1986-02-04 Regular Meeting3858
REGULAR MEETING TUESDAY. F~BRUARY 4, 1986
The City Council of the City of Okeechobee met in regular session
in Council Chambers, 55 S.E. 3rd Avenue, Okeechobee, Florida, at 2:00
P.M. with the following Councilmembers present:
Mayor Oakland R. Chapman
Councilman Andy Rubin
Councilman Edward Douglas
Councilman Nick Collins
Councilman Oscar Thomas, absent
Others present were:
Bonnie S. Thomas, City Clerk
Milton Davis, Administrative Assistant
Jerry Bryant, City Attorney
L.C.Fortner, Jr., Public Utilities Director
Rehmund Farrenkopf, Police. uaptain
Keith Tomey, Fire Chief
Chuck Elders, Director of Public Works
Lydia Jean Wilkerson, Deputy Clerk
Sylvia Firestine, Adm. Secretary
AGENDA ITEM %II AND III - INVOCATION AND PLEDGE OF ALLEGIANCE
The Invocation was offered by Reverend C.R. Kilgore, Pastor of the
Okeechobee Church of God, followed by the Pledge of Allegiance.
86-1 AGENDA ITEM #IV - APPROVAL OF THE MINUTES
Mayor Chapman asked if there were any additions or deletions to the
minutes of the Regular meeting of January 21, 1986. There being no
additions or deletions the minutes were approved as presented.
86-12 Proclamation - SDace Shuttle Challenqer
Mayor Chapman read the proclamation as follows:
WHEREAS, the Crew Members of the Space Shuttle Challenger: Gregory
Jarvis, Christa McAuliffe, Ronald McNair, Ellison Onizuka, Judith
Resnick, Francis Schobee, and Mike Smith gave their lives Tuesday,
January 29, 1986, for the benefit of mankind, and
WHEREAS, their brave and courageous quest for answers to science
through the space program, have already and will continue to be of great
benefit to the life, health, and welfare of all of the people, and
WHEREAS, the citizens of the City of Okeechobee, Florida wish to
take part in remembering the Shuttle Crew as aforementioned for their
bravery and courage given to this country and for their service to our
country,
NOW, THEREFORE, BE IT RESOLVED that I, Oakland R. Chapman, Mayor,
and Members of the City Council of the City of Okeechobee, Florida, wish
to join with our citizens, and offer our expressions of sincere sympathy
and heartfelt condolences to each of the families of these great
Americans.
Councilman Douglas made a motion to adopt the proclamation as read by
Mayor Chapman. Councilman Collins seconded the motion. Motion carried.
AGENDA ITEM #V - APPEARANCES
a. Attorney John Cassels, reDresentinq Farina Enterprises. ~Q
discuss the use and expense of the lift station Which will be
installed at the Sun Plaza.
Attorney Cassels explained to the ,~ouncil that Farina Enterprises
was installing a large lift station on South 441 which would benefit the
surrounding area customers and future businesses within the area. The
Sun Plaza Project will be using 800 gallons per day. He asked the
Council if some formula could be provided by the City causing new users
connecting to the lift station within the next 24 months bear a portion
of the initial cost of the lift station.
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FEB 0 '!986
Mayor Chapman asked Director Fortner what type of agreement was
used concerning the lift station at the Florida Palm Trailer Park.
Director Fortner stated that he would have to find out how long the
agreement was for and report back to Council.
uouncilman Collins suggested Director Fortner work out the formula
to be used in the agreement and ~return it to the Council.
Atgorney Cassels stated it would only take 10 minutes for the
agreement to be completed, if they could return it to the Council in a
few minutes for approval.
Council agreed for the agreement to be completed so everyone
connecting to the lift station will have to pay their share of the lift
station.
86-23 b. Mr. Jim Broome with partial pay reaue~ts Nos. 12 and 13 for Taddie Construction.
Engineer Broome stated pay request No. 12 in the amount of
$4,812.75 and No. 13 in the amount of $25,821.90 were ready to be paid
pending FmHA's approval. Councilman Collins made a motion to approve
pay request No. 12 and No. 13 for Taddie Construction. Councilman
Douglas second the motion. Mayor Chapman asked for a vote on the
motion. Councilman Collins yes, Councilman Douglas yes, Councilman
Rubin yes. Motion carried.
CONT'D. a. Attorney John Cassels. reDresenting F~ina Enterprises. to
discuss the use and expense of the lift Station which will be
installed at the Sun Plaza.
