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1979-01-09 Regular Meeting2368 FIRST REGULAR MEETING TUESDAY~ JANUAR~ 9~ 1979 The City Council of the City of 0keechobee, Florida, convened in Regular Session in the Council Chambers at the City Hall, 0keechobee, Florida, at 7:00 P.M., Tuesday, January 9, 1979. President Pro-Tem Edward W. Douglas presiding. Councilmen Lavon Bass, Jim Knight and Lytle Raulerson were present. Others present were: Audley Dunham,AMayo~; L. C. Fortner, Jr., ,y~. Director of Public Works; Larry Mobley, Police Chief; David Conlon, City '}[i~' Attorney; E.H. Reutebuch, Assistant Fire Chief; Sylvia Christian, Acting City Clerk; Lola Parker, Deputy Clerk; Newly Elected City Clerk Bonnie S. Thomas and Newly Elected Councilmen Donald Burk and Oakland Chapman. The Invocation was offered by Councilman Jim Knight. 79-1 APPROVAL OF MINUTES It was moved by Councilman Bass, seconded by Councilman Raulerson and vote carried that the Minutes of November 14, 21, 28 and December 5, 1978 be approved as recorded. 79-2 R~©LUTION AND PRESENTATION OF PLAQUE President Pro-Tem Edward W. Douglas presented a Resolution expressing commendation and appreciation for the untiring and valuable service re- ndered to the City by Mr. Russell V. Dom~r as a member of the City Council for eight years. Councilman Knight moved passage of the Resolution, which was seconded by Councilman ~ass and vote carried. 79-3 APPLICATION FOR REZONING President Pro-Tem Edward W. Douglas informed the Council that at the Meeting of December 5, 1978 Mr. Charles Allen Robertson presented two request for rezoning which was postponed until Dr. Ernest Bartley, Planning Consultant could be contacted. Attorney Conlon informed that Dr. Bartley islto contact him, but it. will be'at least two weeks, However, the rezoning can be advertised. Following discussion Councilman Raulerson moved to proceed with advertisement, seconded by Councilman Bass and vote carried. 79-4 EMPLOYEE EVALUATION - WATER Director Fortner resubmitted a request for a salary increase and pro- motion for Klm Marshall. Director Fortner had requested a $750 per year salary increase and promotion to Lead Operator. Following discussion Councilman Raulerson moved to grant Klm Marshall a $750 per year increase and be promoted to Lead Operator, seconded by Councilmmn Bass and vote carried. 2369 79-5 ALLOCATI'0N OF FEDERAL REVENUE SHARING FUNDS Act.ing Clerk Christian informed the Council that there was $4,229 that needed to be allocated. Following discussion Councilman Bass moved to allocate t~ ~Federal ~ Revenue Sharing Funds of $4,229 as follows: City Clerk's Office $ 800.00 .- Police Department $2,000.00 Water, Sewer and Street Departments $1,429.00 $4,229.00 seconded by Councilman Knight and vote carried. ! NO SMOKING IN COUNCIL ROOM Councilman Bass made a motion to post "No Smoking" signs in the Council Room, seconded by Councilman Raulerson and vote carried. PUBLIC HEARING 79-6 BID TABULATIONS - LIFT STATION AND SEWAGE FORCE MAIN ADJACENT TO KELLEY TRAILER PARK It being the hour of seven-thirty p.m. and pursuant to a notice published December 7th and 14th, 1978 sealed bids were received, opened and read for furnishing of all plant, labor, materials and equipment to construct a sewage lift station and sewage force main adjacent to Kelley Trailer Park. Bids were as follows: FA~R B~THERS~ INC. A-1 For providing and installing 4" P.V.C. force main $17,037.60 A-2 For providing and installing 1 Submersible Lift Station com- plete with wet well invert of elevation 9.49 $21,952.00 TOTAL BID ITEMS "A" $38,989.60 B-1 For providing and installing 1 Submersible Lift Station com- plete with wet well invert of