2013-08-20 budget wkshp & regCITY OF OKEECHOBEE
AUGUST 20, 2013 REGULAR CITY COUNCIL MEETING AND BUDGET WORKSHOP
55 SE 3RD AVENUE * COUNCIL CHAMBERS * OKEECHOBEE, FL 34974
SUMMARY OF COUNCIL ACTION
PAGE 1 OF 24
II AGENDA III COUNCIL ACTION - DISCUSSION - VOTE II
I. CALL TO ORDER - Mayor.
August 20, 2013, City Council Regular Meeting, 5:00 p.m.
A. Discuss the proposed 2013/2014 Fiscal Year Budget - Finance
Director.
On August 20, 2013 at 5:02 p.m. Mayor Kirk announced, unless there were objections, he was changing the agenda
format and would be calling the Budget Workshop to order first. They would postpone the regular meeting with opening
ceremonies and attendance until 6:00 p.m. to allow time for the Pastor to arrive. No objections were noted. For the
record, attendance at this time was Mayor Kirk, Council Members O'Connor, Maxwell, Watford, and Williams,
Administrator Whitehall, City Clerk Gamiotea, Deputy Clerk Jahner, Fire Chief Smith, Public Works DirectorAllen, Police
Chief Davis, Finance Director Riedel, Economic Executive Director Tara Minton, and Okeechobee News Staff Writer
Charles Murphy.
The purpose of the workshop is to discuss the proposed 2013/2014 Fiscal Year Budget. The floor was yielded to the
Finance Director, who began with a power point presentation explaining the budget process in three parts. Part One:
Revenues, this is the sixth consecutive year property values have declined. There is a slight increase in Sales Tax and
the Fuel Tax is showing signs of leveling. In previous years, the Ad Valorem revenues could cover at least 40 percent
of the budget compared to this year's 32.2 percent. This means other forms of revenue must be used to cover the
remaining 67.8 percent. Other revenue sources, that can be reviewed for possible increases or implementation is, a
telecommunications utility tax, a water utility tax/franchise fee, a solid waste franchise fee, a fire service assessment,
the Business Tax Receipts fees, a Tower Rental Fee (OUA, sprint, verizon, wireless) and the Building Permits fees.
Part Two: Fund Balance Categories were reviewed to explain how the City must administer certain revenues and
expenditures, and to be assured not to allocate a disproportionate percentage of funds from reserves or certain areas.
By keeping the parameters, it stabilizes the City's fiscal soundness. The categories are Non -Spendable, Restricted,
Committed, and Assigned. Part Three: Expenditures, Departments Heads have again been diligent in expending their
operations and supplies budgets, which has narrowed the difference in budgeted versus actual expenses. The City
anticipates using only $122,491.00 for actual expenditures of the $568,580.00 budgeted funds from reserves to balance
the 2012-2013 Fiscal Year budget.
The General Fund Budget Summary offered the Council three options to balance the Budget. The consensus of the
Council was to use Option Three, the current millage rate of 7.7432, listing the beginning Fund Balance as
$3,884,651.00; Revenues as $4,540,937.00; Transfer -In Revenues of $1,028,902.00 (from Public Facilities
Improvement Fund $398,000, Capital Improvement Projects Fund $630,402.00 and Capital Improvement Projects -
Impact Fees Fund $500.00); Total Expenditures of $5,569,839.00; and leaving a Fund Balance of $3,884,651.00.
101
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11 AGENDA COUNCIL ACTION - DISCUSSION - VOTE
IV. BUDGET WORKSHOP CONTINUED.
A. Discuss the proposed 2013-2014 Fiscal Year Budget continued. Option One proposed to increase the millage by 0.25, making it 7.9932, and Option Two offered to use the roll-
back/forward millage of 7.7456. Council discussed each department's proposed budget, changes and comparison to
last Fiscal Year as follows:
511-Legislative: Total Personnel Cost: $ 73,012.00
(City Council) Total Supplies and Other Services: 44 615.00
FY 2013114 Proposed Total: $117,627.00
FY 2012/13 Budgeted Total: $115,919.00
Difference: $ 1,708.00
Changes/Discussion: As denoted on page eight of the proposed budget, this reflects a decrease in retirement
contribution (4105), and increases in the health (+$2,092), workers' compensation (+$121), and property/casualty
(+$279) insurance premiums, with associated benefit adjustments. Included items are cell phone reimbursement for
the Mayor and Council ($50.00 per month), the benefit began toward the end of the current Fiscal Year. Two annual
contributions as requested by Shared Services for $8,950.00, and the Chamber of Commerce for $10,000.00 for
Economic Development. There are no proposed salary changes for the five Legislative employees. However it does
reflect a 25-year longevity bonus for the Mayor, per Code Section 2-91 (+$500).
512-Executive: Total Personnel Cost: $159,405.00
(Administration) Total Supplies and Other Services: LlM75.00
FY 2013/14 Proposed Total: $178,850.00
FY 2012/13 Budgeted Total: $174,334.00
Difference: $ 4,246.00
Changes/Discussion: As denoted on page 10 of the proposed budget, this reflects the increase in retirement
contribution (+$162), increases in health (+$1,187), workers' compensation (+$87), and property/casualty (+$243)
insurance premiums, with associated benefit adjustments. Decreased Supplies and Other Services by $577.00. Also
see page 30, Capital Improvements Projects Fund denotes $1,000.00 for the purchase of a laser scanner. Included
is the Annual Salary Step,1.5 percent increase for the two full-time employees with minimum evaluation requirements
being met.
AUGUST 20, 2013 - REGULAR MEETING & BUDGET WORKSHOP - PAGE 3 OF 24
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AGENDA III COUNCIL ACTION - DISCUSSION - VOTE
IV. BUDGET WORKSHOP CONTINUED.
A. Discuss the proposed 2013-2014 Fiscal Year Budget continued. 2512-City Clerk: Total Personnel Cost: $142,291.00
Total Supplies and Other Services: 54 473.00
FY 2013/14 Proposed Total: $196,764.00
FY 2012/13 Budgeted Total: $190,416.00
Difference: $ 6,348.00
Changes/Discussion: As denoted on page 12 of the proposed budget, this reflects the increase in retirement
contribution (+$81), a 25-year longevity bonus for the City Clerk per Code Section 2-91 (+$500), increases in health
(+$2,160), workers' compensation (+$64), and property/casualty (+$192) insurance premiums, with associated benefit
adjustments. Decreased Supplies and Other Services by $1,658.00. Also see page 30, Capital Improvements Projects
Fund denotes $5,000.00 for the purchase of a heavy duty shredder and replacing lateral filing cabinets. Included is
the Annual Salary Step, of 1.5 percent increase for the two full-time employees and Bi-Yearly Salary Steps for the one
part-time employee, with minimum evaluation requirements being met. Briefly discussed was the possibility of
contracting with a shredding service versus the purchase of a shredder.
514-Legal Services:
(City Attorney)
FY 2013/14 Proposed Total: $71,823.00
FY 2012/13 Budgeted Total: $71,823.00
Difference: $ 0.00
Changes/Discussion: As denoted on page 13 of the proposed budget, this reflects an increase in the health
insurance premium (+$1,050), and Professional Services (+$967). Decrease the Legal Cost (-$1,827) which covers
additional hours worked beyond the contracted amount, and when additional law firms are required to assist in specific
matters. Decrease the communication and Freight (-$190).
513-Finance: Total Personnel Cost: $165,300.00
Total Supplies and Other Services: LM.2L35.00
FY 2013/14 Proposed Total: $249,635.00
FY 2012/13 Budgeted Costs: $256,404.00
Difference: -$ 6,769.00
Changes/Discussion: As denoted on page 15 of the proposed budget, this reflects the increase in retirement
contribution (+$74), increases in health (+$1,695), workers' compensation (+$96), and property/casualty (+$851)
insurance premiums, with associated benefit adjustments. Decreased Supplies and Other Services by $8,927.00.
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AGENDA COUNCIL ACTION - DISCUSSION - VOTE
IV. BUDGET WORKSHOP CONTINUED.
A. Discuss the proposed 2013-2014 Fiscal Year Budget continued. Finance Changes/Discussion continued: See page 30, Capital Improvements Projects Fund denotes $1,500.00
to purchase a server for routing website emails for all departments and a photo quality printer. Included is the Annual
Salary Step, of 1.5 percent increase for the three full-time employees, with minimum evaluation requirements being
met.
519-General Services: Total Personnel Cost: $ 83,519.00
Total Supplies and Other Services: $242.712.00
FY 2013/14 Proposed Total: $326,231.00
FY 2012/13 Budgeted Total: $324,595.00
Difference: $ 1,636.00
Changes/Discussion: As denoted on page 17 of the proposed budget, this reflects an increase in retirement
contribution (+$59), increases in health (+$712), workers' compensation (+$48), and property/casualty (+$1,576)
insurance premiums, with associated benefit adjustments. Increased Supplies and Other Services by $298.00. Also
see page 30, Capital Improvements Projects Fund denotes $38,500.00 for the Chamber Window Replace Project and
City Hall remodeling: replace carpet and blinds in General Services and City Clerk's Offices; Desk/Counter layout
modifications and replacement of various office furniture in General Services Office area; Employee Lounge
maintenance and repairs for the walls and flooring. Included is the Annual Salary Step, 1.5 percent increase for the
one full-time employee and Bi-Yearly Salary Steps increase for the two part-time employees, with minimum evaluation
requirements being met.
521-Law Enforcement: Total Personnel Cost: $1,705,088.00
Total Supplies and Other Services: $ 290,13.00
FY 2013114 Proposed Total: $1,995,301.00
FY 2012/13 Budgeted Total: $1,962,012.00
Difference: $ 33,289.00
Changes/Discussion: As denoted on page 19 of the proposed budget, this reflects a decrease in retirement
contribution (-$5,309), increases in the health (+$13,497), workers' compensation (+$5,233), and property/casualty
(+$4,353) insurance premiums, with associated benefit adjustments. Increased Supplies and Other Services by
$11,226.00. See page 30, Capital Improvements Projects Fund denotes $24,100.00 to purchase a radar, three
computers, office equipment and the Window Replacement Project. In addition to $357,500.00 Capital Vehicle
Purchase line item, for the annual replacement of 13 vehicles and equipment.
AUGUST 20, 2013 - REGULAR MEETING & BUDGET WORKSHOP - PAGE 5 OF 24
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II AGENDA III COUNCIL ACTION - DISCUSSION - VOTE II
IV. BUDGET WORKSHOP CONTINUED.
A. Discuss the proposed 2013-2014 Fiscal Year Budget continued. Law Enforcement Changes/Discussion continued: Included is the Annual Salary Step, 1.5 percent increase for
the 22 full-time employees and Bi-Yearly Salary Steps increase for the three part-time employees, with minimum
evaluation requirements being met.
Chief Davis submitted changes to personnel, job titles, job descriptions, and salaries. One Detective (Saum) would
remain on the current Detective Salary Step Plan line. Change the Certified Police Officer salary line to read Certified
Officer/Detective. The job descriptions will be modified to interchange these two positions, keeping them on the same
pay step level, but adding a separate annual salary increase of $1,000.00 for employees who are assigned to the
Detective Division (Pickering and Margerum) from Road Patrol. This is not to be included in the salary step or base
pay, but treated as a type of stipend to compensate for the additional duties performed when Road Patrol Officers are
re -assigned to the Detective Division. Those employees will also be entitled to a clothing allowance and cell phone
reimbursements. Then finally, add a Sergeant position to supervise the Detectives Division (Taylor), whose salary will
move from the Detective line to the Sergeant line (based on history of promotion to Sergeant, the step closest to
increasing the current salary by $3,000 without being less, will be where they will be placed on the Salary Step Plan).
The Detective Sergeant job description will also be amended to include responsibilities of overseeing the Evidence
Room and contents, as well as being the in-house technician over the Spillman Computer System.
522-Fire Department: Total Personnel Cost: $1,174,924.00
Total Supplies and Other Services: $ 188,137.00
FY 2013/14 Proposed Total: $1,363,061.00
FY 2012/13 Budgeted Total: $1,320,331.00
Difference: $ 42,730.00
Changes/Discussion: As denoted on page 20 of the proposed budget, this reflects an increase in retirement
contribution (+$51,259), increases in health (+$2,458) and workers' compensation (+$9,967) insurance premiums, with
associated benefit adjustments, and a decrease in property/casualty (-$2,555) insurance premiums. Increased
Supplies and Other Services by $1,317.00. See also page 30, Capital Improvements Projects Fund denotes
$14,750.00 to purchase five sets of bunker gear, five SCBA bottles as per the replacement program. Included is the
Annual Salary Step,1.5 percent increase for the 17 full-time employees and Bi-Yearly Salary Steps for the four part-
time employees (including Dispatchers), with minimum evaluation requirements being met. The only personnel
changes submitted by Chief Smith was to leave the Assistant Fire Chief/Lieutenant position vacant for this budget
year, this does not delete a position or employee, as Firefighter Crum was recently promoted to Lieutenant, to fill the
supervisory position.
AUGUST 20, 2013 - REGULAR MEETING & BUDGET WORKSHOP - PAGE 6 OF 24
AGENDA COUNCIL ACTION - DISCUSSION - VOTE
IV. BUDGET WORKSHOP CONTINUED.
A. Discuss the proposed 2013-2014 Fiscal Year Budget continued. 541-Public Works: Total Personnel Cost: $ 573,320.00
Total Supplies and Other Services: $ 497,497.00
FY 2013/14 Proposed Total: $1,070,817.00
FY 2012/13 Budgeted Total: $1,059,746.00
Difference: $ 11,071.00
Changes/Discussion: As denoted on page 23 of the proposed budget, this reflects an increase in retirement
contribution (+$302), increases in health (+$6,044), workers' compensation (+$4,370) and property/casualty (+$1,304)
insurance premiums, with associated benefit adjustments. Increased Supplies and Other Services by $8,348.00. See
also Page 30, Capital Improvements Projects Funds allocated $50,000 for Parks and Streetscape Improvements in
the Parks Capital Improvement line item. Included is the Annual Salary Step, 1.5 percent increase for the 9 full-time
employees and Bi-Yearly Salary Steps increases for the two part-time employees, with minimum evaluation
requirements being met.
Director Allen submitted personnel changes by explaining, Mr. Lamb, who is preparing to retire., is the Maintenance
Foreman, above him is the Operations Supervisor, then the Director. The remaining six employees are Maintenance
Operators, with one being designated as a Mechanic. He is proposing the department organization to be Director,
Operations Supervisor, delete the Foreman position (upon Mr. Lamb's retirement), create two Lead Operatorls
positions, the rernaining five woul leaving four Maintenance Operators, with and one as —a Mechanic I
/Maintenance Operator. The Salary Step Plan would need to be modified to include salaries for two Lead Operator
positions, with a base salary (Step 1) of $33,486.50. The salary 'ones for Maintenanee Forernan, Mechanic I and
Mechanic " would be deleted froffl the Step Job descriptions will need to be created and/or amended
appropriately.
RECESS BUDGET WORKSHOP - Mayor. 111 MAYOR KIRK RECESSED THE PROPOSED 2013/14 FY BUDGET WORKSHOP AT 5:59 P.M.
RECONVENE SESSION - Mayor. MAYOR KIRK RECONVENED THE WORKSHOP AT 6:05 P.M. THEN ANNOUNCED THE WORKSHOP WOULD
III RECESS UNTIL THE END OF THE MEETING, HE THEN CALLED THE REGULAR SESSION TO ORDER.
II. OPENING CEREMONIES:
Invocation to be given by Reverend Loy Mershimer, Okeechobee In the absence of Reverend Mershimer, of the Okeechobee Presbyterian Church, Council Member Watford offered
Presbyterian Church; Pledge of Allegiance led by Mayor. 11 the invocation; Mayor Kirk led the Pledge of Allegiance.
AUGUST 20, 2013 - REGULAR MEETING & BUDGET WORKSHOP - PAGE 7 OF 24 107
II AGENDA III COUNCIL ACTION - DISCUSSION - VOTE II
III. MAYOR, COUNCIL AND STAFF ATTENDANCE - City Clerk.
Mayor James E. Kirk
Council Member Mike O'Connor
Council Member Devin Maxwell
Council Member Dowling R. Watford, Jr.
Council Member Clayton Williams
City Administrator Brian Whitehall
City Attorney John R. Cook
City Clerk Lane Gamiotea
Deputy Clerk Melisa Jahner
Police Chief Denny Davis
Fire Chief Herb Smith
Public Works Director David Allen
V. PRESENTATIONS AND PROCLAMATIONS - Mayor.
A. Present Randy Huckabee with a Certificate of Appreciation for
service on the Code Enforcement Board.
VI. MINUTES - City Clerk.
City Clerk Gamiotea called the roll:
Present
Present
Present
Present
Present
Present
Present
Present
Present
Present
Present
Present
Mayor Kirk recognized Dr. Randy Huckabee's service on the Code Enforcement Board by presenting him with a
framed certificate, which read, "The City of Okeechobee recognizes the valuable contribution of community
involvement and hereby extends this expression of grateful appreciation to Dr. Raymond D. Huckabee, Jr. for his
faithful service as a dedicated member appointed to the Code Enforcement Board for nearly two terms, and serving
as Vice -Chairperson, May 7, 2008 to August 31, 2013." Dr. Huckabee, who is Pastor of the First Baptist Church
thanked the Mayor and Council, and explained that he has enjoyed living in Okeechobee for the last 13 years, but he
is being called to Pastor the First Baptist Church in Dade City.
A. Motion to dispense with the reading and approve the Summary of Council Member O'Connor moved to dispense with the reading and approve the Summary of Council Action for the
Council Action for the July 16, 2013 City Council Regular Meeting July 16, 2013 City Council Regular Meeting and July 18, 2013 Joint Workshop with the Planning Board; seconded by
and July 18, 2013 Joint Workshop with the Planning Board. I Council Member Watford. There was no discussion on this item.
VOTE
KIRK - YEA MAXWELL - YEA O'CONNOR - YEA
WATFORD - YEA WILLIAMS - YEA MOTION CARRIED.
AUGUST 20, 2013 - REGULAR MEETING & BUDGET WORKSHOP - PAGE 8 OF 24
I) AGENDA III COUNCIL ACTION - DISCUSSION - VOTE II
VII. WARRANT REGISTER - City Administrator.
A. Motion to approve the July 2013 Warrant Register:
General Fund ................................ $409,900.04
Community Development Block Grant -HR Fund ..... $ 58,443.42
Public Facilities Improvement Fund ............... $ 10,199.67
Capital Improvement Projects Fund ............... $ 3,200.00
Community Development Block Grant-ED Fund ..... $ 2,504.13
Law Enforcement Special Fund .................. $ 50.00
Vill. AGENDA - Mayor.
Council Member Watford moved to approve the July 2013 Warrant Register in the amounts: General Fund, four
hundred nine thousand, nine hundred dollars and four cents ($409,900.04); Community Development Block Grant -
Housing Rehabilitation Fund, fifty-eight thousand, four hundred forty-three dollars and forty-two cents ($58,443.42);
Public Facilities Improvement Fund, ten thousand, one hundred ninety-nine dollars and sixty-seven cents ($10,199.67);
Capital Improvement Projects Fund, three thousand, two hundred dollars ($3,200.00); Community Development Block
Grant -Economic Development Fund, two thousand, five hundred four dollars and thirteen cents ($2,504.13); Law
Enforcement Special- Fund, fifty dollars ($50.00); seconded by Council Member Williams. There was no discussion
on this item.
VOTE
KIRK - YEA MAXWELL - YEA O'CONNOR - YEA
WATFORD - YEA WILLIAMS - YEA MOTION CARRIED.
A. Requests for the addition, deferral or withdrawal of items on today's III Mayor Kirk asked whether there were any requests for the addition, deferral or withdrawal of items on today's agenda.
agenda. III There were none.
IX. OPEN PUBLIC HEARING FOR ORDINANCE ADOPTION - Mayor. 111 MAYOR KIRK OPENED THE PUBLIC HEARING FOR ORDINANCE ADOPTION AT 6:11 P.M.
A. 1. a) Motion to read by title only, proposed Ordinance No. 1100, Council Member O'Connor moved to read by title only, proposed Ordinance No. 1100, amending the General
amending the General Employees and Okeechobee Utility Authority Employees and Okeechobee Utility Authority Retirement System, related to Internal Revenue Code Amendments;
Retirement System, related to Internal Revenue Code Amendments seconded by Council Member Williams.
- City Attorney (Exhibit 1).
b) Vote on motion to read by title only.
KIRK - YEA
WATFORD - YEA
MAXWELL - YEA
WILLIAMS - YEA
O'CONNOR - YEA
MOTION CARRIED.
c) City Attorney to read proposed Ordinance No. 1100 by title only. Attorney Cook read proposed Ordinance No. 1100 by title only as follows: "AN ORDINANCE OF THE CITY OF
OKEECHOBEE AMENDING THE CITY OF OKEECHOBEE AND OKEECHOBEE UTILITY AUTHORITY
EMPLOYEES'RETIREMENT SYSTEM, ADOPTED PURSUANT TO ORDINANCE NO.1053, AS SUBSEQUENTLY
AMENDED; AMENDING SECTION 1, DEFINITIONS; AMENDING SECTION 14, MAXIMUM PENSION; PROVIDING
FOR CODIFICATION; PROVIDING FOR SEVERABILITY OF PROVISIONS; REPEALING ALL ORDINANCES IN
CONFLICT HEREWITH AND PROVIDING AN EFFECTIVE DATE."
AUGUST 20, 2013 - REGULAR MEETING & BUDGET WORKSHOP - PAGE 9 OF 24
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II AGENDA III COUNCIL ACTION - DISCUSSION - VOTE II
IX. PUBLIC HEARING FOR ORDINANCE ADOPTION CONTINUED.
A. 2. a) Motion to adopt proposed Ordinance No. 1100.
b) Public comments and discussion.
c) Vote on motion.
Council Member Watford moved to adopt proposed Ordinance No. 1100; seconded by Council Member O'Connor.
Mayor Kirk asked whether there were any questions or comments from the public. There were none. City Clerk
Gamiotea advised for the record, the proposed ordinance, the letter from Pension Actuary advising of no fiscal impact,
and the Statement of No Fiscal Impact signed by Trustee Chairperson, Jamie Mullis, was sent to the State Department
Retirement as required, receiving no comments to date. As explained at the first reading, by Pension Attorney Dehner,
the amendments are statutorily required, and keep the Plan consistent with recent changes to the IRS Code.
KIRK - YEA
WATFORD - YEA
VOTE
MAXWELL - YEA
WILLIAMS - YEA
O'CONNOR - YEA
MOTION CARRIED.
B.1. a) Motion to read by title only, proposed Ordinance No. 1101, amending Council Member Watford moved to read by title only, proposed Ordinance No. 1101, amending the Municipal Police
the Municipal Police Officers Pension Trust Fund, related to Internal Officers Pension Trust Fund, related to Internal Revenue Code Amendments; seconded by Council Member O'Connor.
Revenue Code Amendments - City Attorney (Exhibit 2).
b) Vote on motion to read by title only.
KIRK - YEA MAXWELL - YEA O'CONNOR - YEA
WATFORD - YEA WILLIAMS - YEA MOTION CARRIED.
c) City Attorney to read proposed Ordinance No. 1101 by title only. Attorney Cook read proposed Ordinance No. 1101 by title only as follows: "AN ORDINANCE OF THE CITY OF
OKEECHOBEE AMENDING THE CITY OF OKEECHOBEE MUNICIPAL POLICE OFFICERS' PENSION TRUST
FUND, ADOPTED PURSUANT TO ORDINANCE 888, AS SUBSEQUENTLYAMENDED; AMENDING SECTION 1,
DEFINITIONS; AMENDING SECTION 15, MAXIMUM PENSION; PROVIDING FOR CODIFICATION; PROVIDING
FOR SEVERABILITY OF PROVISIONS; REPEALING ALL ORDINANCES IN CONFLICT HEREWITH AND
PROVIDING AN EFFECTIVE DATE."
2. a) Motion to adopt proposed Ordinance No. 1101. 111 Council Member Williams moved to adopt proposed Ordinance No. 1101; seconded by Council Member O'Connor.
b) Public comments and discussion. Mayor Kirk asked whether there were any questions or comments from the public. There were none. City Clerk
Gamiotea advised for the record the proposed ordinance, the letter from Pension Actuary advising of no fiscal impact,
and the Statement of No Fiscal Impact signed by Trustee Chairperson, Denny Davis, was sent to the State Department
Retirement as required, with no comments received to date. As explained at the first reading, by Pension Attorney
Dehner, the amendments are statutorily required, and keep the Plan consistent with recent changes to the IRS Code.
110 AUGUST 20, 2013 - REGULAR MEETING & BUDGET WORKSHOP - PAGE 10 OF 24
11 AGENDA III COUNCIL ACTION - DISCUSSION - VOTE II
Vill. PUBLIC HEARING FOR ORDINANCE ADOPTION CONTINUED.
B. 2. c) Vote on motion to adopt proposed Ordinance No. 1101. VOTE
KIRK - YEA MAXWELL - YEA O'CONNOR - YEA
WATFORD - YEA WILLIAMS - YEA MOTION CARRIED.
C.1. a) Motion to read by title only, proposed Ordinance No. 1102, amending I Council Member O'Connor moved to read by title only, proposed Ordinance No. 1102, amending the Municipal
the Municipal Firefighters Pension Trust Fund, related to Internal Firefighters Pension Trust Fund, related to Internal Revenue Code Amendments; seconded by Council Member
Revenue Code Amendments - City Attorney (Exhibit 3). Watford.
b) Vote on motion to read by title only. VOTE
KIRK - YEA MAXWELL - YEA O'CONNOR - YEA
WATFORD - YEA WILLIAMS - YEA MOTION CARRIED.
c) City Attorney to read proposed Ordinance No. 1102 by title only. Attorney Cook read proposed Ordinance No. 1102 by title only as follows: "AN ORDINANCE OF THE CITY OF
OKEECHOBEE AMENDING THE CITY OF OKEECHOBEE MUNICIPAL FIREFIGHTERS' PENSION FUND,
ADOPTED PURSUANT TO ORDINANCE 889, AS SUBSEQUENTLYAMENDED; PROVIDING FOR SEVERABILITY
OF PROVISIONS; REPEALING ALL ORDINANCES IN CONFLICT HEREWITH AND PROVIDING AN EFFECTIVE
11 DATE."
2. a) Motion to adopt proposed Ordinance No. 1102. III Council Member O'Connor moved to adopt proposed Ordinance No. 1102; seconded by Council Member Watford.
b) Public comments and discussion. Mayor Kirk asked whether there were any questions or comments from the public. There were none. City Clerk
Gamiotea advised for the record the proposed ordinance, the letter from Pension Actuary advising of no fiscal impact,
and the Statement of No Fiscal Impact signed by Trustee Chairperson, John Koepke was sent to the State Department
Retirement as required, with no comments received to date. As explained at the first reading, by Pension Attorney
Dehner, the amendments are statutorily required, and keep the Plan consistent with recent changes to the IRS Code.
c) Vote on motion. VOTE
KIRK - YEA MAXWELL - YEA O'CONNOR - YEA
WATFORD - YEA WILLIAMS - YEA MOTION CARRIED.
AUGUST 20, 2013 - REGULAR MEETING & BUDGET WORKSHOP - PAGE 11 OF 24
11 AGENDA IIII COUNCIL ACTION - DISCUSSION - VOTE II
VIII. PUBLIC HEARING FOR ORDINANCE ADOPTION CONTINUED.
DA.a.) Motion to adopt proposed Resolution No. 2013-03, which establishes
Council Member O'Connor moved to adopt proposed Resolution No. 2013-03, which establishes the Preliminary
the Preliminary Assessed Cost of $398,244.60, estimated Non -Ad
Assessed Cost of $398,244.60, estimated Non -Ad Valorem Assessment Rate of $226.92 per dwelling unit, and
Valorem Assessment Rate of $226.92 per dwelling unit, and provides
provides for a Public Hearing on August 20, 2013 at 6:00 p.m. to hear public comment on the adoption of the
for a Public Hearing on August 20, 2013 at 6:00 p.m. to hear public
Residential Solid Waste Collection and Disposal Services Rates and Collection Method for Fiscal Year 2013/2014;
comment on the adoption of the Residential Solid Waste Collection
seconded by Council Member Watford.
and Disposal Services Rates and Collection Method for Fiscal Year
2013/2014 - City Attorney (Exhibit 4).
b) Public comments and discussion. Attorney Cook read proposed Resolution No. 2013-03 by title only as follows: "A PRELIMINARYRA TE RESOLUTION
OF THE CITY OF OKEECHOBEE, FLORIDA PURSUANT TO THE SECTION 2.08, ORDINANCE NO. 784
RELATING TO THE PROVISION OF SOLID WASTE COLLECTIONAND DISPOSAL SERVICES; SETTING FORTH
A BRIEF DESCRIPTION OF SOLID WASTE SERVICES PROVIDED; DETERMINING THE SOLID WASTE
ASSESSED COST FOR THE UPCOMING FISCAL YEAR; ESTABLISHING THE ESTIMA TEDASSESSMENTRATE
FOR THE UPCOMING FISCAL YEAR; AUTHORIZING AND SETTING A PUBLIC HEARING TO CONSIDER
COMMENTS FROM THE PUBLIC CONCERNING ADOPTION OFAN ANNUAL RATE RESOLUTION; DIRECTING
THE CITYADMINISTRATOR TO UPDATE THE ASSESSMENT ROLL; AND TO PROVIDE NECESSARY NOTICE
THEREOF TO AFFECTED LANDOWNERS IN THE CITY OF OKEECHOBEE, PROVIDING FOR SEVERABILITY;
PROVIDING FOR AN EFFECTIVE DATE."
Mayor Kirk asked whether there were any questions or comments from the public. There were none. The proposed
annual Residential Solid Waste Collection rate increased from $224.64 to $226.92. The estimated assessment will
increase from last years amount of $395,591.04 to $398,244.60. Mr. Jeff Sabin of Waste Management was in
attendance, and introduced Mr. Tim Egger as the new Route Manager. The Council expressed complaints from
residents regarding yard debris collection services. Mr. Sabin responded that Mr. Egger was aware of the issue and
they are working towards solving the problems. Mr. Sabin took a moment to advocate for their new composting pilot
program in partnership with FPL, Publix and Faith Farms.
c) Vote on motion. VOTE
KIRK - YEA MAXWELL - YEA O'CONNOR - YEA
WATFORD - YEA WILLIAMS - YEA MOTION CARRIED.
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AUGUST 20, 2013 - REGULAR MEETING & BUDGET WORKSHOP - PAGE 12 OF 24
AGENDA
Vill. PUBLIC HEARING FOR ORDINANCE ADOPTION CONTINUED.
COUNCIL ACTION - DISCUSSION - VOTE
E.1. a) Motion to adopt proposed Resolution No. 2013-04, which continues Council Member Watford moved to adopt proposed Resolution No. 2013-04, which continues implementing the Non -
implementing the Non -Ad Valorem Assessment as the method of Ad Valorem Assessment as the method of collecting for Residential Solid Waste Collection and Disposal Services,
collecting for Residential Solid Waste Collection and Disposal adopting rates as established in the Preliminary Rate Resolution No. 2013-03 and certifying the Solid Waste
Services, adopting rates as established in the Preliminary Rate Assessment Roll for Fiscal Year 2013/2014; seconded by Council Member Maxwell.
Resolution No. 2013-03 and certifying the Solid Waste Assessment
Roll for Fiscal Year 2013/2014 - City Attorney (Exhibit 5).
b) Public comments and discussion.
c) Vote on motion.
CLOSE PUBLIC HEARING - Mayor.
X. NEW BUSINESS.
Attorney Cook read proposed Resolution No. 2013-04 by title only: "A RESOLUTION OF THE CITY OF
OKEECHOBEE, FLORIDA, RELATING TO THE PROVISION OF SOLID WASTE COLLECTION AND DISPOSAL
SERVICES; CONTINUING IMPOSITION OF THE SOLID WASTE COLLECTION ASSESSMENT PREVIOUSLY
ESTABLISHED BY RESOLUTION 01-08; ADOPTING THE ANNUAL RATE RESOLUTION AS PERMITTED BY
ORDINANCE 784 FOR FISCAL YEAR 2013-2014, APPROVING THE PRELIMINARY RATE RESOLUTION; AND
CERTIFYING THE SOLID WASTE ASSESSMENT ROLL AS AUTHORIZED BY FLORIDA STATUTES
197.3632(4)(5) AS NECESSARY UNDER FLORIDA STATUTES 197.3632, PROVIDING FOR PUBLIC HEARING
AND COMMENT; PROVIDING FOR SEVERAB/LITY; PROVIDING FOR AN EFFECTIVE DATE."
Mayor Kirk asked whether there were any questions or comments from the public. There were none. Council Member
Williams asked that Appendix A be explained, which lists the maximum unit rate for the current year and for years
2014-2018, as well as the estimated revenue to be collected for the same time periods. Administrator Whitehall
responded that the schedule of rates and revenue would allow the City to continue this assessment, should the
Council, for whatever reason, not adopt a new resolution during the time period stated.
VOTE
KIRK - YEA MAXWELL - YEA O'CONNOR - YEA
WATFORD - YEA WILLIAMS - YEA MOTION CARRIED.
MAYOR KIRK CLOSED THE PUBLIC HEARING AT 6:32 P.M.
A. 1. a) Motion to read by title only, and set September 3, 2013, as a final Council Member Watford moved to read by title only, and set September 3, 2013, as a final public hearing date for
public hearing date for proposed Ordinance No. 1103, updating the proposed Ordinance No.1103, updating the Five -Year Schedule of Capital Improvements forthe Comprehensive Plan
Comprehensive Plan 5-Year Schedule - City Attorney (Exhibit 6). 1 as mandated by Florida Statutes Section 163.3177(3)(b); seconded by Council Member Williams.
AUGUST 20, 2013 - REGULAR MEETING & BUDGET WORKSHOP - PAGE 13 OF 24
AGENDA
COUNCIL ACTION - DISCUSSION - VOTE
X. NEW BUSINESS CONTINUED.
A. 1. b) Vote on motion to read by title only and set final public hearing date.
VOTE
KIRK - YEA MAXWELL - YEA O'CONNOR - YEA
WATFORD - YEA WILLIAMS - YEA MOTION CARRIED.
c) City Attorney to read proposed Ordinance No. 1103 by title only.
Attorney Cook read proposed Ordinance No. 1103 by title only as follows: "AN ORDINANCE OF THE CITY OF
OKEECHOBEE FLORIDA, UPDATING THE FIVE-YEAR SCHEDULE OF CAPITAL IMPROVEMENTS OF THE
CITY'S COMPREHENSIVEPLANAS MANDATED BYFLORIDA STATUTES SECTION 163.3177(3)(b); PROVIDING
FOR CONFLICT, PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE."
2. a) Motion to approve the first reading of proposed Ordinance No. 1103.
Council Member O'Connor moved to approve the first reading of proposed Ordinance No. 1103; seconded by Council
Member Watford.
b) Discussion.
The Planning Board discussed the update to the Five -Year Capital Improvement Schedule at their July 18, 2013
meeting and voted unanimously to recommend adoption by the Council. This is a Florida Statue requirement under
the Growth Management Act, for the City to review and adopt an update. It was last updated by Ordinance No.1041,
March 2, 2009. The schedule reflects proposed capital improvements or projects the City intends to implement over
the next five years.
VOTE
KIRK - YEA MAXWELL - YEA O'CONNOR - YEA
WATFORD - YEA WILLIAMS - YEA MOTION CARRIED.
B. Motion to adopt proposed Resolution No. 2013-05, revising and
adopting Commercial Rates and Fees for Solid Waste Collection and
Disposal Services - City Attorney (Exhibit 7).
Council Member Watford moved to adopt proposed Resolution No. 2013-05, revising and adopting Commercial Rates
for Solid Waste Collection and Disposal Services; seconded by Council Member O'Connor. There was a brief
discussion on this item. The matrix of rates increased approximately one percent from last year, effective October 1 S'
Attorney Cook read proposed Resolution No. 2013-5 by title only as follows: "A RESOLUTION OF THE CITY OF
OKEECHOBEE, FLORIDA, REVISING THE COMMERCIAL RATE SCHEDULE FOR SOLID WASTE COLLECTION
AND DISPOSAL SERVICES WITHIN THE CITY OF OKEECHOBEE FOR FISCAL YEAR 201312014, PROVIDING
FOR SEVERABILITY; PROVIDING FOR AN EFFECTIVE DATE."
VOTE
KIRK - YEA MAXWELL - YEA O'CONNOR - YEA
WATFORD - YEA WILLIAMS - YEA MOTION CARRIED.
113
114
AUGUST 20, 2013 - REGULAR MEETING & BUDGET WORKSHOP - PAGE 14 OF 24
AGENDA
IX. NEW BUSINESS CONTINUED.
C. Consider a request for financial assistance for the Okeechobee
Cattlemen's Arena Restoration Project - Todd Clemons, Okeechobee
Cattlemen's Association (Exhibit 8).
COUNCIL ACTION - DISCUSSION - VOTE
Mr. Todd Clemons, representing the membership of the Okeechobee Cattlemen's Association addressed the Council
by requesting the City consider a one time contribution of up to forty thousand dollars ($40,000.00), towards the
Historical Rodeo Arena Restoration Project. Quarterly financial reports would be provided to the City to give
assurances of how the funds are being utilized, and the progress of the project. The current arena, located at 1885
Highway 441 North, has been in operation and home to professional rodeo events for over 50 years. In addition to the
two major rodeo's each year, the arena was utilized in the past by the OHS Rodeo Team, various horsemen teams,
barrel racing and bulling riding events. Over the course of many years, the arena was not maintained, and the
Association decided to contract with the County, for five years, to host their events at the newly built Agri -Center. The
contract has ended and the Association has decided it is in the best interest of the community to restore the arena and
expand its ability to provide the community's history, by adding a Heritage Park that would feature the cattle ranch and
farming industry of Okeechobee.
The restoration of the arena is projected to cost one hundred forty -thousand dollars ($140,000.00). To date the
Cattlemen have raised over twenty-five thousand dollars ($25,000.00) and received commitments from Gilbert
Chevrolet, Eli's Western Wear, and Okeechobee Livestock Market for fifty -thousand dollars ($50,000.00), once the
Association raised the same. Restoring the seats and concession stands in order to host the 2013 Labor Day Ranch
Rodeo have already begun.
The Association believes that brining the Rodeo's and adding more events throughout the year, would create a tourist
economic benefit for Okeechobee, and gave an example of this by basing the projected attendance for the Labor Day
Rodeo. The following is an economic impact assumption: average attendance for a three-day rodeo is 2400 people.
The average family size is 3.2 people, equals 750 families. The average family spends seventy-five dollars ($75.00).
Total spent by family's attending is fifty-six thousand dollars ($56,000.00). According to the Chamber of Commerce,
for each dollar that is spent locally, the economic impact is three dollars to the community, giving a forecasted
economic impact of one hundred sixty -eight -thousand dollars ($168,000.00).
In addition to Mr. Clemons, Mr. Mack Worley, Jr., Mr. Billy Marcum, Mr. Fritz Brewer, and Mr. Gordie Peer addressed
the Council speaking in favor of the project, how they are participating individually to support it, and emphasizing the
need to preserve Okeechobee's agriculture heritage and increase the local tourism.
The discussion briefly turned to the location of the arena, and Council Member Maxwell added, while it is located
outside the City Limits, it is contiguous. The City could consider voluntary annexation as a requirement for the
contribution, (Legal description: Block 46, Lots 14-26, all of Blocks 47, 50, 51, and 70 (Lots 1-26), Conners Highlands,
Plat Book 1, Page 21, Okeechobee County Public Records, approximately 19.5 acres).
AUGUST 20, 2013 - REGULAR MEETING & BUDGET WORKSHOP - PAGE 15 OF 24
AGENDA
COUNCIL ACTION - DISCUSSION -VOTE
X. NEW BUSINESS CONTINUED.
C. Consider a request for financial assistance for the Okeechobee
An enclave cannot be created and there are approximately three blocks (71, 74, 75 and Lots 17-26 of 76) in the
Cattlemen's Arena Restoration Project continued.
Conner Highlands Subdivision that may have to agree to annexation as well. Mr. Clemons responded that annexation
as a requirement should not be an issue for their property, but he would need to present that to the Association
membership.
Mayor Kirk and Council Member Watford agreed the annexation possibilities make the request unique over other
organization's that appear before the Council from time to time. Council Member O'Connor interjected that the City
has financially supported two organizations over the last few years, Okeechobee Main Street and the new Chamber
of Commerce. Both have significantly been successful and benefitted the City, he believed this request would as well.
It was suggested that the Cattlemen request funding participation from the Okeechobee Tourist Development Council,
as their funding would be completely in line with the purpose of this project, and the Board of County Commission as
well. Council Member Maxwell moved that the City fund the Cattlemen's Arena Restoration Project as
requested ($40,000 00), that it be over two budget years, and the assistance is on the condition of the
Cattlemen voluntarily annexing their property into the City; seconded by Council Member O'Connor.
Administrator Whitehall asked for clarification how to handle when to send the funds with the annexation condition.
Budget $20,000 00 from the 2013-14 Fiscal Year, and $20,000.00 from 2014.15 Fiscal Year, and the funds would
not be released until the annexation is complete The City Attorney would draft the necessary paperwork for
the voluntary annexation, which would be required by petition, then ordinance adoption, and possible
Rezonings and Future Land Use Map amendments. This request will have to be discussed during the
proposed budget process as well.
VOTE
KIRK - YEA MAXWELL - YEA O'CONNOR - YEA
WATFORD - YEA WILLIAMS - YEA MOTION CARRIED.
D. Update regarding South Florida Water Management District Issues -
Mr. Ritter was not in attendance, therefore there was not an update from South Florida Water Management District.
Gary Ritter, SFWMD.
E. Motion to ratify an amendment to the Combined Operational
Assistance and Voluntary Cooperation Mutual Aid Agreement between
Council Member O'Connor moved to ratify an amendment to the Combined Operational Assistance and Voluntary
Cooperation Mutual Aid Agreement between the Police Department and the Sheriffs Office; seconded by Council
the Police Department and the Sheriffs Office -Police Chief (Exhibit
Member Watford.
9).
11
115
116
AUGUST 20, 2013 - REGULAR MEETING & BUDGET WORKSHOP - PAGE 16 OF 24
AGENDA
X. NEW BUSINESS CONTINUED.
COUNCIL ACTION - DISCUSSION - VOTE
E. Motion to ratify an amendment to the Combined Operational The original agreement was entered into on May 25, 1995, the last amendment was approved April 22, 2009. This
Assistance and Voluntary Cooperation Mutual Aid Agreement between amendment modifies the wording in paragraph IV.g. as follows: During the course of, and in furtherance of the
the Police Department and the Sheriffs Office continued. operations directly related to the Okeechobee Narcotics Task Force, the Sheriff's Office shall pay the salary and any
overtime for the officer assigned to the Task Force by the Police Department and shall not make the assigned police
officer an employee. The payment by the Sheriffs Office of the salary and overtime, however, shall be subject to the
availability of appropriated funds and any modifications or additional requirements that may be imposed by law due
to limited funding not fflake the assigned police officer an ernployee. Then due to the language in paragraph X,
Is date is upon execution and approval by this hereinafter named officials.." the 2009 version named the late
Cliff Betts, Chairperson for the Board of County Commissioners. The document should reflect the current Chair, which
is the Honorable Frank Irby. The Mayor and Council noted their appreciation to the Sheriffs Office for their cooperation
on this endeavor, which creates the Drug Task Force, it has been a good program for both entities.
