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2012-06-19CITY OF OKEECHOBEE DUNE 19,2012 REGULAR CITY COUNCIL MEETING OFFICIAL SUMMARY OF COUNCIL ACTION PAGE 1 OF 8 491 li AGENDA III COUNCIL ACTION - DISCUSSION - VOTE 11 I. CALL TO ORDER - Mayor: June 19, 2012, City Council Regular Meeting, 6:00 p.m. IL OPENING CEREMONIES: Invocation to be given by Reverend Jim Benton, Faith Farm Ministries; Pledge of Allegiance to be led by the Mayor. Ill. MAYOR, COUNCIL AND STAFF ATTENDANCE - City Clerk. Mayor James E. Kirk Council Member Devin Maxwell Council Member Mike O'Connor Council Member Dowling R. Watford, Jr. Council Member Clayton Williams City Administrator Brian Whitehall City Attorney John R. Cook City Clerk Lane Gamiotea Deputy Clerk Melisa Jahner Police Chief Denny Davis Fire Chief Herb Smith Public Works Director Donnie Robertson IV. PROCLAMATIONS AND PRESENTATIONS - Mayor. A. Proclaim the week of June 18-24, 2012 as "Amateur Radio Week." In the absence of Mayor Kirk, Council Member Watford will be serving as Mayor Pro-Tempore and called the June 19, 2012, City Council Regular Meeting to order at 6:00 p.m. The invocation was offered by Reverend Jim Benton of Faith Farm Ministries; The Pledge was led by Mayor Pro-Tem Watford. City Clerk Gamiotea called the roll: Absent Present Present Present Present Present Present Present Absent Present Absent (Assistant Chief Douglas was present on his behalf) Present Mayor Pro-Tem Watford proclaimed June 18 through 24, 2012 as Amateur Radio Week, presenting the proclamation to Mr. Al Berryman, Mr. Tom Timmons and Mr. Charlie Whipple. The proclamation read as follows: "WHEREAS, despite theinternet, cell phones, emailandmodern communications, everyyear whole regions find themselves in the dark. Tornadoes, fires, storms, ice and even the occasional cutting of fiber optic cables leave people without the means to communicate. In these cases, the one consistent service that has never failed has been Amateur Radio; and WHEREAS, these radio operators, often called "hams" provide backup communications for everything from the American Red Cross to FEMA and even for the International Space Station; (continued) 1P JUNE 19, 2012 - REGULAR MEETING - PAGE 2 OF 8 AGENDA IV. PROCLAMATIONS AND PRESENTATIONS CONTINUED. A. Proclaim the week of June 18-24, 2012 as "Amateur Radio Week" continued. V. MINUTES - City Clerk. A. Motion to dispense with the reading and approve the Summary of Council Action for the May 15, 2012 Regular Meeting. VI. WARRANT REGISTER - City Administrator. A. Motion to approve the May 2012 Warrant Register: General Fund ................................ $480,552.07 Public Facility Improvement Fund .................. $20,847.52 Community Development Block Grant Fund .......... $5,045.06 Capital Improvement Projects Fund ................. $3,650.00 I COUNCIL ACTION - DISCUSSION - VOTE I (continued from page one) and WHEREAS, over the past year, the news has been full of reports of ham radio operators providing critical communications during unexpected emergencies in towns across America including the California wildfires, winter storms, tornadoes and other events world-wide. When trouble is brewing, Amateur Radio's people are often the first to provide rescuers with critical information and communications; and WHEREAS, their slogan, "When All Else Fails, Ham Radio Works" is more than just words to the hams as they prove they can send messages in many forms without the use of phone systems, internet or any other infrastructure that can be compromised in a crisis. More than 35,000 amateur radio operators across the country participated in last year's event. NOW, THEREFORE,1, Dowling R. Watford, Jr., by virtue of the authority vested in me as Mayor Pro-Tempore of the City of Okeechobee, Florida, do hereby proclaim the week of June 18 through 24, 2012 as "Amateur Radio Week." An invitation was extended to everyone to attend a Field Day in celebration of Amateur Radio Week, on June 23 and 24 from noon to 2:00 p.m. at Walmart. Council Member Maxwell moved to dispense with the reading and approve the Summary of Council Action for the May 15, 2012 Regular Meeting; seconded by Council Member O'Connor. There was no discussion on this item. KIRK - ABSENT WATFORD - YEA MAXWELL - YEA WILLIAMS - YEA E O'CONNOR - YEA MOTION CARRIED. Council Member Williams moved to approve the May 2012 Warrant Register in the amounts: General Fund, four hundred eighty thousand, five hundred fifty-two dollars and seven cents ($480,552.07); Public Facilities Improvement Fund, twenty thousand, eight hundred forty-seven dollars and fifty-two cents ($20,847.52); Community Development Block Grant Fund, five thousand, forty-five dollars and six cents ($5,045.06); and Capital Improvement Projects Fund, three thousand, six hundred fifty dollars ($3,650.00); seconded by Council Member O'Connor. There was no discussion on this item. VOTE KIRK - ABSENT MAXWELL - YEA O'CONNOR - YEA WATFORD - YEA WILLIAMS - YEA MOTION CARRIED. .TUNE 19, 2012 - REGULAR MEETING - PAGE 3 OF $ it$ 11 AGENDA III COUNCIL ACTION - DISCUSSION -VOTE 11 VII. AGENDA - Mayor. A. Requests for the addition, deferral or withdrawal of items on today's agenda. VIII. NEW BUSINESS. Mayor Pro-Tem Watford asked whether there were any requests for the addition, deferral or withdrawal of items on today's agenda. Items were not added or deleted. However, the Public Nearing items denoted on the agenda were changed to New Business items. New Business items are now enumerated as "A through D." A. 1. a) Motion to read by title only, and set July 17, 2012 as a final public Council Member O'Connor moved to read by title only, and set July 17, 2012 as a final public hearing date for hearing date for proposed Ordinance No.1086, Impact Fee proposed Ordinance No,1086, Impact Fee Moratorium; seconded by Council Member Williams. Moratorium - City Attorney (Exhibit 1). b) Vote on motion to read by title only and set final public hearing date. III VOTE KIRK - ABSENT MAXWELL - YEA O'CONNOR - YEA WATFORD - YEA WILLIAMS - YEA MOTION CARRIED. c) City Attorney to read proposed Ordinance No.1086. Attorney Cook read proposed Ordinance No. 1086 by title only as follows: "AN ORDINANCE OF THE CITY OF OKEECHOBEE FLORIDA, AMENDING CODE BOOK CHAPTER 71 IMPACT FEES, SECTION 71-13 PUBLIC WORKS IMPACT FEE SCHEDULE, SECTION 79-23 LAW ENFORCEMENT FACI LITIES IMPACT FEE SCHEDULE, AND SECTION 79-33 FIRE IMPACT FEE SCHEDULE; PROVIDING FOR AN EXTENSION OF A MORATORIUM FOR THE COLLECTION OFIMPACTFEES; PROVIDING FOR CONFLICT, PROVIDING FORSEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE." 2. a) Motion to approve the first reading of proposed Ordinance No. Council Member O'Connor moved to approve the first reading of proposed Ordinance No.1086; seconded by Council 1086, 111 Member Maxwell. b) Discussion. The City Council adopted Ordinance No.1071 on May 17, 2011 which suspended the collection of City impact fees' pursuant to Code Sections 71-13, 23 and 33, from July 1, 2011 to June 30, 2012. Shortly after, the School Board adopted a moratorium for the collection of their Impact Fee's as well. The Board of County Commissioners has discussed the topic on several occasions, but have not followed suit. Since this subject is addressed in the Land Development Regulations section of the Code Book, the Planning Board, who acts as the City's Land Planning Agency, reviewed the consideration to extend the impact fee moratorium an additional year. The recommendation was unanimous, made at their May 17, 2012 meeting. 00 JUNE 19, 2012 - REGULAR MEETING - PAGE 4 OF 8 AGENDA COUNCIL ACTION - DISCUSSION -VOTE VIII, NEW BUSINESS CONTINUED. A. 2. b) Discussion on approving the first reading of proposed Ordinance Administrator Whitehall provided statistical financial data which showed, out of the 420 building permits issued from No. 1086 continued. July 1, 2011 to date, only seven were impact fee assessable. The total loss of revenue to the City was $8,110.22. During this same period, the City collected $70,917.00 in County impact fees. It was pointed out that the data proved the suggestion that suspending impact fees generally does not increase building permit production. However, the Council's decision was based on more than statistical data. In an effort to assist and promote development, the Council agreed extending the moratorium an additional year would be in the best interest of the citizens. There were no questions or comments offered from the public. c) Vote on motion. KIRK - ABSENT WATFORD - YEA MAXWELL - YEA WILLIAMS - YEA O'CONNOR - YEA MOTION CARRIED. B. 1. a) Motion to read by title only and set July 17, 2012 as a final public Council Member O'Connor moved to read by title only and set July 17, 2012 as a final public hearing date for proposed hearing date for proposed Ordinance No. 1087, Florida Building Ordinance No. 1087, Florida Building Code; seconded by Council Member Williams. Code - City Attorney (Exhibit 2). b) Vote on motion to read by title only and set final public hearing date. VOTE KIRK - ABSENT MAXWELL - YEA O'CONNOR - YEA WATFORD - YEA WILLIAMS - YEA MOTION CARRIED. c) City Attorney to read proposed Ordinance No. 1087. Attorney Cook read proposed Ordinance No. 1087 by title only as follows: "AN ORDINANCE OF THE CITY OF OKEECHOBEE, FLORIDA AMENDING CODE OF ORDINANCES SECTIONS: 90-35(c), CHANGE OR TRANSFER OF NONCONFORMING USE OR STRUCTURE, 90-168(1)(a), 90-168(1)(c), 90-168(1)(d), 90-168(1)(e)(4), 90- 168(1)(0, FOUNDATION REQUIREMENTS FOR SINGLE FAMILY DWELLINGS IN ALL ZONING CLASSIFICATIONS EXCEPT RESIDENTIAL MOBILE HOME (RMH); 90-168(2)(b), 90-168(2)(c), FOUNDATION AND ELEVATION REQUIREMENTS FOR RESIDENTIAL MOBILE HOME (RMH) ZONES; 90-169(8)(a)(9), 90- 169(8)(b)(4), 90-169(8)(b)(7), 90-169(8)(c)(4), RELOCATIONAND INSTALLATION OF USED DWELLING UNITS; 90-170(c)(4), USED DWELLING UNITS and 90-170(o, MINIMUM CODE REVIEW REQUIRED, THEREOF, CHANGING THE LANGUAGE FROM STANDARD BUILDING CODE OR HOUSING CODE TO FLORIDA BUILDING CODE, PROVIDING FOR CONFLICTS, PROVIDING FOR SEVERABILITYAND PROVIDING FORAN EFFECTIVE DATE." 2. a) Motion to approve the first reading of proposed Ordinance No. III Council Member O'Connor moved to approve the first reading of proposed Ordinance No. 1087; seconded by Council 1087. Member Williams. JUNE 19, 2012 - REGULAR MEETING - PAGE 5 OF 8 N AGENDA III COUNCIL ACTION - DISCUSSION - VOTE II Vlll. NEW BUSINESS CONTINUED. B. 2. b) Discussion on approving the first reading of proposed Ordinance The proposed ordinance cleans up languages within the various sections of the Code Book so that they are all No.1087, consistent with the term Florida Building Code rather than references to the Standard Building Code or Mousing Code. The request was made by Building Official Ray Schaub. Since this subject is addressed in the Land Development Regulations section of the Code Book, the Planning Board, who acts as the City's Land Planning Agency, reviewed the proposed changes at their May 17, 2012 meeting and unanimously voted to recommend approval. There were no questions or comments offered from the public. During the discussion, Council instructed Administrator Whitehall to request the Planning Board and Staff review Section's 90-168 Dwelling Foundations as it relates to Code Book Sections 78-1, Minimum Development Standards and 78-2 Standard for Residential Infill Development and discover whether any of these areas need to be amended or addressed better to prevent adverse effects on neighboring properties when homes are built in older subdivisions. Section 90-168 requires the Building Official to follow the current Florida Building Code as the guideline for the height of the foundation for single family homes in all zoning districts except mobile homes. However, Section 78-1, paragraph two provides that developments shall be designed to provide adequate access to lots and sites, avoid adverse effects or noise, odor, traffic, drainage and utilities on surrounding properties, and avoid unnecessary impervious surface cover. Then further, Section 78-2, requires that dwelling units conform to the regulations in effect at the time of development of the adjacent residential area prior to the adoption of the current regulations. There are several areas where residential homes were built many years ago, and then homes built in the last few years have adversely effected the neighboring homes because the height of the foundation is much higher. The biggest impact pertains to drainage. c) Vote on motion. VOTE KIRK - ABSENT MAXWELL - YEA O'CONNOR - YEA WATFORD - YEA WILLIAMS - YEA MOTION CARRIED. C. Discuss funding for the SW 21" Street County Grant Funded Storm The City Council, at the October 4, 2011 meeting, passed a motion to approve participation in the County's Southwest Sewer Project - City Administrator. 21" Street Storm Sewer Project, with the City's portion being not more than 13 percent or $20,000.00 and that City Staff has the authority to review any change orders. The purpose of this project was, after the 2004 and 2005 hurricanes, the Southwest area was identified as a major problem due to the amount of flooding and damage to homes and commercial buildings in the City and County. As a means to remedy the flooding, several projects, including this specific one, were created and included in the Local Mitigation Strategy Plan and the Storm Water Utility Master Plan. 061P JUNE 19, 2412 - REGULAR MEETING - PAGE 6 of 8 AGENDA COUNCIL ACTION - DISCUSSION - VOTE Vlll. NEW BUSINESS CONTINUED. C. Discuss funding for the SW 21" Street County Grant Funded Storm This project addresses only a small portion of the entire area, and includes Southwest 21" Street from 3" to 7`h Sewer Project continued. 11 Avenues, then a portion of the 7" Avenue drainage ditch. The County has completed various other drainage projects for the Southwest area. However, this is the first one that included a portion of the City Limits. The project, County Bid #2012-10 Hazard Mitigation Grant Program for SW Drainage Area Improvements, were opened on April 20, 2012, bidders were: Go Underground Utilities, LLC for $483,893.00, FHP Tectonics Corp for $494,074,59, Close Construction, LLC, for $544,567.91 and Sunshine Land Design for $647,550.68. At the May 24, 2012 Board of County Commissioner' s meeting, the item was on the agenda to consider awarding the bid to the lowest bidder. County Staff provided a financial breakdown of the construction phase of the project and grant funds. The construction budget total is $2,146,504.00, which includes a Federal Grant paying 75 percent, the County's 25 percent matching funds and Administrative costs. Awarding the bid would increase the County's 25 percent budgeted matching share. Therefore, the Commissioners were hesitant to make the award. The matter was postponed until June 7 to allow time for County Staff to request an increase in funding from the City. At the June 7 meeting, County Staff advised the City Council would not be meeting until June 19. The bid award was postponed until the June 28 meeting. In an effort to ensure the County realizes the significance of continuing the project, Administrator Whitehall recommended the Council increase the original offer to contribute a maximum of $20,000 to $95,000,00, as that would be approximately 50 percent of the County's cost over the matching grant funds. Both entities prioritized this project for best use of gas tax funds. The County proved to the State this was a viable project. It was awarded and needs to be carried out. Discussion ensued, the Council had several issues of concern, mostly with potential change orders on the project. They wanted to be clear this would be the maximum the City could offer, no contributions will be made toward change orders that would increase the cost of the project. It is possible there could be deductive change orders, which would cause the City's 50 percent to be lower. There is also the issue of differences in how the City handles construction projects as they generally have an adverse effect on the daily routine of its citizens. The City notifies residents before construction projects begin, giving both the estimated start and completion dates. They also do not allow work to begin before a certain time in the mornings, nor allow any Saturday and Sunday work. JUKE 19 2012 - REGULAR MEETING - PAGE 7 OF 8 #V AGENDA 1ECOUNCIL ACTION - DISCUSSION - VOTE VIII. NEW BUSINESS CONTINUED. C. Discuss funding for the SW 21" Street County Grant Funded Storm Council Member Williams moved to approve the City contributing 50 percent of the County's unfunded portion of the grant, but not to exceed a maximum of $95,000 total for the construction costs only, for the Southwest Sewer Project continued. 21" Street Drainage Improvements Project, that City Staff be given ade uate information and time to review an change orders, and that the City has the opportunity to give input for the same; seconded by Council Member O'Connor. Prior to calling for the vote, the Council clarified the matching percentage and cap are only applicable to the construction costs, it does not incline engineering. The City will only contribute up to the $95,000,00 regardless of cost overruns, should they arise. Attorney Cook advised the motion on the floor conveyed their message. VOTE KIRK - ABSENT MAXWELL - YEA O'GONNOR - YEA WATFORD - YEA WILLIAMS - YEA MOTION CARRIED. D. Updates and information on several items discussed at the Florida Distributed prior to the meeting, was Exhibit 3 containing a memorandum, the Viva Florida 500 flyer, a copy of the Association of City Clerks Summer Academy - City Clerk. constitutional amendments summary and a copy of a Florida Association of City Clerk's (FACC) adopted Resolution presented by President, Barbara Estep. Clerk Gamiotea began the presentation by expressing her appreciation to attend the FACC Academies and that the association is celebrating their 40" Anniversary. This academy was the first time the association hosted a celebrity. Suze Orman was the keynote speaker and outside the US Military, FACC was the first organization she has addressed pro-bono. Regarding Elections, thankfully no major changes to the State Election Laws will affect the municipal elections. Social Media is having the largest impact on how campaigns are being managed and raising funds. She explained that she will be looking into ways to partner with the County Supervisor of Elections to utilize the online Treasurer's Reporting system. However, for this election year, the reports can be scanned and posted on the City website. The City Candidate Election Packets should be available by the end of this week. The proclamation has been prepared for the Mayor to Call the Elections at the July 17 meeting. The City of Eagle Lake recently went through the steps to use the State's language of drawing lots to break a tie between two candidates. Clerk Gamiotea explained how the procedures were carried out and that she has requested a copy of the policy. She again conveyed the need for Council's support to change the Election chapter in resolving a be, as the current method requires a special election be conducted. JUNE 19, 2012 - REGULAR MEETING - PAGE 8 OF 8 II AGENDA III COUNCIL ACTION - DISCUSSION - VOTE II VIII. NEW BUSINESS CONTINUED. D. Updates and information on several items discussed at the Florida Association of City Clerks Summer Academy continued. IX. ADJOURN MEETING - Mayor. Please take notice and be advised that when a person decides to appeal any decision made by the City Council with respect to any matter considered at this meeting, he/she may need to insure that a verbatim record of the proceeding is made, which record includes th and evidence upon which the appeal is to be based. City Clerk media are for the sole purpose of backup for fficial records of the Cler . ATTEST: James E. Kirk, Mayor / k Melisa Jahner, Qe, Deputy Clerk In 2013, Florida will reach the 500th anniversary of Ponce de Leon's arrival on Florida's east coast. The State has already established a website, fla500.com. The Florida League of Cities (FLC) is partnering with the State for this event. They are asking each municipality to register and submit historical data, photographs and little-known facts about the City. Eventually the website will have an interactive map of the state where you can click on each county and city to find all kinds of information. A smart phone app is being designed for release next year, as people travel they can instantly pull up information about the area, providing a great tourism tool. All information has to be submitted by June 30. Clerk Gamiotea has already registered the City on the FLC site, vivafl500.org. When the Mayor attends the FLC conference in August, he will be presented with a "History Happened Here Kit" to bring back. It will contain templates for the City to use to begin presenting this information to our citizens and how to promote the campaign. Clerk Gamiotea attended a review of the proposed constitutional amendments for the 2012 General Election. She also noted that they are posted on the State Division of Elections website. Each year the FACC President is expected to honor board members and committee chairs who perform above and beyond their prescribed duties. This year there were only two Resolutions issued. Clerk Gamiotea stated she was surprised and honored to have been one of the recipients. The Council congratulated heron receiving this recognition. The final items noted were the attendance to Social Media, How to build an Effective and Compliant Social Media Policy class taught by Flagler County EOC, Ormond Beach's City Clerk and Michele Gardner of the FL Institute of Government. Professionalism, Business Etiquette and Credibility class, taught by Dr. Ava Fluty. Public Information Officers class taught by Sgt. McWilliams of the City of Ft. Pierce Police Department PIO and the Lori McWilliams, City of Tequesta's Administration PIO and City Clerk. There being no further discussion nor items on the agenda, Mayor Pro-Tem Watford adjourned the Regular Meeting at p.m. The next regular scheduled meeting is July 17, 2012 at 7:20 p.m. NEWSPAPERS OKEECHOBEE NEWS STATE OF FLORIDA COUNTY OF OKEECHOBEE 107 S.W. il7th Street, Suite D, Okeechobee, FL 34974 Before the undersigned authority personally appeared Tom Byrd, who on oath says he is Publisher of the Okeechobee News, a three times a week Newspaper published at Okeechobee, in Okeechobee County, Florida, that the attache"opy of advertisement being a I A, JL t e ;r in the matter of in the 19th Judicial District of the Circuit Court of. Okeechobee County, Florida, was published in said newspaper in the issues f Affiant further says that the said Okeechobee News is a newspaper published at Okeechobee, in said Okeechobee County, Florida, and that said newspaper has heretofore been published continuously in said Okeechobee County, Florida each week and has been entered as second class mail matter at the post office in Okeechobee, in said Okeechobee County, Florida, for a period of one year next preceding the first publication of the attached copy of advertisement, and affiant fur- ther says that she has neither paid nor promised any person, firm or corporation any discount, rebate, com- mission or refund for the purpose of securing this advertisement fo lication in the said newspaper. Tom Byrd Sworn to and subscribed before me this �.