1986-04-01 Regular Meeting 3881
REGULAR MEETING TUESDAY. APril 1. ~986
The City Council of the City of Okeechobee met in regular session
in Council Chambers, 55 S.E. 3rd Avenue, Okeechobee, Florida, at 2:00
P.M. with the following Councilmembers present:
Mayor~ Oakland R. Chapman
C~uncilman Andy Rubin
Councilman Edward Douglas
Councilman Nick Collins
Councilman Oscar Thomas
Others present were:
Bonnie S. Thomas, City Clerk
Milton Davis, Administrative Assistant, absent
Jerry Bryant, City Attorney
L.C.Fortner, Jr., Public Utilities Director
Larry Mobley, Police Chief
Keith Tomey, Fire Chief
Chuck Elders, Director of Public Works
Lydia Jean Wilkerson, Deputy Clerk
Sylvia Firestine, Adm. Secretary
AGENDA ITEM #II AND III - INVOCATION AND PLEDGE OF ALLEGIANCE
The Invocation was offered by Reverend C.R. Kilgore, Pastor of the
Okeechobee Church of God, followed by the Pledge of Allegiance.
86-1 AGENDA ITEM #IV - APPROVAL OF THE MINUTES OF THE REGULAR MEETING OF
MARCH 4TH AND 18TH. 1986
There being no additions or deletions the minutes were approved as
presented.
AGENDA ITEM #V - APPEARANCES;
86-22 MR. BILL MILLER OF THE CENTRAL FLORIDA REGIONAL
PLANNING COUNCIL TO DISCUSS TO COMPREHENSIVE PLAN=
EXPLAIN REOUIREMENTS. ANSWER OUESTIONS
Mr. Bill Miller addressed the Council concerning the comprehensive
plans that Cities, counties and multi-county regions must draw up in
accordance with a law passed by the Florida legislature last year. The
area-wide plans would be a part of the master plan to deal with growth
throughout the state. The plans must address such areas as land use,
traffic, housing, conservation and water resources.
Mr. Miller suggested the City of Okeechobee join the County in
preparing a state-mandated comprehensive plan for regulating future
growth. The City and County would benefit more by a joint undertaking
than by separate efforts. To receive some of the state money set aside
for county planning efforts, the city must apply with the county for
funds by April 29th. -
If the city decides to join with the County in the comprehensive
plan, the plan's completion deadline could be. extended by.two .years
(The County's deadline date is 1987, the City's deadline date is 1989).
If the County applies by April 29th, they could get a $25,000. state
supplement to cover some of the plan's costs. The legislature has not
allocated funds yet to help cities prepare comprehensive plans.
Council asked Mr. Miller what fee would be charged for the Central
Florida Regional Planning Council to assist the City in the Com-
prehensive plan. Mr. Miller stated that it would take a couple of
weeks before he would have the total amount.
Following discussion, Councilman Collins made a motion for
Attorney Bryant to draft the resolution for the City and County to join
in the comprehensive plan application, for public hearing on April
15th, 1986. Councilman Rubin seconded the motion. Mayor Chapman asked
for a vote on the motion. Councilman Collins yes, Councilman Rubin
yes, Councilman Douglas yes, Councilman Thomas yes. Motion carried.
3882
>R 0 1 1986
86-26 AGENDA ITEM ~VI - PUBLIC HEARING AND FINAL READING OF AN ORDINANCE
AMENDING THE ORDINANCE CODE OF THE CITY OF OKEECHOB~, F~0RIDA~ _~
AMENDING CHAPTER 18. ARTICLE I, SECTION 18-2 (B) CHANGING THE TITLE
"DIRECTOR OF PUBLIC WORKS" TO "DIRECTOR OF PUBLIC UTILITIES"; SECTION
18-3 TO PROVIDE REGULATIONS RELATIVE TO UTILITY DEPOSITS
Councilman Douglas made a motion that ordinances on agenda items
VII through X be read by title only. Councilman Rubin seconded the
motion. Mayor Chapman asked for a vote on the motion. Councilman
Collins yes, Councilman Rubin yes, Councilman Douglas yes, Councilman
Thomas yes. Motion carried.
Attorney Bryant read the ordinance titles as follows:
AN ORDINANCE AMENDING THE ORDINANCE CODE OF THE CITY OF OKEECHOBEE,
FLORIDA; AMENDING CHAPTER 18, ARTICLE I, SECTION 18-2 (B) CHANGING
DIRECTOR OF PUBLIC WORKS TO DIRECTOR OF PUBLIC UTILITIES; SECTION
18-3 TO PROVIDE REGULATIONS RELATIVE TO UTILITY DEPOSITS FOR COMMERCIAL
ACCOUNTS; PROVIDING AN EFFECTIVE DATE.