elevation 4.61 $22,920.00 C-1 For providing and installing 8" Sewer Crossing of S.R. 70 by Bore and Jack Method $ 6,980.00 TOTAL BID I~EMS "A-1 AND B-!" $39,957.60 Days to start-10 Days to complete-lO5 Bid Bond-5~ TOTAL "A-l; B-1 and C-i" $46,937.60 WEBB GENERAL CONTRACTING A-1 For providing and installing 4" P.V.C. force main $15,810.00 ._ A-2 For providing and installing 1 Submersible Lift Station com- plete with wet well invert of elevation 9.49 $86,315.00 TOTAL BID ITEMS "A" $102,125.00 B-1 For providing and installing 1 Submersible Lift Station complete with wet well invert of elevation 4.61 $90,315.00 2370 C-1 For providing and installing 8" Sewer Crossing of S.R. 70 by Bore and Jack Method $ 20,720.00 TOTAL BID ITEMS "A-1 AND B-l" $106,125.00 DAYS TO START-30 --~ DAYS TO COMPLETE-200 ~., BIO BONO-5% ~ TOTAL "A-l; B-1 AND C-l" $126,845.O0 LAGROW IRRIGATION A-1 For providing and installing 4" P.V.C. force main $8,308.00 A-2 For providing and installing I Submersible Lift Station complete with wet well invert of elevation 9.49 $30,471.O0 TOTAL BID ITEMS "A" $38,779.00 B-1 For providing and installing i Submersible Lift Station complete with wet well invert of elevation 4.61 $33,421.00 C-1 For providing and installing 8" Sewer Crossing of S.R. 70 by Bore and Jack Method $10,458.00 TOTAL BID ITEMS "A-1 AND B-l" $41,729.00 DAYS TO START-10 DAYS TO COMPLETE-180 BID BOND-5% TOTAL A-l; B-1 AND C-l" $52,187.00 MARKHAM PIPELINE A-1 For providing and installing 4" P.V.C. force main $ 2,604.00 ~ A-2 For providing and installing i Submersible Lift Station complete with wet well invert of elevation 9.49 $25,375.00 TOTAL BID ITEMS "A" $27,979.00 B-1 For providing and installing i Submersible Lift Station complete with wet well invert of elevation 4.61 $26,100.00 C-1 For providing and installing 8" Sewer Crossing of S.R. 70 --~ by Bore and Jack Method $ 9,830.00 TOTAL BID ITEMS "A-1 AND B-l" $28,704.00 DAYS TO START-15 DAYS TO COMPLETE-105 BID BOND-5% TOTAL "A-l; B-1 AND C-l" $38,534.00 Don Shepherd, Engineer, informed that Markham Pipeline was the lowest bidder. He stated that he would review all bids and report his recommendations to the Council at the Meeting on January 23,1979. Signing of Vouchers. After old Business was taken care of the Meeting Adjourned. OATH OF OFFICE TO CITY CLERK It being in order the oath of office was administered to Bonnie S. Thomas by Mayor Audley Dunham. OATH OF OFFICE TO NEW COUNCILMEN It being in order the oath of office was administered to Donald Burk, Oakland Chapman and Edward W. Douglas by Mayor Audley Dunham. ELECTION OF CHAIRMAN AND MAYOR Edward W. Douglas acting as temporary Chairman opened the meeting --~ and announced that the floor was opeB for nominations of a Chaix~an and Mayor of the City Council. 237i By Secret Ballot Edward W. Douglas was voted in as Chairman and Mayor of the Council and Lytle Raulerson as Vice-Chairman. COMMITTES APPOINTED President Douglas appointed the following Committes: FINANCE CHAIRMAN Lytle Raulerson J&m Knight · Donald Burk POLICE COMMITTEE Oakland Chapman SANITARY AND ZONING Lytle Raulerson STREETS~ PARKS~ LIGHTS AND FIRE Jim Knight WATER AND SEWER Donald Burk Oakland Chapman Edward W. Douglas CO-SIGNERS City Clerk-Bonnie S. Thomas Co-Signer-Sylvia Christian Alternate-Lola Parker Finance Chairman-Lytle Raulerson Co-Signer-Donald Burk Alternate-Jim Knight Chairman-Edward W. Douglas Co-Signer-Jim Knight Alternate-Oakland Chapman RE-INSTATE CITY EMPLOYEES Councilman Burk moved to re-instate all City Employees, seconded by Councilman Chapman and vote carried. 