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1984-01-09 Regular Meeting3395 3 83 -105 SPECIAL MEETING FRIDAY, DECEMBER 9, 1983 The City Council of the City of Okeechobee, Florida, held a Special Meeting in Council Chambers, 55 Southeast Third Avenue, Okeechobee, at 12:30 P.M. The purpose of the Special Meeting was the presentation of a report and recommendations on the selection of an engineer for the Water Treatment Plant Process Design Study. Chairman Douglas called the Special Meeting to order at 12:30 P.M. with the following Councilmen present: Edward W. Douglas, D.C. James Knight, Vice Chairman Dowling R. Warford, Jr. Oakland Chapman Councilman Oscar Thomas was absent. Others presnt were: Bonnie S. Thomas, City Clerk Lydia Jean Wilkerson, Deputy Clerk Administrator Fellows and Attorney Conlon were absent. AGENDA ITEM #II - PRESENTATION OF REPORT ON SELECTION OF ENGINEER -WATER TREATMENT PLANT Chairman Douglas began the discussion by introducing the agenda item and then asked director Fortner for the report on the selection of an engineer. Director Fortner stated they had met with the Environmental Science and Engineering Corpora- tion of Gainesville and the corporation had stated how they would handle the study. Director Fortner went on to say this company seemed to be reliable and their fee was reasonable and he recommended that the Council accept their proposal relating to the study of the removal of THM's. There was discussion by Councilmen, Director Fortner and Engineer Broome concerning the study. Director Fortner stated the fee would not exceed $30,000.00 for a complete study by this corporation. He further stated most of the studies would be completed here at our plant and that our employees would be shown how the studies were done for any future testing. After discussion by Council members, Councilman Knight made a motion to go with the Environ- mental Science & Engineering Corporation of Gainesville for no more than $30,000.00. Councilman Watford Seconded the motion. Chairman Douglas asked for any further comments before Council voted. Citizen Andy Rubin addressed Council as to the legality of the contract; had the contract been approved by the attorney? There was discussion by Council concerning Mr. Rubin's question, and after discussion Councilman Knight amended his motion to say, "With the attorney's approval of the contract ". Councilman Watford seconded the motion. Director Fortner pointed out that the method of the payment contract needed to be approved by the City Council. After discussion Council agreed that invoices shall be due and payable within 15 working days after receipt. Any unpaid balances for other than disputed charges will draw interest at the rate of one and one -half percent per month commencing thirty days after receipt of invoice. City shall notify ESE in writing of any disputed amount within 15 working days after receipt of invoice; otherwise all invoice charges will be considered acceptable and correct. (MKCONTRACT.1 /PROAGRTM. 3- 3/21/83, THE CONTRACT IN ITS ENTIRETY IS ON FILE IN THE CITY CLERK'S OFFICE.) Chairman Douglas called for a vote on the motion. Motion Carried. 1 1 1 Tif 3396 84 -1 84 -2 84 -3 AGENDA ITEM #III - ADJOURNMENT There being no further discussion, Chairman Douglas adjourned the meeting at 12:43 P.M. ATTEST: Bonnie S. homas, CMC City Clerk .&(4._..eff),9 _44 (Re EDWARD W. DOUGLAS, DC Chairman City of Okeechobee THERE IS A TAPE OF THIS MEETING IN ITS ENTIRETY ON FILE IN THE CITY CLERK'S OFFICE REGULAR MEETING MONDAY, JANUARY 9, 1984 The City Council of the City of Okeechobee met in regular session in Council Chambers, 55 Southeast Third Avenue, Okeechobee, Florida at 7:20 P.M. Chairman Edward W. Douglas called the meeting to order with the following councilmen present: Edward W. Douglas, Chairman James Knight, Vice - Chairman Dowling R. Watford, Jr. Oscar Thomas Oakland Chapman Others present were: Bonnie S. Thomas, City Clerk Richard C. Fellows, City Administrator David M. Conlon, City Attorney Lydia J. Wilkerson, Deputy Clerk AGENDA ITEMS #II & #III - INVOCATION AND PLEDGE OF ALLEGIANCE The Invocation was offered by Director Fortner followed by the Pledge of Allegiance. AGENDA ITEM #IV - APPROVAL OF MINUTES Chairman Douglas called for approval of the minutes of the Regular Meeting of December 5th, 1983 and the minutes of the Special Meeting