2075 ea; SCBA Bottles (5) $850 ea (required replacement 522 Fire Department program) 549 Parks CAPITOL Improvement Parks and Streetscape Improvements 2512 Clerk Office $2000 Shredder; $3000 lateral file cabinet's Workbook for 1st Public Hearing Page 31 City of Okeechobee Proposed 2013-2014 Budget CAPITOL PROJECT -IMPACT FEES 2011/2012 2012/2013 2/12/2013 2013/2014 Actual Budget Estimate Proposed F/Y BEGINNING FUND BALANCE $ 113,267 $ 76,750 $ 63,514 $ 46,564 303-341.0000 303-361.1000 303-324.1101 303-324.1102 303-324.1201 303-324.1202 303-324.3100 303-324.1202 03-0521-6400 03-0522-640C 03-0541-630C 03-0541-640C 303-381.000 ADMINISTRATION COST FOR IMPACT FEES $ 1,431 $ 500 $ - $ 500 INTEREST EARNINGS LAW ENF. RESD IMPACT FEES FIRE PROTECTION RESD. IMPACT FEES LAW ENF. COMM. IMPACT FEES FIRE PROTECTION COM.. IMPACT FEES TRANSPORTATION RESD. IMPACT FEES TRANSPORTATION COM. IMPACT FEES TOTAL REVENUE $ 1,431 $ 500 $ - $ 500 FC LAW ENF. CAPITOL PROJECTS $ 31,003 $ 31,003 $ - $ FIRE PROTECTION CAPITOL PROJECTS $ 18,750 $ 18,750 $ - $ - TRANSPORTATION IMPROVEMENTS TRANSPORTATION CAPITOL PROJECTS $ - $ 16,950 $ 16,950 $ 16,950 OTHER CAPITAL IMPROVEMENT PROJECT/COST TOTAL EXPENDITURES1 $ 49,753 1 $ 66,703 1 $ 16,950 1 $ 16,950 TRANSFER OUT TO GENERAL FUND 1 $ 1,431 $ 500 1 $ - $ 500 TOTAL TRANSFER OUT 1 $ ),431 $ 5001 $ - $ 500 TRANSFER OUT TO CAPITOL PROJ FUND TOTAL TRANSFER IN SUE TO CAPITOL ASSETS OUE FROM IMPACT FEE REVENUES F/Y ENDING FUND BALANCE $ 63,514 $ 10,047 1 $ 46 564 $ 29 614 Prior Fiscal year (2012-2013) detail 521 77725 x .35 522 $35910 x .30 Radios 541 Sidewalks 65% of project x .50 (50,000x.35 x .50) Workbook for 1st Public Hearing Page 32 City of •b' Proposed 2013-2014 Budget LAW ENFORCEMENT SPECIAL FUND RECAPITULATION - REVENUE & EXPENSES 2011/2012 1 2012/2013 1 2012/2013 2013/2014 Actual Budget Estimate PROPOSED F/Y BEGINNING FUND BALANCE is 2,608 1 $ 2,6081 $ 3,609 1 $ 4,063 REVENUES 601-351.1000 601-351.2000 601-354.1000 601-361.1000 601-369-1000 CONFISCATED PROPERTY FINES LOCAL ORD. VIOL. $ 2,000 $ 500 $ 1,140 $ 500 INTEREST EARNINGS $ 1 MISCELLANEOUS TOTAL REVENUE $ 2,001 1 $ 500 $ 1,140 Is 500 EXPENDITURES 601-529.4909 601-549.6300 601-549.6400 LAW ENF. SPECIAL MISC. 1,000 0 $ 685 $ 500 LAW ENF. SPECIAL IMPROVE 0 0 $ 1 $ 2,608 LAW ENF. SPECIAL MACH & EQUIP TOTAL EXPENDITURES1 1,000 0 686 3,103 F/Y ENDING BALANCES Is 3,609 1 $ 31108 $ 4,063 1 $ 1,455 354.1000 Fees associated with vehicle impoundment Workbook for 1st Public Hearing Page 33 City of O' ;hobee Salary Step Plan 9/29/2013 With placement and amendments as proposed for 2014 including 1% COLA Position 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 City Administrator (1) $ 74,775.77 $ 75,145.95 $ 76,273.14 $ 77,417.23 $ 78,578.49 $ 79,757.17 $ 80,953.53 S 82,167.83 $ 83,400.35 $ 84,651,35 $ 85,921.12 $ 87,209.94 $ 88,518.09 $ 89,845,86 $ 91,193.55 $ 92,561.45 $ 93,949.87 Executive Secretary (1) $ 30,264.59 S 30,414.41 S 30,870.63 $ 31,333.69 S 31,803.69 $ 32,280.75 $ 32,764.96 $ 33,256.43 $ 33,755.28 $ 34,261.61 S 34,775.53 S 35,297.17 $ 35,826.62 $ 36,364.02 $ 36,909.48 $ 37,463.13 $ 38,025.07 Finance Director (1) $ 47,318.50 $ 47,552.75 $ 48,266.04 $ 48,990.03 $ 49,724.88 $ 50,470.76 $ 51,227.82 $ 51,996.23 $ 52,776.18 $ 53,567.82 $ 54,371.34 $ 55,186.91 $ 56,014.71 $ 56,854.93 $ 57,707.76 $ 58,573.37 $ 59,451.97 Account Supervisor $ 35,816.45 $ 35,993.76 $ 36,533.66 $ 37,081.67 $ 37,637.89 $ 38,202.46 $ 38,775.50 $ 39,357.13 $ 39,947.49 $ 40,546.70 $ 41,154.90 $ 41,772.22 $ 42,398.81 $ 43,034.79 $ 43,680.31 $ 44,335.52 $ 45,000.55 Admin Sect/Occ License (1) $ 30,264.59 $ 30,414.41 $ 30,870.63 $ 31,333.69 $ 31,803.69 $ 32,280.75 $ 32,764.96 $ 33,256.43 $ 33,755,28 $ 34,261.61 $ 34,775.53 S 35,297.17 $ 35,826.62 $ 36,364.02 $ 36,909.48 $ 37,463.13 $ 38,025.07 Account Clerk (1) $ 30,264.59 $ 30,414.41 $ 30,870.63 $ 31,333.69 $ 31,803.69 $ 32,280.75 $ 32,764.96 $ 33,256.43 $ 33,755.28 $ 34,261.61 S 34,775.53 S 35,297.17 $ 35,826.62 $ 36,364.02 $ 36,909,48 $ 37,463.13 S 38,025.07 Administrative Secretary (1) $ 29,618.46 $ 29,765.08 $ 30,211.56 $ 30,664.73 $ 31,124.70 $ 31,591.57 $ 32,065.45 $ 32,546.43 S 33,034.62 $ 33,530.14 $ 34,033.10 $ 34,543.59 $ 35,061.75 S 35,587.67 $ 36,121,49 $ 36,663.31 S 37,213.26 General Svcs Coordinator(]) $ 32,380.62 $ 32,540.92 $ 33,029.03 $ 33,524.47 $ 34,027.33 S 34,537.74 $ 35,055.81 S 35,581.65 S 36,11537 $ 36,657.10 $ 37,206.96 $ 37,765.06 $ 38,331.54 $ 38,906.51 $ 39,490.11 $ 40,082.46 $ 40,683.70 City Clerk / Personnel (1) $ 45,785.17 $ 46,011.83 $ 46,702.00 $ 47,402.54 $ 48,113.57 $ 48,835.28 $ 49,567.81 $ 50,311.32 $ 51,065.99 $ 51,831.98 $ 52,609.46 $ 53,398.60 $ 54,199.58 $ 55,012.58 $ 55,837.77 $ 56,675.33 S 57,525.46 Deputy CiClerk (1) $ 30,264.59 $ 30,414.41 $ 30,870.63 $ 31,333.69 $ 31,803.69 $ 32,280.75 $ 32,764.96 $ 33,256.43 $ 33,755.28 $ 34,261.61 $ 34,775.53 $ 35,297.17 $ 35,826.62 $ 36,364.02 $ 36,909.48 $ 37,463.13 $ 38,025.07 ChiefofPolice(1) $ 56,131.82 $ 56,409.70 $ 57,255.84 $ 58,114.68 $ 58,986.40 $ 59,871.20 $ 60,769.26 $ 61,680.80 $ 62,606.02 $ 63,545.11 $ 64,498.28 $ 65,465.76 $ 66,447.74 $ 67,444.46 $ 68,456.13 $ 69,482.97 $ 70,525.21 Police Major (1) $ 49,140.18 $ 49,383.45 $ 50,124.20 $ 50,876.06 $ 51,639.20 $ 52,413.79 $ 53,200.00 $ 53,998.00 $ 54,807.97 $ 55,630.09 $ 56,464.54 $ 57,311.51 $ 58,171.18 $ 59,043.75 $ 59,929.40 $ 60,828.34 1 61,740.77 Police Lieutenant(1) $ 43,049.47 S 43,262.59 $ 43,911.53 $ 44,570.20 $ 45,238.75 $ 45,917.33 $ 46,606.09 $ 47,305.19 $ 48,014.76 S 48,734.99 $ 49,466.01 $ 50,208.00 $ 50,961.12 $ 51,725.54 $ 52,501.42 $ 53,288.94 $ 54,088.28 Police Sergeant (5) $ 40,611.24 $ 40,812.28 $ 41,424.47 $ 42,045.83 $ 42,676.52 $ 43,316.67 $ 43,966.42 $ 44,625.91 $ 45,295.30 $ 45,974.73 $ 46,664.35 $ 47,364.32 $ 48,074.78 $ 48,795.91 $ 49,527.84 $ 50,270.76 $ 51,024.82 Police Detective (1) $ 38,024.28 $ 38,212.52 $ 38,785.71 $ 39,367.49 $ 39,958.01 $ 40,557.38 $ 41,165.74 $ 41,783.22 $ 42,409.97 $ 43,046.12 $ 43,691.81 S 44,347.19 $ 45,012.40 $ 45,687.58 $ 46,372.90 $ 47,068.49 S 47,774.52 Police Officer Certified/Detectiv $ 36,084.65 $ 36,263.29 $ 36,807.24 $ 37,359.35 $ 37,919.74 $ 38,488.53 $ 39,065.86 $ 39,651.85 $ 40,246.63 $ 40,850.32 $ 41,463.08 $ 42,085.03 $ 42,716.30 $ 43,357.05 $ 44,007.40 S 44,667.51 $ 45,337.52 Police Svcs Coordinator (1) $ 29,979.69 $ 30,128.10 $ 30,580.02 $ 31,038.72 S 31,504.30 $ 31,976.87 $ 32,456.52 $ 32,943.37 $ 33,437.52 $ 33,939.08 S 34,448.17 $ 34,964.89 $ 35,489.36 $ 36,021.70 $ 36,562.03 $ 37,110.46 $ 37,667.12 Police Records Clerk (1) $ 29,870.28 $ 30,018.15 $ 30,468.42 $ 30,925.45 $ 31,389.33 $ 31,860.17 $ 32,338.07 $ 32,823.14 $ 33,315.49 $ 33,815.22 $ 34,322.45 $ 34,837.29 $ 35,359.85 $ 35,890.25 $ 36,428.60 S 36,975.03 $ 37,529.65 Police / Fire Dispatcher (4) $ 28,324.98 $ 28,465.20 $ 28,892.18 $ 29,325.56 $ 29,765.44 $ 30,211.93 $ 30,665.11 $ 31,125.08 $ 31,591.96 S 32,065.84 $ 32,546.83 $ 33,035.03 $ 33,530.55 $ 34,033.51 $ 34,544.01 $ 35,062.17 $ 35,588.11 Fire Chief/ Code Officer (1) $ 55,614.91 $ 55,890.24 $ 56,728.59 $ 57,579.52 $ 58,443.21 S 59,319.86 $ 60,209.66 $ 61,112.80 $ 62,029.49 $ 62,959.94 $ 63,904.34 $ 64,862.90 $ 65,835.84 $ 66,823.38 $ 67,825.73 $ 68,843.12 $ 69,875.76 Fire Assistant Chief $ 45,557.40 $ 45,782.94 $ 46,469.68 S 47,166.72 $ 47,874.23 S 48,592.34 $ 49,321.22 $ 50,061.04 1 S 50,811.96 S 51,574.14 $ 52,347.75 $ 53,132.97 $ 53,929.96 $ 54,738.91 $ 55,559.99 $ 56,393.39 S 57,239.29 Public Works Director (1) $ 64,135.00 $ 64,452.50 $ 65,419.29 $ 66,400.58 S 67,396.59 $ 68,407.53 $ 69,433.65 $ 70,475.15 $ 71,532.28 $ 72,605.26 $ 73,694.34 $ 74,799.76 $ 75,92135 $ 77,060.58 $ 78,216.49 $ 79,389.74 $ 80,580.58 Operations Supervisor (1) $ 52,675.61 $ 52,936.38 $ 53,730.43 $ 54,536.38 $ 55,354.43 $ 56,184.75 $ 57,027.52 $ 57,882.93 $ 58,751.17 $ 59,632.44 $ 60,526.93 $ 61,434.83 $ 62,356.35 $ 63,291.70 $ 64,241.07 $ 65,204.69 $ 66,182.76 Maintenance Foreman 0) $ 38,024.28 $ 38,212.52 $ 38,785.71 $ 39,367.49 $ 39,958.01 $ 40,557.38 $ 41,165.74 $ 41,783.22 $ 42,409.97 $ 43,046.12 $ 43,691.81 $ 44,347.19 $ 45,012.40 $ 45,687.58 $ 46,372.90 $ 47,068.49 $ 47,774.52 Lead Operator (2) $ 33,821.37 $ 33,988.80 $ 34,498.63 $ 35,016.11 $ 35,541.35 $ 36,074.47 $ 36,615.59 $ 37,164.82 $ 37,722.29 $ 38,288.13 $ 38,862.45 $ 39,445.39 $ 40,037.07 $ 40,637.62 $ 41,247.19 $ 41,865.90 $ 42,493.88 Equipment Mechanic I (0) $ 31,310.00 $ 31,465.00 $ 31,936.98 $ 32,416.03 $ 32,902.27 $ 33,395.80 $ 33,896.74 $ 34,405.19 S 34,921.27 $ 35,445.09 $ 35,976.77 $ 36,516.42 S 37,064.16 $ 37,620.13 $ 38,184.43 S 38,757.19 $ 39,338.55 Equipment Mechanic II (0) $ 37,378.13 $ 37,563.17 S 38,126.62 $ 38,698.52 $ 39,278.99 $ 39,868.18 $ 40,466.20 $ 41,073.19 $ 41,689.29 $ 42,314.63 $ 42,949.35 $ 43,593.59 $ 44,247.49 $ 44,911.21 $ 45,584.88 S 46,268.65 $ 46,962.68 Maintenance Operator (6) $ 29,618.46 $ 29,765.08 $ 30,211.56 $ 30,664.73 $ 31,124.70 $ 31,591.57 $ 32,065.45 $ 32,546.43 S 33,034.62 $ 33,530.14 $ 34,033.10 $ 34,543.59 S 35,061.75 $ 35,587.67 $ 36,121.49 $ 36,663.31 $ 37,213.26 Union Members Step Plan 1 $ $ $ _ Fire AssistantChief(0) $ 45,557.40 S 45,782.93 $ 46,469.68 $ 47,166.72 $ 47,874.22 $ 48,592.34 $ 49,321.22 $ 50,061.04 $ 50,811.96 $ 51,574.13 $ 52,347.75 $ 53,132.96 $ 53,929.96 $ 54,738.91 $ 55,559.99 1 $ 56,393.39 1 $ 57,239.29 Fire Lieutenant (3) $ 39,317.76 S 39,512.40 $ 40,105.09 $ 40,706.66 $ 41,317.26 $ 41,937.02 1 $ 42,566.08 $ 43,204.57 $ 43,852.64 $ 44,510.43 $ 45,178.08 S 45,855.75 $ 46,543.59 $ 47,241.74 $ 47,950.37 $ 48,669.63 $ 49,399.67 Firefighter / EMT (9) $ 34,791.17 $ 34,963.41 $ 35,487.86 $ 36,020.18 $ 36,560.48 $ 37,108.88 1 $ 37,665.52 1 $ 38,230.50 $ 38,803.96 $ 39,386.02 $ 39,976.81 $ 40,576.46 $ 41,185.11 $ 41,802.88 $ 42,429.93 $ 43,066.38 $ 43,712.37 reflects wage of current employee(s) in each position(s) at end of fiscal year if satisfactory evaluation EMPLOYEES NOT INCLUDED IN STEP PAY PLAN: MAYOR (1) $ 8,900.00 ANNUALLY INCLUDES $200 PER MONTH EXPENSE REIMBURSEMENT Council Members (4) $ 6,800.00 ANNUALLY INCLUDES $150 PER MONTH EXPENSE REIMBURSEMENT City Attorney (1) $ 40,000.00 ANNUALLY CONTRACT EMPLOYEE, SALARY SET EACH BUDGET YEAR See Part Time Plan which was implemented 2012/2013 Fiscal year Detective Duty for all personnel appointed, FY 2013 and forward until amended will receive up to $1000 for the year for on call duty pay. *PROBATIONARY PAY IS $1,000 LESS THAN THE ANNUAL SALARY EXCEPT DEPARTMENT HEADS *POLICE & FIREFIGHTER NOT CERTIFIED, BEGINNING SALARY IS AN ADDITIONAL $1,000 LESS THAN THE PROBATIONARY PAY City of Okeechobee - Part Time Salary Step Plan cont'd from 2013-2014 Position Om 6m 12m 18m 24m 30m 36m 42m 48m 54m Clerk Admits $ 10.00 $ 10.50 S 11.00 $ 11.50 S 12.00 S 12.50 S 13.00 $ 13.50 S 14.00 S 14.24 General Svcs Admin $ 10.00 $ 10.50 $ 11.00 $ 11.50 S 12.00 S 12.50 $ 13.00 S 13.50 S 14.00 S 14.24 Custodian $ 10.00 $ 10.50 $ 11.00 $ 11.50 S 12.00 $ 12.50 $ 13.00 S 13.50 $ 14.00 S 14.24 Maintenance Temp 1 $ 10.00 $ 10.50 S 11.00 $ 11.50 S 12.00 S 12.50 $ 13.00 S 13.50 $ 14.00 $ 14.24 Maintenance Temp 2 $ 10.00 $ 10.50 $ 11.00 $ 11.50 S 12.00 $ 12.50 S 13.00 S 13.50 S 14.00 $ 14.24 Dispatcher) S 10.00 S 10.50 S Ii.00 S 11.50 $ 12.00 S 12.50 S 13.00 S 13.48 S 13.62 Dispatcher 2 $ 10.00 S 10.50 $ 11.00 $ 11.50 S 12.00 S 12.50 S 13.00 S 13.48 $ 13.62 Crossing Guard S 10.00 S 10.50 $ 11.00 $ 11.50 S 12.00 S 12.50 S 13.00 S 13.48 $ 13.62 Police Officer I S 15.00 $ 15.50 S 16.00 S 16.50 S 16.52 S 12.50 $ 13.00 S 13.50 $ 14.00 S 14.24 Police Officer 2 S 15.00 S 15.50 $ 16.00 IS 16.50 S 16.52 Code Officer) S 10.00 $ 10.50 S 11.00 $ 1150 S 12.00 Code Officer 2 $ 10.00 $ 10.50 S 11.00 $ 11.50 $ 12.00 S 12.50 $ 13.00 $ 13.50 $ 14.00 S 14.24 Firefighter/EMT $ 10.00 $10.50 $ 11.00 $ 11.50 S 1200. $ 12.50 starting base pay Part Time School Crossing Guard (1) S 10.00 HOURLY Part Time Secretary/Receptionist (1) S 10.00 HOURLY Part Time Custodian $ 10.00 HOURLY Part Time Office Assistant (1) $ 10.00 HOURLY Part time Certified Police Officer S 15.00 HOURLY Part Time Code Field Rep. $ 10.00 HOURLY PLUS MILLAGE REIMBURSEMENT Part Time Code Field Rep. receive an add') $.75 per hour per certification level received up to 3 certifications. (Certification amount is included in maximum rate of pay) Vol. Firefighter -Non Certified S Vol. Firefighter -Cent. EMT & Fire S 40.00 12 hour Shift Working on 1 or both Certifications 80.00 12 hour Shift 8/30/201310:50 AM G:\INDIA\BUDGET\2014 Budget\1st Public Hearing\2014 Part Time Step Plan.xlsx The Updates! F• from the City Administrator's Desk 55 SE 3rd Av., - Okeechobee, FL 34974 1915 * City Council meeting of September 3, 2013 Gary Ritter SFWMD, is on the agenda to give an update. Mr. Ritter was ill and unable to make the last meeting. 441/70 intersection project — We have arrived at a FDOT approved 'Cost - to -cure' amounting to $48,052.51. Again, this is a list of items that the DOT feels will not be the contractor's responsibility but will adversely affect the City's ROW. The listing along w/ an email is treated as an Exhibit and agenda item for approval. Upon approval of the above, FDOT is requesting that a quitclaim deed be granted to FDOT that encompasses the project area which will be forthcoming. As I mentioned before, FDOT has also reached an agreement (accord to FDOT) w/ the Hamrick Trust for the parcels. Vt Hearing 1St Rdg of ordinances to establish the millage (Ord 1104) and the budget (Ord 1105) as discussed a the budget workshop is on the agenda. Legislative Grant — Storm Water conveyance (canal) project — $250k grant along with approx $25k match (public facilities fund) to be used. Met with contractor TSI, as explained in prev report and they have the ability to piggyback w/ Bonita Springs contract. They also have engineering in house that may be able to assist the City w/ permitting, which is what they normally do w/ other communities. Met w/ Dale Milita and worked on grant docs describing the project area, taking pictures, redoing the map, defining latitude/longitude and defining the project location. In 2012, 1 rec'd a quote for muck removal and I broke the project into segments: 2150' North leg #1— east of SE 81h Av north of SE 80' St $148,350.00 1500' North leg 42 —originates at Domer's Inc, 204 SE 10" Av (SE 3`d Street cul-de-sac) and empties into N. leg #1 at approx 500 block area $103,500.00 1870' South leg #1— originates at SE 101h St ends at approx SE 151h St $129,030.00 2500' South leg #2 — from SE 151h St south to Taylor Creek. $147,500.00 1375' West leg— west side of Taylor Creek, south of SE 71" St and east of SE 2"d Av $81,125.00 7145' total Attached pls find a project location map. There's two schools of tho't on the project location financial constraints. One is to concentrate on the more navigatable areas, such as the west leg ($81 k) and the canal that originates at SE 101" St going south to the City limits ($129k), Or, start at the northern most end (behind Domer's) north legs #2 ($104k) and #1 ($148k) and work south until the money runs out. Whichever project we choose, we expect to petition the State for the remaining project funding for the coming year. Page 1 913113 Activity Rpt Cont'd • Cap Improvement Element to the comp Plan (Ord # 1103) is on the agenda. The 5-year CIE was approved and recommended at the 7/18 Planning Board meeting and the 1st Rdg was approved at the last Council meeting. • SR 70 (Applebee's) turn lane project — A cpl of noteworthy issues on the awarded to Sunshine land Design ($211,865.07) project. We discussed that the bid exceeds the grant funding by $10,871.07 and the grant Participating Party Agreement provides for the owner to pay any overruns. We contacted the business owner and found that they have sold the business but anticipate escrowing monies for the project. I've also conferred w/ engineers Culpepper and Terpening and they have contacted the State about a reduction change order for asphalt which will give the City some additional breathing room. • Legislative Delegations scheduled for October 4th this year (Last year it was January 28, 2013). Met w/ CAS Group Wed., 8/28/13 and reviewed our `game plan' which includes a continuation of grant funding for the Canal/storm water conveyance project. I should have a Resolution for the Sep 17t" meeting... as requested by Representative Pigman. Councilman Watford has traditionally given the presentation, but I wanted to solicit herein any input from any of you. For illustrative purposes, attached are last year's notes. • S. Parrott Av landscaping project (Main St grant) — The City approved a September 25`h, 2012, Resolution (#12-08� and passed the FDOT Agreement and Memo of Maintenance at the June 18 n meeting. I've spoken to Michael Schulte, FDOT Dist 1 Landscape Architect, and he clarified that the grant does include installation labor costs and wrote off Atty Cook's (and mine) concerns as semantics. I also confirmed that the City's ground maint reimbursement agreement w/ FDOT would be unaffected. Maureen Burroughs, Main St, handed me a quote of $11500 for the landscape design and said that the reduced grant would diminish that to about $7500... told her that the City will solicit quotes for services. Once Mr. Schulte, FDOT, approves the Agreement he will notify the City to proceed. • Side street landscaping — A cpl of years ago the City curbed several side streets with the intent (I think) of eventually landscaping the areas. Main Street wishes to meet w/ the City and Brad Goodbread to discuss Brad's potential donation of trees and planting plan. Maureen burroughs is sceduling something. • RFQ for a consulting engineer — Attached is a list of the engineering