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1990-04-17 Regular MeetingJob pKEFC� r/ O m A. Call Meeting to Order. B. Invocation offered by Pastor James J. Griffis; Pledge of Allegiance led by Mayor Chapman. C. Mayor and Council attendance: Mayor Oakland Chapman Councilman Nick Collins +' Councilman Jim Kirk Councilman Oscar Thomas Councilman Dowling Watford Staff attendance: City Attorney Cook City Administrator Drago City Clerk Thomas Deputy Clerk Earnest CITY OF OHEECHOBEE CITY COUNCIL MEETING April 17, 1990 - 2:00 P.M. SUMMARY OF COUNCIL ACTION D. Motion to dispense with reading and approve the Summary of Council Action for the regular meeting of April 3, 1990. COUNCILMEMERSMCTION Mayor Chapman called the meeting to order at 2:00 P.M IReverend John Myers (Pastor Griffis was not present); Mayor Chapman. Present Present Present Present Present Present Present Present Present Councilman Collins made a motion to dispense with reading and approve the Summary of Council Action for the regular meeting of April 3, 1990; second by Councilman Kirk. Chapman X Collins X Kirk X Thomas X Watford Ix Motion Carried. V�YES NO ABSENT April 17, 1990 page two COUNCIIl�ERS/ACTION VOTE ABSENT YES NO Councilman Kirk made a motion to approve the warrant E. Motion to approve warrant registers for March, 1990. registers for March, 1990 (General Fund $85,398.24 General Fund . . . . . . . . . .$ 85,398.24 and Public Utilities $103,624.86); second by Public Utilities . . . .$103,624.86 Councilman Collins. Chapman X Collins X Kirk X Thomas X Watford X Motion Carried. REQUEST FOR ADDITION, DEFERRAL OR WITHDRAWAL OF ITEMS ON TODAY'S By request of Administrator Drago item number eight AGENDA. under new business was added concerning a construct ion contract. IF. NEW BUSINESS 1. Present proclamation for the month of April as Child Mayor Chapman read the following proclamation and Abuse Prevention Month - Mayor Chapman. presented it to John Cook, member of the Exchange Club: Office of the Mayor Okeechobee, Florida PROCLAMATION "WHEREAS, child abuse and neglect is a serious and growing problem affecting more than 2 million of ou nation's children annually and 408 of children lo- cally; and 3,033 in the district; and WHEREAS, this societal malignancy called child abuse and neglect respects no racial, religious, class or geographic boundaries, and, in fact, has reached epidemic pro- portions in nearly all regions of our nation; and WHEREAS, the Exchange Club Center for the preventio of Child Abuse of the Treasure Coast, Inc., through its volunteer, parenting classes and educational programs, is making significant progress in stoppin this crime against our nation and community's child- ren and families; April 17, 1990 Daae three COUNCILMErIBERS/ACTION VOTE ABSENT YES NO NOW, THEREFORE, BE IT RESOLVED, that I, Oakland R. 1. Continuted . . . Proclamation: Chapman, Mayor of the City of Okeechobee, do hereby proclaim that the entire month of April, 1990, shall be observed as Child Abuse Prevention Month in the City of Okeechobee, and I urge all citizens to use this time to better understand, recognize, and re- spond to this grievous problem; AND, FURTHER, I con- gratulate the 11 Exchange Clubs and Exchange Club Center of the Treasure Coast on this the loth An- niversary of their National Exchange Club Foundation for the prevention of Child Abuse and I wish them continued success in helping families break free fro the cycle of child abuse." Attorney Cook thanked the Mayor on behalf of the Exchange Club and informed those present of the j1 establishment and purpose of the local Exchange Club's service in our area. 2. Motion to approve the appointment of Mr. Peter Councilman Thomas made a motion to approve the Teitsort as a new maintenance operator assigned to the appointment of Mr. Peter Teitsort as a new mainten- Public Works Department - Director of Public Works ance operator assigned to the Public Works Depart - (Exhibit 1). ment; second by Councilman Watford. Chapman X Collins X Kirk X Thomas X Watford X Motion Carried. 3. Motion to approve the transfer of Mr. Carl Hall from Councilman Kirk made a motion to approve the transfer the Public Works Department to the Public Utilities of Mr. Carl Hall from the Public Works Department to Department as a new water plant operator - Director the Public Utilities Department as a new water plant of Public Utilities (Exhibit 2). operator; second by Councilmen Watford and Collins. Chapman X Collins X Kirk X Thomas X Watford X Nln4- i nn rn r r i nd April 17, 1990 4. Motion to approve the appointment of Mr. Ronald Payne as a new wastewater treatment plant operator - Director of Public Utilities (Exhibit 2). 