of December 9th, 1983. There being no additions or deletions the minutes of both meetings were approved as presented. AGENDA ITEM #V - PRESENTATION OF CERTIFICATE OF APPRECIATION TO BERNICE ELDERS Chairman Douglas made several complimentary remarks directed to Mrs. Elders for her 10 years service with the City of Okeechobee and then turned to Director Fortner for the presentation of the certificate. Director Fortner then presented Bernice Elders with a Certificate of Appreciation for her 10 years of dedicated service to the City of Okeechobee. After the certificate was presented, several Councilmen made some complimentary remarks to Mrs. Elders. AGENDA ITEM #VI - PUBLIC HEARING FINAL READING - ORDINANCE - STREET PAVING Chairman Douglas introduced the next agenda item being the public hearing and final reading of an ordinance amending the ordinance code to provide a new article outlining the rules and regulations for street paving and other public improvements. And read the title as follows: AN ORDINANCE AMENDING THE ORDINANCE CODE OF THE CITY OF OKEECHOBEE, FLORIDA TO REPEAL IN ITS ENTIRETY ARTICLE XII, STREET PAVING; PROVIDING FOR THE CREATION OF A NEW ARTICLE DESIGNATED III TO BE INCLUDED IN CHAPTER 13 OF THE OKEECHOBEE CODE OF ORDINANCES; PROVIDING AN EFFECTIVE DATE. Chairman Douglas asked for Council's discussion. Citizen Andy Rubin asked Council if this ordinance would change the 5 year paving plan now existing. Administrator Fellows answered, "Not unless Council wishes ". 3397 84 -4 84 -5 84 -6 Councilman Chapman asked if this would have any effect with the street beside the Pancake House. Administrator Fellows answered, "Not unless we adopt a Resolution on the 5 year paving plan ". The Administrator noted that while going over some of the new laws passed by the Legislature, he found out that now the City could have 20 years to pay off the special assessments instead of 10 years and if Council wishes we could change it. After discussion by Council it was decided to change the 10 years to 20 years for payment of special assessments. After further discussion by Council, Councilman Watford moved that the ordinance be approved. Councilman Knight seconded the motion. Motion carried. AGENDA ITEM #VII - PUBLIC HEARING - FINAL READING - ORDINANCE AMENDING BOND ORDINANCE Chairman Douglas introduced the next agenda item and asked the Administrator to begin the discussion. Administrator Fellows gave Council a brief explanation of the ordinance amendment. Chairman Douglas read the ordinance by title only as follows: AN ORDINANCE AMENDING ORDINANCE N0,,487 WHICH SAID ORDINANCE AUTHORIZES THE ISSUANGE OF $3,212,900 WORTH OF WATER AND SEWER REVENUE BONDS SERIES 1983; AMENDING SECTION 16, SUB - SECTION 3.04 (G) TO PROVIDE USE OF EXCISE REVENUES AFTER THE FIFTEENTH OF EACH MONTH PROVIDED ALL PAYMENTS HAVE BEEN MADE INTO THE SINKING FUND; PROVIDING AN EFFECTIVE DATE. Chairman Douglas asked for discussion. Citizen Andy Rubin asked what fund would the money be reversed back to at the end of the year. Administrator Fellows answered, "The General Fund ". After discussion by Council, Councilman Chapman moved that the ordinance be approved. Motion was seconded by Councilman Knight. Motion carried. AGENDA ITEM #VIII - PUBLIC HEARING - FINAL READING - ORDINANCE INCREASE GARBAGE RATES Chairman Douglas read the ordinance by title only as follows: AN ORDINANCE AMENDING ORDINANCE N0. 432 RELATING TO GARBAGE AND TRASH PICKUP AND DISPOSAL; AMENDING ARTICLE III, SECTION 10 -31 TO PROVIDE AN INCREASE IN RESIDENTIAL COLLECTION FEES: AMENDING SECTION 10 -32 TO PRO- VIDE AN INCREASE IN THE DUMPSTER FEE SCHEDULE; PROVIDING AN EFFECTIVE DATE. Chairman Douglas asked for discussion from anyone in the audience. Citizen Jim Morris, manager of OkeAirCo, addressed Council and stated that he was a resident of the county, but he manages a business within the City limits and he feels the service received from L.P. Sanitation has been great, and although he doesn't like the rate increase he feels it is warranted. Councilman Chapman stated that he felt the rate increase was in line with other cities and then asked the owner of L.P. Sanitation if they expected another rate increase within the next 2 years. Ray Hoekstra, Owner of L. P. Sanitation, addressed Council and stated that he didn't expect another rate increase and he wished that he did not