The URL can be used to link to this page

2011-07-19CITY OF OKEECHOBEE JULY 1 % 2011 REGULAR CITY COUNCIL MEETING SUMMARY OF COUNCIL ACTION 5 8 If PAGE 1 OF 8 II AGENDA III COUNCIL ACTION - DISCUSSION - VOTE II CALL TO ORDER - Mayor Pro-Tempore: July 19, 2011, City Council Regular Meeting; 6:00 p.m. II. OPENING CEREMONIES: Invocation to be given by the Reverend Bruce Simpson of the First United Methodist Church of Our Saviour; Pledge of Allegiance to be led by Mayor Pro Tempore. III. MAYOR, COUNCIL AND STAFF ATTENDANCE - City Clerk. Mayor James E. Kirk Council Member Devin Maxwell Council Member Mike O'Connor Council Member Dowling R. Watford, Jr. Council Member Clayton Williams City Administrator Brian Whitehall City Attorney John R. Cook City Clerk Lane Gamiotea Deputy Clerk Melisa Jahner Police Chief Denny Davis Fire Chief Herb Smith Public Works Director Donnie Robertson IV. PRESENTATIONS AND PROCLAMATIONS - Mayor Pro-Tempore. A. Present a Certificate of Appreciation to Mrs. Pay McCoy In the absence of Mayor Kirk, Council Member Watford will be serving as Mayor Pro-Tempore and called the July 19, 2011, Regular City Council Meeting to order at 6:00 p.m. In the absence of Pastor Simpson, the invocation was offered by the Very Reverend Edward Weiss of Church of Our Saviour; the Pledge was led by Mayor Pro-Tem Watford. City Clerk Gamiotea called the roll: Absent Present Present Present (serving as Mayor Pro-Tempore) Present Present Present Present Absent Absent (Major Peterson was present) Present Present Mrs. McCoy graciously accepted a framed Distinguished Service Award which read: "Office of Mayor, Distinguished Service Award, presented to Pat McCoy, In recognition of your service during the opening ceremonies of the 2011 Florida City Clerks Annual Conference. Representing the City was above and beyond the call of duty and greatly appreciated. " She thanked the Council and Clerk Gamiotea for the recognition, and stated she thought it to be an honor to be asked to sing the National Anthem at a State meeting and represent Okeechobee. 11 585 JULY 19, 2011 - REGULAR MEETING - PAGE 2 OF 8 AGENDA IV. PRESENTATIONS AND PROCLAMATIONS CONTINUED. B. Present a Certificate of Appreciation to Father Edward Weiss. V. MINUTES - City Clerk. A. Motion to dispense with the reading and approve the Summary of Council Action for the June 21, 2011 Regular Meeting - City Clerk VI. WARRANT REGISTER - City Administrator. A. Motion to approve the June 2011 Warrant Register: General Fund................................$408,773.11 Public Facilities Improvement Fund ..... I ......... $ 55,713.17 Capital Improvement Projects Fund -Vehicles ....... $ 26,707.09 VII. AGENDA - Mayor Pro-Tempore. A. Requests for the addition, deferral or withdrawal of items on today's agenda. COUNCIL ACTION - DISCUSSION - VOTE Father Edward graciously accepted a framed Distinguished Service Award which read: "Office of Mayor, Distinguished Service Award, presented to Reverend Dr. Edward Weiss, In recognition of your service during the opening ceremonies of the 2011 Florida City Clerks Annual conference. Representing the City was above and beyond the call of duty and greatly appreciated." He thanked the Council on behalf of the Ministerial Association to be able to open public meetings with prayer and applauded State Associations that still recognize the need as it is very rare in this day and time. Council Member Williams moved to dispense with the reading and approve the Summary of Council Action for the June 21, 2011 Regular Meeting; seconded by Council Member O'Connor There was no discussion on this item. KIRK - ABSENT MAXWELL - YEA O'CONNOR - YEA WATFORD - YEA WILLIAMS - YEA MOTION CARRIED. Council Member Williams moved to approve the June 2011 Warrant Register, in the amounts: General Fund, four hundred eight thousand, seven hundred seventy-three dollars and eleven cents ($408,773.11); Public Facility Improvement Fund, fifty-five thousand, seven hundred thirteen dollars and seventeen cents ($55,713.17); Capital Improvements Projects Vehicles Fund, twenty-six thousand, seven hundred seven dollars and nine cents ($26,707.09); seconded by Council Member O'Connor. There was a brief discussion on this item. KIRK - ABSENT MAXWELL - YEA O'CONNOR - YEA WATFORD - YEA WILLIAMS - YEA MOTION CARRIED. Mayor Pro-Tem Watford asked whether there were any requests for the addition, deferral or withdrawal of items on today's agenda. There were none. rlqffwjrm JULY 19, 2011 - REGULAR MEETING - PAGE 3 OF 8 AGENDA Vill. OPEN PUBLIC HEARING - Mayor Pro-Tempore. COUNCIL ACTION - DISCUSSION - VOTE MAYOR PRO-TEM WATFORD OPENED THE PUBLIC HEARING AT 6:09 P.M. A. 1. a) Motion to adopt proposed Resolution No. 11-06 regarding the Council Member O'Connor moved to adopt proposed Resolution No. 11-06 regarding the preliminary rate assessment preliminary rate assessment of Solid Waste Collection and Disposal of Solid Waste Collection and Disposal Services; seconded by Council Member Maxwell. Services - City Attorney (Exhibit 1). b) Public comments and discussion. Attorney Cook read proposed Resolution No. 11-06 by title only as follows: "A PRELIMINARY RATE RESOLUTION OF THE CITY OF OKEECHOBEE, FLORIDA PURSUANT TO THE SECTION 2.08, ORDINANCE NO. 784 RELATING TO THE PROVISION OFSOLID WASTE COLLECTIONAND DISPOSAL SERVICES; SETTING FORTH A BRIEF DESCRIPTION OF SOLID WASTE SERVICES PROVIDED; DETERMINING THE SOLID WASTE ASSESSED COSTFOR THE UPCOMING FISCAL YEAR; ESTABLISHING THEESTIMA TEDASSESSMENTRATE FOR THE UPCOMING FISCAL YEAR; AUTHORIZING AND SETTING A PUBLIC HEARING TO CONSIDER COMMENTS FROM THE PUBLIC CONCERNING ADOPTION OFANANNUAL RATE RESOLUTION; DIRECTING THE CITYADMINISTRA TOR TO UPDATE THE ASSESSMENT ROLL; AND TO PROVIDE NECESSARY NOTICE THEREOF TO AFFECTED LANDOWNERS IN THE CITY OF OKEECHOBEE; PROVIDING FOR SEVERABILITY; PROVIDING FOR AN EFFECTIVE DATE." Mayor Pro-Tem Watford asked whether there were any questions or comments from the public. There were none. The floor was then opened to Staff and Council. Administrator Whitehall explained that the rates presented in Exhibits 1 and 2 reflects a 3.6 percent Consumer Price Index (CPI) increase as set out in the existing contract with Waste Management. Commercial rates would increase approximately 4.5 to 5.3 percent. However, prior to the Council Meeting, Staff has been negotiating with Waste Management for any type of rate reduction. The compromise between Staff and Waste Management's proposal to present is holding