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1982-12-07 Regular Meeting3214 82 -1 82 -86 ATTEST: Bonnie S. Thomas, CMC City Clerk City of Okeechobee iae Ace Edward W. Douglas, D. Chairman /Mayor City of Okeechobee THERE IS A TAPE OF THIS MEETING IN ITS ENTIRETY ON FILE IN THE CLERK'S OFFICE. REGULAR MEETING TUESDAY, DECEMBER 7, 1982 The City Council of the City of Okeechobee, Florida, met in regular session at 7:00 P.M., Tuesday, December 7, 1982, in the City Council Chambers at 55 South- east Third Avenue, Okeechobee, Florida. Chairman /Mayor Edward W. Douglas called the meeting to order with the following Councilmen present: Edward W. Douglas, Chairman /Mayor Donald Burk, Vice Chairman Dowling Watford, Jr. James H. Knight Oakland Chapman Other present were: Richard C. Fellows, City Administrator David M. Conlon, City Attorney L.C. Fortner, Jr., Director of Public Works James Broome, Consulting Engineer Larry Mobley, Police Chief Janice M. Mann, Deputy Clerk City Clerk Bonnie Thomas, as Supervisor of Elections for the City of Okeechobee, was at the Fire Station witnessing the vote count of the City's General Election. AGENDA ITEM #1 - INVOCATION AND PLEDGE The Invocation was offered by Councilman Burk followed by the Pledge of Allegiance. AGENDA ITEM #1I- APPROVAL OF MINUTES With no corrections, additions or deletions needed, Councilman Burk moved that the minutes of the November 23, 1982, regular meeting be approved, seconded by Councilman Chapman. Motion carried. AGENDA ITEM #111 - STREET RIGHT -OF -WAY - SOUTHEAST SIXTH AVENUE Chairman Douglas presented for discussion and possible action, a Quit -Claim 1 '. 1 1 Iii I 3215 82 -87 82 -48 Deed on a street right -of -way on Southeast Sixth Avenue, from Southeast Second Street north to State Road 70. The street is one of the streets on the City's five year paving program, however, it is not a dedicated street right -of -way. Chairman Douglas noted the need of acquiring two parcels, one owned by R.E. Hamrick and the other owned by Florida Power and Light Company. R.E. Hamrick has executed a Quit -Claim Deed for his parcel, subject to acceptance of the right -of -way by the Council and Attorney Conlon has prepared a Quit -Claim Deed for Florida Power & Light Company which has been sent'to their legal department. Attorney Conlon stated the Deeds were properly filled out and executed. Council discussed the legal formalities. Conlon suggested a title search be done on the properties to verify the rightful owners prior to the paving of the street. Councilman Burk moved to accept the Quit -Claim Deed of R.E. Hamrick and that a title search be conducted, seconded by Councilman Knight. Motion carried. AGENDA ITEM #IV - OFFICIAL PARADE ROUTE Chairman Douglas opened the floor for discussion by the Council regarding adopting an official parade route to be effective for all public parades, effective January 1, 1983. The parade would assemble on Southwest Sixth Street between Parrott and Seventh Avenue; proceed to Parrott Avenue; north on Parrott Avenue to State Road 70 (West North Park Street); west on State Road 70 to Northwest Seventh Avenue; south on South- west Seventh Avenue to a point of disbandment between Third Street and Southwest Sixth Street. Council discussed the need for the new route due to the large crowds and congestion in the park area. Councilman Watford asked if the Chamber of Commerce had looked at the proposed parade route. Chairman Douglas advised that it had been discussed with the Chamber and the merchants on South Park Street, by Administrator Fellows. No further discussion, Councilman Burk moved to change the parade route and follow the prescribed plan as indicated, seconded by Councilman Chapman. Motion carried. AGENDA ITEM #V - FmHA AGREEMENT Chairman Douglas called for discussion and possible action by Council to authorize the Mayor and City Clerk to execute the One Million Dollar($1,000,000.00) grant agreement with Farmers Home Administration. Administrator Fellows briefly described the two phases of the program. A five million dollar ($5,000,000.00) project; first phase is three million dollars ($3,000,000.00) to be used mainly for the construction of a collection system through the most populous areas of the City; second phase will be for the construction of the 3216 82 -48 82 -48 new sewage plant, in hopes of receiving funding from the Environmental Protection Agency (EPA) after 1984. Councilman Burk moved that the Council authorize the Mayor and the City Clerk to execute the one million dollar ($1,000,000.00) grant agreement with FmHA, seconded by Councilman Chapman. Motion carried. AGENDA ITEM #VI - FmHA LETTER OF INTENT Chairman Douglas opened the floor for discussion and possible action by the Council to authorize the Mayor and City Clerk to execute the Farmers