VOTE
KIRK - YEA MAXWELL - YEA O'CONNOR - YEA
WATFORD - YEA WILLIAMS - YEA MOTION CARRIED
F. Motion to approve implementation of The Compliance Engine web- Council Member Williams moved to approve implementation of The Compliance Engine web -based system as a
based system as a management tool for Life Safety Inspections - Fire management tool for Life Safety Inspections; seconded by Council Member O'Connor. Following a brief discussion,
Chief Smith (Exhibit 10). the motion and second were withdrawn as Council had approved that action at the July 16`h meeting. Approving the
contract is what is being requested. Chief Smith distributed a copy of the proposed agreement and a copy of Martin
County's bid award. Council Member Williams moved to approve the agreement with Brycer, LLC of Warrenville,
IL, for Fire Prevention Compliance Software and Services (this is a piggy -back of Martin County's Bid, RFP
No. 2578.0.2013/NC); seconded by Council Member O'Connor.
As explained at the July 16`h meeting, the Fire Department researched the ability to streamline and create consistency
in the method of data aggregating, document management and information delivery vehicle forfire prevention bureaus
and inspection companies to ensure compliance with adopted fire codes and administration of fire system testing
reports as outlined in the National Fire Protection Agency and Code for Life Safety Mechanical Systems. Martin County
recently advertised and awarded a bid for this same service, and as allowed, the City may opt to award the same. The
vendor will receive compensation by collecting service fees directly from the third party inspectors. There is no cost
to the City.
AUGUST 20, 2013 - REGULAR MEETING & BUDGET WORKSHOP - PAGE 17 OF 24
117
AGENDA
IX. NEW BUSINESS CONTINUED.
F. Motion to approve implementation of The Compliance Engine web -
based system as a management tool for Life Safety Inspections KIRK - YEA
continued. I WATFORD - YEA
COUNCIL ACTION - DISCUSSION - VOTE
MAXWELL - YEA
WILLIAMS - YEA
O'CONNOR-YEA
MOTION CARRIED.
G. Motion to award a bid in the amount of $20,130.00 to Lifestyle Exterior Council Member O'Connor moved to award Bid No. PW-04-00-07-13, in the amount of twenty thousand, one
Products for Chamber of Commerce Building Window Replacement - hundred thirty dollars ($20,130.00) to Lifestyle Exterior Products of Ft. Myers, for the Chamber of Commerce
City Administrator (Exhibit 11). 1 Building Window Replacement Project; seconded by Council Member Williams.
The bids were advertised on July 24, with a bid opening held at 10:00 a.m. on August 6, 2013, receiving six
responses, after review of bid requirements, credentials, and references verified, Staff is recommending award to
the lowest bidder named above. The local vendor preference limits at 5 percent over, the next lowest bid from a
local bidder was 13.4 percent over. Bids and amounts were also received from:
R. Mossel Construction of Okeechobee, $22,825.00
Mancil's Tractor Service of Stuart, $24,446.18
Ted Starr Construction of Okeechobee, $24,640.00
Sinemark Construction of Wellington, $27,720.00
Neal Long Construction of Okeechobee, $65,670.00
Administrator Whitehall also explained that the Chamber is now requesting an extension to their time frame from
18 to 24 months to reimburse the City their 50 percent. When the Council first approved the Chamber's request on
May 4, 2013, it was for them to administer the project and the City to pay for one-half of the costs to replace the 22
windows. The amount of the project was estimated to be $18,502.00 and was based on a quote from Batton
Consulting Service, LLC. The quote noted there could be additional costs for interior/exterior repairs to the walls
around the windows. Then on July 16, as requested by the Chamber, the Council approved for the City to
administer the project, and allow the Chamber to take up to 18 months to reimburse the City for their half of the
project costs.
Council Member Watford moved to amend the motion (made at the July 16, 2013 Regular Meeting), to allow
the Chamber of Commerce up to 24 months to make their reimbursement; seconded by Council Member
O'Connor.
Administrator Whitehall asked for clarification whether this meant the Chamber was required to make payments on
a specific schedule or just so the final amount is paid by the end of 24 months. The consensus of the Council was
no specific schedule, as long is it is paid by the end of the time period.
118
AUGUST 20, 2013 - REGULAR MEETING & BUDGET WORKSHOP - PAGE 18 OF 24
AGENDA
IX. NEW BUSINESS CONTINUED.
G. Motion to award a bid in the amount of $20,130.00 to Lifestyle Exterior
Products for Chamber of Commerce Building Window Replacement
continued.
H. Motion to award a bid in the amount of $20,145.00 to Ted Starr
Construction for Police Department Building Window Replacement -
Police Chief (Exhibit 12).
COUNCIL ACTION - DISCUSSION - VOTE
VOTE ON MOTION TO AMEND
KIRK - YEA MAXWELL - YEA O'CONNOR - YEA
WATFORD - YEA WILLIAMS - YEA MOTION TO AMEND CARRIED.
VOTE ON MOTION AS AMENDED
KIRK - YEA MAXWELL - YEA O'CONNOR - YEA
WATFORD - YEA WILLIAMS - YEA MOTION CARRIED AS AMENDED.
Council Member O'Connor moved to award Bid No. PW-05-00-07-13, in the amount of twenty thousand, one hundred
forty-five dollars ($20,145.00) to Ted Starr Construction of Okeechobee, for the Police Department Building Window
Replacement Project; seconded by Council Member Watford.
The bids were advertised on July 24, with a bid opening held at 10:00 a.m. on August 6, 2013, receiving six responses,
after review of bid requirements, credentials, and references verified, Staff is recommending award to the lowest bidder
named above. Bids and amounts were also received from:
R. Mossel Construction of Okeechobee, $20,240.00 Sinemark Construction of Wellington, $28,730.00
Lifestyle Exterior Products of Ft. Myers, $22,015.00 Neal Long Construction of Okeechobee, $54,689.00
Mancil's Tractor Service of Stuart, $23,759.20
VOTE
KIRK - YEA MAXWELL - YEA O'CONNOR - YEA
WATFORD - YEA
WILLIAMS - YEA
MOTION CARRIED.
Motion to award a bid for CDBG Contract No. 12DB-E08, from Council Member O'Connor moved to award Bid No. PW-02-00-06-13-RB for Community Development Block Grant -
Sunshine Land Design, Inc. in the amount of $211,865.07 for the Economic Development Contract No. 12DB-E08, to Sunshine Land Design, Inc. of Stuart, in the amount of two
Limited Roadway Improvements to SR 70 (Applebee's Turn Lane hundred eleven thousand, eight hundred sixty-five dollars and seven cents ($211,865.07) for the Limited Roadway
Project) with additional funding being provided by Gator Apple 1, LLC - Improvements to State Road 70 East (Applebee's Turn Lane Project) with additional funding being provided by Gator
City Administrator (Exhibit 13). 11 Apple 1, LLC; seconded by Council Member Watford.
A copy of the bid tabulation and recommendation was included in Exhibit 13, from Project Engineer, Stefan Matthes,
P.E. of Culpepper and Terpening, Inc. explaining they reviewed the three bids received at 2:00 p.m. on August 8,
2013. After review of the bid requirements, credentials, and references verified, they are recommending award to the
lowest bidder named above.
AUGUST 20, 2013 - REGULAR MEETING & BUDGET WORKSHOP - PAGE 19 OF 24
AGENDA
COUNCIL ACTION - DISCUSSION - VOTE
IX. NEW BUSINESS CONTINUED.
I. Motion to award a bid for CDBG Contract No. 12DB-E08, from
Sunshine Land Design, Inc. in the amount of $211,865.07 for the
Limited Roadway Improvements to SR 70 (Applebee's Turn Lane
Bids and amounts were also received from: Lynch Paving of Okeechobee, $213,722.20 and Ranger Construction of
Fort Pierce, $301,199.85. The local vendor preference is not applicable to CDBG projects. Staff also noted that the
Florida Department of Transportation requirement, that all work has to be done from 8:00 p.m. to 6:00 a.m. had a
Project) with additional funding being provided by Gator Apple 1, LLC
negative impact on the bid.
continued.
The CDBG-ED construction budget allows for up to $200,994.00. As per the Participating Party Agreement between
the City and the grant applicant/participating party, paragraph 11 states any construction cost overruns will be paid
for by the participating party. In a memorandum from Grant Consultant Nancy Phillips, she advises that Administrator
Whitehall will be in contact with the representative of Gator Apple 1, LLC, for agreement to escrow the deficit amount,
as well as cover any change orders that might arise.
Administrator Whitehall elaborated that the email sent to the representative, informing them of the situation was
delayed, and he was not able to obtain a response from them by today's meeting. The Council noted their concern
of the situation, wanting to make sure Gator Apple was committed to what they agreed to when they executed the
participating party agreement. As a precaution, Mr. Whitehall explained that prior to a Notice of Award being executed
and delivered to the contractor, the City could require the funds be deposited in an escrow account.
Council Member Watford moved to amend the motion to state that Bid No. PW-02.00-06-13-RB Notice of Award
not be completed until the ten thousand, eight hundred seventy-one dollars and eight cents ($10,871.08)
additional funding being provided by Gator Apple 1/Applebees is in escrow • seconded by Council Member
Maxwell.
VOTE ON MOTION TO AMEND
KIRK - YEA MAXWELL - YEA O'CONNOR - YEA
WATFORD - YEA WILLIAMS - YEA MOTION TO AMEND CARRIED.
VOTE ON MOTION AS AMENDED
KIRK - YEA MAXWELL - YEA O'CONNOR - YEA
WATFORD - YEA WILLIAMS - YEA MOTION CARRIED AS AMENDED.
RECESS REGULAR SESSION, RECONVENE THE PROPOSED 2013/14
FY BUDGET WORKSHOP - Mayor.
MAYOR KIRK CALLED FOR A RECESS AT 8:12 P.M. THE MEETING WAS RECONVENED AT 8:19 P.M. WITH
THE MAYOR RECESSING THE REGULAR SESSION AND RECONVENING THE BUDGET WORKSHOP.
119
120 AUGUST 20, 2013 - REGULAR MEETING & BUDGET WORKSHOP - PAGE 20 OF 24
AGENDA COUNCIL ACTION - DISCUSSION - VOTE
IV. BUDGET WORKSHOP CONTINUED.
A. Discuss the proposed 2013-2014 Fiscal Year Budget continued. III Council began where they left off earlier in the meeting, on page 24, Public Facility Improvement Fund.
301-Public Facility Improvement Fund: Beginning Fund Balance: $874,851.00
(Transportation) Total Revenues: $641,551.00
Total Expenditures: $675,500.00
Transfer Out to General Fund: 389 000.00
Proposed Ending Fund Balance: $442,902.00
Comments and Discussion: The revenues are projected to be $5,419.00 more than last year. Expenditures
increased by $54,677.00. The machinery and equipment line item was increased by $70,000.00. This Fund's
expenditures propose to purchase trash cans for the Parks, a GPS Field Data Collection device, a new truck for the
Public Works Director, replace a 1-ton Utility Truck and equipment for both trucks. Repairs, replacements or upgrades
to the Butterfly Garden irrigation in Flagler Park No. 6; Street signs to meet the new retro reflectivity standards; Rights -
of -Way drainage projects; Storm water infiltration repairs; Storm water ditch adjustments; as well as the Asphalt
Program (Road Paving), and the Sidewalk Program.
302-CDBG-HR Fund: Beginning Fund Balance: $ 32.00
Total Revenues $125,000.00
Total Expenditures and Transfer to General Fund: 113 800.00
Proposed Ending Fund Balance: $ 32.00
Comments and Discussion: This is for the Community Development Block Grant -Housing Rehabilitation Project,
awarded in 2011. Many low income family homes have been remodeled and brought up to code with these funds.
The project is almost complete.
306-CDBG-ED Fund: Beginning Fund Balance: $ 0.00
Total Revenues: $220,909.00
Total Expenditures: $220.909.00
Proposed Ending Fund Balance: $ 0.00
AUGUST 20, 2013 - REGULAR MEETING & BUDGET WORKSHOP - PAGE 21 OF 24
121
AGENDA III COUNCIL ACTION - DISCUSSION - VOTE
IV. BUDGET WORKSHOP CONTINUED.
A. Discuss the proposed 2013-2014 Fiscal Year Budget continued. Comments and Discussion: This is the Community Development Block Grant -Economic Development Project
awarded based on job generation, requiring a business to partner with the City in order to apply to the State for
funding. Applebee's Restaurant owner initiated the application for financial assistance in constructing turning lanes
in front of their establishment, along State Road 70 East. The grant was awarded in 2012. The proposed budget will
need to be adjusted based on action approved earlier in the meeting, as the project is approximately $12,000.00 more
than the projected costs. The applicant/participating party will be responsible for any amounts over the grant award.
307-State Appropriations Funding/Grant: Beginning Fund Balance: $ 0.00
Total Revenues: $250,000.00
Transfer-In/Capital Improvement Projects Fund: $ 25,000.00
Total Expenditures: 275 000.00
Proposed Ending Fund Balance: $ 0.00
Comments and Discussion: This is the State Appropriations Funding Grant, and additional funds from the City, for
the Storm Water Retrofit Project. The project's purpose is to provide clean, safe waters for residents and the public
and improve water quality by providing swales, conveyance and inlet improvements to reduce pollutants, phosphorus
and nitrogen loads from water runoff into Taylor Creek and Lake Okeechobee.
308-FDOT Median Landscape Grant: Beginning Fund Balance: $ 0.00
Total Revenues: $100,000.00
Transfer-In/Capital Improvement Projects Fund: $ 17,500.00
Total Expenditures: 117 500.00
Proposed Ending Fund Balance: $ 0.00
Comments and Discussion: This is 2013 Highway Beautification Grant from the Florida Highway Beautification
Council Project No. 433726-1, obtained by Okeechobee Main Street, and the matching funds from the City. The project
will make landscaping improvements to the medians on Parrott Avenue.
304-Capital Improvements Projects Fund: Beginning Fund Balance: $6,484,214.00
Total Revenues: $ 262,900.00
Expenditures: $ 542,350.00
Transfer -Out to Other Funds: $ 42,500.00
Transfer -Out to General Fund: $ 574,936.00
Proposed Ending Fund Balance: $5,587,328.00
122 AUGUST 20, 2013 - REGULAR MEETING & BUDGET WORKSHOP - PAGE 22 OF 24
AGENDA COUNCIL ACTION - DISCUSSION - VOTE
IV. BUDGET WORKSHOP CONTINUED.
A. Discuss the proposed 2013-2014 Fiscal Year Budget continued. Capital Improvements Project Fund, comments and discussion: Each Department's Capital Improvement amounts
and items are listed in their individual budget discussion, excluding the projected $50,000.00 for Professional Services.
This is the proposed amount needed to cover the potential expenses invoiced to the City upon hiring a Civil
Engineering Firm. The $42,500.00 transfer -out to other funds covers the amounts set out in two of the Grant Funds,
$25,000.00 for the Storm Water Retrofit Project and $17,500.00 for the Highway Beautification Project. The transfer -
out to General Fund of $574,936.00 will need to be revised as the millage rate will remain the same. (The amount
listed above was based on using Option One for the General Fund Summary),It should also include the Cattlemen's
Arena Project request of $40,000.00 approved during the regular session, and other items such as salary changes,
that may be considered in further discussion. There is $300,000.00 denoted as Assigned Fund Balance for Future
Capital Projects .
303-Capital Improvements Projects -Impact Beginning Fund Balance: $46,564.00
Fees Fund: Total Revenues: $ 500.00
Expenditures: $16,950.00
Transfer -Out to General Fund: 500.00
Proposed Ending Fund Balance: $29,614.00
Comments and Discussion: The City and County School Board adopted moratoriums on the collection of their
Impact Fees again this year, the Board of County Commission has not. The projected revenue stems from the City's
allowable administration fee for processing the County's Impact Fees, which is transferred -out to General Fund. The
only expenditure in this fund, is the percentage the City is permitted to expend on the Sidewalk Project.
601-Law Enforcement Special Fund: Beginning Fund Balance: $4,063.00
Total Revenues: $500.00
Total Expenditures: 3108.00
Proposed Ending Fund Balance: $1,455.00
The proposed budget also contained five Appendix items. Appendix A provided a spreadsheet, and individual requests
for funding from other organizations. They are, Shared Services Network of Okeechobee County for $8,936.05. The
City has contributed $8,000.00 per year since 2006/07 FY, and increased the amount to $8,950.00 in the current
budget. The other request is from the Chamber of Commerce for Economic Development in the amount of $10,000.00
Previously the Council approved $15,000.00 in 2008/09 FY, $5,000.00 in 2010/11 FY, $20,000.00 in 2011/12 FY, and
$10,000.00 in 2012/13 FY. Both requests are listed in the proposed expenditures of the Legislative budget.
AUGUST 20, 2013 - REGULAR MEETING & BUDGET WORKSHOP - PAGE 23 OF 24
AGENDA III COUNCIL ACTION - DISCUSSION - VOTE
IV. BUDGET WORKSHOP CONTINUED.
A. Discuss the proposed 2013-2014 Fiscal Year Budget continued. Appendix B offered three cost of living salary increase options for all employees excluding the Mayor and Council.
Option One is for a 1 percent increase, total cost of $29,514.60, Option Two is for a 1.69 percent increase, total cost
$49,879.65, and Option Three was for a flat $500.00 increase on the base salary, total cost $38,827.50. The
consensus of the Council, after careful consideration was to present the budget at the first reading with Option One.
This appendix also contained the supporting documentation for the personnel changes and salary step plan
modifications as discussed in the Police, Fire and Public Work's budget items.
Appendix C contained a copy of supporting documentation distributed by Council Member Maxwell during the Mid -Year
Financial review on May 21, 2013, as a well as an excerpt of those minutes. The materials offered suggestions to
increase spending on capital improvements for Urban Streetscapes in the form of sidewalks, crosswalks, add curbs
and gutters, additional lighting and benches along City streets, as well as median landscaping and irrigation. The
.purpose of these expenditures would be to comply with the adopted Comprehensive Plan, satisfy public demand for
urban services, improves the quality of life, gives value for City tax dollars paid by property owners, and encourages
economic development. He suggested allocation of funds for Parks and Recreation citing compliance with the
Comprehensive Plan, and that parks are a fundamental service of a City, not a luxury service. He also suggested a
separate line item in the budget for parks and recreation. The proposed Capital Improvement Projects Fund budget
has a separate line item titled, Parks Capital Improvement, and listing expenses of $50,000.00.
Appendix D contained information relating to two revenue sources that the City could research increasing. They are,
the Business Tax Receipt fees (BTR, and formerly known as Occupational License), have not been amended since
1995. Comprehensive research was conducted in 2007 of surrounding governmental entities procedures,
implementation, and their fee structure. Many initiated a 5 percent increase every other year, after completing an
Equity Study. The majority of the issued BTR's are $50.00, a 5 percent increase would be $2.50. However, the City
has one business in the highest category, $500.00 for a large retail store over 50,000 gross square feet, it would
increase to $525.00. A spreadsheet showed the current BTR categories, fee, and number issued, then the fee with
a 5 percent increase. Overall this would increase this revenue by $2,955.95 per year. The consensus of the Council
was for the Finance Director to prepare the necessary documents implementing the increase, and bring it back to the
Council for further consideration.
Then, the Building Permit Fees were also shown in a spreadsheet and that the General Services Department is short
$55,629.00 of breaking even using the 2011/12 FY revenues and expenditures. The consensus of the Council was
for the Administrator to prepare the necessary documents to increase the building permit fees and bring it back to the
Council for further consideration.
123
124 AUGUST 20, 2013 - REGULAR MEETING & BUDGET WORKSHOP - PAGE 24 OF 24
II AGENDA III COUNCIL ACTION - DISCUSSION - VOTE II
IV. BUDGET WORKSHOP CONTINUED.
A. Discuss the proposed 2013-2014 Fiscal Year Budget continued
X. ADJOURN MEETING - Mayor.
Please take notice and be advised that when a person decides to appeal any decision made by the City Council with
respect to any matter considered at this meeting, he/she may need to insure that a verbatim record of the proceeding
is made, which record includes the testimony and evidence upon which the appeal is to be based. City Clerk media
are for the sole purpose of backup for official records of the Clerk.
t f J
%VV
ATTEST: ; f James E. Kirk, Mayor
Lane Gamiotea, C , City Clerk
Lastly, Appendix E listed the three options for the millage rate, and as previously stated, the consensus was to use
Option Three, keep the same millage as the prior year, 7.7432, which projects to generate $1,740,218.00 in ad
valorem revenue.
There being no further discussion nor items on the agenda, Mayor Kirk adjourned the budget workshop and regular
meeting at 9:08 p.m. The next regular scheduled meeting is September 3, 2013.
NDEPENDENT
NEWSPAPERS
OKEECHOBEE NEWS 107 S.W. 17th Street, Suite D, Okeechobee, FL 34974
J
STATE OF FLORIDA
COUNTY OF OKEECHOBEE
Before the undersigned authority personally
appeared Tom Byrd, who on oath says he is Publisher
of the Okeechobee News, a three times a week
Newspaper published at Okeechobee, in
Okeechobee County, Florida, that the attached copy of
advertisement being a
in the matter of Cc`t�.k:,L� ' 4 ,'l jc�
in the 19th Judicial District of the Circuit Court of
Okeechobee County, Florida, was published in said
newspaper in the issues of
h_z
Affiant further says that the said Okeechobee News
is a newspaper published at Okeechobee, in said
Okeechobee County, Florida, and that said newspaper
has heretofore been published continuously in said
Okeechobee County, Florida each week and has been
entered as second class mail matter at the post office in
Okeechobee, in said Okeechobee County, Florida, for a
period of one year next preceding the first publication
of the attached copy of advertisement, and affiant fur-
ther says that she has neither paid nor promised any
person, firm or corporation any discount, rebate, com-
mission or refund for the purpose of securing this
advertise for publication in the said newspaper.
Tom Byrd
Sworn to and subscribed before me this
__&—day of 0_
a.6_13 AD
Notary Public, State of Florida at Large
(863) 763 -3134
5-2O-I3
m uto, Coto3
BUDGET WORKSHOP AND CITY COUNCIL MEETING NOTICE
NOTICE IS HEREBY GIVEN that the Gty Council of the City of Okee-
chobee will conduct a Regular Meeting and a Budget Workshop at
5:00 p.m., on Tuesday, August 20, 2013, at City Hall, 55 SE 3rd Ave, Rm
200, Okeechobee, Florida. The purpose of the workshop is to discuss and
review the proposed 2013- 2014'Fiscal Year Annual Budget. The public is in-
vited and encouraged to attend.
PLEASE TAKE NOTICE AND BE ADVISED that no stenographic record by a
certified court reporter will be made of the foregoing meeting. Accordingly,
any person who may seek to appeal any decision involving the matters no-
ticed herein will be responsible for making a verbatim record of the testimo-
ny and evidence at said meeting upon which any appeal is to be based.
Please contact City Administration at 863- 763 -3372, or website
www.cltvofokeechobee.cony to obtain a copy of the agenda.
In accordance with the Americans with Disabilities Act (ADA) of 1990 per-
sons needing special accommodation to participate in this proceeding)
should contact the City Clerk's Office at 863- 763 -3372 for assistance.
by: James E. Kirk, Mayor
Lane Gamiotea, CMC, City Clerk
450394 ON 8/16/2013
CITY OF OKEECHOBEE
BUDGET WORKSHOP AND
REGULAR CITY COUNCIL MEETING
OFFICIAL AGENDA
AUGUST 20, 2013
I. CALL TO ORDER - Mayor: August 20, 2013, City Council Budget Workshop and Regular Meeting, 5:00 p.m.
II. OPENING CEREMONIES: Invocation given by Rev. oy ershimer, ukeechobee Presbyterian Church;
Pledge of Allegiance led by Mayor.
III. MAYOR, COUNCIL MEMBERS AND STAFF ATTENDANCE - City Clerk.
Mayor James E. Kirk
Council Member Devin Maxwell
Council Member Mike O'Connor
Council Member Dowling R. Watford, Jr.
Council Member Clayton Williams
City Administrator Brian Whitehall t/
City Attorney John R. Cook i%
City Clerk Lane Gamiotea
Deputy Clerk Melisa Jahner
Police Chief Denny Davis
Fire Chief Herb Smith
Public Works Director David Allen ✓
IV. OPEN BUDGET WORKSHOP - Mayor.
A. Discuss the proposed 2013/2014 Fiscal Year Budget - Finance Director
ADJOURN WORKSHOP AND RECONVENE IN REGULAR SESSION - Mayor.
AUGUST 20, 2013 PAGE 2 OF 5
V. PRESENTATIONS AND PROCLAMATIONS - Mayor.
VI.
A. Present Randy Huckabee with a Certificate of Appreciation for servi on the Code Enforcement Board.
Stb/44,4 /0? Jt-Ox-k - 0--e( LIOLIA,e ;AC MINUTES - City Clerk. !;�;u, ( e* c� fil -
A. Motion to dispense with the reading and approve the Summary of Council Action for the July 16, 2013 City
Joint Workshop with the Planning Board.
VII. WARRANT REGISTER - City Administrator.
A. Motion to approve the July 2013 Warrant Register:
General Fund
Community Development Block Grant Fund
Public Facilities Improvement Fund
Capital Improvement Projects Fund
Community Development Block Economic Grant Fund
Law Enforcement Special Fund
VIII. AGENDA - Mayor.
CJ), &,L)A
$409,900.04
$ 58,443.42
$ 10,199.67
$ 3,200.00
$ 2,504.13
$ 50.00
A. Requests for the addition, deferral or withdrawal of items on today's agenda.
1 IX. OPEN PUBLIC HEARING FOR ORDINANCE ADOPTION - Mayor.
AuNta
Council Regular Meeting and July 18, 2013
A.1.a) Motion to read by title only proposed Ordinance No. 1100, amending the General Employees and Okeechobee Utility Authority Retirement System, related
to Internal Revenue Code Amendments - City Attorney (Exhibit 1).
b) Vote on motion to read by title only. i L� I
c) City Attorney to read proposed Ordinance No. 1100 by title only.
AUGUST 20, 2013 PAGE 3 OF 5
IX. PUBLIC HEARING FOR ORDINANCE ADOPTION CONTINUED - Mayor.
Motion to adopt proposed Ordinance No. 1100.
Public comments and discussion.
Vote on motion.
/041)i ,vedyti
/Yk t -fit TAAAAI X ,
Motion to read by title only proposed Ordinance No, 1101, amending the Municipal Police Officers Pension Trust Fund, related to Internal Revenue Code
Amendments - City Attorney (Exhibit 2).
b) Vote on motion to read by title only. ry ii , CA-AA/Let/
c) City Attorney to read proposed Ordinance No. 1101 by
2.a) Motion to adopt proposed Ordinance No. 1101. 0
b) Public comments and discussion.
c) Vote on motion.
title only.
aim
C.1.a) Motion to read by title only proposed Ordinance No. 1102, amending the Municipal Firefighters Pension Trust Fund, related to Internal Revenue Code
Amendments - City Attorney (Exhibit 3). ,Q� Atm,�
b) Vote on motion to read by title only.
c) City Attorney to read proposed Ordinance No. 1102 by title only.
2.a) Motion to adopt proposed Ordinance No. 1102.
b) Public comments and discussion.
c) Vote on motion.
atuAlleALA
Ao-,t%/ /h;' .
AUGUST 20, 2013 PAGE 4 OF 5
IX. PUBLIC HEARING FOR ORDINANCE ADOPTION CONTINUED - Mayor.
D.1.a.) Motion to adopt pro osed Resolution No. 2013 -03, which establishes the Preliminary Assessed Cost of $398,244.60, estimated Non -Ad Valorem
Assessment Rate T.26.02 per dwelling unit, and provides fora Public Hearing on August 20, 2013 at 6:00 p.m. to hear public comment on the adoption
of the Residential Sod -Waste Collection and Disposal Services and Collection Method for Fiscal Year 2013/2014 - City Attorney (Exhibit 4).
b) Public comments and discussion. vi
ImAsf, A,e_A -k jL7
c) Vote on motion.
E.1.a.) Motion to adopt proposed Resolution No. 2013 -04, which continues implementing the Non -Ad Valorem Assessment as the method of collecting for
Residential Solid Waste Collection and Disposal Services, adopting rates as established in the Preliminary Rate Resolution No. 2013 -03 and certifying
the Solid Waste Assessment Roll for Fiscal Year 2013/2014 - City Attorney (Exhibit 5). y
b) Pub 'c comments and discussion. AD ,& (57-)2 pi, J , 4A)
c) Vote on motion:
CLOSE PUBLIC HEARING. 3
appupik
X. NEW BUSINESS.
A.1.a) Motion to read by title only and set September 3, 2013 as a final public hearing date for proposed Ordinance No. 1103, updating the Five -year schedule
of Capital Improvements of the City's Comprehensive s mandated by Florida Statutes Section 163.3177(3)(b) - City Attorney (Exhibit 6).
b) Vote on motion to read by title only and set final public hearing date.,,
c) City Attorney to read proposed Ordinance No. 1103 by title only.
2.a) Motion to approve the first reading of proposed Ordinance No. 1103. iy,6, ou)
otilhAik
b) Discussion. /CO-)j
c) Vote on motion.
AUGUST 20, 2013 PAGE 5 OF 5
X. NEW BUSINESS CONTINUED.
B. Motion to adopt proposed Reso Ntipn No. 2013 -05, revising and adopting Commercial Rates and Fees for Solid Waste CoIle tion and Disposal Services -
City Attorney (Exhibit 7). /)L , '.2.i-t2 — /044), ' t i/ 0-1 w- -,-t2o- -- e4._
(k/-1-74
C. Consider `equest for financial assistance for the Okeechobee Cattlemen's Arena Restoration Project - Todd Clemons, Okeechobee Cattlemen's
Association (Exhibit 8).
D. Update regarding South Florida Water Management District Issues - Gary Ritter, SFWMD. .4.-L-6-,
E. Motion to ratify an amendment to the Combined Operational Assistance and Voluntary Cooperation Mutual Aid Agreement between the Police Department
and the Sheriff's Office - Police Chief (Exhibit 9). I ' P -0'k-D -,
F. Motion to approve implementation of The Compliance Engine web -based system as a management tool for Life Safety Inspections - Fire Chief Smith
(Exhibit 10). ���� � az W t v `" u RI)
G. Motion to award a bid in the amount of $20,130.00 to Lifestyle Exterior Products for Chamber of Commerce Building Window Replacement - City
Administrator (Exhibit 11).
•
a 1
H. Motion to award a bid in the amount of $20,145.00 to Ted Starr Construction for Police Department Building Window Replacement - Police Chief
(Exhibit 12). a � � 'f' `_-
I jIA ( ° ri`r.
'�
I. Motion to award a bid for CDBG Contract No. 12DB -E08, from Sunshine Land Design, Inc. in the amount of $211,865.07 for the Limited Roadway
Improvements to SR 70 (Applebee's Turn Lane Project) with additional funding being provided by Gator Apple 1, LLC - City Administrator (Exhibit 13).
XI. ADJOURN MEETING - Mayor.
411
PLEASE TAKE NOTICE AND BE ADVISED that if any person desires to appeal any decision made by the City Council with respect to any matter considered at this proceeding, such interested person will
need a record of the proceedings, and for such purpose may need to ensure a verbatim record of the proceedings, which record includes the testimony and evidence upon which the appeal is to be based.
City Clerk media are for the sole purpose of backup for official records of the Clerk.
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Page 1 of 9
CITY OF OKEECHOBEE BUDGET WORKSHOP AND REGULAR CITY COUNCIL MEETING
AUGUST 20, 2013 - Lane's Minutes
55 SE 3' Avenue, Room 200 - Okeechobee, FL 34974
I. Call to Order: MAYOR KIRK OPENED THE 2013/14 FY BUDGET WORKSHOP AT 5:02 P.M.
A. Discuss the proposed 2013/2014 Fiscal Year Budget - Finance Director.
1. Power point presentation by Finance Director Riedel.
Part 1: Revenues
61' consecutive year with lower taxable values, with some signs of leveling over last year and the projected year - level with
slight increase in sales tax - level of fuel tax revenue
revenue trends: ad valorem was 40% of the budget, now its 32.2%
Other revenue sources which could be reviewed: telecommunications utility tax, water tuility tax/franchise fee, solid waste
franchise fee, fire service assessment, BTR fee increases, tower rental (OUA, sprint, verizon, wireless) building permits fees.
Part 2 Fund Balance Categories: Non -spendable: inventory, unearned revenue. Restricted: constrained by their providers
(legislators, grants, bondholders). Committed: constrained for a specific purpose (highest level of authority). Assigned: amount
intended for a specific purpose. Unassigned: remainder of general fund.
Part 3 Expenditures: General Fund budgeted expenditures are only up 1.7% from FY 2012/13 which is less than the 2007/08
FY. Significant expenditure increases: insurance, fuel, animal control services, full year for operating maintenance of radios,
certification and education costs, Parks & Street scape, Matching funds for grants. Community Request: Shared Services,
Economic Development via Chamber. Grants HR & ED, Stormwater/Canal clean up. DOT Median Landscape.
Keeping in mind in previous years the amount of reserves projected were estimated significantly higher than actual amount
used.
Budget Booklet Review:
Homeowner Effect illustration spread sheet review. Tangible Personal Property for Commercial Businesses have also been
able to receive since 2008 or 2009, and their assessed value has been decreasing since 2007.
Mike: the commerical businesses are the one's who tell me the most complaints with the tax roll.
IR: overall the taxable value has decreased so it only stands to believe that it would have decreased. I could get that information
from the property appraiser's office.
**helpful if you'd get that information to us**
City Council - longevity pg 7. Pg 8 shared services same amount requested. Chamber request $10,000 wonder if were at a point
where we can suggest that we gradually weining that off the city council budget, similar to what we did with OKMS. Clayton
we're getting ready to spend money on the windows of this budget, and this is the same amount as the portion over 18 months,
maybe we could do something with that.
Dowling - that was my thought, and when we first approved the funding we weren't providing a building. Don't know that we
want to do it this year, but let them that the funding is coming to an end.
Kirk - that would be the best method to handle it.
Devin - one way its different than OKMS is similar cities contract with chambers to provide economic services, and I believe
taht would be better to see what we're getting for our funds.
Dowling - chamber has done an admirable job with economic development and been successful, and not saying cut them out,
saying next year do 8,000 and then 5,000 and so on.
Kirk - we can put them on notice that we are looking a decreasing and look at the services providing the city, and that would
be different.
Brian - terry has sent over a sample agreement, and there is a FS to allow this.
Mike - the DDD & chamber to produce charles composites
Brian - yes, Terry came in and has given justification on what all they've done over the last year, might need him to come in
again.
Page 9 Administration. Clayton 2200 Retirement is for general employees
Page 13 Legal Service. Clayton 5400 Memberships
Page 14 Finance. Dowling - Web Site Design, be very cautious with who we decide to go with.
Clayton - auditor, expressed renewal for another year.
Page 16 general services - none
Page 18 Police - Dowling think we need to determine amend title for sergeant and detectives.
Clayton 1403 overtime budgeted, estimated and projected. Denny - only takes 1 hurricane to throw that off.
Page 19 - radios Dowling - maintenance discripency on the billing, resolved? Brian its almost resolved, dealing with a few radios
on our list, closing in on a resolution. Dowling - been an unpleasant experience, if we ever do this again we need to administer
*AW
Lon
Page 2 of 9
it differently.
Page 20 - Clayton retirement 2200, why are we increaseing the retirement 7.81 points when the audit report shows the
firefighters retirement fund is funded 101.5%? IR - insurance rate decreasing from state, retirement age of employees, number
in DROP. Police also increased 3.34% and theres was funded in the 90%. IR - has to do with the violatiole fund, fire fighters
is smaller fund than police fund.
**IR to get an explanation from them on this**
public works - dowling 5205 page 23 mosquito control, can we get anything for that?
David those are to be able to purchase mosquito dunks.
Kirk - have we done anything this year? Not recently.
MAYOR KIRK RECESSED THE 2013/14 FY BUDGET WORKSHOP AT 5:59 P.M.
CALL TO ORDER - Mayor: Mayor Kirk called the August 20, 2013, City Council Regular Meeting to order at 6:05 p.m.
II. OPENING CEREMONIES: The invocation was given by Reverend Loy Mershimer, of the Okeechobee Presbyterian
Church; the Pledge of Allegiance led by Mayor Kirk.
III. MAYOR, COUNCIL MEMBERS AND STAFF ATTENDANCE - City Clerk.
Mayor James E. Kirk
Council Member Devin Maxwell
Council Member Mike O'Connor
Council Member Dowling R. Watford, Jr
Council Member Clayton Williams
City Administrator Brian Whitehall
City Attorney John R. Cook
City Clerk Lane Gamiotea
Deputy Clerk Melisa Jahner
Police Chief Denny Davis
Fire Chief Herb Smith
Public Works Director David Allen
Present
Present
Present
Present
Present
Present
Present (entered chambers at p.m.)
Present
Present
Present
Present
Present
IV. MAYOR KIRK RECESSED THE REGULAR MEETING AND OPENED THE 2013114 FY BUDGET WORKSHOP AT P.M.
A. Discuss the proposed 2013/2014 Fiscal Year Budget - Finance Director.
MAYOR KIRK RECESSED THE 2013/14 FY BUDGET WORKSHOP AND RECONVENE IN REGULAR SESSION AT P.M.
V. PRESENTATIONS AND PROCLAMATIONS - Mayor.
A. Present Randy Huckabee with a Certificate of Appreciation for service on the Code Enforcement Board.
"The City of Okeechobee recognizes the Valuable Contribution of Community Involvement and Hereby Extends this Expression
of Grateful Appreciation to Dr. Raymond D. Huckabee, Jr. for his Faithful Service as a dedicated Member appointed to the
Code Enforcement Board for nearly two terms and serving as Vice -Chairperson May 7, 2008 to August 31, 2013 Presented
by the Mayor and City Council of the City of Okeechobee, Florida this 20th day of August, 2013."
VI. MINUTES - City Clerk.
A. Motion to dispense with the reading and approve the Summary of Council Action for the July 16, 2013 City Council
Regular Meeting and July 18, 2013 Joint Workshop with the Planning Board: O'Connor/Watford
VOTE
KIRK - YEA MAXWELL - YEA O'CONNOR - YEA
WATFORD - YEA WILLIAMS - YEA MOTION CARRIED.
VII. WARRANT REGISTER - City Administrator.
A. Motion to approve the July 2013 Warrant Register: Watford/Clayton
General Fund..................................................................... $409,900.04
Community Development Block Grant Fund ............................................. $ 58,443.42
Public Facilities Improvement Fund .................................................... $ 10,199.67
Capital Improvement Projects Fund ................................................... $ 3,200.00
Community Development Block Economic Grant Fund ..................................... $ 2,504.13
Law Enforcement Special Fund ....................................................... $ 50.00
VAW
Page 3 of 9
VOTE
KIRK - YEA MAXWELL - YEA O'CONNOR - YEA
WATFORD - YEA WILLIAMS - YEA MOTION CARRIED.
VIII. AGENDA - Mayor.
A. Requests for the addition, deferral or withdrawal of items on today's agenda. None
IX. MAYOR KIRK OPENED THE PUBLIC HEARING FOR ORDINANCE ADOPTION AT 6:11 P.M.
A. 1. a) Motion to read by title only proposed Ordinance No. 1100, amending the General Employees and Okeechobee Utility
Authority Retirement System, related to Internal Revenue Code Amendments - City Attorney (Exhibit 1).
O'Connor/Williams.
b) Vote on motion to read by title only.
VOTE
KIRK - YEA MAXWELL - YEA O'CONNOR - YEA
WATFORD - YEA WILLIAMS - YEA MOTION CARRIED.
c) City Attorney to read proposed Ordinance No. 1100 by title only.
City Attorney to read proposed Ordinance No. 1100 by title only as follows: "AN ORDINANCE OF THE CITY OF
OKEECHOBEE AMENDING THE CITY OF OKEECHOBEE AND OKEECHOBEE UTILITY AUTHORITY EMPLOYEES'
RETIREMENT SYSTEM, ADOPTED PURSUANT TO ORDINANCE NO. 1053, AS SUBSEQUENTLYAMENDED; AMENDING
SECTION 1, DEFINITIONS; AMENDING SECTION 14, MAXIMUMPENSION, PROVIDING FOR CODIFICATION; PROVIDING
FOR SEVERABILITY OF PROVISIONS; REPEALING ALL ORDINANCES IN CONFLICT HEREWITH AND PROVIDING AN
EFFECTIVE DATE."
2. a) Motion to adopt proposed Ordinance No. 1100. Watford/O'Connor.
b) Public comments and discussion.
Gamiotea - items mailed to State Department Retirement, Actuary & Impact State, receiv ed no comments.
Dowling - house keeping.
c) Vote on motion.
KIRK - YEA MAXWELL - YEA O'CONNOR - YEA
WATFORD - YEA WILLIAMS - YEA MOTION CARRIED.
B.1.a) Motion to read by title only proposed Ordinance No. 1101, amending the Municipal Police Officers Pension Trust Fund,
related to Internal Revenue Code Amendments - City Attorney (Exhibit 2). Watford/O'Connor.
b) Vote on motion to read by title only.
VOTE
KIRK - YEA MAXWELL - YEA O'CONNOR - YEA
WATFORD - YEA WILLIAMS - YEA MOTION CARRIED.
c) City Attorney to read proposed Ordinance No. 1101 by title only.
Attorney Cook read proposed Ordinance No. 1101 by title only as follows: "AN ORDINANCE OF THE CITYOF OKEECHOBEE
AMENDING THE CITY OF OKEECHOBEE MUNICIPAL POLICE OFFICERS' PENSION TRUST FUND, ADOPTED
PURSUANT TO ORDINANCE 888, AS SUBSEQUENTLYAMENDED; AMENDING SECTION 1, DEFINITIONS; AMENDING
SECTION 15, MAXIMUM PENSION; PROVIDING FOR CODIFICATION; PROVIDING FOR SEVERABILITY OF
PROVISIONS; REPEALING ALL ORDINANCES IN CONFLICT HEREWITH AND PROVIDING AN EFFECTIVE DATE."
2. a) Motion to adopt proposed Ordinance No. 1101. Williams/O'Connor.
b) Public comments and discussion. None. For the record information was sent.
c) Vote on motion.
VOTE
KIRK - YEA MAXWELL - YEA O'CONNOR - YEA
WATFORD - YEA WILLIAMS - YEA MOTION CARRIED.
im
Page 4 of 9
CA.a) Motion to read by title only proposed Ordinance No. 1102, amending the Municipal Firefighters Pension Trust Fund,
related to Internal Revenue Code Amendments - City Attorney (Exhibit 3). O'ConnorMatford.
b) Vote on motion to read by title only.
VOTE
KIRK - YEA MAXWELL - YEA O'CONNOR - YEA
WATFORD - YEA WILLIAMS - YEA MOTION CARRIED.
c) City Attorney to read proposed Ordinance No. 1102 by title only.
