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2013-03-05CITY OF OKEECHOBEE MARCH 5, 2013 REGULAR CITY COUNCIL MEETING SUMMARY OF COUNCIL ACTION PAGE 1 OF 5 II AGENDA III COUNCIL ACTION - DISCUSSION - VOTE II CALL TO ORDER - Mayor. March 5, 2013, City Council Regular Meeting; 6:00 p.m. II. OPENING CEREMONIES: Invocation to be given by the Very Reverend Father Edward Weiss of the Church of Our Saviour; Pledge of Allegiance led by Mayor. III. MAYOR, COUNCIL AND STAFF ATTENDANCE - City Clerk. Mayor James E. Kirk Council Member Mike O'Connor Council Member Devin Maxwell Council Member Dowling R. Watford, Jr. Council Member Clayton Williams City Administrator Brian Whitehall City Attorney John R. Cook City Clerk Lane Gamiotea Deputy Clerk Melisa Jahner Police Chief Denny Davis Fire Chief Herb Smith Public Works Director David Allen IV. PRESENTATIONS AND PROCLAMATIONS - Mayor. A. Proclaim the week of March 10 through 16, 2013, as "Sunshine Week. " Mayor Kirk called the March 5, 2013, Regular City Council Meeting to order at 6:00 p.m. The invocation was offered by the Very Reverend Father Edward Weiss of the Church of Our Saviour; The Pledge of Allegiance was led by Mayor Kirk. City Clerk Gamiotea called the roll: Present Present Present Present Present Present Present Present Present Present Present Present Mayor Kirk read the Sunshine Week proclamation into the record as follows: "Whereas, James Madison, the father of our federal Constitution, wrote that "consent of the governed" requires that the people be able to "arm themselves with the powerwhich knowledge gives"; and Whereas, everycitizen in our participatory democracy has an inherent right to access to government meetings and public records; and Whereas, an open and accessible government is vital to establishing and maintaining the people's trust and confidence in their government and in the government's ability to effectively serve its citizens and Whereas, the protection of everyperson's right of access to public records and government meetings is a high priority of the City Council; and Whereas, the City Council is committed to openness and transparency in all aspects of its (continued) MARCH 5, 2013 - REGULAR MEETING - PAGE 2 of 5 I! AGENDA III COUNCIL ACTION - DISCUSSION - VOTE II iV. PRESENTATIONS AND PROCLAMATIONS CONTINUED. A. Proclaim the week of March 10 through 16, 2013, as "Sunshine operations and seeks to set a standard in this regard, and Now Therefore, 1, James E. Kirk, by virtue of the Week" continued. authority vested in me as Mayor of the City of Okeechobee, Florida, do hereby proclaim March 10-16, 2013, as "Sunshine Week" commemorating the anniversary of James Madison's birth, and throughout the year to promote dialogue about the importance of open government and freedom of information, to increase information provided electronically and online, and to ensure that all meetings of deliberative bodies under its jurisdiction, and their committees, are fully noticed and open to the public. " Clerk Gamiotea accepted the proclamation and presented a student learning video published by the First Amendment Foundation highlighting the history of Florida's open government laws, now known as the Sunshine Laws as well as giving real life scenario's of 11 processing various types of public records requests, and types of open meetings together with their required notices. V. MINUTES - City Clerk. A. Motion to dispense with the reading and approve the Summary of Council Member Watford moved to dispense with the reading and approve the Summary of Council Action for the Council Action for the February 5, 2013, and February 19, 2013, February 5, 2013, and February 19, 2013 regular meetings; seconded by Council Member O'Connor. There was no regular meetings. discussion on this item. VOTE KIRK - YEA MAXWELL - YEA O'CONNOR - YEA VI. AGENDA - Mayor. WATFORD - YEA WILLIAMS - YEA MOTION CARRIED. A. Requests for the addition, deferral or withdrawal of items on today's agenda. III Mayor Kirk asked whether there were any requests for the addition, deferral or withdrawal of items on today's agenda. New Business item C was withdrawn. VIi. NEW BUSINESS. A. Consider a recommendation by the Code Enforcement Board Chief Smith asked Code Officer Fred Sterling to make the presentation, he began by explaining on October 11, 2011, regarding Case No. 11-072, Barbara Mills, 406 NW 51h Street, Lots the City Code Enforcement Board enacted a Gen of twenty-five dollars ($25.00) per day on Case No. 11-072, for Lots 3-4 of Block 105, City of Okeechobee, to take legal action to obtain 3-4 of Block 105, City of Okeechobee, Plat Book 1, Page 10, Okeechobee County Public Records, the owner is access to the property and bring it into compliance - City Fire Chief Barbara Mills, the address is 406 Northwest 5th Street. The violation was for Code Section 30-43 Public nuisance and (Exhibit 1). Section 30-44 General cleaning and beautification. Mrs. Mills has been very adamant that no one is allowed entry to her property. Officer Sterling then gave a time line leading up to the Code Board action: -June 24, 2011 courtesy letter sent to owner -July 20, 2011 courtesy letter returned unclaimed 'August 10, 2011 mailed Notice of Violation -August 16, 2011 Notice of Violation posted •August 31, 2011 Notice of Violation returned -September 21, 2011 mailed Notice to Appear AGENDA VII. NEW BUSINESS CONTINUED. A. Consider a recommendation by the Code Enforcement Board regarding Case No.11-072, Barbara Mills, 406 NW 5`h Street, Lots 3-4 of Block 105, City of Okeechobee, to take legal action to obtain access to the property and bring it into compliance continued. MARCH 5, 2013 - REGULAR MEETING - PAGE 3 OF 5 COUNCIL ACTION - DISCUSSION - VOTE Time Line continued: -September 30, 2011 Notice to Appear posted -October 10, 2011, property inspected, not in com The fine was officially imposed on December 8, 2011, and recorded in OR Book 709, Pages 18-19, public records of Okeechobee County. At the February 11, 2013 Code Board meeting the Case was reviewed, as to date the property had not been brought into compliance. The fine has accrued for 454 days, which as of today equals eleven thousand, three hundred fifty dollars ($11,350.00). The Code Enforcement Department has made every attempt to work with the property owner, including asking other family members to assist with the situation. Mrs. Mills lives with one of her sons, Robert Mills, who does not want the property to be mowed and cleaned. The other son, Richard Mills and his wife, who live in South Carolina have made every attempt to have the property cleaned, but have been prevented as well. They understand the City's situation, are supportive, and sympathetic to the neighbors for having to deal with the nuisance of the overgrown vegetation which has caused with rodents and snakes to live in the yard. Attorney Cook advised the Code Board of their options: Do nothing; Foreclose on the property; File for an inspection warrant; or File a lawsuit for a public nuisance. They voted to recommend the City Council approve the filing for an inspection warrant then, once the court order is obtained, the Public Works Department should then clean the property. There was a lengthy discussion between the Council, Attorney Cook, Administrator Whitehall and Officer Sterling regarding Attorney Cook and Administrator Whitehall's recommendation that in light of the circumstances and length of time the property has been in violation, that the Council approve filing a foreclosure, as that action may wake somebody up and accomplish some kind of settlement to make sure this property stays cleaned up. The circumstances of the case are that the owner will not allow the City access to the property. All notices are returned unclaimed that are mailed, she is not understanding the seriousness of the situation, and has taken a defiant stand against the City and family members who have tried to intervene. Should the City only proceed with getting the property cleaned up immediately, most likely it will be back in violation within several months. Should the fine continue to accrue, added with the City's periodic cleaning fee, soon it will be more than the value of the property, which would make it harder for a potential buyer or family member to take it through the delinquent property taxes method. In addition, the property is located in a high profile area and can hinder the City's ability to enforce Code violations throughout the City. However, the Council is always cautious when making decisions to foreclose on property and offered an alternative solution, proceed with the Code Board's recommendation, and move forward with filing for foreclosure. MARCH 5, 2013 - REGULAR MEETING - PAGE 4 OF 5 AGENDA COUNCIL ACTION - DISCUSSION - VOTE Vlll. NEW BUSINESS CONTINUED. A. Consider a recommendation by the Code Enforcement Board Council Member Watford moved that the City takes the necessary legal action to get the court order (inspection regarding Case No. 11-072, Barbara Mills, 406 NW 5" Street, Lots warrant) to obtain access to the Mills property located at 406 Northwest 5" Street, Lots 3 and 4 of Block 105, City of 34 of Block 105, City of Okeechobee, to take legal action to obtain Okeechobee, to bring it into compliance (Code Enforcement Case No. 11-072); seconded by Council Member access to the property and bring it into compliance continued. O'Connor. Additional instructions from the Mayor and Council were that once the inspection warrant is obtained, and the property cleaned by the City, should it be found in the same condition as it is now within 30 to 45 days after it is cleaned up, the foreclosure option would then be placed on the Council agenda for consideration. VOTE KIRK - YEA MAXWELL - YEA O'CONNOR - YEA WATFORD - YEA WILLIAMS - YEA MOTION CARRIED. B. Motion to award contractors for the FY 2011 CDBG House Council Member Watford moved to Award the Contractors RFP No. ADM-01 -00-01 -13 for the FY 2011 Community Rehabilitation Program, Bid No. RFP ADM-01-00-01-13 - City Development Block Grant House Rehabilitation Program [Grant No. 10DB-05-07-57-02-H081, to McHaffey Administrator (Exhibit 2). Construction Group for Mary Massey, [504 Northwest 17'n Street project] in the amount of thirty-nine thousand, eight hundred twenty four dollars ($39,824.00); seconded by Council Member Williams. There was no discussion. VOTE KIRK - YEA MAXWELL- YEA O'CONNOR - YEA WATFORD - YEA WILLIAMS - YEA MOTION CARRIED. Council Member Watford moved to Award the Contractors RFP No. ADM-01 -00-01 -13 for the FY 2011 Community Development Block Grant House Rehabilitation Program [Grant No. 10DB-05-07-57-02-H081, to SineMark Construction, LLC, for Mattie Ervin, [920 Northwest 9" Street project] in the amount of thirty thousand, nine hundred dollars ($30,900.00); seconded by Council Member Williams. There was no discussion. VOTE KIRK - YEA MAXWELL- YEA O'CONNOR - YEA WATFORD - YEA WILLIAMS - YEA MOTION CARRIED. 