5. Motion to award a roof repair contract to Aldridge Roofing for $7,850.00 - City Administrator (Exhibit 3). 6. Motion to award an engineering contract for ground water resource feasibility study to Reese, Macon and Associates for $35,000 - City Administrator (Exhibit 4). COIJNC I LMRC ER S /ACTION (Councilman Collins made a motion to approve the ap- pointment of Mr. Ronald Payne as a new wastewater treatment plant operator; second by Councilman Kirk. (Chapman Collins Kirk Thomas Watford Motion Carried. Councilman Collins made a motion to award a roof re- pair contract to Aldridge Roofing for $7,850.00; second by Councilman Kirk. Councilman Watford asked if this contractor had in- surance and could complete the job correctly. Jim Threewits, Program Coordinator stated he had checked out several references that were all good reports and Aldridge Roofing Contractor does have insurance. Chapman Collins Kirk Thomas Watford Motion Carried. Councilman Collins made a motion to award an engine- ering contract for ground water resource feasibilit, study to Reese, Macon and Associates for $35,000.00; second by Councilman Thomas. 4r. Reese was not present at the time of the meeting 2ouncil's discussion continued on page nine. page four " V� YES NO ABSENT X X X X X X X X X X April 17, 1990 COUNCILMEMBERS/ACTION 6. Continued . . . Reese, Macon and Associates contract: eveloper Jim Baugham stated "I've just got the re- lsith ults back from the tests on our (proposed Blue Her( olf & Country Club) wells. It is going to cost me bout 30% less to treat this water than if I went surface water. In my opinion well water is much better and the risk is worth it". 7. Update of items of interest to the City by County Commissioner Jack Williamson. 8. Motion to award a construction contract to A.O.B. Underground, Inc., West Palm Beach for the Re -use Project at the Wastewater Treatment Plant for $608,965.75 - Director of Public Utilities (Exhibit 5). napman ollins irk omas tford tion Carried. Commissioner Williamson informed the Council of the continuation of Wolf Road to Taylor Creek and that the concerns the Directors of Public Utilities and Public Works would be taken care of properly. Commissioner Williamson also told the Council he was looking forward to the City/County meeting to discuss an interlocal agreement on solid waste. Councilman Collins made a motion to award a con- struction contract to A.O.B. Underground, Inc., West Palm Beach for the Re -use Project at the Wastewater Treatment Plant for $608,965.75; second by Councilman Thomas. !After lengthy discussion concerning inspections, Administrator Drago was instructed to get a new pr from Knepper and Willard, Inc., for inspections si the alternates have been withdrawn from the plans. Vote is as follows: Chapman Collins Kirk Thomas Watford rintinn rarripr?_ page five VOTE ABSENT YES I NO X X X X IX April 17, 1990 page six G. COUNCIL REPORTS AND/OR REQUESTS COUNCILMEMBERS/ACTION 1a) VOTE ABSENT YES NO Mayor Chapman brought up the situation of Melba 1. Mayor Chapman: Louthan's sewer bill (703 South Parrott Avenue) that she has been paying for sewer but never had the ser- vice. Councilman Collins made a motion to refund Melba Louthan the amount of $2,133.97 and delete the hook up charge from her account when sewer service become available to her address; second by Councilman Thoma . Chapman X Collins X Kirk X Thomas X Watford X Motion Carried. b) Parking Signs: Mayor Chapman asked Attorney Cook if he had any information regarding parking on South Park Street Attorney Cook informed the Coun ---+ cil by Florida Statute 316 the City could designate parking areas by Resolution. After lengthy discussion Councilman Thomas made a motion to give the attorney authority to draw up a Resolution to have designated parking zones on South Park Street ; second by Councilman Watford. Discussion continued between Council, Citizen Frank Altobello and Director of Public Works Elders. Mo- tion and second was withdrawn. Council instructed Attorney Cook to check into it in more detail to see if there's any other way to eliminate the parking problem. Mr. Altobello stated he intends to pave the area behind stores to try to ease the parking problem. c) Civil Air Patrol trailer: Mayor Chapman asked Commissioner Williamson if they had decided who's responsibility it was to move the trailer in the back of the new Tax Collector's office. Commission- er