2012-02-21CITY OF OKEECHOBEE op
FEBRUARY 21, 2012 REGULAR CITY COUNCIL MEETING
SUMMARY OF COUNCIL ACTION
AGENDA
CALL TO ORDER - Mayor:
February 21, 2012, City Council Regular Meeting, 6:00 p.m.
II. OPENING CEREMONIES:
Invocation to be given by Pastor Cary McKee, More 2 Life Ministries;
Pledge of Allegiance to be led by Mayor.
III. MAYOR, COUNCIL AND STAFF ATTENDANCE - City Clerk.
Mayor James E. Kirk
Council Member Devin Maxwell
Council Member Mike O'Connor
Council Member Dowling R. Watford, Jr.
Council Member Clayton Williams
City Administrator Brian Whitehall
City Attorney John R. Cook
City Clerk Lane Gamiotea
Deputy Clerk Melisa Jahner
Police Chief Denny Davis
Fire Chief Herb Smith
Public Works Director Donnie Robertson
IV. PROCLAMATIONS AND PRESENTATIONS - Mayor.
A. Recognition of Richard Donegan's achievement of High School
Boys Golfer of the Year Class of 2012.
PAGE 1 OF 9
COUNCIL ACTION - DISCUSSION - VOTE
Mayor Kirk called the February 21, 2012, Regular City Council Meeting to order at 6:00 p.m.
The invocation was offered by Pastor Cary McKee of the More 2 Life Ministries;
The Pledge was led by Mayor Kirk.
City Clerk Gamiotea called the roll:
Present
Present
Present
Present
Present
Present
Present
Present
Present
Present
Present
Present
Mr. Richard Donegan, was asked to attend the meeting to receive a commendation. Mayor Kirk made the presentation,
"Office of the Mayor. Whereas, Richard Donegan, a Senior at Okeechobee High School, and an avid golfer, set
a goal to be a winner in the sport he loved. He finished 18th in the State Tournament in 2010, with a promise
to himself to return, and win next year; and WHEREAS, in 2011, Richard achieved his goal by winning the State
Boy's Class 2A High School Golf Championship; and WHEREAS, in honor of his dedication and perseverance,
this is indeed an event worth recognizing, as OHS has not had a State Champion in any sport, since 1992 by
a Wrestler, Curtis Tyson. NOW, THEREFORE,1, James E. Kirk, by virtue of the authority vested in me as Mayor
(0*0 FEBRUARY 21, 2012 - REGULAR MEETING - PAGE 2 OF 9
AGENDA COUNCIL ACTION - DISCUSSION - VOTE
IV. PROCLAMATIONS AND PRESENTATIONS CONTINUED,
A. Recognition of Richard Donegan's achievement of High School (Continued from page one) of the City of Okeechobee, Florida, do hereby proclaim Richard Donegan the
Boys Golfer of the Year Class of 2012 continued. recipient of the City's Superlative Athlete Award this 21st day of February, 2012." The award, was an acrylic
plaque with the City Seal engraved which read, "Superlative Athlete Award, Richard Donegan, honoring your
dedication and excellent accomplishment as the 2011 Class 2A Boys State Golf Campion, Okeechobee City Council,
February 21, 2012."Mr. Donegan, accompanied by his parents, thanked the Mayor and Council for their generosity.
B. Present a five-year Longevity Service Award to Scott Morgan. Mr. Scott Morgan was presented a Certificate of Longevity and award, an engraved silver pen, in recognition of his
11 five years of service. He thanked the Council for affording him a great place to work and looked forward to 20 more
years.
C. Present a five-year Longevity Service Award to Mitch Brydebell. Mr. Mitch Brydebell was delayed from attending the meeting, as he is currently attending educational classes at IRSC.
Chief Smith will present the Certificate of Longevity and award, an engraved silver pen, in recognition of his five years
of service.
V. MINUTES - City Clerk.
A. Motion to dispense with the reading and approve the Summary of Council Member Williams moved to dispense with the reading and approve the Summary of Council Action for the
III Council Action for the February 7, 2012 Regular Meeting, February 7, 2012 Regular Meeting; seconded by Council Member O'Connor. There was no discussion on this item.
VOTE
KIRK - YEA MAXWELL - YEA O'CONNOR - YEA
VI. AGENDA - Mayor. WATFORD - YEA WILLIAMS - YEA MOTION CARRIED.
A. Requests for the addition, deferral or withdrawal of items on today's Mayor Kirk asked whether there were any requests for the addition, deferral or withdrawal of items on today's agenda.
agenda III New business item F was added to discuss the proposed State Road 70 West roadway improvements.
VII. WARRANT REGISTER - City administrator.
A. Motion to approve the January 2012 Warrant Register: Council Member Watford moved to approve the January 2012 Warrant Register, in the amounts: General Fund, four
hundred twenty-five thousand, nineteen dollars and thirty-seven cents ($425, 019.37); Capital Improvements Projects
General Fund ............................... $425, 019.37 Fund, three hundred eighty-six thousand, seven hundred fifty-two dollars and twelve cents ($386,752.12); Public
Capital Improvements Projects Fund ...... I . I . I .. $386,752.12 Facilities Improvement Fund, twelve thousand, four hundred seventy-six dollars and fifty-three cents ($12,476.53); and
Public Facilities Improvement Fund ............... $12,476.53 Community Development Block Grant Fund, five thousand $5,219.00; seconded by Council Member Williams. There
CDBG Block Grant Fund ......................... $5,219.00 11 was no discussion on this item.
FEBRUARY 21, 2012 -REGULAR MEETING -PAGE 3 OF 9 (610
II AGENDA III COUNCIL ACTION - DISCUSSION - VOTE I)
VIi. WARRANT REGISTER CONTINUED,
A. Motion to approve the January 2012 Warrant Register continued.
VIII. OPEN SECOND PUBLIC HEARING FOR FY 2011 COMMUNITY DEVELOP-
MENT BLOCK GRANT PROGRAM - Mayor.
A. 1. Discuss the CDBG Program for Fiscal Year 2011 Funding Cycle -
Nancy Phillips, Grants/Funding Specialist (Exhibit 1).
2. Public Comments and Discussion.
KIRK - YEA
WATFORD - YEA
MAXWELL - YEA
WILLIAMS - YEA
O'CONNOR - YEA
MOTION CARRIED.
MAYOR KIRK OPENED THE SECOND PUBLIC HEARING FOR FISCALYEAR 2011 COMMUNITY DEVELOPMENT
BLOCK GRANT PROGRAM AT 6.09 P.M.
Mrs. Nancy Phillips of Nancy Phillips and Associates, City Grant Consultant, addressed the Council by explaining the
purpose of the second public hearing is to discuss the City's CDBG Economic Development category Application, to
be submitted to the State, by February 29, 2012. The City is eligible to receive up to $700,000.00 in grant funds.
However, the Applebees/Hampton Inn roadway improvements along State Road 70 East costs are projected to be
$257,827.00. The budget for this grant is as follows. Street Improvements $200,994,00; Engineering and Inspection
$31,735.00; Additional Type D Activities (surveying, geotech testing) $6,000.00; and Grant Administration $19,098,00.
The participating party, Gator Apple 1, LLC, which is the management firm for the Applebees Neighborhood Grill and
Bar, will be creating 15 full-time equivalent new jobs of which 12, or 80 percent will be made available to low -to -
moderate income residents. Street improvements will consist of a left -turn median opening at the entrance to
Applebees, and as requested by FDOT, additional street improvement work at Southeast 10`" and 13`h Avenues, The
City's Citizen Advisory Task Force reviewed the application at their February 14 meeting. They are recommending the
City Council proceed with the application.
Mayor Kirk asked whether the Council had any questions. Council Member Williams questioned the possibility of
monetary obligations the City would be under by submitting the application. Ms. Phillips responded, while matching
funds are not a requirement, there could be some exposure to the City. Attorney Cook would be the one to negotiate
the language within the participating party agreement, between the City and Gator Apple 1, which would address
stipulations for the applicant, This is where it would be documented that the applicant, not the City, is responsible for
any additional expenses not covered by the grant funds. However, this agreement is not addressed until the submittal
of the application. Several Council Members voiced their concern, and methods that could be taken to protect the City
from being monetarily obligated. Administrator Whitehall added, all areas of the project still have to be let for bid, and
the budget estimations are very conservative. Once the bids are received, they could come within the percentage
parameters allowed by the grant. Council Member O'Connor also noted the time table, and that the project has a late
start in submitting for these grant funds. The project is scheduled to start within two to three months once the grant
is awarded, most likely the last quarter of the year.
0
FEBRUARY 21, 2012 - REGULAR MEETING - PAGE 4 OF 9
AGENDA COUNCIL ACTION - DISCUSSION - VOTE
Vill. CDBG SECOND PUBLIC HEARING FOR FY 2011 CONTINUED.
A. 2. Public Comments and Discussion for the CDBG Economic The floor was opened to receive comments or questions from the public. Mr. Ted Dunisak asked how accurate were
Development application continued. the grant costs estimates, and whether there have ever been any cost overruns on past CDBG grants? Administrator
Whitehall responded that the cost estimates were submitted by the applicant, who retained, Kimley Horne, a highly
reputable engineering firm. To date, the City has not had any CDBG grant project budget overruns. There were no
further questions or comments.
B. 1. Motion to adopt proposed Resolution No. 12-03 authorizing Council Member O'Connor moved to adopt proposed Resolution No. 12-03 authorizing submission and designating
submission and designating signature authority for FY 2011 CDBG signature authority for Fiscal Year 2011 CDBG Economic Development Application; seconded by Council Member
Economic Development - Nancy Phillips (Exhibit 2). 1 Williams.
2. Public comments and discussion.
Attorney Cook read proposed Resolution No. 12-03 by title only as follows: "A RESOLUTION OF THE CITY OF
OKEECHOBEE, AUTHORIZING THE FILING OF THE CITY OF OKEECHOBEE'S FISCAL YEAR 2011 FLORIDA
SMALL CITIES COMMUNITYDEVELOPMENT BLOCK GRANTECONOMIC DEVELOPMENTAPPLICATION WITH
THE FLORIDA DEPARTMENT OF ECONOMIC OPPORTUNITY, AND DESIGNATION OF SIGNATURE
AUTHORITY; PROVIDING FOR PUBLIC HEARING AND COMMENT; PROVIDING FOR SEVERABILITY;
PROVIDING FOR AN EFFECTIVE DATE."
Mayor Kirk asked whether there were any questions or comments from the public. There were none. The floor was
then open for Council discussion. In relation to the earlier discussion regarding the City documenting that the applicant
will be the one responsible for (possible) costs over the grant budget, Council Member Maxwell questioned whether
this resolution should be amended to address the matter. Additionally, the City's right to review change orders needs
to be preserved. Attorney Cook advised that it could not. The resolution's purpose is to authorize the Mayor to sign
the application, and for Ms. Phillips to submit it. The participating party agreement is the correct document to handle
these matters. Attorney Cook will ensure to address the items discussed, as the Council has made their concerns very
clear. The participating party agreement, with Gator Apple 1,will have to come before the Council for approval to enter
into the agreement. They can confirm all areas are addressed to their satisfaction at that time.
KIRK - YEA
WATFORD - YEA
VOTE
MAXWELL - YEA
WILLIAMS - YEA
CLOSE PUBLIC HEARING - Mayor. III MAYOR KIRK CLOSED THE PUBLIC HEARING AT 6:21 P.M.
O'CONNOR - YEA
MOTION CARRIED.
FEBRUARY 21, 2012 - REGULAR MEETING - PAGE 5 OF 9 6%
AGENDA
IX. NEW BUSINESS.
A. Fair Housing Workshop for Elected Official and General Public
pertaining to the FY 2011 Community Development Block Grant -
Nancy Phillips, Grants/Funding Specialist.
COUNCIL ACTION - DISCUSSION - VOTE
Ms. Phillips explained that at 3:00 p.m. today, the Council Chambers were open and she conducted a Fair Housing
Workshop for the community. This is now a Fair Housing workshop for elected officials and the general public in
attendance, pertaining to the 2011 Fiscal Year CDBG. Copies of the Fair Housing Manual were distributed in the
Council's packets. Fair housing is a right of every American. The right to live where they choose, to raise a family, to
own a home, in dignity and without fear of discrimination, is a fundamental right guaranteed to all Americans. Fair
housing is a right protected by federal and state laws. Fair housing means an individual may freely choose a place
to live without regard of race, color, religion, sex, national origin, handicap or familiar status. The fair housing act
protects people with physical and/or mental disabilities, and makes it illegal for anyone to deny an individual on that
basis.
What is discrimination? Housing discrimination is rarely blatant. It is usually disguised and is done with a smile and
handshake. An individual's fair housing rights are violated when he/she is prevented from renting or buying a residence
because of race, color, religion, sex, national origin, handicap or familial status in the areas of rental and real estate
transactions within the local community. By working with local governments, lending institutions, landlords, and
developers to educate individuals in our community about the Fair Housing Act, discrimination can be eliminated.
Should an individual feel that they are being treated unfairly, the City is to encourage to call HUD at 1-800-669-9777,
or the complaint can be given to Ms. Phillips to assist them. The City has adopted, by ordinance, as required, to
prohibit discrimination in the sale or rental of housing on the basis of the seven protected classes.
Methods of encouraging fair housing are to hold public educational and training programs for the general public;
annually review local land use and zoning laws and procedures to determine whether they contribute to or detract from
Fair Housing; send letters to businesses selling, renting or financing housing encouraging them to adhere to the
Federal Fair Housing Law; provide public endorsement of the principle of fair housing; require the use of affirmative
marketing and advertising practices by private developers as a condition for obtaining local licensees and permits;
establish a Fair Housing Commission to review and investigate activity and complaints for housing related industries.
The Mayor and Council thanked Ms. Phillips for her presentation. There was no official action required on this item.
B. Presentation of Okeechobee Correctional Institute Work Program - Mr. Javier Jones, Classification Supervisor of the Florida Department of Corrections, Okeechobee Correctional
Colonel Royce Dykes and Classification Supervisor Javier Jones. Institution (OCI) appeared before the Council to explain their mission, current and future use of their facilities and
minimum custody work squads, as well as encourage building a stronger relationship with the City. Their mission is
to protect the public, while providing a safe and humane environment for staff and inmates. Provide community custody
inmates on public works, interagency and FDOT squads to work in partnership with the community.