Home Administration's ''Letter of Intent ". Councilman Chapman moved to authorize the execution, by the Mayor and the City Clerk , of the FmHA Letter of Intent, seconded by Councilman Burk. Administrator Fellows clarified the "Letter of Intent" states the Council agrees to follow the letter of conditions. Chairman Douglas called for a vote on the motion. Motion carried. AGENDA ITEM #VII - FmHA LOAN RESOLUTION.. Chairman Douglas presented for possible adoption a resolution to authorize the issuance of one million dollars ($1,000,000.00) in bonds from the Farmers Home Administration. The Resolution was read as follows: LOAN RESOLUTION (Public Bodies) A RESOLUTION OF THE City Council OF THE City of Okeechobee AUTHORIZING AND PROVIDING FOR THE INCURRENCE OF INDEBTEDNESS FOR THE PURPOSE OF PRO- VIDING A PORTION OF THE COST OF ACQUIRING, CONSTRUCTING, ENLARGING, IMPROVING, AND /OR EXTENDING ITS Wastewater Collection System FACILITY TO SERVE AN AREA LAWFULLY WITHIN ITS JURISDICTION TO SERVE. WHEREAS, it is necessary for the City of Okeechobee (Public Body) (herein after called association) to raise a portion of the cost of such undertaking by issuance of its bonds in the principal amount of One Million Dollars pursuant to the provisions of Chapter 180, Florida Statutes WHEREAS, the association intends to obtain assistance from the Farmers Home Administration, United States Department of Agriculture, (herein called the Government) acting under the provisions of the Consolidated Farm and Rual Development Act (7U.S.C. 1921 et seq.) in the planning, financing, and supervision of such undertaking and to purchasing of bonds law- fully issued, in the event that no other acceptable purchaser for such bonds is found by the association: NOW THEREFORE, in consideration of the premises the association hereby resolves: 1. To have prepared on its behalf and to adopt an ordinance or resolution for the issuance of its bonds and containing such items and in such forms as are required by STATE statutes and as are agreeable and acceptable to the Government. 2. To refinance the unpaid balance, in whole or in part, of its bonds upon the request of the Government if at any time it shall appear to the Government that the association is able to refinance its bonds by obtaining a loan for such purposes from responsible cooperative or private sources at reasonable rates and terms for loans for similar purposes and periods of time as required by section 333(c) of said Consolidated Farm and Rural Development Act (7 U.S.C. 1983(c)). 3. To provide for, execute, and comply with Form FmHA 400 -4, "Nondiscrimination Agreement "; and Form FmHA 400 -1, "Equal Opportunity Agreement ", including an "equal Opportunity Clause ", which clause is to be incorporated in, or attached as a rider to, each construction contract and subcontract involving in excess of $10,000. 83217 3 4. To indemnify the Government for any payments made or losses suffered by the Government on behalf of the association. Such indemnification shall be payable from the same source of funds pledged to pay the bonds or any other legal permissible source. 5. That upon default in the payments of any principal and accrued interest on the bonds or in the performance of any covenant or agreement contained herein or in the instruments incident to making or insuring the loan, the Government, at its option may (a) declare the entire principal amount then outstanding and accrued interest immediately due and payable, (b) for the account of the association (payable from the source of funds pledged to pay the bonds or any other legally permissible source) incur and pay reasonable expenses for repair, maintenance, and operation of the facility and such other reasonable expenses as may be necessary to cure the cause of defauult, and /or (c) take possession of the facility, repair, maintain, and operate or rent it. Default under the provisions of this Resolution or any instrument incident to the making or insuring of the loanmay be construed by the Govern- ment to constitute default under any other instrument held by the Government and executed or assumed by the association, and default under any such instrument may be construed by the Government to constitute default hereunder. 6. Not to sell, transfer, lease, or otherwise encumber the facility or any portion thereof, or interest therein, not permit others to do so, without the prior written consent of the Government. 7. Not to borrow any money from any source, enter into any contract or agreement, or incur any other liabilities in connection with making enlargements, improve- ments or extensions to, or for any other purpose in connection with the facility (exclusive of normal maintenance) without the prior written consent of the Government if such undertaking would involve the source of funds pledged to pay the bonds. 