AN ORDINANCE AMENDING THE ORDINANCE CODE OF THE CITY OF OKEECHOBEE,
FLORIDA; AMENDING CHAPTER 18, ARTICLE I, SECTION 18-4, CHANGING THE
CLAUSE "DIRECTOR OF PUBLIC WORKS" TO READ "DIRECTOR OF PUBLIC
UTILITIES"; PROVIDING AN EFFECTIVE DATE.
AN ORDINANCE AMENDING THE ORDINANCE CODE OF THE CITY OF OKEECHOBEE,
FLORIDA; AMENDING SECTION III, CHAPTER 18, ARTICLE I, SECTION 18-4,
BY CHANGING THE TERM "DIRECTOR OF PUBLIC WORKS" TO READ
"DIRECTOR OF PUBLIC UTILITIES"; AMENDING SECTION 18-25 BY CHANGING THE
TERM "DIRECTOR OF PUBLIC WORKS" TO READ "DIRECTOR OF PUBLIC
UTILITIES"; AMENDING SECTION 18-28 BY CHANGING THE TERM "DIRECTOR OF
PUBLIC WORKS" TO READ "DIRECTOR OF PUBLIC UTILITIES"; PROVIDING AN
EFFECTIVE DATE.
AN ORDINANCE AMENDING ORDINANCE CODE OF THE CITY OF OKEECHOBEE,
FLORIDA, AMENDING CHAPTER 18, ARTICLE IV, SECTION 18-44 (G),
CHANGING THE TITLE OF CITY ADMINISTRATOR TO ADMINISTRATIVE --~
ASSISTANT AND PROVIDING THAT CERTIFICATES OF RELEASE OF LIEN SHALL BE
ATTESTED TO BY THE CITY CLERK; SECTION 18-51 (C), CHANGING THE
TITLE OF CITY ADMINISTRATOR TO ADMINISTRATIVE ASSISTANT AND
PROVIDING THAT CERTIFICATES OF RELEASE OF LIEN SHALL BE ATTESTED
TO BY THE CITY CLERK; SECTION 18-53, CHANGING PUBLIC WORKS
DEPARTMENT TO PUBLIC UTILITIES DEPARTMENT; PROVIDING AN EFFECTIVE
DATE.
AN ORDINANCE AMENDING THE BUDGET ORDINANCE OF THE CITY OF
OKEECHOBEE FOR THE PERIOD -YEAR OCTOBER 1, 1985 THROUGH SEPTEMBER
30, 1986; PROVIDING ADJUSTMENT IN RESERVES; PROVIDING ADJUSTMENTS
IN REVENUES; PROVIDING ADJUSTMENTS TO EXPENDITURES.
Councilman Collins made a motion that the ordinance be adopted.
Councilman Rubin seconded the motion. Mayor Chapman asked for a vote on
the motion. Councilman Collins yes, Councilman Rubin yes, Councilman
Douglas yes, Councilman Thomas yes. Motion carried.
AGENDA ITEM #VII - PUBLIC HEARING AND FINAL READING OF AN ORDINANCE
AMENDING THE ORDINANCE CODE OF THE CITY OF OKEECHOBEE. FLORIDA~
AMENDING CHAPTER 18, ARTICLE I, SECTION 18-4. CHANGING THE TITLE
"DIRECTOR OF PUBLIC WORKS" TO "DIRECTOR OF PUBLIC UTILITIES"
Councilman Rubin made a motion that the ordinance be adopted.
Councilman Collins seconded the motion. Mayor Chapman asked for a vote
on the motion. Councilman Collins yes, Councilman Rubin yes,
Councilman Douglas yes, Councilman Thomas yes. Motion carried.
AGENDA ITEM 9VIII - PUBLIC HEARING AND FINAL READING OF AN ORDINANC~
AMENDING THE ORDINANCE THE ORDINANCE CODE OF THE CITY OF OKEECHOBEE:
AMENDING SECTION III. CHAPTER 18, ARTICLE I, SECTION 18-4, 18-22,
18-28 CHANGING THE TITLE "DIRECTOR OF PUBLIC WORKS" TO
"DIRECTOR OF PUBLIC UTILITIES"
Councilman Rubin made a motion that the ordinance be adopted.
Councilman Douglas seconded the motion. Mayor Chapman asked for a vote
on the motion. Councilman Collins yes, Councilman Rubin yes,
Councilman Douglas yes, Councilman Thomas yes. Motion carried.
