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CSX-N Parrott Ave/NW 7th Ave/NW 9th Ave 2002-04Lane Gamiotea From: Lane Gamiotea Sent: Thursday, February 27, 2020 4:56 PM To: Patty Burnette; India Riedel; David Allen; Marcos Montes De Oca Cc: Robin Brock; Kay Matchett; Bobbie Jenkins; J.J. Smith Subject: RE: OKEECHOBEE CITY OF - 7288692 Here is what we have on file in our office, please let me know if you can provide any missing documents, or have more recent information: Item 1(NW 9th AVE RR crossing maintenance of the roadway/tr�acks) The initial email was sent to Kay and I regarding the outstanding in��oice of $62,042.33 for repairs to railroad crossings (location is not provided) — see email thread belo��v. This issue was on the Nov. 27, 2018 agenda and withdrawn. It was also on the Mar. 7, 2017 agenda with a copy of the 1992 agrE:ement the city entered into for repairs at NW 9t" AVE. In 2015 CSX billed the city $38,000.00 for repairs to this crossing. The ACTION at this meeting was to terminate the 1992 agreement & refuse to pay the invoiced amount as CSX did not follow the instructions per the 1992 agreement nor did they use the proper materials per the agreement when they fixed the crossing in 2015. I have several emails from 2017 to 2018 requesting a copy of the notice the city sent to CSX to notify them of the termination, & do not have any document to date except for a letter from Cook to CSX dated Apr. 27, 2015 where he told them of his plan to recommend the issue go on the agenda for the city council to rescind the 1992 agreement and present the request for the $38,000.00 to see what the council �Nould decide. Was an email or correspondence provided to CSX after this issue was withdrawn froim the Nov. 27, 2018 aqenda? Marcos/David, should anv of this be provided to the new attorney? If not, whomever replies from the Citv, kindlv provide a copv to mv office for the file/record. Item 2(NW 9t" AVE RR signs 8� markings) Nov. 29, 2000 letter from FDOT Rail Administrator explaining they a.re recommending CSX update the existing signs with new flashing lights & gates at NW 9t" AVE, with the city constructing a concrete curb, the city would be required to assume 50% of the annual maintenance cost of the devices, $1,549.00/yr. On Jan. 16, 2001 the council authorized FDOT Rail A��ministrator to prepare the necessary contract for further consideration, does anyone have a cc�py of this contract? The file has a letter dated Oct. 9 2003 from FDOT Rail Administrator to D. Robert:�on explaining that the city agrees to provide curb & gutter & install proper advance railroad signs and pavement markings once CSX completes all the signage work. FDOT was responsible for all costs for the RR signal devices as constructed by CSX; and that the city shall have no future maintenance responsibility for signal devices, only maintenance for the signs & markings. Then there is a; letter from D. Robertson Nov. 12, 2003 to CSX agreeing to these terms. Item 3(mowing, trash & weed removal at Site #1 N Parrott AVEI'Hwy 441 @train station; Site #2 Up-Town Track [NW 7t" AVE from NW 7t'' ST to North Park ST]; Site #3 NW 9t" AVE crossing [200-ft out from edge of crossing]) Mar 2, 1995 the city entered into a contract to mow & clean the RR IR-O-W at these sites for $4600.00 per year. Mar 1, 2002 was increased to $5,200.00/yr. Last correspondence was on Jul 20, 2004, the city was notified that that current contract would be cancelled Dec. �41, 2004 and a new agreement will have to be negotiated for 2005 and beyond. Does anyone have a current contract? If anyone needs copies of these records let us know. Robin, the above information includes any records from the black filing cabinet. Thank You. /L%s. �a�e �u�aes��aHriotQa, G'/L%G' City Clerk/Personnel Administrator City of Okeechobee 55 SE 3�d Avenue, Room 100, Okeechobee, FL 34974 Office: 863.763.3372 ext. 9814, Fax: 863.763.1686, Cell: 863.697-0345 Under Florida law, email addresses are public records. If you do not want your email address released in response to a public records request, do not send electron mail to this entity. Instead, contact this office by phone or in writing, Florida Statute 668.6076. CITY OF OKEECHOBEE ELECTRONIC DEVICE DISCLAIMER: Florida rias a very broad public records law. Most written communications to or from local officials regarding city businE:ss are public records available to the public and media upon request. Your correspondence via e-mail, text imessage, voice mail, etc., may therefore be subject to public disclosure. From: Patty Burnette <pburnette@cityofokeechobee.com> Sent: Wednesday, February 26, 2020 12:36 PM To: Lane Gamiotea <Igamiotea@cityofokeechobee.com>; India Riedel <iriedel@�cityofokeechobee.com>; David Allen <dallen@cityofokeechobee.com>; Marcos Montes De Oca <mmontesdeoca@cityofokeechobee.com> Cc: Robin Brock <rbrock@cityofokeechobee.com>; Kay Matchett <kmatchett@ciityofokeechobee.com>; Bobbie Jenkins <bjenkins@cityofokeechobee.com> Subject: RE: OKEECHOBEE CITY OF - 7288692 Lane the only thing I have is a note from when Brian left to see railroad file for CSX Billing? Patt� M. Burnette C'j, enera�Services Coordinator Cit� of O�eec�o6ee SS S� 3Y`� �lvenue O�eec�o6ee, rF.L 34974 P�one: (863� 763-3372 ext. g8�o Direct: (863) 763-g82o `Fax: (8 63� 763-168 6 e-mai� ,��6�l�r�riette��city��fo�eec�v6ee.co��l tive6site: �n�vtiv.citl�vfv�eec(o6ee.corri � J _ � _ Page 1 of 1 � ��%t�e,�.'