42 MARCH 5, 2013 - REGULAR MEETING - PAGE 5 OF 5 II AGENDA III COUNCIL ACTION - DISCUSSION - VOTE II VII. NEW BUSINESS CONTINUED. B. Motion to award contractors for the FY 2011 CDBG House Rehabilitation Program, Bid No. RFP ADM-01-00-01-13 continued. C. Motion to approve a reduction in parking to accommodate a new government office building requested by Okeechobee County - City Administrator ]Exhibit 3). Vill. ADJOURN MEETING - Mayor. Please take notice and be advised that when a person decides to appeal any decision made by the City Council with respect to any matter considered at this meeting, he/she may need to insure that a verbatim record of the proceeding is made, which record includes the testimony and evidence,upon whic the appeal is to be based. City Clerk media are for the sole purpose of backup for official records of the Clerk. ATTEST:- James E. Kirk, Mayor f, #O/lil d Lane Garniotea; CMC,_City Clerk Council Member Watford moved to Award the Contractors RFP No. ADM-01 -00-01 -13 for the FY 2011 Community Development Block Grant House Rehabilitation Program (Grant No. 10DB-05-07-57-02-HO8], to Platinum Performance Builders for Mary Koger, [915 Northwest 1 U' Street project] in the amount of forty-two thousand, six hundred sixty-eight dollars ($42,668.00); seconded by Council Member Williams. There was no discussion. VOTE KIRK - YEA MAXWELL- YEA O'CONNOR - YEA WATFORD - YEA WILLIAMS - YEA MOTION CARRIED. Distributed at the meeting was a spreadsheet listing the 15 CDBG-HR projects by owners name, address, contractor, date bids received, amount, award date, status and total of grant funds used to date, which is $481,148.51. The grant budget allows up to $560,000.00 for construction. Administrator Whitehall advised these should be the final project's awarded for the grant. The residents have been pleased with the projects and are very grateful. The item to consider a request from Okeechobee County to approve a reduction in parking to accommodate a new government office building as recommended by the City Technical Review Committee (Application No. 13-001 -TRC) was withdrawn from the agenda. Administrator Whitehall notified the Council prior to the meeting by email that the County Staff requested the withdrawal of the matter in order to give the Board of County Commissioners time to consider the modifications to the project, as stipulated by the TRC at their February 21, 2013, meeting. There being no further discussion nor items on the agenda, Mayor Kirk adjourned the meeting at 6:49 p.m. The next regular scheduled meeting is March 19, 2013, at 6:00 p.m. INDEPENDENT NEWSPAPERS OKEECHOBEE NEWS 107 S.W. 17th Street, Suite U, Okeechobee, EL 34974 (863) 763-3134 J STATE OF FLORIDA COUNTY OF OKEECHOBEE Before the undersigned authority personally appeared Tom Byrd, who on oath says he is Publisher of the Okeechobee News, a three times a week Newspaper published at Okeechobee, in Okeechobee County, Florida, that the attached copy of advertisement being in the matter of in the 19th Judicial District of the Circuit Court of Okeechobee County, Florida, was published in said newspaper in the issues of Affiant further says that the said Okeechobee News is a newspaper published at Okeechobee, in said Okeechobee County, Florida, and that said newspaper has heretofore been published continuously in said Okeechobee County, Florida each week and has been entered as second class mail matter at the post office in Okeechobee, in said Okeechobee County, Florida, for a period of one year next preceding the first publication of the attached copy of advertisement, and affiant fur- ther says that she has neither paid nor promised any person, firm or corporation any discount, rebate, com- mission or refund for the purpose of securing this advertisement f publication in the said newspaper. Tom Byrd Sworn to and subscribed before me this day of AD Notary Public, State of Florida at Large i ,4. ft ANf3IEBRIQGES *: MY COMMISSION # EE 177653 EXPIRES: April 20, 2016 Bonded Thfu Notary Public Underwriters CITY COUNCIL MEETING NOTICE NOTICE 15 HEREBY GIVEN that the City Council of the City of Okee- chobee will meet in Reggular Session on Tuesday, March 5, 2013 at 6:00 p.m., at City Hall, 55 SE 3rd Ave, Rm 200, Okeechobee, Florida. 71public is invited and encouraged to attend. PLEASE TAKE NOTICE AND BE AMSED that no stenog a is record by a certlfied murt reporter will be made of the foregoing meeting. Accordingy, any person who may seek to appeal any derision involving the matters no herein will be responsible for making a verbatim record of the testimo- ny and evidence at said meeting upon which any appeal is to be based. Please contact City Administration at 863-763-3372, or websIte vfokeechobee com. to obtain a coppy of the agenda. In accordance with the Americans with Disablirdes Act (ADA) of 1990 per- sons needing special accommodation to participate in this proceeding should contact the City Clerk's Office at 863-763-3372 for assistance. by: James E. Kirk, Mayor lane Gamiotea, CMC, City Clerk 437628 ON 3/1/2013 march 5,a013 CITY OF OKEECHOBEE MARCH 5, 2013 REGULAR CITY COUNCIL MEETING OFFICIAL AGENDA CALL TO ORDER - MAYOR: March 5, 2013, City Council Regular Meeting, 6:00 p.m. OPENING CEREMONIES: Invocation given by Rev. Edward Weiss, Church of Our Saviour; Pledge of Allegiance led by Mayor. MAYOR, COUNCIL MEMBERS, AND STAFF ATTENDANCE - City Clerk. Mayor James E. Kirk Council Member Devin Maxwell ✓ Council Member Mike O'Connor Council Member Dowling R. Watford, Jr Council Member Clayton Williams . City Administrator Brian Whitehall City Attorney John R. Cook City Clerk Lane Gamiotea Deputy Clerk Melisa Jahner Police Chief Denny Davis Fire Chief Herb Smith Public Works Director David Allen . PROCLAMATIONS AND PRESENTATIONS - Mayor. Proclaim the week of March 10 -16, 2013 as "Sunshine Week," March 5, 2013 PAGE 2 of 2 V. MINUTES -City Clerk. A. Motion to dispense with the reading and approve the Summary of Council Action for the February 19, 2013 Regular Meeting. VI. AGENDA - Mayor. � rn ewu - A. Requests for the addition, deferral or withdrawal of items on today's agenda. Avak, VII. NEW BUSINESS. A. Consider a recommendation by the Code Enforcement Board regarding Case No. 11-072, Barbara Mills, 406 NW 5th Street, Lots 3 & 4, Block 105, to take legal action to obtain access to the property and bring it into compliance - City Fire Chief (Exhibit 1). B. Motion to award contractors for the FY2011 CDBG House Rehabilitation Program, Bid No. RFP ADM-01 -00-01 -13 - City Administrator (Exhibit 2). C. Motion to approve a reduction in parking to accommodate a new government office building requested by Okeechobee County - City Administrator (Exhibit 3). VIII. ADJOURN MEETING.] PLEASE TAKE NOTICE AND BE ADVISED that if any person desires to appeal any decision made by the City Council with respect to any matter considered at this proceeding, such interested person will need a record of the proceedings, and for such purpose may need to ensure a verbatim record of the proceedings, which record includes the testimony and evidence upon which the appeal is to be based. City Clerk media is for the sole purpose of backup for official records of the Clerk. 0 �- - a,U P15 c - a i - eJ _ A -A a 94) r CITY OF OKEECHOBEE - MARCH 5, 2013 REGULAR CITY COUNCIL MEETING - LANE'S MINUTES `� l 1. CALL TO ORDER - Mayor. Mayor Kirk called the March 5, 2013, Regular City Council Meeting to order at 6:00 p.m. City Clerk Gamiotea called the roll: Present Present Present Present Present Present Present Present Present Present Present Present 11. OPENING CEREMONIES; The invocation was offered by the Very Reverend Father Edward Weiss of the Church of Our Saviour; The Pledge of Allegiance was led by Mayor Kirk. Ill. MAYOR, COUNCIL AND STAFF ATTENDANCE - City Clerk. Mayor James E, Kirk - Present Council Member Mike O'Connor - Present Council Member Devin Maxwell - Present Council Member Dowling R. Watford, Jr. Present Council Member Clayton Williams - Present IV. PRESENTATIONS AND PROCLAMATIONS - Mayor. City Administrator Brian Whitehall - Present City Attorney John R. Cook - Present City Clerk Lane Gamiotea - Present Deputy Clerk Melisa Jahner - Present Police Chief Denny Davis - Present A. Proclaim the week of March 10 through 163, 2013 as "Sunshine Week." Fire Chief Herb Smith - Present Public Works Director David Allen - Present Mayor Kirk read the Sunshine Week proclamation into the record as follows: "Whereas, James Madison, the father of our federal Constitution, wrote that "consent of the governed" requires that the people be able to "arm themselves with the power which knowledge gives'; and Whereas, every citizen in our participatory democracy has an inherent right to access to government meetings and public records; and Whereas, an open and accessible government is vital to establishing and maintaining the people's trust and confidence in their government and in the government's ability to effectively serve its citizens and Whereas, the protection of every person's right of access to public records and government meetings is a high priority of the City Council; and Whereas, the City Council is committed to openness and transparency in all aspects of its operations and seeks to set a standard in this regard, and Now Therefore,1, James E. Kirk, by virtue of the authority vested in me as Mayor of the City of Okeechobee, Florida, do hereby proclaim March 10-16, 203, as "Sunshine Week" commemorating the anniversary of James Madison's birth, and throughout the year to promote dialogue about the importance of open government and freedom of information, to increase information provided electronically and online, and to ensure that all meetings of deliberative d� bodies under its jurisdiction, and their committees, are fully noticed and open to the public." Clerk Gamiotea accepted the proclamation and presented a student learning video published by the First Amendment Foundation highlighting the history of Florida's open government laws, now known as the Sunshine Laws as well as giving real life scenario's of processing various types of public records requests, and types of open meetings together with their required notices. V. MINUTES - City Clerk. A. Council Member moved to dispense with the reading and approve the Summary of Council Action for the February 5, 2013, and February 19, 2013 regular meetings; seconded by Council Member There was no discussion on this item. VOTE KIRK - YEA MAXWELL - YEA O'CONNOR - YEA WATFORD - YEA WILLIAMS - YEA MOTION CARRIED. VI. AGENDA - Mayor. A. Mayor Kirk asked whether there were any requests for the addition, deferral or withdrawal of items on today's agenda. New Business item C was withdrawn. VII. NEW BUSINESS. A. Consider a recommendation by the Code Enforcement Board regarding Case No. 11-072, Barbara Mills, 406 NW 5" Street, Lots 3-4 of Block 105, City of Okeechobee, to take legal action to obtain access to the property and bring it into compliance - City Fire Chief (Exhibit 1). Distributed as exhibit one where the minutes from the October 