RFQs received up to August 23rd at 10:00 A.M. The Selection Committee (tentatively composed of the City Admin, Exec Secty, Public Wks Dir & Operation Mgr) still needs to finish ranking the resume' information. Again, it's essentially the same ranking sheet the City has used in selecting an engineer for the past CDBG projects. • Police Dept blddq windows — Ted Starr Construction, 648 NW 50t" Dr (bid-$20,145) has picked up the building permit application. Page 2 913113 Activity Rpt Cont'd Chamber bldg windows - We've been in contact w/ Lifestyle Exterior Products, Ft Meyers (lowest bidder $20,130.00 & Chamber has agreed to pay 50% over 24 months). They are coordinating the bid bond, etc and hope to have them by today (Fri., 8/30, in order to issue Notice to Proceed) CDBG Housing program - This has been quite an exercise for the grant consultant, her staff, Robin, General Services and the Bldg Dept, but have to say they all rose to the occasion to make it work. Breast Cancer Awareness Month is October and I was approached by Mike/Sharon Wallace and John Creasman about a project to paint fire hydrants pink w/ the ribbon logo thereon. I've attached a copy of a map reflecting the hydrant locations and they expect to go to the Sep 10th OUA meeting seeking approval of the project. Expect to have a Proclamation at our Sep 17t" meeting. Huey installation in Vet's Park - Have nothing new to report. I found that while the Legion and City had previously agreed on the helicopter installation, the Grant of License agreement has the Legion assuming all liability associated w/ the monuments in the park. I'm still trying to perfect proof to that effect. Amtrak - CSX Depot — Councilman Watford and I met w/Amtrak reps, Todd Stennis and Anella Popo on 4124113. Amtrak still supports the City's efforts to refurbish the depot and pledged to contact State Legislators to express same. They indicated that the new kiosk should only strengthen the City's position and be nothing but compatible. As you recall, CSX had a contingency that Amtrak had to be a principal in any restorationloccupancy efforts. Building Dept / General Services: • New County bldg at 300 block of NW 6th Av — I expected this to be on the September 17t" agenda as the County has submitted new plans for the building. The 2121 TRC had made a recommendation to the City Council for a parking reduction. • Fitness Center at former Rita Furniture location —. As you recall, at the June City Council meeting, Steve Dobbs gained approval to utilize an alternate parking lot plan for the project as a result of the 5116113 TRC recommendation. Originally, according to the staff report, 40 spaces are required but there are only 10 available on site as presented by CRCO Properties (Dr Bartel). The matter is scheduled to return to the September 19th TRC for further review. • 'H' zoning consideration — The Planning Board / City Council Workshop was held on 7118113 to discuss the 'H' zoning category and how it relates to the Land Uses. We expect the Planning board to take up the matter at the September 19tt, meeting. • Ord #1099 (1st rdq passed a the 7116113 mtq) — regarding land use near an airport and appointing an ex-officio school representative to the Planning Board when considering a residential density issue, has been sent to the State. Finance: • Budget calendar: 9/3/13 1 St Pub Hearing 6:OOPM - 9/17/13 Final Public Hearing 6:OOPM Page 3 913113 Activity Rpt Cont'd Public Works: Main St involvement w/ side street landscaping — we are setting up a meeting w/ B Goodbread and Main Street about donation of trees for the 'side' streets. SW 11th Street 200-block retention area — have a preconstruction meeting on Sep 11th and I've attached the latest diagram of the project. You can see by the cover page that this project is part of a much bigger County grant -funded project. You may recall it's a CDBG categorized under'disaster relief — 2008' storm event, Tropical Storm Fay. There's $25, 000 allotted to the dry retention project. The bid opening date was 614113 and Enviro Tech Systems, 2800 S Parrott was the successful bidder on County projects amounting to some 787, 000 of which the 11 t" St project is one. Roundabout replacing signal at SW 5t" Av and S Park St — Culpepper and Terpening designed an artist's rendition of the roundabout potentially for SW Park & 5th Av. We will add to a coming agenda for discussion and whether to include it in the budget. Park at Taylor creek, SE 71" St — Met wl Don Fox, on 614113, to discuss grant possibilities and funds from the Florida Fish & Wildlife (FFW) Conservat'n. A formal application would be required in March 2014, but he mentioned FFW may have some funding avail wlout a formal grant application, such as treeslother domestic landscape. End.... Page 4 CITY OF OKEECHOBEE STORMWATER RETROFIT / CONVEYANCE PROJECT LOCATION PLAT City of Okeechobee RMH 55 SE 31 Av Okeechobee,FL 34974 Administrator's office (863) 763-3372 ext: 212 fax: (863) 763-1686 71 'IND IL E-Mail: bwhitehallOcitvofokeechobee.com 16.4 2 * 11 il t 2- Website: hftp://www.citvofokeechobee.com 16 JA ....... D J, 7 -4 OFF II I. fits te, 3t IL a I Iql] L­­ I I"o 3 17 1 t I , , to V� ;9 ., 30 �;; 'i 26 1 __ . .. , " . 6 . . I . . � . 1=i. 1� i i _j, ; '. , 1 i4i: ! :7 pr "- , z,1 � _7 .. I I 8 IvIll"! h9loill. 3, H RMF Z RUH 22 27 17 SF id CI. 'RSF1 Pr� H. 7-1 2I! 212 213 241 k 124U MR "T , ?2. 223 21 22? It ILL I. I;,, X, Is. Swi II 2 1Z V-1 T t z 2 271 City of Okeechobee 2013 Legislative Issues *Funding for City Storm Water Retrofit - $250,000. (See enclosure) *Funding for City Park of Commerce - $200,000. (See enclosure) *Funding for the Okeechobee Battlefield Historic State Park The City requests that consideration be given for continual funding for this much needed project Not only is the Park a valuable historical piece it also provides for a tourist site for our area. *Support for continued financial commitment to the FDOT and maintain funding already in place for the SR 70 widening project; including SR 70 west to Highway 27 and the intersection at US 441(Parrott Ave.) and SR 70. In the next two years, the FDOT anticipates much needed extraordinary expenditures within Okeechobee County, which will foster continued economic growth, traffic congestion relief and appropriate evacuation routing. * Our appeal to you as Legislators continues to be to help us by avoiding unfunded mandates and any other piece of legislation that will eventually cause us undo harm. Our area has been designated as a rural area of critical economic concern (RACEC) but we need your continued support on any front to augment our fiscally constrained plight. We understand the State has faced unbelievable financial crises, but our area has fallen on uniquely difficult times... more specifically our: ■ Unemployment = 11.80% ■ 23.7% below Poverty level ■ High School dropout rate = 6.4% ■ Household Income = $36,046 Property Tax Reform The City requests no new/additional limitations/exemptions. Several legislative and constitutional property tax initiatives have been enacted over the past five years that have reduced the effectiveness of home rule authority and local government's ability to fund necessary operations particularly in the face of a substantial reduction in taxable assessed value. No additional property tax restrictions should be placed on local governments until the full impact of existing limitations is known. Local Business Taxes The City requests that our legislators retain the current Florida Statutes allowing counties and municipalities the authority to levy local business taxes subject to certain conditions_ These local business taxes are currently used by local government to provide resources for a variety of services, including public safety and economic development. In connection with the Business Tax receipt (BTR) the City performs a number of inspections including health and safety review. The BTR provides a registry of business activity that can be monitored for appropriate zoning, land use and Code compliance. A number of legislative initiatives were brought forward during the last legislative session that restricted and/or would have repealed the authority of local governments to levy the local business tax; negatively impacting resources for providing services and future bonding needs. No legislation should be enacted that eliminates or further restricts the use of the local business tax. The City of Okeechobee revenue loss is estimated at $70,000+. Pagel------------ ----- ----- - J City of Okeechobee - 2013 Legislative Issues Pension Reform The City of Okeechobee pension plan is solvent and absent some of the extravagant benefits found in other plans, we request the State not apply a one size fits all or propose reform that in the end is an unfunded