Attorney Cook read proposed Ordinance No. 1102 by title only as follows: "AN ORDINANCE OF THE CITY OF OKEECHOBEE
AMENDING THE CITY OF OKEECHOBEE MUNICIPAL FIREFIGHTERS' PENSION FUND, ADOPTED PURSUANT TO
ORDINANCE 889, AS SUBSEQUENTLY AMENDED; PROVIDING FOR SEVERABILITY OF PROVISIONS; REPEALING
ALL ORDINANCES IN CONFLICT HEREWITH AND PROVIDING AN EFFECTIVE DATE."
2. a) Motion to adopt proposed Ordinance No. 1102. O'Connor/Watford.
b) Public comments and discussion. None.
c) Vote on motion.
KIRK - YEA MAXWELL - YEA O'CONNOR - YEA
WATFORD - YEA WILLIAMS - YEA MOTION CARRIED.
D.1.a.) Motion to adopt proposed Resolution No. 2013-03, which establishes the Preliminary Assessed Cost of $398,244.60,
estimated Non -Ad Valorem Assessment Rate of $226.92 perdwelling unit, and provides for a Public Hearing on August
20, 2013 at 6:00 p.m. to hear public comment on the adoption of the Residential Sold Waste Collection and Disposal
Services Rates and Collection Method for Fiscal Year 2013/2014 - City Attorney (Exhibit 4). O'Connor/Watford.
b) Public comments and discussion. None.
Attorney Cook read proposed Resolution No. 2013-+03 by title only as follows: "A PRELIMINARY RATE RESOLUTION OF
THE CITY OF OKEECHOBEE, FLORIDA PURSUANT TO THE SECTION 2.08, ORDINANCE NO. 784 RELATING TO THE
PROVISION OF SOLID WASTE COLLECTIONAND DISPOSAL SERVICES; SETTING FORTHA BRIEF DESCRIPTION OF
SOLID WASTE SERVICES PROVIDED; DETERMINING THE SOLID WASTE ASSESSED COST FOR THE UPCOMING
FISCAL YEAR; ESTABLISHING THE ESTIMATED ASSESSMENT RATE FOR THE UPCOMING FISCAL YEAR;
AUTHORIZING AND SETTING A PUBLIC HEARING TO CONSIDER COMMENTS FROM THE PUBLIC CONCERNING
ADOPTION OF AN ANNUAL RATE RESOLUTION; DIRECTING THE CITY ADMINISTRATOR TO UPDATE THE
ASSESSMENT ROLL; AND TO PROVIDE NECESSARYNOTICE THEREOF TO AFFECTED LANDOWNERS IN THE CITY
OF OKEECHOBEE; PROVIDING FOR SEVERABILITY; PROVIDING FOR AN EFFECTIVE DATE."
Dowlign - minor increase. Predicated on existing contract.
Jeff Sabin is in attendance. Clayton, your guy picks up with the clam shell is my problem
New route manager, Tim Edger responsible for hauling. Asked him to survey the city on yard debris, the city is grided, assigned
a truck with idea that it would be picked up within 7 days, increase in volume recently noticed. Smaller trucks have been out,
depend on and have clam shell operator to the city for pick up in the city, smaller crew finds pile its put on the log for the clam
shell. It should be 5 days, however when the piles are so large the truck can only pick up a set amount, and they have to be
out there longer. We are aware of it, Tim is aware of it, meeting with Director Allen to dicuss and focus on it.
Dowling - maybe you need to remind your regular driver that is is more than brown, remind them to report the piles and be
assured they understand the process and they are being reported.
Dowling - are you able to use that for composting with the yard waste other than landfilling it. Grinding and using the vegatiable
for the feed stock component. Geric Group is procudcing a end product we're able to sell, partnership with FPL & Publix and
been a viable operation. Soem of the materials make good organic materials. We're learnign as we go and have a viable
composting. Faith Farms is partnering with us for marketing. The community gardens have requested the materials as well. Its
been marginal, somewhat of a pilot.
c) Vote on motion.
VOTE
KIRK - YEA MAXWELL - YEA O'CONNOR - YEA
WATFORD - YEA WILLIAMS - YEA MOTION CARRIED.
E.1. a) Motion to adopt proposed Resolution No. 2013-04, which continues implementing the Non -Ad Valorem Assessment
VASr
Page 5 of 9
as the method of collecting for Residential Solid Waste Collection and Disposal Services, adopting rates as established
in the Preliminary Rate Resolution No. 2013-03 and certifying the Solid Waste Assessment Roll for Fiscal Year
2013/2014 - City Attorney (Exhibit 5). Watford/Maxwell.
b) Public comments and discussion.
Attorney Cook read proposed Resolution No. 2013-04 by title only: "A RESOLUTION OF THE CITY OF OKEECHOBEE,
FLORIDA, RELATING TO THE PROVISION OF SOLID WASTE COLLECTION AND DISPOSAL SERVICES; CONTINUING
IMPOSITION OF THE SOLID WASTE COLLECTIONASSESSMENT PREVIOUSLYESTABLISHED BYRESOLUTION 01-08;
ADOPTING THE ANNUAL RATE RESOLUTION AS PERMITTED BY ORDINANCE 784 FOR FISCAL YEAR 2013-2014;
APPROVING THE PRELIMINARYRATE RESOLUTION, AND CERTIFYING THE SOLID WASTEASSESSMENT ROLL AS
AUTHORIZED BY FLORIDA STATUTES 197.3632(4)(5) AS NECESSARY UNDER FLORIDA STATUTES 197.3632;
PROVIDING FOR PUBLIC HEARING AND COMMENT, PROVIDING FOR SEVERABILITY; PROVIDING FOR AN
EFFECTIVE DATE."
Clayton -explain Appendix A. Brian -the assessement list gives the amount if for some reason anew rate resolution is adopted.
Devin - are the higher density residences assessed at one unit.
c) Vote on motion.
VOTE
KIRK - YEA MAXWELL - YEA O'CONNOR - YEA
WATFORD - YEA WILLIAMS - YEA MOTION CARRIED.
CLOSE PUBLIC HEARING 6:32 P.M.
X. NEW BUSINESS.
A.1. a) Motion to read by title only and set September 3, 2013 as a final public hearing date for proposed Ordinance No. 1103,
updating the Five-year schedule of Capital Improvements of the City's Comprehensive Plan as mandated by Florida
Statutes Section 163.3177(3)(b) - City Attorney (Exhibit 6). Watford/Williams.
b) Vote on motion to read by title only and set final public hearing date.
VOTE
KIRK - YEA MAXWELL - YEA O'CONNOR - YEA
WATFORD - YEA WILLIAMS - YEA MOTION CARRIED.
c) City Attorney to read proposed Ordinance No. 1103 by title only.
AN ORDINANCE OF THE CITY OF OKEECHOBEE FLORIDA, UPDATING THE FIVE-YEAR SCHEDULE OF CAPITAL
IMPROVEMENTS OF THE CITY'S COMPREHENSIVE PLAN AS MANDATED BY FLORIDA STATUTES SECTION
163.3177(3)(b); PROVIDING FOR CONFLICT, PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE
DATE.
2. a) Motion to approve the first reading of proposed Ordinance No. 1103. O'Connor/Watford.
b) Discussion. Brian - it's a mandatory requirement to do this update.
c) Vote on motion.
VOTE
KIRK - YEA MAXWELL - YEA O'CONNOR - YEA
WATFORD - YEA WILLIAMS - YEA MOTION CARRIED.
B. Motion to adopt proposed Resolution No. 2013-05, revising and adopting Commercial Rates and Fees for Solid Waste
Collection and Disposal Services - City Attorney (Exhibit 7). Watford/O'Connor.
Attorney Cook read proposed Resolution Nol. 2013-5 by title only as follows: "A RESOLUTION OF THE CITY OF
OKEECHOBEE, FLORIDA, REVISING THE COMMERCIAL RATE SCHEDULE FOR SOLID WASTE COLLECTION AND
DISPOSAL SERVICES WITHIN THE CITY OF OKEECHOBEE FOR FISCAL YEAR 2013/2014, PROVIDING FOR
SEVERABILITY; PROVIDING FOR AN EFFECTIVE DATE."
Dowling asked Sabin - in the past theres been a large discrepancy, have we resolved that? Sabin, yes 22 cent on residential
and $4.00 in Commercial between the city and county.
Devin -
0
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Page 6 of 9
Sabin - response ..... they can change, call it volume based and seasonal on comerical that are residential based like the mobile
home parks, they have b een ABLE TO reduce their collection times when not needed. Their garbage is heavier because its
more residential waste. Found a fairer fluctuation. Three things that will impact fees and balances and equitable based on
pounds per cubic yard.
Sabin, want to elaborate on the fees, higher user gets more volume, and frequency can come into play, lower rate, less
frequency. Devin, question geared toward the rate being unique type of lower value and make sure some of us are not paying
more than others who are seasonal. Other cities found a way to put them on the tax assessment based on the units verses
single family so there are ways of looking into that if its your wishes.
Brian about a 1 % increase from last year in the matrix.
Dowling and if we could have soem commerical recycleing we coudl really decrease that further.
Clayton how is the recycle going? We are single stream, its going well, county just came out with new results, the city is doing
very well, trying to expand the county's participation, businesses as well that generate a lot of card board and those are who
we need to go after. China is one of the most consumers of our recycling, lesson what they will accept, the quality will be the
focal point.
VOTE
KIRK - YEA MAXWELL - YEA O'CONNOR - YEA
WATFORD - YEA WILLIAMS - YEA MOTION CARRIED.
C. Consider a request for financial assistance for theOkeechobeeCattlemen'sArenaRestorationProject -Todd Clemons,
Okeechobee Cattlemen's Association (Exhibit 8).
Todd Clements, 180 members Okeechobee Cattlemen's Association, offering the City an opportunity to support the arena,
$40,000.00
Statistics showing what the arena can generate, average attendance
Just signed a youth rodeo for the 8 rodeo from _ to October. Based on other youth rodeo's 200-300 $144,000 generated
funds. Barrel races, Bull rides, planning to use the arena as much as possible.
Thank you for your consideration.
Dowling - had a conversation on this subject, appreciate him coming by. I tend to ramble a lot, talked on both sides, have a
tough question, outsider question, everyone knows how much I appreciate the ag industry. Rodeo there for years, then for 5
years contracted with the county to have at the ag center. Now wanting to move back. Confident they will remain back there
to recoup the funds being put out there? Todd, pretty Confident, when we started off with this there was a huge surge among
us to go back and then information from the towns people glad we are going back. Our fund raiser of $100,000 is $50,000
matching from 3 businesses alone. Eli's, Gilbert Chevrolet and Okeechobee Livestock Market. We've raised $35,000 as of today
and that shows me people care about having the rodeo at the arena. I'm on both sides of the issue, do we want to loose
something that is our heritage with ag center and ag minded who made this city what it is, believe there is support.
Devin, also had a time to speak with you on this, preserve heritage in addition to the areana. We want to create a hertiage park,
there at the facility, see everything about the cattle industry. We have a nice website, and this is where we need more fund,
enough funds to restore the arena for the rodeo's but need the funds for the long range plan of a heritage park. We have buses
come to the livestock market that come just to the market as a tourism stop from all over the world. We would entertain
something we could do for you if you contributed, not sure where the city limits is, know its close to our southern area.
Devin, woudl you agree to annex into the city if it became contiguous? Yes we would.
Mike liek the park about the heritage park, would be nice to have here, utopia cow pens still down there.
Cook what kind of time frame and if gave you money, all at once or spread out over a few budget years?
Todd - we're going to be okay for the rodeo, and if we could split up half now and half later that could come the heritage park
will be the best benefit for the city.
Clayton anticipate the county participate in this or plan to go before them? I'd like to see them participate too, know they got
their own difficulty. Unless this council agrees, not sure how we coudl do $40,000 in one shot, we don't have much, my opinion.
Mike - wya I look at it, give money to OKMS, Chamber, they all have seemed of paid off with their goals, they haven't been here
as long as the cattlemen's, seems that industry made okeechobee what it is, if those outfits made it, we're on the right track,
it's a one time deal, not coming back each year, we wouldn't be here today if it wasnt for ag industry of some type. Support.
Devin, annexation of means of generating revenue, 2 parcels to the south, medical buildings, advalorm in 1 year alone would
generate what is being asked for. 710 extension with woudl be visable to the site. If the organization woudl agree to annex into
the city, suggesting that be a condition of the donation.
e'er
Page 7 of 9
Dowling - when I talked with Todd this is a real phylosocal issue, giving public money to a non profit entity there is an issue
there, one of the problems will be, we've done this before, give organizations donations open it up to other organizations to give
their same arguement. On the other side of that coin, we have given money to OKMS and chamber, promoted the city and
brought things into the city, other cities have used public money for baseball stadiums, that bring in money similar to whats
being proposed here. Really believe this isi a prime for the TDC they can use their funjds for these type of things. Understand
polictics and that this problably wont happen. Have a delima here, know the members of the cattlemens and respect what they
do, its tough call to make. I can see both sides of this arguement, goign to be a tough one to make. Understand and like
Maxwell's idea, don't know we coudl or should requirement, that's a great thought, for that property in the city and property
between there woudl be a wonderful thing for the city and may encourage property to the east to consider that. Hesitate to tie
a small donation to that requirement. Tough decdision, timely because of budget planning.
Kirk if council is leaning towards that the annexation is the caviote to keeep other organziations away with making the request
for donations.
Gordy Peer, hired from CO to represent the cattlemens association in New York. First rodeo was across the street from the
market. Several other cities and counties support and produce the rodeos out west and they money they generate is very, very
good. The community should support. My displays at the library, we need some place to put these things.
Fritch Brewer - want to go over Todd missed, Give $7,000 in local scholarships, concession stands are ran by 4 H and
generates money for them, $5000-$10000. We don't keep any money, we use it.
Mack Worley, organization by and large represents Okeechobee, stop and think how many businesses are indirect relations
with ag industry. Think how the arena looked 5 years ago, $79649.Of there money cleaning up their property to bring it back
to what it was. Thats how much we believe we're going to be at that areana, personal donations, raised funds, cattlemens
money, we're putting our money where our mouth is, asking you to assist with it.
Billy Marcum, situation with the cattlemen most important to the community because of the economic impact we have daily,
more beef in florida than 3 states out West. Okeechobee is 2d in the state in cattle production, nationally we're 19'h. Do we have
the support question was raised, dozen volunteers, community hours, want this to be the first thing people see when they come
in from the North, marketing committee determined multiple events can be held at the arena, not all have to be ag related. This
is the city's legecy, 100 year anniversary see money for that up coming time line, things that need to be considered, not one
penny has been mis spent, not 1 invoice hasnt been paid, not 1 penny had been mis appropriated. We coem to you for help
and request it be met.
Dowling - will be getting back to our budget discussion later in the meeting, seems theres a concensus to make the donation,
have to work out the amount and how given, and annexation requirement.
Kirk someone needs to make a motin and all that needs to be in the motion. Struggled with this just like Watford, lookign for
justification, with the budget constraints, county not approached yet, annexation
motion the city fund res probl accoun to request amount 2 budget yearsand assisstance condition upon annexing in the city;
O'Connor second.
When do you want them to annex, give money? So by next budget, escrow $20,000 out of this year? Process will take time.
Are we sure property.
Todd
Cook - voluntary annexation requires a petition submitted to the city.
VOTE
KIRK - YEA MAXWELL - YEA O'CONNOR - YEA
WATFORD - YEA WILLIAMS - YEA MOTION CARRIED.
D. Update regarding South Florida Water Management District Issues - Gary Ritter, SFWMD.
Mr. Ritter was not in attendance.
E. Motion to ratify an amendment to the Combined Operational Assistance and Voluntary Cooperation Mutual Aid
Agreement between the Police Department and the Sheriff's Office - Police Chief (Exhibit 9).
Council Member O'Connor moved to ratify an amendment to the Combined Operational Assistance and Voluntary Cooperation
Mutual Aid Agreement between the Police Department and the Sheriff's Office; seconded by Council Member Watford.
cm
i
Page 8 of 9
Watford - appreciate SO cooperation for this program, its been a very good.
Kirk - whats the amendment?
Brian - just the State making sure there is still an agreement between the two agencies.
As stated in the second and third paragraphs, the purpose of the
VOTE
KIRK - YEA MAXWELL - YEA O'CONNOR - YEA
WATFORD - YEA WILLIAMS - YEA MOTION CARRIED.
F. Motion to approve implementation of The Compliance Engine web -based system as a management tool for Life Safety
Inspections - Fire Chief Smith (Exhibit 10). Williams/O'Connor moved. Motion and second withdrawn.
Council Member Williams moved to approve the contract with Brycer, LLC; seconded by Council Member O'Connor.
VOTE
KIRK - YEA MAXWELL - YEA O'CONNOR - YEA
WATFORD - YEA WILLIAMS - YEA MOTION CARRIED.
G. Motion to award a bid in the amount of $20,130.00 to Lifestyle Exterior Products for Chamber of Commerce Building
Window Replacement - City Administrator (Exhibit 11). O'Connor/Williams.
Watford - didn't meet the local vendor pref on this one?
Brian - correct, by ,
24 months to pay back now?
O'Connor - this is turn key?
Watford - confident there wont be any change orders?
Brian - don't know what they would be, this should be everything.
Ever heard of this company? No, all references were checked out. Chamber and Police Dept will match.
Devin, would it have been better to bid together? Low bids still checked with finances? Both required bid bonds
Council Member Watford moved amend to allow chamber up to 24 months to make their repayment; seconded by Council
Member O'Connor.
VOTE
KIRK - YEA MAXWELL - YEA O'CONNOR - YEA
WATFORD - YEA WILLIAMS - YEA MOTION CARRIED.
VOTE
KIRK - YEA MAXWELL - YEA O'CONNOR - YEA
WATFORD - YEA WILLIAMS - YEA MOTION CARRIED.
H. Motion to award a bid in the amount of $20,145.00 to Ted Starr Construction for Police Department Building Window
Replacement - Police Chief (Exhibit 12). O'Connor/Watford.
VOTE
KIRK - YEA MAXWELL - YEA O'CONNOR - YEA
WATFORD - YEA WILLIAMS - YEA MOTION CARRIED.
Motion to award a bid for CDBG Contract No. 12DB-E08, from Sunshine Land Design, Inc. in the amount of
$211,865.07 for the Limited Roadway Improvements to SR 70 (Applebee's Turn Lane Project) with additional funding
being provided by Gator Apple 1, LLC - City Administrator (Exhibit 13). O'Connor/Watford.
Gator 1 responsible to come up with the additional funding for the project.
If sunshine land does the work, they are going to expect full payment. We approve withouth confirming Gator 1 they will pay.
Brian - game plan is they difference will be put in escrow. Do not proceed until money is in escrow.
What about change orders. There could be a change order. We have a signed participating agreement, we will sue them for
the funds.
I=
0
Page 9 of 9
Council Member moved to amend the motion to state the $10871.08 additional funding being provided by Gator 1/Applebees
not be awarded until the money is in escrow; seconded by Council Member
VOTE
KIRK - YEA MAXWELL - YEA O'CONNOR - YEA
WATFORD - YEA WILLIAMS - YEA MOTION CARRIED.
VOTE
KIRK - YEA MAXWELL - YEA O'CONNOR - YEA
WATFORD - YEA WILLIAMS - YEA MOTION CARRIED.
Recess 8:12 p.m.
8:19 p.m. reconvened
page 27 Grants - amend to reflect additional amount of project.
Capital Project
3100 Professional Services
**missed info here**
fire protection
mike - impact fee administration fee,
Appendix D: BTR fee's reviewed since haven't looked at them since 2005
Building Permit Fees - look at increasing these.
Personnel Appendix D:
Police Dept personnel changes
Fire Dept (for reference only)
Public Works organizational changes
Cola presented 1 % Kirk & O'Connor ok with. Williams & Watford. Maxwell - take comfort in flexibility of personnel. Agreement.
Does it save money in the long run with the changes.
The health insurance increase was $44,000 that the city absorbed
Keep millage same - concensus.
XI. ADJOURN MEETING - Mayor. 9:08
PLEASE TAKE NOTICE AND BE ADVISED that if any person desires to appeal any decision made by the City Council with respect to any
matter considered at this proceeding, such interested person will need a record of the proceedings, and for such purpose may need to ensure
a verbatim record of the proceedings, which record includes the testimony and evidence upon which the appeal is to be based. City Clerk media
are for the sole purpose of backup for official records of the Clerk.
m
The City of Okeechobee recognizes the `1Jaeuabte Cott#tcAdie-a of Community Involvement
and Hereby Extends this Expression of Appreciation to
for his gaUW Sewice as a dedicated Member appointed to the
for nearly two terms and serving as Vice -Chairperson
Alta* 7, 2VVS to auguit 31., 2V13
Presented by the Mayor and City Council of the City of Okeechobee, Florida
this 2& day of augwt, 2U13
I1
In witness whereof 1 have hereunto set my
hand and caused this seal to�be affixed
ne Gamiotka, CMC, City Clerk
Q-�iCJI? n f
TO:
MEMORANDUM
Mayor Kirk and Council DATE: October 30, 2013
Member
3
FROM: City Clerk Gamiotea SUBJECT: Correct Aug 20 & Sept 17 Minutes
I am requesting that the City Council consider corrections to two sets of minutes previously
approved. The purpose for the corrections is to accurately reflect personnel changes for
the Public Works Department. The minutes reflect that both the Mechanic I and Mechanic
II positions would be deleted from the Salary Step Plan. However, that is incorrect. In
addition, I wanted to clarify that the Maintenance Foreman position would not be deleted
until Mr. Lamb retires.
Please see attached, corrected page 6 of 24 for the August 20, 2013 Regular Meeting and
Budget Workshop, and Page 12 of 12 of the September 17, 2013 Regular Meeting and
Final Budget Hearing. Language struck through is to be deleted. Language underlined is
being added. Since these were approved by motion, a motion would be necessary to
amend them as well.
Thank you and please call me with any questions you may have.
Nnow
Exhibit 1
Law Offices
Christiansen & Dtehner, � .A. Aug 20, 2013
63 Sarasota Center Blvd. Suite 107 Sarasota, Florida 34240 ® 941.377.2200 ® Fax 941.377.4848
May 28, 2013
Mr. Brian Whitehall
City Administrator
City of Okeechobee
55 S.E. 3RD Avenue
Okeechobee, FL 34974-2032
Re: City of Okeechobee and Okeechobee Utility Authority Employees' Retirement System
Dear Mr. Whitehall:
As you know, I represent the Board of Trustees of the City of Okeechobee and Okeechobee Utility
Authority Employees' Retirement System. Enclosed please find a revised proposed ordinance amending the
City of Okeechobee and Okeechobee Utility Authority Employees' Retirement System, which is
recommended by the Board for adoption by the City Council. This ordinance amends Section 1, Definitions
to amend the definition of Credited Service, and Section 14, Maximum Pension, to comply with recent
changes to the Internal R6venue Code (IRC) relating to tax qualified pension plans such as this plan. These
amendments clarify language required by the IRC and are mandatory amendments that must be made by
September 30, 2013 to ensure the continuation of the plan's tax qualified status.
In this revised ordinance, further technical compliance amendments were made to Section 14,
Maximum Pension. With these additional changes, the pension plan will comply with all required applicable
IRC changes and updates.
By copy of this letter to the plan's actuary, Gabriel Roeder Smith & Company, I am requesting that
they provide you with a revised updated letter indicating that there continues to be no cost associated with
the adoption of this ordinance.
If you or any member of your staff have any questions with regard to this ordinance, please feel free
to give me a call. In addition, if you feel it would be appropriate for me to be present at the meeting at which
this ordinance is considered by the City Council, please contact my office to advise me of the date that the
ordinance would be considered.
Yours very ttu
Scott R. Christiansen
SRC/dm
enclosure
cc: Theora. Braccialarghe, with enclosure
Basil Coule, with enclosure
0
t
Gabriel Roeder Smith 3z 'Company
GRS
Consultants &Actuaries
June 6, 2013
Melisa Jahner
City of Okeechobee
55 SE 3rd Ave
Okeechobee FL 34974
One East Broward Blvd. 954.527.1616 phone
Suite 505 954.525.0093 fax
Ft. Lauderdale, FL 33301-1804 www.gabrietroeder.com
Re: Okeechobee and Okeechobee Utility Authority Employees' Retirement System
Actuarial Impact Statement for Proposed Ordinance
Dear Ms. Jahner:
We have reviewed the revised proposed ordinance amending the City of Okeechobee and
Okeechobee Utility Authority Employees' Retirement System drafted by Scott Christiansen and
dated May 28, 2013. This ordinance would amend the Plan as follows:
■ Change the definitions of Credited Service and Maximum Pension, to comply with recent
changes to the Internal Revenue Code (IRC).
In this revised ordinance, further technical compliance amendments were made to Maximum
Pension section. In our opinion, this amendment will have no actuarial impact on the Plan.
The attached -Statement must be filed with the Division of Retirement before the final public hearing
on the ordinance. Please have a member of the Board of Trustees sign the Statement. Then send
the Statement along with a copy of the proposed ordinance to Tallahassee.
The undersigned actuaries are members of the American Academy of Actuaries and meet the
Qualification Standards of the American Academy of Actuaries to render the actuarial opinions
contained herein. The undersigned actuaries are independent of the plan sponsor.
This report has been prepared by actuaries who have substantial experience valuing public
employee retirement systems. To the best of our knowledge the information contained in this report
is accurate and fairly presents the actuarial position of the Plan as of the valuation date
Respectfully submitted,
�,_ �. AA�,A A4_,A
Theora P. Braccialarghe, YSA, MAAA
Enrolled Actuary No. 11-02826
cc: Scott Christiansen, Plan Attorney
James Mullis, Board Chair
Janet McKinley
1 r tr t julA G_. 61 AW-1-
Melissa R Algayer, MA ' , FCA
Enrolled Actuary No. 11-06467
OKEECHOBEE AND OKEECHOBEE UTILITY AUTHORITY
EMPLOYEES' RETIREMENT SYSTEM
Impact Statement— June 6, 2013
Description of Amendment
The proposed ordinance would change the definitions of Credited Service and Maximum Pension, to comply
with recent changes to the Internal Revenue Code (IRC).
Funding Implications of Amendment
There is no actuarial cost due to this ordinance.
Certification of Administrator
I believe the amendment to be in compliance with Part VII, Chapter 112, Florida Statutes and Section 14,
Article X of the Constitution of the State of Florida.
For the )<ioard of Trustees
as Plan Administrator
ORDINANCE NO. iim
AN ORDINANCE OF . THE CITY • OF OKEECHOBEE
AMENDING THE CITY OF OKEECHOBEE AND
OKEECHOBEE UTILITY AUTHORITY EMPLOYEES'
RETIREMENT SYSTEM, ADOPTED PURSUANT TO
ORDINANCE NO. 1053, AS SUBSEQUENTLY AMENDED;
AMENDING SECTION 1, DEFINITIONS; AMENDING
SECTION 14, MAXIMUM PENSION; PROVIDING FOR
CODIFICATION; PROVIDING FOR SEVERABILITY OF
PROVISIONS; REPEALING ALL ORDINANCES IN
CONFLICT HEREWITH AND PROVIDING AN EFFECTIVE
DATE.
WHEREAS, the City of Okeechobee and the Okeechobee Utility Authority
employees are presently provided pension and certain other benefits under Ordinances
of the City of Okeechobee; and
WHEREAS, it becomes necessary from time to time to amend said ordinances in
order to clarify or restate certain provisions of the ordinance, or to enact amendments to
complywith revised Federal regulations;
NOW THEREFORE, be it ordained before the City Council of the City of
Okeechobee, Florida; presented at a duly advertised public meeting; and passed by
majority vote of the City Council; and properly executed by the Mayor or designee, as Chief
Presiding Officer for the City:
SECTION 1: That the City of Okeechobee and Okeechobee Utility Authority
Employees' Retirement System, adopted pursuant to Ordinance No. 1053, as
subsequently amended, is hereby further amended byamending Section 1, Definitions, to
amend the definition of "Credited Service", to read as follows:
Credited Service means the total number of years and fractional parts of years of
service as a General Employee with member contributions when required, omitting
intervening years or fractional parts of years when such Member was not employed by the
City as a General Employee. A Member may voluntarily leave his Accumulated Contribu-
tions in the Fund for a period of five (5) years after leaving the employ of the City pending
the possibility of being reemployed as a General Employee, without losing credit for the
time that he was a Member of the System. If a non -vested Member leaves the employ of
the City and is not reemployed within five (5) years, his Accumulated Contributions, if one -
thousand dollars ($1,000.00) or less, will be returned. If a Member who is not vested is not
reemployed within five (5) years, his Accumulated Contributions, if more than one -
thousand dollars ($1,000.00), will be returned only upon the written request of the Member
and upon completion of a written election to receive. a cash lump sum or to rollover the
lump sum amount on forms designated by the Board. If a vested Member leaves the
employ of the City, his Accumulated Contributions will be returned upon his written request.
Upon return of his Accumulated Contributions, all of his rights and benefits under the
System are forfeited and terminated.
The years or fractional parts of a year that a Member performs "Qualified Military
Service" consisting of voluntary or involuntary "service in the uniformed services" as
defined in the Uniformed Services Employment and Reemployment Rights Act (USERRA)
(P.L.103-353), after separation from employment as a General Employee with the City to
perform training or service, shall be added to his years of Credited Service for all purposes,
including vesting, provided that:
A. The Member is entitled to reemployment under the provisions of
USERRA.
B. The Member returns to his employment as a General Employee within
one (1) year from the earlier of the date of his military discharge or his
release from service, unless otherwise required by USERRA.
C. The Member deposits into the -Fund the same sum that the Member
would have contributed if he had remained a General Employee
during his absence. The maximum credit for military service pursuant
to this subsection shall be five (5) years. The Member must deposit
all missed contributions within a period equal to three (3) times the
period of military service, but not more than five (5) years following
reemployment or he will forfeit the right to receive Credited Service for
his military service pursuant to this Section.
D. This Section is intended to satisfy the minimum requirements of
USERRA. To the extent that this Section does not meet the minimum
standards of USERRA, as it may be amended from time to time, the
minimum standards shall apply.
In the event a Member dies on or after January 1, 2007, while performing USERRA
Qualified Military Service, the beneficiaries of the Member are entitled to any benefits
(other -than benefit accruals relating to the period of qualified military service) as if the
Member had resumed employment and then died while employed.
SECTION 2: That the City of Okeechobee and Okeechobee Utility Authority
Employees' Retirement System, adopted pursuant to Ordinance No. 1053, as
subsequently amended, is hereby further amended by amending Section 14, Maximum
Pension, to read as follows:
SECTION 14. MAXIMUM PENSION.
Basic Limitation.
Notwithstanding any other provisions of this System to the contrary, the
Member contributions paid to, and retirement benefits paid from, the System shall be
limited to such extent as may be 'necessary to conform to the requirements of Code
Section 415 for a qualified retirement plan. Before January 1, 1995, a plan member may
not receive an annual benefit that exceeds the limits specified in Code Section 415(b),
subject to the applicable adjustments in that section. On and after January 1,1995, a plan
member may not receive an annual benefit that exceeds the dollar amount specified in
Code Section 415(b)(1)(A) ($160,000), subject to the applicable adjustments in Code
Section 415(b) and subject to any additional limits that may be specified in"this System.
For purposes of this Section, "limitation year' shall be the calendar year.
2. Adjustments to Basic Limitation for Form of Benefit.
A. For a benefit paid in a form to which Section 417(e)(3)of the Code
does not apply (generally, a monthly benefit), the actuarially
equivalent straight life annuity benefit that is the greater of:
u The annual amount of the straight life annuity (if any) payable
to the Member under the Plan commencing at the same
annuity starting date as the form of benefit to the Member. or
The annual amount of the straight life annuity commencing at
the same annuity starting date that has the same actuarial
present value as the form of benefit payable to the Member.
B. For a benefit paid in a form to which Section 417(e)(3) of the Code
ap Ip ies (generally, a lump sum benefit) the actuanally equivalent
straight life annuity benefit that is the greatest of:
W
(2)
M
The annual amount of the straight life annuity commencing at
the annuity starting date that has the same actuarial present
value as the particular form of benefit payable. computed using
the interest rate and mortality table, or tabularfactor. specified
in the Plan for actuarial experience:
C. The actuary may adlust the 415(b) limit at the annuity starting date in
accordance with subsections A. and B above.
3. Benefits Not Taken into Account.
For purposes of this Section, the following benefits shall not be taken into
account in applying these limits:
A. Any ancillary benefit which is not directly related to retirement income
benefits;
B. Any other benefit not required under §415(b)(2) of the Code and
Regulations thereunder to be taken into account for purposes of the
limitation of Code Section 415(b)(1): and
*44W -4000
C. That portion of any ioint and survivor annuity that constitutes a
qualified joint and survivor annuity:
4. COLA Effect.
Effective on and after January 1, 2003, for purposes of applying the limits
under Code Section 415(b) (the "Limit"), the following will apply:
A. A Member's applicable limit will be applied to the Member's annual
benefit in the Member's first calendar limitation year of benefit
payments without regard to any automatic cost of living adjustments;
B. thereafter, in any subsequent eatendar limitation year, a Member's
annual benefit, including any automatic cost of living increases, shall
be tested under the then applicable benefit limit including any
adjustment to the Code Section 415(b)(1)(A) dollar limit under Code
Section 415(d), and the regulations thereunder; but
C. in no event shall a Member's benefit payable under the System in any
calendar limitation year be greater than the limit applicable at the
annuity starting date, as increased in subsequent years pursuant to
Code Section 415(d) and the regulations thereunder.
Unless otherwise specified in the System, for purposes of applying the limits
under Code Section 415(b), a Member's applicable limit will be applied taking into
consideration cost of living increases as required by Section 415(b) of the Code and
applicable Treasury Regulations.
Other Adiustments in Limitations.
A. In the event the Membees retirement benefits become payable before
age sixty-two (62), the limit prescribed by this Section shall be
reduced in accordance with regulations issued by the Secretary of the
Treasury pursuant to the provisions of Code Section 415(b) of the
Code, so that such limit (as so reduced) equals an annual straight life
benefit (when such retirement income benefit begins) which is
equivalent to a one hundred sixty thousand dollar ($160,000) annual
benefit beginning at age sixty-two (62).
B. In the event the Member's benefit is based on at least fifteen (15)
years of Credited Service as a full-time employee of the police or fire
department of the City, the adjustments provided for in A. above shall
not apply.
C. The reductions provided for in A. above shall not be applicable to
disability benefits pursuant to Section 8, or pre -retirement death
benefits paid pursuant to Section 7.
D. In the event the Member's retirement benefit becomes payable after
age sixty-five (65), for purposes of determining whether this benefit
meets the limit set forth in subsection 1 herein, such benefit shall be
adjusted so that it is actuarially equivalent to the benefit beginning at
age sixty-five (65). This adjustment shall be made in accordance with
regulations promulgated by the Secretary of the Treasury or his
delegate.
Less than Ten (110) Years of Participation or Service.
The maximum retirement benefits payable under this Section to any Member
who has completed less than ten (10) years of Credited Service with the City shall be the
amount determined under subsection 1 of this Section multiplied by a fraction, the
numerator of which is the number of the Member's years of Credited Service and the
denominator of which is ten (10). The reduction provided by this subsection cannot reduce
the maximum benefit below 10% of the limit determined without regard to this subsection.
The reduction provided for in this subsection shall not be applicable to pre -retirement
disability benefits paid pursuant to Section 8, or pre -retirement death benefits paid
pursuant to Section 7.
Participation in Other Defined Benefit Plans.
The limit of this Section with respect to any Member who at any time has
been a member in any other defined benefit plan as defined in Code Section 4140)
maintained by the City shall apply as if the total benefits payable under all City defined
benefit plans in which the Member has been a member were payable from one plan.
Ten Thousand Dollar ($10,000) Limit: Less Than Ten Years of Service.
Notwithstanding the foregoing anything in this Section 14, the retirement
benefit payable with respect to a Member shall be deemed not to exceed the limit set forth
in this subsection 8. of Section 14 9 the benefits payable, with respect to such Member
under this System and under all other qualified defined benefit pension plans to which the
City contributes, do not exceed ten thousand dollars ($10,000) for the applicable Plan -Year
limitation year and for any prior Plan -Year limitation year and the City has not any time
maintained a qualified defined contribution plan in which the Member participated;
Reduction of Benefits.
Reduction of benefits and/or contributions to all plans, where required, shall
be accomplished by first reducing the Member's benefit under any defined benefit plans
in which Member participated, such reduction to be made first with respect to the plan in
which Member most recently accrued benefits and thereafter in such priority as shall be
determined by the Board and the plan administrator of such other plans, and next, by
reducing orallocating excess forfeitures for defined contribution plans in which the Member
participated, such reduction to be made first with respect to the plan in which Member most
recently accrued benefits and thereafter in such priority as shall be established by the
Board and the plan administrator for such other plans provided, however, that necessary
reductions may be made in a different manner and priority pursuant to the agreement of
the Board and the plan administrator of all other plans covering such Member.
10. Service Credit Purchase Limits.
A. Effective for permissive service credit contributions made in limitation
years beginning after December 31,1997, if a Member makes one or
mote contributions to purchase permissive service credit under the
System, as allowed in Section 23 and 27, then the requirements of
this Section will be treated as met only if:
(1) the requirements of Code Section 415(b) are met, determined
by treating the accrued benefit derived from all such
contributions as an annual benefit for purposes of Code
Section 415(b), or
(2) the requirements of Code Section 415(c) are met, determined
by treating all such contributions as annual additions for
purposes of Code Section 415(c).
(3) For purposes of applying subparagraph (1), the System will not fail to
meet the reduced limit under Code Section 415(b)(2)(c) solely by
reason of this subparagraph (3), and for purposes of applying
subparagraph (2) the System will not fail to meet the percentage
limitation under Section 415(c)(1)(B) of the Code solely by reason of
this subparagraph (3).
B. For purposes of this subsection the term "permissive service credit"
means service credit—
(1) recognized by the System for purposes of calculating a
Member's benefit under the plan,
(2) which such Member has not received under the plan, and
(3) which such Member may receive only by making a voluntary
additional contribution, in an amount determined under the
System, which does not exceed the amount necessary to fund
the benefit attributable to such service credit.
Effective for permissive service credit contributions made in limitation
years beginning after December 31, 1997, such term may, if
otherwise provided by the System, include service credit for periods
for which there is no performance of service, and, notwithstanding
clause B.(2), may include service credited in order to provide an
increased benefitfor service creditwhich a Member is receiving under
the System.
11. Contribution Limits.
CA.' For purposes of applying the Code Section 415(c) limits in this
subseetkm-48: which are incorporated by reference and for purposes
of this subsection 11., only and for no other purpose, the definition of
compensation where applicable will be compensation actually paid or
made available during a calendar limitation year, except as noted
below and as permitted by Treasury Regulations Section 1.415(c)-2,
or successor regulations. Unless another definition of compensation
that is permitted by Treasury Regulations Section 1.415(c)-2, or
successor regulation, is specified by the System, compensation will
be defined as wages within the meaning of Code Section 3401(a) and
all other payments of compensation to an employee by an employer
for which the employer is required to furnish the employee a written
statement under Code Sections 6041(d), 6051(a)(3) and 6052 and will
be determined without regard to any rules under Code Section
3401(a) that limit the remuneration included in wages based on the
nature or location of the employment or the services performed (such
as the exception for agricultural labor in Code Section 3401(a)(2).
(1) However, for calendar limitation years beginning after
December 31, 1997, compensation will also include amounts
that would otherwise be included in compensation but for an
election under Code Sections 125(a), 402(e)(3), 402(h)(1)(0),
402(k), or 457(b). For calendar limitation years beginning after
December 31, 2000, compensation will also include any
elective amounts that are not includible in the gross income of
the employee by reason of Code Section 132(f)(4).
(2) For limitation years beginning on and after January 1, 2007,
compensation for the calendar limitation year will also include
compensation paid by the later of 2'/2 months after an
employee's severance from employment or the end of the
eaEendar limitation year that includes the date of the
employee's severance from employment if:
(a) the payment is regular compensation for services during
the employee's regular working hours, or compensation
for services outside the employee's regular working
hours (such as overtime or shift differential),
commissions, bonuses or other similar payments, and,
absent a severance from employment, the payments
would have been paid to the employee while the
employee continued in employment with the employer;
or
(b) the payment is for unused accrued bona fide sick,
vacation or other leave that the employee would have
i
been able to use if employment had continued.
(3) Back pay, within the meaning of Treasury Regulations
Section 1.415(c)-2(g)(8), shall be treated as compensation for
the limitation year to which the back pay relates to the extent
the back pay represents wages and compensation that would
otherwise be included under this definition.
***W *VW N
B B.. Notwithstanding any other provision of law to the contrary, the Board
may modify a request by a Member to make a contribution to the
System if the amount of the contribution would exceed the limits
provided in Code Section 415 by using the following methods:
(1) If the law requires a lump sum payment for the purchase of
service credit, the Board may establish a periodic payment
deduction plan for the Member to avoid a contribution in
excess of the limits under Code Sections 415(c) or 415(n).
(2) If payment pursuant to subparagraph (1) will not avoid a
contribution in excess of the limits imposed by Code Section
415(c), the Board may either reduce the Member's contribution
to an amount within the limits of that section or refuse the
i Member's contribution.
C. If the annual additions for any Member fora limitation year exceed the
limitation under Section 415(c) of the Code, the excess annual
addition will be corrected as permitted under the Employee Plans
j Compliance Resolution System (or similar IRS correction program).
D. For limitation years -beginning nning on or after January 1. 2009, a
Member's compensation for purposes of this subsection 11. shall not
exceed the annual limit under Section 401(a)(17) of the Code.
9412. Additional Limitation on Pension Benefits.
Notwithstanding anything herein to the contrary:
A. The normal retirement benefit or pension payable to a Retiree who
becomes a Member of the System and who has not previously
participated in such System, on or after January 1, 1980, shall not
exceed one hundred percent (100%) of his Average Final Compensa-
tion. However, nothing contained in this Section shall apply to
supplemental retirement benefits or to pension increases attributable
to cost -of -living increases or adjustments.
B. No Member of the System shall be allowed to receive a retirement
i benefit or pension which is in part or in whole based upon any service
i with respect to which the Member is already receiving, or will receive
i in the future, a retirement benefit or pension from a different
employer's retirement system or plan. This restriction does not apply
` to social security benefits -or federal benefits under Chapter 67, Title
10, U.S. Code.
SECTION J: Specific authority is hereby granted to codify and incorporate this
Ordinance in the ekisting Code of Ordinances of the City of Okeechobee.
All Ordinances or parts of Ordinances in conflict herewith be and the
same are
SECTION d, If any section, subsection, sentence, clause, phrase of this ordinance,
or the particular application thereof shall be held invalid by any court, administrative
agency, or other body with appropriate jurisdiction, the remaining section, subsection,
sentences, clauses, or phrases under application shall not be affected thereby.
That this Ordinance shall become effective upon adoption.
cm
Introduced on first reading and set for public hearing this lbth day of
July 2013.
James E. Kirk, Mayor
ATTEST:
Lane Gamiotea, City Clerk
Passed on second reading after public hearing this 20th day of
App"4- .12013.
