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2008 Pipe Replacement The contract expiration is Nov 30th. But, it's becoming increasingly urgent to coordinate additional expense, due to completing the pr,ject and paperwork etc. I think we should set, say, 10/15 as an informal project deadline. thanks NOTICE: Due to Florida's broad public record laws, this email may be subject to public disclosure. Brian Whitehall, Administrator City of Okeechobee 55 SE 3rd Av Okeechobee FL 34974 863.763.3372 ext-212 Original Message From: Betty To: Brian Whitehall Sent: Tuesday, August 26, 2008 9:45 AM Subject: CSX From: bwhitehall Date: 8/26/2008 10:29:36 AM To: Betty Cc: Oscar Bermudez; Donnie Robertson; Robin Brock Subject: Re: CSX Brian, Donnie received an e-mail from Shircliff of CSX regarding the pipe near the Commerce Park. He said he e-mailed the info to Hal Gibson. I phoned Mr. Gibson yesterday and left a voicemail to call me. Do we have an expiration date on the grant money? Please advise. Betty 8/26/2001 From: Donnie Robertson Date: 8/21/2008 2:33:20 PM To:Arlene Barnes Subject: Pipe Replacement Dear Arlene, Thank you for the contact information for Jim Shircliff. The City contacted him and he responded on July 22 with a request for a sketch of the area that shows the nearest streets or railroad crossing numbers. The sketch was e-mailed on July 23rd. On August 14th the City sent a second request advising urgency due to the funds available for replacement.The e- mail was receipted on August 14th at 8:34. We have not received any correspondence since the request for the sketch. The City would appreciate any help you could extend in solving this issue. Please advise. Sincerely, Donnie Robertson Public Works Director City of Okeechobee City of Okeechobee 55 SE Third Avenue Okeechobee, FL 34974 863-763-3372 extension 213 863-634-3635 S 863-763-1686 drobertson @cityofokeechobee.com Page 1 of 2 From: Donnie Robertson Date: 7/23/2008 8:33:11 AM To: Shircliff Jim Subject: Re: Contact Info Dear Mr. Shircliff, Attached is the drawing and location of the pipe that needs to be replaced belonging to the Railroad. The City needs a letter of authorization to replace this pipe at the City's expense of approximately $8,000.00. If you require additional information, please contact me. Thank you in advance for your immediate response. Sincerely, Donnie Robertson Public Works Director City of Okeechobee 55 SE Third Avenue Okeechobee, FL 34974 863-634-3635 drobertson @cityofokeechobee.com 863-763-3372 extension 213 Original Message From: Shircliff, Jim Date: 7/22/2008 11:43:50 AM To: drobertson©cityofokeechobee.com Subject: Contact Info Don- As we just discussed please send a sketch of the area which shows nearest streets or railroad crossing numbers. Thanks, Jim James L. Shircliff Highway Projects Specialist CSX Real Property, Inc. 301 W. Bay Street, Suite 800 Jacksonville, FL 32202 904.633.4597 7/23/2008 • 5 N.E. 14TH STREET £ 11A ,`, AP •-* A ,. ... J „7._ _ 1.::: . _. -4-;. . . . . . p _) : ..::: 14 2 6 13 .E.13TH STREET _._.... .... .-... 7 1 6 5 1 ■ i 5 A .7...::',# ' 7 12 TRACT o 2 jei y 4 . 7 g • ..L��� ae 3 .E.12 TH STREET �a ': • i, 8 11 11 12 "a ..▪ •�� -. .. TRACT 15 16 ` 9 8 7 6 5 4 3 2 1 '8 7 6 5 4 3 2 tS,`1� ▪ • ..... „..-. 'ACT Gi» 16 ji L-1 �g S�pT • 1 •'. � q 9 10 26 25• • 27 28 • 22 23 24 25 9 10 11 12 13 14 15 16 17 16 :, •• - 30 29 .. 31 32 .E. 1171-1 STREET ».. , 34 33 �� NE 12TH ST 37 Ill 111111 '!3 1),., 1' 189 :7 6 }5 4 (3 2 1 9� ..,... 39 • 4 � 1•NMI ! L_ _.. .� t2, '�- •}•• �'. •G5? 9 .. ..... TRACT 3 t5 M 17 18 10 ---• .E. 10TH STREET •••••�� _._. 2 "C.? ......-.-. .. -.. ..z 2• I nil Z 3 12 11 10 9 8 7 5 4 7 Z .--- -- - g IL'�- G • TRACT"L-2" 20 .1.' 5 7 18 18 m �•1 22 23 24 25 26 15 18 17 18 19 ". 4 5 6 --.- - -LL7 .E.9TH STREET NE 9TH ST "` TRACT •... .. fig, .4 , . - - 3 12 11 10 9 7 6 5 4 3 2 1 3 2 i� ° TRACT A.• .: • '.$, A . 25 2 15 16 17 18 19 20 jt 4:)�"`__;_ 14....5 . ,. - _ -.9.. . - 121 .... 1 _.- _. ,. ..,,.a. _ .TAM AD -OARD'.0-=TL,E RAI -OAD (27 3 174 1 w4, 5� __ , >' BOARD COAST LINE RAILROA.14,10, ,/////zz / . .... — : 9 , al 11 1 11 1 11 1 9 _ 12 2 12 2 12 2 10 /// �`'�r 13 3 13 3 13 3 3 $ 11 1 ;; 14 4 1 14 4 _ 14 e 4 p 12 2 a 1• 1 07 �`�•' ? 761 , .ki -a .1 l 00/ X „ °�E -7000 L rs r3 • Li To: =ShireliffJim, C1 Cc: ....