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2011-08-161 CITY OF OKEECHOBEE AUGUST 16, 2011 BUDGET WORKSHOP AND REGULAR CITY COUNCIL MEETING SUMMARY OF COUNCIL ACTION 59z PAGE 1 of 13 11 AGENDA III COUNCIL ACTION - DISCUSSION - VOTE 11 I. CALL TO ORDER - Mayor: August 16, 2011, City Council Regular Meeting; 5:00 p.m. II. OPENING CEREMONIES: Invocation given by Rev. Edward Weiss, Church of Our Saviour; Pledge of Allegiance led by Mayor. III. MAYOR, COUNCIL AND STAFF ATTENDANCE - City Clerk. Mayor James E. Kirk Council Member Devin Maxwell Council Member Mike O'Connor Council Member Dowling R. Watford, Jr. Council Member Clayton Williams City Administrator Brian Whitehall City Attorney John R. Cook City Clerk Lane Gamiotea Deputy Clerk Melisa Jahner Police Chief Denny Davis Fire Chief Herb Smith Public Works Director Donnie Robertson IV. OPEN BUDGET WORKSHOP - Mayor. A. Discuss the proposed 2011/2012 Fiscal Year Budget - Finance Director (Exhibit 1). Mayor Kirk called the August 16, 2011 Regular City Council Meeting to order at 5:00 p.m. The invocation was offered by the Very Reverend Dr. Edward Weiss, Church of Our Saviour; The Pledge of Allegiance was led by Mayor Kirk. City Clerk Gamiotea called the roll: Present Present Present Present Present Present Present (entered Chambers at 5:53 p.m.) Present Present Present Present Present MAYOR KIRK RECESSED THE REGULAR MEETING AND CONVENED THE BUDGET WORKSHOP AT 5:03 P.M. Finance Director Riedel gave a power point presentation regarding the proposed 2011/2012 Fiscal Year budget preparation process, effects from the continued challenges of the reduced revenue from the State and staff initiated cost reduction practices. SR3 AUGUST 16, 2011 - BUDGET WORKSHOP & REGULAR MEETING - PAGE 2 OF 13 II AGENDA III COUNCIL ACTION - DISCUSSION - VOTE II IV. OPEN BUDGET WORKSHOP CONTINUED. A. Discuss the proposed 2011/2012 Fiscal Year Budget continued V. ADJOURN WORKSHOP AND RECONVENE REGULAR SESSION - MAYOR. VI. PROCLAMATIONS AND PRESENTATIONS - Mayor. A. Present Chad Troutman a Five -Year Longevity Service Award VII. MINUTES - City Clerk. A. Motion to dispense with the reading and approve the Summary of Council Action for the July 19, 2011 City Council Regular Meeting Vill. WARRANT REGISTER - City Administrator. A. Motion to approve the July 2011 Warrant Register: General Fund................................$526,163.42 Public Facilities Improvement Fund ............... $ 17,463.11 Capital Improvement Projects Fund .......... . ..... $ 8,435.13 One highlight of the presentation showed that although both the 2008/2009 Fiscal Year and 2009/2010 Fiscal Year budgets were adopted to utilize reserve funds in order to balance the budget, both came in under the estimated expenses, therefore the reserved funds were not in fact used. (The budget discussion resumes on page eight). MAYOR KIRK RECESSED THE BUDGET WORKSHOP AND RECONVENED THE REGULAR MEETING AT 6:04 P.M. Mr. Chad Troutman graciously accepted a framed Certificate of Longevity Service and a cross pen with his name engraved on it, for his five years and dedication as an employee with the City. Mayor Kirk read the certificate as follows: "Longevity Service Certificate - Presented To - Chad Troutman - In Appreciation for Your 5 Years of Hard Work and Dedication with the City of Okeechobee, August 2, 2006 through August 2, 2011, Service is the lifeblood of any organization. Everything flows from it and is nourished by it. The City and Your Fellow Citizens have Benefitted Greatly by Your Performance." Council Member O'Connor moved to dispense with the reading and approve the Summary of Council Action for the July 19, 2011 Regular Meeting; seconded by Council Member Williams. There was no discussion on this item. VOTE KIRK - YEA MAXWELL - YEA O'CONNOR - YEA WATFORD - YEA WILLIAMS - YEA MOTION CARRIED. Council Member Watford moved to approve the July 2011 Warrant Register, in the amounts: General Fund, five hundred twenty-six thousand, one hundred sixty-three dollars and forty-two cents ($526,163.42); Public Facility Improvement Fund, seventeen thousand, four hundred sixty-three dollars and eleven cents ($17,463.11); Capital Improvements Projects Fund, eight thousand, four hundred thirty-five dollars and thirteen cents ($8,435.13); seconded by Council Member Williams. There was no discussion on this item. KIRK - YEA MAXWELL - YEA O'CONNOR - YEA WATFORD - YEA WILLIAMS - YEA MOTION CARRIED. 59 AUGUST 'I b, LU1'I - BUDGET WORKSHOP & KLGULAK WILL I INU - rAUt a Ur I J AGENDA IX. AGENDA - Mayor. A. Requests for the addition, deferral or withdrawal of items on today's agenda. X. NEW BUSINESS. A.1 .a) Motion to read by title only and set September 6, 2011 as a final public hearing date for proposed Ordinance No. 1072 - City Attorney (Exhibit 2). COUNCIL ACTION - DISCUSSION - VOTE Mayor Kirk asked whether there were any requests for the addition, deferral or withdrawal of items on today's agenda. There were none. Council Member Watford moved to read by title only and set September 6, 2011 as a final public hearing date for proposed Ordinance No. 1072, seconded by Council Member O'Connor. b) Vote on motion to read by title only and set final public hearing date. III VOTE KIRK - YEA MAXWELL - YEA O'CONNOR - YEA WATFORD - YEA WILLIAMS - YEA MOTION CARRIED. c) City Attorney to read proposed Ordinance No. 1072 by title only. City Attorney read proposed Ordinance No. 1072 by title only as follows: "AN ORDINANCE OF THE CITY OF OKEECHOBEE, FLORIDA AMENDING CHAPTER 6 ALCOHOLIC BEVERAGES, CODE OF ORDINANCES; PARTICULARLY SECTION 6-1, 6-2 AND THEREOF; TO PROVIDE FOR SALE OF LIQUOR ON SUNDAYS IN LIMITED CIRCUMSTANCES; TO PROVIDE FOR SALES OF LIQUOR ON SUNDAYS BY BONA FIDE RESTAURANTS; CREATING PROVISION FOR SPECIAL PERMIT FOR RESTAURANT SALES; PROVIDING FOR PENALTIES; AMENDING DISTANCE FROM CHURCH, SCHOOLS OR DAYCARE CENTERS; PROVIDING FOR SEVERABILITY, PROVIDING FOR AN EFFECTIVE DATE." 2. a) Motion to approve the first reading of proposed Ordinance No. III Council Member Watford moved to approve the first reading of proposed Ordinance No. 1072; seconded by Council 1072. Member O'Connor. b) Discussion. Currently, any business holding an alcoholic beverage license from the state, can only sell beer and wine on Sundays between the hours of 1:00 p.m. and 12:00 midnight within the City Limits. This proposed ordinance will allow liquor to be sold on Sundays as well, during specified times, at qualified restaurants. Attorney Cook noted the language in the proposed ordinance needs to be modified for clarification, as written it could be interrupted that a person cannot 11 drink in their own home on Sunday during certain times. Council Member Williams stated his opposition and that the sales for one day would not be worth the outcome. The Council held a lengthy discussion on the matter, including the effect it would have on the demise of the City's family oriented image, hardships of the economic situation and whether this could be an avenue to stimulate some business. 595 AUGUST 16. 2011 - BUDGET WORKSHOP & REGULAR MEETING - PAGE 4 OF 13 u AGENDA COUNCIL ACTION - DISCUSSION - VOTE X. NEW BUSINESS CONTINUED. A. 2. b) Discussion on proposed Ordinance No. 1072 to allow liquor sales on Sunday continued. Mayor Kirk asked whether there were any comments from the public. Mr. Thomas Hoover, owner of Kahootz Draft House, stated his concern, this should apply to all businesses that have the proper licensing rather than just those restaurants with 50 or more seats. Mrs. Anita Nunez, owner of Hammerheads Billiards Bar and Grill, agreed that this should be allowed for all businesses properly licensed, what is fair for one should be fair for all. However, in regards to the 100 foot buffer between certain types of businesses, she agreed that 100 feet may not be sufficient, unless the businesses were located along the prime, main highways (Parrott Avenue and Park Streets). Ms. Elaine Waters, representing Grace Brethren Church, opposed this ordinance and the distance of 100 feet being too close to churches, schools and day care centers. Commenting, "this will destroy the beauty of Okeechobee and our family oriented environment and community." Several Council Members and the Mayor noted various modifications that needed to be implemented to the proposed ordinance, including those suggested by Attorney Cook Mayor Kirk instructed Council to submit their suggestions to Administrator Whitehall for inclusion along with Attorney Cook's so that they may be incorporated and that the final draft of the ordinance presented in a manner that can be enforced. c) Vote on motion. VOTE KIRK - YEA MAXWELL - YEA O'CONNOR - YEA WATFORD - YEA WILLIAMS - YEA MOTION CARRIED. B. Discussion regarding the consumption of beer and wine in the City Administrator Whitehall began the discussion by explaining the City is considered unique since it does not allow Parks for special events - City Administrator. alcohol sales or beer or wine consumption for special events held in the City Parks. In May of 2010, the 41h Annual Gang Free Bike Fest received special permission to serve beer on private property across from the parks, where the actual event was held. The extra effort it took to keep the beer consumption on the private property stirred interest to find out whether the Council would be open to allowing such sales at special events, as other cities allow. Council Member Watford added that he was approached with this request as well and under the right circumstances he would consider allowing as this is another form of revenue for non-profit organizations and can attract additional events to our community. Council Member Maxwell and O'Connor agreed. Mayor Kirk and Council Member Williams stated their opposition and that they had a real problem supporting alcohol in the park. Okeechobee is different and they want to keep the parks as a family oriented environment where children are not exposed to alcohol. Mayor Kirk asked whether there were any comments from the public. A letter was distributed to Council prior to the meeting from Ms. Bobbi Poole, City business owner, stating her opposition to this request. 0 7b AUGUST 16, 2011 -BUDGET WORKSHOPS, REGULAR MEETING -PAGE 5 OF 13 II AGENDA III COUNCIL ACTION - DISCUSSION - VOTE II X. NEW BUSINESS CONTINUED. B. Discussion regarding the consumption of beer and wine continued C. Consider a request to allow the sale of produce (peddler) - Ellis Haydon (Exhibit 3). Mr. Hoover addressed the Council stating his concern with the procedure of licensing for this type of event and felt that it should not be allowed as there are neighboring establishments that sell beer and/or wine. Mr. Terry Burroughs, President of the Chamber of Commerce of Okeechobee County, noted the non-profit organization would be responsible for monitoring the sale and consumption of their alcohol sales and would have to absorb the cost for security. Ms. Waters spoke of her disappointment and was discouraged with the decisions being based on the almighty dollar asking the Council, why should we lower our standards. Ms. Delores Mixon Koebernik, a concerned citizen, also spoke against allowing the alcohol, commenting the festivals are good the way they are, "if it's not broke, why fix it?" Since the majority of the Council wanted to consider the matter further, Mayor Kirk instructed the Administrator to proceed with drafting the ordinance to present it to Council. Mr. Ellis Haydon, owner of Rita's Furniture, was present and requested consideration to set up a produce stand within the parking lot of his store located at 704 North Parrott Avenue. There is adequate parking and restrooms are available inside the store, Council Member O'Connor remarked how we are an agricultural county and should consider approving this request. Previously, from 1951 to 2000 peddlers or temporary structures for the sale of goods were permitted providing they paid their annual City license. Currently, Division 8. Temporary Structures, Section 90-663 (3), prohibits temporary structures for produce stands, sale of used items, food items, crafts, and similar goods. Attorney Cook stated this type of request is categorized as a peddler and requires a permanent structure. Also, to consider this request be granted, other types of merchandise sales will want to also be granted, such as rugs, furniture, etc. Following a discussion between the Council, Mayor Kirk instructed this request be directed to the Planning Board for further review and recommendations with the stipulation that only produce be allowed, not all types of peddlers. The matter will come back to the Council for further consideration. D. Consider a Temporary Street Closing Application for SW 3`d Avenue Council Member Watford moved to approve a Temporary Street Closing Application submitted by Okeechobee Main and SW 41h Avenue from 5pm on September 2, 2011 to 5pm on Street to temporarily close the portions of Southwest 3`d and 41h Avenues between North and South Park Streets from September 5, 2011 for the annual Labor Day Festival - Cindy 5:00 p.m. on September 2, 2011 to 5.-00 p.m. on September 5, 2011 for the annual Labor Day Festival; seconded by Birdashaw, Okeechobee Main Street (Exhibit 4). Council Member O'Connor. VOTE KIRK - YEA MAXWELL - YEA O'CONNOR - YEA WATFORD - YEA WILLIAMS - YEA MOTION CARRIED. 597 AGENDA X. NEW BUSINESS CONTINUED. AUGUST 16, 2011 - BUDGET WORKSHOP & REGULAR MEETING - PAGE 6 OF 13 COUNCIL ACTION - DISCUSSION - VOTE E. Consider a Temporary Street Closing Application for SW Xd Avenue Council Member Watford moved to approve a Temporary Street Closing Application submitted by The B.R.A.T. from lam to 6:30pm on October 22, 2011 for a Family Fall Festival (Building Relationships Among Teens) Club to temporarily close the portion of Southwest 3" Avenue between North with proceeds to repair the Wooden Jungle Playground at the and South Park Streets from 7:00 a.m. to 6:30 p.m. on October 22, 2011 for a Family Fall Festival with proceeds to Sports Complex - Teresa Chandler, The B.R.A.T. Club (Building repair the Wooden Jungle Playground at the Sports Complex; seconded by Council Member Williams. Relationships Among Teens) (Exhibit 5). 11 Ms. Teresa Chandler, asked what is required for pony rides? Administrator Whitehall explained that a certificate of insurance with the City of Okeechobee and The B.R.A.T Club listed as additional insurers would be necessary from the agency providing the pony rides. KIRK - YEA MAXWELL - YEA O'CONNOR - YEA WATFORD - YEA WILLIAMS - YEA MOTION CARRIED. Motion to approve the Fourth Amendment to the Waste Council Member O'Connor moved to approve the Fourth Amendment to the Waste Management Franchise Management Franchise Agreement - City Attorney (Exhibit 6). Agreement; seconded by Council Member Williams. The proposed amendment was based on the items discussed 11 at the July 19, 2011 meeting. VOTE KIRK - YEA MAXWELL - YEA O'CONNOR - YEA WATFORD - YEA WILLIAMS - YEA MOTION CARRIED. G. Motion to award the Sidewalk Bid to Lynch Paving & Construction Council Member Williams moved to award the Sidewalk Rehabilitation Bid No. PW 05-00-07-11, to come under or Co. Inc. - City Administrator (Exhibit 7). within the budgeted amount and not to exceed sixteen dollars and sixty cents ($16.60) per unit price, total of 5,629 linear feet, to Lynch Paving & Construction Co. Inc., and give Administrator Whitehall the authority to approve change orders when necessary; seconded by Council Member O'Connor. Bids were opened on August 8, 2011, only one bid was received. This project is to rehabilitate sidewalks at the following locations as listed: Location: Linear Feet: Southeast 41h Street from South Parrott Avenue to Taylor Creek 1,701 Southeast 2"d Avenue from Southeast 6th Street to Southeast Park Street 1,423 .598 AUGUST 1 b, ZU1'I - IJUDGET WORKSHOP & KEGULAR MEETING - PAGE I OF .I J 11 AGENDA III COUNCIL ACTION - DISCUSSION - VOTE 11 X. NEW BUSINESS CONTINUED. G. Motion to award the Sidewalk Bid continued. Location: Linear Feet: Southwest 11" Avenue from Southwest 2A Street to Southwest Park Street 365 Southwest 7`h Avenue at Southwest 15`h Street 220 Southwest 71h Avenue from Southwest Park Street to Southwest 2nd Street 220 Northeast 61h Avenue from Northeast Park Street to Northeast 61' Street 1,700 VOTE KIRK - YEA MAXWELL - YEA O'CONNOR - YEA WATFORD - YEA WILLIAMS - YEA MOTION CARRIED. H. Discussion regarding the October 12, 2011 Okeechobee Delegation Administrator Whitehall reviewed the normal procedure of soliciting requests from Council to be presented to the Legislative Session - City Administrator. Legislative Delegation for consideration. Council suggested he confer with the City's lobby representative Dale Milita for suggestions and available funding recommendations. Council Member Maxwell spoke of his interest to include other entities such as the Okeechobee Utility Authority and the School Board. Generally the County, City and the Economic Development Council make a presentation. However, by adding other agencies, it could prevent requests from being mimicked, and show a sign of solidarity within the community. Executive Director Tara Minton, of the Economic Development Council, was present and advised there were no concrete lists or requests noted at this time. She agreed with Council Member Maxwell's suggestion. Once a list is compiled it will be shared with all the agencies involved. Council Member Watford added one matter that is of urgency, the Florida Legislative Re -Districting and discussed the Board of County Commissioners's action of adopting a redistricting resolution. He suggested the City do the same to support the current district plan which consists of two State House Districts and two State Senate Districts. A copy of the County's adopted resolution was distributed to the Council for review. Council Member Watford moved to adopt oroaosed Resolution No. 11-09. suDDortinq a redistrictinq plan which retains inclusion in two State House Districts and two State Senate Districts; seconded by Council Member O'Connor. City Attorney read proposed Resolution No. 11-09 by title only as follows: "A RESOLUTION OF THE CITY OF OKEECHOBEE, FLORIDA; SUPPORTING A REDISTRICTING PLAN WHICH RETAINS INCLUSION IN TWO STATE HOUSE DISTRICTS AND TWO STATE SENATE DISTRICTS WITHIN OKEECHOBEE COUNTY; PROVIDING FOR AN EFFECTIVE DATE." Administrator Whitehall will present Resolution No, 11-09 at the next State Legislative Redistricting Area Committee Meeting, held September 1, 2011. S99 AUGUST 16, 2011 - BUDGET WORKSHOP & REGULAR MEETING - PAGE 8 OF 13 II AGENDA III COUNCIL ACTION - DISCUSSION - VOTE II X. NEW BUSINESS CONTINUED. Discussion regarding the October 12, 2011 Okeechobee Delegation Legislative Session continued. RECESS AND RECONVENE BUDGET WORKSHOP - Mayor IV. BUDGET WORKSHOP CONTINUED. KIRK - YEA WATFORD - YEA MAXWELL - YEA WILLIAMS - YEA O'CONNOR - YEA MOTION CARRIED. MAYOR KIRK CALLED FOR A RECESS AT 8:06 P.M. THE MEETING WAS RECONVENED AT 8:16 P.M. AT WHICH TIME THE MAYOR ALSO RECONVENED THE BUDGET WORKSHOP. A. Discuss the proposed 2011-2012 Fiscal Year Budget continued. Discussion of Proposed 2011-2012 Fiscal Year Budget continued: The General Fund Budget Summary lists the beginning Fund Balance as $3,030,447.00. Total Revenues as $5,238,924.00. Total Expenditures as $5,238,924.00. This includes Transfers -In from Public Facilities Improvement Fund $317,700.00, and Capital Improvement Projects Fund $311,494.00 Capital Improvement Projects Fund - Impact Fees $50.00. This also reflects a Millage Rate of 6.7432, leaving an unfunded balance of $476,442.00. Staff offered three options to balance the budget: Option One was to use the advertised millage rate of 7.9474, which would increase the revenues by $158,948.00 together with $311,494.00 from reserves. Option Two, increase the millage by one-half mill, revenues would increase $112,857.00, together with $363,585.00 from reserves. Option Three, millage rate of 7.2432 and use the reserves to balance the entire amount of $476,442.00. In discussing the use of the City's reserves and increasing the millage, Staff explained that the deficit represents only about 3.3 percent of the reserves. Earnings alone on investments equate to more than $1.9 million. Staff also explained their reasoning for increasing the millage in that, by not adjusting the millage, the City is jeopardizing future ability to level adequately due to the rollback rate. Even at the roll -forward rate some property owners could realize a 51 percent reduction from 2007, and a 4.8 percent reduction from last year. As presented, the individual department budgets reflect the annual longevity step pay increases (1.5 percent) for employees' who received at least a satisfactory rating on their annual evaluation. A comparison of the revenues from the 2010/11 and 2011 /12 Fiscal Years are as follows: 511-Legislative: Total Personnel Cost: $ 59,209.00 Total Supplies and Other Services La,927.00 Total FY 2011/12 Costs: $111,136.00 FY 2010/11 Budgeted Costs: $103,374.00 /N AUGUST 16,1U11 - bUDGET WORKSHOP & KEGULAR MEETING - PAGE U OF 13 II AGENDA III COUNCIL ACTION - DISCUSSION - VOTE II IV. BUDGET WORKSHOP CONTINUED. A. Discuss the proposed 2011-2012 Fiscal Year Budget continued. Legislative budget continued, Cost changes included in above cost: Employer Pension contribution rate decreased 0.36 points. Decreased Property and Casualty and Workers Compensation Insurance Premiums $625.00. Decreased contract negotiations with CAS $6,000.00. Continued Shared Services contribution of $8,000.00 and last payment to Indian State River College of $2,272.00. Increased contribution to Economic Development Board from $5,000.00 to $20,000.00. 