� —day oi'_ , C> �c� AD Notary Public, State of Florida at Large .✓ (863) 763-3134 NOTICE IS HEREBY GIVEN that the City Council of the City of OkeecM e will meet in Regular Session on Tuesday, June 19, 2012, at 6:0 m., at City Hall, 55 SE 3rd Ave, Rm 200, Okeechobee, Florida. The pub] invited and encouraged to attend. PLEASE TAKE NOTICE AND BE ADVISED that no stenographic record by rdfied court reporter will be made of the foregoing meeting. According. ry person who may seek to appeal any decision involving the matters n :ed herein will be responsible for making a verbatim record of the testim and evidence at said meeting upon which any appeal is to be base ease contact City Administration at 863-763-3372, or website wwwS.ity41 -echobea com. to obtain a copy of the agenda. In accordance with the Americans with Disabilities Act (ADA) of 1990 pE ms needingq spetlal accommodation to participate in this proceeding shoe orart fl,a Tav CJerk's Office at 863-763-3372 for assistance. Lane Gamiotea, CMC, City Clerk mcntt&,-fie ANGIE BRIDGES MY.COMMISSION # EE 177653 EXPIRES: April 20, 2016 Bonded Thru Notary Public Underwriters CITY OF OKEECHOBEE JUNE 19, 2012 REGULAR CITY COUWLIA€ETIN LANE'S TYPED MINUTES DURING THE MEETING PAGE 1 OF II AGENDA III COUNCIL ACTION - DISCUSSION - VOTE II CALL TO ORDER - Mayor: June 19, 2012, City Council Regular Meeting, 6:00 p.m. IL OPENING CEREMONIES: Invocation to be given by Reverend Jim Benton, Faith Farm Ministries; Pledge of Allegiance to be led by the Mayor. Ill. MAYOR, COUNCIL AND STAFF ATTENDANCE - City Clerk. Mayor James E. Kirk Council Member Devin Maxwell Council Member Mike O'Connor Council Member Dowling R. Watford, Jr. Council Member Clayton Williams City Administrator Brian Whitehall City Attorney John R. Cook City Clerk Lane Gamiotea Deputy Clerk Melisa Jahner Police Chief Denny Davis Fire Chief Herb Smith Public Works Director Donnie Robertson IV. PROCLAMATIONS AND PRESENTATIONS - Mayor. A. Proclaim the week of June 18-24, 2012 as "Amateur Radio Week," In the absence of Mayor Kirk, Council Member Watford will be serving as Mayor Pro-Tempore and called the June 19, 2012, City Council Regular Meeting to order at 6:00 p.m. The invocation was offered by Reverend Jim Benton of Faith Farm Ministries; The Pledge was led by Mayor Pro-Tem Watford. City Clerk Gamiotea called the roil: Absent Present Present Present Present Present Present Present Absent Present Absent (Assistant Chief Douglas was present on his behalf) Present Mayor Pro-Tem Watford proclaimed June 18 through 24, 2012 as Amateur Radio Week, presenting the proclamation to Mr. Al Berryman, Mr. Tom Timmons and Mr. Charlie Whipple. The proclamation read as follows: "WHEREAS, despite the internet, cell phones, email and modern communications, everyyear whole regions find themselves in the dark. Tornadoes, fires, storms, ice and even the occasional cutting of fiber optic cables leave people without the means to communicate. In these cases, the one consistent service that has never failed has been Amateur Radio; and WHEREAS, these radio operators, often called "hams" provide backup communications for everything from the American Red Cross to FEMA and even for the International Space Station;(continued) JUNE 19, 2012 - LANES MINUTES TYPED DURING REGULAR MEETING - PAGE 2 OF II AGENDA III COUNCIL ACTION - DISCUSSION - VOTE II IV. PROCLAMATIONS AND PRESENTATIONS CONTINUED. A. Proclaim the week of June 18-24, 2012 as "Amateur Radio Week" (continued from page one) and WHEREAS, over the past year, the news has been full of reports of ham radio' continued. operators providing critical communications during unexpected emergencies in towns across America including the California wildfires, winter storms, tornadoes and other events world-wide. When trouble is brewing, Amateur Radios people are often the first to provide rescuers with critical information and communications; and WHEREAS, their slogan, "When All Else Fails, Ham Radio Works" is more than just words to the hams as they prove they can send messages in many forms without the use of phone systems, internet or any other infrastructure that can be compromised in a crisis. More than 35,000 amateur radio' operators across the country participated in last year's event. NOW, THEREFORE,1, Dowling R. Watford, Jr., by virtue of the authority vested in me as Mayor Pro-Tempore of the City of Okeechobee, Florida, do hereby proclaim the week of June 18 through 24, 2012 as "Amateur Radio Week." An invitation was extended to everyone to attend a Field Day in celebration of Nam Radio Week, on June 23 and 24 from noon to 2:00 p.m. at Walmart. V. MINUTES - City Clerk. A. Motion to dispense with the reading and approve the Summary of 111 Council Member Maxwell moved to dispense with the reading and approve the Summary of Council Action for the May Council Action for the May 15, 2012 Regular Meeting. 15, 2012 Regular Meeting; seconded by Council Member O'Connor. There was no discussion on this item. VOTE KIRK - ASSENT MAXWELL - YEA O'CONNOR - YEA WATFORD - YEA WILLIAMS - YEA MOTION CARRIED. VI. WARRANT REGISTER - City Administrator. A. Motion to approve the May 2012 Warrant Register: Council Member Williams moved to approve the May 2012 Warrant Register in the amounts: General Fund, four hundred eighty thousand, five hundred fifty-two dollars and seven cents ($480,552.07); Public Facilities improvement General Fund ................................ $480,552.07 Fund, twenty thousand, eight hundred forty-seven dollars and fifty-two cents ($20,847.52); Community Development Public Facility Improvement Fund .................. $20,847.52 Block Grant Fund, five thousand, forty-five dollars and six cents ($5,045.06); and Capital Improvement Projects Fund, Community Development Block Grant Fund .......... $5,045.06 three thousand, six hundred fifty dollars ($3,650.00); seconded by Council Member O'Connor. There was no Capital Improvement Projects Fund ................. $3,650.00 discussion on this item. KIRK - ABSENT MAXWELL - YEA O'CONNOR - YEA WATFORD - YEA WILLIAMS - YEA MOTION CARRIED. JUNE 19, 2012 - LANES MINUTES TYPED DURING REGULAR MEETING - PAGE 3 OF 11 AGENDA III I COUNCIL ACTION - DISCUSSION -VOTE 11 VII. AGENDA - Mayor. A. Requests for the addition, deferral or withdrawal of items on today's Mayor Pro-Tem Watford asked whether there were any requests for the addition, deferral or withdrawal of items on agenda. 11 today's agenda. Items were not added or deleted. However, the Public Hearing items were changed to New Business items. There will not be a closing of the public hearing. New Business items are enumerated as "A through D." Vlll. NEW BUSINESS. A.1.a) Motion to read by title only and set July 17, 2012 as a final public Council Member O'Connor moved to read by title only, and set July 17, 2012 as a final public hearing date for hearing date for proposed Ordinance No. 1086, Impact Fee proposed Ordinance No. 1086, Impact Fee Moratorium; seconded by Council Member Williams. Moratorium - City Attorney (Exhibit 1). 11 b) Vote on motion to read by title only and set final public hearing date. VOTE KIRK - ABSENT MAXWELL - YEA O'CONNOR - YEA WATFORD - YEA WILLIAMS - YEA MOTION CARRIED. c) City Attorney to read proposed Ordinance No. 1086. Attorney Cook read proposed Ordinance No. 1086 by title only as follows: "AN ORDINANCE OF THE CITY OF OKEECHOBEE FLORIDA, AMENDING CODE BOOK CHAPTER 71 IMPACT FEES, SECTION 71-13 PUBLIC' WORKS IMPACTFEE SCHEDULE, SECTION 71-23 LAWENFORCEMENTFACILITIES IMPACTFEE SCHEDULE, AND SECTION 71-33 FIRE IMPACT FEE SCHEDULE, PROVIDING FOR AN EXTENSION OF MORATORIUM FOR THE COLLECTION OFIMPACT FEES; PROVIDING FOR CONFLICT, PROVIDING FOR SEVERABILI TY; AND PROVIDING FOR AN EFFECTIVE DATE." 2.a) Motion to approve the first reading of proposed Ordinance No. 111 Council Member O'Connor moved to approve the first reading of proposed Ordinance No, 1086; seconded by Council 1086. Member Maxwell. b) Discussion. The City Council adopted Ordinance No.1071 on May 17, 2011 which suspended the collection of City Impact fee's pursuant to Code Sections 71-13„ 23 and 33, from July 1, 2011 to June 30 2012. Shortly after, the School Board c) Vote on motion, adopted a moratorium for the collection of their Impact Fee's as well. The Board of County Commissioners have discussed the topic on several occasions, but have not followed suit. Since this subject is addressed in the Land Development Regulations, the Planning Board, who acts as the City's Land Planning Agency, reviewed the considered to extend the impact fee moratorium an additional year. At the May 17, 2012 meeting they unanimously voted to recommend approval to the Council. JUNE 19, 2012 - LANES MINUTES TYPED DURING REGULAR MEETING - PAGE 4 OF II AGENDA III COUNCIL ACTION - DISCUSSION - VOTE II VIII. NEW BUSINESS CONTINUED. A. 2. b) Discussion on approving the first reading of proposed Ordinance No. 1086 continued. c) Vote on motion. B. 1. a) Motion to read by title only and set July 17, 2012 as a final public hearing date for proposed Ordinance No. 1087, Florida Building Code - City Attorney (Exhibit 2). Administrator Whitehall provided statistical financial data which shows out of the 420 building permits issued from July 1, 2011 to date, only seven were impact fee assessable. The total loss of revenue was $8,110.22. During this same period, the City collected $70,917.00 in County impact fees. It was pointed out that the data proved the suggestion that suspending impact fees generally does not increase building permit production. However, the Councils decision was based on more than statistical data. In an effort to assist development the Council agreed extending the moratorium an additional year would be in the best interest of the citizens. There were no questions or comments from the public offered. KIRK - ABSENT MAXWELL - YEA O'CONNOR - YEA WATFORD - YEA WILLIAMS - YEA MOTION CARRIED. Council Member O'Connor moved to read by title only and set July 17, 2012 as a final public hearing date for proposed Ordinance No. 1087, Florida Building Code; seconded by Council Member Williams. b) Vote on motion to read by title only and set final public hearing date. III VOTE KIRK - ABSENT MAXWELL - YEA O'CONNOR - YEA WATFORD - YEA WILLIAMS - YEA MOTION CARRIED. c) City Attorney to read proposed Ordinance No. 1087. Attorney Cook read proposed Ordinance No. 1087 by title only as follows: "AN ORDINANCE OF THE CITY OF OKEECHOBEE, FLORIDA AMENDING CODE OF ORDINANCES SECTIONS: 90-35(c), CHANGE OR TRANSFER OF NONCONFORMING USE OR STRUCTURE; 90.168(1)(a), 90.168(1)(c), 90.168(1)(d), 90.168(1)(e)(4), 90- 168(1)(f), FOUNDATION REQUIREMENTS FOR SINGLE FAMILY DWELLINGS IN ALL ZONING CLASSIFICATIONS EXCEPT RESIDENTIAL MOBILE HOME (RMH); 90.168(2)(b), 90-168(2)(c), FOUNDATION AND ELEVATION REQUIREMENTS FOR RESIDENTIAL MOBILE HOME (RMH) ZONES; 90.169(8)(a)(9), 90- 169(8)(b)(4), 90-169(8)(b)(7), 90-169(8)(c)(4), RELOCATION AND INSTALLATION OF USED DWELLING UNITS; 90-170(c)(4), USED DWELLING UNITS and 90.170(f), MINIMUM CODE REVIEW REQUIRED, THEREOF; CHANGING THE LANGUAGE FROM STANDARD BUILDING CODE OR HOUSING CODE TO FLORIDA BUILDING CODE; PROVIDING FOR CONFLICTS, PROVIDING FOR SEVERABILITY AND PROVIDING FOR AN EFFECTIVE DATE." 2. a) Motion to approve the first reading of proposed Ordinance No. III Council Member O'Connor moved to approve the first reading of proposed Ordinance No. 1087; seconded by Council 1087. Member Williams. JUNE 19, 2012 - LANES MINUTES TYPED DURING REGULAR MEETING - PAGE 5 OF II AGENDA I!I COUNCIL ACTION - DISCUSSION - VOTE 11 VAI. NEW BUSINESS CONTINUED. B. 2. b) Discussion on approving the first reading of proposed Ordinance The proposed ordinance cleans up languages within the various section of the Code Book so that they are all No.1087 continued. consistent with the term Florida Building Code rather than references to the Standard Building Code or Housing Code. The request was make by Building Official Ray Schaub. Since this subject is addressed in the Land Development Regulations, the Planning Board, who acts as the City's Land Planning Agency, reviewed the considered to extend the impact fee moratorium an additional year. At the May 17, 2012 meeting they unanimously voted to recommend approval to the Council. There were no questions or comments from the public offered. During the discussion, since on of the sections being amended deals with dwelling foundations (90-168), Council Member Maxwell asked whether City and Planning Staff would review that section and forward to the Planning Board for a recommendation, to better address the impact of in -fill for elevation and the surrounding area requirement and appropriate level - Brian instructed by Watford to send request for review to the board. Practical examples of where there's been some problems created because of this. Public comments and discussion. There were none. c) Vote on motion. VOTE KIRK - ABSENT MAXWELL - YEA O'CONNOR - YEA WATFORD - YEA WILLIAMS - YEA MOTION CARRIED. C. Discuss funding for the SW 21 st Street County Grant Funded Storm Distributed copies of maps. Last October 4, 2011, Council decided to show good faith, token amount, $20,000 to the project, methodology for', Sewer Project - City Administrator. approving change orders. County has received bids. $484,000 is the low bid. Close to engineers amount. Phase two of grant funded project, $190,000 of the project costs not grant funded. Commissioners received bids, conversation got on tangent, need for the project, explain better how important this project is to the city, staff time, everything pointed to the award of the project, i know they are looking to the city to come up with additional funding for this project, met with county staff, last time, discussed 50 percent of the unfunded grant amount. They have bridge projects, gas tax fund money to use, how they are funding this project, financial feesability was the term used, staff needs to be okay with this, project been going on for three years, in the running for another grant project, and the county choose to do a different project which left us out, again the DEP, SFWMD looking for different treatment, glorified baffle box that will catch the polluents from 21 s` street. If they don't do this thye will loose $295K. The money cannot be used else where. Think in terms, $600,000 assest the city would be able to add to our assets, for $98,000. Dowling, attended the mtg, didn't speak, discussion got off on a tangent basically when hoover asked co engineer will this work & co engineer reply was evasive, discussion started goign down hill, spend $190,000 and it not work. Domer brought up, our position, just a portion of that whole drainage area, but it is a piece of the project. Cost, spend this money rather than two other projects, understand their concerns, city stand point dissappointed, spent more than anticipated on the other portion of the project we're now beign expected to kick in more for this. Agree w Brian on the asset we're getting. Will this actually work question needs to stressed only a portion of the whole drainage. Devin, listened to the meeting, tend to agree timing is poor, engineering is done and paid for, surprised just matter of undoing but even worth the costs, there's still some work south of this project that is going to require some culvert replacement that are outside the city, Brian 3 culverts are within this bid. If SW r Avenue doesn't work then nothing works, this project will work perfectly providing that 7" avenue is working properly. 