ATTEST:
Lane Gamiotea, City Clerk
APPROVED FOR LEGAL SUFFICIENCY:
John R. Cook, City Attorney
dm/ok/g enf05-28.13.ord
8
James E. Kirk, Mayor
INDEPENDENT
NEWSPAPERS
OKEECHOBEE NEWS 107 S.W. '17th Street, Suite D, Okeechobee
44
STATE OF FLORIDA
COUNTY OF OKEECHOBEE
Before the undersigned authority personally
appeared Tom Byrd, who on oath says he is Publisher
of the Okeechobee News, a three tunes a week
Newspaper published at Okeechobee, in
Okeechobee County, Florida, that the attached copy of
advertisement being a
in the matter of
in the 19th Judicial District of the Circuit Court of
Okeechobee County, Florida, was published in said
newspaper in the is ues of
9 < <.
3
Affiant further says that the said Okeechobee News
is a newspaper published at Okeechobee, in said
Okeechobee County, Florida, and that said newspaper
has heretofore been published continuously in said
Okeechobee County, Florida each week and has been
entered as second class mail matter at the post office in
Okeechobee, in said Okeechobee County, Florida, for a
period of one year next preceding the first publication
of the attached copy of advertisement, and affiant fur-
ther says that she has neither paid nor promised any
person, firm or corporation any discount, rebate, com-
mission or refund for the purpose of securing this
advertisement for publication in the said newspaper.
7
Tom Byrd
Sworn to and subscribed before me this
C. -_.__ .day of - a U 3 AD
Notary Public, State of Florida at Large
sr P "ys ANGIE BRIDGES
' 1,4 MY COMMISSION 8 EE 177653
q „ ? EXPIRES: April 20, 2016
;pf�1ti;, Bonded Thru Notary Public Underwriters
c
Nre
FL 34974
(863) 763 -3134
8-20-/3
mthute-
-ra, copy
PUBLIC NOTICE
CONSIDERATION OF ADOPTING
A CITY ORDINANCE
PLEASE TAKE NOTICE that the City Council of the City of Okeechobee,
Florida will on Tuesday, August 20, 2013 at 6:00 p.m. or as soon thereafter
possible, at City Hall, 55 SE 3rd Ave., Okeechobee, FL, conduct a PUBLIC
HEARING to consider final reading for adoption of the following Ordinance
into law: No. 1100. AN ORDINANCE OF THE CITY OF OKEECHOBEE
AMENDING THE CITY OF OKEECHOBEE AND OKEECHOBEE UTILITY
AUTHORITY EMPLOYEES' RETIREMENT SYSTEM, ADOPTED PURSU-
ANT TO ORDINANCE NO. 1053, AS SUBSEQUENTLY AMENDED;
AMENDING SECTION 1, DEFINITIONS; AMENDING SECTION 14,
MAXIMUM PENSION; PROVIDING FOR CODIFICATION; PROVID-
ING FOR SEVERABILITY OF PROVISIONS; REPEALING ALL ORDI-
NANCES IN CONFLICT HEREWITH AND PROVIDING AN EFFECTIVE
DATE.
All members of the public are encouraged to attend and participate in said
Hearing. The proposed ordinance may be inspected in its entirety by mem-
bers of the public at the Office of the City Clerk during normal business
hours, Mon -Fri, 8:00 AM -4:30 PM, except for holidays
PLEASE TAKE NOTICE AND BE ADVISED that no stenographic record by a
certified court reporter will be made of the foregoing meeting. Accordingly,
any person who may seek to appeal any decision Involving the matters no-
ticed herein will be responsible for making a verbatim record of the testimo-
ny and evidence at said meeting upon which any appeal is to be based.
In accordance with the Americans with Disabilities Act (ADA) of 1990 per-
sons needing special accommodation to participate in this proceeding
should contact the City Clerk's Office at 863 - 763 -3372 for assistance.
by:
ane Gamlotea Kirk, Mayor Clerk
449936 ON 8/9/2013
Lana Offices
*4.r
Exhibit 2
Christiansen & Delmer, P.A. Aug 20, 2013
63 Sarasota Center Blvd. Suite 107 Sarasota, Florida 34240 ® 941.377.2200 e Fax 941-377.4848
May 28, 2013
Mr. Brian Whitehall
City Administrator
City of Okeechobee
55 S.E. 3RD Avenue
Okeechobee, FL 34974-2032
Re: City of Okeechobee Municipal Police Officers' Pension Trust Fund
Dear Mr. Whitehall:
Asyou know, I represent the Board of Trustees ofthe City ofOkeechobee Municipal Police Officers'
Pension Trust Fund. Enclosed please find a revised proposed ordinance amending the City of Okeechobee
Municipal Police Officers' Pension Trust Fund, which is recommended by the Board for adoption by the City
Council. This ordinance amends Section 1, Definitions to amend the definition of Credited Service, and
Section 15, Maximum Pension, to comply with recent changes to the Internal Revenue Code (IRC) relating
to tax qualified pension plans such as this plan. These amendments clarify language required by the IRC and
are mandatory amendments that must be made by September 30, 2013 to ensure the continuation of the plan's
tax qualified status.
In this revised ordinance, further technical compliance amendments were made to Section 15,
Maximum Pension. With these additional changes, the pension plan will comply with all required applicable
IRC changes and updates.
By copy of this letter to the plan's actuary, Gabriel Roeder Smith & Company, I am requesting that
they provide you with a revised updated letter indicating that there continues to be no cost associated with
the adoption of this ordinance.
If you or any member of your staff have any questions with regard to this ordinance, please feel free
to give me a call. In addition, if you feel it would be appropriate for me to be present at the meeting at which
this ordinance is considered by the City Council, please contact my office to advise me of the date that the
ordinance would be considered.
Yours 7y truly,
Scott R. Christiansen
SRC/dm
enclosure
cc: Theora Braccialarghe, with enclosure
Bettye Taylor, with enclosure
0
0
Gabriel Roeder Smith & Company
GRS Consultants & Actuaries
June 6, 2013
Det. Bettye Taylor
City of Okeechobee
50 SE 2"d Avenue
Okeechobee, FL 34974-4221
One East Broward Blvd. 954.527.1616 phone
Suite 505 954.525.0083 fax
Ft. Lauderdale, FL 33301-1804 www.gabdelroeder.com
Re: Okeechobee Municipal Police Officers' Pension Trust Fund
Actuarial Impact Statement for Proposed Ordinance
Dear Bettye:
We have reviewed the revised proposed ordinance amending the Okeechobee Municipal Police
Officers' Pension Trust Fund drafted by Scott Christiansen and dated May 28, 2013. This ordinance
would amend the Plan as follows:
■ Change the definitions of Credited Service and Maximum Pension, to comply with recent
changes to the Internal Revenue Code (IRC).
In this revised ordinance, further technical compliance amendments were made to Maximum
Pension section. In our opinion, this amendment will have no actuarial impact on the Plan.
The attached Statement must be filed with the Division of Retirement before the final public hearing
on the ordinance. Please have a member of the Board of Trustees sign the Statement. Then send
the Statement along with a copy of the proposed ordinance to Tallahassee.
The undersigned actuaries are members of the American Academy of Actuaries and meet the
Qualification Standards of the American Academy of Actuaries to render the actuarial opinions
contained herein. The undersigned actuaries are independent of the plan sponsor.
This report has been prepared by actuaries who have substantial experience valuing public
employee retirement systems. To the best of our knowledge the information contained in this report
is accurate and fairly presents the actuarial position of the Plan as of the valuation date
Respectfully submitted,
Theora P. Braccialarghe, SA, MAAA
Enrolled Actuary No. 11 02826
cc: Scott Christiansen, Plan Attorney
Dennis Davis, Board Chair
Janet McKinley
aG
atkk-
Melissa R. Algayer, MAF A, YCA
Enrolled Actuary No. 11-06467
C72
OKEECHOBEE MUNICIPAL POLICE OFFICERS' PENSION TRUST FUND
Impact Statement — June 6, 2013
Description of Amendment
The proposed ordinance would change the definition of Credited Service and Maximum Pension, to comply
with recent changes to the Internal Revenue Code (IRC).
Funding Implications of Amendment
There is no actuarial cost due to this ordinance.
Certification of Administrator
I believe the amendment to be in compliance with Part V11, Chapter 112, Florida Statutes and Section 14,
Article X of the Constitution of the State of Florida.
For the Board of Trustees
as Plan Administrator
%W N11111110
ORDINANCE NO. lim
AN ORDINANCE OF THE CITY OF OKEECHOBEE
AMENDING THE CITY OF OKEECHOBEE MUNICIPAL
POLICE OFFICERS' PENSION TRUST'FUND, ADOPTED
PURSUANT TO ORDINANCE 888, AS SUBSEQUENTLY
AMENDED; AMENDING SECTION 1, DEFINITIONS;
AMENDING SECTION 15, MAXIMUM PENSION;
PROVIDING FOR CODIFICATION; PROVIDING FOR
SEVERABILITY OF PROVISIONS; REPEALING ALL
ORDINANCES IN CONFLICT HEREWITH AND PROVIDING
AN EFFECTIVE DATE.
WHEREAS, the City.of Okeechobee Police Officer employees are presently
provided pension and certain other benefits under Ordinances of the City of Okeechobee;
and
WHEREAS, it becomes necessary from time to time to amend said ordinances in
order to clarify or restate certain provisions of the ordinance, or to enact amendments to
comply with revised Federal regulations;
NOW THEREFORE, be it ordained before the City Council of the City of
Okeechobee, Florida; presented at a duly advertised public meeting; and passed by
majority vote of the City Council; and properly executed by the Mayor or designee, as Chief
Presiding Officer for the City:
SECTION 1: That the City of Okeechobee Municipal Police Officers' Pension Trust
Fund, adopted pursuant to Ordinance No. 888, as subsequently amended, is hereby
further amended by amending Section 1, Definitions, to amend the definition of "Credited
Service", to read as follows:
Credited Service means the total number of years and fractional parts of years of
service as a Police Officer with Member contributions when required, omitting intervening
years or fractional parts of years when such Member was not employed by the City as a
Police Officer. A Member may voluntarily leave his Accumulated Contributions in the Fund
for a period of five (5) years after leaving the employ of the Police Department pending the
possibility of being reemployed as a Police Officer,. without losing credit for the time that
he was a Member of the System. If a vested Member leaves the employ of the Police
Department, his Accumulated Contributions will be returned only upon his written request.
If a Member who is not vested is not reemployed as a Police Officer with the Police
Department within five (5) years, his Accumulated Contributions, if one -thousand dollars
($1,000.00) or less, shall be returned. If a Member who is not vested is not reemployed
within five (5) years, his Accumulated Contributions, if more than one -thousand dollars
($1,000.00), will be returned only upon* the written request of the Member and upon
completion of a written election to receive a cash lump sum or to rollover the lump sum
amount on forms designated by the Board. Upon return of a Member's Accumulated
Contributions, all of his rights and benefits under the System are forfeited and terminated.
Upon any reemployment, a Police Officer shall not receive credit for the years and
fractional parts of years of service for which he has withdrawn his Accumulated
Contributions from the Fund, unless the Police Officer repays into the Fund the
contributions he has withdrawn, with interest, as determined by the Board, within ninety
(90) days after his reemployment.
The years or fractional parts of years that a Member performs "Qualified Military
Service" consisting of voluntary or involuntary "service in the uniformed services" as
defined in the Uniformed Services Employment and Reemployment Rights Act (USERRA)
(P.L.103-353), after separation from employment as a Police Officer with the City to
perform training or service, shall be added to his years of Credited Service, for all
purposes, including vesting, provided that:
A. The Member is entitled to reemployment under the provisions of
USERRA.
B. The Member returns to his employment as a Police Officer within one
(1) year from the earlier of the date of his military discharge or his
release from active service, unless otherwise required by USERRA.
14..E *4WW
C. The maximum credit for military service pursuant to this paragraph
shall be five (5) years.
D. This paragraph is intended to satisfy the minimum requirements of
USERRA. To the extent that this paragraph does not meet the
minimum standards of USERRA, as it may be amended from time to
time, the minimum standards shall apply.
In the event a Member dies on or after January 1, 2007, while performing USERRA
Qualified Military Service, the beneficiaries of the Member are entitled to any benefits
(other than benefit accruals relating to the period of qualified military service) as if the
Member had resumed employment and then died while employed.
SECTION 2: That the City of Okeechobee Municipal Police Officers' Pension Trust
Fund, adopted pursuant to Ordinance No. 888, as subsequently amended, is hereby
further amended by amending Section 15, Maximum Pension, to read as follows:
SECTION 15. MAXIMUM PENSION.
Basic Limitation.
Notwithstanding any other provisions of this System to the contrary, the
Member contributions paid to, and retirement benefits paid from, the System shall be
limited to such extent as may be necessary to conform to the requirements of Code
Section 415 for a qualified retirement plan. Before January 1, 1995, a plan member may
not receive an annual benefit that exceeds the limits specified in Code Section 415(b),
subject to the applicable adjustments in that section. On and after January 1,1995, a plan
member may not receive an annual benefit that exceeds the dollar amount specified in
Code Section 415(b)(1)(A) ($160,000), subject to the applicable adjustments in Code
Section 415(b) and subject to any additional limits that may be specified in this System.
For purposes of this Section, "limitation year" shall be the calendar year.
2. Adiustments to Basic Limitation for Form of Benefit.
A. . For a benefit paid in a form to which Section 417(e)(3) of the Code
does not apply (generally, a monthly benefit), the actuarially
equivalent straight life annuity benefit that is the greater of:
Cm
OM
M
The annual amount of the straight life annuity (if any) payable
to the Member under the Plan commencing at the same
annuity starting date as the form of benefit to the Member, or
B. For a benefit paid in a form to which Section 417(e)(3) of the Code
applies (generally, a lump sum benefit) the actuarially equivalent
straight life annuity benefit that is the greatest of:
The annual amount of the straight life annuity commencing at
the annuity starting date that has the same actuarial present
value as the particular form of benefit payable computed using
the interest rate and mortality table or tabular factor, specified
in the Plan for actuarial experience:
u
u
C. The actuary may adiust the 415(,b) limit at the annuity starting date in
accordance with subsections A. and B above.
3. Benefits Not Taken into Account.
For purposes of this Section, the following benefits shall not be taken into
account in applying these limits_
14..r r..►
A. Any ancillary benefit which is not directly related to retirement income
benefits;
Any other benefit not required under §415(b)(2) of the Code and
Regulations thereunder to be taken into account for purposes of the
limitation of Code Section 415(b)(1); and
C. That portion of any joint and survivor annuity that constitutes a
gualified joint and survivor annuity.
COLA Effect.
. Effective on and after January 1, 2003, for purposes of applying the limits
under Code Section 415(b) (the "Limit"), the following will apply:
A. A Member's applicable limit will be applied to the Member's annual
benefit in the Member's first eatendw limitation year of benefit
payments without regard to any automatic cost of living adjustments;
B. thereafter, in any subsequent ealendw limitation year, a Member's
annual benefit, including any automatic cost of living increases, shall
be tested under the then applicable benefit limit including any
adjustment to the Code Section 415(b)(1)(A) dollar limit under Code
Section 415(d), and the regulations thereunder; but
C. in no event shall a Member's benefit payable under the System in any
calendar limitation year be greater than the limit applicable at the
annuity starting date, as increased in subsequent years pursuant to
Code Section 415(d) and the regulations thereunder.
Unless otherwise specified in the System, for purposes of applying the limits
under Code Section 415(b), a Member's applicable limit will be applied taking into
consideration cost of living increases as required by Section 415(b) of the Code and
applicable Treasury Regulations.
Other Adiustments in Limitations.
A. In the event the Member's retirement benefits become payable before
age sixty-two (62), the limit prescribed by this Section shall be
reduced in accordance with regulations issued by the Secretaryof the
Treasury pursuant to the provisions of Code Section 415(b) of the
Code, so that such limit (as so reduced) equals an annual straight life
benefit (when such retirement income benefit begins) which is
equivalent to a one hundred sixty thousand dollar ($160,000) annual
benefit beginning at age sixty-two (62).
B. In the event the Member's benefit is based on at least fifteen (15)
years of Credited Service as a full-time employee of the police or fire
department of the City, the adjustments provided for in A. above shall
not apply.
C. The reductions provided for in A. above shall not be applicable to
disability benefits pursuant to Section 8, or pre -retirement death
benefits paid pursuant to Section 7.
D. In the event the Member's retirement benefit becomes payable after
age sixty-five (65), for purposes of determining whether this benefit
meets the limit set forth in subsection 1 herein, such benefit shall be
adjusted so that it is actuarially equivalent to the benefit beginning at
age sixty-five (65). This adjustment shall be made in accordance with
regulations promulgated by the Secretary of the Treasury or his
delegate.
Less than Ten (10) Years of Participation or Service.
The maximum retirement benefits payable under this Section to any Member
who has completed less than ten (10) years of Credited Service with the City shall be the
amount determined under subsection 1 of this Section multiplied by a fraction, the
numerator of which is the number of the Member's years of Credited Service and the
denominator of which is ten (10). The reduction provided by this subsection cannot reduce
the maximum benefit below 10% of the limit determined without regard to this subsection.
The reduction provided for in this subsection shall not be applicable to ore -retirement
disability benefits paid pursuant to Section 8 or pre -retirement death benefits paid pursuant
to Section 7.
7. Participation in Other Defined Benefit Plans.
The limit of this Section with respect to any Member who at any time has
been a member in any other defined benefit plan as defined in Code Section 4146)
maintained by the City shall apply as if the total benefits payable under all City defined
benefit plans in which the Member has been a member were payable from one plan.
Ten Thousand Dollar ($10,000) Limit: Less Than Ten Years of Service.
Notwithstanding the -foregoing anything in this Section 15, the retirement
benefit payable with respect to a Member shall be deemed not to exceed the limit set forth
in this subsection 8. of Section 15 if the benefits payable, with respect to such Member
under this System and under all other qualified defined benefit pension plans to which the
City contributes, do not exceed ten thousand dollars ($10,000) for the applicable Waft -near
limitation year and for any prior Plan -Year limitation year and the City has not any time
maintained a qualified defined contribution plan in which the Member participated;
Reduction of Benefits.
Reduction of benefits and/or contributions- to all plans, where required, shall
be accomplished by first reducing the Member's benefit under any defined benefit plans
in which Member participated, such reduction to be made first with respect to the plan in
which Member most recently accrued benefits and thereafter in such priority as shall be
determined by the Board and the plan administrator of such other plans, and next, by
reducing orallocating excess forfeitures for defined contribution plans in which the Member
participated, such reduction to be made firstwith respect to the plan in which Member most
recently accrued benefits and thereafter in _such priority as shall be established by the
Board and the plan administrator for such other plans provided; however, that necessary
reductions may be made in a different manner and priority pursuant to the agreement of
the Board and the plan administrator of all other plans covering such Member.
10. Service Credit Purchase Limits.
A. Effective for permissive service credit contributions made in limitation
years beginning after December 31,1997, if a Member makes one or
more contributions to purchase permissive service credit under the
System, as allowed in Section 25 and 27, then the requirements of
this Section will be treated as met only if:
(1) the requirements of Code Section 415(b) are met, determined
by treating the accrued benefit derived from all such
contributions as an annual benefit for purposes of Code
Section 415(b), or
(2) the requirements of Code Section 415(c) are met, determined
by treating all such contributions as annual additions for
purposes of Code Section 415(c).
(3) For purposes of applying subparagraph (1), the System will not fail to
meet the reduced limit under Code Section 415(b)(2)(c) solely by
reason of this subparagraph (3), and for purposes of applying
subparagraph (2) the System will not fail to meet the percentage
limitation under Section 415(c)(1)(B) of the Code solely by reason of
this subparagraph (3).
B. For purposes of this subsection the term "permissive service credit"
means service credit—
(1) recognized by the System for purposes of calculating a
Member's benefit under the plan,
(2) which such Member has not received under the plan, and
(3) which such Member may receive only by making a voluntary
additional contribution, in an amount determined under the
System, which does not exceed the amount necessary to fund
the benefit attributable to such service credit.
Effective for permissive service credit contributions made in limitation
years beginning after December 31, 1997, such term may, if
otherwise provided by the System, include service credit for periods
for which there is no performance of service, and, notwithstanding
clause B.(2), may include service credited in order to provide an
increased benefit for service creditwhich a Member is receiving under
the System.
11. Contribution Limits,
A. For purposes of applying the Code Section 415(c) limits in -this:
sabseetien-48: which are incorporated by reference and for purposes
of this subsection 11., only and for no other purpose, the definition of
compensation where applicable will be compensation actually paid or
made available during a calendar limitation year, except as noted
below and as permitted by Treasury Regulations Section 1.415(c)-2,
or successor regulations. Unless another definition of compensation
that is permitted by Treasury Regulations Section 1.415(c)-2, or
successor regulation, is specified by the System, compensation will
be defined as wages within the meaning of Code Section 3401(a) and
all other payments of compensation to an employee by an employer
for which the employer is required to furnish the employee a written
statement under Code Sections 6041(d), 6051(a)(3) and 6052 and will
be determined without regard to any rules under Code Section
3401(a) that limit the remuneration included in wages based on the
nature or location of the employment or the services performed (such
as the exception for agricultural labor in Code Section 3401(a)(2).
(1) However, for calendar limitation years beginning after
December 31, 1997, compensation will also include amounts
that would otherwise be included in compensation but for an
election under Code Sections 125(a), 402(e)(3), 402(h)(1)(B),
402(k), or 457(b). For calendar limitation years beginning after
December 31, 2000, compensation will also include any
elective amounts that are not includible in the gross income of
the employee by reason of Code Section 132(f)(4).
(2) For limitation years beginning on and after January 1, 2007,
compensation for the calendar limitation year will also include
compensation paid by the later of 2% months after an
employee's severance from employment or the end of the
calendar limitation year that includes the date of the
employee's severance from employment if:
(a) the payment is regular compensation forservices during
the employee's regularworking hours, orcompensation
for services outside the employee's regular working
hours (such as overtime or shift differential),
commissions, bonuses or other similar payments, and,
absent a severance from employment, the payments
would have been paid to the employee while the
employee continued in employment with the employer;
or
(b) the payment is for unused accrued bona fide sick,
vacation or other leave that the employee would have
been able to use if employment had continued.
(3) Back pay, within the meaning of Treasury Regulations
Section 1.415(c)-2(g)(8), shall be treated as compensation for
the limitation year to which the back pay relates to the extent
the back pay represents wages and compensation that would
otherwise be included under this definition.
'1111111I` VAW
13 B. Notwithstanding any other provision of law to the contrary, the Board
may modify a request by a Member to make a contribution to the
System if the amount of the contribution would exceed the limits
provided in Code Section 415 by using the following methods:
(1) If the law requires a lump sum payment for the purchase of
service credit, the Board may establish a periodic payment
deduction plan for the Member to avoid a contribution in
excess of the limits under Code Sections 415(c) or 415(n).
(2) If payment pursuant to subparagraph (1) will not avoid a
contribution in excess of the limits imposed by Code Section
415(c), the Board may either reduce the Member's contribution
to an amount within the limits of that section or refuse the
Member's contribution.
C. If the annual additions for any Member for a limitation year exceed the
limitation under Section 415(c) of the Code, the excess annual
addition will be corrected as permitted under the Emplovee Plans
Compliance Resolution System (or similar IRS correction pro -gram).
D. For limitation years beginning on or after January 1. 2009, a
Member's compensation for purposes of this subsection 11. shall not
exceed the annual limit under Section 401(a)(17) of the Code.
4 12. Additional Limitation on Pension Benefits.
Notwithstanding anything herein to the contrary:
A. The normal retirement benefit or pension payable to a Retiree who
becomes a Member of the System and who has not previously
participated in such System, on or after January 1, 1980, shall not
exceed one hundred percent (100%) of his Average Final Compensa-
tion. However, nothing contained in this Section shall apply to
supplemental retirement benefits or to pension increases attributable
to cost -of -living increases or adjustments.
No Member of the System shall be allowed to receive a retirement
benefit or pension which is in pan`, or in whole based upon any service
with respect to which the Member is already receiving, or will receive
in the future, a. retirement benefit or pension from a different
employer's retirement system or plan. This restriction does not apply
to social security benefits or federal benefits under Chapter 67, Title
10, U.S. Code.
SECTION 3: Specific authority is hereby granted to codify and incorporate this
Ordinance in the existing Code of Ordinances of the City of Okeechobee.
SECTION 4: All Ordinances or parts of Ordinances in conflict herewith be and the
same are hereby repealed.
SECTION 5: If any section, subsection, sentence, clause, phrase of this ordinance,
or the particular application thereof shall be held invalid by any court, administrative
agency, or other body with appropriate jurisdiction, the remaining section, subsection,
sentences, clauses, or phrases under application shall not be affected thereby.
SECTION 6: That this Ordinance shall become effective upon adoption.
Introduced on first reading and set for public hearing this 16th day of
July . 2013.
James E. Kirk, Mayor
ATTEST:
Lane Gamiotea, City Clerk
Passed on second reading after public hearing this 20th day of
August , 2013.
James E. Kirk, Mayor
ATTEST:
Lane Gamiotea, City Clerk
APPROVED FOR LEGAL SUFFICIENCY:
John R. Cook, City Attorney
dm/ok/pol/05-28-13.ord
INDEPENDENT
NEWSPAPERS
OKEECHOBEE NEWS 107 S.W. 17th Street, Suite D, Okeechobee, FL 34974
STATE OF FLORIDA
COUNTY OF OKEECHOBEE
Before the undersigned authority personally
appeared Tom Byrd, who on oath says he is Publisher
of the Okeechobee News, a three times a week
Newspaper published at Okeechobee, in
Okeechobee County, Florida, that the attached copy of
advertisement being a
in the matter of
in the 19th Judicial District of the Circuit Court of
Okeechobee County, Florida, was published in said
newspaper in the issues of
" 3
Affiant further says that the said Okeechobee News
is a newspaper published at Okeechobee, in said
Okeechobee County, .Florida, and that said newspaper
has heretofore been published continuously in said
Okeechobee County, Florida each week and has been
entered as second class mail matter at the post office in
Okeechobee, in said Okeechobee County, Florida, for a
period of one year next preceding the first publication
of the attached copy of advertisement, and affiant fur-
ther says that she has neither paid nor promised any
person, firm or corporation any discount, rebate, com-
mission or refund for the purpose of securing this
advertisement for publication in the said newspaper.
Tom Byrd
Sworn to and subscribed before me this
day of a'-- c_6 "_�_ ._ AD
Notary Public, State of Florida at Large
"Fj g ; ANGIE BRIDGES
_., ;.: MY COMMISSION # EE 177653
• a EXPIRES: April 20, 2016
;F .... Bonded Thnr Notary Public Underwriters
,ner, wrm..,..,aAir, -. ow area.waw¢
(863) 763-3134
8 -2v -/3
mcntat
copy
PUBLIC NOTICE
CONSIDERATION OF ADOPTING
A CITY ORDINANCE
Flonda
PLEASE on Tuesday, August 20, 2013 at 6:00 p.m. the oG s of soon thereafter
possible, at City Hall, 55 SE 3rd Ave., Okeechobee, FL, conduct a PUBLIC
HEARING to consider final reading for adoption of the following Ordinance
Into law: No. 1101. AN ORDINANCE OF THE CITY OF OKEECHOBEE
AMENDING THE CITY OF OKEECHOBEE MUNICIPAL POLICE OFFI-
CERS' PENSION TRUST FUND, ADOPTED PURSUANT TO ORDI-
NANCE
DEFINITI SUBSEQUENTLY AMENDED; ONS; AMENG SECTION 15 MAXIMUM 1, AMENDING PENSION;
PROVIDING FOR CODIFICATION; PROVIDING FOR SEVERABILITY
OF PROVISIONS; REPEALING ALL ORDINANCES IN CONFLICT
HEREWITH AND PROVIDING AN EFFECTIVE DATE.
All members of the public are encouraged to attend and participate in
said Hearing. The proposed ordinance may be inspected in its entirety by
members of the public at the Office of the City aerk during normal business
hours, Mon -Fri, 8:00 AM-4:30 PM, except for holidays
PLEASE TAKE NOTICE AND BE ADVISED that no stenographic record by a
certified court reporter will be made of the foregoing meeting. Accordingly,
any person who may seek to appeal any decision involving the matters no-
ticed herein will be responsible for making a verbatim record of the testimo-
ny and evidence at said meeting upon. which any appeal is to be based.
In accordance with the Americans with Disabilities Act (ADA) of 1990 per-
sons needing special accommodation to participate in this proceeding
should contact the City Clerk's Office at 863 - 763 -3372 for assistance.
by: James E. Kirk, Mayor
Lane Gamiotea, CMC, City Clerk
949937 ON 8/9/2013
Law Offices
Christiansen & Dehne>r9 P.A.
Exhibit 3
Aug 20, 2013
63 Sarasota Center Blvd. Suite 107 Sarasota, Florida 34240 a 941-377-2200 e Fax 941.377.4848
May 28, 2013
Mr. Brian Whitehall
City Administrator
City of Okeechobee
55 S.E. 3RD Avenue
Okeechobee, FL 34974-2032
Re: City of Okeechobee Municipal Firefighters' Pension Fund
Dear Mr. Whitehall:
As you know, I represent the Board of Trustees of the City of Okeechobee Municipal Firefighters'
Pension Fund. Enclosed please find a revised proposed ordinance amending the City of Okeechobee
Municipal Firefighters' Pension Fund, which is recommended by the Board for adoption by the City Council.
This ordinance amends Section 1, Definitions to amend the definition of Credited Service, and Section 15,
Maximum Pension, to comply with recent changes'to the Internal Revenue Code (IRC) relating to tax
qualified pension plans such as this plan. These amendments clarify language required by the IRC and are
mandatory amendments that must be made by September 30, 2013 to ensure the continuation of the plan's
tax qualified status.
In this revised ordinance, further technical compliance amendments were made to Section 15,
Maximum Pension. With these additional changes, the pension plan will comply with all required applicable
IRC changes and updates.
By copy of this letter to the plan's actuary, Gabriel Roeder Smith & Company, I am requesting that
they provide you with a revised updated letter indicating that there continues to be no cost associated with
the adoption of this ordinance.
If you or any member of your staff have any questions with regard to this ordinance, please feel free
to give me a call. In addition, if you feel it would be appropriate for me to be present at the meeting at which
this ordinance is considered by the City Council, please contact my office to advise me of the date that the
ordinance would be considered.
Yours ve t y,
Scott R. Christiansen
SRC/dm
enclosure
cc: Theora Braccialarghe, with enclosure
Michael Skipper, with enclosure
W4W *No t►
Gabriel Roeder Smith C Company
Consulamt, £ .Aaunrics
June 6. 2013
Mr. Glenn Hodges
City of Okeechobee
55 S.E. Third Avenue
Okeechobee, FL 34974-4221
One East Sroward Blvd.
Suite 505
Ft. Lauderdale, FL 33301-1304
Re: Okeechobee Municipal Firefighters' Pension Fund
Actuarial Impact Statement for Proposed Ordinance
Dear Glenn:
954.527.1616 phone
954.525.0083 fax
www. gabriel roedercom
We have reviewed the revised proposed ordinance amending the Okeechobee Municipal
Firefighters' Pension Fund drafted by Scott Christiansen and dated May 28, 2013. This ordinance
would amend the Plan as foliows:
■ Change the definitions of Crediled Service and Maximum Pension, to comply with recent
changes to the Internal Revenue Code (IRC).
In this revised ordinance, further technical compliance amendments were made to Maximum
Pension section. In our opinion, this amendment will have no actuarial impact on the Plan.
The attached Statement must be filed with the Division of Retirement before the final public hearing
on the ordinance. Please have a member of the Board of Trustees sign the Statement. Then send
the Statement along with a copy of the proposed ordinance to Tallahassee.
The undersigned actuaries are members of the American Academy of Actuaries and meet the
Qualification Standards of the American Academy of Actuaries to render the actuarial opinions
contained herein. The undersigned actuaries are independent of the plan sponsor.
This report has been prepared by actuaries who have substantial experience valuing public
employee retirement systems. To the best of our knowledge the information contained in this report
is accurate and fairly presents the actuarial position of the Plan as of the valuation date
Respectfully submitted,
Theora P. Eraccialarghe, F A, MAAA
Enrolled Actuary No. 11-02826
cc: Scott Christiansen, Plan Attorney
John Koepke, Board Chair
Janet McKinley
Melissa R. Alga}per, IW A, FCA
Enrolled Actuary No. 11-06467
OKEECHOBEE MUNICIPAL FMFIGHTERS' PENSION FUND
Impact Statement — June 6, 2013
Description of Amendment
The proposed ordinance would change the definitions of Credited Service and Maximum .Pension, to comply
with recent changes to the Internal Revenue Code (IRC).
Funding Implications of Amendment
There is no actuarial cost due to this ordinance.
Certification of Administrator
1 believe the amendment to be in compliance with Part VII, Chapter 112, Florida Statutes and Section 14,
Article X of the Constitution of the State of Florida.
For the Board of Trustees
as Plan Administrator
ORDINANCE NO. iin?_
AN ORDINANCE OF THE CITY OF OKEECHOBEE
AMENDING THE CITY OF OKEECHOBEE MUNICIPAL
FIREFIGHTERS' PENSION FUND, ADOPTED PURSUANT
TO ORDINANCE 889, AS SUBSEQUENTLY AMENDED;
AMENDING SECTION 1; DEFINITIONS; AMENDING
SECTION 15, MAXIMUM PENSION; PROVIDING FOR
CODIFICATION; PROVIDING FOR SEVERABILITY OF
PROVISIONS; REPEALING ALL ORDINANCES IN
CONFLICT HEREWITH AND PROVIDING AN EFFECTIVE
DATE.
WHEREAS, the City of Okeechobee Firefighter employees are presently provided
pension and certain other benefits under Ordinances of the City of Okeechobee; and
WHEREAS, it becomes necessary from time to time to amend said ordinances in
order to clarify or restate certain provisions of the ordinance, or to enact amendments to
comply with revised Federal regulations;
NOW THEREFORE, be it ordained before the City Council of the City of
Okeechobee, Florida; presented at a duly advertised public meeting; and passed by
majorityvote of the City Council; and properly executed by the Mayor or designee, as Chief
Presiding Officer for the City:
SECTION 1: That the City of Okeechobee Municipal Firefighters' Pension Fund,
adopted pursuant to Ordinance No. 889, as subsequently amended, is hereby further
amended by amending Section 1, Definitions, to amend the definition of"Credited Service",
to read as follows:
Credited Service means the total number of years and fractional parts of years of
service as a Firefighter with Member contributions when required,'omitting intervening
years or fractional parts of years when such Member was not employed by the City as a
Firefighter. A Member may voluntarily leave his Accumulated Contributions in the Fund
for a period of five (5) years after leaving the employ of the Fire Department pending the
possibility of being reemployed as a Firefighter, without losing credit for the time that he
was a Member of the System. If a vested Member leaves the employ of the Fire
Department, his Accumulated Contributions will be returned only upon his written request.
If a Member who is not vested is not reemployed as a Firefighter with the Fire Department
within five (5) years, his Accumulated Contributions, if one -thousand dollars ($1,000.00)
or less, shall be returned. If a Member who is not vested is not reemployed within five (5)
years, his Accumulated Contributions, if more than one -thousand dollars ($1,000.00), will
be returned only upon the written request of the Member and upon completion of a written
election to receive a cash lump sum or to rollover the lump sum amount on forms
designated by the Board. Upon return of a Member's Accumulated Contributions, all of his
rights and benefits under the System are forfeited and terminated. Upon any
reemployment, a Firefighter shall not receive credit for the years and fractional parts of
years of service forwhich he has withdrawn his Accumulated Contributions from the Fund,
unless the Firefighter repays into the Fund the contributions he has withdrawn, with
interest, as determined by the Board, within ninety (90) days after his reemployment.
The years or fractional parts of a year that a Member performs "Qualified
Military Service" consisting of voluntary. or involuntary "service In the uniformed services"
as defined in the Uniformed Services Employment and Reemployment Rights Act
(USERRA) (P.L.103-353), after separation from employment as a Firefighterwith the City
to perform training or service, shall be added to his years of Credited Service for all
purposes, including vesting, provided that:
A. The Member is entitled to reemployment under the provisions of
USERRA.
B. The Member returns to his employment as a Firefighter within one (1)
year from the earlier of the date of his military discharge or his release
from active service, unless otherwise required by USERRA.
-"WWI *Mktvv
C. The maximum credit for military service pursuant to this paragraph
shall be five (5) years.
D. This paragraph is intended to satisfy the minimum requirements of
USERRA. To the extent that this paragraph does not meet the
minimum standards of USERRA, as it may be amended from time to
.time, the minimum standards shall apply.
In the event a Member dies on or after January 1, 2007, while performing USERRA
Qualified Military Service, the beneficiaries of the Member are entitled to any benefits
(other than benefit accruals relating to the period of qualified military service) as if the
Member had resumed employment and then died while employed.
SECTION 2: That the City of Okeechobee Municipal Firefighters' Pension Fund,
adopted pursuant to Ordinance No. 889, as subsequently amended, is hereby further
amended by amending Section 15, Maximum Pension, to read as follows;
SECTION 15. MAXIMUM PENSION.
Basic Limitation.
Notwithstanding any other provisions of this System to the contrary, the
Member contributions paid to, and retirement benefits paid from, the System shall be
limited to such extent as may be necessary to conform to the requirements of Code
Section 415 for a qualified retirement plan. Before January 1, 1995, a plan member may
not receive an annual benefit that exceeds the limits specified in Code Section 415(b),
subject to the applicable adjustments in that section. On and after January 1,1995, a plan
member may not receive an annual benefit that exceeds the dollar amount specified in
Code Section 415(b)(1)(A) ($160,000), subject to the applicable adjustments in Code
Section 415(b) and subject to any additional limits that may be specified in this System.
For purposes of this Section, "limitation year" shall be the calendar year.
2. Adjustments to Basic Limitation for Form of Benefit.
A. For a benefit paid in a form to which Section 417(e)(3) of the Code
does not aealy (generally a monthly benefit), the actuarially
equivalent straight life annuity benefit that is the greater of:
CM
M
The annual amount of the straight life annuity (if any) payable
to the Member under the Plan commencing at the same
annuity starting date as the form of benefit to the Member. or
0
B. For a benefit Paid in a form to which Section 417(e)(3) of the Code
applies (generally, a lump sum benefit), the actuarially equivalent
straight life annuity benefit that is the greatest of:
The annual amount of the straight life annuity commencing at
the annuity starting date that has the same actuarial Present
value as the Particularform of benefit payable, computed using
the interest rate and mortalitytable, or tabular factor, specified
in the Plan for actuarial experience;
C. The actuary may adjust the 415(b) limit at the annuity starting date in
accordance with subsections A. and B above.
Benefits Not Taken into Account.
For purposes of this Section, the following benefits shall not be taken into
account in applying these limits:
A. Any ancillary benefit which is not directly related to retirement income
benefits;
B. Any other benefit not required under §415(b)(2) of the Code and
Regulations thereunder to be taken into account for purposes of the
limitation of Code Section 415(b)(1); and
C. That portion of and joint and survivor annuity that constitutes a
gualified ioint and survivor annuity:
4. COLA Effect.
Effective on and after January 1, 2003, for purposes of applying the limits
under Code Section 415(b) (the "Limit"), the following will apply:
A. A Member's applicable limit will be applied to the Member's annual
benefit in the Member's first calendar li itm ation year of benefit
payments without regard to any automatic cost of living adjustments;
B. thereafter, in any subsequent calendar limitation year, a Member's
annual benefit, including any automatic cost of living increases, shall
be tested under the then applicable benefit limit including any
adjustment to the Code Section 415(b)(1)(A) dollar limit under Code
Section 415(d), and the regulations thereunder; but
C. in no event shall a Member's benefit payable under the System in any
calendar limitationyear be. greater than the limit applicable at the
annuity starting date, as increased in subsequent years pursuant to
Code Section 415(d) and the regulations thereunder.
Unless otherwise specified in the System, for purposes of applying the limits
under Code Section 415(b), a Member's applicable limit will be applied taking into
consideration cost of living increases as required by Section 415(b) of the Code and
applicable Treasury Regulations.
Other Adjustments in Limitations.
A. In the event the Members retirement benefits become payable before
age sixty-two (62), the limit prescribed by this Section shall be
reduced in accordance with regulations issued by the Secretary of the
Treasury pursuant to the provisions of Code Section 415(b) of the
Code, so that such limit (as so reduced) equals an annual straight life
benefit (when such retirement income benefit begins) which is
equivalent to a one hundred sixty thousand dollar ($160,000) annual
benefit beginning at age sixty-two (62).
B. In the event the Member's benefit is based on at least fifteen (15)
years of Credited Service as a full-time employee of the police or fire
department of the City, the adjustments provided for in A. above shall
not apply.
C. The reductions provided for in A. above shall not be applicable to
disability benefits pursuant to Section 8, or pre -retirement death
benefits paid pursuant to Section 7.
D. In the event the'Membees retirement benefit becomes payable after
age sixty-five (65). for purposes of determining whether this benefit
meets the limit set forth in subsection 1 herein, such benefit shall be
adjusted so that it is actuarially equivalent to the benefit beginning at
age sixty-five (65). This adjustment shall be made in accordance with
regulations promulgated by the Secretary of the Treasury or his
delegate.
6. Less than Ten (10) Years of Participation or Service.
The maximum retirement benefits payable under this Section to any Member
who has completed less than ten (10) years of Credited Service with the City shall be the
amount determined under subsection 1 of this Section multiplied by a fraction, the
numerator of which is the number of the Member's years of Credited Service and the
denominator of which is ten (10). The reduction provided by this subsection cannot reduce
the maximum benefit below 10% of the limit determined without regard to this subsection.
The reduction provided for in this subsection shall not be applicable to pre -retirement
disability benefits paid pursuant to Section 8 or pre -retirement death benefits paid pursuant
to Section 7.
Participation in Other Defined Benefit Plans.
The limit of this Section with respect to any Member who at any time has
been a member in any other defined benefit plan as defined in Code Section 4140)
maintained by the City shall apply as if the total benefits payable under all City defined
benefit plans in which the Member has been a member were payable from one plan.
8. Ten Thousand Dollar ($10,000) Limit: Less Than Ten Years of Service.
Notwithstanding the -foregoing anything in this Section 15, the retirement
benefit payable with respect to a Member shall be deemed not to exceed the limit set forth
in this subsection 8, of Section 15 if the benefits payable, with respect to such Member
under this System and under all other qualified defined benefit pension plans to which the
City contributes, do not exceed ten thousand dollars ($10,000) for the applicable Ptan'fear
limitation War and for any prior Plan Year limitation year and the City has not any time
maintained a qualified defined contribution plan in which the Member participated,
Reduction of Benefits.
Reduction of benefits and/or contributions to all plans, where required, shall
be accomplished by first reducing the Member's benefit under any defined benefit plans
in which Member participated, such reduction to be made first with respect to the plan in
which Member most recently accrued benefits and thereafter in such priority as shall be
determined by the Board and the plan administrator of such other plans, and next, by
reducing orallocating excess forfeitures fordefined contribution plans in which the Member
participated, such reduction to be made first with respect to the plan in which Member most
recently accrued benefits and thereafter in such priority as shall be established by the
Board and the plan administrator for such other plans provided, however, that necessary
reductions may be made in a different manner and priority pursuant to the agreement of
the Board and the plan administrator of all other plans covering such Member.
10. Service Credit Purchase Limits.
A. Effective for permissive service credit contributions made in limitation
years beginning after December 31,1997, if a Member makes one or
more contributions to purchase permissive service credit under the
System, as allowed in Section 25 and 27, then the requirements of
this Section will be treated as met only if:
(1) the requirements of Code Section 415(b) are met, determined
by treating the accrued benefit derived from all such
contributions as an annual benefit for purposes of Code
Section 415(b), or
(2) the requirements of Code Section 415(c) are met, determined
by treating all such contributions as annual additions for
purposes of Code Section 415(c).