the rates with no increase of any kind whatsoever, extend the current contract (which expires September 30, 2014) for three additional years and change the future CPI cap. The percentage has not been settled as yet. Mr. Craig Ahaul and Mr. Gary Brpswell of Waste Management were present to address any questions. Mr. Ahaul addressed the Council's questions that this proposal was acceptable to Waste Management and added that they will not request a two-year CPI increase next year, it will be as though all rate components, residential and commercial are frozen for one year, and he would be willing to hear the Council's opinions on the increase in the future CPI. Council Member Williams noted he did not like the contract with the built-in CPI. Council and Staff then briefly discussed the pros and cons of having a CPI built into the contract. The consensus is change the CPI cap to 4 percent, originally Waste Management was asking for 7.5 percent and the City began with 3.5 percent. 587 JULY 19, 2011 - REGULAR MEETING - PAGE 4 OF 8 E AGENDA IFCOUNCIL ACTION - DISCUSSION - VOTE Vill. PUBLIC HEARING CONTINUED. A.1. b) Public comments and discussion on the motion to adopt proposed Council Member O'Connor moved to amend the motion to adopt proposed Resolution No.11-06, amending Section 4 Solid Waste Assessed costs and estimated rates, change the Fiscal Year estimated sum from Resolution No. 11-06 regarding the preliminary rate assessment of $403,336.92 to 389,210.64 and the apportioned estimated annual sum from $229.56 to $221.52; seconded by Solid Waste Collection and Disposal Services continued. Council Member Maxwell. VOTE ON MOTION TO AMEND KIRK - ABSENT MAXWELL - YEA O'CONNOR - YEA WATFORD - YEA WILLIAMS - YEA MOTION TO AMEND CARRIED. Amending the proposed Resolution reflects a freeze in residential collection rates. However, the contract will have to be amended to reflect the freeze in commercial collection rates, change in the CPI cap and contract extension. An amended contract will be presented at the next regular meeting for Council consideration. c) Vote on motion. VOTE ON MOTION AS AMENDED KIRK - ABSENT MAXWELL - YEA O'CONNOR - YEA WATFORD - YEA WILLIAMS - YEA MOTION CARRIED AS AMENDED. B.1. a) Motion to adopt proposed Resolution No. 11-07 regarding the Council Member O'Connor moved to adopt proposed Resolution No. 11-07 regarding the preliminary rate assessment preliminary rate assessment of Solid Waste Collection and Disposal of Solid Waste Collection and Disposal Services; seconded by Council Member Williams. Services (Exhibit 2). b) Public comments and discussion. Attorney Cook read proposed Resolution No. 11-07 by title only as follows: "A RESOLUTION OF THE CITY OF OKEECHOBEE, FLORIDA, RELATING TO THE PROVISION OF SOLID WASTE COLLECTION AND DISPOSAL SERVICES; CONTINUING IMPOSITION OF THE SOLID WASTE COLLECTION ASSESSMENT PREVIOUSLY ESTABLISHED BY RESOLUTION 01-08; ADOPTING THE ANNUAL RATE RESOLUTION AS PERMITTED BY ORDINANCE 784 FOR FISCAL YEAR 2011-2012; APPROVING THE PRELIMINARY RATE RESOLUTION; AND CERTIFYING THE SOLID WASTE ASSESSMENT ROLL AS AUTHORIZED BY FLORIDA STATUTES 197.3632(4)(5) AS NECESSARY UNDER FLORIDA STATUTES 197.3632; PROVIDING FOR PUBLIC HEARING AND COMMENT; PROVIDING FOR SEVERABILITY; PROVIDING FOR AN EFFECTIVE DATE." Council Member O'Connor moved to amend the motion to adopt proposed Resolution No. 11-07 amending Section 3 Solid Waste Collection and Annual Assessment Roll, paragraph b, second sentence, change the solid waste collection and disposal assessment from $403,336.92 to $389,210.64 and amend Appendix A as appropriate; seconded by Council Member Williams. JULY 19, 2011 - REGULAR MEETING - PAGE 5 OF 8 II AGENDA III COUNCIL ACTION - DISCUSSION - VOTE II VIII. PUBLIC HEARING CONTINUED. B.1. b) Public comments and discussion on the motion to adopt proposed VOTE ON MOTION TO AMEND Resolution No. 11-07 regarding the preliminary rate assessment of KIRK - ABSENT MAXWELL - YEA O'CONNOR - YEA Solid Waste Collection and Disposal Services continued, I WATFORD - YEA WILLIAMS - YEA MOTION TO AMEND CARRIED. c) Vote on motion. CLOSE PUBLIC HEARING - Mayor Pro Tempore. IX. NEW BUSINESS. A. Motion to adopt proposed Resolution No. 11-08 amending Fees for Public Records and Reports - City Attorney (Exhibit 3). B. Consider use of City property located at the Southeast corner of the intersection of SE 6`h Avenue and SE 71' Street for a Kiwanis event - J.D. Mixon VOTE ON MOTION AS AMENDED KIRK - ABSENT MAXWELL - YEA O'CONNOR - YEA WATFORD - YEA WILLIAMS - YEA MAYOR PRO-TEM WATFORD CLOSED THE PUBLIC HEARING AT 6:44 P.M. MOTION CARRIED AS AMENDED. Council Member Williams moved to adopt proposed Resolution No. 11-08 amending Fees for Public Records and Reports; seconded by Council Member O'Connor. Attorney Cook read proposed Resolution No. 11-08 by title only as follows: "A RESOLUTION OF THE CITY OF OKEECHOBEE, FLORIDA, AMENDING RESOLUTION NO. 09-05 BY REVISING CITY FEES FOR PUBLIC RECORDS REQUESTS AND REPORTS AS SET OUT IN THE CODE OF ORDINANCES AS APPENDIX G; PROVIDING FOR SEVERABILITY; AND PROVIDING AN EFFECTIVE DATE." The only fee changing is the per copy for crash report from $2.00 to $10.Q0, as allowed by Florida Statute 321.23(2)(a). VOTE KIRK - ABSENT MAXWELL - YEA O'CONNOR - YEA WATFORD - YEA WILLIAMS - YEA MOTION CARRIED. Mr. J.D. Mixon requested the use of City property located along Taylor Creek and located at the Southeast corner of Southeast 6`h Avenue and 7" Street to host a Kiwanis Adam Bryant Minimal Regatta. The event will be used to raise funds for the Adam Bryant Memorial Scholarship Fund, which is awarded to Okeechobee High School graduates. W JULY 19, 2011 - REGULAR MEETING - PAGE 6 OF 8 fl 1 II AGENDA III COUNCIL ACTION - DISCUSSION - VOTE II IX. NEW BUSINESS CONTINUED. B. Consider use of City property located at the Southeast corner of the intersection of SE 61h Avenue and SE 7'h Street for a Kiwanis event continued. C. Mid -year report from Chamber of Commerce of Okeechobee County/Business Development Board - Brian Cartland, Executive Director (Exhibit 4). Adam Bryant was a past Key Club member and son of Past Kiwanis Lieutenant Governor, Okeechobee County Judge Jerry Bryant. The event will utilize City property as well as Taylor Creek to conduct the boat race. Participants will enter the event, pay their event fee, and receive materials to build a boat. On the day of the event, the boats will be brought to the sight and judged on their design. Several heats