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2013-04-02CITY OF OKEECHOBEE APRIL 2, 2013 REGULAR CITY COUNCIL MEETING SUMMARY OF COUNCIL ACTION PAGE 1 OF 8 II AGENDA III COUNCIL ACTION - DISCUSSION - VOTE II I. CALL TO ORDER - Mayor. April 2, 2013, City Council Regular Meeting; 6:00 p.m. II. OPENING CEREMONIES: Mayor Kirk called the April 2, 2013, Regular City Council Meeting to order at 6:00 p.m. Invocation to be given by The Very Reverend Father Edward Weiss, Church III The invocation was offered by The Very Reverend Father Edward Weiss, Church of Our Saviour; The Pledge of of Our Saviour; Pledge of Allegiance led by Mayor. Allegiance was led by Mayor Kirk. III. MAYOR, COUNCIL AND STAFF ATTENDANCE - City Clerk. Mayor James E. Kirk Council Member Mike O'Connor Council Member Devin Maxwell Council Member Dowling R. Watford, Jr. Council Member Clayton Williams City Administrator Brian Whitehall City Attorney John R. Cook City Clerk Lane Gamiotea Deputy Clerk Melisa Jahner Police Chief Denny Davis Fire Chief Herb Smith Public Works Director David Allen IV. PRESENTATIONS AND PROCLAMATIONS - Mayor. A. Present Judy Douglas a Certificate of Appreciation for service on the Code Enforcement Board. City Clerk Gamiotea called the roll: Present Present Present Present Present Present Present Present Present Absent (Major Peterson was in attendance) Present Present Mrs. Judy Douglas was extended an expression of gratitude from the Mayor and Council for her service to the City with a framed Certificate of Appreciation which read: "Office of the Mayor, City of Okeechobee, Florida, extends this Expression ofAppreciation to Judy Douglas. In recognition of yourservice to the community, the Cityand your fellow citizens have benefitted greatly by your unselfish dedication in the performance of your duties while serving on the Code Enforcement Board, August 18, 2008 to March 1, 2013."Mrs. Douglas thanked the Mayor and Council, stating she enjoyed the experience, and that it had to be the hardest citizen board anyone could serve on. 43 APRIL 2, 2013 - REGULAR MEETING - PAGE 2 OF 8 II AGENDA III COUNCIL ACTION - DISCUSSION - VOTE II IV. PRESENTATIONS AND PROCLAMATIONS CONTINUED. B. Proclaim April 9, 2013, as "National Service Recognition Day." Mayor Kirk proclaimed April 9, 2013, as National Service Recognition Day, and read the following proclamation in its entirety: "Whereas, service to others is a hallmark of the American character, and central to how we meet our challenges; and Whereas, the nation's Mayors are increasingly turning to National Service and volunteers as a cost-effective strategy to meet City needs; and Whereas, AmeriCorps and Senior Corps address the most pressing challenges facing our cities and nation, from educating students for the jobs of the 21st century and supporting veterans and military families to preserving the environment and helping communities recover from natural disasters; and Whereas, national service expands economic opportunity by creating more sustainable, resilient communities and providing education, career skills, and leadership abilities for those who serve; and Whereas, national service participants increase the impact of the organizations they serve with, both through their direct service and byrecruiting and managing millions of additional volunteers. Now, Therefore,1, James E. Kirk, by virtue of the authority vested in me as Mayorof the City of Okeechobee, Florida, do hereby proclaim April 9, 2013, as "National Service Recognition Day" in the City of Okeechobee and encourage residents to recognize the positive impact of National Service in ourCity, to thank those who serve; and to find ways to give back to their communities." The proclamation was presented to Ms. Wendy Klesper, Project Director, Okeechobee Retired and Senior Volunteer Program, along with theirAdvisory Council: Mr. Brian Sell, Mr. Ken Keller, County Commissioner Frank Irby, Mr. Tim Fulford, Ms. Marilyn Hadley and Mr. Greg Thogersen. C. Proclaim April 17, 2013, as "Military Family and Community Mayor Kirk proclaimed April 17, 2013 as Military Family and Community Covenant Day and read the following Covenant Day." proclamation in its entirety: "Whereas, for more than 230 years, individuals from all walks of life have taken up' arms and sworn an oath to support and defend the principles upon which our country was founded, and Whereas, whether serving at home or abroad, Florida's active duty reserve and National Guard Military and Civil Servants, protect our homeland, respond to national disasters, assist humanitarian emergencies and protect against all threats, foreign and domestic; and Whereas, created in 2008, the United States Army Community Covenant program was designed to fosterand sustain effective state and communitypartnerships with all of the armed services, improving the quality of life for service men and women and their families; and Whereas, communitysupport is essential to the readiness of the militaryand contributes to strengthening the resilience of U.S. military personnel. Now, Therefore,1, James E. Kirk, by virtue of the authority vested in me as Mayor of the City of Okeechobee, Florida, do hereby proclaim April 17, 2013 as "Military Family and Community Covenant Day." The proclamation was forwarded to the Clerk's Office to mail to the FMFCC office in Monticello, Florida, as requested by the Florida League of Cities. D. Proclaim the month of April 2013 as "Water Conservation Month." Mayor Kirk proclaimed April a Water Conservation Month and read the following proclamation in its entirety: "Whereas, water is a basic and essential need of every living creature; and Whereas, the State of Florida, Water Management Districts and the City of Okeechobee are working together to increase awareness (continued) APRIL 2, 2013 - REGULAR MEETING - PAGE 3 OF 8 AGENDA III COUNCIL ACTION . DISCUSSION . VOTE IV. PRESENTATIONS AND PROCLAMATIONS CONTINUED. D. Proclaim the month of April 2013 as "Water Conservation Month" about the importance of water conservation; and Whereas, April, typically a dry month when water demands continued. are highest, is annually designated as Water Conservation Month, to educate citizens about how they can help save Florida's precious water resources; and Whereas, the City of Okeechobee encourages and supports water conservation, through various educational programs and special events; and Whereas, everybusiness, industry, school and citizen can make a difference and help by efficiently using water, thus promoting a healthy economy and community; and Now, Therefore,1, James E. Kirk, by virtue of the authority vested in me as Mayor of the City of Okeechobee, Florida, do hereby proclaim the month of April 2013 as "WATER CONSERVATION MONTH" in the City of Okeechobee. " The proclamation was presented to Mr. Gary Ritter of the South Florida Water Management District; he thanked the City far joining the District in recognizing water conservation. E. Proclaim the month of April 2013 as "Child Abuse Prevention Mayor Kirk proclaimed April as Child Abuse Prevention Month and read the following proclamation in its entirety: Month." "Whereas, National ChildAbuse Prevention Month will be recognized throughout the United States during the month of April 2013; and Whereas, preventing child abuse and neglect is a community problem that depends on involvement among people throughout the community; and Whereas, child maltreatment occurs when', people rind themselves in stressful situations, without community resources, and don't know how to cope; and Whereas, during periods of economic challenges, families feel more vulnerable, and as a result, child abuse and neglect increases drastically; and Whereas, child abuse and neglect can be reduced by making sure each family has the support they need to raise their children in a healthy environment, and Whereas, CASTLE's mission is to prevent child abuse and neglect through education and awareness. Now, Therefore, 1, James E. Kirk, by virtue of the authority vested in me as Mayor of the City of Okeechobee, Florida, do hereby proclaim the month of April 2013 as "Child Abuse Prevention Month" and l commit this observance to the people of our community." The proclamation was forwarded to the Clerk's Office to mail to Ms. Rossana Gonzales, Community Relations for C.A.S.T.L.E., who was unable to attend tonight's meeting. F. Proclaim the month of April 2013 as "Fair Housing Month.' Mayor Kirk proclaimed the month of April as Fair Housing Month and read the following proclamation in its entirety: "Whereas, April 11, 2013, marks the 45th anniversary of the passage of the U.S. Fair Housing Law, Title Vlll of the Civil Rights Act of 1968, as amended, which enunciates a national policy of Fair Housing without regard to race, color, creed, national origin, sex, familial status, and handicap, and encourages fair housing opportunities for all citizens; and Whereas, the City of Okeechobee is committed to highlight the Fair Housing Law, Title Vill of the Civil Rights Act of 1968, by continuing to address discrimination in our community, to support programs that will educate the public about the right to equal housing opportunities, and to plan partnership efforts with other organizations to help assure everyAmerican of their right to fair housing. Now, Therefore,1, James E. Kirk, by virtue of the authority vested in me as Mayorof the City of Okeechobee, Florida, do hereby proclaim the month of April 2013 as "Fair Housing Month, "and urges all citizens to (continued) 45 M APRIL 2, 2013 - REGULAR MEETING - PAGE 4 OF 8 11 AGENDA III COUNCIL ACTION - DISCUSSION - VOTE 11 IV. PRESENTATIONS AND PROCLAMATIONS CONTINUED. F. Proclaim the month of April 2013 as "Fair Housing Month." V. MINUTES - City Clerk. A. Motion to dispense with the reading and approve the Summary of Council Action for the March 5, 2013, regular meeting. VI. WARRANT REGISTER - City Administrator. A. Motion to approve the February 2013 Warrant Register: General Fund................................$384,310.44 Community Development Block Grant Fund •......... $95,536.95 Capital Improvements Projects Fund ............... $85,257.96 Public Facilities Improvement Fund ................ $25,804.30 VII. AGENDA - Mayor. A. Requests for the addition, deferral or withdrawal of items on today's agenda. Vill. NEW BUSINESS. celebrate Fair Housing throughout the year. "The commendation was forwarded to the Clerk's Office to mail to the City's Grant Consultant, Nancy Phillips. Council Member Williams moved to dispense with the reading and approve the Summary of Council Action for the March 5, 2013, regular meeting; seconded by Council Member Watford. There was no discussion on this item. VOTE KIRK - YEA MAXWELL - YEA O'CONNOR - YEA WATFORD - YEA WILLIAMS - YEA MOTION CARRIED. Council Member Watford moved to approve the February 2013 Warrant Register in the amounts: General Fund, three hundred eighty-four thousand, three hundred ten dollars and forty-fourcents ($384,310.44); Community Development Block Grant Fund, ninety five thousand, five hundred thirty-six dollars and ninety-five cents ($95,536.95); Capital Improvements Projects Fund, eighty-five thousand, two hundred fifty-seven dollars and ninety-six cents ($85,257.96); Public Facilities Improvement Fund, twenty-five thousand, eight hundred four dollars and thirty cents ($25,804.30); seconded by Council Member Williams. There was no discussion on this item. VOTE KIRK - YEA MAXWELL - YEA O'CONNOR - YEA WATFORD - YEA WILLIAMS - YEA MOTION CARRIED. Mayor Kirk asked whether there were any requests for the addition, deferral or withdrawal of items on today's agenda. There were none. A. Update from South Florida Water Management District - Gary Ritter. Mr. Gary Ritter, Okeechobee Operations Director for South Florida Water Management District reported that the construction project for the Taylor Creek locks was completed and the locks are now operational. The take levels are somewhat higher for this time of year, however, water conservation will need to be continued. No official action necessary. APRIL 2, 2013 - REGULAR MEETING - PAGE 5 OF 8 II AGENDA III COUNCIL ACTION - DISCUSSION - VOTE II Vlll. NEW BUSINESS CONTINUED. B. Motion to approve matching funds for a Highway Beautification Council Member O'Connor moved to approve matching funds [in the amount of seventeen thousand dollars Grant - Maureen Burroughs (Exhibit 1). ($17,000.00)] for a Florida Department of Transportation Highway Beautification Grant [to Okeechobee Main Street for medians along North Park Street (State Road 70) and Parrott Avenue (U.S. Highway 441)]; seconded by Council Member Maxwell. On September 25, 2012, the City Council adopted Resolution No. 200846 authorizing Okeechobee Main Street to apply for a Fiscal Year 2013 Highway Beautification Grant from the Florida Highway Beautification Council and once awarded, enter into a Highway Beautification Grant for landscape and Construction, and a Maintenance Agreement. On March 18, 2013, OKMS was formally notified their application was awarded (Project No. 433726-1) in the amount of $100,000.00, of which $17,000.00 would require matching funds. The next step is to have the City formally approve the matching funds, and can include in -kind services. OKMS has 15 days to notify FDOT of its intention to accept the grant; from that point plans will be submitted for review by both the City and FDOT. The main concern is to make sure the contractors awarded the work understand the services have to be performed and then pay requests submitted after passing inspections. The payments are sent directly from FDOT to the contractor, not OKMS or the City. Administrator Whitehall and Public Works Director Allen have been working with OKMS on this project, there are still many details to work through, and both sides were confident the project would come to fruition. Mrs. Burroughs also reminded the Council that one mechanism to off -set the maintenance costs would be to implement an Adopt a Median Program where businesses, families, or organizations could sponsor a median by paying a set amount to the City each year. In turn they would have a placard type sign with their logo or name as the sponsor. The implementation of this program will be addressed at a later date. VOTE KIRK - YEA MAXWELL - YEA O'CONNOR - YEA WATFORD - YEA WILLIAMS - YEA MOTION CARRIED. C. Consider Citizen Board Appointments - City Clerk (Exhibit 2). Clerk Gamiotea reported by memorandum in Exhibit Two that notices were published for citizens to apply to serve on City Citizen Boards. To date there have not been any applications received. Three members of the Planning Board/Board of Adjustments/Design Review Board terms sunset April 30, 2013, as well as two regular members and one alternate member appointed to the Code Enforcement Board. The alternate member has expressed an interest to be considered for appointment to fill the vacant regular member term due Mrs. Douglas' resignation. All the current members being considered for reappointment have had very good attendance at the meetings held by their respective boards. 47 APRIL 2, 2013 - REGULAR MEETING - PAGE 6 OF 8 AGENDA COUNCIL ACTION - DISCUSSION - VOTE Vill. NEW BUSINESS CONTINUED. C. Consider Citizen Board Appointments continued. Council Member Watford moved to reappoint Mr. Terry Burroughs, Mr. Phil Baughman, and Mr. Doug McCoy as Regular Members to the Planning Board/Board of Adjustments and Appeals/Design Review Board, terms being May 1, 2013 to April 30, 2016; seconded by Council Member O'Connor. The Council noted their gratitude for their willingness to continue to serve the City. VOTE KIRK - YEA MAXWELL - YEA O'CONNOR - YEA WATFORD - YEA WILLIAMS - YEA MOTION CARRIED. Council Member Watford moved to reappoint Mr. Jim Pippin and Mrs. Melissa Close as Regular Members to the Code Enforcement Board, terms being May 1, 2013 to April 30, 2016; seconded by Council Member Williams. The Council noted their gratitude for their willingness to continue to serve the City. VOTE KIRK - YEA MAXWELL - YEA O'CONNOR - YEA WATFORD - YEA WILLIAMS - YEA MOTION CARRIED. Council Member Watford made a motion to move Mrs. Louise Conrad as an Alternate to a Regular Member on the Code Enforcement Board, term being April 3, 2013 to April 30, 2014 (to fill Mrs. Judy Douglas term); seconded by Council Member Williams. The Council noted their gratitude for her willingness to continue to serve the City. This will leave an opening for an Alternate Member on the Code Enforcement Board to be filled. VOTE KIRK - YEA MAXWELL - YEA O'CONNOR - YEA WATFORD - YEA WILLIAMS - YEA MOTION CARRIED. D. Motion to approve Change Order No. 2 in the amount of $3,433.00 for CDBG House Applicant Goulette, Contract No. 10DB-05-07-57- Ms. Gloria Goulette's Community Development Block Grant Housing Rehabilitation (CDBG-HR) project, located at 809 Southeast 9`h Court, awarded on October 16, 2012, as Bid No. ADM-05-00-09-12, is almost complete. During the 02-H08 - City Administrator (Exhibit 3). renovations, the City Building Official required that an unpermitted bathroom be demolished, and be converted to a laundry room. This was Change Order No.1 forthis project, costing three thousand, four hundred seventy-three dollars ($3,473.00). Based on the City's adopted Housing Assistance Plan, the Program Administrator and City Administrator are authorized to approve change orders up to $3500.00). APRIL 2, 2013 - REGULAR MEETING - PAGE 7 OF 8 We II AGENDA III COUNCIL ACTION - DISCUSSION - VOTE jl Vill. NEW BUSINESS CONTINUED. D. Motion to approve Change Order No. 2 in the amount of $3,433.00 Due to the recent rainfall, it was discovered that the site is experiencing flooding. The driveway is higher than the for CDBG-HR Contract No. 10DB-05-07-57-02-H08, Applicant elevation of the garage which was converted to a room prior to the CDBG project. In order to alleviate the water from Goulette - City Administrator (Exhibit 3). entering and flooding the home, it is necessary to install gutters along the front of the house and construct a french drain in the right-of-way. The estimated cost is over the threshold amount for staff to approve, and requires City Council approval. Council Member Watford moved to approve Change Order No. 2 [in the amount of three thousand, four hundred thirty- three dollars ($3,433.00)] for CDBG-HR Contract No. 10DB-05-07-57-02-H08, for Applicant Gloria Goulette, project location 809 Southeast 91h Court; seconded by Council Member Williams. VOTE KIRK - YEA MAXWELL - YEA O'CONNOR - YEA WATFORD - YEA WILLIAMS - YEA MOTION CARRIED. E. Motion to approve and amend the existing CDBG Fund and add City Staff is requesting to amend the 2012-13 Fiscal Year Community Development Block Grant (CDBG) Fund based CDBG-Economic Grant Fund - City Administrator (Exhibit 4). III on recommendations from the State after a recent monitoring visit. The total amounts have been approved and budgeted, however, not in these specific line items, nor in separate funds. Council Member Watford made a motion, seconded by Council Member Williams to approve and amend the existing budget for the CDBG Fund, by having two funds, one being the CDBG-Housing Rehabilitation Fund, the other the CDBG-Economic Development Fund, with the following specific line items: CDBG-HR Beginning Fund Balance: $ 32.00 Revenues: CDBG-HR Grant $573,500.00 Expenditures: Professional Services $ 35,000.00 Administrative Services $ 4500.00 Temporary Relocation $ 34,000.00 HR Demo/Repl/Reloc $500,000.00 Total Expenses: $573,500.00 Ending Fund Balance: $ 32.00 CDBG-ED Beginning Fund Balance: $ 0.00 Revenues: CDBG-ED Grant $257,827.00 Expenditures: Professional Services $ 18,098.00 Engineering Profess. Services $ 37,735.00 Administrative Services $ 1,000.00 Street Improvements/Additions $200,994.00 Total Expenses: $257,827.00 Ending Fund Balance: $ 0.00 50 APRIL 2, 2013 - REGULAR MEETING - PAGE 8 OF 8 II AGENDA III COUNCIL ACTION - DISCUSSION -VOTE II VIII. NEW BUSINESS CONTINUED. E. Motion to approve and amend the existing CDBG Fund and add CDBG-Economic Grant Fund continued. ITEM ADDED: Presentation of Certificate to Okeechobee News Reporter, Pete Gawda - Mayor Kirk. IX. ADJOURN MEETING - Mayor. Please take notice and be advised that when a person decides to appeal any decision made by the City Council with respect to any matter considered at this meeting, he/she may need to insure that a verbatim record of the proceeding is made, which record includes the testimony and evidence upon a appeal is to be based. City Clerk media are for the sole purpose of backup for official records of thefdrerk. ATTEST: James E. Kirk, Mayor Lane Ga , �iotea, CMC, ity Clerk VOTE KIRK - YEA MAXWELL- YEA O'CONNOR - YEA WATFORD - YEA WILLIAMS - YEA MOTION CARRIED. Prior to adjourning the meeting, Mayor Kirk asked Mr. Pete Gawda, Reporter for the Okeechobee News to join him at the podium where he presented him with a Certificate of Appreciation for his 11 years of service in providing the citizens with fair and balanced articles of the City's public meetings. Mr. Gawda's first day covering the City Council meetings was April 2, 2002. Over the years he has covered not only the City Council meetings but the Code Enforcement Board, Planning Board, Board of Adjustments, Technical Review Committee, and the Parks Committee. The Mayor and Council congratulated him on his retirement. Mr. Gawda thanked everyone for the surprise of honoring him, stating further, this City has always had real class, and he was going to miss covering the meetings. There being no further discussion nor items on the agenda, Mayor Kirk adjourned the meeting at 6:45 p.m. The next regular scheduled meeting is April 16, 2013, at 6:00 p.m. STATE OF FLORIDA COUNTY OF OKEECHOBEE Before the undersigned authority personally appeared Tom Byrd, who on oath says he is Publisher of the Okeechobee News, a three times a week Newspaper published at Okeechobee, in Okeechobee County, _.. Florida, that attached copy of advertisement beinga _'_'- {�_� :ALL- in the matter offi -XI; i in the 19th Judicial District of the Circuit Court of Okeechobee County, Florida, was published in said newspaper in the issues of Affiant further says that the said Okeechobee News is a newspaper published at Okeechobee, in said Okeechobee County, Florida, and that said newspaper has heretofore been published continuously in said Okeechobee County, Florida each week and has been entered as second class mail matter at the post office in Okeechobee, in said Okeechobee County, Florida, for a period of one year next preceding the first publication of the attached copy of advertisement, and affiant fur- ther says that she has neither paid nor promised any person, firm or corporation any discount, rebate, com- mission or refund for the purpose of securing this advertisement -for publication in the said newspaper. Tom Byrd Sworn to and subscribed before me this i day of% E ° _._._. ._` __. AD Notary Public, State of Florida at Large VMW eNDEPENDENT NEWSPAPERS OKEECHOBEE NEWS 107 S.W. 17th Street, Suite D, Okeechobee, FL 34974 (863) 763-3134 J A'L 12,20i� C,Jtj COOL 'd Mkd" MUVt VA CITY COUNCIL MEE77NG NOTICE IS HERREeBgY GIVEN that the City Council of the C of Okee- neet 15 i SE 3rd lar Ave Rm 200 ssion on Okee fiobeel r da fhetpub I encouraged to attend, IKE NOTIi'E AND BE ADVLSED that no stenographic record by a t reporter will be made of the foregoing meeting. Accordingly, AD may seek to appeal any decision Involving the matters no- �III be responsible for making a verbatim record of the testimo- !nce at said meeting upon which any appeal is to be based. 