2012-05-01CITY OF OKEECHOBEE
MAY 11 2012 REGULAR CITY COUNCIL MEETING
OFFICIAL SUMMARY OF COUNCIL ACTION
AGENDA
I. CALL TO ORDER - Mayor:
May 1, 2012, City Council Regular Meeting, 6:00 p.m.
II. OPENING CEREMONIES:
Invocation to be given by Reverend Edward Weiss, D.D., of the Church of
Our Saviour; Pledge of Allegiance to be led by the Mayor.
III. MAYOR, COUNCIL AND STAFF ATTENDANCE - City Clerk.
Mayor James E. Kirk
Council Member Devin Maxwell
Council Member Mike O'Connor
Council Member Dowling R. Watford, Jr.
Council Member Clayton Williams
City Administrator Brian Whitehall
City Attorney John R. Cook
City Clerk Lane Gamiotea
Deputy Clerk Melisa Jahner
Police Chief Denny Davis
Fire Chief Herb Smith
Public Works Director Donnie Robertson
IV. PROCLAMATIONS AND PRESENTATIONS - Mayor.
A. Proclaim May 13 through 19, 2012 as "National Nursing Home
Week."
PAGE 1 OF 6
COUNCIL ACTION - DISCUSSION - VOTE
Mayor Kirk called the May 1, 2012, Regular City Council Meeting to order at 6:02 p.m.
The invocation was offered by Reverend Edward Weiss, D.D., of the Church of Our Saviour;
The Pledge was led by Mayor Kirk.
City Clerk Gamiotea called the roll:
Present
Present
Present
Present
Present
Present
Absent
Present
Present
Present
Present
Present
Mayor Kirk proclaimed May 13 through 19, 2012 as National Nursing Home Week, presenting the proclamation to Mr.
Andrew McKillop, Administrator of the Okeechobee Health Care Facility and read the following: "WHEREAS, the City
of Okeechobee feels a deep sense of appreciation for the guidance and leadership provided by its senior
citizens; and WHEREAS, we hold them in respect and affection and are grateful they enrich many lives with
their encouragement and by sharing their knowledge and understanding; and WHEREAS, we salute the
residents of Okeechobee Healthcare Facility, many of whom helped to build the City of Okeechobee; and
WHEREAS, Okeechobee Healthcare Facility with dedicated staff members provide caring and supportive
services that enable the highest possible quality of life for our loved ones; and (continued)
MAY 1, 2012 - REGULAR MEETING - PAGE 2 OF 6
11 AGENDA III COUNCIL ACTION - DISCUSSION - VOTE II
iV. PROCLAMATIONS AND PRESENTATIONS CONTINUED.
A. Proclaim May 13 through 19, 2012 as "National Nursing Home
(Continued from page one) WHEREAS, it is important to raise awareness of the exceptional care that
Week" continued.
Okeechobee Healthcare Facility provides to elderly residents of the City of Okeechobee. NOW THEREFORE,
1, James E. Kirk, by virtue of the authority vested in me as Mayor of the City of Okeechobee, Florida, do hereby
proclaim the week of May 13, 2012 as "NATIONAL NURSING HOME WEEK" in the City of Okeechobee." 1.
B. Proclaim May 3, 2012 as the "National Day of Prayer."
Father Edward was present on behalf of the Okeechobee Ministerial Association to receive from Mayor Kirk, the
National Day of Prayer Proclamation, was read as follows: "WHEREAS, America was founded on the principles';
of religious faith and freedom; and WHEREAS, throughout the history of ourstate and nation, we have humbly'
prayed for guidance and comfort where needed, and have given thanks for our many blessings which God'
has graciously bestowed on this nation since its inception; and WHEREAS, prayer is regarded by millions as
the most important utterance for mankind for its benefit; and WHEREAS, we continue to give thanks for the
men and women of the military that are defending freedom, and we humbly ask God for their protection and
pray for peace throughout the world; and WHEREAS, the National Day of Prayer is a day set aside by
Congress for all Americans to pray and reaffirm the spiritual principles upon which this nation was founded;
and WHEREAS, this year marks the 69st Anniversary of the consecutive annual observance of the National
Day of Prayer, and the theme is " One Nation Under God" based on the verse from Psalm 33:12, "Blessed is
the Nation whose God is the Lord"; and WHEREAS, across our nation on May 3, 2092, Americans will unite
at specific times in prayer for our nation and state to acknowledge our dependence upon God, to give thanks
for the many blessings our country has received from Him, to recognize our need for personal and corporate
renewal and moral values and to invoke God's blessings upon our leaders and ask God to heal and unite our
state. NOW THEREFORE, 1, James E. Kirk, by virtue of the authority vested in me as Mayor of the City of
Okeechobee, Florida, do hereby proclaim May 3, 2012, as "National Day of Prayer in Okeechobee" and invite
all residents to participate in the National Day of Prayer Event on the lawn of the Historical Court House at
noon to pray with diligence, humility and obedience, and seek the face of Almighty God to direct our paths
in the days and years ahead."
C. Present a Certificate of Appreciation to Osiel Luviano,
Mayor Kirk presented a Certificate of Appreciation to Mr. Osiel Luviano, "in recognition of your service to the
community, the City and your fellow citizens have benefitted greatly by your unselfish dedication in the
performance of your duties while serving on the Planning Board, Board of Adjustments, and the Design
Review Board, August 5, 2008 to April 30, 2012."Mr. Luviano thanked the Mayor and Council for putting their trust
in him to serve the community.
`%0 I
MAY 1, 2012 - REGULAR MEETING - PAGE 3 OF 6
AGENDA COUNCIL ACTION - DISCUSSION - VOTE
IV. PROCLAMATIONS AND PRESENTATIONS CONTINUED.
A. Present a 10-Year Longevity Service Award to Clint Gould. Mr. Clint Gould received a Certificate of Longevity and award, an all-weather jacket with the City seal and his name
embroidered on it, in recognition of his 10 years of service with the City beginning April 15, 2002. Mr. Gould serves
in the position of Maintenance Operator for the Public Works Department.
V. MINUTES - City Clerk.
A. Motion to dispense with the reading and approve the Summary of III Council Member Williams moved to dispense with the reading and approve the Summary of Council Action for the April
Council Action for the April 17, 2012 Regular Meeting. 17, 2012 Regular Meeting; seconded by Council Member O'Connor. There was no discussion on this item.
VOTE
KIRK - YEA MAXWELL - YEA O'CONNOR - YEA
WATFORD - YEA WILLIAMS - YEA MOTION CARRIED.
VI. AGENDA - Mayor.
A. Requests for the addition, deferral or withdrawal of items on today's Mayor Kirk asked whether there were any requests for the addition, deferral or withdrawal of items on today's agenda.
agenda. I New Business item C was moved to the beginning as requested by Mr. Smeykal, without any objections.
VII. NEW BUSINESS.
A. Motion to approve the Local Mitigation Strategy as proposed by Council Member O'Connor moved to approve the Local Mitigation Strategy Plan as proposed by Okeechobee County
Okeechobee County Emergency Management - City Administrator Emergency Management; seconded by Council Member Watford.
(Exhibit 1).
Mr. Mitch Smeykal, Director, Okeechobee County Emergency Management Department gave a power point
presentation, explaining that before 2000, under the Stafford Act, emphasis was on post -disaster mitigation. The
emphasis has shifted to pre -disaster mitigation planning. In order for local governments to be prepared and receive
federal (FEMA) funds, we are required to have a revised adopted Local Hazard Mitigation Plan (LHMPs) which
includes new Pre -Disaster Mitigation (PDM) grant programs to reduce potential losses before disasters.
Hazard Mitigation is "any action taken to reduce or eliminate the long-term risk to human life and property from natural
hazards." Mr. Smeykal outlined the guidelines required to be met and time line to follow in order to create the proposed
Plan as well as the goals and objectives of the Plan. An area of critical concern for the City is the list of identified
mitigation projects. There are 52 projects identified, and 26 of them deal with water movement. Others deal with
construction of shelters, communications redundancy and establish a mosquito control district.
MAY 1, 2012 - REGULAR MEETING - PAGE 4 OF 6
11 AGENDA III COUNCIL ACTION - DISCUSSION - VOTE 11
VII. NEW BUSINESS CONTINUED.
B. Motion to approve the Local Mitigation Strategy as proposed by
Okeechobee County Emergency Management continued.
1
Of the 52 projects, these are specific to the City:
PROJECT TYPE & LOCATION
No. 5
Southwest 3`d Avenue/Terrace
Drainage Area Improvements
No, 7
Southwest 7th Avenue
Drainage Area Improvements
No. 8
Southwest 21" Street Storm
Water Improvements
No. 10
Installation of 30 emergency
generators for lift stations
No. 25
Highway 441 South Storm
Water improvements
No. 46
County -wide Installation of Waste
Water Collection System
No. 52
County -wide Mosquito
Control
FUNDED AMOUNT & SOURCE
$1,000,000 PDM/HMGP/
FMAP 2009-2010
$500,000 PDM/HMGP/
FMAP 2009-2010
$1,000,000 PDM/HMGP/
FMAP in 2009-2010
$1,004,950 PDM/HMGP/
EMPA 2012-2013
$500,000 PMD/HMPG/
FMAP 2010-2011
$5,000,000 PDM/HMGP/
EMPA 2015-2016
$50,000,000 PMD/HMPG/
EMAP 2011-2012
STATUS & RESPONSIBLE AGENCY
Designed/Permitted
County
Designed/Permitted
County
Partially Surveyed
County
OUA
County & FDOT
QUA
County
As soon as the Plan has completed all steps necessary to be adopted, with tonight's action being the final item
necessary, Mr. Smeykal will be attending the 2012 Governor's Hurricane Conference and meeting with members of
the Florida Division of Emergency Management Mitigation Branch to determine which projects have the best chance
of FEMA funding.
The Council had several questions relative to the mosquito control project and its urgent need following hurricanes.
Mr. Smeykal clarified that in order to meet refunding requirements for mosquito control, it has to be documented that
the work was done to abate mosquitos following a disease being contracted by mosquitos. However, he will continue
to pursue the issue as it is a serious problem in our area with the livestock. Mr. Smeykal also clarified, in response to
why the Plan only identified natural disasters and not things like chemical spills, those types of disasters are contained
in Response Plans,' and based on the specific need and type of response. The two should be linked, but they are not.
A copy of the power point has been included in the minute file with Exhibit One.
KIRK - YEA MAXWELL - YEA O'CONNOR - YEA
WATFORD - YEA WILLIAMS - YEA MOTION CARRIED.
7C)s
VII. NEW BUSINESS CONTINUED.
B. Presentation of Fiscal Year 2010-2011 Auditor's Report - Deborah
A. Goode, CPA and partner with Carr, Riggs & Ingram, LLC.
MAY 1, 2012 - REGULAR MEETING - PAGE 5 OF 6
COUNCIL ACTION - DISCUSSION - VOTE
The presentation of the City's Financial Statement (Audit Report), Fiscal Year 2010-2011 was given by Ms. Deborah
A. Goode, with Carr, Riggs & Ingram, LLC (formerly known as Hoyman, Dobson and Company). Ms. Goode explained
the merging of the two firms and expanded resources of their partnership. Prior to the meeting, copies of the audit
report were distributed to the Mayor and Council. The independent audit report reflects there were no compliance
issues and the City is in a secure financial position evidenced by the Statement of Revenues, Expenditures and
Changes in Fund Balances of $11,386,431.00 for all funds on page 18. Cities are regulated to set aside a minium of
three to six months worth of money in the fund balance.
Drawing attention to the Balance Sheet on page 17, and noted it does not include fixed assets. Due to the City recently
adopting a new policy, there are new areas included in the liability and fund balances section, such as non -spendable
inventory. This money cannot be spent again as it is already spent. The restricted public facilities item is the gas tax
revenues, which have spending restrictions placed on them by state law. The Council had several questions on this
page, Ms. Goode clarified that the bottom portion is reconciling the Balance Sheet, which does not include fixed assets
with the Statement of Net Assets on page 15. The $648,598.00 which is the negative net pension obligation resulting
from over funding of the police and firefighters pension plans is not an accurate number as her firm had to utilize the
2010 Actuary Report information. The 2011 Pension Actuary Report has not been released to date.
Ms. Goode noted on page 40, Other Post Employment Benefits Statement (OPEB). Because FY 09/10 was the first
year of implementing GASB Statement No. 40, and the City elected to implement this statement prospectively, only
one year of data was reported in the last Fiscal Years' report, noting that required trend data would be presented in
future years, which is now. Pursuant to F.S. 112.0801, the City is required to provide eligible retirees the opportunity
to participate in the single -employer defined benefit health care plan. Stand alone financial statements are not
conducted for this Plan, therefore it is accounted for in the basic financial statement. There are currently three retirees
and spouses together with 60 employees and dependents participating. The City is funding the plan on a pay-as-you-
go basis. There is an implied subsidy in the insurance premiums for these employees because the premium charged
for retirees is the same as the premium charged for active employees, who are younger than retirees on average. The
City's contribution was $7,393.00. She suggested to ask the Pension Actuary when this amount will stop increasing.
The Mayor and Council thanked Ms. Goode for the report and added their appreciation to City Staff as well. No official
action was necessary for this item. However, the discussion turned to the matter of the 2011 Pension Actuary Reports
not being released in a timely manner. Ms. Goode was asked whether any of her other clients had the same problem,
she responded no, they all had their reports.
F_j
MAY 1, 2012 -REGULAR MEETING - PAGE 6 OF 6
I) AGENDA III COUNCIL ACTION - DISCUSSION - VOTE II
VII. NEW BUSINESS CONTINUED.
B. Presentation of Fiscal Year 2010-2011 Auditor's Report continued. The Council noted for the record their frustration of the situation, and agreed a letter should be sent by Mayor Kirk to
the Pension Board of Trustee's outlining the City's embarrassment and disappointment over this problem and tactfully
request the Trustee's make a directive to their actuary firm to submit the reports in a timely fashion.
C. Presentation of the mid -year financial review - Finance Director
VIII. ADJOURN MEETING - Mayor.
Please take notice and be advised that when a person decides to appeal any
decision made by the City Council with respect to any matter considered at this
meeting, he/she may need to insure that a verbatim record of the proceeding is
made, which record includes the testimony and evidence upon which the appeal is
to be based. City Clerk media are for the sole purpose of backup for official records
Finance Director Riedel gave a power point presentation of the mid -year review of the 2011 /2012 Fiscal Year budget.
On a positive note, the Finance Department has receipted more revenues year to date than in the last four years, with
sales tax revenues increasing by approximately 6 percent. The percentage of budget spent through March 31, 2012
is 44.46 percent; when one might expect to have spent 50 percent of funds. The Departments Heads continue to
reduce as much operating budget expenditures as they can, as well as monitor each line item within their budget by
scrutinizing all purchases and utilizing Part -Time more to off -set the costs of overtime. The Property & Casualty
insurance premiums are as budgeted. The number of building permits issued has increased and reserves are still
healthy. The one volatile area that continues is gas prices.
Mrs. Riedel announced that with revenues leveling and the budget on target, there was not a need to request a mid-
year budget amendment at this time. The Mayor and Council thanked all the City Staff for their continued hard work,
and that is was encouraging to hear about the sale tax revenue increases. No official action was necessary.
There being no further discussion nor items on the agenda, Mayor Kirk adjourned the Regular Meeting at 7:13 p.m.
The next regular scheduled meeting is May 15, 2012 at 6:00 p.m.
%yl"
IV.
CITY OF OKEECHOBEE
MAY 1,2012
REGULAR CITY COUNCIL MEETING
OFFICIAL AGENDA
CALL TO ORDER - MAYOR: May 1, 2012, City Council Regular Meeting, 6:00 p.m. ✓
OPENING CEREMONIES: Invocation given by Rev. Edward Weiss, Church of Our Saviour;
Pledge of Allegiance led by the Mayor.
MAYOR, COUNCIL MEMBERS, AND STAFF ATTENDANCE - City Clerk.
Mayor James E. Kirk
Council Member Devin Maxwell
Council Member Mike O'Connor
Council Member Dowling R. Watford, r.
Council Member Clayton Williams
City Administrator Brian Whitehall
City Attorney John R. Cook
City Clerk Lane Gamiotea r/
Deputy Clerk Melisa Jahner
Police Chief Denny Davis ✓
Fire Chief Herb Smith
Public Works Director Donnie Robertsontz-11,
PRESENTATIONS AND PROCLAMATIONS - Mayor.
A. Present a Ten -Year Longevity Service Award to Clint Gould,
B. Present a Certificate of Appreciation to Osiel Luviano.
C. Proclaim May 3, 2012 as the "National Day of Prayer."
D. Proclaim the week of May 13 -19, 2012 as "National Nursing Home Week."���t
PAGE 1 OF 2
2012 PAGE 2 OF 2
V. MINUTES - City Clerk.
A. Motion, to dis ense with the reading and approve the Summary of Council Action for th , Aril 17, 2012 Regular Meeting.
VI. AGENDA - Mayer.
A. Requests for the addition, deferral or withdrawal of items on today's agenda.
VII. NEW BUSINESS. 4 "V -/ a-1,'
i*X Presentation of FYE 2011 Auditor's Report - Deborah A. Goode, CPA and partner with Carr, Riggs & Ingram, LLC
C,A Presentation of the mid -year financial review - Finance Director
Motion to approve the Local Mitigation Strategy as by Okeechobee County Emergency Management - City Administrator (Exhibit 1).
VIII. ADJOURN MEETING.
PLEASE TAKE NOTICE AND BE ADVISED that if any person desires to appeal any decision made by the City Council with respect to any matter considered at this proceeding,
such interested person will need a record of the proceedings, and for such purpose may need to ensure a verbatim record of the proceedings, which record includes the testimony
and evidence upon which the appeal is to be based. City Clerk media is for the sole purpose of backup for official records of the Clerk.
NDEPENE
NEWSPAPERS
OKEECHOBEE NEWS
J
STATE OF FLORIDA
COUNTY OF OKEECHOBEE
107 S.W. 17th Street, Suite D, Okeediobee, FL 34974
Before the undersigned authority personally
appeared Tom Byrd, who on oath says he is Publisher
of the Okeechobee News, a three times a week
Newspaper published at Okeechobee, in
Okeechobee County, Flo , ' da, that the attacbLe-d copy of
advertisement being a
in the matter of __.__ (.i '1� ;L•—C
in the 19th Judicial District of the Circuit Court of
Okeechobee County, Florida, was published in said
newspaper in the issues of
'-/ 6. 7
Affiant further says that the said Okeechobee News
is a newspaper published at Okeechobee, in said
Okeechobee County, Florida, and that said newspaper
has heretofore been published continuously in said
Okeechobee County, Florida each week and has been
entered as second class mail matter at the post office in
Okeechobee, in said Okeechobee County, Florida, for a
period of one year next preceding the first publication
of the attached copy of advertisement, and affiant fur-
ther says that she has neither paid nor promised any
person, firm or corporation any discount, rebate, com-
mission or refund for the purpose of securing this
advertisemen publication in the said newspaper.
Tom Byrd
Sworn to to and subscribed before me this
day of _ i . �'� .. L i <� AD
Notary Public, State of Florida at Large
Angie Bridges
Corzimission #DD779718
Expires: APR, 20, 2012
"ONDED THRU ATLANTIC BONDING CO.. INC.
(863) 763-3134
mot
NOTICE I5 HEREBY GIVEN that the a ty faunal of the aty of
e will meet in Regular Session on Tueadtyr Mel 1, 2p12, rt 8
(3ly IkU, SS SE aid Awe, Rm 200, Okeechobee, Florida. The pua
..a .LLS_ _. _..__
BE ADVISED that no stenoi 2 k r
ap _ ng the R
fa making a werbatim rcmd of th
In, uppoonn which any appeal is toion at 863.763-3372, or websL.
obtain a of the agenda.
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rs WHEREAS, the City of Okeechobee feels a deep sense of appreciation for the guidaple
'= and leadership provided by its senior citizens; and��
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"WHEREAS, we hold them in respect and affection and are grateful they enrich many_
lives with their encouragement and by sharing their knowledge and
and understanding,
WHEREAS, we salute the residents of Okeechobee Healthcare Facility, many of whom _
helped to build the City of Okeechobee; and
WHEREAS, Okeechobee Healthcare Facility with dedicated staff members provide►--_
caring and supportive services that enable the highest possible quality of life for
our loved ones; and
WHEREAS, it is important to raise awareness of the exceptional care that Okeechobee
Healthcare Facility provides to elderly residents of the City of Okeechobee.
NOW THEREFORE, 1, James E. Kirk, by virtue of the authority vested in me as Mayor of
the City of Okeechobee, Florida, do hereby proclaim the week of May 13, 2012
,as "NATIONAL NURSING HOME WEEK" in the City of Okeechobee.