8. To place the proceeds of the bonds on deposit in an account, in a bank, and in a manner approved by the Government. 9. To comply with all applicable State and Federal laws and regulations and to continually operate and maintain the facility in good condition. 10. To provide for the receipt of adequate revenues to meet the requirements of debt service, operation and maintenance, and the establishment of adequate reserves. No free service or use of the facility will be permitted. 11. To acquire and maintain such insurance coverage including fidelity bonds as may be required by the Government, to establish and maintain such books and records relating to the operation of the facility and its financial affairs and to provide for required audit thereof in such a manner as may be required by the Government to provide the Government without its request, a copy of each such audit, and to make and forward to the Government such additional information and reports as it may from time to time require. 13. To provide the Government at all reasonable times access to all books and records relating to the facility and access to the property of the system so that the Government may ascertain that the association is complying with the provisions hereof and of the instruments incident to the making or insuring of the loan. 14. To provide adequate service to all persons within the service area who can feasibly and legally be served and to obtain FmHA's concurrence prior to refusing new or adequate services to such persons. Upon failure to provide services which are feasible and legal, such person shall have a direct right of action against the association or public body. 15. In the case of a grant in the sum not to exceed $ 1,000,000 , the association hereby accepts the grant under the terms as offered by the Government and that the Mayor and Clerk of the association are hereby authorized and empowered to take all action necessary or appropriate in the execution of all written instruments as may be required in regard to or as evidence of such grant and the association hereby resolves to operate the facility under the terms as offered in said grant agreement(s). The provisions hereof and the provisions of all instruments incident to the making or the insuring of the loan, unless otherwise specifically provided by the terms of such instruments, shall be binding upon the association as long as the bonds are held or insured by the Government. The provisions of sections 6 through 13 hereof may be provided for in more specific detail in the bond resolution or ordinance; to the extent that the pro- visions contained in such bond resolution or ordinance should be found to be inconsistent with the provisions hereof, these provisions shall be construed as controlling as between the association and the Government. The vote was: Yeas FIVE ; Nays NONE ; Absent NONE 3218 82 -48 82 -48 82 -48 82 -67 IN WITNESS WHEREOF, the City Council of the City of Okeechobee has duly adopted this Resolution and caused it to be executed by the officers below in duplicate on this 7TH day of DECEMBER (SEAL) Attest: BONNIE S. THOMAS , 1982 • Title City Clerk City of Okeechobee By EDWARD W. DOUGLAS Title Mayor Chairman Douglas opened the floor for discussion. Councilman Burk moved for the adoption of the Resolution as presented, seconded by Councilman Knight. Motion carried. AGENDA ITEM #VIII - FmHA ASSURANCE AGREEMENT AND EQUAL OPPORTUNITY AGREEMENT Chairman Douglas called for action by the Council to approve the Assurance Agreement and Equal Opportunity Agreement, also, in connection with the Farmers Home Administra- tion sewer project. Councilman Burk moved for the adoption of the Assurance Agreement, seconded by Councilman Chapman. Motion carried. AGENDA ITEM #IX - FmHA REQUEST FOR OBLIGATION OF FUNDS Chairman Douglas called for action by Council to authorize the Mayor and City Clerk to execute the request for obligation of funds in the amount of a one million dollar ($1,000,000.00) grant and a one million dollar ($1,000,000.00) loan. Councilman Knight moved that the request for obligation of funds be properly executed, seconded by Councilman Burk. Motion carried. AGENDA ITEM #X - LOCAL BOND ATTORNEY AND BOND COUNSEL Chairman Douglas noted the next item for discussion was the approval by the Council, of the firm of David Conlon as local bond attorney and the firm of Livermore, Klein & Lott as bond counsel. Administrator Fellows advised that the FmHA will only approve certain firms, Livermore, Klein & Lott being one. Council discussed briefly. Councilman Burk moved to approve David Conlon as local bond attorney and the firm of Livermore, Klein and Lott as bond counsel, seconded by Councilman Chapman. Attorney Conlon advised that the firm of