512-Executive: Total Personnel Cost: $150,882.00 Total Supplies and Other Services: 18 442.00 Total FY 2011/12 Costs: $169,324.00 FY 2010/11 Budgeted Costs: $166,362.00 Cost changes included in above cost: Employer Pension contribution decreased 0.36 points. Decreased Property and Casualty and Workers Compensation premiums $1,148.00. 2512-City Clerk: Total Personnel Cost: $131,049.00 Total Supplies and Other Services 46 503.00 Total FY 2011/12 Costs: $177,552.00 FY 2010111 Budgeted Costs: $182,879.00 Cost changes included in above cost: Employer Pension contribution decreased 0.36 points. Decreased Property and Casualty and Workers Compensation premiums $318.00. Additional continued education for FMLA, Elections and FACC/IIMC conferences. Reduction based on not having an election year, re-evaluating the costs of repairs and maintenance agreements, and trend for decrease in advertising. 513-Finance: Total Personnel Cost: $156,411.00 Total Supplies and Other Services 64 259.00 Total FY 2011/12 Costs: $220,670.00 FY 2010/11 Budgeted Costs: $201,288.00 Cost changes included in above cost: Finance Director$12,000.00 salary increase based on title change/promotion, approved April 5,2011. Employer Pension contribution decreased 0.36 points. Decreased Property and Casualty and Workers Compensation premiums $1,504.00. ACS increased, technology upgrades needed for office functionality. AUGUST 16, 2011 - BUDGET WORKSHOP & REGULAR MEETING - PAGE 10 OF 13 1 II AGENDA III COUNCIL ACTION - DISCUSSION - VOTE II IV. BUDGET WORKSHOP CONTINUED. A. Discuss the proposed 2011-2012 Fiscal Year Budget continued. 514-Legal: Total Supplies and Other Services $70,642.00 Total FY 2011112 Costs: $70,642.00 FY 2010/11 Budgeted Costs: $70,461.00 519-General Services Total Personnel Cost: $ 79,495.00 Total Supplies and Other Services 234 228.00 Total FY 2011/12 Costs: $313,723.00 FY 2010/11 Budgeted Costs: $476,538.00 Cost changes included in above cost: Added Custodial Part -Time Salary $10.00 an hour plus FICA and reduced the previous contractual janitor services. Employer Pension contribution decreased 0.36 points. Decreased Property and Casualty and Workers Compensation premiums $4,277.00. Reduced Professional Services based on reduction of permits issued. 521-Police: Total Personnel Cost: $1,630,669.00 Total Supplies and Other Services $ 252,957.00 Total FY 2011/12 Costs: $1,883,626.00 FY 2010/11 Budgeted Costs: $1,802,785.00 Cost changes included in above cost: Employer Pension contribution increased 1.47 points. Decreased Property and Casualty and Workers Compensation premiums $2,955.00. Increased Crime Lab Fees. Additional $10.00 User Fee per radio. Increase in amount of copies. Increased maintenance contracts, includes 2 Consoles at $584.00 each and the cost for radars and vehicle calibration cost. Additional ammunitionwhich had been removed from previous budget. Additional armor vests and dispatcher uniforms. Increased Dispatcher Overtime by $1,027.00. 522-Fire: Total Personnel Cost: $1,085,407.00 Total Supplies and Other Services $ 183,303.00 Total FY 2011/12 Costs: $1,268,710.00 FY 2010/11 Budgeted Costs: $1,255,849.00 Cost changes included in above cost: Employer Pension contribution increased 0.48 points. Decreased Property and Casualty and Workers Compensation premiums $5,138.00. Additional $10.00 User Fee per radio. Increased maintenance contracts, includes 2 Consoles at $584.00 each. Increase for wildland bunker gear (has applied for a grant for 50 percent reimbursement). iI AUGUST 10, LU1'I - bUDGET WORKSHOP & KEGULAR MEETING - PAGE 11 OF 13 II AGENDA III COUNCIL ACTION - DISCUSSION - VOTE II IV. BUDGET WORKSHOP CONTINUED. A. Discuss the proposed 2011-2012 Fiscal Year Budget continued 541-Public Works: Total Personnel Cost: $ 553,520.00 Total Supplies and Other Services $ 470,021.00 Total FY 2011/12 Costs: $1,023,541.00 FY 2010/11 Budgeted Costs: $1,016,462.00 Cost changes included in above cost: Employer Pension contribution decreased 0.36 points. Decreased Property and Casualty and Workers Compensation premiums $7,757.00. Added two temporary part-time workers at 40 hours for 12 weeks until vacant position is filled, Executive Salary line item adjust accordingly. Additional $10.00 User Fee per radio. Increased certification for employees. 301-Public Facility Improvement Fund: Total Revenue and Fund Balance $617,121.00 Total Expenditures $706,823.00 Transfer Out to General Fund $317,700.00 Fund Balance $182,842.00 Cost changes and Proposed Projections included in the above cost: The expenditures include the annual asphalt and sidewalks projects, repair of roads and canal cleanup, as well as a replacement for a backhoe. 302-CDBG Fund: Total Beginning Fund Balance and Revenues $700,000.00 Total Expenditures and Transfer to General Fund JTQQJQ00.00 Ending Fund Balance $0.00 Cost changes and Proposed Projections included in the above cost: Added small cities community development block grant for housing rehabilitation and relocation. 303-Capital Improvement Projects - Impact Fees Fund: Total Beginning Fund Balance and Revenues $77,250.00 Total Expenditures Transfer to General Fund 500.00 Ending Fund Balance $76,750.00 Cost changes and Proposed Projections included in the above cost: Increase for Radios. Increase for Sidewalk Projects. Increase for Impact Fee Study. &d3 AUGUST 16, 2011 - BUDGET WORKSHOP & REGULAR MEETING - PAGE 12 OF 13 1 II AGENDA III COUNCIL ACTION - DISCUSSION - VOTE II IV. BUDGET WORKSHOP CONTINUED. A. Discuss the proposed 2011-2012 Fiscal Year Budget continued CLOSE BUDGET WORKSHOP - Mayor. 304-Capital Improvement Projects Fund: Total Beginning Fund Balance and Revenues $8,101,304.00 Total Expenditures Transfer to General Fund $1,127,236.00 Ending Fund Balance $6,974,068.00 Cost changes and Proposed Projections included in the above cost: Budget reflects amount populated based on millage Option One. 601-Law Enforcement Special Fund: Total Beginning Fund Balance and Revenues $3,137.00 Total Expenditures Transfer to General Fund 0.00 Ending Fund Balance $3,137.00 Cost changes and Proposed Projections included in the above cost: Fees are associated with vehicle impoundment. The budget was presented with a 1.5 percent annual salary step plan. Council Member Watford was opposed to including the step plan due to the current economic situation. Council Member Williams agreed with Mr. Watford, and added, the City absorbed in the 7.7 percent increase to the health insurance for the employee's as well as the ever fluctuating pension fund contributions. Council Member Maxwell expressed that when expenditures are reduced by departments then salaries can be increased accordingly. He was not completely comfortable with the budget methodology, but should he have to weigh in, he would agree to leave the step plan in the proposed budget. Council Member O'Connor reiterated that the step plan, in his opinion, is a longevity compensation and not only should the budget reflect the 1.5 percent step increase, but it should also include last years step that was frozen for all employee's. Mayor Kirk stated the employees and department heads have cut back as far as they can and a 1.5 percent is reasonable. A majority agreed to leave the 1.5 percent pay step within the proposed budget. Staff requested that Council weigh in on what direction they want the budget presented at the first public hearing regarding the options discussed at the beginning of the discussion. After a lengthy discussion, the majority of the Council instructed Staff to have the budget presented using Option Two: increase the millage by one-half mill, revenues would increase $112,857.00, together with $363,585.00 from reserves. THERE BEING NO FURTHER DISCUSSION ON THE BUDGET, MAYOR KIRK CLOSED THE BUDGET WORKSHOP AND RECONVENED THE REGULAR MEETING AT 9:56 P.M. 6 ©'- - AUGUST 16, 2011 - BUDGET WORKSHOP & REGULAR MEETING - PAGE 13 OF 13 AGENDA XI. ADJOURN MEETING -Mayor. Please take notice and be advised that when a person decides to appeal any decision made by the City Council with respect to any matter considered at this meeting, he/she may need to insure that a verbatim record of the proceeding is made, which record includes the testimony and evidence upon which the appeal is to be based. City Clerk media are for the sole purpose of backup for official records of the Clerk. ATTEST: James E. Kirk, Mayor Lane Ca' iotea, CMC,' ity Clerk COUNCIL ACTION - DISCUSSION - VOTE There being no further discussion nor items on the agenda, Mayor Kirk adjourned the Budget Workshop Meeting at 9:56 p.m. The next regular scheduled meeting and first budget hearing is September 6, 2011 at 6:00 p.m. 1 01 CITY OF OKEECHOBEE AUGUST 16, 2011 REGULAR CITY COUNCI MEETING & BUDGET WORKSHOP HANDWRITTEN MINUTES - I. CALL TO ORDER - Mayor . August 16, 2011, City Council Regular Meeting, at �_ p.m. 11. OPENING CEREMONIES: Invocation given by the Father Edward of the Church of Our Saviour; Pledge of Allegiance led by Mayor thY , III. MAYOR, COUNCIL AND STAFF ATTENDANCE -City Clerk. Mayor James E. Kirk - f hR� Council Member Devin Maxwell - Council Member Mike O'Connor - Council Member Dowling R. Watford, Jr. - P Council Member Clayton Williams Ak-_. City Administrator Brian Whitehall - pit City Attorney John R. Cook - 0jVItut& @ 5 5 �Wv - City Clerk Lane Gamiotea - Deputy Clerk Melisa Jahner - p� Police Chief Denny Davis - - plkl ems. Fire Chief Herb Smith - Public Works Director Donnie Robertson - IV. MAYOR KIRK OPENED THE BUDGET WORKSHOP AT-5-105 P.M. A. Discuss the proposed 2011/2012 Fiscal Year Budget - Finance Director. (Exhibit 1). pm Ian fx)r h4 D_)-Lc r),L4 -t ryc4p,�.,) :�hmm Urns Ct .-r)b - O C nc4 0LI OL&T)OJ M CO J (7A ,tt mot.&+ZA. MAYOR KIRKG60SED THE BUDGET WORKSHOP AND RECONVENED THE REGULAR MEETING AT ,' P.M. ftwtb o - R,Q oA4 CSC Sh cff J- --* Om - PAQJ(dC 6aaq bo-a-cornmt &-o c��joq LcL))4TD-Lt U-La- � � q , 4-L r C ► -5 Ala ` 4--T-) Lk- pcz�� erg &V 0 ��, + Q� k*(Iuqk-� tL,LP, Ctac WkQm �- hQJ -off, j Qj ate- °� N-A-04 AOt--& O-q,+ 44oLL OAl UAtd I)J" up�, 4 3 (n ov- �- /,n clu, \��,�..: � ��..� -� sus �.-9ti.Q._ �►�.9. �nQ� � • ;v.� _ � V,3t q-VSAk- �- � Scare Uhw.e a� 40J p2t,7L ud t� W ctD qUq)6 PZU£ &XL� l,ue_ did- Y-L , bu-cvaoe wcto bLm-u� uwyc& (,u+aj �-ue��ax�c� ma.xweet , ta�)4 y c�can�, � /x adaxlca�- (Y wu- coDcl fcikcrD. Sc vkC a ma� 406 �- L��`U. C�1@'� GL Cone- ✓�� /Y�CLCE d5a,cc .��;�Prwari. �— m� hQ.u.e. �o ►`�'-��i,�..0 VkoW �pbo-� - l()e. hQue. /wsv� �tt a A" QiV& Y M'VUL� Wwx� to-e Gin l_'.0� is 94U jKpo��, (IS4� h /'.✓�.u� Gt,o, YcurW, /% WL, mil- v4C i4-4pi{ M&Kct ,O.e-6, lUd-f mQlt�. }win cu.A&-w. Lf o-m csa� Ca,,e aw(9''"ZLQ. 4 h�-/��A.C1- LLx.e • �i2 G��ttnced WV, rn�.r, c�P 6� Y-��. ,�� c� c�u1��'��u� /4 4- how 'A �- of c.�j fo ifftd w A" F w-w - JL Mu,*i wt 'Wad- -UWtitn. Wfim, I w-, 9, /0 Imie t,�y 0j, XQ - U - w a- OJ- ma& a djtt4 a-AJ a,o" 6aut !YUA k , i,, ice A "f" �t &vx nolff-ff- d \ bma� 6y� &Y� p4oluffu, buy # q N/X-1 OM6 D to - b W-1 NZ�71 ll'*Rl 1,0410(kii, saw hcx�, ba-& c-,PJ" Y�4- �CtyLpav 4-0 ak(Df KCCA.' CJC4 hU&Wez , L� rtF " +t vv&t v-�.S- &kj U. U�- 0,4- . UG_� u �ue�u� once c� fig �D�rw � Loft& 4-V 4�cp ukud cbS� (L� a- pa&vj ¢t mcIz rn o-.t rnca x�, �dc� hata-, So � u!�� Ccux c�'d Pl-e,uof� (i Mir- c,� It- Cu�� prcr�cd-j a sly (to)6 bm- m to-� M0— a-LL ow-"- ry-�C/-Voj J�- - V-Ftaf 640 11, nod tyg Q_Al , 0f0 mpoxiv V-f.Q �,k„i�- — (,uA/ao pu WCLxk& N pj—cpkL .J V. PRESENTATIONS AND PROCLAMATIONS - Mayor. A. Present Chad Troutman a Five -Year Longevity Service Award. r 6-JjD06— e9-,2L01( 3n0 VI. MINUTES - City Clerk 0 A. Council Member moved to dispense with the reading and approve a Summary of Council Action for the July 19, 2011 Regular Meeting; seconded by Council Member . KIRK - YEA MAXWELL - YEA O'Co NeR - YEA- WATFORD - YEA WILLIAMS - YEA ON CARRIED. VI. WARRANT REGISTER - City Administrator. A. Council Member_ moved to approve the June 2011 Warrant Register, in the amounts: General Fund, five hundred twenty-six thousand, one hundred sixty-three dollars and forty-two cents ($526,163.42); Public Facility Improvement Fund, seventeen thousand, four hundred sixty-three dollars and eleven cents ($17,463.11); Capital Improvements Projects Fund, eight thousand, four hundred thirty-five dollars and thirteen cents ($8,435.13); seconded by Council Member �6� . KIRK - YEA MAXWELL - YEA O' OR - YEA WATFORD - YEA WILLIAMS - YEA TION Vill. AGENDA - Mayor. A. Mayor Kirk asked whether there were any requests for the addition, deferral or withdrawal of items on today's agenda? LA OL A.1. a) Council Member Lk) moved to read by title only and set September 6, 2011 as a final public hearing date for proposed Ordinance No. 1072 - City Attorney (Exhibit 2); seconded by Council Member rYl 0 . b) Vote on motion to read by title only and set final public hearing date. VOTE KIRK - YEA MAXWELL - YEA O'C WATFORD - YEA WILLIAMS - YEA ION CARRI 3 c) City Attorney to read proposed Ordinance No. 1072 by title only as follows: "AN ORDINANCE OF THE CITY OF OKEECHOBEE, FLORIDA AMENDING CHAPTER 6 ALCOHOLIC BEVERAGES, CODE OF ORDINANCES; PARTICULARLYSECTION 6-1,6-2ANDTHEREOF; TO PROVIDEFOR SALE OFLIQUOR ON SUNDAYS IN LIMITED CIRCUMSTANCES; TO PROVIDE FOR SALES OF LIQUOR ON SUNDAYS BY BONA FIDE RESTAURANTS; CREATING PROVISION FOR SPECIAL PERMIT FOR RESTAURANT SALES; PROVIDING FOR PENALTIES; AMENDING DISTANCE FROM CHURCH, SCHOOLS OR DAY CARE CENTERS; PROVIDING FOR SEVERABILITY; PROVIDING FOR AN EFFECTIVE DATE." 1. a Council Member 1GV moved to approve the first reading of proposed Ordinance No. 1072; seconded �• ) pp 9 P p by Council Member _Q_. mod-- -," b o Discussin. > nod U\(,yu- -q-A a rx Ors-LAtOf- Ujtd� IV4 �&ja2 � �111►�� lT/.h�►III.�T.� �r i' ' �``-� IIIT�1 rl�/It ��3�►'1/LEI Vote .motion. G)aL(, - (g°.1-c, f-3 3a KIRK - YEA MAXWELL - YEA O'CONNOR - YEA WATFORD - YEA WILLIAMS --YW a ARRIE A,a. cc�- Ord w9v�.e� �ea�-eee� Lq Le�haf ozu daj. Ct� - (irk ,qj , PULLY- fog WtC jCrnmy, boogt - atdrn -/ rat adder kRy /u - �ixl a�y�esL z� �C" ulp�& -iz, Qv�- LOG; q pwv6 11.¢* pCg sa.C�eo a� ��u�tai 4 coz A �, d�f 6*0ow peguo a*3 - D.), Kt4t Lso ru - �41 A. Discussion regarding the consumption of beer and wine in the City Parks for special events - City Administrator. r}(itni ^fi A!r- .i Inn -- 1 j/)A \ I f 1-YMCA 1 4 A. <ntJlY e� I i W=TA101112=W, N TIM �j'Ci��#.l.T.:i�d/Itl��iJ.its 1�►��ifi�ai�.i;.'*`.��•_��=!:!rj1�i�.��7.Aa//It=J!� rU- Its W �� Chu wt qa+�g Jt IMw-et Rv.J,�pe4achel�), C\� ragi 4a�o JVAL I Av-, �a � ctn�or� x-hcd-��- 6U-Duli::z�, Boa l,cy)af tw Gj�fitivn ? IWA, Aw- OGN haw Ik U-t 6" how,t c 4,o m free 0 /n m CUn c Qnc # �a � �J1 hGd r.Q hvuL �&djkv&v-(y, use a.�-" !za_d -, Jt- - 3 / a -Fa mow �-w ai q GVpput &d B. Consider a request to allow the sale of produce (peddler) - Ellis Haydon (Exhibit 3). 0� C. Council Member moved to approve a Temporary Street Closing Application submitted by Okeechobee Main Street to temporarily close the portions of Southwest V and 4th Avenues between North and South Park Streets from 5:00 p.m. on September 2, 2011 through to 5:00 p.m. on September 5, 2011 for the Annual Labor Day Festival - Cindy Birdashaw, Okeechobee Main Street (Exhibit 4); seconded by Council Member MO KIRK - YEA MAXWELL - YEA O'CONNOR - YEA WATFORD - YEA WILLIAMS - YEA �CARRIE D. Council Member moved to approve a Temporary Street Closing Application submitted by The B.R.A.T. Club (Building Relationships Among Teens) to temporarily close the portion of Southwest 3' Avenue between North and South Park Streets from 7:00 a.m. to 6:30 p.m. on October 22, 2011 for a Family Fall Festival with proceeds to repair the Wooden Jungle Playground at the Sports Complex - Teresa Chandler, The B.R.A.T. Club (Exhibit 5); seconded by Council Member VOTE KIRK - YEA MAXWELL - YEA 0'C WATFORD - YEA WILLIAMS - YEA OTION CARRIED. E. Council Member WO moved to approve the Fourth Amendment to the Waste Management Franchise Agreement - City Attorney (Exhibit 6); seconded by Council Member 011) NickXQU aw�gld 00- -k qve)4 U d--),A /441- )S A #1 f) I , )t?f 0 n I I " 0.4 /-1 J4 /7 11 1 A 1"1-11.