In witness whereof I have hereunto set my
hand nnd�ca e affixed.
sed this seal to bffi.
y
Jam s E. Kirk, Mayor
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Attest:
Lane Gamiotea, CMC, City Clerk'
Date: May 1.ft2# .
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+ Melisa Jahner
From: Robin Brock <rbrock@cityofokeechobee.com>
Sent: Tuesday, April 24, 2012 2:41 PM
To: Melisa Jahner
Subject: FW: National Nursing Home Week
Please see below. <i
Robin Brock
Executive Secretary
City of Okeechobee
55 SE 3rd Avenue
Okeechobee, FL 34974
Phone: (863) 763-3372 x 212
Fax: (863) 763-1686
Email: rbrock .cityofokeechobee.com
Website: http://www.citVofokeechobee.com
NOTICE: Due to Florida's broad public record laws, this email may be subject to public disclosure.
From: Lisa Newman Imailto:lisa newman2011@yahoo.coml
Sent: Monday, April 23, 2012 3:14 PM
To: Robin Brock
Cc: andew mckillop@yahoo.com
Subject: Re: National Nursing Home Week
Andrew McKillop, Adminitrator
From: Robin Brock <rbrock(cDcityofokeechobee.com>
To: 'Lisa Newman' <lisa newman2011(cDyahoo.com>
Cc: andew mckillop(a)yahoo.com
Sent: Monday, April 23, 2012 3:09 PM
Subject: RE: National Nursing Home Week
Our next City Council meeting is May 1st at 6:00 p.m. Who will be present to receive the proclamation?
Robin Brock
Executive Secretary
City of Okeechobee
55 SE 3rd Avenue
Okeechobee, FL 34974
Phone: (863) 763-3372 x 212
Fax: (863) 763-1686
Email: rbrock(aD-cityofokeechobee. com
Website: http://www.citvofokeechobee.com
NOTICE: Due to Florida's broad public record laws, this email may be subject to public disclosure.
From: Lisa Newman (mailto:lisa newman2011 Qyahoo.coml
Sent: Monday, April 23, 2012 3:00 PM
To: rbrock(aD-cityofokeechobee.com
Cc: andew mckillop(a)yahoo.com
Subject: National Nursing Home Week
Robin, I talked to you earlier today regarding the approclamation.
The administrator, Andrew McKillop would like it presented at your next meeting.
If you need anything else or have any questions, please contact me or Mr. McKillop @ 763-2226.
Thank you, Lisa Newman
Okechobee Healthcare Facility.
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7 IEREAS, America was founded on the principles of religious faith and freedorn-
,.
WHEREAS, throughout the history of owAQ-
state and nation, we have humbly prayer
guidance and comfort where needed, and have given thanks for our many Ules
which God has graciously bestowed on this nation since its inception; and
WHEREAS, prayer is regarded by millions as the most important utterance for mankind
for its benefit; and
WHEREAS, we continue to give thanks for the men and women of the military that are
defending freedom, and we humbly ask God for their protection and pray for peace
throughout the world; and
WHEREAS, the National Day of Prayer is a day set aside by Congress for allAmericans to
pray and reaffirm the spiritual principles upon which this nation was founded; and
WHEREAS, this year marks the 61stAnniversary of the consecutive annual observance of
the National Day of Prayer, and the theme is " One Nation Under God" based on
the versefrom Psalm 33:12, "Blessed is the Nation whose God is the Lord", and
WHEREAS, across our nation on May 3, 2012, Americans will unite at specific times in
prayer for our nation and state to acknowledge our dependence upon God, to give
thanks for the many blessings our country has received from Him, to recognize our
need for personal and corporate renewal and moral values and to invoke God's
blessings upon our leaders and ask God to heal and unite our state.
NOW THEREFORE, I, James E. Kirk, by virtue of the authority vested in me as Mayor of
the City of Okeechobee, Florida, do hereby proclaim May 3, 2012, as "National Day_µ;
of Prayer in Okeechobee" and invite all residents to participate in the National
Day of Prayer Event on the lawn of the Historical Court House at noon to pray with&':
x.�
diligence, humility and obedience, and seek the face of Almighty God to direct"a:
paths in the days and years ahead.
In witness whereof, on Ma 1, 2012, I have her
etrn¢4
set my hand, and ca sed this seal to be of
��� � r, � ....:.,-•cif c_
J s EILI
Kirk;
a,. r
" Attest:
Office of the Mayor, City of Okeechobee, Florida
Extends this Expression of Appreciation to
Osiel, uvi o
In recognition of your service to the community, the City and
your fellow citizens have benefitted greatly by your unselfish dedication
in the performance of your duties while serving on the
Planning Board, Board of Adjustments,
and the Design Review Board
August 5, 2008 to April 30, 2OI2
Given on Behalf of the City Council this I" day of May, 20I2.
— In witness whereof I have hereunto set my
Znd caused this seal to e affixed
ames E. Kirk, Mayor
Attest 0�&
,P l-
Gamiotea, MC, City Clerk
G\y OF Olt��o
ti m
_ �m
O�
191 E, =` d� City O Okeechobee
April 24, 2012
Mr. Clint Gould
Post Office Box 2448
Okeechobee, FL 34973-2448
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Dear Mr- G- uld:
-1-''
Office of the City Clerk
Time sure does fly when you are having fun! Can you believe it has been 10 years since
you first became a member of the "City Family." At this milestone the Mayor and Council
would like to take time during the May 1, 2012 meeting to recognize your contributions to
the City. A presentation is being scheduled at the very start of the meeting, which begins
at 6:00 p.m., to extend to you a longevity service certificate and award.
As a way of saying "Thank You"to our employees for their dedication, I would also like to
point out that by reaching this milestone, there will be changes to your benefits. Beginning
this month, your annual leave accrual will increase to 10 hours per month and 50 percent
of your sick leave balance is eligible as a paid benefit, so long as separation with
employment is on good terms. You have met the number of years of service that Education
Reimbursement Contracts are no longer required.
It is an honor for me to have the opportunity, along with the Mayor and Council, to offer a
most sincere, "Congratulations, for a job well done." May there be several more years to
come.
Should a scheduling conflict arise, please call my office, 763-3372 ext. 215. We will be
sure and give you a reminder call the day of the meeting. Feel free to invite family
members and friends so that they too, may share in this occasion.
Sincerely,
Y*W
Lane G� iotea, CIVIC
City Clerk/Personnel Director
LG/mj
55 S.E. Third Avenue • Okeechobee, Florida 34974-2903 • (863) 763-3372 • Fax: (863) 763-1686
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V IF
resen e 0
In Appreciation for Yom- 10 Years of Hard Work and Dedication
With the, City of Okeechobee
April 15, 2002 through April 15, 2012
Service is the lifeblood of any organization. Everything flows from it and is nourished by it.
The City and Your Fellow Citizens have Benefitted (I'treativ by Yout- Performance.
Presented this __1st day of 2012
James E. Kirk, #Iqyor
Lane 6(mlic c10, City (-*I(Tk
Bio on Mr. Gould -
Mr. Clint Roy Gould, a resident of the community for many years, and an
OHS grad Class of 1981, began his career at the City of Okeechobee in
the Public Works Department on April 15, 2002. He serves in the
position of Maintenance Operator. During this time he has successfully
obtained his State Certification in Pesticide Application, completed
FEMA certification courses, `National Incident Management System' and
`Incident Command Systems,' as well as `Advanced Maintenance of
Traffic' from the Florida International University. He has been selected
as a representative of his department to serve on the City Grievance
Committee for many years and was presented with his five-year
longevity service award in 2007. Mr. Gould exemplifies the dedication
made each day by City employees and is well deserving of this
commendation.
City of Okeechobee SS SE 3rd Av Okeechobee FL 34974-2932
Office of the City Administrator Brian Whitehall
Ph 863-763-3372 Fax 763-1686 email. bwhitehallna ci&ofokeechobee.com
* * * * *Memorandum
Date: May 1, 2012
TO: Mayor Kirk
FR: Admin Whitehall
RE: Agenda appearance
Is it possible for you to rearrange the Agenda so that
Mitch Smeykal (pronounced smichael), EOC director is placed
prior to the financial presentations?
Thanks
BW
ti
�s. 19t5 u City of Okeechobee
April 12, 2012
Mitch Smeykal, Director
OKEECHOBEE COUNTY EMERGENCY MANAGEMENT
707 NW 6th Street
Okeechobee, FL 34972
RE: Local Mitigation Strategy - 2010
Dear Mr. Smeykal,
EXHIBIT 1
MAY 1,2012
Having reviewed the updated Local Mitigation Strategy Final Adopted Documents and
having learned that the Federal Emergency Management Agency (FEMA) and the
agency formerly known as the Florida Department of Community Affairs (DCA) has
found the documents to be compliant and that the Board of County Commissioners for
Okeechobee County has also formally adopted these strategy documents for inclusion
in the statewide hazard Mitigation Strategy, this letter is to confirm that the City of
Okeechobee, as a participating agency, concurs with and approves said documents.
We appreciate your tireless effort to not just comply with hazard mitigation regulatory
issues, but to own the responsibility to continue to consider our residents' safety during
emergency situations!
7S' ly,
James E. Kirk
Mayor
55 S.E. Third Avenue • Okeechobee, Florida 34974-2903 • (863) 763-3372 • Fax: (863) 763-1686
�i
PT.j
�I
r",
0
n
The Disaster Mitigation Act of
. Before 2000, under the Stafford Act, emphasis
was on post -disaster mitigation
. DMA 2000 shifted emphasis to pre -disaster
mitigation planning
• Required Local Hazard Mitigation Plans (LHMPs)
to be prepared before local government can
receive federal mitigation project grants
. Added new Pre -Disaster Mitiation (PDM)
grant
program to reduce potentiallosses
disasters
Hazard Mitigation Defined
c�a Hazard Mitigation is "any action taken to reduce or
eliminate the long-term risk to human life and
property from natural hazards."
Co parison of what are am.4
iare not Mitigation Projects
Mitigation
NOT Mitigation
Mood walls and levees
sandbags and rescue
boats
Vegetation management
Fire trucks, respirators,
and landscape ordinances
and radios
Wind Retrofitting Projects
Family disaster supply kits
and "go -bags„
i
s rr
Local
Multi -
Hazard
Mitigation
Planning
Guidance
July 1, 2008
� J 4 ff =40i
Crosswalk
F
Prerequisites
Planning Process
• Documentation of the Planning Process
Risk Assessment
• Identifying & Profiling Hazards
• Assessing Vulnerability
Mitigation Strategy
• Local Hazard Mitigation Goals
• Identification and Analysis of Mitigation Actions
• Implementation of Mitigation Actions
Okeechobee County LMS
Process, Goals and Objectives
c�R Provide a Methodical, Substantive Approach to
Mitigation Planning.
c�R Enhance Public Awareness and Understanding.
c�ar Create a Decision Tool for Management.
c�R Promote Compliance with State and Federal
Program Requirements.
cap Assure Inter -Jurisdictional Coordination of
Mitigation -Related Programming.
oa Provide a Flexible Approach to the Planning Process
Toi elmine
caa Process began in 2009 with local mitigation
committee members meeting.
cQ Plan reviewed and approved by Florida Division of
Emergency Management October 2010.
c flan submitted for review and approval to FEMA
after FDEM approval also approved by FEMA
October 2010
cQ Final adoption by Okeechobee County Board of
County Commissioners June 2011
• , ,
ca252 Total projects were identified by the LMS
Committee countywide.
cQ26 Projects deal with the movement of water.
oaOther projects deal with items such as
construction of shelters, communications
redundancy and establishment of a mosquito
control district.
VMAT,k�
KMME
c�a Funding of approved projects is competitive in
nature.
caa Funds are comprised of local, state and federal
dollars.
cQ All Florida counties are in competition with other
counties around the United Mates.
cQ Changes are forth coming to the Lazard Mitigation
Grant Program (HMGP) process.
Next steps 1
caa All jurisdictions within the political subdivision
(County)must adopt the plan before application for C
federal funding.
cQ Meeting at 2012 Governor's Hurricane Conference
between Okeechobee Emergency Management and
Florida Division of Emergency Management
Mitigation Branch to determine which projects have
g
the best chance of FEMA funding. IC
0
Questions
Thanks for your attention
Mitch Smeykal, FPEM, AEM
Okeechobee County Emergency
Management
2010 Okeechobee County LMS Project Priority List
Priority
Status
Jurisdiction
Project
Location
Responsible Agency
Funding Source
Okeechobee
Installation of countywide
$4,000,000
1
County
emergency
Countywide
Okeechobee County
PMD/HMPG/EMAP
communications system
2009-2010
2
Okeechobee
Construction of new
701 NW 6to St
Okeechobee County
$4,800,000
PMD/HMPG/EMAP
County
County EOC
2009-2010
3
Design
Okeechobee
Installation of waste water
Treasure
OUA
$10,000,000
PDM/HMGP/EMPA
Phase
County
collection system
Island
2010-2011
Storm water
$1,000,000
4
Designed/
Okeechobee
improvements
cn
SW 28 St
Okeechobee County
PDM/HMGP/FMAP
Permitted
County
(SW Drainage Area
2009-2010
Improvements)
City of
Storm water
SW 3`d
$1,000,000
5
Designed/
Okeechobee/
improvements
Ave/SW 3`d
Okeechobee County
PDM/HMGP/FMAP
Permitted
Okeechobee
(SW Drainage Area
Terrace
2009-2010
County
Improvements)
Storm water
$1,0
6
Designed/
Okeechobee
improvements
�d
SW 32 St
Okeechobee County
PDM/HMGP/GP/FMAP
Permitted
County
(SW Drainage Area
2009-2010
Improvements)
City of
Storm water
$500,000
�
Designed/
Okeechobee/
improvements
cn
SW 7 Ave
Okeechobee County
PDM/HMGP/FMAP
Permitted
Okeechobee
(SW Drainage Area
2009-2010
County
Improvements)
Storm water
$1,000,000
8
Partially
City of
improvements
st
SW 21 St
Okeechobee County
PDM/HMGP/FMAP
Surveyed
Okeechobee
(SW Drainage Area
2009-2010
Improvements)
Designed/
441 SE to
$8,000,000
9
Permitted
County
East side force main
Kings Bay
OUA
PDM/HMGP/EMPA
2011-2012
Status
Jurisdiction
Project
Location
Responsible Agency
Funding Source
—Priority
City of
Okeechobee/
Installation of emergency
City and
$1,004,950
10
Okeechobee
generators for lift stations
Countywide
OUA
PDM/HMGP/EMPA
County
(30)
2012-2013
Special needs
$3,000,000
11
Okeechobee
shelter/alternative
TBD
Okeechobee County
PMD/HMPG/EMAP
County
treatment site (12,000 sq
2012-2013
ft)
Okeechobee
Storm water
Oak Park
$2,500,000
12
Studied
County
improvements
Subdivision
Okeechobee County
CDBG/PDM/HMGP/FMAP
2009-2010
13
Designed/
Okeechobee
Storm water
Country Hills
Okeechobee County
$2,500,000
CDBG/PDM/HMGP/FMAP
Permitted
County
improvements
Subdivision
2009-2010
Playland Park
Okeechobee
Storm water
Subdivision
$7,500,000
14
County
improvements
(North of
Okeechobee County
CDBG/PDM/HMGP/FMAP
Royal
20 l 2-2013
Concrete)
Okeechobee
Water storage facility for
$4,000,000
15
County
treated water supply
TBD
OUA
PDM/HMGP/EMPA
2012-2013
16
Okeechobee
Storm water
Basswood
Okeechobee County
$5,000,000
CDBG/PDM/HMGP/FMAP
County
improvements
Subdivision
2014-2015
County Health
Okeechobee
Department primary
Okeechobee County
$12,500,000
17
County
treatment site/alternative
TBD
Health Department
PMD/HMPG/EMAP
overflow special needs
2014-2015
shelter (50,000 sq ft)
Okeechobee
Vocational AG -Training
Vocational
Okeechobee County
$200,000
18
County
Building hardening
AG -Training
School Board
PMD/HMPG/EMAP
(hurricane shutters)
Building
2010-2011
Okeechobee
Vocational AG -Training
Vocational
Okeechobee County
$400,000
19
County
Building hardening (500
AG -Training
School Board
PMD/HMPG/EMAP
Kw generator)
Building
2010-201 1
Priority
Status
Jurisdiction
Project
Location
Responsible Agency
Funding Source
Okeechobee
SR 710
Between SR
Okeechobee County/
$50,000,000
20
County
extension evacuation
70 E and W
FDOT
pMD/HMPG/EMAP
441
2010-2011
$1,500,000
21
Okeechobee
Judicial Center hardening,
Judicial
Okeechobee County
PMD/HMPG/EMAP
County
hurricane shutters
Center
2013-2014
Okeechobee
SR 70 W widening/
SR 70 West of
Okeechobee County!
$15,000,000
22
County
evacuation project (4
the City of
FDOT
pMD/HMPG/EMAP
lanes)
Okeechobee
2013-2014
Okeechobee
SR 70 E widening/
SR 70 East of
Okeechobee County/
$168,000,000
23
County
evacuation project (4
the City of
FDOT
PMD/HMPG/EMAP
lanes)
Okeechobee
2014-2015
$5,000,000
24
Studied
Okeechobee
Storm water
Four Seasons
Okeechobee County
CDBG/PDM/HMGP/FMAP
County
improvements
Subdivision
2012-201-
Okeechobee
Okeechobee County/
$500,000
25
County/ City of
Storm water
US 441 south
DOT
PMD/HMPG/FMAP
Okeechobee
improvements
2010-2011
US Hwy 98,
$500,000
26
In
Okeechobee
Storm water
0.5 mile north
Okeechobee County
PDM/HMGP/FMAP
Progress
County
improvements
of SR 70
2008-2009
Partially
Okeechobee
Clear and open canal
Taylor Creek
Okeechobee County/
$1,000,000
27
Complete
County
drainage — Taylor Creek
& Treasure
SFWMD
pMD/HMPG/EMAP
& Treasure Island
Island
2011-2012
$500,000
28
Okeechobee
Storm water
Berman Road
Okeechobee County
PDM/HMGP/FMAP
County
improvements
South
2012-2013
$3.000,000
29
Okeechobee
Storm water
Quail Woods
Okeechobee County
CDBG/PDM/HMGP/FMAP
County
improvements
Subdivision
2013-2014
$1,500,000
30
Okeechobee
Storm water
Platts Bluff
Okeechobee County
CDBG/PDM/HMGP/FMAP
County
improvements
Subdivision
2014-2015
Priority
Status
Jurisdiction
Project
Location
Responsible Agency
Funding Source
$1,250,000
31
Okeechobee
Pet friendly shelter
TBD
Okeechobee County
PMD/HMPG/EMAP
County
building (5,000 sq ft)
2013-2014
$5,000,000
32
Okeechobee
Agri -Civic Center
hardeningAgri-Civic
closing,
Okeechobee County
PMD/HMPG/EMAP
County
A/C)
Center
2015-2016
$500,000
33
Okeechobee
Storm water
CR 68 West
Okeechobee County
PDM/HMGP/FMAP
County
improvements
2014-2015
$750,000
34
Okeechobee
Storm water
Edwards
Okeechobee County
CDBG/PDM/HMGP/FMAP
County
improvements
Subdivision
2014-2015
$2,000,000
35
Okeechobee
Storm water
Fish Slough
Okeechobee County
CDBG/PDM/HMGP/FMAP
County
improvements
2014-2015
Storm water
CR 15-C
$500,000
36
Okeechobee
improvements
(Cemetery
Okeechobee County
PMD/HMPG/FMAP
County
Road)
2015-2016
$2,000,000
37
Okeechobee
Storm water
Ranchettes
Okeechobee County
CDBG/PDM/HMGP/FMAP
County
improvements
Subdivision
2015-2016
$1,500,000
38
Okeechobee
Storm water
Pinelands
Okeechobee County
CDBG/PDM/HMGP/FMAP
County
improvements
Subdivision
2015-2016
$2,000,000
39
Okeechobee
Storm water
Dixie Ranch
Okeechobee County
CDBG/PDM/HMGP/FMAP
County
improvements
Subdivision
2015-2016
Okeechobee
$1,500,000
40
Designed/
Okeechobee
Storm water
Gardens
Okeechobee County
CDBG/PDM/HMGP/FMAP
permitted
County
improvements
Subdivision
2012-2013
Pine Ridge
$3,500,000
41
Okeechobee
Storm water
Park
Okeechobee County
CDBG/PDM/HMGP/FMAP
County
improvements
Subdivision
1
1 2012-2013
Priority
Status
Jurisdiction
Project
Location
Responsible Agency
Funding Source
Okeechobee
Alderman Building
Alderman
$400,000
42
County
hardening, generator (500
Building
Okeechobee County
PMD/HMPG/EMAP
Kw)
2011-2012
Okeechobee
Alderman Building
Alderman
$200,000
43
County
hardening, hurricane
Building
Okeechobee County
PMD/HMPG/EMAP
shutters
201 1-2012
Okeechobee
Hardening of traffic signal
US 441 &
Okeechobee County/
$300,000
44
County
booms — US 441 & Dark
Dark
FDOT
PMD/HMPG/EMAP
Hammock Rd.