� � From: Betty Date: 11 /8/2006 4:14:28 PM To: Brian Whitehall Subject: CSX Brian, Have we ever gotten a response for a new contract from CSX from you letter dated June 23, 2006 regarding Maintenance for NW 9th Avenue Crossing, DOT #628055B, MP.SX-908.20? l 1 /8/2006 Ci of Okeechobee � Brian Whitehall Office of the City Administrator June 23, 2006 Leslie L. Scherr CSX Transportation �00 Water Street (S/C J-301) Jacksonville, FL 32202 RE: Maintenance — NW 9`� Avenue Crossing, DOT #6280��B, MP.SX-908.20 Dear Mr. Scherr, I am responding to your letter about the City's cost of $1975, associated with NW 9�' Street maintenance agreement. As indicated in your letter, the City wishes to eYplore altemate alternatives associated with the cost and consider the following in our discussion: • As late as 2004, CSX paid the City $5200 to mow and maintain the same property. CSX cancelled that agreement as of December 31, 2004 with the concept that a new agreement would be negotiated for 2005. No Agreement was ever renegotiated. • As part of street maintenance, the City wishes to ha�e the tracks removed on NW 2°d Street (from Hwy 70 to north of NW 2"d Street. This will help with road condition and cleanup. If the tracks cannot be removed, the road surface still needs to be addressed. In addition thereto, there needs to be track blocks installed to stop any car from ninning off the tracks. • NW 6`� Street intersection with RR crossing needs to be addressed as the surface is bumpy. • WE plan on removing the tracks at SW Park Street, as it is my understanding that CSX has abandoned same. • There is much debris on both sides of the track, particulariy north and south of NW 6`i' Street that needs to be removed, so that mowing can be accomplished and the area is no longer an attractive nmsance. The track area north of Hwy 70 also needs to be cleaned up. It's my understanding that DOT used the property in connection with the recent resurfacing project. Please plan to discuss these related issues when we can review the matter, at your convenience. B W/rb C: Donnie Robertson, DPWks; Oscar Bermudez, Cit� Engineer Betty Clement, General Services Coordinator 55 S.E. Third Avenue • Okeechobee, Florida 34974-2932 •(863) 763-3372 • Fax: (863J 763-1686 �' - ti••• • Mr. J. L. Luthi Property Management Specialist Property Services Jacksonville. FI. July 20, 2004 Ms. Katrina Vinson General Services Coordinator 55 SE 3`d Ave. Okeechobee, Fl. 34974 Deax Ms. Vinson, Jacksonvilie General Office Building 15t Floor SC J-180 500 Water St. Jacksonville, FI. 32202 Office 904-366-4435 Fax 904-359-3665 E-mail: Jeff_Luthi@csx.com This is a follow up to our phone conversation today. After further review it has been determined that CSX will adhere to the agreement by Carol Prestridge and the City of Okochobee made in March of 2004. CSX agrees to pay the $5200.00 for the calendar year 2004 as the agreement states, for mowing and clean up of the properties noted. This will be good for the rest of 2004 and will be cancelled, December 31, 2004. A new agreement will have to be negotiated for 2005 and beyond. I again look forward to working with you and your city and if you have any questions please give me a call. Yours Truly, Jeff Luthi Cit o Okeecho�ee � July 20, 2004 Jeff Luthi CSX Transportation 500 Water Street, SC J180 Jacksonville, FL 32202 Deaz Mr. Luthi, This letter is in response to your letter dated July 14, 2004 concerning the maintenance of the main right-of-ways along the railroad tracks. It is my understanding that the City is not to be on the property owned by CSX without first obtaining written consent; that CSX will mow the right-of-way once a year; and that any additional mowing that the City feels is necessary would need to be done at the City's expense. Is the information listed above correct? If not would you please clarify? We also have a letter dated March 17, 2004 from Carol Prestridge regarding clearing property owned by CSX Transportation for the fee of $ 5,200.00 annually. The $ 5,200 annually is to reimburse the City for their expenses incurred while clearing the sites located at Hwy 441 North at the train station, the "Up-Town Track" from Park Street to 7"' Street, and NW 9"' Avenue crossing. Is the City still responsible for maintaining the three sites listed above, if so will the City be reimbursed for the expenses incurred? Please fax the written response as soon as possible to (863) 763-1686. Please send the original written response to the attention of Katrina Vinson, General Services Coordinator, 5 5 SE 3`d Avenue, Okeechobee, FL, 34974. Sincerely, D�►�,�, R��,�-so►�% 1 � Donnie Robertson Public Works Director 55 S.E. Third Avenue • Okeechobee, Florida 3�974-2903 •(863) 763-3372 • Fax: (863) 763-1686 .