11, 2011 Code Enforcement Board meeting and exhibits which explained the CEB enacted a lien of twenty-five dollars per day on Case No. 11-072, for Lots 3-4 of Block 105, City of Okeechobee, Plat Book 1, Page 10, Okeechobee County Public Records, the owner is Barbara Mills, the address is 406 Northwest 5th Street. The violation was for Code Section 30-43 Public nuisance and Section 30-44 General cleaning and beautification. Time line leading up to the Code Board action: -June 24, 2011 courtesy letter sent to owner. -July 20, 2011 courtesy letter returned unclaimed. -August 10, 2011 mailed Notice of Violation. -August 16, 2011 Notice of Violation posted on the property -August 31, 2011 Notice of Violation returned unclaimed. -September 21, 2011 mailed Notice to Appear before the Code Board. -September 30, 2011 Notice to Appear posted on property. -October 10, 2011, property inspected and found not in compliance. The fine has accrued for 454 days, which is eleven thousand, three hundred fifty dollars ($11,350.00) as of today. He spoke with Mrs. Mills daughter-in-law in South Carolina today explaining what was happening. She said I'm surprised its taken this long. Mrs. Mills is in West Palm Beach right now, and her recommendation was to try and expedite getting this order and getting the property cleaned up while she (Mrs. Mills) and Robert, the other son, where in West Palm Beach that way there wouldn't be any confrontation. They're 100 percent behind us in getting the property cleaned up. They said they really don't have much influence on her, that Robert, because she lives with him is the real influence and he's the one that doesn't want anything cut. In the mean time the property keeps getting worse and worse. Now over the last year we weren't getting as many complaints, now the neighbors are starting to complain about snakes and rodents coming out of the back yard. Whitehall, so on Dec 2011 is when the CEB commenced with a fine of $25 per day, its $11,350, last time CEB met on this was February 12th and their recommendation to the City Council was to take legal action to obtain access to clean the property. I subsequently spoke to the City Attorney about the CEB's recommendation. They essentially had a couple of choices which was recommend foreclosure or recommend the course of action they took. John and I tried to dissect what would be the most permanent cure, with the least amount of legal intervention. John maybe you can take it from there. Va 3 Attorney Cook the action that is proposed is called an inspection warrant under Florida Statutes and is a procedure where you apply to the county judge for a court order to enter the property to correct a violation. Of course that provides the land owner notice and opportunity to appear and defend and put in their side of story but, as I was discussing with Brian the problem is if we obtain that go in and clean it, then in June or July its going to be grown up as bad or worse and we have to go through the process all over. Its been a difficult case for the Code board because of the circumstances and they have honestly bent over backwards to accommodate Mrs. Mills. On the other hand it is what it is and its not going to get any better by ignoring it. The inspection warrant I think will succeed and will get the property cleaned up until next time. If and I'm not aware of the dynamics that Fred's talking about between the two sons but Brian and I talked about filing a foreclosure and that action may wake somebody up and accomplish some kind of settlement to make sure this property stays cleaned up. Watford - that would be a more long term solution though or if they cleaned it up and then 6 months later they just let it grow and you're back before the code board again I guess. Cook - well if we file the foreclosure say we filed it 1 st of may in court that process can take 12 to 24 months so the case is open during that time and if we abated or held off on actually pushing the foreclosure while they worked on cleaning it up, if it got back like it was then we simply push the foreclosure ahead and keep going so we would have some leverage in that regard. Council Member Watford, or we actually could do both couldn't we, say for example we went ahead with the inspection warrant, and we when in and cleaned it up, are we able to then file a line against the property for the cost? Cook -Yes. Watford -okay then say 6 months later its still in this same shape I assume it goes back the Code Board, comes back to us and if were still having the same problem then we could file for foreclosure. Cook -Yes. Watford -that would get the property cleaned up much faster than the foreclosure. Cook -probably yeah. Watford - assuming we get permission or the judge grants the order, and we get it cleaned up. I would assume when they go before the judge and they say we understand now this is serious and we're going to clean it up, assume he could put some conditions like you have x number of days or weeks to clean it up and if its not, is that kind of a logically. Cook - yeah he can do that. O'Connor - the problem like that if we did that went in there, cleaned it up, cause I say on that code board a long time, and I went through this many times, and ya'll was up here then, if it takes them 6 months to get back to the code board & get it back up here, say we clean it the first month and then there's 5 months that thing is overgrown, and whoever lives next door to it is wondering why we aren't doing something because its taking so long to get it done. Is the property worth right now, worth $11,350 if this fine keeps going on is it worth it for that? And if we have to go through the foreclosure, there's a cost incurred there and if we end up with the property and say the property is worth for example $6-7,000 you wont get that part of it out and you sure as heck wont get the part out where we cleaned it up cause they are going to say we aren't going to do that either. There's a strong possibility they would say that especially if you foreclosed. If you foreclosed on that now at least you got the ball rolling in the right direction if it takes 12-24 months to do that rather than doing it and waiting 5 months and its going to be grown up again and comes back to the code board and they're trying to figure out what in the world to do and it comes back up here to us and we do this same thing over again, then there's another 5 months that it sits vacant and growed up again. Watford- my issue is if we do the foreclosure, say it takes 12-18-24 months property's still not cleaned up for 12-18-24 months, if we do the other thing hopefully we can get it cleaned up and then were still 12-24 months but we accomplish getting it cleaned up quicker, does it stay cleaned up is the issue, but at least we accomplish getting it cleaned up. Then if they don't realize how serious this is or maybe once its cleaned up its easier for them to keep clean once its cleaned up Kirk - if we move to foreclose on the property, we're not foreclosing on whether its cleaned up or not we're foreclosing on the lien aren't we Cook yes. Kirk, then why could be do both, I think you started in that direction, go ahead ask court to let us go in and clean it up and then the next move file to foreclose on the lien, what would be wrong this that? Cook -we can do both, just goes to two separate courts. Kirk - I mean get it cleaned up for the people around. O'Connor -two separate courts? Cook -yes, Kirk- isn't that a better option than hoping they will keep it clean because based on two years experience here they are going to keep it clean, they are basically calling our bluff. Williams - they may not show up in county court Sterling - yes because everything we mail them comes back unclaimed. We did hand deliver the board order, and she signed for it, and we explained exactly what it was and everytime I've spoke to her since I've tried to emphasis, they are working on the house, and I'd say Mrs. Mills thats not where the fine is. You asked them about the value, back in August of 2011 the property appraisers had the land value at $56,550 and the building at $41,484 for a value of $98,038. Watford - yeah the land would be but the office isn't worth anything, the land is valuable with the location I'm assuming, pq Maxwell - this is an office then? J Watford - it was Dr. Mills old office, across from Red Larsons office. Maxwell- looks like a residence thought. Watford - yes it does, it was a residence to begin when he put his office in there. Maxwell- does the rule require a warrant inspection even if you're just going to mow and not just entering the premises? Cook -yes you cant enter the property unless we're invited, which is not going to happen apparently. Maxwell - I can tell you one thing I've experienced before and I think both Mike and Dowling were alluding to this but I think the value is a critical factor because if we look at just cleaning it up this fine alone is going to be $9000 per year plus our periodic clean up costs and so very quickly the lien is going to be more than what is worth and its probably not worth $98,000 now. Watford - no Maxwell - that's probably values from 2009 then the problem too if the taxes aren't paid which is probably the next thing that will happen if not already and it goes of a tax deed sale, this liens going to survive it, and you wont have a buyer because they got a $50-60,000 lien so it wont put the taxes back in the county coffers or ours, that's something to think about. Brian - unless I'm mistaken, once the city abates the nuisance the daily fine would cease. Maxwell - and that would be just replaced by our period costs Brian - yes our period costs until such time that the code board tackles it again, whichever, if we had an opportunity to clean it, come back and clean it, yes those costs would incur but the daily fine would stop. O'Connor - we had that happen in East okeechobee, and there's also an administrative fee on it too isn't there? Cook - there is but it's not that much money. Maxwell - so we loose the daily fine, probably be cheaper to clean it, but as long as we're proceeding. Brian - yes, just wanted to clarify that. Watford - I think most of us have, I know I've talked with the adjoining property owners many times over the few years and understand their frustration because you would want that next door to your house, very difficult for me to vote to foreclose on someones property. That has always been a very, very, very difficult decision for me to make and if there's another option, I like that option than taking someones property. I think we all know the Mills family, we certainly appreciate what Dr. Mills did in this community for those of us who went to him and know his service to the community, its unfortunate however that Mrs. Mills and one son Robert have take this stance. Like Fred, I spoke with the other son, Richard, know him from years back, and basically he said what Fred said, he was going to have it cleaned up and he would pay