2 City Administration at 863.763.3372, or website eechobee.com. tec obtain a coy of the agenda. nce with the Americans with Disabihbes Act(ADA) of lggo per - City Clerk ANGIE BRIDGES ?*: r MY COMMISSION # EE 177653 EXPIRES: April 20, 2016 Bonded Thru Notary Public Underwriters i 0 In IV. CITY OF OKEECHOBEE APRIL 2, 2013 REGULAR CITY COUNCIL MEETING OFFICIAL AGENDA CALL TO ORDER -MAYOR: April 2, 2013, City Council Regular Meeting, 6:00 p.m. OPENING CEREMONIES: Invocation given by Rev. Edward Weiss, Church of Our Saviour; Pledge of Allegiance led by Mayor. MAYOR, COUNCIL MEMBERS, AND STAFF ATTENDANCE - City Clerk. Mayor James E. Kirk Council Member Devin Maxwell Council Member Mike O'Connor Council Member Dowling R. Watford, Jr. ✓ Council Member Clayton Williams ✓ City Administrator Brian Whitehall City Attorney John R. Cook City Clerk Lane Gamiotea Deputy Clerk Melisa Jahner Police Chief Denny Davis ',' i � Fire Chief Herb Smith ✓ Public Works Director David Allen-,-" PROCLAMATIONS AND PRESENTATIONS - Mayor. A. /7roclaim "sent Judy Douglas a Certificate of Appreciation for service on the Code Enforcement Board. B. April 9, 2013 as "National Service Recognition Day." �,w PAGE 1 OF 3 . - . 12, 2013 PAGE 2 of 3 IV. PROCLAMATIONS AND PRESENTATIONS CONTINUED. C. ✓Proclaim April 17, 2013 as "Military Family and Community Covenant Day." D. /Proclaim the month of April 2013 as "Water Conservation Month." fc&t" �tr�k r.«° t,�.`� c ) f' 7f �` �, E. ,Proclaim the month of April 2013 as Child Abuse Prevention Month. � F. ,/Proclaim the month of April 2013 as "Fair Housing Month." V. MINUTES - City Clerk. A. Motion to dispense with the reading and approve the SummojCouncil Action for the March 5, 2013 Regular Meeting. VI. WARRANT REGISTER - City Administrator. A. Motion to approve the February 2013 Warrant Register. k"'LL General Fund $384,310.44 Community Development Block Grant Fund $ 95,536.95 Capital Improvement Projects Fund $ 85,257.93 Public Facilities Improvement Fund $ 25,804.30 VII. AGENDA - Mayor. A. Requests for the addition, deferral or withdrawal of items on today's agenda. , i Vill. NEW BUSINESS. A. Update from South Florida Water Management District - Gary Ritter, ��' �`J'"-J: �`4 �L 1 B. Motion to approve matching funds for a Highway Beautification Grant - Maureen Burroughs (Exhibit 1). 7 12, 2013 PAGE 3 of 3 VIII. NEW BUSINESS CONTINUED. ✓C. Consider Citizen Board Appointments - City Clerk (Exhibit 2). D. Motion to approve Change Order #2 in the amount of $3,433.00 for CDBG Housing Applicant Goulette, Contract No. 10DB-05-07-57-02-H08 - City Administrator (Exhibit 3). ,(� �) /-rwuz E. Motion to approve and amend the existing CDBG Fund and add CDBG-Economic Grant Fund - City Administrator Exhibit 4). IX. ADJOURN MEETING,;//LtJ PLEASE TAKE NOTICE AND BE ADVISED that if any person desires to appeal any decision made by the City Council with respect to any matter considered at this proceeding, such interested person will need a record of the proceedings, and for such purpose may need to ensure a verbatim record of the proceedings, which record includes the testimony and evidence upon which the appeal is to be based. City Clerk media is for the sole purpose of backup for official records of the Clerk. 14)6)- z-t eMi-,CA, Office of the Mayor, City of Okeechobee, Florida Extends this Expression of Appreciation to Judy Douglas In recognition of your service to the community, the City and your fellow citizens have benefitted greatly by your unselfish dedication in the performance of your duties while serving on the Code Enforcement Board August 18, 2008 to March I, 2OI3 Presented this 2nd day of April 20I3. In witness whereof I have hereunto set my hand and caused this seal to be affixed James E. Kirk, Mayor t Attest: ZC� �• Lane Gamiotea CMC, City Clerk x � I"."row �L 1 em i mY tw� Office of the Mayor'° `. Okeechobee, Florida v M. WHEREAS, service to others is a hallmark of the American character, and central to how;,.,, we=meet our challenges; and WHEREAS, the nation's Mayors are increasingly turning to national service and volunteers as a cost-effective strategy to meet City needs; and WHEREAS, AmeriCorps and Senior Corps address the most pressing challenges facing our cities and nation, from educating students for the jobs of the 21 s` Century and supporting veterans and military families to preserving the environment and helping communities recover from natural disasters; and WHEREAS, national service expands economic opportunity by creating more sustainable, resilient communities and providing education, career skills, and leadership abilities for those who serve; and WHEREAS, national service participants increase the impact of the organizations they serve with, both through their direct service and by recruiting and managing millions of additional volunteers. NOW, THEREFORE, 1, James E. Kirk, by virtue of the authority vested in me as Mayor of the City of Okeechobee, Florida, do hereby proclaim April 9, 2013 as "National Service Recognition Day" in the City of Okeechobee and encourage residents to recognize the positive impact of national service in our City, to thank those who serve; and to find ways to give back to their communities. In witness whereof I have hereunto set my hand and caused this seal to be affixed. E. Kirk, Mayor Lane Gamiotea, CMC, City Clerk @% Serving seniors adt44s with disabilities and their caregivers aaa ` Q) * Indian River * Martin * Okeechobee * Palm Beach * St. Lucie counties Your Aging Resource Center Elder Helpline 1.866.684.5885 Area Agency on Aging PALM BEACH / TREASURE COAST, INC. www.YourAgingResourceCenter.org February 28, 2013 RE: MAYORS DAY OF RECOGNITION FOR NATIONAL SERVICE Dear Mayor James Kirk: Recently, the U.S. Conference of Mayors and the Corporation for National and Community Service announced the first ever Mayors Day of Recognition for National Service to be held on April 9, 2013. The goals of this day are to highlight the impact of national service and thank individuals serving in AmeriCorps and Senior Corps programs across the country. Full details about the Day of Recognition can be found in the attached press release. In Okeechobee we actively engage national service members and volunteers in efforts to address important community needs. Notable contributions made by national service volunteers and members locally include: ✓ 36 active volunteers serving in education, transportation, and food distribution in Okeechobee �- ✓ 12 partner organizations supporting services of volunteers ✓ Over 10,000 pounds of food distributed already this year ✓ 13 Students partnered with Mentors ✓ Providing free transportation services to home bound seniors and veterans We hope you will consider joining mayors nationwide in celebrating the Mayors Day of Recognition for National Service. Registration is easy and can be done online by going to the www.nationalservice. og v/niayorsforservice link on the press release and clicking on the "Sign Up Today!" button. Naturally, we are excited about this opportunity to shine a spotlight on the value of national service in Okeechobee and stand ready to work with you in your efforts to participate in the inaugural Mayors Day of Recognition for National Service. For more details or to sign on, please contact my office or the Corporation for National and Community Service Florida State Program Director Suzanne Richards by telephone at 407-648-6494 or email Richards, Suzanne <SRichards@cns.gov>. jC11 Sincerely, c V e4( e Jaime Estremera-Fitzgerald Chief Executive Officer l^ — vl�lu� . "A, DEPARTMENT OF Palm Beach Office 4400 North Congress Avenue West Palm Beach, FL 33407 (561) 684.5885 * Fax (561) 214.8678 Y �r�Okeechobee Office Y iio NE 5th Street ELDER A Okeechobee, FL 34972 AFFAIR$��STATE OF FLORI A (863) 450.9402 * (863) 532.9162 What are the Goals of the Day? ■ Highlight how mayors use national service to solve their local challenges ■ Thank national service members for their commitment and impact ■ Build public awareness about the value and impact of national service to the nation's cities ■ Highlight the role that national service plays in recruiting and managing citizen volunteers to focus and amplify their impact ■ Provide opportunities for Mayors to communicate about the impact of national service to national policy - makers ■ Generate press coverage and online discussion about Mayors supporting service Who Can Participate? Mayors, city or county managers, or other chief executives of cities of any size. Additional Resources CNCS offers a variety of resources that can help Mayors learn about national service and volunteering in their cities expand the scope and impact of volunteering by their residents: ■ The annual Volunteering and Civic Life in America report is the most comprehensive data on volunteering ever assembled, providing detailed information on volunteering trends and demographics in the U.S., all fifty states, and more than 150 major cities. Visit: www.volunteeringinamerica.gov ■ Each year, CNCS produces National Service State Profiles that list all funding, projects, and participants in every state. CNCS will also produce profiles for cities in preparation for the Mayors Day of Recognition for National Service. How Can Mayors Get Involved? Mayors are encouraged to hold a public event, issue a proclamation or other form of recognition, and use traditional or social media to highlight the impact of national service. Here are several ways mayors can participate: ■ Issue a mayoral proclamation naming April 9 as National Service Recognition Day ■ Visit national service programs or projects in order to highlight their value to the city ■ Invite national service programs (and their members and organization's board of directors) to City Hall for a public roundtable to discuss how they address city problems ■ Issue a press release or report on the scope and impact of national service in your city ■ Serve with a national service program as a "member" for a day to highlight the important work being done in their community ■ Use Twitter, Facebook, and other social media outlets to thank national service programs and members serving in your community ■ Write an op-ed about the unique contributions of national service your city ■ Take a group photo with all national service members in your city Where Can I Learn More? To learn more or register your city to participate, go to www.nationalservice.gov/mayorsforservice or contact Collin Burton, Office of Government Relations, 202-606-6902 or cburton@cns.gov. You can also contact the CNCS Director in your state. A list of CNCS state offices can be found here: http://www.nationalservice.gov/about/contact/ stateoffices.asp About CNCS The Corporation for National and Community Service is a federal agency that engages more than four million Americans in service through its AmeriCorps, Senior Corps, Social Innovation Fund, and other programs, and leads President's national call to service initiative, United We Serve. For more information, visit NationalService.gov c icoTINAL � or 1201 New York Ave., NW * Washington, DC 20525 * 202-606-5000 January 2013 NATIO COMMUNITY SERVICES NationalService.gov Mayors Day of Recognition for National Service Tuesday, April 9, 2013 The nation's Mayors are increasingly turning to national service and volunteerism as a cost-effective strategy to address city challenges. Whether supporting food banks and homeless shelters, restoring city parks, building homes, providing health services, tutoring and mentoring students, and managing community volunteers, national service members help mayors tackle tough problems. To spotlight their impact and thank those who serve, mayors across the country will participate in the first -ever Mayors Day of Recognition for National Service on April 9, 2013. On this day, mayors will hold public events and use traditional and social media to highlight the value and impact of national service to the nation's cities. The initiative is being led by Philadelphia Mayor Michael Nutter, President of the U.S. Conference of Mayors; the Corporation for National and Community Service; Cities of Service, and other organizations. National Service: A Resource for Cities As the federal agency for national service and volunteering, CNCS annually engages four million citizens in service at more than 70,000 sites across the country. Through AmeriCorps, VISTA, NCCC, Senior Corps, the Social Innovation Fund, and other programs, CNCS leverages federal and private funds to support organizations that achieve measurable results where the need is greatest. A significant portion of this investment is focused on cities. CNCS has investments in more than 500 cities with a population of at least 30,000. Last year, CNCS leveraged more than $1 billion in investments for organizations operating or based in these cities. National service also plays a key role in many smaller cities and towns and rural areas. Why a Mayors Day of Recognition? As solution -focused local elected officials, mayors have a unique role in this country. Mayors' focus on engaging citizens and meeting local needs matches CNCS's mission to improve lives, strengthen communities, and foster civic engagement. CNCS's priority on expanding economic opportunity to create sustainable and resilient communities directly aligns with the goals of mayors. A coordinated day of recognition presents a unique opportunity to spotlight the key role that national service plays in solving local problems and challenges. Participating in the day will highlight the impact of citizen service, show support for nonprofit and national service groups, and inspire more residents to serve in their communities. Sample Mayor Proclamation Mayors Day of Recognition for National Service WHEREAS, service to others is a hallmark of the American character, and central to how we meet our challenges; and WHEREAS, the nation's mayors are increasingly turning to national service and volunteerism as a cost-effective strategy to meet city needs; and, WHEREAS, AmeriCorps and Senior Corps address the most pressing challenges facing our cities and nation, from educating students for the jobs of the list century and supporting veterans and military families to preserving the environment and helping communities recover from natural disasters; and WHEREAS, national service expands economic opportunity by creating more sustainable, resilient communities and providing education, career skills, and leadership abilities for those who serve; and WHEREAS, national service participants serve in more than 70,000 locations across the country, bolstering the civic, neighborhood, and faith -based organizations that are so vital to our economic and social well-being; and WHEREAS, national service participants increase the impact of the organizations they serve with, both through their direct service and by recruiting and managing millions of additional volunteers; and, WHEREAS, national service represents a unique public -private partnership that invests in community solutions and leverages non-federal resources to strengthen community impact and increase the return on taxpayer dollars; and, WHEREAS, AmeriCorps members and Senior Corps volunteers demonstrate commitment, dedication, and patriotism by making an intensive commitment to service, a commitment that remains with them in their future endeavors; and WHEREAS, the Corporation for National and Community Service shares a priority with mayors nationwide to engage citizens, improve lives, and strengthen communities; and is joining with mayors across the country to support the Mayors Day of Recognition for National Service on April 9, 2013. THEREFORE, BE IT RESOLVED that I, James E. Kirk, Mayor of Okeechobee, do hereby proclaim April 9, 2013, as National Service Recognition Day, and encourage residents to recognize the positive impact of national service in our city, to thank those who serve; and to find ways to give back to their communities. Robin Brock From: Mayors Day of Recognition for National Service <cncs@delivery.nationalservice.gov> Sent: Friday, March 15, 2013 10:27 AM To: rbrock@cityofokeechobee.com Subject: Thank You for Recognizing National Service! l drsAl— 1� ciLOZ] Mayors Day NATI�Rta;�COMMUNITY Dear Mayor Kirk, Thank you for signing up to participate in the first -ever Mayors Day of Recognition for National Service. You are joined by more than 450 mayors from 49 states and the District of Columbia who have signed on to participate. The momentum behind this effort to shine a light on our programs—AmeriCorps, VISTA, NCCC, Senior Corps, and the Social Innovation Fund —continues to grow. Given your early support for this effort, I wanted to share some more highlights with you and ask for your help in adding more mayors to our list. The National League of Cities has officially signed on as a sponsor for this Day of Recognition. I was honored to have the opportunity to speak to 1,600 attendees at its conference in Washington, D.C. The energy at that conference was electric, and it reflects what we're seeing across the country. We have a lot to build on. I hope you will help us make this day even bigger by inviting more of your fellow mayors to join you in recognizing national service members in their cities. More information and a sign up form can be found here. Moreover, this is a great opportunity to reach out to your congressional delegation and invite them to join you on April 9th at whatever activities you have planned. With less than a month to go, I am sure you are beginning to think about how you're going to recognize the national service members in your city. A proclamation is great but an event with press is better! Here are three main areas of activity for you to consider, I encourage you to draw from each. 1. Public events: Go on a site visit, convene a roundtable, invite national service organizations and their board members to city hall. 2. Recognition: Issue a proclamation, hold a recognition event with national service members, host a thank -you lunch. 3. Media: Issue a press release, write an op-ed, use social media. A sample press release, Facebook post, and tweet will soon be posted on our website. In Philadelphia, for example, Mayor Michael A. Nutter announced the first annual Mayor's Award for Distinguished National Service to recognize the outstanding contributions of national service members. In Flint, Michigan, Mayor Dayne Walling will issue a proclamation, participate in a roundtable discussion with key stakeholders, host a recognition luncheon for the city's "champions of national service," and visit two national service projects in his city. I walrnma tha nnnnrtimity to fiirthar rlicriicc tha Mavnm nqv of Rmrnnnitinn fnr NatinnnI Rarvira .,,�. *W with you at your convenience. Please do not hesitate to contact me or Kimberly L. Allman, Acting Director of Government Relations, at kaliman(a)cns.gov or (202) 606-6707. And remember, you can always visit our website, Thank you again for being a champion for service. Warmest regards, U Wendy Spencer Chief Executive Officer 2013 I Corporation for National and Community Service � Questions? Contact Us SUBSCRIBER SERVICES: Manage Preferences Unsubscribe Help This service is provided to you at no charge by Corporation for National and Community Service. TNs ernzail was sent to rbrttck@cityofokeechobee.com using Gov`ielivery on behalf of: Corpmatio€5 to€ National & C;ofnrymnity i�i�U!?r U1+rEl�Y Servloe 1201 New York Average. NW i0Jashington, f.?C 20525 Oj')I i,06- 5000 (300) 833-3722 .. 0j 0MffiWAbhk-r- M , U00 Office of the Mayor } Okeechobee Florida q WHEREAS, for more than 230 years, individuals from all walks of life have taken up arm : hd sworn an oath to support and defend the principles upon which our country was fouridd; and WHEREAS, whether serving at home or abroad, Florida's active duty reserve and National Guard Military and Civil Servants, protect our homeland, respond to national disasters, assist humanitarian emergencies and protect against all threats, foreign and domestic; and WHEREAS, created in 2008, the United States Army Community Covenant program was designed to foster and sustain effective state and community partnerships with all of the armed services, improving the quality of life for service men and women and their families; and WHEREAS, community support is essential to the readiness of the military and contributes to strengthening the resilience of U.S. military personnel. NOW, THEREFORE, 1, James E. Kirk, by virtue of the authority vested in me as Mayor of the City of Okeechobee, Florida, do hereby proclaim April 17, 2013, as "Military Family and Community Covenant Day." In witness whereof I have hereunto set my hand and caused this seal to be affixed. Lane Gamiotea, CIVIC, City Clerk Date: April 2, 2013 ; 0 s�pguE of CAI* s�• n 301 South Bronough Street • Suite 300 • P.O. Box 1757 • Tallohossee, FL 32302-1757 • (850) 222-9684 • Fax (850) 222-3806 • www.floridaleagueofcities.com February 8, 2013 Dear City Manager or City Clerk: (PLEASE SHARE THIS INFORMATION WITH YOUR CITY OFFICIALS AND YOUR PUBLIC INFORMATION OFFICER) The Florida Military Family and Community Covenant, Inc. (FMFCC) is a not -for -profit whose mission is to recruit a ground swell of civilian support across the State of Florida to support our military families and veterans. By reaching out to Florida's 410 cities and engaging small groups of civilians to create and implement an action plan, the Florida Military Family and Community Covenant will make a difference in the life of military families. The Florida Military Family and Community Covenant has asked the Florida League of Cities to partner in getting the word out to Florida's cities. Therefore, we are encouraging our membership to place this item on an agenda before the end of March for consideration and adoption of a resolution in support of Florida Military Family and Community Covenant Day — April 17, 2013. We have attached a draft resolution, along with several other items of information — suggestions for activities celebrating FMFCC and April 17, 2013 and a publicity checklist. When adopting your resolution, we strongly encourage your city to publicize the adoption of the resolution, as well as any activities planned in celebration of April 17, 2013, FMFCC Day. Also, please let the FMFCC Executive Director (info. below) when the item is scheduled to come before your commission or council. Once your resolution is adopted, please provide a copy to the FMFCC at Post Office Box 883, Monticello, Florida 32345-0883. All resolutions will be placed on a backdrop for future events, including celebrations on April 17, 2013 in Tallahassee. For further information, please contact Rae Pike, FMFCC Executive Director at (850) 673-7981. Thank you for placing this on an upcoming agenda for consideration. We look forward to receiving your resolution and to celebrating Florida Military Family and Community Covenant throughout Florida! Sincerely, Manny Marono President, Florida League of Cities Mayor, City of Sweetwater President Manny Marono, Mayor, Sweetwater First Vice President P.C. Wu, Council President, Pensacola • Second Vice President Lori C. Moseley, Mayor, Miramar Executive Director Michael Sittig • General Counsel Harry Morrison, Jr. 0 Y f 4 FMFCC Mission: To recruit and coordinate a, ground swell of civilian support across the Great State of Florida to support our military and veteran families. FMFCC Vision: To reach out to Florida's 410 cities and inspire and engage small groups of civilians to create and implement a local holistic action plan that will make a difference in the lives of military and veteran families in their community. Visit us on the web at: www.fmfcc.org Florida Military Family and Community Covenant P.O. Box 883, Monticello, FL 32345 / 850-673-7981 `rave ter° PRO LLAMA TIONorR ES OL UTION CITY OF (PLACE YOUR CITYNAME) PROCLAIMS APRIL 1 7, 2013 AS MILITARYFAMILYAND COMMUNITY COVENANT DAY WHEREAS, for more than 230 years, individuals from all walks of life have taken up arms and sworn an oath to support and defend the principles upon which our country was founded; and WHEREAS, whether serving at home or abroad, Florida's active duty reserve and National Guard military and civil servants, protect our homeland, respond to national disasters, assist humanitarian emergencies and protect against all threats foreign and domestic; and WHEREAS, created in 2008, the United States Army Community Covenant program was designed to foster and sustain effective state and community partnerships with all of the armed services, improving the quality of life for service men and women and their families; and WHEREAS, the State of Florida has conducted a state-wide community covenant signing ceremony; and WHEREAS, community support is essential to the readiness of the military and contributes to strengthening the resilience of U. S. military personnel; and WHEREAS, Americans recognize that military personnel and their families make considerable sacrifices as they defend the Nation, as multiple long deployments, frequent moves, and visible/invisible wounds of war are a few of the unique stresses military families face; and WHEREAS, today, Floridians support service members, veterans, and their families by stepping forward to help mitigate stresses associated with military life while also striving to inspire their fellow Americans to continue to recognize and support military and veteran families in their communities. NOW, THEREFORE, BE IT RESOLVED that the City of ................ hereby proclaims April 17, 2013 as MILITARY FAMILY AND COMMUNITY COVENANT DAY and hereby express their unwavering support and admiration to all current and former military personnel for their true and faithful service and further recognize the tremendous sacrifices of their families. BE IT FURTHER RESOLVED that the City of .................. through the Florida Military Family and Community Covenant and Operation Strong Families, accepts the call to action to support and honor all service members, veterans and their families, past and present. DULY ADOPTED AND PROCLAIMED this ........ day of ......... 2013. ATTEST: Please sign or seal as your city would normally do. SEAL .✓ Add City Logo along with FMFCC logo DRAFT Sample Press Release Military Family and Community Covenant Day v Y (City Name) Adopts Resolution Recognizing Military Family and Community Covenant Day CONTACT: {City Official's Name} FOR IMMEDIATE RELEASE: {Month Day, 20131 {Contact email address}/{Contact phone number} {City Name}, Fla. —The {City/Town/Village} of {city name} has adopted a resolution proclaiming April 17, 2013, Military Family and Community Covenant Day. This resolution represents the city's continuing commitment to supporting and honoring all military service members, veterans and their families. Cities across Florida are joining forces with Florida Military Family and Community Covenant (FMFCC), along with several state and national agencies and organizations, to recognize April 17 as Florida Military Family and Community Covenant Day. In partnership with the Florida League of Cities and the Florida Regional Planning Councils Association, FMFCC is reaching out to Florida's 410 municipalities to inspire civilian support for military families by creating a statewide network of Community Covenant Cities. "The citizens of {city name} are proud to support this statewide covenant," said Mayor {name}. "We recognize the sacrifices members of the armed forces, and their families, make on a daily basis. {City name} looks forward to working with the Florida Military Family and Community Covenant to help these families in the areas of employment, education, housing, transition and well-being." When local, state and national leaders proactively respond to FMFCC's efforts to build accessible, sustainable support for military and veteran families, cities can harness the good will of their communities by leveraging the inherent pride Americans have for those who have given so much to protect this nation. For more information on Florida's Community Covenant Cities and supporting initiatives, such as Operation Strong Families and the Civilian Battle Advocacy Buddy Battalion, please visit www.fmfcc.org. Florida Military Family and Community Covenant, Inc. is a Florida -based not -for -profit corporation. Its sole purpose is to recruit and coordinate a ground swell of civilian support across the great state of Florida to support our military and veteran families. Our mission is to reach out to Florida's 410 cities and inspire and engage small groups of civilians to create and implement a local holistic action plan that will make a difference in the lives of military and veteran families in their community. CITIES CELEBRATE FLORIDA MILITARY FAMILY AND COMMUNITY COVENANT DAY APRIL 17, 2013 Here are some low cost ways to celebrate, some of which can be ongoing activities: • Invite military personnel and military families to participate in your commission or council meeting during the adoption and signing of the resolution in support of April 17, 2013. • Coordinate with military presence in your area to set up exhibits at local shopping malls, military bases or other public places with information on your city government and its services and military services available to the community and military families. • Sponsor a military history day focusing on the history of the U. S. Military and your city and its government. This could be coordinated with a local historic group. • Involve businesses, sorority and fraternal organizations. Enlist their help in celebrating Military Family and Community Covenant (FMFCC) Day. • Contact your local library; advise them of the activities around this day. Ask if you can make available at their information desk details on celebrating FMFCC Day. • Work with senior citizens groups to find innovative ways to involve seniors in support of military personnel and families in your area. Encourage seniors to volunteer their time with the city to help military families. • Request a speaker from FMFCC for your city activities and coordinate with senior groups, businesses, sorority and fraternal organizations and the like to draw a large gathering of concerned citizens. • Sponsor an essay contest for students and city residents regarding the importance of the U.S. Military and the military families in your area. • Get acquainted with local military personnel. Coordinate efforts for integrated activities as available and appropriate. • Share information regarding your city/city services with military personnel and military families. • Sponsor tours of city hall and city facilities for military personnel and their families. 0 FLORIDA MILITARY FAMILY AND COMMUNITY COVENANT DAY APRIL 17, 2013 There are several steps that can be taken to promote and publicize your city's project. A list of suggestions follows: • Get the local media involved from the beginning! Let the media know when you will be adopting your resolution in support of FMFCC Day. ■ • Be sure to designate a contact person for your project(s) who can be reached by the media during city hours and after. ■ Write a guest editorial that talks about Florida Military Family and Community Covenant Day and the importance of cities support military and military families and submit it to your newspaper(s) opinion page editor for use before or on April 17, 2013. (Check with your newspaper on deadlines.) • Coordinate with military personnel to have a press conference or media day surrounding April 17, 2013 to discuss activities, etc. ■ Keep reporters informed of your activities. Send the local newspaper(s), television and radio station(s) a media advisory to alert them to upcoming activities and a press release(s) to publicize your activities. (A sample press release in enclosed.) • Send a letter -to -the -editor of your local newspaper(s). ■ As you coordinate this project with various groups (as mentioned on the list of suggested activities), encourage them to assist you in ,,�•�� generating publicity. ■ Consider scheduling an interview about your project on the local �r. television or radio talk show and/or your cable -access channel. ■ Highlight your activities on your city website. Be sure to put your website address on ALL communications with the media. (This can ■ also be done on your social media sites, if you have them.) ■ Advise the Florida Military Family and Community Covenant staff of your activities. �.�,... ..ter■"�� A post -press release may be issued. ■ Be sure to send thank you letters to the newspaper reporter/editor if receive favorable on the event. you press ■ Don't forget to plan for and take good quality photos (both black and white and color) for reprint in local publications and for dissemination. �J0%1 Y CO`y �' We Work With a Diverse Community Base l� it.L You can help by developing with us ............. KNOWLEDGE, RESILILIENCY, CONNECTION, COMPETENCE, and most importantly... COMMUNITY ATTACHME v SUPPORT, Family Matters, Matter Nit Y CQ L�z Success Stories ffL - • Madison, FL has become the community that truly, with civilian support, is the example of what can be done given the opportunity to serve. • Adopted a military spouse who's husband is deployed to North Africa. Helped with household furnishings as she left the base in Texas 6 months pregnant to find herself with no military base support. • Dental care for a deploying Army reservist. • Help for spouse of deployed soldier whose son has special medical needs • Assisted veteran with a land use problem at the city level so he could obtain a VA loan to purchase a home • Wheel chair ramp for Korean war veteran to assist his disabled wife make home visits from the nursing home. • Through our version of "Paws for Vets" we assisted a disabled veteran by save his dog. Our local vet took care of little Bear and now puppy and teran are both doing well. You have not lived today until you have done something for someone who can never repay you. —John Bunyan i JNT Y C,p` They need new battle buddies Army Col. David Sutherland, special assistant to the chairman of the Joint Chiefs of Staff for warrior and family support. FORT BELVOIR, Va., Feb. 29, 2012 "Troops don't come home to government programs", he noted "they come home to their families, their neighbors and their communities". The colonel cited a study that indicated the No. 1 remedy for dealing with combat's effects is a sense of community, a feeling that they fit in."Communities must step up to embrace these troops and veterans", the colonel said, "Particularly once their battle buddies are no longer by their side. They need new battle buddies, he added, but this time from their communities' people who can assist them in translating their skills, knowledge and attributes into civilian life and organizations. Government programs can't do it alone; however, "independent organizations working together at a community level can." "It is the recognition that independent groups working together inside a community -based"., model that do things to improve long-term quality of life that government just cannot do. General Martin Dempsey, 18t" Chairman of the Joint Chiefs of _ _ 1?�tj Y C.04. FL The Civilian Battle Advocacy Buddy Battalion (CBAB) is a group of civilians who will answer the call to action. In this time of shortfalls and budget cuts we know we can play an important role of support by standing in the gap and by: 1. Providing support for our military and veteran families, at home, in our communities. 2. Joining community forces to enable our military and veteran families to receive the much needed community care they deserve. 3. Helping sustain and improve the quality of life for our military and veteran families utilizing local community resources. 4. Building public awareness through our CBAB'S and Covenant teams. 5. Inspiring and encouraging total community involvement, action not words. 6. Re -tooling, promoting, and connecting community services to meet the needs of local military and veteran families. 7. Connecting military and veteran families to existing support systems in the Armed Forces and Veterans Affairs, where appropriate. 8. Assisting with transition services to ensure the long term welfare of our local military and veteran families. * CIVILIAN BATTLE ADVOCACY BUDDY BATTALION — I Civilian solutions that work from city to city. JOINING FORCES ACROSS THE GREAT STATE OF FLORIDA With the amazing support of the Florida League of Cities and by joining forces with Operation Strong Families, we have the ability to reach many cities who want to support and play a role in the lives of our military and veteran families. —(W rJV 1A, OPERATION STRONG FAMILIES: Operation Strong Families is a statewide initiative focusing on the strengths and connections within Florida's families and communities. The goal of this initiative is to support military families beginning with the families of our American Heroes, the men and woman of the Army, Navy, Air Force, Marines, National Guard, Coast Guard. and Reserves through coordinated efforts to build on protective factors and enhance community capacity. Community connections are the linchpins in supporting military families. Community and family resilience is influenced by strong informal networks that occur among friends, family members, work associates and neighbors. The Florida Faith -Based and Community - based Advisory Council in partnership with the Governor's Office of Adoption and Child Protection, the Florida Department of Children and Families and Prevent Child Abuse Florida are joining forces with Florida Military Family and Community Covenant Inc., other agencies and organizations statewide to build and sustain a network of connections to strengthen families. This network will promote protective factors known to increase the health and well-being of children and families, including our military families. QUOTE BY: GEN Martin Dempsey, 18th Chairman of the Joint Chiefs of Staff "It is the recognition that ind ependent groups working together inside a community -based model can do things to improve long-term quality of life that government just cannot do." ANSWERING THE CALL TO ACTION WHY A STATEWIDE COVENANT? We believe by our local, state and national leaders proactively responding to "Sustain the Gro undswell of Support" and by signing a statewide civilian driven community covenant that encourages everyone across the Great State of Florida to contribute. Then cities can harness the good will of their communities by leveraging the inherent pride that American people have for those that have sacrificed so much for our Nation. CQ EpGUE Of o = J ^ W n CIVILIAN BATTLE ADVOCAY BUDDY (CRAB) BATTALION WHO ARE WE? We are a group of civilians answering the call to action. In this time of shortfalls and budget cuts we know we can play an important role of support by standing in the gap and by: • Providing support for our military and veteran families, at home. in our communities. • Joining community forces to enable our military and veteran families the much needed community care they deserve. • Helping sustain and improve the quality of life for our military and veteran families utilizing local community resources. • Building public awareness through our CBAB'S and Covenant teams. • Inspiring and encouraging total commuri involvement, action not words. • Re -tooling, promoting, and connecting community services to meet the needs of local military and veteran families. Connecting military and veteran families to existing systems support in the Armed Forces and Veterans Affairs, where appropriate. • Assisting with transition services to ensure the long term welfare of our local military and veteran families. From city to city across the Great State of Florida, we through CITY RESOLUTIONS will inspire civilian support. WE WORK WITH A DIVERSE COMMUNITY BASE. HOW CAN YOUR CITY HELP THEM? Florida Military and Veteran Families We have never before in the history of our military asked so much of our military and veteran families. The Community Covenant is a U.S. Army program designed to foster and sustain effective Vte and community relationships and partnerships to improve .te quality of life for soldiers, veterans and their families. In response to this call to action, our Florida group incorporated in January 2012 to inspire and implement local coordinated support for Florida military and veteran families. Mission: To recruit and coordinate a ground swell of civilian support across the Great State of Florida to support our military and veteran families. Vision: To reach out to Florida's 410 cities and inspire and engage small groups of civilians to create and implement a local holistic action plan that will make a difference in the lives of military and veteran families in their community. IT IS BY OUR ACTIONS WE CAN MAKE A DIFFERENCE SUPPORTED BY Baronsign.com (561) 863.7446 Place an order with Baron Sign Manufacturing and 3% of the total order will go to support Florida Military Family and Community Covenant Inc. [ONO, 900 West 13th Street Riviera Beach, FL 33404 850.673.7981 ph 561.848.2270 fax OUR COMMUNITY COVENANT SUPPORTS ALL SERVICE MEMBERS, VETERANS AND THEIR FAMILIES REGARDLESS OF THEIR BRANCH OF SERVICE www.fmfcc.org Follow us on Facebook and twitter l The Florida Military Family and Community Covenant Inc is a non-federal entity. It is not part of the Department of Defense or any of its components and it has no government status. No official Department of Defense or U S Army endorsement is expressed or implied cot,, V Florida Military Family and Community Covenant, Inc. A FLORIDA NOT FOR PROFIT Operation Strong Families "Where Family Matters, Matter" Off f h M ice o t e ayor r Okeechobee Florida WHEREAS, water is a basic and essential need of every living creature; and;,, WHEREAS, the State of Florida, Water Management Districts and the City of Okeechobeo. *- are working together to increase awareness about the importance of water conservation; and WHEREAS, April, typically a dry month when water demands are highest, is annually designated as Water Conservation Month, to educate citizens about how they can help save Florida's precious water resources, and WHEREAS, the City of Okeechobee encourages and supports water conservation, through various educational programs and special events; and WHEREAS, every business, industry, school and citizen can make a difference and help by efficiently using water, thus promoting a healthy economy and community, and NOW, THEREFORE, 1, James E. Kirk, by virtue of the authority vested in me as Mayor of the City of Okeechobee, Florida, do hereby proclaim the month of April 2013 as "Water Conservation Month" in the City of Okeechobee. In witness whereof I have hereunto set my hand and caused this seal to be affixed dame ,t. Rim, Pvlayor Attest: ( �� V Lane Gamiotea, MC, City Clerk Date: April 2, 2013 WATER CONSERVATION MONTH PROCLAMATION WHEREAS, water is a basic and essential need of every living creature; and WHEREAS, the State of Florida, Water Management Districts and the City of / County of are working together to increase awareness about the importance of water conservation; and WHEREAS, April, typically a dry month when water demands are highest, is annually designated as Water Conservation Month, to educate citizens about how they can help save Florida's precious water resources; and WHEREAS, the City of / County of encourages and supports water conservation, through various educational programs and special events; and WHEREAS, every business, industry, school and citizen can make a difference and help by efficiently using water, thus promoting a healthy economy and community; and NOW, THEREFORE, I, Name of Official, Title, of the City of /County of, Name of County, ,.Florida do hereby proclaim the month of April 2013 as "WATER CONSERVATION MONTH" and call upon each citizen and business in City of / County of to help protect our precious resource by practicing water saving measures and becoming more aware of the need to save water. IN WITNESS WHEREOF, I have hereunto set my hand and caused the Seal of the City of / County of to be affixed this ??th day of March/April, 2013. Name of Official, Title Robin Brock From: Sent: To: Subject: III be there Robin:) Ritter, Gary <gritter@sfwmd.gov> Thursday, March 28, 2013 3:36 PM Robin Brock Re: April 2nd City Council appearance Sent from my Motorola Smartphone on the Now Network from Sprint! -----Original message ----- From: Robin Brock <rbrock@cityofokeechobee.com> To: "Ritter, Gary" <gritter Dsfwmd.gov> Sent: Thu, Mar 28, 2013 15:11:28 EDT Subject: April 2nd City Council appearance Hi Gary, Since we cancelled the March 19th City Council meeting in which you were scheduled to appear, I have placed you on the April 2"d agenda for receiving the Water Conservation Month proclamation and also to give a SFWMD update. See you then. Have a great Easter Weekend! Robin Brock Executive Secretary City of Okeechobee 55 SE 3rd Avenue Okeechobee, FL 34974 Phone: (863) 763-3372 x 212 Fax: (863) 763-1686 Email: rbrock@cityofokeechobee.com Website: http://www.cityofokeechobee.com NOTICE: Due to Florida's broad public record laws, this email may be subject to public disclosure. We value your opinion. Please take a few minutes to share your comments on the service you received from the District by clicking on this link. t Robin Brock From: Ritter, Gary <gritter@sfwmd.gov> Sent: Friday, March 08, 2013 8:42 AM To: 'Robin Brock' Cc: Brian Whitehall Subject: RE: Next Council Meeting Thank you Robin! Have a great weekend. gj r Gary J. Ritter Government & Public Affairs South Florida Water Management District 3800 NW 16th Blvd. Suite A Okeechobee, FL 34972 863.462.5260 Ext. 3017 (Work) 863.634.4857 (Cell) 863.462.5385 (Fax) aritter(@sfwmd.aov www.sfwmd.gov Florida enjoys a broad public records law and any and all emails to this address are subject to review by the public at any time. From: Robin Brock[mailto:rbrockCabcilyofokeechobee.com] Sent: Friday, March 08, 2013 8:41 AM To: Ritter, Gary Cc: Brian Whitehall Subject: RE: Next Council Meeting Good morning, Gary, Yes, the next meeting is March 19th and, yes, you can absolutely get on the agenda for an update. U Robin Brock Executive Secretary City of Okeechobee 55 SE 3rd Avenue 1 Okeechobee, FL 34974 %%W0 -#Or Phone: (863) 763-3372 x 212 Fax: (863) 763-1686 Email: rbrockO-citvofokeechobee.com Website: http://www.cityofokeechobee.com NOTICE: Due to Florida's broad public record laws, this email may be subject to public disclosure. From: Ritter, Gary [mailto:gritter@sfwmd.gov] Sent: Friday, March 08, 2013 8:37 AM To: 'Robin Brock' Subject: Next Council Meeting Good Morning Robin, If the next Council Meeting is on the 191h can I get on the agenda for an update? gj r Gary J. Ritter Government & Public Affairs South Florida Water Management District 3800 NW 16th Blvd. Suite A Okeechobee, FL 34972 863.462.5260 Ext. 3017 (Work) 863.634.4857 (Cell) 863.462.5385 (Fax) aritter(@sfwmd. aov www.sfwmd. qov Florida enjoys a broad public records law and any and all emails to this address are subject to review by the public at any time. We value your opinion. Please take a few minutes to share your comments on the service you received from the District by clicking on this link. We value your opinion. Please take a few minutes to share your comments on the service you received from the District by clicking on this link. a. �Ra k w _ •t... T k! Office of the Mayor °° ° Okeechobee, Florida ~ WHEREAS, National Child Abuse Prevention Month will be recognized throughout th' United States during the month of April 2013; and WHEREAS, preventing child abuse and neglect is a community problem that depends on involvement among people throughout the community, and WHEREAS, child maltreatment occurs when people find themselves in stressful situations, without community resources, and don't know how to cope; and WHEREAS, during periods of economic challenges, families feel more vulnerable, and as a result, child abuse and neglect increases drastically, and WHEREAS, child abuse and neglect can be reduced by making sure each family has the support they need to raise their children in a healthy environment; and WHEREAS, C.A.S.T.L.E.'s mission is to prevent child abuse and neglect through education and awareness. NOW, THEREFORE, 1, James E. Kirk, by virtue of the authority vested in me as Mayor of the City of Okeechobee, Florida, do hereby proclaim the month of April 2013 as "Child Abuse Prevention Month" and 1 commit this observance to the people of our community. In witness whereof I have hereunto set my hand and caused this seal to be affixed. Lane Gamiotea, CMC, City Clerk . Robin Brock From: Wendy Franklin <WFranklin@castletc.org> Sent: Thursday, March 07, 2013 9:13 AM To: rbrock@cityofokeechobee.com Subject: Proclamation Attachments: proc. okee.pdf Good Morning Ms. Brock, My name is Wendy Franklin and I work for CASTLE. April is Child Abuse Prevention month and I am writing to request proclamation from the City of Okeechobee. Please let us know which meeting date that you have scheduled for April 2013, will be convenient for Ms. Rossana Gonzalez to attend and receive the proclamation. Ms. Gonzalez contact information is listed below for your convenience. Rossana Gonzales Community Relations 772-465-6011 ext. 238— RGonzalez@castletc.org I have enclosed a copy of the proclamation our organization received from you last year. Have a great day! Respectfully, Wendy Franklin BSHS Client Relations Assistant 772-465-6011 ext. 224 Email: wfranklin@castletc.or� r t�fj -6 39/ 1 Office of the Mayor Okeechobee Florida WHEREAS, April 11, 2013, marks the 45!h Anniversary of the passage of the U.S. Fair Hou ip .: Law, Title Vlll of the Civil Rights Act of 1968, as amended, which enunciates a naiahal policy of Fair Housing without regard to race, color, creed, national origin, sex, familial status, and handicap, and encourages fair housing opportunities for all citizens; and WHEREAS, the City of Okeechobee is committed to highlight the Fair Housing Law, Title Vlll of the Civil Rights Act of 1968, by continuing to address discrimination in our community, to support programs that will educate the public about the right to equal housing opportunities, and to plan partnership efforts with other organizations to help assure every American of their right to fair housing. NOW, THEREFORE,/, James E. Kirk, by virtue of the authority vested in me as Mayor of the City of Okeechobee, Florida, do hereby proclaim the month of April 2013 as "Fair Housing Month," and urges all citizens to celebrate Fair Housing throughout the year. In witness whereof I have hereunto set my hand and caused this seal to be affixed. Jalliul J^ C. MIA, mayur � 4 Attest: e Gamiotea, CMC, City Clerk Date: April 2, 2013 Robin Brock From: nsp <nsp920@aol.com> Sent: Tuesday, March 12, 2013 12:04 PM To: rbrock@cityofokeechobee.com; bwhitehall@cityofokeechobee.com Subject: CDBG Agenda Item for First Meeting in April Attachments: FairHousingProclamation-3-11-13.doc Robin -- Please add this proclamation to the agenda for the first meeting in April. I will need a copy of it for the CDBG files. Thanks! Nancy Phillips Nancy Phillips & Associates 7408 Edisto Drive Lake Worth, FL 33467-7533 561-432-1524 - Office 561-432-6734 - Facsimile *4ft** %No Fair Housing Proclamation WHEREAS, April 11, 2013 marks the 45th anniversary of the passage of the U.S. Fair Housing Law, Title VIII of the Civil Rights Act of 1968, as amended, which enunciates a national policy of Fair Housing without regard to race, color, creed, national origin, sex, familial status, and handicap, and encourages fair housing opportunities for all citizens; and WHEREAS, the City of Okeechobee is committed to highlight the Fair Housing Law, Title VIII of the Civil Rights Act of 1968, by continuing to address discrimination in our community, to support programs that will educate the public about the right to equal housing opportunities, and to plan partnership efforts with other organizations to help assure every American of their right to fair housing. NOW, THEREFORE, the City of Okeechobee declares April 2013 as Fair Housing Month, and urges all citizens to celebrate Fair Housing throughout the year. APPROVED this day of , 2013. Exhibit 1 Apr 2, 2013 (863) 763-3372 FAX (863) 763-1686 AGENDA ITEM REQUEST FORM PLEASE SUBN r COMPLETED FORM TO: CITY ADMi sTRATOWS OFFICE 55 SE 3RD AVENUE OKEECHOBEEI FLORMA 34974 NAME '7'1' ' , ':� ADDRESS: � 5-,_� TELEPHONE: & ,� 7 ` 3 I / V PAIL• MEETING: REGULAR f tJ SPECIAL Cl WORKSHOP ❑ DATE 7 "� PLEASE STATE THE ITEM YOU WISH TO HAVE PLACED ON THE CITY COUNCIL AGENDA: PLEASE STATE WHAT DEPARTMENTS} YOU HAVE WORKED WTTEi PLEASE STATE DESIRED ACTION BY TBI £TY COUNCIL: PLEASE SUM M AIJZE PERTIlVENT INFORMATION CONCERNING YOUR REQUEST AND ATTACH APPLICABLE DOCUMENTS- IP A PRESENTATION IS TO BE MADE, PLEASE LIMIT THE TIME TO TEN MINUTES UNLESS OTHERWISE APPROVED BY THE MAYOR, SIGNED BY: /n t -4A r 4 DATE: Florida Department of Transportation RICK SCOTT 605 Suwannee Street ANaNTH PRASAD, P.E. GOVERNOR Tailahassee.l=L 32399-0450 SECRETARY March 18, 2013 Maureen Burroughs Okeechobee Main Street 55 South Parrott Avenue Okeechobee, FL 34974 Dear Ms. Burroughs: It is my pleasure to inform you that your application for a Fiscal Year 2013 Highway Beautification Grant has been selected by the Florida Highway Beautification Council to receive a Grant for your project along SR15/SR700, US98/US441. This Grant (Financial Project Number 433726-1), in the amount of $100,000.00, with your $17,000 match, can be used only for the costs allowed by Section 339.2405(11), Florida Statutes. If you intend to accept the Grant Award, and terms described herein, please relay your intentions within 15 days from the receipt date of this letter. Send your reply, by certified mail, to Michael Schulte, District One Grant Coordinator, Florida Department of Transportation, District One Office, P.O. Box 1249, 801 North Broadway, Bartow, Florida 32831-1249. After receiving your certified letter of acceptance, Michael will be available to advise you as you prepare landscape plans for review and approval by the department. The plans must be consistent with the concept endorsed by the Florida Highway Beautification Council. There is no commitment of funds for the grant project until the Notice to Proceed is issued. Expenditures for work prior to the Notice to Proceed are not reimbursable. Funds will be released by the Department as required by Rule 14-40.023, Florida Administrative Code. All plans must be complete, and required agreements must be executed within one year from date of this award letter. Before June 30, 2014, it is expected that the project will be constructed as per plans approved by the Department, there is written final acceptance by the Department, and receipts for grant expenses are reviewed and approved by the Department. Congratulations on your award, and thank you for your interest and help in making Florida a more beautiful place to live and visit. Sincerely, //MAnanth Pra ad, P.E. Secretary AP:jc cc: Marion Hilliard Billy Hattaway Sharon Hedrick Michael Schulte Jeff Caster City of Okeechobee SS SE 3.d Av Okeechobee FL 34974-2932 Office of the City Administrator Brian Whitehall Ph 863-763-3372 Fax 763-1686 email. bwhitehall(a)cityofokeechobee.com F°-bISTR1 fw �P y r * * * *Memorandum y i 2- C 13 Date: for April 2, 2013 TO: Mayor & City Cou cil rGrant +OFR: Admin Whitehall 'F,RE: Main Street Beautificatio application Attached please find an abbreviated version of the grant application that Main Street submitted. For reduction purposes I removed several pages that were simply a conceptual design duplication knowing that you would more or less understand the concept without copying ever block picture. If you have questions, please do not hesitate to call. w W, Lake Okeechobee IFCori'd'a IVMW r� Rule 14-40, F.A.C. STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION 65M50-10 FLORIDA HIGHWAY BEAUTIFICATION COUNCIL ENVIRONMENTAL MANAGEMENT GRANT APPLICATION 01/04 Page 1 at 4 General Instructions: Statutory requirements for the Florida Highway Beautification Council Grant Program are found in Section 339.2405, Florida Statutes. Within Rule Chapter 14-40, Florida Administrative Code, are sections dealing with the grant application process, grant award process, and funding, construction, and maintenance of beautification projects. These documents can be reviewed on Florida's Highway Beautification Programs website, http://www.dot.state.fl.us/emo. Please complete all items in this application. All attached pages must be typed on 8 1/2 by 11 inch pages. Attached sketches, photographs, conceptual plans, and maps must be on sheets no larger than 24 x 36 inches. Any document larger than 8 1/2 x 11 inches must be folded. Rolled documents will not be forwarded to the Florida Highway Beautification Council. To be eligible for a grant, ten copies of the completed application form and supporting documents must be received by the Grant Coordinator by the end of business on October 1. Late or incomplete applications will not be accepted. Please maintain a file with at least one copy, with original signatures, of all documents. Questions should be directed to the Grant Coordinator. A Directory of Grant Coordinators is posted on the program website. APPLICANT INFORMATION: Applicant Name: Okeechobee Main Street Contact Name: Maureen Burroughs Position or Title: President Address: 55 South Parrott Avenue, Okeechobee, Florida 34974 Phone #: (863) 357-6246 E-Mail Address: okms2009@embargmail.com Federal Employer Identification (F.E.1.) Number of Applicant: 65-0887929 Participating Organization(s): Okeechobee Main Street, City of Okeechobee, Tree Locators, Bowline Construction, American Drilling Services, Boy Scouts of America, Okeechobee County Extension Office This application is for a grant in which fiscal year? (i.e., 2004-05) 2013-2014 PROJECT INFORMATION: Should be provided with the following supporting documents: 1. location map 2. photographs of existing conditions 3. one page written project narrative 4. written or graphic conceptual plan (in accordance with Rule Chapter 14-40 Part 1) 5. one paragraph description of each evaluation attribute 6. photographs or sketches of examples of proposed improvements 7. list of proposed plant species (scientific and botanical names) and anticipated quantities 8. anticipated maintenance schedule g, proposed means of providing supplemental water 10. project schedule 11, required resolutions cm Rule 14-40, F A C The following information is for use by the Council to score and rank the grant applications. County: U.S. / S.R. #: Length of Project: City: Local Name: (Miles or Feet) From: (Must indicate mileposts and visible landmarks, i.e. intersections) To: (Must indicate mileposts and visible landmarks, i.e. intersections) Summary of Eligible Grant Project Costs (to be paid for by the Grant) 650-050-10 ENVIRONMENTAL MANAGEMENT 01104 Page 2 of 4 Sprinkler/irrigation system (purchase/install) $ 15,000.00 Plant materials, fertilizer, soil amendments $ 140,000.00 Labor for installation of the plantings $ 37,480.00 ESTIMATED TOTAL ELIGIBLE GRANT COSTS: $ 192,480.00 Summary of Applicant Matching Project Costs (Local Government Share, not including continuing maintenance): Design fee (max 10% Total Project Cost) $ 6,000.00 Plant materials $ Water (trucked or irrigation system) $ 3,000.00 Labor for installation (include estimate of volunteer labor costs) $ 8,000.00 Establishment period costs (labor etc.) $ Other (identify) $ ESTIMATED TOTAL APPLICANT MATCHING COSTS: $ 17,000.00 ESTIMATED TOTAL PROJECT COST: $ 209,480.00 ANNUAL MAINTENANCE: The following information is requested primarily for use by the applicant. The Florida Highway Beautification Council will review the data and compare it to the project conceptual plans in order to recommend funding for low maintenance projects. SUMMARY OF APPLICANT'S ANTICIPATED/ANNUAL MAINTENANCE COSTS: Water $ 5,600.00 Sprinkler/irrigation System $ 8,000.00 Landscaped Areas $ 4,000.00 Safety $ 3,500.00 ESTIMATED TOTAL ANNUAL MAINTENANCE COST: $ 21,100.00 Rule 14-40, F A C 650-050-10 ENVIRONMENTAL MANAGEMENT 01f04 Page 3 of 4 APPLICANT ASSURANCES, The person preparing this Application should initial each of the following to indicate that the Application is complete. If Applicant is a local Highway Beautification Council, evidence of local government approval of this application is attached. (Resolution #1) The local governing body agrees to execute necessary agreements that will include the details of the responsibilities of both the Department and the local government appropriate to this project if a grant is awarded. (Resolution #2) The Application is being transmitted to the District Highway Beautification Council Grant Coordinator having jurisdiction over the state highway on which the beautification project is proposed. All supporting documents are attached. _ The project will meet all the Department of Transportation requirements for safety pursuant to Rule 14-40.003, as related to the placement of plant materials within the right-of-way, line of sight obstructions, and sight distance. The local governing body understands the attributes to be used by the Highway Beautification Council to prioritize all projects (listed in the last section of this form), and has addressed each attribute to the maximum extent possible. The undersigned, hereby certifies that all requirements of the grant program are understood, and that all information provided with this grant application is true and correct, and represents the desires of the local government entity where the project will be installed. Signature: Title: Date: END OF APPLICANT SECTION [ cm Rule 14-40, F A C This section to be completed by FDOT District Highway Beautification Council Grant Coordinator 650-W-10 ENVIRONMENTAL MANAGEMENT 01104 Page 4 of 4 Has this applicant been the recipient of previous grants from the Florida Highway Beautification Council? Yes No If Yes, have previous grant projects been maintained according to terms of agreements? Yes No If Yes, the applicant is eligible to submit the grant application. Comments: The Grant Coordinator verifies that the application was received from an eligible applicant on or before the October 1 application deadline, and that the application meets all of the requirements of Rule 14-40.020, Florida Administrative Code. Signature of Grant Coordinator Date By November 1, the Grant Coordinator shall send to the State Transportation Landscape Architect, via interoffice mail, eight copies of each application. This section to be completed by each member of Florida Highway Beautification Council Each of the attributes listed below can earn up to Ten points. The application can earn up to 100 total points. Score Attribute 1. Aesthetic value and imaginative concept 2. Level of local support and community involvement 1 Cost effectiveness 4. Feasibility of installation and maintenance 5. Contribution to improvement of environmental conditions, including litter prevention, erosion control, visual screening, and noise abatement 6. Use of Florida native wildflowers, and diversity of other desirable native, hybrid native, or noninvasive plant species 7. Emphasis on low maintenance and water conservation 8. Use of recycled materials such as mulch, reuse water, or solid yard waste compost 9. Contribution to an area wide or regional beautification plan 10. Value to the community Total Score Go Sic earth miles kill]1 Ya1W1Y rr. Headong South Median 441 S-1 • Very small grass area outlined with brick pavers • Curbed Highway 70 e% �s �■ 2"d Street f J( Leading South I ; Median 441 S-2 • Curbed • 35 mph sign in the center • Markers 2"d Street 3rd Street F .r Leading North Okeechobee, Florida '11' a rural city centrally located *0115 the north side of Lake Okeechobee at the crossroads of Highway 441 and State Road 70. Okeechobee is rich with tourist opportunities, including scheduled annual activities & events, 4 boat ramps, and a fishing pier. However, we are lacking in visual appeal. The country has been designated as a Rural County of Economic Concern (RCEC) and we are in an Enterprise Zone. From the center of the City of Okeechobee, heading south to 21St Street, are a series of sodded medians. Highway 441(Parrott Avenue) is highly utilized and serves much of the commercial area in the City. It is also the main thoroughfare into the City from the lake area. The sodded medians reflect a dull, unappealing rural community. Their barren appearance does not validate the rich history or culture from which Okeechobee has grown. Some of the medians have a few dismal looking crepe myrtles which subsequently die -back in the winter months at the height of our tourist season. They rarely look healthy, even in the summer months. There is very little water supply to our existing medians and attempts to upgrade the medians have been thwarted by this situation. Okeechobee Main Street, in conjunction with our partners in the City, propose to bring life and a sense of old Florida back to the City by landscaping and maintaining this series of medians. Our goal is to xeriscape using various native Florida plants and trees which will thrive and remain green throughout the seasons. Utilizing appropriate landscaping materials, we plan to add a splash of color as well. This conversion from concrete and grass to lush Florida greenery will help transform the downtown into an oasis in the center of the state as it was originally intended to be. This makeover will complement the Okeechobee Main Street Mural Program, work in conjunction with our City Signage Project and encourage people to come into the peace of the country from our outlying cities on the coasts. To accomplish this task we have brought together a committee of individuals whose expertise is in this general area, including a landscape expert and contractor. We have garnered support from the City of Okeechobee, various local businesses, key individuals and several civic organizations. Through our partnerships we will generate the labor needed to prepare the area and sow the plants. In our proposal, the project will utilize the same plants and landscaping materials in each median to maintain continuity thoughout the City. We intend to amplify the true beauty of Okeechobee and remain true to the culture, using only native plants that flourish in this area under our specific conditions. The local Okeechobee population doubles during tourist season as we are home to the second largest fresh water lake in the country. We were recently honored with the Bassmasters Elite Tournament, bringing national recognition to the City by ESPN, and we also regularly host other significant fishing competitions. The City supports these efforts, coming in ninth in a recent National Competition for Best Small Fishing Town sponsored by the World Fishing Network. Lake Okeechobee also recently placed second in Bassmaster Magazine's 2012 Best Bass Lakes in the United States. With all of this potential, we would like our City to attract tourists into the business district as well. We believe improvements to our medians would help us achieve this goal, improve the quality of life for our residents, increase local business opportunities and strengthen our economy through tourism. *Saba! Palr-n .&MM: Saw Palmetto Fakahatchee Grass NILPhly Grass Highway 70 M 2 n d Street Median 441S-1 Nery small grass area outlined with brick pavers. -Curbed *sabaf Palm .411ko. Saw Palmetto Fakahatchee Grass Arl M u J-) ly Grass 2nd Street 3rd Street M Median 441 !:-2 -Curbed -35 mph sign in center -Markers EVALUATION ATTRIBUTES Asthetic value and imaginative concept- Okeechobee Main Street has opted to keep our plan simple and elegant, while adding color and texture to our otherwise grey and drab street system. We have blended grassy and leafy plants with trees, which will also bring about a variation in heights. Level of local support and community involvement- The Board and members of Okeechobee Main Street have partnered with the City of Okeechobee, the Okeechobee Utility Authority, the Economic Council, and the Chamber of Commerce of Okeechobee County, as well as local contractors and business owners to develop beautification and maintenance plans for our medians, to include our side street medians as well. Our community is invested in our Main Street beautification projects and look forward to improvements in our city. Cost effectiveness- We have established partnerships with related businesses and organizations allowing us to keep costs at a minimum as well as ensuring the continued care of our medians. Plants and trees can be purchased at or just above cost and services will be donated or provided with minimal fees. We have chosen a plan needing nominal care, while retaining its natural beauty and health. Feasibility of installation and maintenance- Our medians are located on Highway 441 through the center of the city. During the installation process at least one lane of the highway would need to be closed in each direction for a short period of time. We have individuals who are Maintenance of Traffic (MOT) certified and able to assist with traffic control during these periods. Maintenance has been kept to a minimum using Florida native plants and water at the site. Pruning will be planned when conditions are least intrusive. Contribution to improvement of environmental conditions including litter prevention erosion control, visual screening and noise abatement- Our medians currently separate the north/south, east/west bound traffic on our state highways. The installation of plants and trees will not only be aethetically pleasing, but will also provide a barrier against traffic noise. Landscaping in the City enriches the environment and creates a welcoming atmosphere. 