-'� Jeff Luthi Property Management Specia(ist CSX Transportation Gu,� q 2 a�a.�- �,�j�j�l 1,�, `� �" � �-ao--o� ��cr �� t �'�G� !� 500 Water Street, SC J180 Jacksonville, FL 32202 rd��v � `/��rh G'4 � Fa�e: (904) 359-3665 �— Office: (904) 366-4435 July 14, 2004 Ms. Katrina V inson General Services Coordinator 55 S. E. Third Ave. Okeechobee, Fl. 34974-2903 Dear Ms. Vinson I understand tha.t your community has Iocal ordinances that govern weed controi and your desire to meet community aesthetic stanciards. CSX also strives to maintain good relationships in communities in which we operate, however we are governed by Federal Regulations not Municipal Code. We maintain aur rights-of-way in accordance with FRA. standards and work closely with communities to allow them the opportunity to beautify our rights-of-way as long as it can be done in a manner where it does not jeopazdize sa.fety concerns. To ensure we are within FRA regulations, CSX ha.s mowed the right of way in this area %r compliance. However future mowing will be evaluated on a case-by-case basis against FRA standards. CSX is willing to work with the City to maintain the rights-of-way to community standards, at your expense, after execution of a"right of entry" tha.t provides for the appropriate protections for CSX Transportation. If the City does want a Right of Entry please let me know and I will forward the same. I look forward to working with the City and would appreciate your cail if you have any questions. Sincerely, � � Jeff Luthi I�.� A specific federal regulation governs vegetation on railroad property. 49 C.F.R. sec. 21337 provides: Vegetation on railroad property which is on or immediately adjacent to roadbed must be controlled so that it does not-- (a) Become a fire hazard to track-carrying structures; (b) Obstruct visibility of railroad signs and signs and signals: (1) Along the right-of-way, and (2) At highway-rail crossings; (This paragraph (b)(2) is applicable September 21, 1999.) (c) Interfere with raikoad employees perfornung normal trackside duties; (d) Prevent proper functioning of signal and communication lines; or (e) Prevent raikoad employees from visually inspecting moving equipment from their normal duty stations. TRANSPORTATION Carolyn J. Prestridge Manager - Property Management 500 Water Street J180 Jacksonville, FL 32202-4423 (904) 359-3979 FAX (904) 359-3665 March 17, 2004 Ms. Katrina Vinson City of Okeechobee, FL 55 SE Third Ave. Okeechobee, FL 34974 Dear Mr. Ms. Vinson: File: Okeechobee, FL (QU0040) This letter has reference to clearing property owned by CSX Transportation located in Okeechobee, FL, as follows: Site 1: Hwy. 441 North at the train station Site 2: The "UP-Town Track" from Park St. to 7h St. Site 3: NW 9th Ave Crossing The City has expressed a willingness to clear the property and invoice CSX reasonable expenses. This will bring the property into compliance with local codes and ordinances. Such expenses shall not exceed $5,200.00 annually. This understanding shall be in effect from March 1, 2004 through February 28, 2005. Please consider this letter as your authorizatian to proceed with the clearing on behalf of CSX Transportation. It is mutually understood and agreed that the City of Okeechobee, FL, will indemnify and save harmless CSX Transportation from injury �t�, or death of any employee(s), contractor(s), ager,t(s) or guest(s) of the City of Okeechobee, FL, arising from the acts or omissions of the City in performance of the work which result from the negligence of the City of Okeechobee, FL, or its actions. Before starting work you must notify Roadmaster T. L. Pollock at 561-863-3339 in West Palm Beach FL or Carey Seavy - Engineer Administration at 904-245-1270 to determine if required and make necessary arrangement for same, if needed. Thank you for your continued cooperation in this matter. Sincerely, � . Carolyn J. Prestridge is CC: T. L. Pollock, CSX Roadmaster Carey Seavy, CSX Staff Engineer � TRANSPORTATION Wayne Bolla Director - Property Remediation 500 Water Street J 180 Jacksonvilie, FL 32202-4423 (904) 359-1380 FAX (904) 359-3665 October 13, 2003 File: OKEECHOBEE, FL (QU0040) Ms. Katrina Vinson City of Okeechobee, FL 55 SE Third Ave. Okeechobee, FL 34974 Dear Ms. Vinson: This letter has reference to clearing property owned by CSX Transportation located in Okeechobee, FL as follows: Site 1: Hwy. 441 North at the train station Site 2: The "Up-Town Track" from Park St. north to 7�' St. Site 3: NW 9�' Ave Crossing i� The City has expressed a willingness to continue clearing the property and invoice CSX reasonable expenses, ��nder the guidelines reFerenced in an agreement dated R/larch 1, 2�02 bec�veer CS;: a�� tr� Ci�y of C•.:��:h:��.".