Ii
- I - iff
APR 0 1 1986
AGENDA ITEM #IX - PUBLIC HEARING AND FINAL READING OF AN ORDINANCE
AMENDING THE ORDINANCE CODE OF THE CITY OF OKEECHOBEE, FLORIDA;
AMENDING CHAPTER 18. ARTICLE IV, SECTION 18-44 (G), CHANGING
THE TITLE "CITY ADMINISTRATOR" TO "ADMINISTRATIVE ASSISTANT"
AND PROVIDING THAT CERTIFICATES OF RELEASE OF LIEN SHALL BE ATTESTED
TO BY THE CITY CLERK; SECTION 18-53, CHANGING THE PUBLIC WORKS
DEPARTMENT TO PUBLIC UTILITIES DEPARTMENT
· ~ Councilman Douglas made a motion that the ordinance be adopted.
Councilman Collins seconded the motion. Mayor Chapman asked for a vote
on the motion. Councilman Collins yes, Councilman Rubin yes,
Councilman Douglas yes, Councilman Thomas yes. Motion carried.
AGENDA ITEM ~X - PUBLIC HEARING AND FINAL READING OF AN ORDINANCE
AMENDING THE BUDGET ORDINANCE OF THE CITY OF OKEECHOBEE FQR THE
PERIOD YEAR OCTOBER 1, 1985 THROUGH SEPTEMBER 30. 1986~ PROVIDINg
ADJUSTMENT IN RESERVES; PROVIDING ADJUSTMENTS IN REVENUES: PROVIDING
ADJUSTMENTS
TO EXPENDITURES
Councilman Thomas made a motion that the ordinance be adopted.
Councilman Collins seconded the motion for discussion. Mayor Chapman
opened the floor for discussion. Councilman Collins questioned certain
line items from the Code Board's budget (telephone, utilities, general
liability insurance). Clerk Thomas explained the budget revisions to
Councilman Collins. Councilman Rubin commented on the Street
Department budget revisions. Mayor Chapman asked for a vote on the
motion. Councilman Collins yes, Councilman Rubin yes, Councilman
Douglas yes, Councilman Thomas yes. Motion carried.
MEETING RECESSED AT 3:15 P.M.
MEETING RECONVENED AT 3:30 P.M,
Mr. Hughes addressed the Council with a complaint of traffic
conditions on Highway 70 East and 10th Avenue and requested the Council
ask that the Police Chief see to it that these noisy trucks be stopped.
Mayor Chapman asked Chief Mobley to request his employees try to put a
stop to the noise created by these vehicles.
86-5 AGENDA ITEM ~XI - INTRODUCTION AND FIRST READING OF AN ORDINANCE TO
CLOSE THE ALLEY IN BLOCK 51. NORTHEAST SECTION
Councilman Collins made a motion for the ordinance to be read by
title only. Councilman Douglas seconded the motion. Mayor Chapman
asked for a vote on the motion. Councilman Collins yes, Councilman
Rubin yes, Councilman Douglas yes, Councilman Thomas yes. Motion
carried.
Attorney Bryant read the ordinance title as follows:
AN ORDINANCE VACATING AND CLOSING THE ALLEY IN BLOCK 51, CITY OF
OKEECHOBEE, FLORIDA; PROVIDING AN EFFECTIVE DATE.
Councilman Douglas made a motion that the ordinance be adopted.
Councilman Thomas seconded the motion. Mayor Chapman asked for a vote
on the motion. CoUncilman Collins yes, Councilman Rubin yes,
Councilman Douglas yes, Councilman Thomas yes. Motion carried.
AGENDA ITEM #XII - INTRODUCTION AND FIRST READING OF AN ORDINANCE TQ
CLOSE THE ALLEY IN BLOCKS 112 AND 113, NORTHEAST SECTION
Attorney Bryant stated the ordinance was not prepared at this time
for the alley closing. He went on to explain the main concern is
liability of the City for the line to be under a building. If the City
¢lose~ the alley at this time it will be entirely on Warlord's
property. The City will need access to the water line. Mr. Watford
might agree to enter into a utility easement agreement with the City.
Mr. Watford stated there was the possibility of the water line being on
his property and not in the alley. Council discussed the situation and
agreed the first thing to do was to locate the water line. Councilman
i! Collins made a motion that the City have the water line located first
before the ordinance was drawn up for the alley closing. Councilman
!i Douglas seconded the motion Mayor Chapman asked for a vote on the
motion. Councilman Collins yes, Councilman Rubin yes, Councilman
Douglas yes, Councilman Thomas yes. ~otion carried.