#A k aj3,1 10111 - VOTE KIRK - YEA MAXWELL - YEA CO%Z�NNOR WATFORD - YEA WILLIAMS - YEA r-WO-TION CARRIES) F. Council Member moved to award the Sidewalk Bid to Lynch Paving & Construction Co. I Administrator (Exhibit 7 seconded by Council Member ft)6 - City () 0- - 0, (00/0)U ��rAL"' �4p* VOTE KIRK - YEA MAXWELL - YEA tAWIED. WATFORD - YEA WILLIAMS - YEA OTIO-N October 12, 2011 Okeechobee Delegation Legislative Session - City Administrator. - /-)# C f%� 4 r nn / filn ovA�m -1;-, C- ') 1) / I A A 4- P I I (d "J- OkJ)JU M h-) &th' I Mafb D-Vs qkni M=6- u a b&L, X. ADJOURN MEETING - Mayor. \- I There being no further items on the agenda, Mayor adjourned the meeting at - p.m. The next meeting will be . 2011 at 6:00 p.m. 241 4kt hkt uob �UA WA&") cis s I- JW-�4U aN,--6WU--L PAVO tkJe- hOtIte V- 0-4e- tea ti� +� ran w&L� tic. hc+-� - a��ox- �✓.ce�C�P �frr clia , //- 0� a tc CITY OF OKEECHOBEE AUGUST 16, 2011 REGULAR CITY COUNCIL MEETING & BUDGET WORKSHOP HANDWRITTEN MINUTES %� (,t(bL--) I. CALL TO ORDER - Mayor kk) August 16, 2011, City Council Regular Meeting, at p.m. II. OPENING CEREMONIES: Invocation given by the Father Edward of the Church of Our Saviour; Pledge of Allegiance led by Mayor III. MAYOR, COUNCIL AND STAFF ATTENDANCE - City Clerk. Mayor James E. Kirk - Council Member Devin Maxwell - ✓ Council Member Mike O'Connor - ✓ Council Member Dowling R. Watford, Jr. - r/ Council Member Clayton Williams - ✓ City Administrator Brian Whitehall - City Attorney John R. Cook - C-0 ; S3 City Clerk Lane Gamiotea - t,-- Deputy Clerk Melisa Jahner - �✓ Police Chief Denny Davis - ✓ Fire Chief Herb Smith - Public Works Director Donnie Robertson - Awa,,z-) ca,��A-e IV. MAYOR KIRK OPENED THE BUDGET WORKSHOP AT 0 3 P.M. A. Discuss the proposed 2011/2012 Fiscal Year Budget - Finance Director (Exhibit 1). \Axzte� , P-&-td-eA, "-t� l SA P klk,4�� MAYOR KIRK CLOSED THE BUDGET WORKSHOP AND RECONVENED THE REGULAR MEETING AT P.M. /,0"- jj PDX& i -1 Dom. ev Yam, as6-4 1 c UJ I t �'Ue, j r �tPL boo zq Ap )7v 1 , TYV 4-p,�Vry (25 fi-y�4-GFr n(o)' 1 -fi-o/- , N� Qq , 0�176 f/dj . ...................... I .............................. -P?t6j eN, ptu�- ,0�{a,�j( � Le1 �,u u c� e-,1 A/coo P� C9 & a7 �u pa-4-dl A-, I/ FIN ctt� t :� Pit I've 14tL aie q- Aux\, JCA CLJ - tal k", Ave ,�>t6vt� ,, tvi vi cu�- kv W�v , oil ` 3 ia4-tl-e 1 Q1zt f �a /it'd Irk-s � �e 67 z� l ojpX-,4 C�) V. PRESENTATIONS AND PROCLAMATIONS - Mayor. A. Present Chad Troutman a Five -Year Longevity Service Award. G O3 VI. MINUTES - City Clerk & - 0 S- A. Council Member _ `Moved to dispense with the reading and approve the Summary of Council Action for the July 19, 2011 Regular Meeting; seconded by Council Member VOTE KIRK - YEA MAXWELL - YEA O'C - YEA WATFORD - YEA WILLIAMS - YEA OTION CARRIED-.--,, VI. WARRANT REGISTE ity Administrator. A. Council Member moved to approve the June 2011 Warrant Register, in the amounts: General Fund, five hundred twenty-six thousand, one hundred sixty-three dollars and forty-two cents ($526,163.42); Public Facility Improvement Fund, seventeen thousand, four hundred sixty-three dollars and eleven cents ($17,463.11); Capital Improvements Projects Fund, ei ht t ousand, four hundred thirty-five dollars and thirteen cents ($8,435.13); seconded by Council Member. qLp_y� KIRK - YEA MAXWELL - YEA O'C - YEA WATFORD - YEA WILLIAMS - YEA OTION CARRIED. Vill. AGENDA - Mayor. A. Mayor Kirk asked whether there were any requests for the addition, deferral or withdrawal of items on today's agenda? (p �01c A.1. a) Council Member moved to read by title only and set September 6, 2411 as a final publ date for proposed Ordinance No. 1072 - City Attorney (Exhibit 2); seconded d by Council Member b) Vote on motion to read by title only and set final public hearing date. VOTE KIRK - YEA MAXWELL - YEA ONN - WATFORD - YEA WILLIAMS - YEA ION CARRIED. C) City Attorney to read proposed Ordinance No. 1072 by title only as follows, "AN ORDINANCE OF THE CITY OF OKEECHOBEE, FLORIDA AMENDING CHAPTER 6 ALCOHOLIC BEVERAGES, CODE OF ORDINANCES; PARTICULARLYSECTION 6-1, 6-2AND THEREOF; TO PROVIDEFOR SALE OFLIQUOR ON SUNDA YS IN LIMITED CIRCUMSTANCES; TO PROVIDE FOR SALES OF LIQUOR ON SUNDAYS BY BONA FIDE RESTAURANTS; CREATING PROVISION FOR SPECIAL PERMIT FOR RESTAURANT SALES; PROVIDING FOR PENALTIES; AMENDING DISTANCE FROM CHURCH, SCHOOLS OR DAY CARE CENTERS; PROVIDING FOR SEVERABILITY, PROVIDING FOR AN EFFECTIVE DATE." B.1. a) Council Member moved to approve the first reading of proposed Ordinance No. 1072; seconded by Council Member b) Discussion. � � t Atd c) Vote on motion. VOTE KIRK - YEA MAXWELL - YEA O'CONN - YEA WATFORD - Xrzk^ PIO WILLIAMS - YEA OTION CARRIED. &,�- / 6 -) �z c "-�, I-Ipl'tr - d" � 4�� AE-f-31& �� C9/7 A. Discussion regarding the consumption of beer and wine in the City Parks for special events - City Administrator. 'Ah, J*--A — A 1 4— /12h-" n j (WA UJ� 11RO J)AAI&&&LcfamJ,4. AxI o&4,, 4)a,,-L) B. Consider request to allow the sale of produce (peddler) - Ellis Haydon (Exhibit f3)). `- -1/ /�N 4 O — �'/// / �. /7 it 1 o .1 % V /n A-. , / A/ //[ R D/11.1 (/LJ 17h ICAdVAW1 IA � �fiYh� R� AAAM •� v Q!l 0 It —PA — JA/ i i A it A—.0 t / A D /l , 4 X n gu� A-zr� Ad4i 'Z/' 0 ^ CI U )L k - 1 p, t-,-zL- -, -f� 11 c U� C. Council Member AJ4J moved to approve a Temporary Street Closing Application submitted by Okeechobee Main Street to temporarily close the portions of Southwest 3'd and 41h Avenues between North and South Park Streets from 5:00 p.m. on September 2, 2011 through to 5:00 p.m. on September 5, 2011 for the Annual La r Day Festival - Cindy Birdashaw, Okeechobee Main Street (Exhibit 4); seconded by Council Member l> r. �CGe�✓ ��.Jyr � VOTE KIRK - YEA MAXWELL - YEA O'CONNOR - YEA WATFORD - YEA WILLIAMS - YEA OTION CARRIED. D. Council Member moved to approve a Temporary Street Closing Application submitted by The B.R.A.T. Club (Building Relationships Among Teens) to temporarily close the portion of Southwest 3'd Avenue between North and South Park Streets from 7:00 a.m. to 6:30 p.m. on October 22, 2011 for a Family Fall Festival with proceeds to repair the Wooden Jungle Playground at the Sports Complex - Teresa Chandler, The B.R.A.T. Club (Exhibit 5); seconded by Council Member KIRK - YEA WATFORD - YEA MAXWELL - YEA WILLIAMS - YEA ' - YEA MOTION CARRIE . U a(' 7 E. Council Member moved to approve the Fourth Amendment to the Waste Management Franchise i Agreement - City Attorney (Exhibit 6); seconded by Council Member C� - �fPn A� _ I ,v., V %a �2 k10 /xt-Y, 4,-d A &&z6 D-h-CI-AJi I-d OP-Z- ck-)o 19-�J41 910- c,l _ewd t4, --19 VOTE KIRK - YEA MAXWELL - YEA ONNO - WATFORD - YEA WILLIAMS - YEA MOTION CARRIED. U? F. Council Member moved to award the Sidewalk Bid to Lynch Paving & Construction Co. Inc. - City "l A/n�dministrator (Exhibit 7); seconded by Council Member y CAI Mw i 1151 , L. . /_ wwl..511 194 KIRK -'YEA V MAXWELL - YEA O'CONNOR - YEA WATFORD - YEA WILLIAMS - YEA QOTION CAR G. Discussion regarding the October 12, 2011 Okeechobee Delegation Legislative Session - City Administrator. Pvrl X. ADJOURN MEETING - Mayor. There being no further items on the agenda, Mayor adjourned the meeting at p.m. The next meeting will be . 2011 at 6:00 p.m. WAII �ANDEPENDENT_ �� IiWWSPAMRS � OKEECHOBEE NEWS 107 S, W STATE OF FLORIDA COUNTY OF OKEECHOBEE 17th Street, Suite 1), Okeechobee, FL 34974 Before the undersigned authority personally appeared Tom Byrd, who on oath says he is Publisher of the Okeechobee News, a three times a week Newspaper published at Okeechobee, in Okeechobee County, Florida, that the attached copy of advertisement being a 8"� in the matter of k4riar-Ij in the '19th judicial District of the Circuit Court of Okeechobee County, Florida, was published in said newspaper in the issues of �C�ozf�� Affiant further says that the said Okeechobee News is a newspaper published at Okeechobee, in said Okeechobee County, Florida, and that said newspaper has heretofore been published continuously in said Okeechobee County, Florida each week and has been entered as second class mail matter at the post office in Okeechobee, in said Okeechobee County, Florida, for a period of one year next preceding the first publication of the attached copy of advertisement, and affiant fur- ther says that she has neither paid nor promised any person, firm or corporation any discount, rebate, com- mission or refund for the purpose of securing this advertisement for publication in the said newspaper. Toni Byrd Sworn to and subscribed before me this day of 01 'Q0 // AD Notary Public, State of Florida at Large it . ... ... ..... ..... N-MARYMBUC-STAliE F ridgesiUwl Angie Commission # DD7 79718 . ...... Expires: APR, 20, 2012 '30h= THRU ATLANTIC 1110"Vito CO:, INC. (863) 763-3134 BUDGET WORKSHOP AND CITY COUNCIL MiFiNG -NOTICE" NOTICE IS HEREBY GIVEN that the City Council of the City of Okeech e will conduct a Regular Meeting and a Budget Workshop at 5:1 n,, on Tuesday, ATst 16,2011, at City Hall, 55 SE 3rd Ave, Rni 20 eechobee, Florida. is Purpose of the workshop is to discuss and revic proposed 411-2012 Fiscal Year Annual Budget. The public is invited ar ;aua ed to attend. IIEV E TAKE NOTICE AND BE ADVISED that no stenographic record by reporter be Moe 0 " o"' meeting. n d on n_'V'n� id"' co will I _'hege Accordingi Pee `p "I'm record matters nq -al on o any 'PP' I'll or webs r responsible to appeal any ' decision son0 _Y seek rein "' be 'e on,,be ii making a of and evidence at said meeting which rd the testim, contactace Ci Ad 's"ab.. p is to be base. a' 6 tte the 0 c , to obtain a coy of accordance the cars with ,_bl"ds Acr (A s needing ed,special accommodation to participate artic" in this proceeding of 199[) pe ta C� u, "stance ' the "t, Clerk's , Office at B . .... or assistance. shout James E. Y., 1we ami -ferk ote�, CMC, City C 1% V OFFICIAL AGENDA AUGUST 16,2011 PAGE I OF 3 I. CALL TO ORDER - Mayor: August 11, 2011, City Council First Budget Workshop and Regular Meeting 5:00 p.m. 11. OPENING CEREMONIES: Invocation given by Rev, Edward Weiss, Church of Our Saviour; Pledge of Allegiance led by Mayor. 111. MAYOR, COUNCIL MEMBERS AND STAFF ATTENDANCE - City Clerk. Mayor James E. Kirk Council Member Devin Maxwell Council Member Mike O'Connor Council Member Dowling R. Watford, Jr. Council Member Clayton Williams City Administrator Brian Whitehall 20 City Attorney John R. Cook City Clerk Lane Gamiotea Deputy Clerk Melisa Jahner Police Chief Denny Davis Fire Chief Herb Smith Public Works Director Donnie Robertson IV. OPEN BUDGET WORKSHOP - Mayor. A. Discuss the proposed 2011/2012 Fiscal Year Budget - Finance Director (Exhibit 1). ADJOURN WORKSHOP AND RECONVENE IN REGULAR SESSION - Mayor. AUGUST 16.2011 PAGE 2 of 3 ,W- PROCLAMATIONS AND PRESENTATIONS - Mayor. A. Present Chad Troutman a Five -Year Longevity Service Award. L M- MINUTES - City Clerk. A. Motion to dispense with the reading and approve the Summary of Council Action for the July 19, 2011 City Council Regular Meeting. y L Va4t- WARRANT REGISTER - City Administrator. A. Motion to approve the July 2011 Warrant Register. General Fund $526,163.42 Public Facilities Fund $ 17,463.11 Capital Projects Fund $ 8,435.13 ,IX! AGENDA - Mayor. A. Requests for the addition, deferral or withdrawal of items on today's agenda. a(! NEW BUSINESS. A.1.a) Motion to read by title only and set September 6, 2011 as a final public hearing date for proposed Ordinance No. 1072 - City Attorney (Exhibit 2). b) Vote on motion to read by title only and set final public hearing date. c) City Attorney to read proposed Ordinance No. 1072 by title only. ') Motion to approve the first reading of proposed Ordinance No. 1072. b) Discussion. c) Vote on motion. AUGUST 16, 2011 PAGE 3 OF 3 NEW BUSINESS CONTINUED. 6 ,A! Discussion regarding the consumption of beer and wine in the City Parks for special events - City Administrator. C ,o' Consider a request to allow the sale of produce (peddler) - Ellis Haydon (Exhibit 3). G-." Consider a Temporary Street Closing Application for SW 3`d Avenue and SW 4`h Avenue from 5pm on September 2, 2011 to 5pm on September 5, 2011 for the annual Speekled-Perch Festival - Cindy Birdashaw, Okeechobee Main Street (Exhibit 4). LAee' e- -1-'v) • , r Consider a Temporary Street Clo ing Application for SW 3rd Avenue from lam to 6:30pm on October 22, 2011 for a Family Fall Festival with proceeds to repair the Wooden Jungle Playground at the Sports Complex - Teresa Chandler, The B.R.A.T. Club (Building Relationships Among Teens) (Exhibit 5). • (, . Ll Motion to approve the Fourth Amendment to the Waste Management Franchise Agreement - City Attorney (Exhibit 6). G. ,F1 Motion to award the Sidewalk Bid to Lynch Paving & Construction Co. Inc. - City Administrator (Exhibit 7). 11, fl Discussion regarding the October 12, 2011 Okeechobee Delegation Legislative Session - City Administrator. -Xt—. ADJOURN MEETING. PLEASE TAKE NOTICE AND BE ADVISED that if any person desires to appeal any decision made by the City Council with respect to any matter considered at this proceeding, such interested person will need a record of the proceedings, and for such purpose may need to ensure a verbatim record of the proceedings, which record includes the testimony and evidence upon which the appeal is to be based. City Clerk media are for the sole purpose of backup for official records of the Clerk. n Appreciation for Your 5-Years of � are Id IYor� and Dedication witk the City of I06, chobee August 2, 2006 through August 2, 2011 Service is tine lifeblood of any organization. E—verytking flows from it and is nouriskeJ by it. Tke City and Your �--ellovv Citize ns kave -Penef itted Greatly by Your performance. presented this 164 Joq of August,__2011. James E. Kirk, Maror o' ' baRe'Gamlote'a, �MG, Gity GIerk EXHIBIT 1 A'A °F ° �I City of Okeechobee Am 16, 2011 a - 2011-2012 Budget GENERAL FUND RECAPITULATION - REVENUE AND EXPENSES Using Roll Forward Rate of 7.9474 2009/2010 1 2010/2011 2010/2011 2010/2011 I 1 2011/2012 BUDGET Estimate BUDGET AMENDED Estimate PROPOSED TO BUDGET F/Y Beginning Fund Balance $ 2,679,259 $ 2,789,795 1 $ 2,834,181 $ 3,030,477 $ 3,050,476 REVENUES 97%AD VALOREM 7.9474 $ 1,897,466 $ 1,738,569 $ 1,738,569 $ 1,738,569 $ 1,793,843 $ 55,274 OTHER FEES $ 626,183 $ 614,894 $ 614,894 $ 605,126 $ 602,926 $ (11,968) INTERGOVERNMENTAL $ 1,214,702 $ 1,222,220 $ 1,222,220 $ 1,222,069 $ 1,216,819 $ (5,401) CHARGES FOR SERVICES $ 1,093,262 $ 1,061,666 $ 936,152 $ 953,577 $ 919,945 $ (141,721) FINES, FORFEITURES & PENALTIE $ 31,115 $ 30,141 $ 30,141 $ 30,541 $ 30,242 $ 101 USES OF MONEY & PROPERTY $ 1,76 $$ 2,000 $ 2,000 $ 1,000 $ 1,000 $ OTHER REVENUES 8 $ 52,166 $ 52,166 $ 52,166 $ 44,905 $ E$E4,9E46,23 8 $ 4,721,656 $ 4,596,142 $ - --- --- TRANSFERS - IN Public Facilities Fund (Transfer -In) $ 317,653 $ 317,700 $ 317,700 $ 317,700 $ 317,700 CDBG Capital Proj /Improvement Fund $ - $ 272,618 $ 249,134 $ 42,282 $ 336,076 Capital Proj Impact Adm Fees $ 4,906 $ 500 $ 500 $ 500 $ 50 TOTAL REVENUES $ 5,268,797 1 $ 5,312,474 $ 5,163,476 1 $ 4,963,530 1 $ 5,263,506 EXPENDITURES LEGISLATIVE $ 111,387 $ 103,374 $ 102,822 $ 94,295 $ 117,136 $ 13,762 EXECUTIVE $ 161,496 $ 158,452 $ 164,257 $ 158,288 $ 169,324 $ 10,872 CITY CLERK $ 168,133 $ 182,879 $ 182,695 $ 174,841 $ 177,552 $ (5,327) FINANCIAL SERVICES $ 200,889 $ 201,288 $ 198,521 $ 194,398 $ 224,252 $ 22,964 LEGAL COUNCIL $ 72,325 $ 70,461 $ 70,461 $ 52,086 $ 70,642 $ 181 GENERAL SERVICES $ 503,840 $ 476,538 $ 354,941 $ 347,036 $ 328,723 $ (147,815) LAW ENFORCEMENT $ 1,738,316 $ 1,802,785 $ 1,807,359 $ 1,759,149 $ 1,883,626 $ 80,841 FIRE PROTECTION $ 1,224,943 $ 1,255,849 $ 1,234,767 $ 1,195,188 $ 1,268,710 $ 12,861 ROAD & STREET FACILITIES $ 976,932 $ 1,016,462 $ 1,003,267 $ 988,249 $ 1,023,541 $ 7,079 TOTAL GEN. OPER. EXPENDITURES $ 5,158,261 $ 5,268,088 $ 5,119,090 $ 4,963,530 $ 5,263,506 $ (4,582) FISCAL YEAR ENDING FUND BALANCE $ 2,789,795 1 $ 2,834,181 $ 2,878,567 1 $ 3,030,477 $ 3,050,476 Amount populated based on Option #1 8/8/20112:41 PM GANDIA\BUDGET\2012 Budget\Draft Work books\2011-201 2 Budget Workbook for Public Hearing 1.xls Page 1 City of Okeechobee 2011- 2012 BUDGET WORKSHOP AGENDA August 16th, 2011 1. Power point presentation 2. Review of Budget booklet Including Calendar 3. Review of Grants/Contribution Business Development Board/Economic Grant Indian River State College Shared Services 4. Disposition of Salaries / Step Plan 5. Review Resulting changes (if any from above) to budget numbers 6. Discussion of other options Including further review of the budget booklet, if necessary City of Okeechobee �� Provided by: Finance Dept. Date Provided: 8/1/2011 2006/2007 2007/2008 2008/2009 2009/2010 2010/2011 2011/2012^ y " Budget & Paid Budget & Paid Budget & Paid Budget & Paid Budget & Paid Requests Rec'vd SHARED SERVICES $ 8,000 $ 8,000 $ 8,000 $ 8,000 $ 8,000 $ 8,000 AID TO PRIVATE ORGANIZATIONS (MAIN STREET) $ 20,000 $ 20,000 $ 20,000 $ 15,000 $ INTERLOCAL PART. w/IRSC * $ - $ 9,088 $ 9,088 $ 4,544 $ BUSINESS DEVELOPMENT BOARD $ - $ - $ 15,000 $ - $ FISCAL YEAR TOTALS $ 28,000 $ 37,088 $ 52,088 $ 27,544 $ *This is the balance due on the commitment of the Interlocal Agreement with IRSC for the Training Facility L-C 1 2,272 $ 2,272 i 4 5,000 $ 20,000 15,272 $ 30,272 f� Organizations Request 2012, 8/16/2011 0F•0KFFCy LL T 0 \ City of Okeechobee Calendar FOR BUDGET YEAR 2011 /2012 07/01 /2011 Certification from Property Appraiser 07/19/2011 Set date, time and place for public hearings, maximum millage rate for tentative budget 08/16/2011 Budget Workshop, 5:00 pm 09/06/2011 Second Budget workshop, 5:00 pm (if needed) 09/13/2011 First Public Hearing at 6:00 pm 09/27/2011 Final Public Hearing at 6:00 pm All meetings to be held: Council Chambers at City Hall 55 SE 3rd Avenue Okeechobee, FL 34974 City of Okeechobel Table of Contents 2011 — 2012 Budget Section Page Number General Fund Summary 1 General Fund — Revenue Breakdown 2 General Fund — Expenditure Breakdown 4 0511 —Legislative 5 0512 — Executive 7 2512 — Clerk 9 0514 — Legal Services 11 0513 — Finance Department 12 0519 — General Services 14 0521 — Police Department 16 0522 — Fire Department 18 0541 — Public Works 20 0301 — Public Facilities Fund 22 0302 — CDBG Fund 23 0304 — Capital Projects & Improvements Fund 24 0303 — Capital Projects — Impact Fees 26 0601 — Law Enforcement Special Fund 27 Salary Plan 28 City of Okeechobee 2011-2012 Budget GENERAL FUND RECAPITULATION - REVENUE AND EXPENSES Using Roll Forward Rate of 7.9474 2009/2010 2010/2011 2010/2011 2010/2011 1 201//2012 BUDGET L Y Beginning Fund Balance $ 2,679,259 ( $ 2,789,795 $ 2,826,271 $ 3 030 477 $ 3 030 447 RFVFNI IFC 97% AD VALOREM 7.9474 $ 1,897,466 $ 1,738,569 $ 1,738,569 $ 1,738,569 $ 1,793,843 $ 55,274 OTHER FEES $ 626,183- $ 614,894 $ 614,894 $ 605,126 $ 602,926 $ (11,968) INTERGOVERNMENTAL $ 1,214,702 $ 1,222„220 $ 1,222,220 $ 1,222,069 $ 1,216,819 $ (5,401) CHARGES FOR SERVICES $ 1,093,262 $ 1,061,666 $ 936,152 $ 953,577 $ 919,945 $ (141,721) FINES, FORFEITURES &PENALTIE $ 31,115 $ 30,141 $ 30,141 $ 30,541 $ 30,242 $ 101 USES OF MONEY & PROPERTY $ 1,762 $ 2,000 $ 2,000 $ 1,000 $ 1,000"(111,976)) OTHER REVENUES $ 81,748 $ 52,166 $ 52,166 $ 52,166 $ 44,905$ 4,946,238 $ 4,721,656 $ 4,596,142 $ 4,603,048 $ 4,609,680 TRANSFERS - IN Public Facilities Fund (Transfer -In) $ 317,653 $ 317,700 $ 317,700 $ 317,700 $ 317,700 CDBG Capital Proj /Improvement Fund $ - $ 272,618 $ 249,134 $ 42,282 282 $ 311,494 Capital Proj Impact Adm Fees $ 4,906 $ 500 $ 500 $ $ 50 TOTAL REVENUES $ 5,268,797 $ 5,312,474 $ 5,163,476 $ 4,963,530 $ 5,238,924 EXPENDITURES LEGISLATIVE $ 111,387 $ 103,374 $ 102,822 $ 94,295 $ 111,136 $ 7,762 EXECUTIVE $ 161,496 $ 166,362 $ 164,257 $ 158,288 $ 169,324 $ 2,962 CITY CLERK $ 168,133 $ 182,879 $ 182,695 $ 174,841 $ 177,552 $ (5,327) FINANCIAL SERVICES $ 200,889 $ 201,288 $ 198,521 $ 194,348 $ 220,670 $ I9,382 LEGAL COUNCIL $ 72,325 $ 70,461 $ 70,461 $ 52,086 $ 70,642 $ 181 GENERAL SERVICES $ 503,840 $ 476,538 $ 354,941 $ 347,036 $ 313,723 $ (162,815) LAW ENFORCEMENT $ 1,738,316 $ 1,802,785 $ 1,807,359 $ 1,759,149 $ 1,883,626 $ 8Q5; FIRE PROTECTION $ 1,224,943 $ 1,255,849 $ 1,234,767 $ 1,195,188 $ 1,268,710 $ 12,861 ROAD&STREET FACILITIES $ 976„932 $ 1,016,462 $ 1,003,267 $ 988,249 $ 1,023,541 $ 7,079 TOTALGEN.OPER.EXPENDITURES $ 5,158,261 1 $ 5,275,998 $ 5,119,090 $ 4,963,530 $ 5,238,924 $ (37,074) FISCAL YEAR ENDING FUND BALANCE I $ 2,789,795 ) $ 2,826,271 I $ 2,870,657 I $ 3,030,477 $ 3,030,447 Amount populated based on Option d#1 2011-2012 Budget Workbook Workshop 08-16-11.x1s Page 1 `.