will be held in order to have a winner. Awards will be given for best design, fastest and fastest to sink. Both the Florida Fish and Wildlife Officers and Okeechobee County Sheriff's Search and Rescue have agreed to participate with security and boat traffic along Taylor Creek. The date of the event has not been determined, the plans are to conduct it in September. There will be tents set up for the contestants, and temporary bleachers for seating. Parking will be an issue and he is pursuing additional nearby parking. Council Member O'Connor moved to approve the use of the City property (as noted above) for the Adam Bryant Minimal Regatta event, (Council noted that Mr. Mixon would still need to complete a Tem oraryUse (Special Events) Permit and meetthe necessary requirements within the permit); seconded by Council Member Williams. For the record, Council Members Watford, Williams and Maxwell noted they are active members of the Kiwanis Club. KIRK - ABSENT MAXWELL - YEA O'CONNOR - YEA WATFORD - YEA WILLIAMS - YEA MOTION CARRIED. Mr. Brian Cartland distributed copies of the power point presentation he gave which included a list of accomplishments to date by the Chamberof Commerce of Okeechobee County/Business Development Board. In January, the separated from Okeechobee Main Street (as planned) and completed their 501(c)(6) designation. They have grown from 30 to over 70 members without an official membership drive, and are now developing a volunteer base and committee structure for Business Development, Business Advocacy (relating to legislative issues), Fiduciary, Membership and Marketing and Events. Finally, the office was relocated for easier public access downstairs. Successful projects they have assisted in are Applebee's Restaurant, La Granja Restaurant, Center State Bank, Family Dollar, Buxton Seawinds Funeral Home, Bass Okeechobee Funeral Home, OK Corral Gun Club, Toni's Chic Boutique, Total Roadside Service and LS9. A list of pending and new projects were given which have the potential of creating 389 jobs and an approximate capital investment of $69,905,000.00. As far as the direction this organization is taking, Mr. Cartland advised they will continue helping existing businesses forjob creation by expansion and relocation prospects; market Okeechobee as a business destination and attend site selector conference in mid -September. No official action was necessary for this item. The Council thanked Mr. Cartland for his update and wished him continued success. 6)yo JULY 19, 2011 - REGULAR MEETING - PAGE f OF B II AGENDA III COUNCIL ACTION - DISCUSSION - VOTE II IX. NEW BUSINESS CONTINUED. D. Discussion with City -Appointed Okeechobee Utility Authority Board Members Steve Nelson, Frank Irby, and Jeff Fadley - City Administrator, E. Motion to approve Group Health Insurance Renewal - City Administrator (Exhibit 5). F. Motion to approve the 2011-2012 Tentative Budget Preparation and Millage Calendar - City Administrator (Exhibit 6). Upon the request of the Council, City appointed Okeechobee Utility Authority (OUA) Board Members were present to give updates on the current progress of the OUA. Executive Director Hayford was in attendance as well. Mr. Steve Nelson addressed most of the questions by Council and reported the proposed budget process as well as water/wastewater rates. The OUA is in sound financial condition. They are not proposing any rate increases for the coming Fiscal Year. The largest outstanding project is the South Florida Water Management permit. There is plenty of capacity for continued growth at both the water and wastewater plants. The Council thanked the board members for their time and service to this organization. It's obvious they have the best interest of the community at heart. There was not official action take on this item. Council Member O'Connor moved to approve Group Health Insurance Renewal for the 3748 Plan; seconded by Council Member Williams. There was a brief discussion on this item. VOTE KIRK - ABSENT MAXWELL - YEA O'CONNOR - YEA WATFORD - YEA WILLIAMS - YEA MOTION CARRIED. Council Member O'Connor moved to approve the staff recommendation and set advertising for the 2011- 2012 Fiscal Year Tentative millage rate of 7.9474; seconded by Council Member Williams. KIRK - ABSENT WATFORD - YEA MAXWELL - YEA WILLIAMS - YEA O'CONNOR - YEA MOTION CARRIED. Council Member Williams moved to set the 2011 Budget Workshops for August 16 and August 30 (should it be needed) at 5:00 p.m., the first Budget Hearing for September 6 and the final Budget Hearing for adoption on September 20, both at 6:00 p.m.; seconded by Council Member O'Connor. VOTE KIRK - ABSENT MAXWELL - YEA O'CONNOR - YEA WATFORD - YEA WILLIAMS - YEA MOTION CARRIED. s 9 it JULY 19, 2011 - REGULAR MEETING - PAGE 8 OF 8 AGENDA X. ADJOURN MEETING - Mayor. Please take notice and be advised that when a person decides to appeal any decision made by the City Council with respect to any matter considered at this meeting, he/she may need to insure that a verbatim record of the proceeding is made, which record includes the testimony and evidence upon which the appeal is to be based. City Clerk media are for the sole purpose of backup for official records of the Clerk. ATTEST: 'bowling R. Watford, Jr, Nior Pro-Tempore Lane Ga , iotea, CMC, Tity Clerk COUNCIL ACTION - DISCUSSION - VOTE There being no further discussion nor items on the agenda, Mayor Pro-Tem Watford adjourned the Regular Meeting at 8:25 p.m. The next regular scheduled meeting is August 16, 2011 at 5:00 p.m. J CITY OF OKEECHOBEE JULY 19,2011 REGULAR CITY COUNCIL MEETING HANDWRITTEN MINUTES - �(_ I. CALL TO ORDER - Mayor 4 CI Zm�: Wa:Wb at � July 19, 2011, City Council Regular Meeting, at - p.m. II. OPENING CEREMONIES: JQq� bq "I)r. Wetis,5; Invocation given by the dd Bnwlaa Sim s Methedist��, Pledge of Allegiance led by Mayor RID T( rKQQ6-(bd . Ill. MAYOR, COUNCIL AND STAFF ATTENDANCE - City Clerk. Mayor James E. Kirk - Absent Council Member Devin Maxwell - PreSkr Council Member Mike O'Connor - Council Member Dowling R. Watford, Jr. - PrtSak� Council Member Clayton Williams,- 0rk.