�.-�.�., :-� •,'��auf:2d). This �,rri�! ;�r�r�g �t�a j�iJN:;�:; i;;tc compliance with local codes ard ordinances. Such expenses shall not ex;;eed $5,200.�0 annually. Please consider this letter as your authorization to continue on behalf of CSX Transportation. It is mutually understood and agreed that the City of Okeechobee, FL will indemnify and save harmless CSX Transportation from injury to, or death of any employee(s), contractor(s), agent(s) or guest(s) of the City of Okeechobee, FL arising from the acts or omissions of the City in perFormance of the work which result from the negligence of the City of Okeechobee, FL or its actions. Before starting work you must notify the CSX Roadmaster at 561-863-3339 in Palm Beach Gardens, FL, or Cary Seavy - Engineer Administration, Jacksonville, FL, at 904-245-1270 to determine if flaaaina nrotection is reauired and make necessary arranaement for same, if needed. Thank you for your cooperation in this matter. Si Wayne o la CC: Cary Seavy, Staff Engineer CSX Roadmaster, Patm Beach Gardens, FL � TI2ANSPORTATION Lana F. Suggs �Ianager- Property Remediation 500 Water Street, J-180 Jacksonviile, FL 32202 (904) 359-3979 FAX (904) 359-3665 E-mail Lana_Suggs(a�csx.com March l, 2002 File Ms. Bea Castorina City of Okeechobee 55 SE Third Ave. Okeechobee, FL 34974-2932 Dear Ms. Castorina: Okeechobee, FL (QU0040) This letter will constitute a contract by and between CSX TRANSPORTATION, INC. (referred to as "railroad"), and your firm addressed above, (referred to as '�Contractor") when the enclosed duplicate copy, duly signed or executed on Contractor's behalf, is returned to Railroad's Manager - Property Remediation, CSX Transportation, 500 Water Street, Jacksonville, Florida 32202 (S/C J180). Under this contract it is ::jgreed that Centrartor, subjec* to the terms and corditicn� hereinafter stated, will perform the work listed below (hereiz� "the Work"): 1. The property shall be known as stated below and referred to as the "Property" and limited to: • Site #1 Hwy. 441 North at the train station: Starting at the east edge of the crossing and proceeding to the east approximately 150', and including both the North and South sides of the main track. Starting on the west edge of the crossing and proceeding to the West approximately 300' on the South side of the mainline and approximately 150' on the North side. • Site #2 the Up-Town track: Starting at the North edge of W. S. Park Street and proceeding to the North, to the South edge of N.W. 7th Street, including both the East and West sides of the main track. • Site #3 N.W. 9th Ave. at the crossing: Starting at the East edge of the crossing and proceeding to the East approximately 200', and including both the North and South sides of the main track. Starting on the West edge of the crossing and proceeding to the West approximately 200", including the North and South sides of the main track. 2. The Work should consist of cutting grass and light brush and removing all trash, including legal disposition thereot, from the "Property", but excluding the following: a) illegal deposited materials; b) hazardous material(s); c) any/all items placed by CSXT; and d) deep ditches which have water or other items in them, that would prohibit contractor from being able to properly maintain. NOTE: It shall be the responsibility of CSXT to remove or cause to be removed any/al1 materials that belong to CSXT and may hinder the pertormance of this contract. 3. The Contractor shall procure, at Contractor's expense, all permits and licenses, of any description, (and deliver copies of same when requested to CSXT) necessary for the completion of the work. Contractor shall also deliver to CSXT all certificates of inspection for any part of the Work for which a certificate may be required. i• 4. An invoice with detail of charges, billable quarterly in advance, MUST be submitted to CSXT's Manager - Property Remediation, before payment can be processed. 5. In the performance of said Work, Contractor shall be deemed and held to be an independent contractor, and CSXT shall hold no control over Contractor or Contractor's employees other than that the Work and results to be accomplished shall be satisfactory to CSXT. CONTRACTOR'S EMPLOYEES MUST WEAR APPROPRIATE SAFETY ATTIRE AND ABIDE BY ALL SAFETY RULES AND PROCEDURE5 WHILE ON CSXT PROPERTY. 