1982-08-31 Budget Workshop3137
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BUDGET WORKSHOP TUESDAY, AUGUST 31, 1982
The City Council of the City of Okeechobee, met in a Budget Workshop Session,
Tuesday, August 31, 1982, in Council Chambers 55 Southeast Third Avenue, Okeechobee,
Florida, at 7:00 P.M.
Chairman /Mayor Edward W. Douglas called the workshop session to order with the
following Councilmen present:
Edward W. Douglas, Chairman /Mayor
Donald Burk, Vice Chairman
Dowling Watford, Jr.
Oakland Chapman
James H. Knight
Others present were:
Bonnie S. Thomas, City Clerk
Richard C. Fellows, City Administrator
L.C. Fortner, Jr., Director of Public Works
Larry Mobley, Police Chief
L. Keith Tomey, Fire Chief
Janice M. Mann, Deputy Clerk
511.0000 - LEGISLATIVE
511.2100 - Social Security - Administrator Fellows stated the new Code of the City
provides that all employees and officers shall be part of the Social Security system and
Retirement System, therefore, an amount of One Thousand Six Hundred Fifty -Five Dollars
($1,655.00) has been added to this year's budget.
511.4000 - Travel and per Diem - Three Hundred Fifty Dollars ($350.00) is provided
for members of the Council and City Attorney to attend the annual Florida League of
Cities Conference in Miami. Also an expense allowance of One Hundred Dollars ($100.00)
per month for the Mayor and Fifty Dollars ($50.00) per month for each Councilmen, is
being provided.
Councilman Watford asked that the Retirement Contributions (511.2200), Insurance
(511.2300) and Travel Expese (511.4000) be eliminated for the Councilmen, which he
considers to be part -time employees.
Citizen Gil Culbreth asked for further clarification on 511.4000 Travel Expense.
Administrator Fellows noted the Florida League of Cities Conference expense will be
reduced slightly due to the fact one of the Councilmen is not attending. Regarding the
expense allowance, Fellows stated it is common in most municipalities.
512.0000 - EXECUTIVE
Administrator Fellows noted the standard five percent (5 %) cost -of- living increase
in 512.1100 Executive Salaries and 512.1200 Regular Salaries.
512.4001 - Car Allowance - There is a One Hundred Dollar ($100.00) increase for
inflation.
512.9900 - Contingency - There is approximately Fifteen Hundred Dollas ($1,500.00)
in contingencies to take care of any unforeseen items.
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Councilman Burk expressed concern with the increase in seminar attendance by
City employees which creates travel, food and hotel expenses. Burk asked Council to
"take a long hard look at any seminars or training sessions the City sends representa-
tives to; making sure the one's approved are of direct benefit to the City."
Council discussed cost -of- living raises as opposed to across the board. Fellows
stated to keep in line with the Pay Plan a percentage should be used.
Councilman Watford felt the Pay Plan was the best and easiest method to use for
salary increases. Watford further stated incentive pay should be a lump sum bonus
not added to the employee's salary each year, which is inflationary.
Council discussed the possibility of a bonus system instead of merit increase.
Councilmen Chapman and Burk stated a "satisfactory" employee should not receive any
merit increase. Councilman Knight stated guidelines must be set for the DepartmenL
Heads to follow if considering a bonus system.
When asked, Chief Tomey, Chief Mobley and Director Fortner stated the bonus idea
was good, however, it needed further discussion between the department heads.
513.0000 - FINANCIAL AND ADMINISTRATIVE
513.3200 - Accounting and Auditing - Administrator Fellows noted this line item
will be decreased in the amount of Three Thousand Dollars ($3,000.00) due to the low
bid for this year's audit.
513.4901 - Education - Fellows noted the increase is due to the on going develop-
ment of the City's computerized financial program.
513.1200 - Salaries - This line item now includes two Water and Sewer clerks
salaries and twenty -seven and two - tenths percent (27.2 %) City Hall Operation & Mainten-
ance employee wages.
513.4909 - Miscellaneous - This line item includes Election expenses.
Councilman Watford questioned line item 513.6200 - New Construction and Additions.
Chief Tomey commented that the utility building was included to relieve the lack of
storage space.
Regarding the problem of storage space, Councimlan Burk mentioned the possibility
of microfilming for Council's consideration in this year's budget.
Council asked Clerk Thomas to prepare a cost breakdown to be discussed at the
next Workshop.
Council then discussed the Education line item. Clerk Thomas pointed out the fact
that the amount included the fees paid to consultant Judy Huffman in training City
employees and making any program changes asked for. Council asked for a detailed
breakdown.
516.0000 - CODE ENFORCEMENT BOARD
Fellows noted the slight increase in the over -all budget was due to the increase
to seven (7) members now instead of six (6).
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524.0000 - PROTECTIVE INSPECTIONS
has requested an increase
per year. The addition of the Code
a used car and supplying the
Fellows is to work up the
requests in the Police Department
last year and eliminated.