3 culverts discussed were the same 3 that are contained within the project. Brian more surprised with timing at this juncture. Bids came back in April, should have known in October when budget was considered. Brian, BOCC needs to realize this amount is significant to JUNE 19, 2012 -LANES MINUTES TYPED DURING REGULAR MEETING - PAGE 6 OF AGENDA III COUNCIL ACTION -DISCUSSION -VOTE II VIII. NEW BUSINESS CONTINUED. C. Discuss funding for the SW 21 st Street County Grant Funded Storm us. Our $20,000 was never articulated to them correctly. Need a warm fuzzy amount from them and they wont give it to us, Devin, spending Sewer Project - City Administrator. more money would we have made the same decision verse the 20,000? Need to look at that as well. Brian we're under the clock as it is. Don't think we would have designed this project any differently. We prioritized this project for best use of our gas tax money. They went and got a grant for it, they proved to the state this was a viable project and they gave them the grant. Everything south is not done. SFWMD indicated they were going to be able to do some things in lumpkin creek, and that has not been done. Lumpkin Creek project is supposed to be a treatment area not flooding area. Design is now smaller than originally anticipated. Mike if they approve it now, change orders start happening, county going to come back like they do? Its there engineers and not ours, we've got a radio system that still doesn't work right. Council's call. Can say this is our maximum amount you'll get from the city. Watford, I was encouraged, postponed but didn't kill it, give us an opportunity to see if we'll contribute more. If its important enough for us to pony up the funds then they'll go ahead with it. Contribute a certain amount of money and no more. $94,000 needs to be established as the max. 50 percent up to a max in case something is changed, city still should get to scrutinize the change orders. Effects the property owners as well. Notify all citizens, construction not before 8, no Sat & Sun, most are not county practices. Clayton concerned about other projects we're going to be a part of with them. Agree with Mike, cap it period, input on changes, area needs it, SFWMD don't crank up the pump down there, we have to take their word for it. In a perfect world it will work. Council Member Williams moved to approve the City contributing 50 percent of the County's unfunded grant amount, (which is approximately $190,000), but not to exceed $95,000 total for the construction costs of the project only, that City staff given adequate information and time on work order changes, and that the City have the opportunity to give input for the same; the City will not contribute to any costs in excess of the $95,000, O'Connor second. Cook its okay. Motion Carried. D. Updates and information on several items discussed at the Florida Distributed Exhibit 3 prior to the meeting: As always, I want to express my appreciation for allowing me to attend the Association of City Clerks Summer Academy - City Clerk. FL Association of City Clerk's Academies. I always come back with a wealth of knowledge. The association is celebrating their 401 Anniversary. Suze Orman was our Keynote speaker. -First time the FACC has ever had a' celebrity address the association. Other than the US military, we are the first organization she's ever agreed to appear' before as pro-bono. • Managing Elections was a panel of various municipal clerks to give a perspective on how things are managed from a large City such as Miami to a smaller one like Eagle Lake. -Thankfully no major changes to the State Election Laws that effect municipal elections. -Social Media has the largest impact on how campaigns are managed. -Will be looking into ways to partner with the County Supervisor of Elections to utilize the online Treasurers Reporting. -For this year will be looking to post a copy as a PDF file. -Eagle Lake recently went through the steps to use the State's language of drawing lots to break a tie between two candidates. All was advertised and witnessed by the Canvassing Board, which included the County Judge. The City Attorney & City Clerk, two candidates, press and the public: The Clerk took 4 of her business cards, on the back of one she wrote the word heads, on the back of the other she wrote the word tales. She stapled a blank one on top of each, but them in individual but matching envelopes and sealed them. She put them in a basket. The basket was raised high enough over both candidates heads to that they had to reach into the basket without seeing which envelope they were pulling out, and both had to do this at the same time. Each held onto their envelope. The coin was provided from the City Attorney to the County judge who inspected it and publicly showed the heads side and tales side. The coin was flipped it into the air, allowed to drop, roll & stop on its own. Heads or tales was verbally noted 0 JUNE 19, 2012 -LANES MINUTES TYPED DURING REGULAR MEETING - PAGE 7 OF II AGENDA III COUNCIL ACTION - DISCUSSION - VOTE 11 Vlll. NEW BUSINESS CONTINUED. D. Updates and information on several items discussed at the Florida out loud. The two candidates then had to open their envelopes at the same time To reveal who had tales and who had Association of City Clerks Summer Academy continued. heads. The coin was then framed and presented to the winner. Every one thought the entire process was completely fair. Election Packets will be available by the end of this week. -The proclamation has been prepared for the Mayor to Call the Elections at the July 17 meeting. • In 2013, Florida will reach the 500th anniversary of Ponce de Leon's arrival on Florida's east coast. The State has already established a website, fia500.com. The FLC is partnering with the State for this event. They are asking each municipality to register and submit historical data, photographs and little-known facts about the City. Eventually the website will have an interactive map of the state where you can click on each county and city to find all kinds of information. A smart phone app is being designed for release so that as you travel you can instantly pull up information and decide if you want to visit that city. Attached is an informational flyer. -Ali information has to be submitted by June 30. -1 have already registered the City on the FLC site, vivaf1500.org -Each city will receive a "History Happened Here Kit" at the August FLC Conference. ! Received a Summary of the proposed constitutional amendments for the 2012 General Election. A copy of the summary is attached. They are posted on the State Division of Elections website as well. Each year the FACC President is expected to honor board members and committee chairs who perform above and beyond their prescribed duties with a Resolution. This year there were only two Resolutions issued. I was humbled and honored to have been one of the recipients for my leadership and commitment in Chairing the Awards & Scholarship Committee. The Council congratulated the clerk on receiving this recognition. 0 Attended the following classes, and will have more presentations on several of them in the coming months: Social Media, How to build an Effective and Compliant Social Media Policy taught by Flagler County EOC, Ormond Beach's City Clerk and Michele Gardner of the FL Institute of Government. -Professionalism, Business Etiquette and Credibility class, taught by Dr. Ava Fluty. -Public Information Officers taught by Sgt. McWilliams of the City of Ft. Pierce Police Department PIO and the Lori McWilliams, City of Tequesta's Administration PIO and City Clerk. IX. ADJOURN MEETING - Mayor. III There being no further discussion nor items on the agenda, Mayor Pro -Tern Kirk adjourned the Regular Meeting at p.m. The next regular scheduled meeting is July 17, 2012 at 7:20 p.m. CITY OF OKEECHOBEE JUNE 19, 2012 REGULAR CITY COUNCIL MEETING OFFICIAL AGENDA I. CALL TO ORDER- MAYOR: June 19, 2012, City Council Regular Meeting, 6:00 p.m. II. OPENING CEREMONIES: Invocation given by Rev. Jim Benton, Faith Farm Ministries; Pledge of Allegiance led by the Mayor. III. MAYOR, COUNCIL MEMBERS, AND STAFF ATTENDANCE - City Clerk. Mayor James E. Kirk Council Member Devin Maxwell Council Member Mike O'Connor Council Member Dowling R. Watford, Jr. Council Member Clayton Williams City Administrator Brian Whitehall City Attorney John R. Cook City Clerk Lane Gamiotea Deputy Clerk Melisa Jahner Police Chief Denny Davis Fire Chief Herb Smith Public Works Director Donnie Robertson IV. PRESENTATIONS AND PROCLAMATIONS - Mayor. A. Proclaim the week of June 18-24, 2012 as "Amateur Radio Week." PAGE 1 OF 3 June 19, 2012 PAGE 2 OF 3 V. MINUTES - City Clerk. A. Motion to dispense with the reading and approve the Summary of Council Action for the May 15, 2012 Regular Meeting. VI. WARRANT REGISTER - City Administrator. A. Motion to approve the April 2012 Warrant Register. General Fund $480,552,07 Public Facilities Improvement Fund $ 20,847.52 Community Development Block Grant Fund $ 5,045,06 Capital Improvement Projects Fund $ 3,650.00 VII. AGENDA - Mayor. A. Requests for the addition, deferral or withdrawal of items on today's agenda. Vill. fIRST READINE OF1"NANCES - Mayor. A.1.a) Motion to read by title only and set July 17, 2012 as a final public hearing date for proposed Ordinance No.1086, Impact Fee Moratorium - City Attorney (Exhibit 1). b) Vote on motion to read by title only and set final public hearing date. c) City Attorney to read proposed Ordinance No.1086. 2.a) Motion to approve the first reading of proposed Ordinance No.1086. b) Public comments and discussion. c) Vote on motion. 13.1.a) Motion to read by title only and set July 17, 2012 as a final public hearing date for proposed Ordinance No. 1087, Florida Building Code - City Attorney (Exhibit 2). June 19, 2012 PAGE 3 OF 3 Vlll. --RST READING -OF k-DINES CONTINUED. 6.1.bj Vote on motion to read by title only and set final public hearing date. c) City Attorney to read proposed Ordinance No.1087. 2.a) Motion to approve the first reading of proposed Ordinance No.1087, b) Public comments and discussion. e) Vote on motion. �, k: t Discuss funding for the SW 21"Street County Grant Funded Storm Sewer Project - City Administrator. �, Updates and information on several items discussed at the Florida Association of City Clerks Summer Academy - City Clerk. ADJOURN MEETING. PLEASE TAKE NOTICE AND BE ADVISED that if any person desires to appeal any decision made by the City Council with respect to any matter considered at this proceeding, such interested person will need a record of the proceedings, and for such purpose may need to ensure a verbatim record of the proceedings, which record includes the testimony and evidence upon which the appeal is to be based. City Clerk media is for the sole purpose of backup for official records of the Clerk. p nq 4. y��,/ r 'WW"IFFM ROOM A': office of the Mallor 7 Okeec6obeeI F[oriba WHEREAS, despite the internet, cell phones, email and modern communications, every year whole regions find themselves in the dark. Tornadoes, fires, storms, ice and even the occasional cutting of fiber optic cables leave people without the means to communicate. In these cases, the one consistent service that has never failed has been Amateur Radio; and EAS, these radio operators, often called "hams" provide backup communications for everything from the American Red Cross to FEMA and even for the International Space Station; and WHEREAS, over the past year, the news has-been full of reports of ham radio operators providing critical communications during unexpected emergencies in towns across America including the California wildfires, winter storms, tornadoes and other events world-wide. When trouble is brewing, Amateur Radio's people are often the first to provide rescuers with critical information and communications; and WHEREAS, their slogan, "When All Else Fails, Ham Radio Works" is more than just words to the hams as they prove they can send messages in many forms without the use of phone systems, internet or any other infrastructure that can be compromised in a crisis. More than 35,000 amateur radio operators across the country participated in last year's event. NOW, THEREFORE, 1, Dowling R. Watford, Jr., by virtue of the authority vested in me as Mayor Pro-Tempore of the City of Okeechobee, Florida, do hereby proclaim the week o f June 18 - 24, 2012 as "Amateur Radio Week. " In witness whereof I have hereunto set my hand and caused this seal to be axed. CMC, City Clerk Date: tune 19, 20.12 Direct Connect: 159*178050*1 email: ad4rz@arrl.net AD4F( Al Berryman P.O. Box 2581 Okeechobee, FL 34973 863-467-0516 863-697-6719 Cell ESF2, ARRUEC Okeechobee, County office of the Mallor okeecbobee1 Ff oriba WHEREAS, despite the internet, cell phones, email and modern communications, every year whole regions find themselves in the dark. Tornadoes, fires, storms, ice and even the occasional cutting of fiber optic cables leave people without the means to communicate. In these cases, the one consistent service that has never failed has been Amateur Radio; and WHEREAS, the,dlsVa operators, often called "hams"provide backup communications for everything from the America red ross to FEMA and even for the International Space Station; and 17 // WHEREAS, over the past year, the news has been full of reports of ham radio operators providing critical communications during unexpected emergencies in towns across America including the California wildfires, winter storms, tornadoes and other events world-wide. When trouble is brewing, Amateur Radio's people are often the first to provide rescuers with critical information and communications; and WHEREAS, their slogan, "When All Else Fails, Ham Radio Works" is more than just words to the hams as they prove they can send messages in many forms without the use of phone systems, internet or any other infrastructure that can be compromised in a crisis. More than 35,000 amateur radio operators across the country participated in last year's event. NOW, THEREFORE, I, James E. Kirk, by virtue of the authority vested in me as Mayor of the City of Okeechobee, Florida, do hereby proclaim the week of June 18 - 24, 2012 as "Amateur Radio Week." In witness whereof I have hereunto set my hand and caused this seal to be affixed. Attest: James E. Kirk, Mayor Lane Gamiotea, CMC, City Clerk Date: tune 19, 2012 For additional information contact: em OKEECHOBEE AMATEUR RADIO CLUB 11 Public Demo of Emergency Communications June 23-24 Despite the Internet, cell phones, email and modern communications, every year whole regions find themselves in the dark. Tornadoes, fires, storms, ice and even the occasional cutting of fiber optic cables leave people without the means to communicate. In these cases, the one consistent service that has never t; failed has been Amateur Radio hese radio operators, often called "hams" provide backup communications for everything from the American Red Cross to FEMA and even for the International Space Station. Your/' isto t epeahoit we k_ Over the past year, the news has been full of reports of ham radio operators providing critical communications during unexpected emergencies in towns across America including the California wildfires, winter storms, tornadoes and other events world-wide. When trouble is brewing, Amateur Radio's people are often the first to provide rescuers with critical information and communications./,V4, k d ,Jur� 2 24 e/�ilYi�d�vylll���ia4�, , � "t;�`�; u • tow�n',s'��h�n )erAtors�td see for ttemsel�e ates wit thr i Stc abo t a hams cross. the,usA holding public demonstrations- of ert gency communications abili es. This'angual event, called "Field Day",^is the climax of the week ong ,"At*eur Radio Week" sponsored bar the ARRL, the national association for Amateur �a io.� si o 1 ej�ergenccy power supplies, hats 4et rs`willtgonstruct emergency-9tations ih` paWs, shopping ma s, schools and backyardscaround the Their slogan, "When All Else Fails, Ham Radio Works" is more than just words to the hams as they prove they can send messages in many forms without the use of phone systems, internet or any other infrastructure that can be compromised in a crisis. More than 35,000 amateur radio operators across the country participated in last year's event. 2M "The fasttst way,19 turn a crisis,to a total disc ARRL. " From4he 1�arthquake and tsunami in J most ;keliaple Ommunicatioti netwprks in the fi dep den o the In�crnet, Fell tow rs r other i W d ' b t b t' r is to 1ese communication ," said Allen Pit of the ,n to to does in Miss uri, h m radi provide t�e critical h urs of the eve ts. B cause m radios are not Oructure, `y work when nothing else is available. nee n mg e e us u air. 1 Gv In the `�ri area, the group name will be demonstrating Amateur Radio at loca 'on on datef They invite the public to come and see ham radio's new capabilities d learn how to get thei own FCC radio license before the next disaster strikes. Amateur Radio is growing in the US. There are now over 700,000 Amateur Radio licensees in the US, and more tan 2.5 million around the world. Th ough the ARRL's Amateur Ra 'o Emergency Services program, Liam volunteers provide both emergenc communicat ns for housands f state an local emergency response agencies and orr emergenc� mu `ity s rvi es t o� all for �e. To learn mare about Amateur Radio, go to www.e er ncy-radio.org. The public is most cordially invited to came, meet �nd tally with the hams. See what modern Amateur Radio can do. They can even \ / help you get on the air! \ / 1400, *"✓ L)MIBIT 1 ARNE 19, 2012 ORDINANCE NO. 1086 AN ORDINANCE OF THE CITY OF OKEECHOBEE FLORIDA, AMENDING CODE BOOK CHAPTER 71 IMPACT FEES, SECTION 71-13 PUBLIC WORKS IMPACT FEE SCHEDULE, SECTION 71-23 LAW ENFORCEMENT FACILITIES IMPACT FEE SCHEDULE, AND SECTION 71-33 FIRE IMPACT FEE SCHEDULE; PROVIDING FOR AN EXTENSION OF A MORATORIUM FOR THE COLLECTION OF IMPACT FEES; PROVIDING FOR CONFLICT, PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, Ordinance No. 985 adopted by the City Council on June 5, 2007, providing for impact fees, codified in Chapter 71 of the City of Okeechobee Code of Ordinances; and WHEREAS, the City Council adopted Ordinance No. 1071, on May 17, 2011, at a duly advertised meeting, implementing the suspension of collection of impact fees as outlined in Code Book Sections 71-13, 71-23, and 71-33, for a period of one year, beginning, July 1, 2011 to June 30, 2012; and WHEREAS, the City's Planning Board, acting as the Local Planning Agency, has reviewed the proposed amendment, at a duly advertised meeting held on May 17, 2012 and hereby recommends the extension of the moratorium suspending the collection of impact fees for an additional year, July 1, 2012 to June 30, 2013; and WHEREAS, the City Council agrees with the Planning Board's recommendation and finds enacting such moratorium to be in the best interest of its citizens of said City. NOW THEREFORE, be it ordained before the City Council of the City of Okeechobee, Florida; presented at a duly advertised public meeting; and passed by majority vote of the City Council; and properly executed by the Mayor or designee, as Chief Presiding Officer for the City; that: SECTION 1. Amendment and Adoption. Sections 71-13 Public Works Impact Fee Schedule, 71-23 Law Enforcement Facilities Impact Fee Schedule, and 71-33 Fire Impact Fee Schedule, of Chapter 71 of the Code of Ordinances of the City of Okeechobee, are hereby amended and adopted to read as follows: All impact fees collection schedules imposed pursuant to Sections 71-13, 71-23, and 71-33 herein were suspended from July 1, 2011 through June 30, 3012; and shall continue suspension for the period beginning July 1, 2012 and ending June 30, 2013. SECTION 2. Conflict. All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 3. Severability. If any provision or portion of this ordinance is declared by a court of competent jurisdiction to be void, unconstitutional, or unenforceable, then all remaining provisions and portions of this ordinance shall remain in full force and effect. Ordinance No. 1086 - Page 1 of 2 *4w 4400 SECTION 4. Effective Date. This Ordinance shall take effect immediately upon its passage. INTRODUCED for first reading and set for final public hearing on this 19' day of June 2012. James. E. Kirk, Mayor ATTEST: Lane Gamiotea, CMC, City Clerk PASSED AND ADOPTED after Second and Final Public Hearing this 171" day of July2012. James E. Kirk, Mayor ATTEST: Lane Gamiotea, CMC, City Clerk REVIEWED FOR LEGAL SUFFICIENCY: John R. Cook, City Attorney Ordinance No. 1086 - Page 2 of 2 C MAY 11, 201 Z - PLANNING BOARD/LiOARD OF ADJUSTMENT AND APPEALS - VAGE L OF 1 II AGENDA II} _ ACTION ::DISCUSSION • VOTE I( V. NEW BUSINESS, A. Consider any additional requests for amendments to the City's Land Proposed LDR amendments were added for consideration below; Development Regulations - Chairperson. Consider a recommendation to extend the Impact Fee The City Council along with the Board of County Commissioners and School Board adopted the collection of Impact' Moratorium for another year, July 1, 2012 to June 30, 2013 - Fees. The City's fees are outlined in Code Book Section 71-13 for Public Works, 71-23 for Law Enforcement and 71-33 Secretary Burnette - Exhibit 3. for Fire Facilities. Due to the recent economic issues, the City Council suspended the collection of City Impact Fees from July 1, 2011 through June 30, 2012. The School Board recently adopted a moratorium on the collection of their impact fees as well. As the Local Planning Agency, the Planning Board has been requested to review the matter and offer a recommendation, to the City Council, either to adopt or not adopt the extension of the moratorium to collect Impact Fees for an additional year, July 1, 2012 to June 30, 2011 Member Baughman motioned to recommend the City Council adopt the extension of the moratorium to collect Impact Fees for an additional year, July 1, 2012 to June 30, 2013; seconded by Member Ritter. There was no discussion. HOOVER -YEA BURROUGHS-ABSENT BRASS - YEA KELLER-YEA MCCOY-YEA MORGAN - YEA RITTER - YEA BAUGHMAN - YEA MCCREARY - N/A MOTION CARRIED, 2. Consider a recommendation to amend various sections of As the Local Planning Agency, the Planning Board was requested by Building Official Schaub to review and offer a the Code Book Chapter 90, changing any reference to the recommendation to the City Council, to amend various sections of the Code Book language from 'Standard Building Standard Building Code or Housing Code to the Florida Code' or'HOusing Code' to'Florida Building Code.' The original LDR's adopted the Southern Standard Building Code Building Code - Secretary Burnette - Exhibit 4. Congress International. However, due to the State requirements in 2002 the City had to amend the LDR's and adopt the Florida Building Code. The language contained within these sections was not changed at that time. Member Ritter moved to recommend changes to Code Book Sections 90-35(c), 90-168(1)a., 90-168 (1)c., 90-168(1)d., 90-168(1)e.4., 90-168(1)f., 90-168(2)b., 90-168(2)c., 90-169(8), 90-169(8)a.9., 90-169(8)b.4„ 90-169(8)b.7., 90- 169(8)c.4., 90-170(c)(4), and 90-170(f), changing any reference to the Standard Building Code or Housing Code to the Florida Building Code; seconded by Member McCoy. There was no discussion. VOTE HOOVER - YEA BURROUGHS - ABSENT BRASS - YEA KELLER-YEA MCCOY - YEA MORGAN - YEA RITTER - YEA BAUGHMAN - YEA MCCREARY - NIA MOTION CARRIED. 