APR 0 1 lg8
AGENDA ITEM #XIII - ACTION BY COUNCIL TO APPROVE PURCHASE OF A
BORING MACHINE FOR THE UTILITY DEPARTMENT ~
Director Fortner submitted the following bid tabulations for the
boring machine:
1. American Augers, Inc. $14,577.60
P.O. Box 460
Wooster, Ohio 44691
2. McLaughlin Mfg. Co. $12,958.57 ---
Box 8954, Station A
Greenville, S.C. 29604
Director Fortner recommended the Council accept the low bid of
$12,958.57 from McLaughlin Mfg. Co.
Council asked Director Fortner if he had been involved with this
company before, or if he knew of the company. Director Fortner stated
this was the first time of ever being involved with this specific
company, and then suggested he find out some information concerning
McLaughlin Mfg. Co. as far as their warranties, parts replacements,
etc. Council agreed that Director Fortner find out more information
concerning the companys for the next Council meeting.
AGENDA ITEM 9XIV - ACTION BY COUNCIL TO APPROVE CONSTRUCTION OF A
CHAIN LINK FENCE AROUND THE 23RD STREET WATER TANK
Director Fortner submitted the following bid tabulations to the
Council for consideration:
1. Adron Fence 8' $4,820.42
2762 NW 4th St. Alt. 6' $3,785.45
Okee., Fl. 33472
2. Ryan Fence 8' $4,394.40 --~
2654 NW 63rd Terr. Alt. 6' $3,512.02 ~
Okee., Fl. 33472
3. Martin Fence Co. 8' $5,325.00
1125 Old Dixie Hwy. Alt. 6' $4,365.00
Lake Park, Fl. 33403
4. L&G Chain Link Fence Co. 8' No Bid
3554 N.W. 8th Ave. Alt. 6' $6,750.00
Okee., Fl. 33472
Director Fortner recommended the Council accept the low bid of
Ryan Fence Company in the amount of $4,394.40. Councilman Thomas made
a motion to accept the low bid of Ryan Fence Company in the amount of
$4,394.40. Councilman Douglas seconded the motion. Mayor Chapman asked
for a vote on the motion. Councilman Collins yes, Councilman Rubin
yes, Councilman Douglas yes, Councilman Thomas yes. Motion carried.
86-26 AGENDA ITEM 9XV - DISCUSSION AND ACTION BY COUNCIL TO AUTHORIZE
EMPLOYEES SALARY INCREASE IN CONJUNCTION WITH RECENTLY COMPLET~Q
EVALUATIONS
Mayor Chapman opened the floor for discussion concerning the
following memorandum:
March 26, 1986
MEMORANDUM
TO: CITY COUNCIL
FROM: DEPARTMENT HEADS
SUBJ: PAY PLAN INCREASES
The following suggested plan eliminates steps and establishes a maximum
and minimum increase according to ratings:
3.6 - 4.0 = Outstanding = 7-1/2% increase --~
3.0 - 3.5 = Above Satisfactory = 6% increase
2.50 - 2.99 = Satisfactory = 4% increase
2.00 - 2.49 = Satisfactory = 2% increase
1.00 - 1.90 = Conditional = 0% increase
0 - 0.9 = Unsatisfactory = 0% increase
3885
Following discussion, Councilman Collin~ made a motion that ~he
Council adopt the pay plan submitted by the Department Heads with the
following change: change the Satisfactory 2.00 - 2.49 to 2-1/2%
instead of 2%, with pay retroactive to October 1, 1985. Councilman
Thomas seconded the motion. Mayor Chapman asked for a vote on the
motion. Councilman Collins yes, Councilman Rubin yes, Councilman
Douglas yes, Councilman Thomas yes. Motion carried.
86-25 AGENDA ITEM #XVI - ACTION BY COUNCIL TO REPLACE OR REAPPOINT TWO CODE
BOARD MEMBERS WHOSE TERMS EXPIRE APRIL 30. 1986
Due to the fact that only one of the members whose term expires
April 30, 1986 was contacted, Council agreed to wait until the next
regular meeting to see if they wished to be reappointed or replaced to
the Code Board.
AGENDA ITEM #XVII - MAYOR TO CALL ON ANYONE IN THE AUDIENCE WISHING TQ
ADDRESS THE COUNCIL
Mr. Rennie Berry, on behalf of the Industrial Development
Authority, addressed the Council stating, "The I.D.A. has turned the
water lines over to the City by agreement for maintenance. We had a
problem in that we did not have enough money from the grant and with
what we had raised here to do everything we wanted to. We first talked
about putting in a 12" water main. We ended up with a 6"water main.