6. For the term of this agreement, Contractor, in the performance of the work authorized herein, hereby assumes risk of, and agrees to indemnify, defend, and save CSXT harmless from and against (a) injury to or death of any person(s) whomsoever, including, but not limited to, the agents, servants or employees of the Contractor hereto, and/or {b) the loss of or damage to any property whatsoever, including property owned or in the care, custody or control of CSXT and Contractor, and/or (c) all claims, demands, suits, judgments, fines or expenses incurred in connection therewith; resulting from or arising out of the intentional acts or negligent acts or omissions of said Contractor, or its agents, servants or employees, in the performance or �xecution of the Work, or incidental thereto. 7, Contractor sha11 purchase and maintain, at Contractor's expense: (a) Commercial General Liability Insurance coverage, in the minimum amount of $1,000,000.00 Combined Single Limit per occurrence for bodily injury and property damage liability, with a thirty (30) day unconditional notice of cancellation to CSXT, including coverage of a11 liability assumed by Contractor under this contract; (b) Workers Compensation Insurance; and (c) Automobile Liability Tnsurance of at least $500,000.00 Combined Single Limi� per occurrence for bodily injury and/or property damage. Contractor sha?1 provide certificates of insurance to CSXT verifying the same prior to performing of any Work. 8. Contractor shall promptly notify CSXT's Chief Regional Engineer at (904) 279-6157 of any loss, damage, injury or death arising out of or in connection with said Work. 9. In the event of an emergency, Contractor shall promptly notify CSXT's Police & Special Services Hot Line at 1-800-232-0144. - 10. In consideration of all the terms and conditions contained herein, CSXT agrees to pay Contractor the sum of $5,200.00 annually, payable quarterly and in advance as in Paragraph 4. hereof. This contract shall expire December 31, 2002. �' 1.1. Contractor grants to CSXT the right to audit the books and other documents of Contractor pertaining to this Work. 12. No assignment of this �ontract shall be valid for any purpose. 13. Disposal of debris, trash and cuttings shall be made only at or to a facility authorized and permitted to accept such material; and Contractor will furnish certification thereof to CSXT. 14. Term of this Contract shall be for one (1) year, and may be renewable annually as mutually agreed upon by both parties. 15. This Contract may also be terminated by either party upan fifteen (15) days written notice to the other, regardless of the status of Work performed; but Contractor shall be paid a pro rata share of the stated sum for the percentage of Work performed, as determined by CSXT, as of such early termination. Sincerely, By ��!�/C� � Manager-Property Reme ation CSX Transportation, Inc. The foregoing accepted this _ letter-contract is hereby acknowledged and %� day of f,�/,�� , 2002. Contractor: ��f �1� „Y�L��ti B y �j � `c� Title: �,:� �c��_G,� S�.rY�� i� CSX TRAN�P6IRTATIO�i - PROP��TY �I�DIAT�O� DEPARTMENT �S.�FE`f`� R�f�,�5- �D� P�ED�}RES F�H�� Oi� e��£� PROP£RTY Ef�eE��e Ja�� 1-,- �9-93r "�'he ES� �a-�e W��„� � r��t�� ea��a�ning CSX Transportation's (CSXT� Safety Rules, mandatory Procedures for spec�.��E �ob ac��v��ies � �teea�e��= � �r-aEtices �s re��sed. The following Rules, Procedures and Practices are excerpted for your gu�d�nee. While o� �SX-'� prc�per��, �t � eo�sultan�s,- Eon�ractors. and visitors must comply with these requi�ements. Sa�e�� ules 1. Ceo-r��tt��n�l Ecr��r�e�o-r �ttt�� e�rst�� e�hat : b) "job briefinqs are conducted prior to work activity st�bseq�e��.� c��er� �Et�u�� E��g�s. ►, c) "co-workers are warned of unsafe acts and hazards." e} "sa�ety ��:es-� �a�oeedxres ��?d �-�� compa�r�� po��.Eies- relate to the job task are com�lied with." �} "c�orl� p��ce �s- c��g- a-�� lco�-.a� €�ee.'• g) "behavior in the work place is civil and courteous." �} "�ocal, s�a�e �� €ec�e�� s a�direg��tio�s �hat relate to the job tasks are observed." i} "ESXT is ��o-�e�- a� a�� aEE�d2�t and/or i��ury occurring while on CSXT property." and that 2. �o-�-s��tant/Ca��E�ar "��s� �e�r persc�nal pra�ee�i�re equipment (see Item P-21 below) and clothing as required" �� Eox�ply w�� pp��Eah�e OS� ��a.�:rements . 6. "Do not attempt to mount, dismount, or cross over moving laeo��.ive� o-� e��s . �► 14. "Se�� nelts �u�t he wo-��. c��i�e o�e��ng or .�ic��g ir� motor vehicles that are equipped with them." 16 _ "faih.es� �zarkin.g_. a.� a� ahaut .tracks : a) be alert for the movement of equipment at any time, in ��t�e� ��ree��o�� a� an� �rack; b) do no� cross within 25 feet of the end of standing equipm�nt; N4T� - P�op2� �rotec��a�: �lwa�y e�sure that a ESXT flagman is present or the track is taken out of seru�ee h-� t�-e p�ape� �S�r ��thority, pria� to starting any work on or about tracks! 17. "Do �at cras� ave� co�pled, �o-��n� f�e�ght c�rs." 18. "Do not step, sit or stand on or in between any rail, sc�i�c�, o� p��t a€ t�e t��ek s��cture unless prQper protection is provided." 