1-0w, 1.v MEMORZA NDUNI TO: Planning Board Members FROM: Board Secretary Burnette `; DATE: May 16, 2012 SUBJECT: Recommendation on extending Impact Fee Moratorium for 1 year As you are aware, the City Council along with the Board of County Commissioners and School Board adopted the collection of Impact Fees. The City's fee's are outlined in Code Book Section 71-13 for Public Works, 71-23 for Law Enforcement and 71-33 for Fire Facilities. Due to recent economic issues, the City Council suspended the collection of City Impact Fee's from July 1, 2011 through June 30, 2012. The School Board recently adopted a moratorium on the collection of their impact fee's as well. The City Council will be considering extending the suspension another year at their June 19 meeting. As the Local Planning Agency, the Planning Board has been requested to review the matter and offer a recommendation, by motion, to the City Council, either to adopt or not adopt the extension of the moratorium to collect Impact Fee's for an additional year, July 1, 2012 to June 30, 2013. Thank you. � � LXHIBIT 2 JOE 19, 2012 ORDINANCE NO. 1087 AN ORDINANCE OF THE CITY OF OKEECHOBEE, FLORIDAAMENDING CODE OF ORDINANCES SECTIONS: 90-35(c), CHANGE OR TRANSFER OF NONCONFORMING USE OR STRUCTURE; 90-168(1)(a), 90-168(1)(c), 90-168(1)(d), 90-168(1)(e)(4), 90-168(1)(f), FOUNDATION REQUIREMENTS FOR SINGLE FAMILY DWELLINGS IN ALL ZONING CLASSIFICATIONS EXCEPT RESIDENTIAL MOBILE HOME (RMH); 90- 168(2)(b), 90-168(2)(c), FOUNDATION AND ELEVATION REQUIREMENTS FOR RESIDENTIAL MOBILE HOME (RMH) ZONES; 90-169(8)(a)(9), 90- 169(8)(b)(4), 90-169(8)(b)(7), 90-169(8)(c)(4), RELOCATION AND INSTALLATION OF USED DWELLING UNITS; 90-170(c)(4), USED DWELLING UNITS and 90-170(f), MINIMUM CODE REVIEW REQUIRED, THEREOF; CHANGING THE LANGUAGE FROM STANDARD BUILDING CODE OR HOUSING CODE TO FLORIDA BUILDING CODE; PROVIDING FOR CONFLICTS, PROVIDING FOR SEVERABILITY AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the City Council of the City of Okeechobee, Florida has adopted Ordinance Number 716, as amended, known as the Land Development Regulations within the City; and WHEREAS, the City of Okeechobee, Florida, has a legitimate interest in periodic review of its ordinances and land development regulations in order to update recent legislative amendments; to address certain inconsistencies or outdated regulations contained in the codes; to make amendments to meet changing community standards, or to accommodate new development; and to create new ordinance or regulation to better serve the public and to make the code a more consistent and easier to understand document; and WHEREAS, the City's Planning Board, acting as the Local Planning Agency, has reviewed the proposed amendments, at a duly advertised meeting held on May 17, 2012 and hereby recommends the language be changed from Standard Building Code or Housing Code to Florida Building Code in Sections 90-35, 90-168, 90-169 and 90- 170; and WHEREAS, the City Council agrees with the Planning Board's recommendation and finds enacting such amendments to be in the best interest of its citizens of said City. NOW THEREFORE, the City Council for the City of Okeechobee, Florida, does herein approve, adopt and amend the City Code of Ordinances as follows: SECTION 1. Amendment and Adoption. That Sections 90-35, 90-168, 90-169 and 90-170, Code of Ordinances for the City of Okeechobee, Florida, are amended in the following respects: Section.90-35. Change or transfer of nonconforming use or structure. (c) Transfer of a nonconforming residential use. In the event the underlying lands on which exists a nonconforming use in a residentially zoned category within the City is sold, assigned, or in any manner transferred from the record title holder of said lands, as such ownership is a reflected in the records of the Clerk of Court or Property Appraiser for Okeechobee County, such nonconforming use may continue thereafter in such use, so long as such use is residential in nature. However, such nonconforming residential use shall Language to be added is underlined Language to be deleted is struck -through Ordinance No. 1087 Page 1 of 5 *40W 11"10 not thereafter be expanded, enlarged or increase in intensity of use, so long as the use remains nonconforming under City Codes. Additionally, such nonconforming residential use shall not be permitted to continue if the structure does not conform to fire safety code; health codes; Florida Standard Building Codes; or fails to comply with F.S. Ch. 381 regarding migrant housing. Section.90-168. Dwelling foundations. (1) Foundation requirements for single family dwellings in all zoning classifications except residential mobile home (RMH). a. Foundation and elevation requirement. All dwelling units shall be placed on a foundation in accordance with the Florida Standard Building Code; or the codes adopted by Section 66-10 Land Development Regulations; or for manufactured homes shall be set up in accordance with the Permanent Foundations Guide for Manufactured Housing issued bythe U.S. Departmentof Housing and Urban Development (Handbook 4930.3 1989), the provisions of Chapter 15C-1, F.A.C. Prior to the pouring of any concrete or the placement of concrete blocks or footings, the area under which concrete or the unit will be placed shall be cleared of all organic material and shall be prepared to ensure drainage as required by applicable codes and approval of the City Building Official and the Technical Review Committee. Further, any lot or area where such dwelling unit is intended to be placed and as permitted by the City, must be filled and/or graded to ensure that the ground upon which such foundation is to be placed is of an elevation no less than 12- inches abovethe crown of the roadways immediately adjacent to such lot or area. The City reserves the right to increase this elevation in the event the installation of septic tank service requires a corresponding increase in overall height. (c) Perimeter footer. A perimeter footer, where required by the Florida Standard Building Code, shall be in accordance with the Florida Standard Building Code. (d) Piers and blocking. Where piers or blocking are utilized to elevate structure from the slab, poured concrete runners or finished grade, support and anchoring/tie-down of the structure shall be in accordance with the Florida Standard Building Code requirements incorporated by Section 66-10, Land Development Regulations; orthe Permanent Foundations Guide for Manufactured Housing issued by the U.S. Department of Housing and Urban Development (Handbook 4930.31989); orthe manufacturer's specifications provided they meet or exceed the requirements of the F.A.C. Stabilizing plates or collars shall be required where auger anchors are used. Where piers and blocking are utilized, the following shall be required. (e) (4) Framing, lathing and stucco in accordance with Florida Standard Building Code requirements incorporated by Section 66-10, Land Development Regulations. (f) Standard Codes. All foundation types shall meet the Florida Standard Building Code requirements incorporated by Section 66-10 Land Development Regulation. (2) Foundation and elevation requirements for residential mobile (RMH) zones. (b) Either foundation type shall meet the Florida Standard Building Code requirements incorporated by Section 66-10 Land Development Regulations. Language to be added is underlined Language to be deleted is dough Ordinance No. 1087 Page 2 of 5 (c) Blocking and tie -down shall be in accordance with provisions of the Florida Standard Building Code requirements incorporated bySection 66-10 Land Development Regulations for conventional construction; Chapter 15C-1.010, Florida Administrative Code (or the manufacturer's specifications provided they meet or exceed the minimum requirements set forth in the Florida Administrative Code) for manufactured housing. Stabilizing plates or collars shall be required where auger anchors are used. In addition, the requirements of 90-168(1)d.1-7. above must also be met. Section 90-169. Appearance and design standards. (8) Relocation and installation of used dwelling units. Any used dwelling unit built and remaining in compliance with the Florida Standard Building Codes incorporated by Section 66-10 Land Development Regulations, or the Manufactured Home Construction and Safety Standards of the U.S. Department of Housing and Urban Development, as well as the requirements of Section 90-170 of this Code, shall be eligible for relocation and/or placement, replacement, installation, or reinstallation in any residential zoning district in accord with regulations as established bythe Schedule of District Regulations upon demonstration of continued compliance with the applicable building codes and standards as well as compliance with the Appearance and Design Standards of this section and with the provisions of Section 90-169 of this Code. There shall be a rebuttable presumption that a unit that is five years of age or less as of the date of application meets the appearance and design standards of the City or the minimum applicable building codes. Except as otherwise permitted by this subsection, no used dwelling unit shall be placed, replaced, located, relocated, installed or reinstalled from the site upon which it was first placed, constructed or installed. (a) (9) Proof that the dwelling continues to meet either the Florida Standard Building Codes incorporated by Section 66-10 Land Development Regulations or the Manufactured Home Construction and Safety Standards of the U.S. Department of Housing and Urban Development. (b) (4) The Board of Adjustments and Appeals shall determine whether the dwelling unit continues to meet the Florida Standard Building Codes incorporated by Section 66-10 Land Development Regulations, or Manufactured Home Construction and Safety Standards of the U.S. Department of Housing and Urban Development, as well as the requirements of Section 90-170 of this Code and the appearance and design standards of this section, and whether the unit is consistent with and compatible with the general character of the neighborhood or community. Within a reasonable time of the conclusion of a public hearing, the Board of Adjustment and Appeals shall make a determination as to whether the dwelling unit meets the standards described in this section. Appeals of the Board's determination shall be in accordance with the provisions of Section 70-371 Land Development Regulations. (7) A final determination not in favor of compliance shall prohibit relocation if the reason for a finding of noncompliance was the failure to meet the Florida Standard Building Codes incorporated by Section 66-10 Land Development Regulations or the Manufactured Language to be added is underlined Language to be deleted is struck through Ordinance No. 1087 Page 3 of 5 Home Construction and Safety Standards of the U.S. Department of Housing and Urban Development. If the reason for a finding of noncompliance was the failure to meet the appearance and design standards of this section or the failure to determine to be consistent with and compatible with surrounding units or the failure to be consistent with or compatible with the general character of the neighborhood or community, the relocation and replacement/reinstallation of the dwelling unit shall be limited to an otherwise conforming site located in a residential mobile (RMH) zoning district subject to applicable codes and regulations. The failure of a used unit to meet age standards as established by this code for the location, relocation, placement, replacement, installation or reinstallation of a used unit shall not authorize the relocation, replacement or reinstallation of the unit in a residential mobile home (RMH) district. (c) (4) A final determination not in favor of compliance shall prohibit relocation if the reason for a finding of no compliance was the failure to meet the Florida Standard Building Codes incorporated by Section 66-10 Land Development Regulations or the Manufactured Home Construction and Safety Standards of the U.S. Department of Housing and Urban Development. If the reason for a finding of noncompliance was the failure to meet the appearance and design standards of this section or the failure to be consistent with and compatible with surrounding units or the failure to be consistent with or compatible with the general character of the neighborhood or community, the relocation and replacementireinstallation of the dwelling unit shall be limited to an other wise conforming site located in a residential mobile home (RMH) zoning district subject to applicable codes and regulations. The failure of a used unit to meet age standards as established by this Code for location, relocation, placement, replacement, installation or reinstallation of a used unit shall not authorize the relocation, replacement or reinstallation of the unit in a residential mobile home (RMH) district. Section 90-170. Minimum code compliance review. (c) Used dwelling units. This section applies to trailers, mobile homes, and used manufactured homes and buildings and shall ensure safe and liable housing. The provisions of this section shall not be construed to be more stringent that those standards required to be met in the manufacture of construction of new dwelling units. (4) Due to the lack of federal building and safety standards for transportable structures manufactured prior to June 15, 1976, as well as the adoption of local Florida Standard Building Codes (see Section 66-10 Land Development Regulations) that for the most part would prohibit such structures, any mobile home manufactured prior to June 15, 1976 shall be imported into the City of Okeechobee for use or resale as a dwelling either temporarily or permanently, nor shall any mobile home manufactured prior to June 15, 1976 be installed, reinstalled, located, relocated, placed or replaced within the City of Okeechobee, or moved from one location in the City to another location in the City. The sale, resale, installation or transportation of a mobile home in violation of this subsection is strictly prohibited. The Language to be added is underlined Language to be deleted is atruck through Ordinance No. 1087 Page 4 of 5 City Building Official may grant limited waivers for the sole purpose of transporting a substandard mobile home out of the City of Okeechobee or to a permitted site for demolition and disposal. (f) Minimum code review required. Any building or structure used or intended to be used for human habitation or the storage of materials associated with human habitation not otherwise reviewed in accordance with this section shall be inspected to ensure that they comply with basic minimum standards prior to the installation, connecting or provision of utilities in accordance with the provisions of the Florida Building Standard -Housing Code. See Section 66-10 Land Development Regulations. A certificate of inspection shall be issued by the Building Official, or as other applicable provisions of this Code shall apply. SECTION 2. Conflict. All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 3. Severability. If any provision or portion of this ordinance is declared by a court of competent jurisdiction to be void, unconstitutional, or unenforceable, then all remaining provisions and portions of this ordinance shall remain in full force and effect. SECTION 4. Effective Date. This Ordinance shall take effect immediately upon its passage. INTRODUCED for first reading and set for final public hearing on this 19'h day of June, 2012. James E. Kirk, Mayor ATTEST: Lane Gamiotea, CMC, City Clerk PASSED AND ADOPTED after Second and Final Public Hearing this 171h day of July, 2012. James E. Kirk, Mayor ATTEST: Lane Gamiotea, CMC, City Clerk REVIEWED FOR LEGAL SUFFICIENCY: John R. Cook, City Attorney Language to be added is underlined Language to be deleted is dough Ordinance No. 1087 5 of 5 MAY 11, Z01 Z - PLANNING ISOARD/BOARD OF ADJUSTMENT AND APPEALS - PAGE Z OF 1 AGENDA III ACTION • DISCUSSION VOTE V. NEW BUSINESS. A. Consider any additional requests for amendments to the City's Land Proposed LDR amendments were added for consideration below: Development Regulations - Chairperson. Consider a recommendation to extend the Impact Fee The City Council along with the Board of County Commissioners and School Board adopted the collection of Impact Moratorium for another year, July 1, 2012 to June 30, 2013 - Fees. The City's fees are outlined in Code Book Section 71-13 for Public Works, 71-23 for Law Enforcement and 71-33 Secretary Burnette - Exhibit 3. for Fire Facilities. Due to the recent economic issues, the City Council suspended the collection of City Impact Fees from July 1, 2011 through June 30, 2012. The School Board recently adopted a moratorium on the collection of their impact fees as well. As the Local Planning Agency, the Planning Board has been requested to review the matter and offer a recommendation, to the City Council, either to adopt or not adopt the extension of the moratorium to collect Impact Fees for an additional year, July 1, 2012 to June 30, 2013. Member Baughman motioned to recommend the City Council adopt the extension of the moratorium to collect Impact Fees for an additional year, July 1, 2012 to June 30, 2013; seconded by Member Ritter. There was no discussion. HOOVER -YEA BURROUGHS-ABSENT BRASS - YEA KELLER-YEA MCCOY-YEA MORGAN - YEA RITTER - YEA 1AUGHMAN - YEA MCCREARY - NIA MOTION CARRIED, 2. Consider a recommendation to amend various sections of As the Local Planning Agency, the Planning Board was requested by Building Official Schaub to review and offer a the Code Book Chapter 90, changing any reference to the recommendation to the City Council, to amend various sections of the Code Book language from 'Standard Building Standard Building Code or Housing Code to the Florida Cade' or'Housing Code' to'Florida Building Code.' The original LDR's adopted the Southern Standard Building Code Building Code - Secretary Bumette - Exhibit 4. Congress International. However, due to the State requirements in 2002 the City had to amend the LDR's and adopt the Florida Building Code. The language contained within these sections was not changed at that time. Member Ritter moved to recommend changes to Code Book Sections 90-35(c), 90-168(1)a., 90-168 (1)c., 90-168(1)d., 90-168(1)eA., 90-168(1)f., 90-168(2)b., 90-168(2)c., 90-169(8), 90-169(8)a.9., 90-169(8)b.4., 90-169(8)b.7., 90- 169(8)c.4., 90-170(c)(4), and 90-170(f), changing any reference to the Standard Building Code or Housing Code to the Florida Building Code; seconded by Member McCoy. There was no discussion. VOTE HOOVER -YEA BURROUGHS -ABSENT BRASS -YEA KELLER-YEA MCCOY-YEA MORGAN - YEA RITTER - YEA BAUGHMAN - YEA MCCREARY - N/A MOTION CARRIED. - - Ex hibrt 21 MEMORANDUM TO: Planning Board Members FROM: Board Secretary Burnette DATE: May 16, 2012 SUBJECT: Proposed Changes to the LDR's regarding `Standard Building Code' As the Local Planning Agency, the Planning Board has been requested to review and offer a recommendation of approval or denial to the City Council, for the following Code Book Sections to be amended: 90-35(c), 90-168(1)a., 90-168(1)c., 90-168(1)d., 90-168(1)e.4., 90-168(1)f., 90-168(2)b., 90-168(2)c., 90-169(8), 90-169(8)a.9., 90-169(8)b.4., 90- 169(8)b.7., 90-169(8)c.4., 90-170(c)(4), and 90-170(f). The request was made by Building Official Schaub, as the language or reference within these sections need to be changed from 'Standard Building Code' or `Housing Code' to `Florida Building Code.' The original LDR's adopted the Southern Standard Building Code Congress International. However, due to State requirements, in 2002 the City had to amend the LDR's and adopt the Florida Building Code. The language contained within these sections was not changed at that time. In order to maintain consistency, Staff is requesting this language be cleaned up to reflect the appropriate document or reference. A motion would be in order to recommend the City Council adopt these proposed changes. The sections are attached and denoted for your review. Thank you. OCTOBER 4, 2011 • REGULAR MEETING • PAGE 6 OF 8 AGENDA COUNCIL ACTION • DISCUSSION • VOTE Vill, NEW BUSINESS CONTINUED. C. Motion to approve Southwest 21" Street Storm Sewer Project Administrator Whitehall requested the next item be discuss before the motion was established to address any Funding - City Administrator (Exhibit 5). questions or concerns. He informed the Council that the County solicited and has been approved for state funding to assist with the Southwest 21" Street Storm Sewer Project. The Board of County Commissioners requested the City