Livermore, Klein & Lot was also recommended by the "League" counsel. Chairman Douglas called for a vote on the motion. Motion carried. AGENDA ITEM #XI - LATERAL SEWER PROGRAM AND MASTER DRAINAGE PLAN Chairman Douglas called for authorization for Broome, VanOstran & Associates to 3219 82 -41 undertake a drawing of plans and specifications for the lateral sewer program and master drainage plan. Administrator Fellows advised Council there was Two Hundred Eleven Thousand Dollars ($211,000.00) in the budget for the project, which includes all of the aerials, etc., having to do with the master drainage plan. The City will be able to utilize the information to develope most of the field material for the master drainage plan. In summary, Fellows stated the Two Hundred Eleven Thousand Dollars ($211,000.00) will pay for all the lateral sewer program and all the master drainage plan imcompassed by this particular grant agreement, not the entire City. Fellows noted all costs will be paid with FmHA funds. Council discussed briefly. Councilman Burk moved that Broome, VanOstran and Associates be authorized to undertake the drawing of plans and specifications for the lateral sewer program and master drainage plan, contingent on receiving the commitment from Farmers Home Administration, seconded by Councilman Chapman. Councilman Knight asked if this would complete the project for the entire City. Engineer Broome and Administrator Fellows advised it was only for the first phase of the project, the very densely populated areas of the City. Council discussed, briefly, the phases of the project. Chairman Douglas called for a vote on the motion authorizing Broome, VanOstran and Associates to undertake the drawing of plans. Vote on motion carried. AGENDA ITEM #XII - CITY HALL EXPANSION Chairman Douglas opened the floor for discussion relative to the possible expansion of City Hall to provide needed office and storage space. Due to the economic situation being what it is, Councilman Knight moved to cancel any plans to expand City Hall at this time. Motion died for a lack of second. Councilman Watford commented and agreed there is a need for more room at City Hall, the problem though, is how much room. Council discussed the proposed expansion at length. Contractor J.L. Lawson, present, noted that, "by the summer of 1983 you can expect as much as a forty percent (40 %) increase in costs." Following discussion of the varied alternates, Councilman Chapman moved to accept alternate #9 plus finishing the inside, seconded by Councilman Burk. Council discussed the problem created by a number of the suggested alternatives, in trying to utilize the additional floor space while keeping the departments together. Councilman Watford noted the one story addition would increase the square footage to seven thousand four hundred sixty -five (7,465); however, the two -story addition over the Fire Station would increase the square footage to eight thousand five hundred four (8,504). Watford felt the two -story addition was more economically feasible. 3220 82 -48 Council continued its discussion with input from Engineer Broome, Police Chief Larry Mobley, Fire Chief Keith Tomey and Director Fortner. Chairman Douglas called for a vote on the motion to accept alternate #9 plus finishing work. Councilmen Burk, Chapman, Douglas and Watford voted yes. Council- man Knight voted no. Motion carried. Councilman Watford asked for a complete cost breakdown prior to construction. Administrator Fellows was instructed to meet with Engineer Broome and the contractor awarded the bid and present the breakdown at the next regular meeting. Councilman Burk moved that bid alternate #9 be awarded to Lawson Construction, Okeechobee, in the amount of Sixty -Two Thousand Nine Hundred Nine and 76/100ths Dollars ($62,909.76); and that a change order completing the job be issued by Council approval after consulting with the contractor, seconded by Councilman Chapman. Councilman Watford asked, for clarification, "does subject to the change order mean it is contingent upon Council approving the remainder of the work? In other words, if the Council does not approve the finish work, construction will not begin." Councilman Burk advised that that was the intent of the motion. No further discussion, Chairman Douglas called for a vote on the motion. Councilmen Burk, Chapman and Watford voted yes. Councilman Knight voted no. Motion carried. AGENDA ITEM #XV - MAYOR TO CALL ON AUDIENCE Chairman /Mayor Douglas called on those persons in the audience wishing to address the Council. Citizen Andy Rubin congratulated the projected winners of the City Election. Rubin then commented on Council's action on the Farmers Home Administration grant and on awarding the bid of the City Hall expansion to a local contractor as opposed to