�y,°F °kffy _ City of Okeechobee �rw 2011-2012 Budget T p r �G a GENERAL FUND RECAPITULATION - REVENUE AND EXPENSES 2009/2010 Estimate 2010/2011 Budget 2010/2011 Amended 2010/2011 Estimate 2011/2012 Proposed BUDGET TO BUDGET F/Y BEGINNING FUND BALANCE $ 2,679,259 $ 2,789,795 $ 2,834,181 $ 3,030,477 $ 3,030,477 REVENUES TAXES: 311-1000 97%ADVALOREM *7.9474asof07/01 $ 1,897,466 $ 1,738,569 $ 1,738,569 $ 1,738,569 $ 1,793,843 $ 55,274 TOTAL $ 1,897,466 $ 1,738,569 $ 1,738,569 $ 1,738,569 $ 1,793,843 $ 55,274 OTHER FEES: 312-5200 314-1000 314-8000 316-0000 319-0000 Fire Insurance Premium $ 51,600 $ 51,600 $ 51,600 $ 49,500 $ 49,500 $ (2,100) Casualty Insurance Prem'Fax (Police) $ 83,890 $ 83,890 $ 83,890 $ 78,275 $ 78,275 $ (5,615) Utility Tax -Electric $ 402,010 $ 395,010 $ 395,010 $ 395,010 $ 395,010 $ - Utility Tax/Propane $ 18,003 $ 24,003 $ 24,003 $ 25,200 $ 24,500 $ 497 Prof& Business Tax Receipt $ 60,070 $ 47,141 $ 47,141 $ 53,141 $ 51,141 $ 4,000 Public Service Fee $ 10,610 $ 13,250 $ 13,250 $ 4,000 $ 4,500 $ (8,750) TOTAL $ 626,183 $ 614,894 $ 614,894 $ 605,126 $ 602,926 INTERGOVERNMENTAL REVENUES: 335-1210 335-1400 335-1500 335-1800 312-6000 315.0000 335-2300 338-2000 SRS Cigarette Tax $ 181,642 $ 181,660 $ 181,660 $ 182,660 $ 185,840 $ 4,180 Mobile Home Licenses $ 24,600 $ 26,000 $ 26,000 $ 24,500 $ 24,500 $ (1,500) Alcoholic Beverage Licenses $ 5,010 $ 4,850 $ 4,850 $ 5,200 $ 4,950 $ 100 1/2 Cent Sales Tax $ 254,405 $ 249,610 $ 249,610 $ 249,610 $ 249,161 $ (449) 1 Cent Sales Surtax $ 471,148 $ 485,670 $ 485,670 $ 485,670 $ 485,147 $ (523) Communications Service Tax $ 273,456 $ 270,129 $ 270,129 $ 268,129 $ 261,120 $ (9,009) Firefighters Supplement $ 600 $ 600 $ 600 $ 600 $ 1,200 $ 600 County Business Licenses $ 3,841 $ 3,701 $ 3,701 $ 5,700 $ 4,901 $ 1,200 TOTAL $ 1,214,702 $ 1,222,220 $ 1,222,220 $ 1,222,069 $ 1,216,819 $ (5,401) CHARGES FOR CURRENT SERVICES 322-0000 322-1000 323-1000 323-7000 329-0000 341-2000 341-3000 341-4000 343-4010 Building & Inspections Fees $ 229,000 $ 197,000 $ 88,000 $ 88,000 $ 69,000 $ (128,000) Exception & Zoning Fees $ 8,150 $ 10,150 $ 2,500 $ 2,500 $ 500 $ (9,650) Franchise -Electric $ 402,951 $ 402,951 $ 402,951 $ 402,951 $ 401,951 $ (1,000) Franchise -Solid Waste $ 83,029 $ 84,580 $ 84,580 $ 102,580 $ 95,580 $ 11,000 Plan Review Fees $ 13,277 $ 14,277 $ 5,413 $ 5,413 $ 3,000 $ (11,277) Alley/Street Closing Fees $ 21 $ 500 $ 500 $ - $ 500 $ Map Sales $ - $ 100 $ 100 $ 50 $ 100 $ Photocopies $ 2 $ 25 $ 25 $ - $ 25 $ Solid Waste Collection Fees-Resd. $ 356,832 $ 352,083 $ 352,083 $ 352,083 $ 349,289 $ (2,794) TOTAL $ 1,093,262 $ I,061,666 $ 936,152 $ 953,577 $ 919,945 $ (141,721) 2011-2012 Budget Workbook Workshop 08-16-11.x1s Page 2 OF•Ok£E' FINES, FO 351-1000 351-2000 351-3000 351-4000 351-5000 354-1000 USES OF 361-1000 361.3000 364-1000 City of Okeechobee 2011-2012 Budget GENERAL FUND RECAPITULATION - REVENUE AND EXPENSES 2009/2010 201012011 1 201012011 I 2010/2011 1 2011/2012 I BUDGET Estimate Budget Amended Estimate Proposed TO BUDGET 2FECtl7KEa & rGtvAL 1 MiN- Court Fines $ 19,231 $ 19,500 $ 19,500 $ 19,500 $ 19,601 $ 101 Radio Comm. Fee $ 8,083 $ 7,841 $ 7,841 $ 7,841 $ 7,841 $ Law Enforcement Education $ 2,027 $ 1,800 $ 1,800 $ 1,900 $ 1,800--$ Investigation Cost Reimbursement $ 782 $ 750 $ 750 $ 750 $ 750 $ Unclaimed Evidence $ 300 $ - $ - $ 154 $ - $ Ordinance Violation Fines $ 692 $ 250 $ 250 $ 400 $ 250 $ TOTAL $ 31 i i S S 30 141 $ 30 141 $ 30.541 $ 30,242 $ 101 ER RI 334-3000 343-9000 343-9100 343-9200 369-1000 83-0000 UYEKA 111 381-1000 MoNr,Y & rKvrcxi x: Interest Earnings $ 1,762 $ 2,00 $$ 2,000 $ i,()00 $ 1,000 $ (1,000) Investment Earnings I $ Surplus City Property $ TOTAL $ 1 762 $ 2,000 $ 2000 $ 1 000 $ 1,000 $ 1 000 ;VN;NUEJ: Public Safety Grant $ 4,139 $ Special Purpose Grant $ 3,500 $ DOTHwy Maint.Landscape/Mowing $ 21,003 $ 21,003 $ 21,003 $ 21,003 $ 10,242 $ (10,761) DOT Master Traffic Signals Maint. $ 6,990 $ 8,103 $ 8,103 $ 8,103 $ 8,103 $ - DOT Maint. Lights & Lights Contract $ 18,817 $ 20,060 $ 20,060 $ 20,060 $ 20,060 $ Miscellaneous $ 29,037 $ 2,000 $ 2,000 $ 2,000 $ 2,000 $ Code Enforcement Fine $ 906 $ 500 $ 500 $ 500 $ 500 $ - Police Accident Reports $ 856 $ 500 $ 500 $ 500 $ 500 $ Capital Lease Proceeds $ - $ - $ - $ $ $ TOTAL $ 81,748 $ 52,166 $ .52,166 1 $ 52,166 $ 44,905 $ 10,761 C. 11(A1VJr r,tt-lip: Capital Project Impact Fees (Transfer -In) F$317,653 ,906 $ 500 $ 500 $ 500 $ 50 $ (450) Capital Project Improvements (Transfer -hi)- $ 272,618 $ 249,134 $ 42,282 $ 311,494 $ 39,876 CDBG Fund (Transfer -In) $ Public Facilities Improvement (Transfer -In) $ 317,700 $ 317,700 $ 317,700 $ 317,700 $ - TOTAL ,653 $ 590,318 $ 566,834 $ 359,982 $ 629,244 $ 38,876 TOTAL REVENUE & OTHER FUNDING SOURCES $ 5,268,797 T $ 5,312,474 $ 5,163,476 1 $ 4,963,530 $ 5,238,974 $ (73,500) OPERATING TRANSFERS - OUT CDBG - Indust Pk Capital Project Building & Improvements Capital Project Vehicles TRANSFERS OUT 334-3000 Grant application for Firefighter Gear 2011-2012 Budget Workbook Workshop 08-16-11.x1s Page 3 ;VN;NUEJ: Public Safety Grant $ 4,139 $ Special Purpose Grant $ 3,500 $ DOTHwy Maint.Landscape/Mowing $ 21,003 $ 21,003 $ 21,003 $ 21,003 $ 10,242 $ (10,761) DOT Master Traffic Signals Maint. $ 6,990 $ 8,103 $ 8,103 $ 8,103 $ 8,103 $ - DOT Maint. Lights & Lights Contract $ 18,817 $ 20,060 $ 20,060 $ 20,060 $ 20,060 $ Miscellaneous $ 29,037 $ 2,000 $ 2,000 $ 2,000 $ 2,000 $ Code Enforcement Fine $ 906 $ 500 $ 500 $ 500 $ 500 $ - Police Accident Reports $ 856 $ 500 $ 500 $ 500 $ 500 $ Capital Lease Proceeds $ - $ - $ - $ $ $ TOTAL $ 81,748 $ 52,166 $ .52,166 1 $ 52,166 $ 44,905 $ 10,761 C. 11(A1VJr r,tt-lip: Capital Project Impact Fees (Transfer -In) F$317,653 ,906 $ 500 $ 500 $ 500 $ 50 $ (450) Capital Project Improvements (Transfer -hi)- $ 272,618 $ 249,134 $ 42,282 $ 311,494 $ 39,876 CDBG Fund (Transfer -In) $ Public Facilities Improvement (Transfer -In) $ 317,700 $ 317,700 $ 317,700 $ 317,700 $ - TOTAL ,653 $ 590,318 $ 566,834 $ 359,982 $ 629,244 $ 38,876 TOTAL REVENUE & OTHER FUNDING SOURCES $ 5,268,797 T $ 5,312,474 $ 5,163,476 1 $ 4,963,530 $ 5,238,974 $ (73,500) OPERATING TRANSFERS - OUT CDBG - Indust Pk Capital Project Building & Improvements Capital Project Vehicles TRANSFERS OUT 334-3000 Grant application for Firefighter Gear 2011-2012 Budget Workbook Workshop 08-16-11.x1s Page 3 C. 11(A1VJr r,tt-lip: Capital Project Impact Fees (Transfer -In) F$317,653 ,906 $ 500 $ 500 $ 500 $ 50 $ (450) Capital Project Improvements (Transfer -hi)- $ 272,618 $ 249,134 $ 42,282 $ 311,494 $ 39,876 CDBG Fund (Transfer -In) $ Public Facilities Improvement (Transfer -In) $ 317,700 $ 317,700 $ 317,700 $ 317,700 $ - TOTAL ,653 $ 590,318 $ 566,834 $ 359,982 $ 629,244 $ 38,876 TOTAL REVENUE & OTHER FUNDING SOURCES $ 5,268,797 T $ 5,312,474 $ 5,163,476 1 $ 4,963,530 $ 5,238,974 $ (73,500) OPERATING TRANSFERS - OUT CDBG - Indust Pk Capital Project Building & Improvements Capital Project Vehicles TRANSFERS OUT 334-3000 Grant application for Firefighter Gear 2011-2012 Budget Workbook Workshop 08-16-11.x1s Page 3 TOTAL REVENUE & OTHER FUNDING SOURCES $ 5,268,797 T $ 5,312,474 $ 5,163,476 1 $ 4,963,530 $ 5,238,974 $ (73,500) OPERATING TRANSFERS - OUT CDBG - Indust Pk Capital Project Building & Improvements Capital Project Vehicles TRANSFERS OUT 334-3000 Grant application for Firefighter Gear 2011-2012 Budget Workbook Workshop 08-16-11.x1s Page 3 City of Okeechobee 2011-2012 Budget GENERAL FUND Combined FXDenSeS 2009/1010 1 Estimate 2010120:1 Budget 2010/2011 A—ded 2010/2011 EsKmate 2011/2012 Proposed BUDGET T B BUDGET PERSONNEL COST: 1100 EXECUTIVE SALARIES $ 458,816.00 $ 458,826.00 $ 458,826.00 $ 458,826.00 S 474,593.00 $ 15,767.00 1200 REGULAR SALARIES $ 1,842,83200 $ 1,855,874.00 $ 1,842,594,00 $ 1,832,304.00 $ 1,886,990. 00 S 31,116.00 1201 HOLIDAY PAY $ 18,214,00 $ 22,554.00 $ 22,554.00 $ 18,900.00 $ 22,554.00 $ 1202 OFF HOLIDAY PAY $ 26,009.00 $ 25,068.00 $ 25,068.00 $ 24,734.00 $ 25,068.00 $ 1300 OTHER SALARY $ 75,305.00 $ 79,658,00 $ 101,408.00 $90,226.00 $ 102,860,00 $ 23,202.00 1400 OVERTIME $ 35,468.00 $ 35,300.00 $ 35,300,00 $ 35,947.00 $ 34,965.00 $ (335.00) 1401 OVERTIME PAY/ANNUAL & SICK $ 64,276.00 $ 47,513.00 $ 47,513.00 $ 46,429.00 S 48,225,00 S 712,00 1402 DISPATCHER OVERTIME $ 7,977.00 $ 8,500.00 $ 8.500.00 $ 9,049.00 $ 9,500.00 $ 1,000,00 1403 OFFICERS OVERTIME PAY $ 62,137.00 S 64,000,00 $ 64 000.00 $ 58,291.00 S 64,000.00 $ 1501 1AUXILIARY & VOLUNTEER PAY $ 9,862.00 $ 11,200,00 $ 11,200.00 $ 11,092.00 $ 11,200,00 $ - LONGEVITY SERVICE INCENTIVE $ $ 250.00 $ 250.00 $ 250,00 S 1,500.00 $ 1,250.00 OFFICERS LONGEVITY/SERVICE $ 500.00 $ 1250.00 $ 1,250,00 $ 1,250.00 S $ (1,250.00) CAREER EDUCATION $ 12,560.00 S 12,600.00 S 12,600.00 $ 12,992.00 $ 13 892,00 $ 1,292.00 K100 FICA S 201,087.00 $ 203,562.00 $ 205,226.00 $ 203,786.00 $ 210,375,00 $ 6,813.00 RETIREMENT $ 420,907,00 S 469,25200 $ 467,52600 $ 466,658.00 $ 504,339.00 $ 35,087.00 LIFE AND HEALTH INSURANCE $ 34Q,244.00 $ 344,04700 $ 341,64700 S 328,471.00 $ 364,817,00 $ 20,770.00 WORKERS COMPENSATION $ 95,921.00 $ 105,500,00 $ 65,840.00 $ 47,930.00 $ 77,144.00 $ (28,356.00) 2500 UNEMPLOYMENT TAXES $ $ $ 7,800,00 $ 7,800.00 $ $ TOTAL PERSONNEL COSTS: $ 3,672,115.00 S 3,744,954.00 $ 3,719,102.00 S 3,654,935.00 $ 3,852,022.00 $ 107,068.00 TPPI I" ANTI nTI-IFR CPRVI('FC 3100 1PROFESSIONAL SERVICES $ 367,526.00 S 339,918.00 $ 225 602.00 S 219,634.00 $ 190,455,00 $ (149,463.00) 3102 PROF SERVICES (PHYS FOR SCBA) $ 2,695.00 $ 800.00 $ 800.00 S 800.00 $ 4,000.00 $ 3,200.00 3103 MUNICIPAL CODE & WELLNESS PR $ 5,380.00 S 7,100.00 $ 7,100.00 S 5,080.00 $ 6,380.00 $ (720.00) 3200 ACCOUNTING & AUDIT $ 31,500.00 $ 29,500.00 $ 29,500.00 $ 28,300.00 $ 29,500.00 $ 3300 LEGAL COST $ 25,000,00 $ 20,000,00 $ 20,000.00 S 5,235.00 $ 20,000.00 $ 3400 OTHER CONTRACT SERVICES $ 117,194.00 $ 116,381.00 $ 109,501.00 $ 112,340.00 $ 87,140.00 $ (29,241.00) 3401 GARBAGE COLLECTION FEE $ 345,780.00 $ 354 083.00 $ 354,083,00 $ 354,083.00 $ 351,289.00 $ (2,794.00) 4000 TRAVEL AND PER DIEM $ 18,602,00 $ 23,950,00 S 23,950,00 $ 14,279,00 $ 23,360,00 $ (590.00) 4100 COMM. & FREIGHT $ 43 034.00 $ 45,334,00 S 45,334.00 $ 43,128.00 $ 53 994,00 $ 8,660.00 4300 UTILITIES $ 52,835.00 $ 56,591.00 $ 56,591,00 $ 51,409.00 $ 58,177,00 S 1,586,00 4400 RENTALS AND LEASES $ 14,813.00 S 17,619.00 $ 17,619,00 $ 15,953.00 $ 17,520.00 $ (99.00) 4500 INSURANCE $ 126,492,00 $ 139,195.00 $ 104,941.00 $ 101,895,00 $ 115,473,00 $ (23,722.00) 4600 R&M VEHICLES $ 29,297.00 $ 31 686,00 $ 31,686.00 $ 25,308.00 $ 31,686.00 $ 4609 R&M EQUIPMENT $ 49,794.00 $ 65,920.00 $ 65 920.00 $ 63,115,00 $ 69,362,00 $ 3,442,00 4700 PRINTING $ 1,758.00 $ 2,450.00 $ 2,450.00 $ 1,666.00 $ 2,600.00 $ 150.00 4900 ADVERTISING/OTHER CHARGES $ 11,045.00 S 15,000.00 $ 15,000.00 $ 15,000.00 $ 11,000.00 $ (4,000,00 4901 EDUCATION -RESTRICTED $ 16,461.00 $ 21,300,00 $ 21,300.00 $ 12,842.00 S 21,800,00 $ 500.00 4902 EDUCATION - NON -RESTRICTED $ 1,686.00 $ 5,950.00 $ 5,950.00 $ 2,620,00 S 5,950.00 $ 4905 TRAINING&MATERIALS $ 1,754.00 $ 2,000.00 $ 2,000.00 $ 2,000.00 $ 2,500.00 $ 500,00 4903 CODE ENFORCEMENT $ 10,857.00 $ 11,000,00 $ 11,000.00 $ 6,647,00 $ 9,500.00 $ (1,500,00) 4909 MISCELLANEOUS $ 3,763.00 S 12,540.00 $ 12,540.00 $ 10,553.00 $ 7,200.00 S (5,340.00) 5100 OFFICE SUPPLIES $ 10,105,00 $ 13,400.00 $ 13,400.00 $ 8,10&00 $ 13,300.00 S (100.00) 5101 DETECTIVE SUPPLIES $ 2,212.00 $ 3,000,00 S 3,000.00 $ 3,000,00 $ 3,000.00 S 5102 INVESTIGATION FEES $ 800.00 $ 1,800.00 $ 1,800.00 $ 800.00 $ 1,800.00 $ 5200 OPERATING SUPPLY $ 32,677.00 $ 32,205.00 $ 33,205.00 $ 30,695,00 $ 40,350.00 $ 8,145. 00 5201 FUEL AND OIL $ 82,113.00 $ 85,000.00 $ 108,394.00 $ 108,355.00 $ 108,394.00 $ 23,394.00 5202 OPERATING SUPPLIES (TIRES) $ 9,590.00 $ 13,500.00 $ 13,500.00 $ 9,580.00 $ 13,500.00 $ 5203 UNIFORMS/PATCHES $ 17,547.00 $ 20,950.00 $ 20,950.00 $ 18,838.00 S 31,500.00 $ 10,550.00 5204 POSTAGE & SUPPLIES S 5,886.00 $ 6,300000 $ 6/300000 $ 5,270.00 S 6,300,00 $ 5204 DUMPING FEES $ 270.00 $ 500,00 $ 500.00 $ 417.00 S 500,00 $ 5300 ROAD MATERIALS/SUPPLIES $ 6,560.00 S 10,000.00 $ I0,000.00 $ 6,120.00 $ 8,000.00 $ (2,000.00) 5400 BOOKS, PUBLICATIONS, ETC $ 9,437.00 $ 10,800.00 $ 10,800.00 $ 10,253.00 $ 11,100.00 $ 300.00 6300 IMPROVEMENTS $ $ $ S $ S 8100 SHARED SERVICES $ 8,000.00 $ 8.000,00 $ 8,000,00 $ 8,000.00 $ 8,000.00 $ 8200 AID TO PRIVATE ORGANIZATIONS S 15,000,00 $ $ $ $ $ 8201 INTERLOCAL PART. w/IRSC $ 4,544.00 $ 2,272,00 $ 2,272.00 $ 2,272,00 $ 2,272.00 $ - 8202 PUBLIC SERVICE GRANT S $ 5,000.00 S 5,000.00 $ 5,000.00 $ 20,000,00 $ 15,000.00 8300 PUBLIC SERVICE GRANT $ 4, 139.00 $ $ $ S S TOTALSUPPLIES AND OTHERSERVICES S 1,486, 146,00 $ 1,531,044.00 S 1,399,988.00 S 1,308,5!ln S 1,386,902.00 1 $ (144,142.00) TOTAL COST: I S 5,158,261.00 1 S 5,275,998.00 1 S 5,119,090.00 1 S 4,963,530.00 1 S 5,238,924.00 1 $ (37,074.00) 2011-2012 Budget Workbook Workshop 08-16-11.xls Page 4 City of Okeechobee- 2011-2012 Budget General Fund - 001 DEPARTMENT: LEGISLATIVE (0511) PERSONNEL COST 2009/2010 ESTIMATE 1 2010/2011 BUDGET 2010/2011 AMENDED 2010/2011 ESTIMATE 2011/2012 PROPOSED BUDGET TO BUDGET 1100 EXECUTIVE SALARIES $ 36,100 $ 36,100 $ 36,100 $ 36,100 $ 36,100 $ 1510 LONGEVITY/SERVICE INCENTIVE $ - $ 2100 FICA $ 2,762 $ 2,765 $ 2,765 $ 2,765 $ 2,765 $ 2200 RETIREMENT $ 4,418 $ 4,693 $ 4,693 $ 3,825 $ 4,693 $ 2300 LIFE AND HEALTH INSURANCE $ 16,981 $ 16,662 $ 16,662 $ 12,754 $ 15,486 $ (1,176) 2400 IWORKERS COMPENSATION $ 183 $ 202 $ 150 $ 125 $ 165 $ (37) TOTAL PERSONNEL COSTS: $ 60,444 $ 60,422 $ 60,370 $ 55,569 $ 59,209 $ (1,213) 2011-2012 Budget Workbook Workshop 08-16-11.x1s Page 5 City of Okeechobee 2011-2012 Budget General Fund - 001 DEPARTMENT: LEGISLATIVE (05M OPERATIONS & SUPPLIES 2009/2010 ESTIMATE 2010/2011 BUDGET 2010/2011 AMENDED 2010/2011 ESTIMATE 2011/2012 PROPOSED BUDGET TO BUDGET 3400 JOTHER CONTRACT SERVICES $ 17,196 $ 20,000 $ 20,000 $ 19,542 $ 14,000 $ (6,000) 4000 TRAVEL AND PER DIEM $ 750 $ 1,400 $ 11400 $ 720 $ 2,000 $ 600 4100 COMM. & FREIGHT $ 100 $ 150 $ 150 $ 50 $ 150 $ 4500 INSURANCE $ 2,653 $ 2,930 $ 2,430 $ 1,906 $ 2,305 $ (625) 4901 EDUCATION $ 1,000 $ 1,000 $ 1,000 $ 100 $ 1,000 $ - 4909 MISCELLANEOUS $ 500 $ 1,000 $ 1,000 $ 736 $ 1,000 $ 5400 BOOKS, PUBLICATIONS, ETC $ 1,200 $ 1,200 $ 1,200 $ 400 $ 1,200 $ 8100 SHARED SERVICES $ 8,000 1 $ 8,000 $ 8,000 $ 8,000 $ 8,000 $ 8200 AID TO PRIVATE ORGANIZATIONS $ 15,000 Is - $ - $ $ 8201 INTERLOCAL PART. w/IRSC $ 4,544 1 $ 2,272 $ 2,272 $ 2,272 $ 2,272 $ 8202 ECONOMIC DEV. GRANT $ $ 5,000 $ 5,000 $ 5,000 $ 20,U00 $ 15,000 TOTAL SUPPLIES AND OTHER SERVICES $ 50,943 $ 42,952 $ 42,452 $ 38,726 $ 51,927 $ 8,975 GRAND TOTAL FOR DEPARTMENT is 111,387 IS 103,374 S 102,822 $ 94,295 S 111,136 $ T762 2200 Employer Contribution rate decreased .36 points 2400& Adjustment of Property/Casualty & WC Insurance Premiums 4500 3400 Decrease contract by $6,000 after negotiations 2011-2012 Budget Workbook Workshop 08-16-11.xls Page 6 City of Okeechobee 2011-2012 Budget General Fund - 001 DEPARTMENT: EXECUTIVE (0512) PERSONNEL COST: 2009/2010 ESTIMATE 2010/2011 BUDGET 2010/2011 AMENDED 2010/2011 ESTIMATE 2011/2012 PROPOSED BUDGET TO BUDGET 1100 EXECUTIVE SALARIES $ 79,106 $ 79,106 $ 79,106 $ 79,106 $ 81,153 $ 2,047 1200 REGULAR SALARIES $ 33,270 $ 33,270 $ 33,270 $ 33,270 $ 33,869 $ 599 1510 LONGEVITY/SERVICE INCENTIVE $ - $ - 2100 FICA $ 8,766 $ 8,766 $ 8,766 $ 8,766 $ 8,887 $ 121 2200 RETIREMENT $ 14,025 $ 13,998 $ 13,998 $ 13,998 $ 14,686 $ 688 2300 ILIFE AND HEALTH INSURANCE $ 10,885 $ 10,865 $ 10,865 $ 10,865 $ 11,779 $ 914 2400 WORKERS COMPENSATION $ 724 $ 767 $ 362 $ 302 $ 508 $ (259) TOTAL PERSONNEL COSTS: S 146,776 S 146,772 IS 146,367 S 146,307 $ 150,882 $ 4,110 2011-2012 Budget Workbook Workshop 08-16-11.x1s Page 7 City of Okeechobee 2011-2012 Budget General Fund - 001 DEPARTMENT: EXECUTIVE (0512) SUPPLIES & OTHER SERVICES 200912010 ESTIMATE 2010/2011 BUDGET 2010/2011 AMENDED 2010/2011 ESTIMATE 2011/2012 PROPOSED BUDGET TO BUDGET 4000 ITRAVEL AND PER DIEM $ 500 $ 1,500 $ 1,500 $ 750 $ 1,500 $ - 4100 COMM. & FREIGHT $ 3,348 $ 4,500 $ 4,500 $ 3,097 $ 4,500 $ 4400 RENTALS & LEASES $ 1,968 $ 2,100 $ 2,100 $ 1,754 $ 2,100 $ 4500 INSURANCE $ 3,673 $ 4,040 $ 2,340 $ 2,129 $ 2,892 $ (1,148) 4600 R&M VEHICLES $ 500 $ 500 $ 500 $ 500 $ 500 $ 4609 R&M EQUIPMENT $ 700 $ 1,150 $ 1,150 $ 490 $ 1,150 $ 4901 EDUCATION $ 500 $ 900 $ 900 $ 100 $ 900 $ 4909 MISCELLANEOUS $ 260 $ 500 $ 500 $ 150 $ 500 $ 5100 OFFICE SUPPLIES $ 784 $ 1,000 $ 1,000 $ 350 $ 1,000 $ 5200 OPERATING SUPPLY $ 300 $ 900 $ 900 $ 200 $ 900 $ 5201 FUEL AND OIL $ 795 $ 1,000 $ 1,000 $ 961 $ 1,000 $ 5400 BOOKS, PUBLICATIONS, ETC $ 1,392 $ 1,500 $ 1,500 $ 1,500 $ 1,500 $ 6400 1EQUIPMENT ($750 OR MORE) $ - $ - $ - $ - $ TOTAL SUPPLIES AND OTHER SERVICES $ 14,720 $ 19,590 1 $ 17,890 $ 11,981 $ 18,442 $ (1,148) GRAND TOTAL FOR DEPARTMENT S 161,496 IS 166,362 1 $ 164,257 1 $ 158,288 1 $ 169,324 1 $ 2,962 2200 Employer Contribution rate decreased .36 points 4500 Adjustment of Property/Casualty & WC Insurance Premiums Various Departments initiated reductions based on request 2011-2012 Budget Workbook Workshop 08-16-11.x1s Page 8 City of Okeechobee 2011-2012 Budget General Fund - 001 DEPARTMENT: CLERK OFFICE (2512) PERSONNEL COST: 2009/2010 ESTIMATE 2010/2011 BUDGET 2010/2011 AMENDED 2010/2011 ESTIMATE 2011/2012 PROPOSED BUDGET TO BUDGET 1100 EXECUTIVE SALARIES $ 51,985 $ 51,995 $ 51,995 $ 51,995 $ 52,974 $ 979 1200 REGULAR SALARIES $ 32,311 $ 32,311 $ 32,311 $ 32,311 $ 33,300 $ 989 1300 OTHER SALARIES $ 14,270 $ 13,500 $ 13,500 $ 13,685 $ 13,702 $ 202 1510 LONGEVITY/SERVICE INCENTIVE $ - $ - $ - $ - $ - $ - 2100 IFICA $ 7,545 $ 7,630 $ 7,630 $ 7,630 $ 7,698 $ 68 2200 RETIREMENT $ 10,347 $ 11,127 $ 11,127 $ 11,127 $ 11,380 $ 253 2300 LIFE AND HEALTH INSURANCE $ 10,750 $ 10,870 $ 10,870 $ 10,870 $ 11,620 $ 750 2400 