<_,,Q v- City Administrator Brian Whitehall - Pc e sk,&A City Attorney John R. Cook f(e, sv(_� City Clerk Lane Gamiotea - Piz' Deputy Clerk Melisa Jahner - Ab&j3L Police Chief Denny Davis -Absent MOLT,( IPQ:4tCS0. Fire Chief Herb Smith - Are aoot Public Works Director Donnie Robertson - P(ta'11A IV. PRESENTATIONS AND PROCLAMATIONS - Mayorf PmTe j*cve., A. Present a Certificate of Appreciation to Mrs. Pay McCoy. Mrs. McCoy graciously accepted a framed Certificate of Appreciation, which read: "." B. Present a Certificate of Appreciation to Father Edward Weiss. Father Edward graciously accepted a framed Certificate of Appreciation, which read: "." V. MINUTES - City Clerk A. Council Member P�. moved to dispense with the reading and approve the Summary of Council Action for the June 21, 2011 Regular Meeting; seconded by Council Member Ad-L. VOTE KIRK -SEA MAXWELL - YEA O'CON __ --UA WATFORD - YEA WILLIAMS - YEA OTION CARRIED. VI. WARRANT REGISTER - City Administrator. A. Council Member_ moved to approve the May 2011 Warrant Register, in the amounts: General Fund, four hundred eight thousand, seven hundred seventy-three dollars and eleven cents ($408,773.11); Public Facility Improvement Fund, fifty-five thousand, seven hundred thirteen dollars and seventeen cents ($55,713.17); Capital Improvements Projects Vehicles Fund, twenty-six thousand, seven hundred seven dollars and nine cents ($26,707.09); seconded by Council Member _ff). KIRK - YE* MAXWELL - YEA O'CONNOR - YEA WATFORD - YEA WILLIAMS - YEA ION CARR VII. AGENDA - Mayor Pro-Tempore. A. Mayor Kirk asked whether there were any requests for the addition, deferral or withdrawal of items on today's agenda? pt TC rk ` � Vill. MAYOR !"_ `OPENED THE PUBLIC HEARING FOR ADOPTION OF RESOLUTIONS AT 6.0 P.M. A. 1. a) Council Member MO moved to adopt proposed Resolution No. 11-06 regarding the preliminary rate assessment of Solid Waste Collection and Disposal Services - City Attorney (Exhibit 1); seconded by Council Member LM . b) Public comments and discussion. C4 j0�� AT' le of proposed Resolution No. 11-06:"APRELIM1NARYRATERESOLUTIONOFTHECITYOFOKEECHOBEE, FLORIDA PURSUANT TO THE SECTION 2.08, ORDINANCE NO.784 RELATING TO THE PROVISION OF SOLID WASTE COLLECTIONAND DISPOSAL SERVICES; SETTING FORTHA BRIEF DESCRIPTION OF SOLID WASTE SERVICES PROVIDED; DETERMINING THE SOLID WASTE ASSESSED COST FOR THE UPCOMING FISCAL YEAR; ESTABLISHING THE ESTIMATED ASSESSMENT RATE FOR THE UPCOMING FISCAL YEAR; AUTHORIZING AND SETTING A PUBLIC HEARING TO CONSIDER COMMENTS FROM THE PUBLIC CONCERNING ADOPTION OF AN ANNUAL RATE RESOLUTION; DIRECTING THE CITY ADMINISTRA TOR TO UPDATE THE ASSESSMENT ROLL; AND TO PROVIDE NECESSARY NOTICE THEREOF TO AFFECTED LANDOWNERS IN THE CITY OF OKEECHOBEE, PROVIDING FOR SEVERABILITY; PROVIDING FOR AN EFFECTIVE DATE." Jqt, LO (� 1- aton M ck 0 wl�l au 4 CL Vatu UA(a-LA T5 -5-31t Ul �0 c, J 6 i'lo al-40 5 q(( I 1 IF =11M. w=1 . IN wx w ME Awl! 610"' AGWA u-9 J Ur 7�)Orx-q- t" V Ll u A Aluc I'l k-.Lv /t ab -oA CAAWO'k -016 u C) Vote on motion, VOTE KIRK - YU AV WATFORD - YEA MAXWELL - YEA WILLIAMS - YEA O'CONNOR - YEA 69-0 • SCk- �_C, LU UUI,)VLAJ t�� too OT Lp la� 4V Ly ty) M, bcoi IAGap; �glq,vm /�ncr)4,f- 7 ./t 5( 4 %, w)) ow a hkD4 st t� i�,6 (1- 41 .a �J, olad �c4 c w N 61 C'n -+c O'N-0-P C( �/j mo it d �54w, &MM 0 Ll� B. 1. a) Council member I'M — moved to adopt proposed Resolution No. 11-07 regarding the preliminary rate assessment of Solid Waste Collection and Disposal Services (Exhibit 2); seconded by Council Member b) Public comments and discussion. tMitle A of proposed Resolution No. 11-0 -."A RESOLUTION OF THE CITY OF OKEECHOBEE, FLORIDA, RELATING TO THE PROVISION OF SOLID WASTE COLLECTION AND DISPOSAL SERVICES; CONTINUING IMPOSITION OF THE SOLID WASTE COLLECTION ASSESSMENT PREVIOUSLY ESTABLISHED BY RESOLUTION 01-08; ADOPTING THE ANNUAL RATE RESOLUTION AS PERMITTED BY ORDINANCE 784 FOR FISCAL YEAR 2011-2012; APPROVING THE PRELIMINARY RATE RESOLUTION; AND CERTIFYING THE SOLID WASTE ASSESSMENT ROLL AS AUTHORIZED BY FLORIDA STATUTES 197.3632(4)(5) AS NECESSARY UNDER FLORIDA STATUTES 197.3632; PROVIDING FOR PUBLIC HEARING AND COMMENT; PROVIDING FOR SEVERABILITY; PROVIDING FOR AN EFFECTIVE DATE." pt,( wk �- - u& 9 . c C) Vote on motion. KIRK - YeA I MAXWELL - YEA O'CONNOR - YEA_ WATFORD - YEA WILLIAMS - YEA MOTION 9ARRIED. MAYOR � CLOSE PUBLIC HEARING AT P.M. IX. NEW BUSINESS. �c A. Council Member moved to adopt proposed Resolution No. 11-08 amending Fees for Public Records and Reports - City Attorney (Exhibit 3); seconded by Council Member %P. "A RESOLUTION OF THE CITY OF OKEECHOBEE, FLORIDA, AMENDING RESOLUTION NO. 09-05 BY REVISING CITY FEES FOR PUBLIC RECORDS REQUESTS AND REPORTS AS SET OUT IN THE CODE OF ORDINANCES AS APPENDIX G; PROVIDING FOR SEVERABILITY; AND PROVIDING AN EFFECTIVE DATE." VOTE KIRK -IA WQIA MAXWELL - YEA O'CONNOR - YEA WATFORD - YEA WILLIAMS - YEA TION�ARRIED '� .._ .__._., B. Consider use of City property located at the Southeast corner of the intersection of SE 61h Avenue and SE 71h Street for a Kiwanis event - J.D. Mixon aIhI N CA 4�(UA*_Ay �Lcwooh.) f ca kt M, 1 f 1 5-, °u. m ri 1 c��r� u ni cl of tnfAn ( end / 0 U ) KIRK -w {�Q�{ MAXWELL - YEA O'C _ - YEA WATFORD -YEA WILLIAMS -YEA OTION CAR D. C. Mid -year report from Chamber of Commerce of Okeechobee County/Business Development Board - Brian Cartland, Executive Director (Exhibit 4). M_ 11 4 LU WX I k U ,M ( ;lid , Y N EU "17) ,9f #A 0d gau i.,�w 0 0 U7 D. Discussion with City -Appointed Okeechobee Utility Authority Board Members Steve Nelson, Frank Irby, and Jeff Fadley - City Administrator r, f C) A - ; I I A i 1 'I A C1 Al V � ITA If) 11 2 4 F[ UTWI j IF PKI 1D G., \w•) r� c� crt� I g I (, G.Phcuija- uy u1--{- wki 4c avuy, , Ise f cap} -tam e-o- 1 � � r OOvu<.,wcd Oh thL1 0-4 JOILI(, U)04 'f�) mW 006 rno) `1 0�. jDt 4t mc' Aa Il ato cja4l It sic � Ecww h ! � o. ( 6 Ts 4 1 WCvv�- ITuX ( G- Gp.J JQ'b hC" d `Owe \HQ LNI , 4 rn�) �,l ruL �cd pAo64 rv,�,, n LT�, Opal lDte,� Aa do (, Lu COA (� our Vh ham s e how *6) . VOW) o�Ytxx lSSu (S C� n,Q- - /rCTU cNerg 0IQ-G-vwl taof owo au MXD, PP66 &,A/ atl� k 80- /--1 kX,4Nke, "I( 0 ely,� - ,gypmlu � bioce JL �6 Jdaa y, E. Council Member MO moved to ap �� 4t 57N P IV) prove Group Health Insurance Renewal - City Administrator (Exhibit 5); seconded by Council Member 4 0 �)Dcd u:4 (Yom i)atc q u U 69 %ro-oua) � t I '-' at �kt I al(_( W�uu 0A 1MVt ' VOTE KIRK -60 (A bfV*�- MAXWELL - YEA O'CONNOR - YEA WATFORD - YEA WILLIAMS - YEA F. Motion to approve the 2011-2012 Tentative Budget Preparation and Millage Calendar - City Administrator (Exhibit 6). \-OndA-O- - UPOIA11A �)[Oj6 adUeAh Si 19 q 7V V 1j k (ItA A n 0 AA-4 I,, AAA"%. , i tAA Df'V%nAA il t h'- li r r A . M KIRK - WATFORD - YEA q MAXWELL - YEA WILLIAMS - YEA I X. ADJOURN MEETING - Mayor. ftj There being no further items on the agenda, Mayor- Lk-10-kil, adjourned the meeting a0 p.m. The next meeting will be - Iq i fiD 2011 at 6:00 p.m. 1j — • NDEPENDENT- MWa.S►PAPERS OKEECHOBEE NEWS STATE OF FLORIDA COUNTY OF OKEECHOBEE 107 S.W. 17th Street, Suite D, Okeechobee, FL 34974 Before the undersigned authority personally appeared Tom Byrd, who on oath says he is Publisher of the Okeechobee News, a three times a week Newspaper published at Okeechobee, in Okeechobee County, Florida, that the attached copy of advertisement being a in the matter of in the 19th Judicial District of the Circuit Court of Okeechobee County, Florida, was published in said newspaper in the issues of----____-- .