Attorney Cassels explained the wording of the agreement he and
Director Fortner just completed at Council's request. Councilmembers
agreed for Attorney Cassels to draw up an agreement for the businesses
to sign to help pay for the lift station at the Sun Plaza.
Councilman Collins made a motion that tentative approval be granted
to Attorney Cassels to draw up the necessary agreements, final approval
in two weeks. Councilman -Rubin seconded the motion. Mayor Chapman
asked for a vote on the motion. Councilman Collins yes, Councilman
Douglas yes, Councilman Rubin yes. Motion carried.
Director Fortner stated the Florida Palm Trailer Park lift station
agreement was for eight years.
86-9 AGENDA ITEM #VI - COUNCIL DISCUSSION AND APPROVAL OF AN AGREEMENT WITH
BROOME. VAN OSTRAN AND ASSOCIATES. INC. TO PREPARE PLANS FOR EXPANSIQN
OF THE WASTEWATER TREATMENT PLANT AND AUTHORIZATION FOR THE UTILITY
DEPARTMENT TO FILE A PREAPPLICATION. FOR GRANT FUNDS, WITH THE
DEPARTMENT OF ENVIRONMENTAL REGULATION,
Director Fortner stated the committee's recommendation was that the
City enter into an agreement with Broome, Van Ostran and Associates,
Inc., to prepare the plans for the expansion of the wastewater treatment
plant. Director Fortner requested authorization to file a pre-
application for grant funds, 55% funding, with the Department of
Environmental Regulation.
Councilman Rubin made a motion to uphold the recommendation of the
committee, entering into an agreement with Broome, Van Ostran and
Associates,. Inc., to prepare plans for the expansion of the Wastewater
Treatment Plantand authorization for the Utility Department to file a
preapplication for 55% grant funding with the Department of En-
vironmental Regulation. Councilman Collins seconded the motion. Mayor
Chapman asked for a vote on the motion. Councilman -Collins yes,
Councilman Douglas yes, Councilman Rubin yes. Motion carried.
The completed agreement will be presented to the Council for
approval.
AGENDA ITEM #VII - DISCUSSION AND ACTION BY COUNCIL TO AUTHORIZE U$~ OF
THE CONSULTANT'S COMPETITIVE NEGOTIATION ACT TO SEEK PROPOSALS FOR
PREPARING PLANS OF THE CITY'S WATER AND SEWER SYSTEMS. AS RECOMMENDED BY
THE DEPARTMENT OF ENVIRONMENTAL REGULATION.
Director Fortner suggested the City stay within the City limits at
this time for the water and sewer systems, as recommended by the
Department of Environmental Regulation.
Following discussion, Councilman Douglas made a motion authorizing
Director ~ortner to advertise for engineers. Councilman Collins
seconded the motion. Mayor Chapman asked for a vote on the motion.
Councilman Collins yes, Councilman Douglas yes, Councilman Rubin
abstained from voting. Mayor Chapman yes. Motion carried.
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1986
86-21 AGENDA ITEM %VIII -DISCUSSION AND ACTION BY THE COUNCIL TO AUTHORIZE
INSTALLATION OF WATER LINES IN ~LM~RA SOL SUBDIVISIQN; PREPARATION OF
PLANS NECESSARY TO MAKE APPLICATION FOR THE DEPARTMENT OF ENVIRONMENTAL
REGULATION PERMIT TO INSTALL THE WATER LINES.
Director Fortner explained there were approximately 44 proposed
service connections in the Elmira Sol Subdivision. Approximately
$13,750. will be received for the system capacity charges. The material
will cost approximately $11,000.
Following discussion, Councilman Douglas made a motion authorizing
the installation of the water lines. Councilman Collins seconded the
motion. Mayor -Chapman asked for a vote on the motion. Councilman
Collins yes, Councilman Douglas yes, Councilman Rubin yes. Motion
carried.
Director Fortner informed the Council that Leo Blair, the owner of
the Mobile home trailer park requesting City water and sewer has signed
the annexation agreement.
MEETING RECESSED AT 2:58
MEETING RE-CONVENED AT 3:10
86-4 AGENDA ITEM %IX - ACTION BY THE COUNCIL TO RATIFY THE ~FFECTIV~ DATE QF
THE HARTE-HANKS CABLE TELEVISION FRANCHISE
Attorney Bryant stated ratification of the effective date of the
Harte-Hanks Cable Television franchise agreement was needed by the
Council. The previous franchise agreement will be in effect until July
1, 1986. douncilman Douglas made a motion to ratify the effective date
of the Harte Hanks Cable Television franchise agreement being July 1,
1986. Councilman Collins seconded the motion. Mayor Chapman asked for a
vote on the motion. Councilman.-uollins yes, Councilman Douglas yes,
Councilman Rubin no. Mayor Chapman voted yes. Motion carried.