WORKERS COMPENSATION $ 452 $ 497 $ 313 $ 252 $ 375 $ (122) TOTAL PERSONNEL COSTS: I $ 127,660 1 $ 127,930 1 $ 127,746 1 $ 127,870 1 $ 131,049 $ 3,119 2011-2012 Budget Workbook Workshop 08-16-11.x1s Page 9 City of Okeechobee 2011-2012 Budget General Fund - 001 DEPARTMENT: CLERK OFFICE (2512) SUPPLIES & OTHER SERVICES 2009/2010 ESTIMATE 2010/2011 BUDGET 2010/2011 AMENDED 2010/2011 ESTIMATE 2011/2012 PROPOSED BUDGET TO BUDGET 3103 MUNICIPAL CODE $ 2,500 $ 3,500 $ 3,500 $ 2,000 $ 3,500 $ 3400 OTHER CONTRACTUAL SERVICES $ 8,800 $ 9,000 $ 9,000 $ 8,800 $ 9,000 $ - 4000 TRAVEL AND PER DIEM $ 1,322 $ 2,000 $ 2,000 $ 1,700 $ 3,000 $ 1,000 4100 COMM. & FREIGHT $ 2,090 $ 2,100 $ 2,100 $ 2,047 $ 2,400 $ 300 4500 INSURANCE $ 4,201 $ 4,621 $ 4,621 $ 3,441 $ 4303 $ (318) 4609 JR&M EQUIPMENT $ 4,636 $ 6,488 $ 6,488 $ 3,043 $ 4,300 $ (2,188) 4900 ADVERTISING/OTHER CHARGES $ 11,045 $ 15,000 $ 15,000 $ 15,000 $ 11,000 $ (4,000) 4901 EDUCATION $ 702 $ 1,000 $ 1,000 $ 780 $ 1,500 $ 500 4909 MISCELLANEOUS/ELECTION $ 1,986 $ 8,040 $ 8,040 $ 8,040 $ 3,000 $ (5,040) 5100 OFFICE SUPPLIES $ 1,021 $ 1,500 $ 1,500 $ 420 $ 2,500 $ 1,000 5400 BOOKS, PUBLICATIONS, ETC $ 2,170 $ 1,700 $ 1,700 $ 1,700 $ 2,000 $ 300 6400 EQUIPMENT ($750 OR MORE) $ - $ - TOTAL SUPPLIES AND OTHER SERVICES $ 40,473 $ 54,949 $ 54,949 S 46,971 $ 46,503 $ (8,446) GRAND TOTAL FOR DEPARTMENT I $ 168,133 1 $ 182,879 1 S 182,695 1 $ 174,841 $ 177,552 1 $ (5,327) 2200 Employer Contribution rate decreased .36 points 4000 & Additional FMLA classes continue attending FACC conferences 4901 2400& 4500 Adjustment of Property/Casualty & WC Insurance Premiums 4909 Reduction based on not an Election Year, Longevity service awards 5100 Election Packet cost Various Departments initiated reductions based on request 2011-2012 Budget Workbook Workshop 08-16-11.x1s Page 10 City of Okeechobee 2011-2012 Budget General Fund - 001 DEPARTMENT: LEGAL SERVICES (0514) SUPPLIES & OTHER SERVICES 2009/2010 ESTIMATE 2010/2011 BUDGET 2010/2011 AMENDED 2010/2011 ESTIMATE 2011/2012 PROPOSED BUDGET TO BUDGET 2300 HEALTH INSURANCE $ 5,024 $ 4,999 $ 4,999 $ 4,999 $ 5,380 $ 381 3100 PROFESSIONAL SERVICES $ 39,264 $ 41,412 $ 41,412 $ 38,493 $ 41,412 $ 3300 LEGAL COST $ 25,000 $ 20,000 $ 20,000 $ 5,235 $ 20,000 $ 4000 TRAVEL AND PER DIEM $ 700 $ 800 $ 800 $ 800 $ 800 $ 4100 COMM. AND FREIGHT SERVICES $ 864 $ 1,200 $ 1,200 $ 750 $ 1,200 $ 4609 R&M EQUIPMENT $ 268 $ 400 $ 400 $ 359 $ 400 $ 4901 EDUCATION $ 580 $ 750 $ 750 $ 750 $ 750 $ 5100 OFFICE SUPPLIES $ 125 $ 400 $ 400 $ 200 $ 200 $ (200) 5400 IMEMBERSHIP & SUBSCRIPTIONS $ 500 $ 500 $ 500 1 $ 500 $ 500 $ TOTAL SUPPLIES AND OTHER SERVICES $ 72,325 1 $ 70,461 IS 70,461 $ 52,086 $ 70,642 $ 181 GRAND TOTAL FOR DEPARTMENT IS 72,325 1 $ 70,461 $ 70,461 LS 52,086 FS 70,642 1 $ 181 Various Departments initiated reductions based on request 2011-2012 Budget Workbook Workshop 08-16-11.x1s Page 11 City of Okeechobee 2011-2012 Budget General Fund - 001 DEPARTMENT: FINANCE DEPARTMENT (0513) PERSONNEL COST: 2009/2010 ESTIMATE 2010/2011 BUDGET 2010/2011 AMENDED 2010/2011 ESTIMATE 2011/2012 PROPOSED BUDGET TO BUDGET 1 100 EXECUTIVE SALARIES $ 37,559 $ 37,559 $ 37,559 $ 37,559 $ 50,470 $ 12,911 1200 REGULAR SALARIES $ 63,392 $ 63,680 $ 63,680 $ 63,680 $ 64,179 $ 499 1510 LONGEVITY/SERVICE INCENTIVE $ - $ _ $ $ $ $ 2100 FICA $ 7,795 $ 7,865 $ 7,865 $ 7,865 $ 8,890 $ 1,025 2200 RETIREMENT $ 12,654 $ 13,340 $ 13,340 $ 13,340 $ 14,492 $ 1,152 2300 LIFE AND HEALTH INSURANCE $ 17,140 $ 16,752 $ 16,752 $ 16,752 $ 17,935 $ 1,183 2400 WORKERS COMPENSATION $ 754 $ 829 $ 450 $ 303 $ 445 $ (384) 2500 UNEMPLOYMENT TAXES $ TOTAL PERSONNEL COSTS: $ 139,294 $ 140,025 $ 139,646 $ 139,499 I S 156,411 1 $ 167 2011-2012 Budget Workbook Workshop 08-16-11.x1s page 12 City of Okeechobee 2011-2012 Budget General Fund - 001 DEPARTMENT: FINANCE DEPARTMENT (2S13} SUPPLIES &OTHER SERVICES 2009/2010 2010/2011 2010/2011 2010/2011 2011/2012 BUDGET ACCOUNTING & AUDIT ESTIMATE BUDGET AMENDED ESTIMATE PROPOSED TO BUDGET R OTHER CONTRACTUAL SERVICES $ $ 31,500 $ 29,500 $ 29,500 $ 28,300 $ 29,500 $ TRAVEL. AND PER DIEM $ - $ 200 $ 200 $ 200 $ 200 $ COMM. & FREIGHT $ 1,485 $ 1,750 $ 1,750 $ 1,729$ 1,750 4500 INSURANCE 2,527 $ 2,794 $ 2,794 $ 2,494 $ 2,794 $ 4609 R&M EQUIPMENT $ $ 5,581 $ 6,159 $ 3,771 $ 3,471 $ 4,655 $ (t,5p4)' TION 8,760 $ 4,060 $ 9,060 $ 8,135 $ 9,860 $ 800 LANEOUS $ $ 942 $ 950 $ 950 $ 705 $ 950 $ SUPPLTES $ 110 $ 100 $ 100 $ SS $ 100 $ ING SUPPLY WEIP $ 1,652 $ 1,900 $ 1,900 $ 780 $ 1,200 $ (700) , PUBLICATIONS, ETC $ 8,850 $ 8,650 $ 8,650 $ 8,800 $ 13,050 $ 4,400 ENT ($7S0 OR MORE) 188 200 $ 200 $ 200 $ 200 $ TOTAL SUPPLIES AND OTHER SERVICES Es E61,595 b1,2b3 $ 58,875 $ 54,899 $ 64,259 $ 2,996 TOTAL COST: $ 200,889 $ 201,288 $ 198,521 $ 194,398 $ 220,670 $ 19,382 1 100 Finance Director Salary adjustment based on promotion 2200 Employer Contribution rate decreased .36 points 2400 & 4500 Adjustment of Property/Casualty & WC Insurance Premiums 5200 ACS increase, Technology upgrades needed for office functionality Various Departments initiated reductions based on request 2011-2012 Budget Workbook Workshop 08-16-11.x1s Page 13 City of Okeechobee 2011-2012 Budget General Fund - 001 DEPARTMENT: GENERAL SERVICES (0519) PERSONNEL COST: 2009/2010 ESTIMATE 2010/2011 BUDGET 2010/2011 AMENDED 2010/2011 ESTIMATE 2011/2012 PROPOSED BUDGET TO BUDGET 1200 REGULAR SALARIES $ 33,698 $ 33,698 $ 33,698 $ 33,698 $ 34,603 $ 905 1300 OTHER SALARY $ 15,490 $ 15,758 $ 21,508 $ 21,508 $ 28,758 $ 13,000 1400 OVERTIME $ - $ - $ - $ - $ - $ - 1510 LONGEVITY/SERVICE INCENTIVE $ - $ - $ - $ - $ - $ - 2100 FICA $ 3,784 $ 3,825 $ 4,265 $ 4,265 $ 5,587 1 $ 11762 2200 IRETtREMENT $ 4,157 $ 4,444 $ 4,444 $ 4,444 $ 4,503 $ 59 2300 ILIFE AND HEALTH INSURANCE $ 5,665 $ 5,280 $ 5,280 $ 5,280 $ 5,654 $ 374 2400 IWORKERS COMPENSATION $ 413 $ 455 $ 355 $ 299 $ 390 $ (65) TOTAL PERSONNEL COSTS: I S 63,207 1 $ 63,460 1 S 69,550 1 S 69,494 1 $ 79,495 $ 16,035 2011-2012 Budget Workbook Workshop 08-16-11.x1s Page 14 City of Okeechobee 2011-2012 Budget General Fund - 001 DEPARTMENT: GENERAL SERVICES (0519) SUPPLIES & OTHER SERVICES 2009/2010 ESTIMATE 2010/2011 BUDGET 2010/2011 AMENDED 2010/2011 ESTIMATE 2011/2012 PROPOSED BUDGET TO BUDGET 3100 PROFESSIONAL SERVICES $ 302,035 $ 267,800 $ 153,484 $ 153,484 $ 118,730 $ (149,070) 3400 OTHER CONTRACTUAL SERVICES $ 90,073 $ 85,181 $ 78,301 $ 78,301 $ 61,940 $ (23,241) 4000 TRAVEL AND PER DIEM $ 2,250 $ 5,000 $ 5,000 $ 1,970 $ 3,310 $ (1,690) 4100 COMM. & FREIGHT $ 2,137 $ 2,080 $ 2,080 $ 2,080 $ 1,890 $ (190) 4300 UTILITIES $ 8,902 $ 10,177 $ 10,177 $ 9,428 $ 10,177 $ - 4400 RENTALS AND LEASES $ 3,720 $ 4,803 $ 4,803 $ 4,533 $ 4,000 $ (803) 4500 INSURANCE $ 15,684 $ 17,252 $ 9,761 $ 9,165 $ 12,975 $ (4,277) 4600 R&M VEHICLES $ - $ - $ - $ - $ - 4609 R&M EQUIPMENT $ 6,682 $ 10,330 $ 10,330 $ 8,330 $ 10,206 $ (124) 4901 EDUCATION $ 110 $ 200 $ 200 $ 150 $ 200 $ 4909 MISCELLANEOUS $ 148 $ 300 $ 300 $ 192 $ 300 $ 5100 1OFFICE SUPPLIES $ 1,251 $ 1,700 $ 1,700 $ 1,684 $ 1,500 $ (200) 5200 OPERATING SUPPLY $ 1,755 $ 1,755 $ 2,755 $ 2,755 $ 2,500 $ 745 5201 FUEL AND OIL $ - $ - $ - $ - $ - $ - 5204 POSTAGE & SUPPLIES $ 5,886 $ 6,300 $ 6,300 $ 5,270 $ 6,300 $ 5400 BOOKS, PUBLICATIONS, ETC $ - $ 200 $ 200 $ 200 $ 200 6400 EQUIPMENT ($750 OR MORE) $ - TOTAL SUPPLIES AND OTHER SERVICES $ 440,633 $ 413,078 $ 285,391 $ 277,542 $ 234,228[Li5j GRAND TOTAL FOR DEPARTMENT I $ 503,840 1 $ 476,538 1 $ 354,941 1 $ 347,036 1 $ 313,723 1300 Added Custodial part-time salary for remaining of year, @ $10.00 + FICA 2200 Employer Contribution rate decreased .36 points 3400 Reduced Other Contractual -Janitorial Services 3100 Reduced Professional Services based on reduction of Permits issued 3100 2400 & 4500 Adjustment of Property/Casualty & WC Insurance Premiums Various Departments initiated reductions based on request 2011-2012 Budget Workbook Workshop 08-16-11.x1s Page 15 City of Okeechobee 2011-2012 Budget General Fund - 001 DEPARTMENT: POLICE DEPARTMENT (0521) PERSONNEL COST: 2009/2010 ESTIMATE 2010/2011 BUDGET 2010/2011 AMENDED 2O10/2011 ESTIMATE 2011/2012 PROPOSED BUDGET TO BUDGET 1100 EXECUTIVE SALARIES $ 63,729 $ 63,729 $ 63,729 $ 63,729 $ 65,384 $ 1,655 1200 REGULAR SALARIES $ 834,537 $ 846,794 $ 846,794 $ 846,794 $ 859,595 $ 12,801 1201 HOLIDAY PAY $ 777 $ - 1202 OFFICERS HOLIDAY PAY $ 26,009 $ 25,068 $ 25,068 $ 24,734 $ 25,068 $ - 1300 IOTHER SALARY $ 22,745 $ 24,000 $ 24,000 $ 14,940 $ 24,000 $ 1400 OVERTIME $ 4,180 $ 7,500 $ 7,500 $ 8,342 $ 7,500 $ 1403 OFFICERS OVERTIME PAY $ 62,137 $ 64,000 $ 64,000 $ 58,291 $ 64,000 $ 1501 AUXILIARY PAY $ 1,200 $ 1,200 $ 1,200 $ 1,200 $ 1,200 $ 1510 LONGEVITY/SERVICE INCENTIVE $ $ 1520 OFFICERS LONGEVITY/SERVICE $ 500 $ 1,250 $ 1,250 $ 1,250 $ (1,250) 1540 ICAREER EDUCATION $ 11,960 $ 12,000 $ 12,000 $ 12,392 $ 12,692 $ 692 2100 FICA $ 79,532 $ 81,654 $ 81,654 $ 80,214 $ 82,978 $ 1,324 2200 RETIREMENT $ 241,802 $ 269,750 $ 269,750 $ 269,750 $ 303,384 $ 33,634 2300 LIFE AND HEALTH INSURANCE $ 147,147 $ 147,648 $ 147,648 $ 145,667 $ 158,212 $ 10,564 2400 WORKERS COMPENSATION $ 30,619 $ 33,695 $ 30,752 $ 16,114 $ 26,656 $ (7,039) TOTAL PERSONNEL COSTS: $ 1,526,874 S 1,578,288 $ 1,575,345 S 1,543,417 $ 1,630,669 $ 31,928 2011-2012 Budget Workbook Workshop 08-16-11.xis Page 16 City of Okeechobee 2011-2012 Budget General Fund - 001 DEPARTMENT: POLICE DEPARTMENT (05211 SUPPLIES & OTHER SERVICES Zoo912o10 ESTIMATE 201012111 BUDGET 2010/2011 AMENDED 201012011 ESTIMATE 201112012 PROPOSED BUDGET TO BUDGET $ $ $ $ 17,531 7,735 19,934 14,555 $ $ $ $ 19,706 5,000 19,860 15,500 $ $ $ $ 19,706 5,000 19,860 15,500 $ $ $ $ 17,314 3,655 19,860 14,7b0 $ $ $ $ 20,313 5,000 25,860 15,500 $ $ $ $ 607 - 6,000 3100 PROFESSIONAL SERVICES TRAVEL AND PER DIEM COMM. & FREIGHT UTILITIES 4000 4100 430o $ $ 6,849 34,611 $ $ 7,416 38,075 $ $ 7,416 30,741 $ $ 7,290 30,446 $ $ 8 420 35,120 $ $ 1 004 (2,955) 4400 RENTALS AND LEASES INSURANCE R&M VEHICLES 4500 $ 6,859 $ 7,000 $ 7,000 $ 3,161 $ 7,000 $ - 4600 $ $ 7,324 1,600 $ $ 10,040 2,000 $ $ 10,040 2,000 $ $ 14,899 766 $ $ 12,393 2,000 $ $ 2,353 4604 R&M EQUIPMENT 4700 PRINTING EDUCATION -RESTRICTED EDUCATION - NON -RESTRICTED $ $ $ 1,445 896 634 $ $ $ 4,500 4,500 1,500 $ $ $ 4,500 4,500 1,500 $ $ $ 3,355 1,502 550 $ $ $ 4,500 4,500 1,500 $ $ $ 4901 4902 4909 MISCELLANEOUS $ $ $ $ $ $ $ $ $ $ $ 3,684 2,212 800 12,213 53,844 6,446 7,130 1,001 4,142$E 211,4 $ $ $ $ $ $ $ $ 5,000 3,000 1,800 8,900 54,000 6,000 9,200 1,500 - 224,4975 $ $ $ $ $ $ $ $ $ $ 5,000$ 3,000 1,800 8,900 68,851 6,000 9,200 1,500 232,014 $ $ $ $ $ $ $ $ $ 2,774 3,000 800 8,900 68,851 6,000 61349 1,500 215,732 $ $ $ $ $ $ $ $ $ $ 5,000 3,000 1,800 11,900 68,851 7,000 I1'800 1,500 252,957 $ $ $ $ $ $ $ $ $ $ - 3,000 14,855 1,000 2,600 28,460 5100 OFFICE SUPPLIES DETECTIVE SUPPLIES 5101 5102 INVESTIGATION FEES 5200 OPERATING SUPPLY 52(11 FUEL AND OIL 5202 OPERATING SUPPLIES (TIRES) 5203 UNIFORMS/PATCHES 5400 BOOKS, PUBLICATIONS, ETC 6400 EQUIPMENT ($750 OR MORE) 8300 PUBLIC SERVICE GRANT TOTAL SUPPLIES AND OTHER SERVICES GRAND TOTAL FOR DEPARTMENT $ 1,738,316 $ 1,802,785 $ 1,807,354 $ 1,759,149 $ 1,883,626 $ 60,388 2200 Employer Contribution rate increased 1.47 points 3100 Increase in Crime Lab Fee % 4100 Adding $10.00 User Fee per Radio 4400 Increase in amount of copies/trend 4609 Maintenance Cost (2months) for 2 Consoles-$584 each, also includes increase cost for radars & vehicle calibration cost 2400 & Adjustment of Property/Casualty & WC Insurance Premiums 4500 5200 Adding removed ammo from last years budget 5203 Armor vests & dispatcher uniforms 522-1402 Dispatcher Overtime Increase by $1027 Various Departments initiated reductions based on request 2011-2012 Budget Workbook Workshop 08-16-11.x1s Page 17 OF`OKPE�; w General Fund - 001 City of Okeechobee 201.1-2012 Budget DEPARTMENT: FIRE DEPARTMENT (05271 PERSONNEL. COST: 2009/2010 ESTIMATE 2010/2011 BUDGET 2010/2011 AMENDED 2010/2011 ESTIMATE 2011/2012 PROPOSED BUDGET TO BUDGET $ 60,504.00 $ 592,782.00 $ 60,504.00 $ 542,98900 $ 60,504.00 $ 592,984.00 $ 60,504.00 $ 582,964.00 $ 61,611.00 $ 603,584.00 $ 1,107,00 $ 10,600.00 i 100 EXECUTIVE SALARIES 1200 REGULAR SALARIES $ 17,437,00 $ 22,554.00 $ 22,554.00 $ 18,900.00 $ 22,554.00 $ 1201 HOLIDAY PAY $ 22,800.00 $ 26,400.00 $ 26,400,00 $ 24,093.00 $ 26,400.00 $ 1300 OTHER SALARY $ 28,557.00 $ 24,300.00 $ 24,300.00 $ 25,388.00 $ 24,665.00 $ 36500 1400 OVERTIME $ 64,27600 $ 7,977.00 $ 8,662.00 $ 47,513.00 $ 8,500.00 $ 10,000,00 $ 47,513.00 $ 8,500.00 $ 10,000,00 $ 46,429.00 $ 9.049.00 $ 9,892.00 $ 48,225.00 $ 9,500.00 $ 10,000.00 $ 7[2.00 $ 1,000.00 $ 1401 OVERTIME PAY/ANNUAL & SICK ]402 DISPATCHEROVERT[ME VOLUNTEER PAY 1501 $ - $ 600.00 $ $ 600.00 $ $ 600.00 $ _ $ 600.00 $ 750.00 $ 1,200.00 $ 750.00 $ 60000 1510 LONGEVITY/SERVICE INCENTIVE CAREER EDUCATION 154{i $ 61,458.00 $ 60,977.00 $ 60,977.00 $ 60,977.00 $ 60,977.00 $ 2100 FICA 2200 RETIREMENT 2300 LIFE AND HEALTH INSURANCE 2400 WORKERS COMPENSATION 2500 UNEMPLOYMENT COMPENSATION TOTAL PERSONNEL COSTS: $ 86,658.00 $ 101,435.00 $ 101,435.00 $ 101,435.00 $ 101,435.00 $ $ 74,909.00 $ 40,773.00 S1,067,393.00 $ 78,840.00 $ 44,850.00 $ $1,079,462.00 $ 78,840.00 $ 20,54100 $ 7,800.00 $1,062,953.00 $ 74,005.00 $ 20,541.00 $ 7,800.00 $1.042,.582.00 $ 84,653.00 $ 29,848.00 $ - $1,085,407.00 $ 5,813.00 $ (15,002.00) $ - $ 5,945.00 2011-2012 Budget Workbook Workshop 08-16-11.xis Page 18 City of Okeechobee 2011-2012 Budget General Fund - 001 DEPARTMENT: FIRE DEPARTMENT (0522) SUPPLIES & OTHER SERVICES 2009/2010 1 ESTIMATE 2010/2011 BUDGET 2010/2011 AMENDED 2010/2011 ESTIMATE 2011/2012 PROPOSED BUDGET TO BUDGET 3104 1PROFESSIONAL SERVICES $ 7,696 $ 9,000 $ 9,000 $ 8,435 $ 8,000 $ (1,000) 3102 PROF SERV (PHYS FOR SCBA) $ 2,695 $ 800 $ 800 $ 800 $ 4,000 $ 3,200 3103 WELLNESS PROGRAM $ 2,880 $ 3,600 $ 3,600 $ 3,080 $ 2,880 $ (720) 4000 TRAVEL AND PER DIEM $ 2,221 $ 5,500 $ 5,500 $ 2,705 $ 4,000 $ (1,500) 4100 COMM, & FREIGHT $ 8,565 $ 9,200 $ 9,200 $ 9,200 $ 11,150 $ 1,950 4300 UTILITIES $ 13,517 $ 14,000 $ 14,000 $ 10,711 $ 14,000 $ - 4400 RENTALS AND LEASES $ 1,776 $ 2,800 $ 2,800 $ 1,876 $ 2,500 $ (300) 4500 INSURANCE $ 29,254 $ 32,199 $ 25,603 $ 25,683 $ 27,061 $ (5,138) 4600 R&M VEHICLES $ 20,686 $ 20,686 $ 20,686 $ 19,562 $ 20,686 $ 4609 R&M EQUIPMENT $ 16,452 $ 16,452 $ 16,452 $ 17,885 $ 19,053 $ 2,601 4700 PRINTING $ 158 1 $ 450 $ 450 $ 900 $ 600 $ 150 4901 EDUCATION $ 9,887 $ 11,000 $ 11,000 $ 6,402 $ 10,000 $ (1,000) 4902 PUBLIC: EDUCATION & FIRE PREV_ $ 790 $ 1,450 $ 1,450 $ 1,118 $ 1,450 $ 4903 CODE ENFORCEMENT $ 10,857 $ 11,000 $ 11,000 $ 6,647 $ 9,500 $ (1,500) 4905 TRAINING & MATERIALS $ 1,754 $ 2,000 $ 2,000 $ 2,000 $ 2,500 $ 500 4909 MISCELLANEOUS $ 125 $ 600 $ 600 $ 600 $ 300 $ (300) 5100 OFFICE SUPPLIES $ 1,344 $ 1,400 S 1,400 $ 1,400 $ 1,400 $ 5200 OPERATING SUPPLY $ 8,443 $ 11,000 $ 11,000 $ 9,390 $ 11,000 $ 5201 FUEL AND OIL $ 8,832 $ 10,000 $ 12,023 $ 12,023 $ 12,023 $ 2,023 5202 OPERATING SUPPLIES (TIRES) 900 $ 2,500 $ 2,500 $ 700 $ 2,500 $ - 5203 UNIFORMS/PATCHES $ 7,250 $ 7,250 $ 7,989 $ 8,000 $ 5203 WiILDLANDGEAR V$6,077 $ - $ $ - $ 7,200$ 7,200 200 5400 BOOKS, PUBLICATIONS, ETC ,641 $ 3,500 $ 3,500 $ 3,500 $ 3,5006400 EQUIPMENT ($750 OR MORE) - $ - $ $ $ $ TO"CAL SUPPLIES AND OTHER SERVICES: IS 157,550 $ 176,387 $ 171,814 $ 152,606 $ 183,303 1 $ 6,91fi GRAND TOTAL FOR DEPARTMENT I S 1,224,943 $ 1,255,849 1 S 1,234,7671,268 710 1 S 12,861 2200 Employer Contribution rate increased by .48 points 4100 Adding $10.00 User Fee per Radio/console for 12 months 4609 Maintenance Cost (2months) for 2 Consoles-$584 each 5203 Wildland Bunker Gear, APPLICATION FOR Grant for 50% reimbursement 2400 & 4500 Adjustment of Property/Casualty & WC insurance Premiums Various Departments initiated reductions based on request 2011-2012 Budget Workbook Workshop 08-16-11.As Page 19 City of Okeechobee 2011-2012 Budget General Fund - 001 :DEPARTMENT: PUBLIC WORKS (0541) PERSONNEL COST: IVE SALARIES r 1100FREGULAR 1200 SALARIES 1201 SALARIES 1400 ME 1510 2100 ITY/SERVICE INCENTIVE IFICA 2300 LIFE AND HEALTH INSURANCE 2400 WORKERS COMPENSATION TOTAL PERSONNEL COSTS: 2049/2010 201012411 2010/2011 2010/2011 2011/2012 BUDGET ESTIMATE BUDGET AMENDED ESTIMATE PROPOSED TO BUDGET $ 129,833.00 $ 129,833,00 $ 129,833.00 $ 129,833.00 $ 126,901.00 $ (2,932.00) $ 252,842.00 $ 253,132.00 $ 239,852.00 $ 239,582.00 $ 257,855.00 $ 4,723.00 $ $ 16,000.00 $ 16,000.00 $ 10000.00 $ 10,000.00 $ 2,731.00 $ 3,500.00 $ 3,500.00 $ 2,217.00 $ 2,800,00 $ (700,00) $ - $ 250.00 $ 250,00 $ 250.00 $ 750.00 $ 500.00 $ 29,445.00 $ 30,080.00 $ 31,304.00 $ 31,304.40 $ 32,593.00 $ 2,513,00 $ 46,846.00 $ 50,465.00 $ 48,739,00 $ 48,739.00 $ 49,766.00 $ (699.00) $ 51,743.00 $ 52,131,00 $ 49,731.00 $ 47,279,00 $ 54,098.00 $ 1,967.00 $ 22,003.00 $ 24,205.00 $ 12,917.00 $ 9,994.00 $ 18,757.00 $ (5,448.00) $ 53.5,443.44 $ 543,_596.40 $ 532,126.00 $ 525,198.00 $ 553,520.00 $ 9,924.00 1201 Added 2 workers at 40 firs for 12 weeks to extend until current Vacant position until tilled 1100 Adjusted based on Exe, Salary because of expected personnel change 2011-2012 Budget Workbook Workshop 08-16-11.xis Page 20 OF•OkfEfy, LL T O Q ' 91 General Fund - 001 City of Okeechobee 2011-2012 Budget DEPARTMENT: PUBLIC WORKS (0541) SUPPLIES & OTHER SERVICES 2009/2010 ESTIMATE 2010/2011 BUDGET 2010/2011 AMENDED 2010/2011 ESTIMATE 2011/2012 PROPOSED BUDGET TO BUDGET 3100 PROFESSIONAL SERVICES $ 1,000 $ 2,000 $ 2,000 $ 1,908 $ 2,000 $ 3400 OTHER CONTRACTUAL SERVICES $ 1,125 $ 2,000 $ 2,000 $ 5,497 $ 2,000 $ 3401 GARBAGE COLLECTION FEE $ 345,780 $ 354,083 $ 354,083 $ 354,083 $ 351,289 $ (2,794) 4000 TRAVEL AND PER DIEM $ 1,639 $ 1,000 $ 1,000 $ 250 $ 2,000 $ 1,000 4100 COMM. & FREIGHT $ 3,469 $ 3,450 $ 3,450 $ 3,550 $ 4,050 $ 600 4300 JUTILITIES $ 15,861 $ 16,914 $ 16,914 $ 16,510 $ 18,500 $ 1,586 4400 RENTALS & LEASES $ 500 $ 500 $ 500 $ 500 $ 500 $ - 4500 INSURANCE $ 30,835 $ 33,919 $ 25,674 $ 25,654 $ 26,162 $ (7,757) 4600 R&M VEHICLES $ 1,252 $ 3,500 $ 3,500 $ 2,085 $ 3,500 $ 4609 R&M BUILDING & EQUIPMENT $ 4,972 $ 12,000 $ 12,000 $ 9,974 $ 12,000 $ 4901 EDUCATION $ 1,295 $ 1,000 $ 1,000 $ 500 $ 2,000 $ 1,000 4909 IMISCELLANEOUS $ - $ 500 $ 500 $ 200 $ 500 $ - 5100 OFFICE SUPPLIES $ 244 $ 500 $ 500 $ 500 $ 500 $ 5200 OPERATING SUPPLY $ 1,116 $ 1,000 $ 1,000 $ 650 $ 1,000 $ 5201 FUEL AND OIL $ 18,642 $ 20,000 $ 26,520 $ 26,520 $ 26,520 $ 6,520 5202 OPERATING SUPPLIES (TIRES) $ 2,244 $ 5,000 $ 5,000 $ 2,880 $ 4,000 $ (1,000) 5203 UNIFORMS $ 4,340 $ 4,500 $ 4,500 $ 4,500 $ 4,500 $ 5204 DUMPING FEES $ 270 $ 500 $ 500 $ 417 $ 500 $ 5300 ROAD MATERIALS/SUPPLIES $ 6,560 $ 10,000 $ 10,000 $ 6,120 $ 8,000 $ (2,000) 5400 BOOKS, PUBLICATIONS, ETC $ 345 $ 500 $ 500 $ 753 $ 500 $ 6300 IMPROVEMENTS $ 6400 EQUIPMENT ($750 OR MORE) $ - TOTAL SUPPLIES AND OTHER SERVICES: $ 441,489 $ 472,866 $ 471,141 $ 463,051 $ 470,021 $ (2,845) GRAND TOTAL FOR DEPARTMENT I S 976,932 1 $ 1,016,462 $ 1,003,267 1 $ 988,249 1 $ 1,023,541 1 $ 7,079 1201 Added 2 workers at 40 firs for 12 weeks to extend until current Vacant position until tilled 1 100 Adjusted based on Exe. Salary because of expected personnel change 2200 Employer Contribution rate decreased .36 points 4100 Adding $10.00 User Fee per Radio/console for 12 months 4000 Increase certification for employees 4901 Increase certification for employees 2400 & 4500 Adjustment of Property/Casualty & WC Insurance Premiums Various Departments initiated reductions based on request 2011-2012 Budget Workbook Workshop 08-16-11.x1s Page 21 City of Okeechobee 2011-2012 Budget Public Facility Fund-301 Public Facility Fund (Transportation) 2009/2010 1 201012011 1 2010/2011 1 20/0/2011 2011/2012 BUDGET Estimate BUDGET AMENDED Estimate PROPOSED TO BUDGET F/Y BEGINNING FUND BALANCE I S 874,791 1 S 939,338 1 S 939,338 1 S 939,338 1 S 590,244 REVENUES 301-313.4100 LOCAL OPTION GAS TAX $ 347,795 $ 347,795 $ 347,795 $ 347,795 $ 335,874 $ (11,921) 301-313.4200 LOCAL ALTER, FUEL USER FEE $ 183,444 $ 176,500 $ 176,500 $ 176,500 $ 161,815 $ (14,685) 301-335.1220 SRS EIGHT CENT MOTOR FUEL $ 75,676 $ 62,335 $ 62,335 $ 62,335 $ 62,025 $ (310) 301-312.3000 NINTH CENT FUEL TAX $ 61,887 $ 56,802 $ 56,802 $ 56,802 $ 54,641 $ (2,161) 301-335.4100 MOTOR FUEL TAX REBATE $ 3,002 $ 1,650 $ 1,650 $ 1,650 $ 1,766 1 $ 116 301-361.1000 JfNTFREST EARNINGS $ 2,040 $ 2,000 $ 2,000 $ 2,000 $ 1,000 $ (1,000) 301-369,1000 IMISCELLANEOUS TOTALREVENUES 673,8441 647,0821 647.082 647,082 617,121 S (29,961) EXPENDITURES 301-549.3100 PUBLIC FAC.