-------_------------.-----_—__-_ Affiant further says that the said Okeechobee :News is a newspaper published at Okeechobee, in said Okeechobee County, Florida, and that said newspaper has heretofore been published continuously in said Okeechobee County, Florida each week and has been entered as second class mail matter at the post office in Okeechobee, in said Okeechobee County, Florida, for a period of one year next preceding the first publication of the attached copy of advertisement, and affiant fur- ther says that she has neither paid nor promised any person, firm or corporation any discount, rebate, com- mission or refund for the purpose of securing this advertisement for publication in the said newspaper. G! G Toni Byrd._.. Sworn to and subscribed before me this _-C--t , _ .-day AD Notary Public, State of Florida at Large #Angie Bridge Commission #DD77971S Expires: APR. 20, 2012 TTiRU AT1 ANiiC BONi)LNO CO., INC. (863) 763-3134 NOTICE IS HEMY GIVEN that the City Council of the City of Oi ,e will meet in Pluiar Session on Tuesday, 3uip 19 2011 a m., at Oily Hall SS-5E 3rd Ave, Rm 200, Okeeclrobee,londa. rfhr invited and encou to attend, - PLEASE TAKE NOTi-CE AND BE ADVISED that no stenographic reco railed axxt reporter Will be made of the foregoing meeting. Accp �y herein will be responsible for who may seek to appeal verbatim record of thethe 0t and evidence at said meeting upon which any appeal is to be .ase contact City Administration at 863-763-3372, or website www. echobee.com, to obtain a copy of the agenda. In accordance with the Americans with Disabilities Act (ADA) of 19 ns rlh,,�g special accommodation to participate in this proceeding ntact tha C ty Clerk's Office at 863-763-3372 Tnr assistance. James E. Kick, Mayor Lane Gamlptea, CMC, City Clerk n U CITY OF OKEECHOBEE JuLY 19, 2011 REGULAR CITY COUNCIL MEETING OFFICIAL AGENDA PAGE 1 OF 3 I. CALL TO ORDER - Mayor Pro Tempore: July 19, 2011, City Council Regular Meeting, 6:00 p.m. II. OPENING CEREMONIES: Invocation given by Rev. Bruce Simpson, First United Methodist Church; Pledge of Allegiance led by Mayor Pro-Tempore III. MAYOR, COUNCIL MEMBERS, AND STAFF ATTENDANCE - City Clerk Mayor James E. Kirk Council Member Devin Maxwell Council Member Mike O'Connor Council Member Dowling R. Watford, Jr. Council Member Clayton Williams • City Administrator Brian Whitehall City Attorney John R. Cook City Clerk Lane Gamiotea Deputy Clerk Melisa Jahner Police Chief Denny Davis Fire Chief Herb Smith Public Works Director Donnie Robertson IV. PRESENTATIONS AND PROCLAMATIONS - Mayor Pro Tempore A. Present a Certificate of Appreciation to Mrs. Pat McCoy. B. Present a Certificate of Appreciation to Rev. Edward Weiss. 2011 PACE 2 of 3 V. MINUTES - City Clerk A. Motion to dispense with the reading and approve the Summary of Council Action for the June 21, 2011 Regular Meeting - City Clerk. VI. WARRANT REGISTER - City Administrator. A. Motion to approve the June 2011 Warrant Register. General Fund $408,773.11 Public Facilities Fund $ 55,713.17 Capital Project Vehicles Fund $ 26,707.09 VII. AGENDA - Mayor Pro Tempore A. Requests for the addition, deferral or withdrawal of items on today's agenda. Vill. OPEN PUBLIC HEARING FOR ADOPTION OF RESOLUTIONS - Mayor Pro Tempore A.1.a) Motion to adopt proposed Resolution No. 11-06 regarding the provision of Solid Waste Collection and Disposal Services - City Attorney (Exhibit 1). b) Public comments and discussion. c) Vote on motion. B.1.a) Motion to adopt proposed Resolution No. 11-07 regarding the preliminary rate assessment of Solid Waste Collection and Disposal Services (Exhibit 2). b) Public comments and discussion. c) Vote on motion. CLOSE PUBLIC HEARING. 19, 2011 PACE 3 OF 3 IX. NEW BUSINESS. A. Motion to adopt proposed Resolution No. 11-08 amending Fees for Public Records and Reports - City Attorney (Exhibit 3). B. Consider use of City property located at the Southeast corner of the intersection of SE 6' Avenue and SE 7' Street for a Kiwanis event - J.D. Mixon C. Mid -year report from Chamber of Commerce of Okeechobee County/Business Development Board - Brian Cartland, Executive Director (Exhibit 4). D. Discussion with City -Appointed Okeechobee Utility Authority Board Members Steve Nelson, Frank Irby, and Jeff Fadley - City Administrator E. Motion to approve Group Health Insurance Renewal - City Administrator (Exhibit 5). F. Motion to approve the 2011-2012 Tentative Budget Preparation and Millage Calendar - City Administrator (Exhibit 6). X. ADJOURN MEETING. PLEASE TAKE NOTICE AND BE ADVISED that if any person desires to appeal any decision made by the City Council with respect to any matter considered at this proceeding, such interested person will need a record of the proceedings, and for such purpose may need to ensure a verbatim record of the proceedings, which record includes the testimony and evidence upon which the appeal is to be based. City Clerk media is for the sole purpose of backup for official records of the Clerk liEft NoII,LII!ll,ll, 0 9 NDEPENE NEWSPAPERS OKEECHOBEE NEWS STATE OF FLORIDA COUNTY OF OKEECHOBEE 107 S.W I7th St-1, Suite U, Oke,c! b-, FL 34974 Before the undersigned authority personally appeared Tom Byrd, who on oath says he is Publisher of the Okeechobee News, a three times a week Newspaper published at Okeechobee, in Okeechobee County, Florida, that the attached copy of advertisement being a in the matter of in the 19th Judicial District of the Circuit Court of Okeechobee County, Florida, was published in said newspaper in the issues of _. —_ ___--.-. _..