1%W low# Use of Florida native wildflowers, and diversity of other desirable native, hybrid native, or noninvasive plant species- The plan for our medians utilizes Florida native plants and trees, with xeroscaping to reduce the need for excessive water and maintenance. Emphasis on low maintenance and water conservation- Our organization has chosen Florida native plants and trees that will require little maintenance and water once they have been planted and have an established root system. Water will be provided, as needed by the use of a timer which will be adjusted seasonally to provide an adequate amount of water, but not more than required. Water will be provided to medians without access to water or electric via a water truck. Use of recycled materials such as mulch, reuse water, or solid yard waste disposal- Our local landfill has undertaken a compost project, utilizing organic waste products to develop a nutrient -enriched supplement for soil. This facility is processing yard, food and clean demolition wood waste from South Florida residents and businesses to create value added soil amendments. We have begun efforts to partner with Waste Management to access this supplement. Contribution to an area wide or regional beautification plan- This project is one leg of our plans to beautify our medians; we also have plans for improvements to.our side street medians. In addition to this, our highway medians are only one piece of our overall beautification plan for Okeechobee. Okeechobee Main Street sponsors a mural program for the city and recently unveiled our fourth mural. Our fifth mural is in process, with discussion occurring over a sixth. We have completed one city entrance sign and have received approval and matching funds from the city for the second sign, which is now in process. Okeechobee Main Street developed a butterfly garden in the city park system, purchased way -finding signs and hung banners throughout the city. Value to the community- A missing link for Okeechobee is the warmth and welcoming feeling as visitors enter the community. Beautification of our medians is a key element and would assist the community in luring in tourists and eventually, additional small businesses. We believe that people are drawn to an area that is visually pleasing and will stay longer, creating additional revenue for our downtown. , :► ' S i �r'�' Artist Rendering After Median 441S-7 7th and 8th Street Before PLANT SPECIES Q g CO co 1 Sabal Palm Sabal Palmetto Arecacae , 135 $ 200.00 $ 27,000.00 2 Muhly Grass Muhlenbergia capillaris Gramineae 138 $ 50.00 $ 6,900.00 3 Fakahatchee; Eastern Gama Grass Tripsacum dactyloides Gramineae 826 $ 50.00 $ 41,300.00 4 Saw Palmetto ISerenoa repens. Arecacea/Palmae 348 $ 60.00 $ 20,880.00 $ 96,080.00 i 14"W ANTICIPATED MAINTENANCE SCHEDULE Florida native plants have been chosen based on their size, hardiness and ability to withstand drought and flooding. Our designs are based on a xeroscape plan requiring no additional water after the trees and plants have established themselves with a viable root system. Phase 1: During the initial planting and for the first three months, plants will be watered daily or as permitted by the South Florida Water Management District. Phase 2: This water schedule will be slowly cut back after the first three months, after the plants have established a viable root system and depending on rain water in the summer months. In the fall and winter plants will be dormant and need less attention. Phase 3: Pruning and fertilizating will be done annually or on an as -needed basis depending on visual inspection. The City of Okeechobee currently has a contract to keep the grass in the medians cut. They will keep that contract so that the grass between the plants and trees will be maintained adequately. a PROPOSED MEANS OF PROVIDING SUPPLEMENTAL WATER Temporary drip systems will be installed. Water will be provided through the use of a water truck. CM PROJECT SCHEDULE EVENT DATE Excavate existing plants 4-1-13 Test soil 4-1-13 Prepare the sites by removing contaminates, litter, rocks, debris 5-1-13 Secure soil amendments from Waste Management 7-15-13 Purchase plants, trees and additional soil 7-31-13 Submit paperwork to FDOT for lane closing 7-31-13 Prepare the temporary drip system for water 7-31-13 Schedule water truck 7-31-13 Schedule MOT certified workers to assist with traffic 7-31-13 Prepare for installation of plants and trees 8-31-13 Make arrangements with Waste Management for the delivery of soil amendments 8-31-13 Prepare the soil 8-31-13 Install trees and secure 9-1 through 9-30 Install plants 9-1 through 9-30 Ensure that water is provided adequately on a daily basis 9-30-13 After approximately three months, or based on weather conditions, cut back watering 12-30-13 Fertilize as recommended or annually On -going Water as needed due to weather conditions On -going Inspect weekly to ensure plants are getting adequate water and continue to appear health On -going Inspect monthly or as needed for removal of debris On -going Inspect annually for disease On -going Replace unhealthy plants as required and ensure plants continue to meet requirements extablished by FDOT On -going Nrow wftor City of Okeechobee 55 SE 3rd Av Okeechobee FL 34974-2932 Office of the City Administrator Brian Whitehall Ph 863-763-3372 Fax 763-1686 email. bwhitehallna,cityofokeechobee.com * * * * *Memorandum * * * * * Date: for April 2, 2013 TO: Councilman O'Co r FR: Admin Whiteha 1�)tsxpn w-ra-) i� y1zi3 �1g"(z & CX RE: Highway Maintendtiice mowing) About our conversation on the contract for mowing the medians 1. The existing mowing contract for all the Flagler parks, City Hall Park, the Chamber, and the medians on 441/70 is $189759. 2. FDOT reimburses the City for mowing/trash pickup, edging, the 441/70 medians in the amount of $10,542 (2012). The reimbursement in 2011 was $21,003, but the State unilaterally reduced it. 3. You can therefore make an argument, based on the stats, that the 441/70 medians cost the City about $10,000/year based on FDOT's numbers and as a percent of the contract we have w/ Quality Lawn care. 4. The State will not reimburse landscaping costs. %"W Page 1 �u.jflp(ern ed1� c�C LexisNexis' 1 of 1 DOCUMENT Q („�d G LexisNexis (R) Florida Annotated Statutes v Copyright (c) 2013 by Matthew Bender_& Company, Inc. a member of the LexisNexis Group. All rights reserved. *** Statutes and Constitution are updated through the 2012 Regular Session and 2012 Special Session B. *** * * * Annotations are current through February 14, 2013 * * * TITLE 26. PUBLIC TRANSPORTATION (Chs. 334-349) CHAPTER 339. TRANSPORTATION FINANCE AND PLANNING GO TO FLORIDA STATUTES ARCHIVE DIRECTORY Fla. Stat. § 339.2405 (2012) § 339.2405. Florida Highway Beautification Council (1) There is created within the Department of Transportation the Florida Highway Beautification Council. It shall consist of seven members appointed by the Governor. All appointed members must be residents of this state. One member must be a licensed landscape architect, one member must be a representative of the Florida Federation of Gar- den Clubs, Inc., one member must be a representative of the Florida Nurserymen and Growers Association, one member must be a representative of the department as designated by the head of the department, one member must be a repre- sentative of the Department of Agriculture and Consumer Services, and two members must be private citizens. The members of the council shall serve at the pleasure of the Governor. (2) Each chair shall be selected by the council members and shall serve a 2-year term. (3) The council shall meet no less than semiannually at the call of the chair or, in the chair's absence or incapacity, at the call of the head of the department. Four members shall constitute a quorum for the purpose of exercising all of the powers of the council. A vote of the majority of the members present shall be sufficient for all actions of the council. (4) The council members shall serve without pay but shall be entitled to per diem and travel expenses pursuant to s. 112.061. (5) A member of the council may not participate in any discussion or decision to recommend grants to any qualified local government with which the member is associated as a member of the governing body or as an employee or with which the member has entered into a contractual arrangement. (6) The council may prescribe, amend, and repeal bylaws governing the manner in which the business of the coun- cil is conducted. (7) (a) The duties of the council shall be to: 1. Provide information to local governments and local highway beautification councils regarding the state highway beautification grants program. 2. Accept grant requests from local governments. 3. Review grant requests for compliance with council rules. 4. Establish rules for evaluating and prioritizing the grant requests. The rules must include, but are not limited to, an examination of each grant's aesthetic value, cost-effectiveness, level of local support, feasibility of installation and NOW n.i' Page 2 Fla. Stat. § 339.2405 maintenance, and compliance with state and federal regulations. Rules adopted by the council which it uses to evaluate grant applications must take into consideration the contributions made by the highway beautification project in prevent- ing litter. 5. Maintain a prioritized list of approved grant requests. The list must include recommended funding levels for each request and, if staged implementation is appropriate, funding requirements for each stage shall be provided. 6. Assess the feasibility of planting and maintaining indigenous wildflowers and plants, instead of sod groundcovers, along the rights -of -way of state roads and highways. In making such assessment, the council shall utilize data from other states which include indigenous wildflower and plant species in their highway vegetative management systems. (b) The council may, at the request of the head of the department, review and make recommendations on any other highway beautification matters relating to the State Highway System. (8) The head of the department shall provide from existing personnel such staff support services to the council as are necessary to enable the council to fulfill its duties and responsibilities. (9) Local highway beautification councils may be created by local governmental entities or by the Legislature. Prior to being submitted to the council, a grant request must be approved by the local government or governments of the area in which the project is located. (10) The head of the department, after receiving recommendations from the council, shall award grants to local governmental entities that have submitted grant requests for beautification of roads on the State Highway System and which requests are on the council's approved list. The grants shall be awarded in the order they appear on the council's prioritized list and in accordance with available funding. (11) State highway beautification grants may be requested only for projects to beautify through landscaping roads on the State Highway System. The grant request shall identify all costs associated with the project, including sprinkler systems, plant materials, equipment, and labor. A grant shall provide for the costs of purchase and installation of a sprinkler system, the cost of plant materials and fertilizer, and may provide for the costs for labor associated with the installation of the plantings. Each local government that receives a grant shall be responsible for any costs for water, for the maintenance of the sprinkler system, for the maintenance of the landscaped areas in accordance with a maintenance agreement with the department, and, except as otherwise provided in the grant, for any costs for labor associated with the installation of the plantings. The department may provide, by contract, services to maintain such landscaping at a level not to exceed the cost of routine maintenance of an equivalent unlandscaped area. (12) The council shall annually submit to the head of the Department of Transportation a proposal recommending the level of grant funding. HISTORY: SS. 3, 4, 5, ch. 87-131; s. 4, ch. 88-303; s. 7, ch. 89-301; s. 42, ch. 91-221; s. 5, ch. 91-429; s. 38, ch. 93-207; s. 503, ch. 95-148; s. 19, ch. 99-5; s. 104, ch. 99-385; s. 49, ch. 2002-1. NOTES: FLORIDA STATUTES REFERENCES Chapter 403. Environmental Control, F.S. § 403.4131. Litter control. Chapter 403. Environmental Control, F.S. § 403.41315. Comprehensive illegal dumping, litter, and marine debris control and prevention. FLORIDA ADMINISTRATIVE CODE REFERENCES Chapter 14-40 Highway Beautification and Landscape Management, F.A.C. 14-40.020 Grant Application Process. LexisNexis (R) Notes: LAW REVIEWS �vf Page 3 Fla. Stat. § 339.2405 1. The 1993 Amendments to Florida's Solid Waste Management Act: The Continuing Search For Solutions, Brian H. Bibeau, Kristin M. Conroy, Thomas M. Derose, & William D. Preston, Fall 1993, 21 Fla. St. U.L. Rev. 529. NNW *few Page 1 LexisNexis.� 1 of 1 DOCUMENT FLORIDA ADMINISTRATIVE CODE Copyright © 2013. State of Florida, Department of State. All Rights Reserved. q-2-c3 o�q u&x_ *** This document reflects changes received by the FL Secretary of State through February 28, 2013 *** TITLE 14 DEPARTMENT OF TRANSPORTATION DIVISION 14 DEPARTMENTAL CHAPTER 14-40 HIGHWAY BEAUTIFICATION AND LANDSCAPE MANAGEMENT PART II FLORIDA HIGHWAY BEAUTIFICATION COUNCIL GRANTS 14-40.023, F.A.C. 14-40.023 Funding, Construction, and Maintenance of Beautification Projects. (1) Award of Grants. (a) The Secretary will award grants in the order they appear on the Council's prioritized list and in accordance with available funding. Each grant will be limited to a maximum of 10% of the total Department's beautification grants budget. (b) Official notice of each grant award will be made by the Department by certified mail to the applicant named in the grant application. (c) To accept a grant, an applicant must send a letter of acceptance by certified mail to the Grant Coordinator within 15 days from the date of receipt of the offer of the award. (d) Funds will be released by the Department when agreements are executed, the project is constructed as per plans approved by the Department (see Part I of this Rule Chapter), there is written final acceptance by the Department, and receipts for grant expenses are reviewed and approved by the Department. (e) All funding of grants is contingent upon legislative appropriations. (2) Execution of Agreements. (a) Agreements associated with the grant must be executed within one year from date of the letter of acceptance, and meet the requirements of paragraph 14-40.003(3)(c), F.A.C. Failure to execute the required agreements will result in the grant award being withdrawn. Future grant applications from an applicant who fails to comply with this subsec- tion will not be accepted for a period of two fiscal years. (b) The agreement(s) between the applicant and the Department must state: 1. The intended use of the grant, as described in the grant application. 2. The payment terms for the grant (e.g., lump sum reimbursement or progress payments for long term work). 3. Any actions which the Department will take in the event of noncompliance by the applicant. 4. The methods to be used by the Department to determine compliance with the terms of the agreement. (c) The individual(s) who sign the agreements on behalf of the grant applicant, or the grant applicant's designee, shall certify that the project is implemented as specified in the agreements, and shall provide a certification of comple- tion before the final invoices are submitted for the project. Ve 14-40.023, F.A.C. 1ftWW Page 2 AUTHORITY: Rulemaking Authority 339.2405 FS. Law Implemented 339.2405 FS. HISTORY New 3-20-03, Amended 8-10-03, 12-24-08. NOTES: LexisNexis 50 State Surveys, Legislation & Regulations Highways ''W RESOLUTION M. 12-08 r" z'Ak:�.'f `: `.. ~" - k V A RESOLUTION OF THE CITY OF OKEECHOBEE, FLORIDA AUTHORIZING OKEECHOBEE MAIN STREET TO APPLY AND ACCEPT A HIGHWAY BEAUTIFICATION GRANT, AND ENTER INTO A HIGHWAY BEAUTIFICATION COUNCIL GRANT, LANDSCAPE CONSTRUCTION, AND MAINTENANCE MEMORANDUM OF AGREEMENT WITH THE FLORIDA DEPARTMENT OF TRANSPORTATION; PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, many roadside areas and median strips within the Florida Department of Transportation rights -of -way must be maintained and attractively landscaped; and WHEREAS, the City Council of the City of Okeechobee beautifies and improves various rights -of -way by landscaping within the City of Okeechobee; and WHEREAS, the City Council of the City of Okeechobee wishes to authorize Okeechobee Main Street to apply for a Highway Beautification Council Grant from the Florida Department of Transportation, and if awarded, to accept the grant, and enter into a Highway Beautification Grant, Landscape Construction, and acknowledge the Maintenance Memorandum of Agreement between the City of Okeechobee and the Florida Department of Transportation. NOW, THEREFORE, be it resolved before the City Council for the City of Okeechobee, Florida; presented at a duly advertised public meeting; and passed by majority vote of the City Council; and properly executed by the Mayor or designee, as Chief Presiding Officer for the City: SECTION 1. The City Council of the City of Okeechobee hereby authorizes Okeechobee Main Street to apply for a Highway Beautification Council Grant from the Florida Department of Transportation, and if awarded, to accept the grant, and enter into a i Highway Beautification Grant, Landscape Construction, and acknowledge the ry Maintenance Memorandum of Agreement between the City of Okeechobee and the Florida Department of Transportation. SECTION 2. The City Clerk of the City of Okeechobee is hereby directed to send copies of this Resolution to the Department of Transportation and all other persons as directed by the City Council for the City of Okeechobee. SECTION 3. EFFECTIVE DATE. This resolution shall become effective immediately upon its adoption. INTRODUCED AND ADOPTED in regular session this 2k day of September, 2012. At`f EST: James E. Kirk, Mayor i � r Latj (jam iotea, C , City Clerk g._. 14E�I�WED FOR LEGAL S FFICIENCY: John R. Cook, City Attorney Resolution No. 12-08 Page 1 of 1 e-713 MEMORANDUM To: Mayor Kirk and Council Members From: Lane Gamiotea, CMC, City Clerk Subject: Citizen Board Appointment Date: March 27, 2013 Exhibit 2 Apr 2, 2013 ♦ After advertising for our citizen boards, no applications have been received. Three Planning Board/Board of Adjustments and Appeals/Design Review Board Members terms sunset April 30, 2013. They have expressed an interest to be reappointed. Out of the 17 meetings held during their current term, Terry Burroughs has been absent once, Doug McCoy and Phil Baughman have each been absent three times. ♦ A motion would be in order to reappoint Terry Burroughs, Phil Baughman and Doug McCoy as Regular Members to the Planning Board/Board of Adjustments and Appeals/Design Review Board, current terms being: May 1, 2013 to April 30, 2016. Three Code Enforcement Board Members terms sunset April 30, 2013. They have expressed an interest to be reappointed. Out of the 20 meetings held during their current terms, Jim Pippin has been absent eight times, Melissa Close has been absent three times and Louise Conrad wasn't appointed until 2011 and out of the 13 meetings during that time, she's been absent four times. There is a vacant Regular Member position to fill as Judy Douglas resigned as of March 1, 2013. Mrs. Conrad has expressed her willingness to fill that position. ♦ A motion is in order to reappoint Jim Pippin and Melissa Close to the Code Enforcement Board, current terms being: May 1, 2013 to April 30, 2016. En rn ♦ A motion is in order to move Louise Conrad from Alternate to Regular Member position (replacing Judy Douglas), current term being: April 3, 2013 to April 30, 2014. (This leaves a vacancy for an alternate member position on this board). Should you have any questions, or require additional information, please do not hesitate to contact me. Exhibit 3 MEMORANDUM pr2,2013 NANCY PMLLIPS & ASSOCIATES, L.CA 7408 Edisto Drive Tel: 561-432-1524 Lake Worth, Florida 33467 FAX: 561-432-6734 March 22, 2013 TRANSMITTED VIA EMAIL TO: Mayor and City Council, City of Okeechobee FROM: Nancy Phillips, Grants/Funding Specialist SUBJECT: Approval of Change Order for CDBG Housing Applicant - Goulette CDBG Contract No.: 1 ODB-05-07-57-02-H08 Several months ago the City approved the rehabilitation of the Gloria Goulette project at 809 SE 9`h Court. The work is almost completed and with recent rain, it was discovered that the front is still flooding. The driveway is higher than the elevation of the garage which was converted to a room prior to the CDBG project. In order to alleviate the water entering the converted room, it is necessary to install gutters on the front of the home and a French drain to the right-of-way. The cost of this change order is $3.433.00. At the request of the Building Official, the City was required to tear out an unpermitted bathroom and convert the room into a laundry room. The cost of this change order was $3,473.00. The work has already been completed. In the City's Housing Assistance Plan, it states: "Change orders up to Three Thousand Five Hundred Dollars ($3,500.00) may be authorized by the CDBG program administrator and City Administrator. All change orders exceeding this amount shall require the authorization of the City Council." Therefore, I would like your approval of Change Order #2 for the Gloria Goulette project in the amount of $3,433.00. A copy of the change order is attached. Thank you very much for considering this request. Please do not hesitate to contact me if you have any further questions and/or comments. /nsp CITY OF OKEECHOBEE HOUSING REHABILITATION PROGRAM CONTRACT FOR REHABILITATION WORK CHANGE ORDER # 2 Owner: Gloria Goulette Contractor: Clean Cuts Construction LLC. Job Address: 809 SE Vh Ct. Okeechobee, Fl. The Contract for Rehabilitation Work entered into on December 18, 20 129 by and between the above Owner and Contractor and approved by the local government, is hereby amended to include the following changes, additions and/or deletions to the work (attach additional sheets if needed): Item # Spec # Description of Work Location Price 1 XXX Install gutters and French drains to ROW to alleviate flooding at front of home. $3,433.00 TOTAL $ 3,433.00 This Change Order hereby becomes an integral part of the Contract, pursuant to Sections 18 and 19 of the Contract. The Contract amount is hereby amended by $ 3 433.00 for a new total of $ 63,606.00. The additional cost will be covered by $ 0.00 in private funds and $ 3,433.00 in CDBG funds. The work completion deadline: is not extended; X is extended to May 1, 2013. X Occupancy of the structure will be as originally contracted; The structure will be vacant for an additional days. Contractor/Date Contractor/Date Housing Rehab. Spec./Date Local Government Represent./Date FORM D-e ``yy:Of.OKgF� Exhibit 4 rv° City of Okeechobee Apr 2, 2013 March 131h, 2013 To: Mayor and City Council Brian Whitehall, City Administrator From: India, Finance Director RE: Account numbers for H08 and ED08 Grants Based on our recent monitor visit for the above grants, please see the spreadsheets for requesting items to be expended for the purposes of the grant. As mentioned the total amounts have been approved and budgeted, however not in these specific line items. We need to amend these formally especially since we have added another fund. Suggested motion: Move to approve and amend the existing CDBG Fund and add CDBG-Economic Grant Fund based on the attached line items. 