Op
FEBRUARY 21, 2012 - REGULAR MEETING - PAGE 6 of 9
AGENDA COUNCIL. ACTION - DISCUSSION - VOTE
IX. NEW BUSINESS CONTINUED.
B. Presentation of Okeechobee Correctional Institute Work Program As well as to provide programs and services to inmates; and to supervise all inmates at the level proportionate with
continued, the threat they present to society. Mr. Jones introduced Colonel Royce Dykes. The two continued the presentation
together and gave the statistics of the number of inmates housed at the facility, numbers of inmates released into the
local community upon the end of their sentence. In 2008, the Department began changing its internal structure on
how inmates are housed. It created an Office of Re-entry to coordinate services for inmates and offenders to ensure
a successful transition back into communities. The strategy provides a holistic approach including educational
programs where they can obtain their GED. Vocational training, where they can learn a skill and be certified, such as
a waste water plant operator. As well as various classes to help them learn to be better citizens and parents, providing
them with the tools and support needed to return to their communities as productive, law-abiding citizens.
The Work Camp, an eight -acre facility across from the Main compound consists of 11 buildings and three special
activity pavilions. This site will house only medium, minimum and community custody inmates. These are the inmates
who participate in the work squads. The goal is to utilize these squads more in the future, as there is a huge amount
of potential inmate labor. An invitation was extended to the Mayor, Council Members and City Staff to come out to the
facility, meet Warden Skipper and his staff, tour the facility and consider their offer to use these work squads to assist
the City's labor force. The facility should be up and running by mid summer. The Council had several questions, which
were answered. Mayor Kirk thanked them for their presentation and the Citv will be sure to follow up on the
invitation, as this looks to be a promising endeavor.
C. Motion to approve a lease agreement with the Chamber of Mr. Terry Burroughs was not present when this item was to be discussed. He requested, through Council Member
Commerce of Okeechobee County - City Attorney (Exhibit 3). O'Connor, that the item be moved to the end of the meeting allowing him time to arrive. Mayor Kirk agreed.
D. Consider a request to address the City's noise ordinance - Ron Mr. Ron and Mrs. Linda Main appeared before the Council and distributed a copy of City Code Sections 30-81 Noise
Main (Exhibit 4). regulation in general, and 30-82, Specific noises prohibited (13) Places of public entertainment. They requested the
Council consider adding "'to repetitive unnatural noise [music and/or voices] that are verified by a police officer" at the
end of 30-82(13). As well as to give police the recourse, such as issuing citations or making people lower the unnatural
noise.
Mrs. Main noted her gratitude to the Police Department in handling the noise complaints promptly and professionally.
The noise is an issue due to her home's proximity to Hammerheads Bar and Grill, owned by David and Anita Nunez.
The restaurant is closed now, except for special events. Their concern is potential owners or leasers of the facility in
the future, who may not be as accommodating to resolve the neighborhood complaints as the Nunez's have been.
Chief Davis and Administrator Whitehall will research the matter further and fallow -up to the Council with
Staff's recommendation.
FEBRUARY 21, 2012 - REGULAR MEETING - PAGE 7 4F 9 0A
li AGENDA III COUNCIL ACTION - DISCUSSION - VOTE li
IX. NEW BUSINESS CONTINUED.
Readdress Item C. Motion to approve a lease agreement with the Chamber
of Commerce of Okeechobee County - City Attorney (Exhibit 3).
Mayor Kirk announced that Mr. Burroughs, Vice President of the Chamber of Commerce of Okeechobee County
(Chamber), was present and that the Council would now address new business item C, Exhibit 3 regarding the
approval of a lease agreement with the Chamber. Following a lengthy discussion between the Council, City Staff and
Mr. Burroughs regarding the proposed lease agreement language contained in Exhibit Three, the following items
are to be addressed and the matter brought back to the Council:
-Terms and Conditions, second paragraph: reword to clarify that the Council has to approve the extension of the
agreement; request for extension and approval of extension to be documented in writing.
-Conditions of Premises and Repair. It was agreed, without an objection from Mr. Burroughs, for the City's Building
Official to conduct an inspection of the building and list all repairs. The reason an inspection has not been conducted
to date is the utilities must be connected. The Chamber cannot get utilities connected without a lease agreement, as
well as the water cannot be turned on until the delinquent water bill is paid. Administrator Whitehall was instructed to
resolve the water bill and find solutions to having the utilities connected for the inspection.
-Clarify who will bear the costs for what repairs to the facility and property.
-Insurance. Clarify the City is paying $1700.00 per year for property and liability insurance. The Chamber will be
required to carry liability insurance as well. The City needs to be added as additional insured on the Chamber's policy
with a copy provided to the City.
-Attorney's Fees needs to be researched further, by Attorney Cook, to determine whether its required/needed.
-The Default section needs to be clarified to ensure in addition to the items listed, default includes failing to have the
building open to the public within a specific period of time, for example 30 days; failing to operate the Chamber within
the facility, for a specific period of time; and/or failing to conduct a certain number of membership meetings within a
certain amount of time.
Mr. Tommy Hoover addressed the Council by asking, since the City is entering into this lease agreement at a much
reduced commercial office rental rate, and has in -kind contributions, would that subject the Chamber to the Sunshine
Laws? Attorney Cook responded no. Administrator Whitehall added, there are provisions for transparency in the lease
agreement. Mr. Burroughs further explained, this Chamber is a 501 c(6) non-profit organization and must provide their
financials to the membership, transparency is not going to be an issue.
Mr. Burroughs final comment noted that the Chamber's Board of Directors may be open to a different approach to the
lease, specifically with the rent; he will follow-up with the Administrator.
FEBRUARY 21, 2012 - REGULAR MEETING - PAGE 8 OF 9
1 AGENDA III COUNCIL ACTION - DISCUSSION - VOTE I)
IX. NEW BUSINESS CONTINUED.
E. Discuss Park Committee recommendations for proposed conceptual
park - City Administrator (Exhibit 5).
ITEM ADDED TO AGENDA: F. Discuss the proposed Florida Department of
Transportation roadway improvements project for State Road 70 West to the
intersection at Highway 441 - Council Member Maxwell (Exhibit 6).
As instructed by the Council, the Park Committee reviewed the proposed park conceptual site plan at their January
23, 2012 meeting. Their recommendations were to add restrooms; water fountains; step -terracing going down to the
water bank; low impact lighting; fencing the perimeter of playground area; more benches with shade, specifically one
within the playground area; fencing around the perimeter of the entire park; a sign with rules and regulations with
graphics and a sign recognizing those who gave in -kind services/donations for the construction of the facilities.
The Council discussed the suggestions and the best method to proceed with the project. Administrator Whitehall
was instructed by the Mayor and Council to move forward with the development of the park. To bring back to
the Council a final design for approval; as well as a construction time line and flow chart. The chart will outline
the formation of the park. It needs to include all in -kind services, materials or supplies, costs to construct
which items and the estimated annual maintenance costs once constructed or installed.
Council Member O'Conner suggested starting with the mulch trail, as it is all being donated. Then, installation
of the fishing dock, to show the community the City's commitment to developing the park. Mayor Kirk added
that the restrooms and water fountains needed more thought. Perhaps when the Council can see the costs
they could make a better decision on leaving them in the project. In closing, Mr. Gary Ritter addressed the Council
to offer a recommendation for Staff to draw from. He has had the pleasure to visit every park around the lake and Paul
Rardin Park, in Belle Glade is the most immaculate of them all. They have restrooms, it is always clean, with no
vandalism. Additionally, with the presentation given earlier by OCI, this is an area where the work camp labor squads
could be utilized to maintain the park,
Council Member Maxwell requested to add discussing the proposed Florida Department of Transportation (FDOT)
roadway improvements project for State Road 70 West to the intersection at Highway 441. The City originally learned
of this project at the May 6, 2008 meeting, which proposed adding dual left turn lanes at all approaches to the
intersection and rerouting left turns at 2', 3`d and 4" Avenues intersections along State Road 70. Then at the April 6
and 20, 2010 meetings, progress of the project was presented along with the adoption of Resolution No.10-04, The
resolution supported the proposed design concept of the intersection improvements and agreed to revert the City's
title and interest on approximately 0.80 acres of Flagler Park to the Hamrick Trust in order for FDOT to purchase the
parcels to widen State Road 70 West.
On February 17, 2012, Council Member Maxwell, Administrator Whitehall and Public Works Director Robertson met
with Engineer Eric Leschak, of American Consulting and Celia Nichols, of Nichols Landscaping Architecture. The
purpose of the meeting was to confirm the City wishes to continue participating in the design and planning stages in
order to create an attractive, traffic calming environment in connection with the improvements.
FEBRUARY 21, 2012 - REGULAR MEETING - PAGE 9 OF 9 io
II AGENDA III COUNCIL ACTION - DISCUSSION - VOTE II
IX. NEW BUSINESS CONTINUED.
ITEM ADDED TO AGENDA: F. Discuss the proposed Florida Department of The project is currently 60 percent complete in planning. The time table projections are to have final plans by
Transportation roadway improvements project for State Road 70 West to the December 31, 2012 with construction beginning in July 2013, Exhibit Six contained notes from the meeting provided
intersection at Highway 441 continued. by Administrator Whitehall and a current FDOT power point presentation for the project, the Highway 710 Bypass
Project, and the State Road 70 East, from Northeast 34" Avenue to Berman Road Project.
X. ADJOURN MEETING - Mayor.
Please take notice and be advised that when a person decides to appeal any decision
made by the City Council with respect to any matter considered at this meeting,
he/she may need to insure that a verbatim record of the proceeding is made, which
record includes the testimony and evidence upon which the appeal is to be based. City
Clerk media are for the sole purpose of backupofficial records of the Clerk.
ATTE T:
Lane Gafniotea, CMC, City Clerk
James E. Kirk, Mayor
Items the City addressed were to mix palm trees, crepe myrtles or some other type of smaller trees between the slower
growing oak trees that will have to be replaced. Stamped crosswalks. Replacement of sidewalks with pavers to match
the ones within the downtown area. Landscape the new medians. The existing mast arm traffic light poles are to be
replaced with the older boxedlcable types. Decorative type poles were suggested since it is the main intersection and
within the Central Business District. Requested the cost difference, when replacing the street lighting to a decorative
variety and decorative signage.
The City will need to continually maintain contact with the various FDOT consultants on the project as it progresses
in order to assure the aesthetic improvement suggestions are taken under consideration. Mayor Kirk and Council
Members noted these suaaestions were excellent and thanked Council Member Maxwell for_takinq_this_on.
With the general consensus of the sucic
lestions obtained they will be forwarded to the appropriate
staff/consultants for inclusion during the preliminary design phase.
There being no further discussion nor items on the agenda, Mayor Kirk adjourned the Regular Meeting at 7:58 p.m.
The next regular scheduled meeting is March 6, 2012 at 6:00 p.m.
_eNDEPENDENT _
NEwsPAPERS
OKEECHOBEE NEWS 107 S.W. 17th Street, Suite D, Okeechobee, FL 34974 (863) 763-3134
STATE OF FLORIDA
COUNTY OF OKEECHOBEE
Before the undersigned authority personally
appeared Tom Byrd, who on oath says he is Publisher
of the Okeechobee News, a three times a week
Newspaper published at Okeechobee, in
Okeechobee County, Florida, that the attacheds of
advertisement being aa-
in the matter of
in the 19th Judicial District of the Circuit Court of
Okeechobee County, Florida, was published in said
newspaper in the issues of
M
Affiant further says that the said Okeechobee News
is a newspaper published at Okeechobee, in said
Okeechobee County, Florida, and that said newspaper
has heretofore been published continuously in said
Okeechobee County, Florida each week and has been
entered as second class mail matter at the post office in
Okeechobee, in said Okeechobee County, Florida, for a
period of one year next preceding the first publication
of the attached copy of advertisement, and affiant fur-
ther says that she has neither paid nor promised any
person, firm or corporation any discount, rebate, com-
mission or refund for the purpose of securing this
advertisementlo6ublication in the said newspaper.
. - r Tc
Sworn to and subscribed before me this
1 day of -
AD
Notary Public, State of Florida at Large
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140TARY UC4TATE OF MIA- A
" Angie Bridges
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Expires; APR. 20, 2012
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CITY OF OKEECHOBEE
FEBRUARY 21, 2012
REGULAR CITY COUNCIL MEETING
OFFICIAL AGENDA
I. CALL TO ORDER - MAYOR: February 21, 2012, City Council Regular Meeting, 6:00 p.m.
II. OPENING CEREMONIES: Invocation given by Rev. Cary McKee, More 2 Life Ministries;
Pledge of Allegiance led by Mayor.
III. MAYOR, COUNCIL MEMBERS, AND STAFF ATTENDANCE - City Clerk.
Mayor James E. Kirk --"
Council Member Devin Maxwell
Council Member Mike O'Connor >.
Council Member Dowling R. Watford, Jr.'-'
Council Member Clayton Williams
City Administrator Brian Whitehall L:
City Attorney John R. Cook ✓
City Clerk Lane Gamiotea ✓
Deputy Clerk Melisa Jahner
Police Chief Denny Davis
Fire Chief Herb Smith
Public Works Director Donnie Robertson ✓
IV. PRESENTATIONS AND PROCLAMATIONS.
A. ✓Recognition of Richard Donegan's achievement of High School "Boys Golfer of the Year" Class of 2012.
B. v,'Aresent a five-year longevity service award to Scott Morgan.
C. / Present a five-year longevity service award to Mitch Brydebell.
PAGE 1 OF 3
21, 2012 PACE 2 of 3
IV. PRESENTATIONS AND PROCLAMATIONS CONTINUED.
Proclaim the week of February 19 - 25, 2012 as "National Engineer's Week."
f
1'
V. MINUTES - City Clerk.
• A. Motion to dispense with the reading and approve the Summary o�uncil Action for the February 7, 2012 Regular Meeting.
VI. AGENDA -Mayor. �
A. Requests for the addition, deferral or withdrawal of items on today's agenda.
VII. WARRANT REGISTER - City Administrator.
n
A. Motion to approve the January 2012 Warrant Register. b CJ
General Fund $425,019.37
Capital Vehicle/Project Fund $386,752.12
Public Facility Fund $12,476.53
CDBG Fund $ 5,219.00
• VIII. OPEN SECOND PUBLIC HEARING FOR FY 2011 COMMUNITY DEVELOPMENT BLOCK GRANT - Mayor.
A.1.a) Discuss the CDBG /Program for Fiscal Year 2011 Funding Cycle - Nancy �Phillips, Grants/Funding Specialist (Exhibit 1).
i i
b) Public Comments and Discussion. j
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B.1.a) Motion to adopt proposed Resolution No.12=03 authorizing Submission and"96signating Signature Authority for FY 2011 CDBG Economic Development
Grant - Nancy Phillips, Grants/Funding Splialist (Exhibit 2).
b) Public Comments and Discussion.!f
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21, 2012 PAGE 3 of 3
Vill. PUBLIC HEARING FOR FY 2011 COMMUNITY DEVELOPMENT BLOCK GRANT CONTINUED.