mandate. Reform of state and local government pension plans has received substantial attention in Florida. Much of the discussion focuses on funding levels and actuarial assumptions. Pension plans should be manageable in the short term and sustainable in the long term. We don't want unfunded mandates that jurisdict that local government should emulate the States pension plan. The City of Okeechobee's plan does not compare to some of those dramatic stories that gather all the limelight. Note: last year cutting benefits (300 hour limitation on final pensionable earnings... i.e. leave accumulations) Legislation aimed at reforming pension plans for local government should: • Ensure that any legislation be made on a prospective basis that provides for existing employees to receive benefits consistent with those promises already made. • Provide flexibility that allows local governments to respond in a manner that recognizes the unique issues faced by each local plan and community. • Avoid or eliminate inconsistencies in state statutes that simultaneously mandate the provision of new benefits and compel local governments to reduce pension costs. Communications Services Tax (CST) The City requests that a solution to declining and inequitable Communication Service Tax be considered. Legislative and technological changes which have occurred over the past few years have resulted in an erosion of CST revenues to the state and local governments, diminishing the reliability of the revenue stream for operating and future bonding needs. These changes have also resulted in like services being taxed differently depending on the service provider or method of sale, causing the very discrimination the Communications Services Tax Simplification law was intended to prevent. The City of Okeechobee rec'd $362,000 in 2008 and $279,000 in 2012...a 23% reduction. In light of the fact that any changes to the CST revenue stream not carefully conceived could cause serious financial harm to local government, legislation aimed at reforming the Communications Services Tax should: • Be developed through consensus by a working group comprised of local governments, the communications industry and the state • Allow the CST to remain a locally -controlled revenue stream • Be carefully crafted to stabilize the currently diminished local government share of CST revenues and augment revenues by eliminating certain loopholes that have been realized • Remove competitive advantages by providing similar tax treatment to similar services, no matter the neither technology utilized nor method of delivery • Provide transparency, such that the tax can easily be recalculated by the customer and audited by DOR Page 2 City of Okeechobee - 2013 Legislative Issues Sales Tax on Internet Transaction The City requests that consideration be given to any legislation that rectifies tax free internet sales transactions. Internet -based businesses currently have a competitive advantage over our local and in- state businesses, since sales tax is usually not collected on internet transactions, resulting in billions of dollars in lost revenue as well as lost opportunities for economic growth. Legislation should be enacted, and the Department of Revenue should adopt rules and regulations consistent with the Streamlined Sales and Use Tax Agreement. (Revenue loss to City of Okeechobee is uncertain, but $100-200 million in local tax loss,1.24 billion at State level). Allowing Price in the Consultants Competitive Negotiation Act The City requests that it be allowed to consider price in the equation of determining award of a contract to certain professional services. Current law prohibits local governments from requesting price proposals before selecting a provider for certain services, including architectural, engineering, landscape architectural, mapping and surveying services, which has resulted in higher prices. Legislation should be enacted that permits price to be considered in the selection of these services. Public Personnel Records The City takes pride in transparency but personnel records should be given special consideration and legislation should be expanded to include confidentiality to all of its employees. The exemption for disclosing personal information for public safety officers, judges, and a few other positions should be extended to all public employees. Current law should be amended to provide privacy protection to all public employees rather than to only a few classifications of employees. Public Meetings Again, in keeping with transparency, the City provides for adequate public input and we would request that any modification to public input at meetings not be simply given a one size fits all piece of legislation. This Bill was defeated last year and again, this appears to be a matter better suited for local jurisdiction, not a State mandate. It is duplicative in as much as the State already regulates when items are public hearing matters. Elections The City agrees with expansion of voter opportunity including early voting as provided for and determined by the local Supervisor of Elections who will consider local factors in his/her decision making including logistics and cost effectiveness. — — - -- --- — Page 3 City of Okeechobee - 2013 Legislative Issues Law Enforcement Related issues: Position Statement: Truth -in Sentencing: The City supports the current "Truth -in -Sentencing" Law that requires convicted criminals to serve a minimum of 85% of their court -imposed sentence. The citizens of Florida are currently experiencing the lowest crime rate in 41 years. The `Truth -in -Sentencing" Law implemented in 1995 has been an essential tool in our efforts to reduce crime and improve Public Safety in our communities. The City supports inmate re-entry programs during the incarcerated period that provides substance - abuse treatment, mental health treatment, vocational and educational training and life skills education that will prepare the inmate to become a productive citizen upon their release from incarceration. Distracted Driving (texting): The City supports the FPCA position and encourages revisions to F.S.S. 316.1925 (careless driving) to define and prohibit or restrict the use of wireless communication devices and other activities that distract drivers while operating a motor vehicle. Training Center Trust Fund Dollars: The City supports the FPCA position to maintain adequate funding for law enforcement training. FPCA supports FDLE's efforts to maintain current funding levels and to assist in working to restore the trust funds. Synthetic Drugs: The City supports legislation that will improve banning synthetic drugs. Synthetic drugs are still a concern throughout the State. Manufacturers are finding ways to circumvent the laws by modifying banned compounds. FPCA supports and encourages legislation that will eliminate this loophole and will ban these dangerous substances Page 4 City of Okeechobee 2013 Legislative Project Support & Assistance Request Project Title: City of Okeechobee Storm Water Retrofit Project Description: The City of Okeechobee works in conjunction with FDEP and SFWMD Water Quality requirements and this funding as an appropriation, grants or other special funding will allow the City to complete this phase of Storm -Water Retrofit within the City, we solicit your support of the City of Okeechobee's efforts to support of FDEP and SFWMD storm water efforts along the northern rim of Lake Okeechobee by providing for swale, conveyance and inlet improvements to reduce the nutrients and volume of runoff entering Taylor Creek and Lake Okeechobee. Project Cost: $250,000 Requester/Recipient: City of Okeechobee 55 SE Third Avenue Okeechobee Florida 863.763.3372 Supporting State and local statistical information as it relates to Chapter 216.052(1) (service delivery numbers, outcomes, cost/benefit analysis, etc.): Protection of waters of the State, Northern Everglades Protection Act, via pre -storm water treatment. This project is located in rural area of critical economic concern (RACEC); as designated by the Governor Chapter 288.0656. Identify any existing statute that would be affected and indicate changes; provide a proposal if new legislation is required Reduction of pollutants, phosphorus and nitrogen loads entering State protected waters. Provides for clean, safe waters for residents and public. Improve water quality as per SFWMD. Member Sponsors who have committed to support this issue: Senator Denise Grimsley, District 21 Representative Cary Pigman, District 55 State if your project is addressed in a state, region or local plan (i.e., SWIM, Comprehensive Plan, Local Master Plan, etc.) Local Master Plan Contact information: Note: This should be the key individual that will be contacted by Legislators regarding issue: Tallahassee Government Legislative Representatives: City of Okeechobee: M. Dale M ilita — 561.718.2100 Brian Whitehall, City Administrator dmilitagovser@gmail.com 55 SE 3.d Avenue Ken Grimes — 863.559.3809 Okeechobee, FL 34974 kgrimesgovser@gmail.com 863.763.3372 Connie Vanassche — 561.512.0089 bhitehall@citvofokeechobee.com ccvgovser@gmail.com Page 5 RFQ #ADM 02-32-08-13 CITY OF OKEECHOBEE PROFESSIONAL ENGINEERING & SURVEYING SERVICES 8/23/2013 10:OOAM Page 1 of 2 COMPANY NAME & ADDRESS CONTACT NAME PHONE NUMBER 1 August 22, 2013 @10:21 a.m. AIM Engineering & Surveying Inc. Melissa Foster 888-627-4144 or 3802 Corporex Park Drive Marketing Manager 813-627-4144 Tampa, FL 33619 2 August 22, 2013 @10:21 a.m. Bruce Schmitt, CHMM 772-216-5867 AMEC Office Manager 2580 MetroCentre Blvd., Ste 6 Karen Counes, PE 561-281-2149 West Palm Beach, FL 33407 Project Manager 3 August 22, 2013 @4:18 p.m. Wantman Group, Inc. David Wantman, PE 561-687-2220 2013 Vista Pkwy Brian LaMotte, PE, LEED AP West Palm Beach, FL 33411 Project Manager 4 August 22, 2013 @4:26 p.m. CAPTEC Engineering, Inc. Joseph Capra, PE 772-692-4344 301 NW Flagler Avenue President Stuart, FL 34994 5 August 23, 2013 @ 9:05 a.m. EDC Engineering Design & Construction, Inc. Roderick Kennedy, PE 772-462-2455 1934 Tucker Court President Ft. Pierce, FL 34950 6 August 22, 2013 @3:00 p.m. SRD Engineers Robert Neil, PE 813-621-3250 3812 Coconut Palm Drive, Ste 100 Tampa, FL 33619 RFQ #ADM 02-32-08-13 CITY OF OKEECHOBEE PROFESSIONAL ENGINEERING & SURVEYING SERVICES 8/23/2013 10:OOAM Page 2 of 2 COMPANY NAME & ADDRESS CONTACT NAME PHONE NUMBER 7 August 23, 2013 @8:49 a.m. James "Butch" Terpening, PE Culpepper & Terpening, Inc. President 772-464-3537 2980 South 25th Street Stefan Matthes, PE Ft. Pierce, FL 34981 Project Manager 8 August 23, 2013 @9:14 a.m. Calvin, Giordano & Associates, Inc. 1800 Eller Drive, Ste 600 Fort Lauderdale, FL 33316 A/K/A SLD Engineering Steven Dobbs, PE 863-824-7644 Steven L. Dobbs Engineering, LLC President 1062 Jakes Way Okeechobee, FL 34974 9 August 23, 2013 @9:24 a.m. Morris-Depew Associates, Inc. M. William Morris, Jr. PE, LEED AP 2891 Center Pointe Drive, Unit 100 Vice President 239-337-3993 Fort Myers, FL 33916 10 August 23, 2013 @9:50 a.m. Craig A. Smith & Associates, Inc. Gene Schriner, PE 561-314-4445 7777 Glades Road, Ste 410 President Boca Raton, FL 33434 K 0 p HE WH 06 u T& L J, V11, Ll 414�7- Lol WAJ i w I 241 71 1 x 25 S� H tam' J ---------- i , , SEIM if.si cy MTa -SIW R iv ?6 irSE-on Sw WA.STjWtf:-.— -VrRw" m. -Av; SE: w-' Milli L-AL sw st -.11-wi4m sht-, n Er 7.l'-,::,...-,_: I- swimm swi S sw IT Ff M N', si Sd; -(WOLIT (WD=P"D) ,kWICE'BW %$2 V "D SnM.SLN MR= -=HD:CCAM.; W sw ssm cm sw 3ffHCmz.,PQ 9- 49M STrfLT ltli5 1 :1 i(SE"Ww"CouRrii ': ICA'— V!,TV 9-- i i SE37M=t4F SO ow. IV , Fft A : ONCRETE Z 24.70 ICE 24MA W/ Ir SrQ PROP 0 LF - 30' ULMMAL W W/ il". lk00 CO" IE 24 LLJ EX ")ID z Warts w 1. ELEVAIM M N offm ELE I (W K z [ON I TOP Or WK "M 029M TOP F RAW J, MWM DMIT MW MIX (TIT) z 00 RDVM) 0 IV ly. —o r W-W post SW 11TH STREET ftTl" 20 IF ;;;M WA PR FOOT 14M 400 W1 TIMM MIT tx V= OW FIPE A I - ;=;j- Fffwm MCK PIPE A M51ALL Wo CM CONCRIM FW 100 LF - Ir 00 AOVANMOE PIP[ If Ir "X TRO" Pat WK if So— no IT PW 11TH STREET no vwr rm" 400 W/ ylkvm am" NW =5 IF, 3: w Z In Z TOP OF 13AW AM : 9610 SVff (BETWEEN W III WEST RICHE-OF-WAY) WTrOM AREA 2m sw ADVANEDGE PIPE SECTION NEW SCALE- i' - V AAA AM W to NWA DI &W MENTION AM SEQUIN A -A so" I- - 8, ma ..wovEoe. ORUNDOA U907r) -1 —�F E R RAIG A. SMITH & DRY RETENTION AREA C CM�TWGENG�ERs�LA4Etj(�jl�TES OKEECHOBEE ZOUNTY SW 11TH STREET ) ars 't� I 14 Mi OKEECHOBEE COUNTY. FL BID SET C-11 OKEECHOBEE COUNTY CULVERT REPLACEMENTS 8c DRY RETENTION AREA 2008 DISASTER RECOVERY CDBG - CONTRACT BOARD OF COUNTY COMMISSIONERS CHAIRMAN FRANK IRBY 1ST VICE CHAIR JOEY HOOVER 2ND VICE CHAIR BRYANT H. CULPEPPER COMMISSIONER RAY DOMER COMMISSIONER MARGARET GARRARD HELTON PREPARED FOR: OKEECHOBEE COUNTY PROJECT No 00--0903-192 CALL SUNSHINE STATE ONE -CALL CENTER 48 HOURS BEFORE EXCAVATION 1-800-432-4770 BID SET CRAIG A. SMITH & ASSOCIATES CONSULTING ENGINEERS —PLANNERS —SURVEYORS 7777 GLADES ROAD, SUITE 410 - BOCA RATON, FLORIDA 33434 CA (561) 791-9280 E-MAIL: CASASOC®CRAIGASMITH.COM c)"= CERTIFICATE OF AUTHORIZATION NUMBER: LB0003110 mvN A mum P. (ail DAU na+oi nWQmw. Mamt M1 Ipg6S City of Okeechobee Housing Rehab (CDBG) 11DB-H08 NAME ADDRESS CONTRACTOR BIDS REC'D BID AMOUNT CHANGE ORD TOTAL 1 Beverly Alvarado 605 NW 16th St 2 Mattie Wya 106 NW 5th c+ 3 Judy Curtis 209 SE 8th Av 4 Debra Leon 604 NW 15th St 5 Shirley Roberts 915 NW 9th St 6 PatFieia An.J,,.59R 911 NW 12t C+ 7 Gloria Goulette 809 SE 9th Ct 8 Henrietta Ridley 1609 NW 7th Av 10 Harry Schock 1805 NW 7th Av 11 Marilyn Smith 512 SE 10th Av 9 Cebrena Thomas 925 NW 11th St 12 MaFia GGFR 4406 06 SW r+ti c+ 13 Mattie Ervin 920 NW 9th St 14 Mary Massey 504 NW 17th St 15 Mary Koger 915 NW 12th St SineMark Const 4/5/2012 $ 38,000.00 $ - $ 38,000.00 Neal g 4/5 —44,875.00 $ - $--44,Q�9 Bowline 7/26/2012 $ 27,245.51 $ - $ 27,245.51 American 7/26/2012 $ 29,955.00 $ - $ 29,955.00 James Sweat 7/26/2012 $ 18,180.00 $ - $ 18,180.00 M 9 i1 a2012 $--44,075.0 $ - $ 44,075.00 Clean Cuts 9/19/2012 $ 56,700.00 $ 6,906.00 $ 63,606.00 Neal Long 9/19/2012 $ 29,800.00 $ 650.00 $ 30,450.00 Platinum Perf Bldrs 9/19/2012 $ 49,300.00 $ - $ 49,300.00 Demo White Sands 9/19/2012 $ 76,900.00 $ - $ 76,900.00 Sweat Trucking 9/19/2012 $ 41,676.00 $ 3,125.00 $ 44,801.00 Demo Bid rej twice, 1st for cost, 2nd - elegibility SineMark Const 2/19/2013 $ 30,900.00 $ 9,753.00 $ 40,653.00 Mehaffey Const 2/19/2013 $ 39,824.00 $ 20,347.18 $ 60,171.18 Platinum Perf Bldrs 2/19/2013 $ 42,668.00 $ 2,530.00 $ 45,198.00 total to date: $ 481,148.51 $ 43,311.18 $ 524,459.69 to August 29, 2013 AWARD DATE STATUS 4/17/2012 completed 7/9/12 applicant wdrew N/A 8/21/2012 completed 11/27/12 8/21/2012 completed 11/14/12 8/21/2012 completed 11/19/12 applicant wdrew N/A 10/16/2012 completed 2/5/13 10/16/2012 completed 2/28/13 10/16/2012 completed 12/20/12 10/16/2012 completed 3/5/13 1/15/2013 completed 6/25/13 rejected bid N/A 3/5/2013 completed 8/12/13 3/5/2013 completed 8/28/13 3/5/2013 completed 6/25/13 To: City Council of Okeechobee From: Okeechobee County Cattlemen's Association August 21, 2013 On behalf of the OCCA, we thank you for your confidence and support in our Arena Restora- tion Project. Not only does your financial support mean a lot to us, but also the confidence you have demonstrated in our ability to make a positive impact, both economically and culturally, to our town. The City of Okeechobee and the Okeechobee County Cattlemen's Association have now "saddled up" to preserve and maintain our unique history and way of life here in South Florida! Sincerely, Todd Clemons President www.okeeehobeecattlemensassociation.com P 0 Box 1145 Okeechobee, FL 34973 OKEECHOBEE COUNTY DELEGATION NOTICE OF MEETING TO: All agencies of local government and interested parties FROM: Representative Cary Pigman, Chairman, Okeechobee County Legislative Delegation SUBJECT: Okeechobee County Legislative Delegation Annual Meeting and Public Hearing Representative Cary Pigman announces that the Okeechobee County Legislative Delegation meeting will be held on FRIDAY, OCTOBER 4, 2013 from 3:00p.m. - 5:00p.m. or upon completion of the agenda, in the boardroom of the Okeechobee County Commission, located at 304 Northwest Second Street, Okeechobee, Florida 34972. If you would like to be placed on the agenda to speak, please contact Representative Pigman's staff at 863-462-5019 no later than noon on Thursday September 26, 2013. Please provide six (6) copies of a completed participation request form (attached) and six (6) copies of you material, all of which need to be three -hole punched. The material will be placed into a three-ring binder therefore no folders, notebooks, etc are necessary. All handouts and other information must be received by Representative Pigman's District Office at 55 South Parrot Avenue, Okeechobee, Florida 34974 by Thursday, September 26, 2013 . Material may be hand delivered to the above address. Discussion of issues regarding local legislation for the 2014 Legislative Session will be held at this time. All proposals for local bills are expected to be presented at the hearing and must be drafted in bill form, accompanied by a Resolution from the local government supporting the proposed legislation. This information must be received by Representative Cary Pigman's District Office at 55 South Parrot Avenue, Okeechobee, Florida 34974 by Thursday, September 26, 2013 or may be hand delivered to the same address. Individuals wishing to address the Delegation on local bills being considered should plan to attend the public hearing at the Okeechobee County Commission Chambers, 304 Northwest Second Street, Okeechobee, Florida 34972. Following the consideration of local bills, the public will be invited to address the Delegation on state issues that are of concern. If you have any questions or would like to be placed on the agenda for the Okeechobee County Legislation Delegation Hearing, please email Libby Maxwell at Libby.maxwell@myfloridahouse.g_ov or by phone at 863-462-5019. Delegation Members Senator Denise Grimsley Representative Cary Pigman The Updates! r from the City Administrator's Desk SS SE 3rd Av., -Okeechobee, FL 34974 City Council meetingof SeptembeY 3, 2013 Gary Ritter, SFWMD, is on the agenda to give an update. Mr. Ritter was ill and unable to make the last meeting. 