(3) For purposes of applying subparagraph (1), the System will not fail to
meet the reduced limit under Code Section 415(b)(2)(c) solely by
reason of this subparagraph (3), and for purposes of applying
subparagraph (2) the System will not fail to meet the percentage
limitation under Section 415(c)(1)(B) of the Code solely by reason of
this subparagraph N.
B. For purposes of this subsection the term "permissive service credit"
means service credit—
(1) recognized by the System for purposes of calculating a
Member's benefit under the plan,
%WO
0
(2) which such Member has not received under the plan, and
(3). which such Member may receive only by making a voluntary
additional contribution, in an amount determined under the
System, which does not exceed the amount necessary to fund
the benefit attributable to such service credit.
Effective for permissive service credit contributions made in limitation
years beginning after December 31, 1997, such term may, if
otherwise provided by the System, include service credit for periods
for which there is no performance of service, and, notwithstanding
clause B.(2), may include service credited in order to provide an
increased benefit for service credit which a Member is receiving under
the System.
11. Contribution Limits.
E A. For purposes of applying the Code Section 415(c) limits in this
sabseetiawhich are incorporated by reference and for purposes
of this subsection 11., only and for no other purpose, the definition of
compensation where applicable will be compensation actually paid or
made available during a calendar limitation year, except as noted
below and as permitted by Treasury Regulations Section 1.415(c)-2,
or successor regulations. Unless another definition of compensation
that is permitted by Treasury Regulations Section 1.415(c)-2, or
successor regulation, is specified by the System, compensation will
be defined as wages within the meaning of Code Section 3401(a) and
all other payments of compensation to an employee by an -employer
for which the employer is required to,furnish the employee a written
statement under Code Sections 6041(d), 6051(a)(3) and 6052 and will
be determined without regard to any rules under Code Section
3401(a) that limit the remuneration included in wages based on the
nature or location of the employment or the services performed (such
as the exception for agricultural labor in Code Section 3401(a)(2).
(1) However, for calendar limitation years beginning after
December 31, 1997, compensation will also include amounts
that would otherwise be included in compensation but for an
election under Code Sections 125(a), 402(e)(3), 402(h)(1)(B),
402(k), or 457(b). For calendar limitation years beginning after
December 31, 2000, compensation will also include any
elective amounts that are not includible in the gross income of
the employee by reason of Code Section 132(f)(4).
(2) For limitation years beginning on and after January 1, 2007,
compensation for the calendar limitation year will also include
compensation paid by the later of 2%z months after an
employee's severance from employment or the end of the
calendar limitation year that includes the date of the
employee's severance from employment if:
(a) the payment is regular compensation for services during
the employee's regularworking hours, orcompensation
for services outside the employee's regular working
hours '(such as overtime or shift differential),
commissions, bonuses or other similar payments, and,
absent a severance from employment, the payments
would have been paid to the employee while the
employee continued in employment with the employer,
or
(b) the payment is for unused accrued bona fide sick,
vacation or other leave that the employee would have
been able to use if employment had continued.
(3) Back pay,. within the meaning of Treasury Regulations
Section 1.415(c)-2(g)(8), shall be treated as compensation for
the limitation year to which the back pay relates to the extent
the back pay represents wages and compensation that would
otherwise be included under this definition.
I3 B. Notwithstanding any other provision of law to the contrary, the Board
may modify a request by a Member to make a contribution to'the
System if the amount of the contribution would exceed the limits
provided in Code Section 415 by using the following methods:
(1) If the law requires a lump sum payment for the purchase of
service credit, the Board may establish a periodic payment
deduction plan for the Member to avoid a contribution in
excess of the limits under Code Sections 415(c) or 415(n).
(2) if payment pursuant to subparagraph (1) will not avoid a
contribution in excess of the limits imposed by Code Section
415(c), the Board may either reduce the Member's contribution
to an amount within the limits of that section or refuse the
Member's contribution.
C. If the annual additions for any Member for a limitation year exceed the
limitation under Section 415(c) of the Code. the excess annual
addition will be corrected as permitted under the Employee Plans
Compliance Resolution System (or similar IRS correction grogram).
D. For limitation years beginning on or after January 1 2009 a
Member's compensation for purposes of this subsection 11 shall not
exceed the annual limit under Section 401(a)(17) of the Code.
4112. Additional Limitation on Pension Benefits.
Notwithstanding anything herein to the contrary:
A. The normal retirement benefit or pension payable to a Retiree who
becomes a Member of the System and who has not previously
participated in such System, on or after January 1, 1980, shall not
exceed one hundred percent (100%) of his Average Final Compensa-
tion. However, nothing contained in this Section shall apply to
supplemental retirement benefits or to pension increases attributable
to cost -of -living increases or adjustments.
B. No Member of the System shall be allowed to receive a retirement
benefit or pension whi :h is in part or in whole based upon any service
with respect to which the Member is already receiving, or will receive
in the future, a retirement benefit or pension from a different
employer's retirement system or -plan. This restriction does not apply
to social security benefits or federal benefits under Chapter 67, Title
10, U.S. Code.
SECTION 3: Specific authority is hereby granted to codify and incorporate this
Ordinance in the existing Code of Ordinances of the City of Okeechobee.
SECTION 4: All Ordinances or parts of Ordinances in conflict herewith be and the
same are hereby repealed.
SECTION 5: If any section, subsection, sentence, clause, phrase of this ordinance,
or the particular application thereof shall be held invalid by any court, administrative
agency, or other body with appropriate jurisdiction, the remaining section, subsection,
sentences, clauses, or phrases under application shall not be affected thereby.
SECTION 6: That this Ordinance shall become effective upon adoption.
Introduced on first reading and set for public hearing this lcrh day of
..TUIY , 2013.
James E. Kirk, Mayor
ATTEST:
Lane Gamiotea, City Clerk
Passed on second reading after public . hearing this 20th day of
August , 2013.
ATTEST:
Lane Gamiotea, City Clerk
APPROVED FOR LEGAL SUFFICIENCY:
John R. Cook, City Attorney
dm/ok/fire/05-28-13.ord
L
James E. Kirk, Mayor
111DEPENDENT _
NEWSPAPERS
OKEECHOBEE NEWS
444
107 S.W. 17th Street, Suite ll, Okeechobee, FL 34974
STATE OF FLORIDA
COUNTY OF OKEECHOBEE
Before the undersigned authority personally
appeared Tom Byrd, who on oath says he is Publisher
of the Okeechobee News, a three times a week
Newspaper published at Okeechobee, in
Okeechobee County, Florida, that the attached copy of
advertisement being a fir,
.__... ^ *l 102
in the matter of
in the 19th Judicial District of the Circuit Court of
Okeechobee County, Florida, was published in said
newspaper in the issues of
S7(9 (if 3
Affiant further says that the said Okeechobee News
is a newspaper published at Okeechobee, in said
Okeechobee County, Florida, and that said newspaper
has heretofore been published continuously in said
Okeechobee County, Florida each week and has been
entered as second class mail matter at the post office in
Okeechobee, in said Okeechobee County, Florida, for a
period of one year next preceding the first publication
of the attached copy of advertisement, and affiant fur-
ther says that she has neither paid nor promised any
person, firm or corporation any discount, rebate, com-
mission or refund for the purpose of securing this
advertisement for publication in the said newspaper.
10'
Tom Byrd
Sworn to and subscribed before me this
_day of it
:ACI3 AD
Notary Public, State of Florida at Large
ANGIE BRIDGES
MY COMMISSION # EE 177653
EXPIRES: April 20, 2016
Bonded Thru Notary Public Underwriters
(863) 763 -3134
820-13
fYYnut, Pute
CoPij
PUBLIC NOTICE
CONSIDERATION OF ADOPTING
A CITY ORDINANCE
PLEASE TAKE NOTICE that the City Council of the City of Okeechobee,
Honda will on Tuesday, August 20, 2013 at 6:00 p.m. or as soon thereafter
possible, at City Hall, 55 SE 3rd Ave., Okeechobee, FL, conduct 'a PUBLIC
HEARING to consider final reading for adoption of the following Ordinance
AMENDING THE 1102. CITY OFDOKEECHOBEEHMUN CITY OF OECHOBEE
CIPAL FIREFIGHT-
ERS' PENSION FUND, ADOPTED PURSUANT TO ORDINANCE 889,
AS SUBSEQUENTLY AMENDED; AMENDING SECTION 1, DEFINI-
TIONS; AMENDING SECTION 15, MAXIMUM PENSION• PROVIDING
FOR CODIFICATION; PROVIDING FOR SEVERABItj1-' OF PROVI-
SIONS; REPEALING ALL ORDINANCES IN CONFLICT HEREWITH
AND PROVIDING AN EFFECTIVE DATE.
All members of the public are encouraged to attend and participate in
said Hearing. The proposed ordinance may be inspected in its entirety by
members of the public at the Office of the City perk during normal business
hours, Mon -Fri, 8:00 AM -4:30 PM, except for holidays
PLEASE TAKE NOTICE AND BE ADVISED that no stenographic record by a
certified court reporter will be made of the foregoing meeting. Accordingly,
any person who may seek to appeal any decision involving the matters no-
ticed herein will be responsible for making a verbatim record of the testimo-
ny an � upon l et () lnaccodance with the Americans with Disabilities Act of 1990 per-
sons needing special accommodation to participate In this proceeding
should contact the City Clerk's Office at 863- 763 -3372 for assistance.
by: lames E. Kirk, Mayor
Lane Gamiotea, CMC, City Clerk
449938 ON 8/9/2013
Exhibit 4
RESOLUTION NO. 2013-03 Aug 20, 2013
A PRELIMINARY RATE RESOLUTION OF THE CITY OF OKEECHOBEE,
FLORIDA PURSUANT TO THE SECTION 2.08, ORDINANCE NO. 784
RELATING TO THE PROVISION OF SOLID WASTE COLLECTION AND
DISPOSAL SERVICES; SETTING FORTH A BRIEF DESCRIPTION OF
SOLID WASTE SERVICES PROVIDED; DETERMINING THE SOLID
WASTE ASSESSED COST FOR THE UPCOMING FISCAL YEAR;
ESTABLISHING THE ESTIMATED ASSESSMENT RATE FOR THE
UPCOMING FISCAL YEAR; AUTHORIZING AND SETTING A PUBLIC
HEARING TO CONSIDER COMMENTS FROM THE PUBLIC CONCERNING
ADOPTION OF AN ANNUAL RATE RESOLUTION; DIRECTING THE CITY
ADMINISTRATOR TO UPDATE THE ASSESSMENT ROLL; AND TO
PROVIDE NECESSARY NOTICE THEREOF TO AFFECTED
LANDOWNERS IN THE CITY OF OKEECHOBEE; PROVIDING FOR
SEVERABILITY; PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, the City of Okeechobee, Florida has enacted Ordinance No. 784, which
authorized the imposition of Solid Waste Assessments against certain assessable
property located within the incorporated area of the City of Okeechobee, Florida; and
WHEREAS, the City of Okeechobee, Florida has previously duly noticed and conducted a
public hearing on August20, 2013, which provided the opportunity to heartestimony
and take written objections from the public and interested parties in accordance with
Section 197.3632 Florida Statutes, and conjunction therewith, provided written notice
to all affected property owners as to the effective time period, geographic area, and
the maximum rate to be assessed against each parcel, and such additional
information as required by law, and
WHEREAS, Section 197.3632(5) requires that by September 15 of each year thereafter,
the chair of the local governing board must certify a non -ad valorem assessment roll
to the Tax Collector, which is necessary for the imposition of such assessments; and
WHEREAS, the imposition of an annual Solid Waste Assessment is an equitable and
efficient method of allocating and apportioning solid waste collection and disposal
costs among parcels of property within the incorporated area of the City of
Okeechobee, Florida; and
WHEREAS, Ordinance No. 784 Section 2.08 thereof requires that prior to the adoption of
an annual rate resolution that the City must enact a preliminary rate resolution, which
includes the requirement of the City Administrator for the City of Okeechobee
prepare an updated assessment roll; and
WHEREAS, the City Council desires to continue the Solid Waste Collection Assessment
program for the Fiscal Year beginning on October 1, 2013, and said assessment is
a non -ad valorem assessment; and
NOW, THEREOF, be it resolved before the City Council for the City of Okeechobee,
Florida; presented at a duly advertised public meeting; and passed by majority vote
of the City Council; and properly executed by the Mayor or designee, as Chief
Presiding Officer for the City:
SECTION 1. AUTHORITY.
This resolution is adopted pursuant to the provisions of Ordinance No. 784;
Resolution 01-08, Florida Statutes 197 and other applicable provision of law.
Resolution No. 2013-03 Page 1 of 3
1%W *4w
SECTION 2. PURPOSE AND DEFINITIONS.
This resolution constitutes a preliminary rate resolution as defined in Ordinance No.
784, Section 2.08, and previously adopted. The amount of the solid waste
assessment imposed each Fiscal Year against each parcel of improved property
shall be based on one or more of the following:
a. Classification of improved property reasonably related to the generation of
solid waste or recovered materials.
b. The physical characteristics of a specific parcel or building.
C. Any other factor reasonably related to the generation of solid waste or
recovered materials; or
d. Any combination of the foregoing; provided however, that the factor or
combination of factors employed to compute the solid waste assessment shall
result in a rate of assessment not in excess of the special benefit accruing to
such parcel of improved property.
SECTION 3. DESCRIPTION OF SERVICES.
The services, facilities and programs to be provided to the citizens of the City of
Okeechobee for solid waste collection for the upcoming Fiscal Year include the
continuation of a franchise with a solid waste company acceptable to the City for the
provision of such services; for such company to provide the labor and equipment
necessary to fulfill solid waste services; to provide receptacles for collection; to
provide for scheduled and emergency pick up services; to provide for pick up of
white goods, trash and yard debris; and such other services customarily associated
with such franchise services.
SECTION 4. SOLID WASTE ASSESSED COSTS AND ESTIMATED RATES.
It is determined thatthe solid waste assessed costs to be assessed forthe upcoming
Fiscal Year is the estimated sum of $398,244.60 and that this cost will be
apportioned among customers at an estimated assessment rate for the upcoming
Fiscal Year in the annual sum of $226.92.
SECTION 5. UPDATING ANNUAL ASSESSMENT ROLL.
That the City Administrator is directed to prepare an updated assessment roll for the
Fiscal Year ending September 30, 2014 in the manner provided for in Ordinance No.
784. The updated assessment roll shall be certified on a compatible electronic
medium with that of the Tax Collector, and shall post the non -ad valorem
assessment for each parcel on the roll, to be presented to the City Council for
adoption at an annual rate resolution, which shall be certified to the Tax Collector
before September 15 of the current year. The City Council may make corrections or
alterations to the roll up to 10 days prior to certification to the Tax Collector.
SECTION 6. PUBLIC HEARING.
The City Council authorizes and sets for public hearing the adoption of the annual
assessment roll pursuant to Ordinance No. 784, Section 2.08, to receive public
comment pertaining to adoption of the annual assessment roll on the following date
and time, which shall be duly published by the City Clerk for the City of Okeechobee,
Florida, to -wit:
Date: Tuesday, August 20, 2013
Time: 6:00 p.m., or as soon thereafter as can be heard.
Place: City Hall, 55 S. E. 31 Avenue, Okeechobee, Florida.
Resolution No. 2013-03 Page 2 of 3
►.
The City Clerk is further directed to provide any supplemental or additional notice of
adoption of the annual assessment roll as may be deemed proper, necessary or
convenient to the City.
SECTION 7. SEVERABILITY.
That if any portion of this resolution should be judicially determined to be
unenforceable, then the balance thereof shall continue to remain in full force and
effect.
SECTION 8. EFFECTIVE DATE.
This resolution shall become effective immediately upon its adoption.
INTRODUCED AND ADOPTED in regular session this 20t" day of August, 2013.
ATTEST:
Lane Gamiotea, CMC, City Clerk
REVIEWED FOR LEGAL SUFFICIENCY:
John R. Cook, City Attorney
James E. Kirk, Mayor
Resolution No. 2013-03 Page 3 of 3
Nxw
Exhibit 5
RESOLUTION NO. 2013-04 Aug 20, 2013
A RESOLUTION OF THE CITY OF OKEECHOBEE, FLORIDA, RELATING
TO THE PROVISION OF SOLID WASTE COLLECTION AND DISPOSAL
SERVICES; CONTINUING IMPOSITION OF THE SOLID WASTE
COLLECTION ASSESSMENT PREVIOUSLY ESTABLISHED BY
RESOLUTION 01-08; ADOPTING THE ANNUAL RATE RESOLUTION AS
PERMITTED BY ORDINANCE 784 FOR FISCAL YEAR 2013-2014;
APPROVING THE PRELIMINARY RATE RESOLUTION; AND CERTIFYING
THE SOLID WASTE ASSESSMENT ROLL AS AUTHORIZED BY FLORIDA
STATUTES 197.3632(4)(5) AS NECESSARY UNDER FLORIDA STATUTES
197.3632; PROVIDING FOR PUBLIC HEARING AND COMMENT;
PROVIDING FOR SEVERABILITY; PROVIDING FOR AN EFFECTIVE
DATE.
WHEREAS, the City of Okeechobee, Florida has enacted Ordinance No. 784, which
authorized the imposition of Solid Waste Assessments against certain assessable
property located within the incorporated area of the City of Okeechobee, Florida; and
WHEREAS, the City of Okeechobee, Florida has previously duly noticed and conducted a
public hearing on August 20, 2013, which provided the opportunity to heartestimony
and take written objections from the public and interested parties in accordance with
Section 197.3632 Florida Statutes, and conjunction therewith, provided written notice
to all affected property owners as to the effective time period, geographic area, and
the maximum rate to be assessed against each parcel, and such additional
information as required by law, and
WHEREAS, Section 197.3632(5) requires that by September 15 of each year thereafter,
the chair of the local governing board must certify a non -ad valorem assessment roll
to the Tax Collector, which is necessary forthe imposition of such assessments; and
WHEREAS, the imposition of an annual Solid Waste Assessment is an equitable and
efficient method of allocating solid waste collection and disposal costs among
parcels of property within the incorporated area of the City of Okeechobee, Florida;
and
WHEREAS, the City Council desires to continue the Solid Waste Collection Assessment
program for the Fiscal Year beginning on October 1, 2013, and said assessment is
a non -ad valorem assessment; and
WHEREAS, the City has previously adopted a preliminary rate resolution for Fiscal Year
2013-2014 which adopted an estimated assessment rate, and which set the matter
for public hearing this date to consider adoption of the annual assessment; and
NOW, THEREFORE, be it resolved before the City Council for the City of Okeechobee,
Florida; presented at a duly advertised public meeting; and passed by majority vote
of the City Council; and properly executed by the Mayor or designee, as Chief
Presiding Officer for the City:
SECTION 1. AUTHORITY.
This resolution is adopted pursuant to the provisions of Ordinance No. 784;
Resolution 01-08, Florida Statutes 197 and other applicable provision of law.
Resolution No. 2013-04 Page 1 of 4
SECTION 2. PURPOSE AND DEFINITIONS.
This resolution continues an annual rate resolution as defined in Ordinance No. 784,
Section 2.08, and previously adopted.
The amount of the solid waste assessment imposed each Fiscal Year against each
parcel of improved property shall be based on one or more of the following:
a. Classification of improved property reasonably related to the generation of
solid waste or recovered materials.
b. The physical characteristics of a specified parcel or building.
C. Any other factor reasonably related to the generation of solid waste or
recovered materials; or
d. Any combination of the foregoing; provided however, that the factor or
combination of factors employed to compute the solid waste assessment shall
result in a rate of assessment not in excess of the special benefit accruing to
such parcel of improved property.
SECTION 3. SOLID WASTE COLLECTION AND ANNUAL ASSESSMENT ROLL.
a. It is hereby ascertained, determined and declared that continued imposition
of an annual Solid Waste Assessment consistent with the maximum
Assessment Rate schedule in Section 2.08 of Ordinance No. 784, and
Resolution No. 01-08, and also as adopted as the preliminary rate resolution
for Fiscal Year 2013-2014 adopted by the City Council at a duly advertised
hearing continues to be a fair reasonable method of allocating waste
collection and disposal costs among parcels of property within the
incorporated area of the City of Okeechobee, Florida.
b. Thatthe City Administrator has caused to be prepared the assessment roll for
the Fiscal Year ending September 30, 2014 in the manner provided for in
Ordinance No. 784. The solid waste collection and disposal cost for which the
solid waste collection and disposal assessment is intended to pay is
$398,244.60. The cost shall be apportioned among the parcels of real
property within the incorporated area of the City of Okeechobee, Florida as
reflected on the assessment roll.
C. It is hereby ascertained, determined, and declared that based upon the
findings set forth in paragraph (a) and the solid waste collection and disposal
cost described in paragraph (b), the Rate of Assessment for the 2013-2014
Fiscal Year as set forth in Appendix A and attached hereto and incorporated
herein to continue an increase in the Assessment Rate included in any notice
previously provided to owners of assessable property pursuant to Ordinance
No. 784, Resolution 01-8, and Chapter 197 Florida Statutes.
d. That the Solid Waste Collection Assessment Roll as presented by the City
Administrator is hereby approved and adopted forthe 2013-2014 Fiscal Year,
and the chair of the local governing board, being the Mayor for the City of
Okeechobee, Florida or his designee', shall certify this non -ad valorem
assessment roll on compatible electronic medium to the Tax Collector for
Okeechobee County, Florida by September 15, 2013, which roll shall contain
the posting of the non -ad valorem assessment for each parcel.
SECTION 4. ESTABLISH MAXIMUM RATE OF ASSESSMENT.
That the rate of assessment set forth in Appendix A for the year 2013 is adopted as
the rate of assessment for the 2013-2014 Fiscal Year. The City of Okeechobee,
through the chair or his or her designee, reserves the right to make such alterations
to the assessment roll for up to ten days prior to such certification if errors or
omissions are discovered in the roll.
Resolution No. 2013-04 Page 2 of 4
SECTION 5. SEVERABILITY.
That if any portion of this resolution should be judicially determined to be
unenforceable, then the balance thereof shall continue to remain in full force and
effect.
SECTION 6. EFFECTIVE DATE.
This resolution shall become effective immediately upon its adoption.
INTRODUCED AND ADOPTED in regular session this 201h day of August. 2013.
ATTEST:
James E. Kirk, Mayor
Lane Gamiotea, CMC, City Clerk
REVIEWED FOR LEGAL SUFFICIENCY:
John R. Cook, City Attorney
Resolution No. 2013-04 Page 3 of 4
On
l
Appendix A
The assessments will be computed by multiplying the rate of assessment by, the number
of dwelling units for residential property uses. A single unit will be assessed on the following
schedule:
The amount to be levied in the year 2013:
.......... $226.92
The maximum amount to be levied in the year 2014:
.......... $238.27
The maximum amount to be levied in the year 2015:
.......... $250.18
The maximum amount to be levied in the year 2016:
.......... $262.69
The maximum amount to be levied in the year 2017:
.......... $275.82
The maximum amount to be levied in the year 2018:
......... 1 $289.61
The total annual revenue to be collected by this assessment for 2013-2014 is:
... $398,244.60
The estimated total annual revenue to be collected by this assessment for 2014-2015:
... $418,156.83
The estimated total annual revenue to be collected by this assessment for 2015-2016:
... $439,064.67
The estimated total annual revenue to be collected by this assessment for 2016-2017:
... $461,017.91
The estimated total annual revenue to be collected by this assessment for 2017-2018:
... $484,068.80
The estimated total annual revenue to be collected by this assessment for 2018-2019:
... $508,272.24
Resolution No. 2013-04 Page 4 of 4
INDEPENDENT ''
.4 mom NEWSPAPERS
OKEECHOBEE NEWS
STATE OF FLORIDA
COUNTY OF OKEECHOBEE
Nure
107 S. W. 17th Street, Suite D, Okeechobee, FL 34974
Before the undersigned authority personally
appeared Tom Byrd, who on oath says he is Publisher
of the Okeechobee News, a three times a week
Newspaper published at Okeechobee, in
Okeechobee County, Florida, that the atta d copy of
advertisement being a _ lt_s,�u.�k.,-
in the matter of
in the 19th Judicial District of the Circuit Court of
Okeechobee County, Florida, was published in said
newspaper in the issues of
71; i 3
Affiant further says that the said Okeechobee News
is a newspaper published at Okeechobee, in said
Okeechobee County, Florida, and that said newspaper
has heretofore been published continuously in said
Okeechobee County, Florida each week and has been
entered as second class mail matter at the post office in
Okeechobee, in said Okeechobee County, Florida, for a
period of one year next preceding the first publication
of the attached copy of advertisement, and affiant fur-
ther says that she has neither paid nor promised any
person, firm or corporation any discount, rebate, com-
mission or refund for the purpose of securing this
advertisements publication in the said newspaper.
Tom Byrd
Sworn and subscribed before me this
day ofc� L.A 1- L7? AD
tl
Notary Public, State of Florida at Large
u�( Ll_c_�ks-
MY COMMISSION X EE 177653
EXPIRES: Apri120, 2016
Scolded Thnt Notary Public Underwriters
(863) 763 -3134
$ -20-13
cn �
m ate -
Copy
NOTICE OF PUBLIC HEARING
TO CONTINUE IMPOSITION AND PROVIDE FOR
SOLID WASTE COLLECTION SPECIAL ASSESSMENTS
PURSUANT TO FLORIDA STATUTES 197.3632, NOTICE IS HEREBY GIVEN
by the City Council of the City of Okeechobee, Florida, will conduct a public hear-
ing to consider continuing the imposition of annual solid waste collection special
assessments for the provision of residential solid waste collection and disposal
services within the incorporated area of the City of Okeechobee, Florida.
The hearing will be held at 6:00 p.m., or as soon thereafter as possible, on
Tuesday, August 20, 2013 in the Council Chambers, City Hall, 55 SE 3rd Ave-
nue, Okeechobee, Florida, for the purpose of receiving public comment on the
proposed assessments. All affected property owners have a right to appear
at the hearing and to file written objections with the City Council within twenty
(20) days of this notice. If a person decides to appeal any decision made by the
City Council with respect to any matter considered at the hearing, such per-
son will need to ensure that a verbatim record of the proceedings is made,
including the testimony and evidence upon which the appeal is based. City
Clerk media are for the sole purpose of backup for official records of the
Clerk. In accordance with the Americans with Disabilities Act (ADA) of 1990
persons needing special accommodation to participate in this proceeding
should contact the City Clerk's Office at 863 - 763 -3372 for assistance.
Copies of the Solid Waste Collection, Disposal and Assessment Ordinance
No. 784 and all subsequent Assessment Resolutions are available for inspec-
tion at the Office of the City Clerk located at City Hall, 55 SE 3rd Avenue,
Room 100, Okeechobee, Florida, Monday to Friday, 8:00 a.m. to 4:30 p.m.
except holidays.
The assessments are a non -ad valorem assessment and will be collected by
the Tax Collector in the same manner as your ad valorem tax bill, to be mailed
in November 2013, as authorized by Section 197.3632, Florida Statutes. Fail-
ure to pay the assessments will cause a tax certificate to be issued against the
property, which may result in a loss of title.
By: James E. Kirk, Mayor
Attest: Lane Gamiotea, CMC, City Clerk
Exhibit 6
Aug 20, 2013
ORDINANCE NO. 1103
AN ORDINANCE OF THE CITY OF OKEECHOBEE FLORIDA, UPDATING
THE FIVE-YEAR SCHEDULE OF CAPITAL IMPROVEMENTS OF THE
CITY'S COMPREHENSIVE PLAN AS MANDATED BY FLORIDA
STATUTES SECTION 163.3177(3)(b); PROVIDING FOR CONFLICT,
PROVIDING FOR SEVERABILITY; AND PROVIDING FORAM EFFECTIVE
DATE:
WHEREAS, Florida Statutes Section, 163.3177(3)(b) requires local governments to
annually update a Five -Year Schedule of Capital Improvements which is consistent
with the Plan and may be accomplished by ordinance ratherthan as an amendment
to the Local Comprehensive Plan; and
WHEREAS, the City's Planning Board, acting as the Local Planning Agency, has reviewed
the proposed Five -Year Schedule of Capital Improvements, at a duly advertised
meeting held on July 18, 2013 and hereby forwards its recommendation to the City
Council; and
WHEREAS, the City Council has agreed with the recommendations of the Planning Board
that the proposed Five -Year Schedule of Capital Improvements complies with the
requirements of Florida Statutes, Section 163.3177(3)(b), that the proposed
improvements are consistent with the Comprehensive Plan; and
WHEREAS, the City Council desires to adopt this Schedule to guide future development
of the City and protect the public's health, safety, and welfare.
NOW THEREFORE, be it ordained before the City Council of the City of Okeechobee,
Florida; presented at a duly advertised public meeting; and passed by majority vote
of the City Council; and properly executed by the Mayor or designee, as Chief
Presiding Officer for the City; that:
SECTION 1. Revision.
The City Council hereby revises the Capital Improvements Element of its
Comprehensive Plan by updating the Five -Year Schedule of Capital Improvements
(Five -Year Capital Improvement Plan) attached as Exhibit "A":
SECTION 2. Conflict.
All ordinances or parts of ordinances in conflict herewith are hereby repealed.
SECTION 3. Severability.
If any provision or portion of this ordinance is declared by a court of competent
jurisdiction to be void, unconstitutional, or unenforceable, then all remaining
provisions and portions of this ordinance shall remain in full force and effect.
SECTION 4. Effective Date.
This Ordinance shall take effect immediately upon its passage.
Ordinance No. 1103 - Page 1 of 4
CITY OF OKEECHOBEE
FIVE-YEAR SCHEDULE OF CAPITAL IMPROVEMENTS (fly 2012/13 - fly 2016/17)
,n.ues.. .,...:
2012/2013 2013/2024 2014/2015 2015/2016 2016/2017
Revenue'Source
Local Option Gas Tax
$
327,683
$
337,513
$
344,263
$
351,148
$
358,170
Local Alter Fuel User Fee
$
208,059
$
209,500
$
213,690
$
217,963
$
222,322
SRS Eight Cent Motor Fuel
$
71,339
$
71,980
$
72,699
$
74,152
$
75,635
Ninth Cent Fuel Tax
$
56,028
$
57,708
$
58,862
$
60,039
$
61,239
Subtotal Pub Fac revenues
$
663,109
$
676,701
$
689,514
$
703,302
$
717,366
y
Storm wtr retrofit (canals/etc)
$
250,000
(FL Legislative Grant thru FDEP)
Landscaping ParrottAv
$
100,000
(FDOT Hwy Beautificatn Grant)
NE Park/SR 7010th-13th/turn lane
$
258,000
(CDBG Community Devel Block Grant)
Taylor Creek Park (SE 7th St)
$
100,000 $ 150,000 $ 50,000
(FL Rec Devel Asst Program(FRDAP))
(FL Fish & Wildlife Conservtn
thru the FL Rec Devel Asst Program
& Boating.waterway grant)
Subtotal Grant revenues
$
708,000 $ 150,000 $ 50,000
Total Revenue $ 663,109 $1,384,701 $ $39,514 $ 753,302 $ 717,366
2012/2013
2013/2014
2014/2015
2015/2016
2016/2017
Project Name/Description
,
Road repairs and materials
$ 27,697
$
28,113
$ 30,000
$ 32,000
$ 34,000
Asphalt/Pav(ng
$ 250,000
$
250,000
$ 250,000
$ -
$ 250,000
Curb/gutter/sidewalks
$ 70,000
$
70,000
$ 70,000
$ 70,000
$ 70,000
Subtotal
$ 347,697
$
348,113
$ 350,000
$ 102,000
$ 354,000
Right of Way Drainage $ 50,000 $ 60,000 $ 40,000 $ 50,000 $ 50,000
Storm sewer installation/replacement $ 50,000 $ 50,000 $ 35,000 $ 35,000 $ 35,000
Subtotal $ 100,000 $ 110,000 $ 75,000 $ 85,000 $ 85,000
'+ D D ITN0
Storm wtr retrofit (canals/etc) $ 275,000
Landscaping S Parrott Av $ . 117,000
NE Park/SR 7010th-13th/turn lane $ 258,000
Taylor Creek Park (600 SE 7th St) $ 100,000 $ 150,000 $ 50,000
Subtotal $ 750,000 $ 150,000 $ 50,000
Total Expenditures $ 447,697 $1,208,113 $ 575,000 $ 237,000 $ 439,000
�E'V11UGS'IeSS` �Xpellt�l#UI'e5 : $ 215,412 $ 176,588 $ 264,514 $ 516,302 $ 278,366
City of Okeechobee Comprehensive Plan
Capital Improvement Element
E
JULY 18, 2013 - PLANNING BOARD - PACE 2 OF 3
AGENDA (�j ACTION - DISCUSSION - VOTE
V. OPEN PUBLIC HEARING - Chairperson. CHAIRPERSON HOOVER OPENED THE PUBLIC HEARING AT 6:01 P.M.
A. Consider Comprehensive Plan Capital Improvements Element (CIE) I Consider Comprehensive Plan Capital improvements Element (CIE) Text Amendment updating the Five -Year Schedule
Text Amendment updating the Five -Year Schedule - Senior Planner
(Exhibit 1).
1. Hear from Planning Staff, Planner Brisson referenced his memorandum dated June 27 and explained that each year the City is required to update
its Five -Year Schedule. This schedule typically includes those capital expenditures the City Administrator feels are
necessary to maintain the adopted Level of Standards identified in the Comprehensive Plan. These usually deal with
public works types of improvements such as street paving, sidewalks, curb and gutter, stormwaterldrainage, and
recreation improvements. The City is also required to include the Okeechobee County School Capacity Program adopted'
by the School Board each year as its annual work plan. Planner Brisson further explained sometimes projects for which
the City is applying for a grant are required by the grantor to be listed in the Capital Improvements Schedule. This is the
case with the grant funds for the Taylor Creek Park. His recommendation was to amend the CIE by replacing pages 9-7,
9-8 and 9-9 as presented in Exhibit 1.
2. Public comments or questions from those in attendance, or III
Chairperson Hoover asked whether there were any comments or questions from those in attendance. There was none.
submitted to the Board Secretary.
3. Disclosure of Ex-Parte communications by the Board. III
Chairperson Hoover asked whether Board Members had ex-parte communications to disclose forthe record. There was
none.
4. a) Consideration of a motion to recommend the City Council Board Member Burroughs made a motion seconded by Board Member Baughman to recommend the City Council
approve or deny the Comp Plan CIE Text Amendment update the Comprehensive Plan CIE.
updating the Five -Year Schedule. 11
b) Board discussion. Chairperson Hoover asked whether there was any further discussion. Board MemberBaughman inquired astowhythere
is a gap between the 2014/2015 and 2016/2017 fiscal years for the Asphalt/Paving projects. Administrator Whitehall
responded that the asphalt program is supposed to be every other year and that presently the City is two years behind.
This schedule reflects the lag and then shows us back on schedule. Board Member Ritter inquired as to why there was
a difference of $25,000 between the Revenues -Grants line item for Storm water retrofit and Projected Expenses for the
same. Administrator Whitehall explained thatthis is the matching portion forthe City to be used for engineering and grant
administration.
! �14 Planning Exhibit 1
& Management Services, .>U :.
Memorandum
To:
Members of the Planning Board
From:
Bill Brisson
Date:
June 27, 2013
Subject: Public Hearing on the Update of the Five -Year Schedule of Capital Improvements.
Each year, the City is required to update its Five -Year Schedule of Capital Improvements in the
Capital Improvements Element (CIE) of the Comprehensive Plan. This schedule typically
includes those capital expenditures the City Administration feels are necessary to maintain the
adopted Level of Service Standards identified in the Comp Plan. These usually deal with public
works types of improvements such as street paving, sidewalks, curb & gutter, stormwater/
drainage, and recreation improvements. The City is also required to include in its Five -Year
Schedule, the Okeechobee County School Capacity Program adopted by the School Board
each year as part of its annual Work Plan.
Sometimes, projects for which the City is applying for a grant are required by the grantor to be
listed in the Capital Improvements Schedule. This is the case with the grant funds for the
Taylor Creek Park.
While the annual update is still required, as a result of legislative changes passed in 2011, the
update is no longer considered an amendment to the Comp Plan. Nevertheless, because it is
still a modification to the Plan, the LPA must hold a public hearing and make a recommendation
to the City Council, which will adopt the Update by ordinance.
The next five pages of this memorandum include the two new pages of the CIE that replace
pages 9-7, 9-8 and 9-9 currently in the CIE, and which have a big "V drawn through them.
Please note that I have rearranged the order of the new pages so that the City's list of capital
projects precedes the School District schedule.
I look forward seeing you at the July 18"' meeting. In the meantime, should you have any
questions, please contact me.
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1375 Jackson Street, Suite 206 Fort Myers, FL 33901 239-334-3366 www.larueplanning.com
OKEECHOBEE co 1: Iv TY SCHOOL DISTRICT 2012-2013 Work Parr (9/10/2012)
Project Schedules
Capacity Project Schedules
A stnedute of capital -projects necessary to ensure the availat lay of satisfactory classrooms for the projected student enrollment in K 12
prrr,1.
--Project Desciptiort
l_ocaf.on
20e0 . 2011
2012 - 20'13
2013 - 2014 201-4
-2015
2015 - 2015 20;16
- 2i1/7
falai
Funded
P r o i e f A
description not
specified
" L o c a t i o n n o t
specified
Sbedenti
P C ost
Static=
SO
0
SO1
SO
0
0
.
SO
0 ,
0
SO
0
SO
0
No
_ _. . ...!
Total
10 ;1
. . ..
Ciassroc4a=
Gross So Ft
0 I
Other Prefect Schedules
Major renoaratons., remodeling, and adatiborts of caOital outlay prOjects that do not a.dd capacity to schort1s_
Nothno reported for this section.
Additichilf Preliect Schedtges
Any prejeces 'rat ate ..reet identified ;last approved educafbanal oiarn survey.
Nothing reported for this section.
Kan Fuhded Growth Managed:tent Prefect Sclveithries
Schesktie which psoystits., doe Ito ;panned desefownent, that cAmooT he funded born current lever:tires projected over tie next
Pre* 0 oescivtion T zo-t2 - 2013 1 .2ar3 - 2014-"- 24-201 2
2015 - 205 2
20e0 . 2011
,-.... • - , ,
,. "1
City of Okeechobee Comprehensive Pien
Capital tr,riovernient Elernent
Nue
tr.3f.f.E. 105E..E. COLIfflY SCHOOL 1..3'3T RICt
2008 2009 Wo Plan
Fro lett 0 • ';or
Lct-4:::1
2;103 - 2ON:
Ac.C.a &gigs:
Mi.? - 2D10
Pm,•?r,:ta.d
2010 2011
Prow-led
2011 - 2312
Pr:...ertql
2012 - 2013
Fro;ected
old!
Funded
New Data Bvi Wino to be
located behind the Distrt
ic
Office which is Building 0002 of
the Okeechobee Freshman
Compus.
OKEECHOBEE
FRESHMAN CAMPUS
S925,822
SO
SO
SO
5925022
Yes
$926,822
SO
50
$925.822
Additional Project Schedules
Any pmjects 'het ate not icieniited in -the last epared eclucetiork an survey
Nothing reported for this section.
Non Funded Growth Managentent Project Sr edWes
SO-iedule indicant' Which projects. dire to plan red a opmeal, t'lat CANNOT be funded from corret.11 revel s projected over the next live years.
Fro Lai% 0.,t•01-.', :Iv Ixr.-!. -:-..r
:•=•:.1.1.-.: Ee. -
st4.7'.,--24210 2,7frai -11: t ;
3ject4d L F roytled
• :a): • •.ri',7
PA..,-:.sc'it:;
7412 -:..O :',
f,(o•ntil
MN"
. K-6 School to be constructed S13
on SW rah Street
S12.000.00.1. S12,000.000:
1
SVI.E00.2.00
SO
535.000.000
:
SO
St 001),C*D0q S12,000,000:
511,•00,0'00
SO:
535,000,000.11M1
Pam 5o 15
3:2a-3 Pr
"Exhibit 7
RESOLUTION NO. 2013-05 Aug 20, 2013
A RESOLUTION OF THE CITY OF OKEECHOBEE, FLORIDA, REVISING
THE COMMERCIAL RATE SCHEDULE FOR SOLID WASTE COLLECTION
AND DISPOSAL SERVICES WITHIN THE CITY OF OKEECHOBEE FOR
FISCAL YEAR 2013/2014, PROVIDING FOR SEVERABILITY; PROVIDING
FOR AN EFFECTIVE DATE.
WHEREAS, the City of Okeechobee has determined that for the health and welfare of the
community, each and every place of business, or other type of structure or abode
shall be required to place their garbage and trash for pick up and disposal in a safe
and sanitary manner prescribed by the City Council; and
WHEREAS, the City Council of the City of Okeechobee entered into a Solid Waste
Collection and Disposal Services Agreement with Waste Management, Inc., of
Florida on July 7, 1987, as amended, to provide such collection and disposal
services to the community; and
WHEREAS, as provided in Code Book Section 42-52, the City Council shall establish the
charges and rates for the collection and disposal services required.
NOW, THEREFORE, be it resolved before the City Council for the City of Okeechobee,
Florida; presented at a duly advertised public meeting; and passed by majority vote
of the City Council; and properly executed by the Mayor or designee, as Chief
Presiding Officer for the City that:
SECTION 1. COMMERCIAL RATES.
Commercial Rates Per month for solid waste collection and disposal services shall
be as follows, from October 1, 2013 to September 30, 2014 (rates below include 10
percent franchise fees):
Pick-ups/Week
1x/wk
2xtwk
3x/wk
4x/wk
5x/wk
6x/wk
7x/wk
XPU
Container Size
2 CUBIC YD
Collection
$ 59.67
$ 108.64
$150.41
$ 192.16
$233.94
$ 275.71
$ 317.49
Disposal
$ 21.11
$ 42.22
$ 63.33
$ 84.44
$105.55
$ 126.66
$ 147.77
Fuel
$ 12.41
$ 22.62
31.35
40.06
1 48.79
$ 57.52
66.26
-
Total
.19
7 .4
45.
1 .66$$$
45 .
53 .52
4 .2
3 CUBIC YD
Collection
$ 82.48
$ 140.85
$179.13
$ 207.28
$249.50
$ 291.74
$ 333.97
Disposal
$ 31.67
$ 63.33
$ 95.00
$ 126.66
$158.33
$ 189.99
$ 221.66
Fuel
$ 17.17
$ 29.90
$ 38.23
44.49
$ 53.65
$ 62.80
71.96
Total -
31.
234.08
T 31
78.4
$4�$
T 544.53
627.5
51.
4 CUBIC YD
Collection
$ 97.61
$ 161.58
$191.79
$ 238.97
$277.67
$ 318.62
$ 359.56
Disposal
$ 42.22
$ 84.44
$126.66
$ 168.88
$211.10
$ 253.32
$ 295.54
Fuel
$ 20.34
$ 33.79
$ 40.28
$ 50.27
1 58.52
$ 67.23
75.94
Total
1 0.17
79.8
58.73
45 .1
$547.229
6 .17
7 1. 4
56.