Hammock Rd
2014-2015
45
Okeechobee
Portable generators for
Countywide
Okeechobee County
$15,000
PMD/HMPG/EMAP
County
traffic signals (15)
2015-2016
Okeechobee
Installation of waste water
$5,000,000
46
County/City of
collection system
Countywide
OUA
PDM/HMGP/EMPA
Okeechobee
2015-2016
Upgrade/capacity
$20,000,000
47
Okeechobee
expansion secondary and
Countywide
Okeechobee County
PMD/HMPG/EMAP
County
tertiary storm water
2015-2016
management system
48
Okeechobee
Relocation of the County
TBD
Okeechobee County/
$450,000
PMD/HMPG/EMAP
County
Search & Rescue Building
Sheriffs Office
2015-2016
49
Okeechobee
TracStar satellite portable
New EOC
Okeechobee County
$25,000
PMD/HMPG/EMAP
County
communications unit
2011-2012
Okeechobee
Installation of 150 mph
Okeechobee
$40,000
50
County
fencing around airport
County
Okeechobee County
PMD/HMPG/EMAP
fuel tank and generator
Airport
2015-2016
Okeechobee
SR 710 Widening/
Okeechobee County/
$150,000,000
51
County
Evacuation Project (4
SR 710
FDOT
PMD/HMPG/EMAP
lanes)
2012-2013
Okeechobee
$50,000,000
52
County/City of
Mosquito control
Countywide
Okeechobee County
PMD/HMPG/EMAP
Okeechobee
2011-2012
Gateway to South F)Crida
CITY OF OKEECHOBEE, FLORIDA
Financial Statements
Year Ended September 30, 2011
'
'
CITY OF OKEECHOBEE FLORIDA
Table of Contents
As of September 30, 2011
'
Page
Introductory Section
'
Title Page
1
Table of Contents
2
'
City Officials
3
Financial Section
'
Independent Auditors' Report
Management's Discussion Analysis
5
and
7
Basic Financial Statements
'
Govenunent-wide Financial Statements
• Statement of Net Assets - Governmental Activities
15
• Statement of Activities - Governmental Activities
16
'
Fund Financial Statements
Governmental Funds
• Balance Sheet
17
'
• Statement of Revenues, Expenditures, and Changes in Fund Balances
18
• Reconciliation of the Statement of Revenues, Expenditures, and Changes in
Fund Balances of Governmental Funds to the Statement of Activities
19
Fiduciary Funds (Component Units that are Fiduciary in Nature)
• Statement of Fiduciary Net Assets - Pension Trust Funds
20
• Statement of Changes in Fiduciary Net Assets - Pension Trust Funds
21
Notes to Financial Statements
23
Required Supplementary Information Other Than Management's Discussion and Analysis
' • Schedule of Revenues, Expenditures, and Changes in Fund Balances - Budget and Actual -
General Fund 45
• Required Pension Supplementary Information - Schedule of Funding Progress 46
' • Required Other Postemployment Benefits Supplementary Information - Schedule
of Funding Progress 47
• Notes to Required Supplementary Information 48
' • Independent Auditors' Report on Internal Control Over Financial Reporting and on
Compliance and Other Matters Based on an Audit of Financial Statements
Performed in Accordance with Government Auditing Standards 49
' • Independent Auditors' Management Letter 51
• Affidavit of Impact Fee Compliance 53
'CITY OF OKEECHOBEE FLORIDA
,
' City Officials
As of September 30, 2011
' James E. Kirk
Mayor, Chairman
Devin R Maxwell
Dowling R. Watford, Jr.
Clayton Williams
Mike O'Connor
Council Members
r
John R. Cook
City Attorney
Brian Whitehall
City Administrator
Lane Gamiotea
City Clerk
India Riedel
Finance Director
Herbert Smith
Chief of Fire
' Denny Davis
Chief of Police
Donnie Robertson
Director of Public Works
Oscar Bermudez
' City Engineer
'
C RIINGRAM
C A R R
RIGGS &
'
CPAs and
Advisors
Independent Auditors' Report
Carr, Riggs & Ingram, LLC
215 Baytree Drive
Melbourne, Florida 32940
(321)255-0088
(321) 259-8648 (fax)
www.cricpa.com
' The Honorable Mayor and Members of the City Council
of the City of Okeechobee, Florida
We have audited the accompanying financial statements of the governmental activities, the major fund, and the
aggregate remaining fund information of the City of Okeechobee, Florida, as of and for the year ended September
30, 2011, which collectively comprise the City's basic financial statements as listed in the table of contents. These
' financial statements are the responsibility of the City of Okeechobee, Florida's management. Our responsibility is to
express opinions on these financial statements based on our audit. We did not audit the financial statements of the
fiduciary fund type and the discretely presented component unit. Those financial statements were audited by
other auditors whose reports thereon have been furnished to us, and our opinion, insofar as it relates to the
fiduciary fund type and the discretely presented component unit is based on the reports of the other auditors.
We conducted our audit in accordance with auditing standards generally accepted in the United States of America
and the standards applicable to financial audits contained in Government Auditing Standards, issued by the
Comptroller General of the United States. Those standards require that we plan and perform the audit to obtain
reasonable assurance about whether the financial statements are free of material misstatement. An audit includes
' examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements. An audit
also includes assessing the accounting principles used and the significant estimates made by management, as well
as evaluating the overall financial statement presentation. We believe that our audit provides a reasonable basis
' for our opinions.
In our opinion, the financial statements referred to above present fairly, in all material respects, the respective
' financial position of the governmental activities, the major fund, and the aggregate remaining fund information of
the City of Okeechobee, Florida, as of September 30, 2011, and the respective changes in financial position thereof
for the year then ended in conformity with accounting principles generally accepted in the United States of America.
In accordance with Government Auditing Standards, we have also issued our report dated April 18, 2012, on our
consideration of the City of Okeechobee, Florida's internal control over financial reporting and on our tests of its
compliance with certain provisions of laws, regulations, contracts, and grant agreements and other matters. The
purpose of that report is to describe the scope of our testing of internal control over 'financial reporting and
compliance and the results of that testing, and not to provide an opinion on the internal control over financial
reporting or on compliance. That report is an integral part of an audit performed in accordance with Government
' Auditing Standards and should be considered in assessing the results of our audit.
The management's discussion and analysis (pages 7 through 12) and required supplementary information (pages 45
through 48) are not a required part of the basic financial statements but are supplementary information required by
accounting principles generally accepted in the United States of America. We have applied certain limited
procedures, which consisted principally of inquiries of management regarding the methods of measurement and
' presentation of the required supplementary information. However, we did not audit the information and express no
opinion on it.
r
Carr, Riggs & Ingram, LLC
Melbourne, Florida
' April l 8, 2012
5
THIS PAGE IS INTENTIONALLY LEFT BLANK.
CITY OF OKEECHOBEE, FLORID
A
Management's Discussion and Analysis
September 30, 2011
' Our discussion and analysis of the City of Okeechobee, Florida's (the City's) financial performance provides an
overview of the City's financial activities for the year ended September 30, 2011. Please read it in conjunction
' with the City's basic financial statements, which immediately follow this discussion.
FINANCIAL HIGHLIGHTS
The following are highlights of financial activity for the year ended September 30, 2011:
• The City's total assets exceeded its liabilities at September 30, 2011 by $19,540,337.
' • The City's total revenues were $5,693,509 for the year ended September 30, 2011, compared to
total expenses of $5,602,274, which resulted in a $91,235 increase in net assets.
OVERVIEW OF THE FINANCIAL STATEMENTS
This discussion and analysis is intended to serve as an introduction to the City's basic financial statements. The
basic financial statements are comprised of three components: 1) government -wide financial statements, 2) fund
financial statements, and 3) notes to basic financial statements.
A. Government -Wide Financial Statements
' The government -wide financial statements, which consist of the following two statements, are designed to
provide readers with a broad overview of the City's finances, in a manner similar to a private sector business.
' The statement of net assets presents information on all of the City's assets and liabilities, with the difference
between the two reported as net assets. Over time, increases or decreases in net assets may serve as a useful
indicator of whether the financial position of the City is improving or deteriorating.
The statement of activities presents information showing how the City's net assets changed during the year. All
changes in net assets are reported as soon as the underlying event giving rise to the change occurs, regardless of
' the timing of related cash flows. Thus, revenues and expenses are reported in this statement for some items that
will only result in cash flows in future fiscal periods.
The government -wide financial statements can be found on pages 15 and 16 of this report.
B. Fund Financial Statements
A fund is a grouping of related accounts that is used to maintain control over resources that have been segregated
for specific activities or objectives. The City's funds can be divided into two fund types: governmental funds and
fiduciary funds.
Governmental funds. Governmental funds are used to account for essentially the same functions reported as
governmental activities in the government -wide financial statements. However, unlike the government -wide
' financial statements, governmental fund financial statements focus on near -term inflows and outflows of
spendable resources, as well as balances of spendable resources available at the end of the year. Such information
may be useful in evaluating a government's near -term financing requirements.
CITY OF OKEECHOBEE, FLORIDA
Management's Discussion and Analysis
30, 2011
B. Fund Financial Statements (continued)
Because the focus of governmental funds is narrower than that of the government -wide financial statements, it is
useful to compare the information presented for governmental funds with similar information presented for
governmental activities in the government -wide financial statements. By doing so, readers may better understand
the long-term impact of the City's near -term financing decisions. Both the governmental fund balance sheet and
the statement of revenues, expenditures and changes in fund balances provide reconciliations to facilitate this
comparison between governmental funds and governmental activities.
The basic governmental fund financial statements can be found on pages 17 through 19 of this report.
Fiduciary funds. Fiduciary funds are used to account for resources held for the benefit of parties outside the
government. Fiduciary funds are not reflected in the government -wide financial statements because the resources
of those funds are not available to support the City's own programs.
The basic fiduciary fund financial statements can be found on pages 20 and 21 of this report.
C. Notes to Basic Financial Statements
The notes provide additional information that is essential for a full understanding of the data provided in the
government -wide and fund financial statements. The notes to basic financial statements can be found on pages
23 through 42 of this report.
GOVERNMENT -WIDE FINANCIAL ANALYSIS
As noted earlier, net assets may serve over time as a useful indicator of financial position. The following table
reflects the condensed government -wide statement of net assets.
City of Okeechobee
Statement of Net Assets
2011
Current and other assets
$ 12,260,394
Capital assets
8,213,557
Total assets
20,473,951
Current liabilities
225,365
Noncurrent liabilities
708,249
Total liabilities
933,614
Net assets:
Invested in capital assets, net of related debt
8,171,639
Restricted
829,614
Unrestricted
10,539,084
Total net assets
$ 19,540,337
2010
$ 12,884,693
7,766,657
20,651,350
276,850
925,392
1,202,248
7,351,097
1,098,759
10,999,246
$ 19,449,102
' CITY OF OKEECHOBEE FLORIDA
C ,
1 Management's Discussion and Analysis
September 30, 2011
' Governmental Activities
Total net assets increased by approximately $91,200 primarily as a result of an approximately $268,600 decrease
' in total liabilities, offset by approximately $177,400 decrease in total assets. The decrease in total liabilities was
due to an approximately $217,143 decrease in noncurrent liabilities as the City purchased vehicles with cash
rather than purchasing through a capital lease. The decrease in total assets was due primarily to the use of cash to
' purchase vehicles and make lease payments.
The following table shows condensed revenue and expense data:
City of Okeechobee, Florida
Statement of Activities
REVENUES:
2011
2010
Program revenues:
Charges for services $
642,646
$ 715,166
'
Operating grants and contributions
757,411
780,175
Capital grants and contributions
255,476
203,193
'
General revenues:
Property taxes
1,717,268
1,909,022
Public utility taxes
715,470
737,979
Franchise fees
534,576
543,080
Shared revenues
1,039,239
1,050,198
Investment income and other
31,423
80,517
Total revenues
5,693,509
6,019,330
EXPENSES:
General government
953,726
1,045,421
'
Public safety
3,177,859
3,124,852
Transportation
616,551
630,587
Physical environment
836,679
824,297
'
Interest on long-term debt
17,459
24,952
Total expenses
5,602,274
5,650,109
Change in net assets
91,235
369,221
NET ASSETS, beginning
19,449,102
19,079,881
NET ASSETS, ending $
19,540,337
$ 19,449,102
CITY OF OKEECHOBEE, FLORIDA
Management's Discussion and Analysis
30, 2011
The City experienced a decrease of approximately 5.4% in total revenues — an approximately $325,800 decrease
to $5.7 million. Charges for services decreased approximately $72,500 due to less commercial business permits
and fees. Property Tax revenue decreased approximately $192,000 based on a decrease in property values. Public
Utility Tax revenues decreased $22,509 based on lower consumer paid utilities. The approximately $49,000
decrease in investment income and other revenue is due primarily to a general decrease in available interest rates.
Total expenses decreased approximately $48,000. The decrease in expenses is due primarily to lower public
safety costs as well as general services.
FUND FINANCIAL ANALYSIS
As noted earlier, the City uses fund accounting to ensure and demonstrate compliance with finance -related
legal requirements.
Governmental funds. The focus of the City's governmental funds is to provide information on near -term
inflows, outflows, and balances of spendable resources. Such information is useful in assessing the City's
financing requirements. In particular, unassigned fund balance may serve as a useful measure of a
government's net resources available for spending at the end of the fiscal year.
As of the end of the current fiscal year, the City's governmental funds reported combined ending fund balances of
$11,386,431, a decrease of $560,830 in comparison with the prior year. Approximately 91.5 % of this total amount,
$10,421,175, constitutes unassigned fund balance, which is available for spending at the government's discretion.
Assigned fund balance includes $12,898 for general government and $113,267 for future qualified impact fee
expenditures. Public Facilities fund balance of $825,769 plus law enforcement $3,813 and community development
of $32 are restricted funds based on their specific stipulated purpose. The remainder of fund balance is non -
spendable inventory of $9,477.
The general fund is the chief operating fund of the City. At the end of the current fiscal year, assigned and
unassigned fund balance of the general fund was $10,434,073 while total fund balance was $11,269,319. As a
measure of the general fund's liquidity, it may be useful to compare both assigned and unassigned fund balance
and total fund balance to total fund expenditures. The total assigned and unassigned fund balance, and total fund
balance represent approximately 163% and 176% respectively of total general fund expenditures.
The capital improvement impact fee fund, the largest fund included in nomnajor funds, recorded a year-end fund
balance of $113,267, due to receipted and unexpended impact fees. Impact fees receipted are to be used for
capital improvements; projects and/or equipment needs identified within the City's Comprehensive Improvement
Plan.
General Fund Budgetary Highlights
The amount appropriated for expenditures in the original 10/11 budget decreased from $7,124,265 to $6,975,267
in the final 10/11 budget, a decrease of $148,998. The decrease in general services expenses and fire -public
safety expenses largely contributed to the overall decrease in expenditures.
m
CITY OF OKEECHOBEE, FLORMA
Management's Discussion and Analysis
' September 30, 2011
I
CAPITAL ASSETS AND LONGTERM LIABILITIES
Capital assets. The City's investment in capital assets as of September 30, 2011, amounted to $8,213,557 (net of
accumulated depreciation). This investment in capital assets includes land, buildings, improvments, equipment,
and construction in progress. During the year, the City's net capital asset balance increased $446,900 and
includes $234,673 of assets donated.
1 The City's major additions of $1,371,571 to capital assets during the current fiscal year included the following:
o Roadway improvements (resurfacing and striping)
o Curbing, along SW P Street, 0' Street, and 6`h Street
'
o Sidewalk construction donated by the Department of Transportation
o Replaced 17 police vehicles and 1 fire department vehicle
Construction of equipment storage building
o
'
o Purchase of tractor and mower boom for the maintenance of roads and embankments
o Replacement of computers, server and renovation of server room including
cabling for City hall
These additions were offset by depreciation expense of $495,555, and equipment disposals
of $386,627, which
'
largely relates to the sale of 19 police vehicles.
City's Capital Assets
(net of depreciation)
1
2011
2010
Land $ 1,378,744 $
1,378,744
Buildings 1,261,121
1,132,040
'
Improvements other than
building 4,406,164
4,063,216
Equipment 1,167,528
Construction in progress
1,150,168
42,489
Total $ 8,213,557 $
7,766,657
I
Additional information on the City's capital assets can be found in Note 4.C. on page 34 of this report.
CITY OF OKEECHOBEE, FLORIDA
Management's Discussion and Analysis
30, 2011
Long-term Liabilities
City's Outstanding Debt
Long-term Liabilities
2011 2010
Capital leases $ 41,918 $ 415,560
Net OPEB obligation 301,348 148,767
Compensated absences 364,983 361,065
Total $ 708,249 $ 925,392
The City's long-term liabilities decreased by $217,143 during the current fiscal year. In prior years, vehicles
were purchased under a capital lease, but this year the City chose to purchase vehicles with cash. This decrease
was offset by the increased additional liability for the OPEB liability. This is the second year of implementation
of GASB 45, which caused the increase in Net OPEB obligation.
Additional information on the City's long-term debt can be found in Notes 4.E. and 41. on page 35 of this report.
ECONOMIC FACTORS AND NEXT YEAR'S BUDGET
The City Council adopted a millage rate 7.7432 for budget year 2012. The adopted millage rate is 2.03% less
than the roll -back rate and will generate $3,080 less ad valorem revenue than last year.
Revenues for the fiscal year 2012 adopted budget for all funds of the City total approximately $17,565,659, a
decrease from the prior year budget of approximately $271,250. These revenues include the General, Public
Facility, Capital Projects, and Special Law Enforcement fund revenues. The change in revenue is based mostly
on the expected decrease in building and inspection fees.
Expenditures for the fiscal year 2012 adopted budget for all funds of the City total approximately $7,600,000, an
increase of approximately 10% from the prior year budget. These expenditures primarily increased due to the
Community Development Grant of $700,000 within the CDBG Fund to be received in 2012.
REQUESTS FOR INFORMATION
This financial report is designed to provide a general overview of the City of Okeechobee's finances for all those
with an interest. Questions concerning any of the information provided in this report or requests for additional
information should be addressed to the City of Okeechobee, 55 S.E. Third Avenue, Okeechobee, Florida 34974.
BASIC FINANCIAL STATEMENTS
THIS PAGE IS INTENTIONALLY LEFT BLANK.
KEECHOBEE FLORMA
CITY OF O ,
Statement of Net Assets — Govennnental Activities
September 30, 2011
ASSETS
Cash and cash equivalents
$ 11,241,613
Investments
104,794
'
Accounts receivable
95,678
Due from other governments
160234
Inventory
9,477
Overfunded pension costs
648,598
Capital assets:
Nondepreciable
Land
1,378,744
Depreciable, net of accumulated depreciation
'
Buildings
1,261,121
Improvements other than buildings
4,406,164
Equipment
1,167,528
Total assets
20,473,951
LIABILITIES
Accounts payable
27,727
Accrued expenses
153,561
Unearned revenue
Noncurrent liabilities:
44,077
Due within one year
156,378
Due in more than one year
551,871
Total liabilities
933,614
NET ASSETS
Invested in capital assets, net of related debt
8,171,639
Restricted for:
'
Community development
32
Law enforcement
3,813
Public facilities
825,769
'
Unrestricted
10,539,084
Total net assets
$ 19,540,337
The accompanying notes are an integral part of these financial statements
15
CITY OF OKEECHOBEE, FLORIDA
Statement of Activities — Governmental Activities
Year Ended September 30, 2011
Program Revenues Net (Expense)
Operating Capital Revenue and
Charges for Grants and Grants and Changes in
Functions/Programs Expenses Services Contributions Contributions Net Assets
General government
$ 953,726
$ 561,426
$ 142,859
$ -
$ (249,441)
Public safety
3,177,859
29,853
3,815
2,944
(3,141,247)
Transportation
616,551
51,367
610,737
5,976
51,529
Physical environment
836,679
-
-
246,556
(590,123)
Interest on long term debt
17,459
-
-
-
(17,459)
Total governmental
activities
$ 5,602,274
$ 642,646
$ 757,411
$ 255,476
(3,946,741)
General revenues:
Property taxes
1,717,268
Public utility taxes
715,470
Franchise fees
534,576
Shared revenues not restricted to specific programs
1,039,239
Unrestricted investment earnings
23,641
Miscellaneous
7,782
Total general revenues
4,037,976
Change in net assets
91,235
Net assets, beginning
19,449,102
Net assets, ending
$19,540,337
The accompanying notes are an integral part of these financial statements 16
CITY OF OKEECHOBEE, FLORMA
' Balance Sheet - Governmental Funds
Year Ended September 30, 2011
' ASSETS
Cash and cash equivalents
Investments
' Accounts receivable
Due from other funds
Due from other governments
' Inventory
Total assets
I
CIS
r
I
LIABILITIES AND FUND BALANCES
Liabilities
Accounts payable
Accrued expenses
Due to other funds
Unearned revenue
Total liabilities
and balances:
Nonspendable for:
Inventory
Restricted for:
Public facilities
Law enforcement
Community development
Assigned for:
General government
Impact fees
Unassigned
Total fund balances
Total liabilities and fund balances
General
Total
Nonmajor Governmental
Funds Funds
$ 11,124,679
$ 116,934
$ 11,241,613
104,794
-
_ 104,794
90,678
5,000
95,678
13,152
225
13,377
148,914
11,320
160,234
9,477
-
9,477
$ 11,491,694
$ 133,479
$ 11,625,173
$ 22,727
$ 5,000
$ 27,727
153,561
-
153,561
2,010
11,367
13,377
44,077
-
44,077
222,375
16,367
238,742
9,477
-
9,477
825,769
-
825,769
-
3,813
3,813
32
32
12,898 - 12,898
- 113,267 113,267
10,421,175 - 10,421,175
11,269,319 117,112 11,386,431
$ 11,491,694 $ 133,479
Amounts reported for governmental activities in the statement
of net assets are different because:
Negative net pension obligation resulting from overf ending of
the police officers' and firefighters' pension plans.