to keep it cleaned up but the mother flatly told him to stay off and not to get involved, so he's frustrated too that he cant intervene in this, and his words were similar to what Fred said the wife said he didn't know anything for us to do but to continue on so but I just hate to foreclose on someones property and is to me very, very drastic step to take I certainly think we should go ahead and go through the process to clean it up even if, its grown up now for how many years, more than I can remember, 10-15 years maybe longer, even if we clean it up now its going to still be better than it is today, right now. And then we have options we can move forward. Maxwell - has it been vacant that long with no one residing there? Watford- his office has been closed for 20 years, they never have lived there, that was his office and once he stopped practicign medicine it closed. Maxwell - well I think too, and agree, think we do a disservice by not acting because this fine continues to accrue, no family member or anyone has the chance to really save it so we're kind of promoting decay. Watford - but you know what our history is on fines don't you. Maxwell - if we act now and there's some ability to reduce it then a person could salvage the equity if they were to step in at some point during it so I think waiting could be potentially damaging. Watford - I'm not saying we should wait, its just foreclosure is a drastic last option. Maxwell - I think we should do both, ask John because the fine is only $11,000, can you file them both in county court, can you file one suit and ask for the inspection while it proceeds? Cook - will have to look at the statute again, did one for the county a couple years ago and I'm fairly certain the warrant has to go to the county judge. Maxwell - but I mean could you do the foreclosure in county court? Cook - oh because of the value you mean? That would be stretching it and I'm not sure we could, but ... Maxwell - I would be in favor of just the foreclosure giving the fact there's no reasonable expectation of compliance, the children have exhausted their efforts and that it would probably do mroe good to the owner in the long run to bring it to a head. O'Connor - I think what burns me up about the whole thing is the defiance of those people, I remember Dr. Mills and what you said is all very benelvelent but by the same toke the defiance if that starts happening all over the City, then we got a problem, if we tolerate that. Pq 5 Maxwell - this is a high profile area and it does hinder our ability to enforce against others. Kirk - if we do both, start the one then start the foreclosure behind it doesn't mean we have to foreclose because they have every right in the world to stop it, we don't want their property but I feel personally their actions have given us not much of a choice because they aren't will to cooperate at all, wont even let us on the property to clean it up. This is why we have the code enforcement board and a code enforcement officer. I remember Dr. Mills too, I was in his office many times... Williams - but we aren't dealing with him. Kirk - no we're not, and I would recommend we do both, lets get it cleaned up as fast as we can, file the fore closure and maybe she'll realize we mean busienss and maybe she'll stop it, that woudl be my desire that she stop it because we don't want to be in the real estate business but at the same time we got to support our code people. Williams - can we withhold filing the foreclosure to see if we get any response after the clean up? Watford - see if they even appear? Kirk - yes Williams - I'm for getting it cleaned up as soon as possible Kirk - we can clean it up and address it again for the foreclosure part of it if you want to, but I think we shoudl be moving in the direction of doing both because we don't want it to set there and start over growing again, Fred goes out sending out notices again, if she's mad with whomever or whatever that would just make it worse I think. Watford - think you'll have a scene if they know what's happening. I don't know what would trigger, don't know what we can do tonight to trigger the foreclosure, can we say if they do not appear at the court hearing then we start the foreclosure or if... Kirk if you want just bring the foreclosure back at the next council meeting after this hearing takes place. Cook - if the a fine stops because it comes into compliance, the accrued fine doesnt go away, so we don't have to wait for Fred to cited them again or have a code hearing again, if we clean it up, and 30-45 days later it looks like it did before we can put it back on the agenda then. Kirk - that to me sound like a good alternative. Cook okay. Watford move that we take the necessary legal action to get the court order to obtain access to the Mills property 406 NW 51h Street to bring it into compliance; O'Connor second. Additional discussion: none KIRK - YEA MAXWELL- YEA O'CONNOR - YEA WATFORD - YEA WILLIAMS - YEA MOTION CARRIED. B. Motion to award contractors for the FY 2011 CDBG House Rehabilitation Program, Bid No. RFP ADM-01-00-01-13 - City Administrator (Exhibit 2). Watford - do we make them in separate or one motion? Kirk - either. Council Member Watford moved to Award the Contractors RFP No. ADM-01-00-01-13 for the FY 2011 Community Development Block Grant House Rehabilitation Program [Grant No. 10DB-05-07-57-02-H08], to McHaffey Construction Group for Mary Massey, [504 NW 171h Street project] in the amount of thirty-nine thousand, eight hundred twenty four dollars ($39,824.00); seconded by Council Member Williams. There was no discussion. VOTE KIRK - YEA MAXWELL- YEA O'CONNOR - YEA WATFORD - YEA WILLIAMS - YEA MOTION CARRIED. Council Member Watford moved to Award the Contractors RFP No. ADM-01-00-01-13 for the FY 2011 Community Development Block Grant House Rehabilitation Program [Grant No. 10DB-05-07-57-02-H081, to SineMark Construction, LLC, for Mattie Erin, [920 NW 9" Street project] in the amount of thirty thousand, none hundred dollars ($30,900.00); seconded by Council Member Williams. There was no discussion. VOTE KIRK - YEA MAXWELL- YEA O'CONNOR - YEA WATFORD - YEA WILLIAMS - YEA MOTION CARRIED. Council Member Watford moved to Award the Contractors RFP No. ADM-01-00-01-13 for the FY 2011 Community Development Block Grant House Rehabilitation Program [Grant No.10DB-05-07-57-02-H08], to Platinum Performance Builders for Mary Koger, [915 NW 10`h Street project] in the amount of forty-two thousand, six hundred sixty-eight dollars ($42,668.00); seconded by Council Member Williams. There was no discussion. VOTE KIRK - YEA MAXWELL- YEA O'CONNOR - YEA WATFORD - YEA WILLIAMS - YEA MOTION CARRIED. Distributed at the meeting was a spreadsheet listing the 15 CDBG-HR projects by owners name, address, contractor, date bids received, amount, award date, status and total of grant funds used to date, which is $481,148.51. The grant budget allows up to $560,000.00 for construction. Administrator Whitehall advised this should be the final project's awarded for the grant. The residents have been pleased with the projects and very grateful. C. Motion to approve a reduction in parking to accommodate a new government office building requested by Okeechobee County - City Administrator (Exhibit 3). Administrator Whitehall notified the Council prior to the meeting by email that the County Staff requested the withdrawal of the matter in order to give the Board of County Commission time to consider the modifications to the project, as stipulated by the Technical Review Committee at their February 21, 2013 meeting #13-001-TRC. IX. ADJOURN MEETING - Mayor. There being no further discussion nor items on the agenda, Mayor Kirk adjourned the meeting at 6:49 p.m. La III �iillll 4 Id 1 .. ._•. _. -I-- — — I �5z Office of the Mayor Okeecbobee, Florida WHEREAS, James Madison, the father of our federal Constitution, wrote that "consent of the governed" requires that the people be able to "arm themselves with the power which knowledge gives", and WHEREAS, every citizen in our participatory democracy has an inherent right to access to government meetings and public records; and WHEREAS, an open and accessible government is vital to establishing and maintaining the people's trust and confidence in their government and in the government's ability to effectively serve its citizens; and WHEREAS, the protection of every person's right of access to public records and government meetings is a high priority of the City Council; and WHEREAS, the City Council is committed to openness and transparency in all aspects of its operations and.seeks to set a standard in this regard; and NOW THEREFORE, I, James E. Kirk, by virtue of the authority vested in me as Mayor of the City of Okeechobee, Florida, do hereby proclaim March 10-16, 2013, as "Sunshine Week" commemorating the anniversary of James Madison's birth, and throughout the year to promote dialogue about the importance of open government and freedom of information, to increase information provided electronically and online, and to ensure that all meetings of deliberative bodies under its jurisdiction, and their committees, are fully noticed and open to the public. In witness whereof I have hereunto set my Date: March .5, 2013 E2 rwI J, a,sy Exhibit 1 March 51 2013 From: Sue Christopher[mailto:schristopher@cityofokeechobee.com] Sent: Thursday, February 28, 2013 2:16 PM To: `Robin Brock' Subject: Agenda item for City Council Mtg on 3/5/13 On February 12, 2013 the Code Enforcement Board made a recommendation to the City Council on the following case: Case No. 11-072 Barbara Mills 406 NW 51h Street Lots: 3 & 4 Blk: 105 Parcel #3-15-37-35-0010-01050-0030 Case #11-072 Barbara Mills has a fine of $25 per day which began on Dec 8, 2011 for general cleaning and public nuisance. Attorney Cook advised the Code Board of two options: 1) Recommend foreclosure 2) Recommend City Council take legal action to get a court order in order to obtain access on the property and bring it into compliance. The Code Enforcement Board recommended City Council take legal action to obtain access in order to clean the property. Exhibit 2 March 5, 2013 MEMORANDUM NANCY PHMLIPS & ASSOCIATES, L.C. 7408 Edisto Drive Tel: 561-432-1524 Lake Worth, Florida 33467 FAX: 561432-6734 February 25, 2013 TO: Mayor and City Council, City of Okeechobee FROM: Nancy Phillips, Grants/Funding Specialist TRANSMITTED VIA EMAIL SUBJECT: Overview of CDBG Housing Applicants - RFP ADM-01-00-01-13 CDBG Contract No.: 1 I DB-05-07-57-02-H08 On February 19, 2013 bids were received and opened for final three (3) CDBG housing projects. The bid opportunity was advertised in the local newspaper on January 25, 2013. Seven (7) contractors attended the mandatory walk-thru and four (4) submitted bids. With the adoption of the City's new Housing Assistance Plan (HAP) program guidelines, the bid should be awarded to the lowest responsible and responsive bidder who is within a 15 percent range that is below and above the cost estimate. A copy of the bid tabulation is attached to this memorandum for your review. The cost estimate was derived from local fair market construction costs. The three (3) housing rehabilitation projects are noted below: Owner: Mary Massey Address: 504 NW 17`b St. Okeechobee. FL. Phone: 863-484-2821 Date: 1/28/2013 Item # System Description of Work Location 001 Flooring install sheet vinyl in the utility room and kitchen; install Various carpet in all bedrooms, living and hallway. 