B.1.c) Vote on motion
CLOSE PUBLIC HEARING.
IX. NEW BUSINESS.
i) ^
(' : V:z /
• ,�A. Fair Housing Workshop for Elected Officials and General Public pertaining to the FY 2011 Community Development Block Grant - Nancy Phillips,
Grants/Funding Specialist.
B. Presentation of Okeechobee Correctional Institute Work Program - Colonel Royce Dykes and Classification Supervisor Javier Jones.
C. Motion to approve a Lease Agreement between the City of Okeechobee and the Chamber of Commerce of Okeechobee County - City Attorney
(Exhibit 3).
D. Consider a request to address the City's Noise Ordinance - Ron Main (Exhibit 4).
E. Discuss Park Committee recommendations for proposed conceptual park - City Administrator (Exhibit 5).
X. ADJOURN MEETING.
•
PLEASE TAKE NOTICE AND BE ADVISED that if any person desires to appeal any decision made by the City Council with respect to any matter considered at this proceeding, such
nterested person will need a record of the proceedings, and for such purpose may need to ensure a verbatim record of the proceedings, which record includes the testimony and evidence
n which the appeal is to be based. City Clerk media is for the sole purpose of backup for official records of the Clerk.
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SU,'Per\at�ve Ath\ete AWa,�((j,
Office of the Mayor
Okeechobee, Florida
WHEREAS, Richard Donegan, a Senior at Okeechobee High School, and avid
golfer set a goal to be a winner in the sport he loved. He finished 18`' in the
State Tournament in 2010, with a promise to himself to return and win the
next year; and
WHEREAS, Richard achieved the State Champion title in the Boy's Class 2AHigh
School Golf; and
WHEREAS, in honor of his dedication and perseverance, this is indeed an event
worth recognizing, as OHS has not had a State Champion in any sport, since
1992 by a Wrestler, Curtis Tyson.
NOW THEREFORE, I, James E. Kirk, by virtue of the authority vested in me as
Mayor of the City of Okeechobee, Florida, do hereby proclaim Richard
Donegan the recipient of the City's Superlative Athlete Award this 21 St
day of February, 2012.
In witness whereof I have hereunto set my
hand and caused this seal to be affixed.
Attest:
James E. Kirk, Mayor
Lane Gamiotea, City Clerk
LI
SUPERLATIVE ATHLETE AWARD
Richard Donegan
Honoring your dedication and
excellent accomplishment as the
2011 Class 2A Boys State Golf Champion
Okeechobee City Council
February 21, 2012
I
e�it� Service�� gand
Presented To
0
Scott
1 �l
In Appreciation for Your 5 Years of Hard Work and Dedication
With the City of Okeechobee
February 16. 2007 through February 1.6, 2012
Service is the lifeblood of any organization. Even-thim- flows from it and is nourished b-%- it
"n
The Citv and Your Fellow Citizens have Benefitted (Treativ I)v Your Perfori-nanee.
Presented this of day 20t2
lumes E. Airk. Alqyor
7
4--
an(, Gafldtm. city clerk
c3
5J
r ong� Service p",
Presented To
0 bitch trydebell
In Appreciation for Your 53 Years of Hard Work and Dedication
With the City of Okeechobee
February 16, 2007 through February 16, 2012
Service is the lifeblood of any organization. Evervthinc; flows from it and is nourished by it.
Thp C itv and Your Fellow Citizens: have Benefitted Greatly I)v Your Performa ce.
' /
Presented this ����! _ dad- of ,2 .���..�� _ _ _ Ol_
InrMIS E. Kirk. Mayof
cane 6aniio la. City Clerk
•
•
DEPE
�XRwsrw
OKEECHOBEE NEWS
STATE OF FLORIDA
COUNTY OF OKEECHOBEE
107 S.1N. 171h Street Suite 1), Okecrhotrc, FI. 34974 (863) 76"134
Before the undersigned authority personally
appeared Tom Byrd, who on oath says he is Publisher
of the Okeechobee News, a three times a week
Newspaper published at Okeechobee, in
Okeechobee County, Florida, that the attached copy of
advertisement being
in the matter of E 2—
in the 19th Judicial District of the Circuit Court of
Okeechobee County, Florida, was published in said
newspaper in the Psues of
Affiant further says that the said Okeechobee News
is a newspaper published at Okeechobee, in said
Okeechobee County, Florida, and that said newspaper
has heretofore been published continuously in said
Okeechobee County, Florida each week and has been
entered as second class mail matter at the post office in
Okeechobee, in said Okeechobee County, Florida, for a
period of one year next preceding the first publication
of the attached copy of advertisement, and affiant fur-
ther says that she has neither paid nor promised any
person, firm or corporation any discount, rebate, com-
mission or refund for the purpose of securing this
advertisement fore fl3-hratlon in the said newspaper.
Tom Byrd
Sworn to and subscribed before me this
,S__day of AD
Notary Public, State of Florida at Large
, 0TARP nMLJC-STATE OF i/Jil�
Angie Bridges
`y Commission#DD779778
;`�'... Expires: APR, 20, 2012
'ONDED Ty1RU ATLANTIC BONDING CO., 1N,
SECOND PUBLIC HEARING NOTICE
Tt;e Clb'dOlaadmbae is apptymg b Pie Florida Dept neM IDFFV a
grata tinder" Splixmk DeMW-d cde8ary n
2011Fbdt*oC"Cama* DerakPmenl Black Grant(CONG) PWWa Fix 690 a**
4 Plr is "Pow. atWW 70%of Ina funds moat heneSt bwand moderab'YWM Papas. The
.& late, daft anatam am esarn+Nd p..*,bW benefit b low teal nadram 1— Pe— for
wnim is apptykg are:
Palce«gga Ban* at
I.- and M.lderem
Af�ad �YtAmm+mt
03K Street mp—ritenei $200,994 100%
Eglneern $ 31,735 W%
Type D AddiaaW Ergkeatkg i slow ;Do%
WA
21A AOiaiaalrePai' %i8.� it
Al the Pate amle w0x, d IS UrdeWtn A tlw9nnt appdcrlon will have any le—P.W.Htle.
The CD6c Prolect+vN mdamka sbwtimpmvwwrf b SR70 re9uaed w Appwle9's Nrghbodom fiat 6OdPnmyaeeb fMy,al.
fulkTirtw Ebrvalant{FIE)jobsdwMm Oaten(15)wBbe armedbwoos in tlw gmdepplicesm.OcaWBWfete,(16)T0E's, in V.
(12)FTE poraans wN Ca nmde evadahleb hx-bmodemr Mtwrne (LMn PeoPkTt'aNa asa�°^bcMa^r'1210 NpttNEaat in 6ce
city knits a1 a.eewhee, F ida.
The Cdy' of OkeeUobee plans b minimize displacement of Parsons as a resat of planned CDBG (ended aNvNea in the Mlm"Ill
mama: No Permwem dleplawnex la enadpebd.
P my prams aedhiplaced as a M"of thew planned WW*N, the coy wN as"taich pawns b Pla iotrrng manner. The CRY
wN Mlsw are padYira auNrodin fl r AriMfplaarnent and Relmttlan PoLq.
A public heanng In PMide 011 a an owabnhY b oannanl m fire appkcsaw will be held at the city Comet M"V WTueeday,
February 21, 2012 at 6.00P.m. This meeag wN be held at tee Okwdleaea{W'Hot 55 B.E. Third thw A draft ropy of penal 01
the apocaliw wN be evaBable for tenant .1 that fine. A 11nr mpydPm ePpPczam will W made Wahbm 9 "a Cty AEmunsrebrs
0111. on Malay ft pFriday be~Pr hoaa of&.30a.m. to 1:00 P.n, and 21W pm: I. a'.30Pa. no "MBata IM days after
February 29,2012. The application will be slMWlel to DEO w« bekm'Fehruary 29,2012. TopM*,tdr rrfkawuYaff anoem
ing One epmicaaon and ke pubko hoe" tarn«! Mt. enter, YNO Wd, Coy • oaf - ,f .;•. , , Av@'"'° .:•,
OkeeWbm,«WePlpro 883d63-3VIL
A p&k hsakg 1, aebO caa.*d k e lundoWW wCOMrWe Watim. Aar MMUPWPNW f.**ft ary WAPNO baba
twadnp laNeaed «Me vlalMy Inlpaked elrel c«lekd Mr. VAabheP r Iwo 6w rabn0rade.Pdatn w 1b4gWNpaa4 ter MANPrater
vM tee Padded. Nry nonEn�'sh rroeeYYWDetmn wWfryb effrd tlw prNk haed^B eholdd corMct ik.4dldmtal at Ienl Pala neladf
dadep VwiD MWft&WMWV,iq.empoWwRbtpmvded, roaaxwaTreanmmnwdeaUarra kr Der Patsone
(TDD), pbsee GO 8le P460 Rray Savi eat I -SUN 8711. Any handicapped Penn ragdag MOM ascanmufn at "I" ds
rneedrig tetrad Bate Mr. Vda"atMeelM wW>dr days p^a b the maeam.
pu"fA w Sedw 102 oftM HW Rvbm Actd i980. %kfwig dla imm wiAbG mtmftd b OCAwhh e* aW kaom The
dmdo ms wN m ^mate amdabb by the C9y d okewhDbf wd DCAkr Wft wpKbM apm mplW. Thane dOdmwas wid tee
avadade m and Mr are dam d subrnlardt dmt eppkAtm rod ehW anamra b Da waleblefr a mkimum period-(- years.
1. 0"" gavonnwnl lbdarr, awe end Ixd)arisWoe al, cite pmjed in be bat den am rod, bow alrarfe, insurer. payment.
rabem, arsdy, aedk, mu bw,em,«riy dMr lam of direct or hiked lamest by aau is and wide#
2. The identities and powdery kdatate Of all dwewa i, tnnM1apaini, Or Wneufine imnMe n ter ppkcaen 1pasrstma "in"'
planrrg ter derebPnam ofBe Poled «eow,
3. The identities and PWOWY Of my dW Ilerwns win a Pemrnary PWW in cite pmkd th" on mawnebty be expecled
to mcnd $50,000 or 10%d IN grant mWW (whdesr is lower);
4. Fm saw dasebpem, mni alas, Ow ad halm, Mpdy awnem, «atlwre lined in two (2) Or three (3) abm vdach ane CMprabms,
Or Otto makes, IN idrrfld2aon rod pewrday kderesm by expoations or an* of wm otter, d W, Prmdpramaknoaer, «
odwrdfiOal dfhe enw,
5. The eapecpd __ of aS hads b be p"Mad to me project by eadi of the pmriders d thaw Lunde and ftw amrwpnwided;
am
eTha e.p.W ews daft krde by a" and ampurA.
A public workshop m Fair Hie" will aw be arMadad for elered officals and dw general public.
PUBLISH:211512012 Okwchobaa Nwn
•
• bknIBIT I
ft B 2I, 20-12
MEMORANDUM
NANCY PHILLIPS & ASSOCIATES, L.C.
7408 Edisto Drive Tel: 561-432-1524
Lake Worth, Florida 33467 FAX: 561-432-6734
February 14, 2012 TRANSMITTED VIA EMAIL
TO: Mayor and City Council, City of Okeechobee
FROM: Nancy Phillips, Grants/Funding Specialist
SUBJECT: FY 2011 CDBG Economic Development Application Summary
The Second Public Hearing to discuss the City's FY 2011 CDBG Economic Development
Application is scheduled for February 21, 2012 at the City Council meeting. A summary of the
Economic Development Application that will be submitted by February 29, 2012 is noted below:
CITY OF OKEECHOBEE CDBG FY 2011
ECONOMIC DEVELOPMENT GRANT APPLICATION
The City is eligible to receive up to $700,000 of CDBG funds for this project. However, the
project costs are projected to be $257,827.00. The budget for this grant is as follows:
03K Street Improvements $200,994.00 350 LF
Engineering and Inspection $ 31,735.00
Additional Type D Activities $ 6,000.00 Surveying, Geotech Testing
21A Grant Administration $ 19,098.00
TOTAL Grant
$257,827.00
The participating party, Gator Apple 1 LLC who is the management firm for the Applebee's
Neighborhood Grill & Bar, will be creating fifteen (15) full-time equivalent new jobs of which
twelve (12) or 80% will be made available to low -to -moderate income residents. Street
improvements will consist of a left turn median opening at the entrance to Applebee's and FDOT
has requested additional street improvement work at SE 13`h Avenue and at SE I Oth Avenue.
The application may be changed based upon comments received at the Second Public Hearing. I
will be available to answer any comments you might have.
/nsp
. LXHIBIT 2
RESOLUTION NO. 12-03
ftB21,Z012
A RESOLUTION OF THE CITY OF OKEECHOBEE, AUTHORIZING THE
FILING OF THE CITY OF OKEECHOBEE'S FISCAL YEAR 2011 FLORIDA
SMALL CITIES COMMUNITY DEVELOPMENT BLOCK GRANT ECONOMIC
DEVELOPMENT APPLICATION WITH THE FLORIDA DEPARTMENT OF
ECONOMIC OPPORTUNITY, AND DESIGNATION OF SIGNATURE
AUTHORITY; PROVIDING FOR PUBLIC HEARING AND COMMENT;
PROVIDING FOR SEVERABILITY; PROVIDING FOR AN EFFECTIVE
DATE.
WHEREAS, the Florida Legislature, during the 1983 Legislature Session, enacted the
Florida Small Cities Community Development Block Grant Program Act, Florida
Statutes, Chapter 290, to accept and administer the Community Development Block
Grant Program created by Title I of the Housing and Community Development Act
of 1974, as amended; and
WHEREAS, the purpose of the Florida Statutes, Chapter 290, is to assist local
governments in carrying out effective community development activities to arrest and
reverse community decline and restore community vitality, and
WHEREAS, Florida Statutes, Chapter 290, designates the Florida Department of
Community Affairs as the administering agency for the Florida Small Cities
Community Development Block Grant Program; and
WHEREAS, it is the intent of the City of Okeechobee to apply for Fiscal Year 2011 Florida
Small Cities Community Development Block Grant funding in the Economic
Development category; and
WHEREAS, the City of Okeechobee's Fiscal Year 2011 Florida Small Cities Community
Development Block Grant Application reflects the community development needs of
the City.
NOW, THEREFORE, be it resolved before the City Council for the City of Okeechobee,
Florida; presented at a duly advertised public meeting; and passed by majority vote
of the City Council; and properly executed by the Mayor or designee, as Chief
Presiding Officer for the City:
SECTION 1.