441/70 intersection project — We have arrived at a FDOT approved 'Cost - to -cure' amounting to $48,052.51. Again, this is a list of items that the DOT feels will not be the contractor's responsibility but will adversely affect the City's ROW. The listing along w/ an email is treated as an Exhibit and agenda item for approval. Upon approval of the above, FDOT is requesting that a quitclaim deed be granted to FDOT that encompasses the project area which will be forthcoming. As I mentioned before, FDOT has also reached an agreement (accord to FDOT) w/ the Hamrick Trust for the parcels. 1st Hearing. 1st Rdq of ordinances to establish the millage (Ord 1104) and the budget (Ord 1105) as discussed a the budget workshop is on the agenda. Legislative Grant — Storm Water conveyance (canal) project — $250k grant along with approx $25k match (public facilities fund) to be used. Met with contractor TSI, as explained in prev report and they have the ability to piggyback w/ Bonita Springs contract. They also have engineering in house that may be able to assist the City w/ permitting, which is what they normally do w/ other communities. Met w/ Dale Milita and worked on grant docs describing the project area, taking pictures, redoing the map, defining latitude/longitude and defining the project location. In 2012, 1 rec'd a quote for muck removal and I broke the project into segments: 2150' North leg #1— east of SE 81h Av north of SE 8`h St $148,350.00 1500' North leg #2 — originates at Domer's Inc, 204 SE loth Av (SE 3`d Street cul-de-sac) and empties into N. leg #1 at approx 500 block area $103,500.00 1870' South leg #1— originates at SE 1 oth St ends at approx SE 15th St $129,030.00 2500' South leg #2 — from SE 15th St south to Taylor Creek. $147,500.00 1375' West leg — west side of Taylor Creek, south of SE 71h St and east of SE 2nd Av $81,125.00 7145' total Attached pls find a project location map. There's two schools of tho't on the project location financial constraints. One is to concentrate on the more navigatable areas, such as the west leg ($81 k) and the canal that originates at SE 10th St going south to the City limits ($129k). Or, start at the northern most end (behind Domer's) north legs #2 ($104k) and #1 ($148k) and work south until the money runs out. Whichever project we choose, we expect to petition the State for the remaining project funding for the coming year. Page 1 913113 Activity Rpt Cont'd • Cap Improvement Element to the comp Plan (Ord # 1103) is on the agenda. The 5-year CIE was approved and recommended at the 7/18 Planning Board meeting and the 1st Rdg was approved at the last Council meeting. • SR 70 (Applebee's) turn lane project — A cpl of noteworthy issues on the awarded to Sunshine land Design ($211,865.07) project. We discussed that the bid exceeds the grant funding by $10,871.07 and the grant Participating Party Agreement provides for the owner to pay any overruns. We contacted the business owner and found that they have sold the business but anticipate escrowing monies for the project. I've also conferred w/ engineers Culpepper and Terpening and they have contacted the State about a reduction change order for asphalt which will give the City some additional breathing room. • Legislative Delegations scheduled for October 4t" this year (Last year it was January 28, 2013). Met w/ CAS Group Wed., 8/28/13 and reviewed our'game plan' which includes a continuation of grant funding for the Canal/storm water conveyance project. I should have a Resolution for the Sep 17th meeting... as requested by Representative Pigman. Councilman Watford has traditionally given the presentation, but I wanted to solicit herein any input from any of you. For illustrative purposes, attached are last year's notes. • S. Parrott A landscaping project (Main St -grant) — The City approved a September 2r, 2012, Resolution (#12-08� and passed the FDOT Agreement and Memo of Maintenance at the June 18 t meeting. I've spoken to Michael Schulte, FDOT Dist 1 Landscape Architect, and he clarified that the grant does include installation labor costs and wrote off Atty Cook's (and mine) concerns as semantics. I also confirmed that the City's ground maint reimbursement agreement w/ FDOT would be unaffected. Maureen Burroughs, Main St, handed me a quote of $11500 for the landscape design and said that the reduced grant would diminish that to about $7500... told her that the City will solicit quotes for services. Once Mr. Schulte, FDOT, approves the Agreement he will notify the City to proceed. • Side street landscaping — A cpl of years ago the City curbed several side streets with the intent (I think) of eventually landscaping the areas. Main Street wishes to meet w/ the City and Brad Goodbread to discuss Brad's potential donation of trees and planting plan. Maureen Burroughs is sceduling something. • RFQ for a consulting engineer — Attached is a list of the engineering RFQs received up to August 23rd at 10:00 A.M. The Selection Committee (tentatively composed of the City Admin, Exec Secty, Public Wks Dir & Operation Mgr) still needs to finish ranking the resume' information. Again, it's essentially the same ranking sheet the City has used in selecting an engineer for the past CDBG projects. • Police Dept blddq windows — Ted Starr Construction, 648 NW 50" Dr (bid-$20,145) has picked up the building permit application. Page 2 913113 Activity Rpt Cont'd • Chamber bldq windows - We've been in contact wl Lifestyle Exterior Products, Ft Meyers (lowest bidder $20,130.00 & Chamber has agreed to pay 50% over 24 months). They are coordinating the bid bond, etc and hope to have them by today (Fri., 8/30, in order to issue Notice to Proceed) • CDBG Housing program - This has been quite an exercise for the grant consultant, her staff, Robin, General Services and the Bldg Dept, but I have to say they all rose to the occasion to make it work. • Breast Cancer Awareness Month is October and I was approached by Mike/Sharon Wallace and John Creasman about a project to paint fire hydrants pink w/ the ribbon logo thereon. I've attached a copy of a map reflecting the hydrant locations and they expect to go to the Sep 10th OUA meeting seeking approval of the project. Expect to have a Proclamation at our Sep 17th meeting. • Huey installation in Vet's Park - Have nothing new to report. I found that while the Legion and City had previously agreed on the helicopter installation, the Grant of License agreement has the Legion assuming all liability associated w/ the monuments in the park. I'm still trying to perfect proof to that effect. • Amtrak - CSX Depot — Councilman Watford and I met w/Amtrak reps, Todd Stennis and Anella Popo on 4124113. Amtrak still supports the City's efforts to refurbish the depot and pledged to contact State Legislators to express same. They indicated that the new kiosk should only strengthen the City's position and be nothing but compatible. As you recall, CSX had a contingency that Amtrak had to be a principal in any restoration/occupancy efforts. Building Dept / General Services: • New County bldg at 300 block of NW 6tn Av — I expected this to be on the September 17m agenda as the County has submitted new plans for the building. The 2/21 TRC had made a recommendation to the City Council for a parking reduction. • Fitness Center at former Rita Furniture location —. As you recall, at the June City Council meeting, Steve Dobbs gained approval to utilize an alternate parking lot plan for the project as a result of the 5116113 TRC recommendation. Originally, according to the staff report, 40 spaces are required but there are only 10 available on site as presented by CRCO Properties (Dr Bartel). The matter is scheduled to return to the September 19t" TRC for further review. • 'H' zoning consideration — The Planning Board / City Council Workshop was held on 7118113 to discuss the 'H' zoning category and how it relates to the Land Uses. We expect the Planning board to take up the matter at the September 19tn meeting. • Ord #1099 Wt rdg passed a the 7116113 mtq) — regarding land use near an airport