-PROFESSIONAL SER. $ - $ 2,500 $ 2,500 $ 50 $ 2,500 $ 301-549-3400 PUBLIC FAC. CONTRACTUAL SERVICE $ 24,040 $ 65,000 $ 65,000 $ 51,657 $ 65,000 $ 301-549-4300 PUBLIC FAC. UTILITIES $ 65,109 $ 87,223 $ 87,223 $ 78,000 $ 85,323 $ (1,900) 301-549-4609 REPAIR & MAINTENANCE $ 1,000 $ 2,500 $ 2,500 $ 2,180 $ 5,000 $ 2,500 301-549-5300 IPUBLIC FAC. ROAD & MATERIALS $ 40,000 $ 40,000 $ 40,000 $ 18,589 $ 90,000 $ 50,000 301-549-6300 PUBLIC FAC. IMPROVEMENTS $ 54,000 $ 389,000 1 $ 389,000 $ 376,500 $ 354,000 $ (35,000) 301-549.6302 PUBLIC FAC. BEAUTIFICATION $ 2,495 $ 5,000 $ 5,000 $ 1,500 $ 5,000 $ 301-549.6400 PUBLIC FAC. MACHINERY & EQUIP $ 105,000 $ 180,000 $ 180,000 $ 150,000 $ 100,000 $ (80,000) TOTAL EXPENSES $ 291,644 S 771,223 S 771,223 8 678,476 S 706,823 $ (64,400) Transfer to General Fund S 317,653 1 S 317,700 1 S 317,700 S 317,700 1 S 317,700 $ F/Y ENDING FUND BALANCE 939,3381 497,4971 497,4971 590,2441 182,842 5300 Repair of roads/canal cleanup,/etc 6300 Asphalt program, sidewalks; 6400 Replacement Backhoe (1992 JLB) 2011-2012 Budget Workbook Workshop 08-16-11,xis Page 22 w ".OF.OK�Ff City of Okeechobee QX 2011-2012 Budget �r CDBG FUND RECAPITULATION - REVENUE & EXPENSES F/Y BEGINNING FUND BALANCE KtVtNUt2Y 302-331.3200 302-331.3900 302-361.1000 302-381.0000 tAYCNUi 1 UR 302-2552.3100 302-2552 4609 302-2552.4909 2010/2011 2010/2011 2010/2011 Budget Amended Estimate $ 32 $ 2011/2012 MIA CDBG GRANT (STATE) $ $ 700,000 $ $ 700,000 CDBG GRANT E-10 Interest Earnings TRANSFER IN -GENERAL FUND RESERVES TOTAL REVENUES $ - $ 700,000 $ $ 700,000 c PROFESSIONAL/ADMINISTRATIVE; SERVICES $ $ 105,000 $ 200 $ 104,800 HOUSING REHAB DEMOIREPLIRELOC $ $ 595,000 $ - $ 595,000 MISCELLANEOUS $ $ - $ $ TOTAL EXPENSES $ 700,000 $ 699,800 Transfer to General Fund $ 32 $ 32 F/Y ENDING FUND BALANCE $ $ $ $ Add Small Cities Community Development Block Grant Housing Rehabilitation & Relocation 2011-2012 Budget Workbook Workshop 08-16-11.x1s Page 23 Transfer to General Fund $ 32 $ 32 F/Y ENDING FUND BALANCE $ $ $ $ Add Small Cities Community Development Block Grant Housing Rehabilitation & Relocation 2011-2012 Budget Workbook Workshop 08-16-11.x1s Page 23 BEGINNING FUND BALANCE REVENUES 304-383.0000 304-364.1000 304-361.1000 304-369,1000 City of Okeechobee 2011-2012 Budget CAPITAL PROJECTS IMPROVEMENTS 2009/2010 2010/2011 2010/2011 1 2010/2011 1 2011/2012 Estimate BUDGET I AMENDED Estimate PROPOSED $ 8,140,005 $ 7,798,190 1 $ 7,798,190 1 $ 7,753,804 Is 6,974,068 CAPITOL LEASE PROCEEDS $ 390,906 $ - $ - $ - $ - DISPOSITION OF FIXED ASSETS $ 434,600 $ 342,000 $ 342,000 $ 342,000 $ 288,000 INTEREST EARNINGS $ 11,000 $ 5,500 $ 5,500 $ 5,500 $ 5,500 MISCELLANEOUS TOTAL REVENUES $ 836,506 1 $ 347,500 1 $ 347,500 1 $ 347,500 $ 293,500 EXPENDITURES 304-549-3100 304-512-6400 304-513-6400 304-519-6400 304-521-6400 304-541-6400 304-549-6400 304-584.6400 304-584.6400 304-2512-6400 304-584.7100 304-584.7200 Professional Services $ $ - $ - $ - $ 50,000 ADMINISTRATION CAPITAL, $ 20,870 $ 1,550 $ 1,550 $ 1,550 $ 1,000 FINANCE CAPITAL $ 1,000 $ 2,100 $ 2,100 $ 2,100 $ 1,200 GENERAL SERVICES CAPITAL $ 36,000 $ 49,512 $ 49,512 $ 49,512 $ 10,000 LAW ENFORCEMENT CAPITAL $ 82,300 $ 83,425 $ 83,425 $ 83,425 $ 50,522 FIRE PROTECTION CAPITAL $ 43,950 $ 46,210 $ 46,210 $ 46,210 $ 15,160 PUBLIC WORKS CAPITAL $ 5,500 $ 9,021 $ 9,021 $ 9,021 $ 9,021 OTHER CAPITAL PROJECTS $ 120,215 $ 60,215 $ 60,215 $ 60,215 $ 51,000 FUTURE CAPITAL PROJECTS $ - $ - $ - $ - $ 300,000 CAPITAL VEHICLE PURCHASE $ 390,906 $ 418,000 $ 418,000 $ 418,000 $ 352,000 CLERK CAPITAL $ 2,500 $ 2,500 $ 2,500 $ 6,000 PRINCIPAL $ 495,410 $ 401,575 $ 401,575 $ 401,575 $ 41,919 INTEREST $ 26,556 $ 10,846 $ 10,846 $ 10,846 $ 2,467 TOTAL EXPENDITURES $ 1,222,707 $ 1,084,954 $ 1,084,954 $ 1,084,954 $ 840,289 fRANSFER IN FROM GENERAL FUND 1 $ 'RANSFER IN FROM FORMER CAPITAL PROJ $ - TOTAL TRANSFER IN $ TRANSFER OUT TO GENERAL FUND 1 $ $ 272,618 1 $ 249,134 1 $ 42,282 $ 311,494 TOTAL TRANSFER OUT $ 1 $ 272,618 1 $ 249,134 1 $ 42,282 $ 311,494 F/Y ENDING FUND BALANCE IS 7,753,804 1 S 6,788,118 1 $ 6,811,602 1 $ 6,974,068 1 $ 6,115,785 Amount populated based on Option #1 2011-2012 Budget Workbook Workshop 08-16-11.x1s Page 24 OF -OK F�ti _ City of Okeechobee 2011-2012 Budget T 9 512 Administration Replacement ofcomputer 513 Finance Department Laser Printer/Scanner 519 General Services Office config/computer etc SCBA Bottles (6) $4,000, Structural Bunker Gear (2) @ $1,600: Portable & Mobile 522 Fire Department Radios, $15,160 541 Public Works Portable Radios $9,021 584 General Future Capital Projects 584 Police Department Purchase of 16 replacement vehicles x $22,000 521 Police Department PD Server and 2 new computers, $9,250, Portable & Mobile Radios, $50,522 549 Police Department Equip for new vehicles, $3170 x 16 2500 Clerks Office Laserfiche Scanner 7000 Police Department Last Lease payment on CAD 2011-2012 Budget Workbook Workshop 08-16-11.xis Page 25 -,E City of Okeechobee 0 2011-2012 Budget CAPITAL PROJECT -IMPACT FEES 2009/2010 1009/2010 2010/2011 2010/2011 2010/2011 2011/2012 BUDGET Estimate BUDGET I AMENDED I Estimate PROPOSED F/Y BEGINNING FUND BALANCE 1 $ 5,448 $ 5,448 1 $ 41,7691 $ 41,769 1 $ 7.5,240 $ 76,750 REVENUES 303-341.0000 303-361.1000 303-324.1101 303-324.1102 303-324.1201 303-324.1202 303-324.3100 303-324.1202 ADMINISTRATION COST FOR IMPACT FEES $ 600 $ 4,661 $ 500 $ 500 $ 500 $ 50 INTEREST EARNINGS $ 25 $ 10 $ 10 $ 10 $ - LAW ENF. RESD IMPACT FEES $ - $ 1,470 $ - $ - $ - $ FIRE PROTECTION RESD. IMPACT FEES $ - $ 3,460 $ - $ - $ - $ LAW ENF. COMM. IMPACT FEES $ 750 $ 1,800 $ 250 $ 250 $ 250 $ FIRE PROTECTION COM.. IMPACT FEES $ 1,250 $ 8,400 $ 500 $ 500 $ 500 $ TRANSPORTATION RESD. IMPACT FEES $ - $ 8,550 $ - $ - $ - $ TRANSPORTATION COM. IMPACT FEES $ 2,300 $ 7,980 $ 750 $ 750 $ 750 $ TOTAL REVENUE $ 4,925 $ 36,321 $ 2,010 $ 2,010 $ 2,010 $ _50 EXPENDITURES 303-0521-6400 303-0522-6400 303-0541-6300 303-0541-6400 303-0549-6400 303-381.000 LAW ENE. CAPITAL PROJECTS $ $ $ $ $ $ 31,003 FIRE PROTECTION CAPITAL PROJECTS $ $ $ $ $ $ 18,750 TRANSPORTATION IMPROVEMENTS $ $ $ $ $ TRANSPORTATION CAPITAL PROJECTS $ $ $ $ $ 161950 OTHER CAPITAL IMPROVEMENT PROJECT/COST 1 $ - $ - $ - $ - $ _ $ _ TOTAL EXPENDITURES S I $ I $ I $ $ - $ 66,703 TRANSFER OUT TO GENERAL FUND $ 500 $ 4,661 $ 500 1 $ 500 $ 500 $ 50 TOTAL TRANSFER OUT $ 500 $ 4,661 $ 500 $ 500 $ 500 $ 50 TRANSFER OUT TO CAPITAL PROD FUND $ $ $ $ $ $ TOTAL TRANSFER IN $ $ $ $ $ $ $ 500 DUE TO CAPITAL ASSETS $ 55,100 1 $ 55,100 $ 55,100 $ 55,100 DUE FROM IMPACT FEE REVENUES $ 55,100 $ 55,100 $ 55,100 $ 55,100 F/V ENDING FUND BALANCE $ 9,873 IS 41,769 1 $ 43,279 1 $ 43,279 1 % 76,750 1 $ 10,147 521 77725 x.35 522 $35910 x .30 Radios 541 Sidewalks 65 % of project x .50 (50,000x.35 x .50) Impact Fee Study split 2011-2012 Budget Workbook Workshop 08-16-11.x1s Page 26 City of Okeechobee 2011-2012 Budget LL i6 a � 181 LAW ENFORCEMENT SPECIAL FUND RECAPITULATION - REVENUE & EXPENSES 2009/2010 1 2010/2011 2010/2011 1 2010/2011 1 2011/2012 Estimate I BUDGET I AMENDED Estimate PROPOSED F/Y BEGINNING FUND BALANCE $ 3,127 1 $ 3,132 1 $ 2,608 1 $ 3,132 $ 2,608 REVENUES 601-351.1000 601-351.2000 601-354.1000 601-361.1000 601-369-1000 CONFISCATED PROPERTY FINES LOCAL ORD. VIOL. $ - $ - $ - $ 2,000 INTEREST EARNINGS $ 5 $ 5 $ 5 $ 1 MISCELLANEOUS TOTAL REVENUE I $ 5 1 $ 5 1 $ - $ 5 1 $ 2,001 EXPENDITURES 601-529.4909 601-549.6300 601-549.6400 LAW ENE. SPECIAL MISC. 1 $ 1,000 LAW ENE. SPECIAL IMPROVEMENT $ 2,608 LAW ENE. SPECIAL MACH & EQUIP TOTAL EXPENDITURES F/Y ENDING BALANCES I $ 3,132 $ 3,137 1 $ 2,608 1 $ 3,137 1 $ 4,609 354.1000 Fees associated with vehicle impoundment 2011-2012 Budget Workbook Workshop 08-16-11.x1s Page 27 Ll Ej �Xw UAC 4 <�;�NMITM Mo�-*,AAIJ �h rl 09 F-7 C!S vi a � � pow =� MGM 6f3 :; j E� �1 V 0 � 0 � O 0 o .-o-10 0, o o r--1 0 0 a. , N �' ri r� t� Continued Challenges • 41hConsecutive Year of ec (33.5% Decrease FY 2008 - 20 I'" • Leveling of Sales Tax Revenues u • Leveling of Fuel Tax Revenues l� Ad Valorem is the City` s largest perspective: Additional E Senior Exem?", Save our Home T Ad Valorem— 3 changeyear Ad Valorem is the City's largest source services for its citizens Effects on Taxable Values from perspective .00 $357,500,000 $335,000,000 $312,500,000 $290,000,000 $267,500,000 $245,000,000 $222,500,000 $200,000,000 Taxable Values Zpp�j2pp6 2pp6l2pp'I 2pp� IZppB Zpp$I2pp9 Zppl4llf 2p SvvN'* vN:VIp,2 Illustration of the Dollar Effect from a Homeowner's* perspective:from last year. $251000 HX $501000 HX W/15% Decrease W/Add'1 15.6% Decrease W/Add'1 6.6% Decrease Property asss'd valLIC: $15000 $150,000 $1271500 $107,500 $99,904 Tax (�, 6.5010 $81' $650 $503 $374 $324 Tax @ 6.7432 $842 $674 $ $388 $336 Tax 7.2432 $724 $561 $361 $457 M 19 Tax 7.9474 L— 795 $616 "A *Based on a decrease of 15% assessed value decrease in 2009 and 15.6% in 2010 without save our homes. TPP Assessed value; Tax G& 6.5010 Tax 6.7432 Tax 7.2432 Tax 7.9474 Tax Yr Tax Yr 2007 1 2008 $25,000 Exemption $1501000 WON $975 $1011 $843 $1161 $968 $11921 $993 Tax Yr I Tax Yr 2009 2010 W/Add' 1 W/15% 15.6% Decrease Decrease $127,500 $107,500 $666 $536 $556 Tax Yr 2011 W/Add' 1 6.6% Decrease $991904 Revenue Estimates Sales Tax Revenue ai Most major tax sources have `ma 0%* slightly exceeded forecasts by the evenue Estimating Conference. State Revenue Estimates recorded in General Fund 2011 262J4 195,046 511923" 969,02 Revenues Trends $3,000,000 Prior years $2,000J�10� Ad Valorem Revenue was 40% of the Budget $I, 2005/2006 2006 AD VALOREM CHARGES FOR SERVICES OTHER REVENUS 2007/200W OTHER FINES, I LVVbtLVV`l 36% of Revenues are from Ad Valorem o� 6 Year Budgeted Revenues 2006/2007 2007/2008 2008/2009 2009/2010 2010/2011 2011/2012 AD VALOREM (@ 97%) $2,168,099 $2,205,807 $2,202,784 $1,897,466 $1,738,569 $1,793,843 OTHER FEES $1,114,719 $1,098,169 $957,695 $948,592 $614,894 $602,926 INTERGOVERNMENTAL $1,198,876 $1,242,864 $1,068,233 $912,862 $1,222,220 $1,216,819 CHARGES FOR SERVICES $1,114,880 $1,092,883 $949,356 $951,430 $1,061,666 $919,945 FINES, FORFEITURES& PENALTIES $39,709 $41,307 $41,151 $30,141 $30,140 $30,242 USES OF MONEY $297,803 $ 176,081 $30,000 $ 20,000 $2,000 $1,000 OTHER REVENUES $145,303 $368,526 $132,868 $47,810 $52,166 $44,905 $295009000 $2,000,000 $195009000 $190009000 $5009000 $o I 2006 2007 2008 AD VALOREM INTERGOVERNMENTAL ■ FINES, FORFEITURES& PENALTIES ■ OTHER REVENUES Okeechobee Combined $1.3 millio Ler ....Yea I 2009 OTHER FEES CHARGES FOR SERVICES USES OF MONEY Additions evenue Sources hise Fee Solid waste Franchise F Fire Service Assessment Tower Rental — OUA, $597009000 $59600,000 $59500,000 $5,400,000 $59300,000 $592009000 $5,100,000 $590009000 General Fund eaOwiiearr 3 Years of Leveling Trends in Exbenditures eductions Turn off all non -essential lights; thermostats Utilization of email opposed to paper Train the trainer program ongol and overtime Utilization of Part-time certif ie overtime Drilling a well at the City barn for c equipment Replace all bulbs with CF Utilize Fire department gen \ev e TAT V VTatel mtntt.r 0 fVr 1 LV_ Continued Supplies, Postage, Equipment Cast Reductions Bi-weekly payroll in lieu of week time savings Business Tax Receipt renewa of letters -supplies &postage Re -use of copier boxes for reco Re -inking printer cartridges Purchase of more efficient equip printers vs. color ink -jet) % jG Contin ued Fuel Cost Reduction .OF'dx �. tiaAddiAccomplished �l�il�.l r Reductions ➢ P & C Insurance minimal increase 20 ....... „ , ....... . ➢ CAS Decrease 3 0% ➢ Software Mant. �� r Conte act increase s ° U "� / , / A d*t S ' / 3°/ r u 1 erVlceS � �� ➢ 7.5% Health Ins increase /koAn ier contracts mini t/1 Reduction in each departments op4 realized with a total reduction in operational cost . . . . . . . . . . . . . . % Over Over 3.6% in 7.7% in 2008 2009 Leveling in 2012 FEMO M � � � � PIP � \ � \ � � \ � � ~ � .. � � � e� � Estimated FY 2011 Ending Fund 2 8 % "mM "Ally Fiscal V MIM 2010 2011 2012 Actual Reserves Budget' MA X mended Budget Actual' $0 $0 $0 $1591468 $1199771 $0 $272M8 $3119494 (Option 1) $2495134 $429282 (Estimated) '94 r $1495009000 City Investments All Fund TVDes $1295009000 $1095009000 rti $69500,00 . ry $4,500,00: a�a v a�W $2 500 00 $500,000 1100?` 0 Reserves The City has adequate reserves, the deficit represents only about 3.3 % of reserves The reserves or rainy day fund should be used to level off the financial .�+FY 2012 Options Option 1 Use of millage rate as advertised 7.9474 $158,948 Reserves $311,494 Option 2 Ad /2 Option 3 (.50) Mill Use of PY $112,857 millage of + 7.2432 Reserves ($103,674) $363,585 + Reserves $476,442 ❑ Staffs' recommended budget includes millage adjustment and use of prior ye4 Reserves Use of Prior Earnings M-§311,494 ELY VENUES % AD VALOREM 7.9474 $ 1,897.466 $ 1.738,569 $ 1,73,, " THER FEES $ 626.183 $ 614,894 $ NTERGOVERNMENTAL $ 1,214,702 $ 1,222,220 CHARGES FOR SERVICES $ 1,093,262 $ 1,061,666 INES, FORFEITURES & PENALTIES $ 31.1 15 $ 30,141 $ USES OF MONEY & PROPERTY $ 1,762 $ 2,000 $ T14ER REVENUES $ 81,748 $ 52,166 $, $ 4,946,238 $ 4,721,656 7 ORDINANCE NO. 1072 EXHIBIT 2 AUG 16, 2011 AN ORDINANCE OF THE CITY OF OKEECHOBEE, FLORIDA AMENDING CHAPTER 6 ALCOHOLIC BEVERAGES, CODE OF ORDINANCES; PARTICULARLY SECTION 6-1, 6-2 AND THEREOF; TO PROVIDE FOR SALE OF LIQUOR ON SUNDAYS IN LIMITED CIRCUMSTANCES; TO PROVIDE FOR SALES OF LIQUOR ON SUNDAYS BY BONA FIDE RESTAURANTS; CREATING PROVISION FOR SPECIAL PERMIT FOR RESTAURANT SALES; PROVIDING FOR PENALTIES; AMENDING DISTANCE FROM CHURCH, SCHOOLS OR DAY CARE CENTERS; PROVIDING FOR SEVERABILITY; PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the City of Okeechobee, Florida, possesses a legitimate interest to govern the sales of alcoholic beverages within the City; and WHEREAS, the City has historically prohibited sales of alcohol on Sundays, being a day of worship, except in limited circumstances for beer and wine; and WHEREAS, with the growth and expansion of the City, and the development of restaurants, lodging and nationally recognized chain operations locating to the City, the permission to sell liquor to its patrons on Sundays has proven to be a request by such operations as a condition of locating in the City; and WHEREAS, such commercial growth is vital to the community and citizens of Okeechobee, so long as the City's fundamental interests are met, that would limit the sale of alcohol of every nature on Sundays; and WHEREAS, provisions to permit sales of liquor on Sundays can be strictly limited to qualifying commercial establishments, and yet retain a ban on general sales of liquor to the public, which, when balanced with economic development, would be of benefit to the City, its citizens and taxpayers. NOW THEREFORE, be it ordained by the City Council of the City of Okeechobee, Florida; presented at a duly advertised public meeting; and passed by majority vote of the City Council; and properly executed by the Mayor or designee, as Chief Presiding Officer for the City: Section 1. That the provisions of Chapter 6, Alcoholic Beverages, Code of Ordinances for the City of Okeechobee Florida, is hereby amended to the following extent: Section 6-1. Hours; Sunday sales; holiday sales. JII WIT I "Won -- - - - •• - ko la1 Hours for sale of all alcoholic beverages. Except as otherwise provided in this section, it shall be unlawful for any person or entity, including those hose holding an alcoholic beverage license from the state division of alcoholic beverages and tobacco to serve or sell, or cause to be sold or consumed, or to permit the sale or consumption of any alcoholic beverage between the hours of 2:00 a.m. and 7:00 a.m. daily, Monday through Saturday_ providing for elarification any alecholie beverage may also be sold frorn 7:00 a.m. Saturday and 2!00 a.m. Stinday, and beer and wine may be sold on Stinday between the hours (b) Sale of beer and wine limited on Sunday. Except as otherwise provided in this section, forgualifying establishments, it shall be unlawful Language to be added is underlined Language to be deleted is to be struelk through Ordinance No.1072 - Page 1 of 5 for any person or entity, including those holding an alcoholic beverage license issued by the State of Florida to serve sell or permit to be served or sold or consumed in or on their premises beer and wine from the beer,state division of aleeholie beverages amd tobaeeo to serve, to sell e cause to be sold, or to permit the sale, se i - stimption of as defimed On F.S. ch. 563, or wine as defined in F.S. eh. , between the hours of 2:00 a.m. Sunday, and 1:00 p.m. Sunday. fd) Lcl Certain Sunday holiday sales permitted. If the holidays of New Year's Eve, New Year's Day, Christmas Eve, Christmas Day, or the Fourth of July were to fall on a Sunday in any calendar year, any person or retail establishment lawfully holding an alcoholic beverage license issued by the State of Florida frorn the state division of aiee beverages and tobaeeo may, at their option, remain open for the sale of beer and wine permitted by stieh Ineem from 1:00 p.m. on such Sunday until 2:00 a.m. on Monday; and from 1:00 p.m. to midnight Sunday, for liquor sales. including package sales from 1:00 p.m. on such Sunday to midnight Sunday. (e) Ld1 Authority of police department. The Chief of Police, or his officers, may enter upon and into any establishment holding an alcoholic beverage license from the state division of alcoholic beverages and tobacco for inspection purposes, or other such purpose as permitted by general law, during such business hours, or at such time as the license holder, his agent or employee, or such other persons who may be within the premises, to determine compliance with this section. If it reasonably appears to the officer that alcohol is being served, consumed or sold, past the time permitted in this section, the Chief of Police, or his officers, are authorized to immediately order the establishment to be closed. This failure to comply with this section may also subject the license holder, the owner of the business or a tenant leasing from a license holder to any additional penalties as may be imposed by F.S. ch. 162, or this Code. (e) Certain Sunday liquor sales permitted. It shall be lawful for certain qualifying establishments to sell or serve all alcoholic beverages including beer, wine by package or drink, and liquor by the drink on Sundays from the hours of 11:00 a.m. to 12:00 midnight on Sunday under the following circumstances: That the establishment be a bona fide restaurant, which is defined as an establishment engaged primarily in the service of food and nonalcoholic beverages, where the sale or service of alcoholic beverage is incidental to the sale and service of food and nonalcoholic beverages. and meets all of the following criteria: 1. A bona fide restaurant must during all hours of operation continually offer food service, consisting of full course meals, which include a salad or vegetable, entree and beverage. 