That the City Council for the City of Okeechobee, Florida authorizes the Mayor
and/or Pro-Tempore to execute and submit to the Florida Department of Community
Affairs the City's application in the Economic Development category for Fiscal Year
2011 Florida Small Cities Community Development Block Grant Application.
SECTION 2.
That the City Administrator is authorized to act in connection with the application and
to provide such additional information as may be required by the Florida Department
of Economic Opportunity for the application and once awarded, authorized to
execute any documents required throughout the entire grant process, including
environmental review process.
SECTION 3. EFFECTIVE DATE.
This resolution shall become effective immediately upon its adoption.
Resolution No. 12-03 Page 1 of 2
INTRODUCED AND ADOPTED in regular session this 21s' day of February, 2012.
ATTEST:
James E. Kirk, Mayor
Lane Gamiotea, CMC, City Clerk
REVIEWED FOR LEGAL SUFFICIENCY:
John R. Cook, City Attorney
Resolution No. 12-03 Page 2 of 2
0 0
AGENDA
1. What is Fair Housing? ........................ 2
2. What is Discrimination? ....................... 2
I What to do if Discriminated Against .............. 5
4. Discussion of Fair Housing Ordinance ............. 5
5. How can Fair Housing be Encouraged
in Your Community ........................... 6
6. Suggested Activities to Affirmatively
Further Fair Housing ........................... 6
7. Questions
1
WHAT IS FAIR HOUSING?
Every American has a right to fair housing. The right to live where they
choose, to raise a family, to own a home -- in dignity and without fear of
discrimination -- is a fundamental right guaranteed to all Americans.
"Fair housing choice" means the ability of persons of similar income
levels regardless of race, color, religion, sex, national origin, handicap or
familial status to have available to them the same housing choices.
Fair housing is a right protected by federal and state laws. Fair housing
means an individual may freely choose a place to live without regard to
race, color, religion, sex, national origin, handicap or familial status.
The Fair Housing Act protects people with physical or mental disabilities.
It is illegal for anyone to deny an individual housing because that
individual has a mental or physical disability, or a record of having had a
mental or physical disability, or because people think an individual might
have a mental or physical disability. Individuals with mental retardation,
mental illness, epilepsy, cerebral palsy, visual and hearing impairments,
AIDS and other disabilities are protected by the Fair Housing Act. People
who use walkers, wheelchairs, service dogs, or a personal care attendant
are also protected against housing discrimination.
WHAT IS DISCRIMINATION?
Housing discrimination is rarely blatant. It is usually disguised and is
done with a smile and handshake. An individual's fair housing rights are
violated when he/she is prevented from doing one of the following
because of race, color, religion, sex, national origin, handicap or familial
status:
2
1. Viewing, or renting an apartment;
2. Viewing or purchasing a home;
I Applying for or securing a house mortgage; and
4. Purchasing homeowners' or renters' insurance.
Be suspicious if you hear lines like these:
When renting an apartment:
• "I rented that apartment right after you called. "
• "I'll show you the apartment after I see your green
card "
• "This building is for adults only. "
• "I don't really want all those changes - a ramp, grab
bars, that's too much. "
• "We can't have mentally retarded persons living here.
Who will take care of them? It will make the neighbors
uncomfortable. "
When buying a home:
• "Do you think you can afford this neighborhood? "
• "We just can't seem to make an appointment to show
you that house."
• "I'll need to pre -qualms you before I show you
homes. "*
3
• t •
• "The owner just took the house off the market. "
When seeking a home mortgage:
• "There's a problem with the appraisal. "
• "We have a minimum mortgage amount, we don't make
loans under $30, 000. "
• "We'd like to make this loan, but we need at least a
20% down payment. "
• "You haven't been at your job long enough to qualms
for a mortgage loan. "
• "You might get abetter deal at another bank. Why
don't you call there first before you apply here?"
*If you are a realtor and normally pre -qualify potential homebuyers before
showing homes, please ensure that you pre -qualify all potential
homebuyers.
The Federal Fair Housing Act requires that local government aid in the
prevention of discrimination due to race, color, religion, sex, national
origin, handicap or familial status in the areas of rental and real estate
transactions within the local community.
By working with your local government, lending institutions, landlords,
and developers to educate individuals in your community about the Fair
Mousing Act, discrimination can be eliminated.
4
WHAT TO DO IF DISCRIMINATED AGAINST
It is against the law to deny people the opportunity to live where they
want to live. If an individual feels that they are being treated unfairly,
please encourage them to take the following steps:
• Call the United States Department of Housing and Urban
Development at 1-800-669-9777 or TDD 1-800-927-9275 for
hearing impaired
• Call the local or state fair housing enforcement agency
• Keep records of any meetings and phone calls with the landlord,
property manager, real estate agency, loan officer or insurance
agent. Include the person's name and title, the meeting place, date
and time.
Write down what happened and what was said and save all receipts,
applications, business cards or other documents received during
your meetings.
DISCUSSION OF FAIR HOUSING ORDINANCE
Your local government has adopted a Fair Housing Ordinance as required
by the Community Development Block Grant (CDBG) Program. This
ordinance prohibits discrimination in the sale or rental of housing on the
basis of the seven (7) protected classes (i.e., race, color, religion, sex,
national origin, handicap or familial status).
5
HOW CAN FAIR HOUSING BE ENCOURAGED
IN YOUR COMMUNITY?
There are several ways to affirmatively further Fair housing in a
community. One way that the local government can affirmatively further
fair housing is to hold public educational/training programs for the
general public as well as financial institutions, Realtors, and private
developers to promote fair housing.
SUGGESTED ACTIVITIES TO
AFFIRMATIVELY FURTHER FAIR HOUSING
1. Promote efforts to enact strong fair housing laws by developing or
strengthening local fair housing laws or ordinances so they are
substantially equivalent to federal law;
2. Review local land use and zoning laws and procedures to determine
whether they contribute to, or detract from, progress in fair housing.
3. Send letters from the local government to businesses selling,
renting, or financing housing, encouraging them to adhere to the
Federal Fair Housing Law;
4. Provide for public endorsement of the principle of fair housing and
of the adherence to the Federal Fair Housing Law;
5. Require the use of affirmative marketing and advertising practices
by private developers as a condition for obtaining local licenses and
permits;
6. Establish a Fair Housing Commission to review and investigate
activities and complaints of housing -related industries including;
2
•
•
A. Real estate brokerage practices
B. Lending practices
C. Realtor practices
D. Insurance practices
E. Builder sales practices
F. Appraisal practices
7. Contact local organizations to assess existing public opinion about
the status of fair housing in the community and to solicit assisting in
improving housing opportunities. Organizations to contact might
include:
A. Fair housing organizations
B. Public and private "community centers"
C. Civil rights groups
D. Organizations representing minorities, women, older
citizens, and the handicapped
8. Encourage participation of real estate broker associations,
homebuilders, landlords, and lenders in programs to promote the
following:
A. Affirmative marketing
B. Open housing
C. Review mortgage underwriting/credit criteria that may
have an adverse impact on minorities and women
D. Broaden lending practices
E. Community revitalization efforts
9. Develop public information and education programs promoting fair
housing to be utilized during Fair Housing Week which is held
every spring. Provide materials, posters and other information to:
A. Newspapers
B. Other publishers of advertisements
C. Real estate firms
D. Financial institutions
E. Savings and Loan Associations
F. Radio stations
G. Religious organizations
H. Public schools and institutions of higher education
1. Major employers
10. Document efforts to focus public information activities on:
A. Specific population groups known to have suffered from
discriminatory practices in the past
B. Groups directly involved in housing -related activities
11. Conduct or support through financial and technical assistance and
public endorsement:
A. Fair housing assistance programs that include:
(1) Providing information to minorities regarding
housing opportunity in non -minority areas
(2) Providing escorts for minorities seeking housing
B. A fair housing complaint referral program that includes:
(1) Providing fair housing information
(2) Assistance for filing fair housing complaints
C. Educational programs for the following types of groups:
1.1
(1). Citizen groups concerned with housing issues (fair
housing groups, tenant associations, builders, real
estate personnel, lenders, landlords)
(2) Organizations representing specific population
groups (minorities, women, senior citizens, etc.)
(3) Other local organizations (advocacy groups,
unions, voter leagues)
V
REMEMBER, IF YOU EXPERIENCE
HOUSING DISCRIMINATION, CONTACT:
United States Department of Housing and Urban Development
Office of Fair Housing and Equal Opportunity
Room 5204
Washington, D.C. 20410-2000
1-800-669-9777
1-800-927-9275 - TDD
10
Okeechobee CI received its first inmates in
November 1995, and the facility was formally
dedicated on January 24, 1996 as a level 466"
adult male correctional facility.
The Main Unit is a Level "6" facility with a
total capacity of one thousand six hundred
and thirty two (1,632), housing, close, medium,
minimum and community custody inmates.
They are two (2) open bay dormitories and Six
(6) two -man -room "T" shaped dormitories.
We have "B" dormitory Building as a
I confinement unit.
Okeechobee Correctional Institution's Work
Camp is a level (3) three facility housing only
medium, minimum and community custody
inmates. Construction of Okeechobee
Correctional Institution's Work Camp began
in September of 2009 and construction was
completed on July 31, 2010. The work camp is
seated on approximately eight acres across
from the Main Unit compound and consists of
11 buildings and three special activity
pavilions.
2011 Farm Production Totals
44, 179 pounds produced
Savings of $25, 000
Administration
Warden Powell Skipper
I W- -
Cowart Bethyl Roger McCracken
Assistant Warden Assistant Warden
Okeechobee Correctional
Institution
3420 N.E. 168th Street
Okeechobee, Florida 34972-4824
(863)462-5400 FAX: (863) 462-5402
FLORIDA DEPARTMENT
OF ..� D
!,��,'
CORRECTIONS 3 -
Okeechobee
Correctional Institution
Okeechobee CI
Mission
To protect the public, provide a safe .
and humane environment for staff
and inmates, provide
community/minimum custody
inmates on public works,
interagency and Department of
Transportation squads to work in
partnership with the community,
provide programs and services to
inmates and supervise all inmates at
the level proportionate with the
threat they present to society.
• • EXHIBIT 3
-.. MB 21, 2012
LEASE AGREEMENT
THIS AGREEMENT entered into this day of , 2012
between the CITY OF OKEECHOBEE, FLORIDA, (hereinafter "CITY") and
CHAMBER OF COMMERCE OF OKEECHOBEE COUNTY (hereinafter
"CHAMBER")
WITNESSETH:
That in consideration of the covenants herein contained on the part of the
CHAMBER to be kept and performed, the CITY does hereby lease to the
CHAMBER commercial property located in Okeechobee County, Florida, and
more particularly identified as:
Real property at: 55 S. Parrott Avenue
Okeechobee FL 34974
WaXIVUROU
THIS LEASE is for the specific purpose of use of the leased premises for
the chamber of commerce, and for no other purpose. As such, the mission, purpose
and activities of the CHAMBER shall include the following:
1. Promoting the City of Okeechobee and Okeechobee County as a whole in a
manner that would encourage and foster the location of business enterprises, and new
residents, to Okeechobee. This would include advertising, release of information,
preparation of brochures, organizing public forums, or such similar activities as
necessary to attain this goal.
2. Promotion of local events by the CHAMBER or in conjunction with other
civic, non - profit, and charitable organizations. These
events would include Speckled Perch Festval, Labor Day Festival, Christmas and
Holiday events, Fourth of July, National Day of the American Cowboy, and similar
events that are designed to attract citizens to the City.
3. Creation of a viable Chamber of Commerce by obtaining local support and
business members, holding meetings at least monthly, electing officers, appointing
committees, and such other activities normally associated with the operation of a
successful chamber.
TERMS AND CONDITIONS
TERM: The term hereof shall commence onthe day of
2012; and continue monthly until terminated on the 1st day of 2017;
or by eviction; or by further agreement of the parties, whichever first occurs.
The rental term may be extended be o d this initial term ukpon further written ("
CI' IL1. Ci ta,. ti. &w,ti+,. �.. i y`,.l.i e d. ti.:.. "� P t"..+,C
agreement s terms Ci --U r l ns WescriBed herein Mummd
conditions have been satisfactorily met by the Chamber4pring the preceding rental term.
�. _.....
RENT: Rent shall be the following sum. Sixty dollars ($60.00), which CITY permits to
be paid at the rate of one ($1.00) dollar per month, which shall be paid by CHAMBER in
s ; full at commencement of this lease, to CITY at: 55 SE 3rd Avenue, Okeechobee,
Florida 34974, or at such other place as may be designated by CITY from time to time.
Page I 1
CONDITION OF PREMISES AND REPAIR. CHAMBER hereby accepts the
premises in the condition that they are in at the beginning of this Lease and agrees to
maintain said premises in the same condition, order, and repair as they are in at the
commencement ofthis Lease, excepting only reasonable wear and tear arising from
the use thereof under this Lease Agreement. If the property is improved, the
CHAMBER agrees to make any and all normal repairs to said premises. All major
repairs, such as but not limited to,_plumbing, heating, air conditioning, roof, fixtures,
�_ _ _.
wiring, irrigation, etc., shall be paid by the City.)CHAMBERwvill- at -the end of this
Lease, surrender and deliver up the premises, - without demand, in as good order and
condition as when entered upon, loss by fire, inevitable accident, ordinary wear and
decay only excepted.
CITY shall notify CHAMBER in writing, within 15 days of the termination of
this lease, of its claim for damages to the property, and the intent to bill this amount to
CHAMBER, requiring CHAMBER furnishes a good address to CITY upon vacating
the property. CHAMBER shall notify CITY in writing of any objections to this claim, and
the provisions of Florida Statutes, Chapter 83 Part I, shall apply to a dispute concerning ,
return of the deposit for damages. ,
Al
a..l
INSURANCE. CHAMBER is liable for any and all claim, action, suit or other demand
for death, personal injury, property/casualty loss, environmental claim, or any incidental
loss which may occur, or claimed to have occurred on or in the premises, or
wherever occurring if arising out of the use of the premises, and shall hold CITY, and•
assigns, harmless therefrom, and indemnify CITY, including all attorney's fees and costs
incurred in such action.
CHAMBER shall obtain liability insurance coverage to protect against such
claim or injury in the minimum sum of $1,000,000.00 per person, per occurrence.
The property and casualty insurance presently maintained on the property by
CITY shall inure to, and be for the sole benefit of the CITY.
The CITY shall have the right to also insure the property as owner in such sum(s)
as it deems appropriate for injury and property/casualty loss.