have to ask for this one. Councilman Watford thanked L.P. Sanitation for the comprehensive reports they submitted to Council, and then stated that he felt the increase was in line with other cities. Councilman Knight made a motion that a $1.00 rate increase be approved. Motion was seconded by Councilman Thomas. Motion carried. At this time Ray Hoekstra addressed Council and asked for an effective date that the $1.00 rate increase would be billed to the customer. Council agreed after discussion the first appropriate billing in February 1984. Ray Hoekstra thanked the Council for their decision. AGENDA ITEM #IX - APPOINTMENT MEMBERS PENSION BOARD OF TRUSTEES Chairman Douglas introduced the next agenda item being action by the Council to appoint members to the various Pension Board of Trustees for a two year term. Councilman Chapman moved to appoint Johnny Bennett and L.C. Fortner, Jr. for the General Fund; Fireman: Chief Keith Tomey, Donnie Metzcher as a replacement for John Emmons; Police: Dexel Brock and Phillip Purvis. The motion was seconded by Councilman Thomas. Motion carried. 1 T 11 3398 84 -7 84 -8 84 -26 84 -10 AGENDA ITEM #X - FIRST READING ORDINANCE AND SETTING PUBLIC HEARING - GASOLINE DEALERS Chairman Douglas introduced the next agenda item being the introduction and first reading of an ordinance amending the Occupational License ordinance to include L.P. Gas Dealers in the same class as Gasoline Dealers and setting a public hearing for Monday, February 6, 1984. Chairman Douglas read the ordinance by title only as follows: AN ORDINANCE AMENDING THE ORDINANCE CODE OF THE CITY OF OKEECHOBEE, FLORIDA; AMENDING CHAPTER 10, ARTICLE I, SECTION 10 -15 TO PROVIDE A NEW CATAGORY (58A) LIQUID PETROLEUM AND PROPANE, RETAIL SALES; PROVIDING AN EFFECTIVE DATE. Chairman Douglas asked for discussion. Councilman Watford moved to amend the ordinance to say, "All other Liquids, Solids and Gaseous Fuels" and to set the ordinance for public hearing and final reading on February 6th, 1984. The motion was seconded by Councilman Knight. Motion carried. AGENDA ITEM #XI - DISCUSSION BY COUNCIL ON DESIRABILITY OF MAKING CHANGE IN HEALTH INSURANCE PREMIUMS Chairman Douglas introduced the next agenda item being discussion by the Council on the desirability of making a change in the manner of sharing of prarLiuns on Health Insurance between the employees and the City, and asked the Administrator to explain the change to the Council. Administrator Fellows stated that the new proposal recommends that the City pay the total premium for it's employees and an additional $18.00 towards the coverage for the employee who has the family plan. Council discussed the request. Councilman Chapman stated that he had no problems with changing the insurance at the present time. Councilman Knight asked how much would the change be. Administrator Fellows stated for 6 months - $7,500 and for 12 months - $10,000. Councilman Watford stated that this was a touchy subject, and that he thought the City should pay all of the employees insurance and not the familys', but he would rather do this change at Budget Time. After discussion Councilman Watford made a motion to become effective on October 1, 1984, that the City pay 100% of the employees insurance and contribute nothing toward employees dependents. The motion died for lack of a second. Councilman Knight said that this was a budget line item and that it should be handled at that time. Councilman Knight then made a motion that this matter be tabled until budget time. Councilman Watford seconded the motion. Motion carred. AGENDA ITEM #XII - AUTHORITY FOR REVISION OF SEWER TREATMENT PLANS BY BROOME, VAN - OSTRAN AND ASSOCIATES Chairman Douglas introduced the next agenda item being authority for the revision of Sewer Treatment plans by Broome, Van Ostran & Associates in accordance with requirements of the Depart- ment of Environmental Regulation with the cost to be billed at the hourly rate under the Broome, Van Ostran continuing contract. Chairman Douglas asked for any discussion or a motion. Councilman Knight moved that the authority be given to Mr. Broome, Seconded by Councilman Chapman. Motion carried. AGENDA ITEM #XIII - RETIREMENT SYSTEM Chairman Douglas opened the floor for further discussion by the Council relative to joining the Florida Retirement System. Administrator Fellows gave Council