55 SE Third Avenue, Okeechobee, FL 34974 (863) 763-3372 / (863) 763-1686 Fax -4 5`- Cm O p =City of • •' 2012-2013 Budget CDBG FUND RECAPITULATION - REVENUE & EXPENSES 2011/2012 1 2011/20I2 1 2012/20I3 1 2012/2013 Budget Estimate Budget Proposed F/Y BEGINNING FUND BALANCE $ 32 $ 32 $ 32 S 32 REVENUES 302-331.3200 302-33I.3900 302-361.1000 302-381.0000 CDBG GRANT (STATE) S 700,000 S 126,500 $ 573,500 S 573,500 CDBG GRANT Economic Development Grant $ - S - $ 257,827 S Interest Earnings $ - 5 - $ - $ TRANSFER IN -GENERAL FUND RESERVES $ - $ - $ - S - TOTAL REVENUES1 $ 700,0001 S 126,5001 $ 831,327 S 573,500 EXPENDITURES 302-2552.3100 302-2552.3200 302-2552.4608 302-2552.4609 302-2552.4909 302-2752.3100 302-2752.3200 302-2752.4909 302-2752.4609 PROFESSIONAL SERVICES S 95,000 S 60,000 $ 35,000 $ 35,000 ADMINISTRATIVE SERVICES $ 10,000 S 5,500 $ 4,500 $ 4,500 TEMPORARY RELOCATION $ 35,000 $ 1,000 $ 34,000 $ 34,000 HOUSING REHAB DEMO/REPURELOC $ 560,000 S 60,000 $ 500,000 $ 500,000 MISCELLANEOUS $ - $ - $ - $ - PROFESSIONAL SERVICES $ - $ - $ 55,735 $ ADMINISTRATIVE SERVICES $ - S - $ 1,098 $ - MISCELLANEOUS $ - $ - $ - $ STREET IMPROVEMENTS/ADDITIONS S - $ - $ 200,994 $ - TOTAL EXPENSES $ 700,000 S 126,500 $ 831,327 $ 573,500 F/Y ENDING FUND BALANCE $ 32 1 S 32 $ 32 S 32 DUE TO GENERAL FUND S 5,232 S 5,232 $ 5,232 $ 5,232 331-3200 Small Cities Community Development Block Grant Housing Rehabilitation & Relocation City of Okeechobee Budget CDBG -Economic Grant RECAPITULATION - REVENUE & EXPENSES BEGINNING FUND BALANCE REVENUES 306-331.3900 306-369.1000 306-381.0000 2011/2012 201112o12 201211-013 Budget 1 Estimate Proposed $ - $ CDBG GRANT Economic Development Grant $ - $ - $ 257,827 Interest Eamin $ - $ $ TRANSFER IN -GENERAL FUND RESERVES $ - $ - $ - TOTAL REVENUES $ - $ - $ 257,827 EXPENDITURES 306-2752.3100 306-2752.3101 306-2752.3200 306-2752.4909 306-2752.6300 PROFESSIONAL SERVICES $ - $ $ 18,098 PROFESSIONAL SERVICES -Engineering $ - $ - $ 37,735 ADMINISTRATIVE SERVICES $ - $ $ 1,000 MISCELLANEOUS $ - $ $ - STREET IMPROVEMENTS/ADDITIONS $ - $ - $ 200,994 TOTAL EXPENSES $ - $ 257,827 FfY ENDING FUND BALANCE I $ - $ - $ 331-3900 Small Cities Community Development Block Grant Economic Dev. - Turn lane addition For Hwy 70 `iy:oF OKEF Exhibit 4 0 ' 9 City of Okeechobee Apr 2, 2013 K- March 131h, 2013 To: Mayor and City Council Brian Whitehall, City Administrator From: India, Finance Director RE: Account numbers for H08 and ED08 Grants Based on our recent monitor visit for the above grants, please see the spreadsheets for requesting items to be expended for the purposes of the grant. As mentioned the total amounts have been approved and budgeted, however not in these specific line items. We need to amend these formally especially since we have added another fund. Suggested motion: Move to approve and amend the existing CDBG Fund and add CDBG-Economic Grant Fund based on the attached line items. 55 SE Third Avenue, Okeechobee, FL 34974 (863) 763-3372 / (863) 763-1686 Fax M City of Okeechobee 2012-2013 Budget CDBG FUND RECAPITULATION - REVENUE & EXPENSES 2011R012 2011/2012 2012R013 1 2012/2013 Budget Estimate Budget Proposed FN BEGINNING FUND BALANCE $ 32 $ 32 $ 32 S 32 REVENUES 302-331.3200 302-331.3900 302-361.1000 302-38I.0000 CDBG GRANT (STATE) $ 700,000 S 126,500 $ 573,500 $ 573,500 CDBG GRANT Economic Development Grant $ - .S - $ 257,827 S Interest Earnings $ - 5 - $ - $ TRANSFER IN -GENERAL FUND RESERVES $ - $ - $ - $ - TOTAL REVENUES1 $ 700,0001 $ 126,500 $ 831,327 $ 573,500 EXPENDITURES 302-2552.3100 302-2552.3200 302-2552.4608 302-2552.4609 302-2552.4909 302-2752.3100 302-2752.3200 302-2752.4909 302-2752.4609 PROFESSIONAL SERVICES $ 95,000 $ 60,000 $ 35,000 $ 35,000 ADMINISTRATIVE SERVICES $ 10,000 S 5,500 $ 4,500 $ 4,500 TEMPORARY RELOCATION $ 35,000 $ 1,000 $ 34,000 $ 34,000 HOUSING REHAB DEMO/REPURELOC $ 560,000 S 60,000 $ 500,000 $ 500,000 MISCELLANEOUS $ - $ - S - $ PROFESSIONAL SERVICES $ - $ - $ 55,735 $ ADMINISTRATIVE SERVICES $ - S - $ 1,098 $ - MISCELLANEOUS $ - S - $ - $ STREET IMPROVEMENTS/ADDITIONS $ - S - $ 200,994 $ - TOTAL EXPENSES1 $ 700,000 $ 126,500 $ 831,327 $ 573,500 F/Y ENDING FUND BALANCE I $ 32 $ 32 $ 32 $ 32 DUE TO GENERAL FUND S 5,232 $ 5,232 $ 5,232 $ 5,232 331-3200 Small Cities Community Development Block Grant Housing Rehabilitation & Relocation City Okeechobee 2012-201 �� � r Budget CDBG -Economic Grant RECAPITULATION - REVENUE & EXPENSES 2011R012 ( 2011/2012 I 20122013 Budget I Estimate Pr000sed IFN BEGINNING FUND BALANCE is - I $ - I $ - I REVENUES 306-331,3900 306-369.1000 306-381.0000 $ - $ CDBG GRANT Economic Development Grant $ - $ - $ 257,827 Interest Earnings $ _ $ _ $ TRANSFER IN -GENERAL FUND RESERVES $ - $ - $ - TOTAL REVENUES $ - $ - $ 257,827 EXPENDITURES 306-2752.3100 306-2752.3101 306-2752.3200 306-2752.4409 306-2752.6300 PROFESSIONAL SERVICES $ - $ - $ 18,098 PROFESSIONAL SERVICES -Engineering $ - $ - $ 37,735 ADMINISTRATIVE SERVICES $ - $ - $ 1,000 MISCELLANEOUS $ - Is - $ - STREET IMPROVEMENTS/ADDITIONS $ - $ - $ 200,994 TOTAL EXPENSES $ $ 257,827 F!V ENDING FUND BALANCE I $ -Is - $ 331-3900 Small Cities Community Development Block Grant Economic Dev. - Turn lane addition For Hwy 70 The Updates! r from the City Administrator's Desk SS SE 3rd Av., Okeechobee, FL 34974 fl1916 fl'City Council meeting of April 2, 2013 • Main Street grant application for US 441 landscaping is successful! Maureen Burroughs is on the Agenda and David and I plan to meet with her on Thurs., Mar 28th to discuss the $100,000 grant particulars which include a $17k match. • Gary Ritter — on the Agenda, plans to give a SFWMD update. • The last of the CDBG Housing rehab project bids were awarded 3/5/13 - Mattie Ervin, 920 NW 9rh St $30, 900 Mary Massey, 504 NW 11h St $39, 824 Mary Koger, 915 NW 12rh St $42, 668 We successfully completed the 2/27 monitoring visit from the Dept of Economic Opportunity, DEO (formerly DCA) for this project. Change order — Please notice on the Agenda is a change order for the property at 809 SE 9th Court for installation of gutters/drains - $3433 • Request for donation from crime stoppers — enclosed in the packet is a memo and supporting stuff for a request for funds from the Treas. Coast Crime Stoppers. I advised Terry Burroughs that the City's practice has been not to donate to similar requests. Pis let me know if you disagree. • OUA Feb 12 minutes enclosed in packets. • Florida Chamber employment demographics report enclosed in packets. • Americas Gateway Logistics Center news release is enclosed in the packet. • Gambling Arcades - Currently the City has 3 adult arcades open incl., Showtime, 202 NE 2"d St (opened 3/4/13 — 63 machines); Lucky 777, 319 N Parrott (11/28/12 - 39 machines); Diamond Casino (3/4/13 — 50 machines). The City has also rec'd interest from several other parties. The City has some compliance issues w/ the arcades including parking definition and possibly the imposition of a special exception, all included in a memo prepared by Bill Brisson, which is attached hereto. Now that the State is addressing some of the legality issues, staff has kind of concluded to see how the State position plays out. SB 1030 Sen Thracher, Section 1. The Legislature finds that there is an increasing proliferation of establishments that use computer or video displays to show the results of sweepstakes, contests, or other game promotions, which has created uncertainty and inconsistency in the application of existing laws, and further finds that the continued increase of such electronic devices may lead to adverse effects on persons in this state. On the following page, I attached an excerpt from The Stuart News, Sat., Mar 23 edition... Page 1 412113 Activity Rpt- Gambling Arcades - Cont'd Saturday, March 23,-2013 ]�'l Iterl 1c; t LICCOM11te ban_passe's Housi Senate expected to follow to end the gaming centers in Florida AsGary Press s business that directed most of the won't be welcome in the future." Associated Press proceeds into its owners' pockets. The vote was 108-7 in favor of the -- - - --- - -- - Lt. Gov. Jennifer Carroll, who has bill. TALLAHASSEE— Internet cafes across not been accused of any wrongdo- Senate President Don Gaetz, R Florida could soon be forced to close ing, resigned last week after she was NiceviIle, predicts the bill' will be their doors as state lawmakers con- questioned about consulting work sent to Gov. Rick Scott before the tinue to move swiftly to outlaw the . she did for Allied. - session ends in early May. storefront operations. "This will be one of the largest Those backing the ban called in - The Florida House on Friday contractions of gaming that we've ternet cafes a cancer that has spread voted overwhelmingly to approve -a experienced in otir state certainly throughout neighborhoods, but a ban on the cafes, and the Senate is over the last 50 or 100 years,"- said handful of legislators said the legis- expected to follow soon and send a ' Rep. Carlos Trujillo, R-Miami and lation went too far. bill to Gov. Rick Scott. sponsor of the ban. "It sends a Ines- Rep. Jim Waldman, D-Coconut The Legislature is feeling pres- sage to all the people who are out Creek, criticized the bill because it sure to act in the wake of an investi- there stealing from seniors and ex- would put out of business adult ar- gation into the Allied Veterans of the ploiting the good names of veterans. cades that are used heavily by senior World charity. It was accused of run- We don't want you here in Florida. ning a $290 million illegal gambling You weren't welcome before. You See 1PITERN€T,14A i TERM T Florida and elsewhere from lA that rely on electronic sweepstakes often oper- How They Voted ate in a gray area. The citizens. Adult arcades, game -makers argue they Each Treasure Coast Park: Yes prevalent in South'Florida, are legal. sweepstakes be- lawmaker voted to ban offer gift cards to winning cause there's a predeter- Internet cafes Friday, except Here's a look at how local players: Arcade owners mined number of winners, for Rep. Gayle Harrell, lawmakers voted on an have maintained that they similar to a McDonald's R-Stuart, who did not Internet cafe ban in 2012. offer g q poly g r Coca vote. She was out of town -- - ----- kill and therefore don't Cola cap contest due to familyobligations. 2012. HB 3; PASSED HOUSE 72-43; _ DIED IN SENATE qualify as gambling. Attorney Kelly Mathis,A "yes" vote means the - - "What you are doing is accused of mastermind representative voted to ban Harrell: Yes Y g Mayfield: Yes harming the state of Flor- ing the .charity gambling Internet cafes and arcades. Former Rep. William ida; you are harming the scheme, wrote opinion 2013: Ha iss; Snyder, R-Stuart: Yes seniors," Waldman Said. pieces and argued before PASSED HOUSE 108-7 p g __-PASSED _ _ Farmer Rep. Steve Perman r. But Trujillo maintained local ' governments that Harrell: Did not vote D-Boca Raton: (formerly that the adult arcades are the games were legal: He Rep. Debbie Mayfield, western Martin/St. Lucie): No engaged in gambling as said many customers don't R-Vero Beach: Yes Rep. Tom Goodson, well because' the' games have Internet at home and Rep. Larry Lee -Jr., D-Port R-Cocoa (formerly offered rely on chance. He pay bills, prepare resumes St. Lucie: Yes northern Indian River): No also noted that the adult and check email there. Rep. MaryLynn Magar, Rep. Denise Grimsiey(now arcades offer the equiva- An Associated Press R-Tequesta: Yes senator in western Martin/ lent of cash. review of the key players Rep. Cary Pigman, R-Avon St. Lucie): Did not vote In addition, Rep. Elaine behind the Allied Veter- Schwartz, D-Hollywood, ans charity showed they questioned the move to pumped in excess of $1 ban the storefront opera- million into the campaign tions instead of,trying to accounts of Florida politi- regulate them. cians who had the power "I don't see why we to regulate or put them out have to jump to making it of business: a crime," Schwartz said. Both Gov. Rick Scott Legislators have consid- and the Republican Party eredbills thepast two years of Florida have already to ban the internet cafes, but announced plans to do - they stalled amid debates nate money to charity over whether to outlaw or that equals the amount page 2 regulate the operations. received from those as - The businesses in sociated with the scandal. 412113 Activity Rpt- Gambling Arcades - Cont'd Building Dept / General Services: • Activity report is attached hereto. • TRC 2/21 /13 meeting- As you know, the County was considering constructing a 13,000 sq ft bldg to be used for the Driver's Lic facility along w/ the Property Appraiser and Tax Collector along NW 6th St, south of the Sheriffs office. The TRC approved the recommendation to the Council for an allowable 50% parking reduction along w/ the construction of 22 on -site parking spaces in the County's f/y 2013-2014 budget. The matter was pulled from the 3/5/13 Council agenda at the last minutes and the County has given the City no indication as to what they plan to do. • County impact fees — a new rate structure was instituted effective March 4"'. A quick review reflects similar rates but a few definition changes. I've enclosed in the packet a summary of the County's rate structure. • Delayed TRC mtg for the former Rita Furniture — I met with Dr. Bartels about the complexities associated w/ converting the former furniture store to a fitness center. Bill Brisson has composed a staff report for use at the proposed April TRC meeting. Of course the biggest obstacle is the parking requirement and Dr. Bartels is suggesting the City consider an alternate lot which lies directly east of his optical office ... a block away. City Clerk: Citizens Board appoints for the council to consider: • Planning Board reappointments on the Agenda incl Terry Burroughs, Phil Baughman, and Doug McCoy. • Code Board reappointments on the Agenda incl Jim Pippin and Melissa Close. Also Louise Conrad to be moved from Alternate to Regular member to finish Judy Douglas's position on the Board. Finance: • Budget/Capital Improvements — Each Dept head has completed a preliminary C/I listing. We will be using the spreadsheets as part of our budget preparation/planning but also with the C/I element of the Comp Plan. • Property Casualty Insurance info from 216113 PRM Board meeting — Broker's Report: The broker advised that 2011 was the second worst CAT (catastrophic) loss year in history. Property rates rose in 2012 due to the CAT losses and RMS 11.0 modeling. Property rates are not expected to decrease. If no CAT losses are incurred in the first six months of 2013, rate increases are estimated to be 0-7% The Workers' Compensation market hardened in 2012 causing rate increased across the State. Rising medical costs contributed to the rate increase. NCCI (National Council on Compensation for Insurance) 2013 rates increased an average of 6.8%for the third straight year of rising rates. This trend is expected to continue with increased of 5- 15%. A firmingligbiliV marketplace in 2012 as well as significant Employment Practices and Errors & Omissions claims may push rates upward. The broker reviewed the renewal timelineadvising the process to achieve quotes from carriers in order to provide Members with an estimated budget number by July]. WRM will deliver proposals to Members during August. Page 3 412113 Activity Rpt - Cont'd Fire: Activity report (incl Code Enf) for February 2013... see attached and below: Fires 1 Med/rescue 86 Service Call 5 Good Intent Call 8 False Alarm/Cancelled 4 Special 2 Police: • Activity for January 2013: Calls-571; Traffic warnings-102; Traffic citations-65; Arrests-29 • Activity for February 2013: Calls-512; Traffic warnings-95; Traffic citations-78; Arrests-47 Public Works: • Streetlights — The City has spent the last few weeks repairing streetlights. As always, please advise if you find a light that is out. • SW 21 st Storm Sewer County grant funded project —The last pay estimate reflects a contract amt of $481,189, within $3, 000 of the bid amount of $483, 893. Again, in Jan the County certifies the project, but to date the city has reed no billing. • SR 70 (Applebee's) turn lane project — Sent the project bid -ready documents to DEO on 3/26 for their approval which should take a few weeks after which the City will be able to set the bid date. We also had a preliminary DEO monitoring visit for this project. In connection w/ that visit the agent indicated that a separate Fund (from the housing rehab Fund) should be set up for ease of audit controls. So, on the Agenda you will find an action item to segregate the budget for a CDBG Fund (Applebee's) in the amount of $257,827 which is simply reduced from the other CDBG Fund (line item #302-331-3900). • Roundabout replacing signal at SW 5th Ay and S Park St — Again, spoke to Bill Blazak, Culpepper and Terpening and he indicated that the designer has been out of town but is back and will be working on the draft of how the roundabout can be installed with an artist's rendition. End.... Page 4 Planning Management Services, Memorandum To: Planning Board From: Bill Brisson Date: March 12, 2013 Subject: Adult gaming arcades There appears to be an increasing interest in opening what are commonly referred to as adult gaming arcades, internet cafes, adult arcade amusement facilities, sweepstakes redemption centers, and the like which employ simulated gambling devices. There already exist a small number of these establishments that have been approved at locations in the City's CHV Zoning District. The LDC has no specific use category addressing these operations and, therefore, these uses have been allowed under the use category of commercial indoor recreation. However, we do not believe that this category adequately addresses some of the concerns associated with these establishments. The City may wish to address these uses in a more comprehensive manner through a separate free-standing ordinance that may deal with the background checks for owners, principals or officers associated with an adult gaming center and/or other controls. However, for the pur- poses of our discussion at this time, we will deal only with the definition of an "Adult gaming center" and the locations and the provisions of the Land Development Regulations that will be proposed to regulate such uses. The following suggestions have been liberally taken from regulations used in other Florida communities. Add the following to Sec. 66-1. Definitions. Adult gaming center means a structure, building, edifice, facility or location, along with its grounds in which electronic gaming devices are used, operate, or stored in conjunction with the use of such electronic gaming devices. Adult gaming arcade. see Adult gaming center. Internet cafe, see Adult gaming center. Internet sweepstakes cafe. see Adult gaming center. Adult arcade amusement facilities. see Adult gaming center. Sweepstakes redemption centers. see Adult gaming center. Providing Planning and Management Solutions for Local Governments Since 1988 1375 Jackson Street, Suite 206 Port Myers, FL 33901 239-334-3366 www.larueplanning.com Electronic gaming devices means any device, computer, terminal, video or other equipment (either mechanical or electrical in nature,) that may or may not be capable of downloading games from a central server system, machine, computer or other equipment upon connec- tion with or the insertion of, swiping, passingin 'n range of, or any other technical means of physically or electromagnetically connecting a coin, bill, ticket, token, card or other similar object, including entering password or pass code obtained directly or indirectly through payment of consideration or obtained as a bonus or supplement to another transition involving the payment of consideration, which makes the devices available to plaY or operate computer or video simulation of any game such as slot machines, bingo, poker, keno, craps, or any other type of game ordinarily played in a casino, including a game involvingthe he display of the results of a raffle, sweepstakes, drawing, contest, lottery, or other promotion, and which may deliver or entitle the person or persons playing or operating the device to a payoff of cash, money, or other credit, tickets, tokens, gift cards, or electronic credits to be exchanged for cash or merchandise, or any other thing of value, whether made automatically from the machine or manually. 2. Add Adult gaming center to Sec. 90-283, Special exception uses in the CHV Zoning District. Explanatory comment: We have proposed classifying adult gaming centers as a special exception use for primarily one reason — to ensure that if an operator violates any of the standards or conditions of the approval of an adult gaming center, the special exception approval can be revoked. If it is a permitted use, the only enforcement avenue is through Code Enforcement, an exhaustive process. 3. Add the following parking requirements to subsection (2) Commercial Uses under Sec. 90- 512 Adult gaming center, stand alone: %2 space per gaming machine. Adult gaming center, as part of a shopping center or shared parking: %2 space per gaming machine (no more than 10% of total parking spaces). 4. Add a new Section 90-703, setting forth the regulations specifically pertaining to Adult gaming centers, to read as follows: Serving Florida Local Governments Since 1988 Sec. 90-702. Adult gaming centers. Adult gaming _center lot requirements are as follows: Location Where permitted by district regulations. Minimum lot area 6,250 square feet, 50 feet wide Minimum .yards As permitted by district regulations. Maximum lot coverage As permitted by district regulations. Max. impervious coverage As permitted by district regulations. Maximum height As permitted by district regulations Q Special requirements a. Adult gaming centers shall be operated in accordance with Chapter 849 F.S. b. The applicant for special exception for an Adult gaming center shall provide a current list of all amusement games and machines including the manufac- turer, the model number, the serial number, and if applicable the software version of each such game or machine. C. No special exception use shall be granted to an Adult gaming center located within: 1. 1,000 feet of another permitted, preexisting adult gaming center-, 2. 750 feet of a preexisting commercial establishment that in any manner sells or dispenses alcoholic beverages for on -premises consumption 3. 750 feet of a preexisting liquor store. 4. 500 feet of a preexisting religious institution,• public library public park (whether improved or unimproved) public or private school-, day- care center: or an area zoned for residential uses. 5. The distances prescribed herein shall be measured by following the shortest route of travel along or across roads alleys streets sidewalks or thoroughfares from the centerline of the principal entrance of the Adult game arcade and the centerline of the principal entrance of the protected land use. Explanatory comment: The distances above have been selected such that they are generally the same or somewhat less than that required For adult entertainment establishments. For comparison purposes, the separation distances For adult entertainment establishments are as Follows: Serving Florida Local Governments Since 1988 1. 1,000 feet of another permitted, preexisting adult entertainment establishment.; z. 1,000 feet of a preexisting commercial establishment that in any manner sells or dispenses alcoholic beverages for on - premises or off -premises consumption; 3. j-,000 feet of a preexisting religious institution; educational institution or library; or park, (whether improved or not); 4. 