79-$ CHURCHES - UTILITY TAX John Cassels spoke on behalf of Marvin Arrants stating that some churches are tax exempt and some churches are not. City to send letter to Florida Power and Light Company according to Florida Statutes. Following discussion Councilman Raulerson moved to have Attorney Conlon send letter to Florida Power and Light, seconded by Councilman Burk and vote carried. 79-9 HOSPITAL CORPORATION OF AMERICA Attorney Conlon submitted the first amendment to the Sewer Line Agreement with the Hospital Corporation of America. ~ They are requesting the City to accept maintenance on the Lift gtation located on the Hospital Property, plus they have changed the dollar amount in the £ormula for reinbursing them for any third party connections to the Lift Station and Force Main, which neither one was agreed on earlier. 2372 Attorney Conlon recommended the Council stay with the same price and terms that were agreed upon six months ago. Following a lengthy discussion Councilman Burk moved to stay with the original agreement and the City has the right to cut off sewage in case of an emergency, seconded by Councilman Chapman and vote carried. 79-10 ORDINANCE NO. 407 - ELECTRICAL CODE - FIRST READING President Douglas submitted for first reading Ordinance Number #407 which is "An Ordinance amending Ordinance No. 81, Electrical Code; PrOviding for the adoption of the National Electrical Code with certain modifications." 79-11 CITY MARKET BUILDING Attorney Conlon informed that Mr. Royals time has expired and the easements should soon reach the City. There have been complaints on Contractor Markham not cleaning up after his jobs. Director Fortner stated that Don Shepherd, Engineer, had appro- ached Mr. Markham and he stated cleaning up is being done. Attorney Conlon stated that low bid on Kelley Trailer Park is Markham the City might inform him that he must finish clean up and meet requirements under Royals and U-Save job before bid of Kelley Trailer Park can be awarded to him. No action now Attorney Conlon to report in two weeks. 79-12 DOG CONTROL ORDINANCE Attorney Conlon reported laws of various cities. Councilman Burk requested a workshop. Attorney Conlon to make a draft then have a workshop. POLICE DEPARTMENT 1. MONTHLY REPORT Chief Mobley submitted the Police Department Activity Report for November and December, 1978. 2. EMPLOYEE EVALUATIONS - POLICE --~ Chief Mobley submitted employee evaluations on Patrolmen Lee Duncan, Rehmund Farrenkopf and Jerome Smith. Each man has successfully completed the Basic Recruit Course at Indian River Community College. Successful completion of the Basic Recruit at the Police Academy carries with it a Certification Raise of $400. Chief Mobley recommends that each man be given the $400 increase. Following discussion Councilman Burk moved to increase the salaries of Lee Duncan, Rehmund Farrenkopf and Jerome Smith by $400, seconded by Councilman Chapman and vote carried. 2373 3. POLICE AUXILIARY Chief Mobley stated work has started on the Police Auxiliary. Applications are being taken and interviews set up. The Insurance Company had advised that they will cover the Auxiliary with Class A Insurance. The Auxiliary will consist of ten men. 4. ADVERTISE BIDS ON POLICE CAR AND CONSOLE RADIO UNIT Chief Mobley requested authorization to advertise bids on new car and console radio unit. Councilman Knight moved to advertise bids on new car and console radio unit, seconded by Councilman Raulerson and vote carried. Councilman Knight withdrew his motion to advertise for bids on console radio unit and moved to just advertise bids on'new car and purchase console radio from State Purchasing, seconded by Councilman Raulerson and vote carried. 