a brief explanation of the Florida Retirement System. After further discussion by the Council, the Council agreed unanimously to leave the retirement system as is. T 1 T Hi 11" 3399 3 T 84 -11 84 -11 84 -26 84 -12 84 -3 84 -3 AGENDA ITEM #XIV - DISCUSSION BY COUNCIL RELATIVE TO ADVERTISEMENT OF BIDS FOR THE MICRO- FILMING EQUIPMENT Chairman Douglas begain the discussion by Council on granting the authority to advertise for bids for either out right purchase or lease purchase of microfilming equipment for the City Clerk's office with bids due back for the Council meeting of February 6, 1984. Clerk Thomas gave Council an update regarding the microfilming equipment bid request. Councilman Chapman made a motion to grant the City Clerk the authority to advertise for a camera and reader printer and that the microfilming equipment bids be tabulated for the Council meeting of February 6th. Councilman Thomas seconded the motion. Motion carried. AGENDA ITEM #XV - RECEIPT OF BID TABULATIONS - OFFICE SUPPLIES Chairman Douglas noted the next agenda item was the receipt of bid tabulations and recommenda- tions relative to the annual contract for office supplies. After discussion by Council members, Councilman Chapman moved that we accept the low bid of $1,273.13 from Office Products and Services of Ft. Pierce. Councilman Knight seconded the motion. Motion carried. AGENDA ITEM #XVI - MAYOR TO CALL ON ANYONE IN THE AUDIENCE WISHING TO ADDRESS THE COUNCIL There being no response Chairman Douglas went on to the next agenda item. AGENDA ITEM #XVII - MAYOR TO CALL ON CITY ATTORNEY, CITY CLERK, CITY ADMINISTRATOR AND COUNCILMEN FOR REPORTS AND /OR REQUESTS ENGINEER BROOME - Hearing set February 9, 1984 - Waste Water Treatment Plant Engineer Broome stated that a hearing had been set for February 9, 1984, relative to the Waste Water Treatment Plant by the South Florida Water Management Disctrict in Naples. ATTORNEY CONLON - LaGrow Case Attorney Conlon stated that trial would be held February 20, 1984, by Judge Vocell on the LaGrow case. CLERK THOMAS - Warrant Registers Clerk Thomas presented the Warrant Registers for Council's approval. ADMINISTRATOR FELLOWS - Fire Department Replacement Lieutenant The Administrator noted that a replacement for Fire Lieutenant John Emmons had now been made. The new Fire Lieutenant will be Lynn White. Council's authority to purchase Paving equipment out of Street Improvement Fund Administrator Fellows noted that in reference to some comments made by citizens in our last meeting he checked up on the matter. He stated that paving equipment could be purchased from the local option gas tax revenues, (street improvements expense line item). - Incinerator - Humane Society The Administrator stated that the pathological incinerator at the Humane Society had now been turned over to the County Engineer Lynch. The Administrator stated that he would keep Council advised on the matter. - Study of THM's by D. E. R. Administrator Fellows stated that he had received a letter from the Department of Environ- mental Regulations relative to the study of THM's indicating that the City is not under any type of mandate, but that we should keep a close watch on the matter. COUNCILMAN CHAPMAN - Highway 70 East Councilman Chapman asked Director Fortner if there was going to be a crosswalk west of the bridge for the pedestrians wishing to cross the road over to the shopping center. Director Fortner said that he didn't know for sure but that he would look at the plans and if there was not one - he would request one be put in. At this time Councilman Thomas asked if 70 East was going to be a 5 -lane road. Director Fortner answered, "Yes, 4 thru lanes and a turning lane ". T I TR 1" I 3400 84 -14 84 -4 COUNCILMAN WATFORD - Resignation of Aubrey Burnham - South Florida Water Management District Councilman Watford stated that Aubrey Burnham had resigned from the South Florida Water Manage- ment District Board and that we needed to express our concern in seeing that someone from Okeecho- bee is appointed to this board. He stated that we need to be careful who we recommend and as far as he knew nobody from Okeechobee was running for this seat. Attorney Conlon stated that Haynes Williams of Okeechobee was a candidate. There was discussion amoung Council about a Resolution being adoped and sent to Governor Graham. Councilman Chapman