500 feet of an area zoned for residential uses. s. zoo feet of a preexisting government facility and any half- way Grouse (zoo feet) d. Adult gaming centers shall be prohibited from being open past 11:00 PM and prior to 9:00 AM, seven days a week. e. All points, coupons, vouchers or other symbols of value received by a plate may be used or exchanged only at the same business location where the game or machine operated by the player is located. No points, coupons, vouchers or other symbols of value received by a pla. er may be used or exchanged for any gift certificate or similar conveyance that is redeemable at another business location. vouchers or four hour period, except those received for replays of amusement games or machines at the same business location. No award of cash or other negotiable instrument may be provided. g. An adult who is twenty-one years of age or older shall be present on the Adult gamin center enter premises and shall supervise the operation thereof at all times during all hours of operation. h. No alcoholic beverages, including beer and wine, shall be sold or consumed on the premises of an Adult gaming center. i. No person under the age of eighteen years shall be permitted on the premises. j. Violation of any provision of this section shall be sufficient cause for revocation of the special exception use. Serving Florida Local Governments Since 1988 Building Department Patty Burnette General Services Coordinator Activity Sheet Month of: February 2013 X Issued 33 building permits for the month of February. Permitting fees received $401.84. X 8 new BTR inspections requests received, 8 completed inspections, 1 outstanding from January. X New larger permits received for Pool Enclosure, a demo/replacement and a rehab for Okeechobee County, a remodel and an addition. X 1 C/O's issued (Armstrong Automotive for a metal building at 712 N. Parrott Avenue). Jackie Dunham —Jackie has been reviewing and updating our Vendor file. Confirming that the Vendors are still in business and updating any of their information. Tiffany has been helping her with this project. Jeff Newell, Building Official - Has attended the Code Enforcement Hearing this month and presented a case involving a sewer issue at 217 SE 5th Avenue and helped Code Enforcement with a safety issue at 210 SE 6th Avenue, Honey Bell Apartments. Planning Board — The Board of Adjustments heard two applications for Special Exceptions: one to allow a Group Home in the form of a short-term residential rehabilitation center providing inpatient physical and occupational rehabilitation and therapy in a CLT Zoning District at 608 NE end Avenue and the other to allow an outdoor sales and storage, building trades contractor in a CHV Zoning district at 108 SE 5th Avenue. Board discussed and made recommendations to the City Council on some LDR Amendment changes. Both Special Exceptions were approved. Technical Review Committee — Board heard one application received from Okeechobee County for a new Property Appraiser, Tax Collector, Drivers License office building. TRC recommended to the City Council to consider a parking reduction and to defer the construction of a 22 space parking lot until 2014/15 FY. General Services — Assisting citizens with zoning, permitted uses and land related issues. Payroll processing, payables. Parade Permits -1 was issued. Special Events -1 permit was issued. Street Closures — 3 were issued. Temporary Use Permits - 1 was issued. Bids — None Public Works Department —Payroll processing and payables. Custodial Department — Mike has been working a few Saturdays to spruce things up a bit, like the lounge area but still keeping the hours to a minimum. Still have some concerns about him noticing areas that need to be addressed (cleaned). When pointing them out, he always takes care of whatever needs to be done, just seems to not notice them on his own. (Not complaining or anything like that, just guessing maybe women notice things like that more). CITY OF OKEECHOBEE FIRE DEPARTMENT 12 March 2013 TO: City Administrator Whitehall FROM: Herb Smith (Fire Chief) RE: Status Report (February 2013) INCIDENTS Total of 106 Calls for February 2013 (see statistical activity report) PLAN REVIEWS 1. Completed Kitchen Hood Suppression system for Golden Corral. 2. Review/Completed plans for remodel of Veteran's medical office. INSPECTIONS I. Sent out required data to the State Incident Reporting System. II. Received/processed inspection report from the Inspections conducted by State Health Inspectors involving Restaurants and Public Lodging. III. Inspection at United Feed Corporation (new construction) IV. Inspection of the Honeybee Apartments on SW 7th ave. (2nd floor immediately advised to vacate due to unsafe structure and the 1st floor to follow shortly) V. Working on completing documentation and preparing to ask council approval for implementation of the "Compliance Engine" inspection program. (third party) VI. Inspections at the following: Showtime Adult Arcade(new owner), Physical Therapy Office, Sprint, Marcum Inc., Akro Gastroenterology, Grace Consignment shop (2 inspections required), Diamond Casino Arcade. SPECIAL / MISC. 1. Received City business list from OUR Karl Holtkamp in regards to Compliance Engine (a contracted inspection service) data input. 2. Chief Smith investigated complaint about a basketball goal on SE 10th ave. 3. Received the updated LEPC (Local Emergency Planning Committee) map/info from EOC director. MEETINGS I. Attended required monthly meetings at City Hall (Council and TRC) II. Meeting with assistant county administrator Jim Threewitts, Lt. Hodges (OFD), Karl (OCFR), and Chief McCain from OUR in regards to discussing Brycer (Compliance Engine) documents prior to presenting to our Councils and Commissioners. III. Meeting with Mark McCree in regards to the Honeybee Apartments (210 SW 6th Av) to discuss the conversation he had with the owner. DD FIRE r n E VEN TION & P UBL IC RELA TIONS I. Assisted owners of the Newman Plaza (NE) section with questions in regards to their building and renting. II. Received request for annual inspection at Okeechobee Christian School. TRAINING 1. Chief Smith received document from EOC manager in regards to OPS classes. 2. FETN (Fire Training Network) and Medical (in house) monthly training. 3. Entire department completed CPR class to update cards. PERSONNEL 1. Employee evaluations 2. Preparing to post Lieutenants Promotion process for firefighters. 3. Volunteer Tunic attending the Fire Academy. (he just passed midterm exams/practical) 4. Vol. Timmy Palmer is scheduled to take his EMT State Exam this week. If he passes, then we will have two cross trained (certified) volunteers and one volunteer with his EMT certification and attending the Fire Academy. 5. Firefighter Rodriguez has been recently approved to be used as a shift "step-up officer" when needed. STATION AND EQUIPMENT I. Chief Smith received Annual evaluation from Administrator Whitehall. 11. Completed required time sheets and payroll documentation for finance. III. Posted a Memo to request firefighters to be a part of a committee that manages, inventories, researches, and control the uniform requests and bunker gear maintenance. (F/F McGee volunteered to take this responsibility and has been doing a very good job) IV. Chief Smith has been working on revising SOG's Standard Operating Guidelines) for the department. V. Also, revising trade time sheets and procedures. VI. Firefighters repaired Chain saw on Truck 8. VI I. Ladder one is having issues with passing its pump certification due to it running too hot during pump tests. It also is leaking hydraulic fluid several places. Small things starting to accumulate with the vehicle and parts are getting more difficult to find. The last year has been roughest in regards to problems since we obtained the vehicle. Vill. Engine 6 taken out of service for a short period to have the A/C repaired. Repair was covered by warranty. IX. Lt. Hodges has been repairing/replacing items around the station. He has ordered and began replacing exterior doors that were rotting. He also repaired tile and grout in shower stalls that were cracking. X. Firefighter Rodriguez has painted the stairwell, bays, and will be starting on the bay overhead doors. Code Enforcement Report from Code Officer Sterling: Am "W I ,-1 Code ,; ` nforcement Activit'Pes ❖ Total of 1104 inspections/investigations conducted during the month of February 2013. Yes, 1104 which includes Mr. Sterling's continued follow up of cases visually, etc. ➢ 125 Courtesy letters/cards were sent out. ➢ 126 Courtesy letters/cards came into compliance. (letters/cards can be from the month before) ➢ 8 Violations were written due to non-compliance. ➢ 10 Violations came into compliance. (Data is based on months that overlap and does not necessarily represent the month of February 2013) but it does represent the activities conducted by Code Officer Sterling and the Secretary (Sue). ❖ Code Enforcement Board meeting On site meeting with the Building Inspector, Mr. Benitez & Liby (1001 SW 3rd street) ❖ Interdepartmental Requests/Assistance r Delivered 21 BTR delinquent letters for Kim Barnes in Finance. Investigated the 2nd floor of 605 SW Park Street for Kim Barnes (City Hall). Assisted the Fire Department and Building department in conducting inspection at the Honeybee Apartments on SW 6th ave. City of Okeechobee SS SE 3.d Av Okeechobee FL 34974-2932 Office of the City Administrator Brian Whitehall Ph 863-763-3372 Fax 763-1686 email. bwhitehall(i�citpofokeechobee.com r ***Memorandums** T '�7915ti' Date: for April 2, 2013 TO: Mayor & City Council FR: Admin Whitehall RE: Solicitation for ad in Crime Stoppers Attached please find a solicitation I rec'd from Terry Burroughs for the Treas Coast Crime Stoppers. I advised that the City normally doesn't participate in same. If you feel differently please advise. He indicated that he would be approaching the Police Department. 1!'F*J-1 February, 2013 Dear Business Owner: TCWatch.org Report Crime & Remain UNKNOWN, OUT OF SIGHT & UNTOUCHABLE PO Box 690144 • Hotline: 1-800-273-8477 Web Tips Submit a Tip Online Vero Beach, FL 32969 • Text "tip 151 plus your tip" to 274637 Phone: (772)770-5136, 5139 On May 15, 2013, Treasure Coast Crime Stoppers, a non-profit 5010(3) organization, will host a dinner recognizing and honoring Treasure Coast Law Enforcement agencies. Our special guest and keynote speaker will be Florida Attorney General, Pam Bondi. Please consider purchasing an ad for this event. The costs are as follows: • $300 — Full -page color ad • $150 — Half -page color ad • $80 — Quarter -page color ad Platinum Sponsors: $1,200 plus 4 tickets to event Silver Sponsors: $600 plus 2 tickets to event Perhaps you are wondering why you, as a business owner, should support this event. As a donor, you will receive visible connectivity with the community for your business, showing support for your local law enforcement agency and a safe community. To insure a professionally displayed ad, we ask that you remit material in PDF open file format (camera ready), and e-mail to: tccs@iresheriff.or . However, if you are unable to provide your material in PDF format, a letter, document and/or picture would suffice. Please mail checks to: Treasure Coast Crime Stoppers P.O. Box 690144 Vero Beach, FL 32966 We will provide a receipt acknowledging your donation. Please order your ad by April 23, 2013. We are currently finalizing plans for the dinner. If you should have any questions, please call Judy Roberts at (772) 770-5136 or Ed Glaser at (772) 360-7091. Respectfully, k'e r Ken Wilson, President Treasure Coast Crime Stoppers /jar Established 1989 BOARD OF DIRECTORS: President: Ken Wilson, Vice President: Linda Bartz, Secretary: Mark Godwin, Treasurer: Donna Carr Rocco Belliontont Donna Goiser Bruce Colton Freddie Woolfork John Solvesen Jerry Gore Terry Burroughs EXECUTIVE DIRECTOR: Ed Glaser CONTRIBUTIONS BENEFIT Treasure Coast Crime Stoppers, Inc. A NOT FOR PROFIT 501©(3) TAX EXEMPT ORGANIZATION Treasure Coast Crime Stopper, Inc. RECEIVES 100%OF EACH CONTRIBUTION WITH 0% RETAINED BY A PROFESSIONAL SOLICITOR. THE BOARD OF DIRECTORS CONSISTS OF ALL VOLUNTEER CITIZENS. FEDERAL TAX I.D.: 59-2705081 0 Crime Treasure Coast Crime Stoppers STOPPERS P.O. Box 690144 �e Tv�.�u•�.e � M1 , Vero Beach, FL 32969 1-800-273-TIPS 772-770-5136 (Office) Name of Company: Name of Contact: Address: Phone: Fax: Email: Ad Type Price ❑ 1/4 Page $80.00 ❑ 1/2 Page $150.00 ❑ Full Page $300.00 Cash: Check #: Artwork Email to: TCCS@iresheriff.org PLEASE PUT AD NAME IN SUBJECT LINE Photos: Save as a jpg or of at 300dpi Ads: Send work file or save as pdf Additional Instructions: Make check payable to: Treasure Coast Crime Stoppers This campaign is to honor the Law Enforcement Agencies on the Treasure Coast. All proceeds from this event will fund the Treasure Coast Crime Stoppers' Program Brian Whitehall From: Terry Burroughs [terry@okeechobeebusiness.com] Sent: Friday, March 22, 2013 7:12 PM To: Robbie Chartier; Brian Whitehall Subject: Fwd: AGLC Press Release Attachments: AGLC Media Release 3-22-13.pdf; ATT00140.htm; AGLC Media Release 3-22-13.docx; ATT00143. htm Categories: Red Category FYI Sent from my iPhone Begin forwarded message: From: "Morton, Mark" <Mark.Morton@lykes.com> Date: March 22, 2013, 3:44:33 PM EDT To: Gina Reynolds <GReynolds@flaheartland.com>, "Stephen Weeks (weeks@high [andsedc.com)" <weeks@highlandsedc.com>, Mandy Hines - DeSoto Co <m.hines@desotobocc.com>, 'Terry Burroughs' <terrv@okeechobeebusiness.com>, "Gregg Gillman (gregg@hendryedc.com)" <gregg@hendryedc.com>, "Bill Lambert Hardee Co. EDO" <bill.lambert@hardeemail.com> Cc: 'Tracy Whirls' <twhirls@gladescountyedc.com> Subject: AGLC Press Release Fellow economic developers, The AGLC is off to the races. The attached press release went to every major paper in the state and all major business journals and magazines in the US and international. I will be sending it to the Governor, legislators and major State and regional agency heads. Please feel free to forward the Press Release to whomever you please. Thank You, Mark Note: The information contained in this electronic; transmission is confidential and/or proprietary information intended' only for the use, of the individual or entity named above. If the reader of this message is not the intended recipient, you are hereby notified that any dissernination, distribution or copying of this coin ruanication is strictly prohibged. in addition, any review, !ransmrssion. use of or reliance upon this message or its contents or attachments by parties other than the intended recinrent is also prohibited. if you received this message in error. please contact the Sender immediately and delete the message and related information from any computer and other storage medium. I his message may not be copied or forwarded without the permission of the author. Americas Gatewa Logistics Center Contact: Susan Howard susan.howard@duda.com 407-365-2035 MAJOR FLORIDA INTERNATIONAL INTERMODAL LOGISTICS CENTER BEING PREPARED TO WELCOME MANUFACTURERS, DISTRIBUTORS Panattoni Development Company chooses Americas Gateway Logistics Center as major international intermodal hub Planned international intermodal logistics center to generate jobs for southern Florida Moore Haven, Fla., (March 22, 2013) — With the decision by international developer Panattoni Development Company to market and develop Americas Gateway Logistics Center in Moore Haven, Fla., the master planned, 6,700-acre, international intermodal logistics center is being prepared for tenants and to generate new jobs in southern Florida. Planned for 40 million square feet of manufacturing and distribution facilities on 4,700 acres, with an additional 2,000 acres available for assembly plants, Americas Gateway Logistics Center will provide international and domestic manufacturers and distributors ample space and cost-effective and efficient access to growing domestic and emerging global markets. (More information can be found online at www.americasgateway.us.) A recently commissioned job creation study determined that the realization of Americas Gateway has the potential to create a significant number of direct, indirect and induced jobs within southern Florida — as many as 4,300-plus direct jobs, by the year 2018. Positive reception of plans for the center from both domestic and international interests prompted Lykes Bros. Inc. and A. Duda & Sons, Inc., two of Florida's well-known, family -owned land companies, to formalize their agreement to implement the plans. Mark Morton, senior vice president of Lykes Land Investments, has been appointed president of the new entity, Americas Gateway Logistics Center, LLC. Morton said Panattoni's decision to choose Americas Gateway as its major southeastern U.S. project is further indication of the market acceptance for the master planned center. "Panattoni has chosen Americas Gateway Logistics Center as the right location to develop an international integrated logistics center in Florida." -more- Americas Gateway Logistics Center March 22, 2013 2-2-2-2-2 "The best integrated logistics centers have access to strong domestic and international markets, connection to multiple air and sea ports, class one rail roads, a non -congested US and state highway system and a workforce ready to be trained and with growth potential," said Carl Panattoni, chairman of the board of Panattoni Development Company. "These factors are true of Americas Gateway's location." Panattoni Development Company develops, leases and owns industrial and office projects in more than 278 cities throughout the United States, Canada and Europe. Their client list includes over 500 companies, including 50 Fortune 500 companies. The firm has completed in excess of 160 million square feet of commercial projects. "We are very pleased to have a development partner the caliber of Panattoni join our team," said Mike Carrere, CEO of Lykes Bros. "Even more exciting is the potential for job creation that this project will bring to the southern half of Florida and the Heartland region." Located just west of the City of Moore Haven, Americas Gateway Logistics Center provides immediate access to existing inland truck routes (US 27 and SR 78), freight rail (SCFE, CSX and FEC), five major seaports (Port of Miami, Port Everglades, Port of Palm Beach, Port Manatee, Port Tampa) and air cargo facilities (Miami International Airport, Southwest Florida International Airport, Air Glades). The integrated, multi -modal, mixed -use industrial park is planned to serve as a logistics hub for the anticipated increase in goods from China and Asia destined to come through Port Miami and the export of Florida and U.S. goods back to China and Asia upon completion of the widening and deepening of the Panama Canal and improvements to the Port's logistics infrastructure. "Florida is uniquely positioned to capitalize on the opportunities presented from the increases in world trade, and we believe this location offers many of the strategic advantages sought by those who want to capture those opportunities," Panattoni said. Discussions are under way with a variety of prospective tenants, Morton said. The international commercial real estate firm Cushman & Wakefield, the industry leader in the integration of real estate and supply chain services, is the exclusive real estate broker of the project. "The formation of Americas Gateway Logistics Center, LLC, underscores our commitment to seeing the plans for this center come to fruition," said David Duda, CEO of A. Duda & Sons, Inc. "We believe it will play a major role in Florida's freight and logistics future and serve as a major catalyst for economic diversity and job creation in this region of the state." -more- Americas Gateway Logistics Center March 22, 2013 3-3-3-3-3 One of the largest private landowners in the United States with major land holdings in Florida and Texas, Lykes Bros. Inc. has diversified operations in agriculture, citrus, ranching, insurance, land management, economic development and diversification, sustainability consulting and bio-energy. Founded in 1900 when two of the seven sons of Dr. Howell Tyson Lykes began a cattle shipping business with Cuba, the family -owned and -operated company is headquartered in Tampa, Florida. www.lykes.com A. Duda & Sons, Inc. is a Florida -based company with additional operations in California, Texas, Arizona, Georgia and Michigan. A diversified land company, DUDA is engaged in a variety of agricultural and real estate operations including fresh and fresh -cut vegetables, citrus, sod, sugar cane, cattle, community development, realty and home construction. Land assets include agricultural lands and a variety of commercial properties. The family -owned and -operated company, headquartered in Oviedo, Florida, is in its fourth generation of family leadership. www.duda.com Panattoni Development Company develops, leases and owns industrial, office and retail projects in more than 278 cities throughout the United States, Canada and Europe. The company has expanded and enhanced relationships with tenants, brokers and investors across all sectors of the commercial real estate market. Since inception, the firm has completed in excess of 160 million square feet of commercial projects worldwide. Panattoni provides users multi -market solutions, completing quality projects on time and within budget. The development team includes highly experienced local partners with local knowledge and relationships who can make quick decisions and stand by those decisions. www.panattoni.com Cushman & Wakefield is the world's largest privately -held commercial real estate services firm. Founded in 1917, it has 235 offices in 60 countries and more than 13,000 employees. The firm represents a diverse customer base ranging from small businesses to Fortune 500 companies. A recognized leader in global real estate research, the firm publishes a broad array of proprietary reports available on its online Knowledge Center at www.cushmanwakefield.com. Robin Brock From: Brian Whitehall <bwhitehall@cityofokeechobee.com> Sent: Tuesday, April 02, 2013 8:48 AM To: 'Councilman Clayton Williams'; Councilman Devin Maxwell; Councilman Dowling Watford; Mayor Kirk Cc: 'Robin Brock'; 'Fire - Fred Sterling'; Herb Smith Subject: snipe sign enforcement Ft Pierce Attachments: Ft Pierce snipe sign action 2013 04.pdf Good morning - Fred gave me the attached memo from Ft Pierce, regarding their legal efforts to knock out the tax company snipe signs. Judgment of $39500 for some 281 signs. Administrator City of Okeechobee (863) 763-3372 ext: 212 fax: (863) 763-1686 E-Mail: bwhitehall(a)_cityofokeechobee.com Website: http://www.cityofokeechobee.com NOTICE: Due to Florida's broad public record laws, this email may be subject to public disclosure. Tax Preparation Signs Printed from: F.A.C.E. Forum Topic URL: Iw �w -; ri , �.