DESTRUCTION OF PREMISES. If the premises are improved, and in the event that the
premises are destroyed or so damaged by fire or other unavoidable casualty so as to be
unfit for occupancy or use, then the CHAMBER shall have the ability to exercise one of
the following options:
(1) Terminating said lease, whereupon CHAMBER would forfeit all rents to date, but
not be liable for any further rental hereunder, and be returned any advance deposit paid to
CITY;
(2) Continue to use the premises if practical, with rent adjusted by agreement of the
parties if the property is less than fully habitable or useful for CHAMBER purposes.
UTILITIES. CHAMBER shall be responsible for the payment of all utilities used on
or at said premises. CHAMBER shall be responsible for the payment of all other services,
and place the service in its name, including, but not limited to, electric, telephone, waste
disposal, and gas used on said premises. CHAMBER agrees not to hold the CITY
responsible for any delay in the installation of electricity, water, telephone, or gas, or
meters therefore, or interruption of the use and services of such commodities.
TAXES. The CHAMBER shall pay all taxes, assessments or obligations incurred or
assessed on the leased property due to sales taxes; use taxes; Internal Revenue taxes;
State of Florida Department of Revenue or Workman Compensation; or any other
assessment caused by CHAMBER's use of the property as a commercial enterprise shall
be the sole responsibility of CHAMBER, who shall hold CITY harmless therefrom, and
Page 12
indemnify CITY, including attorney's fees and costs.
EQUIPMENT. The parties acknowledge that certain equipment may be installed or
used on the premises; any personal property or equipment affixed to the premises by the
use of bolts, screws, glue or fastening devise shall be considered a fixture, and the property
of CITY upon the CHAMBER vacating the premises.
UNLAWFUL USE. CHAMBER shall make no unlawful use of the premises, or permit
such use to occur, and use the property solely for commercial business uses as a
Chamber of Commerce and for no other purpose(s). This lease nor any part, is NOT
ASSIGNABLE. The CHAMBER shall not sublease, or permit any other person,
business, agency or other not specifically associated with the CHAMBER to occupy or
use the premises. The CITY may upon request, permit a similar use on the premises
only upon written request by CHAMBER, and approval by the City Council at regular
session.
GENERAL CONDITION OF PREMISES. CHAMBER shall keep the premises clean,
orderly, and not in violation of any City or County codes or State statutes.
PERSONALITY. Any property of CHAMBER remaining on or within the leased
premises thirty (30) days after termination of this lease may be disposed of by CITY
either by (a) selling the property to offset monies owed by CHAMBER under this lease;
(b) disposing of the property at the landfill; or (c) retaining such property for the sole use
of CITY; all without any claim therefore by the CHAMBER.
CHAMBER'S PROPERTY. CHAMBER assumes all responsibility for theft or damage
to all personal property of CHAMBER or its guests stored or used on premises and
releases CITY from any and all liability therefore.
ATTORNEY'S FEES. If it becomes necessary for either party to obtain services of
an attorney to enforce the provisions herein or relating to the premises, e revaiing
party shall be entitled to collect reasonable attorney's fees and all osts incurred,
including all appeals, from the other party.
NOTICES. Any notice which either party may or is required to give, may be given by
mailing the same by certified mail, postage pre- paid, to CHAMBER at the premises or to
CITY at the address where the monthly payments of rent are made.
BOOKS AND ACCOUNTS: The CHAMBER shall create and keep regular accounts
and records of all funds, donations, in -kind contributions, accounts payable, expenditures,
and financial status of the organization in its regular course of business. A certified
accountant shall keep and prepare all necessary records, tax returns and financial status of
the CHAMBER and submit same at least annually to the CITY. The CITY shall have at
any reasonable time, upon written request, to inspect the books and records of the
CHAMBER.
DEFAULT. CITY may, at its sole discretion, declare this lease in default for any of the
following:
a. Failure by CHAMBER to comply with each and every term herein A,
including continually maintaining an active registered nonprofit corporate
status with the State of Florida.
b. Failure by CHAMBER to pay rent when due as set out above.
c. Failure by CHAMBER to maintain all required permits,licenses,
insurance, and maintenance at the premises.
Page 13 '
d. At any time, upon five (5) days advance notice, in the event CHAMBER
has caused or permitted, intentional damage or destruction of the
premises.
e. Failure by CHAMBER to permit inspection of its books and records by the
City within two weeks of request.
f. Failure by CHAMBER to promptly pay all assessments, taxes or levies by any
local, state or federal agency.
g. Failure of CHAMBER to comply with the stated purpose and mandate of the ,�—i b
CHAMBER as set out in the preamble herein.
h. Permitting of uses by the CHAMBER of other persons or entities on -
the premises other than specific Chamber of Commerce activities, or of
assigning such use(s) without the consent of the City Council.
CURE OF DEFAULT. That CITY shall, prior to formal declaration of default
by CHAMBER as set forth above, provide to CHAMBER a period of time to address
and cure any claimed default. That CHAMBER shall have a period of sixty (60)
days from written notice to cure the claimed default. Such time maybe extended as
reasonably necessary, in the sole discretion of the CITY.
MEDIATION. In the event that the parties are not in agreement as to any claimed
default by CHAMBER in performance of this lease, the parties, upon written
request of either, shall sit down and mediate the issues, to come to an
understanding. The parties shall be represented at this informal mediation by the
City Administrator, one City Councilman, president of the Chamber, and one other
representative as they may appoint.
SURRENDER OF PREMISES. CHAMBER shall surrender the premises to CITY
upon the earliest of the following:
a. Upon any default by CHAMBER of any provision of this lease, within sixty
(60) days of written notice thereof.
b. At the conclusion of the rental period hereunder.
ASSIGNMENT. This lease is not assignable by CHAMBER without written
permission of CITY.
SEVERABILITY. If any part of this Lease Agreement shall be construed to
be unenforceable, the remaining parts shall remain in full force and effect as
though any unenforceable part were not written into this Lease Agreement.
TERMINOLOGY. Whenever used herein, the terms "CITY" and "CHAMBER"
shall be construed in the singular or plural as the context may require or admit.
APPLICABLE LAW. This Lease Agreement is to be construed according to the
laws of the State of Florida, venue being Okeechobee County, Florida.
CAPTIONS. Captions and headings in this Lease Agreement are for
convenience only and shall not be relied upon in construing the meaning of this
Lease Agreement or any of its provisions.
RADON GAS. Radon is a naturally occurring radioactive gas that, when it has
accumulated in a building in sufficient quantities, may present health risks to
persons who are exposed to it over time. Levels of radon that exceed federal and
state guidelines have been found in buildings in Florida. Additional information
regarding radon and radon testing may be obtained from your county public health
unit.
Page 14
TYPEWRITTEN OR HANDWRITTEN PROVISIONS. Typewritten or handwritten
provisions, either as additional terms and conditions or alterations to existing terms
and conditions, shall control all printed provisions in conflict with them.
TIME OF ESSENCE. Time is of the essence in this agreement.
FORBEARANCE NO DEFENSE. It shall not be a defense to termination of this lease
that CITY has at one time agreed to forebear any right of CITY hereunder, or had
allowed CHAMBER more time to comply with any term of this lease, or to pay rent,
or any other courtesy granted to CHAMBER.
ENTIRE AGREEMENT. The foregoing constitutes the entire Agreement between the
parties and maybe modified onlyby a writing signed by both parties.
RECORDING DOCUMENT. This agreement may not be recorded in the public
records, Okeechobee County, Florida.
RIGHTS AND IMMUNITY. Nothing in this agreement, either written, implied or
construed, shall in any manner abrogate, limit, expand or affect in any manner the
rights and privileges of sovereign immunity provided to the City of Okeechobee by
Florida statutes as written or hereafter amended.
IN WITNESS WHEREOF, the said parties have hereunto set their hands and
seals the day and year first above written.
Witness as to CITY:
Witness as to CHAMBER:
STATE OF FLORIDA
COUNTY OF OKEECHOBEE
Before me, an officer duly authorized in the State aforesaid and in the County
aforesaid to take acknowledgments, personally appeared , to me
personally known or identified to me by the following form of identification:
, know to me to be the persons described in and who
executed the foregoing instrument and they acknowledged before me that they
executed the same.
Witness my hand and official seal in the County and State last aforesaid this
day of 52012.
NOTARY PUBLIC
Page Is
TYPEWRITTEN OR HANDWRITTEN PROVISIONS. Typewritten or handwritten
provisions, either as additional terms and conditions or alterations to existing terms
and conditions, shall control all printed provisions in conflict with them.
TIME OF ESSENCE. Time is of the essence in this agreement.
FORBEARANCE NO DEFENSE. It shall not be a defense to termination of this lease
that CITY has at one time agreed to forebear any right of CITY hereunder, or had
allowed CHAMBER more time to comply with any term of this lease, or to pay rent,
or any other courtesy granted to CHAMBER.
ENTIRE AGREEMENT. The foregoing constitutes the entire Agreement between the
parties and may be modified only by a writing signed by both parties.
RECORDING DOCUMENT. This agreement may not be recorded in the public
records, Okeechobee County, Florida.
RIGHTS AND IMMUNITY. Nothing in this agreement, either written, implied or
construed, shall in any manner abrogate, limit, expand or affect in any manner the
rights and privileges of sovereign immunity provided to the City of Okeechobee by
Florida statutes as written or hereafter amended.
IN WITNESS WHEREOF, the said parties have hereunto set their hands and
seals the day and year first above written.
Attest:
Lane Gamiotea, CMC, City Clerk
REVIEWED FOR LEGAL SUFFICIENCY:
John R. Cook, City Attorney
Witness Signature
Printed Name: _
Address:
Witness Signature
Printed Name: _
Address:
STATE OF FLORIDA
COUNTY OF OKEECHOBEE
AS TO THE CITY OF OKEECHOBEE:
James E. Kirk, Mayor
P-P, P/0 6 r- 0
LL, 4 44� 15
AS TO THE CHAMBER:
JD Mixon, President
Robert Lee, Secretary
The foregoing instrument was acknowledged before me this day of ,
2012, by JD Mixon, President and Robert Lee, Secretary of the Chamber of Commerce
of Okeechobee County. They are personally known to me or has produced
as identification.
NOTARY PUBLIC
`Pr' 0( .4-0
jet c4 r`1`"'al'Q`� Page 15
0 • DMIBIT 4
ft B 21, 2012
CITY OF OKEECHOBEE
(863) 763-3372- FAX (863) 763-1686
AGENDA ITEM REQUEST FORM
PLEASE SUBMIT COMPLETED FORM TO:
CITY ADMINISTRATORS OFFICE
55 SE 3RD AVENUE
OKEECHOBEE, FLORIDA 34974
NAM11-
ADDRESS: _ /o�1^ \�.
ok"?':.t^ cc.' hiGtc ..1C
TELEPHONE �a -„7 oZ /- L� 7Sy - FAX:
MEETING: REGULAR A SPECIAL ❑ WORKSHOP ❑ DATE:
PLEASE STATE, THE ITEM YOU WISH TO HAVE PLACED ON THE CITY COUNCIL AGENDA:
PLEASE STATE W HAT DEPARTMENTS) YOU HAVE WORKED WITH:
=- �� f ----
PLEAJJSE STATE DESIRRED ACTION BY THE CITY COUNCIL:
_--- .--S_4� l- i . -------
PLEASE SUMMARIZE PERTINENT INFORMATION CONCERNING YOUR REQUEST AND ATTACH
APPLICABLE DOCUM ENTS:
IF A PRESENTATION IS TO BE MADEI PLEASE LIMIT THE TIME TO TEN MINUTES UNLESS OTHERWISE
APPROVED BY THE MAYOR.
SIGNED B\�`�JDATE:2vi:z-
171Y1 YI ��
• EXHIBIT 5
ftB 21, 2012
CITY OF OKEECHOBEE
PARK COMMITTEE OFFICIAL MINUTE
CALL TO ORDER - Chairperson Nelson.
In the absence of Chairperson Nelson, Vice -Chair Gamiotea called the January 23, 2012, meeting
to order at 6:35 p.m.
ATTENDANCE - Committee Secretary.
Chairperson Steve Nelson
Vice -Chair Jamie Gamiotea
Committee Member Phil Baughman
Committee Member Jim Causier
Committee Member John Creasman
Committee Member Frank DeCado
Committee Member Toni Doyle
Committee Member Pattie Mullins
Committee Member Daryl Roehm
City Administrator Brian Whitehall
Committee Secretary Melisa Jahner
MINUTES - Committee Secretary.
Absent (entered Chambers at 6:47 p.m.)
Present
Present
Present
Present
Present
Absent
Absent
Present
Absent
Present
A. Member Baughman moved to dispense with the reading and approve the minutes from the
November 29, 2011, City Park Committee Meeting; seconded by Member Causier.
VOTE
Member Baughman - Yea Member Causier - Yea Member Creasman - Yea
Member DeCarlo - Yea Member Doyle - Absent Vice -Chair Gamiotea - Yea
Member Mulllins - Absent Chairperson Nelson - Absent Member Roehm - Yea
Motion Carried.
Page 1 of 3
IV. AGENDA - Chairperson.
A. Vice -Chair Gamiotea asked for any requests for the addition, deferral or withdrawal of items on
today's agenda. There were none.
V. NEW BUSINESS - Chairperson.
A. Consider the proposed park conceptual plan and forward recommendations to the City Council
(Exhibit 1).
At the December 6, 2011 City Council meeting, Council instructed Administrator Whitehall to meet
with the company who had offered to prepare the conceptual plan at no charge and relay to him
the vision for this park. Once the conceptual drawing/site plan is complete, the Park Committee
needs to meet to review it for their recommendations. The revised conceptual site plan was
distributed to the committee on January 13, 2012 with their agenda packet.
Vice -Chair Gamiotea asked for input from each member.
Member Creasman began the discussion by stating that this plan looked like just the first one with
just a few amenities eliminated. He questioned whether this plan was drawn by the company who
offered services for the design of the park.
Member Roehm did not like the idea that restrooms were eliminated. Member DeCarlo recalled the
City Council had spoken of concerns at previous City Council meetings of the restroom attracting
the homeless and maintenance issues. Chair Nelson along with Members Baughman, Creasman
and Causier were in favor of restrooms. The layout of the park suggests people will utilize the
facilities for long periods of time, such as cookout areas and the playground, a restroom would be
necessary. Vice -Chair Gamiotea remarked that most parks restrooms are not sanitarily sufficient
for use or there are none available and it will have to be handicap accessible. It was also
suggested that water fountains be accessible near the restrooms.
Member Baughman suggested fencing or some thing similar should be constucted around the
perimeter as well as the playground area to keep the younger children separate from the older
ones. Member DeCarlo suggested the playground equipment be low key in consideration of the
surrounding residents who bought their homes with no intention of a park being constructed. Vice -
Chair Gamiotea suggested that a shaded area and benches should be placed inside the
playground area for the guardians of the children. More trees throughout the park for shade should
be considered as well.