2. Such restaurant shall have full kitchen facilities and preparation staff capable of preparing and serving full course meals during all hours of operation for the full occupancy load of the establishment. 3. Such restaurant must have a customer service area consisting of tables, chairs or counters, of adequate size to serve full course meals. 4. Such restaurant must have a minimum load capacity to seat and serve 50 or more customers simultaneously. (fl Limitation on package or off premises sales. Fora bona fide restaurant qualifying for Sunday liquor sales, it shall be unlawful to make package sales of liquor by the. bottle, or single drinks to be taken off premises. Language to be added is underlined Language to be deleted is to be struei h Ordinance No.1072- Page 2 of 5 except as provided in subsection u herein. (g) Limitations on location of establishment. No establishment which qualifies as a bona fide restaurant to sell and serve liquor on Sunday as provided herein shall be physically located within 100 feet of a church, school or day care center, measured from the front door of the establishment to the front door of the church, school or day care center. Exempted from such requirements are any currently existing and permitted establishments that were in place prior to the establishment of the church, school or day care center. Such distance shall be measured by a straight line from door to door, and not along streets or rights -of -way. (h) Qualifying establishment permits. As a prerequisite to operation, an establishment that qualifies under this section, and wishes to operate on Sunday, shall obtain a permit from the City of Okeechobee, with the following information: 1. Current business tax operation license, with fictitious name registration, if applicable, or certificate of incorporation with registered agent. 2. Current premises and property liability insurance certificate in a minimum sum of $1, 000, 000.00 dollars aggregate coverage. 3. Floor plan or drawing with square footage of facility, location of kitchen, bar, and customer service area, with designation of number and placement of tables and chairs. 4. Current license issued by State of Florida permitting sale of alcohol, beer, wine and liquor. 5. Payment of special permit fee calculated at $ 1.00 per customer chair. (i) Permit suspension. The City of Okeechobee may suspend, or revoke, any permit issued hereunder any of the following circumstances: 1. Loss of business tax license, alcohol sales license, or lapse of liability insurance. 2. Arrest or conviction of staff members for sale of alcohol to underage persons. Failure to adhere to permitted hours or conditions of operation. 4. Failure to maintain control and order at the establishment, including repeated necessity for law enforcement to respond or intervene at the establishment. 5. Permitting off premises consumption or open container violations, or loitering in the outside walkway, common areas or parking lot of the establishment. 6. Complaints verified by law enforcement of adverse affects on neighboring properties, whether commercial or residential, including noise, trash, vandalism. 7. Imposition of violation by the State against the establishment for any violation of the provisions of F. S. ch. 509. The penalties available to the City of Okeechobee for any such violation shall include: 1. Warning letters to cease and desist. Language to be added is underlined Language to be deleted is to be struck-thiough Ordinance No.1072- Page 3 of 5 2. Imposition of a fine against the establishment up to $250 00 for a first violation, and up to $500.00 for any subsequent violation 3. Suspension of permit to sell alcohol on Sundays for up to 5 days fora first violation, and up to 30 days for any subsequent violation. 4. Revocation of permit. Any of these penalties may be imposed commensurate with the severity of the violation, and need not be imposed in the order they are listed. Any action by the City to suspend such permit shall first be made in writing to the establishment, directing that they cease the unauthorized activities; upon a second verified violation by the establishment within a 60 day period, the establishment shall be provided a notice of intent to revoke the permit. The owner or authorized representative of the establishment shall be notified by notice of public meeting that this decision is placed on the agenda of the City Council, who shall have final decision as to such suspension. The decision of the City Council shall be supported by substantial, competent evidence, which may be appealed by the violator to the Circuit Court. Sec. 6-2. Distance from church, school, or day care center. (a) , No place of business within the City of Okeechobee that is licensed and permitted to sell alcoholic beverages, shall sell, serve, or permit to be sold or serve alcoholic beverages on or in the premises, and for the sale of aleeholie beverages on lands designated a ffi a i or industrial an the fu land tise map of the Gity shall be located within a distance of 100 feet of property owned or titilized by any establish from a church, school, or day care center unless the City Council approves the location as promoting the public health, safety, and general welfare of the Cityunder nder proceedings as provided in F. S. § 166. 041 Q)(c). This restriction shall not, however, be construed to prohibit the issuance of temporary permits to certain nonprofit organizations as provided for in F.S. § 561.422. The division may not issue a change in the series of a license or approve a change of a licensee's location unless the licensee provides documentation of proper zoning from the City zoning authorities. . . . . .. . . . . . . . -- --- - -- - -- . - - -- -- --- -- -- - - --- --- ---- ---- . .. . . . ... . . . . .. . . . . . . . Will WIN LW -t-11M 0 LWLW--I-IWIWA- :: MA MW r. RIAMI I R-MWI-I-- I IL-1. 10 1 L-k.7.70- -91 - - ;- - .. All WIN' MINI`: 2 :- ; - -- - - - ::.:- -- IN 0105 - a & 0) The distance shall be measured along a straight line from the front door of such business to the front door of such church, school or day Language to be added is underlined Language to be deleted is to be straek-threngh Ordinance No.1072- Page 4 of 5 care center. Each church, school, day care center and business selling alcoholic beverages shall permanently designate to the City the sole front door upon which the distance measurement shall be based. &I * This section shall not apply to any business establishment presently operating under a valid City Business Tax Receipt oectipationai +ieeflse on the effective date of the ordinance from which this restriction is derived and located closer than the restricted distances to any church, school or day care center. jdJ {#) Any existing business establishment on the effective date of the ordinance from which this restriction is derived selling alcoholic beverages, and operating under a valid City Business Tax Receipt which is located closer to a church, school or day care center than as provided in this section, shall not hereafter be permitted to expand or enlarge the existing square footage of the building. Lej (g} Any existing business establishment selling alcoholic beverages which is located closer to a church, school or day care center than as provided in this section may continue such use so long as the owner or occupant holds a valid City Business Tax ReceiQtoeetjpation lieense and alcoholic beverage license from the state. However, once the business is sold or transferred, and another use is made of the location, such location shall not thereafter be re-established for the sale of alcoholic beverages, unless in compliance with this section. Section 2. Conflicts. That all ordinances or parts of ordinances in conflict herewith, be and the same are hereby repealed. Section 3. Severability. That if any clause, section or other part of this Ordinance shall be held invalid or unconstitutional by any court or competent jurisdiction, the remainder of this Ordinance shall not be effected thereby, but shall remain in full force and effect. Section 4. Effective Date. This Ordinance shall take effect immediately upon its passage. INTRODUCED for first reading and set for final public hearing on this 16th day of Au ust, 2011. ATTEST: Lane Gamiotea, CMC, City Clerk James E. Kirk, Mayor PASSED AND ADOPTED after Second and Final Public Hearing this 6th day of September, 2011. ATTEST: Lane Gamiotea, CMC, City Clerk REVIEWED FOR LEGAL SUFFICIENCY: John R. Cook, City Attorney James E. Kirk, Mayor Language to be added is underlined Language to be deleted is to be struek through Ordinance No.1072- Page 5 of 5 s� �l�G162911 RE — -106 yB i O S� Park � Bpi S /0 eeR06e ly-eet Dear City. 63)�6�261,41349�2 I tiviClnot be attending the meeting tonight. BU7, here is my vote andl can teCl you I am speaking for many of us, with the traditionaCtivay fo thinking for Okeechobee. !.) where is not one benefit to having alcohoCin the Park. #z.) Mr. Hammrick is aCready turning over in his grave if it is even being spoken of. 3.)`1Nhere is the decency around here? Have we none Ceft.?? 4.) NO P.AR.ADE!!!!!!! 'What kind of insanity is that?? 'We are known for our parades. OFF, so now we are going to 6e knownfor the the admittance of alcohol in our parks, ??Like the coast?? 'we have then stooped to another leveO? 'What lvill6e next?? Gays getting married in the park?? Because one admittance of an eviConCy leads to one more. Comet reaC. l AIM vote 'ts no, andl do mean no. 'Very concerned citize�k," ��2L1� OL ,��Q,�t,�� Slt 0 0 1`XHIBIT 3 AUG 16, 2011 CITY OF OKEECHOBEE (863) 763-3372 FAX (863) 763-1686 AGENDA ITEM REQUEST FORM PLEASE SUBMIT COMPLETED FORM TO: CITY ADMINISTRATORS OFFICE 55 SE 3RD AVENUE OKEECHOBEE, FLORIDA 34974 NAME:--- O (_Ll 5- ADDRESS: 7 044 - ( e-�) — - - TELEPHONE: -_-- (S S_S_ FAX: MEETING: REGULAR g SPECIAL ❑ WORKSHOP ❑ DATE- 9 — I % — l PLEASE STATE THE ITEM YOU WISH TO HAVE PLACED ON THE CITY COUNCIL AGENDA: e'afl a -c PLEASE STATE WHAT DEPARTMENT(S) YOU HAVE WORKED WITH: a&M all A-C_ S &-y-yl -tf PLEASE STATE DESIRED ACTION BY THE CITY COUNCIL: A d.Dum gILV:[! * ?-Qo ac-14 Fey 1 ►c PLEASE SUMMARIZE PERTINENT INFORMATION CONCERNING YOUR REQUEST AND ATTACH APPLICABLE DOCUMENTS: IF A PRESENTATION IS TO BE MADE, PLEASE LIMIT THE TIME TO TEN MINUTES UNLESS OTHERWISE APPROVED BY THE MAYOR. SIGNED BY: XZ LAL� ,— DATE: 0 0 - 1,"z, :�, ORDINANCE NO. 742 AN ORDINANCE OF THE CITY OF OKEECHOBEE, FLORIDA AMENDING ORDINANCE NO. 716, LAND DEVELOPMENT REGULATIONS, SECTIONS 680, 681, THERETO ELIMINATING TEMPORARY PRODUCE STANDS AS A PERMITTED TEMPORARY USE; INCLUDING OFF - PREMISES MOTOR VEHICLE SALES AS A PROHIBITED TEMPORARY USE; PROVIDING FOR SEVERABILITY; PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the existing Land Development Regulations (LDR's) Ordinance No. 716 are inconsistent in certain respect with existing ordinances; and WHEREAS, Section 680 thereof defining permitted temporary uses within the City of Okeechobee is inconsistent with the provisions of Chapter 10 of the Code of Ordinances; and WHEREAS, the City Council finds specifically that the proposed amendments herein are consistent with the Comprehensive Plan for the City of Okeechobee, Florida; and WHEREAS, the City is authorized by the provision of Florida Statues Chapter 163 to enact and amend LDR"s from time to time, so long as same are consistent with the Comprehensive Plan. Now THEREFORE, be it ordained by the City Council of the City of Okeechobee, Florida that the provisions of Sections 680, 681 of the LDR's, Ordinance No. 716, are hereby amended as follows (new language underlined; deleted language is struck through): 680 TEMPORARY STRUCTURES Temporary structures shall be subject to the following Regulations. Public emergency structures; and public structures in public parks, are exempt from these sections. 681 TEMPORARY STRUCTURES BY TEMPORARY PERMIT The following temporary structures may be permitted upon the issuance of a temporary permit, subject where applicable to additional restrictions and requirements as set forth in Chapter 10. Section 10-77. Code of Ordinances. and requirements of the City Licenses and Business Regulations. Temporary Structures in Connection with a Development Permit Temporary construction office, real estate office, watchman's office and model home on the property under development. 2 Temporary Structures to a Commercial or Industrial Use Stand, booth, or similar temporary structure which is an extension of the • existing principal use in a commercial or industrial district, subject to the following Regulations; the applicant shall: Page 1 of 3 a Produce proof that it is the principal use applicant's inventory being sold. b Not erect the structure for more than 15 days, 4 times a year. c Meet all required setbacks and off-street parking Regulations of the district in which the structure is located, and all required sign Regulations. Temporary Produce Stand Temporary produce stands are not a permitted use within the City of Okeechobee pursuant to Chapter 10, Section 10-77, Code of Ordinances subjeGt to the following Regulations, the appU=nt 2 " distristin whi 4 Other Temporary Structures Other temporary structures subject to the following Regulations: a Christmas tree, fireworks and similar seasonal sales operated by a non-profit organization. b Carnival, circus, fair or other special event operated by a non-profit organization on or abutting their principal use. c Commercial carnival, circus or fair in commercial or industrial districts. d Similar temporary structures where the period of use will not exceed 30 days a year. 5 Temporary Off -Premises Sales, Tent Sales, Outdoor Auctions Temporary off -premises sales, tent sales and outdoor auctions may be permitted for non-profit organizations in commercial and industrial districts, subject to the following Regulations; such applicant shall: a Have written permission of the property owner. b Not erect the structure for more than 15 days a year. c Meet all required setbacks and off-street parking Regulations of the district in which the structure is located, and all required sign Regulations. d Remove all debris within 48 hours of expiration of the permit. e Submit proof of liability insurance, paid in full covering the period for which the permit is issued, in the minimum amount of $200,000 per occurrence. Temporary Off -Premises Motor Vehicle Sales Temporary off -premises motor vehicle sales are not a permitted use within the City of Okeechobee pursuant to Chapter 10, Section 10-77, Code of Ordinances. CONFLICT. All ordinances or parts of ordinances in conflict herewith are hereby repealed. SEVERABILITY. If any provision or portion of this ordinance is declared by any court of competent jurisdiction to be void, unconstitutional, or unenforceable, then all remaining provisions and portions of this ordinance shall remain in full force and effect. Page 2 of 3 • • • u EFFECTIVE DATE. This Ordinance shall take effect immediately upon its passage. Introduced for first reading and set for final public hearing on this 7 h day of March, 2000. j;e:s E. Kirk, Mayo ATTEST: �zx "I o �0- Bonnie S. Thomas, CMC, City Clerk Passed and adopted after second reading and final public hearing this 21" day of March , 2000. J,a'rp`E. Kirk, Mayor ATTEST: Bonnie S. Thomas, CMC City Clerk REVIEWED FOR LEGAL SUFFICIENCY: r2 � John R. Cook, City Attorney Page 3 of 3 MARCH 21, 2000 - REGULAR MEETING - PAGE 2 OF 11 857 V. AGENDA -Mayor. A. Requests for the addition, deferral or withdrawal of items on today's agenda. VI. OPEN PUBLIC HEARING FOR ORDINANCE ADOPTION - Mayor A.1. a) Motion to read by title only proposed Ordinance No. 742 amending the LDR's regarding Temporary Structures - City Attorney (Exhibit 1). b) Vote on motion to read by title only. c) City Attorney to read proposed Ordinance No. 742 by title only 2. a) Motion to adopt proposed Ordinance No. 742. b) Public comment. Mayor Kirk asked whether there were any requests for the addition, deferral or withdrawal of items on today's agenda. A request from the Character Counts Program was added. Mayor Kirk opened the Public Hearing for Ordinance adoption at 6:07 p.m. Council Member Watford moved to read by title only proposed Ordinance No. 742 amending the LDR's regarding Temporary Structures; seconded by Council Member Oliver. VOTE KIRK - YEA CHANDLER -ABSENT MARKHAM - YEA OLIVER - YEA WATFORD - YEA MOTION CARRIED. Attorney Cook read proposed Ordinance No. 742 by title only as follows: "AN ORDINANCE OF THE CITY OF OKEECHOBEE, FLORIDA AMENDING ORDINANCE NO.716, LAND DEVELOPMENT REGULATIONS, SECTIONS 680, 681, THERETO ELIMINATING TEMPORARY PRODUCE STANDS AS A PERMITTED TEMPORARY USE; INCLUDING OFF -PREMISES MOTOR VEHICLE SALES AS A PROHIBITED TEMPORARY USE; PROVIDING FOR SEVERABILITY; PROVIDING FOR AN EFFECTIVE DATE." Council Member Markham moved to adopt proposed Ordinance No. 742; seconded by Council Member Watford. Mayor Kirk asked whether there were any comments or questions from the public, there were none. Council Member Watford commented that there has been one member of the public who has attended several meetings regarding this issue but that he (Watford) remembered the problems the City has had in the past when temporary structures were allowed and that when guidelines and restrictions are placed on the permit, you then are faced with policing those guidelines. Therefore this proposed Ordinance No. 742 was probably the best way to handle this issue after all. Council Member Oliver stated that he was disappointed that a solution could not be worked out to allow temporary structures with strong guidelines. • • MN MARCH 21, 2000 -REGULAR MEETING -PAGE 3 OF 11 