to contribute funds since the City is within the boundaries of the project. He also explained that he has given the County the informal offer of twenty thousand dollars ($20,000.00), which would be taken from the gas tax fund. The status of the project is they are ready to receive bids. Council Member O'Connor requested a cap be put on our offer and that the City participate in any change orders. Council Member Watford was concerned with the mechanics of this project and what authority the City would have on decisions. Council Member Maxwell stated this project is entirely in the City so we should have an opinion of the scope as well as the funds. Mayor Kirk mentioned that even though this project consists of property in the City we are only a small portion to benefit from it and are only funding a small amount, so our authority does not hold much weight. Administrator Whitehall explained the change orders can be brought back to Council for consideration. Council Member O'Connor asked who would be responsible for any maintenance of the project after completion. Administrator Whitehall answered the contractor has a bond of up to one year after which it will become the City's responsibility, Council Member Watford stated his dislike in the manner the City was not consulted ahead of time with all the details, but does appreciate the effort to improve the drainage in the Southwest area. Council Member Watford moved to approve participation in the Southwest 21"Street Storm Sewer Project with the City's portion being not more than 13 percent or twenty thousand dollars ($20 000.001: and City Staff has authority to review any change orders; seconded by Council Member Williams. VOTE KIRK • YEA MAXWELL • YEA O'CONNOR • YEA WATFORD • YEA WILLIAMS - YEA MOTION CARRIED. D. Discussion pertaining to a proposed park at Southeast 6" Avenue and Southeast 7"' Street - City Administrator (Exhibit 5), Administrator Whitehall distributed conceptual site plans for a proposed park to be situated on 1.95 acres of vacated City property located along Taylor Creek, East of Southeast 6" Avenue and 71' Street, Council Member O'Connor has been enthusiastically approached by City and non -City residents to move forward with the proposed park ideas. He has received many offers for in -kind services to see this through fruition and to assist with the $215,224,00 estimated cost. 0 CRAIG A. SMITH & ASSOCIATES OFFICIAL BID RESULTS PROJECT NAME: SW 21ST STREET DRAINAGE IMPROVEMENTS BID OPENING DATE: APRIL 20, 2012 CAS JOB NO: 00-0903-108D CAS: After review, Bid Total was $3000 in County's favor and Bidder accepted. ORDER OPENED ORDER RANKED COMPANY NAME ADDENDUM #1 Y/N PAGE 410-1 ADDENDUM #2 Y/N PAGE 410-1 BID BOND Y/N PAGE 433-1 BID AMOUNT PAGE 410-2 3 1 1 GO UNDEGROUND UTILITIES, LLC Y Y Y $483,893.00 2 2 FHP TECTONICS CORP Y Y Y $494,074.59 4 3 CLOSE CONSTRUCTION, LLC Y Y Y $544,567.91 1 4 SUNSHINE LAND DESIGN, INC Y Y Y $647,550.68 Official Bid Results Page 1 of 6 P:\Counties\Okeechobee\Okeechobee_Board_of County,Commissioners\00-0903-108-D-21ST STREET\Construction Mgt\SW21 ST Bid Review 2012.04.23 -- C-06 O v 0 .o e0 160 tORIZONTAL OMPKC SCALE 24' X 30' SCALE: 1' . a0'-0' 11' X 17' SCALE: 1' - IW-O' NOTES: 1. THE EXISTENCE AND LOCATION OF ANY UTILITIES SHOWN ON THESE PLANS MUST BE VERIFIED IN THE FIELD BY THE CONTRACTOR. 2. CONTRACTOR WILL OBTAIN A WATER USE PERMIT FOR ANY CONSTRUCTION DEWATERING AS NECESSARY FROM ANY WATER MANAGEMENT DISTRICT. 3. CONTRACTOR WILL OBTAIN A N.P.D.E.S. N.O.I. PERMIT FROM F.D.E.P. PRIOR TO COMMENCEMENT OF CONSTRUCTION AND COMPLY WITH THE WATER MANAGEMENT DISTRICT PERMIT. 4. ALL DRAINAGE STRUCTURES TO HAVE 18" SUMPS FROM LOWEST INVERT. 5. ALL PVC PIPES ARE TO BE A2000 PVC. BID SET APPROVED BY ORLANDO A. RUBIO, P.E. PREPARED FOR SW 21 ST STREET FLE NNE aa—o42o—o—o2—I�Y.a.w SHEET Dale: 04/22/11 CRAIG A. SMITH & ASSOCIATES LASr SWM 03/21/12 — M00111� Designed, OAR CONSULTING ENGINEERS -PLANNERS -SURVEYORS DRAINAGE IMPROVEMENTS Drawn: MM 77n 1XroEs a0A0, s1AlE 410 OKEECHOBEE COUNTY CAS PROJECT NUMBER _ N.R.T.S. DATE � �. _ �3445 PLAN AND PROFILE 00-0903-108D NO DATE REVISION BY Checked: OAR FLORIDAPROFESSIONAL ENGINEER NO. 48265 CEN11F1G1E.3No „LODOW110 STA: 00+00 - 00+00 \ S1k 101+34.41 \ f� OFF: 21.26' (L)) E' X W MH CONTROL STRUCTURE $W W/ LjSF AVENUE \ +qRIM , tv I�ISW 21 FOR 1/4 LINE E- TO SE. IE- I .70 ((N t T % R AS G ' IE- I. (N, 2`� W/ 80 WIDE WEIR \ W/ CREST EI.EVL 1s.2 \ PROF' 12 LF- 18' PVC OFF: 2DEFEI (LT) 41`g* �'" � •'', IVDIIrL DOWNSTREAM DEFEICER a° �` ~♦ i. ` W/ MANUF to L°` �� ♦ ��� Elr 21 60 Tti`< + +INS �� A\ zt E- 1= 1 a TAPER SIDEWALK AROUND � 16.20 PROP. STRUCTURES. COSTS TO " BE INCLUDED IN STRUCTURES oil - DEFLECT 8' WM OVER.,`+ 1O1 ° STORM W/ NECESSARY \ t ` \ZF %'• BENDS & FITTINGS".\` Aj?i `v, L-4 S1k 101+2391 ?O9 48'GMP`, OFF: 60.10' INV.•16>20 �♦ tit. \ ttK PROP. Lt T1 a` P52 PER FOOT !DELL 250 5RAIL �\ ���� °'lF- 24' ` �- i� 36' OUIFALL FENCE 4 c� E - 18.60 9'6%EXIST. 8-CBS ` 48"CARP INSTALL TIDEFLEX WALL 1` DOWNSTREAM 36" CHECKMATE VALVE 15' OF RIP -RAP W/ 6--12- ROCK, 6- q, BEDDING STONE. AND GEOTEXTILE FABRIC 4`• '�" !A (18' TOTAL DEPTH) PER FOOT R&B SPEC 530. FROM SIDES OF HEADWALL TO WEST SIDE OF CHANNEL BOTTOM AS DIRECTED BY ENGINEER. a`�'k ` SEE SH 100+00 101+00 / 1 - 1 / 1 • 1 1 / 1 .. 1 08 31 11 PER QUA COMMENTS OAR NO. DATE REVISION BY F� DEFLECT EXIST. BT OVER/UNDER OR AROUND STORM SYSTEM STk 103+74.86 STk 102+61.49 OFF: 22 08 (LT) OFF' 26.61' (LT) TYPE 'E' DITCH BOTTOM NET TYPE 'E.' DIT04 BOTTOM INLET W/ 118E ■ in I,. 15M (NW. SE) EXIST. PROP 116 LF- 3Ir ABANDONED RESTORE SWALE BOTTOM 6` WM TO PROP. GRADE (T'P.) EXIST. RELDC ", .E7 }g m WS OY UP TO PLUG) 20.0 STORM (n'R E- 15 80 axTER IE- 17 60 6 .w.r IE- i6A0 Top. I Dfi?SH. ? PROP 103 LF- 36" REMOVE EXIST. AEiwIDONED - WM AT PLUG ENDS RELOCATE EXIST_ WS, . OVER/UNOER STORM PIPE (TYP) ✓ �u t?•Y7:P +��. J REMOVEDI /, „' EXIST. q. Z O EXIST. tz �: O BE 1OVEO) � f 1 CTO B -. REMT � I BEHOVED) D Z 1 EXIST. L HOER REMOVED) 'IP F,pS $ •Y/ - i PjlOPs41 LF- 18' -PROP 37 LF- 36' FMC E/P PLUG & ABANDON qA5 + EXIST. 15' CARP 102 �" 1'� • EXIST. 12"CARP Nv-21.1T K LIE RE 0) 12'CMP CONSTRVCT SWALE TEL. SOLE 101+3S.6S IMP-21.04 W/ 4i ELEV- 20.50 DEFLECT 0K 3/4' GASLE 19,07 OFFS 1&42' (RI) (TO - BEHOVED) SFk 102+76(RF EXIST. BT DVS 2.-r M-5 MANHOLE OFR 14.06' (RT) BE 0 UCTURE �. wmm.m.. 2 A2000 PVC 12' SA9IN \ • Et 15.50 (W. So Y1 IrOX4' TICK \ HATCH EXIST. GRADE ELEVATION CONCRETE COLLAR CRATE EL- 20 00 ��1 d (TYP.) Em 1&50 (E} iMl iATi)Kl 102+00 103+00 F U 4, O LL 6 N O EXIST. 6 ' 12"CARP TDP=21,30 � U RE SILT & DEBRIS AN 6 E NO PIPE W/ NECESSARY FITTINGS AND PIPE. ADD MITERED ENO SECTION W ;4' CONCRETE MITERED END COLLARS STk 103+66.07 6 (n OFF: 1&70' (RT) TYPE 'C' DITCH BOITOH �cu W ° W USF 6611 1 ELr W V) 20.75 ; E- 16.50 (NE) STA: 103+00.45 ■ OFF: 14.60' (RT) A2D00 PVC 12' DRAIN GAS61 12'AL4' INM ORA E1COLLAR 20.50 E. IBM M 104+00 1 1 1 I oQ- 0 10 20 40 HORIZONTAL GRAPHIC SCAIE 24' X 36' SCALE: 1' 2V-O' 11' X 17' SCALE: 1' 40'-0' NOTES: 1. THE EXISTENCE AND LOCATION OF ANY UTILITIES SHOWN ON THESE PLANS MUST BE VERIFIED IN THE FIELD BY THE CONTRACTOR. 2. CONTRACTOR WILL OBTAIN A WATER USE PERMIT FOR ANY CONSTRUCTION DEWATERING AS NECESSARY FROM ANY WATER MANAGEMENT DISTRICT. 3. CONTRACTOR WILL OBTAIN A N.P.O.E.S. N.O.I. PERMIT FROM F.D.E.P. PRIOR TO COMMENCEMENT OF CONSTRUCTION AND COMPLY WITH THE WATER MANAGEMENT DISTRICT PERMIT. 4. ALL DRAINAGE STRUCTURES TO HAVE 18" SUMPS FROM LOWEST INVERT. 5. ALL PVC PIPES ARE TO BE A2000 PVC. © M .. REMOVED)75 F� F- 15M (MV. SE) (70 K RE" qD) 102+00 PROFILE VIEN� 103+00 104+00 , PREPARED FOR: Date: Gar12111 APPROVED BY. ORLANDO A. RUBIOP.E. CRAIG A. SMITH & ASSOCIATES PREPARED 21 ST STREET Designed: OAR CONSULTING ENGINEERS -PLANNERS -SURVEYORS DRAINAGE IMPROVEMENTS Drawn MM mT aADES aoAD. suTE a10 OKEECHOBEE COUNTY DATE eoru RATON• ILORM 33434 'm PLAN AND PROFILE Checked: OAR 6. FLORIDA PROFESSIONAL ENGINEER NO. 48265 CFgf111GT�, 314 LBOO NO. 4445 110 26.0) 25.0) (24.0) (23.0) (22.0) ^ 4 o 6 o^ (21.0) Z (zo.o) o (19.0) j W " x ry J 0 (n.o) (14.0) (13.0) (12.0) BID SETS FLE NAME 03-0429-0-Oi-PA A" SHEET LAST SAVED: 09/01/11 - 23°pm CAS PROJECT NUMBER C-011 00-0903-108D STk 104+e1.17 OFF: 17.88' M GRATE EL- 20.75 IE- 10.00 (L W) I DEFLECT 2' WL W/ NECESSARY BENDS B FITTINGS I RELOCATE GV i W/ NGS EXIST � Lr; Fxh" r" IzEc na.. 2 EXIST. (TO BE E � i''BREMOVED) `--P 97 LF-- r (FDOT�RW 91530-601) _BT _ GA.._G wPP i65 x1 STA: 105+81.31 37 °� 1% EXIST. CFF 1.06' (RT) PROP 98 30' 22 ABANDONED TYPE 'C' DITCH BUTOM MET 6' WM PER FDOT RM 232 rl_ W USF 6611 CAA 21.00 ,,r7pFFTi IE- 10.70 (N) i SfA- 100+34.99 OFF: 19.12' (LT) TYPE 'D' O_UC�H wrmW/ tmr 4tEf ERF00 INDEX ?32 14 PD ��BST E "STi4 105+81.67 _..._ __ _ _.___ - - _ .. _ �_.�,,,_ � _ ( NW :;;= OHS _ OFFi trlOC STh 107+48A6 �- 1060 (Sw. NEB RCP r.,iN Z RILET 8 TYPE b' O11Cl1 BO?RM/ i OFF, 21.2i (LT) STA: 100+17.00 SIZE "° 1 %+ �p) Q TO- - w usF 662a TY v' 0" 7B�alI rmv OFP 2OA7' TE ELr- Z073 PER FDOF-IUDf 232 1t 24' X lo$l)YA TEE i//2, LZ PROP y24 "� Q E'r 1600 CRATE EL- 2075 ;77"$ •/ t ., I E /6 00 RESTORE SWALE Yea �- n.00 (((SSSs IE- t ego (HE svo BOTTOM OM ro ,. i '1. y Z srt OFF: TYPE '0' WCH BI FE 16.60 M W) 70 LF 24' PM a F;Iotl I � 4'WOOD j 30LF PVC tt ,yta4 WATER t w top.in ittt Q CKPTN s 4 FENCE MATCH EXIST. CRAM ELEVATION P LANtryp VII PROP. GRADE F - •) 4fXIST. DEFLECT BIT OVER I STORM W/NECESSARY Z0 tNV.1g,06 BENDS i FITTINGS (TO BE I U R+ovED DEFLECT 2' Wl •GRADE TO UNDER STORM AND, INLET 1EXST. / 19.8 .�» I ;RELOCATE kV ,.'. 1 s C I 5• .% C W/NECESSSAARf�YY I Q IN+r S. $ -. a BENDS 8[, 91NGS �0 (To BE RE0) gyp' i�a 3 +� > -� I \ 9.8 t PROP 60 LF- 24 1 I 's-741"40" lfm O SW 21ST ST £T _ pCA - (P.T. EXIST SIZE NOWN x =' PIPE GROUTED 0 tNY=, 6.i2 SIZE UNKNOM TOP-19.62 / W -1; > (TO BE PARTW.Lr F REMOVED W/ W y PROP 40 LJ~ 16' REMAINDER TO BE 2 CONSTRUCT SWALE Shce 100+13 1/ ABANDONED IPLACE j W/ ELEV- 20.50 OFF1 19.(W OM AS NECESSARY) 0 TYPE DROH BOTTOM MEf 0 13 I i3Fj- 17.90 (ft 0 0 t0 20 40 N0020WAL GRAPHIC SCALE 24• X 36- SCALE: 1' . 2V-0' 11' X I SOLE: 1' - 40'-W NOTES: 1. THE EXISTENCE AND LOCATION OF ANY UTIUTIES SHOWN ON THESE PLANS MUST BE VERIFIED IN THE FIELD BY THE CONTRACTOR. 2. CONTRACTOR WILL OBTAIN A WATER USE PERMIT FOR ANY CONSTRUCTION DEWATERING AS NECESSARY FROM ANY WATER MANAGEMENT DISTRICT. 3. CONTRACTOR WILL OBTAIN A N.P.O.E.S. N.O.I. PERMIT FROM F.D.E.P. PRIOR TO COMMENCEMENT OF CONSTRUCTION AND COMPLY WITH THE WATER MANAGEMENT DISTRICT PERMIT. 4. ALL DRAINAGE STRUCTURES TO HAVE 18- SUMPS FROM LOWEST INVERT. S. ALL PVC PIPES ARE TO BE A2000 PVC. 105+00 106+00 107+00 108+00 (26.0) - I I 1 t 1 t h1�- L- -- -- (26.0) (25.0) - TYPE V DITCH BOROM MET P TR�aTpTCN BO?IOM M�7 TYPE b' cm BOIIOLi RiET IYPE'D' DMBOTipI MET PER 2J2 14 - (25.0) (24.0) --- (23.0) - (22.0) --- p - (21.0) -- Z 0 (20.0) --- (19.0) - J w (18.0) --- (17.0) - (14.a) -- (13.0) - (12.0) - �._, i.-1 «• '(TO BE REMOVED) �. VOWE a ^7 1. - �^ o �S + I (TO BE REMOVED) I (TO BE REMOKID) Ind - ►rlu�■�II �i � IIfI�M I "8I811-� !�� A ■.I-� � j �� jI I t r• �1 (ice 4 .fT.1w�I�II 105+00 106+00 PROFILE VIEW 107+00 t Oa+00 APPROVED BY ORLANDO A. RUBIO, P.E. PREPARED FOR Die: G^�17 CRAIG A. SMITH 8L ASSOCIATES SW 21ST STREET Designed: OAR CONSULTING ENGINEERS -PLANNERS -SURVEYORS DRAINAGE IMPROVEMENTS Drawn: MM DATE /W�+ 90CA RAA770 �5 � o OKEECHOBEE COUNTY PLAN AND PROFILE Checked; OAR FLORI43 CAS DA PROFESSIONAL ENGINEER NO, 48265 l�1 •�/�V\ Wlfl N"JI .3NO. 44L90003, t0 -- (24.0) - (23.0) - (22.0) _ p>> - (21.0) Z -- (20.0) O - (19.0) j w (17.0) - (16.0) -- (15.0) - (14.0) -- (13.0) BID SET) FIE NMA & 0+4420-C 41"AP do SHEET tASf Som 00/01/11 - 3mm CAS PROJECT NUMBER v (/�- -02 00-0903-108D 1 1 Z 1 8E- 18.50 (SW. N2 O 1 1E. 1790 Z i EXIST. 15'POLY_ 1 1 INV.19.34 O�- PROP03 Lr- 2v PYO-; U � x'p9' s/ i cq r b O r i U �W�• 1 STA: 109+37.B0 1 OFF: &82' (LT) 1 TYPE W-8 14004#d.E I 1e �+ =i40AV -215.81' F .v � 11. / O. / x q W DEFLECT BT UNDER STORM W/NECESSARY ff WATER W KENOS k FITTINGS / GROtN4O C N / 0£PT i. 2.G ,.� �'� A:EASUREO 1+ �108+l fl (SW 215T STREET) / STA. 110+02.29 OFF: 2E.4W (LT) TYPE b' DITCH BOTTOM f" GRATE EL- 20.75 E- 17.00 / E 17.50 tuP.i6.98 ( DEPTH.. 4'-0' PROP DEFLECT 8' WM UNDER STORM W/NECESSARY BENDS EA FITTINGS RESTORE SWALE BOTTOM TO PROP. GRADE x11 RAIL FENCE • i STA. 111+7&99 1 OFF. 19.44' (LT) 1 TYPE W-6 MANHOLE F'ROP 169 LF- le i 17 M i 7Er 17.50 g(' W) cFxxwa i Z ...__ LINE E- 17.70 (S) EXIST. uck'51 O ..tn c�u^ 1 Q 172 LF- 11� PVC X X_ _Kr 20.5 11 3 SW 21 ST ,* EXI t t t+oo-,, e, T 91 W �r1' EXIST. �` 1`$ �BASE T�- � u, PAVER k'WOOD CONC- DRIVE I RAIL __ HEADVALL SLR EC iE1_ 7j2 C48LE Tc� 16.ce ! 71 LF- 24' PMC I CONSTRUCT SWALE _B. W/ E ELEV. 20.80 J2 -� Ql 25 LF- 15' PVC SON 109+38.12 OFF: 21" (RT) IYPE 111' ORCH BOTTOM mu 1 1 1 / GRATE 20 11 7 PIPE SIZE h E- 1820 (NW) MATERIAL UNKNOWN MATCH EXIST. GRADE ELESATION IMt.19,45 (TYP.) Ij 109+00 110+00 (26.0) - l I I I I I I I I I I I I I (25.0) - (24.0) - - TYPE M-5 MANHOLE TYPE 'D' DITCH BOTTOM *LET PER FDI0T INDEX 232 18.b0 EL- 20.73 (23.0) - 17.90 pt EE--MT 7.00 (SW) E- 17.50 (E) Z (20.0) w (18.0) (17.0) (16.0) (15.0) (14.0) (110) (12.0) -�� - - - - IKV-19.66 / LL l BUFFED TEL£PHO74 6ROIX40 EL.EY.1 29 � Tr t os fl STA., 111+71I..5E j OFF: 18.76' (RT) 'C' DITCH BOTTOM Mi ET PLAN I VIEW 111+00 ORATE EL- 21.00 E- 17.70 (M. E) �11 15'CuF ' 1 F- CIO RE V EXIST. 1 D ,� LF- 16f PYC.�.-� REMOVED) . t5"C:�P %yFS' i X X�-9 (TO BE REMOVED .Z_ ) F . WL - WE __. WL WL WL - WL- i O 112+00 CONG'SNOWALL� 4-HEAVXA,l 113+00 1 (Y -1 Y - 97 LF- 18' PVC 1 0 E 9A C& 1«; ,A 15 lyT ; .K TE'.IST. EXIST. 'PVC EIURIEO TEt 1 INV. 19.96 Tom- Ism 1 3.95 ti U. (TO BE RE D) OEPTN. 2'-3`- 1 (TO BE 1 W REMOVED) ; SU: 112+73.32 1 DEFLECT BT OFF. 19.75' (RT) i AROUND STORM TYPE V DITCH BOTTOM INLET W PER 9OE% 232 20 1 W GRATE EL_ 21.00 1 V) H- 17.75 (W) 1 1 1 i 1 i 1 I . t 1 112+00 113+00 TYPE M -8 MANHOLE 17LL_ - rfxST is, ctiP E- 17.50 W) J (TO BE REMOVED) E- 17.70 (S / zo.n - (26.0) - (25.0) - (24.0) - (23.0) Mill 109+00 .. 1 08 31 11 PER OUA COMMENTS OAR NO. DATE REVISION BI 110+00 111+00 112+00 PROFILE VIEW 113+00 te: 04/22/11 APPROVED BY'. ORLANDO A. RUBIO, P.E. PREPARED FOR. SW 21 ST STREET Da CRAIG A. SMITH & ASSOCIATES Designed: OAR CONSULTING ENGINEERS -PLANNERS -SURVEYORS DRAINAGE IMPROVEMENTS Drawn: MM ej= 7777 OLAOEs ROAO. SUTE 410 OKEECHOBEE COUNTY DATE BOCA RATON, FLOR04 33434 PLAN AND PROFILE Checked: OAR 3 FLORIDA PROFESSIONAL ENGINEER NO. 48265 CERTIFICATE. NO. LOB0003110 0 10 20 40 HOREZONTAL GRAPHIC SCALE 24' x 36' SCALE: 1' 20'-0' I ' x tY SCALE: 1' . 40'-0" NOTES: 1. THE EXISTENCE AND LOCATION OF ANY UTILITIES SHOWN ON THESE PLANS MUST BE VERIFIED IN THE FIELD BY THE CONTRACTOR. 2. CONTRACTOR WILL OBTAIN A WATER USE PERMIT FOR ANY CONSTRUCTION DEWATERING AS NECESSARY FROM ANY WATER MANAGEMENT DISTRICT. 3. CONTRACTOR WILL OBTAIN A N.P.O.E.S. N.O.I. PERMIT FROM F.D.E.P. PRIOR TO COMMENCEMENT OF CONSTRUCTION AND COMPLY WITH THE WATER MANAGEMENT DISTRICT PERMIT. 4. ALL DRAINAGE STRUCTURES TO HAVE 18' SUMPS FROM LOWEST INVERT. 5. ALL PVC PIPES ARE TO BE A2000 PVC. (22.0) .. 4 b o 0 (21.0) Z - - (20.0) Z 2 O (19.0) j J 1 � x (18.0) w 0 - (17.0) (16.0) (15.0) (14.0) (13.0) (12.0) BID SET) FIE NAME: 05-0429-r 0a-PAw"LLT LAST SAVED: 09/01/11 - 3:31pm CAS PROJECT NUMBER-0� 00-0903-108D STAt 113+64.46 OFF 18,5r STA 114+19 29 R»OFP TYPE V Of m BOTTDIA INLET TYPE 'D'EBOTLT01 DmCH INLET N 19PER t�OT tt� 232 1 21-- N ORATE EL- 21.00 F'DOT *M 232 .z N EXIST. W- 17M (Sr' W) GRATE EL- 21.00 O N y✓- 58 LF- 18a PVC F- T7.70 (S111) �-- s (TO BE Q N REMOVED) N EXIST. Z ; - - _, t?'%^ RESTORE SWALE k BOTTOM TO (TO BE REMOVED) PROP. GRADE "'STA: 114+7$70 _ \ (TYP.) OFF: 0.OW (I) Z gl- TYPE M-4 MANHOLE O it �� ` 28 111 USF 580-E 20.5 IE- 17M (1FN. N 20.0 EXIST. 0EX15T. _ • (70 BE REMOVED) IN - - N HIM N T V ; PROP 33 LF- t5� N II W e--s- -0 1EL N tc. su W/P. 19,29 N DEPM. 2'_B• W N 113r55 3,? SW 21ST STREE (%% N P.C. (26.0) - (25.0) - (24.0) - (23.0) - (22.0) - O (9 (21.0) - Z o(20.0) - (19.0) - W (18.0) - (17.0) - (16.0) - (15.0) - (14.0) - (13.0) - (12.0)- SM 114+2&W OFF: I&W (RI) TYPE %, BOTTOM DRCH NH 114+00 bHW' •20. - OHW� 1 i I SO1:118+24.33 ' OFF: 20.4W (LT) TYPE V DITCH BOTTOM INLET I ilE- i7.5o (W� L teoo (E) I IE- 16.75 SE) 'Jt0P 56 LF- I PVC G m* 116h51.02 OFF: 27.W (LT) TYPEC" DITCH BOTTOM It(ET W/ USE Bel I PER FDOf iHOE>< 232 I ORATE EU- 21.00 I IE- 16.00 (AY) EXIST. I . TJ � I 1' (TO RE ' '" REMOVED) PROP SANITARY SEWER MANHOLE k GRAVITY SEWER BY OTHERS •4 (NOT PART OF TFOS PROJECT) SEAT 116+64,92 I OFF: 16" (LY) TYPE W DITCH BOTTC}1 NET 23 D 6826 P F1>aT NN10I ?32 I ORATE ELAa 21Do IEI - 17 50 (1. SIMI) S 83 LF- 1W PVC , 60 LF- 15' a PMC---R` """riL /°� PROP 58 LF- 15 yryErr " .wl '1' a WPP yy �' ST UR w' t i3 1 °N Wm &.K'aE0 TELEauwiE >,`�" GRWNO ELEV•21.33 x1 i1aQ00 RAH £ DEPTH. 1.02 i 15+09, 4p S'd 21ST STREET) IAEASi.AED Wrrm GPR DEFLECT 8- HIM UNDER 64 40,33 P,T,) STORM w/NECESSARY OFP. 35.30 OMBENDS & FRTINW WATER LINE TYPE V DITCH 801TOM NET 8-'1s- PLC DEFLECT BT TOP. 19,34 UNDER STORM Q DEPTH- V-6" PER IN)D( 232 ORATE EL- 21JO 115+00 TYPE ba om 80TTDM INLET TYPE 1W bmxf B�ORO�Y _INLET 19 PDOT IN]E7( ?32 TYPE 'ba BOTTOM DITCH NN.Ef PER F�DO H)E7( 232 ORfITE El- 2100 21 ease ORATE EI1 r• 21.00 E 17.50 (SE MI) ORATE Elr• 12ND 000 tE- 17.50 (E, sw) Era 17.80 . ^TYPE Y-4 LIAI9tOlE I r£XST 12' CMP E_ 18.00 IE 16"75 QlM�I 1�#1 116+00 - >• - - - - W/ RE- 21.80 IE- 15.50 �u II6+ 78 IE- 10.30 (W) OFF: 1 1) ,s• Kw 118+00 118+38 77 I 21ST STREET 4 ST x1s a� - RIP 20 LF- 15" x1� 44ILF- 15a PVC I PLAN VIEW g1 1.0 117+00 - (26.0) INET Va D�IICII BrO�TOF TYPE V DRCH BOTIOM INLET E DD( PER IN GRATE PER�23Z 25 16.001AD (1Q PROP. Ss Mr+ OTHERS) - (24.0) ORATE 20.75 EXST TEL R.E(BY R,E•2t.80 230) ' P&M. v I . , FMA F WE W= ®rs II ON WE Win �I�� Mali��� 1 11! ! 114+00 v . 1 08/31/111 PER QUA COMMENTS OAR NO. DATE REVISION BY 115+00 116+00 117+00 PROFILE VIEW - (22.0) O - (21.0) 8 - (20.0) o - 0 9.0) J - (17.0) - (16.0) - (15.0) - (14.0) - (13.0) - (12.0) SD@ 116+83,59 OFM 3&51' OM %' OUCH BOTTOM INLET yTYPE 27 p� FDOf MM 232 I ORATE EL- 20.00 I E- (tQ I &W �- e.Do (W� I APPROVED BY ORLANDO A RUBIO, P.E. PREPARED FOR Date: G4rzzn1 CRAIG A. SMITH &ASSOCIATES SW 21ST STREET Designed: OAR CONSULTING ENGINEERS-PLANNERSDRAINAGE IMPROVEMENTS Drawn: MIA M7 GIAOES "DAD. SATE 410 OKEECHOBEE COUNTY DATE eoG RA70K, FLORIDA 33434 PLAN AND PROFILE Checked: OAR (561) 314-u43 FLORIOA PROFESSIONAL ENGINEER NO. 48265 W.-M. NO, LB0003110 0 10 20 40 HORIZONTAL GRAPHIC SCALE 24' X 36" SCALE: I" 2V-O' I -I' X 17' SCALE: 1' . 40'-0' NOTES; 1. THE EXISTENCE AND LOCATION OF ANY UTIUTIES SHOWN ON THESE PLANS MUST BE VERIFIED IN THE FIELD BY THE CONTRACTOR. 2. CONTRACTOR WILL OBTAIN A WATER USE PERMIT FOR ANY CONSTRUCTION DEWATERING AS NECESSARY FROM ANY WATER MANAGEMENT DISTRICT. 3. CONTRACTOR WILL OBTAIN A N.P.D.E.S. N.O.I. PERMIT FROM F.D.E.P. PRIOR TO COMMENCEMENT OF CONSTRUCTION AND COMPLY WITH THE WATER MANAGEMENT DISTRICT PERMIT. 4. ALL DRAINAGE STRUCTURES TO HAVE 18• SUMPS FROM LOWEST INVERT. 5. ALL PVC PIPES ARE TO BE A2000 PVC. BID SET) �E Isw D6p/w SHEET U1SF 9AVECk 09/02/11 - R13am 4 CAS PROECT NUMBER -O 00-0903-108D (24.0) — (23.0) — (22.0) — (21.0) — Z ' " (20.0) — Z O " W W (1B.0)- (17.0) - (16.0) — (15.0) — (14.0) — (13.0) — J2 LF- T X 4' INSTALL 12' WIDE PAVED DRIVEWAY, I SAW CUT TO MATCH CONC, BOX CULVERT (11' OF 5-10 ASPHALT (TYP,)) i EXIST. PAVEMENT w/ 2- COVER (PER FOOT INDEX 292) COSTS TO BE INCLUDED IN PIPE COSTS INSTALL 12' MOE PAVED DRIVEWAY, W/ CONC. HEADWALL (PER FOOT INDEX 253) (11' OF S-111 ASPHALT (TYP.)) IE - 14.80 (N,S) COSTS TO BE INCLUDED IN PIPE COSTS SAW CUT TO MATCH EXIST. PAVEMENT .. AY,.'s a1.a: La: .: PROP. 32 LF- 7' X 4'NCCO. BOX CULVERT EXIST. EXIST; ,.,. W/ 2' W/ COCOVER (PER FOOT INDEX 292) 48 LF- 6' X 4' ,.,�„ ; „, , (TO BE ADJUSTED AS REQUIRED NC. HEADWALL (PER FOOT INDEX 253) PREVIOUSLY BOX CULVERT PERMITTED DREDGED TO BE REMOVED) AND/OR RELOCATED) ,E 15.00 (N,S) CHANNEL BOTTOM t,_ i EXIST. PROP. BOTTOM OF DITCH EXTST. GA WrP ._ ... .:'..__.{TO BE REMOVED) _ .. (TO- __ REM wuP .. BE 5 OVED 73+00 _ 7 77+00 y n:. m xT. _.._._.._.._......,..__._.._�....- 2 _ ,,.» _ .._ ... _ ,. _ _s ,_.._..___ _._.. .. ..-......... ..h i, 1. %Si'00.40 5. ._....__._.._. z.._..--_._...... ;,_.. _ r STA: _._---�^a;.�:....��_= _...,...__ =� � � I »._..... SOle76+16.10 tl�yp'P— : s r�'�V-^z'--R+_ y .-k�Yi - �" t'DF ` - OHW - - - - w « Y' EXIST. MT'' of t cap "'0 4'i'CC-':STE 15' OF RIP -RAP w/ W-12- ROCK, 6- 43-CM0 BEDDING STONE, AND GEOTEXTILE FABRIC ' CUAR(IV TOTAL DEPTH) PER FOOT Rh8 SPEC 530 Inv_t5.56 'D (TO BE REMOVED) P�L 15' OF RIP -RAP W/ 6--12- ROCK. 6- UNPLATTED BEDDING STONE, AND GEOTEXTILE FABRIC �.,r•-�"% PASTURE PCRTICN OF SECTION 2S-J7-35 FENCE OG-VJIPE (IV TOTAL DEPTH) PER FOOT R&B SPEC 530 t- - �,.... PLAN VIEW . i 1 1 1 ADJUST EXIST. WATER 1 SERVICE AS REWIRED 1 AND/OR RELOCATED 1 Z Ip EXIST. (TO BE !j REMOVED) 1 7 1 Z t 1 o _ 1 1 iC# I Q LL 1� „ 1 O 'U C NC. u_y,Kto I 5011 77+32 i7 1 w 1 W 1 1 73+00 74+00 75+00 76+00 77+00 SECTION I SECTION 2 SECTION 3 SECTION 4 STA 75+00.46 100.38• STA 76+00.85 - 84,28'- STA, 76+85.10 .