___ _ Affiant further says that the said Okeechobee News is a newspaper published at Okeechobee, in said Okeechobee County, Florida, and that said newspaper has heretofore been published continuously in said Okeechobee County, Florida each week and has been entered as second class mail matter at the post office in Okeechobee, in said Okeechobee County, Florida, for a period of one year next preceding the first publication of the attached copy of advertisement, and affiant fur- ther says that she has neither paid nor promised any person, firm or corporation any discount, rebate, com- mission or refund for the purpose of securing this advertisement for publication in the said newspaper, 1 Tom Byrd Sword to and subscribes{ before me this �., day of .i— I z1c_ AT) I Notary Public, State of Florida at Large v NOT PUBLIC-STAFEO)*>7i7 R7 i' ,r"""k Angie Bri ges ICommission #DD779718 V Expires: APR. 20, 2012 130"91) rttav A11,F M9 soxotxc Co., INC, (863) 763-3134 PURSUANT TO FLORIDA STATUTES 197,3632, NOTICE IS HEREBY GIVEN by the City Council of the City of Okeechobee, Florida, will conduct a public heating to consider continuing the imposition of annual solid waste collection spacial assessments for the provision of residen- tial solid waste collection and disposal services within the incorporated area of the City of Okeechobee, Florida. The hearing will be held at 6:00 p.m., or as soon thereafter as possible, on Tuesday, July 19, 2011 in the Council Chambers, City Hall, 55 SE 3rd Avenue, Okeechobee, Florida, for the purpose of receiving public comment on the proposed assessments. An affected property owners have a right to appear at the hearing and to file written objections with the City Council within twenty (20) days of this notice. If a person decides to appeal any decision made by the City Council with respect to any matter considered at the hearing, such person will need to ensure that a verbatim record of the proceedings is made, including the testimony and evidence upon which the appeal is based. City Clerk media are for the sole purpose of backup for official records of the Clerk. In accordance with the Americans with Disabilities Act (ADA) of 1990 persons needing special accommodation to participate in this proceeding should contact the City Clerk's Office at 863-763- 3372 for assistance. Copies of the Solid Waste Collection, Disposal and Assessment Ordinance No. 784 and all sub- sequent Assessment Resolute are available for inspection at the Office of the City Clerk lacat- ad at City Hall, 55 SE 3rd Avenue, Room 100, Okeechobee, Florida, Monday to Friday, 8:00 a.m. to 4:30 p.m. except holidays. The assessments are a non -ad valorem assessment and will be collected by the Tax Collector in the same manner as your ad valorem tax bill, to be mailed in November 2011, as authorized by Section 197.3632, Florida Statutes. Failure to pay the assessments will cause a tax certificate to be issued against the property,which may result in a loss of title. By: James E. Kirk, Mayor Attest: Lane Gamiotea, CMC, City Clerk LXHIBIT 4 ,kLy 19,2011 CITY OF OKEECHOBEE (863) 763-33371 AGENDA ITEM REQUEST FORM PLEASE SUBMITC(),MPLETED FORM TO: CITY ADMINISI'RATOWS OFFICE. 55 SE jll'.AvFNUF. OKEF.Cl-10BEr-, Fj, o-RIDA 34974 NAMF: -o ADDRESS: Z, 3 t TELEPHONE FAX: MEETING: REGULAR f SPECIAL I WORKSHOP 71 DATE: FAX (863) 76.,-1686 PLEASE STATE THE ITEM YOU WISH TO HAVE PLACED ON THE CITY COUNCIL AGENDA: c PLEASE STATE W HAT DEPA Rl M ENT (S) YOU HAVE WO RKE D W ITH: N oa_�_ PLEASE STATE DESIRED ACTION BYTHE CITY COUNCIL: PLEASE SUMMARIZE- PERTINENT [INFORMATION CONCERNING YOUR REQUEST AND ATTACH APPLICABLE DOCUMENTS: IF A PRESENTA J`ION IS TO BE MADE, PLEASE LIMIT THE TIME TO TEN MINUTES UNLESS OTHERWISE APPROVED BY -THE MAYOR. SIGNED BY: DATE: Mid -Year Review Brian Cartioncl we Dorec�",-r, fE,";C t4f �,, 0 1. %, I 201' y 14, ', Commerce 6o6ee Coup • • Outline • Accomplishments — 2011 YTD • Opportunities • Direction t Chamber of Commerce x a �eec6o6ee Coun Accomplishments — 2011 YTD Building the Organization • Per our Plan of Record, separated from Main Street in January & completed 501 (c) (6) designation • Grew from 30 members to over 70 -��, • Developing volunteer base and committee structure: — Business Development — Business Advocacy �toowklo� — Fiduciary cw-qwcv� — Membership — Marketing & Events • Relocated Office Chamber of Commerce r ' eec6o6ee Coan' • • Accomplishments — 2011 YTD Successful Projects Assisted: • Applebee's Restaurant • La Granja Restaurant • Center State Bank • Family Dollar • Buxton Seawinds Funeral Home • Bass Okeechobee Funeral Home • OK Corral Gun Club • Toni's Chic Boutique • Total Roadside Service • LS9 Chamber of Commerce eec6o6ee Goan Opportunities Project Number Industry Jobs Avg Wages Wage Impact SF New SF Absorb Capital Investment 201001 Manufacturing 4 $28,000 $112 000 25,000 0 $625,000 201002 Wholesale/Mfg 15 $30,000 $450,000 100,000 0 $2,000,000 201003 Hos italit 0 $0 $0 2,000 1 0 $400,000 EXPANSION PROJECT TOTALS 19 ; $28 579 $562 000 127,000 $3 025 000 New Capital Project Number Indust Jobs Avg Wages Wage Impact SF New SF Absorb Investment d 201004 Renewable Energy 20 $35,000 $700,000 0 30,000 $1,000,000 201102 Agriculture 200 $25,000 $5,000,000 0 0 $0 201103—Agriculture 25 $43 000 $1,075 000 60,000 0 $3,600,000 201104—Agriculture 70 $25,000 $1,750,000 0 14,700 $2,250,000 201105 Wholesale Dist. 5 $25,000 $125,000 0 5,000 $30,000 �. 201106 Renewable Energy 10 $45,000 $450,000 15000 0 $10,000,000 201107 Renewable Energy 40 $45 000 $1,800 000 30000 0 $50,000,000 201108 Recycling ND ND ND 60000 0 ND 70 $28 459 , : " $10 900 000 165 000 49,700 $66 880 000 mmiiif389 b Av Wa es " Wa a Im act SF New SF Absorb Capital Investment . 1 $29 465 $11462 000 292 000 49.700 $69 905 000 _ C Capital Project Name Industry Jobs Avg Wages Wage Impact SF New SF Absorb Investment Outdoor World Village Entertain/Retail 2000 $30,000 $60,000,000 625,000 0 $120,000,000 Gbtt�61Llk ��Ir t� E.m- l 7 Sv1i3(ltYi e,til k t tit 1111 v� 4 �k-bl v�lc c cL o-'t, SU 0tra . • I Direction Continue Helping Existing Businesses • Best prospects for job creation by expansion • Best contacts for relocation prospects Market Okeechobee as Business Destination • Develop collateral materials to secure target industries • Continue to improve web site Outreach to Site Selectors • Attend site selector conference in mid September Chamber of Commerce a �eec6o6ee Gaunt Questions? of Commerce 6o6ae Goan 0 EkBIBIT 9 City Council Agenda: July 19'h, 2011 JULY 19, 2011 Agenda Item Proposed Motion: Approve the continuation of the current Health Insurance plan to be offered to all eligible employees effective October I st, 2011 and for the City to pay 100% of the BlueOptions 3748 (current plan) premium for the