6 CUBIC YD
Collection
$ 128.47
$ 189.57
$250.88
$ 308.24
$360.85
$ 413.46
$ 466.06
Disposal
$ 63.33
$ 126.66
$189.99
$ 253.32
$316.65
$ 379.98
$ 443.31
Fuel
$ 26.84
$ 39.83
$ 52.87
$ 65.08
76.34
87.58
$ 98.83
Total
$-'218 64
3 6.06
493.74
626.64
75 . 4
1. 2
1,008.20
69.9
8 CUBIC YD
Collection
$ 144.79
$ 208.57
$262.63
$ 316.72
$368.60
$ 421.58
$ 474.57
Disposal (1)
$ 84.44
$ 168.88
$253.32
$ 337.76
$422.20
$ 506.64
$ 591.08
Fuel
$ 30.33
$ 44.03
55.71
$ 67.42
78.67
$ 90.12
101.60
Total
259.56
T-40-A-16
$571.66
7 1.90
86 .47
1,018. 4
1,167. 5
79.4
Resolution No. 2013-05 Page 1 of 2
%W VAIIIII0
Commercial
Cans
# of Cans
1
2
3
4
5
6
1x/wk
$8.40
$11.05
$13.51
$16.24
$24.32
$45.74
Disposal
$3.84
$7.68
$11.52
$15.36
$19.20
$23.04
Fuel
1 $1.75
1 $2.32
1 $2.87
1 $3.44
1 $6.14
1 $9.55
Total
$13.99
$21.05
$27.90
$35.04
$48.66
$78.33
Optional Services
Casters
$9.44
per month maintenance
Roll -out
$9.44
per month per number of service days/week
Lockbar
$91.38
per installation
Lock/Unlock
$13.06
monthly fee times the number of pickups/week
ROLL -OFF COLLECTION AND DISPOSAL RATES
20 yard
30 yard
40 yard
Compactor
Rate per pull plus disposal
$176.68
$188.50
$198.31
$198.31
Fuel per pull
$36.72
$38.73
$40.75
$40.75
Total
1 $215.40
1$227.23
1 $239.06
1$239.06
Wasted Trip Charges
$70.65
Monthly Charges/Two Haul Min:
$70.66
Disposal: C & D per ton
$19.57
Garbage per ton
$35.00
Vegetation per ton
$16.92
Any additional or special waste collection request over and above contracted service rate can be
negotiated between the customer and contractor.
(1) The Disposal portion of the above rates is to be calculated as the product or the current per -ton
Disposal Charge at the Waste Management Okeechobee Landfill ($35.00) and the Weight
Per Cubic Yard Factor as set forth below:
PROPOSED Weight Per Cubic Yard Factor is: 139.3 pounds per cubic yard.
SECTION 2. RATE ADJUSTMENTS.
The present Franchise, as amended, for Solid Waste Collection and Disposal Services within the City
of Okeechobee, effective October 1, 2013 to September 30, 2014 is subject to periodic rate
adjustments for consumer price index (CPI) cost of living, diesel fuel surcharge, and adjustments
necessary due to changes in law or regulatory action. Such rate adjustments may affect Commercial
Rates over those set out in Section One, which will not occur without public notice and hearing.
SECTION 3. SEVERABILITY.
That if any portion of this resolution should be judicially determined to be unenforceable, then the
balance thereof shall continue to remain in full force and effect.
SECTION 4. EFFECTIVE DATE.
The charges and rate established by this Resolution shall take effect on the 151 day of October,
2013.
INTRODUCED AND ADOPTED in regular session this 201h day of August, 2013.
ATTEST:
Lane Gamiotea, CMC, City Clerk
REVIEWED FOR LEGAL SUFFICIENCY:
John R. Cook, City Attorney
James E. Kirk, Mayor
Resolution No. 2013-05 Page 2 of 2
Ex` hibit 8
L
M
O
Aug 20, 2013
CITY OF OKEECHOBEE
(8631 763-3379- FAX (863) 763--1686
AGENDA ITEM REQUEST FORM
PLEASE SUBMIT COMPLETED FORM TO:
CITY ADmINISTR,ATOVS OFFICE
55 SE 31111 AVENUE
ORBBCROBEB, FLOIUDA 34974
NAME: _ to do( i��emoris 4 �ec�io6�e �ur�� Ca���rnens �ssdcr2�ron
ADDRESS:— 0 0
_. D,c�.Qc���L 3�Q9 �/ .•_
TELEPHONE:.-....3_ - 3143_ - PAx:
MEETING: REGULAR SPECIAL Cl WORKSHOP O DATE: _ v _t4, AV 15
PLEASE STATE THE ITEM YOU WISH TO HAVE PLACED ON THE CITY COUNCIL AGENDA:
PLEASE STATE W HATDEPARTMENT(S) YOU HAVE WORKED WITH:
PLEASE STATE MIRED ACTION BY THE CITY COUNCIL:
PLEASE SUMMARIZE PERTINENT INFORMATION CONCERNING YOUR REQUEST AND ATTACH
APPLICABLE DOCUMENTS. 1 i % Z, t _ J
IF A PRESENTA TION IS TO BE MADBI PLEASE LIMIT THE TIME TO TBN M INUTBS UNLESS OTIHERWISE
APPROVED BY THE MAYOR.
SIGNED BY: _ DATE:— �. - 13
iA.
O
NA
V
The arena has been the home to professional rodeo events for over 50 years
This grass -root facility has provide entertainment from professional, ranch, high
school rodeos and barrel racing and bull riding events
This arena has been the home of some of finest professional cowboys in the
country, (Pete Clemons, Jimbo Watford, D.R. Daniels & Rabe Rabon to name a
few)
The events held at the arena for many years were the lifeline for this agricultural
based community
Funds received were dedicated to educational 4-H and FFA scholarship programs
to assist facilitate and sustain cattle ranching and farming in our County
The Okeechobee Cattlemen's Association is an association committed to the
conservation of the Florida cattle industry. Okeechobee Cattlemen make every
effort to make a positive difference for all cattlemen as well as our local
community
Where people attending the rodeo both residents
and visitors, the economic impact to our community is
undeniable
We are requesting the City to provide $4oK to assist
with the restoration efforts of the historical rodeo
arena
This is a one time request
=i= Quarterly financial reports will be provided to the City
Council reflecting how the funds are being utilized
Projected overall costs of the project is approximately
$14ok
Raised over $25k in donations
Received a commitment from Gilbert Chevrolet, Eli's
Western Wear & Okeechobee Livestock Market to
match our $5oK with $5oK
Began restoration on seats and concession stands
i
► Small businesses in the City as well as overall tourism
will feel the impact with the restoration of the arena
and the events that it will manage.
Every dollar spent has approximately three dollars of
economic impact to our community
To give you a estimated view of the flow of dollars,
the following examples are provided based on
projected figures of attendance for the Labor Day
Rodeo
Average Attendance fora 3 day
rodeo event: 2400 people
Average family size: 3.2 people
Average number of families at a
three day event: 750
Average spending per family: $75
=F= Total spent: $56K for the 3 days
Forecasted Economic Impact:
$168k
Average Attendance for a 3 day
rodeo event: 3600 people
Average family size: 3.2 people
Average number of families at a
three day event: 1125
-►= Average spending per family: $75
Total spent: $84K for the 3 days
Forecasted Economic Impact:
$z5zk
w
`txhiblt 9
MUTUAL AID AGREEMENT
(AMENDED)
Aug 20, 2013
COMBINED OPERATIONAL ASSISTANCE AND VOLUNTARY COOPERATION
This Amended Agreement is entered into on the 18th day of July 2013 (Original
Agreement was entered into on the 25th day of May, 1995) by and between the Okeechobee k
County Sheriff's Office ("Sheriff's Office") and the Okeechobee Police Department ("Police
Department"), hereinafter referred to, interchangeably, as the "Parties", or the "Law Enforcement
Agencies".
This Amended Agreement is made as required by Section IV(g) of this Agreement,
pursuant to the Sheriffs Office payment of the salary, and any overtime for the officer assigned
to the. Okeechobee Narcotics Task Force by the Police Department. (Change: payment subject
to the availability of appropriated funds)
This Amended Agreement is made as required by Section X of this Agreement, pursuant
to the applicable Florida Statutes related to terms of constitutional office (Change: Chairman,
Board of County Commissioners),
RECITALS
WHEREAS, the undersigned Law Enforcement Agencies are so located in relation to
each other that it is to the advantage of each to receive and extend mutual aid in the form of law
enforcement services and resources to adequately respond to:
a. Intensive situations including, but not limited to, emergencies as defined under Florida
State Statutes, Section 252.34 (3), and;
b. Continuing, multi jurisdictional law enforcement problems, so as to protect the public
peace and safety and preserve the lives and property of the people, and;
WHEREAS, the Sheriffs Office and the Police Department have the authority under Florida
State Statutes, Chapter 23, Part 1, Florida Mutual Aid Act, to enter into:
a. Requested Operational Assistance Agreements for the requesting and rendering of
assistance in law enforcement intensive situations and emergencies, and;
b. Voluntary Cooperation Agreements for assistance of a special or routine law
enforcement nature that crosses jurisdictional lines.
NOW, THEREFORE, the Law Enforcement Agencies, as the Parties, agree as follows:
SECTION I: PROVISIONS FOR OPERATIONAL ASSISTANCE
Page 1 of 6
i
The aforesaid Law Enforcement Agencies hereby approve and enter into this Agreement
whereby each of the Agencies may request and render law enforcement assistance to the other
in emergency situations to include, but not necessarily limited to dealing with civil disturbances,
large protests or demonstrations, aircraft disasters, fires, natural or man-made disasters,
sporting events, concerts, parades, escapes from detention facilities, and incidents requiring
utilization of specialized units.
SECTION 11: PROVISIONS FOR VOLUNTARY COOPERATION
a. In addition, the Law Enforcement Agencies hereby approve and enter into the
Agreement whereby each of the agencies may also request and render law enforcement
assistance to the other in dealing with any routine or special law enforcement matters, or
violations of the Florida Statutes including, but not necessarily limited to investigation homicides,
sex offenses, robberies, assaults, burglaries, larcenies, gambling, motor vehicle thefts, backup
services during patrol activities, joint investigations, and drug violations pursuant to Florida State
Statutes, Chapter 893.
b. It continues to be the primary intention of the Parties that the Voluntary Cooperation
provisions of this Agreement are entered into for the purpose of sustaining the joint city -county
Okeechobee Narcotics Task Force (hereinafter referred to as the "Task Force").to investigate
narcotics violations.
SECTION III: POLICIES AND PROCEDURES
a. In the event that a party to this Agreement is in need of assistance as set forth, an
authorized representative of the agency requiring assistance shall notify the agency, agency
head or his/her designee from whom such assistance is required. The agency head or
authorized agency representative from whom assistance is sought shall evaluate the situation
and the agency's available resources, consult with his/her supervisors if nece$sary and will
respond in a manner he/she deems appropriate. The agency head's decision in this regard shall
be final. Where assistance requires the crossing of jurisdictional lines, the assisting agency
agrees to notify the requesting agency head or its designee prior to or as soon as possible after
jurisdictional lines are crossed.
b. The manpower, resources, or facilities that are assigned by the assisting agency shall
be under the immediate command of a supervising officer designated by the assisting agency
head. Such supervising officer or assigned officers (if there is no supervising .officer) shall be
under the direct supervision and command of the agency head, or designee of the agency
requesting assistance.
c. The manpower, resources, or facilities that are assigned by the parties to this
Agreement for the purpose of forming and sustaining the Task Force to investigate narcotics
Page 2 of 6
t
violations shall be under the immediate command of a supervising officer designated by the
Sheriff's Office. Such supervising officer and the assigned officers shall be under the direct
supervision and command of the agency head, or designee.
d. Should any other violation of the Florida Statutes occur in the presence of said officers
representing their respective agencies who are working in furtherance of this Agreement or in
conjunction with a requesting agency, they shall be empowered to render all enforcement
assistance necessary and act in accordance with law.
SECTION 1V: POWERS, PRIVILEGES, IMMUNITIES, AND COSTS
a. Members of either Law Enforcement Agency, when actually engaging in mutual
cooperation and assistance outside of the jurisdictional limits of the assisting agency under the
terms of this Agreement shall, pursuant to the provisions of Florida State Statutes, Section
23.127, have the same powers, duties, rights, privileges and immunities as if they were
performing their duties in the political subdivision in which normally employed.
b. Each Law Enforcement Agency agrees to furnish the necessary equipment, resources
and facilities and to render services to the other party to the Agreement as set forth above;
provided however, that no party shall be required to deplete unreasonably its own manpower,
equipment, resources, facilities, and services in furnishing mutual aid.
c. During the operation of, or in furtherance of the Task Force formed by the Law
Enforcement Agencies, the Sheriff's Office will provide wireless communications and law
enforcement radio communications to the assisting officer from the Police Department.
d. During the operation of the Task Force formed by the Law Enforcement Agencies, if
vehicles are seized and awarded to the Sheriffs Office during the period the Task Force is in
existence, the Sheriff's Office, at its discretion, shall permit the assisting officer from the Police
Department to use an assigned vehicle for and in furtherance of Task Force operations.
e. The Law Enforcement Agency furnishing any equipment pursuant to this Agreement
shall bear the loss or damage to such equipment and shall pay any expense incurred in the
operation and maintenance thereof.
f. All the privileges and immunities from liability, exemption from laws, ordinances and
rules, and all pension, insurance, relief, disability, workers compensation, salary, death and
other benefits which apply to the activity of such officers, agents or employees of any such
agency when performing their respective functions within the territorial limits of their respective
public agencies shall apply to them to the same degree, manner, and extent and shall be paid
by his or her agency while engaging in the performance of any of their functions and duties
extraterritorial under the provisions of this Mutual Aid Agreement.
Page 3 of 6
41
g. During the course of, and in furtherance of the operations directly related to the
Okeechobee Narcotics Task Force, the Sheriff's Office shall pay the salary and any overtime for
the officer assigned to the Task Force by the Police Department and shall not make the
assigned police officer an employee . The payment by the Sheriffs Office of the salary and
overtime, however, shall4be subject to the availability of appropriated funds and any
modifications or additional requirements that may be imposed by law due to limited funding.
pate-E't ft� c�tg� e
h. Nothing herein shall prevent the requesting agency from requesting supplemental
appropriations from the governing authority having budgeting jurisdiction to reimburse the
assisting agency for any actual costs or expenses incurred by the assisting agency
performing hereunder when assistance is requested under SECTION I of this Agreement.
i. The provisions of this section shall apply with equal effect to paid, volunteer, and
reserve employees, as applicable.
SECTION V: REIMBURSEMENT FOR COSTS AND EXPENSES
a. The Parties acknowledge and agree, with respect to any aid or services provided
pursuant to SECTION II as it applies to the Task Force, that there shall be no reimbursement for
costs or expenses incurred by the assisting agency other than the salary and overtime pay due
to the officer assigned from the Police Department for services related directly to the Task
Force. This provision, however, shall not be interpreted to prevent the requesting agency from
agreeing in advance to pay for any costs or expenses of the operation even if the assisting
agency or its employees benefit there from:
b. In addition to the relevant terms and conditions of Section IV (incl), all other benefits
due or payable to an assisting police officer(s) including, but not limited to, professional
liability insurance, retirement benefits, matching FICA, and health/dental/life insurance shall be
paid by the Police Department for and during the officer's participation in the Task Force.
c. The Parties acknowledge and agree that with respect to any aid or services provided
pursuant to SECTION I, as it pertains to emergencies, the assisting agency shall be entitled to
reimbursement for investigative expenses including, but not limited to, car rentals, hotel rentals,
or other incidental expenses reasonably incurred by the assisting agency in providing
operational assistance. if investigative expenses are too incurred by the assisting agency under
this subsection the assisting agency shall first obtain the prior written authorization from the
requesting agency which shall ultimately bear the investigation expenses. Reimbursable
expenses under this section do not include compensation to employees or overtime pay.
SECTION VI: INDEMNIFICATION
The Parties agree, with respect to any suit or claim for damages resulting from any and
all acts, omissions, negligence or conduct of such Parties own employees occurring while
engaging in rendering aid pursuant to any provision of this Agreement, to hold harmless, defend
Page 4 of 6
-,.> "nr
and indemnify the other participating Party and its appointees or employees, subject to the
provisions of Florida State Statutes, Section 768.28, where applicable, and provided that such
party shall have control of the defense of any suit or claim to which said duty to indemnify
applies.
SECTION VII: INSURANCE
Each Party, respectively, shall secure and provide satisfactory proof of liability insurance
by one or more of the means specified in Florida State Statutes, Section 768.28 (14a- 14d), in
an amount which is, in the judgment of the governing body of that party, at least adequate to
provide the risk to which the party may be exposed. Should the insurance coverage, however
provided, of any party be canceled or undergo material change, that party shall notify all
Parties to this Agreement of such change within ten (10) days of receipt of the notice or actual
knowledge of such change.
SECTION VI11: FORFEITURES, EVIDENCE, OR OTHER RECOVERIES
a. All evidence seized by the Task Force shall be secured and stored by the Sheriff's
Office.
b. In situations where contraband, currency, or other property is seized by any member of
the Task Force, or otherwise during situations involving operational assistance or voluntary
cooperation, the Sheriff's Office is granted the authority and right to institute forfeiture
proceedings on behalf of the agencies and Task Force.
c. Currency awarded shall be distributed between the agencies as follows: Sheriffs
Office (80%) and Police Department (20%) of the currency remaining after deducting expenses
related to forfeiture proceedings and the recoup of any funds required to. pay to participate in any
federal or state program, or grant related to the Task Force, or the activities resulting in the
seizure.
SECTION IX: LOST OR ABANDONED PROPERTY
Should any lost property, abandoned property, or unclaimed evidence, as those terms are
defined by law, be found, located, or seized by either party during the performance of this
Agreement, both Parties further agree to dispose of said property through public sale or auction.
The net proceeds from such disposal, after all expenses, and shall be distributed between the
agencies as follows: Sheriff's Office (80%) and Police Department (20%). Individual exceptions
to this disposal procedure may occur with mutual written consent of both Parties.
Page 5 of 6
%
SECTION X: EFFECTIVE DATE
This Agreement shall take effect upon execution and approval by this hereinafter named
officials and shall continue in full force and effect unless terminated by any of the Parties, or as
required by any applicable Florida Statutes related to terms of constitutional office.
SECTION XI: CANCELLATION
This Agreement may be terminated by any Party upon delivery of written notice to the
other Party, or Parties.
In WITNESS WHEREOF, The Parties hereto cause these presents to be signed on the date
specified.
Honorable Paul C. May, Sheriff
Okeechobee County
q-19-ao13
Dated
Honorable Frank Irby, Chairman
Board of County Commissioners
Dated
Page 6 of 6
Denny W. Davis, Chief
City of Okeechobee
Dated
Honorable James Kirk, Mayor
City of Okeechobee
Dated
Exhibit ' 0
VOW
S. � 1g15�f
10 July 2013
- -�..r
Aug 20, 2013
u Rhce Department
The Compliance Engine is a management tool for Life Safety Inspections. It manages reports given by
contractors on Life Safety Inspection issues such as fire extinguishers, fire sprinkler systems, fire alarms,
commercial hood extinguishing systems, and fire pumps.
The Compliance Engine (TCE) is a web -based system connecting Authorities Having Jurisdiction (AHJ),
commercial entities, and third party inspection companies delivering fire and life safety inspection reports in a
completely streamlined and efficient manner.
COMPLIANT. TCE affords AHJs a platform to realize 100% compliance with adopted fire and life safety
codes.
177 PRODUCTIVE. In a time of constrained budgets, TCE will afford AHJs the ability to focus on deficient
buildings, reducing administrative work and improving utilization of fire department manpower.
n SIMPLE. All with a click you receive a profile of your jurisdiction's life safety apparatuses by premise,
readable uniform reports sorted compliant or deficient, automated notification letters and deficiency
tracking affording you time to achieve your goals of a safer community.
The contractor's will be charged $10.00 annually for inspection reports per address. Example: Fire Alarm
Report, Fire Sprinkler System Reports, Fire Pump Reports, and Commercial Hood Extinguishing Systems.
The Compliance Engine has been in use for 2 1/2 years and is being used in 7 states. Martin County FL was
the first county in FL to adopt the use of the Compliance Engine. Martin County has gone through legal and
also requests for proposals for similar products before choosing the Compliance Engine. The contract
between Martin County and Brycer was finalized on January 7u , 2013 and final implementation for all
contractors to report to the new system was put in place May 1", 2013. Many of the contractors serving Martin
County also serve Okeechobee County. Okeechobee County and City of Okeechobee Jurisdictions have been
in communication with Brycer for more than a year looking into the benefits of the system to our community.
As inspections are completed by the certified fire protection contractors Okeechobee City Fire Department will
be advised electronically of the businesses that are deficient and those who are in compliance with state and
local fire safety regulations. When a local business is deficient, notification will make it faster and easier for us
to have the deficiency addressed and corrected.
Should the board approve entering into this agreement, we will need to prepare a resolution for adoption at a
later meeting that will formally enact use of The Compliance Engine. Staff will have some preliminary work
prior to approval of the resolution in order to formally engage The Compliance Engine.
Staff would recommend approval of the contract agreement with Brycer LLC - The Compliance Engine using
Martin County's bid process and agreement as our purchasing bases; subject to approval by the City Attorney.
Respectively,
Herb Smith
Fire Chief
City of Okeechobee Fire Dept.
55 S.E. Third Avenue o Okeech-obee, Florida o 34974-2932 o 863-467-1586 o Fax: 963-763-44$9
FL. Statutes state the owner of any building with fire protection systems including fire extinguishers shall be maintained and certified by a fire
protection contractor approved by the state. Fire protection contractor can be any company recognized by the state such as a Fire Alarm, Fire Sprinkler,
Fire Extinguisher, etc. It is the respon is bility of the b1d4./business owner to contact the company for maintenance and certifications.
BUSINESS OWNER
CITY OF OKEECHOBEE
— - -— — — --- -- ----- — - -- -- -- -
! FIRE CONTRACTORS RESPONSIBILITY
FIRE CONTRACTOR They are required to execute the essential maintenance/repairs on the fire systems or
devices with the consent of the business/bldg. owner. They are obligated to notify the
— - -, local (AHJ) Fire Chief/Marshal to report systems status and identify any deficiencies with
these life safety items.
Local AHJ receives the notification. i Presently, the AHJ receives hard copies of the fire contractor's reports as well as on CD/DVD. The
present process is not efficient and timely due to many reasons. There is no accountability that all
systems and/or devices have been properly maintained/repaired/recertified due to the multiple fire
I contractors, no way to know who works on what without physically sending a City Fire Inspector to
each business that can be multiple times annually based on their particular fire protection. OFD does
not have the manpower to ensure and inspect all the businesses throughout the year. OFD targets
the "high hazard" occupancies first based on the highest impact of danger to owners and.citizens each
vear.
!
THE COMPLIANCE ENGINE (TCE)
The proposed use of a third party entity (TCE) to retain records and send out deficiency letters
will enhance our inspection process and allow more efficient use of manpower and cover
more business inspections per year at no cost to City of Okeechobee Fire Department.
� k
Private (third party) web based company that has a contract established with the local AHJ which causes any fire protection
contractor that enters the city limits and "touches" the fire protection system or devices shall be registered with TCE. This
establishes a more proficient process to ensure required fire protection systems including fire extinguishers are being. correctly
maintained and certified per Florida Statues for the protection of the citizens.
W
en
AGREEMENT BETWEEN CITY AND CONTRACTOR FOR
GOODS AND SERVICES
THIS AGREEMENT, effective this 201" day of August in the year, 2013, between:
City of Okeechobee Florida, located at 55 S. E. Third Ave, Okeechobee, FL 34974
AND the CONTRACTOR: Brycer LLC
(hereinafter CONTRACTOR) 4355 Weaver Parkway
Waarrenville, IL 60555
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Bid Name: Fire Prevention Compliance Software & Services (Martin County)
Bid Number: RFP2013-2578 (Martin County)
Term: Three (3) years plus two 1-year renewal options
Not to Exceed Amount: No Cost to City
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WHEREAS, CITY has previously determined that is has a need for goods and/or services more
specifically outlined in the Request for Proposal (RFP) and the Scope of Services; and
WHEREAS, MARTIN COUNTY solicited competitive bids for such services pursuant to the Martin
COUNTY bid number referenced on Page 1 of this Agreement; and
WHEREAS, MARTIN COUNTY awarded the RFP to CONTRACTOR; and
WHEREAS, CONTRACTOR has represented that it is able to satisfactorily provide the services and or
materials according to the terms and conditions of the RFP, which is incorporated herein by reference, and the
terms and conditions contained herein; and
NOW THEREFORE, in consideration of the above and mutual covenants contained herein, the parties agree as
follows:
1. Services to be Performed. The CONTRACTOR hereby agrees to provide the CITY with goods
and services, as requested and more specifically outlined in the Scope of Services attached hereto and made a part
hereof as Exhibit A, this Agreement and all subsequent official documents that form the Contract Documents for
this Agreement, including any additional contract terms contained herein.
2. Time of Service. Services shall be performed in a timely manner, as specified in the Request for
Proposal or as set forth herein.
3. Term of Agreement/Option of Renewal. This Agreement shall be in effect from the date of
execution and for the term indicated on Page 1 of this Agreement and any extensions thereof. This Agreement
may be renewed subject to execution of a written agreement between the CITY and CONTRACTOR for up to 90
additional days. This option shall be exercised only if all prices, terms and conditions remain the same, or
decrease.
4. Amendment of the Agreement. This Agreement may be amended only by mutual written
agreement signed by the parties. No statement, representations, warranties, either written or oral, from whatever
source arising, except as expressly stated in this Agreement, shall have any legal validity between the parties or is
binding upon any of them. The parties acknowledge that this agreement contains the entire understanding and
agreement of the parties. No modifications hereof shall be effective unless made in writing and executed by the
parties hereto with the same formalities as this Agreement is executed.
5. Assignment/Subcontracting. The CONTRACTOR shall perform all services and provide all goods
and equipment required by this Agreement. No assignment or subcontracting shall be allowed without the prior
written consent of the CITY. In the event of a corporate acquisition and/or merger, the CONTRACTOR shall
provide written notice to the CITY within thirty (30) business days of CONTRACTOR'S notice of such action or
upon the occurrence of said action, whichever occurs first. The right to terminate this Agreement, which shall not
be unreasonably exercised by the CITY, shall include, but not be limited to, instances in which a corporate
acquisition and/or merger represent a conflict of interest or are contrary to any local, state or federal laws. Action
by the CITY awarding a bid to a bidder, which has disclosed its intent to assign or subcontract in its response to
the RFB, without exception shall constitute approval for purpose of this Agreement.
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6. Termination/Default. CITY shall notify CONTRACTOR of any failure to comply with any
requirement in the Scope of Work and shall notify CONTRACTOR in writing of such failure/default.
CONTRACTOR shall correct such failure/default within ten (10) working days. CITY shall have the right to
terminate this Agreement if such correction is not made within the time specified above. CITY reserves the right
to cancel this Agreement, without cause, by giving sixty (60) days prior written notice to the CONTRACTOR of
the intention to terminate. Failure of the CONTRACTOR to comply with any of the provisions of this
Agreement shall be considered a material breach of Agreement and shall be cause for immediate termination of
the Agreement at the sole discretion of the CITY.
7. Compensation. CITY shall not pay any fees to the CONTRACTOR.
S. Permit/ Licenses. CONTRACTOR must secure and maintain any and all permits and licenses
required to complete this Agreement.
9. Audit. The CONTRACTOR shall retain all records relating to this Agreement for a period of at
least three (3) years after final payment is made. All records shall be kept in such a way as will permit their
inspection pursuant to Chapter 119, Florida Statutes. In addition, CITY reserves the right to have access to such
records as required in this section for the purpose of inspection or audit during normal business hours, at the
CITY'S cost, upon five (5) days prior written notice.
10. Minimum Insurance Requirement. The CONTRACTOR must maintain insurance in at least the
amounts required throughout the term of this Agreement or any renewals or extensions. The CONTRACTOR
must provide a Certificate of Insurance in accordance with the Insurance Requirements and as set forth herein
naming the CITY as an additional named insured evidencing such coverage prior to issuance of a purchase order
or commencement of any work under this Agreement.
a. Loss Deductible Clause: The CITY shall be exempt from, and in no way liable for, any sums of
money which may represent a deductible in any insurance policy. The payment of such
deductible shall be the sole responsibility of the Contractor and/or subcontractor providing such
insurance.
b. Worker's Compensation Insurance: The Contractor shall take out and maintain during the life of
this Agreement, Worker's Compensation Insurance for all of its employees connected with the
work of this project and, in case any work is sublet, the Contractor shall require the subcontractor
similarly to provide Worker's Compensation Insurance for all of the latter's employees unless
such employees are covered by the protection afforded by the Contractor. Such insurance shall
comply fully with the Florida Worker's Compensation Law. In case any class of employees
engaged in hazardous work under this contract at the site of the project is not protected under the
Worker's Compensation statute, the Contractor shall provide, and cause each subcontractor to
provide adequate insurance, satisfactory to the CITY for the protection of its employees not
otherwise protected. Coverage to include Employers Liability $100,000 each accident, $100,000
each Disease/Employee and $500,000 each Disease/Maximum.
c. Commercial Automobile Liability Insurance: The Contractor shall take out and maintain during
the life of this agreement Comprehensive Automobile Liability Insurance for "Any Auto"
(owned, hired and non owned) for a minimum of $1,000,000 Combined Single Limit.
d. Commercial General Liability Insurance: The Contractor shall take out and maintain during the
life of this agreement Commercial General Liability insurance Including coverage for bodily
injury, property damage, personal/advertising injury and products/completed operations for
negligent acts which may arise from operations under this Agreement whether such operations
are alone or by anyone directly or indirectly employed by it. The policy should include
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Contractual Liability to cover the hold harmless and indemnity provision as set forth in this
agreement. The amounts of such insurance shall be the minimum limit as follows:
Each Occurance -
$1,000,000
Personal/Advertising Injury -
$1,000,000
Products/Completed Operations Aggregate -
$2,000,000
General Aggregate -
$2,000,000
Fire Damage -
$100,000 and 1 fire
Medical Expense -
$10,000 any 1 person
e. Commercial Automobile and General Liability Insurance: The Contractor shall require each of
its subcontractors to procure and maintain during the life of this subcontract, insurance of the type
specified above or insure the activities of his subcontractors in its policy, as specified above.
11. Force Maieure. Neither party shall be responsible for any failure to perform due to unforeseen non-
commercial circumstances beyond its reasonable control including but not limited to acts of God war, riot,
embargoes, acts of civil or military authorities fire floods earthquakes blackouts accidents or strikes In the
event of any such delay, any pplicable period of time for action by said partmay be deferred for a period of
time equal to the time of such delay, except that a party's failure to make any payment when due hereunder shall
not be so excused.
12. Warranty. CONTRACTOR represents and warrants to CITY that CONTRACTOR has all rights
necessary in and to any patent, copyright trademark service mark or other intellectual propeM right used in or
associated with, the Solution, and that CONTRACTOR is duly authorized to enter into this Agreement and
provide the Solution to Client pursuant to this Agreement.
13. Disclaimer. All information entered into CONTRACTOR'S database is produced by third party
inspectors and their agents. Therefore, brycer specifically disclaims any representation or warranty as to the
accuracy or completeness of any information entered into CONTRACTOR's database by either client or third
party inspectors. Except as set forth in Section 12, CONTRACTOR makes no other warranty, express or implied
with respect to the solution or any other information and all other warranties whether express or implied are
hereby disclaimed including without limitation the implied warranties of merchantability and fitness for a
particular purpose. CONTRACTOR'S sole liability for breach of the representation and warranty set forth in
Section 12, and client's sole remedy, shall be that brycer shall indemnify and hold recipient harmless from and
against any loss, suit, damage, claim or defense arising out of breach of the representation and warranty.
14. Limitation on damages. Except as otherwise_ provided in Section 12, in no event shall
CONTRACTOR be liable for or obligated in any manner for special consequential or indirect damages
including, but not limited to, loss of use, loss of profits or system downtime. CITY acknowledges and agrees that
in no case shall CONTRCTOR'S liabili1y for any loss of data or data integrity exceed the replacement cost of the
media on which the data was stored.
15. Risks Inherent to Internet. CITY acknowledges that: (a) the Internet is a worldwide network of
computers, (b) communication on the Internet may not be secure (c) the Internet is beyond the control of
CONTRACTOR, and (d) CONTRACTOR does not own operate or manage the Internet CITY also
acknowledges that there are inherent risks associated with using the Solution including but not limited to the risk
of breach of security, the risk of exposure to computer viruses and the risk of interception distortion or loss of
communications. CITY assumes these risks knowingly and voluntarily and indemnifies and holds
CONTRACTOR harmless from all liability from all such risks. Not in limitation of the foregoing CITY hereby
assumes the risk, and CONTRACTOR shall have no responsibility or liabili1y of any kind hereunder, for: (1)
errors in the Solution resulting from misuse, negligence revision modification or improper use of all or any part
of the Solution by any entity other than CONTRACTOR or its authorized representatives; (2) any version of the
Solution other than the then -current unmodified version provided to CITY; (3) CITY 's failure to timelv or
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correctly install any updates to the Client Access Software; (4) problems caused by connecting or failure to i D
connect to the Internet; (5) failure to provide and maintain the technical and connectivi1y configurations for the
use and operation of the Solution that meet CONTRACTOR's recommended requirements; (6) nonconformities
resulting from or problems to or caused by non-Brycer products or services; or (7) data or data input output
accuracy, and suitability, which shall be deemed under CITY's exclusive control
16. Restrictions on Use. CITY shall not copy, distribute create derivative works of or modify the
Solution in any way. Client agrees that: (a) it shall only permit its officers and employees (collectively, the
"Authorized Users") to use the Solution for the benefit of CITY• (b) it shall use commercially reasonable efforts
to prevent the unauthorized use or disclosure of the Solution; (c) it shall not sell resell rent or lease the Solution;
(d) it shall not use the Solution to store or transmit infringing or otherwise unlawful or tortious material or to
store or transmit material in violation of third pLM rights; (e) it shall not interfere with or disrupt the inter, or
performance of the Solution or third -party data contained therein; and (fl it shall not reverse engineer, translate
disassemble, decompile or otherwise attempt to create any source code which is derived from the Solution CITY
is responsible for all actions taken by the Authorized Users in connection with the Solution
17. Proprietary Rights. All right, title and interest in and to the Solution and anv and all derivative
works or modifications thereof (the "Derivative Works") and any accompanying documentation manuals or
other materials used or supplied under this Agreement or with respect to the Solution or Derivative Works (the
"Documentation"), and any reproductions works made thereof, remain with CONTRACTOR CITY shall not
remove any product identification or notices of such proprietary rights from the Solution. CITY acknowledges
and agrees that, except for the limited use rights established hereunder, CITY has no right title or interest in the
Solution, the Derivative Works or the Documentation.
18. Indemnification. CONTRACTOR shall indemnify, pay the cost of defense, including attorneys'
fees, and hold harmless the CITY from all suits, actions or claims of any character brought on account of any
injuries or damages received or sustained by any person, person or property by or from the said CONTRACTOR;
or by, or in consequence of any neglect in safeguarding the work; or by the use of unacceptable materials in the
construction of improvements; or on account of any act or omission, neglect or misconduct of the said
CONTRACTOR; or by, or on account of, any claim or amounts recovered under the "Workers Compensation
Law" or of any other laws, by-laws, ordinance, order or decree, except only such injury or damage as shall have
been occasioned by the sole negligence of the CITY. The first ten dollars ($10.00) of compensation received by
the CONTRACTOR represents specific consideration for this indemnification obligation.
19. Governing Law. The laws of the State of Florida shall govern this Agreement.
20. Independent Contractor Status and Compliance with the Immigration Reform and Control
Act of 1986. The CONTRACTOR is and shall remain an independent contractor and is neither agent, employee,
partner nor joint venture of CITY. CONTRACTOR acknowledges that it is responsible for complying with the
provisions of the Immigration Reform and Control act of 1986 located at 8 U.S.C. 1324, et. Sea., and regulations
relating thereto, as either may be amended from time to time. Failure to comply with the above provisions shall
be considered a material breach and shall be grounds for immediate termination of the Agreement, at the
discretion of CITY.
21. Severability. The terms and conditions of this Agreement shall be deemed to be severable.
Consequently, if any clause, term, or condition hereof shall be held to be illegal or void, such determination shall
not affect the validity or legality of the remaining terms and conditions, and notwithstanding any such
determination, this Agreement shall continue in full force and effect unless the particular clause, term, or
condition held to be illegal or void renders the balance of the Agreement to be impossible or performance.
22. Conflict of Interest. CONTRACTOR represents that it has no interest and shall acquire no
interest(s), which conflict in any manner with the performance of services required hereunder, as provided for in
Chapter 112, Part 111, of the Florida Statutes, CONTRACTOR further represents that no person having any
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interest shall be employed for said performance. CONTRACTOR shall notify CITY in writing by certified mail
of all potential conflicts of interest for any prospective business association, interest or other circumstance which
may influence or appear to influence CONTRACTOR'S judgment or quality of services being provided
hereunder. Such written notification shall identify the prospective business association, interest or circumstance,
the nature of work that CONTRACTOR may undertake and request an opinion from CITY, the prospective
business association, interest or circumstance would not constitute a conflict of interest by CONTRACTOR,
CITY shall so state n the notification and CONTRACTOR shall, at its option, enter into said association, interest
or circumstance and it shall be deemed not in conflict with respect to services provided to CITY by
CONTRACTOR under the terms of this Agreement.
23. Documents Comprising Agreement. The Agreement documents shall include this Agreement as
well as the following documents, which are incorporated herein by reference.
a. Martin County's Request for Bid and all of its addenda and attachments which are part of the
RFP set forth above.
b. Contractor's Certificate of Insurance required in the Request for Bid;
c. Contractor's response to the RFP or soliciting document.
If there is a conflict between the terms of this Agreement and the above referenced documents, then the conflict
shall resolved as follows: the terms of this Agreement shall prevail over the other documents, and the terms of the
remaining documents shall be given preference in their above listed order.
IN WITNESS WHEREOF, the CITY and the CONTRACTOR have executed this Agreement as of the date first
above written.
I -9 AV M11 1J 04111 1'4
OKEECHOBEE, FLORIDA
Herb Smith (Bryan Whitehall
Fire Chief ITY dministrator
BRYCER LLC APPROVED AS TO FORM AND
CORRECTNESS BY CITY ATTORNEY
Bryan G. Shultz John Cook
Managing Partner CITY Attorney
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EXHIBIT "A" e V hAi + 10
SCOPE OF SERVICES
CONTRACTOR shall provide CITY a data aggregating, document management and information
delivery vehicle for fire prevention bureaus and inspection companies to ensure compliance with
adopted fire codes and administration of fire system testing reports as outlined in the NFPA and code for
life safety mechanical systems (hereinafter "SOLUTION"). CONTRACTOR will interact directly with
the individual inspection, testing, and maintenance company (ITM company), and will request, receive,
record and maintain testing and compliance data. CONTRACTOR will receive compensation by
collecting service fees directly from the third party inspectors.
The software must be a web -based system that connects the Authority Having Jurisdiction (AHJs),
commercial entities and fire protection contractors delivering fire and life safety inspection reports in a
completely streamlined and efficient manner and a platform to realize 100% compliance with adopted
fire safety codes relating to the inspection & testing of life safety systems.
• Data migration service — Fully map CITY's premise data to ensure data integrity with current
operating system(s)
• Quarterly data updates
• Payment Processing from businesses — charge, collect and process all fees
• Track and maintain all life -safety inspection testing & maintenance reports completed for
properties located within the CITY so that CITY can administer compliance with the adopted
fire prevention codes at no -cost to the Fire Prevention Division.
Life safety system types for which reports may be submitted include but are not limited to:
• Fire Alarm Systems
• Automatic Sprinkler Systems
• Commercial Hood Cleaning
• Commercial Hood Suppression System
• Standpipe System
• Active Smoke Control System
• Special Suppression (Clean Agent)
• Private Hydrant System
• Fire Pump
• Emergency Generator
• Foam System
Inspection, Testing & Maintenance Reporting services include:
• Electronically receive inspection, testing and maintenance reports for all life -safety systems
within jurisdiction;
• Ensure only licensed contractors and inspectors are inspecting and servicing your constituents;
• Manage all life -safety system testing reports from one simple dashboard;
• Email fire and life safety system impairment notification — AHJ will receive an email for any
reported system impairment within the CITY;
• Continuous system premise profile update — tracked and updated by contractor of record; and,
Page 7 of 10 RFP2013-2578
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• Complete record of all contractors working within your jurisdiction.
Notifications shall include:
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• Renewal notification — Sent to the property for each life -safety system due for service by a
licensed contractor. Notifications to be sent out 30 days prior to the due date of the inspection
Contractor of record will also have a copy of this notification.
• Overdue notification — Sent to property for each life -safety system overdue for service based on
dates automatically tracked within the database. Notifications to be sent out 30 days past the last
day of the month the system was due for service by a licensed contractor. Contractor of record
will also have a copy of this notification.
• Deficiency notification — With the click of the mouse by the AHJ, a notification will be mailed to
the property with the deficiencies automatically embedded into the notification logged by the
licensed contractor and approved by the fire prevention official. Deficiencies can be added or
removed based on the review by the fire prevention bureau's team. Contractor of record will also
have a copy of this notification.
Sample analytical reports include:
• Compliance analysis report — identify all buildings that have deficiency reports.
• Past due premise report- life -safety apparatuses that are past due for inspection & testing.
• Premise profile report analysis- entire landscape of installed life -safety systems within the
jurisdiction
• Contractor analysis report- tracks every business that each firm and inspector has serviced.
• Inspector license tracking report- Track and analyze this licensing information.
• Custom report creation
• All reports shall be exportable and printable.
Hosting and security services include:
• Secure transmission and sessions (SSL encrypted)
• Network protection (firewalls, P party verification, hacker prevention, verification)
• Password protected entry
• Disaster recovery (multiple backups)
• Internal and 3rd party testing and assessments
• Security monitoring
• Secure data centers
• Unlimited mobile access from any internet connected device
• Continuous, real-time, automatic data backup
CONTRACTOR Responsibilities
During the Term, CONTRACTOR shall be responsible for the following in connection with CITY's use
of the Solution:
• Availability. CONTRACTOR shall make the Solution available to CITY as set forth on herein.
The maintenance schedule and minimum service levels for the Solution are set forth on herein.
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• Service Level. CONTRACTOR shall provide commercially reasonable levels of customer
service with respect to the Solution to all third parties who transact business with CITY and
access the Solution.
• Backup. CONTRACTOR shall backup the database used in connection with the Solution to a
separate server located within the same web hosting firm which the Solution is being hosted on a
real time basis. Upon request by CITY (which can be no more than once a month) or made prior
to or within 60 days after the effective date of termination of the Term, CONTRACTOR will
make available to CITY a complete and secure (i.e. encrypted and appropriately authenticated)
download file of CITY data in XML format including all schema and attachments in their native
format. CONTRACTOR shall maintain appropriate administrative, physical and technical
safeguards for protection of the security, confidentiality and integrity of CITY data.
CONTRACTOR shall not (a) modify CITY data or (b) disclose CITY data except as required by
law.
• Retention of Information. CONTRACTOR will maintain all information entered into the
database by third party inspectors for at least five (5) years from the time such information is
entered into the database.