The discussion then turned to the slope of the water bank to allow the boats or people to fish or just
enjoy the water. It was suggested that fencing before the step terrace would be necessary as a
boundary to the waters edge as well as a fence at the south end to block off use. Member Causier
added, that a floating dock would be best since the water levels are sporadic.
Page 2 of 3
Chairperson Nelson stated that "Rules and Regulations" postings would be necessary to help
maintain the park and for safety issues. Vice -Chair Gamiotea suggested no fish cleaning and no
feeding alligators should be enforced. Also discussed was low impact lighting for visibility and
safety precautions.
Member Baughman stated that those who are willing to contribute monetary donations or services
to the park should be recognized by placing their names somewhere inside the park.
Member Baughman moved to forward the following recommendations to the City Council for
consideration; seconded by Member Creasman.
1. Bathrooms and water fountains be added to the site plan;
2. Step terracing vs. rip rap along the water bank;
3. Low impact lighting (strategically placed) added to the site plan;
4. Perimeter, playground and step terrace fencing be added;
5. Benches with shade be added throughout and especially within the playground area;
6. Add rules and regulations sign with graphics;
7. In -Kind recognition sign within park.
Member Baughman - Yea
Member DeCarlo - Yea
Member Mulllins - Absent
Motion Carried.
V. ADJOURNMENT — Chairperson.
Member Causier - Yea
Member Doyle - Absent
Chairperson Nelson - Present
Chairperson Nelson adjourned the meeting at 8:23 p.m.
Member Creasman - Yea
Vice -Chair Gamiotea - Yea
Member Roehm - Yea
PLEASE TAKE NOTICE AND BE ADVISED that any person desiring to appeal any decision made by the
City Park Committee with respect to any matter considered at this proceeding, such interested person will
need a record of the proceedings, and for such purpose may need to ensure a verbatim record of the
proceedings is made, which record includes the testimony and evidence upon which the appeal is to be
based. City Clerk media are for the sole purpose of backup for official records of the Clerk.
ATTEST:
Committee Secretary Jahner
Page 3 of 3
Chairperson Nelson
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Lane
From: Barbara Estep <estepb@miamishoresvillage.com>
Sent: Thursday, February 16, 2012 11:22 AM
To: Lane (Igamiotea@cityofokeechobee.com); Bea Meeks (bmeeks@edgewood-fl.gov);
Cason, Deborah (Deborah.Cason@lakelandgov.net); Pamela Smith
(pamela.smith@mysanibel.com); 'Jackie Lawhon' oackie.lawhon@sopchoppy.org);
SOwens@TownofPal mBeach.com; Pat Burke(townhall@townofpal mshores.org); Robin
Haynes (rhaynes@freeportflorida.gov)
Cc: 'Davis, Dan' (ddavis@bunnellcity.us)
Subject: FW: Committee Responsibilities
Attachments: Awards & Scholarships Committee.docx; By -Laws Committee.docx; Legislative
Committee.docx; Manual Revisions Committee.docx; Membership Committee.docx;
Mentoring Committee.docx; Nominating Committee.docx; Professional Education
Committee.docx; Resolutions Committee.docx
Good Morning All — As a follow-up to our discussion at the February BOD meeting, I would like you to review your
respective Committee's responsibilities and make recommendations for amendments. Dan asked that I remind you to
use the "Comment" feature of Word and to not actually amend the document. Once you have completed your review,
you can send it back to Dan. I am relying on you to propose amendments to the applicable manual sections so as to
accurately depict what the duties and responsibilities currently are.
Please let me know if you have any questions and once again, thank you for helping Dan to see this project of mine
through to completion.
From: Davis, Dan [mailto:ddavisCfbunnellcitYusl
Sent: Wednesday, February 15, 2012 3:41 PM
To: Barbara Estep
Subject: RE: Committee Responsibilities
Here are the Committee Responsibilities. Please remind the chairs to use Track Changes and to not change margins,
fonts, etc. as I will have to merge all the documents back into one. I'm sending you mine, but I know I need to combine
them into one and update (�
I'll have the Board of Directors to you shortly ...... I had to re -type the entire District Director section �J
Dan Davis, MMC
City Clerk
City of Bunnell
PO Box 756
Bunnell, FL 32110
386-437-7500 ext. 23 (office)
386-437-7503 (fax)
www.bunnellcity.us
V Please consider the environment before you print this e-mail
Notice: Under Florida law, e-mail addresses are public records. If you do not want your e-mail address released in response too public -records request, do not send
electronic mail to this entity. Instead, contact this office by phone or in writing.
From: Barbara Estep[mailto:estepb(a)miamishoresvillage.coml
Sent: Wednesday, February 15, 2012 1:54 PM
To: Davis, Dan
Subject: RE: Committee and Director Responsibilities
No problem Dan. Thanks for the update.
Barbara
From: Davis, Dan [mailto:ddavis@bunnellcity.usl
Sent: Wednesday, February 15, 2012 12:40 PM
To: Barbara Estep
Subject: Committee and Director Responsibilities
Hi Barbara,
Liane sent a Word version of the Committee and Director responsibilities; however, it is not what's currently on
the website or in the blue book; therefore, I want to spend some time editing to match what we currently have before
you send to be updated. If not, it will just make the whole editing processing very confusing. I'll get the word document
to you in a day or two.
Dan Davis, MMC
City Clerk
City of Bunnell
PO Box 756
Bunnell, FL 32110
386-437-7500 ext. 23 (office)
386-437-7503 (fax)
www.bunnellcity.us
®Find us on
Facebook
It, Please Please consider the environment before you print this e-mail
Notice: Under Florida law, e-mail addresses are public records. If you do not want your e-mail address released in response to a public -records request, do not send
electronic mail to this entity. Instead, contact this office by phone or in writing.
2
Brian Whitehall
From: Brian Whitehall[bwhitehall@cityofokeechobee.com]
Sent: Monday, February 20, 2012 9:52 AM
To: Mayor James Kirk; 'Clayton Williams'; 'Dowling Watford'; 'Devin Maxwell'
Cc: 'Robin Brock'; 'Lane'; 'India Riedel; 'Patty Burnette'
Subject: add agenda item 441/70 intersectn if possible
Attachments: 441 & 70 2012 02 17 mtg photo.pdf
Mayor and Councilmen -
Councilmen Maxwell has requested that the matter of the 441/70 intersection be added to
the end of the Feb 21 Agenda for a short discussion
Feb 17 2012 meeting at Flagler Park w/ FDOT to discuss proposed 441/70 intersection
improvements.
Attending: Eric Leschak, PE, American Consulting, Celia Nichols, RLA, Nichols Landscaping
Architecture along w/ Councilman Devin Maxwell, DPWks Donnie Robertson, Brian Whitehall,
Cty Adm.
Subject — convey to the FDOT that the City wishes to create an attractive, traffic slowing
environment in connection w/ the improvements being made.
• Timeline -The project is at Phase 2 (60%) planning completion, expect Phase 3 (approx
90%) planning by July 2012 w/ final plans by 12/31/12. Construction commences in July
2013.
• Some of the Items discussed incl:
*Tree plantings, oaks (100gal) possibly mixed w/ a palms or crepe myrtles or
some other variety between each (oaks planted at specification distances w/
other varieties between during slow oak growth)... certainly up for discussion
*Sidewalk improvements, stamped crosswalks (will have to be investigated by
FDOT). Replacement of sidewalk w/ pavers (possible matching the downtown) on
all sidewalks abutting the project area. DOT indicated that most of the existing
sidewalk that's not already being removed, doesn't meet ADA grade/slope
standards.
*Landscaped medians
*Intersection mast arms which exist there now, are not called for, rather the
boxed type (cable). We did discuss decorative poles.
*Lighting — DOT will only cover the cost of reinstallation of current lighting type
and if the city wishes to install a decorative variety the difference would be paid
for by the City. Attached is an example of decorative lighting at street view.
*Signage — City advocated a decorative signage, but met w/ some resistance due
to specification issues... painting sign posts etc was discussed
Ir m
17
IrdAP007
ents
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e.- Njjithmtsi LundisicapeaArcs
146 Whitaker Road Sulte'X, Lutz, Florida 33549
by:
Lane
EV l
d_a'_ )0?
From:
Brian Whitehall<bhitehall@cityofokeechobee.com>���f
Sent:
Monday, February 20, 2012 9:52 AM
To:
Cc:
Mayor James Kirk; 'Clayton Williams'; 'Dowling Watford'; 'Devin
'Robin
Maxwell'
Brock'; 'Lane'; 'India Riedel'; 'Patty Burnette'
T�emf
Subject:
add agenda item 441/70 intersectn if possible
Attachments:
441 & 70 2012 02 17 mtg photo.pdf
Mayor and Councilmen -
Councilmen Maxwell has requested that the matter of the 441/70 intersection be added to
the end of the Feb 21 Agenda, for a short discussion
Feb 17 2012 meeting at Flagler Park w/ FDOT to discuss proposed 441/70 intersection
improvements.
Attending: Eric Leschak, PE, American Consulting, Celia Nichols, RLA, Nichols Landscaping
Architecture along w/ Councilman Devin Maxwell, DPWks Donnie Robertson, Brian Whitehall,
Cty Adm.
Subject — convey to the FDOT that the City wishes to create an attractive, traffic slowing
environment in connection w/ the improvements being made.
• Timeline - The project is at Phase 2 (60%) planning completion, expect Phase 3 (approx
90%) planning by July 2012 w/ final plans by 12/31/12. Construction commences in July
2013.
• Some of the Items discussed incl:
*Tree plantings, oaks (100gal) possibly mixed w/ a palms or crepe myrtles or
some other variety between each (oaks planted at specification distances w/
other varieties between during slow oak growth)... certainly up for discussion
*Sidewalk improvements, stamped crosswalks (will have to be investigated by
FDOT). Replacement of sidewalk w/ pavers (possible matching the downtown) on
all sidewalks abutting the project area. DOT indicated that most of the existing
sidewalk that's not already being removed, doesn't meet ADA grade/slope
standards.
*Landscaped medians
*Intersection mast arms which exist there now, are not called for, rather the
boxed type (cable). We did discuss decorative poles.
*Lighting — DOT will only cover the cost of reinstallation of current lighting type
and if the city wishes to install a decorative variety the difference would be paid
for by the City. Attached is an example of decorative lighting at street view.
*Signage — City adated a decorativ •
e signage, but met w/ some resistance due
to specification issues... painting sign posts etc was discussed
ems• U144"
Administrator
City of Okeechobee
(863) 763-3372 ext: 212
fax: (863) 763-1686
E-Mail: bwhitehall(a)ci yofokeechobee com
Website: http://www.city�ofokeechobee.com
NOTICE: Due to Florida's broad public record laws, this email may be subject to public disclosure.
z
0
E
�d ffl�i
a�
0
SR 70 at US 441
■SR 70 (NW Park Street):
► SW 4th Avenue (MP 9.275) to SE
3rd Avenue (MP 9.631)
► Major East/West Urban Other
Principal Arterial TO
SEBRING
► SIS facility
► FIHS controlled access
■ US 441 (S Parrott Avenue) :
► SW 3rd Street (MP 2.955) to NW *
3rd Street (MP 3.274) ART° CADIA
► Major North/South Urban Other
Principal Arterial
► Emerging SIS facility
■ Both are major hurricane evacuation
routes
19
TO
YEEHAW
JUNCTION
WEST PALM
BEACH
SR 70 at US 441
SR 70/US 441 Intersection Project
► Scope includes:
Widen, Mill and Resurface
► SR 70: Provide 2 — 11 ft thru lanes (in each direction)
and 2 — 11 ft turn lanes
► US 441: Provide 2 — 12 ft thru lanes (in each
direction) and 2 — 12 ft turn lanes
■ Upgrade to ADA requirements
■ Upgrade signal for new intersection configuration
0 N Associated drainage improvements and permitting
► Other items
■ Lighting (based on Lighting Analysis Report)
■ Landscaping
► In bulbouts and adjacent to Flagler Park
20
SR 70 at US 441
■ Widen SR 70 to the south
► Hagler Park and City property
0 ■ Widen US 441 within median
■ Preliminary Study
provided
preliminary queue
lengths for each
turning
movement
► 575 ft west
. ► 425 ft east
► 625 ft north
► 550 ft south
■ Total queue length
is 2175 linear ft
21
Typical Section
► SR 70
■ Existing Typical
►
4 — 10 ft Thru Lanes
►
1 — 10 ft Two-way Left
• ►
No bike lanes
■ Proposed Typical
►
Widening 20 ft to the South
►
4 — 11 ft thru lanes
►
2 — 11 ft left turn lanes
►
6' Separator
►
No bike lanes
► US 441
■ Existing Typical
►
4 — 11 ft/12 ft Thru Lanes
►
Left Turn Lane, Parking Lane,
10 ft Separator and Right
Turn Lane
►
No bike lanes
■
PA
Proposed Typical
► Widening to median
► 4 — 12 ft thru lanes
► 2 — 12 ft left turn lanes with 7.5 ft
Separator
► No bike lanes
SR 70
US 441
0
0
Proposed Improvements
SR 70 Proposed Geometry
(West of OS 441)
► Widen 22 ft south into Flagler Park
► Benches will be reset and sidewalk will be
redone
► Create bulb -outs at all side roads
Northside profile will match existing
Southside needs new profiles and tie-ins
► Rebuild driveways and sidewalk that don't
meet ADA requirements
Proposed Improvements
■ SR 70 Proposed Geometry
(East of US 441)
► Widen into Flagler Park / Benches will be reset
and sidewalk will be redone
► Opening at 3rd Ave for Fire Station
► Create bulb -outs at all side roads
■ Northside profile will match existing
■ Southside needs new profiles and tie-ins
► Rebuild driveways and sidewalk that don't meet
ADA requirements
•
N7
Proposed Improvemen
■ US 441 Proposed Geometry
(South of SR 70)
• ► Provide dual left turn lanes
► Utilize parking lane for new thru lanes
► Reduce separator from 6 ft down to 4 ft
► Widen average of 10.5 ft in the median
► Redo all sidewalk and driveways that are
not to current ADA requirements
•
25
Proposed Improvemej
■ US 441 Proposed Geometry
(North of SR 70)
► Provide dual left turn lanes
► Utilize parking lane for new thru lanes
► Reduce separator from 6 ft down to 4 ft
► Widen average of 15 ft in the median
► Redo all sidewalk and driveways that are
not to current ADA requirements
0
Addressing Impacts
■ Side streets closed off by
separator implementation
� ►Show right turn only and
striping
► Side streets with full access
restricted off SR 70
■ NW/SW 3rd Avenue
■ NW/SW 2nd Avenue
■ NE/SE 2nd Avenue
► Side streets with full access
restricted off US 441
■ SE/SW 2nd Street
■ SE/SW Park Street
■ NE/NW 2nd Street
UMM
27 �441
questions?