VI. PUBLIC HEARING FOR ORDINANCE ADOPTION CONTINUED. VOTE A. 2 c) Vote on motion. KIRK - YEA CHANDLER -ABSENT MARKHAM - YEA OLIVER - NO WATFORD - YEA MOTION CARRIED. B.1. a) Motion to read by title only proposed Ordinance No. 743 regarding III Council Member Watford moved to read by title only proposed Ordinance No. 743 regarding adult entertainment adult entertainment establishments - City Attorney (Exhibit 2). establishments; seconded by Council Member Oliver. b) Vote on motion to read by title only. VOTE KIRK - YEA CHANDLER - ABSENT MARKHAM - YEA OLIVER - YEA WATFORD - YEA MOTION CARRIED. c) City Attorney to read proposed Ordinance No. 743 by title only. Attorney Cook read proposed Ordinance No. 743 by title only as follows: "AN ORDINANCE OF THE CITY OF OKEECHOBEE, FLORIDA; AMENDING CHAPTER 11, ARTICLE III OF THE CODE OF ORDINANCES BY RESCINDING ORDINANCE NO 720 AND ENACTING AN ORDINANCE TO REGULATE ADULT ENTERTAINMENT ESTABLISHMENTS AND TO CREATE REGULATIONS REGARDING THE LOCATION AND CONCENTRATION OF ADULT ENTERTAINMENT ESTABLISHMENTS WITHIN THE CITY OF OKEECHOBEE; SETTING FORTH FINDINGS AND DECLARING INTENT; DEFINING TERMS; PROVIDING FOR ENFORCEMENT; PROVIDING FOR APPEALS; PROVIDING FOR NOTICE; PROVIDING FOR CONSENT TO ENTER PREMISES; PROVIDING FOR THE REQUIREMENT OF AN ADULT ENTERTAINMENT ESTABLISHMENT PERMIT; PROVIDING FOR CLASSIFICATIONS OF ADULT ENTERTAINMENT ESTABLISHMENTS; PROVIDING PERMITTING REQUIREMENTS, TERMS, RECORDS, FEES, EFFECT OF CONVICTIONS, CHALLENGES, AND HEARINGS; PROVIDING FOR DISTANCE AND ZONING RESTRICTIONS; PROVIDING FOR LIMITATION ON CONSUMPTION OF ALCOHOL; PROVIDING FOR GENERAL OPERATIONAL RULES; PROVIDING FOR CRIMINAL PROVISIONS; PROVIDING FOR PROHIBITIVE ACTS; PROVIDING FOR HOURS OF OPERATION; PROVIDING FOR CONFLICT AND SEVERABILITY; PROVIDING FOR AN EFFECTIVE DATE." 2. a) Motion to adopt proposed Ordinance No. 743. Council Member Oliver moved to adopt proposed Ordinance No, 743. Attorney Cook interjected that Exhibit Three list the two amendments which were discussed at the first reading and should the Council wish to incorporate these amendments they can do so at this time. Council Member Oliver withdrew his motion from the floor. I Vill. NEW BUSINESS CONTINUED. A. Motion to re -appoint Mr. Jerry O'Bannon as a Trustee to the General Employees Pension Fund, term beginning January 1, 2000 and ending December 31, 2001 continued. B. Discuss re -instating Peddlers License with a deposit to allow Temporary Produce Sales on the roadside within the City Limits - Mr. Kirk Walker (Exhibit 3). C. Discuss Solid Waste Collection for vegetation pick-up for Commercial establishments based on Franchise Agreement language and discuss City Utility Billing of Garbage Only Customers (Well Water Users) - Mr. Jeff Sabin, Waste Management (Exhibit 4). JANUARY 18, 2000 REGULAR MEETING PAGE 4 OF 6 827 3 [CCiflri!>_1111TF VOTE KIRK - YEA CHANDLER - YEA MARKHAM - YEA OLIVER - YEA WATFORD - YEA MOTION CARRIED. Mr. Kirk Walker appeared before the City Council requesting that temporary produce stands be permitted within the City Limits with a refun;;able deposit. He stated he understood the Council's reason for not allowing them on city property or right of ways. He wishes to open a temporary one on private property. Attorney Cook commented that the Land Planning Agency (LPA) is currently reviewing the language in the Land Development Regulations (LDR's). The City Council adopted an ordinance prohibiting temporary produce stands and off -premises vehicle sales. The language in the LDR's are not as stringent, therefore, in order to make both documents (Code of Ordinances and LDR's) consistent, the LPA will be making recommendations to the Council to amend the Temporary Structures Sections of the LDR's. The City Council suggested Mr. Walker attend the Land Planning Agency meeting on Tuesday, January 25, 2000 at 7:00 p.m. and submit his recommendations to them. Mr. Walker thanked the Council for their time and information. Mr. Jeff Sabin and Mr. Matt Orr of Waste Management were present to address the Council regarding an issue of vegetation pick-up for Commercial accounts. Mr. Sabin advised the Council of a current problem with the wording of the ordinance and franchise agreement due to revisions in the Florida Statutes, specifically definitions of garbage, trash and vegetation. Mr. Sabin requested permission to meet with Attorney Cook to draft an amendment for Council consideration. The Council instructed Attorney Cook to meeting with Mr. Sabin as requested and bring the matter back to Council. Mr. Sabin also advised the Council regarding a collection issue. There are two hundred accounts that are not being collected for various reasons. Mr. Sabin is working with Mr. Fortner, Executive Director of the Okeechobee Utility Authority, since they are the entity that bills for the solid waste collection accounts for the City. Following a lengthy discussion, the Council instructed Interim City Administrator Thomas to research the feasibility of billing the city residents on their annual tax bill for solid waste pick-up as the County does. • • EXHIBIT 6 Aug 16, 2011 FOURTH AMENDMENT TO FRANCHISE AGREEMENT THIS FOURTH AMENDMENT TO FRANCHISE AGREEMENT is made this day of 2011by and between the CITY OF OKEECHOBEE, FLORIDA, a municipal corporation ("City") and WASTE MANAGEMENT INC. OF FLORIDA, successor by merger to L.P. Sanitation, Inc., ("Contractor"). WITNESSETH WHEREAS, the City and Contractor are parties to that certain Franchise Agreement dated July 7, 1987, which provides for solid waste collection services with the City boundaries (the "Franchise Agreement"); and WHEREAS, the Franchise Agreement has been previously extended and modified; and WHEREAS, the parties desire to extend the term and make additional modifications to the Franchise Agreement. NOW, THEREFORE, in consideration of the mutual covenants contained herein and for other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the parties agree as follows: 1. Term of Franchise. Section 2 of the Franchise Agreement is deleted and replaced with the following: "Subject to the termination rights of the City, this franchise shall remain in full force and effect until September 30, 2017; provided furthermore, this franchise may thereafter be renewed for consecutive five (5) year periods upon the same terms, conditions and limitations imposed hereby, Contractor shall give notice to the City of an intent to extend this Franchise Agreement at the end of the term, which notice shall be delivered to the City by Certified Mail, Return Receipt Requested, not later than one hundred and eighty (180) days prior to termination. For purposes of such notification, the City's address shall be: City Clerk, City of Okeechobee, 55 Southeast 3rd Avenue, Okeechobee, Florida 34974." 2. Annual Review. Section 29, first paragraph, fourth sentence is deleted and replaced with the following: "The new annualized collection portion and non -fuel related component of the rates shall not exceed a cap of 4 % in any year." The following sentence is added to the end of Section 29: "The Contractor waives adjustments for changes in the CPI and the cost of fuel that it might otherwise be entitled to for the period October 1, 2011 to September 30, 2012." 3. All provisions of the Agreement not specifically modified herein shall remain in full force and effect. IN WITNESS WHEREOF, the undersigned set their hands and seals this day of 2011. Attest: Attest: Lane Gamiotea, CMC, City Clerk APPROVED FOR LEGAL SUFFICIENCY: John R. Cook, City Attorney Waste Management Inc. of Florida by: City of Okeechobee, Florida by: James E. Kirk, Mayor • 0 LXHIBIT 7 MEMORANDUM AUG 16, 2011 TO: Brian Whitehall, City Administrator. 1' FROM: Oscar Bermudez, City Engineer SUBJECT: City of Okeechobee Sidewalk Bid No. PW 05-00-07- 11 DATE: August 8, 2011 Mr. Whitehall: Attached find the only proposals we have received for the above project. Lynch Paving Construction Co. presented the only bid; considering that their reputation in this type of work is good, the Engineering Department recommends to the City Council to award the contract to Lynch Paving Construction Co. Inc. CITY OF OKEECHOBEE SIDEWALK REHABILITATION SCHEDULE OF BID ITEMS PW 05-00-07-11 Unit Price Extended Price 1. Unit Price Approximately 5,629 L.F. $16.s0 $ 93,441.40 specifications outlined in bid packet. Please state in words the unit price here. Sixteen Dollars and Sixty Cents Location SE Section SE 4th Street from S Parrott Avenue to Taylor Creek LF 1,701 SE 2° Avenue from SE 6 Street to SE Park 1,423 SW Section SW 11 Avenue from SW 2° Street to SW Park 365 SW 7ih Avenue At SW 15th Street 220 SW 7th Avenue From SW Park Street to SW 2nd Street 220 NE Section NE 6 thAvenue from NE Park Street to NE 6t Street 1700 See Attached maps Contractor Name: _Lynch Paving & Construction Co.,Inc Contractor Address: 503 NW 9th Street Okeechobee, Florida 34972 Signature: Robert P. Gent 73 0 • City Of Okeechobee SIDEWALK REHABILITATION II Bid Opening Company Name and Unit Price August 8, 2011 1:00 P.M. PW 05-00-07-11 Company Unit Price 1. Lynch Paving $ 16.60 2. Posted on August 8, 2011 at 2:00 p.m. To be removed on August 15, 2011 at 2:00 pm. IA51rl w Qf flw� OKEECHOBEE COUNTY LEGISLATIVE DELEGATION 2011 Legislative Session Request to address the Delegation Please type or print legibly Name of person addressing the delegation: _Councilman Dowling R. Watford, Jr. Name of the Organization: City of Okeechobee Contact person: Phone #: Brian Whitehall, City Administrator 863.763.3372 Ext. 212 Address: 55 SE P Avenue, Okeechobee, FL 34974-2903 E-mail address bwhitehall@cityofokeechobee.com Topic of Discussion: • Continue to support the 44inO road project as a high priority -- construction along with the appropriate funding; • Support funding for continuing storm water retrofit project; • Support for continuing designation of the Rural Area of Critical Economic Concern (RACEC); • Advocate voting centers proposed by the Supervisor of Elections where voters may vote at any center rather than the assigned precinct location on election day; • Advocate funding support for the Okeechobee Battlefield Historic State Park; • Legislative Issues. Due to time restraints, you will be given three (3) minutes to address the delegation. Please copy and send us four (4) copies of any literature or documents that you wish to distribute to the member so that we may include it in their packets. The deadline to have the request to speak form and documents in our office is Monday, January 10, 2011. Any documents received after the deadline will not be included in the member's package or the agenda. You may still request to address the delegation members on the day of the meeting by signing a request to speak form when you enter the meeting room, however, it is on a first come first serve basis and providing time will allow it. State Representative Mike Horner, Chairman 323 Pleasant Street Kissimmee, FL. 34741 Office #: 407-943-3077 Fax #: 407-943-3078 e-mail: rose.hernmdez i mvtloridahouse..ao\ FOR OFFICE USE ONLY Local Bill: City of Okeechobee 2011 Legislative Issues • Continued designation of the Rural Area of Critical Economic Concern (RACEC); • Support changes to the CCNA to allow local government to procure professional services on a 'best value basis'; • Continue to support the U.S. 441/S.R. 70 project as a high priority project for maintaining appropriate funding and construction; • Support funding for continuing storm sewer projects in the City —*Commerce Park and * within the City's proper infrastructure improvements; • Support extended term limits for Legislators, oppose State intervention in setting term limits for county and cities as outlined in SJR 300 (all local governments have the ability right now to have a referendum to set term limits; your assistance in this matter may not be necessary); • Oppose proposals that remove costs from your budget that shift the costs to local governments; • Identify and Eliminate, Waive, Delay, or Mitigate Requirements, Regulations, Mandated Criteria, Reports, Studies, or other requirements that are non -critical, have unintended consequences, and result in increased local spending. • Advocate voting centers proposed by the Supervisor of Elections where voters may vote at any center rather than his/her assigned precinct location on Election Day. • Advocate funding support for the Okeechobee Battlefield Historic State Park. • Oppose Unfunded Mandates, pre-emption of Local Government Authority, or other legislation that would be costly or detrimental; • Support adequate funding of the Juvenile Justice System to include diversion, assessment centers, treatment, pre-trial detention and commitment programs; • Support Officer Andrew Widman Act modification of the statute to allow judges to deny bail to violent offenders who are arrested for new law violations; • Support legislation to include texting while driving as a prima facia element of careless driving; • The City supports the County's Legislative issues and concerns and supports the Okeechobee Utility Authority's Eastside Forcemain and Treasure Island Wastewater Projects; • Support Funding for Small County Road Programs - be a priority of the Florida Legislature. o Funding in FY 08-09 for SCRAP and SCOP totaled $75 million; o Funding in FY 09-10 for SCRAP and SCOP totaled $48 million; o Funding in FY 10-11 for SCRAP and SCOP totaled $31.3 million City of Okeechobee 2011 Legislative Project Support & Assistance Request I City of Okeechobee Storm Water Retrofit I As grants or other special funding may become available, we solicit your support of the City of Okeechobee's efforts to support SFWMD storm water efforts along the northern rim of Lake Okeechobee by providing for swale and inlet improvements to reduce the nutrients and volume of runoff entering Taylor Creek and Lake Okeechobee. $650,000 City of Okeechobee 55 SE Third Avenue Okeechobee Florida 863.763.3372 Protection of waters of the State, Northern Everglades Protection Act, via pre -storm water treatment. This project is located in rural area of critical economic concern (RACEC); as designated by the Governor Chapter 288.0656 Reduction of pollutants, phosphorus and nitrogen loads entering State protected waters. Provides for clean, safe waters for residents and public. Improve water quality as per SFWMD. Senator J.D. Alexander, District 17; Senator Joe Negron, District 28 Representative Mike Horner District 79. Representative Steve Perman, District 78 Local Master Plan Contact Information: Note: This should be the key individual that will be contacted by Legislators regarding issue: Tallahassee Government Legislative Representatives: City of Okeechobee: M. Dale Milita — 561.718.2100 Brian Whitehall, City Administrator dmilita(d�c, raieasmith.com 55 SE 3`d Avenue Ken Grimes — 863.559.3809 Okeechobee, FL 34974 kgnmes@craigasmith.com 863.763.3372 Connie Vanassche — 561.512.0089 bhitehall(a)cityofokeechobee.com conniev@craigasmith.com City of Okeechobee 2011 Legislative Support Issue Project 'Title: Intersection of US 441 & SR 70 Improvements Project Description: Provide support to FDDT to maintain US 441 & SR70 as a High Priority in the State High,,vay Construction projects and request support to Federal Highway Program for additional funding. Project Cost: Requester/Recipient: City of Okeechobee 55 SE Third Avenue Okeechobee, Florida 34974 863.763.3372 Supporting State and local statistical information as it relates to Chapter 216.052(1) (service delivery numbers, outcomes, cost/benefit analysis, etc.): This project will assist the State of Florida in maintaining levels of service and to provide for solution to the severe grid -lock during emergency evacuation. This will provide a safe means of evacuation from coastal areas during times of emergency. Identify any existing statute that would be affected and indicate changes; provide a proposal if new legislation is required: Will provide new jabs with Federal Highway dollars and provide highway safety to not only residents of Okeechobee but also to all that travel across Florida via US441 and/or SR70. Member Sponsors -,vho have committed to support this issue: Senator J.D. Alexander, Dist. 17. Senator Joe Negron, Dist. 28 Representative Mike Horner, Dist. 79. Representative Steve Perman, Dist. 78. Legislative committees that would review issue: Transportation State if your project is addressed in a state, region or local plan (i.e., SA'IM, Comprehensive Plan, Local Master Plan, etc.) 5-year Highway Plan Contact Information: Note: This should be the key individual that will be contacted by Legislators regarding issue: Tallahassee Government Services Reps. Dale Milita — 561.718.2100 dmilita a,craigasmith.com Ken Grimes — 863.559.3809 k.uimes@crai,gasmith.com Connie Vanassche — 56I.512.0089 Okeechobee City: Mr. Brian Whitehall, City Administrator bwhitehall@cityofokeechobee.com 863.763.3372 BOARD OF COUNTY COMMISSIONERS OKEECHOBEE COUNTY, FLORIDA RESOLUTION NO.2011-35 A RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS OF OKEECHOBEE COUNTY, FLORIDA; SUPPORTING A REDISTRICTING PLAN WHICH RETAINS INCLUSION IN TWO STATEHOUSE DISTRICTS AND TWO STATE SENATE DISTRICTS; PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, Okeechobee County, Florida is currently included in two State House Districts and two State Senate Districts, as depicted on the maps attached hereto as Exhibit "A" and incorporated herein by reference; and WHEREAS, Okeechobee County is a predominantly rural area, with agricultural concerns; and WHEREAS, the current State House District Plan and the current State Senate District Plan have resulted in representation of Okeechobee County by multiple persons with a strong understanding of rural needs; and WHEREAS, having only one State House Representative or one State Senator for Okeechobee County would weaken the political influence of rural areas like Okeechobee County and shift more power to regions with differing demographics and needs; and WHEREAS, without strong voices from representatives familiar with rural concerns, it is likely that rural concerns could be overrun by large market needs and political powers; and WHEREAS, Okeechobee County has benefitted from being included in two State House Districts and two State Senate Districts. NOW THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF OKEECHOBEE COUNTY, FLORIDA as follows: l . That Okeechobee County, Florida supports a redistricting plan which retains inclusion in two State House Districts and two State Senate Districts, to best serve the interests of Okeechobee County. 2. That this Resolution shall become effective upon adoption. [7000-89180. W PD] APPROVED and ADOPTED this AC day of August, 2011. ATTES--T. - . x,,�� S'Aaron Robertson, C rk BOARD OF COUNTY COMMISSIONERS OKEECHOBEE COUNTY, FLORIDA MARGARET GARRARD HELTON, CHAIRWOMAN BOARD OF COUNTY COMMISSIONERS OKEECHOBEE COUNTY, FLORIDA [7000-89180.WPD] Page 2 of 2 -Malt _r7l tj tj 71 7 %I A -,� ir3 ii;