- 47.87'-, STA: 77+32.97 .- 84.40'-+ PROFILE VIEW Date. 04/22/1t APPROVED BY ORLANDO A. RUBIO, P.E. CRAIG A. SMITH 8L ASSOCIATES PREPARED FOR SW 21 ST STREET Designed: OAR CONSULTING ENGINEERS -PLANNERS -SURVEYORS DRAINAGE IMPROVEMENTS Drawn: MM DATE � ' O ,' , � ;434 t"� OKEECHOBEE COUNTY Checked: OAR 314-4449 PLAN AND PROFILE 10 FLORIDA PROFESSIONAL ENGINEER NO 48265 j I,. RTX N0. LODD031f0 O 10 20 40 HORZONTAL GRAPH C SCALE 24' X 36' SCALE: 1' . 20'-0' 11' X 17' SCALE: 1' . 4W-O- NOTES: 1. THE EXISTENCE AND LOCATION OF ANY UTILITIES SHOWN ON THESE PLANS MUST BE VERIFIED IN THE FIELD BY THE CONTRACTOR. 2. CONTRACTOR WILL OBTAIN A WATER USE PERMIT FOR ANY CONSTRUCTION DEWATERING AS NECESSARY FROM ANY WATER MANAGEMENT DISTRICT. 3. CONTRACTOR WILL OBTAIN A N.P.D.E.S. N.O.I. PERMIT FROM F.D.E.P. PRIOR TO COMMENCEMENT OF CONSTRUCTION AND COMPLY WITH THE WATER MANAGEMENT DISTRICT PERMIT. 4. ALL DRAINAGE STRUCTURES TO HAVE 18- SUMPS FROM LOWEST INVERT. 5. ALL PVC PIPES ARE TO BE A2000 PVC. BID SET (ZF HAM 07 Jq SHEET uLST 3AVElk 00/01/11 - 30" CAS PROJECT NUMBER C-05 00-0903-108D 13* OF RP -RAP W/ 6,-12` ROCK, 6' IS BE001NG STONE, AND GEOTEXrILE I`ABM (IS" TOTAL DEPTH) PER FOOT R&O SPEC 530 t (TYP.) i f "as ac C?,,W ttt_1�,0 (TO BE REMOVED) � {74 E1E ADJUSTED PROP. AS REQUIRED Ex15T. BOTTOM OF EXTCH ?ANOJOR RELOCATED}'.. E .� %1�2W-UDr (T0 BE w, wm O) .. ,. M1OHW Yk—k—Vk WL Aw Sk1r-8'' x'P Sm 760"1 WL --- WL- WL -- r. WL -. WL x 3TAs 74f430«'7r S'Tik r0+07,0r 3mmSAW CUT TO MATCH STk � '� EXIST. PAVEMENT INSTALL 12-WOE PAVED DRIVEWAY, (1}" OF S-M ASPWUT (iYP-)) GUSTS TO BE INCLUDED IN PIPE COSTS PROP. 32 Li- 7' X 4' CONC. 8OX CULVERT MI/ 2" COVER (PER FOOT SEX 292) WI CONC. HEADMULL (PER FOOT INDEX 253) IE . 15.20 (N,S) PLAN VIEW x'00 �a r h` .� —,. sN 81 s> t "p -WL-WL-WL-WL-IL 7 WL -' UR 0 10 20 40 IKIIIt2owAL G7? p"c Suu 24' Y W sdtC 1' . W-0• I I" x fY SCAU: 1` . 4W-0• 1 NOTES: EXISTENCE AND LOCATION OF ANY UTILITIES SHOWN ON THESE PLANS MUST BE VERinED IN THE FIELD 8Y THE CONTRACTOR. 2. CONTRACTOR WILL OBTAIN A WATER USE PERMIT FOR ANY CONSTRUCTION DEWATERING AS NECESSARY FROM ANY WATER MANAGEMENT DISTRICT. 3. CONTRACTOR WILL OBTAIN A N.P.O.E.S. N.O.t. PERMIT FROM F.D.E.P. PRIOR TO COMMENCEMENT OF CONSTRUCTION AND COMPLY WITH THE WATER MANAGEMENT DISTRICT PERMIT. 4. ALL DRAINAGE STRUCTURES TO HAVE 18" SUMPS FROM LOWEST INVERT, 5. ALL PVC PIPES ARE TO BE A2000 PVC. t • ' f `y`Illl�'i�� �,�� ■ (1� MIIIIIIIIIIIIII111111111111�� ���� • �I,�:, � �' / / i rv�-���w N . y[�yr � ������ ��II 9 • S B IIIIIII� Ilww f i "isa^ ��� y" IIIIIII�R�� ��� WI I 1 ���� r / y ' �� 1� 1� � � �1��Q( � :MCI .'��' l� •3:t�j►'�'�'!` 11 / ES" .t7.T IJ•"' } s•,`•L 9j°��aa-"' s 7 « ,-r ^��¢' •Mv /151►'4►iS1Ml ��/�J'� ��` /B` �B' ����M�t Ir y �"�`' ,ycy��y _ ���QQQ""" a►,MM.i� �{yam Ili! •y�rl���rr��/ J `�{q$ � ■I f yw;•� .r.:r ��If ytsA fdti*.f+r..%�..rr���.fl�/r ..�i lJl#.I��htIi'IMIkITFAIr1YiI�1Jll[iq"IR,YFiI•'I►�1r�R�e wra.< +r�rrw.••••—.•••_.--,-,�� • <• �� llglll� ♦ Y« , • • / I�III�IIII�IIIIII����� / 1 081 11 PER OLIA COMMENTS OAR W. DATE REIAMON BY 71+00 79+00 80+00 81+00 82+00 SECTION 5 SECTION5 SECTION 7 SECTION S STSE $ +lf 32 'STA: 77+97.36 56.t4'� STA: 76+5151 — 46,SS'_, STk 79+00.36 106.68'-� STA; 80+07,06 95.26' PROFILE VIEW Date. 04l27JII APPROVED BY ORLANDO A, RUBIO, P.E. PREPARED FOR SW 21 ST STREET GRAIL A. SMITH & ASSOCIATES PR Designed: OAR CONSULTING ENGINEERS -PLANNERS -SURVEYORS DRAINAGE IMPROVEMENTS Drawn. MM 7777 GUM Nara, 9j" 410 OKEECHOBEE COUNTY DATE SWA n qm W34 � PLAN AND PROFILE ` " 45 6. Checked: _ OPR PLORIDA PROFESSIONAL ENGINEER NO. 48285 CTATif16A .3.0. t.80003T10 BID fFLE WN& 06-0421-4-06—W-4" SHEET LA$T ammIt 00/02/11 — *30" CAS PROJECT NUMBER 00-0903-108D Irel Mayor & Council Members, Attorney DATE Cook & Administrator Whitehall EXHIBIT 3 duple /Q, '_)012__AenJa June 19, 2012 FROM: City Clerk Gamiotea ,Y"i" SUBJECT: Update from FACC 'l Just wanted to first express my appreciation for allowing me to attend the FL Association of City Clerk's Academies. The association is celebrating their 40`h Anniversary. ® Suze Orman was our Keynote speaker. Other than the US military, we are the first organization she's ever agreed to appear before as pro-bono. First time the FACC has ever had a celebrity address the association. 9 Managing Elections was a panel of various municipal clerks to give a perspective on how things are managed from a large City such as Miami to a smaller one like Eagle Lake. -Thankfully no major changes to the State Election Laws that effect municipal elections. -Social Media has the largest impact on how campaigns are managed. -Will be looking into ways to partner with the County Supervisor of Elections to utilize the online Treasurers Reporting. For this year will be looking to post a copy as a PDF file. -Eagle Lake recently went through the steps to use the State's language of drawing lots to break a tie between two candidates. -Election Packets will be available by the end of this week. The proclamation has been prepared for the Mayor to Call the Elections at the July 17 meeting. ® In 2013, Florida will reach the 500th anniversary of Ponce de Leon's arrival on Florida's east coast. The State has already established a website, fla500.com. The FLC is partnering with the State for this event. They are asking each municipality to register and submit historical data, photographs and little-known facts about the City. Eventually the website will have an interactive map of the state where you can click on each county and city to find all kinds of information. A smart phone app is being designed for release so that as you travel you can instantly pull up information and decide if you want to visit that city. Attached is an informational flyer. -All information has to be submitted by June 30. -Each city will receive a "History Happened Here Kit" at the August FLC Conference. ® Received a Summary of the proposed constitutional amendments for the 2012 General Election. A copy of the summary is attached. They are posted on the State Division of Elections website as well. • Each year the FACC President is expected to honor board members and committee chairs who perform above and beyond their prescribed duties with a Resolution. This year there were only two Resolutions issued. I was humbled and honored to have been one of the recipients for my leadership and commitment in Chairing the Awards & Scholarship Committee. • Attended the following classes, and will have more presentations on several of them in the coming months: -Social Media, How to build an Effective and Compliant Social Media Policy taught by Flagler County EOC, Ormond Beach's City Clerk and Michele Gardner of the FL Institute of Government. -Professionalism, Business Etiquette and Credibility class, taught by Dr. Ava Fluty. -Public Information Officers taught by Sgt. McWilliams of the City of Ft. Pierce Police Department PIO and the Lori McWilliams, City of Tequesta's Administration PIO and City Clerk. µ _ m �.:,. '9" .. ;�nd��"x r_rT' ,y �., `sza, �aeS.?a<. ..'- ''•x �. � � t.. < gj pe�EpG=�„ HISTORY HAPPENED HERE VIVARORIOA5oo.. AN INITIATIVE ABOUT FLORIDA'S DIVERSE CITIES As part of the State of Florida's 18-month Viva Florida 500 commemoration, the Florida League of Cities is launching the "History Happened Here" campaign to educate Florida residents and visitors alike about the rich history of Florida's cities. IN ORDER FOR YOUR CITY TO REALIZE THE FULL VALUE OF THIS INITIATIVE, WE NEED YOUR HELP IN GATHERING SOME INFORMATION ABOUT YOUR CITY'S HISTORY. Here are three ways to maximize the benefits of this historic initiative for your city: FIRST, fill out the electronic form (vivafl500.org/register) with your city's historical information by June 30. The kind of information you will be asked to provide includes: • A 500-word history of your city • The story of your city's founding and name of founder • Previous names of your city • City hall address • Little-known facts about your city • Key historical events and dates • Historical sites within your city • Up to 5 historical photographs and one current day photograph SECONI)p as an optional element, your city can elect to work with our partner, Ron Sachs Communications, to produce a Web video showcasing your city's most positive attributes, available for viewing by millions who will visit the Viva online materials. We have negotiated a special rate of $5,000 per video. THIRI)p at the Florida League of Cities annual conference in August, every city will receive a "History Happened Here" kit that includes a turnkey plan to help our cities localize the initiative and use it to boost residents' awareness of local history and promote history - related tourism. This kit will include: • Template press releases • Eventideas • Earned media strategies • Social media integration strategies • Editorial strategies • School -based integration For more information contact: Lisa Garcia at lgarcia@ronsachs.com or 850-222-1996 {` 7�. , HISTORY HAPPENED HERE AN INITIATIVE ABOUT FLORIDKS DIVERSE CITIES Old causeway, Ormond, Florida, 1898 The Biltmore Hotel, Coral Gables, Florida Castillo de San Marcos, St. Augustine, Florida ELEMENTS: CLICKABLE FLORIDA MAP. The city's historical information we gather from you will provide the content for a clickable map of Florida to be featured on the main Viva Florida 500 website. Visitors to the site can click on any city to learn the city's history, see historical photos and watch a brief historical video, if you elect to have this optional feature. SMART PHONE APP. The same information you provide for the clickable map will be repurposed to provide content for a smart phone app that pushes out a daily "This Day in Florida History" fact, allows travelers to find out what historical sites they are near, and provides information about Viva Florida 500 events. TELEVISION PSAs. We will be producing a series of 30 and 60-second television public service announcements detailing "Moments in Florida History" to be broadcast statewide. Some of these will be drawn from the historical facts provided by the cities. 30-MINUTE TELEVISION SPECIAL. We will be producing a 30-minute television special in English and Spanish to be broadcast statewide. Historical facts about some cities will be featured in the program, which will help to drive traffic to the Viva Florida 500 website and clickable map. EARNED MEDIA COVERAGE. We will plan a high -profile media event to launch the initiative with opportunities for cities to tie in at the local level. Plus, we will create a calendar of other events to keep the initiative in the news, tying into the State's Viva Florida 500 activities and providing ideas for localization. For more information contact: Lisa Garcia at lgarcia@ronsachs.com or 850-222-1996 n .A Summary of Proposed Constitutional Amendments 2012 General Election CollicS of the hropos d Coll St it Lit lonal aII1envinlents lOr the November. 201 2 ballot are av ailable can the Florida Department of State Division cif Elections' «ehSite at httl): i�electIOTI.LiOS.State.lI.nS AMENDMENT 1: Health Care Services (Legislative Joint Resolution) Amendment I would prohibit laws from compelling any Floridian/employer to purchase, obtain or provide health care coverage. This would allow a person/employer to purchase services directly from a health care provider and allow a health care provider to accept direct payment for services if a patient chooses to pay out of pocket. SUPPORT SUPPORTERS: The Florida Legislature ARGUMENTS: The federal health care law is an abuse of federal power, in part due to the requirements that people buy health insurance. Supreme Court case law prohibits "a tax to regulate conduct that is otherwise indisputably beyond [Congress'] regulatory power." OPPOSE OPPONENTS: No organized opposition. ARGUMENTS: A constitutional amendment may not ensure that citizens can opt out of the individual mandate set forth by the federal reform. They argue that the Supremacy Clause in the United States Constitution would override the state laws, malting the proposed amendment a moot point. AMENDMENT HISTORY This amendment is the revival of an amendment proposed for the 2010 ballot (Amendment 9). Amendment 9 was thrown off the 2010 ballot by the court, citing a defective ballot summary. AMENDMENT 2: Veterans Disabled Due to Combat Injury; Homestead Property Tax Discount (Legislative Joint Resolution) Amendment 2 would expand the current property tax discount to an increased number of veterans who became disabled as a result of combat injury. This would allow partially or totally disabled veterans who were not Florida residents at the time of entering military service to qualify for the combat -related disabled veterans' ad valorem tax discount on homestead property. SUPPORT SUPPORTERS: Florida Association of Realtors, The Florida Legislature ARGUMENTS: Disabled combat veterans deserve property tax relief and Amendment 2 extends this relief to more combat veterans including those who were not Florida residents when they entered the military. Approximately 74,000 veterans within the state of Florida would be helped by this amendment. OPPOSE OPPONENTS: No organized opposition. ARGUMENTS: This discount further complicates an already overcomplicated property tax system, The estimated cost to Florida public schools is $1.1 million in the first year with increasing amounts each year thereafter. AMENDMENT 3: State Government Revenue Limitation (Legislative Joint Resolution) Amendment 3 would replace the existing state revenue limitation with a new limitation based on inflation and population change. This would require any revenue collected above the state cap to first be deposited in the Budget Stabilization Fund, then used for public education, then to be given to the taxpayers if there is enough excess. It would authorize the legislature to increase the revenue limitation for a fiscal year by a supermajority vote or a 315 vote by the Florida electorate. SUPPORT SUPPORTERS: Florida Legislature, Florida Association of Realtors ARGUMENTS: The so-called Smart Cap curbs the ability of lawmakers to expand government in times of economic prosperity. It wisely limits state spending, so it never grows faster than Floridians' personal income. The state's existing cap is too weak because it excludes such spending as debt service for bonds OPPOSE OPPONENTS: HARP, League of Women Voters, AFL-CIO ARGUMENTS: There is no need for a cap since state revenues have never reached the cap established in 1994. It would unnecessarily tie the hands of legislators and keep state spending rooted at levels many already see as inadequate. The 2010-1 I budget, which would serve as the base for future spending, already falls $3.2 billion short of maintaining most programs at last year's level. AMENDMENT 4: Property Tax Limitations; Property Value Decline; Reduction for Non -Homestead Assessment Increase; Delay of Scheduled Appeal (Legislative Joint Resolution) Amendment 4 would prohibit increases in assessed value of homestead and specified non -homestead property if the property's value decreases. Non -homestead or commercial property would have their assessment increases capped at 5%, down from the previous 10%. Non -homestead residential, rental, and commercial real properties might experience property tax savings and would not see their taxes increase significantly in a single year, due to the change in assessment increase limitation from 10% to 5%. There will be an additional homestead exemption for owners who have not owned the property for a specific amount of time and remove future repeal of provisions limiting annual assessment increases for specified non -homestead property. Further, the measure would implement an additional homestead exemption for first-time buyers equal to 50% of the median home price in the county. The additional exemption, however, would be gradually reduced until it expires within 5 years. SUPPORT SUPPORTERS: Florida Association of Realtors ARGUMENTS: Tax incentives for first-time buyers, investors and businesses/employers could speed Florida's economic recovery. It will provide a much needed economic boost to Florida's working families, renters, and small business owners. By creating an additional homestead exemption for first time home buyers. Amendment 4 will bring more qualified buyers to the table, reduce the inventory of foreclosed homes, and get Florida's housing market on the rise again. It will allow the Legislature to stop "recapture", a painful tax gimmick that allows a homeowner's property taxes to increase even while their home's value is decreasing. Amendment 4 gives stability to renters and small businesses by lowering the maximum yearly assessment increase on non -homestead properties from a burdensome 10 percent to a more reasonable 5 percent. With a more tolerable maximum assessment increase, Florida's small businesses can better plan investments in their local economies and working families, who rent, won't have to live in fear of significant, unexpected increases in their living expenses. OPPOSE OPPONENTS: The Florida League of Cities, Florida Association of Counties ARGUMENTS: This amendment adds yet another layer of complexity to an already complicated property tax system and this ad hoc limit shifts the tax burden to others. This amendment provides an added tax break to out of state businesses and shifts that burden to Florida residents. True tax reform is comprehensive, not piecemeal, and addresses all levels of government and all types of taxes. The fiscal impact is estimated to be $185.7 million the first year, increasing to over $1.6 billion by 2016-2017. 