Florida Highway Patrol.
file cabinet, shot gun
to Patrolman; total budget impact
I; total budget impact of
- Four Hundred Dollars ($400.00) has
Humane Society School in
Burk requested the City delete
eliminate double taxation.
as elected officials
with water and sewer services. It
of double taxation, until the
the County level the City's
in this year's budget is the
in employees.
Chief Tomey explained the procedure
of the Captain would be to assume
the need to purchase four
explained this will enable
pressure sections of town.
at 9:10 P.M.
-(-,e---j-Cei - /16)
524.4001 - Car Allowance -
Building Official Westbrook
Dollars ($3,300.00)
travel.
of furnishing
Administrator
on the additional
Clerk, which was requested
purchased form the
typewriter, radar, binoculars,
from Patrolman Trainee
($400.00).
from Patrolman to Patrolman
($650.00).
Travel & Per Diem
to Three Thousand Three Hundred
Enforcement Board has required additional
Council discussed the possibility
gasoline as opposed to the car allowance.
costs and report back to the Council.
521.0000 - POLICE DEPARTMENT
Adminsitrator Fellows elaborated
budget.
1. A new employee - Records
2. Two new vehicles - to be
3. Additional equipment -
racks, emergency wig -wag.
4. Two employees promoted
of Four Hundred Dollars
Four employees promoted
Six HUndred Fifty Dollars
562.4000 - Humane Department
bee set aside for the Humane Officer
Atlanta, Georgia, if Council so
Council discussed the various
the detective and utilize the County's
Councimlan Watford stated the
to maintain prpoer police and fire
is Council's duty to provide all
citizens say change.
Councilman Chapman felt that
investigative services would be
522.000 - FIRE DEPARTMENT
to attend the American
desires.
items. Councilman
facilities to
Council has the responsibility
protection along
the services regardless
with the control at
hindered.
the only difference
with no increase
second in command.
The duties
Fire Chief's absence.
Watford questioned
(5 ") hose. Chief Tomey
line in the low
minor line items.
the meeting adjourned
Administrator Fellows noted
promotion of one lieutenant to Captain
This will place one person
to be taken in promoting the lieutenant.
charge of the department in the
522.6400 - Equipment - Councilman
hundred feet
the five trucks
Council
ADJOURNMENT
(400') of five inch
to extend the water
briefly discussed various
no further business,
There being
Edward W. Douglas, D.C.
Chairman /Mayor
City of Okeechobee
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ATTEST:
Bonnie S. Thomas, CMC
City Clerk
City of Okeechobee
THERE IS A TAPE OF THIS MEETING IN ITS ENTIRETY IN THE CITY CLERK'S OFFICE
BUDGET WORKSHOP
WEDNESDAY, SEPTEMBER 1, 1982
The City Council of the City of Okeechobee, met in a Budget Workshop session,
Wednesday, September 1, 1982, in Council Chambers 55 Southeast Third Avenue, Okeechobee,
Florida, at 7:00 P.M.
Chairman /Mayor Edward W. Douglas called the workshop sesison to order with the
following Councilmen present:
Edward W. Douglas, Chairman /Mayor
Donald Burk, Vice Chairman
Dowling Watford, Jr.
James H. Knight
Oakland Chapman
Others present were:
Bonnie S. Thomas, City Clerk
Richard C. Fellows, City Administrator
L.C. Fortner, Jr., Director of Public Works
Larry Mobley, Police Chief
L. Keith Tomey, Fire Chief
Janice M. Mann, Deputy Clerk
BUDGET EXPLANATIONS
As requested by Council, City Clerk Thomas explained line item 513.4901 - Education
by presenting a breakdown as follows:
513.4901 City Clerk Education
For program changes and employee training
by Judy Huffman - paid in 81 -82 budget
135.50 hours of service
Clerk Government Career Institute
Finance Director and City Clerk Conference
(for Clerk and Deputy)
Total
$2,679.88
200.00
301.79
$3,181.67
536.4901 Water Department Education
Judy Huffman paid in 81 -82 budget
187.70 hours of service $4,429.87
Estimated hours of service for 82 -83 budget is 321 hours
@ $25.00 per hour funded from Water & Sewer and General Budget.
Total cost being $8,025.00, pending Software Applications
listed below.
1. Occupational License 110 hours $2,750.00
2. Data Mate changes and additions 30 hrs. 750.00
3. Retirement (if not self funded) 120 hrs. 3,000.00
4. Changes to present programs 61 hrs. 1,525.00
1982 -83 Budget request
513.4901 City Clerk Education
Judy Huffman 99.93 hrs. of service @ $25.00 $2,498.21
Clerk Government Career Institute 200.00
Finance Director and City Clerk Conference
(for City Clerk and Deputy)
Total
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301.79
$3,000.00
AGENDA
CITY COUNCIL
CITY OF OKEECHOBEE
COUNCIL CHAMBERS
BUDGET WORKSHOP
AUGUST 31, 1982
7:00 P.M.
I. Consideration of budgets for fiscal year commencing October 1, 1982.
511 Legislative
512 Executive
513 Finance & Administration
515 Planning & Zoning
516 Code Enforcement Board
524 Protective Inspections
II. Any other items
III. Adjournment