the lowest bid this time. Citizen Randall Smith appeared before the Council again regarding the clean- up of the lake. Mr. Smith requested Two Hundred Twenty Dollars ($220.00) to help pay for a sign eight feet (8') by twelve feet (12') to be placed at the lake entrance. Smith noted the Chamber of Commerce has agreed to pay for half of the cost of the sign. Attorney Conlon advised Council that such a donation is permissable. Adminis- trator Fellows noted the monies can be made available. Councilman Knight moved to donate Two Hundred Twenty Dollars ($220.00) for the sign and that the County Commission name appear on the sign along with the City Council and the Chamber of Commerce, seconded by Councilman Chapman. Motion carried. Refering back to Item #VIII of the agenda, Chairman Douglas noted a motion was needed to approve the Equal Opportunity Agreement in connection with the 3221 82 -41 Farmers Home Administration sewer project. Councilman Burk moved to approve the Equal Opportunity Agreement in the FmHA package, seconded by Councilman Chapman. Motion carried. Attorney Conlon asked for clarification on the wording of the motion awarding the bid to Lawson Construction Company. Councilman Burk stated the intent of the motion was to award the bid to Lawson Construction for Sixty -Two Thousand Nine Hundred Nine and 76 /100ths Dollars ($62,909.76) contingent upon Council's approval of the change order. Deputy Clerk Mann presented the Warrant Registers for Council approval. Administrator Fellows presented a resolution for Council approval. Chairman Douglas read the resolution as follows: RESOLUTION NO. WHEREAS, Donald Burk has served his community for two separate terms for a total of eight years both as Councilman, Vice -Mayor and Chairman; and WHEREAS, during the term of Donald Burk he has displayed care and concern for the citizens and residents of Okeechobee; and WHEREAS, the said Donald Burk has always maintained a reasoned and logical approach to the solution of the problems of the City of Okeechobee; and WHEREAS, the said Donald Burk has chosen to retire from his position as City Council - mand and Vice -Mayor for the City of Okeechobee; and WHEREAS, the Mayor and City Council wish to recognize the said Donald Burk for his contributions to the community, NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF OKEECHOBEE, FLORIDA AS FOLLOWS: 1. That Vice -Mayor and Councilman Donald Burk is hereby tendered the best wishes of the Mayor, City Council, City staff and City employees on his retirement from active public service on behalf of this community. 2. That the said Donald Burk is tendered the gratitude of his community for the un- selfish contributions made in behalf of the citizenry. 3. This resolution shall take effect upon its adoption. Introduced and passed in regular session assembled this 7Th day of DECEMBER , 1982. Councilman Chapman moved to adopt the resolution as read, seconded by Councilman Watford. Councilman Watford stated it was well deserved. Councilman Chapman stated he enjoyed working with Councilman Burk and appreciated his work. Councilman Knight added he appreciated Mr. Burk as an outstanding and dedicated member. Councilman Burk stated "it is not only touching but an honor to receive such recognition from all the City employees." Chairman Douglas called for a vote on the motion to adopt the resolution. Motion carried. 3222 On behalf of the Council, Chairman /Mayor Douglas presented Mr. Burk a "Distinguished Service Award ". Chairman Douglas recalled Council's negotiations with Mr. Fellows to become the Assistant to the Mayor. Mr. Fellows, at that time, did not feel the necessity of promoting any severance pay. "However ", Chairman Douglas continued, "in the case of a political situation and a political job with the possibility of being releaved of his duties without just cause, such a need has arisen." Chairman Douglas read the following resolution: RESOLUTION NO. WHEREAS, Richard Fellows has served this community well and ably during the past two years; and WHEREAS, said Richard Fellows has actually saved the City more than he has been paid in salary; and WHEREAS, certain representations relative to severance pay were made to Richard Fellows upon his employment with the City of Okeechobee; and WHEREAS, the City Council now wishes to formalize these representations made to Richard Fellows, 1. At such time as Richard Fellows shall be terminated without reasonable cause, or if Richard Fellows deems it in the best interests of the community that he tender his resignation then he shall be entitled to ninety days (3 months) severance pay payable on demand. 2. The severance pay hereinabove mentioned is to be in addition and supple- mental to any other benefits such as earned annual leave and retirement benefits. 