5. TRANSCRIBER - RECORDER Chief Mobley requested authorization to purchase a transcriber- recorder through State Purchasing at a cost of $222.00. Following discussion Councilman Burk and President Douglas request to workshop on this item. ?9-4 6. EMPLOYEE EVALUATION - POLICE Chief Mobley submitted an employee evaluation on Reba Walker. He recommends her salary be increased $5 per week. Following discussion Councilman Chapman moved to increase Reba Walker's Salary $5 per week, seconded by Councilman Burk and vote carried. ?9-# 7. EMPLOYEE EVALUATION - POLICE Chief Mobley submitted an evaluation and end of probation report on Brawlie W. Gaskins. He recommends that his probation be ended effective November 25, 1978 and that he receive a salary increase of $500 bringing total annual salary to $8,950 per year. ~ollowing discussion Councilman Raulerson moved to lift probation on Brawlie W. Gaskins and increase salary $500 per year, seconded by Councilman Chapman and vote carried. FIRE DEPARTMENT 1. MONTHLY REPORT Assistant Fire Chief Reutebuch submitted the Fire Report for the month of December, 1978. I T ! I !11 2374 BUILDING DEPARTMENT 1. QUARTERLY REPORT Building Of£icial Spray submitted the Building Of£icial Quarterly Report for the months of October, November and December, 1978. WATER, SEWSR .AND STREET DEPARTMENTS 1. NEW 1979 TRUCKS Director Fortner informed that when the four new trucks were purchased the City traded in two old ones. A third old truck was going to be used in the City Department. The Council has decided not to use the third truck in the City Department. Director Fortner Guestions what would be the best way to get rid of the old third truck. Attorney Conlon stated that it should be advertised for bids. President Douglas requested Director Fortner to find out what wholesale price is on the truck. 79-13 2. CITY PENSION PLANS Director Fortner discussed the insurance premiums that City has been paying. He recommends for the City to hire an Actuary to study and make recommendations for a Retirement Plan. Actuaries Kruse, O'Conner and Ling, Inc., submitted a price of $1,750. Following a lengthy discussion Councilman Raulerson moved to hire Actuaries Kruse, O'Conner and Ling, Inc. to write Retirement Plan at a cost of $1,750, seconded by Councilman Burk and vote carried. CITY CLERK 1. SCHEDULE OF REGULAR MEETINGS --~ The Regular Meetings of the City Council are to be as follows: January 23rd, 1979 February 13th and 27th, 1979 March 13th and 27th, 1979 79-1# 2. WATERWORKS IMPROVEMENTS - RESERVOIR ADDITION - CONTRACT NO. 77~1151 - ESTIMATE NUMBER 6 Clerk Thomas submitted request for Pay Estimate No. 6 from Robert E. Owens and Associates for LaGrow Irrigation in the amount of Eighteen Thousand Four Hundred Twenty and 75/100 (18,420.75) for Clearwell. Councilman Knight moved to pay Estimate No. 6 in the amount of Eighteen Thousand Four Hundred Twenty and 75/100 (18,420.75~ to LaGrow Irrigation, seconded by Councilman Burk and vote carried. 79-1~ 3. 24" WATERWORKS IMPROVEMENTS TRANSMISSION LINE -EDA - LPW - PAYMENT REQUEST NO. 7 Clerk Thomas submitted request for Payment NO. 7 from Robert E. Owens and Associates for LaGrow Irrigation in the amount of Thirteen Thousand Three Hundred Sixty-Seven and 38/100 (13,367.38) for ~-~ Transmission Line. CoUncilman Knigh~ moved to pay request No. 7 in the amount of Thirteen Thousand Three Hundred Sixty-Seven and 38/100 (13,367.381 to LaGrow Irrigation, seconded by Councilman Burk and vote carried. 