AGENDA ITEM #X - MAYOR CHAPMAN TO CALL ON ANYONE IN THE AUDIENCE WISHIN~
TO ADDRESS THE COUNCIL.
Mr. Ed Ellsworth addressed the Council requesting that the Exchange
Club be allowed to install a "Freedom Shrine" in the memorial park. The
Exchange Club agrees to build and maintain the shrine. Council discussed
the Veteran's Memorial monuments being moved to the center of the park.
Following discussion, Council agreed to the Freedom Shrine being
constructed in the park, as long as the Exchange Club works with the
American Legion and Adm. Asst. Davis in the placement of the shrine.
AGENDA ITEM %XI - MAYOR TO CALL ON CITY CLERK, CITY~ ATTORNEy.
ADMINISTRATIVE ASSISTANT AND MEMBERS OF THE COUNCIL FOR REPORTS AND/OR
Clerk Thoma~ presented the warrant registers for ~-uouncil's
approval.
Administrative Assistant Davis began the discussion on the
possibility of a change order for the paving of S.E. 8th Drive and 3rd
Street. The cost will be approximately $26,000. Taddie Construction
Company presently has $6,000. for the paving of these streets. Engineer
Broome stated they could begin negotiations with Taddie Construction
Company on the paving of these streets, but there were certain
procedures to be taken, also time extensions needed to be considered.
Attorney Bryant suggested the Council receive certain answers involving
time extensions before any action was taken. Council agreed that
Attorney Bryant contact Attorney Bull concerning the time extensions and
report back to Council.
Administrative Assistant D~Vi~ asked the Council if they wished to
make any decisions concerning Director Fortner's request for payment of
270 hours of vacation time. Director Fortner feels it is not possible
for him to take this time off and since he is accumulating additional
vacation time each month, he has requested payment for these hours.
Following a lengthy discussion concerning the payment request,
Councilman uollins made a motion that Director Fortner be paid for his
270 vacation hours. Councilman Douglas seconded the motion. Mayor
Chapman asked for a vote on the motion. Councilman Collins yes,
Councilman Douglas yes, Councilman Rubin no, Mayor Chapman yes. Motion
carried.
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FEB 0 4 1986
Administrative AsSistant Davis asked the uouncil if they wished to
take any action on the ordinance concerning delinquent water bill
accounts,(possibly changing the number of days to 15 before the account
is shown to be late). Following a lengthy discussion, Council agreed
that Director Fortner, Administrative Assistant Davis, Clerk Thomas and
Attorney Bryant work out a system for the delinquent account and bring
the information back to the Council.
Mayor Chapman asked Adm. Asst. Davis to write Mr. Julian Leggett a
letter stating that he must comply with the ordinance concerning the
utility deposit upgrade.
Councilman-Collins requested the Council have a workshop meeting
set to discuss the paving of City streets and a master drainage plan for
the City. Council agreed that the Workshop meeting be advertised for
Tuesday, February llth, at 2:00 P.M.
86-8 Councilman Doualas made a motion to approve the warrant registers
as presented to the Council. Councilman Collins seconded the motion.
Mayor Chapman asked for a vote on the motion. Councilman Douglas yes,
Councilman Collins yes. Councilman Rubin yes. Motion carried.
Councilman Rubin stated that ordinance number 359 needs the title
of Director of Public Works changed to read Director of Public
Utilities.
Councilman Rubin suggested the City contact the School Board
concerning the buses being re-routed to Highway 441 because they are
tearing up the paved streets.
Councilman Rubin asked that the Police Department start writing
more tickets for those people parking in the handicapped parking spaces.
Engineer Broome addressed the Council, presenting his contract for
Phase II of the expansion of the Wastewater Treatment Plant. After
discussion, Councilman 'Collins made a motion to tentatively approve the
agreement, pending Attorney Bryant's approval and Council's final
approval. Councilman Douglas seconded the motion. Mayor Chapman asked
for a vote on the motion. Councilman Collins yes, Councilman Douglas
yes, Councilman Rubin no. Mayor Chapman yes. Motion carried.
...... AGENDA ITEM ~XII - ADJOURNMENT
There being no further business to discuss, the meeting was
adjourned at 5:55 P.M. ~/~~/~. ~/~/~//~ ~
MAYOR OAKLAND R./G~APMAN
ATTEST:
BONNIE S. THOMAS, CMC
CITY CLERK