Capital assets used in governmental activities are not financial
resources and, therefore, are not reported in the funds.
Long-term liabilities, including capital leases, net OPEB obligation
and compensated absences are not due and payable in the
current period and, therefore, are not reported in the funds.
Net assets of governmental activities
648,598
8,213,557
(708,249)
$ 19,540,337
The accompanying notes are an integral part of these financial statements 17
CITY OF OKEECHOBEE, FLORIDA
Statement of Revenues, Expenditures, and Changes in Fund Balances
Year Ended September 30, 2011
Revenues
Taxes
Intergovermnental
Charges for services
Permits and fees
Fines and forfeitures
Investment earnings
Miscellaneous
Total revenues
Expenditures
Current:
General government
Public safety
Transportation
Physical environment
Capital outlay
Debt service:
Principal retired
Interest
Total expenditures
Excess (deficiency) of revenues
over (under) expenditures
Other financing sources (uses)
Transfers in/(out)
Proceeds from sale of capital assets C'`��'
Tither fmancin sources (uses)
t_ Net change in fund balances
Fund balances, beginning of year
Fund balances, end of year
Total
Nonmajor
Governmental
General
Funds
Funds
$ 2,392,319
$ -
$ 2,392,319
1,954,626
11,320
1,965,946
426,319
-
426,319
608,567
8,920
617,487
34,415
1,200
35,615
41,039
5
41,044
7,782
1,705
9,487
5,465,067
23,150
5,488,217
923,157
-
923,157
2,883,380
-
2,883,380
601,294
-
601,294
517,968
11,338
529,306
1,094,409
-
1,094,409
373,642
-
373,642
17,459
-
17,459
6,411,309
11,338
6,422,647
(946,242)
11,812
(934,430)
1.,705
(1,705)
-
-'0
-
373,600
375,305
(1,705)
373,600
(570,937)
10,107
(560,830)
11,840,256
107,005
11,947,261
$ 11,269,319
$ 117,112
$ 11,386,431
The accompanying notes are an integral part of these financial statements 18
'
F OKEECHOBEE FLORMA
CITY O ,
Reconciliation of the Statement of Revenues, Expenditures, and Changes in Fund Balances of
Governmental Funds to the Statement of Activities
Year Ended September 30, 2011
1
Net change in fund balances - total governmental funds $
(560,830)
Amounts reported for governmental activities in the statement of activities
are different because:
Governmental funds report capital outlays as expenditures. However, in
the statement of activities, the cost of those assets is allocated over
their estimated useful lives as depreciation expense. This is the
amount by which capital outlays exceeded depreciation in the current
period.
598,854
The net effect of various miscellaneous transactions involving capital assets
'
(i.e. sales, trade his, and donations) is to decrease net assets.
(151,954)
The issuance of long-term debt (e.g., bonds, leases) provides current financial
resources to governmental funds, while the repayment of the principal
of long-term debt consumes the current financial resources of
governmental funds. Neither transaction, however, has any effect on
net assets. This amount is the net effect of these differences in the
treatment of long-term debt and related items.
373,642
1
Other postemployment benefit obligation reported in the statement of activities
does not require the use of current financial resources; therefore, is not
reported as an expenditure in governmental funds.
(152,581)
Under the modified accrual basis of accounting used in the governmental funds,
revenues are not recognized until funds are measurable and available to finance
current expenditures. In the statement of activities, however, which is presented on
the accrual basis, revenues are reported regardless of when financial resources are
available. This is the additional revenue recognized under the modified accrual b,
(11,978)
Compensated absences are reported in the statement of activities when earned_
As they do not require the use of current financial resources, they are not
reported as expenditures on governmental funds until they have matured.
This is the amount of compensated absences reported in the statement of
activities in the prior year that has matured in the current year.
(3,918)
'
Change in net assets of governmental activities $
91,235
The accompMing notes are an integral part of these financial statements 19
CITY OF OKEECHOBEE, FLORIDA
Statement of Fiduciary Net Assets — Pension Trust Funds
ber 30, 2011
ASSETS
Cash equivalents
Investments:
U.S. Government agencies
Municipal bonds
Corporate and foreign bonds
Common equity securities
Receivables
Accrued interest and dividends
Prepaid expenses
Total assets
LIABILITIES
Accounts payable
Total liabilities
NET ASSETS
Held in trust for pension benefits
Pension
Trust Funds
$ 711,503
262,218
107,051
1,902,992
4,697,009
64,305
22,320
4,451
7,771,849
11,419
I L419
COMPONENT
UNIT
General
Employees'
Pension Trust
$ 717,691
218,515
87,587
1,588,027
4,085,285
90,409
18,799
2,887
6,809,200
17,130
17.130
$ 7,760,430 $ 6,792,070
The accompanying notes are an integral part of these financial statements 20
I�
ri
I
CITY OF OKEECHOBEE, FLORIDA
Statement of Changes in Fiduciary Net Assets — Pension Trust Funds
30, 2011
ADDITIONS
Contributions:
State
City
Employees
Total contributions
Investment earrings (loss):
Net depreciation in the
fair value of investments
Interest and dividends
Total investment earnings (loss)
Less investment expenses
Net investment earnings (loss)
Total additions
DEDUCTIONS
Benefits paid to participants
Refunds on termination
DROP payment
Administrative expenses
Total deductions
Change in net assets
Net assets held intrust for pension
benefits, beginning of year
Net assets held intrust for pension
benefits, end of year
COMPONENT
UNIT
General
Pension Employees'
Trust Funds Pension Trust
$ 142,857
242,003
70,377
455,237
(272,824)
157,124
(115,700)
(74,332)
(190,032)
265,205
213,251
6,958
1,236
31,092
252,537
12,668
7,747,762
$ 7,760,430
389,940
179,973
569,913
(240,019)
133,650
(106,369)
(52,888)
(159,257)
410,656
212,404
87,138
14,707
314,249
96,407
6,695,663
$ 6,792,070
The accompanying notes are an integral part of these financial statements 21
THIS PAGE IS INTENTIONALLY LEFT BLANK.
'
CITY OF OKEECHOBEE,LORWA F
Notes to Financial Statements
September 30, 2011
NOTE 1—SUMMARY OF SIGNIFICANT ACCOUNTING POL
ICIES
' A. REPORTING ENTITY
The City of Okeechobee (the "City") was originally incorporated in 1915 and its present charter was adopted in
' 1919 under Chapter 8318 of Special Acts of 1919. The City operates under the council fonn of government and
provides the following services: general government, public safety, transportation, and physical environment.
' These financial statements present the primary government and its component units. Blended component units,
although legally separate entities, are, in substance, part of the government's operations and so data from these units
are combined with data of the primary government. The City has no blended component units. Discretely presented
' component units are entities that are legally separate from the City, but whose relationship with the City are such
that the exclusion would cause the City's financial statements to be misleading or incomplete. The financial data of
these entities are reported in a separate column in the combined financial statements.
Discretely Presented Component Unit
City of Okeechobee and Okeechobee Utility Authority Employees' Retirement System — Substantially all of the
City's general employees and the employees of the Okeechobee Utility Authority participate in this cost sharing,
multiple employer public employee retirement system. The plan was established by City Ordinance No. 655, as
' amended and restated by City Ordinance No. 686.
Complete financial statements for this component unit may be obtained from the City's administrative offices
located at:
55 S. E. Third Avenue
Okeechobee, Florida 34974
B. GOVERNMENT -WIDE AND FUND FINANCIAL STATEMENTS
The government -wide financial statements (i.e., the statement of net assets and the statement of changes in net
assets) report information on all of the nonfiduciary activities of the primary government. Governmental
activities are those which normally are supported by taxes and intergovernmental revenues. Likewise the primary
' government is reported separately from certain legally separate component units for which the primary
government is financially accountable.
' The statement of activities demonstrates the degree to which the direct expenses of a given function are offset by
program revenues. Direct expenses are those that are clearly identifiable with a specific function. Program reve-
nues include 1) charges to customers or applicants who purchase, use, or directly benefit from goods, services, or
privileges provided by a given function or segment, and 2) grants and contributions that are restricted to meeting
the operational or capital requirements of a particular function. Taxes and other items not properly included
among program revenues are reported instead as general revenues.
CITY OF OKEECHOBEE, FLORIDA
Notes to Financial Statements
September 30, 2011
NOTE 1— SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (CONTINUED)
C. MEASUREMENT FOCUS, BASIS OF ACCOUNTING, AND FINANCIAL STATEMENT
PRESENTATION
The government -wide financial statements are reported using the economic resources measurement focus and the
accrual basis of accounting, as are the fiduciary fund financial statements. Revenues are recorded when earned
and expenses are recorded when a liability is incurred, regardless of the timing of related cash flows. Property
taxes are recognized as revenues in the year for which they are levied. Grants and similar items are recognized as
revenue as soon as all eligibility requirements imposed by the provider have been met.
Governmental fund financial statements are reported using the current financial resources measurement focus
and the modified accrual basis of accounting. Revenues are recognized as soon as they are both measurable and
available. Revenues are considered to be available when they are collectible within the current period or soon
enough thereafter to pay liabilities of the current period. For this purpose, the government considers revenues
to be available if they are collected within 60 days of the end of the current fiscal period. Expenditures
generally are recorded when a liability is incurred, as under accrual accounting. However, debt service
expenditures, as well as expenditures related to compensated absences and claims and judgments, are recorded
only when payment is due.
Property taxes, franchise taxes, licenses, charges for services, and interest associated with the current fiscal
period are all considered to be susceptible to accrual and so have been recognized as revenues of the current
fiscal period. All other revenue items are considered to be measurable and available only when cash is
received by the government.
The City reports the following major governmental fund:
The general fund is the City's primary operating fund. It accounts for all financial resources of the general
government, except those required to be accounted for in another fund.
The City reports the following nonmajor governmental funds:
The community development capital project fund accounts for the assets, liabilities, revenues and
expenditures related to the construction of infrastructure and other improvements in the City.
The impact fees capital project fund accounts for the City's collection and expenditure of impact fees,
which are restricted to be spent on capital projects related to law enforcement, fire protection and
transportation.
The industrial development capital project fund accounts for the assets, liabilities, revenues and
expenditures related to the construction of infrastructure and other improvements related to the industrial
development within the City.
The law enforcement special revenue fund accounts for the assets that are restricted to fund certain
expenditures of the City's police department.
CITY OF OKEECHOBEE, FLORIDA
' Notes to Financial Statements
September 30, 2011
NOTE 1— SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES CONTINUED
' C. MEASUREMENT FOCUS, BASIS OF ACCOUNTING, AND FINANCIAL STATEMENT
PRESENTATION (CONTINUED)
' Additionally, the City reports the following fund types:
The pension trust fund account is used to account for assets held by the City in a fiduciary capacity for the
' police officers' and firefighters' pension plans. The funds are operated by carrying out specific terms of
statutes, ordinances and other governing regulations.
' Private -sector standards of accounting and financial reporting issued prior to December 1, 1989, generally are
followed in the government -wide financial statements to the extent that those standards do not conflict with or
contradict guidance of the Governmental Accounting Standards Board.
' The effect of interfund activity has been eliminated from the government -wide financial statements.
Amounts reported as program revenues include 1) charges to customers or applicants for goods, services, or
privileges provided, 2) operating grants and contributions, and 3) capital grants and contributions. Internally
dedicated resources are reported as general revenues rather than as program revenues. Likewise, general
' revenues include all taxes.
Expenses for compensated absences are allocated based on the assigned function of the related employee.
' When both restricted and unrestricted resources are available for use, it is the government's policy to use
restricted resources first, then unrestricted resources as they are needed.
' D. ASSETS, LIABILITIES, AND NET ASSETS OR EQUITY
1. Cash and investments
' The investment of municipal funds is authorized by local ordinance and Florida Statutes, which allow the City to
invest in the Local Government Surplus Funds Trust Fund or any intergovernmental investment pool authorized
' pursuant to the Florida Interlocal Cooperation Act, SEC registered money market funds with the highest credit
quality rating, interest -bearing time deposits or savings accounts in qualified public depositories, direct obligations
of the U.S. Treasury, commercial paper with certain ratings, pre -refunded municipal obligations, banker's
' acceptances maturing within one year, investment agreements, direct and general long-term and short-term
obligations of any state with proper credit rating and full faith and credit pledge, municipal obligations with
proper credit rating and repurchase agreements with maturities of 30 days or less with organizations with certain
' stipulations and requirements.
11
25
CITY OF OKEECHOBEE, FLORIDA
Notes to Financial Statements
September 30, 2011
NOTE 1— SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (CONTINUED)
D. ASSETS, LIABILITIES, AND NET ASSETS OR EQUITY (CONTINUED)
1. Cash and investments (continued)
The City invests certain surplus funds in an external investment pool, the Local Government Surplus Funds Trust
Fund (the "State Pool"). The State Pool is administered by the Florida State Board of Administration ("SBA"), who
provides regulatory oversight. On September 30, 2008, the SBA reported that the State Pool was exposed to
potential risks due to indirect exposure in the sub -prime mortgage financial market. Consequently, the SBA placed
some restriction on how participants could access portions of their surplus funds and ultimately restructured the
State Pool into two separate pools ("Florida PRD4E" (formerly "LPIG") and "Fund B").
The Florida PRIlVIE has adopted operating procedures consistent with the requirements for a 2a7-like fund. The
City's investment in the Florida PRIME is reported at amortized cost. The fair value of the City's position in the
pool is equal to the value of pooled shares.
Fund B is reported at fair value, determined by the fair value per share of the pool's underlying portfolio.
The City pools the investments of its governmental funds. Investment earnings of the pool are allocated to the
participating funds at the end of each month based on the ratio of each participant funds' investment to the total
pooled investment.
Cash and cash equivalents include cash deposits, cash funds held in broker accounts, and investments held in the
Local Government Surplus Funds Trust Fund (Florida PRE"E).
Within the pension trust funds, plan assets are managed by Bowen, Hanes and Company. The plans follow the
investment guidelines as established within the ordinance. The pension trust funds are allowed to invest in the State
Pool; obligations of the U.S. Government or agencies thereof; banking institutions within the state and other such
institutions within the guidelines of the state statutes which are insured by the Federal Deposit Insurance
Corporation; investments agreements; direct and general long-term obligations of any state with proper credit rating
and full faith and credit pledge; municipal obligations with proper credit rating; annuity and life insurance contracts;
bonds issued by the State of Israel; and stocks, bonds, and commingled funds administered by National or State
banks or evidences of indebtedness issued or guaranteed by a corporation organized under the laws of the United
States, provided that the corporation is listed on a nationally recognized exchange and holds proper credit ratings as
set forth by a major credit rating service. These equity investments are not to exceed 60% of the assets of the
pension trust funds on a cost basis. Temporary investment funds held by the custodian in a money market fund are
classified as cash equivalents within the investment account.
Pension trust fund investments are reported at fair value. Short-term investments are reported at cost, which
approximates fair value. Securities traded on a national or international exchange are valued at the last reported
sales price. Shares of mutual funds, including proprietary funds and common and collective funds, are valued at
quoted market prices, which represent the net asset value of shares held by the pension trust fund at year end.
Interest is recognized when earned. Gains and losses from the sale or exchange of investments are recognized on
the transaction date. The difference between the excess of fair value over cost represents unrealized gains.
CITY OF OKEECHOBEE, FLORIDA
' Notes to Financial Statements
September 30, 2011
' NOTE 1— SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES CONTINUED
D. ASSETS, LIABILITIES, AND NET ASSETS OR EQUITY (CONTINUED)
' 2. Receivables and payables
All trade and property tax receivables are considered to be fully collectible.
' The City's property tax is levied annually on the real and personal property located in the City on January 1 st of
the prior year. Tax collections by the Okeechobee County tax collector begin in November of each year with a
due date of March 31 of the following year. All property taxes remaining unpaid at May 30 are subject to a tax
certificate sale.
The City is permitted by State law to levy taxes up to 10 mills on assessed valuation. During a Special Session in
' June, 2007, the Florida Legislature adopted HB1B which limits municipal property tax rates beginning in the
2008 fiscal year. This legislation established reductions in the millage rate based on a calculated growth in per
capita taxes between the 2002 and 2007 fiscal years. The Legislature did authorize local governments to use the
' rolled back millage rate if approved by a super majority vote of the governing body. The Okeechobee City
Council levy for the fiscal year ended September 30, 2011 was 7.2432 mills, which is 10.51% less than the rolled
back rate.
The City Council detennines the millage rates and adopts a tax levy by resolution prior to September 30 to fund the
next ensuing fiscal year's budget. The assessment of all properties and collection of municipal taxes are provided by
' the County's Property Appraiser and Tax Collector. The ad valorem tax calendar is as follows:
Lien date - January 1
Levy date - Prior to September 30
Due date November 1
Delinquent date - April 1
' All property taxes remaining unpaid at May 30 are subject to a tax certificate sale by the Tax Collector.
3. Inventory
' Inventories are valued at cost which approximates market, using the first-in/first-out (FIFO) method. The costs of
inventories are recorded as expenditures when used (consumption method).
4. Capital assets
' Capital assets, which include: property, plant, equipment, and infrastructure assets (e.g., roads, bridges,
sidewalks, and similar items), are reported in the government -wide financial statements. Capital assets are
defined by the government as assets with an initial, individual cost of more than $750 and an estimated useful life
' in excess of one year. Such assets are recorded at historical cost or estimated historical cost if purchased or
constructed. Donated capital assets are recorded at estimated fair market value at the date of donation.
' The costs of normal maintenance and repairs that do not add to the value of the asset or materially extend assets'
lives are not capitalized. Major outlays for capital assets and improvements are capitalized as projects are
constructed.
27
CITY OF OKEECHOBEE, FLORIDA
Notes to Financial Statements
September 30, 2011
NOTE 1— SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (CONTINUED)
D. ASSETS, LIABILITIES, AND NET ASSETS OR EQUITY (CONTINUED)
4. Capital assets (continued)
Property, plant, and equipment is depreciated using the straight-line method over the following estimated useful
lives:
Assets
Years
Buildings
25-60
Building improvements
12-20
Vehicles
10
Equipment
5-15
S. Compensated absences
It is the government's policy to permit employees to accumulate earned but unused vacation and sick pay benefits.
All sick and vacation pay is accrued when incurred in the government -wide financial statements. A liability for
these amounts is reported in governmental funds only if they have matured, for example, as a result of employee
resignations and retirements.
6. Unearned revenues
Unearned revenues include amounts collected before the revenue recognition criteria are met. The unearned
items consist primarily of business tax revenues.
7. Deferred revenues
Deferred revenues include receivables which, under the modified accrual basis of accounting, are measurable
but not yet available to finance expenditures of the current fiscal period.
8. Long-term obligations
In the government -wide financial statements, long-term debt and other long-term obligations are reported as
liabilities in the statement of net assets.
In the governmental fund financial statements, the face amount of debt issued is reported as other financing
sources.