19. "Do not �ake re€�ge ��e� �n� eq�i�me�t." CSXT - Consultant Sa£� G��; �P1 i nes 20. "Do not go under any equipment unless proper protection is pro�zl'_d.ed. r' 27. "�ns��e tY�� o�-� c�o�l� a�e� ��- er��anment are e�e�r� and orderly, and protected from controllable hazards." Prcreedtr-re-� ar�r� F�eear��r�a��ons P-18 . "�eEh�n�aec� e�-�p�e�� - ��ocec��es-: Ope��or �ust : b. Sound a warning and reduce speed when view is restrzc�ed. c_ �Iea� s.ea_t-he.L�_ �rh�.ra pra�zi,ded. f. Use equipment clear of tracks unless protected. g- �ark eq��p�e�� Ele�� a€ ��s.►� P-21. "Personal Protective Equipment - Procedures: Co-��u.1 t aa� �� Ca�a.t� a.�to-��- ... .. i� a. are required to wear head protection (i.e. - hard hat) �t �l� ��es Ee�ce�� i� �� office o� w�.ile riding in a highway motor vehicle) }z_ m.ust �zea� safet� glass.e.� �zith_ side. shields at. all times (except in an office or while riding in a �-�g-�w�� o-�o-� ue��cle) c. when duties require them to work in areas where hearing gratectin�. is_. �Pr}ui re.d� must have_ hea�ing protection devices available on their person; devices ��st be v�o-�� w�e�e re�i�e� h� posted� �o��c� or special instructions d._ �rhe.n_ rda.r i nrr n„t�; r3a a11_ affice en.uiranmen.t. must -�ear safety toe shoes that lace up, have oil resistant so�es� a� � c��s-��E� sep��-��ia� between tY�e heel and the sole." DI4T� -�Lt1. person.al. prat�ctiu� ec�,; n� t- is_. tq be provided by the Consultant/Contractor! Ple�se eap� an� e�s��'e �h�t yo�� en��lo�ees Eand a11 subcontractors), who are or will be working on or about CSX TranspQrtatinn . prap.ert�Z,. campl� r,sit)i thes� reuised stanc-lards of safety conduct. If you have any questions, or need further c�a�if�Ea��an af a-��thi�g- l�s-�ee�- �bo�ue� Ia1-ea-se c4��aEt �o�z� pra� ect manager. If there's ever any doubt, the safe course must always be taken. W. F. Bolla IIi�ector - Prope�t�Z Ma�age�e�.t Cit o Okeechobee � December 1, 2004 Carol Prestridge CSX Transportation 500 Water Street, J 180 Jacksonville, FL 32202-4423 Dear Ms. Prestridge, I have enclosed the invoice requesting reimbursement for the Fourth Quarter of 2004. Please feel free to contact me if you have any questions, or if there are any concerns with our planned reimbursement process. I look forward to working with you and your company in the future. Sincerely, ��'LA- �Gg I� Katrina Cook General Services Coordinator Enclosures SS S.�. Thir�l Avenue • Okeechobee, Floricla 3�97�4-2903 •(Rfi3) 763-z37? • Fax: (8(,3) 763-1�if�6 City of Okeechobee 55 S.E. 3'd Avenue Okeechobee, FL 34974 Phone: (863) 763-3372 Fax: (863) 763-1686 Invoice Date: December 1, 2004 Invoice To: CSX Transportation 500 Water Street, J 180 Jacksonville, FL 32202-4423 Description of Project: Reimbursement for the clearing of property owned by CSX Transportation located in Okeechobee, Florida. The sites maintained are: Site 1- Hwy 441 North at the train station, Site 2- The "Up-Town Track" from Park Street north to 7`h Street, and Site 3- NW 9'h Avenue crossing. * This reimbursement request is for the 4'h Quarter of 2004 * Invoice Amount: $ 1,300.00 � Cit o Okeechobee � September 1, 2004 Carol Prestridge CSX Transportation 500 Water Street, J 180 Jacksonvilfe, FL 32202-4423 Dear Ms. Prestridge, I have enclosed the invoice requesting reimbursement for the Third Quarter of 2004. I will mark my calendar to bill CSX for our quarterly reimbursement using the following month: December. Please feel free to contact me if you have any questions, or if there are any concerns with our planned reimbursement process. I look forward to working with you and your company in the future. Sincerely, 1%,�U�� Katrina Vinson General Services Coordinator Enclosures 55 S.E. Third Avenue • Okeechobee, Florida 34974-2903 •(863) 763-3372 • Fax: (863) 763-1686 City of Okeechobee 55 S.E. 3`d Avenue Okeechobee, FL 34974 Phone: (863) 763-3372 Fax: (863) 763-1686 Invoice Date: September 1, 2004 Invoice To: CSX Transportation 500 Water Street, J180 Jacksonville, FL 32202-4423 Description of Project: Reimbursement for the clearing of property owned by CSX Transportation located in Okeechobee, Florida. The sites maintained are: Site 1- Hwy 441 North at the train station, Site 2- The "Up-Town Track" from Park Street north to 7`n Street, and Site 3- NW 9th Avenue crossing. * This reimbursement request is for the 3�d Quarter of 2004 * Invoice Amount: $ 1,300.00 For Payment of Invoices Or Items Listed Below Payee Number � ;::::>::>::::;::>::>::>::;::::;::>:.>::>::>::>::>::;:. :.: ..:...>.:. ...: :..<.:::; : ::..:::.:.::...:.:.. :.:;::.;.:::;::.;.:.:.::.>. : : ..::.;:;::.;:.:.:.:.:::::::;:. :::< :.::..;:.::.;;::;.:>;:.;:::::;.;.;::. :::. :::::.::.:..;: .::.:::.;:.>.:<.;::.;:.::.;;:; ::; (1S tl�itf . .. .:..::.;;:::::::.;: :.:.::: ... > .:...:.:. ..:::> ::» :: ; : : :;<::.:<:::::::.;:::::;:;::::> ::;::.:;;;::: ..:..; :;::.:;:::::>:.<:.::>:: pURCHAS� ::;::.:;:Git4SS;:::::<: :AdJ .I: ; pE1RCHASE <::`;: `;GR�SS:.,,;;.. AQ,iU$7HENT ;. .