µ Printed on: 04/01/2013 Topic: Topic author: Peggy Arraiz Subject: Tax Preparation Signs Posted on: 03/28/2013 11:43:15 Message: Just wanted to share some great news! We decided to issue a citation to the tax companies littering our ROW with hundreds of signs. We listed each sign we had to pick up as a separate count on the citation. One citation read 167 counts x $100 = $16,700.00 and another one read 114 counts x $200 (2nd offense) _ $22,800.00. This went to county court this morning and the judge ruled in our favor fining the full $39,500.00 plus court costs. They were offered the option of a payment plan.... Replies: Reply author: bic402 Replied on: 03/29/2013 14:03:33 Message: Wow ...... great job!!O F.A.C.E. Forum ,E. - -Horu-.r` L brought to you by the FL i)RIDA CHAMBER Foundation Florida's economic activity continued to advance at a modest pace in the month of December, but growth has decelerated slightly from Novemberand October. Establishments actually reduced non-agricultural payroll employment in December, possibly a result of uncertainty regarding the "fiscal cliff" and future tax rates. The housing recovery continues to show signs of progress as home prices rose in December along with a decrease in new foreclosure filings. We expect the housing recovery to continue in the short-term, allowing stronger employment growth in 2013. *New data updates to www.TheFloridaScorecard.com for the month of January include: Trade Imports; Trade Exports; Retail Activity, Total Trade Activity; Leading Economic Index; Median Home Price, Consumer Confidence; Building Permits, Unemployment; Employment; Inflation, Foreclosures. EMPLOYMENT DATA December Employment *Florida: 7,388,100 -1(down from 7,403,400*) Source: Department of Economic Opportunity *Revised Data • U.S.: 134,021,000.1 (up from 133,852,000) Source: Bureau of Labor Statistics December Unemployment • Florida: 8.0% Z ( down from 8.1% in November) Source: Department of Economic Opportunity • U.S.: 7.8% .1 (up from 7.7% in November) Source: Bureau of Labor Statistics December Employment by Industry (Florida) *Biggest year -over gainers: Leisure and Hospitality (up 3.1%) and Professional and Business Services (up 1.7%) Source: Department of Economic Opportunity • Biggest year -over losses: Information (down 3.0%) and Construction (down 2.1%) Source: Department of Economic Opportunity CONSUMER DATA December Consumer Sentiment Index • Florida: 76 1 (up from 74 in November) Source: Bureau of Economic and Business Research • U.S.: 72.9 -1(down from 82.7 in November) Source: Reuters/University of Michigan Surveys of Consumers (1964=100) Personal Income: 3rd Quarter, 2012 • Florida: 777,006,000,000 1 (up 0.4% from Q2:2012) Source: U.S. Bureau of Economic Analysis • U.S.: 13,397,827,000,000 1 (up 0.5% from Q2:2012) Source: U.S. Bureau of Economic Analysis December Consumer Price Index • U.S.: — (remained unchanged from November, up 1.7%year-over) Source: Bureau of Labor Statistics December Retail Sales • U.S.: $415.7 billion 1 (up 0.5%from November, up 4.7%year-over) Source: US Census Bureau/Retail HOUSING DATA December Foreclosures • Florida: Total units 26,588 -1 (down 3,024 units, down 10.2% over November, up 8.2% year -over) Source: Department of Economic Opportunity December Median Sales Price, Single -Family Existing Homes • Florida: $154,000 1 (up from November, up 14.1% year -over) Source: Florida Realtors November Housing Starts (one month lag) • Florida: 4,304 Z (down 5.8%from October, up 61.3%year-over) Source: Economic Research Federal Reserve Bank of St. Louis • Florida: 3,478* -1 (down 18.5% from October, up 41.7% year -over) Source: Department of Economic Opportunity and US Census Bureau *Note: Data not seasonally adjusted • On January 11t" we kicked off the Martin County Fine Dining initiative, a partnership with Indian River State College. Graduates of the program earn skills in: basic sanitation, effective communication, customer service, decision making, selling techniques, food and bar knowledge, bar and dining set-ups, supervision, management training and guest relations. The community response was positive. • As a result of the end of the year negotiations in Congress, Emergency Unemployment Compensation (EUC) has been extended through December 28, 2013, regardless of any benefits remaining on the claim at that time. In all unemployed workers eligible for benefits may receive up to 99 weeks of benefits or through December 28, 2013, whichever comes first. • A Senior Welfare Transition Career Planner has been added to our Garden City location, Shelly Batton. It is anticipated this change will help us increase participation rates in the program. • Attendance at the Executive Director's meeting held in Tampa along with Vice President of Administration Brian Bauer allowed for us to learn about upcoming enhancements by Geographic Solutions, Inc. (GeoSol) to the Employ Florida Marketplace (EFM) system we use to place our clients in employment. Also on the agenda at this meeting was the contract with GeoSol. Directors discussed components and enhancements they feel should be part of the new contract when negotiated. The contract with GeoSol is through January of 2014. Regional Workforce/Economic News • was eager to learn more about our programs and services, especially as it pertained to our Veterans. Unemployment Information In January's report, four industries gained jobs: professional and business services; trade, transportation, and utilities; leisure and hospitality; education and health services; manufacturing; and government. Industries losing jobs included: mining, logging, and construction; information; financial activities; and other services. Estimates are revised annually based on actual counts from Florida's Reemployment Assistance tax records and other data. The next Florida Employment and Unemployment release will be on March 2013. The unemployment rate in the Workforce Solutions Region (Indian River, Martin, Okeechobee, and St. Lucie counties) was 9.3 percent in December 2012. This is 1.9 percentage points below the region's rate a year ago and 1.4 percentage points above the current state rate of 7.9 percent. From a labor force of 270,458 there were 25,242 unemployed residents in the region. • Indian River —9.1% • Martin — 8.4% • Okeechobee — 8.8% • St. Lucie —10.0% The Workforce Solutions region contains two metropolitan statistical areas (MSAs): the Port St. Lucie MSA (Martin and St. Lucie counties) and the Sebastian -Vero Beach MSA (Indian River County). Okeechobee County is not included in an MSA. In December 2012, nonagricultural employment in the combined Workforce Solutions metro areas was 167,400, an increase of 1,300 over the previous year. If you know someone looking for a job, or an employer who needs to fill a job, please refer them to the Employ Florida Marketplace (http://www.EmploVFlorida.com) or 1-866-4U2-HIRE. FOR IMMEDIATE RELEASE CONTACT: Bryan E. Mielke March 6, 2013 (850) 717-5055, Bryan.Mielkegmyfloridahouse.gov REPRESENTATIVE CARY PIGMAN ANNOUNCES DEPLOYMENT TO KUWAIT Sebring, Fla. —Representative Cary Pigman (R-Avon Park) announced today he is being recalled to active duty in the U.S. Army Reserves as an emergency medicine physician in Kuwait for Operation New Dawn. Representative Pigman reports for active duty on May 10`h, one week after the completion of the 2013 Legislative Session. He is scheduled for a 90-day deployment. "I am blessed to be a community doctor and a representative of the folks of the 551h House District. Both of these endeavors are important and rewarding. A third endeavor that is equally important and rewarding is serving the young men and women of our armed forces. I ask only that you pray for a safe return of all our overseas service men and women." Representative Cary Pigman has three district staff members with two locations and constituent services will go on as normal. OKEECHOBEE UTILITY AUTHORITY REGULAR MEETING MINUTES Tuesday, February 12, 2013 8:30 A.M. Okeechobee Utility Authority Board Room Okeechobee, Florida Acting Chairperson Hoover called the meeting order at 8:34 A.M. with the following members and alternates present: Board Members: Melanie Anderson* John Creasman* Thomas Hoover* * Regular voting Members ** Voting in Steve Nelson's absence OUA Members: John Hayford, OUA Basil Coule, OUA Tom Conely, OUA Kristy Hamblen, OUA Roy Reno, OUA Alternates: Jeff Fadley ** Harry Moldenhauer Acting Chairperson Hoover addressed Agenda Item No. 2 `Meeting Minutes from January 8, 2013' Motion by Jeff Fadley to approve the Meeting Minutes from January 8, 2013, as presented. Second by John Creasman. Vote unanimous (4-0), motion carried. Acting Chairperson Hoover addressed Agenda Item No. 3'Consent Agenda' Thomas Hoover pulled Consent Agenda Item No. 5 'Receivership Activity Report for Pine Ridge Park. Motion by John Creasman to approve the Consent Agenda as follows: Consent Agenda Item No. 4. — Finance Report for the period ending January 31, 2013 Consent Agenda Item No. 6 — Invoice from Alcalde and Fay in the amount of $3,258.71. Consent Agenda Item No. 7 — Invoice from Eckler Engineering — Vacuum Station # 1 Rehabilitation, Phase 1 in the amount of $5,051.92. Second by Jeff Fadley. Vote unanimous (4-0), motion carried. Acting Chairperson Hoover addressed Agenda Item No. 8'OUA Customer — John Rockey (46ch Avenue Villas)' Executive Director Hayford advised that during the second week of January 2013, the OUA installed a master meter at this location to replace 76 individual meters. This Page 1 of 3 Okeechobee Utility Authority Meeting Minutes February 12, 2013 action was a result of non-compliance from the owners of 461h Ave Villas to sign corrected easements that was provided to them. Sufficient time was allowed for the owners to sign the corrected easements and return them to the OUA. Mr. John Rockey is present today to ask the Board for the master meter to be removed and for the OUA to revert back to billing the 76 individual meters. Mr. John Rockey introduced himself to the Board. Thomas Hoover advised that property has been placed in a trust and the John Rockey is not the trustee, only a representative, therefore, John Rockey cannot request changes to the property. The trustee for the property should be present to discuss this item with the Board. John Rockey advised that there was a delay in signing the easements due to the change in length of the easements. The original easement was one page and the new easement is five. There is now a signed easement. He was advised by his legal counsel that too much of the property would be lost. There was a discussion, that the Board already took action on this matter at the December 2012 meeting. Motion by Jeff Fadley to take no action on this item. Second by Melanie Anderson. Vote unanimous (4-0), motion carried. Acting Chairperson Hoover addressed Agenda Item No. 9'Amendment to Awesome Ranch, LLC. Standard Developer's Agreement' Executive Director Hayford advised that OUA has received a letter from Dennis Corrick, attorney for Awesome Ranch, LLC., asking for consideration to allow a revision to the payment schedule for the $611,100 that remains. Awesome Ranch, LLC., is asking for an additional six years to pay the remaining balancing, unless they connect to the OUA system prior to the end of the ten year period, then the entire balance would be due. Awesome Ranch, LLC., has an excellent payment history with the OUA. Motion by Jeff Fadley to approve the amendment to the Awesome Ranch, I.I.C. Standard Developer's Agreement as presented. Second by John Creasman. Vote unanimous (4-0), motion carried. Motion by Jeff Fadley to authorize the Executive Director to provide the proper paperwork to the Tax Collector of Okeechobee County. Second by John Creasman. Vote unanimous (4-0), motion carried. Acting Chairperson Hoover addressed Agenda Item No. 10'Adjustment to Customer Billing' Executive Director Hayford advised that currently the OUA will adjust a customer's bill for sewer credit back to the average of the three highest bills of the last twelve months. Staff is currently working on changes to the current operating resolution and plans to bring it to the Board in the next few months, however as an interim fix to this situation, staff is requesting a change in this policy to allow the credit to be based off of the average of the last twelve months or the three months prior to the requested credit. Motion by Jeff Fadley to change the policy to credit the sewer back to the average of the prior twelve months. This is a temporary change and shall only be enforce for a period of ninety days. Second by Melanie Anderson. Vote unanimous (4-0), motion carried. Acting Chairperson Hoover addressed Agenda Item No. 11'Rate Consultant Special Project' Finance Director Coule advised that staff is considering whether several policy changes to the OUA's Schedule of Rates, Fees and Charges should be made. Following a discussion between Staff and Board Member's a motion by Jeff Fadley to move forward with a Scope of Work Page 2 of 3 Okeechobee Utility Authority Meeting Minutes February 12, 2013 from PRMG in conjunction with the upcoming USDA Loan/Grant proposal. Second by Melanie Anderson. Vote unanimous (4-0), motion carried. Acting Chairperson Hoover addressed Consent Agenda Item No. 5'Receivership Activity Report from Pine Ridge Park' Thomas Hoover asked why this activity report was separated from the regular Finance Report. It is a requirement that a receivership is handled separately. Motion by Melanie Anderson. Second by Jeff Fadley. Vote unanimous (4-0), motion carried. Acting Chairperson Hoover addressed Agenda Item No. 12'Items from the Attorney' Attorney Conely gave an update on the LVA Lawsuit. Acting Chairperson Hoover addressed Agenda Item No. 13'Items from the Executive Director' Executive Director Hayford gave an update on the OUA's current activities. Acting Chairperson Hoover addressed Agenda Item No. 14'Items from the Board' There were none. There being no other business, meeting adjourned at 10:12 A.M. PLEASE TAKE NOTICE AND BE ADVISED that if a person decided to appeal any decision made by the Okeechobee Utility Authority with respect to any matter considered at this meeting, he/she may need to insure that verbatim record of the proceeding is made, which record includes the testimony and evidence upon which the appeal is to be based. A CD recording of this meeting is on file in the Executive Director's office. Chairperson Executive Director (Secretary) Page 3 of 3 IMPACT FEE NOTICE New Residential Development The Okeechobee County School Board and the Okeechobee County Board of County Commissioners collect impact fees fornew residential construction. A new impact fee schedule for Okeechobee County is effective beginning March 4, 2013. At this time, the Okeechobee County School Board has suspended the collection of its impact fees. Residential Impact Fees Impact fees must be paid for new single family and multi -family dwelling units including manufactured homes and mobile homes unless it can be demonstrated that the new dwelling unit is replacing a dwelling unit that lawfully existed on the property within S years of the date of the permit application. All impact fees must be paid before a permit can be issued. County Impact Fees Single family dwelling/manufactured home on a single family lot Multi -family dwelling unit (apartment/townhouse unit) Manufactured home/mobile home (in a rental park) School Board Impact Fees (currently suspended) Single family dwelling Manufactured home on a single family lot Multi -family dwelling unit (apartment/townhouse) Manufactured home/mobile home (in a rental park) $2,070 / dwelling unit $1,396 / dwelling unit $1,239 / lot $3,384 / dwelling unit $2,366 / dwelling unit $1,977 / dwelling unit $2,366 / lot County Impact Fees for Residential Development in the City of Okeechobee All County impact fees except the Fire impact fee are also collected by the City for permits issued for new residential development within the incorporated boundary of the City of Okeechobee. Such permits are also subject to City impact fees. The collection of City impact fees is currently suspended, but the collection of County impact fees for new residential development in the City is not suspended. The County impact fees payable for new residential development in the City are as follows. Single family dwelling/manufactured home on a single family lot $1,676 / dwelling unit Multi -family dwelling unit (apartment/townhouse unit) $1,109 / dwelling unit Manufactured home/mobile home (in a rental park) $909 / lot NOTE: All impact fees are subject to an additional 3% administrative charge Notice of tmpact Fees 2013 rev 03/13 00008238—pd IMPACT FEE NOTICE New Non -Residential Development The Okeechobee County Board of County Commissioners collects impact fees for new non-residential construction. A new impact fee schedule for Okeechobee County is effective beginning March 4, 2013. Non -Residential Impact Fees Impact fees must be paid for new non-residential construction before a building permit can be issued. Some changes in use, replacement construction and accessory structures may be exempt from the payment of impact fees. Fornew non-residential development in the unincorporated County, the table below indicates the impact fees that are payable prior to the issuance of a building permit. For development in the incorporated boundary of the City of Okeechobee, all County impact fees except for the Fire impact fee plus any applicable City impact fees are payable before the City building permit can be issued. Land Use Unit Roads Fire EMS Corr. Total Single Family Detached Dwelling $963 $394 $180 $533 $2.070 Multi -Family Dwelling $591 $287 $131 $387 $1,396 Mobile Home Park Space $311 $330 $151 $447 $1,239 RV Park Space $311 $330 $151 $447 $1,239 Hotel/Motel Room $851 $209 $96 $282 $1,438 CommerciaVRetail 1,000 sq. ft. $1,194 $408 $187 $551 $2,340 Gas Station/Conv. Store 1,000 sq. ft. $2,755 $408 $187 $551 $3,901 Fast Food Restaurant 1,000 sq. ft. $2,829 $408 $187 $551 $3,975 Office 1,000 sq. ft. $1,091 $191 $87 $258 $1,627 Institutional/Public 1,000 sq. ft. $661 $123 $56 $167 $1,007 Industrial 1,000 sq. ft. $473 $82 $37 $110 $702 Warehouse 1,000 sq. ft. $439 $44 $20 $59 $562 Mini -Warehouse 1,000 sq. ft. $309 $24 $11 $32 $376 Marina Berth $202 $34 $15 $46 $297 Golf Course Hole $2,435 $364 $167 $492 $3,458 NOTE: All impact fees are subject to an additional 3% administrative charge. Notice of Impact Fees 2013 rev 03113 00008238.v,pd Impact Fee Land Use Definitions Commercial/retail means an establishment engaged in the selling or rental of goods, services or entertainment to the general public. Such uses include, but are not limited to, shopping centers, discount stores, supermarkets, home improvement stores, pharmacies, restaurants, bars, nightclubs, automobile sales and service, banks, movie theaters, amusement arcades, bowling alleys, barber shops, laundromats, funeral homes, private vocational or technical schools, dance studios, health clubs, banquet halls and conference facilities, but excluding gas station/convenience store, fast food restaurant, marina and golf course. Fast food restaurant means an establishment providing quick meals for in-store dining or take-out that also has a drive -through window or offers service to patrons in their vehicles. Gas station/convenience store means an establishment where motor fuel is offered for sale, at retail, to the motoring public, or a retail store carrying primarily convenience items such as prepackaged foods and beverages, household items, notions and personal products and having a gross building square footage not exceeding 5,000 square feet. This category also includes a combination of gasoline sales, convenience store and fast food restaurant within one building. Golf course means a recreational facility open to the public for a fee that offers the use of an area of land laid out for golf with a series of holes each including tee, fairway, and putting green and often one or more natural or artificial hazards, and may include a building offering convenience items for patrons not exceeding 2,000 square feet of floor area. Any additional building area other than accessory golf course uses such as storage or equipment buildings shall be considered as separate commercial/retail uses. Gross floor area, the basis on which many non-residential impact fees are calculated, means total area of all floors of a structure measured from the outside surface of exterior walls, including for example halls, stairways, and elevator shafts, but excluding enclosed vehicle parking areas. Also includes areas covered by a roof without solid walls where business is conducted. Hotel/motel means an establishment that provides paid lodging in rooms or suites that do not meet the definition of dwelling units, including accessory facilities for the convenience of guests, such as a free breakfast area, a business center or exercise room, but excluding restaurants, bars, banquet rooms and conference facilities, which shall be considered as separate commercial/retail uses. Industrial means an establishment primarily engaged in the fabrication, assembly or processing of goods. Typical uses include manufacturing plants, welding shops, wholesale bakeries, dry cleaning plants, and bottling works. Institutional/public means a governmental, quasi -public or institutional use, or a non-profit recreational use, not located in a shopping center. Typical uses include elementary, secondary or higher educational establishments, day care centers, hospitals, mental institutions, nursing homes, assisted living facilities, fire stations, city halls, courthouses, post offices, jails, libraries, museums, places of religious worship, military bases, airports, bus stations, fraternal lodges, and recreational buildings. Notice of lmpact Fees 2013 rev 03113 00008238—pd Marina means a commercial dock providing secure moorings forpleasure or commercial boats, which may include a building offering convenience items for patrons not exceeding 2,000 square feet of floor area. Any additional building area other than accessory marina uses such as boat repair facilities shall be considered as separate commercial/retail uses (for retail or restaurants) or warehouse uses (for long- term boat storage), as applicable. Mini -warehouse means an enclosed storage facility containing independent, fully enclosed bays that are leased to persons for storage of their household goods or personal property. Office means a building not located in a shopping center and exclusively containing establishments providing executive, management, administrative or professional services, and which may include ancillary services for office workers, such as a restaurant, coffee shop, newspaper or candy stand, or child care facilities. Typical uses include real estate, insurance, property management, investment, employment, travel, advertising, secretarial, data processing, telephone answering, telephone marketing, music, radio and television recording and broadcasting studios; professional or consulting services in the fields of law, architecture, design, engineering, accounting and similar professions; interior decorating consulting services; medical and dental offices and clinics, including veterinarian clinics and kennels; and business offices of private companies, utility companies, trade associations, unions and nonprofit organizations. Recreational vehicle (RV) park means an area developed or intended to be developed for occupancy by five or more recreational vehicles that are used for transient occupancy, including a recreational vehicle subdivision. Shopping center means a commercial building designed for occupancy by three (3) or more individual businesses in separate enclosed spaces, or a series of such buildings, served by a common parking area, but excluding outparcels or free-standing buildings devoted to a single use. Typical uses include enclosed malls and strip centers. Warehouse means an establishment primarily engaged in the display, storage and sale of goods to other firms for resale, as well as activities involving significant movement and storage of products or equipment. Typical uses include wholesale distributors, storage warehouses, moving and storage firms, trucking and shipping operations and major mail processing centers. Notice of Impact Fees 2013 rev 03/13 00008238-pd