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1982-10-20 Special Meeting3185 82 -12 Councilman Burk requested time toreview the plans. Council agreed, final decision will be made at the next meeting. Councilman Knight moved to approve the Warrant Registers as presented, seconded by Councilman Burk. Motion carried. Councilman Watford asked that the Fire Chief be congratulated on the fire demonstration held the other night. Chairman Douglas agreed and added an appreciation to Glades Gas who donated all the equipment and gas. ADJOURNMENT There being no further business the meeting adjourned at 8:55 P.M. ATTEST: // /ilk ■ii_ Bonnie S. Thomas, CMC City Clerk City of Okeechobee Edward Douglas, D.C. Chairman /Mayor City of Okeechobee THERE IS A TAPE OF THIS MEETING IN ITS ENTIRETY ON FILE IN THE CLERK'S OFFICE. SPECIAL MEETING WEDNESDAY, OCTOBER 20, 1982 The City Council of the City of Okeechobee, met in Special Session at 5:30 P.M., Wednesday, October 20, 1982, in the City Council Chambers, 55 Southeast Third Avenue, Okeechobee, Florida. The Special Meeting was called to order by Chairman /Mayor Edward W. Douglas with the following Councilmen present: Edward W. Douglas,Chairman /Mayor Donald Burk,Vice Chairman Oakland Chapman Dowling Watford, Jr. James H. Knight Other present were: Bonnie S. Thomas, City Clerk Richard C. Fellows, City Administrator David M. Conlon, City Attorney L.C. Fortner, Jr., Director of Public Works L. Keith Tomey, Fire Chief Larry Mobley, Police Chief J. Mallette Westbrook, Building Official Janice M. Mann, Deputy Clerk 3186 82 -21 82 -41 AGENDA ITEM #I - COMMUNITY DEVELOPMENT BLOCK GRANTS Due to the time element for filing an application for a Small Cities Community Development Block Grant, Mayor Douglas called for this special meeting. Administrator Fellows advised the Council that the Central Florida Regional Planning Council (CFRPC) has decided to withdraw because they feel they do not have sufficient time to put together a winning application by the November 8th deadline. R.C. Orman & Company is the only company that feels sure they can meet the deadline. Council discussed the proposed fees and bonus of R.G. Orman & Company. Councilman Watford expressed reservations regarding a bonus arrangements. Council discussed at length, the feasibility of rushing a application and obtaining a grant. Chairman Douglas proposed offering R.G. Orman & Company a fee of One Thousand Five Hundred Dollars ($1,500.00) and a bonus not to exceed three percent (3 %) of the total amount of the grant. Administrator Fellows noted the City would be under no obligation to R.G. Orman & Company other than this year. The City could retain CFRPC next year. Councilman Knight moved to apply for the grant, setting the fee at One Thousand Five Hundred Dollars ($1,500.00) with the balance not to exceed three percent (3 %) of the total grant received, seconded by Councilman Burk. Councilman Burk asked if the application will be prepared by R.G.Orman & Company. Coucilman Knight stated yes. Fellows noted the funds are available in the budget. AGENDA ITEM 41 II - CITY HALL EXPANSION Council discussed the second alternative presented regarding the City Hall expansion, a one story addition connecting the Fire Station and City Hall. Administrator Fellows advised that with the amount of money that has been allocated in the budget, to prepare plans and specifications, Engineer Broome can prepare plans and specifications for the entire project. Then the project can be put out for bids with deductive alternates. Council discussed the benefits of having the plans of the entire project drawn up. Then, through deductive alternates, eliminate those things the City could not afford the first year. Councilman Chapman moved to authorize the drafting of the plans for the entire project, seconded by Councilman Burk. Councilman Watford asked if the plans will then be put out for bids. Chairman Douglas advised that they would with the deductive alternatives. Chairman called for a vote on the motion to proceed. Motion carried. Citizen Andy Rubin stated he felt the City could not complete this project within the estimated cost of Seventy -Five Thousand Dollars ($75,000.00). Rubin objected to the piecemeal approach and stated the City should wait and complete the entire project at one time when the funds come available. 1 T TI 1[ 3187 82 -60 ADJOURNMENT There being no further business, the meeting adjourned at 6:00 P.M. ATTEST: Bonnie S. Thomas,CMC City Clerk City of Okeechobee E•ward W. Douglas,D.C. Chairman /Mayor City of Okeechobee THERE IS A TAPE OF THIS MEETING IN ITS ENTIRETY IN THE CITY CLERK'S OFFICE. ADMINISTRATIVE HEARING TUESDAY, OCTOBER 26, 1982 The City of Okeechobee, Florida, held an Administrative Hearing at 6:30 P.M. Tuesday, October 26, 1982, in Council Chambers at City Hall, 55 Southeast Third Avenue, Okeechobee, Florida. City Clerk Bonnie S. Thomas called the hearing to order to receive suggested uses of Seventy Thousand Two Hundred Twenty -Six and 04 /100ths Dollars ($70,226.04) which was left over from Entitlement Thirteen, designated for the Discrimination Suit but not needed. Darrell Ferneau, spokesman for the Recreation Advisory Committee, presented a proposal for a portion of the funds. That a Recreation Trust Fund be established for the purpose of depositing monies for the long term development of Okee- Hache Park as a passive recreation area, ie, canoeing, hiking, picnicking, etc. $5,000.00 or $10,000.00. Presently plans exist for the development of racquet ball courts, tennis courts and other facilities on the property adjacent to the Brahman Theater owned by Okeechobee County. Requesting $10,000.00 to $15,000.00, as seed money to get the project moving. Mr. Ferneau asked that some of the available funds be set aside as a Recreational Trust Fund. A parcel of land is available to be used for a proposed recreational area. Mr. Ferneau noted that monies originally budgeted by the City for recreation were cut, due to the economic situation. Since the funds now available are Federal Funds and not local funds, Mr. Ferneau asked that some of the funds be put in recreation which is greatly needed. Clerk Thomas advised that due to Federal regulations these funds must be spent within twenty -four (24) months of which twelve (12) months has gone by. Therefore, any funds allocated for recreation would have to be used within the next year. I. AGENDA CITY COUNCIL CITY OF OKEECHOBEE COUNCIL CHAMBERS SPECIAL MEETING OCTOBER 20, 1982 5:30 P.M. Discussion relative to filing an application f Development Block Grant. ..V°g — P 4) 01--"vr cx +sue II. Discussion relative o bui ing expansion. r a Small Cities Community n A III. Any other business. IV. Adjournment. /L n/Lai% Axe / 3� e71 )17 / , kLifr -Q f t--s24113, AGENDA CITY COUNCIL CITY OF OKEECHOBEE COUNCIL CHAMBERS SPECIAL MEETING OCTOBER 20, 1982 5:30 P.M. I. Discussion relative to filing an application for a Small Cities Community Development Block Grant. II. Discussion relative to building expansion. III. Any other business. IV. Adjournment.