and appointing an ex-officio school representative to the Planning Board when considering a residential density issue, has been sent to the State. Finance: • Budget calendar: 9/3/13 1st Pub Hearing 6:OOPM - 9/17/13 Final Public Hearing 6:OOPM Page 3 913113 Activity Rpt Cont'd Public Works: Main St involvement w/ side street landscaping — we are setting up a meeting w/ B Goodbread and Main Street about donation of trees for the 'side' streets. SW 11th Street 200-block retention area — have a preconstruction meeting on Sep 11th and I've attached the latest diagram of the project. You can see by the cover page that this project is part of a much bigger County grant -funded project. You may recall it's a CDBG categorized under 'disaster relief — 2008' storm event, Tropical Storm Fay. There's $25, 000 allotted to the dry retention project. The bid opening date was 614113 and Enviro Tech Systems, 2800 S Parrott was the successful bidder on County projects amounting to some 787, 000 of which the 11 th St project is one. Roundabout replacing signal at SW 5th Av and S Park St — Culpepper and Terpening designed an artist's rendition of the roundabout potentially for SW Park & 5t Av. We will add to a coming agenda for discussion and whether to include it in the budget. Park at Taylor creek, SE e St — Met wl Don Fox, on 614113, to discuss grant possibilities and funds from the Florida Fish & Wildlife (FFW) Conservat'n. A formal application would be required in March 2014, but he mentioned FFW may have some funding avail wlout a formal grant application, such as treeslother domestic landscape. End.... Page 4 CITY OF OKEECHOBEE STORMWATER RETROFIT / CONVEYANCE PROJECT LOCATION PLAT Ti RMH City of Okeechobee d 65 SE 31 Av - ------ Okeechobee,FL 34974 Administrator's office (863) 763-3372 ext: 212 f i " iji VW fax: (863) 763-1686 _42 E-Mail: bwhitehall(5�citvofokeechobee.com 11 L I Website: hftp://www.citvQfokeechobee.com I L .I 41 1715' i 21 12 2w 7 If ........ Ej. [, "(f, I A , I , `7 7r ." 7 M I . H 3, H RMF RMH 22 27 . Li ......... 22 271 City of Okeechobee 2013 Legislative Issues *Funding for City Storm Water Retrofit - $250,000. (See enclosure) *Funding for City Park of Commerce- $200,000. (See enclosure) *Funding for the Okeechobee Battlefield Historic State Park The City requests that consideration be given for continual funding for this much needed project Not only is the Park a valuable historical piece it also provides for a tourist site for our area. *Support for continued financial commitment to the FDOT and maintain funding already in place for the SR 70 widening project; including SR 70 west to Highway 27 and the intersection at US 441(Parrott Ave.) and SR 70. In the next two years, the MOT anticipates much needed extraordinary expenditures within Okeechobee County, which will foster continued economic growth, traffic congestion relief and appropriate evacuation routing. * Our appeal to you as Legislators continues to be to help us by avoiding unfunded mandates and any other piece of legislation that will eventually cause us undo harm. Our area has been designated as a rural area of critical economic concern (RACEC) but we need your continued support on any front to augment our fiscally constrained plight. We understand the State has faced unbelievable financial crises, but our area has fallen on uniquely difficult times... more specifically our: ■ Unemployment = 11.80% ■ 23.7% below Poverty level ■ High School dropout rate = 6.4% ■ Household Income = $36,046 Property Tax Reform The City requests no new/additional limitations/exemptions. Several legislative and constitutional property tax initiatives have been enacted over the past five years that have reduced the effectiveness of home rule authority and local government's ability to fund necessary operations particularly in the face of a substantial reduction in taxable assessed value. No additional property tax restrictions should be placed on local governments until the full impact of existing limitations is known. Local Business Taxes The City requests that our legislators retain the current Florida Statutes allowing counties and municipalities the authority to levy local business taxes subject to certain conditions. These local business taxes are currently used by local government to provide resources for a variety of services, including public safety and economic development. In connection with the Business Tax receipt (BTR) the City performs a number of inspections including health and safety review. The BTR provides a registry of business activity that can be monitored for appropriate zoning, land use and Code compliance. A number of legislative initiatives were brought forward during the last legislative session that restricted and/or would have repealed the authority of local governments to levy the local business tax; negatively impacting resources for providing services and future bonding needs. No legislation should be enacted that eliminates or further restricts the use of the local business tax. The City of Okeechobee revenue loss is estimated at $70,000+. Page1 ----------_--------- City of Okeechobee - 2013 Legislative Issues Pension Reform The City of Okeechobee pension plan is solvent and absent some of the extravagant benefits found in other plans, we request the State not apply a one size fits all or propose reform that in the end is an unfunded mandate. Reform of state and local government pension plans has received substantial attention in Florida. Much of the discussion focuses on funding levels and actuarial assumptions. Pension plans should be manageable in the short term and sustainable in the long term. We don't want unfunded mandates that jurisdict that local government should emulate the States pension plan. The City of Okeechobee's plan does not compare to some of those dramatic stories that gather all the limelight. Note: last year cutting benefits (300 hour limitation on final pensionable earnings... i.e. leave accumulations) Legislation aimed at reforming pension plans for local government should: • Ensure that any legislation be made on a prospective basis that provides for existing employees to receive benefits consistent with those promises already made. • Provide flexibility that allows local governments to respond in a manner that recognizes the unique issues faced by each local plan and community. • Avoid or eliminate inconsistencies in state statutes that simultaneously mandate the provision of new benefits and compel local governments to reduce pension costs. Communications Services Tax (CST) The City requests that a solution to declining and inequitable Communication Service Tax be considered. Legislative and technological changes which have occurred over the past few years have resulted in an erosion of CST revenues to the state and local governments, diminishing the reliability of the revenue stream for operating and future bonding needs. These changes have also resulted in like services being taxed differently depending on the service provider or method of sale, causing the very discrimination the Communications Services Tax Simplification law was intended to prevent. The City of Okeechobee rec'd $362,000 in 2008 and $279,000 in 2012...a 23% reduction. In light of the fact that any changes to the CST revenue stream not carefully conceived could cause serious financial harm to local government, legislation aimed at reforming the Communications Services Tax should: • Be developed through consensus by a working group comprised of local governments, the communications industry and the state • Allow the CST to remain a locally -controlled revenue stream • Be carefully crafted to stabilize the currently diminished local government share of CST revenues and augment revenues by eliminating certain loopholes that have been realized • Remove competitive advantages by providing similar tax treatment to similar services, no matter the neither technology utilized nor method of delivery • Provide transparency, such that the tax can easily be recalculated by the customer and audited by DOR Page 2 City of Okeechobee - 2013 Legislative Issues Sales Tax on Internet Transaction The City requests that consideration be given to any legislation that rectifies tax free internet sales transactions_ Internet -based businesses currently have a competitive advantage over our local and in- state businesses, since sales tax is usually not collected on internet transactions, resulting in billions of dollars in lost revenue as well as lost opportunities for economic growth. Legislation should be enacted, and the Department of Revenue should adopt rules and regulations consistent with the Streamlined Sales and Use Tax Agreement. (Revenue loss to City of Okeechobee is uncertain, but $100-200 million in local tax