3. This resolution shall take effect upon its adoption. 1982. Introduced and passed in regular session assembled this7Th day of DECEMBER The floor was opened for discussion. Councilman Chapman moved to adopt the resolution as presented, seconded by Councilman Burk. Councilman Watford stated he understood, the City Manager being a political position, there may be a need for this type of compensation. Watford continued, "I can understand severance pay if we are terminating an employee, however, if that employee voluntarily leaves our employment then severance pay is not warranted." Attorney Conlon noted this issue should have been addressed and drawn up when the City hired Mr. Fellows. Councilman Burk stated the resolution only refers to "shall be terminated . . " not if Mr. Fellows decides to resign. Following brief discussion, Chairman Douglas called for a vote on the motion to adopt the resolution. Councilmen Burk, Chapman and Knight voted yes. Councilman Watford voted no. Motion carried. 3223 82 -81 Councilman Knight asked for further information regarding the voting rights of County residents owning property in the City. Administrator Fellows advised he learned from the Florida League of Cities general council that this question had been passed upon and it simply would require a change in the City's Charter. The Council would have to call a special election, have a referendum. At the same time the Council could adopt the change in the method of selecting Councilmen, that is by numbering the seats. Councilman Knight moved to pursue the possible changes to the City Charter by special election, seconded by Councilman Chapman. Administrator Fellows suggested that he compile all the legal data, and arrive at a date of election, with costs, etc., to be presented to the Council within thirty (30) days. Council discussed stipulating only County residents owning property in the City be allowed to vote, not out -of- county owners. No further discussion, Chairman Douglas called for a vote. Motion carried. Councilman Watford noted the Central Florida Regional Planning Council to meet Wednesday, December 8th. He will be unable to attend. Councilman Watford moved to adopt the resolution supporting the distribution formula of Daytona Beach Shores of the half -cent sales tax, seconded by Councilman Chapman. Motion carried. Chairman Douglas read the resolution as follows; RESOLUTION NO. WHEREAS, the Florida Legislature in 1982 adopted House Bill 2 -D, better known as the half cent local sales tax, and WHEREAS, the distribution formula contained in said House Bill is inequitable in the overall distribution of sales tax dollars for local governments, and WHEREAS, the City of Daytona Beach Shores has prepared a distribution formula using a combination of population, point of collection and property evaluation for distribution of the half cent sales tax, and WHEREAS, this distribution formula is much more equitable in the allocation of these funds to local government, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF OKEE CHOBEE, FLORIDA, AS FOLLOWS: 1. That the Florida League of Cities and the Okeechobee Legislative delegation are hereby respectfully requested to seek a change in the distribution formula of the half cent local sales tax in accordance with the recommendations prepared by the City of Daytona Beach Shores in order that the distribution of these sales tax dollars may be received by local government on a more equitable basis. 2. This resloution shall take effect upon its adoption. Introduced and passed in regular session assembled this 7TH day of DECEMBER , Ji 1982. R 1 1 1 Ti- 1 3224 82 -81 82 -12 CANVASSING BOARD Chairman Douglas announced that the Council will sit as Canvassing Board to canvass the election returns of the City General Election held today, December 7, 1982. The following is the count in accordance with the talley sheet as prepared by the official Election Clerk Doris Carden and presented by the Supervisor of City Elections, City Clerk Bonnie Thomas: Oakland Chapman 394 Edward W. Douglas 282 Darrell E. Ferneau 200 Bette Oliver 211 Andy Rubin 214 Oscar Thomas 279 Upon motion by Councilman Burk seconded by Councilman Knight and vote carried, the count was accepted as per talley sheet prepared by the Official Election Board. Chairman Douglas read the resolution regarding the election results as follows; RESOLUTION NO. WHEREAS, the City Council of the City of Okeechobee, Florida, sitting as a board of canvassers, had canvassed the returns of the General City Election held December 7, 1982, and WHEREAS, Oakland Chapman , Edward W. Douglas , and Oscar Thomas received the highest number of votes for Councilmen and Bonnie S. Thomas was unopposed for her bid for re- election as City Clerk. NOW, THEREFORE, BE IT RESOLVED, that Oakland Chapman , Edward W. Douglas , and Oscar Thomas be, and they are hereby declared elected for four (4) years as City Councilmen; and that Bonnie S. Thomas be, and she is hereby declared elected City Clerk for four (4) years. BE IT FURTHER RESOLVED that the City Clerk be, and she is hereby instructed to issue and deliver certificates of election to each of the above named persons. PASSED AND ADOPTED in regular session this 7th day of December, A.D. 1982. Councilman Burk moved to adopt the resolution as presented, seconded by Councilman Watford. Motion carried. Councilman Knight moved that the agenda reflect the person to give the invocation and pledge for each meeting, seconded by Councilman Burk. Motion carried. Councilman Burk moved that the General Fund Warrant Register for November 30, 1982, in the amount of One Hundred Two Thousand Seven Hundred Ninety -Four and 38 /lOOths Dollars ($102,794.38) be approved, seconded by Councilman Chapman. Motion carried. Councilman Burk moved that the Water & Sewer Warrant Register for November 30, 1982, in the amount of Sixty -Three Thousand Four Hundred Fifty -Four Dollars ($63,454.00) be approved, seconded by Councilmen Chapman and Knight. Motion carried. 1 _ 1 1 if r 3225 82 -41 AGENDA ITEM #XVII - ADJOURNMENT There being no further business the meeting adjourned at 9:40 P.M. Edward W. Douglas, D.0 Chairman /Mayor City of Okeechobee ATTEST: Bonnie S omas, CMC City Clerk City of Okeechobee THERE IS A TAPE OF THIS MEETING IN ITS ENTIRETY ON FILE IN THE CITY CLERK'S OFFICE. SPECIAL MEETING WEDNESDAY, DECEMBER 15, 1982 The City Council of the City of Okeechobee, Florida, met in special session at 7:30 P.M., Wednesday, December 15, 1982, in the City Council Chambers at 55 Southeast Third Avenue, Okeechobee, Florida. Vice Chairman Donald Burk called the meeting to order with the following Councilmen present: Donald Burk, Vice Chairman Dowling Watford, Jr. Oakland Chapman James H. Knight Chairman /Mayor Edward W. Douglas arrived a few minutes into the meeting. Others present were: Bonnie S. Thomas, City Clerk Richard C. Fellows, City Administrator David M. Conlon, City Attorney L.C. Fortner, Jr., Director of Public Works L. Keith Tomey, Fire Chief Larry Mobley, Police Chief Oscar Thomas, Councilman elect Janice M. Mann, Deputy Clerk AGENDA ITEM #I - CITY HALL EXPANSION Vice Chairman Burk explained to those present the special meeting was called by Mayor Douglas for the purpose of reconsidering the alternatives agreed on at the last regular meeting for the expansion of City Hall. Vice Chairman Burk opened the floor for discussion on the building expansion alternatives. Councilman Watford reaffirmed his position that the two -story addition over the Fire Station was the best alternative. Reasons being 1) cost per square foot much lower, 2) most square footage for the money, and 3) less disruptive while construction takes place. AGENDA CITY COUNCIL CITY OF OKEECHOBEE COUNCIL CHAMBERS REGULAR MEETING DECEMBER 7, 1982 7:00 P.M. I. Invocation and Pledge of Allegiance. II. Approval of the minutes of the regular meeting of November 23, 1982. III. Action by the Council to accept a Quit-Claim Deed on street right-of-way on South- east Sixth Avenue. IV. Discussion by the Council of adopting an official parade route to be effective for all public parades, effective January 1, 1983. V. Action by the Council to authorize the Mayor and City Clerk to execute a one million dollar grant agreement with Farmers Home Administration. VI. Action by the Council to authorize the Mayor and City Clerk to execute the Farmers Home Administration's letter of intent. VII. Introduction and adoption of a resolution to authorize the issuance of one million dollars in bonds from the Farmers Home Administration. VIII. Action by the Council to approve Assurance Agreement and Equal Opportunity Agreement in connection with the Farmers Home Administration sewer project. IX. Action by the Council to authorize the Mayor and City Clerk to execute request for obligation of funds in the amount of a one million dollar grant and a one million dollar loan. X. Action by the Council to approve the firm of David Conlon as local bond attorney and the firm of Livermore, Klein and Lott as bond counsel. XI. Authorization for Broome, Van Ostran and Associates to undertake a drawing of plans and specifications for the lateral sewer program and master drainage plan. XII. Further discussions relative to possible expansion of City Hall to provide needed office space. XIII. Canvass of election returns and certification of election results. XIV. Resolutions to be considered. XV. Mayor to call on anyone in audience wishing to address the Council. XVI. Mayor to call on City Attorney, City Clerk, City Administrator and Councilmen for reports and/or requests. XVII. Adjournment.