moved that we adopt a resolution requesting Haynes Williams be appointed to this board. Councilman Thomas seconded the motion. Council discussed the possibility of other residents of Okeechobee being candidates also and that it wouldn't be appropriate for the Council just to request that one be chosen where there were others running. At this time Councilman Chapman amended his motion to say "An Okeechobee resident be appointed ". Councilman Thomas seconded the amended motion. Motion carried. COUNCILMAN KNIGHT - Landscaping Medians Councilman Knight asked about the progress of landscaping the medians. Administrator Fellows stated that he had been out of town on vacation and hadn't been able to get an update on this yet, but he would have one for Council soon. COUNCILMAN CHAPMAN - Approval of Warrant Registers Councilman Chapman moved to approve the Warrant Registers for the General Fund in the amounts of $46,870.08, $17,058.32 and $16,189.60 and for the Water & Sewer Fund in the amounts of $24,042.89, $20,858.53 and $14,927.35. Councilman Thomas seconded the motion. Motion Carried. ADMINISTRATOR FELLOWS - Closing Date set for Bond Issue Administrator Fellows reminded Council that February 9th would be the closing date of the Bond Issue. DIRECTOR FORTNER - Update of THM's Water Treatment Study Director Fortner gave Council a brief update on the study being done on THM's. He stated that 3 staff members had already started work this week here at the plant from the Environmental Science and Engineering Corporation of Gainesville. AGENDA ITEM / /XVIII - ADJOURNMENT There being no further business to discuss, Chairman Douglas adjourned the meeting at 8:38 P.M. ATTEST: Bonnie S. Thomas, CMC City Clerk City of Okeechobee --.(et-,-.J2/1,J it) Ae4 '19 (). EdwardiNf Douglas, D. C. Chairman City of Okeechobee THERE IS A TAPE OF THIS MEETING IN ITS ENTIRETY ON FILE IN THE CITY CLERK'S OFFICE AGENDA CITY OF OKEECHOBEE COUNCIL CHAMBERS REGULAR MEETING JANUARY 9, 1984 7:00 P.M. I. Call to Order II. Invocation - L. C. Fortner, Jr., Director of Public Works III. Pledge of Allegiance - Mayor Edward Douglas IV. Approval of the minutes of the regular meeting of December 5, 1983 and the minutes of the special meeting of December 9, 1983. V. Presentation of a Certificate of Appreciation to Bernice Elders for ten years of service to the city and its residents. VI. Public hearing and final reading of an ordinance amending the Ordinance Code to provide a new Article outlining rules and regulations for street paving and other public improvements. VII. Public hearing and final reading of an ordinance amending our Bond Ordinance to eliminate the requirement that Excise Revenue Funds remain in a separate account until the end of the year. VIII. Public hearing and final reading of an ordinance providing for an increase in the residential and commercial garbage collection fees. IX. Action by the Council to appoint members to the various Pension Boards of Trustees for a two year term. X. Introduction and first reading of an ordinance amending the Occupational License Ordinance to include LP Gas Dealers in the same class as Gasoline Dealers and setting a public hearing for Monday, February 6, 1984. XI. Discussion by the Council on desirability of making a change in the manner of sharing of premiums on Health Insurance between the employees and the city. XII. Authority for revision of Sewer treatment plans by Broome,Van Ostran & Associates in accordance with requirements of the Department of Environmental Regulation with the cost to be billed at the approved hourly rate under the Broome, Van Ostran continuing contract. XIII. Further discussions by the Council relative to allowing the general employees of the city to make known their desires relative to joining the Florida Retirement System. XIV. Discussion by the Council on granting authority to advertise for bids for either out right purchase or lease purchase of microfilming equipment for the City Clerk's Office with bids due back for the Council meeting of February 6, 1984. XV. Receipt of tabulation of bids and recommendations relative to the annual contract for office supplies. XVI. Mayor to call on anyone in the audience wishing to address the Council. XVII. Mayor to call on City Attorney, City Clerk, City Administrator and Councilmen for reports and /or requests. XVIII. Adjournment.