• Notices. CONTRACTOR will be responsible for generating and delivering the following notices
to third parties in connection with the Solution: (a) reminders of upcoming inspections that are
due; (b) notices that an inspection is past due; and (c) notices of completed inspection reports
which contain one or more deficiencies.
• Updates and Enhancements. In the event CONTRACTOR releases any updates, corrections, or
enhancements to the Solution during the Term, CONTRACTOR shall promptly provide such
updates or corrections to CITY free of any charge or fee.
CITY Responsibilities
During the Term, CITY shall be responsible for the following in connection with CITY's use of the
Solution:
• Operating System. CITY shall be solely responsible for providing a proper operating
environment, including computer hardware or other equipment and software, for any portion of
the Solution installed on the CITY's equipment (the "Client Access Software") and for the
installation of network connections to the Internet. In addition to any other CITY Access
Software requirements, CITY must use version Internet Explorer 7.0, Firefox version 3, Chrome
2 or Safari 4 (or more recent versions), in addition to having a .pdf reader installed on machines
to view attachments.
• Training. CITY shall allow CONTRACTOR at CITY's facilities to train all applicable personnel
of CITY on the use of the Solution.
• Information. CITY shall promptly provide CONTRACTOR with all appropriate information
necessary for CONTRACTOR to create the database for the Solution, including without
limitation: (a) all commercial building addresses within [jurisdiction] for CONTRACTOR's
initial upload; and (b) quarterly updates to in a format acceptable to CONTRACTOR in its
discretion.
• Requirement. CITY shall take all actions necessary to amend all ordinances, codes, regulations
and other applicable laws to require the use of the Solution by third party inspectors.
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Use of CITYLogo. During the Term of the Contract, the CITY shall allow CONTRACTOR
access to the official CITY Logo for use on written notifications to OKEECHOBEE CITY
Property Owners.
Maintenance Schedule and Minimum Service Levels
• Uptime and Maintenance. The Solution shall be available between 24 hours per day on each
business day during the term of this Agreement. The Solution shall be fully functional, timely
and accessible by Recipient at least 99.5% of the time or better and Developer shall use
reasonable efforts to provide Recipient with advance notice of any unscheduled downtime.
• Response Time. Developer shall respond to telephone calls from Recipient within two hours of
the call and/or message and all emails from Recipient within two hours of the receipt of the
email.
• Customer Support. Customer support hours are 24/7/365. The toll free number is 1-855-279-
2371 CONTRACTOR will assign client a dedicated customer representative with direct access
to their email and work number.
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LIST OF PROPOSERS
FIRE PREVENTION COMPLIANCE SOFTWARE & SERVICES
RFP2013-2579
DATE OF PROPOSAL OPENING- OCTOBER 31,2012
Proposer Name
Bryce r LLC
Warshaw Group
DATE ADVERTISED 10/S/2012
# OF SUBMITTALS 2
DOWNLOAD INQUIRIES 10
POTENTIAL. VENT RS NOTI F IFD 24S
This is a preliminary summary of the proposals submitted. Proposals have not yet been verified and are subject
to; change in the event any non-conforma ties are discovered during review. Other information contained in this
summary is also subject to review.
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`✓ 14ew X. F. E�k.b)-f )6
ADVERTISEMENT
REQUEST FOR PROPOSAL (RFP) # 2013-2578
-- -Martin County Board of County Commissioners
2401 S.E. Monterey Road
Stuart, Florida 34996
(772) 288-5481
E-mail: pur_div@martin.fl.us
www.martin.fl.us
The Board of County Commissioners, Martin County, Florida, will receive sealed proposals for:
FIRE PREVENTION COMPLIANCE SOFTWARE & SERVICES
Sealed proposals will be received by the Information Desk on the 1st Floor at the address above until
2:00 PM local time, on Wednesday, October 31, 2012. Proposals received after the designated time
and date may not be considered.
The basic proposal document is available at www.martin.fl.us . Click on "Bids and Contracts"
Proposers must register with www.demandstar.com in order to receive all documents and
notification of addenda
Martin County is an equal opportunity/affirmative action employer.
By order of the Board of County Commissioners of Martin County, Florida.
Page 1 of 13 RFP#2013-2578
Fire Prevention Software
0
LIST OF CONTENTS
This document includes:
A. Scope of Services
B. Instructions to Proposers
C. Additional Information
D. Sample Contract
Proposers must register with www.demandstar.com in order to receive all bid documents and
notification of addenda.
Prohibited Communications: Potential bidders shall not communicate in any way with the Board of
Commissioners, County Administrator, or any County staff, other than Purchasing personnel, from the
time of bid advertisement through, and including, bid award except during scheduled pre -bid meetings.
Such communication shall result in disqualification.
Page 2 of 13 RFP#2013-2578
Fire Prevention Software
r01�bit )0
A. SCOPE OF SERVICES
- -- - Martin County is seeking a data aggregating, document management and information delivery vehicle
for fire prevention bureaus and inspection companies to ensure compliance with adopted fire codes and
administration of fire system testing reports as outlined in the NFPA and code for life safety mechanical
systems. The selected Contractor will interact directly with the individual inspection, testing, and
maintenance company (ITM company), and will request, receive, record and maintain testing and
compliance data. The vendor ,,A4ll receive compensation by collecting service fees directly from the third
party inspectors.
There are approximately 7,000 business inspection accounts in Martin County.
The software must be a web -based system that connects the Authority Having Jurisdiction (AHJs),
commercial entities and fire protection contractors delivering fire and life safety inspection reports in a
completely streamlined and efficient manner and a platform to realize 100% compliance with adopted
fire safety codes relating to the inspection & testing of life safety systems.
Data migration service — Fully map Martin County's premise data to ensure data integrity
with current operating system(s)
o Quarterly data updates
Payment Processing from businesses — charge, collect and process all fees
Track and maintain all life -safety inspection testing & maintenance reports completed for
properties located within the County so that Martin County can administer compliance with
the adopted fire prevention codes at no -cost to the Fire Prevention Division.
Life safety system types for which reports may be submitted include but are not limited to:
• Fire Alarm Systems
• Automatic Sprinkler Systems
• Commercial Hood Cleaning
• Commercial Hood Suppression System
• Standpipe System
• Active Smoke Control System
• Special Suppression (Clean Agent)
• Private Hydrant System
• Fire Pump
• Emergency Generator
• Foam System
Inspection, Testing & Maintenance Reporting services include:
Electronically receive inspection, testing and maintenance reports for all life -safety systems
within jurisdiction;
Ensure only licensed contractors and inspectors are inspecting and servicing your
constituents;
• Manage all life -safety system testing reports from one simple dashboard;
Page 3 of 13 RFP#2013-2578
Fire Prevention Software
V
• Email fire and life safety system impairment notification — AHJ will receive an email for any
reported system impairment within the County;
• Continuous system premise profile update — tracked and updated by contractor of record:
-
• Complete record of all contractors working within your jurisdiction.
Notifications shall include:
• Renewal notification — Sent.to the _property for each life -safety system due for service by a
licensed contractor. Notifications to be sent out 30 days prior to the due date of the inspection
Contractor of record will also have a copy of this notification.
• Overdue notification — Sent to property for each life -safety system overdue for service based on
dates automatically tracked within the database. Notifications to be sent out 30 days past the last
day of the month the system was due for service by a licensed contractor. Contractor of record
will also have a copy of this notification.
• Deficiency notification — With the click of the mouse by the AHJ, a notification will be mailed to
the property with the deficiencies automatically embedded into the notification logged by the
licensed contractor and approved by the fire prevention official. Deficiencies can be added or
removed based on the review by the fire prevention bureau's team. Contractor of record will also
have a copy of this notification.
Sample analytical reports include:
• Compliance analysis report — identify all buildings that have deficiency reports.
• Past due premise report- life -safety apparatuses that are past due for inspection & testing.
• Premise profile report analysis- entire landscape of installed life -safety systems within the
jurisdiction
• Contractor analysis report- track every business that each firm and inspector has serviced.
• Inspector license tracking report- Track and analyze this licensing information.
• Custom report creation
• All reports shall be exportable and printable.
Hosting and security services include:
• Secure transmission and sessions (SSL encrypted)
• Network protection (firewalls, 3rd party verification, hacker prevention, verification)
• Password protected entry
• Disaster recovery (multiple backups)
• Internal and 3rd party testing and assessments
• Security monitoring
• Secure data centers
• Unlimited mobile access from any internet connected device
• Continuous, real-time, automatic data backup
Page 4 of 13 RFP#2013-2578
Fire Prevention Software
Jbish-;ba4-eJ (,-) ?101PIA3
%00� 'W'e C c— Z#rrr X, r
EoLibi�
Disaster recovery capabilities 10
I Secure treansmission 10
Affordable, easy data entry for contractors 25
Mobile access 10
Total Points 0-100
B. INSTRUCTIONS TO PROPOSERS
1 Your -Proposal must address each of the selection criteria above and must also include a cover letter /
statement of interest including e-mail address of person to be notified of award, manually and duly
signed by an authorized corporate officer, principal, or partner. Include physical address of primary
proposer. The proposal may not exceed thirty (30) pages in length.
2. One (1) paper original and one (1) electronic copy of submittal on CD in PDF format to be
submitted. Paper submittal shall be bound by staple or binder clip and shall consist of paper only.
All binders, plastic separators, non -recyclable material, etc, are prohibited. Submittals will not be
evaluated on the aesthetic of the package.
3. Applicants that do not comply with all the above instructions or do not include all the requested data
may not be considered.
4. The Selection Committee will evaluate the proposals and may require some or all of the vendors to
provide additional information in the form of a presentation and question and answer session with
the Committee.
5. The Selection Committee is comprised of the following individuals:
a. Doug Killane, Fire Prevention Bureau Chief
b. Matt Resch, Fleet Services Administrator
c. Larry Massing, Building Official
C. ADDITIONAL INFORMATION
1. Cone of Silence. The County prohibits any discussion by a Vendor or sub Vendor with Selection
Committee members or any other employee regarding this Contract outside the Purchasing Division
including but not limited to the County Administrator and County Commissioners about the project
during the selection process from the time of advertisement until contract award except during public
meetings. Violation of this policy shall result in disqualification of the vendor.
2. All questions concerning this selection process or this document, and protests, or appeals of the
decision of the Selection Committee must be addressed in writing to the Purchasing Division and e-
mailed to pur div@martin.fl.us. Questions shall be received no later than seven (7) calendar dates
prior to the response opening date. All questions will be answered via formal addenda in writing to
all interested parties.
3. The County reserves the right to reject any and all submittals with or without cause, to waive
technicalities, or to accept those submittals which best serve the interests of the County. Cost of the
Page 5 of 13 RFP#2013-2578
Fire Prevention Software
ID
City of Okeechobee`' 55 SE 3rdAv OkeechobreFL 34974-2932
Office of the City Administrator Brian Whitehall
Ph 863-763-3372 Fax 763-1686 email. bhitehall a,citvofokeechobee.com
F. Exhibit 11
* * * * *Memorandum Aug 20, 2013
A 1915 A n
Date:
TO:
FR:
RE:
for Aug 20, 2013
Mayor & City Cc
Admin Whitehall
Chamber of CommeVee walgdo
recommendation to award bid
w replacement
Having advertised on July 24th and publicly opened six (6) bids on
August 6th for the above named project, as noted on the attached
bid tabulation, staff recommends award to:
Lifestyle Exterior Products
206 Center Rd
Ft. Meyers FL 33907
At a bid price for the replacement of twenty-two (22) windows of:
$205130.00
The next lowest bid rec'd was from R. Mossel Const, a local
bidder, in the amount of $22,825.00 which is 13.4% over the low
bid. As you know, the local vendor preference section of the Code
limits preference to 5% over the low non -local vendor.
CITY OF OKEECHOBEE
CHAMBER BUILDING WINDOW REPLACEMENT BID
LOCATION: 55 S PARROTT AVENUE
BID OPENING AUGUST 6, 2013, 10:00 A.M.
PW 04-00-07-13
COMPANY
TOTAL BID PROPOSED
AWARD
Ted Starr Construction
648 NW 50th Dr.
Okeechobee, FL 34972
$
24,640.00
Sinemark Construction
13397 La Mirada Cir.
Wellington, FL 33414
$
27,720.00
Lifestyle Exterior Products
206 Center Rd.
Ft. Myers, FL 33907
$
20,130.00
Y E S
Neal Long Construction
11781 SE Hwy 441
Okeechobee, FL 34974
$
65,670.00
R. Mossel Construction
13632 NW 160th St.
Okeechobee, FL 34972
$
22,825.00
Mancil's Tractor Service
4551 SE Hampton Ct.
Stuart, FL 34997
$
24,446.18
Note:
Posted on August 6, 2013
Removed on August 13, 2013
'INDEPENDENT
0144?
J
J
NEWSPAPERS
OKEECHOBEE NEWS 107 S.W. 17th Street, Suite D, Okeechobee, FL 34974
STATE OF FLORIDA
COUNTY OF OKEECHOBEE
Before the undersigned authority personally
appeared Tom Byrd, who on oath says he is Publisher
of the Okeechobee News, a three times a week
Newspaper published at Okeechobee, in
Okeechobee County, Florida, that the attached copy of
advertisement being a t14s -M cL
in the matter of �.,_.LC -,r
in the 19th Judicial District of the Circuit Court of
Okeechobee County, Florida, was published in said
newspaper in the issues of
Affiant further says that the said Okeechobee News
is a newspaper published at Okeechobee, in said
Okeechobee County, Florida, and that said newspaper
has heretofore been published continuously in said
Okeechobee County, Florida each week and has been
entered as second class mail matter at the post office in
Okeechobee, in said Okeechobee County, Florida, for a
period of one year next preceding the first publication
of the attached copy of advertisement, and affiant fur-
ther says that she has neither paid nor promised any
person, firm or corporation any discount, rebate, com-
mission or refund for the purpose of securing this
advertiseme or publication in the said newspaper.
Tom Byrd
Sworn to and subscribed before me this
c1
._
day of AD
Notary Public, State of Florida at Large
„,,,,, ""x ° ANGIE BRIDGES
MY COMMISSION 4 EE 177853
,,, Bonded Thru Notary Public Underwriters
•
EXPIRES: April 20, 2016
(863) 763 -3134
8 -2D -13
muiu3r. -RD
item • X.
NOTICE TO BIDDERS
CITY OF OKEECHOBEE FL
BID NO. PW- 04- 00 -07 -13 CHAMBER WINDOW REPLACEMENT
Sealed Bids will be received by the City of Okeechobee General Services De-
partment, City Hall, 55 5E 3rd Ave, Rm 8101, Okeechobee, FL 34974, until
Tuesday, August 6, 2013, at 10:00 a.m. local time, at which time the
bids will be opened and read publicly in the City Council Chambers (located
at the previous address, on the second floor of City Hall, Rm- #200). Any
proposals received after the above noted time and date will not be opened
or considered.
The proposed work is to include replacing 22 windows at the Chamber of
Commerce building and all associated work required for a complete project
in accordance with the Contract Documents. NOTE: bonding requ ce-
ments apply to this bid opportunity.
Bid Packets may be obtained from General Services, address above, Patty
Bumette, 863- 763 -3372 x 218, pburne861citvofokeechoee.com. First copy
to all eligible bidders will be provided at no cost. Direct questions concern-
ing the scope of work to Public Works Director David Allen, 863- 763 -3372 x
225, dallenPcityofokeechobee corn.
Bids must be submitted in a sealed envelope with the outside clearly
marked "BID NO. PW- 04- 00 -07 -13 CHAMBER WINDOW REPLACE
MENT” and may be mailed, hand - delivered or express mailed to the ad-
dress listed above. Facsimile or emailed bids will not be accepted. It is the
sole responsibility of the Bidder to deliver personally or by mall, their bid to
the General Services Department at City Hall on or before the closing hour
and date for the receipt of bids as noted above.
This solicitation does not commit the City of Okeechobee to award any con-
tracts, to pay any costs Incurred in the preparation of a response to this Bid,
or to contract for any services. The City Council reserves the right to reject
any or all bids, to waive informalities and to accept or reject all or any part
of any bid, as they may deem to be in the best interest of the City of Okee-
chobee, Florida. City of Okeechobee is an Equal Opportunity Employer and
Drug/Smoke Free Work Place.
By: David Allen, Public Works Director on July 18, 2013
448758 ON 7/24/2013
CITY OF OKEECHOBEE
CHAMBER BUILDING WINDOW REPLACEMENT BID
LOCATION: 55 S PARROTT AVENUE
BID OPENING AUGUST 6, 2013, 10:00 A.M.
PW 04-00-07-13
COMPANY
TOTAL BID PROPOSED
AWARD
Ted Starr Construction $ 24,640.00
648 NW 50th Dr.
Okeechobee, FL 34972
Sinemark Construction $ 27,720.00
13397 La Mirada Cir.
Wellington, FL 33414
Lifestyle Exterior Products $ 20,130.00
206 Center Rd.
Ft. Myers, FL 33907
Neal Long Construction $ 65,670.00
11781 SE Hwy 441
Okeechobee, FL 34974
R. Mossel Construction $ 22,825.00
13632 NW 160th St.
Okeechobee, FL 34972
Mancil's Tractor Service $ 24,446.18
4551 SE Hampton Ct.
Stuart, FL 34997
Note:
Posted on August 6, 2013
Removed on August 13, 2013
City of Okeechobee 55 SE 3r`' Av Okeechobee FL 34974-2932
Office of the City Administrator Brian Whitehall
Ph 863-763-3372 Fax 763-1686 email. bwhitehalacityofokeechobee.com
yo F k Exhibit 12
LL * * * *Memorandum Aug 20, 2013
7915 '
Date: for Aug 20, 2013
TO: Mayor & City Council ,
FR: Admin Whitehal
t
RE: Police department b ilding window replacement
recommendation to award bid
Having advertised on July 24th and publicly opened six (6) bids on
August 6th for the above named project, as noted on the attached
bid tabulation, staff recommends award to:
Ted Starr Construction
648 NW 50th Dr
Okeechobee FL 34972
At a bid price for the replacement of seventeen (17) windows of:
$20,145.00
`%NW
CITY OF OKEECHOBEE
POLICE DEPT BUILDING WINDOW REPLACEMENT BID
LOCATION: 50 SE 2ND AVENUE
BID OPENING AUGUST 6, 2013, 10:00 A.M.
PW 04-00-07-13
COMPANY
TOTALPROPOSED
AWARD
Ted Starr Construction
648 NW 50th Dr.
Okeechobee, FL 34972
$
20,145.00
Y E S
Sinemark Construction
13397 La Mirada Cir.
Wellington, FL 33414
$
28,730.00
Lifestyle Exterior Products
206 Center Rd.
Ft. Myers, FL 33907
$
22,015.00
Neal Long Construction
11781 SE Hwy 441
Okeechobee, FL 34974
$
54,689.00
R. Mossel Construction
13632 NW 160th St.
Okeechobee, FL 34972
$
20,240.00
Mancil's Tractor Service
4551 SE Hampton Ct.
Stuart, FL 34997
$
23,759.20
Note:
Posted on August 6, 2013
Removed on August 13, 2013
..r
1
CITY OF OKEECHOBEE
POLICE DEPT BUILDING WINDOW REPLACEMENT BID
LOCATION: 50 SE 2ND AVENUE
BID OPENING AUGUST 6, 2013, 10:00 A.M.
COMPANY '
TOTAL BID PROPOSED
Ted Starr Construction $ 20,145.00
648 NW 50th Dr.
Okeechobee, FL 34972
Sinemark Construction $ 28,730.00
13397 La Mirada Cir.
Wellington, FL 33414
Lifestyle Exterior Products $ 22,015.00
206 Center Rd.
Ft. Myers, FL 33907
Neal Long Construction $ 54,689.00
11781 SE Hwy 441
Okeechobee, FL 34974
R. Mossel Construction $ 20,240.00
13632 NW 160th St.
Okeechobee, FL 34972
Mancil's Tractor Service $ 23,759.20
4551 SE Hampton Ct.
Stuart, FL 34997
Note:
Posted on August 6, 2013
Removed on August 13, 2013
INDEPENDENT
iiii
NEWSPAPERS
OKEECHOBEE NEWS 107 S.W. 17th Street, Suite D, Okeechobee, FL 34974
STATE OF FLORIDA
COUNTY OF OKEECHOBEE
Before the undersigned authority personally
appeared Tom Byrd, who on oath says he is Publisher
of the Okeechobee News, a three times a week
Newspaper published at Okeechobee, in
Okeechobee County, Florida, that the attached copy of
advertisement being a
LLAULin the matter of -
in the 19th Judicial District of the Circuit Court of
Okeechobee County, Florida, was published in said
newspaper in the issues of
I r_3
Affiant further says that the said Okeechobee News
is a newspaper published at Okeechobee, in said
Okeechobee County, Florida, and that said newspaper
has heretofore been published continuously in said
Okeechobee County, Florida each week and has been
entered as second class mail matter at the post office in
Okeechobee, in said Okeechobee County, Florida, for a
period of one year next preceding the first publication
of the attached copy of advertisement, and affiant fur-
ther says that she has neither paid nor promised any
person, firm or corporation any discount, rebate, com-
mission or refund for the purpose of securing this
advertisement f ._:publication in the said newspaper.
Torn Byrd
Sworn to and subscribed before me this
day of —• 6 ( AD
Notary Public, State of Florida at Large
-(1- I 06:
qR `Yg: ANGIE BRIDGES
!!r, : +: MY COMMISSION # EE 177653
EXPIRES: April 20, 2016
„pF n :' Bonded Thru Notary Public Underwriters
(863) 763 -3134
&2O-(3
rixn
Esc /z
NOTICE TO BIDDERS
CITY OF OKEECHOBEE, FL
BID NO. PW- 05- 00 -07 -13 POLICE WINDOW REPLACEMENT
Sealed Bids will.be received by the City of Okeechobee General Services De-
partment, City Hall, 55 SE 3rd Ave, Rm #101, Okeechobee, FL 34974, until
Tuesday, August 6, 2013, at 10:00 a.m. local time, at which time the
bids will be opened and read publidy in the City Council Chambers (located
at the previous address, on the second Poor of City Hall, Rm #200). Any
proposals received after the above noted time and date will not be opened
or considered.
The proposed work Is to include replacing 17 windows at the Police Depart-
ment building and all associated work required for a complete project in ac-
cordance with the Contract Documents. NOTE: bonding requirements
apply to this bid opportrmity.
Bid Packets may be obtained from General Services, address above, Patty
Bumette, 863- 763 -3372 x 218, pburnette(ticitvofokeechoee.com. First copy
to all eligible bidders will be provided at no cost. Direct questions concern -
ing the scope of work to Public Works Director David Allen, 863- 763 -3372 x
225, dallenlRcitvofokeechobee.com.
Bids must be submitted in a sealed envelope with the outside clearly
marked "BID NO. PW -05- 00 -07 -13 POLICE WINDOW REPLACE-
MENT' and may be mailed, hand - delivered or express mailed to the ad-
dress listed above. Facsimile or emalled bids will not be accepted. It is the
sole responsibility of the Bidder to deliver personally or by mail, their bid to
the General Services Department at City Hall on or before the closing hour
and date for the receipt of bids as noted above.
This solicitation does not commit the City of Okeechobee to award any con-
tracts, to pay any costs incurred in the preparation of a response to this Bid,
or to contract for any services. The City Council reserves the right to reject
any or all bids, to waive informalities and to accept or reject all or any part
of any bid, as they may deem to be in the best interest of the City of Okee-
chobee, Florida. City of Okeechobee is an Equal Opportunity Employer and
Drug /Smoke Free Work Place.
By: David Allen, Public Works Director on July 18, 2013
448763 ON 7/24/2013
Exhibit 13
Aug 20, 2013
MEMORANDUM
NANCY PHILLIPS & ASSOCIATES, L.C.
7408 Edisto Drive Tel: 561-432-1524
Lake Worth, Florida 33467 FAX: 561-432-6734
August 9, 2012 TRANSMITTED VIA EMAIL
TO: Mayor and City Council, City of Okeechobee
FROM: Nancy Phillips, Grants/Funding Specialist
SUBJECT: Award of Limited Roadway Improvements to SR 70 Contract on behalf of
Applebee's Economic Development Project
CDBG Contract No.: 12DB-E08
On August 8, 2012 three (3) bid responses were received and opened for the above noted CDBG
project. The results of the bid opening are as follows:
Company Submitting Bid
Bid Amount
Sunshine Land Design, Inc.
$211,865.07
Lynch Paving & Construction, Inc.
$213,722.20
Ranger Construction
$301,199.85
Bid documents were reviewed for the apparent low bidder, Sunshine Land Design, Inc. All
required paperwork was completed appropriately.
The City's CDBG line item budget for this project is only $200,994.00. That leaves a deficit of
$10,871.07. In the executed Participating Party Agreement with Gator Apple 1, LLC, paragraph
11 states the following: "Any construction cost overruns on the CDBG funded infrastructure
portion of the project will be paid for by the Participating Party." The City Administrator has
been in contact with the representative of Gator Apple 1, LLC and they have agreed to escrow
the deficit amount of $10,871.07 with the City and cover any change orders that might arise.
Action Required — Motion to accept the responsive and responsible low bid from Sunshine Land
Design, Inc. in the amount of $211,865.07 for the Limited Roadway Improvements to SR 70
(Applebee's Turn Lane Project) with additional funding being provided by Gator Apple 1, LLC.
A complete copy of each RFP is on file in the CDBG files if you wish to review these
documents.
Please do not hesitate to contact me if you have any further questions and/or comments.
/nsp
•
CULPEPPER & TERPENING, INC
CONSULTING ENGINEERS LAND SURVEYORS
August 9, 2013
VIA: US Mail
Mr. Brian Whitehall
City Manager
City of Okeechobee
55 SE 3,d Avenue
Okeechobee, Florida 34974
RE: Project Number 12-203
State Road 70 — Applebee's Turn Lanes
Bid Tabulations & Recommendation
Dear Mr. Whitehall,
Project 12-203
Correspondence
Sender's EmU:smatthes@ct-eng.com
We have reviewed the three bids received for the Applebee's Turn Lane project. Our review confirms that
Sunshine Land Design has provided the low bid for the project. The total low bid is $211,865.07 based
upon the unit prices provided.
It should be noted that the Sunshine Land Design bid sheet did have a few minor mathematical errors,
however these error resulted in a $0.98 increased in the overall total bid amount, and does not result in a
change in low bidder. Our bid tabulation sheet is provided as an attachment to this submittal providing a
highlight of the bid items with the errors.
Given the above, we would recommend that Sunshine Land Design be considered as the low bidder for
the project.
As always, should you have any questions or require any additional information, please feel free to contact
our office at (772) 464-3537.
Sincerely,
CULPEPPER & TERPENING, INC.
St i atdies, P.E.
Se for Vice resident
F.ndosures
A LEGACY OF EXPERTISE AND EXCELLENCE
2980 SOUTH 25TH STREET FT, PIERCE. FL 34961 (772) 464 3537 FAX (772) 4 6 4 - 9 4 9 7
CULPEPPER & TERPENING, INC
CONSULTING ENGINEERS LAND SURVEYORS
_AL
PPLEBEE'S TURN LANES
Bid Tabulation
8/8/2013
Sunshine Land Design
Lynch Paving
Ranger Constuction
ITEM
DESCRIPTION
UNIT
EST.
UNIT PRICE
AMOUNT
UNIT PRICE
AMOUNT
UNIT PRICE
AMOUNT
NO.
MEASURE
QUAN.
,I'/,.'PION /
101-1A
I,S
i
S 16,500.00
S
16,500.00
S 51,245.00
S
51,245.00
S 50?10.00
S
50,210.00
D-NI
l;M0I3ILI%A'1'ION
101-113
YRI',-CONSTRUCTION VIDEO
I'S
1
S 550.00
S
550.00
S 1,000.00
S
1,000.00
S 715.00
S
715.00
102-1
NfA1NTf3NANCI? OF T11AFPIC
I,S
1
S 30,129.00
S
30,129.00
S 14,638.00
S
14,638.00
S 43,640.00
S
43,640.00
VRF'VC,,N'I'ION, CONTIt01, &
104-2A
\BA'I'I-,NII:N'1' OF l�'ROSION
I ti
1
S 2,750.00
S
2,750.00
S 1,250.00
S
1,250.00
S 3,060.00
S
3,060.00
AND WrV FIt 1101,11TION
104-18
INLF,T PR0T13CTION SYSTI3NI
FIA
10
S 68.15
S
N, t-30
S 120.00
S
1?00.00
S 124.00
S
1,240.00
CONSI'RUCI'ION
108-1A
LAYOUT/RP,CORD
IS
1
S 7,150.00
S
7,150.00
S 3,500.00
S
3,500.00
S 14,420.00
S
14,420.00
D1U\*vVTNGS
C:1.1sAItING AND GRUBBING
110-1-1A
(SGLI3C'1)
l,ti
1
S 13,200.00
S
13,200.00
S 3,853.00
S
3,353.00
S 9,500.00
S
9,500.00
Sunshine Lana Design
Lynch Palving
Ranger Constuction
ITEM
DESCRIPTION
UNIT
EST.
UNIT PRICE
AMOUNT
UNIT PRICE
AMOUNT
UNIT PRICE
AMOUNT
NO.
MEASURE
QUAN.
110-4
NIAlN E'NANCI J OI�
I,S
1
S
1,320.00
S
1,320.00
S
950.00
S
950.00
S 612.00
S
612.00
F,XIS1'ING TlU%FFI(,
120-1A
RI:GULAlt EXCAVA'I'TON &
I S
1
S
8,580.00
S
8,580.00
S
4,100.00
S
4,100.00
S 9,000.00
S
9,000.00
F'NlBANKA4lsNC
1 GO-4
I'YPT3 B 51FABILIZATION (12")
SY
690
S
10,14
S
6 T)6.00
S
15.19
S
10,481.10
S 41.30
S
28,497.00
(1,131Z 40)
285-70G
OPTIONAL. BASIS, BASF;
SY
498
S
24.20
S
12,O51.60
S
21.40
S
10,657.20
S 35.60
S
17,728.80
GROUP 6 (LBR 100}
327-70-12
MIT,LTNG HNISF ASPFI PAV"I',
5Y
5,030
S
4.40
S
22,132.00
S
2.90
S
14,587.00
S 1.70
S
8,551.00
1 1/4" AVG DI;P'1'1I
SUIT'lWAVI'. ASYI lALTIC
334-1-12A
CONC. "IRAFFIC B (2.5") (SP-
SY
498
S
21.09
S
10,502.52
S
17.60
S
8,764.80
S 81.10
S
40,387.80
12.5)
c�mrun+�n�rrnr+rrt�
z3,iT✓4 +-rc2B
4Y-
498
S
-
S
-
$
-
"
ASPIIAIXIC CONCTZIs1'L
337-7-30
FRICTION C0U1ZSi,,'1R,UFFTC
TON
360
S
132.00
S
47,520.00
S
150.00
S
54,000.00
S 127.00
S
45,720.00
B (1.25") (FC-9.5)
520-1-10
CONCRI 1'I CURB &
LI�
96
S
22.00
S
2,112.00
S
35.10
S
2,409.60
S 18.05
S
1,732.80
GUY117M, (1'YPI,, l,j
520-5-ll
1'RM�FIC SETAIZATOIZ
11F,
477
S
33.00
S
15,741.00
$
47.50
S
22,657.50
S 38.55
S
18,388.35
CONCRF:1'Ii, "I'YPii 1, 4' \VIDI;
570-1-2
I'1'IZf'ORNIANCI.'1'URF, SOD
SY
100
S
5.50
S
550.00
S
10.00
S
1,000.00
S 4.40
S
440.00
(BA I-11 A)
70020-20-
SINGLF' POSTSIGN'
I A
1
S
165.00
S
165.00
S
500.00
S
500.00
S 198.00
S
198.00
40A
RGLOCA'1'13
Sunshine Land Des'
Lynch P
Ranger Constuction
ITEOM
UNIT
EST.
DESCRIPTION
MEASURE
QUAN.
UNIT PRICE
AMOUNT
UNIT
PRICE
AMOUNT
UNIT PRICE
AMOUNT
705-11-3
ll1 LIN1 , 11,F,XTR1,1:
I,r\
2
S 154.00
S
308.00
S
100.00
$
200.00
S 198.00
S
396.00
1 IIGI I VISII3TI.ITY, MI'sllIAN
RG'IRO-RI?,FI-,ICI'IVIs
706-3
PAVI:NII N'I' MARKI It
13A
85
S 4.40
S
374.00
S
10.00
S
850.00
S 9.50
S
807.50
'1'I IP,RMOP] ,AS'1'IC
711-11-111
(STANDARD) (VUITI'I'Is)
LF
2500
S 2.75
S
6,875.00
S
1.25
S
3,125.00
S 1.20
S
3,000.00
SOLID (6")
'I'I TI�,1tNIO]'LAS'I'IC
711-11-25
(STANDARD) (\C/IIT"1'1,)
].F
35
S 5.50
S
192.50
S
5.00
S
175.00
S 4.60
S
161.00
(SOI,ID) (24")
1'I I1'sRNIOP1,ASTIC
711-11-131
(STANDARD) (\C/I II'I'Li} (SKIP)
l,F
240
S 2.20
S
528.00
S
1.00
S
2,10.00
S 1.15
S
276.00
(6")
TI-IG7tM0PLASIC7I'
711-11-170
(SI'ANDAIW) (Wl11'I'lf,)
F.A
7
S 66.00
S
462.00
S
100.00
S
700.00
S 79.00
S
553.00
(AR1tO\)
"1'I TI3RNIOI?],r\S'I'IC
711-11-211
(STANDARD) (YI LLO\�
U;
1615
S 2.75
S
4,441.25
S
1.00
S
1,615.00
S 1.20
S
1,938.00
(SOI-,ill) (6")
T} EItMOP1.ASt'IC
711-11-231
(S'I'r\NDARD) (YI-'I,I,O\V)
1,1
24
S 2.20
S
52.80
S
1.00
S
24.00
S 1.15
S
27.60
SIQP 6"
GRAND TOTAL
$
211,865.07 1
1
$
213,722.20 1
1
$
301,199.85
City of Okeechobee
Bid Tabulation Sheet
Limited Roadway Improvements to SR 70 Bid Opening
Bid No. PW-02-00-06-13-RB
Bid Opening: August 8, 2013 at 2:00 p.m.
Company Name
Sunshine Land Design, Inc.
3291.SE Lionel Terrace
Stuart, FL 34997
772-283-2648
Lynch Paving & Construction Co., Inc.
PO Box 1994
Okeechobee, FL 34973
863-763-7373
Ranger Construction Industries, Inc.
1200 Elboc Way
Winter Garden, FL 34787
407-656-9255
Total Bid Amount
$211,865.07
$213,722.20
$301,199.85
FOR A DETAILED BID SHEET, PLEASE CONTACT THE CITY OF
OKEECHOBEE GENERAL SERVICES DEPARTMENT.
Posted on August 8, 2013 at 3:40 p.m.
To be Removed on August 15, 2013 at 3:40 p.m.
INDEPENDENT
oiiii
NEWSPAPERS
OKEECHOBEE NEWS
J
STATE OF FLORIDA
COUNTY OF OKEECHOBEE
107 S.W. 17th Street, Suite D, Okeechobee, FL 34974
Before the undersigned authority personally
appeared Tom Byrd, who on oath says he is Publisher
of the Okeechobee News, a three tunes a week
Newspaper published at Okeechobee, in
Okeechobee County, Florida, that the attached copy of
advertisement being a if" t.. (- t.t `. _' 1 1- (--
in the matter of
in the 19th Judicial District of the Circuit Court of
Okeechobee County, Florida, was published in said
newspaper in the issues of
Affiant further says that the said Okeechobee News
is a newspaper published at Okeechobee, in said
Okeechobee County, Florida, and that said newspaper
has heretofore been published continuously in said
Okeechobee County, Florida each week and has been
entered as second class mail matter at the post office in
Okeechobee, in said Okeechobee County, Florida, for a
period of one year next preceding the first publication
of the attached copy of advertisement, and affiant fur-
ther says that she has neither paid nor promised any
person, firm or corporation any discount, rebate, com-
mission or refund for the purpose of securing this
advertisement feu publication in the said newspaper.
rr rs
/
Tom Byrd
Sworn to and subscribed before me this
tri
day of -� � (. AD
Notary Public, State of Florida at Large
=inn = ANGIE BRIDGES
: ` ' :*= MY COMMISSION # EE 177653
EXPIRES:
; cl,,,,,, Bonded Mali *thy pub I undenwiters
1
(863) 763 -3134
REQUEST FOR PROPOSALS
RE-BID OF NO. PW -02- 00-06.13-R8
CLTT OF. OKEECHOBEE
LIMITED ROADWAY IMPROVEMENTS TO SR 70
Opening Date and Time: August 8, 2p0r13oata2:00 p.m.
The road-
way Im�v�n�con�ng of turn is seeking SR 70 on behal limited
f of Apple -
bee's N4ghborhood GrIN & Bar. These Improvements n
rr is are funded through
the Qty's Community Development BlodcmGra (CDBG) project 12DB -E08
Firms p roomy registered In the State of Florida are encouraged to submit
their proposal for consideratlon. In order to be considered, bids must be re-
ceived by the City of Okeechobee, General
Ave-
nue, Okeechobee, , Florida by 2:00p Thu�y, August 8,
2013 at which time at responses to this request will be retuidod In the
presence of one or more witnesses. My proposals received after the above
noted time and date wit not be opened or considered.
Bids should be submitted in a separate sealed envelope marked amp=
ROADWAY IMPROVEMENTS TO SR 70 FOR RE -BID NQ,
mailed ma2ttotthee address above. Facsimile ema bids will or be ac-
cepted.
A MANDATORY pre-bld meeting will be held on Thursday, 3ury 25
2013 at 2:00 p.m. In the Oily of Okeechobee Qty Council Chambers at 55
SE 3rd Avenue, Okeechobee, Ronda. You must attend this meeting In order
to submit a response to this RFP. If your flrm attended the Mandatory
e bid meeting on June 18, 2013 you are not required to attend
Is Mandatory pre-bid meeting for o
Re-131d o PW-Addendum, O-06- B
-R.
rm
All new infoatdn will be provided through
essaty
Please note that bonding requirements apply to this bid opportunity.
This solicitation does not commit the City of Okeechobee to award any con-
bads, to pay any costs incurred In the preparation of a response to this Bid,
or to contract for any services. The Oty reserves the right tore ect any or
all entirety submittals this y as a In result of � this solicitation, ation, all to n sour part or
Flans and Spedfkatlons are available from the City of Okeechobee General
Services Department n non-refundable fee of $50.00 is required when re-
questing
City of Okeechobee. Is an Equal Opportunity Employer and Drug /fie Free
Work Place.
James E. Kirk, Mayor
448177 ON 7/17/2013
The Updates! z�
y° F•pk
ti from the City Administrator's Desk
T 55 SE 3Yd Av., Okeechobee, FL 34974
19,5° City Council meeting ofAugust 20, 2013
Bud,aet workshop starts at 5: OOP.M.
• Solid Waste garbage rates — Attached is some historical and graphing
information on the City's garbage rates to help in understanding the
agenda items, Resolutions 2013-03 and 2013-04. You can see that the
residential rate is expected to increase approx 1 %, or 190 per month.
According to the commercial rate charts reflected in Resolution #2013-05
on the Agenda, the average increase is about 1 %.
• Legislative Grant — Storm Water conveyance (canal) project — As you
know the City has been awarded a $250k grant and originally we thought
a match would enhance the project, but like several other projects around
the state, the match requirement was dropped. We still plan to utilize
Public Facilities monies to supplement the grant for engineering and the
grant consultant and we added $25k to the Capital Improvement
spreadsheet.
Our existing consulting contract w/ CAS Governmental Services calls for
them to administer the grant at a fee of 4.5% based on the Legislative
Appropriation funding amount ($250k X 4.5% = $11,250). I've asked for
and rec'd a Letter of Understanding describing CAS Gov Sery services
and have attached it hereto. After the engineer's RFQ process is
complete, we will get busy w/ the project. We've identified the basics
which include:
-determining canal access points -identifying disposal mechanism
-determining storage/staging area — for dewatering etc
-investigate contractors (will meet w/ contractor TSI on 8/14/13)
TSI did a canal cleaning for the City 6-7 years ago and has
County on numerous occasions. They were able to supply a
contractual piggyback w/ St Lucie before and are going to
supply a similar instrument this time. Further they have their
own in-house engineer that may be able to do all the
engineering for the project (in lieu of our RFQd new engineer
-budgeting & SFWMD permitting
-video of project area for use in before/after proof..ex seawalls etc.
Chamber windows on Agenda — the bid tab reflects six (6) bids of which
Lifestyle Exterior Products, Ft Meyers, is the lowest at $20,130.00. I've
attached a list of vendors that were emailed about the project. As you
recall the Chamber agreed to contribute 50% of the cost of the window
installation costs but I've had some conversations w/ Terry Burroughs
about the fact that the window bid ($20,130) came in $1628 higher than
the quote ($18,502) they received. As a matter of negotiating, I suggested
that, in connection w/ approving the bid, the Council agrees with allowing
the Chamber to spread their payments over 24 months vs. the 18 months
originally given.
Page 1
8120113 Activity Rpt Cord
•we
• SR 70 (Applebee's) turn lane project — As a result of the Aug 8th bid
opening, you'll find as part of an Exhibit for the Agenda a bid tabulation
and recommendation letter from Culpepper & Terpening reflecting 3 bids
of which Sunshine Land Design ($211865.07) was the lowest. While the
Lynch Paving bid is well within the 5% local preference criteria, a State
CDBG funding project prohibits use of local vendor preferences.
Furthermore, the grant only funds $200994 in construction
costs ... $10,871.07 less than what's bid. The Participating Party
Agreement, part of the grant docs, provides for the owner to pay any
overruns and therefore, as the Nancy Phillips & Assoc recommendation
letter (also made part of the Exhibit) indicates the motion should read as
it's written on the agenda.
Well, the imposition by FDOT that all work has to be done after 8:OOPM
and before 6:OOAM, we believe definitely had a negative impact on the
bid.
• Legislative Delegations scheduled for October 4`h this year, will be meeting
earlier this year, than last. Last year it was January 28, 2013. 1 will be working
with the CAS group to develop an overview of issues and projects for your review
prior to that date.
• S. Parrott Av landscaping project (Main St grant) — The City approved a
September 25th, 2012, Resolution (#12-08) and passed the FDOT Agreement
and Memo of Maintenance at the June 18th meeting. I've spoken to Michael
Schulte, FDOT Dist 1 Landscape Architect, and he clarified that the grant does
include installation labor costs and wrote off Atty Cook's (and mine) concerns as
semantics. I also confirmed that the City's ground maint reimbursement
agreement w/ FDOT would be unaffected. Maureen Burroughs, Main St, handed
me a quote of $11500 for the landscape design and said that the reduced grant
would diminish that to about $7500... told her that the City will solicit quotes for
services. Once Mr. Schulte, FDOT, approves the Agreement he will notify the
City to proceed.
• RFQ for a consulting engineer — Due date is August 23Id at 10:00 A.M.
After we receive the RFQ's, and I expect plenty of information to sift
through, the Selection Committee (tentatively composed of the City
Admin, Exec Secty, Public Wks Dir & Operation Mgr) will rank the resume'
information on four basic criteria levels. Attached is the ranking sheet I
plan to use. It's essentially the same ranking sheet the City has used in
selecting an engineer for the past CDBG projects. Again, based on the
feedback I've rec'd we could get several proposals and it may delay the
decision until the September 17t" meeting... we'll see how it goes.