■ Nicole Mills, P.E.
District Project Management Engineer
� 801 N. Broadway Ave.
Bartow, FI 33831
(863) 519-2277
nicole. mil Is@dot.state.fl . us
■ Kevin Ingle, P.E.
� Senior Project Manager
801 N. Broadway Ave.
Bartow, FI 33831
(863) 519-2740
kevin.ingle@dot.state.fl.us
W
SR 710
•
•
Hop
i
Isi
('I
SR 710 PD&E Study
■ Public Hearing for the
� SR 710 PD&E Study is
tentatively scheduled
for late April 2012
■ Design will begin in
June 2012 for segment
one and two
• ■Right-of-way and
construction are not in
the current five year
work program
■I
SR 710 Preferred Alternatives
■ Segments 1 & 2
• ►From US 441 to
the L-63N Canal
SR 710 Preferred Alternatives
■ Segment 3
• ► From the L-63N
Canal to Sherman
Wood Ranch
0
•
SR 710 Preferred Alternatives
■ Segment 4 (Alt 413)
► From Sherman
Wood Ranch to
county road
(CR) 714
Alternative 4B
Rural Roadway
65 mph Design Speed
an°:srtx
12 _. 411
��ns mR
�
i ti
r•g 'a
Q� t7 %Q 6I7
{ i
1
7
GP&L'eba^FAAEWT WS'ah5_I�AJ`
I GGs[E�
sRS. �f M ASfiL�Ni A.14j �V, � W$4
tPRJFt�'fQt tPF[)F4prth
iETion7sli 1£Xl5T it4+# tEAUTKy iEjzviha,
SR 710 Preferred Alternatives
• Segment 4
• (Alt 4C)
— From Sherman
Wood Ranch to
CR 714
•
a
•
0
SR 710 Preferred Alternatives
CR 714
► From CR 714 to SR 710
SR 710 PD&E Study
■ Project website:
� ■ http://www.sr710okeechobee.com/
1]
• SR 70 from NE 34th Avenue
to Berman Road
Project Limits
• Begin Project:
341h Avenue (MP 11.908)
M
Project Length: 6.970 miles
End ProjedAF-, -1
1281h Ave / Berman Rd
City of Okeechob*4
souls== St&w Road 70 JUSt
0 � 4 tmo UM f— Aarral
•
Typical Section 1
DESIGN SPEED = 50 MPH
POSTED SPEED = 45 MPH
Suburban Typical Section
•
C7
Typical Section 2
DESIGN SPEED = 70 MPH
POSTED SPEED = 65 MPH
Rural Typical Section
0
Typical Section 2 — no sidewalk
DESIGN SPEED = 70 MPH
POSTED SPEED = 65 MPH
Rural Typical Section
Typical Section Locations
Pond Locations
0
CAy of Okeechobee
u h
Apffal
Median
Openings
0
0
^ 40mAvenue
^ 48mAvenue
^ SSmAvenue (directona|)
, SRthAxenue
, 6OthAvenue (directional
^ FormansMCArthur
^ 711tAvenue
8Om Avenue
^
m
^ 96 Avenue
^ 1031d Avenue
` 122»u Avenue
` Berman Road `
, ovmme�r��
����� mA*POW X*USI
Project Schedule
•
lJ
The Updates!
from the City Administrator's Desk
SS SE 3rd Av., Okeechobee, FL 34974
1si5a° City Council meeting of February2l, Z012
• 2nd Public hearing on the Applebee's project — is on the Agenda. I've
attached a copy of an email along with the latest cost estimate and plan.
Applebee's expects to be open by March 19th.
-CATF (Citizens Advisory Task Force -Code Bd acting as a review Bd) Meeting — 2113112
-Second Public Hearing Advertisement in Local Newspaper - Wednesday, Feb. 15th
-Second Public Hearing - Meeting on Tuesday, February 21 st
-Submittal to DEO - By Feb. 29th
-DEO Review time and site visit - by the end of March, 2012
Agenda item Resolution 12-03 simply designates signature authority to
the Mayor.
Agenda item on the Fair Housing compliance is described in a handbook,
which is enclosed in the packets.
• DOC presentation — On the Agenda are representatives for Dept of
Corrections will give a short presentation on their work program.
• Chamber of Commerce— On Feb 7th I rec'd the Release of Levy from the
IRS along with the keys to the building which opened the door (so to
speak) to pursue passage of the lease arrangement w/ the new chamber
on this Agenda. I asked Atty Cook if there was a legal obligation to
include the other Chamber (initiated by Ray Worley) in the deliberation
and he said, "no". So, that is up to you folks.
You rec'd a copy of the lease marked up with Chamber corrections and
I've rec'd comments that need to be discussed since then. Atty Cook
continues to work on the document and may have additional comments at
the meeting but the verbiage that appears to give heartburn is found on
Page 2, Conditions of Premises and Repair. The sentence — `All major
repairs, such as but not limited to plumbing, heating, air conditioning, roof,
fixtures, wiring, irrigation, etc., shall be paid by the City.' With the City
receiving virtually no rent, repairs, while unquantified, may be a lot to ask.
The Chamber is probably concerned about a lack of resources that would
enable them to take on a major repair and is seeking some kind of relief, I
suspect.
At any rate, the matter is up for discussion at the meeting.
• Ron Main, 101 NE 8th Av., appearance on Agenda — apparently wanting
to discuss the noise ordinance. I've referred his last Council meeting
comments (attached) to Chief Davis who is investigating Martin County
(as suggested by the Mains, of which we have a copy of) and he's
attached the Police logs for complaints.
• CDBG for housing repair grant — Nancy Phillips continues to plug away at
the administration of this grant doing title work and lining up compliance
issues.
U m
Page 1
�- c>7 � ` �c
6CPT
- - - - - �_ ... ......,.y...,... -1 w �.�Nc�.�any VVnl III 1 11 IC
2121112 Activity Rpt Cont'd —
Proposed park at SE 61h Av and SE 7th Street is on Agenda (Comm
members incl. Daryl Roehm, Steve Nelson, Jamie Gamiotea, James Causier,
Pat Mullins, Toni Doyle, John Creasman, Phil Baughman and Frank DeCarlo)
Committee recommendations to the City Council:
1. Bathrooms and water fountains be added to the site plan;
2. Step terracing vs. riprap along the water bank;
3. Low impact lighting (strategically placed) added to the site plan;
4. Perimeter, playground and step terrace fencing be added;
5. Benches with shade be added throughout and especially within the
playground area;
6. Add rules and regulations sign with graphics;
7. In -Kind recognition sign within park.
Florida Public Utilities Franchise — fOrd #1081 2nd Rdg was rejected at the
1/17112 mtg pending additional information) We've continued analyzing other
natural gas franchise agreements including soliciting info from existing FPU
customers.
City Attorney:
• Carter Pritchett Advertising v. City billboard issue — As you are aware, Atty
Bob Shearman conveyed the City's position but to date I have heard no
response.
City Clerk:
• Vacancies on City boards — advertisement attached.
• Procedure in the event of an election tie —Recall that the Council's request was to
investigate minimizing the number of days to hold a subsequent run-off Special
Election.
Fire Dept & Code Enforcement:
• Demolition of nuisance property— The dilapidated bidgs at 1109 NW 91n
Av owned by Robert Safford should be gone by the time you receive this
memo.
Nuisance properties in Dean's Ct — In June 2011 the City passed a Resolution
advocating a County DREF (Disaster Recovery Enhancement Fund) grant for
funding demolition of dilapidated properties. In Sep 2011, I received great news
from Co Admin Chartier that as part of demolition project some six dilapidated
bldgs within the City would be funded. Unfortunately, according to grant Admin
Debbie Belcher, they are still waiting on DEO to execute the approved project
documents. The City has been assured that while we have demolished a
couple of the properties on the orig application, we can later substitute and
CE Sterling has submitted additional dilapidated houses for consideration.
General Services:
• Tech Review Comm (TRC) 2/16/12 mtg — United Feed rebuild was
uneventfully approved by the TRC.
Page 2
2121112 Activity Rpt Cont d (Gen Services) —
Board of Adjustments/Appeals 2/16/12 meetim-
United Feed, 708 NW 2" Av., is replacing the destroyed 110' feed mill w/
a new 168' tall vertical storage facility which exceeds the code provided
for 45'.
Okeechobee Asphalt, 503 NW 9th St., hopes to replace a 45 ft silo with a
bigger capacity, more environmentally efficient 65'silo, again exceeding
the 45' max provided by the code
Both Special Exception requests are recommended for approval by the
planner.
Police:
Activity reports - for Jan 2012 and cal yr 2011 are enclosed.
SLERS radio - Staff met to review final issues associated w/ the program
and have identified all current hardware and programming problems and
sent same to the County.
Investigation continues on the fire dept paging capabilities. We're exploring a
few options incl OUA's `one -call' system which works like a `reverse 911' and can
page out specific cell or landline numbers all at once ... in much the same way
that OUA notifies customers of a water main break. Again, this may be at
considerably less cost than originally suspected.
Public Works/Engineering:
• 441 & SR 70 intersection improvement - Enclosed is the section of the
PowerPoint program presented by FDOT at the 2/9/12 Kiwanis meeting.
• Park 3 & 4 park bench / eagle scout project - Colton Brown stopped in
and advised they've been approved to start the project and expects to be
there the next few Saturdays. was pursuing the above project. Speckled
Perch fest is March 10-11.
• City Engineer - continue working on a new, more diverse job description.
• SW 21 Storm sewer proiect funding — The County has been given tentative State
grant approval and as soon as formal grant -use confirmation is reed they plan on
moving to the bid stage.
• Asphalt project — Staff met this week to fine tune the project. The project has
grown a bit more than I like, therefore I we are preparing priority -based
spreadsheet that we can readily modify based on project bid or your influence.
Continuing to work on same.
• 200 blk of SW 11 th Street dry retention area — As part of a County 2008 hurricane
disaster mitigation CDBG, at an estimated $20, 000, the project calls for
essentially excavating the R-O-W and replaced with a dry retention area. While
close to bidding apparently there's some housekeeping issues incl SFWMD
permitting and a CSX issue at another location using the same grant.
• Sidewalk program 2012 — We have begun developing next year's project. If you
have input on the matter pls advise.
Page 3
Whitehall
,n: Brian Whitehall[bwhitehall@cityofokeechobee.comj
:nt: Wednesday, February 15, 2012 10:36 AM
o: vmartin@gatorapple.com ; 'Keith@kitepropertiesllc.com'
Cc: 'Robin Brock'; 'nsp'; 'jim.vitter@kimley-horn.com'
Subject: applebee's grant
Good morning all -
I think Nancy would echo my sentiments that the speed of this grant application process is unusually fast. Last night the
Citizen's Advisory Task Force addressed the application and everything continues to point toward a successful project.
Next Tuesday, the City Council is scheduled to address a 2"d hearing, as advertised in today's Okeechobee News.
As expected, there are always a few hiccups along the way and I want to keep you both in the loop, since we last met.
About two weeks ago the City was supplied with a concept plan along with a construction cost estimate of $101,512,
20% ($16,919) of which was a contingency line item, making the actual construction costs in the neighborhood of
$85,000. In State grant funding terms, that's a very very small project, with adverse implications of not adequately
covering the engineering and administration expenses as each are calculated on a percentile of the construction costs.
In other words, there would be expenses not funded by the grant to be absorbed by the developer. Furthermore, think
of the underlying construction cost estimate as serving as a 'cap' for grant funding. So, not only are the
engineering/admin costs conceivably not being met, any other cost over runs would be left as non -grant fundable. Also,
according to Nancy, the State doesn't acknowledge a contingency expense line item.
This information was immediately conveyed to Jim Vitter, Kimley-Horn.
On Friday, Feb 10`h, the City was supplied with a new cost estimate reflecting construction costs of $200,994. While Jim
incorporated the above mentioned contingency expense into the cost est line items, the scope of the project was
expanded most notably to include additional improvements from the SE 10 Av intersection to the SE 13`h Av
intersection. In his cost estimate, the engineering fees now appear to be pretty close to the percentiles previously
discussed. I'm assuming that you have had this dialog w/ Jim and of course, all improvements, costs and administrative..
issues are all subject to State approval.
While I think there is a good chance that the financing mechanism will fall into place, we still believe it's noteworthy
enough to bring it to your attention.
As always, if you have any questions, please feel free to call Nancy or me. It's an exciting project for Okeechobee and we
are committed with you to bring it to fruition.
Alu^ w4A"
Administrator
City of Okeechobee
(863) 763-3372 ext: 212
fax: (863) 763-1686
E-Mail: bwhitehallacityofokeechobee com
Website: http://www.cityofokeechobee.com
NOTICE: Due to Florida's broad public record laws, this email may be subject to public disclosure
C" Kim{ey-Horn James G. Vitter 11, P.E.
and Associates, Inc. P.E. License Number 59536
PROJECT: SR 70 Turn Lanes PROJECT #: 147276000
CLIENT: Gator Apple I, LLC FOOT Driveway Connection Permit App. #
Thursday, February 16, 2012
FINAL OPINION OF PROBABLE CONSTRUCTION COSTS
Roadway in FDOT Right of Way
Proposed Improvements for SR70
Left turn lanes in the City of Okeechobee
"The Engineer has no control over the cost of labor, materials, equipment or services furnished by others, or over the Contractor's methods of
s determining price, or over competitive bidding ormarket conditions Opinions of probable costs provided herein are based on the information known to
the Engineer at this time and represent only the Engineer's judgment as a design professional famillar with the construction industry. The Engineer
cannot and does not guarantee that proposals, bids, or actual construction costs will not vary from its opinion of probable costs."
PAY
ITEM NO.