loss,1.24 billion at State level). Allowing Price in the Consultants Competitive Negotiation Act The City requests that it be allowed to consider price in the equation of determining award of a contract to certain professional services. Current law prohibits local governments from requesting price proposals before selecting a provider for certain services, including architectural, engineering, landscape architectural, mapping and surveying services, which has resulted in higher prices. Legislation should be enacted that permits price to be considered in the selection of these services. Public Personnel Records The City takes pride in transparency but personnel records should be given special consideration and legislation should be expanded to include confidentiality to all of its employees. The exemption for disclosing personal information for public safety officers, judges, and a few other positions should be extended to all public employees. Current law should be amended to provide privacy protection to all public employees rather than to only a few classifications of employees. Public Meetings Again, in keeping with transparency, the City provides for adequate public input and we would request that any modification to public input at meetings not be simply given a one size fits all piece of legislation. This Bill was defeated last year and again, this appears to be a matter better suited for local jurisdiction, not a State mandate. It is duplicative in as much as the State already regulates when items are public hearing matters. Elections The City agrees with expansion of voter opportunity including early voting as provided for and determined by the local Supervisor of Elections who will consider local factors in his/her decision making including logistics and cost effectiveness. - — — - -- --- — Page 3 J City of Okeechobee - 2013 Legislative Issues Law Enforcement Related issues: Position Statement: Truth -in Sentencing: The City supports the current "Truth -in -Sentencing" Law that requires convicted criminals to serve a minimum of 85% of their court -imposed sentence. The citizens of Florida are currently experiencing the lowest crime rate in 41 years. The "Truth -in -Sentencing" Law implemented in 1995 has been an essential tool in our efforts to reduce crime and improve Public Safety in our communities. The City supports inmate re-entry programs during the incarcerated period that provides substance - abuse treatment, mental health treatment, vocational and educational training and life skills education that will prepare the inmate to become a productive citizen upon their release from incarceration. Distracted Driving (texting): The City supports the FPCA position and encourages revisions to F.S.S. 316.1925 (careless driving) to define and prohibit or restrict the use of wireless communication devices and other activities that distract drivers while operating a motor vehicle. Training Center Trust Fund Dollars: The City supports the FPCA position to maintain adequate funding for law enforcement training. FPCA supports FDLE's efforts to maintain current funding levels and to assist in working to restore the trust funds. Synthetic Drugs: The City supports legislation that will improve banning synthetic drugs. Synthetic drugs are still a concern throughout the State. Manufacturers are finding ways to circumvent the laws by modifying banned compounds. FPCA supports and encourages legislation that will eliminate this loophole and will ban these dangerous substances Page 4 City of Okeechobee 2013 Legislative Project Support & Assistance Request Project Title: City of Okeechobee Storm Water Retrofit Project Description: The City of Okeechobee works in conjunction with FDEP and SFWMD Water Quality requirements and this funding as an appropriation, grants or other special funding will allow the City to complete this phase of Storm -Water Retrofit within the City, we solicit your support of the City of Okeechobee's efforts to support of FDEP and SFWMD storm water efforts along the northern rim of Lake Okeechobee by providing for swale, conveyance and inlet improvements to reduce the nutrients and volume of runoff entering Taylor Creek and Lake Okeechobee. Project Cost: $250,000 Requester/Recipient: City of Okeechobee 55 SE Third Avenue Okeechobee Florida 863.763.3372 Supporting State and local statistical information as it relates to Chapter 216.052(1) (service delivery numbers, outcomes, cost/benefit analysis, etc.): Protection of waters of the State, Northern Everglades Protection Act, via pre -storm water treatment. This project is located in rural area of critical economic concern (RACEC); as designated by the Governor Chapter 288.0656. Identify any existing statute that would be affected and indicate changes; provide a proposal if new legislation is required Reduction of pollutants, phosphorus and nitrogen loads entering State protected waters. Provides for clean, safe waters for residents and public. Improve water quality as per SFWMD. Member Sponsors who have committed to support this issue: Senator Denise Grimsley, District 21 Representative Cary Pigman, District 55 State if your project is addressed in a state, region or local plan (i.e., SWIM, Comprehensive Plan, Local Master Plan, etc.) Local Master Plan wntact inrormation: Note: This should be the key individual that will be contacted by Legislators regarding issue: Tallahassee Government Legislative Representatives: City of Okeechobee: M. Dale Milita — 561.718.2100 Brian Whitehall, City Administrator dmilitagovser@gmail.com 55 SE 3rd Avenue Ken Grimes —863.559.3809 Okeechobee, FL 34974 kgrimesgovser@gmail.com 863.763.3372 Connie Vanassche — 561.512.0089 bwhitehall cityofokeechobee.com ccvgovser@gmail.com Page 5 RFQ #ADM 02-32-08-13 CITY OF OKEECHOBEE PROFESSIONAL ENGINEERING & SURVEYING SERVICES 8/23/2013 10:OOAM Page 1 of 2 COMPANY NAME & ADDRESS CONTACT NAME PHONE NUMBER 1 August 22, 2013 @10:21 a.m. AIM Engineering & Surveying Inc. Melissa Foster 888-627-4144 or 3802 Corporex Park Drive Marketing Manager 813-627-4144 Tampa, FL 33619 2 August 22, 2013 @10:21 a.m. Bruce Schmitt, CHMM 772-216-5867 AMEC Office Manager 2580 MetroCentre Blvd., Ste 6 Karen Counes, PE 561-281-2149 West Palm Beach, FL 33407 Project Manager 3 August 22, 2013 @4:18 p.m. Wantman Group, Inc. David Wantman, PE 561-687-2220 2013 Vista Pkwy Brian LaMotte, PE, LEED AP West Palm Beach, FL 33411 Project Manager 4 August 22, 2013 @4:26 p.m. CAPTEC Engineering, Inc. Joseph Capra, PE 772-692-4344 301 NW Flagler Avenue President Stuart, FL 34994 5 August 23, 2013 @ 9:05 a.m. EDC Engineering Design & Construction, Inc. Roderick Kennedy, PE 772-462-2455 1934 Tucker Court President Ft. Pierce, FL 34950 6 August 22, 2013 @3:00 p.m. SRD Engineers Robert Neil, PE 813-621-3250 3812 Coconut Palm Drive, Ste 100 Tampa, FL 33619 RFQ #ADM 02-32-08-13 CITY OF OKEECHOBEE PROFESSIONAL ENGINEERING & SURVEYING SERVICES 8/23/2013 10:OOAM Page 2 of 2 COMPANY NAME & ADDRESS CONTACT NAME PHONE NUMBER 7 August 23, 2013 @8:49 a.m. lames "Butch" Terpening, PE Culpepper & Terpening, Inc. President 772-464-3537 2980 South 25th Street Stefan Matthes, PE Ft. Pierce, FL 34981 Project Manager 8 August 23, 2013 @9:14 a.m. Calvin, Giordano & Associates, Inc. 1800 Eller Drive, Ste 600 Fort Lauderdale, FL 33316 A/K/A SLD Engineering Steven Dobbs, PE 863-824-7644 Steven L. Dobbs Engineering, LLC President 1062 Jakes Way Okeechobee, FL 34974 9 August 23, 2013 @9:24 a.m. Morris-Depew Associates, Inc. M. William Morris, Jr. PE, LEED AP 2891 Center Pointe Drive, Unit 100 Vice President 239-337-3993 Fort Myers, FL 33916 10 August 23, 2013 @9:50 a.m. Craig A. Smith & Associates, Inc. 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OW RETENTION AREA f ch SEMION A -A -ir sera I. - If TOP OF BANK AREA9816 COMM UST A WEST RIGHT -OF -rah BOTTOM ARM 206 BID SET./ MIANWA RU997Fr) [CR�l SMITH ASSOCIATES DRY RETENTION AREA io is-ww-c-ii-mvr-mmjkr itG ENGMER��WERII_�EYMT ldft. _a'LR EC COUNTY - __ I j �� OKE HOBEE CO SW 11 TH STREET C-1 1 — — ---- m — I — I ' � " - --- — I -- — 411265 OKEECHOBEE COUNTY, FL 0 :r-792 OKEECHOBEE COUNTY CULVERT REPLACEMENTS & DRY RETENTION AREA 2008 DISASTER RECOVERY CDBG - CONTRACT BOARD OF COUNTY COMMISSIONERS CHAIRMAN FRANK IRBY 1ST VICE CHAIR JOEY HOOVER 2ND VICE CHAIR BRYANT H. CULPEPPER COMMISSIONER RAY DOMER COMMISSIONER MARGARET GARRARD HELTON PREPARED FOR: OKEECHOBEE COUNTY PROJECT No. 00-0903-192 CALL. SUNSHINE STATE ONE —CALL CENTER 48 HOURS BEFORE EXCAVATION 1-800-432-4770 BID SET CRAIG A. SMITH & ASSOCIATES CONSULTING ENGINEERS -PLANNERS -SURVEYORS 7777 GLADES ROAD, SUITE 410 - BOCA RATON, FLORIDA 33434 C)s (561) 791-9280 E-MAIL: CASASOC@CRAIGASMITH.COM C)Irz CERTIFICATE OF AUTHORIZATION NUMBER: LB0003110 OIIW A WM. I.0 (at) arz rwo. wumgwa a'+nr ,n �sls5