0 AMENDMENTS: State Courts (Legislative Joint Resolution) Amendment 5 addresses reforms to Florida's court system structure and functions. This would revise provisions relating to the repeal of court rules from needing a two-thirds vote of both houses of the Legislature to overturn rules of the court, to now require a majority vote of both houses; limits the re -adoption of repealed court rules; allows for Senate confirmation of Supreme Court Justices; requires the Judicial Qualifications Commission to make all files and records available to the Speaker of the House during an investigation, such that the files remain confidential until impeachment is initiated. SUPPORT SUPPORTERS: The Florida Legislature, Florida Chamber of Commerce ARGUMENTS: Amendment 5 provides a secondary check and balance by the peoples' representatives for Supreme Court Justice appointments. OPPOSE OPPONENTS: The Florida Bar, Florida Capitol Resource Center ARGUMENTS: This is a dangerous rule that would allow Florida Legislators to have greater influence over the state court system. This amendment seeks to politicize the Supreme Court by shifting more power away from the court and to the Florida Legislature. *%.r. %NW AMENDMENT 6: Abortion Rights (Legislative Joint Resolution) Amendment 6 would prohibit the spending of public funds for any abortion or for health -benefits coverage that includes the coverage of abortion. Exceptions are expenditures required by federal law; a case in which a woman is in danger of death unless an abortion is performed; or an abortion due to a pregnancy resulting from rape or incest. The Florida Constitution may not be interpreted to create broader rights to an abortion than those contained in the U.S. Constitution. SUPPORT SUPPORTERS: Florida Legislature, Florida Catholic Conference, Florida Right to Life ARGUMENTS: The amendment is an opportunity to let voters weigh in on the sanctity of life. The public should speak to it — and that is more important than the cost associated with abortions. Even if Roe vs. bade was overturned and the state was allowed to craft its own abortion regulations, women, citing the Florida charter's privacy clause, could still seek abortions that might otherwise be curtailed. OPPOSE OPPONENTS: National Organization for Women, Florida Alliance of Planned Parenthood Affiliates ARGUMENTS: Medicaid already protects against public funding of abortion. There's no reason to put this into the Constitution. In 2009-10, only 4 abortions were covered under Florida Medicaid at a cost of $534.60. Based on this, there is no imminent need for new legislation, as the current laws are functioning suitably. The amendment would roll back women's rights as protected under the Florida Constitution and would reverse that express right to privacy. If this amendment passes, future anti -choice laws would have a harder time being challenged. This is a direct assault on women and their basic rights, as currently guaranteed here in Florida. Visit nix-six.com for more information. *4w- *44WO, AMENDMENT 8: Religious Freedom (Legislative Joint Resolution) Amendment 8 would remove a prohibition on revenues from the public treasury being used to aid any church, sect or religious denomination in aid of a sectarian institution. This would ensure that no individual/entity can be denied any government benefit, funding or support based on religious identity or belief. SUPPORT SUPPORTERS: Florida Legislature, Florida Catholic Conference, Foundation for Florida's Future ARGUMENTS: This measure would rid the state of language that has anti-Catholic origins, eradicate remnants of anti - religious bigotry from the State Constitution and end exclusionary funding practices that discriminate on the basis of religious belief or identity, Vouchers are just one of many programs that could benefit from the funding mentioned in the amendment. A lot of other things that could be affected: soup kitchens, halfway houses, McKay scholarships, and Catholic charities. Amendment 8 gives parents the right to select the schools they deem best suited for their children, which will allow poor and disabled children to receive federal and state services necessary to achieve academically and assimilate socially. OPPOSE OPPONENTS: Anti -Defamation League, Florida Education Association, Florida School Board Association, American Civil Liberties Union ARGUMENTS: The amendment will require taxpayers to fund houses of worship without their knowledge, and will give religious organizations an unfettered right to receive state funding. So, even the most extreme or repugnant groups who say they are religious would essentially have an unrestricted constitutional right to taxpayer dollars. This would be both offensive and potentially reckless public policy. The measure is misleading. The real goal of Amendment 8 is to give the Legislature the power to promote taxpayer -financed school vouchers that would require Floridians to subsidize private religious schools. There should be an up or down vote on vouchers and an end to pretending this is about religious freedom. AMENDMENT HISTORY This was originally amendment 7 but, was thrown off the ballot due to "ambiguous and misleading" ballot language. Attorney General Pam Bondi rewrote it, and it now appears as Amendment 8. AMENDMENT 9: Homestead Property Tax Exemption for Surviving Spouse of Military Veteran or First Responder (Legislative Joint Resolution) Amendment 9 would allow the Legislature by general law to provide ad valorem homestead property tax relief to the surviving spouse of a military veteran who died from service -connected causes while on active duty or the surviving spouse of a first responder who died in the line of duty, provide definitions with respect thereto, and provide an effective date, etc. SUPPORT SUPPORTERS: Florida Legislature ARGUMENTS: This language simply allows the Legislature the authority to provide ad valorem tax relief to surviving spouses of either military veterans or first responders who died in the line of duty. OPPOSE OPPONENTS: No organized opposition. ARGUMENTS: This amendment would cost schools approximately $0.6 million in the first year. wrrPl 'w AMENDMENT 10: Tangible Personal Property Tax Exemption (Legislative Joint Resolution) The joint resolution amends the section of law regarding the exemption for tangible personal property. It primarily does two things. First, it provides an exemption from ad valorem taxes levied by counties, municipalities, school districts, and other local governments on tangible personal property if the assessed value of an owner's tangible personal property is greater than $25,000 but less than $50,000. Second, it authorizes a county or municipality to provide additional tangible personal property tax exemptions by ordinance. SUPPORT SUPPORTERS: Florida Legislature, Florida Tax Watch, National Federation of Independent Business, FL Chamber of Commerce, Manufacturers Association of Florida ARGUMENTS: Amendment 10 relieves the tax burden on Florida's small businesses, while also allowing flexibility for local governments to further reduce the Tangible Personal Property tax in order to attract private capital investment, and help to create and retain more jobs in Florida. OPPOSE OPPONENTS: No organized opposition. ARGUMENTS: It would have a negative impact on local government revenues of $20.2 million in the first year. 114.r 'w AMENDMENT 11: Additional Homestead Tax Exemption for Seniors (Legislative Joint Resolution) Amendment I 1 would authorize the Legislature to allow counties and municipalities to grant an additional homestead tax exemption equal to the assessed value of a homestead property, if the property has a value lower than the specified amount, to the owner who has maintained permanent residency on the property for a specified duration, who has attained age 65, and whose household income does not exceed a specified amount. SUPPORT SUPPORTERS: Florida Legislature ARGUMENTS: This amendment will give the legislature needed flexibility to provide further tax relief to senior citizens. OPPOSE OPPONENTS: No organized opposition. ARGUMENTS: True tax reform is comprehensive, not piecemeal, and addresses all levels of government and all types of taxes. Further, this amendment adds yet another layer of complexity to an already complicated property tax system and this ad hoc limit may shift the tax burden to those who don't fall into any of the categories. This amendment would have an estimated cost of $9.1 million in first year. *400 AMENDMENT 12: Board of Governors/Student Member of Board of Governors (Legislative Joint Resolution) Amendment 12 would revise the selection process for the student member of the Board of Governors of the State University System. It would remove the president of the Florida Student Association as a student member of the Board of Governors of the State University System and replace the member with the chair of the council of student body presidents. The council will include all universities, not just the universities that are members of the Florida Student Association. SUPPORT SUPPORTERS: Florida Legislature ARGUMENTS: OPPONENTS: No organized opposition. ARGUMENTS: F `� Florida. Association of City Clerks A CC RESOLUTION NO. 2012-15 A RESOLUTION OF THE FLORIDA ASSOCIATION OF CITY CLERKS EXPRESSING SINCERE APPRECIATION TO LANE GAMIOTEA, CIVIC, FOR HER OUTSTANDING LEADERSHIP AND COMMITMENT IN, CHAIRING THE 2011-2012 AWARDS & SCHOLARSHIPS COMMITTEE. WHEREAS, Lane Gamiotea, CIVIC, City Clerk of the City of Okeechobee, Florida, was appointed as the 2011-2012 Chair of the Awards & Scholarship Committee; and, WHEREAS, Lane used her skills in leading her Committee Members in the extensive task of reviewing, revising and combining the numerous scholarship application forms into one, more efficient and user friendly application form; and, WHEREAS, Lane is to be commended for her time and efforts on behalf of the Association. NOW, THEREFORE, BE IT RESOLVED BY THE FLORIDA ASSOCIATION OF CITY CLERKS THAT: SECTION 1. The Association offers its sincere appreciation for a job well done to Lane Gamiotea, CIVIC, for her outstanding leadership in the performance of her duties and service to the Florida Association of City Clerks as Chair of the 2011-2012 Awards & Scholarship Committee. SECTION 2. This Resolution shall take effect immediately upon adoption and authentication by the signatures of the President and 15t Vice President of the Florida Association of City Clerks. Presented this 11th day of June, 2012. Attest: Kelly Koos, M C 15t Vice President hnlaw644e rnrn Barbara A. Estep, MMC President The dates! r from the City Administrator's Desk 55 SE 3Yd Av., Okeechobee, FL 34974 City Council meeting of June 19, 2012 • Ordinance 1-86 0s' Rdg) on Agenda - impact fee suspension re- evaluation — The City adopted a assessment suspension effective for one year, ending June 30, 2012. 1 tried to examine a few variables that you might be interested in while considering continued suspension of the fees. The spreadsheet below reflects general building permit activity (not all impact fee assessable) and a comparative of fiscal yrs ending May 31 are 2012 - 442 vs. 2011 — 465... stable w/ a slight decrease in activity. CITY OF OKEECHOBEE BUILDING PERMIT HISTORY 2003 2004 2005 2006 2007 2008 2009 2010 2011 12012 January 45 32 95 69 42 26 35 28 35 25 February 44 27 125 60 67 43 35 32 30 41 March 39 55 97 76 55 32 23 60 52 39 April 48 44 117 43 42 41 43 30 36 40 May 42 50 87 91 61 29 38 58 55 45 June 31 33 106 60 67 47 50 49 40 18 July 54 53 80 60 48 56 36 32 40 August 30 55 80 39 52 32 33 31 30 September 47 35 76 39 33 39 40 37 36 October 48 127 51 41 35 26 45 36 46 November 35 85 53 36 28 21 25 36 39 December 17 125 53 24 25 23 36 36 21 Total 480 721 1020 638 555 415 439 465 460 208 The 5/17/12 Planning Bd recommendation was to extend the moratorium. As an indication of lost impact fee revenue we took those large developments that would have been assessed and composed the below chart: LOSS OF FEE REVENUE DUE TO SUSPENSION Jul '11 Jun `12 Month/Year Project Use Police Fire Public Works 3% Admin Fee Total Impact Fee Jul-ll Habitat for Humanity Residential $ 356.00 $ 405.00 $ 745.00 $ 45.18 $ 1,551.18 Jul- 11 Center State Bank Bank $ 180.00 $ 864.00 $ 1,062.00 $ 63.18 $ 2,169.18 Nov-ll A lebee's Restaurant $ 605.00 $ 720.00 $ 885.00 $ 66.30 $ 2,276.30 Jan-12 VA Medical Office Office $ - $ - $ - $ - $ - Mar- 12 Sacred Heart Church Church $ 39.00 $ 167.70 $ 162.50 $ 11.08 $ 380.28 Mar-12 N. Abue ab Residential $ 356.00 $ 405.00 $ 745.00 $ 45.18 $ 1,551.18 Jun-12 McDonalds Restaurant $ 48.40 $ 57.60 $ 70.80 $ 5.30 $ 182.10 Totals 1 $ 1,584.40 $ 2,619.30 $ 3,670.30 $ 236.22 $ 8,110.22 Page 1 NOW �r+r 6119112 Activity Rpt Cont'd — SW 21St Storm Sewer County grant funded proiect — Recall that the County opened bids on April 20 and the apparent low bidder and engineer's est is as follows: GO Underground Utilities, Lake Placid $483, 893.00 ($3k error found) The engineer's estimate was: $476,932.00 At their May 24th meeting the Commissioners struggled with a variety of project issues including priorities and funding. Eventually they tabled the bids until the June 7 meeting and at that meeting they decided to delay action until their June 28th meeting, which is after the June 19 City meeting, giving the City an opportunity to readdress our funding match. Here's some of my observations: l . Project is included in the Local mitigation strategy plan and the Storm water utility master plan. S FL Water Mngmnt, "There is no magic bullet when it comes to flood control". This project is part of a comprehensive puzzle that also provides additional ground water treatment assisting in DEP and NPDES permitting. The project covers a large geographic drainage area ... approx SW 15 St south and SW 3rd Av west. 2. SFWMD permit issued Aug 4, 2011, the permit would be expire and be revoked 3. The project is part of a, now, $2.1 million dollar grant funded (up to 75%) storm water project. The grant monies cannot be used elsewhere because the County used this area to enhance their grant application. If not here the grant proceeds of approx $295k will be lost, not to mention the negative implications of returning $ to the State on future applications. 4. There have already been significant resources applied to the project, incl engineering costs, advertising, contractor efforts, not to mention staff. To contemplate not doing the project now seems illogical. 5. City's `arbitrary' match offer of $20k is not the only expected expense; we have substantial work to do ... grading etc Financing: 483,892.58 Bid project - Eng est was $477k 294,061.22 Grant avail now for project (rep 60%) ($483k X 75% = $362k) 189,831.36 left to fund Above that and committed to be paid by County - 105,000 expected engineering: Co paying 25% match on eng ($27k) 50,000 design (already paid by county) 55,000 est construction phase engineering City's previous offer: 20,000 committed by City 10/4/11 Arrived at $481,559 + $56,118 (design eng) + $49,280 (const observ)=$586,957 $586,957 X 25% = $146,739 match $146,739 X .13 (13%) = $19,076 (City receives 13% of gas tax/Co 87%) 13% is approx of all gas tax rec'd by both agencies, incl the County's Fuel taxes that are not prorated (Note: fyi - 19.3% is the prorated share of those taxes that are shared. Page 2 6119112 Activity Rpt Cont'd (SW 21 St Street Storm Sewer project) — What has changed? County - a. As explained above, the County no longer has $362k avail for this project (what would have been part of the 25% match) due to the expansion and cost of the south phase of the project, i.e. Wolf Road. b. The Commissioners are still very ambiguous about what they expect monetarily from the City even though they were pressed by staff at the last meeting. c. I plan to attend their next meeting to assure them that the City wants/needs the project, will accept maintenance of same, and discuss the City's contribution. City - a. current year Gas Tax (Public Facilities) budget - The City was not funded for a canal cleanup project, hence no matching monies will be required - We have re-evaluated the need for a large asphalt project this year and have decided (at least staff wise) to concentrate our recourses on much -needed radius repair. The City has some other Gas Tax expenditures incl the backhoe and other lesser equipment and plan on some canal work, sidewalks, and General fund cost eligible payroll, but at the moment, the fund balance is approaching $1 million. Conclusion - How long are the bids valid? Bids were opened on April 201h; and have a 90 day award provision making the deadline for award July 191h. The Commissioners are scheduled to meet between now and then on June 281h and July 121h. While the bids call for 90 days, there is optimism that the contractor could agree to hold it longer than tha,t but I hesitate to press that issue. Barring any reservations from the Commissioners on the merits of the project what is the City's funding possibilities? This is a wild guess, due to the lack of direction given. I spoke to Co. staff and asked how the Commissioners would argue the City contributing, say, 1/2 of the current match shortfall ($94,916) and they seemed amiable. Again, I'm sorry for the lack of direction and confusion associated w/ this project, and although it hasn't worked out the way I'd hoped, financially, the City will gain a fixed asset approaching $600,000 (incl engineering) with an expenditure of about $95,000. The matter has been placed on the Agenda for discussion. • CDBG for housing repair — As you may recall, the City awarded two housing repair bids for: Beverly Alvarado, 605 NW 17th St (low bid Sinemark Construction, Royal Palm Bch - $38,000) and Mattie Wyatt, 105 NW 51h St. (low bid Neil Long Const, Okeechobee - $44,875). Unfortunately, it appears the Mattie Wyatt application will be rejected by the family due to the length of time the forgivable lien is in place (10 yrs) and the family feels that Ms. Wyatt will probably not outlive the lien and they will be responsible for the balance. Two of the other applicants, it's determined, qualify for a demolition vs a remodel, which essentially brings the City's pool of applicants down to about eight units. (recall, the City Page 3 6119112 Activity Rpt CCmed (CDBG housing repair grant) - 1400* wishes, and is funded, to remodel 10 houses) Therefore, we are advertising to solicit additional interest and I've enclosed a copy of the advertisement in the packets.. Budget summary. $560k-housing rehab; $105k admin; $35k occupant relocations. • Vet's Park helicopter — Contacted by Marty Faulkner, Sheriff's Dept, about being close to a deal for a Huey to be placed at the park. He asked if Councilman Watford could be placed on a Committee w/ Legion and County reps. I've spoken to Councilman Watford and whatever he finds will be brought back to the Council for review. • Chamber / Main St in Chamber bldq — I hesitate to prematurely bring this up but wanted you to know that we are investigating the possibility of Main St having an office in the facility and I've attached a letter that was sent to Gil Culbreth/Hamrick Est. After a bit more discussion among their Boards, plan to hear it at a coming meeting. • Applebee's grant funded turn lane improvement update — At the last meeting there was an inquiry about this and I've investigated w/ Nancy Phillips some further timeline clarification: When the City receives their executed grant from DEO, they have 90 days (sent to them May 151h) to: 1. hire a CDBG grant administrator and receive DEO approval of procurement 2. hire an engineering firm to design the construction project and receive DEO approval of procurement 3. complete environmental review documents and submit to DEO for release of funds As far as a timeline for the design and construction of the project, the engineering firm hired by the City will determine that. This is a fairly simple project, I would think that a 4 month design time line would work for the engineering firm. Then another 30 days for DEO to approve the plans. City will then need to bid and award the project, which will take another 30-45 days. Construction time period should be completed within 4 months or less. When all this starts depends on how long DEO takes to provide to the City the executed contract document. • Waste management contract — last year the City negotiated a rate freeze (in lieu of a 3.6% residential and 4.5-5.3% commercial increase) and a 4% cap on non -fuel related fees (essentially the CPI factor), along w/ a 3-yr contract extension w/ WM. The contract now runs through 9/30/17. The contract uses the May CPI each year to determine the following rates. Expect to have the proposal at the next meeting. • Dates to remember: Okeechobee Main Street, together with the Gil and Marie Culbreth and artist Joseph Steiert, will proudly unveil and dedicate the latest Main Street project, the murals of the old Bank Building. Originally constructed in 1923, the Bank Building has sat vacant for many years on the north side of Highway 70, with worn plywood covering its once shining glass windows. On June 21, the old Bank Building will shine again. With murals in each window and door, the building will again look alive and vibrant as images from 1930 through the 1950's! The dedication will begin at 5:30 pm and end at approximately 6:30 pm while guests and visitors are treated with remembrances from the past. Page 4 1... 