• Cattlemen's Assoc request for funding to refurbish the arena — Todd
Clemons is on the Agenda again appearing to make a presentation as
described on the Exhibit, PowerPoint presentation.
• Pension IRS mandated changes, Ord 1100, 1101 & 1102 2"d Rdq —the
pension plan attorney appeared at the last meeting and described the IRS
mandated modifications to each plan that must be made by September
30, to ensure the continuation of the Plan's tax qualified status. Again, we
have secured letters confirming the modifications will have no financial
impact on the plan.
Page 2
8120113 Activity Rpt Co?"
• Police Dept windows on Agenda — the bid tab which reflects six (6) bids of
which Ted Starr Construction, 648 NW 50th Dr, as the lowest at $20,145.
• CDBG Housing program — Attached find a brief on the change orders
approved for the Mary Massey, 504 NW 17th St. project. You recall the
City Council gave the Admin the authority to approve change orders and
this is just a summary of what we've done. Project budget summary. $560k-
housing rehab; $105k admin; $35k occupant relocations.
• Gary Ritter is on the Agenda — to give a SFWMD update which will include
some insight as to the Lake Okeechobee water release statistics.
• Huey installation in Vet's Park — I inquired as to the status of the helicopter
delivery and rec'd the following email for Co. Admin Chartier:
From me to Robbie, July 26: You mentioned you're waiting on the Dept of
Defense? Is the confirmation from the DOD to agree to the transfer of the Huey
to the City? Do you have any idea as to when you might receive that
confirmation? Can you advise of any other complexities assoc w/ the transaction
or the inevitable City ownership?
From Robbie: We have been working with Florida Department of
Management - Federal Surplus, contact is Claire. Claire has requested
approval from GSA (Federal Office), but has not heard back from them,
she explain it could be because of Furloughs. We just spoke to her again
and she will send an email this afternoon but doesn't expect to hear
anything until Monday, July 28 now. 1 will keep you posted. It is simply
paperwork that is submitted to the County from GSA to allow the transfer
to the City.
I found that while the Legion and City had previously agreed on the
helicopter installation, the Grant of License agreement has the Legion
assuming all liability associated w/ the monuments in the park. I'm still
trying to perfect proof to that effect.
• FPL smart meters — Don't know if you've been following this, but we have
had some bldg permit applications, along w/ the County, wherein
customer meters have malfunctioned as a result of, what we think might
be, installation issues. What's more disturbing is that the malfunction has
the possibility of creating an arc/fire. I'm enclosing an article from the
Palm Bch Post wherein FPL has been granted approval to conduct a pilot
program to find out what's up.
• Amtrak - CSX Depot — Councilman Watford and l met w/ Amtrak reps, Todd
Stennis and Anella Popo on 4124113. Amtrak still supports the City's efforts to
refurbish the depot and pledged to contact State Legislators to express same.
They indicated that the new kiosk should only strengthen the City's position and
be nothing but compatible. As you recall, CSX had a contingency that Amtrak
had to be a principal in any restoration/occupancy efforts.
Building Dept / General Services:
• Cap Improvement Element to the comp Plan (Ord # 1103) is on the
agenda. The 5-year CIE was approved and recommended at the 7/18
Planning Board meeting
Page 3
rn
'WSW
8120113 Activity Rpt Cont'd (General Services)
• New County bldq at 300 block of NW 6th Av — I expected this to be on the
agenda as the County has submitted new plans for the building. The 2/21
TRC had made a recommendation to the City Council for a parking
reduction. The matter was put on the agenda then and removed. I'm
attaching (2-pgs) email communications which reflect that they expect to
be at the September 17th Council meeting.
• Fitness Center at former Rita Furniture location —. As you recall, at the
June City Council meeting, Steve Dobbs gained approval to utilize an
alternate parking lot plan for the project as a result of the 5116113 TRC
recommendation. Originally, according to the staff report, 40 spaces are
required but there are only 10 available on site as presented by CRCO
Properties (Dr Bartel). The matter is scheduled to return to the September
19th TRC for further review.
• 'H' zoning consideration — The Planning Board / City Council Workshop
was held on 7/18/13 to discuss the 'H' zoning category and how it relates
to the Land Uses. We expect the Planning board to take up the matter at
the September 19th meeting. Gary Ritter supplied the attached Martin
County `Heritage' designation Code.
• Ord #1099 Wt rdq passed a the 7/16/13 mtq) — regarding land use near
an airport and appointing an ex-officio school representative to the
Planning Board when considering a residential density issue, has been
sent to the State.
Finance:
• Budget Workshop — Scheduled for 5:OOP.M.
• Millage Rate — as part of the budget workshop you will find options that
give the City Council the latitude to utilize the City's 'reserves'.
• Budget calendar:
8/20/13 Budget Workshop 5:OOPM
8/27/13 2"d budget Workshop 5:OOPM (if needed)
9/3/13 1st Pub Hearing 6:OOPM
9/17/13 Final Public Hearing 6:OOPM
• Benefit fair coordinated by the Finance Dept & enrollment deadline — the
two meetings (7/23 & 7/30) were very uneventful, mostly because there
were no health insurance modifications that required employee attention.
On a related note, the signup period for any of the employee deducted
policies or changes to your existing plan is August 30t . Enclosed for
your review are participating doctors for the vision/dental plans.
Fire and Code Enforcement:
Compliance Engine — I'm not discounting any of the necessary discussion
associated w/ this service, but personally I think it's a bit more simple than
we made it out to be. This is an administrative method to accomplish a
better, more thorough, compliance, which is the City's responsibility. By
the meeting, Atty Cook will have reviewed any contractual arrangements
for issues and we should be in a position to approve it.
Page 4
8120113 Activity Rpt Co'` 7 d (Fire cont'd) 14800,
A brief explanation of the plan was distributed at the last meeting along with a
flow chart describing the function of the parties involved, incl the
business owner, fire contractor, the City and the web based clearinghouse `The
Compliance Engine'. As noted in the memo, the fire contractor will be assessed
a $10 fee from the Compliance Engine (CE) service. The City's role will be to
originally provide business information (from the BTR database) to create the CE
database. Thereafter, the City Fire Dept will enter the equation in problem
solving cases where the CE was unable to gain inspection compliance after due
notice.
Police:
• Mutual Aid Agreement — On the Agenda is a new agreement that is being
forced by the State as part of the grant funding arrangement for the
Narcotics Task Force allotment, which of course we benefit greatly.
• Activity for July 2013:
Calls-526; Traffic warnings-122; Traffic citations-78; Arrests-22
Public Works:
• Activity report - Please see enclosed in the packets, the 8/14/13 memo
distributed by DPWks Allen.
In addition, plan on buying GIS (Geo Info System) to assist in identifying
project history, such as asphalt projects, signs, and infrastructure
Trash cans — we have been investigating replacing the downtown park
receptacle and plan to get that underway
Tree plantings on side streets — Hope to finally get going on the
Goodbread donated tree program.
• Brian Padgett — has returned to work eff 8/5/13 under a 'medium'work'
classification for the time being.
• 441/70 intersection project — we continue to have conversation w/ DOT
and are still negotiating the cost -to -cure items (a list of items that the DOT
feels will not be the contractors responsibility but will adversely affect the
City's ROW). They have resurrected the Utility Work Agreement of which
I have a problem w/ the city executing due to the overburdensome
provisions, most of which don't even apply to the city, but rather OUA.
After the cost -to -cure issues are behind us, we will submit them along w/ a
quit claim deed to the City council for approval. While the Hamrick Trust
will receive compensation, FDOT wishes to also have a quitclaim deed
from the City to assure FDOT ownership.
The project appears to be on track to accept bids in late fall and commence
construction in early 2014.
SW 11th Street 200-block retention area — Forget what I said about this
project 'finally getting underway' I have nothing to report. You may recall it's
a CDBG categorized under `disaster relief — 2008' storm event, Tropical Storm
Fay. There's $25,000 allotted to the dry retention project, administered by the
County and it appears the advertising will commence 515113 w/ a bid opening
date of 614113. Enviro Tech Systems, 2800 S Parrott was the successful bidder
on County projects amounting to some 787, 000 of which the 11 to St project is one
of. At first glance, it appears that the City project is less than $10,000.
Page 5
M
u
8120113 Activity Rpt Cont'd (Public Works)
End....
Roundabout replacing signal at SW 5th A and S Park St — Culpepper and
Terpeninq designed an artist's rendition of the roundabout potentially for SW
Park & 5t Av. We will add to a coming agenda for discussion and whether to
include it in the budget.
Park at Taylor creek. SE 7rh St — Met wl Don Fox, on 614113, to discuss grant
possibilities and funds from the Florida Fish & Wildlife (FFW) Conservat'n. A
formal application would be required in March 2014, but he mentioned FFW may
have some funding avail wlout a formal grant application, such as treeslother
domestic landscape.
Page 6
w ...0,
City of Okeechobee
07/19/13
2013 Waste Collection calculation table
TO: Mayor & City Council
2013 Single unit schedule:
FR: City Administrator
2013 $ 226.92
($18.91 X 12)*
RE: Garbage rates 2013-2014 and assessments
2014 $ 238.27
plus 5%
The statistics herein reflect what is requested from
2015 $ 250.18
plus 5%
Waste Management for the upcoming f/y and the
2016 $ 262.69
plus 5%
resulting assessment. Please see the attached
2017 $ 275.82
plus 5%
tables for commercial rates
2018 $ 289.61
plus 5%
2013 Total Assessment schedule
2013 $ 398,244.60
Calculated using 1755 residential units
2014 $ 418,156.83
2015 $ 439,064.67
(Note: in 2011 Council voted to approve a 3 yr extension
2016 $ 461,017.91
to the contract and freeze the rates for
2017 $ 484,068.80
2011-2012 along w/ a CPI cap of 4.0%
2016 $ 508,272.24
Historical data:
Single unit assessment:
2003 $ 137.16
2014 residential rate reflects a 1.01% net rate increase
2004
$
137.16
2005
$
137.16
2006
$
208.56
2007
$
213.96
2008
$
246.39
2009
$
216.48
2010
$
221.52
2011
$
221.52
2012
$
224.64
2013
$
226.92
adm/garbage/2013 Rate tables...
NWII moo,
CAS 6lovernmentai Services, LLC
Governmental — Legislative Services — Grants — Special Funding
P.O. Box 35 • Canal Point, Florida 33438-0035
Office 561.924.7702 • Fax 866.929.8006
August 9, 2013
Brian Whitehall, Administrator
City of Okeechobee
55 SE Third Avenue
Okeechobee, FL 34974
RE: Letter of Understanding
Grant Administration Services
Dear Mr. Whitehall:
As per your request, we are providing the following outline of our grant administration services for the
City's 2013 Legislative Appropriation that was awarded to the City in the amount of $250,000:
• Prepare appropriate draft cooperative agreements; with review by the City
(i.e., Agreement, Grant Work Plan);
• Coordinate with agencies providing information, documents and attend meetings, through
approval process;
• Meet with and work with City staff;
• Prepare necessary progress reports; with review by the City; submit to agency;
• Monitor Professilnal Engineering Services providers maintaining service within grant
parameters;
• Monitor Construction Services maintaining construction services within grant parameters.
• Prepare disbursement requests; with review by the City, submit to agency to expedite funds to
City;
• Address any State agency BFI's;
• Prepare close-out documents as necessary and as directed in order to maintain eligibility for
future cycles;
• Prepare document packets and meet with agencies in Tallahassee as necessary and represent
the City's issues.
We look forward to assisting the City with this project. Please let us know if we can be of additional
service.
Si rely,
Connie Vanassche
President Vice President Vice President
M. Dale Milita Connie C. Vanassche Ken Grimes
561.718.2100 561.512.0089 863.559.3809
dmilitagovser@gmail.com ccvgovser@gmail.com kgrimesgovser@gmail.com
BIDDER NOTIFICATION FOR
CHAMBER WINDOW REPLACEMENT
BID PW 04-00-07-13
Company Name E-Mail Address J Fax # q Date Sent
Batton Consulting Svc
embatton(C�l.11otmal1.coIn
7/19
Ted Starr Construction
starrman49Qyahoo.com
7/19
7/29E
Bevis Construction
mike Qgbevisconstructioninc.com
7/19
Miller Constr. Mgmt.
reception�millerconstructionmanagement.com
T
7/19
K Builders
kbuilders2wahoo.com
7/19
Neal Long Constr
neallongacontractonnet
7/19
7./22E
Marmer Constr.
martyRwmarmerconstruction.com
7/19
7/22E
Mark Brandel Inc
mark ( mafkbrandel.com
7/19
7/23E
PBS National Inc
dbownman2@pbsnational.com
7/19
West Construction
liiamorgan@westconstructioninc.net
7/19
Penrod Construction
penrodconstructionwahoo.coln
7/19
7/22E
Sweats Trucking
sweqt(@1,embqrqmqiJ.com
7/19
7/23E
R. Mossel Constr Inc
rmosselC(gymail.com
7/19
7/22E
KST Construction
kst 1 (2(comca.st.net
7/19
G.M. Worley Inc
gmworleyinc a,&,mail.coln
7/19
Close Construction
Melissa@closeconstruction.us
7/22E
Market Reporting*
mberling Z isgft.com
7/23E
Reed Business*
Sean.fillhart (breedbusiness.com
7/23E
Lifestyle Exterior*
gmcmahonalifestyleexterior.com
7/24E
CDC News Constr. Data*
plans Rwcdcnews.com
7/25E
Bid C1erk.Com*
ainihelic@bidclerk.com
7/25E
Sinemark Construction
ssines�sinemarkconstruction.com
7/30E
Mehaffey Construction I
brianhwmeonaroup.com
7/30E
Roll Shield I
contact@rollshield.com
7/31E
*Information providers, not General Contractors
E = Emailed
*.r
0
CITY OF OKEECHOBEE
RANKING SHEET FOR
CONSULTING ENGINEER RFQ#ADM 02-32-08-13
Name of Firm Being Ranked:
Name of Evaluator:
Date:
Ranking Criteria
Maximum Points
Points Awarded
Professional Qualifications:
30
Relevant experience and broad expertise of at
least five years with other Florida municipalities
and public entities demonstrating an
understanding of the concepts, principles, and
procedures of Professional Engineering &
Surveying Services and its applicability to the
complexities of City operations.
Task Approach:
25
Outline of proposed manner in which scope of
work will be addressed; capability to work
within the City's budget, quality control
implementation procedures, sub -consultant
supervision, contract compliance and
enforcement of industry standards. Comments
on firm's past project schedules, budgets and
adherence to those items, discussing ways to
maintain schedules and ways to recover.
Discuss cost control and value engineering.
Describe any project management systems
used to track and control project issues.
Describe the communication procedures to be
employed throughout the contract term and the
plan to establish and maintain clear lines of
communication with the City's Project Manager
and City staff.
Past Performance and References:
25
Working relationships with the City of
Okeechobee, other Florida Cities and/or
Counties and other Florida municipalities and
public entities. Include contact information
references.
Familiarity:
20
Familiarity with local conditions or an
explanation of the firm's approach to become
familiar quickly with local conditions.
Notes:
TOTAL
100
Signature of Evaluator:
*mw ..W
MEMORANDUM
NANCY PHILLIPS & ASSOCIATES, L.C.
7408 Edisto Drive Tel: 561-432-1524
Lake Worth, Florida 33467 FAX: 561-432-6734
August 1, 2013 TRANSMITTED VIA EMAIL
TO: Mayor and City Council, City of Okeechobee
FROM: Nancy Phillips, Grants/Funding Specialist
SUBJECT: Approval of Change Order for CDBG Housing Applicant - Mary Massey
504 NW 171h Street
CDBG Contract No.: 1 ODB-05-07-57-02-H08
Several months ago the City approved the rehabilitation of the Mary Massey project at 504 NW 17th Street. As
the contractor began his work, it was discovered that the sewer line was backing up into the home and the home
was filled with mold. The City hired the firm of P1303 Environmental Testing Services and a mold inspection
was completed. Based on these results, the City instructed the contractor, McHaffey Construction Group, to
hire a mold remediation firm.
The following change orders have been temporarily approved by the City Administrator for the Mary Massey
project:
Change Order #1 — Run camera through sewer line to detect what is causing the raw sewage backup into the
home. Cost - $1,000.00
Change Order #2 — Mold Issue Cost - $15,948.00
Hire Mold Remediation Firm who will perform the following:
Remove contaminated sheetrock 4 feet up from floor throughout entire home
HEPA vacuum inside all walls, floor, cavities
Antimicrobial disinfect all floors, wall cavities
Antimicrobial wipe down all walls, surfaces, content
Dry out all walls, floors, subfloor, wood stubs
Air scrub all indoor air to pass mold test
Guarantee passing of Mold Clearance Test
Drywall Replacement
Replacement of all Baseboards
(Please note that if additional work is authorized by the Building Official
could be additional change orders.)
Change Order #3
Dig up and replace broken Sewer Pipes caused by tree roots
Replace Main Service Valve for Water Service to home
for the mold removal process, there
Replace Washing Machine Service Valve Box
Replace Rear Laundry Room Exterior Door Cost - $1,850.00
Change Order #4
Remove Existing Attic Fan and Repair Drywall
Installation of Rigid Insulation and Scabs Cost - $1,650.00
Change Order #5
Deductive change order due to reduction in cost of rigid
Insulation covered in Change Order #4 Cost — ($100.82)
Total cost for all four change orders for Mary Massey project is $20,347.18. There are enough CDBG funds
remaining to cover the cost of these change orders.
In the City's Housing Assistance Plan, it states: "Change orders up to Three Thousand Five Hundred Dollars
($3,500.00) may be authorized by the CDBG program administrator and City Administrator. All change orders
exceeding this amount shall require the authorization of the City Council."
Therefore, I would like your final approval of these Change Orders for the Mary Massey project in the amount
of $20,347.18.
This is the last CDBG home to be completed. The City completed 12 homes with their CDBG grant. Thank
you very much for your support during the grant process.
/nsp
a
'4.w+
proje
:PL
smart m
company to inspect
R.ndom meters, make
epairs if necessary.
ySusan Salisbury
alm Beach Post Staff Writer
ALLAHASSEE Florida Pow-
r & Light Co. was given
:te go-ahead Tuesday to in-
pect 402 randomly select-
d smart meters, and if neces
ary, repair andaeplace cus-
Omer-owned boxes that con;
iect those meters to their res
fences.
The pilot project's goal is
o identify data patterns the `
neters�emrt beforethey stop
;ommunieating with FPL's I
network.
The company complet- ..
�dthe $800 million rollout
if4.5 million computerized
apart meters earlier this year. `
twants to develop software
hat cannpredictand prevent
-nmmimiratinnS fAihllTLS_
The Florida Public Service
uonimission unanimously ap-
proved F.PL's request.
The Office of Public, Coun-
5el had requested an eviden-
nary hearing on the project,'
out Deputy Public'Counsel
Charles Rehwinkel saidthat
was no longer necessary.
Instead, wording was
changed in FPL's request that
now leaves open the possibil
it� of FPL being held respon-
sible for meter boxes, or en-
closures, that customers have
had to replace due to the
change=out.
kehwinkel said the revi-
sions preserve customers'
rights to come to the com-
mission to request FPL pay
to replace the meter enclo-
sure if it's needed because of
the change from old meters to
smart -meters.
"My understanding is if the
enclosure was bad at the time
of the change -out, they took
care"of that,-Rehwinkel said.
Rehwinkel said that a cus-
Patricia Hoffman (left), ofthe U.S. Department of Energy, talks with FPL President Eric Silagy as FPL officials
Margie Sweezerand Manny Miranda look on during atour of an FPL site in April. FPL will be inspecting
random smart meters in a pilot project irlvolving meter data patterns. ALLEN EVESTONE/THE PALM BEACH POST
tome who believes the en-
closure failed due to the new
meter would first go to FPL.
If not satisfied with the re-
sponse, the customer would
then file an informal com-
plaint with the PSC and if nec-
essary, a formal complaint.
Licensed electricians must
perform meter enclosure re-
pairs and replacements,
which typically can cost
around $1,000.
FPL attorney Ken Rubin
said that generally enclosures
are the customer's responsi-
bility, but that FPL will pay
for any costs to repair or re-
placethe enclosures during
the pilot project.
During the smart meter in-
stallation from September
2009 to February of this year,
FPL saw that some smart me-
ters stopped communicating.
On average, each day 0.14
percent, or 6,300 smart me-
ters, stop "talking" to the net-
work.
Obstructions, power out-
ages, customer tampering,
network coverage issues and
communications module fail-
ure are among the causes..
Despite the failure to re-
motely communicate, the me-
ters continue to accurately re-
cord customer energy use,
FPL said.
FPL reports that in 2011,
9,286 smart meters were re-
moved and evaluated at its
technology center in Miami.
FPL determined that of those,
693 displayed visual evidence
of some type of external heat
damage to the meter.
I FPL said in its filing that
heat damage or "thermal
buildup" was potentially
caused by conditions with-
in the meter enclosures, as a
result of age, poor electrical
connections, wear and tear
and tampering.
FPL states that the meters
do not cause damage to the
meter enclosures. It found
that in 99.6 percent of the in-
stallations, the meter enclo-
sures were safe and appropri-
ate receptacles for the new
smart meters.
Project field testing is ex-
pected to be completed in the
first quarter of 2014, FPL said,
and then it will analyze the
j data and report'the results to
1 the PSC.
ssalisbury@ pbpost.com
Twitter: @ssalisbury
NOW
Brian Whitehall
Subject: Application for Okeechobee County PA/TC/DL
TO: Mayor & City Council
FR: Cit rator--
new county bldg for assessor/drivers/tax collector
From. Donnie Oden [mailto:doden@co.okeechobee.fl.us]
pep • Wednesday, August 14, 2013 2:22 PM
To: bwhiteha ci o o eec o ee.com
Cc: Sheri Selvey; Robbie Chartier; Jim Threewits; Ron Cauthan; 'Bill Brisson'
Subject: FW: FW: Application for Okeechobee County PA/TC/DL
Brian,
We have chosen not to defer the 24 space parking lot until F/Y 2014-15 and will be constructing the building and
parking lot at the same time. Mr. Cauthan has reviewed the notes, made the required revisions and will provide
revised drawings signed and sealed.
Staff is still addressing utilities, easements, etc. and our preference would be to schedule for the last meeting in
September for the City Council meeting. I'll follow up with the drawings and submit the complete sets to Mr. Brisson
for his records and touch base with you next month regarding the meeting.
Thank you for your cooperation,
Donnie Oden, Director
From: Ron Cauthan [mailto:rcauthan(cbchastainskillman.com]
Sent: Tuesday, August 13, 2013 10:06 AM
To: Oden, Donnie
Cc: Selvey, Sheri
Subject: Re: FW: Application for Okeechobee County PA/TC/DL
I should send you new signed and sealed drawings.
1. The first parking space has previously been changed to 20 ft. from the ROW for NW 6th Ave. as required.
2. We did not put handicapped parking in the new parking lot because it is removed from the building. We modified
the existing parking right in front of the building to add a handicapped space where there is none. We also modified the
existing sidewalk for the required handicapped ramp. This makes a shorter accessible route.
3. The photometric plan is included as noted.
4. It is my understanding that there is a reduction to the number of spaces required and the 24 proposed spaces will be
adequate. Maybe that needs the final approval from the City Commission?
I have also modified the drainage at the back of the building as you suggested and it will be included in Addendum No.
2. I can send you signed and sealed drawings with all these things taken care of if you need to send them to the City.
Just let me know how many you want.
Thanks,
Ron
wz7chastai,ll
L S K I L L M A N
P.O. Box 5710 1 Lakeland, FL 33807
p [863] 646-1402 ext 1630
c [863] 287-1117
f [863] 647-3806
www.chastainskil Iman. coin
>>> "Donnie Oden" <dodenC@co.okeechobee.fl.us> 8/13/2013 8:41 AM >>>
Ron,
See Mr. Whitehall's remarks below. I haven't committed to the next City Council Meeting and wanted to let you
review the information for your thoughts first.
Thanks,
Donnie Oden, Director
Facilities Maintenance & Development Services
From: Brian Whitehall[mailto:bwhitehal[Ocityofokeechobee.com]
Sent: Monday, August 12, 2013 3:21 PM
To: doden(abco.okeechobee.fl.us
Cc: 'Robbie Chartier'; rbrockOcityofokeechobee.com; 'Bill Brisson'; pburnette()cityofokeechobee.com;
da Ilen(d)cityofokeechobee.com
Subject: FW: Application for Okeechobee County PA/TC/DL
Donnie -
Just wanted to touch base with you on the process of the new bldg to be located in the 300 block of NW 6th Av.
As you recall, at the February 21 TRC meeting the Committee, among other things, recommended to the City Council
that the site plan design was adequate for a reduction of parking... along with a recommendation that the (then) 22
space parking lot construction be deferred until f/y 20014-15.
The March 5th City Council agenda included the item for discussion, but prior to the meeting we were asked to remove
it. The matter has never been taken up by the City Council and, of course, needs to be. We have a Council meeting on
August 20th and the item can once again be added to that agenda if that's your wish. If so, please advise by Wednesday
(8/14/13) as to who will be at the meeting representing the County's interests.
In the City's estimation, a new TRC is probably not necessary but we have the following issues to address:
1. As mentioned in Planner Bill Brisson's email, copy attached, you will notice the requirement of the 15t pkg
space should be at least 20' from the property line. The plans indicate 18'.
2. 1 haven't checked the design standards but noticed there's no handicapped parking within the parking lot
3. It appears that a photometric plan is now included in the set of plans as requested
4. The building is 12,800sq ft which equates to 32 required spaces. The site plan calls for 24 spaces to be
constructed. The TRC did grant a reduction and that along with the delay in constructing (proposed at that
time) is what needs to be put in front of the City Council.
Thanks for your attention!
Brian
11r I..r
Policy 4.13A.6. Rural Heritage designation. The Rural Heritage designation identifies
lands that have historically been small farms but now lie in the Primary or Secondary
Urban Service Districts. The FLUM recognizes the unique value of these lands for small
agricultural operations and open space, and it acknowledges that their development
pattern is distinct in the urban service district. Therefore, this designation is intended to
protect these areas by assigning reasonable development options consistent with the
agricultural character of the area. These lands are primarily west of U.S. 1 and east of
the Turnpike and Interstate 95. The Rural Heritage designation aims to preserve the
agricultural function and character of these areas and prevent encroachment of urban
uses.
These areas, which have developed at very sparse densities, maintain their original
agricultural and rural character. While the CGMP recognizes that higher densities are
most appropriate inside the Primary Urban Service District, it also values preservation of
existing neighborhoods. These areas are characterized as areas that have a developed
pattern of large lots, ranging from 1 to 20 acres. They often retain pre -Comprehensive
Plan zoning districts that were intended for small farm operations. Lastly, the road
system serving such areas is not built to current County standards.
A density of one unit per two gross acres shall be permitted in areas designated Rural
Heritage. Lots smaller than two gross acres that were lawfully established prior to
creation of the Rural Heritage designation shall not be considered inconsistent with this
lot size requirement. New lots created in these areas shall be not less than two gross
acres. Residential development on these lands should be related to agricultural uses.
Public and institutional uses permitted in residential areas - including community
centers, educational institutions, protective and emergency services, libraries and
places of worship shall be allowed in the Rural Heritage designation. Given the large lot
sizes, these areas are not required to have centralized water and sewer services but
could be connected to service at the lot owner's expense if such service were warranted
due to environmental concerns and if connections were consistent with other sections of
the Plan.
The Land Development Regulations governing future development options in the areas
designated Rural Heritage shall be consistent with the CGMP. All Rural Heritage
development shall have a maximum building height of 40 feet and shall maintain a
minimum of 50 percent of the gross land area as open space. Wetlands and landlocked
water bodies may be used in calculating open space as long as a minimum of 40
percent of the upland property consists of open space. The zoning regulations of the
Land Development Regulations shall provide standards for these areas designed to
permit development compatible with the goal of preserving the area's rural character.
NOW
Existing zoning consistent with this designation shall be considered appropriate to
remain on parcels in the area. Standards of the Land Development Regulations shall
assure that future development is compatible with established uses sharing common lot
lines to provide for a smooth transition between uses and densities. These standards
shall reflect the high value placed on open space, need to preserve wetland areas,
function and value of recharge areas, and need to minimize changes in natural
hydrology.
(1) One accessory dwelling unit shall be allowed on Rural Heritage lots of at least two
acres as follows:
(a) An accessory dwelling unit shall not have more than one-half the square
footage of the primary dwelling.
(b) It shall not count as a separate unit for the purpose of density calculations.
(c) Neither the accessory dwelling unit nor the land it occupies shall be sold
separate from the primary dwelling unit.
(d) Accessory dwelling units shall not be approved until Martin County adopts
amendments to the Land Development Regulations that implement this policy.
i
CITY OF OKEECHOBEE,
Memo
LIC WORKS
To: Brian Whitehall, City Administrator
Mayor and City Council Members
From: David Allen
Date: 8/14/2013
Re: Public Works Activity Report
As usual during the summer months, mowing has been a major factor in the public works
schedule. In addition to the typical activates such as reviewing business tax receipts and other
normal projects, the Public Works Department has completed the following:
• Drainage Issues.
In response to a citizen request for
permission to install a fence, the Public
Works Department replaced a section of
culvert that needed to be replaced prior to
the installation of the new fence. The west
end of the culvert where the culvert
intersects the ditch was badly eroded and the
existing metal pipe was corroded and in need
of replacement.
Finished Replacement Culvert
existing OUA large diameter water main
Public works is currently working on a
drainage issue in the 600 block of SW 12th
Avenue. There is an existing low lying yard
which collects water from adjacent properties
and the alley on the south side of the lot. An
attempt was made to provide a channel for
the water to move along the west side of the
property to a existing culvert which drains to
the 12th Avenue Ditch which was not
successful. Current plans are to install another
small culvert near the alley to increase the
drainage in the area. However, there is an
in SW 12th Ave which limits the depth at wich the
culvert can be set. Given the low elevation of the property owner's back yard, the new culvert
may not completely drain the area during a major rain event but it should help the current
• Street Repair and Maintenance
Public Works Personnel replaced a pedestrian cross
walk signal on West Park St at SW 5th Ave that was
damaged by a vehicle. The base of the old signal
failed to break as designed necessitating the
removal and replacement of the foundation of the
signal prior to replacing it. The party that damaged
the signal did not report the accident to the City
Police Department. It is apparent that the damage
was caused by a trailer that cut the corner while
turning East on Park street from SW 5th Ave.
SPEED
LIMIT
25
Examples of current signs
Public works has started a program to replace
Regulatory (Stop, speed limit, etc.) street signs to meet a
January 2015 federal standard. The new standard sets
minimum retroreflectivity levels which the signs must
meet. Retroreflectivity is a measurement of the amount
of light which the sign reflects at night. The new signs
that are being installed have a guaranteed life of ten
years. The new signs are also larger to meet current
standards.
Upon completion of the regulatory sign replacement
program, Public Works will begin updating street name
signs to meet retroreflectivity standards to comply with
a January 2018 requirement.
In addition to the required regulatory signs, Public Works
is also replacing the city limits signs located on secondary
streets entering the city. The existing signs are old and
very worn. The new signs being installed are larger and
feature the city logo.
CITY OF OK,EECHOBEE
CITY LIMITS
`L1 LNece
• Other Issues
Bids have been received for two projects, the Applebee's turn lane project and window
replacement at the Police Department and Chamber Buildings. The bid process for the window
replacement projects was relatively uneventful. However, the process for the Applebee's
project has been very arduous and complicated. The process of getting the project plans
approved through the FDOT process was complicated and at times frustrating. Additionally, the
FDOT requirement that the work on this project be completed at night added considerable
expense to the project.
In an effort to increase safety and
enhance the public perception of the
Public Works Department, three
existing vehicles have had the graphics
updated. The new graphics include the
city seal, a row of high visibility
reflective tape to enhance vehicle
visibility, and inclusion of the "call
before you dig" logo to promote
public awareness of the program.
A
13CBSF Provider Directory Search Results
http://myportal.bcbsfl. c*4111100fwps/PA_opd7_portlets_w ar/appn?action...
m
;Il the pursuit of health'
Your Search Criteria:
I'm looking for a:
Doctor
Doctor Type:
Dentist
Type of Dentist:
All
Plan:
Dental - BlueDental Choice & Choice Plus (PPO)
ZIp Code:
34974
Located Within:
15 miles
Name / Address ( Details Plans Accepted Programs
SINGH, RAJINDER, DDS Dentist - General BlueOptions Health & Dental -Dental
909 S PARROTT AVE Male ® Dentist - General
STE 10-D Doctor's Age: 50's
OKEECHOBEE, FLORIDA 34974 Doctor's Office Hours: Regular Extended BlueDental Choice Copayment
Within 1.4 miles Accepting new (all) patients ® Dentist - General
(863) 467-5454
Provider # 63271 BlueDental Choice & Choice Plus (PPO)
• Dentist - General
DIAZ, LUIS J., DMD
1100 N PARROTT AVE
OKEECHOBEE, FLORIDA 34972
Within 2.3 miles
(863) 763-1951
Provider # 60873
Dentist - General
Male
Doctor's Age: 60's
Doctor's Office Hours: Regular Extended
Accepting new (all) patients
DIAZ, LUIS J., DMD Dentist - General
1100 N PARROTT AVE Male
OKEECHOBEE, FLORIDA 34972 Doctor's Age: 60's
Within 2.3 miles Doctor's Office Hours: Regular Extended
(863) 763-1951 Accepting new (all) patients
MORALES, CARLOS A., DDS Dentist - General
1100 N PARROTT AVE Male
OKEECHOBEE, FLORIDA 34972 Doctor's Age: 40's
Within 2.3 miles Doctor's Office Hours: Regular
(863) 763-1951 Accepting new (all) patients
BlueOptions Health & Dental -Dental
• Dentist - General
BlueDental Choice Copayment
Dentist - General
BlueDental Choice & Choice Plus (PPO)
• Dentist -General
BlueOptions Health & Dental -Dental
® Dentist - General
BlueDental Choice Copayment
6 Dentist - General
BlueDental Choice & Choice Plus (PPO)
• Dentist - General
BlueOptions Health & Dental -Dental
• Dentist - General
BlueDental Choice Copayment
• Dentist - General
BlueDental Choice & Choice Plus (PPO)
e Dentist - General
1 of 2 8/15/2013 1:22 PM
13CBSF Provider Directory Search Results 14W http://myportal.bcbsfl.c(*,Otvps/PA_opd7_portlets war/appn?action=p...
SANCHEZ, ARMANDO, DMD Dentist - General BlueOptions Health & Dental -Dental
1100 N PARROTT AVE Male ® Dentist - General
OKEECHOBEE, FLORIDA 34972 Doctor OR Staff Speaks: Spanish
Within 2.3 miles Doctor's Age: 50's BlueDental Choice Copayment
(863) 763-1951 Doctor's Office Hours: Regular Extended a Dentist - General
Accepting new (all) patients
DIAZ, LUIS J., DMD Dentist - General
2015 HIGHWAY 441 N Male
OKEECHOBEE, FLORIDA 34972 Doctors Age: 60's
Within 7.7 miles Doctor's Office Hours: Regular Extended
(863) 763-1951 Accepting new (all) patients
DIAZ, LUIS J., DMD
2015 HIGHWAY 441 N
OKEECHOBEE, FLORIDA 34972
Within 7.7 miles
(863) 763-1951
Provider # 60873
SEMINARIO, ADA G., DDS
2015 HIGHWAY 441 N
OKEECHOBEE, FLORIDA 34972
Within 7.7 miles
(863) 763-1951
Provider # 87490
Dentist - General
Male
Doctor's Age: 60's
Doctors Office Hours: Regular Extended
Accepting new (all) patients
Dentist - General
Female
Doctor's Age: 40's
Accepting new (all) patients
BlueDental Choice & Choice Plus (PPO)
® Dentist - General
BlueOptions Health & Dental -Dental
® Dentist - General
BlueDental Choice Copayment
• Dentist - General
BlueDental Choice & Choice Plus (PPO)
® Dentist - General
BlueOptions Health & Dental -Dental
® Dentist - General
BlueDental Choice Copayment
® Dentist - General
BlueDental Choice & Choice Plus (PPO)
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BlueDental Choice & Choice Plus (PPO)
C Dentist - General
2 of 2 8/15/2013 1:22 PM
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You can verify an Eyecare Professional's status by calling them directly. If you experience a problem contacting an Eyecare Professional, please
call NVA at 1-800-672-7723 any time, 24 hours a days 7 days a week for assistance.
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There were 19 matches to the search criteria specified by you for your group CITY OF OKEECHOBEE
Subscriber Materials
Helpful Info ..................
# Of Frames Available
`Name And Phone Address City State Zip Service Level Distance
? Frequently Asked
At So*
Questions
' WILLIAM A OLIVOS OD 520 S Parrott Ave Okeechobee FL 34974 Full Service" Data Not Supplied
< 1 Mile
Wellness
i
f863-357-9040
View Map
Claims !
: MASTERCRAFT OPTICAL 520 S Parroit Ave Okeechobee FL 34974 Eyeglasses And Data Not Supplied
< 1 Mile
V ew Claims j
:GALLERY Contacts Only
View Map
863-763-3403
NVA Smart Buyer®
DAVID J UNDERILL OD 520 S Parrot Ave Okeechobee FL 34974 Full Service" Data Not Supplied
< 1 Mile
Guides _..
863-763-4334
View Map
Eyeglass Frames
WALMART VISION 2101 South Parrott Ave Okeechobee FL 34974 Eyeglasses And 622 Of 648 Total
< 1 Mile
Eyeglass Lenses
CENTER Contacts Only Frames
View Map
= Eyeglass Lens Type;
;863-467-3897
= Eyeglass Lens
Material
GEORGINA E ARAOZ OD Walmart Vision Center Okeechobee FL 34974 Exam Only Not Applicable
< 1 Mile
. Coatings,
663-4673897 - 2101 South Parrott Ave
View Map
Treatments and
Edges
= Additional Options `.
RICHARD L SOLDINGER 520 S Parrott Ave Okeechobee FL 34974 Full Service- Data Not Supplied
PP
< 1 Mile
and Enhancements
View Map
= How to Read Your
.863.763-4334
Prescription
= Lens Care Do's and i
OPTICAL GALLERY 520 South Parrott Ave Okeechobee FL 34974 Full Service" Data Not Supplied
< 1 Mile
Don'ts
863-763-0334
View Map
BIG LAKE EYE CARE 606 North Parrott Ave. Okeechobee FL 34972 Full Service'* 370 Of 661 Total
7 Miles
i863-763-3937 Frames
View Map
View Doctors
WALMART VISION 1675 St Lucie West Port St Lucie FL 34986 Eyeglasses And 622 Of 648 Total
25 Miles
CENTER Blvd Contacts Only Frames
View Map
.772-873-9223
CARL P PIZZARELLO OD Walmart Vision Center Port St Lucie FL 34986 Exam Only Not Applicable
25 Miles
i772-785.8182 1675 St Lucie West
View Map
Blvd
A 2
Locations are subject to change. Please check with your Eyecare Professional to confirm their participation level.
*The number of Frames Available at $0 identifies the approximate number of frames at each Eyecare Professional location that would be available
for purchase with no out-of-pocket cost to the Subscriber. $0 does not include plan co -pays. If your vision plan applies a co -pay to frames, you will
be responsible to pay that co -pay amount. Frames selection amounts are submitted to NVA by participating Eyecare Professionals and are subject
to change overtime. Cost is only one component in selecting eyewear. You should always consult with your Eyecare Professional when choosing
eyewear.
"Full service indicates that eyeglasses and contacts as well as eye exams are offered at the selected location.
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Vision Benefit Maximizer 0 Search Results
The following pages list Eyecare Professionals and facilities that participate in our National Network of Eyecare Professionals. Our Vision Benefit
Maximizer ® search tool uses your benefit frame allowance to show you which Eyecare Professional locations carry frames that do not require you
to pay any out-of-pocket costs. The number of frames listed below was submitted to NVA by our participating Eyecare Professionals and is subject
to change over time. Remember to consult with your Eyecare Professional when making decisions about eyewear purchases.
You can verify an Eyecare Professional's status by calling them directly. If you experience a problem contacting an Eyecare Professional, please
call NVA at 1-800-672-7723 any time, 24 hours a day, 7 days a week for assistance.
There were 19 matches to the search criteria specified by you for your group CITY OF OKEECHOBEE
.._.. ...... I ............. .. ..._._ ..... _.__- .._._....._ _............... _. .......__................... ..__..- .__.........
I Name And Phone Address City State Zip Service Level AOf Frames Available Distance
ENVISION EYECARE AND 986 Sw St Lucie West Port St. FL 34986 Full Service- 326 Of 725 Total Frames 25 Miles
'OPTIOUE Blvd. Lucie View Map
772-621-8777
View Doctors
AMEAICAS BEST #5276
1707 Nw St Lucie West
Port St FL
'772-924-3700
Lurie
WALMART VISION CENTER 5100 Okeechobee Road
Fort Pierce FL
`772465-2547
JESSE GIBSON OD
Walmart Vision Center
Fort Pierce FL
772-460-2072
5100 Okeechobee Rd
SAM'S OPTICAL
1750 Sw Gatlin Blvd
Port St FL
`772-678-1307
Lucie
WALMART VISION CENTER 1850 S W Gatlin Blvd
Port St FL
772-336.9281
Lurie
i VERA DEMASI OD
Waimart Vision Center
Port St. FL
772-878-1307
1750 Sw Gatlin Blvd.
Lucie
PHILIP DESANTIS OD
Gatlin Vision
Port St FL
:772-343-0003
1850 Sw Gatlin Blvd
Lucie
34986 Full Service" 560 Of 667 Total Frames 25 Miles
View Map
34945 Eyeglasses And 622 Of 648 Total Frames 26 Miles
Contacts Only View Map
34945 Exam Only Not Applicable 26 Miles
View Map
34953 Eyeglasses And 416 Of 429 Total Frames 26 Miles
Contacts Only View Map
34953 Eyeglasses And 622 Of 648 Total Frames 26 Miles
Contacts Only View Map
34953 Exam Only
34953 Exam Only
WILLIAM A OLIVOS OD 5052 South 25th St Fort Pierce FL 34981 Fug Service"
772-460-8487
It- � `:1 2
Not Applicable 26 Miles
View Map
Not Applicable 26 Miles
View Map
Data Not Supplied 30 Mlles
View Map
Locations are subject to change. Please check with your Eyecare Professional to confirm their participation level.
*The number of Frames Available at $0 identifies the approximate number of frames at each Eyecare Professional location that would be available
for purchase with no out-of-pocket cost to the Subscriber. $0 does not include plan co -pays. If your vision plan applies a co -pay to frames, you will
be responsible to pay that co -pay amount. Frames selection amounts are submitted to NVA by participating Eyecare Professionals and are subject
to change overtime. Cost is only one component in selecting eyewear. You should always consult with your Eyecare Professional when choosing
eyewear.
"Full service indicates that eyeglasses and contacts as well as eye exams are offered at the selected location.
<< Back
Home I About NVA I Contact Us I Privacy I Terms of Use I Sitemap I Help
01998-2013 National Vision Administrators, L.L.C. All rights reserved.
1 of 1 8/15/2013 12:21 PM