28
' CITY OF OKEECHOBEE, FLORMA
' Notes to Financial Statements
September 30, 2011
1
NOTE 1 — SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (CONTINUED)
D. ASSETS, LIABILITIES, AND NET ASSETS OR EQUITY (CONTINUED)
9. Fund equity
' The City adopted GASB Statement 54, Fund Balance Repotting and Governmental Fund Type Definitions, for the
year ended September 30, 2011. The govermnental fund financial statements present fund balances based on
classifications that comprise a hierarchy that is based primarily on the extent to which the City is bound to honor
constraints on the specific purposes for which amounts in the respective governmental funds can be spent. The
classifications used in the governmental fund financial statements are as follows:
Nonspendable Fund Balance - Amounts that are (a) not in spendable form or (b) legally or contractually required to
be maintained intact. "Not in spendable form" includes items that are not expected to be converted to cash (such as
inventories and prepaid amounts) and items such as long-term amounts of loans and notes receivables, as well as
property acquired for resale. The corpus (or principal) of a permanent fund is an example of an amount that is
legally or contractually required to be maintained intact.
Restricted Fund Balance - Amounts that can be spent only for specific purposes stipulated by (a) external
resource providers such as creditors (by debt covenants), grantors, contributors, or laws or regulations of other
governments; or (b) imposed by law through constitutional provisions or enabling legislation.
Committed Fund Balance - Amounts that can be used only for the specific purposes deterniined by a formal action
(resolution) of the Council, the Council's highest level of decision making authority. Commitments may be changed
or lifted only by the council taking the same formal action (resolution) that imposed the constraint originally.
Assigned Fund Balance — lncludes spendable fund balance amounts established by the City Administrator or the
Council that are intended to be used for specific purposes that are neither considered restricted or committed.
Unassigned Fund Balance — Unassigned fund balance is the residual classification for the general fund. This
classification represents fund balance that has not been assigned to other funds and that has not been restricted,
committed, or assigned to specific purposes within the general fund. Unassigned fund balance may also include
negative balances for any governmental fund if expenditures exceed amounts restricted, committed, or assigned
' for those specific purposes.
The City would typically use restricted fund balances first, followed by committed resources, and then
assigned resources, as appropriate opportunities arise, but reserves the right to selectively spend unassigned
resources first to defer the use of these other classified funds
'1
CITY OF OKEECHOBEE, FLORIDA
Notes to Financial Statements
30, 2011
NOTE 2 — RECONCILIATION OF GOVERNMENT -WIDE AND FUND FINANCIAL STATEMENTS
A. EXPLANATION OF CERTAIN DIFFERENCES BETWEEN THE GOVERNMENTAL FUND
BALANCE SHEET AND THE GOVERNMENT -WIDE STATEMENT OF NET ASSETS
The governmental fund balance sheet includes a reconciliation between fund balance -total governmental funds and
net assets -governmental activities as reported in the government -wide statement of net assets. One element of that
reconciliation states that "long-term liabilities, including capital leases, net OPEB obligation, and compensated
absences, are not due and payable in the current period and, therefore, are not reported in the funds." The details of
this $(708,249) difference are as follows:
Capital lease payable $ (41,918)
Net OPEB obligation (301,348)
Compensated absences (364,983)
Net adjustment to reduce fund balance - total gevernmental funds to
arrive at net assets - governmental activities $ (708,249)
B. EXPLANATION OF CERTAIN DIFFERENCES BETWEEN THE GOVERNMENTAL FUND
STATEMENT OF REVENUES, EXPENDITURES, AND CHANGES IN FUND BALANCES AND THE
GOVERNMENT -WIDE STATEMENT OF ACTIVITIES
The governmental fund statement of revenues, expenditures, and changes in fund balances includes a
reconciliation between net changes in fund balances - total governmental funds and changes in net assets of
governmental activities as reported in the government -wide statement of activities. One element of that
reconciliation explains that "governmental funds report capital outlays as expenditures. However, in the
statement of activities the cost of those assets is allocated over their estimated useful lives and reported as
depreciation expense." The details of this $598,854 difference are as follows:
Capital outlay
Depreciation expense
Net adjustment to increase net changes in fund balances - total
governmental funds to arrive at changes in net assets of
governmental activities
$ 1,094,409
(495,555)
$ 598,854
30
CITY OF OKEECHOBEE , FLORIDA
Notes to Financial Statements
September 30, 2011
NOTE 2 — RECONCILIATION OF GOVERNMENT -WIDE AND FUND FINANCIAL STATEMENTS
' (CONTINUED)
B. EXPLANATION OF CERTAIN DIFFERENCES BETWEEN THE GOVERNMENTAL FUND
STATEMENT OF REVENUES, EXPENDITURES, AND CHANGES IN FUND BALANCES AND THE
GOVERNMENT -WIDE STATEMENT OF ACTIVITIES (CONTINUED)
Another element of that reconciliation states that "the net effect of various miscellaneous transactions involving
capital assets (i.e., sales, trade-ins, and donations) is to decrease net assets". The details of this $(151,954)
difference are as follows:
' In the statement of activities, only the gain on the sale of capital assets is
reported. However, in the governmental funds, the proceeds from the
sale increase financial resources. Thus, the change in net assets differs
from the change in fund balance by the cost of the capital assets sold. $ (386,627)
Donations of capital assets increase net assets in the statement of
activities, but do not appear in the governmental funds because they are
not financial resources. 234,673
Net adjustment to decrease net changes in fund balances - total
governmental funds to arrive at changes in net assets of
governmental activities. $ (151,954)
Another element of that reconciliation states that "the issuance of long-term debt (e.g., bonds, leases) provides
' current financial resources to governmental funds, while the repayment of the principal of long-term debt
consumes the current financial resources of governmental funds. Neither transaction, however, has any effect on
net assets." The details of this $373,642 difference are as follows:
' Principal repayments $ 373,642
Net adjustment to increase net changes in fund balance - total
governmental funds to arrive at changes in net assets of
igovernmental activities $ 373,642
NOTE 3 — STEWARDSHIP, COMPLIANCE, AND ACCOUNTABILITY
' A. BUDGETARY INFORMATION
As permitted by GASB Statement No. 34, Basic Financial Statements and Management Discussion and Analysis
for State and Local Governments, the City has elected to disclose all budgetary infonnation in the notes to the
required supplementary information.
u
31
CITY OF OKEECHOBEE, FLORIDA
Notes to Financial Statements
September 30, 2011
NOTE 4 — DETAILED NOTES ON ALL FUNDS
A. DEPOSITS AND INVESTMENTS
At September 30, 2011, the City's carrying amount of deposits was $11,241,239 and the bank balance was
$11,383,509. In addition, the City maintained $324 of petty cash. As of September 30, 2011, $250,000 of the
City's bank balances are covered by federal depository insurance (FDIC). Monies invested in amounts greater
than the insurance coverage are secured by the qualified public depositories pledging securities with the State
Treasurer in such amounts required by the Florida Security for Public Depositories Act. In the event of a default
or insolvency of a qualified public depositor, the State Treasurer will implement procedures for payment of
losses according to the validated claims of the City pursuant to Section 280.08, Florida Statutes.
At September 30, 2011, the City had the following investments:
Investment Maturities (in years)
More than
Investment Type Fair Value Less than 1 1-5 Years 6-10 Years 10 Years Rating Agency
Primary Government:
SBA (Florida Prime) $ 50 $ 50 $ - $ - $ - AAAm S&P
SBA Fund B 104,794 - 104,794 - - Not Rated -
$ 104,844 $ 50 $ 104,794 $ - $ -
Pension Trust Funds:
Money market fund $ 1,429,194 $ 1,429,194 $ - $ - $ - Not Rated -
U.S. Government agencies 480,733 - - 255,404 225,329 AAA S&P
Corporate and foreign bonds 3,491,019 659,139 1,542,112 913,733 376,035 AA+-B- S&P
Municipal bonds 194,638 - 194,638 - - AAA-Aa3 S&P
Common equity securities 8;782,294 8,782,294 - _ _
$ 14,377,878 $10,870,627 $ 1,736,750 $1,169,137 $601,364
Credit risk
Fixed income securities have inherent financial risks, including credit risk and interest rate risk. Credit risk for fixed
income securities is the risk that the issuer will not fulfill its obligations. The City's investment policy and the
investment policies for the pension trust funds limit investments to securities with specific ranking criteria.
Interest rate risk
Interest rate risk exists when there is a possibility that changes in interest rates could adversely affect an
investment's fair value. In accordance with Florida Statute 218.415(6), the City's policy is to match investment
maturities with known cash needs and anticipated cash flow requirements. The City's pension trust funds do not
address interest rate risk.
z�
CITY OF OKEECHOBEE, FLORMA
' Notes to Financial Statements
September 30, 2011
i
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NOTE 4 — DETAILED NOTES ON ALL FUNDS (CONTINUED)
A. DEPOSITS AND INVESTMENTS (CONTINUED)
Concentration of credit risk
Concentration of credit risk is an increased risk of loss that occurs as more investments are acquired from one
issuer (i.e. lack of diversification). The City's investment policy and the investment policies for the pension trust
funds do not specifically address concentration of credit risk.
Foreign currency risk
The City's pension funds contain investments in foreign corporate bonds; however, all of the investments are
denominated in U.S. dollars and are not exposed to foreign currency risk.
B. RECEIVABLES
Receivables as of September 30, 2011 are as follows:
Municipal
Component
Police
Municipal
Unit General
Nonmajor
Officers'
Firefighters'
Employees
General Fund
Funds
Pension Trust
Pension Trust
Pension Trust
Franchise/Utility tax
$ 88,737
$ -
$ -
$ -
$ -
Contributions
-
-
39,763
24,542
90,409
Other
1,941
5,000
-
-
-
Receivables, net
$ 90,678
$ 5,000
$ 39,763
$ 24,542
$ 90,409
CITY OF OKEECHOBEE, FLORIDA
Notes to Financial Statements
September 30, 2011
NOTE 4 — DETAILED NOTES ON ALL FUNDS (CONTINUED)
C. CAPITAL ASSETS
Capital asset activity for the year ended September 30, 2011 was as follows:
Beginning Ending
Balance Increases Decreases Balance
Capital assets, not being depreciated:
Land $ 1,378,744 $ - $ - $ 1,378,744
Construction in progress 42,489 - (42,489) -
Total capital assets, not being depreciated 1,421,233 - (42,489) 1,378,744
Capital assets, being depreciated:
Buildings
1,715,573
186,253 -
1,901,826
Improvements other than buildings
5,537,613
614,903 -
6,152,516
Equipment
2,324,529
570,415 (448,090)
2,446,854
Total capital assets, being depreciated
9,577,715
1,371,571 (448,090)
10,501,196
Less accumulated depreciation for:
Buildings
(583,533)
(57,172)
- (640,705)
Improvements other than buildings
(1,474,397)
(271,955)
- (1,746,352)
Equipment
(1,174,361)
(166,428)
61,463 (1,279,326)
Total accumulated depreciation
(3232,291)
(495,555)
61,463 (3,666,383)
Total capital assets, being depreciated, net 6,345,424 876,016 (386,627) 6,834,813
Governmental activities capital assets, net $ 7,766,657 $ 876,016 $ (429,116) $ 8,213,557
The current year increase in capital assets includes $234,673 of donated capital assets.
Depreciation expense was charged to functions/programs of the government as follows:
Governmental activities:
General government
Public safety
Physical environment
Total depreciation expense - governmental activities
$ 11,953
173,481
310,121
$ 495,555
' CITY OF OKEECHOBEE FLORIDA
' Notes to Financial Statements
September 30, 2011
NOTE 4 — DETAILED NOTES ON ALL FUNDS (CONTINUED)
' D. INTERFUND RECEIVABLES, PAYABLES, AND TRANSFERS
During the year ended September 30, 2011, the Impact Fee Capital Project fund (a nonmajor fund) transferred
' $1,705 to the General fund. The transfer represented administrative fees that were earned from collecting impact
fees for the County, School Board, and the City, and was transferred for the purpose of removing all balances and
activity unrelated to the collection and expenditure of impact fees.
' E. CAPITAL LEASE
' The government has entered into lease agreements as lessee for financing the acquisition of certain computer
equipment. These lease agreements qualify as capital leases for accounting purposes and, therefore, have been
recorded at the present value of their future minimum lease payments as of the inception dates.
' The assets acquired through capital leases are as follows:
' Asset:
Equipment $ 194,838
Less: Accumulated depreciation (73,131).
Total $ 121,707
Obligations of governmental activities under capital leases at September 30, 2011, were as follows:
' Prinicpal Interest Total
Year Ending September 30, 2012 $ 41,918 $ 2,467 $ 44,385
' Total $ 41,918 $ 2,467 $ 44,385
F. CHANGES IN LONG-TERM LIABILITIES
' Long-term liability activity for the year ended September 30, 2011, was as follows:
Beginning Ending Due Within
' Balance Additions Reductions Balance One Year
Governmental activities
Capital lease $ 415,560 $ - $ (373,642) $ 41,918 $ 41,918
Net OPEB obligation 148,767 152,581 - 301,348 -
Compensated absences 361,065 141,887 (137,969) 364,983 114,460
Long-term liabilities $ 925,392 $ 294,468 $ (511,611) $ 708,249 $ 156,378
' For the governmental activities, compensated absences and capital leases are generally liquidated by the general
fund.
11
CITY OF OKEECHOBEE, FLORIDA
Notes to Financial Statements
30, 2011
NOTE 5 — OTHER INFORMATION
A. RISK MANAGEMENT
The City is exposed to various risks of loss, including, but not limited to theft, damage or destruction of its
buildings, equipment, records, and monetary assets, and liability for personal injury, property damage, and
consequences of employee and public official actions. The City participates in a non -assessable public risk pool to
cover significant loss exposure and purchases commmercial insurance for third party pollution liability coverage. The
pool maintains a loss reserve and purchases specific excess insurance, aggregate excess insurance and multiple
loss coverage from commercial carriers and underwriters.
B. RETIREMENT COMMITMENTS — DEFINED BENEFIT PLANS
Plan Descriptions — The City contributes to two single -employer defined benefit pension plans: City of Okeechobee
Municipal Police Officers' Pension Trust Fund and City of Okeechobee Municipal Firefighters' Pension Trust Fund
(the Plans). The Plans provide retirement, disability, and death benefits to plan members and their beneficiaries.
Chapters 185 and 175 of the Florida Statutes establish the minimum benefits and the minimum standards for the
operation and funding of the Police Officers' and the Firefighters' Municipal Pension Trust Funds, respectively. Per
City Ordinances Nos. 750 and 749, sole responsibility for administering the Plans is vested in the Board of Trustees
of each plan. The Boards cannot amend the provisions of the plans without the approval of the City. The Plans issue
publicly available financial reports that include financial statements and required supplementary information. The
reports are available from the City of Okeechobee, Florida, 55 S.E. Third Avenue, Okeechobee, Florida 34974.
Funding Policies — The contribution requirements of plan members and the City are established and may be
amended by City ordinance. Plan members are required to contribute 5% of their annual covered salary for the
Police Officers' and Firefighters' Municipal Trust Funds. The City is required to contribute an amount equal to the
difference in each year between the total aggregate member contributions for the year, plus state contributions for
such year, and the normal cost for the year, as shown by the most recent actuarial valuation of the plan; the current
contribution rate as a percentage of covered payroll is 15.61% for the Police Officers' plan and 4.04% for the
Firefighters' plan.
The City recognized as revenues and expenditures on -behalf payments relating to pension contributions for its
public safety employees that the State of Florida paid to the Police Officers' and Firefighters' Plans in the amounts
of $84,860 and $57,997, respectively. These contributions are funded by an excise tax upon certain casualty
insurance companies on their gross receipts of premiums from policy holders.
Annual Pension Cost — The annual required pension contributions for the Plans were determined as part of the
October 1, 2010 actuarial valuations using the aggregate actuarial cost method. The aggregate actuarial cost method
does not identify or separately amortize unfunded actuarial liabilities. The actuarial assumptions included (a) 7%
investment rate of return (net of administrative expenses) for both the Police Officers' Trust and Firefighters' Trust
and (b) projected salary increases of 6% and 7% for the Police Officers' Trust and Firefighters' Trust, respectively.
Both (a) and (b) included an inflation component of 3.5% for the Police Officers' Trust and Firefighters' Trust. The
actuarial value of assets was determined using a method which recognizes actual investment return in excess of the
assumed return evenly over a four year period.
G9
'
CITY OF OKEECHOBEE, FLOFJDA
Notes to Financial Statements
September 30, 2011
NOTE 5 — OTHER INFORMATION CONTINUED
NO ( )
'
B. RETIREMENT COMMITMENTS — DEFINED BENEFIT PLANS (CONTINUED)
Trend information for each of the City's defined benefit plans:
'
Annual
Percentage
Year
Pension
Of APC
Net Pension
'
Ended
Cost (APC)
Contributed
Obligation
Municipal Police Officers' 9/30/2008
$ 233,571
96%
$ (320,687)
9/30/2009
215,068
95%
(310,869)
'
9/30/2010
220,824
95%
(300,272)
Municipal Firefighters' 9/30/2008
$ 75,540
102%
$ (351,725)
'
9/30/2009
66,669
100%
(351,899)
9/30/2010
84,167
96%
(348,326)
Funding Status and Funding Progress — The funded status of the Plans as of October 1, 2010,
the most recent
'
actuarial valuation date, is shown below:
' Actuarial Overfunded
Accrued Liability AAL as a %
Actuarial Value (AAL)-Entry Overfunded Funded Covered of Covered
' Of Assets Age* AAL Ratio Payroll Payroll
(a) (b) (a)-(b) (a)/(b) (c) (a-b)/(c)
Police Officers':
' $ 5,666,207 $ 5,659,633 $ 6,574 100.1% $ 967,957 0.7%
Firefighters':
' $ 2,417,688 $ 2,215,619 $ 202,069 109.1% $ 438,787 46.1%
* For purposes of this schedule, the AAL for the Plan is determined using the entry age actuarial cost method. Note
that the ARC for the Plan is calculated using the aggregate actuarial cost method.
' The schedule of funding progress presented as required supplementary information (RS1) immediately following the
notes to the financial statements, presents multi -year trend information about whether the actuarial value of plan
assets is increasing or decreasing over time relative to the AAL for benefits.
CITY OF OKEECHOBEE, FLORIDA
Notes to Financial Statements
30, 2011
NOTE 5 - OTHER INFORMATION (CONTINUED)
B. RETIREMENT COMMITMENTS - DEFINED BENEFIT PLANS (CONTINUED)
Pension Plan - Discretely Presented Component Unit
Plan Description - The City contributes to the City of Okeechobee and Okeechobee Utility Authority Employees'
Retirement System (the System), a cost -sharing multiple employer defined benefit pension plan administered by
the System's Board of Trustees. The System provides retirement, disability, and death benefits to plan members
and their beneficiaries. The Board of Trustees is authorized by City Ordinance No. 686 to establish and amend all
plan provisions. The System issues a publicly available financial report that includes financial statements and
required supplementary information. That report is available from the City of Okeechobee, Florida, 55 S.E. Third
Avenue, Okeechobee, Florida 34974.
Funding Policy - The contribution requirements of the plan members and the City are established and may be
amended by City ordinance. Plan members are required to contribute 6% of their covered annual salary. The City is
required to contribute at an actuarially determined rate; the current rate is 11.00% of covered payroll. The City's
contributions for the years ended September 30, 2011, 2010, and 2009 were $112,980, $106,822 and $99,150,
respectively, and were equal to the required contributions for each year.