002 HVAC Install new HVAC system in home, include all work Interior/ needed to accommodate airhandler in existing space. Exterior HVAC system shall be new central electric minimum 15 SEER, Energy Star Rated heating and air conditioning system with service to all habitable rooms. Include all ductwork, air handler closet, piping, electrical and other items necessary for a complete system. 003 Windows/ Install new windows throughout home; Windows shall Various Doors be Insulated Impact resistant glass with Low -Solar -Gain Low-E Glazing, Energy Star labeled and Hurricane approved. Bedroom windows must be sized properly for egress. Include all windowsills and finish work necessary. Page I of 1 CM Install new 36" prehung interior doors to meet ADA throughout the entire home and install all new closet doors. Install a new exterior prehung door at front entrance of the home with keyed alike deadbolt and knob. 004 Electrical Install a new lighting fixture with globe in the kitchen, Various hallway, utility room, dining room and bathroom. Wire the entire home to meet NEC and install new GFCI outlets in all wet areas of the home. Replace all missing or inoperative switches, outlets and covers. Install hard wired smoke detectors in all common areas of the home. Install new ceiling fans with light fixture and globe in all bedrooms and living room. 005 Paint Paint exterior of home with one main color and one trim Various color. Paint all interior walls one main color and prime and paint all ceilings white. 006 Exterior Install a new mailbox and post to include address Exterior numbering. 007 Insulation Install attic insulation to meet R 30. Attic 008 Plumbing Install new kitchen cabinets with the same footage to Various include new countertops, sink, fixture, shutoff valves and plumbing lines. Install a new water heater and plumb pressure relief to the exterior of the home. In the bathroom install a new vanity to include sink, fixtures and plumbing. Install a new elongated ADA toilet to include new plumbing supply line and shut off valve, remove existing bath tub and install a new ceramic tub with tile surround including all fixtures and plumbing to meet ADA, install handicap grab bars around toilet and in shower, replace ceramic file anywhere removal is required in bathroom. 009 Interior Repair all damaged or deteriorated drywall throughout Various the home to include all trim, taping and texture best to match existing. Install a new attic access panel to include all new framing and trim work in the master bedroom. Install wire closet shelving in all closets and three wire triangle corner shelves at the end of the hallway for bathroom linen. Construct a closet with bifold doors in the master bedroom, remove the interior door from the kitchen, frame opening for no door and install a new doorway to lead into the bedroom that separates the bedroom from the utility room. 010 Appliances Install a new four burner glass door electric range, Kitchen refrigerator and range hood in the kitchen. Page 2 of 2 I� 011 Fumigation Treat entire home for termites. I Various Bids Submitted: Platinum Performance Builders $47,250.00 SineMark Construction, LLC $41,600.00 Sweat Trucking & Paving $46,454.00 McHaffey Construction Group $39,824.00 Cost Estimate: $42,300.00 Recommendation — Consider award for Mary Massey project to low bidder, McHaffey Construction Group, who is within the 15 percent range below or above the cost estimate, in the amount of $39,824.00. Owner: Mattie Ervin Address: 920 NW 9'h St. Okeechobee. FL. Phone: 863-447-6339 Date: 8/8/2012 Item # System Description of Work Location 001 Flooring Install sheet vinyl throughout the home. Various 002 14VAC Install new HVAC system in home, include all work Interior/ needed to accommodate airhandler in existing space. Exterior HVAC system shall be new central electric minimum 15 SEER, Energy Star Rated heating and air conditioning system with service to all habitable rooms. Include all ductwork, air handler closet, piping, electrical and other items necessary for a complete system. 003 Windows/ Install new windows throughout home; Windows shall Various Doors be Insulated Impact resistant glass with Low -Solar -Gain Low E Glaring, Energy Star labeled and Hurricane approved. Bedroom windows must be sized properly for egress. Include all windowsills and finish work necessary. Install a new 36" prehung interior doors to meet ADA throughout the entire home. Install a new exterior prehung door at front entrance of the home with keyed alike deadbolt and knob. 044 Electrical Install a new lighting fixture with globe in the kitchen, Various hallway, utility room and front exterior entrance. Wire the entire home to meet NEC and install new GFCI outlets in all wet areas of the home. Install hard wired smoke detectors in all common areas of the home. Install new ceiling fans with light fixture and globe in all bedrooms and living room. 005 Paint Paint exterior of home with one main color and one trim Various color. Paint all interior walls one main color and prime and paint all ceilings white. Page 3 of 3 0 CM 006 Exterior Repair or replace all damaged soffit on home. Exterior Install a new mailbox and post to include address numbering. 007 Insulation Install attic insulation to meet R-30. Attic 008 Plumbing Install new kitchen cabinets with the same footage to Various include new countertops, sink, fixture, shutoff valves and plumbing lines. Plumb water heater pressure relief to the exterior of the home. In the bathroom install a new vanity to include sink, fixtures and plumbing. Install a new elongated ADA toilet to include new plumbing supply line and shut off valve, remove existing bath tub and install a new tile shower with surround including all fixtures and plumbing to meet ADA, install handicap grab bars around toilet and in shower. 009 Interior Repair all damaged or deteriorated drywall throughout Various the home to include all trim, taping and texture best to match existing. 010 Appliances Install a new four burner glass door electric range, Kitchen refrigerator and range hood in the kitchen. Bids Submitted: Platinum Performance Builders $51,880.00 SineMark Construction, LLC $30,900.00 Sweat Trucking & Paving $39,458.00 McHaffey Construction Group $35.927.00 Cost Estimate: $36,250.00 Recommendation — Consider award for Mattie Ervin project to low bidder, SineMark Construction, LLC, who is within the 15 percent range below or above the cost estimate, in the amount of $30,900.00. Owner: Mary Koger Address: 915 NW 12`h St. Okeechobee, FL. Phone: 863467-9763 Date: 1/28/2013 Item # System Description of Work Location 001 Flooring Install carpet in master bedroom and bedroom Q. Various 002 HVAC Install new HVAC system in home, include all work Interior/ needed to accommodate airhandler in existing space. Exterior HVAC system shall be new central electric minimum 15 SEER, Energy Star Rated heating and air conditioning system with service to all habitable rooms. Include all ductwork, air handler closet, piping, electrical and other items necessary for a complete system. L-003 Windows/ Install new windows throughout home; Windows shall Various Page 4 of 4 Doors be Insulated Impact resistant glass with Low -Solar -Gain Low-E Glazing, Energy Star labeled and Hurricane approved. Bedroom windows must be sized properly for egress. Include all windowsills and finish work necessary. Install new prehung interior doors throughout the entire home, install a new prehung closet door in bedroom #2 and bifold doors in the master bedroom. Install a new exterior prehung side door and utility room install a new deadbolt and know on front door with all three keyed alike with deadbolt and knob. 004 Electrical Install a new lighting fixture with globe in the bathroom, Various utility room, exterior carport and exterior front entrance. Install a minimum 150 amp panel box, wire the entire home to meet NEC and install new GFCI outlets in all wet areas of the home. Replace all outlet and switch plate covers. Install hard wired smoke detectors in all common areas of the home. Install new ceiling fans with light fixture and globe in all bedrooms. 005 Paint Paint exterior of home with one main color and one trim Various color. Paint all interior walls one main color and prime and paint all ceilings white. 006 Exterior Remove and replace roofing shingles, sheathing, eave Exterior drip, fascia, soffit and all deteriorated wood behind eave drip and fascia. 007 Insulation Install attic insulation to meet R-30. Attic 009 Plumbing Install new kitchen cabinets with the same footage to Various include new countertops, sink, fixture, shutoff valves and plumbing lines. Plumb water heater pressure relief to the exterior of the home. In the bathroom install a new vanity to include sink, fixtures and plumbing. Install a new elongated ADA toilet to include new plumbing supply line and shut off valve, remove existing bath tub and install a new ceramic tile shower with tile surround including all fixtures and plumbing to meet ADA, install handicap grab bars around toilet and in shower. 