employee and $70.00 toward dependent health insurance cost. 2. Proposed Motion: Approve the addition of HMO 042 to Health Insurance plans to be offered to all eligible employees effective October 1", 2011 and for the City to pay 100% of the HMO premium for the employee for either of the HMO (or current plan) and $70.00 toward dependent health insurance cost. Background: The City in the past, has paid 100% of all Employees Health Insurance Cost and $70.00 toward dependent Health Insurance cost. Continuing with the current plan the City's cost would be $20,960 higher than fiscal year 2011. City cost for FY 2011, BlueOptions 3748 Plan : $285,344 City cost for renewal, BlueOptions 3748 Plan : $306,304 Cost difference : $20,960 Cost avoidance for the City in adding the HMO plan and the City using the HMO as the base plan will save $29,998. City cost for renewal, BlueOptions 3748 Plan : $306,304 City cost if we use HMO 042 Plan as base plan: $276,306 Cost avoidance: ($29,998) PRM continues to offer additional benefit options that we offer our employees: Employee Assistance Program — Included in rates Dental Plan: High Option/Low Option offered on a contributory basis Vision Plan: NVA (new carrier) less expensive from prior carrier and adds Wal-Mart as provider, offered on a contributory basis • • �� F•oKFF�y City of Okeechobee Historical Health Insurance Costs s Health Insurance Historal Comparative / Cost Per Employee $700.00 5600.00 E 5 500.00 v $400.00 a 4 5?00.00 c 0 5200.00 5100.00 � =1 $0.00 2008 2000 2010 2011 2012 Fiscal Year Crty initiated plan changes due to excessive premiums BI ucCross ■ AETNA FY 2008 2008 — 2009 2009 —> 2010 2010 --> 2011 2011 —> 2012 2008 — 2012 Overall Monthly $440.08 j$381.66 T$403.54 T$415.87 T$447.06 Premium Percentage Tort, 113.27% T5.73% T3.06% T7.50% T 1.59% PRM - PPO (Current) PRM - I IMO 08 -12 Historical Insurance Costs.doc w PRM GROUP HEALTH TRUST CITY OF OKEECHOBEE COST COMPARATIVES/SUGGESTIONS Health Products for Effective Dates of October 1st, 2011 # Insured 2011 # Insured Dependents Employee FY 2011 FY 2011 rate 2011 Dependent City Cost Monthly Annual City % City Cost Cost Difference Difference Current Plan 56 7 $415.87 $70.00 $23,778.72 $285,344.64 Current Plan w/2012 Rate 56 7 $447.06 $70.00 $25,525.36 $306,304.32 $ 20,960 7.50% Option 2 HMO 56 7 $402.42 $70.00 $23,025.52 $276,306.24 $ (9,038) -3.23% • HI Cost 2012 7/14/20114:13 PM -PUBLIC RISK MANAGEMENT - oi cn�Tnw� w•cnr n� rnw•onoicnw 03748 03748 049 Monthly loyee Only - Cost to City $415.87 $441.06 $402.42 Employee & Spouse $1,037.25 $1,116.12 $1,004.68 Employee & Child(ren) $830.22 $892.46 $803.35 Employee & Family $1,324.25 $1,423.57 $1,281.43 Deductible (DED) (Per Person/Family Agg) I In -Network $0/$0 $0/$0 Not Applicable Out -of -Network Not Applicable $500 / $1,500 $5001 $1,500 Coinsurance (Member Responsibility) In -Network 0% 0% Not Applicable Out -of -Network 40% 40% Not Applicable Out of Pocket Maximum (Per Includes DED, Includes DED, Includes all Copays Person/Family Agg) Coinsurance, Copays; Coinsurance, Copays, (including Rx) Excludes Rx Excludes Rx In -Network $1,500 / $3,000 $1,500 / $3,000 $1,500 / $3,000 Out -of -Network $3,000 / $6,000 $3,000 / $6,000 Not Applicable Lifetime Maximum Professional No Maximum No Maximum No Maximum Provider Services Allergy Injections In -Network Family Physician $10 $10 $5 In -Network Specialist $10 $10 $5 Out -of -Network DED + 40% DED + 40% Not Covered E-Office Visit Services In -Network Family Physician $10 $10 $15 In -Network Specialist $10 $10 $35 Out -of -Network DED + 40% DED + 40% Not Covered Office Services In -Network Family Physician $10 $10 $15 In -Network Specialist $20 $20 $35 Out -of -Network DED + 40% DED + 40% Not Covered Provider Services at Hospital and ER In -Network Family Physician $0 $0 $0 In -Network Specialist $0 $0 $0 Out -of -Network $0 $0 Not Covered Provider Services at Other In -Network Family Physician $10 $10 $0 In -Network Specialist $20 $20 $0 Out -of -Network DED + 40% DED + 40% Not Covered Radiology, Pathology and Anesthesiology Provider Services at Hospital or Ambulatory Surgical Center In -Network Specialist $20 $20 $0 Out -of -Network Preventive Care DED + 40% DED + 40% Not Covered Adult Wellness Office Services No Maximum No Maximum In -Network Family Physician $0 $0 $0 In -Network Specialist $0 $0 $0 Out -of -Network 40% (No DED) 40% (No DED) Not Covered Colonoscopies (Routine) Age 50+ then Frequency Age 50+ then Frequency Age 50+ then Frequency Schedule Applies Schedule Applies Schedule Applies In -Network $0 ` $0 $0 Out -of -Network $0 $0 Not Covered Mammograms (Routine and Dx) In -Network $0 $0 $0 Out -of -Network $0 $0 Not Covered Well Child Office Visits (No BPM) In -Network Family Physician $0 $0 $0 In -Network Specialist $0 $0 $0 2011-12 Health Plan Comparision HMO & PPO & Curr 4 PUBLIC RISK MANAGEMENT Out -of -Network Ambulance Maximum (per Day) In -Network Out -of -Network Convenient Care Centers (CCC) In -Network Out -of -Network Emergency Room Facility (also see Professional Provider In -Network Out -of -Network Urgent Care Centers (UCC) In -Network Out -of -Network Ambulatory Surgical Center In -Network Out -of -Network Independent Clinical Lab In -Network Out -of -Network Independent Diagnostic Testing Facility - Xrays and AIS (Includes Physici; Services) In -Network - Advanced Imaging Services (AIS) In -Network - Other Diagnostic co Out -of -Network Inpatient Hospital (per admit) In -Network Out -of -Network Inpatient Rehab Maximum Outpatient Hospital (per visit) In -Network Out -of -Network Therapy at Outpatient Hospital In -Network Out -of -Network Inpatient Hospitalization In -Network Out -of -Network Outpatient Hospitalization (per visit) In -Network Out -of -Network Provider Services at Hospital and ER In -Network Family Physician or Specialist Out -of -Network Provider 40% (No DED) 40% (No DED) Not Covered $5,000 $5,000 No Maximum $0 $0 $0 $0 $0 Not Covered $10 $10 $15 DED + 40% DED + 40% Not Covered $50 $50 $50 $50 A $50 $50 $20 $20 $35 DED + 40% DED + 40% Not Covered $50 $50 $200 DED + 40% DED + 40% Not Covered . $0 $0 $0 DED + 40% DED + 40% Not Covered 0 0 $50 $50 $0 $50 $50 $0 DED + 40% DED + 40% Not Covered Option 1 - $250 / Option Option 1 - $250 / Option 2 - 2-$500 $500 $150 per Day up to $750 $750 Not Covered 21 Days 21 Days No Maximum Option 1 - $100 / Option Option 1 - $100 / Option 2 - 2-$200 $200 $200 $300 $300 Not Covered Option 1 - $100 / Option Option 1 - $100 / Option 2 - $5 