Pension trust funds fiduciary net assets activity as of September 30, 2011 was as follows:
ASSETS
Cash Equivalents
Investments:
U.S. Government securities
Municipal bonds
Corporate and foreign bonds
Common equity securities
Receivables
Accrued interest and dividends
Prepaid expenses
Total assets
LIABILITIES
Accounts payable
Total liabilities
NET ASSETS
Held in trust for pension benefits
COMPONENT
UNIT
Police Total General
Firefighters' Officers' Pension Employees'
Pension Pension Trust Funds Pension
$ 233,112 $ 478,391 $ 711,503 $ 717,691
76,480
185,738
262,218
218,515
29,196
77,855
107,051
87,587
555,589
1,347,403
1,902,992
1,588,027
1,416,461
3,280,548
4,697,009
4,085,285
24,542
39,763
64,305
90,409
6,561
15,759
22,320
18,799
1,983
2,468
4,451
2,887
2,343,924
5,427,925
7,771,849
6,809,200
3,843 7,576 11,419 17,130
3,843 7,576 11,419 17,130
$ 2,340,081 $ 5,420,349 $ 7,760,430 $ 6,792,070
3R
CITY OF OKEECHOBEE, FLORIDA
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Notes to Financial Statements
September 30, 2011
NOTE 5 - OTHER INFORMATION (CONTINUED)
B. RETIREMENT COMMITMENTS - DEFINED BENEFIT PLANS (CONTINUED)
Pension trust funds increase in fiduciary net assets activity as of September 30, 2011 was as follows:
ADDITIONS
Contributions
State
City
Employees
Total contributions
Investment earnings:
Net depreciation in fair value of investments
Interest and dividents
Total investment earnings
Less investment expenses
Net investment earnings
Total additions
DEDUCTIONS
Benefits paid to participants
Refunds on termination
DROP payments
Administrative expenses
Total deductions
Change in net assets
9 I• • kIclklIfI
UNIT
Police Total General
Firefighters' Officers' Pension Employees'
Pension Pension Trust Funds Pension
$ 57,997 $ 84,860 $ 142,857 $ -
52,475 189,528 242,003 389,940
21,511 48,866 70,377 179,973
131,983 323,254 455,237 569,913
(83,965)
(188,859)
(272,824)
(240,019)
46,907
110,217
157,124
13 3,65 0
(37,058)
(78,642)
(115,700)
(106,369)
(28,972)
(45,360)
(74,332)
(52,888)
(66,030)
(124,002)
(190,032)
(159,257)
65,953
199,252
265,205
410,656
30,936
182,315
213,251
212,404
6,958
-
6,958
87,138
-
1,236
1,236
-
15,102
15,990
31,092
14,707
52,996
199,541
252,537
314,249
12,957
(289)
12,668
96,407
Net assets held in trust for pension benefits,
beginning of year 2,327,124 5,420,638 7,747,762 6,695,663
Net assets held in trust for pension benefits,
end of year $ 2,340,081 $ 5,420,349 $ 7,760,430 $ 6,792,070
CITY OF OKEECHOBEE, FLORIDA
Notes to Financial Statements
30, 2011
NOTE 5 — OTHER INFORMATION (CONTINUED)
C. POSTEMPLOYMENT BENEFITS OTHER THAN PENSION
As of October 1, 2009, the City implemented Governmental Accounting Standards Board Statement No. 45,
Accounting and Reporting by Employers for Posteniployment Benefits Other than Pensions (OPEB), for certain
postemployment health care benefits provided by the City. The City elected to implement this statement
prospectively.
Plan description. The City of Okeechobee, Florida administers a single -employer defined benefit healthcare plan
(the "Plan") that provides medical insurance to its employees and their eligible dependents. Pursuant to Section
112.0801 Florida Statutes, the City is required to provide eligible retirees (as defined in the City's pension plans) the
opportunity to participate in this Plan at the same cost that is applicable to active employees. Benefit provisions for
the Plan were established by City Council on January 7, 1991 and may only be amended by City Council. The City
has not established a trust or agency fund for the Plan. The City does not issue stand alone financial statements for
this Plan. All financial information related to the Plan is accounted for in the City's basic financial statements.
Employees and their dependents may elect to remain in the Plan upon retirement up to age 65. After age 65 the
City's insurance coverage becomes secondary to the retiree's Medicare insurance. The Plan has 3 retirees and
spouses receiving benefits and has a total of 60 active participants and dependents.
Funding policy. The City is funding the plan on a pay-as-you-go basis. Employees and their dependents are
required to pay 100% of the insurance premiums charged by the carrier. There is an implied subsidy in the insurance
premiums for these employees because the premium charged for retirees is the same as the premium charged for
active employees, who are younger than retirees on average.
For the year ended September 30, 2011, the City's contribution is $7,939, which represents an estimate of the
implied subsidy described above. Contributions of plan members totaled approximately $14,047 for the year ended
September 30, 2011.
Annual OPEB cost and net OPEB obligation. The City's annual OPEB cost (expense) is calculated based on the
annual required contribution (ARC) of the employer, an amount detennined using the Alternative Measurement
Method, permitted by GASB Statement No. 45 for employers in plans with fewer than 100 total plan members. The
ARC represents a level of funding that, if paid on an ongoing basis, is projected to cover normal cost each year and
to amortize any unfunded actuarial accrued liabilities (or funding excess) over a period not to exceed thirty years.
The following table shows the components of the City's annual OPEB cost for the year ended September 30, 2011,
the amount actually contributed to the Plan, and changes in the City's net OPEB obligation to the Plan:
Annual required contribution $ 161,016
Interest on net OPEB obligation
Adjustment to annual required contribution
Annual OPEB cost (expense)
Contributions made
Interest on contributions made
Increase in net OPEB obligation
Net OPEB obligation - beginning of year
Net OPEB obligation - end of year
4,463
(4,959)
160,520
(7,939) 7_11
152,581
148,767
$ 301,348
40
' CITY OF OKEECHOBEE9 FLORIDA
' Notes to Financial Statements
September 30, 2011
' NOTE 5 — OTHER INFORMATION (CONTINUED)
' C. POSTEMPLOYMENT BENEFITS OTHER THAN PENSION (CONTINUED)
The City's annual OPEB cost, the percentage of annual OPEB cost contributed to the Plan, and the net OPEB
' obligation for the fiscal year ending September 30, 2011 was as follows:
Year Annual OPEB Percentage of Annual Net OPEB
' Ending Cost OPEB Cost Contributed Obligation
9/30/2011 $ 160,520 5% $ 301,348
9/30/2010 156,327 5% 148,767
' Fiscal year 2010 was the year of implementation of GASB Statement No. 45. Therefore, fiscal year 2009
comparative data is not available. hi future years, three-year trend information will be presented.
' Funded status and funding progress. Because the Plan has fewer than 200 members, the City is required to obtain
an actuarial valuation at least every three years. The most recent actuarial valuation was performed as of August 1,
2010. Accordingly, the City will be required to obtain a subsequent actuarial valuation within three years of that
' date. As of August 1, 2010, the actuarial accrued liability for benefits was $776,235, all of which was unfunded. The
covered payroll (annual payroll of active employees covered by the Plan) was $2,515,729, and the ratio of unfunded
actuarial accrued liability (UAAL) to the covered payroll was 31%.
' The projection of future benefit payments for an ongoing plan involves estimates of the value of reported amounts
and assumptions about the probability of occurrence of events far into the future. Examples include assumptions
' about future employment, future interest rates, mortality, medical cost inflation, Medicare coverage, and changes in
marital status. Amounts determined regarding the funded status of the Plan and the annual required contributions of
the employer are subject to continuous revision as actual results are compared to past expectations and new
' estimates about the future are forinulated.
The schedule of funding progress presented as required supplementary information following the notes to the
financial statements, will present multiyear trend information that shows whether the actuarial value of plan assets is
increasing or decreasing over time relative to the actuarial accrued liabilities for benefits. Because fiscal year 2010
was the year of implementation of GASB Statement No 45 and the City elected to apply the statement prospectively,
only one year is presented in the schedule at this time. In future years, required trend data will be presented.
' Methods and Assumptions. Projections of benefits for financial reporting purposes are based on the substantive
plan (the plan as understood by the employer and the plan members) and include the types of benefits provided at
1 the time of each valuation and the historical pattern of sharing of benefit costs between the employer and plan
members to that point. The methods and assumptions used include techniques that are designed to reduce the effects
of short-term volatility in actuarial accrued liabilities and the actuarial value of assets, consistent with the long-term
perspective of the calculations.
hi the August 1, 2010 valuation, the entry age normal cost method was used. The assumptions included a discount
rate of 3.0%, a general inflation rate of 2.8%, and an annual healthcare cost trend rate of 10% initially, increased to
' an ultimate rate of 20% after nine years. The unfunded actuarial accrued liability is being amortized as a level
percentage of projected payrolls on a closed basis. The remaining amortization period at September 30, 2011 was 29
' years. As authorized by GASB Statement No. 45, the Alternative Measurement Method with its simplifications of
certain assumptions was employed in measuring actuarial accrued liabilities and the ARC.
CITY OF OKEECHOBEE, FLORIDA
Notes to Financial Statements
September 30, 2011
NOTE 5 — OTHER INFORMATION (CONTINUED)
D. CONCENTRATION — COLLECTIVE BARGAINING UNIT
Members of the City's fire department are covered by a collective bargaining agreement. The agreement with the
employees covered by the International Association of Firefighter's (IAFF) extended through September 30, 2009
and has not been renewed as of the date of our report.
NOTE 6 — SUBSEQUENT EVENT
During November 2011, the City purchased 16 police vehicles for approximately $350,080 from Okeechobee Dodge
Chrysler Jeep.
LI
n
REQUIRED SUPPLEMENTARY INFORMATION OTHER THAN
MANAGEMENT'S DISCUSSION AND ANALYSIS
[I
THIS PAGE IS INTENTIONALLY LEFT BLANK.
44
'
CITY OF OKEECHOBEE, FLORIDA
Schedule of Revenues, Expenditures, and Changes in Fund Balances -
General Fund
Year End September 30, 2011
Budget and Actual
Actual
Variance with
'
Original
Budget
Final
Budget
(on Budgetary
Basis)
Final Budget
Positive (Negative)
Revenues
Taxes $
2,353,463 $
2,353,463
$ 2,392,319
$ 38,856
Intergovernmental
1,867,302
1,867,302
1,954,626
87,324
'
Charges for services
401,774
401,774
426,319
24,545
Permits and fees
708,958
583,444
608,567
25,123
'
Fines and forfeitures
Investment earnings
30,641
9,500
30,641
9,500
34,415
41,039
3,774
31,539
Miscellaneous
2,500
2,500
7,782
5,282
Total revenues
5,374,138
5,248,624
5,465,067
216,443
F�ipenditures
'
Current:
General government:
Legislative
Executive
103,374
158,452
102,822
164,257
96,917
157,542
5,905
6,715
City clerk
182,879
182,695
163,949
18,746
Financial services
201,288
198,521
195,090
3,431
Legal council
70,461
70,461
44,444
26,017
'
General s ery ices
476,538
354,941
281,243
73,698
Total general government
1,192,992
1,073,697
939,185
134,512
'
Public safety:
Fire
1,255,849
1,234,767
1,200,794
33,973
Police
1,847,171
1,851,745
1,725,480
126,265
Total public safety
3,103,020
3,086,512
2,926,274
160,238
Transportation
1,016,462
1,003,267
968,753
34,514
'
Physical environment
771,223
771,223
730,535
40,688
Capital outlay
672,533
672,533
486,493
186,040
'
Debt service:
Principal
361,985
361,985
334,052
27,933
Interest
6,050
6,050
12,663
(6,613)
Total debt service
368,035
368,035
346,715
21,320
Total expenditures
7,124,265
6,975,267
6,397,955
577,312
Deficiency of revenues under
expenditures
(1,750,127)
(1,726,643)
(932,888)
793,755
r
Other financing sources
Operating transfers in
Sale of capital assets
Net other financing sources
Fkcess (deficiency) of revenues and other
financing sources over (under)
expenditures and other financing uses
Fund balances, beginning of year
Fund balances, end of year
Reconciliation of budgetary
to GAAP basis .
Current year encumbrances
Prior year encumbrances
Fund balance on GAAP basis
500 500 1,705 1,205
342,000 342,000 373,600 31,600
342,500 342,500 375,305 32,805
(1,407,627) (1,384,143) (557,583) 826,560
11,840,256 11,840,256 11,840,256 -
$ 10,432,629 $ 10,456,113 11,282,673 $ 826,560
95,002
(108,356)
$ 11,269,319
The accompanying notes to required supplementary infonnation are an integral part of this financial schedule 45
CITY OF OKEECHOBEE, FLORIDA
Required Pension Supplementary Information — Schedule of Funding Progress
Last Six Fiscal Years
Police Officers' Pension Plan
(Unfunded)
Actuarial
Overfunded
Accrued
(Unfunded)
AAL as a %
Actuarial Actuarial Liability
Overfunded Funded
of Covered
Valuation Value of AAL
AAL Ratio
Covered Payroll
Date Assets (a) Entry Age (b)
(b-a) (a/b)
Payroll (c) ((b-a)/c)
2010
$ 5,666,207
$ 5,659,633
$ 6,574
100.12%
$ 967,957
0.7%
2009
5,424,146
5,201,828
222,318
104.27%
947,296
23.5%
2008
5,253,380
4,966,790
286,590
105.77%
917,647
31.2%
2007
4,973,343
4,722,755
250,588
105.31%
896,164
28.0%
2006
4,479,248
4,437,752
41,496
100.94%
862,664
4.8%
2005
4,057,398
4,276,250
(218,852)
94.88%
779,567
-28.1%
Fire fighte rs' Pe ns ion Plan
(Unfunded)
Actuarial
Overfunded
Accrued
(Unfunded)
AAL as a %
Actuarial Actuarial Liability
Overfunded Funded
of Covered
Valuation Value of AAL
AAL Ratio
Covered Payroll
Date Assets (a) Entry Age (b)
(b-a) (a/b)
Payroll (c) ((b-a)/c)
2010
$ 2,417,688
$ 2,215,619 $
202,069
109.12%
$ 438,787
46.1%
2009
2,330,746
2,104,641
226,105
110.74%
456,742
49.5%
2008
2,255,117
1,898,670
356,447
118.77%
461,494
77.2%
2007
2,123,157
1,705,380
417,777
124.50%
450,792
92.7%
2006
1,908,512
1,529,760
378,752
124.76%
404,892
93.5%
2005
1,717,461
1,354,645
362,816
126.78%
396,381
91.5%
* The annual required contribution (ARC) is calculated using the aggregate actuarial cost method. Information in
this schedule is calculated using the entry age actuarial cost methos as a surrogate for the funding progress of the
Plan.
CITY OF OKEECHOBEE, FLORMA
Required Other Postemployment Benefits Supplementary Information
Schedule of Funding Progress
Actuarial
Unfunded
Actuarial Actuarial
Accrued
AAL
Valuation Value of
Liability
(UAAL)
Date Assets (a)
AAL (b)
(b-a)
8/1/2010 $ -
$ 776,235
$ 776,235
UAAL
a % of
Funded
Covered
Ratio Covered
Payroll
(a/b) Payroll (c)
((b-a)/c)
0.0% $ 2,515,729
31%
Note: Because fiscal year 2010 was the first year of implementation of GASB Statement No. 45 and
the City elected to apply the statement prospectively, only one year is presented in the schedule
at this time. In future years, required trend data will be presented.
CITY OF OKEECHOBEE, FLORIDA
Notes to Required Supplementary Information
30, 2011
A. BUDGETARY INFORMATION
Annual budgets are adopted on a basis consistent with U.S. generally accepted accounting principles for all
governmental funds. All annual appropriations lapse at fiscal year end.
The City Administrator may make transfers of appropriations within a department as long as the total budget of
the department is not increased. Transfers of appropriations between departments require the approval of the
council. The legal level of budgetary control (i.e., the level at which expenditures may not legally exceed
appropriations) is the department level. The council made certain supplemental budgetary appropriations during
the year.
For the year ended September 30, 2011, actual expenditures for interest exceeded budgeted amounts by
approximately $6,600 and actual expenditures exceeded revenues in the general fund. However, this is pursuant to
the legally adopted budget to expend available fund equity (cash carry forward) and does not constitute a deficit.
Encumbrances accounting is employed in governmental funds. Encumbrances (e.g., purchase orders, contracts)
outstanding at year end are reported as restricted or assigned fund balances and do not constitute expenditures or
liabilities because the commitments will be re -appropriated and honored during the subsequent year.
B. ADDITIONAL ACTUARIAL INFORMATION
The informationpresented in the required supplementary schedules was determined as part of the actuarial
valuations at the dates indicated. Additional information as of the latest actuarial valuation follows:
Police
Firefighters'
Officers'
Pension Plan
Pension Plan
Actuarial valuation date
10/01/10
10/01/10
Actuarial cost method
Aggregate
Aggregate
Amortization method
N/A
N/A
Remaining amortization period
N/A
N/A
Asset valuation method
Four year smoothed
Four year smoothed
Market
Market
Actuarial assumptions:
Investment rate of return*
7.0%
7.0%
Projected salary increases*
7.0%
6.0%
Cost -of -living adjustment
0.25%
0.25%
*Includes inflation at:
4.0%
3.5%
Al CRIINGRAMCARR
/�RIGGS &
CPAs and Advisors
Carr, Riggs & Ingram, LLC
215 Baytree Drive
Melbourne, Florida 32940
(321)255-0088
(321) 259-8648 (tax)
www,cricpa.com
Independent Auditors' Report on Internal Control Over Financial
Reporting and on Compliance and Other Matters Based on an Audit of Financial
Statements Performed in Accordance with Government Auditing Standards
The Honorable Mayor and Members of the City Council
of the City of Okeechobee, Florida
We have audited the financial statements of the governmental activities, the major fund, and the aggregate remaining
fund information of the City of Okeechobee, Florida, as of and for the year ended September 30, 2011, which
collectively comprise the City of Okeechobee, Florida's basic financial statements and have issued our report
thereon dated April 18, 2012. Our report was modified to include a reference to other auditors. We conducted our
audit in accordance with auditing standards generally accepted in the United States of America and the standards
applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the
United States. Other auditors audited the financial statements of the fiduciary fund type and the discretely
presented component unit, as described in our report on the City of Okeechobee, Florida's financial statements.
This report does not include the results of the other auditors' testing of internal control over financial reporting or
compliance and other matters that are reported on separately by those auditors.
Internal Control Over Financial Reporting
Management of the City of Okeechobee, Florida is responsible for establishing and maintaining effective internal
control over financial reporting. In planning and performing our audit, we considered the City of Okeechobee,
Florida's internal control over financial reporting as a basis for designing our auditing procedures for the purpose
of expressing our opinion on the financial statements, but not for the purpose of expressing an opinion on the
effectiveness of the City of Okeechobee, Florida's internal control over financial reporting. Accordingly, we do
not express an opinion on the effectiveness of the City of Okeechobee, Florida's internal control over financial
reporting.
A deficiency in internal control exists when the design or operation of a control does not allow management or
employees, in the normal course of performing their assigned functions, to prevent, or detect and correct
misstatements on a timely basis. A material weakness is a deficiency, or a combination of deficiencies, in internal
control such that there is a reasonable possibility that a material misstatement of the entity's financial statements
will not be prevented, or detected and corrected on a timely basis.
Our consideration of internal control over financial reporting was for the limited purpose described in the first
paragraph of this section and was not designed to identify all deficiencies in internal control over financial
reporting that might be deficiencies, significant deficiencies or material weaknesses. We did not identify any
deficiencies in internal control over financial reporting that we consider to be material weaknesses, as described
above.
49
The Honorable Mayor and Members of the City Council
of the City of Okeechobee, Florida
Page Two
Compliance and Other Matters
As part of obtaining reasonable assurance about whether the City of Okeechobee, Florida's financial statements are
free of material misstatement, we performed tests of its compliance with certain provisions of laws, regulations,
contracts, and grant agreements, noncompliance with which could have a direct and material effect on the
determination of financial statement amounts. However, providing an opinion on compliance with those provisions
was not an objective of our audit, and accordingly, we do not express such an opinion. The results of our tests
disclosed no instances of noncompliance or other matters that are required to be reported under Government
Auditing Standards.
This report is intended solely for the information and use of management, the Honorable Mayor and Members of the
City Council, others within the entity, and the State of Florida Office of the Auditor General, and is not intended to
be and should not be used by anyone other than these specified parties.
0AU, ce ' ^J L LC
Carr, Riggs & Ingram, LLC
Melbourne, Florida
April 18, 2012
C R IINGRAM
C A R R
RIGGS &
CPAs and
Advisors
Independent Auditors'
Management Letter
I
The Honorable Mayor and Members of the City Council
of the City of Okeechobee, Florida
Carr, Riggs & Ingram, LLC
215 Baytree Drive
Melbourne, Florida 32940
(321)255-0088
(321) 259-8648 (fax)
www.cricpa.com
' We have audited the financial statements of the City of Okeechobee, Florida as of and for the fiscal year ended
September 30, 2011, and have issued our report thereon dated April 18, 2012.
' We conducted our audit in accordance with auditing standards generally accepted in the United States of America
and the standards applicable to financial audits contained in Government Auditing Standards, issued by the
Comptroller General of the United States. We have issued our Independent Auditors' Report on Internal Control
' over Financial Reporting and Compliance and Other Matters, dated April 18, 2012, should be considered in
conjunction with this management letter.
' Additionally, our audit was conducted in accordance with Chapter 10.550, Rules of the Auditor General, which
governs the conduct of local governmental entity audits perfonned in the State of Florida. This letter includes the
following information, which is not included in the aforementioned auditors' report:
❖ Section 10.554(1)(i)l., Rules of the Auditor General, requires that we determine whether or not corrective
actions have been taken to address findings and recommendations made in the preceding annual financial
audit report. There were no findings and recommendations made in the preceding annual financial audit
report.
❖ Section 10.554(1)(i)2., Rules of the Auditor General, requires our audit to include a review of the
provisions of Section 218.415, Florida Statutes, regarding the investment of public funds. In connection
with our audit, we detennined that the City of Okeechobee, Florida complied with Section 218.415,
Florida Statutes.