009 Interior Repair all damaged or deteriorated drywall throughout Various the home to include all trim, taping and texture best to match existing. Remove all existing paneling and install drywall where removed to include all tape, texture and trim best to match existing. Remove existing wall heater located in the bathroom and complete all repair work to match existing walls where removed. Page 5 of 5 En Q 010 1 Appliances Bids Submitted: Cost Estimate: Install a new four burner glass door electric range and range hood in the kitchen. Platinum Performance Builders $42,668.00 SineMark Construction, LLC $36,700.00 Sweat Trucking & Paving $49,839.00 McHaffey Construction Group $43,486.00 $44,000.00 Kitchen Recommendation — Consider award for Mary Koger project to low bidder, Platinum Performance Builders, who is within the 15 percent range below or above the cost estimate, in the amount of $42,668.00. When these homes are finished, the City will have completed eleven (11) rehabs and one (1) demo/replacement home. Page 6 of 6 City of Okeechobee Housing Rehabilitation (CDBG) 11DB-H08 Bid Tab Bids Opened February 19, 2013 Massey Rehabilitation Ervin Rehabilitation Koger Rehabilitation PlatinumPerformance Builders $47,250.00 $51,880.00 Clean Cuts, LLC NO BID NO BID NO BID SineMark Construction, LLC. $41,600.00 =_<==;'_ $309000D ^ ` $36,700.00 Sweat Trucking and Paving $46,454.00 $39,458.00 $49,839.00 Walter M. White Construction Company NO BID NO BID NO BID McHaffey Constrution Group — -=_; $3982400-s $35,927.00 $43,486.00 Cost Estimate $ 42,300.00 $ 36,250.00 $ 44,000.00 15% Above Estimate $ 48,645.00 $ 41,687.50 $ 50,600.00 15% Below Estimate $ (35,955.00) $ (30,812.50) $ (37,400.00) Recommended contractor McHaffey SineMark Platinum 1 2 3 4 5 6 7 8 10 11 9 12 13 14 15 City of Okeechobee Housing Rehab (CDBG) 11DB-H08 NAME ADDRESS Beverly Alvarado 605 NW 16th St Judy Curtis 209 SE 8th Av Debra Leon 604 NW 15th St Shirley Roberts 915 NW 9th St Q9 9 NPA/ 9 7+4, C+ Gloria Goulette 809 SE 9th Ct Henrietta Ridley 1609 NW 7th Av Harry Schock 1805 NW 7th Av Marilyn Smith 512 SE 10th Av Cebrena Thomas 925 NW 11th St Mattie Ervin 920 NW 9th St Mary Massey 504 NW 17th St Mary Koger 915 NW 12th St CONTRACTOR BIDS REC'D BID AMOUNT AWARD DATE SineMark Const 4/5/2012 $ 38,000.00 4/17/2012 Neal g 4r`�2 $ 4 4,875.09applicant wdrew Bowline 7/26/2012 $ 27,245.51 8/21/2012 American 7/26/2012 $ 29,955.00 8/21/2012 James Sweat 7/26/2012 $ 18,180.00 8/21/2012 Meha4ey 9/19 $ 44,07S.90 applicant wdrew Clean Cuts 9/19/2012 $ 56,700.00 10/16/2012 Neal Long 9/19/2012 $ 29,800.00 10/16/2012 Platinum Perf Bldrs 9/19/2012 $ 49,300.00 10/16/2012 Demo White Sands 9/19/2012 $ 76,900.00 10/16/2012 Sweat Trucking 9/19/2012 $ 41,676.00 1/15/2013 Deme Bid rejected twice, 1st for cost and 2nd for elegibility SineMark Const 2/19/2013 $ 30,900.00 McHaffey Const 2/19/2013 $ 39,824.00 Platinum Perf Bldrs 2/19/2013 $ 42,668.00 total to date: $ 481,148.51 to Feb 27th 2013 STATUS completed 7/9/12 N/A completed 11/27/12 completed 11/14/12 completed 11/19/12 N/A essen completed 2/5 essen completed 2/27 completed 12/20/12 est comp 3/7/13 contract 2/26 no prmt N/A NOW CITY OF OEEECRO, E Exhibit 3 Application for Site Plan Review March 5, 2013 Pagel of 2 ate Received -= �„i3OF�DI�FC City of Okeechobee General Strvita Aepartmcnt C �)'v Application No. r r= Fee Paid: 0 U 55 S.E. P Avenue, Room 101 (• u. n p r ' O Okeechobee, Florida 39974-2903 Pbone: (863)163-3372, czl 218 Receipt W., j J ((g O� Fax: (863) 763-169 ' e-mail: clement@cityofokeecbobee.com Hearing Date: APPLICANT INFORMATION 1 Name of property owner(s): Okeechobee County 1 Owner mailing address: 304 Northwest 2nd St, Rm. P103, Okeechobee, ' 3 Name of applicant(s) if other than owner: 4 Applicant mailing address: 5 Name ofcontattperson (state.relationship):Robbie Chartier, County Administrator 6 Contact person daytime phone(s): 8 6 3- 7 6 3- 6 4 41 Engineer: Name, address and phone number: 7 Chastain Skillman, Inc., P.O.Box 7036,Sebring, FL 33872-0101 861-387-4360 Surveyor: Name, address and phone number: 8 Tradewinds Surveyors,200 S.W.3rd Ave., Okeechobee, FL 34974 PROPERTY and PROJECT INFORMATION Property address/directions to property: 307 NW 5th Avenue, akeeehobee, FL 34974 9 i0 Parcel Identification Number 3-15-37-35-0010-01270-0010 11 Current Future Land Usedesignation: Public Facilities x2 Current Zoning district: PUB —Public Facilities Describe the project including all proposed uses, type of construction and conceptual building layout, how the business or use is expected to operate on the site, including but not limited to: number of employees expected; hours of operation; location, extent and type of any outdoor storage or sales, etc., and fire flow layout Use additional page if necessary. 13 . - Review of Master Site Plan_ Review of Phase One Describe existing improvements on property (for example, the number and type of buildings, dHelling units, occupied or vacant, etc.). Use additional page if necessary. 14 Existing approx. 10,000 SF building utilized by Property Appraiser Office and Tax Collector Office. 15 Total land area in square feel (if less than two acres): 2.06(p or acres: _ 16 is proposed use different from existing or prior use (_Yes) f X No) Rev. 04/11 v V 'v V v V 14111 CITY OF OKEECHOBEEE Application for Site Plan Review Nge2 of j Number and description of phases: 17( Phase One: 12,000 SF Government Building and Drive Master Site Plan: Future Government Building & Parking 18 Source, ofPotable water' OUA — Existing 19 Method ofsewage disposal: OUA — Existing ATTA.CEIMLM REQ1J D FOR ALL APPLICATIONS 20 Applicant's statement of interest in property o Wne- r' 21 One (1) COPY of last recorded warranty deed 22 Notarized letter of consent from property owner (if applicant is different from property owner) N% Tierce (3) sealed boundary and topographic, "as is" surveys of the property involved including: _ Z3 a. certified boundary survey, date of survey, surveyor's name, address and phone number b. Legal description of site and parcel number c. Com utadon of total acreage to nearest truth of an acre 24 Two (2) sets of aerials of the site. 25 Eleven (11) eoples of sealed site plan drawings (see attached checklist for details to be tncludtd in sits plan) 2,6 Eleven (11) copies of drawing indicating facades for all buildings, including architectural elevations. Eleven (11) copies of landscape plan, including a separate table indicating the number of trees and shrubs by type and �` 27 showing both the official and common name of each type of tree and shrub. 28 Three (3) copies of scaled drainage calculations Attach a TraRe Impact Study prepared by a professional transportation planner or transportation engineer, if the atoning or proposed use will generate 100 or more peak hour vehicle trip ends using the trip generation factors for the most similar use 29 as contained in the Institute of Transponatim Engineers most recent edition of Trio Generation. The TIA must identify the number of net new external trips, pass -bay calculations, internal capture calculations, a.m. and pm. peak hour trips and level ofsarvice on all adjacent roadway licks with and without the projecL A Nonrefundai le application fee: S 1,000.00 plus S30.00 per acre. 1 r 0 61 , 9 30 NOTE: Resolution No. 96-11 Schedule of Land Development Regulation Fees and Charges — When the cost for advertising publishing and mailing notices of public bearings exceeds the establisbed ter, or when a professional consultant is bared to advise the City on the application, the appilcant shall pay the actual cast'. NOTE: Submission will be reviewed by the City Engineer and City planner for all necessary documentation. The Applicant will be notified at least 10 days prior to the TRC meeting whether or not additional Information J!] require to proceed or if the review will be rescheduled to the next TRC meeting. Confirmation of Information Accuracy I hereby certify that the information in thus application is correct. The information included in this application is fbruse by the City of Okeechobee in processing my request. False or misleading information may be punishable by a fine of up 10 S500.00 and imprisonment of up to 30 days and may resulting the summary denial of this application. obbi?, �-Fly-btu,- Signature Printed Name Date For questions relating to this application packet, call the General Services Dept. at (863)-763-3372, EA 218 Rev. 04/11 MINUTES OF 'CIE TECHNICAL REVIEW COMMITTEE A THURSDAY, FEBRUARY 21, 2013,10:00 A.M. CITY OF OKEECHOBEE 79i 55 Southeast Yd Avenue Okeechobee, Florida 34974 Page 1 of 3 CALL TO ORDER — Chairperson. The meeting was called to order at 10:03 a.m. by Chairperson Whitehall. II. STAFF ATTENDANCE — Secretary. City Administrator Brian Whitehall - Present Building Official Jeffrey Newell - Present Police Chief Denny Davis - Absent with consent Fire Chief Herb Smith - Present Public Works Director David Allen - Present City Engineer -Position is vacant at this time Non -Voting Ex-Officio Members: City Attorney John R. Cook - Present City Planning Consultant Bill Brisson - Present OUA Executive Director John Hayford - Present (arrived at 10:40 a,m.) County Environmental Health Department Representative - Absent School District Representative - Absent Board Secretary Patty Burnette - Present III. MINUTES —Secretary. A. Building Official Newell moved to dispense with the reading and approve the November 15, 2012 Technical Review Committee regular meeting minutes; seconded by Public Works Director Allen. Motion carved unanimously. IV. NEW BUSINESS — Chairperson. A. Okeechobee County. 13-001-TRC. Application was submitted by Ron Cauthan, P.E. for Chastain Skillman, Inc., on behalf of the property owner, Okeechobee County BOCC, in regards to the construction of a new 12,000 square foot government office building and drive—thru located at 307 NW 5t^ Avenue, Okeechobee, FL This is Phase One of the Master Site Plan — Senior Planner. The Master Site Plan included with the application, identified for this property the existing Property Appraiser and Tax Collectors office building, the proposed 12,000 square foot subject building, a future 12,800 square foot government office building, retention area, and two future parking lots, one with 22 spaces and a drive-thru, the other with 11 spaces, two being handicapped. '1AW T110aftruary 21, 2013 - Page 2 of 3 IV. NEW BUSINESS CONTINUED. A. Okeechobee County, 13-001-TRC continued. The focus of discussion was on the parking requirements, how much could be reduced and what could be deferred, as basically the applicant was requesting no off-street parking be constructed for the new building, Planner Brisson explained the proposed government building's 27 parking space requirement was based on the net square footage (10,911 s.f.), rather than the normal gross square feet area. The applicant is requesting a 50 percent reduction in parking space requirements (13 spaces) and to defer the construction of off-street parking areas indefinitely. A parking study/survey supplied by the applicant indicates 121 on -street parking spaces in the immediate vicinity, an average of 70 were being occupied. Mr. Donnie Oden, County Facilities Maintenance and Development Services Director, added that while conducting the study, it was observed the majority of spaces occupied at the corner of Northwest 6#1 Avenue, were Sheriffs Office employees. County and Sheriffs Office Staff are working toward resolving this by proposing to move surplus vehicles from the Sheriff Office on -site parking lot to another area on their property. This would allow Sheriff Office employees to park in their designated area and open more on -street spaces. Following a lengthy discussion, the consensus of the TRC was to reject the proposal to indefinitely defer off- street parking construction, and require the 22-space parking area identified on the Master Site Plan as "Future Parking," and located on the Northwest corner be constructed by Fiscal Year 2014-2015. In addition, a Photometric Lighting Plan will need to be submitted prior to constructing the parking. Discussion then turned to the Landscaping Plan, which needs to be modified to include seven additional trees along Northwest 4th Street. It was noted that the County Extension Office staff examined the mature oak tree on the site and it will have to be removed. Comments from the Departments: County. Environmental Health Department: No issues were received. OUA: Mr. Hayford stated the project would be connecting to the water main tied onto Northwest 711 Avenue extending eastward under the skate park, and further to Northwest 3rd Street; and tying into the existing 2- inch water main on Northwest Sh Avenue. A fire hydrant will be installed at the corner of Northwest 5th Avenue and 3rd Street to provide additional fire protection for the south side. In regards to wastewater, the project will be tying into the gravity line running along Northwest 5th Avenue. OUA Field Crews completed pressure testing for the site; an issue with slower flow was discovered on Northwest 2"d Street which could be due to deteriorating values on Parrott Avenue (Highway 441), these will be scheduled for repair after the winter season. Building Official: Mr. Newell's main concern was employee parking. The reason for the new building is because of the state's requirement that the driver's license bureau be housed with the Tax Collectors office. This will create an increase in traffic for this area and he suggested a designated employee parking lot. Public Works: Mr. Allen was concerned with parking as well and with how the County would be enforcing the designated parking areas for the employees. His other concern was maintaining enforcement consistency of allowing the County to park on unimproved areas, when other businesses have been required to improve the parking area, or move the vehicles. One suggestion noted was to add signage for employee only parking area. Police Department: No issues were received. Fire Department: Chief Smith noted that all entrances, exits, and alleyways would have to be open for Fire Department equipment, and marked appropriate for no parking in these areas. 14.. TRCA.rebruary 21, 2013 - Page 3 of 3 IV. NEW BUSINESS CONTINUED. A. Okeechobee County.13-001-TRC continued. Fire Chief Smith moved to approve Application No. 13-001-TRC to construct a new 12,000 square foot government office building and drive—thru located at 300 NW 6th Avenue, with the following contingencies: The TRC finds and recommends to the City Council that there is sufficient surplus on -street parking in the immediate vicinity of the proposed building to iustify the reduction of the required parking by 13 spaces. The TRC finds and recommends to the City Council that there is sufficient surplus parking in the immediate vicinity of the proposed building to justify deferral of the construction of a 22 space parking lot until 2014/15 Fiscal Year. The Landscape Plan be modified to include seven additional trees to be located in the 10-foot perimeter buffer along the 170 foot of frontage of the project along Northwest 4th Street. Submittal of a Photometric Lighting Plan meeting the requirements of City Code Section 78-71(a)(5) prior to construction of the 22 space parking lot; seconded by Public Works Director Allen. Motion carried unanimously. V. ADJOURNMENT— Chairperson. There being no further items on the agenda, Chairperson Whitehall adjourned the Technical Review Committee meeting at 11:14 a.m. PLEASE TAKE NOTICE AND BE ADVISED that any person desiring to appeal any decision made by the Technical Review Committee with respect to any matter considered at this proceeding, such interested person will need a record of the proceedings, and for such purpose may need to ensure a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. General Service's media are for the sole purpose of backup for official records of the Department. Brian Whitehall, Chairperson ATTEST: Patty M. Burnette, Secretary Staff Report Site Plan Review Prepared for The City of Okeechobee Applicant: Okeechobee County (Property AppraiserlTax Collectorl Drivers License Office Building and Future Government Building) Petition No.: 13-001-TRC 1 rt'_t f,�YP]anning & Management Services, Inc. 1375 Jackson Slreet, Suite 206 Furl Myers, Florida 239-.334.336E Serving Florida Local Governments Since 1988 Staff ReportApplicant: Okeechobee County Site Plan Review Petition No.: 13-001-TRC Owner: Okeechobee County 304 NE 2m Street, Rm. #103 Owner Address: Okeechobee, FL 34972 Applicant: Okeechobee County 304 NE 2"d Street, Rm. #103 Applicant Address: Okeechobee, FL 34972 Site Address: 307 NW 5th Avenue Okeechobee, FL 34974 Contact Person Robbie Chartier, County Administrator Applicant/Contact Phone Number: 863-763-6441 Legal Description of Subject Property ALL OF BLOCK 127, OKEECHOBEE, ACCORDING TO THE PLAT THEREOF RECORDED IN PLAT BOOK 5, PAGE 5, PUBLIC RECORDS OF OKEECHOBEE COUNTY, FLORIDA. The Applicant is proposing to build two new government office buildings. The first to be built will be a new 12,923 gross square foot office building for the Property Appraiser, Tax Collector and Drivers License operations. The existing 10,000 square foot building now housing the Property Appraiser's and Tax Collector's offices will be turned over to the Sherriff's Office for relocation of existing employees now located at the existing jail site. The second new 12,800 gross square foot government office building will be built sometime in the future, but after discussions with the Applicant, the County has informed us "the future building has been taken out of the equation." The Applicant is also requesting a reduction in parking requirements of up to 50% through the use of surplus on -street parking under the provisions of Sec. 90-485, and a deferral for the balance of the required parking under the provisions of Sec. 90-483(4) Following is the Staff analysis of the project's consistency with the various City require- ments and regulations. Instances where the Staff believes the submission to be deficient are highlighted. 1 leasing Florida ux:a! ciwernn.era, %inc 3o»S Staff Report Site Plan Review A°Mficant: Okeechobee County Petition No.: 13-001-TRC Existing Future Land Use Map Public Facilities Classification Zoning District PUB Use of Property Offices of the Property Appraiser and Tax Collector Acreage About 90,000 sq. ft. (2.066 ac.) Proposed Public Facilities PUB Property Appraiser, Tax Collector, Drivers License (PA/TC/DL), Sheriffs offices. About 90,000 sq. ft. (2.066 ac.) Adjacent FLUM Classifications, Zoning Districts, and Existing Land Use North: Future Land Use Map Classification Public Facilities Zoning, District PUB Existing Land Use Sheriffs Department East Future Land Use Map Classification Single -Family & Commercial Zoning District CPO Existing Land Use Florida Community Health Ctr. and offices South Future Land Use Map Classification Commercial Zoning District CPO Existing Land Use Duplex residences and vacant land West: Future Land Use Map Classification Public Facilities Zoning District PUB Existing Land Use Recreation area Adequacy of Public Facilities Potable Water and Sanitary Sewer: The plans show an 8 inch water main proposed to be extended to the site from an existing OUA water main to provide fire protection. The building water service will come off this main. Mr. John Hayford, OUA Director, has provided all information on the OUA water system necessary for me to prepare the FDEP permit application for Extension to a Public Water System. The sanitary service has been placed on the drawings in accordance direction from Mr. Hayford. OUA has adequate capacity to meet the water and wastewater demands required by this building. 2 Serving Florida Local Governments Since 1988 Staff Report Applicant: Okeechobee County Site Plan Review Petition No.: 13-001-TRC Solid Waste Disposal: On a number of occasions the County has confirmed a considerable level of excess capacity available to serve the solid waste disposal needs of other developments in the City. It appears reasonable that the volume of solid waste associated with a development of this size can also be accommodated within the capacity of the County's Solid Waste Facility. Traffic: While the new office building represents an increase in floor space, the activities undertaken in the new building are essentially the same as in the existing office building at the northeast corner of the subject property. Rather than any significant increase in traffic we expect there will be more of a shift in traffic to NW Wh Avenue because this is where the primary access to the new PA/TC/DL building is located. We do not expect the change in the traffic pattern to result in congestion in the vicinity. Drainage: The proposed development will be required to meet all standards required by the City of Okeechobee and the South Florida Water Management District. Regulation Required Provided Minimum Parcel Size As needed to comply with About 90,000 square feet other regulations Minimum Front Yard 25 feet 33 feet (PA/TC/DL building) Setback Minimum Side Yard Setback 15 feet 30 feet PA/TC/DL buildin Minimum Rear Yard Setback 20 feet 180 feet from NW 5th Av. Maximum Lot Coverage 50% About 25% Maximum Lot Coverage and 85% Less than 50% including Other Impervious Surfaces deferred parking area. S Serving Florida Local Governments Since 1988 Staff Report Site Plan Review AMicant: Okeechobee County Petition No.: 13-001-TRC Existing PA/TC building has no formal marked off-street parking spaces although some vehicles park in an informal manner. Other employees and visitors use the on -street parking. Presumably, `this building is grandfathered without the need to provide off- street parking. Therefore the parking requirement for this project is limited to that necessary to serve the new PA/TC/DL. Off- street Parking; number I @ one space per 400 square of spaces feet of governmental offices. 