The City said this was not sufficient for fire protection purposes. So
we have an agreement with the City and the County - a Hold Harmless
Agreement for fire protection as far as the City is concerned. Now we
have put two water tanks out there in order to satisfy insurance
requirements. We need about 50,000 gallons supply of water available.
The two water tanks we put in hold about 20,000 gallons. We need to
fill these two tanks. I talked to L.C., Director of Public Utilities,
about what it would cost, we would like to have two 3" taps into the 6"
main out there. This would fill the tanks and also provide a source of
· water in case there was a fire. We could be drawing from the tanks and
turn on the valve from the City line and be adding to that supply to
increase the amount of water available in case of a large fire. So I
talked to L.C. about what it would cost. He said it would require two
3" water meters. Which would cost according to L.C. $15,000. Well, we
don't have this kind of money. We have $11,000. and we owe that on the
$60,000. loan that we took out to do our portion of the grant money on
the park. So what we would like to do - or ask for is, L.C. agreed,
and Mr. Davis agreed, the only problem is an ordinance that would
prevent us from taking that water without a meter, filling those two
tanks one time, the volume of the tanks can be calculated,
approximately 20,000 gallons each. So what we would like to do is - we
would pay the City the money that he has to charge, $1,500. for two
taps into the line, and we would take it there with the plumbing. What
we would like to do is pay for the water on basis of the calculated
volume of the tank. Now in the event of a fire, the water from the
fire truck will measure the water because they know how much water they
pump a minute. All we are asking for is the elimination of the cost
for the meters, we will pay for the water, and the $1,500."
Councilmembers, Director Fortner and Attorney Bryant discussed the
request, the ordinances preventing any water being given without being
metered, etc. Following discussion, Council agreed that Director
Fortner and Attorney Bryant get together before the next Council
meeting to see if they could come up with a possible solution.
Mr. John Ed Watford addressed the Council stating he had located
the water line in Block 113 (discussed earlier in meeting) whiCh is 4
or 5 feet over on his property, and not in the alley.
Director Fortner stated that he would have the property surveyed
and report back to the Council at the next meeting.
AGENDA ITEM ~XVIII - MAYOR TO CALL ON THE CITY CLERK. CITY ATTORNEy,
ADMINISTRATIVE ASSISTANT AND MEMBERS OF THE COUNCIL FOR REPORTS AND/OR
Clerk Thom~ presented the Warrant Registers for Council's
approval.
Clerk Thomas commented on the Seminar for Finance Officers she
attended in Hollywood, Florida, March 23rd through the 26th.
3886
APR 0 1 1986
Councilman Dou~la~ suggested the City appeal the decision
concerning the Community Development Block Grant in which the City was
at first rated number 17 but has since been moved down to the last --~
position being number 21. Four other cities are presently appealing
the decision concerning the grant, so to insure the City's chances in
still receiving some grant funding he felt the City should appeal.
Councilman Rubin questioned the street department budget
concerning a contract being entered with the City and J.J. Zayti
Trucking for the paving of S.E. 8th Avenue and 3rd Street ($6,500.00).
Councilman Rubin asked if the City has requested bids on paving
the 16 City streets yet, and what the mileage was for these streets.
Director Elders stated the mileage was figured to be just under 2
miles. Concerning the bids being requested, Administrative Assistant
Davis has the information, but he did not know if bids have been
requested at this time.
Councilman Rubin stated that he had a copy of the Comprehensive
Plan if anyone wished to have a copy.
Director Fortner explained that he contacted Wayne Fulford
concerning the request for the water line extension on S.E. 16th
Street. Mr. Fulford said that he could pay the $625.00 but not $1,000.
Director Fortner questioned the effective date for the deposit
upgrades since the ordinance was just passed this meeting. Council
agreed the effective date be between this date and the next cutoff
list.
Director Fortng[ stated the Health Department has agreed to
extending the mandatory sewer connection from one year to two years
after sewer is available.
86-8 Councilman DouGlas made a motion that the Warrant Registers be
approved as follows:
Water & Sewer General Fund CPI Fund
47,918.20 26,223.48 1,045.48
30.91
Councilman Thomas seconded the motion. Mayor Chapman asked for a
vote on the motion. Councilman Collins yes, Councilman Rubin yes,
Councilman Douglas yes, Councilman Thomas yes. Motion carried.
AGENDA ITEM #XIX - ADJOURNMENT
There being no further business to discuss the meeting was
adjourned at 5:15 P.M.~~ /~
ATTEST:
BONNIE S. THOMAS, CMC
CITY CLERK