DESCRIPTION
UNIT
PROJECT
QUANTITY
UNIT
COST
PROJECT
COST
101-1
Mobilization
LS
1
$22000.00
$22000
102-1
Maintenance of Traffic
LS
1
$30 000.00
$30 000
104-2
Prevention control & Abatement of Erosion and Water Pollution
LS
1
$3 000.00
$3.000
Utility relocations and adjustments
LS
1
$5000.00
$5,000
110-1-1
Clearing & Grubbing
LS
1
$10 500.00
$10 500
16"
T e'B'Stabilization 12"
SY
785
$3.10
$2434
285-709
Optional Base Base Group 9
SY
515
$16.00
$8 240
327-70-1
Miling Existing Asph Pavt I'Avq Depth
SY
6,158
$2.25
$13856
334-1-13
Type SP 12.5 Structural Course (TRC) 2.0"
TN
57
$105.00
$5985
337-7-32
7 e FC 9.5 Friction Course TRC 1"
TN
369
$115.00
$42,435
339-1-A
Textured Asphalt Pavement
SY
239
$W.00
$7170
520-1-10
Conc. Curb & Gutter T F
LF
71
$17.00
$1 207
520-2-4
Conc. Curb & Gutter T D
LF
1,197
$14.00
$16 758
526-1-2
Pavers
SY
203
$95.00
$19285
570-1-2
Sodding Banta
SY
60
$1.70
$102
580-1-1
Landscape
LS
1
$5 000.00
$5 000
706-3
Reflective Pavement Markers
EA
32
$5.00
$160
710-11-190
Reflective White Paint
SF
3.5
$2.80
$10
710-11-290
Reflective Yellow Paint
SF
5.5
$1.70
$9
711-11-121
Thermoplastic, STD White Solid 6"
LF
4 366
$1.00
$4 366
711-11-123
Thermoplastic, STD White Solid 12"
LF
497
$2.00
$994
1-124
Thermo lastic STD While Solid 18"
LF
39
$2.85
$111
11-25
ThermolasticSTD --- Solid 24"
LF
35
$3.75
$1311-170
L
Thermolastic STD White Arrow
EA
9
$54.25
$488
1-221
Therm astir STD Yellow Sold6"
LF
t 722
$1.00
$1 722
1-224
Thermo lastic STD, Yellow, Solid 18"
LF
1 13
$2.40
$31
PAY
ITEM NO.
DESCRIPTION
UNIT
PROJECT UNIT PROJECT
QUANTITY COST COST
Design Engineer
LS
1 1 $31,735.001 $31 735
Geotechnical Investigation
LS
1 1 $3 000.00 $3 000
Survey and As -Buff
LS
1 $3,000.00 $3,000
Note:
This estimate was based upon conceptual Roadway Plans dated 211012012.
Irrigation was not included
JANUARY 4, 2011 - RfdLAR MEETING - PAGE B OF H
Mrs. Linda Main addressed the Council regarding a reoccurring problem with extreme noise coming from
Hammerheads Bar and Grill, on Friday and Saturday nights from 10:00 p.m. to 2:00 a.m. She gave a complete report
of all dates and times that her household had to call the police department due to the noise level disturbance. She
presented 12 signatures of surrounding property owners who also have been disturbed by the noise coming from the
establishment. Mrs. Main noted that she did not want to be a bad neighbor, she understood that Mr. And Mrs. Nunez
needed to make money to keep their business open and she was young once also. However, they were at their wits
end and needed to know what to do. Mayor and Council agreed with Administrator Whitehall's suggestion that
Chief Davis set up a meeting with the Nunez's and their assistant, Tom Murphy to discuss what they will be
doing to solve this problem, the time frame for it to be resolved or the police department will need to issue
citations when the noise ordinance is violated.
Mrs. Main agreed this was a good step to try to get the matter resolved. Mayor Kirk replied should this not work, Mrs.
Main should let the Council know.
Mr. Ron and Mrs. Linda Main, of 101 Northeast 8' Avenue, addressed the Council regarding noise issues along Taylor
Creek due to events at Hammerheads Bar and Grill. Mrs. Main thanked the Police Department and City Staff for
always being so prompt in addressing their noise complaints. She explained that after the last appearance before the
Council, Mr. Nunez (owner of Hammerheads) constructed a fence along the back of her property and it has helped
with the noise levels somewhat. She also asked the Council to consider looking at Martin County's noise ordinance
in order to make enforcement easier for the police officers. She noted that they do not want to be bad neighbors, staff
of Hammerheads have been doing a better job at keeping the noise down after 11:00 p.m and she is much
appreciative of their help. There was no official action necessary for this item.
02/15/12
OKEECHOBEE POLICE DEPARTMENT
207
15:04
CAD Call
Address
History, by Date Reported
Page: 1
Time
Nature
Address
City
12/18/08
22:35:16
Shooting
101
NE
8TH
AVE
OKEECHOBEE
04/28/10
01:59:23
Burglary
101
NE
8TH
AVE
OKEECHOBEE
12/19/10
23:15:24
Disturbance
101
NE
8TH
AVE
OKEECHOBEE
O1/01/11
00:26:49
Noise Complaint
101
NE
8TH
AVE
OKEECHOBEE
O1/21/11
23:05:06
Disturbance
101
NE
8TH
AVE
OKEECHOBEE
O1/29/11
00:57:31
Noise Complaint
101
NE
8TH
AVE
OKEECHOBEE
02/04/11
23:59:05
Disturbance
101
NE
8TH
AVE
OKEECHOBEE
02/18/11
22:52:49
Noise Complaint
101
NE
8TH
AVE
OKEECHOBEE
03/05/11
00:00:00
Noise Complaint
101
NE
8TH
AVE
OKEECHOBEE
03/19/11
00:15:43
Disturbance
101
NE
8TH
AVE
OKEECHOBEE
11/06/11
01:13:14
Noise Complaint
101
NE
8TH
AVE
OKEECHOBEE
22:04:38
Noise Complaint
101
NE
8TH
AVE
OKEECHOBEE
11/17/11
23:12:17
Noise Complaint
101
NE
8TH
AVE
OKEECHOBEE
11/26/11
21:37:34
Verbal Threats
101
NE
8TH
AVE
OKEECHOBEE
12/14/11
15:04 OKEECHOBEE POLICE DEPARTMENT
CAD Call Address History, by Date Reported 207
Time Nature Page: 2
-------- Address
-----
------------------ City
21:29:40 PULLED IN ERROR 101 NE 8TH AVE
12/17/11 OKEECHOBEE
02:13:44 Citizen Assist 101 NE 8TH AVE
O1/14/12 OKEECHOBEE
22_59_36 NoiseComplaint101 NE 8TH AVE
Report Includes: --- OKEECHOBEE
--------
-----------------
All dates ----------__
All nature of incidents
All addresses matching '101 NE 8TH AVE'
All cities
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MAKE A DIFFERENCE IN YOUR COMMUNITY
City Citizen Boards and Committees
The City of Okeechobee recognizes the importance of volunteerism
in efficient and progressive municipal government. The City Council
appoints City residents to serve as volunteers on various boards,
committeesand councils. Now is your opportunity to be involved in
your community and local government.
New applicants are welcome to apply. Current members can
request reappointment.
CodeEnforcement Board,
2 regular member positlons. whose terms expire April 30, 2012, F.S.
requires that only. City residents be appointed. The meetings are
held the second Tuesday `of each month at &M p.m.
Planning Board/board of Adjustment(,Qesign Review Board
2 regular members; and I aiterriate mefnber whose terms .expire
April:30, 2012. City and County residents -may apply. The meetings
are held the third Thursday of eaoh month a:6:00 p.m.
Pension Fuh&Board of Trustee's-{
1 member on; the I?olrce pfficer's Fund,. and. one member, on' the
Fire' Fightersun`d; whriseaterms expire Bepteriber3Q 202: Posr-
in the area
accomplish tl
.ApplHcatFons
Okeechobee N
Tabitha Trent/Rotary Club
month
rdomo (right) for being selected
is introduced by Rotarian, Dawn
lotary members Nicole spoke of
ethers as her volunteer activities
nentary, assisting with weekend
ing Halloween carnivals, working
ha's House. In addition to being
munity service, Nicole is very ac-
le as she serves on a number of
the is a member of the Beta Club,
ttional Honor Society and the Se -
ventures include being a varsity
athlete -scholar (maintaining a 3.5
er love for theatrical life and the
th the University of Miami where
Science/Pre-Law with a minor in
ets every Tuesday at noon at the
to come join us for a wonderful
Above Self" in action!
Okeechobee News/Pete Gawda
Golfer of the Year
At the Tuesday, Feb. 21, meeting of the Okeechobee City Council Mayor
James Kirk recognized Richard Donegan, who was accompanied by his par-
ents, for being named High School Boys Golfer of the Year Class of 2012.
Pictured, left to right, are Rick Donegan, Richard Donegan, Mayor Kirk and
Nancy Donegan.
K
City council discusses
leasing chamber building
By Pete Gawda
Okeechobee News
After being vacant for many months the
city -owned chamber of commerce build-
ing could be leased by the recently formed
Chamber of Commerce of Okeechobee
County. At their meeting on Tuesday evening,
Feb. 21 ' the Okeechobee City Council spent
inaccessible to the city for some time, the
council was unsure as to its present condi-
tion. The council and Mr. Burroughs were
in agreement that the building should be
inspected before proceeding with lease ne-
gotiations. Mr. Burroughs said the utilities
should be turned on in order to inspect the
building and since he did not have a lease he
could not turn the utilities on_
Florida's Institute of Food and Agricultural
Sciences.
The team included economists from OF
and Florida State University.
"The value of a university degree is, in
some cases, worth millions of dollars over
a person's working lifetime," Hodges said.
`And not only does it mean higher earnings,
but also a greater likelihood of employ-
ment —so all of this has real meaning for the
current employment crisis."
The study found that the I 1 public uni-
versities had nearly a $52 billion value-added
economic impact on the state's economy
during the 2009-2010 fiscal year, which
ended in June 2010. That represents a little
more than 7.25 percent of the state's total
economic activity and includes regional
multiplier effects produced by government
and household spending by those who work
for, attend or conduct business related to the
State University System.
The economists estimated that the uni-
versities and related businesses are respon-
sible directly and indirectly for about 771,000
jobs in the state, or 7.9 percent of the state's
workforce.
The study did not include spending on
college sports events, nor did it include
spending by university technology "spinoff"
companies.
The salary gap between college degree
holders and those with high school diplo-
mas was not unexpected, but the results
Extended to 30 years and accounting for
typical pay increases, the difference between
those with high school diplomas and higher
degrees remained vast, with bachelor's
degree recipients outpacing high school
graduates by more than $550,000; master's
degrees, more than $850,000; doctorates,
more than $1.3 million and professionals;
more than $1.8 million.
And employment potential for university
graduates at all levels was far higher than for
those with high school diplomas, Hodges
noted.
"Right now, the unemployment rate in
Florida is about 10 percent," he said. "But
for people with a college degree, it's about
half that. And for people with only a high
school degree, it's double that, close to 20
percent."
Besides OF and FSU, the state's public
universities include the University of West
Florida, Florida Agricultural and Mechanical
University, University of North Florida, Uni-
versity of Central Florida, University of South
Florida, New College of Florida, Florida Gulf
Coast University Florida Atlantic University
and Florida International University.
The research team also included Thomas
Stevens and Rodney Clouser, both from UF's
Food and Resource Economics Department,'
and Julie Harrington, Martijn Niekus and
Keith Baker, from FSU's Center for Econom-
ic Forecasting and Analysis.
ebruary 24, 2012 Okeechobee News 5
amity council applies for economic development grant
y Pete Gawda
keechobee News
Motorists travelling into the city on S.R. 70
)m the east might soon have easier going
auks to action taken Tuesday evening, Feb.
by the Okeechobee City Council.
After hearing from the city's grant ad-
inistrator, Nancy Phillips, the council
)ted to proceed with application for an
-onomic development grant. The $257,827
ant would be used for lengthening S.R.
1 westbound left turn lanes at S.E. Tenth
id S.E. Thirteenth Avenues and construc-
)n of a west bound left turn lane in front
Appleby's Neighborhood Bar and Grill
) S.R. 70. The cost of the 350 linear feet
road work would be broken down into
;00,994 for construction, $31,735 for engi-
�ering and inspection, $6,000 for surveying
id geotech testing and $19,098 for grant
iministration. Ms. Phillips said she would
ive the application completed and sent off
Friday. In connection with the grant appli-
�tion Ms. Phillips conducted a required fair
)using workshop for elected officials and
e general public.
The council also spent some time dis-
issing recommendations made by the park
)mmittee concerning a proposed park at
e intersection of S.E. Sixth Avenue and S.E.
,venth Street on Taylor Creek and looking at
conceptual drawing of the proposed park.
ie committee recommended bathrooms
id water fountains, step terracing along
e creek bank, low impact lighting, fencing,
.aded benches and a sign with park rules
id regulations as well as a sign recognizing
-kind contributions to the park.
City administrator Brian Whitehall said
it would be a somewhat passive park with
amenities significantly reduced from previ-
ous suggestions.
Councilman Mike O'Connor, who first
proposed the park, said that terracing would
be a nightmare for the city to maintain. He
said high water would recede and leave
trash on the terraces and that they would
have to be cut with a weed eater rather than
a mower. He favored a sloped bank. He also
felt that fencing along the creek bank would
take away from the beauty of the park. The
councilman said that chickees, shade trpv
and mulch have been donated as weil s •;,e
labor for putting down a mulch trail arowid
the park.
Councilman Dowling Watford felt that
fencing around the playground area would
be a good idea. He, too, was against fencing
the creek bank. He was uncertain about rest
room facilities, fearing the cost of mainte-
nance and possible vandalism.
Mayor James Kirk felt that a water foun-
tain and rest rooms needed some thought.
Councilman Devin Maxwell believed
some of the council's questions would be
answered as costs of the proposed ameni-
ties are learned.
Mr. Whitehall suggested soliciting dona-
tions for park amenities. He said a construc-
tion flow chart with costs would be helpful.
Turning to another matter, Councilman
Maxwell suggested that the city contact the
Florida Department of Transportation (DOT)
and ask that DOT consider city input when
planning landscaping for the intersection of
S.R. 70 and U.S. 441. That way existing land-
scape and the city's future landscape plans
could be taken into consideration in design-
ing landscaping for the intersection. City
administrator Bryan Whitehall was asked to
follow up on that suggestion.
Ron and Linda Main. of N.E. Eighth Street,
addressed the council concerning the city
noise ordinance. They suggested changes
to the ordinance and the chief of police was
asked to investigate those proposed chang-
es.
T e. city might soon have a low-cost
-° �urce of labor. Colonel Royce Dykes
and classification supervisor Javier Jones
addressed the council concerning the
Okeechobee Correctional Institute Work
Program. They told a little bit about the
prison, said the prison wanted to become
more visible to the community and invited
the councilmen to visit the facility. They said
that because of an expected increase in in-
mate population, prison work crews would
soon be available to help local governments
and nonprofit organizations. They said these
would he minimum security prisoners about
to be released that would not require correc-
tional officer supervision. The colonel said it
is amazing how much work an inmate crew
can turn out. The work crews are part of the
prison's program to teach the inmates use-
ful skills and help them to get back into the
workforce.
Post your opinions in the Public Issues Forum at
www.newszap.com. Reporter Pete Gawda can
be reached at pgawdaCnewszap.com.