10,911 sf new PA/TC/DL building requires 27 spaces. If a parking reduction is approved under the provisions of Sec. 90-485, the reduction is limited to not more than 50% of the number of required off- street parking spaces may be deferred. Therefore the maximum number that may be deferred is 13, leaving 14 required off-street spaces. No parking spaces are proposed at this time for the new PA/TC/DL building. The Applicant is proposing to request a reduction of 50% (13 spaces) in the number of required off- street parking spaces under Sec. 90-485 because there is surplus on -street parking in the immediate vicinity. We agree there is sufficient surplus parking, in the immediate vicinity of the proposed PA/TC/DL build- ing that is not required by other uses. Further, we agree that the surplus is sufficient to justify reducing the parking requirement by 13 spaces, the most per- mitted under Sec. 90- 485(e). In addition, the Applicant is requesting to defer the balance of the required off- street parking spaces (14) because the Applicant believes there are sufficient on -street parking spaces available to accommodate existing on -street parking demand and that of the PA/TC/DL building. As required under Sec. 90- 483(4), the site plan shows the future location of a parking lot immediately north of the PA/TC/DL building. Although the parking lot is shown to contain 22 spaces, the actual number of deferred parking spaces required is 14. Additional discussion regarding required parking is provided on the following page 4 sc-ning Florida Lo,al I;iw'iYimeli s `ill1v 1101S Staff Report VOW Site Plan Review Applicant: Okeechobee County Petition No.: 13-001-TRC Number of spaces Two are shown on the designated for the Two required street in front of the main handicapped entrance. Off-street Parking, size of 9 feet wide by 20 feet deep 10 feet wide by 20 feet deep spaces CONTINUED DISCUSSION ON REQUIRED PARKING Chastain -Skill, Inc., the County's Consultant, conducted a utilization study of the 121 on -street parking spaces located along both sides of the streets bordering block 127, the subject property. The numbers of vehicles parked along each of the street faces and on the site of the current Property Appraiser and Tax Collector offices were recorded at 10:00 am and 3:00 pm each weekday from June Oh through the 22nd. If we accept the conclusions of the study, on average, 70 of the 121 on -street parking space are occupied at these times leaving a surplus of 51 spaces. This survey was conducted to include consideration of another future office building. The result of the study, is that the County and its Consultant feel that there is adequate on - street parking to address the needs associated with the use of the existing building by the Sheriffs Department employees and the occupancy of the new PA/TC/DL building, current parking demand and some of the parking need for the future building. Since the future building has been "taken out of the equation", the revised site plan deals with the need for parking only at the PA/TC/DL building and uses the parking survey data for on - street parking areas E, C and F only, which are closest to the PA/TCIDL building. While these three on -street areas contain 50 parking spaces, we believe the easternmost five spaces on NW 3"' Street (area C) are not sufficiently convenient to the main entryway to be considered as parking to serve the PA/TC/DL office building. The Applicant has stated that the data substantiate that there is already adequate on -street parking to address current parking demand as well as all of the parking demand associated with the new PA/TC/DL building. Therefore they are requesting not only the 13 space reduction in parking due to surplus on -street parking, but also deferral of the remaining 14 off-street parking spaces needed for the PA/TC/DL building. We do not entirely agree. The parking survey data indicate that, with just the 45 on -street parking spaces, about half (43%) of the time there will be adequate on -street parking to serve existing demand and that associated with the new PA/TC/DL building. If we add two spaces, parking will be adequate 64% of the time. With three additional spaces there will be adequate parking 72% of the time. Four additional spaces will result in parking being sufficient 88% of the time. In order to ensure that there is always adequate parking, seven additional spaces would be needed. We have spoken with the Applicant about our initial findings and he has suggested that they are proceeding to arrange for alternate parking for some employees or customers of the County offices who presently park on -street along the northern half of NW 6`h Avenue, thus freeing up enough spaces to ensure adequate on -street parking to handle the demands associated with the new PAITCIDL building Serving Florida Local 1;overnnxm[s Since 1988 Staff Report *4w Site Plan Review A'Wicant: Okeechobee County Petition No.: 13-001-TRC First parking space is 20 feet from the property line. First parking space should be The drive-thru lane is nine Design of parking lot access at least 20 feet from the feet wide. While there is no and interior circulation. property line to allow entering specific provision regarding vehicles to pull off the right -of- the minimum width of a way. drive-thru lane, a nine -foot lane was previously approved for at least one drive-thru bank operation. Based on the requirement for One 10' x 30' space is to be one loading space for 10,000 to located east of PA/TC/DL 40,000 square feet of building with access and Off-street Loading government office space, one egress provided along the 10' x 30' off-street loading exiting north -south driveway between NW 3`d and 4'h space is required. Streets. Minimum Driveway Width 24-feet for 90 degree parking Landscaping One tree and three shrubs for each 3,000 sf of lot area. In this case the area subject to Overall lot area landscaping lot a development is 53,550 sf t(315 feet frontage along NW 6 Av. 18 trees and 233 shrubs [Sec. ] to a depth of 170 feet) Trees required = 18 Shrubs required = 54 18 sf of landscaped area per Landscaped area is well in required parking space. With 27 excess of the minimum 486 Nonresidential Parking Area Parking spaces required = 486 sf required. [(Sec. 90-533 (1) & (2)] sf of landscaped area. One tree per 72 sf of required Ten trees shown in deferred landsca ed area = 7 parking lot. Nonresidential Parking Area Minimum two feet of Presumably this would [(Sec. 90-533 (4)] landscaping between vehicular apply to a drive through use areas and buildings. service aisle. One landscaped island for every ten parking spaces Nonresidential Parking Area (minimum size 55'x15' and one Two landscaped islands, [(Sec. 90-533 (6)] tree) each with one tree, and of adequate size are shown. 22 spaces requires two landsca ed islands. w Serving Florida Local Govermnems Since 1988 Staff Report 1%W Site Plan Review Applicant: Okeechobee County Petition No.: 13-001-TRC All street frontages are provided with the requisite 10-foot landscaped buffer. Ten foot buffer along street However, only 15 trees are frontages. There are three located in the street buffer street frontages on the lot area areas There are 13 along devoted to the new building. NW 3rd Street and NW 6'n Nonresidential Buffer The three frontages total 655 Av. and two in the perimeter (Sec. 90-534) linear feet (170+170+315). buffer of the deferred Therefore 22 trees are parking lot along NW 6In Av. required. Therefore, seven more trees are required. Trees shall be spaced not more than 50 feet on centers. No trees are shown in the perimeter buffer along NW 41' Street. The seven additional tress should be laced in this area. Maximum Height 45 feet The buildings appear to be only one story. Other Sidewalks: Sidewalks are present along each of the four street frontages of Block 127. Lighting Plan: A lighting plan will need to be provided for the off-street parking area to serve PA/TC/DL building and ultimately for the parking area to serve the "future building". Dumpster Location: The Applicant has shown the location of the dumpster on the revised plans. It is to be located on the south side and perpendicular to the existing east/west driveway. The truck will enter from the north and head south directly to the dumpster, pick up and empty the dumpster, back out and exit to the south on the existing driveway. 7 seninr Florida local 1�)Rs Staff Report Site Plan Review Applicant: Okeechobee County Petition No.: 13-001-TRC Recommendation Based on the foregoing analysis and comments, we recommend approval of the site plan with the following stipulations. The TRC finds and recommends to the City Council that there is sufficient surplus on -street parking in the immediate vicinity of the proposed building to justify the reduction of the required parking by 13 spaces. 2. The TRC finds and recommends to the City Council that there is sufficient surplus on -street parking in the immediate vicinity of the proposed building to justify deferral of the 14 required off-street parking spaces remaining as a result of the reduction in parking requirements identified in Stipulation #1; and further, that the Applicant enter into the written agreement outlined in Sec. 90-483(4)(b). 3. The landscape plan is modified to include seven additional trees to be located in the 10-foot perimeter buffer along the 170 of frontage of the project along NW 4th Street. 4. The Applicant submits a photometric lighting plan meeting the requirements of Sec. 78-71(a)(5). Submitted by. - Wm. F. Brisson, AICP Planning Consultant February 14, 2013 TRC Hearing date: February 21, 2013 Attachments: Future Land Use Map Zoning Map Aerial photograph showing existing land uses 8 Serving Florida Wcal Governments Since 1988 Staff Report Site Plan Review Propedy Al%licant: Okeechobee County Petition No.: 13-001-TRC FUTURE LAND USE MAP 70 71 6 th S t 102 ra zj t. PLAN LAM USE SC40E - FAMLY KaL-n - RumLy mcmummm NOUSTRML PUBM FACLMES F6M09MXNLMM USE 5 Le Ltwal fwmemmems %ttkv- tom Staff Report Site Plan Review Subject Property ' nm bt. Am sr' ss 102 J 103 ZONING MAP 05 104 NW 4th St. 12 i 34 135 ZONING r_�.cdeuso�we�satsrwer . . ctT• L131°T couu Fl rtA CFO- couu P�cre.^.:aces_ :r-rcc '.. H-.4DU IAG 1!!3-1 t:*Tm.,L ?U6 - PJ1!L 6 HCILTL:. M.%M= PXF�E3t3E471A-UULTIFA<.t1_Y :V"-.MICEITKL UWLE HOVE iF-. -tic-`tOFX T:Ac.SiiCiF ptliL'! R"F • tE'ii0=%(?AL S`F/t,LE Wnli i< ' 127 Applicant: Okeechobee County Petition No.: 13-001-TRC rd St. 1 I ' � I a z 10 N r(Vin 6lnritla Lckni GOL•ernmeets �inir l9ti Staff Report Applicant: Okeechobee County Site Plan Review Petition No.: 13-001-TRC AERIAL PHOTOGRAPH SHOWING EXISTING LAND USES - %Igo Oka N s Servift FkKida UxA Goverrimlix± Nin.'e ivlis Un iv vv oLn ,,.Parking Lot. .mot Remove Surplus Ve from existing parkir 'to Propos d Storag 00 a ) Relocate Employee Parking on NW 6th Ave to Existing ER� j ,k lik ( iiiirn P illk arking Lot. 5 ,� —a■ P VII II ci , ...,1L , 1111 r • k.. aY. `_ w s la*- ;7-''..4.-...14 ,,. , .' .-Alliiiiiii. ''''' i li -fig . -. moi . . . . :. ifiliik„, . IN s i ` t l. C1 yin m. - .•. . Remove Surplus Vehicles from existing parking area Proposed Storage Yard - # 1� . flilla tt �, ' to Propos:d Storage Yard - • to . l ... d _ , IMO ,. ¢ :;M • al tNlRuIIIIuuIIIlll■■IIuIIU .v,a . M e el II° . I ro�f �. - _ - a - — . 14 at �` t_' . . .' 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NO. 27563 DRAWING NO. 9699.01 - C1 31 61 z03 Lane Gamiotea MLhLtt;L 4 ULU From: Brian Whitehall <bwhitehall@cityofokeechobee.com> N EW b"""�'�' w C Sent: Tuesday, March 05, 2013 2:55 PM (hem • :• To: 'Councilman Clayton Williams'; Councilman Devin Maxwell; Councilman Dowling Watford; Mayor Kirk Cc: Igamiotea@cityofokeechobee.com; 'Patty Burnette'; 'David Allen'; rbrock@cityofokeechobee.com; mjahner@cityofokeechobee.com Subject: County prkg reductn request removed from this agenda Gentlemen - After speaking with Administrator Chartier, the County wishes to remove the matter of a parking reduction request from the County for their proposed Driver Lic facility and new Appraiser/Col lector's office building. Apparently the County has not discussed the City TRC Committee's decision and wishes to do so, prior to the City Council's deliberation. Thanks Administrator City of Okeechobee (863) 763-3372 ext: 212 fax: (863) 763-1686 E-Mail: bwhitehall(a)cityofokeechobee.com Website: http://www.cityofokeechobee.com NOTICE: Due to Florida's broad public record laws, this email may be subject to public disclosure.