1986-04-03 Emergency Meeting 3887
86-27 EMERGENCY MEETING THURSDAY. APRIL 3. 1986
Mayor Oakland R. Chapman called the emergency meeting to order at
2:00 P.M. with the following Council members present: Mayor Oakland R.
Chapman, and Councilmen, Andy Rubin, Oscar Thomas, Nick Collins and
Edward Douglas. Others present were: City Clerk Bonnie Thomas, Adm.
Asst., Milton Davis.
The purpose the emergency meeting was called to discuss payment to
J.J. Zayti Trucking for the paving of S.E. 3rd Street and 8th Drive.
Mayor Chapman explained there was some question as to the proper
procedures for paying J.J. Zayti Trucking, Inc. for paving S.E. 3rd
Street and 8th Court in the amount of $28,231.00.
Mayor Chapman asked for comments from the Council and Adm. Asst.
Davis.
Adm. Asst. Davis stated the amount due was for work completed.
Councilman Collins explained the situation of the contracts being
changed from Taddie to Zayti by reduction change order as advised by
Attorney Bull. He further explained that when Zayti began the work,
($26,200.) was the estimated amount needed to complete the job but two
cul-de-sacs were not included in contracts plus other, things were not
included (such as rock, etc.) so the new contract is now $28,231.
Sam Joiner, Zayti Representative, explained the work and how it was
drained and completed.
Councilman Douglas stated the last thing he knew of the situation
was the City was going to see Attorney Bull to find out whether the City
could let the contract or put it out for bid. He then asked if the City
had a signed contract with Zayti and who gave Zayti the authority to
begin construction. He went on to say that he could not vote on the
payment if it was not legal. It's not the City policy to pay for
anything over $3,500. without having requested bids.
Adm. Asst. Davis stated that he was getting bid inquiries out when
he discovered Zayti was doing the work supposedly by a change order.
Mayor Chapman stated that it should have come back before the
Council before any construction work began.
Councilman Rubin stated that he went to the site and talked to Mr.
Joiner and asked him who authorized the streets be paved, and he said
that somebody from the City told him to go ahead and finish this job.
Councilman Thomas stated that he would like to have the attorney
present before he voted on the payment. There were certain questions
which needed to be answered before payment is made. He further stated
that he was not saying they didn't do a good job nor that they weren't
going to get their money, but the Council needed their attorney to
advise the Council before any action was taken.
Following further discussion, Mayor Chapman explained to Mr. Joiner
that the Council needed to wait until the April 15th meeting so they
could see what the attorney advises the Council to do.
There being no further business to discuss, the meeting was
adjourned at 2:54 P.M.
ATTES~
BONNIE S. THOMAS, CMC
CITY CLERK