__ Subject: Pipe Replacement .. Dear Mr. Shircliff, Has anything been decided on the pipe issue? If the permission will not be granted to replace the pipe, I need to know ASAP as the grant money is soon to expire. Please advise immediately. Sincerely, Donnie Robertson Public Works Director City of Okeechobee City of Okeechobee 55 SE Third Avenue Okeechobee, FL 34974 863-763-3372 extension 213 863-634-3635 G 863-763-1686 a drobertson @cityofokeechobee.com 42 I 6a4d-- 5 r Ree 3.1-P (our message To: Shircliff, Jim Cc: Subject: Pipe Replacement Sent: Thu, 14 Aug 2008 08:30:15 -0400 vas read on Thu, 14 Aug 2008 08:34:19 -0400 his email transmission and any accompanying attachments may ontain CSX privileged and confidential information intended only or the use of the intended addressee. Any dissemination, listribution, copying or action taken in reliance on the contents If this email by anyone other than the intended recipient is trictly prohibited. If you have received this email in error Tease immediately delete it and notify sender at the above CSX mail address. Sender and CSX accept no liability for any damage aused directly or indirectly by receipt of this email. ICG Illinois Central Gulf Tailroad MMR Minnesota&Manitoba Railroad PI Paducah&Illinois SSAM Saulte Ste. Marie Bridge Co. SSM Sault Saint Marie Bridge Company WC Wisconsin Central, Ltd. WCL Wisconsin Central,Ltd. WCCL Wisconsin Chicago Link, Ltd. WLO Waterloo Railroad Company CENTRAL OREGON&PACIFIC RAILROAD Mark Wohlers (0) 541-957-2511 (E)Mark.Wohlers @RailAmerica.com CONRAIL SHARED ASSETS (CRSH) William Garrison Judy Wolfe Contract Administrator, C & S (0) 856-231-2074 Conrail Corporation (F) 856-231-2347 10000 Howard Blvd. (E)judith.wolfe @conrail.com Mt.Laurel,NJ 08054-2355 (0) 856-231-2037 (F) 856-231-2028 (E)william.garrison @ conrail.com CSX Hal Gibson Joe Majewski Principal Engineer, Public Projects Right-of-Entry Section CSX Transportation CSX Transportation 500 Water Street-J301 500 Water Street-J301, 13th Floor Jacksonville, FL 32202 Jacksonville, FL 32202 (0) (904) 359-1048 (0) 904-366-3051 (F) (904) 366-4042 (F) 904-366-4042 (E) Hal_Gibson @csx.com (E)joseph_majewski @csx.com Eric Peterson Dave Gorman Assistant Chief Engineer, Public Projects Accident Reporting Officer CSX Transportation Sarah Pieper 4901 Belfort Road, Suite 130, J-370 - Jacksonville,FL 32256 (0) (904) 245-1245 (F) (904)245-1011 June 27, 2006 4 Donnie- I had forwarded this to Hal Gibson, CSXT Public Projects. You may wish to call him at 904-359-1048. Jim From: Donnie Robertson [mailto:drobertson @cityofokeechobee.com] Sent: Wednesday, July 23, 2008 8:33 AM To: Shircliff, Jim Subject: Re: Contact Info Dear Mr. Shircliff, Attached is the drawing and location of the pipe that needs to be replaced belonging to the Railroad. The City needs a letter of authorization to replace this pipe at the City's expense of approximately $8,000.00. If you require additional information, please contact me. Thank you in advance for your immediate response. Sincerely, Donnie Robertson Public Works Director City of Okeechobee 55 SE Third Avenue Okeechobee, FL 34974 863-634-3635 El drobertson @cityofokeechobee.com 863-763-3372 extension 213 Original Message From: Shircliff, Jim Date: 7/22/2008 11:43:50 AM To: drobertson @cityofokeechobee.com Subject: Contact Info Don- As we just discussed please send a sketch of the area which shows nearest streets or railroad crossing numbers. Thanks, Jim James L. Shircliff Highway Projects Specialist 8/25/200! CSX Real Property, Inc. • 301 W. Bay Street, Suite 800 Jacksonville, FL 32202 904.633.4597 email: Jim_Shircliff @csx.com This email transmission and any accompanying attachments may contain CSX privileged and confidential information intended only for the use of the intended addressee. Any dissemination, distribution, copying or action taken in reliance on the contents of this email by anyone other than the intended recipient is strictly prohibited. If you have received this email in error please immediately delete it and notify sender at the above CSX email address. Sender and CSX accept no liability for any damage caused directly or indirectly by receipt of this email. This email transmission and any accompanying attachments may contain CSX privileged and confidential information intended only for the use of the intended addressee. Any dissemination, distribution, copying or action taken in reliance on the contents of this email by anyone other than the intended recipient is strictly prohibited. If you have received this email in error please immediately delete it and notify sender at the above CSX email address. Sender and CSX accept no liability for any damage caused directly or indirectly by receipt of this email. 8/25/200