❖ Section 10.554(1)(i)3., Rules of the Auditor General, requires that we address in the management letter
any recommendations to improve financial management. In connection with our audit, we did not have
any such recommendations.
❖ Section 10.554(1)(i)4., Rules of the Auditor General, requires that we address violations of provisions of
' contracts or grant agreements, or abuse, that have occurred, or are likely to have occurred, that have an
effect on the detennination of financial statement amounts that is less than material but more than
inconsequential. In connection with our audit, we did not have any such findings.
' ❖ Section 10.554(1)(i)5., Rules of the Auditor General, provides that the auditor may, based on professional
judgment, report the following matters that have an inconsequential effect on financial statements,
considering both quantitative and qualitative factors: (1) violations of provisions of contracts or grant
agreements, fraud, illegal acts, or abuse, and (2) deficiencies in internal control that are not significant
deficiencies. In connection with our audit, we did not have any such findings.
The Honorable Mayor and Members of the City Council
of the City of Okeechobee, Florida
Page Two
❖ Section 10.554(1)(i)6., Rules of the Auditor General, requires that the name or official title and legal
authority for the primary government and each component unit of the reporting entity be disclosed in this
management letter, unless disclosed in the notes to the financial statements. The legal authority of the
City of Okeechobee, Florida and its component unit are disclosed in the footnotes.
❖ Section 10.554(1)(i)7.a., Rules of the Auditor General, requires a statement be included as to whether or
not the local governmental entity has met one or more of the conditions described in Section 218.503(1),
Florida Statutes, and identification of the special condition(s) met. In connection with our audit, we
determined that the City of Okeechobee, Florida did not meet any of the conditions described in Section
218.503(1), Florida Statutes.
❖ Section 10.554(1)(i)7.b., Rules of the Auditor General, requires that we determine whether the annual
financial report for the City of Okeechobee, Florida for the fiscal year ended September 30, 2011, filed
with the Florida Department of Financial Services pursuant to Section 218.32(1)(a), Florida Statutes, is
in agreement with the annual financial audit report for the fiscal year ended September 30, 2011. In
connection with our audit, we detennined that these two reports were in agreement.
❖ Pursuant to Sections 10.554(1)(i)7.c. and 10.556(7), Rules of the Auditor General, we applied financial
condition assessment procedures. It is management's responsibility to monitor the City of Okeechobee,
Florida's financial condition, and our financial condition assessment was based in part on representations
made by management and the review of financial information provided by same.
Pursuant to Chapter 119, Florida Statutes, this management letter is a public record and its distribution is not limited.
Auditing standards generally accepted in the United States of America require us to indicate that this letter is
intended solely for the information and use of management, the Florida Auditor General, the Honorable Mayor and
City Council and others within the entity, and is not intended to be and should not be used by anyone other than
these specified parties.
/eeva 5��Iwaa441 4 C
Carr, Riggs & Ingram, LLC
Melbourne, Florida
April 18, 2012
City of Okeechobee
AFFIDAVIT OF IMPACT FEE COMPLIANCE
The City of Okeechobee, Florida has complied with Section 163.3 18 01 of Florida Statute
regarding accounting and reporting of impact fee collections and expenditures for Fiscal
Year 20W,
J
Sworn to and subscribed before me this of . , 2011.
I hereby state �,,,i/CTAA (J 1/ %JCL personally know to me or provided
As personal identification hereby signed the above document.
J. NATHAN PIPPIN
Notary Public, State of Florida
Not Public signa comm. No •DD 78815312
Print, Type of Stamp, Name of Notary Public
India Riedel
Account Supervisor
Sworn to and subscribed before me this 6 of na , 2011.
I hereby state .�,�t7�A /Z�L personally know to me or provided
as personal identification hereby signed the above document.
J. NATHAN PIPPIN
Notary Public, State of Florida
My comm. exp. May 13, 2012
Not y ublic signa Comm. No. DD 788153
Print, Type of Stamp, Name of Notary Public
55 S.E. Third Avenue • Okeechobee, Florida 34974-2903 • (863) 763-3372 • Fax: (863) 763-1686
MEMORANDUM April 26, 2012
TO: Mayor and Council Members
FR: Brian Whitehall, City Administrator
India Riedel, Finance Dept.
RE: Mid -Year Review — May 1st, 2012 Council Meeting
Six (6) month Revenues and Expenditures are tracking as expected this year.
Budget to actual, for both Revenue and Expenses, are being monitored and
reviewed very closely as we traverse through our fiscal year.
Revenues
Year to date receipted Ad Valorem Tax Revenue is 6% more than this time
last year. The new construction as well as property -owners paying earlier, are
the primary factors. (Remembering overall Taxable Values were down by
14% and an additional 6% decrease this year).
Budget to Actual, we have received 61.76% of what we budgeted as
compared to 59.04% last year. Overall General Fund Revenues are up by
4.65% as compared to a decrease of 8.08% last year. As of March 31,
$108,420 has been receipted more than last year.
The City's portion of monthly receipted sales tax is 7% higher, however,
franchise fee receipts on electric service is down by 11 %. Charges for
services, such as Building and Permitting as well as Exception & Zoning fees
have seen an increase due to the fruition of some of our larger projects, i.e.
Applebees, Center State Bank, etc. The use of these services show
continued growth within our city.
Expenditures
Percentage of budget spent through March 31 st is 44.26%; when one might
expect to have spent 50% of funds. General Fund Expenditures are slightly
increased to date by 1 %. Based on expense data, the police department fuel
usage has declined in the last 6 months, however the savings may not be
apparent as the fuel prices have continued to fluctuate. Excluding personnel
cost, overall general operating expended dollars are down from last year.
Departments continue to monitor each line item within their budget by
scrutinizing the need for services and goods.
Ml*d Year Revi*ew
F 0
inancial Status
--- ---------------------------------------- _----------------------------------- ------------
-------------
_____-__-__
7�� J� �7 � 2012
� �� � ~�
MAY � ^� NN 1� ^�
� �
Ad Valorem Taxes
Sales Tax
Fees for Service
Franchise Fees
Utility Tax
Shared Revenue
Budgeted
2012
Reve.!.,--,i./.,O�",."."�.,�,.,,//?..,/",/,.",�.�'',/
■ Ad Valorem
• One -cent Sales Surtax
• Utility Tax -Electric
■ Utility Tax -Propane
• Communications Service Tax
• Local Business Tax
• Building Permits & Fees
e Franchise -Electric
Franchise -Solid Waste
State Revenue Sharing (Cig Tax)
Mobile Home License
o Local Gov't 1/2 cent Sales Tax
6 Month Receipted Ad Valorem
$2,500,000
$2,000,000
$1,500,000
$1,000,000
$500,000
4tn 2008 2008 2009 2009 2010 2010 2011 2011 2012 2012
Budget Actual Budget Actual Budget Actual Budget Actual Budget Actual
Ad Valorem $2,205 $1,761 $2,131 $1,725 $1,890 $1,487 $1,738 $1,342 $1,747 $1,420
$250, 000
$200,000
$150,000
$100,000
$50,000
Ei
One -cent Sales Surtax
Utility Tax -Electric
Franchise -Electric
■Communications Service Tax
Local Gov't 1/2 cent Sales Tax
State Revenue Sharing (Cig Tax)
2008 Actual 2009 Actual 2010 Actual 2011 Actual 2012 Actual
Comparative month
Rever-. utt. s (excluding
$1400,000
$1,2007000
$1,000,000
$800,000
$600,000
$400,000
$200,000
2009 2010 2011 2012
R. Sebring , AFlorida Turnpk. FL Pierce
�' &Orlando 70
SarasotaOKE�CHOBEE 710'
A41`,
Ind,
N O West Palmlm 8 Beath
78
MYe�' Ramp Otaaec lobee
Expe s
GF YTD Expended (3/31/1.2) by Department
Legislative Executive
Road and Sti
18%
Fire Protection
25%
GF Expended to bate
al Services
5%
al Counsel
1%
General Services
5%
forcement
;6%
Expenditures
$8,000,000.00
$70500,000.00
$7,0009000.00
$6,500,000.00
$690009000.00
$595009000.00
$590009000.00
FYE 2008 2009 2010 2011
$2,400,000.00
$2,350,000.00
$2,300,000.00
$2,250,000.00
$2,200,000.00
$2,150,000.00
$29100,000.00
$2,050,000.00
$2,000,000.00
2010 YTD
*tur(--is
General Fund
2011 YTD
2012 YTD
$2,000,000
C..
01,800,000
)1,600,000
1,400,000
;1,200,000
1000,000
$800,000
600,000
0,000
200,000
'Budget Pr pj*ection!
GF Budget Expenditure Projections
SINI
S�
Bud et Annualized KrEo'ection
h t s
Pros
Cons
Revenues tracking as expected (with sales
tax revenues increasing by +6%)
10
Expenditures tracking accordingly
Property & Casualty Premiums are as
budgeted
Gas Prices continue to be volatile
Usage of Part-time vs Full-time
Building & Zoning Permits
Reserves are still healthy
None at this time.
Bottom Line
s�
1
Revenues are leveling
n
,r
The Updates!
from the City Administrator's Desk
SS SE 3rd Av., Okeechobee, FL 34974
1915° City Council meeting of May 1, 2012
• Local Mitigation Strategy (LMS) — apparently, Mitch Smeykal, Emergency
Management, sent the Mayor's confirmation letter to the State and they
require Council action. So, am attaching the letter for reference and
adding it to the Agenda.
Building Dept / General Services:
• FL building code change — the County is adopting an ordinance that
incorporates new FL Bldg Code wind speed design standards that are
applicable to the City. I've attached a map reflecting the old 2007
standards (120mph design) along with new categorizations (4 pgs)
reflecting, for example, a new construction single family (Cat 2) bldg now
has to meet design standards of 150mph. We've concluded that, as with
many FBC modifications, the insurance industry influence is paramount.
• Temporary Use/temp structure permit process — We've contacted 5-6 other
communities and each have an approval process for special events on private
property ... they vary on approval formalities.
City Attorney:
• Florida Public Utilities Franchise — (Ord #1081 2"d Rdg was rejected at the
1/17112 mtg pending additional information) We've continued analyzing other
natural gas franchise agreements including soliciting info from existing FPU
customers.
• Adron Fence unused lots — According to the provisions of the contract to sell lots
18, 19 & 20 to Adron Fence (TRC Investments LLC) there was a five year
window wherein they were prohibited from the sale of any of the property. The
City also has a right to re purchase the undeveloped lots at the orig sale price of
$50k/acre but in order to exercise that right the city was required to give notice
60 days prior to the end of the 5-yr period ... which we did in July 2011. Last
month I reed a letter from Adron Fence expressing interest in selling the property
(8.11 acres X $50k@ = $405, 500) to the City. Further Adron Fence added
development costs totally approx $138,000 for a total of $543, 505.31. 1 have
been working w/Atty Cook to interpret the City's rights for 1st refusal vs simply
the acquisition. If the City isn't interested in purchasing the lots, it appears that
Adron fence will probably market lots 18 & 19 along w/ the cul-de-sac property.
City Clerk:
• Activity report (3-pgs) is attached.
Page 1
r
511112 Activity Rpt Cont d -
Finance:
• Audit - Enclosed in the packet please find the fye 2011 audited financial
report which is on the Agenda to be reviewed by our auditors, Debbie
Goode, CPA and partner with Carr, Riggs & Ingram, LLC
• This fiscal year financial review on Agenda - India will give a brief on how
this year is shaping up.
• Health screening -'Wellness Fair' where our employees would have the
exposure to health screening at virtually no cost to the City.
This apparently has been met with positive feedback and we will continue
to plan the event.
Fire Dept & Code Enforcement:
• Flashing sign code violations - you recall in the fall of 2010 the Council heard
from Steve Nelson about the flashing sign code prohibition. At the 1112110 mtg
Code Enf was advised to detain enforcement until such time as staff had an
opportunity to reevaluate the code. I sent a few memos out w/ the only
suggestion I could arrive at, which accomplished what I tho't was the City's
position on disallowing said signs in the future ... that being to `grandfather' those
in existence. I can bring that opinion forward in a future meeting if you wish.
• Nuisance properties in Dean's Ct - In June 2011, the City passed a Resolution
advocating a County DREF (Disaster Recovery Enhancement Fund) grant for
demo on dilapidated properties ... to date we haven't executed anything.
Police:
• March 2012 activity includes: Total calls: 609
Traffic warnings: 84
Traffic citations: 81
All arrests: 30
Public Works:
SW 21 Storm sewer project - The County opened 4 bids for the 4/20/12
bid opening:
Sunshine land Design, Port Salerno
$647,550.68
FHP Tectonics Corp, Miami
$494,074.59
Close Const, Okeechobee
$544,567.91
GO Underground Utilities, Lake Placid
$486,893.00
The engineer's estimate was:
$476,932.00
The project will probably be awarded at
the May 10 Co Commissioner's
mtg.
Page 2
511112 Activity Rpt (Public Works) Cont d —
• Personnel —
MEcHANIc- the City hired Matthew Yates, 17340 Bridlewood Rd,
Okeechobee for the mechanics position. While he has extensive
mechanical experience we are going to wait to see how the probationary
period goes and look for confirmation on our own practical experience.
While we haven't discussed this much, we have redefined the mechanics
position to less shop time and more general maintenance work.
GENERAL MA/NTENANCE o,-ERATOR— Last year the City hired
two seasonal workers and it helped immensely. Again, the plan may be to
hire one of those for a full time position depending on their summer job
performance.
WORKFORCESOLUT/oNS (WS) YOUTHPROGRAM- I mentioned
prior hereto that we plan to patronize the WS program for a few clean up
and beautification projects around the City buildings, etc.
DIRECTOR 0FPUBL1c WoRKS- as expected discussion at the
Council meeting has peaked some interest. Advertising to start 4/29/12. 1
still believe the general solicitation should simply state that the position will
be open until filled, so that if we are unsuccessful w/ local (4-5 county
area) we can reach out further w/ a 2"d waive of advertising, if needed
w/out time constraints.
• Proposed park at SE e A and SE 7th Street — met w/ DPWks Robertson and
Bill Blazak, Culpepper & Terpening, Engineering, on 4110112 and reviewed the
project approach. It appears Mr. Blazak's firm will provide a site plan,
incorporating landscaping design. We discussed grant possibilities and phasing
in the park construction.
• 441 & SR 70 intersection improvement — Created a draft letter (3-page wl
attachments attached) w/ Councilman Maxwell to continue to address
the City's concerns, particularly landscaping. Had a conf call w/ FDOT
reps on Tue., 4/24/12.
Timeline- Phase / 60% (Jan 2012), Phase /I (Jul 25) 90%, Phase 4 — Nov, Final
12120112, Utility clearances, development of bids and budget timing move the
tentative bid letting to 1214113.
• Grant funded projects- I've reported that the City received news that the
Governor vetoed funding for the two grants that the legislators had
previously approved.
Signal at SW 5th A and S Park St — The idea of a mini -roundabout was
introduced and we will review its feasibility and, if so, introduce it to the Council.
End....
Page 3
G\�y O F ' Ok�FC
y
?�. m
m
O �^
O
t9t5 i ity of
eec ee
April 12, 2012
Mitch Smeykal, Director
OKEECHOBEE COUNTY EMERGENCY MANAGEMENT
707 NW 6th Street
Okeechobee, FL 34972
RE: Local Mitigation Strategy - 2010
Dear Mr. Smeykal,
Having reviewed the updated Local Mitigation Strategy Final Adopted Documents and
having learned that the Federal Emergency Management Agency (FEMA) and the
agency formerly known as the Florida Department of Community Affairs (DCA) has
found the documents to be compliant and that the Board of County Commissioners for
Okeechobee County has also formally adopted these strategy documents for inclusion
in the statewide hazard Mitigation Strategy, this letter is to confirm that the City of
Okeechobee, as a participating agency, concurs with and approves said documents.
We appreciate your tireless effort to not just comply with hazard mitigation regulatory
issues, but to own the responsibility to continue to consider our residents' safety during
emergency situations!
S, ly,
James E. Kirk
Mayor
55 S.E. Third Avenue • Okeechobee, Florida 34974-2903 • (863) 763-3372 • Fax: (863) 763-1686
2007 FBC
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3. Broward 24.Levy
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4. Calhoun25.Liberty
5. Charlotte 26.Man atre
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6. Citrus 27.Martin
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7. Collier 28.1-liami/Dade
S. Dixie 28.hlonroe
9. Duval 29.Nassau
A. Escambia 30.9kaloosa
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11.Flagler 31.Palm Beach
12,Franklin 32.Pasco
13.6lades 33.Pinellas
14.Gulf 34.5anta Rosa
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15.Hardee 35.Sarasota
16.Hendry 36.St.7ohns
17.Hernando 37.St.Lucie
www.florida buildiny.org
18.Highlands 38.Taylor
19.Hillsborough 39.Volusia
2e.Indi.an River 40.Walton
21.3efferson 41.Washington
STRUCTURAL DESIGN
i
TABLE 1604.5
RISK CATEGORY OF BUILDINGS AND OTHER STRUCTURES
RISK
CATEGORY NATURE OF OCCUPANCY
Buildings and other structures that represent a low hazard to human life in the event of failure, including but not limited to:
• Agricultural facilities.
• Certain temporary facilities.
• Minor storage facilities.
II Buildings and other structures except those listed in Risk Categories I, III and IV
Buildings and other structures that represent a substantial hazard to human life in the event of failure, including but not
limited to:
• Buildings and other structures whose primary occupancy is public assembly with an occupant load greater than 300.
• Buildings and other structures containing elementary school, secondary school or day care facilities with an occupant
load greater than 250.
• Buildings and other structures containing adult education facilities, such as colleges and universities, with an occupant
load greater than 500.
III • Group I-2 occupancies with an occupant load of 50 or more resident patients but not having surgery or emergency
treatment facilities.
• Group I-3 occupancies.
• Any other occupancy with an occupant load greater than 5,000a.
• Power -generating stations, water treatment facilities for potable water, waste water treatment facilities and other pub-
lic utility facilities not included in Risk Category IV.
• Buildings and other structures not included in Risk Category IV containing sufficient quantities of toxic or explosive
substances to be dangerous to the public if released.
Buildings and other structures designated as essential facilities, including but not limited to:
• Group I-2 occupancies having surgery or emergency treatment facilities.
• Fire, rescue, ambulance and police stations and emergency vehicle garages.
• Designated earthquake, hurricane or other emergency shelters.
• Designated emergency preparedness, communications and operations centers and other facilities required for emer-
gency response.
IV • Power -generating stations and other public utility facilities required as emergency backup facilities for Risk Category
IV structures.
• Structures containing highly toxic materials as defined by Section 307 where the quantity of the material exceeds the
maximum allowable quantities of Table 307.1(2).
• Aviation control towers, air traffic control centers and emergency aircraft hangars.
• Buildings and other structures having critical national defense functions.
• Water storage facilities and pump structures required to maintain water Dressure for fire suDnression. S
a. For purposes of occupant load calculation, occupancies required by Table 1004.1.1 to use gross floor area calculations shall be permitted to use net floor areas to
determine the total occupant load.
transmitting these forces to the foundation. Where sliding is
used to isolate the elements, the effects of friction between slid-
ing elements shall be included as a force.
1604.10 Wind and seismic detailing. Reserved.
SECTION 1605
LOAD COMBINATIONS
1605.1 General. Buildings and other structures and portions
thereof shall be designed to resist:
1. The load combinations specified in Section 1605.2,
1605.3.1 or 1605.3.2,
2. The load combinations specified in Chapters 18 through
23.
Applicable loads shall be considered, including wind, in
accordance with the specified load combinations. Each load
combination shall also be investigated with one or more of the
variable loads set to zero.
1605.1.1 Stability. Regardless of which load combinations
are used to design for strength, where overall structure sta-
bility (such as stability against overturning, sliding, or buoy-
ancy) is being verified, use of the load combinations
specified in Section 1605.2 or 1605.3 shall be permitted.
Where the load combinations specified in Section 1605.2
are used, strength reduction factors applicable to soil resis-
tance shall be provided by a registered design professional.
The stability of retaining walls shall be verified in accor-
dance with Section 1807.2.3.
1605.2 Load combinations using strength design or load
and resistance factor design.
1605.2.1 Basic load combinations. Where strength design
or load and resistance factor design is used, structures and
2010 FLORIDA BUILDING CODE — BUILDING 16.5
February 27, 2012
OKEECHOBEE
Figure 1609C
Ultimate Design Wind Speeds
Risk Category I Buildings
BASIC WIND SPEED, The basic wind speed in miles per hour, for the
development of wind loads, shall be determined from Figure 1609. The exact
location of wind speed lines shall be established by local ordinance using
recognized physical landmarks such as major roads, canals, rivers and lake
shores whenever possible.