140W 6119112 Activity Rpt Cont'd — Building Dept / General Services: • Ord 1087 Wt Rdq) on the Agenda- Change wording in Code — Some housekeeping in our Code is required and the 5/17/12 Planning Bd voted to make the necessary modifications which include changing the term 'Standard Building Code' to 'Florida Building Code' in several locations. • Future Land Use and Zoning map conflicts and the Planning Board review- Also at the 5/17/12 Board meeting a workshop was held to listen to the Planner on map conflicts ... he was instructed to identify these issues as part of the Comp Plan Evaluation study, you may recall. At the 6/21/12 meeting the workshop will focus on several parcels designated as 'Holding' on the zoning map with various future land uses ... I've attached a chart outlining the parcels. Eventually the matter will land on the Council agenda. • Temporary Use/temp structure permit process — I'm attaching a letter fr Atty Cook, describing conflicts we have in this section of the Code. This particular issue evolves from selling fireworks at Wal-Mart. You know we have labored over trying to accommodate businesses (i.e. Rita's and the produce stand) on a marginally qualifying definition. Atty Cook's opinion makes a good point of the conflicts in the Code and administration of the application concerns me where I agree with his observation that the City will be relegated to approving everything that comes along. In the case of the fireworks application, I contacted the applicant and told them they have two choices (a bit contrary to Atty Cook's opinion). Either have Wal-Mart make the application (as provided for under sect'n 90-665 — an accessory use) or have a non-profit make the application (as provided for by sect'n 90-666(1). They indicated that they have a non-profit organization operate the facility anyway, for a fund- raiser ... so that may work. My recollection (I need to investigate) is that the City has never issued a for -profit Temporary Use permit for a non -City - licensed business in an off premises location. We continue to investigate how to improve on the process. City Attorney: • Florida Public Utilities Franchise — Enclosed is a draft Agreement plagiarized from Wellington. Look to place this back on the agenda for the July 17 meeting. Some noteworthy points include: 1. The franchise fee is 6.5% of gross revenue (Am working on what may be an initial estimate as determined by the company for feasibility purposes) 2. The franchise term is 30 years 3. The Agreement format service to better describe and answer definitions and operations issues 4. The City Attorney believes the Agreement is adequate • Carter -Pritchett case - The City finally received an executed Settlement Agreement. Page 5 6119112 Activity Rpt Cont'd — City Clerk: • FL City Clerks' Academy report is on the Agenda. Finance: • Gp Health Insurance — Attached find a memo giving a preliminary indication of the City's premium. Again, these are only preliminary, as the PRM Group meets this week and group plan modifications may be made. The 9.15% reflected, represents approx $28k and you'll notice at the bottom of the memo there is some $8000 savings on the disability coverage we can realize. More to come on this, with potential action at the July meeting. • Budget — all Departments have been supplied with expense historical information along with budget worksheets. Finance has prepared a tentative calendar schedule for budget and TRIM. 7/2/12 Certification of Property Appraiser 7/17/12 Set date for public hearings and max millage 8/21 12 Budget Workshop (5pm) (Regular Council Mtg) 8/28/12 Budget Wkshop #2 (if required) 9/4/12 1st Public Hearing (6pm) (Regular mtg) 9/18/12 Final Public Hearing (6pm) (Reg mtg) • Health screening — `Wellness Fair' where our employees would have the exposure to health screening at virtually no cost to the City. This apparently has been met with positive feedback and we will continue to plan the event. Fire Dept & Code Enforcement: • Flashing sign code violations — you recall in the fall of 2010 the Council heard from Steve Nelson about the flashing sign code prohibition. At the 11/2/10 mtg Code Enf was advised to detain enforcement until such time as staff had an opportunity to reevaluate the code. 1 sent a few memos out w/ the only suggestion I could arrive at, which accomplished what l tho't was the City's position on disallowing said signs in the future ... that being to `grandfather' those in existence. l can bring that opinion forward in a future meeting if you wish. • Nuisance Properties - DREF grant — according to grant administrator Debbie Belcher, the County grant should get environmental approval by the end of June and a cpl of other issues awaiting approval include floodplain clearance and State historic preservation. We also discussed some administration issues of the grant. Public Works: • Public Works Director position — We've rec'd some interest: • 31 application packets have been mailed, 12 rec'd and 4 confinn they won't apply • I -Boca 4-Okeechobee 1-North Palm Bch • I -Miami Beach I -Port Charlotte • 1 Chillicothe, IL I -Ft. Meyers • I -Lake Placid I-Loxahatchee Page 6 6119112 Activity Rpt Cont'd (Public Wks Director position) — Clarifying the City Council's involvement, the way I see it, in the hiring process... While the Code provides that the City Council appoints the Dept Head, it's probably more productive for staff to conduct the interviews, and not just create a short list, but also produce a decision on the successful candidate and seek Council approval. I suspect I can reduce all the applicants to a short list for interview purposes and a Committee composed, of say, Donnie Robertson, the Mayor, Lane and I will review and interview the short list. The short list names can be supplied to the City Council, with quantified results identifying the successful candidate during the hiring process. • SR 70 & 441 intersection — Enclosed in your packet (unless you've retrieved it from you incoming mailbox earlier) pis find a flyer on a June 26th hearing to be held at the 1 St Baptist Church. Timeline- Phase l 60% (Jan 2012), Phase 11(Jul 25) 90%, Phase 4 — Nov, Final 12120112, Utility clearances, development of bids and budget timing move the tentative bid letting to 121W13. • SW 11 th St 200 block grant funded retention pond — County grant admin Debbie Belcher is hopeful that some CDBG grant hurdles can be rectified by July. • Proposed park at SE 6rh A and SE 7rh Street — met w/ DPWks Robertson and Bill Blazak, Culpepper & Terpening, Engineering, on 4110112 and reviewed the project approach. It appears Mr. Blazak's firm will provide a site plan, incorporating landscaping design. We discussed grant possibilities and phasing in the park construction. Followed up w/ Mr. Blazak this week and will be setting up a coordination mtg. • Signal at SW e Av and S Park St— The idea of a mini -roundabout was introduced and we will review its feasibility and, if so, introduce it to the Council. Page 7 NOW Char�ber of Commerce �9 a C� eec a�ee faun June 8, 2012 Gil Culbreth 3550 Highway 441 S Okeechobee, Florida Brian and I would like to thank you for taking the time today to listen to our proposal regarding allowing the Chamber and Main Street to co -reside in the Chamber building. As we indicated the sole purpose for this request is to better serve the community from a centralized location whether it is focused on economic development, information about tourism or information about an event. Additionally, we felt that it was important to approach you as the logical initial step in exploring the concept and that the City will then consider it. Upon examination of the lease, with the City, it prevents such an arrangement without City Council override, stating that... 'the chamber shall not lease, sub -let, permit or grant a license or use of any nature on or in the premises to any other business, entity, group or organization regardless of whether any consideration chance hands, without the express written consent of the city' We thought it best to describe the individual mission statements first in order to demonstrate the versatility that both organizations offer to the community. The Chamber's mission statement is as follows: The Business Development Board of Okeechobee County, Inc. dba/Chamber of Commerce of Okeechobee County is organized to advance the general welfare and Prosperity of Okeechobee and the surrounding area so that its citizens and all areas of The business community may prosper. The Chamber's mission is to engage business Development to improve the business climate, economy and quality of life in Okeechobee County. Chamber of Commerce of Okeechobee County • 55 S. Parrott Ave • Okeechobee, F londa 34974 Ph: 863.467-6246 a «.-�;•tiv.OkeechobeeBusiness.com The mission Statement for Main Street is as follows: Main Street is organized for the purpose of promoting the historical value and social welfare of the downtown area of the City of Okeechobee and Okeechobee County as a whole. The corporation is authorized and empowered to do all things necessary to carry on and accomplish the purpose for which it is organized and chartered which are allowable by law. We are proposing the following regarding in allowing the Chamber of Commerce and Okeechobee Main Street to co -reside in the Chamber building: 1. The length of the contract would coincide with the existing lease term of the Chamber of Commerce (5 years). 2. At the end of the term, if Main Street did not perform their duties based on their respective mission statement, then they would be requested to vacant the premises. The Chamber would not receive any monetary support for rent from the Main Street organization. However, the Main Street organization would equally share the cost of utilities and insurance. If approved, we believe this will greatly benefit our community by having a centralized location to receive information about any event or any assistance from either organization. We would like to receive concurrence from the Trustees prior to approaching the City Council. I am available to answer any questions concerning this request by calling me at (863) 697-6325 Regards, Terry Burroughs Vice President Chamber of Commerce of Okeechobee County Chamber of Commerce of Okeechobee County • 55 S. Parrott Ave • Okeechobee, Florida 34974 Ph: 863.467-6246 * NN'%vW.OkeechobeeBusiness.coin RECOMMENDATIONS CONFLICTS: "H" Zoned Properties ID# Existing Uses FLUM Zoning Recommendation Some vacant lots referred to only by Vacant lots as well as nine street number. Specific addresses 803, 1 single-family homes and include: 1202 NW 13``' St., 800, 804, 806, & 810 NW 12`i' St.;1109 Single -Family H, Holding Rezone to RSFI one lot with a triplex and NW 8d' Av.; 1100 and 1110 NW 9d' two single-family units. Av.; 800, 802, 804,806, & 808 NW 1 I" Av. 2 Whole block is vacant. IO'haanNW 11 d on I1'h Avenues Ct. between NW 10 Single -Family H, Holding Rezone to RSFI 3 Whole block is vacant. ,Located on NW 7r St, between NW 9 and NW 10 Avenues Single -Family H, Holding Rezone to RSFI _ Property is improved pasture referred 4 All properties are vacant. rope " to only street number. Pd Single -Family H, Holding Rezone to RSFI and 9 are located between SW 2 9 Streets just east of SW 10'hAv. Two single-family units 517 SW 21" St.; balance of property 5 on small lot, large parcel has no specific address but is located Single -Family H, Holding Rezone to RSFI is vacant. in southwest most part of City on north side of 23`d St. 6 Vacant Im roved pasture between SE 8 and Residential H, Holding Rezone to RSF 1 13` Streets west of Taylor Creek Mixed Use Western strip of this lot is part of the parking for the Rezone to RSF1 which would leave the parking use 7 commercial office use immediately to the west 815 South Parrott Av. Single -Family H, Holding nonconforming as it is now; or, change FLUM to and owned by the same Commercial and rezone to CPO. entity. 8 Vacant 1105 SE 9`h Dr. Single -Family H, Holding Rezone to RSFI 9 Vacant Westernmost parcel is 802 SE 10 Single -Family H, Holding Rezone to RSFI Av.; parcel to east has no address. 10 Vacant No address; located south of NE 4 Single -Family H, Holding Rezone to RSFI St. west of Taylor Creek. No address; large tract located east of 11 Vacant Taylor Creek to City limits and south Single -Family H, Holding Rezone to RSFI of the railroad track. Accessory building to �, Associated with single-family use of adjoining 12a single-family use 649 NE 6 St. Single -Family H, Holding parcels. Rezone to RSFI. al; # Existin use(s) i FLUM Zoning Recommendation Part zoned This area is part of the Diamond Fertilizer property 12b Unpaved part of Diamond 710 NE 5`h Av. Single -Family H, Holding and although unpaved, is used in the operation. Fertilizer property. and part Change FLUM for all parts to Industrial and rezone zoned IND "H" part to IND. Although not owned by the adjacent property No Address; located between railroad (vehicle sales) it appears to share the same access. l c 'a :jnT �, tracks and NE 9 St., west of Taylor Single -Family H, Holding Given the Industrial land use and zoning on the Creek. adjacent property and its fronting on the railroad, it would not appear suitable for residential use. Change FLU to Industrial and rezone to IND. OUA facility (looks like Rezone to Industrial to be consistent with the FLUM 13a water storage tank) but 1200 NE 12`h St. Industrial H, Holding or change FLUM to Public Facilities and rezone to most of the land is vacant. PUB as suggested by OUA. 13b Vacant (It's actually a No address; is road right-of-way in the Industrial H, Holding Rezone to Industrial road right-of-way.) Park of Commerce. No addresses; all properties are vacant 1-•: All \-acant and located between NE 9'1' & 11 Single -Family H, Holding Rezone to RSF1 Streets and NE P & 51h Avenues. Only one parcel has an address, 150 NE 13`h St.; the balance of the parcels 15 All vacant have no addresses; they are located Single -Family H, Holding Rezone to RSF1 between NE 14`' and 12`h Streets west of Taylor Creek. No address; lot is located on ;the Rezone to CHV as other properties in similar south side of NE 13`h St. one lot in Commercial H, Holding ti, situations north of NE 10 Street. from the lot fronting on US 441. City of Okeechobee Office of the City Clerk May 31, 2012 City of Okeechobee 55 S.E. ' ) " Avenue Okeechobee, Fl. 34972 City Council/City Admin. re: Code of ordinance sec. 90-661 Again, we are faced with a request for temporary use structure under this section of our code of ordinances, and since this is a continual headache, perhaps it is time to re -address the wording of the code. You may recall the primary purpose for this section at its adoption in 1998, was the problem we had in the City with temporary produce stands, and new and used automobile sales, which are now prohibited under the code. The other temporary structures, for garage type sales, fireworks sales, out of town furniture sales, boat sales, and the like continue to be problematic. In addition, the current code tries to differentiate between non-profit groups and commercial business, and whether the sale is in conjunction with the existing business, or is an off -premises site. The various code sections are somewhat conflicting in their wording, leading to confusion as to whether to issue a permit or not. Currently, we have an application for fireworks sales on the Wal-Mart property by a private vendor who is not associated with Wal-Mart. Under sec. 90- 665 and 666, such sales would be only as an extension of the commercial business, or if conducted by a non-profit group. However, under sec. 90-667, such a sale would be permitted as an off premises event by anyone. 55 S.E. Third Avenue • Okeechobee. Florida 34974-2903 a (863) 763- 72 • Fax: (563) 763-16M This leads to the question as to what is difference in permitting the temporary structure off premises vs. on premises, as the structure and fireworks sale would occur in any event, just at a different location in the City. Of course, as we know, if we open the door for such sales, then we will be looking at requests for temporary structures for all types of sales, being boats, furniture, or similar items, unless we simply prohibit all temporary structures like we did for produce and auto sales, and only permit the structures for religious or non profit groups. As the code is conflicting, I am inclined to recommend to Patty that we are authorized to issue the pending permit for the Wal-Mart structure. 1 also recommend that we get with LaRue and Assoc. and submit a revision to the code, so it will be just as perfect as the sign codes. Kindest Regards, John R. Cook JRC/klm *4w� *V.re MEMORANDUM To: Mayor & City Council From: Brian Whitehall, Administrator India Riedel, Finance Director RE: Public Risk Management Group Health Trust Date: 06/ 13/ 12 The City just received its initial premium quotes from PRM for fiscal year 2013. The immediate 12 month rolling claims experience for the PRM Group Health Trust (GHT) was positive and lower than expected. The average rate increase as a whole for the pool is 3.3%. When isolated, the City's 12 month rolling claims experience was significantly higher than the pool's for the same time period and resulted in a 9.3% premium rate increase over last year's premium (please note, this is contingent upon approval of the PRM Group Health Trust board using $1million of surplus reserves (rainy day monies) towards the group's premiums). The increase is actually much less than anticipated, as you know, particularly considering the City's claims history and the extreme rise in the cost of health care and industry health insurance. Two primary factors influence our premium; the Group's claims experience and our individual experience ... we were prepared for the worst. The PRM annual educational conference will take place later this week. The conference should provide more details related to this year's premiums, plan options. On a budgetary positive note, the City offers life insurance and long term disability insurance benefits for full time employees through Lincoln National Insurance via a private insurance agent. Through the City's efforts at reducing costs related to these benefits, PRM has been able to quote the exact same coverage (still through Lincoln National Insurance) for a significant savings. By utilizing PRM versus an independent agent, the combined life and disability insurance premiums will be approximately $8,900 less annually. MEDICAL PRM GROUP HEALTH TRUST CITY OF OKEECHOBEE Health Products for Effective Dates of October 1st, 2012 # Insured # Insured Dependents Employee Dependent Monthly Annual City % FY 2012 FY 2012 rate City Cost City Cost Cost Difference Difference Current Plan 57 10 $447.06 $70.00 $26,182.42 $314,189.04 Current Plan w/2012 Rate 57 10 $489.08 $70.00 $28,577.56 $342,930.72 $ 28,742 Option 2 HMO -Blue 5 57 10 $458.32 $70.00 $26,824.24 $321,890.88 $ 7,702 Option 3 BlueOptions 3559 ($750 ded + 20%) 57 10 $414.44 $70.00 $24,323.08 $291,876.96 $ (51,054) 9.15% -16.25% HI Cost 2013 6/25/20123:47 PM 0 MEDICAL Current Plan Current Plan w/2012 Rate Option 2 HMO -Blue 5 Option 3 BlueOptions 3559 ($750 ded + 20%) PRM GROUP HEALTH TRUST CITY OF OKEECHOBEE Health Products for Effective Dates of October 1st, 2012 # Insured # Insured Dependents Employee Dependent Monthly Annual City % FY 2012 FY 2012 rate City Cost City Cost Cost Difference Difference 57 57 57 10 $447.06 10 $489.08 10 $458.32 10 $414.44 $70.00 $26,182.42 $314,189.04 $70.00 $28,577.56 $342,930.72 $ 28,742 $70.00 $26,824.24 $321,890.88 $ 7,702 $70.00 $24,323.08 $291,876.96 $ (51,054) 9.15% 2.45% HI Cost 2013 6125120123:47 PM 0 PRM GROUP HEALTH TRUST CITY OF OKEECHOBEE COST COMPARATIVES/SUGGESTIONS Life & Long Term Disability Insurance paid by City # Insured # Insured Amounts FY Base Rate AD&D Rate Monthly Life Insurance FY 2012 2012 Per $1,000 Per $1,000 City Cost Current Plan Current Plan 2/PRM Group Long Term Disability Current Plan Current Plan 2/PRM Group Annual Cost Savings Annual City Cost Difference Difference 59 $ 2,948,750 $0.41 $0.05 $ 1,356.43 $16,277.10 59 $ 2,948,750 $0.20 $0.03 $ 678.21 $8,138.55 $ (8,139)-50.00% # Insured 4 Insured Amounts FY Base Rate AD&D Rate Monthly Annual City % FY 2012 2012 Per $1,000 Per $1,000 City Cost Cost Difference Difference 59 $ 2,331,930 $0.55 $ 1,282.56 $15,390.74 59 $ 2,331,930 $0.44 $ 1,026.05 $12,312.59 $ (3,078)-20.00% °lo HI Cost 2013 6/25120123:47 PM PRM GROUP HEALTH TRUST a CITY OF OKEECHOBEE COST COMPARATIVES/SUGGESTIONS Life & Long Term Disability Insurance paid by City # Insured # Insured Amounts FY Base Rate AD&D Rate Monthly Life Insurance FY 2012 2012 Per $1,000 Per $1,000 City Cost Annual City Cost Difference O`O Difference Current Plan 59 $ 2,948,750 $0.41 $0.05 $ 1,356.43 $16,277.10 Current Plan 2/PRM Group 59 $ 2,948,750 $0.20 $0.03 $ 678.21 $8,138.55 $ (8,139)-50.00% # Insured # Insured Amounts FY Base Rate AD&D Rate Monthly Annual City % Long Term Disability FY 2012 2012 Per $1,000 Per $1,000 City Cost Cost Difference Difference Current Plan 59 $ 2,331,930 $0.55 $ 1,282.56 $15,390.74 Current Plan 2/PRM Group 59 $ 2,331,930 $0.44 $ 1,026.05 $12,312.59 $ (3,078)-20.00% Annual Cost Savings HI Cast 2013 6/25/20123:47 PM City of Okeechobee Overall Increase 9.4% Group Health Rates - $1,000,000 Surplus Release Medical - PRM Plan 7n7 Coverage Alternate Proposed 10/1/2012 EE $511.86 Additional for Spouse $766.04 Additional for Child $509.96 Additional for Family $1,118.04 Medical - PRM Plan 17AR Coverage Current Proposed 10/1/2012 EE $447,06 $489.08 Additional for Spouse $669.06 $731.94 Additional for Child $445.40 $487.26 Additional for Family $976.51 $1,068.30 Medical - PRM Plan HMO 5 Qi-r- a Coverage Alternate Proposed 10/1/2012 EE $458.32 Additional for Spouse $685.90 Additional for Child $456.60 Additional for Family $1,001.10 Mediral - FIRM Plan t1Mn 1 S Coverage Alternate Proposed 10/1/2012 EE $440.24 Additional for Spouse $658.86 Additional for Child $438.60 Additional for Family $961.62 Medical - PRM Plan 714 Coverage Alternate Proposed 10/1/2012 EE $430.88 Additional for Spouse $644.84 Additional for Child $429.28 Additional for Family $941.16 Medical - PRM Plan 1166/1167 RlucnnNn- WCA r.1 r4/GO Coverage Alternate Proposed 10/1/2012 EE $419.36 Additional for Spouse $627.60 Additional for Child $417.80 Additional for Family $916.02 Medical - PRM Plan 1 SS2 Coverage Alternate proposed 10/1/2012 EE $414.44 Additional for Spouse $620.26 Additional for Child $412.90 Additional for Family $905.28 Madiral - PRM Plan 3QSQ Coverage Alternate Proposed 10/1/2012 EE $403.54 Additional for Spouse $603,94 Additional for Child $402.04 Additional for Family $881.46 Medical - PRM Plan 336n al„onnrnn� cn�n Coverage Alternate Proposed 10/1/2012 EE $390.70 Additional for Spouse $584.70 Additional for Child $389.24 Additional for Family $953.40