Williamson stated the County was moving it to the nirnort. April 17, 1990 page seven 1. Continued . . . Mayor Chapman: 2. Councilman Collins: COUNCIIMEMBERS/ACTION I vulrl I ABSENT IYESI NO d) City/County Meeting: Mayor Chapman informed the Council a motion was needed to set the City & County meeting. Councilman Collins made a motion for the City to meet with the County Commissioners on April 24, 1990 at 7:30 p.m. in the upstairs court room to discuss an interlocal agreement for solid waste. Recess: 3:12 P.M. - Reconvened: 3:25 P.M. a) Appraisals on City's 151.59 acres: Councilman Collins made a motion to instruct Administrator Drag to get two appraisals on the City's 151.59 acres; second by Councilman Thomas. Chapman X Collins X Kirk X Thomas X Watford X Motion Carried. b) Employee Handbook: Councilman Collins made a motion for Administrator Drago to have at the next regular Council meeting an edited draft of a new employee handbook; second by Councilman Thomas. Councilman Kirk commented this was for a rough draft only, Council Agreed. Chapman X Collins X Kirk X Thomas X Watford X Motion Carried. April 17, 1990 page eight COUNCILM�IMERS/ACTION 1c) VOTE ABSENT YES NO Attendance at Pre -bid Conference: Councilman 2. Continued . . . Councilman Collins: Collins made a motion that at anytime a pre -bid con- ference is held someone from the Public Utilities must be there in attendance at it; second by Council man Watford. Chapman X Collins X Kirk X Thomas X Watford X Motion Carried. d) Sever engineering services: Councilman Collins made a motion to sever all professional relations with Broome Engineering and pay him any monies due him and if the City feels its necessary to enter in- to suit, then do so; second by Councilman Kirk. $ After Council discussion concerning liability insur- ance responsibility,also entering into suits motion and second was withdrawn. Councilman Collins then made a motion to sever all professional relations with Broome Engineering and if we owe him any money, pay it, and hold off on any suits until we hear from the insurance companies; second by Councilman Kirk. Chapman X Collins X Kirk X Thomas X Watford X Motion Carried. Mr. Sonny Williamson asked Council who would be re- sponsible for the inspections on the Reclaimed Water Project. Council informed him Administrator Drago would be getting in contact with Knepper and Willar for a new price for inspections and would have an answer at the next meeting. April 17, 1990 page nine COUNCILMEMBERS/ACTION VOTE ABSENT YES NO 6. Continued . . . Motion to award an engineering con- Mr. Reese appeared before the Council to answer thei tract for groundwater resource feasibility study to questions. Reese, Macon and Associates for $35,000.00 - City Administrator (Exhibit 4). Councilman Kirk asked how many test -wells will be needed and the price of each. Mr. Reese explained to the Council he could not answer that until the study was complete to see which type of well would be best to test. Councilman Collins questioned the time element. Mr. Reese estimated under normal conditions you should be able to have one well within a year. (NOTE: also see page five item number six for vote on contract) 3. Councilman Thomas: a) Boat Ramps: Councilman Thomas requested Attorn y Cook write a letter to the Game & Fresh Water Commis sion to repair the boat ramp at the end of S.E. 4th Street, Council agreed. `-� 4. Councilman Watford: a) Remedial Work: Councilman Watford stated that Knepper & Willard was hired to review the remedial work on the sewer project, and isn't there a time deadline in there? Administrator Drago stated he and Director Fortner received a letter and he (Dan Willard) is waiting for an answer from DER. Councilman Watford requeste Administrator Drago inform them that they are past their time deadline, Council agreed. 5. Councilman Kirk: a) dime of Council meetings: Councilman Kirk made a motion to change the Council meetings to 7:00 P.M. starting June 5, 1990; second by Councilman Watford. Chapman X Collins X Kirk X Thomas X Watford X Motion Carried. April 17, 1990 page ten COUNCIIrEMBERS/ACTION VOTE ABSENT YES NO ADJOURNMENT Mayor Chapman Mayor Chapman adjourned the meeting at 4:17 P.M. NOTICE IS HEREBY GIVEN THAT IF ANY PERSON SHOULD DECIDE TO APPEAL ANY DECISION MADE AT THIS MEETING OF THE CITY COUNCIL, SUCH PERSON WILL NEED TO INSURE THAT A VERBATIM RECORD OF THE PROCEEDING IS MADE WHICH INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS BASED. OAKLAND R. CHAPMAlf, MAYOR �—i .ATTEST: I BONNIE S. THOMAS, CMC CITY CLERK