2375 4. TRANSFER OF FUNDS Deputy Clerk Christian requested permission to transfer funds 79-5 in the amount of $33,000 from the Federal Revenue Sharing Fund into the Water and Sewer Revenue Fund which has been allocated for Water Plant Improvements. Councilman Burk moved to transfer $33,000 from the Federal Revenue Sharing Fund to the Water and Sewer Revenue Fund, seconded by Councilman Raulerson and vote carried. WORKSHOP President Douglas informed the Council that a Workshop will be held on Thursday, January ll, 1979 at 7:00 P.M. to Review City Business with new Councilmen. ADJOURNMENT There being no further business, the Meeting Recessed at ll:30 P.M. until Thursday, January ll, 1979. ~~-~~~~ Vouchers on fhe following funds were Edward W. Douglas J approved: President City Council I City of Okeechobee General Fund $ 54,149.O5 I & S Refunding Bonds ~und 113,784.O4 A~ti-Recession Fund 511.68 i Cigarette Tax Fund 257,687.66 ' W&S Oper. & Main. Fund 102,O82 12 I W&S System Rev. Fund 2,024.99 , . ~ / ¥/" W&S Revenue Fund 134, O63.32 ~, f/.~'z~. /' W&S Bond & Int. Siriking Fund 24,300 CO Bonnie S. Thomas City Clerk City of Okeechobee RECESSED MEETING THURSDAY, JANUARY ll, 1979 The City Council of the City of Okeechobee, Florida, convened in a Recessed Session in the Council Chambers at the City Hall, 0keechobee, Florida, at 7:00 P.M., Thursday, January ll, 1979. President Edward W. Douglas presiding. Councilmen Donald BUrk, Oakland Chapman, Jim Knight and Lytle Raulerson were present. Others present were: L. C. Fortner, Jr., Director of'Public Works; Bonnie S. Thomas, City Clerk and Sylvia Christian, Deputy Clerk. 2376 REVIEW OF CITY BUSINESS WITH NEW COUNCILMEN President Douglas explained the reason for the workshop meeting and the following items were discussed: 1. Addition to Water Plant 2. New Water Intake Line 3. 24" Water Extension Main -~ 4. Meter Pit and By Pass Line 5. Clearwell 6. New Mains 7. Accepted Mains from other people 8. Study on Tap Fees 9. Finances in the Water Department lO. Beachwater Association ll. Sewer "201 Facility Plan" 12. Street Department - Roads 13. Second Bridge over Taylor Creek --~ 14. Road and B~idge Fund - Auditor 15. Post Office Parking Area 16. Four Laning of State Road 70 17. Fire DepartmentmHiring of Chief-Merging with the County-Hydrants 18. Leash Law 19. Employee Manuel 20. Treasury Bill - Certificates of Deposit ADJOURNMENT There being no further business, President Douglas declared the meeting Recessed at 9:05 P.M. --~ dward W. DoUglas President City Coun/cil City of Okeechobee /,~ :?// Bonnie S.~homas City Clerk City of Okeechobee CITY COUNCIL OF THE CITY OF OKEECHOBEE COUNCIL CHAMBERS JANUARY 9, 1979 AGENDA FIRST REGULAR MEETING 7:00 P.M. 1. Invocation 2. Approval of Minutes: November 14, 21, 28 and December 5, 1978. 3. Resolution and presentation of plaque to Russell V. Domer. 7:30 P.M. 4. Public Hearing: Bid Tabulation for furnishing of all plant, labor, materials and equipment to construct a sewage lift station and force main adjacent to Kelly Trailer Park at State Road 70. 5. Approve vouchers for payment. 6. Old Business 7. Adjournment *********-*-********-*-*--**********-*****-****-*-*****-*--** *** * * * *** * ****** * * *** * * **** **** 1. Oath of office to New Councilmen and City Clerk By Mayor Dunham 2. Douglas acting as temporary Chairman opens the Meeting and ask for nominations for President from Council. 3. President is sworn in and seated. 4. President Pro -Tem Elected 5. President Appoints Committees 6. President Appoints Co- Signers 7. City Employees Re- Instated 8. Marvin Arrants - Churches - Utility Tax 9. Open for citizens not appearing on Agenda. 10. Communications from Department Heads A. Attorney B. Police Chief C. Fire Chief D. Building Official E. Director of Public Works F. City Clerk 11. COMMUNICATIONS FROM COUNCILMEN A. Edward W. Douglas B. Donald Burk C. Oakland Chapman AGENDA Page 2 January 9, 1979 D. Jim Knight E. Lytle Raulerson 12. ADJOURNMENT