WIND-BORNE DEBRIS REGION. Areas within hurricane- prone regions
located:
1. Within 1 mile (1.61 km) of the coastal mean high water line where the
ultimate design wind speed Vult is 130 mph (48 m/s) or greater; or
2. In areas where the ultimate design wind speed Vult is 140 mph (53 m/s) or
greater
For Risk Category 11 buildings and structures and occupancy category III
buildings and structures, except health care facilities, the windbome debris
region shall be based on Figure 1609A. For occupancy category IV buildings
and structures and occupancy category III health care facilities, the windborne
debris region shall be based on Figure 1609B.
Figure 1609C Ultimate Design Wind Speeds,
for Risk Category I Buildings and Other Structures
7.'. 10&
1$p=design3-
second Notes1. Valgust wind speeds in miles per 130
hour (mis) at 33 ft (10m) above
ground for Exposure C category.
2. Linear interpolation between
contours is permitted.
3. Islands and coastal areas outside
the last contour shall use the last
wind speed contour of the coastal 50_
area.
4. Mountainous terrain, gorges,
ocean promontories, and special
wind regions shall be examined for
unusual wind conditions.
5. Wind speeds correspond to wr
approximately a 15% probability of
exceedance in 50 years (Annual
Exceedance Probability = 0.00333,
Sources. Florida Department of Community Affairs, Codes and Standards Division; Applied Research Associates,
Inc.; Florida Geographic Data Library ;Florida Building Code 2040; Arnold Vemey, Building OfrKial, Okeechobee
County, 02y27)2012
140 ram• 140 rao 150
Risk Categ
A boundar
westernmo
parcel of la
140 mph lb
35-32-OAO(
extending (
northern b
extending (
the county;
boundaryl
as located i
properties
extending t
boundary)
Martin con
to be located in a 150 mph wind
zone.
0 2.5 5 10 15
February 27, 2012
20
Miles
OKEECHOBEE
Figure 1609A
Ultimate Design Wind Speeds
Risk Category II Buildings
BASIC WIND SPEED. The basic wind speed in miles per hour, for the
development of wind loads, shall be determined from Figure 1609. The exact
location of wind speed lines shall be established by local ordinance using
recognized physical landmarks such as major roads, canals, rivers and lake
shores whenever possible.
WIND-BORNE DEBRIS REGION. Areas within hurricane -prone regions
located:
1. Within 1 mile (1.61 km) of the coastal mean high water line where the
ultimate design wind speed Vult is 130 mph (48 m/s) or greater; or
2. In areas where the ultimate design wind speed Vult is 140 mph (53 m/s) or
greater
For Risk Category Ii buildings and structures and occupancy category III
buildings and structures, except health care facilities, the windbome debris
region shall be based on Figure 1609A. For occupancy category IV buildings
and structures and occupancy category III health care facilities, the windbome
debris region shall be based on Figure 16096.
Figure 1609A Ultimate Design Wind Speeds,
for Risk Category II Buildings and Other Structures
Notes:
1. Values are nominal design 3
second gust wind speeds in miles per
hour (mis) at 33 It (10m) above
ground for Exposure C category.
2. Linear interpolation between
contours is permitted.
3. Islands and coastal areas outside
the last contour shag use the last
wind speed contour of the coastal
area.
4. Mountainous terrain, gorges,
ocean promontories, and special
wind regions shall be examined for
unusual wind conditions.
S. Wind speeds correspond to
approximately a 7% probability of
exceedance in 50 years (Annual
Exceedance Probability = 0.00143,
MRI = 700 years).
w�E
Sources: Florida Department of Community Affairs, Codes and Standards Division; Applied Research Associates,
Inc.; Florida Geographic Data Library ;Florida Building Code 2010; Arnold Verwey, Building Official, Okeechobee
County, 0212712012
150 150 160
Risk Category III and IV Buildings:
A boundary line extending along the
westernmost property line of a parcel of
land coinciding with the 150 mph line of
1609B; PIN #1-03-35-33-OA00-00001-
0000 and NW 192 Avenue in the Viking
subdivision with a line extending due
north to the county's northern
boundary and along a line extending
due south to the southwestern boundary
line of the county along the Kissimmee
River near the SFWM lock. Properties
west of this boundary line are
considered to be located in a 150 mph
wind zone. Properties located eastward
of this boundary line extending to the
common eastern boundary line with St.
Lucie and Martin counties would be
considered to be located in a 160 mph
wind zone.
v
0 3 6 12 18 24
Miles
February 27, 2012
OKEECHOBEE
Figure 1609B
Ultimate Design Wind Speeds
Risk Category III and IV Buildings
BASIC WIND SPEED. The basic wind speed in miles per hour, for the
development of wind loads, shall be determined from Figure 1609. The exact
location of wind speed lines shall be established by local ordinance using
recognized physical landmarks such as major roads, canals, rivers and lake
shores whenever possible.
WIND-BORNE DEBRIS REGION. Areas within hurricane- prone regions
located:
1. Within i mile (1.61 km) of the coastal mean high water line where the
ultimate design wind speed Vult is 130 mph (48 m/s) or greater; or
2. In areas where the ultimate design wind speed Vult is 140 mph (53 m/s) or
greater
For Risk Category 11 buildings and structures and occupancy category III
buildings and structures, except health care facilities, the windbome debris
region shall be based on Figure 1609A. For occupancy category IV buildings
and structures and occupancy category III health care facilities, the windborne
debris region shall be based on Figure 1609B.
Figure 1609B Ultimate Design Wind Speeds,
for Risk Category III and IV Buildings and Other Structures
1. Values are nominal design 3-
second gust wind speeds in miles per
hour (mis) at 33 ft (10m) above
ground for Exposure C category.
2. Linear interpolation between
contours is permitted.
3. Islands and coastal areas outside
the last contour shall use the last
wind speed contour of the coastal
area.
4. Mountainous terrain, gorges,
ocean promontories, and special
wind regions shall be examined for
unusual wind conditions.
5. Wind speeds correspond to
approximately a 3% probability of
exceedance in 50 years (Annual
Exceedance Probability = 0.000588,
MRI = 1700 years),
r,� e
Sources: Florida Department of Community Alleirs, Codes and Standards Division; Applied Research Associates,
Ina; Florida Geographic Data Library; Florida Building Code 2010; Arnold Venvey, Building Official, Okeechobee
County, 02I27=12
1�STAFF ACTIVITY/STATUS REPORT
TO: Mayor Kirk, Council Members and Administrator Whitehall
FROM: Lane Gamiotea, City Clerk/Personnel Administrator
DATE: April 25, 2012
In addition to our daily routine work, here are items of notable interest:
Summer Meeting Schedule - The summer meeting schedule should be considered at the May 15
agenda. Please let Lane know by May 8t" whether your vacation plans (or potential plans) are during the
weeks of Council meetings. We generally try to cancel the second meetings in June and July and first
meeting in August, BUT it depends everyone's plans, especially the month of July as we've had to cancel
the first meeting due to it failing in the same week as the 4' of July holiday (it falls on the Wednesday
after the meeting this year).
Citizen Boards - We need at least ONE City resident to fill the Code Enforcement Board Alternate
Member vacancy. Information about the position and board is on the web site on the City Clerk's link.
Population - We received the official population publication from the Census Bureau and mailed the
annual letter to Celeste Watford, Tax Collector as required. The 2011 Population is 5,581.
Historical Data: 2010 2009 2008
5621 5377 5496
Dates to Note - 4 May 3: National Day of Prayer - Noon - Historical Court House
0 May 5: Walk For Life - Flagler Park
(3 May 11: Lane out of the office all day
0 May 18-20: D-Now @ ROC 6th-12th graders (Temp St Closings were approved)
0 May 25: 6 pm Annual OHS Purple & Gold Football Game @ Brighton
p May 28: Memorial Day - Holiday observed - City Hall Closed
0 June 10-13: FACC Summer Academy - Lane & Melisa out of the office
(D June 25-29: Lane out of the office all week chaperoning church camp
Election 2012 -
- Web information has been updated with more information forthcoming. I prefer to wait until after the
Clerk's Academy in June to upload the Candidate Handbooks as we always get last minute information
that week.
• Two seats up this year, Mike O'Connor and Jim Kirk.
• Qualifying week is August 20 to 24.
• To qualify by Petition Cards, the deadline will be in July, finalizing dates with Mrs. Chandler.
Page 1 of 3
Records Management -
- Finalizing the quotes for a new scanner that was approved in the 11/12 FY budget. We continue to
experience technical problems between our software and hardware as the hardware is outdated and
doesn't play nice with the newer software.
• Continue to streamline and make the records retrieval within Laser Fiche more user friendly and correct
so that when it finally becomes available on the web site it will be correct information.
• Received and processed 24 requests for records and/or research within the last 30 days.
Advertisements - During the month of April:
• 5 Legal Notices were published in the Okeechobee, as required by law, for the 4/3 Council Mtg; 4/10
Code Bd Mtg, 4/17 Council Mtg, 4/19 Planning Board Mtg & Workshop, 5/1 Council Mtg.
• Classified Notices were published in the Okeechobee News for a Public Works Mechanic and Part -
Time Maintenance Operators.
• All above items were posted on the City Hall Bulletin Board and web site.
Personnel -
• Processed and distributed the monthly employee leave reports.
• Assisted with the new Public Works Operations Supervisor Job Description and Public Works Director
Job Description.
• Began revising all City Job Descriptions to add work environment and physical requirements of each
job description in all City Departments as recent information was provided by PRM Insurance at a training
attended by Lane and India several months ago.
• Began making the corrections and revisions on all personnel documents to include the new GINA
(Genetic Information Nondiscrimination Act) requirements as required by Federal Law for all City
positions.
• Advertised in March, as requested by Chief Davis, for two new Temporary Part -Time Police Officers.
Processed Mr. Jeremy LaRue and Mrs. Jessica Grandov as new hires.
• Processed new hire, Mr. Matthew Yates as a Mechanic, replacing Mr. Fisher.
• Lane attended a meeting on April 11 at Workforce Solutions regarding the City's participation in the
Summer Youth employment program. The City has participated in the program for many years and with
great results. Job orders were requested for Clerical positions, Assistant Maintenance Operator positions
and Assistant Maintenance/Custodial positions. The City does not contribute monetarily for these
positions, their salary is paid through the program.
• Vacant positions: New Public Works Director position. Application Packets are being composed, once
we know where we are advertising I'll advise further.
• Happy Birthday's wishes being sent to: Name Month/Date Department
Brian Padgett 4/27 Public Works
Jeff Baugh 4/30 Fire
• Happy Anniversary wishes being sent to:
Names No. Yrs - MonthlDate Department
Jack & Kristen Boon 11 - 5/9 Police
Mike & Rebecca Racine 21 - 5/11 Police
Bill & Gail Saum 23 - 5/19 Police
Donna & David Grimes 5 - 5/22 Police
Sammy & Ann Hancock 44 - 5/24 Code Enforcement
Page 2 of 3
Miscellaneous, FYI's, Pending Items & Projects on the Horizon -
u�r Continue to assist General Service Department as Patty continues to grow in her new position (which
she is doing very well). "Murphy's Law' always seems to be our standard when things change at City Hall
and even though Betty tried to cover all areas, we can never foresee everything. Just an example, the
Planning Board started their review of the adopted/approved Comp Plan EAR. Several workshops are
being scheduled in the coming months, starting in April. (This is only done once every 10 years).
ow Assisted Patty with cleaning out the records and documents in Mr. Bermudez office, will be
inventorying and filing them with appropriate files for records retention.
ow When the City Council changed the title years ago from Finance Director to Accounts Supervisor
several documents were required to be amended. I've tried to find what documents specifically name the
"Accounts Supervisor," as this may require changes again due to the title changing back to Finance
Director. So far I've found: -Code Book Section 2-231 Procedure for payment by check. -The only other
document was already resolved when Council adopted Resolution No. 12-01 earlier this year.
or Changes to agreements, letters of consent or licenses between the City and various property
owners for use of Streets/Alley and culverts within easements. OOffice Staff continues to maintain
insurance requirements for the Street/Alley Use Agreements. Several have outdated insurance
certificates, which is a requirement of the majority of these. Newer insurance companies are not wanting
to cover City -owned property and owners are having to either purchase separate policies or move their
fences and/or sheds then void the agreements. Older agreements were not recorded and new owners
are not always aware of the agreement therefore new agreements are being entered into, these are
recorded so they follow the land and this will not be a continual process, except for the insurance
requirements. Several are in foreclosure and the banks wont extend the additional coverage, we're
working with Attorney Cook to attempt to resolve these issues. ZOComplaints have been received by
surrounding property owners where an easement was being overly used in the SW section, due to a
conflict of interest, I asked Attorney Cook to handle the notice to owner/tenants of the City exercising its
right to remove the culvert from the easement as requested by Director Robertson.
oa- Election Code pending changes: the 90 day minimum requirement to hold a Special Election has
been researched. Prior to 2002 the minimum requirement was 30 days, and had been since as far back
as I could find. The City had to adopt several modifications to the Election Code in 2002 due to State
Election Law changes, causing the change from 30 to 90 days in order to meet State Laws. Mrs.
Chandler is verifying whether the 90 days can be modified in any way and still meet the State
requirements, to date she has not found anything that allows this.
mw Laser Fiche (Records Management), which would make whatever public records the City wants to
make available via the City's web site available 24/7, can be made available with software upgrades to
internal computer systems and the web hosting provider. These are not budgeted items at this time.
aw Creating a Committee to review the applications for the recipient of the Paragon Award.
aw Revising the Employee Handbook (Personnel Policies and procedures).
aw Revising/Updating the Citizen Board Handbook.
ew Research on River Run Resort open area properties with Public Works Director.
Page 3 of 3
April 24, 2012
Michael Schulte, RLA, District Landscape Architect
Florida Dept of Transportation — District One
801 N Broadway
Bartow, FL 33830
RE: Okeechobee 441/70 Intersection Improvement
Dear Mr. Schulte,
It's been several weeks since we had an on sight conference at the City parks to
discuss the above project, and the City thought it important to review some of the
concerns and discussion we've had.
A few years ago, FDOT conducted public hearings about the project and as a result, the
public has taken an active interest in the project, not only interested in the traffic flow
improvement but in the aesthetics. The general outcry being that the City needs to be
diligent in working with the FDOT in not creating an "interstate through the middle of
town" atmosphere which preserves the City heritage and historic values.
In March, a letter was sent to Kevin Ingle, P.E., reviewing some of the concept
particulars and I've enclosed a copy of same herein. I wanted to take the time to
reiterate/clarify the City's concerns after a number of staff meetings with the City
Council and various organizations, not the least of which is Okeechobee Main Street.
Landscape:
The City was supplied with a small set of concept plans (Phase II, dated 3/8/12) which
gives us some indication of the proposed improvements. It's difficult to determine some
intricacies however.
a. Size of the proposed oaks, naturally the City is losing some significantly sized
trees in the process and has been led to believe will be replaced by large
oaks, i.e. 200 gal+.
b. There doesn't appear to be any additional plantings between the oaks, such
as flowering or ornamental types. The City recently installed some 7000 If of
median curbs within a 5-6 block area of the intersection as part of our
beautification project. The Main Street organization Design Committee is
working with the City Council to develop a landscape plan that incorporates a
variety of flowing/ornamental trees and the 441/70 project should compliment
that.
c. The proximity of Police station and Chamber buildings are already close to
the traffic and this improvement will exacerbate the traffic noise. Some
special landscaping attention needs to be afforded there.
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441170 intersection improvement Itr to M Schulte 2012 04 24 (cont d)
d. Irrigation of the project medians is ambiguous. While the water mains are
reflecting on the plan there's no indication that the medians will be irrigated.
The City currently has multiple -zoned irrigation in each of the project area
adjoining parks and obviously, in connection with this construction the
medians should be incorporated.
Sidewalks and street decor:
The City was given pictures of benches, sidewalks and lighting possibilities, but as
mentioned, there's no indication of that on the concept plans.
a. As explained at our park meeting, the City was looking at installation of
decorative sidewalk pavers to essentially match the project the City started in
the downtown area, one block south. It was mentioned that there would be
numerous cuts/patching on the north side of the project which will not only
appear aesthetically terrible, it probably won't be cost effective.
b. We were told that design standard prohibited paver installation for crosswalks
along with painted surfaces... completely understandable. However, stamped
and colored pavement, apparently an acceptable design alternative, needs to
be considered to give the intersection some practical pedestrian crossing as
well as that 'downtown look' we are seeking. There was even some
discussion about coloring the entire intersection to where it meets the
crosswalks, but creatively speaking that may be questionable.
c. While it may be early in design, the City is also interested in seeing detail on
how benches (how many and where) were to be incorporated along the
sidewalk.
Lighting, signage, structural decor:
We were presented with a concept picture on decorative lighting/poles/etc along the
project area which was great, but have no additional detail.
a. The lighting and poles should appear similar to the decorative poles the City
installed in the downtown area. Again, not to over reiterate, but the lighting
plays such a crucial part of creating that atmosphere the City is seeking.
b. Sign structures should emulate the same motif ... color/design.
c. Apparently the mast arm construction has been confirmed and the City has
been advised that if we wish it to be colored, the City will pay an additional
$5000 +/- and agree to maintain the paint.
mentioned the set of landscaping plans are a bit difficult to digest. Would it be
possible to secure a larger single site plan, Z X 3', for example? Also, do you have any
update on timeline restrictions? Our latest indication was that the Phase II deadline was
July.
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441170 intersection improvement Itr to M Schulte 2012 04 24 (cost d)
Thanks for reviewing our concerns. We know that you are as intent on continuing a
productive dialog as the City is, and we appreciate that!
Sincerely,
Brian Whitehall
Administrator
ENC
C: Kevin Ingle, P.E., Sr Project Mgr FDOT
P.S.
Thanks for the conference call on Tue, 4/24/2012. Some of this letter may be a bit
repetitive. The City is happy to hear that additional public input will be allowed in June,
but we assume, by that date, some of the particulars that we've been discussing should
be ironed out.
Page 3
OF ' O fcc�C
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1915=�, City of Okeechobee
March 8, 2012
Kevin Ingle, PE, Senior Project Manager (Sent to: kevin.ingle@dozstate.fl:us)
FLORIDA DEPT OF TRANSPORTATION, DISTRICT 1
801 N Broadway Av
Bartow FL 33831
RE: SR 70 & US 441 intersection improvements — Okeechobee
The City of Okeechobee, after deliberations in a public meeting, has requested the following
esthetic components be incorporated into the preliminary architectural and landscape design of
the US441/SR70 intersection improvements:
1. That the hardscape design takes into account that the intersection is located in the center
of the City's downtown.
2. That including color and texture to the sidewalk design would be consistent with the
existing downtown improvements.
3. That including a brick paver border to sidewalk design would be consistent with the
existing downtown improvements.
4. That park benches should be of a style and construction that is consistent with existing
downtown improvements.
5. That as much landscaping as the design criteria permits, should be included, where space
is available in medians and at roadside, including irrigation systems, to complement the
roadway.
6. That ornamental trees, such as crepe myrtles or decorative palms, should be included in
between replacement oaks on the South side of SR70, to provide additional color and
consistency with existing trees on the North side of SR70.
7. That crosswalks should receive color and texture consistent with the downtown area, as
permitted by design criteria.
8. That mast arm signalization design construction should be installed at the intersection
with painted galvanized structure
55 S.E. Third Avenue • Okeechobee, Florida 34974-2903 • (863) 763-3372 • Fax: (863) 763-1686
In connection with this request, please consider the following:
That this request is made in furtherance of the Traffic Circulation Element of the Comprehensive
Plan of the City of Okeechobee, Sections 3.2 and 4.2, which require the City of Okeechobee to
report to FDOT any needed improvements, and to continually review applicable FDOT plans and
progress for consistency with the City's local project standards.
That this request is made in furtherance of the Traffic Circulation Element of the Comprehensive
Plan of the City of Okeechobee, which provides for a roadway plan that integrates acceptable
design standards. The need for coordination between the FDOT and the City is essential in this
instance in order to integrate the FDOT's project design criteria with the City's local project
design standards.
That the -City of Okeechobee is obligated to provide roadway needs that integrate acceptable
design standards, pursuant to Objective 6 of its Comprehensive Plan.
That the goal of the intersection improvement, to increase traffic flow, disrupts the local street
network by closing median crossings, and the project should attempt to mitigate economic harm
to downtown businesses, through esthetic improvements that define the downtown area.
Sincerely,
/s/frames CXrrk
(signed in Mayor Kirk's absence so as to
avoid delay)
Mayor James Kirk
C: Nicole E Mills, PE, FDOT Dist Project Management Eng (nicole.mitls@dotstate.fLus)
Erik Leschak PE, American Consulting Professionals, LLC (eleschak(aDacp-ft com)
Celia Nichols, Nichols Landscaping Architecture, Inc, (celia@nichols-la.com)
2