� ::; OWNi::: ::i�tYOXGE::>MJM9�R::: ;::: H�T<AFtOUHT::: ;::XNVOICE :NUMB�ft::> .. ;.:: :.;.. ,. ::;:. : .: ;;: �r.;:AN:... ; ; • <:>:< ;;:a;>s;; >:: �>:::>: OADER-.. : :.AMOUNT::::. ::.:.AH�IINT ::... . .. ..........:.:..:..:. :: :.::;>: :::;:;:�;;;:;;;:;>;:<::::: ::.ORdEitis> `>'>":AHOF7NT.`>:3: '>:»><AHOIlNT'::1:: . , . .......: ......: ::..,......, . . ,,...,..,, ....: �:: : : :.:::: ::. :.. :: :. .. ,-.., . . .: :::::::::: . ..,- .... .. DIRECT INQUIRES 0: PROP TY REMEOfIA ION —:118:0, 5 W1TQt E ST., JACKSONVIL , FL 32 2 E (?904:)3 —1:380 HAYN B LA pT0026. 50X PAI BY DIVI ION �� '• � MOW 2004 2ND QU0040 130000 130000 i i CS� ADDRESS INQUIRIES TO: DIRECTOR - PAYABIES S/C J682 T�AN)►� o� P•O. BOX 44057, JACKSONVILLE, FL 32231-4057 CSX TRANSPORTATION, INC. Payee Number Date 2036313 JUNE .23, 2004 Pa To The �� y .. Order Of ' ITY OF OKEECHOBE >::;. <:;::>::;«::»;:.. .: :::<.;:.:: C�.::::::. SSSE3RDA VE OKEECHOBEE ::::;�:�,: :349.7..4.>:::::::::::< :::::::::::::>::'.:.;;::::::;:::::;;:> ::<:<:: FLEET MAINE SOUTH PORTLAND, ME SEABOARD COA5T LINE RAILWAY SUPPLIES, INC. ADJUSTMENT CODES 1 FREIGHT ALLOWANCE 5 CAN G.S.T. 2 SHIPPING CHARGES 6 CREDIT Date Check No. Check Amount 3 TAX 7 FREIGHT CHARGE 4 M�SC 8 STOCK ADJ. 9 DISCOUNT FOR: SEABOARD COAST LINE RAILWAY SUPPLIES, INC. Check Number 0602734 Not Negotiable After 60 Days ;::::Uatfars<::`::;:;:;::::;:::::«:::>:;::::>::::Cerifs <:; $1, 300.00 �` � •� � J� Vv� Treasurer 52-153 112 ii■0 60 2 7 3 4ii' �:0 L L 20 i 5 3 9�:0080 2 3 2 5 2 ii�' ._ �� June 1, 2004 Carol Prestridge CSX Transportation 500 Water Street, J 180 Jacksonville, FL 32202-4423 Dear Ms. Prestridge, I have enclosed the invoice requesting reimbursement for the Second Quarter of 2004. I will mark my calendar to bill CSX for our quarterly reimbursement using the following months: September and December. Please feel free to contact me if you have any questions, or if there are any concerns with our planned reimbursement process. I look forward to working with you and your company in the future. Sincerely, ��,�,-�1'l.Ct ��1� 1fJ0�� Katrina Vinson General Services Coordinator Enclosures 55 S.E. Third Avenue • Okeechobee, Florida 34974-2903 •(863) 763-3372 • Fax: (863) 763-1686 � � � City of Okeechobee 55 S.E. 3`d Avenue Okeechobee, FL 34974 Phone: (863) 763-3372 Fax: (863) 763-1686 Invoice Date: June 1, 2004 Invoice To: CSX Transportation 500 Water Street, J 180 Jacksonviile, FL 32202-4423 Description of Project: Reimbursement for the clearing of property owned by CSX Transportation located in Okeechobee, Florida. The sites maintained are: Site 1- Hwy 441 North at the train station, Site 2- The "Up-Town Track" from Park Street north to 7th Street, and Site 3- NW 9th Avenue crossing. * This reimbursement request is for the 2nd Quarter of 2004 * Invoice Amount: $ 1,300.00 � :, . i Cit o Okeechobee � March 18, 2004 Carol Prestridge CSX Transportation 500 Water Street, J180 Jacksonville, FL 32202-4423 Dear Ms. Prestridge, Per our recent email correspondences, I have enclosed several invoices requesting reimbursement. I have included the invoices for the Third and Fourth Quarter of 2003, as well as the invoice for the First Quarter of 2004. I will mark my calendar to bill CSX for our quarterly reimbursement using the following months: March, June, September, and December. I have also enclosed my business card, please feel free to contact me if you have any questions, or if there are any concerns with our planned reimbursement process. I look forward to working with you and your company in the future. Sincerely, �i�2o�� Katrina Vinson General Services Coordinator Enclosures 55 S.E. Third Avenue • Okeechobee, Florida 34974-2903 •(863) 763-3372 • Fax: (863) 763-1686 City of Okeechobee 55 S.E. 3`d Avenue Okeechobee, FL 34974 Phone: (863) 763-3372 Fax: (863) 763-1686 Invoice Date: March 18, 2004 Invoice To: CSX Transportation 500 Water Street, J 180 Jacksonville, FL 32202-4423 Description of Project: Reimbursement for the clearing of property owned by CSX Transportation located in Okeechobee, Florida. The sites maintained are: Site 1- Hwy 441 North at the train station, Site 2- The "Up-Town Track" from Park Street north to 7"' Street, and Site 3- NW 9'h Avenue crossing. * This reimbursement request is for the 3`d Quarter of 2003 * Invoice Amount: $ 1,300.00 � City of Okeechobee 55 S.E. 3`d Avenue Okeechobee, FL 34974 Phone: (863) 763-3372 Fax: (863) 763-1686 Invoice Date: March 18, 2004 Invoice To: CSX Transportation 500 Water Street, J 180 Jacksonville, FL 32202-4423 Description of Project: Reimbursement for the clearing of property owned by CSX Transportation located in Okeechobee, Florida. The sites maintained are: Site 1- Hwy 441 North at the train station, Site 2- The "Up-Town Track" from Park Street north to 7ch Street, and Site 3- NW 9th Avenue crossing. * This reimbursement request is for the 4th Quarter of 2003 * Invoice Amount: $ 1,300.00 City of Okeechobee 55 S.E. 3�d Avenue Okeechobee, FL 34974 Phone: (863) 763-3372 Fax: (863) 763-1686 Invoice Date: March 18, 2004 Invoice To: CSX Transportation 500 Water Street, J180 Jacksonvilie, FL 32202-4423 Description of Project: Reimbursement for the clearing of property owned by CSX Transportation located in Okeechobee, Florida. The sites maintained are: Site 1- Hwy 441 North at the train station, Site 2- The "Up-Town Track" from Park Street north to 7ch Street, and Site 3- NW 9`h Avenue crossing. * This reimbursement request is for the 15t Quarter of 2004 * Invoice Amount: $ 1,300.00 f A RECORD OF PAYMENTS CITY OF OKEECHOBEE, FL. PAYEE NO. 2036313 MARCH 17, 2004 BY CAROL PRESTRIDGE 904-359-3979 PER/OD COVERED PAYMENT AMOUNT PAYMENT DATE 04/17/2002 - 06/16/2002 $1,300.00 09/25/2002 07/17/2002 - 01 /16/2003 01 /17/2003 - 06/16/2003 $2,600.00 $1,300.00 03/25/2003 06/17/2003 Page 1 of 2 Katrina Vinson From: "Prestridge, Carol" <Carol Prestridge@csx.com> To: "'Katrina Vinson"' <kvinson@cityofokeechobee.com> Sent: Wednesday, March 17, 2004 9:46 AM Attach: OKEECHOBEE PYMT RECORD.doc Subject: RE:Information Hi Katrina, Attached for your review is a payment record for the City of Okeechobee. In accordance with the contract dated March 1, 2002, we are to accept an invoice on a quarterly basis upon completion of services and there is no documentation of payment for the 3rd and 4th quarters of 2003. Please forward an invoice to cover the referenced periods and I will process it for payment. Furthermore, in reviewing our system records, I see that the contract is to be renewed yearly and this has not transpired for this year. Therefore, I will have a letter contract prepared and forward it to your attention for execution ASAP. I look forward to working with you and if you have any questions, please feel free to contact me. Thank you, Carol C. J. Prestridge Manager-Property Remediation 500 Water St. J-180 Jacksonville, FL 32202 904-359-3'9�9 3�.53 904-359-3665-fax -----Original Message----- From: Katrina Vinson [mailto:kvinson@cityofokeechobee.com] Sent: Monday, March 15, 2004 4:02 PM To: Prestridge, Carol Subject: Information Ms. Prestridge, I was calling regarding information on our agreement with you (CSX) and the requirements of the agreement. I have recently taken over a new position at the City and I will be hancHing all the correspondences and billings to and from CSX. I was wondering about our billing cycle. Have we billed you yet this year? If not, how far can ! bill backwards? When did I need to bill you, every three months, twice a year, yearly? I am trying to get organized with all my contracts, once I figure out who gets billed when, I won't have to bug you all. Just want to do it right, 3/17/04 � s Page 2 of 2 ` from the beginning! Feel free to contact me, all my info is listed below. Thank you in advance for all of your help. It is GREATLY appreciated!!! Katrina Vinson General Services Coordinator City of Okeechobee 55 South East 3rd Avenue Okeechobee, FL 34974 Phone (863) 763-3372, ext 218 Fax (863) 763-1686 Email k_v_ins_o_n@cityofo_keechobee.com <mailto:kvinson@c_ityofokeechobee,com> 3/17/04 �1 Z � � ,� . � '� For Payment of Invoices � Or Items Listed Below I Payee Number � i t � , ,r � SEABOARD COAST LINE RAILWAY SUPPLIES, INC. _ r; ADJUSTMENT CODES , � 1 1 fREIGHi ALLOWANCE 5 CAN G.S.T. � � � 2 SHIPPING CHARGES 6 CREDIT �_. _� Date Check No. Check Amount s Tax 7 FREIGHT CHARGE . 4 MISC 8 STOCK ADJ. � � l . W CT _ � � � � � - -� � nl - (�I e � �� m a ^i � ii � ' I � I �' �j `� — ^ �L �� u csx �; ` ADDRESS INQUIRIES TO: DIRECTOR - PAYABLES S/C J682 �".', �P T��M��p P.O. BOX 44057, JACKSONVILLE, FL 322 3 1-4057 � I � 1 I � �� ::`+:�'}- - -, �, i ; I � Pay To The Order Of IFIEET BANK OF MAINE PORTLAND, MAINE CSX TRANSPORTATION, INC. Payee Number Date 2036313 JUNE„ 11,_.,2002 CITY OF OKEECHOBEE'.:'<:;:.. , 55 SE 3RD AVE OKEECHOBEE ;.;�.I.;.�34974.;>:;:':;`'::;<:>::::;::;`:<:::. '".'>: FOR. SEABOARD COAST LINE RAILWAV SUPPLIES, INC. Check Number 0601202 Not Negotiable Alter 60 Days QoEEar..s:: .::>::::;, `:::>::>`.:`:';:::.Cents:>:: $1,300.00 � y�` ' ow� kJ J�M Treasurer 52=36 112 u■p 60 L 20 2ii' �:0 L L 200 36 5�:94 L 58 4 L8 7 3�i' 1 � STATEMENT from CITY OF OKEECHaBEE TO: C.S.X. Transportation MS Lana Suggs Manager - Propert,y Remediation 500 Water Street, J-180 Jacksonville, FL 32202 DATE QUANT. DESCRIPTION UNIT AMOUNT Maintenance Agreement between C.S.X. and City of Okeechobee 5-29-02 4`" Quarter bill for , 1,300.00 maintenance on C.S.X. Property - period covered . -2002 to 06-16-02 SV��"� 3�1'1 - oa. TOTAL 1,300.00 NOTE: Any questions in regards to this bill, please cali (2�63) 763-33"�L xl1 i. RECORD OF PAYMENTS CITY OF OKEECHOBEE, FL. PAYEE NO. 2036313 MARCH 17, 2004 BY CAROL PRESTRIDGE 904-359-3979 PER/OD COVERED PAYMENT AMOUNT PAYMENT DATE 04/17/2002 - 06/16/2002 $1,300.00 09/25/2002 07/17/2002 - 01 J16/2003 $2,600.00 03/25/2003 01/17/2003 - 06/16/2003 $1,300.00 06/17/2003