2-$200 $200 $300 1 $300 Not Covered Option 1 - $250 / Option 2 $500 $750 Option 1 - $100 / Option 2-$200 $300 $0 DED + 40% Option 1 - $250 / Option 2 $500 $750 Option 1 - $100 / Option 2 - $200 $300 $0 DED + 40% $150 per day up to $750 maximum Not Covered $200 Not Covered $0 Not Covered 2011-12 Health Plan Comparision HMO & PPO & Curr PUBLIC RISK MANAGEMENT BLUEOPTION MEDICAL COMPARISON EFFECTIVE OCTOBER 1, 2011 BlueOptions BlueOptions 03748 03748 •, Physician Office Visit In -Network Family Physician $10 $10 $15 In -Network Specialist $20 $20 $15 Out -of -Network Provider DED + 40% DED + 40% Not Covered Emergency Room Facility Services (per visit) In -Network $50 $50 $50 i Out -of -Network ( $50 $50 $50 Provider Services at Locations other than Hospital and ER In -Network Family Physician $0 $0 $0 In -Network Specialist $0 $0 $0 Out -of -Network Provider Other DED + 40% DED + 40% Not Covered Advanced Imaging Services in Physician's Office In -Network Family Physician $10 $10 $0 In -Network Specialist $20 $20 $0 Out -of -Network _ DED + 40% DED + 40% Not Covered Birthing Center -- In-Network $0 $0 $0 Out -of -Network DED + 40% DED + 40% Not Covered Diabetic Equipment and Supplies* In -Network $0 $0 $0 Out -of -Network DED + 40% DED + 40% Not Covered Durable Medical Equipment, Enteral Formulas:$2,500 Enteral Formulas:$2,500 Enteral Formulas:$2,500 Prosthetics, Orthotics BPM All Other: No Maximum All Other: No Maximum All Other: No Maximum In -Network $0 $0 $0 Out -of -Network DED + 40% DED + 40% Not Covered Home Health Care BPM 20 Visits 20 Visits No Maximum In -Network $0 $0 $0 Out -of -Network DED + 40% DED + 40% Not Covered Hospice LTM No Maximum No Maximum No Maximum In -Network $0 $0 $0 Out -of -Network DED + 40% DED + 40% Not Covered Outpatient Therapy and Spinal 35 Visits (Includes up to 35 Visits (Includes up to 26 No Maximum. Auth Req Manipulations BPM 26 Spinal Manipulations) Spinal Manipulations) for Therapy Skilled Nursing Facility BPM 60 Days 60 Days 90 Days In -Network $0 $0 $0 Out -of -Network DED + 40% DED + 40% Not Covered •rugs Deductible In -Network Retail (30 Days) Generic/Preferred Brand/Non- Preferred $10/ $25/ $60 $10/ $25/ $60 $101$25/$60 Mail Order (90 Days) Generic/Preferred Brand/Non- Preferred $10 /$50/ $120 $10 /$50/ $120 $20 /$50/$120 Out -of -Network Retail (30 Days) Generic/Preferred Brand/Non- Preferred $101 $25/$60 $10/ $25/$60 $10/ $25/$60 Mail Order (90 Days) Generic/Preferred Brand/Non- Preferred $20 !$501$120 $20 /$50/$120 $20 /$50/$120 Medical Pharmacy (Provider - Administered Rx)** In -Network See Location of Service See Location of Service See Location of Service Out -of -Network See Location of Service See Location of Service l LNot Covered 2011-12 Health Plan Comparision HMO & PPO & Curr Ztir W. Wrrt Aa r' � .LJAl11D11 V Proposed Budget 2011-2012 JMY 19,, 2011 91 City of Okeechobee Calendar Budget Year 2011-2012 July 1, 2011 Certification from Property Appraiser July 19, 2011 Set date, time and place for public hearings and set maximum millage rate for tentative budget August 16, 2011 First Budget Workshop 5:00pm August 30, 2011 Second Budget Workshop 5:00pm (if needed) September 6, 2011 First Public Hearing 6:00pm September 20, 2011 Final Public Hearing 6:00pm All meetings will be held in the Council Chambers at City Hall 55 SE 3 rd Avenue Okeechobee, FL 34974 2011-2012 Calender Millage rates, definitions and projections for Ad Valorem Fiscal Year 2012 Provided by: India Riedel, Finance Dept. Using 97% of Taxable Values Date Provided: 07/05/11 Previous Millage I 1 I Previous Millage Fiscal Year 2011 Fiscal Year 2011 (Illustrative purposes) Z2432 7.2432 Ad Valorem Tax Ad Valorem Tax Millage rate multiplied by Millage rate multiplied by Prior Year Current Taxable Value Current Year Gross Taxable Value 7.2432 7.2432 249,183,659 232,695, 393 1,804,887 1,685,459 Simple Majority Vote Simple Majority Vote Adjusted current Year Prior Year Millage Rate with increase, to zero balance 2012 FY 7.7564 Ad Valorem Tax Millage rate multiplied by Current Year Gross Taxable Value 7.7564 232,695,393 1,804,879 Simple Majority Vote Adjusted current Year Rollback/Rollforward Rate with New Construction 7.9039 Ad Valorem Tax Millage rate multiplied by Current Year Gross Taxable Value 7,9039 232,695,393 1,839,201 Simple Majority Vote awn mecommenaeo Adjusted current Year Rollback/Rollforward Rate with application of FL Statute CPI of 1.0055% Includes New Construction 7.9474 Ad Valorem Tax Millage rate multiplied by Current Year Gross Taxable Value 7.9474 232,695,393 1,849,323 Simple Majority Vote Adjusted current Year Rollback/Rollforward Rate with based on prior years values, application of FL Statute CPI of 1.0055% with a maximum allowed increase of 10% includes New Construction 12,1697 Ad Valorem Tax Millage rate multiplied by Current Year Gross Taxable Value 12.1697 232,695,393 2,831,833 Simple Majority Adjusted current Year Rollback/Rollforward Rate with application of FL Statute CPI of 1.0055% with a maximum allowed increase of 10% Includes New Construction 13.3867 Ad Valorem Tax Millage rate multiplied by Current Year Gross Taxable Value 13.3867 232,695,393 3,115,023 Two-thirds Vote City of Okeechobee 2011-2012 Budget Preparation Calendar BUDGET PREPARATION & MILLAGE CALENDAR DATE AGENCY ACTIVITY May 2 81h Finance Director Submission of budget worksheets to Department Heads reflecting estimated expenditures for current fiscal year. June I Property Appraiser Submit estimated Tax Roll value for properties within the City limits. June I 5'h Department Heads Submission of budget worksheets to City Administrator & Finance Director for 2011-2012 fiscal year. July I" Property Appraiser City received Certification of Taxable Value (DR420). Time period starts July 15', 2011. July I 9th City Administrator Set date, time and place for public hearings to be held in September and consider proposed City Council millage rate for tentative budget. July 20' City Administrator Review budget worksheet requests with Department Heads including revenues & departmental __26111 Finance Director budgets. July 25 1h Finance Director Return Certification of Taxable Value (DR420) to Property Appraiser and copy to Tax Collector. Aug 3'd City Administrator Review budget request with Mayor and Department Heads including revenue and departmental Finance Director budgets. Aug. 12 1h Property Appraiser Prepares and mails to each taxpayer a "Notice of Proposed Property Taxes" 0 This serves as a general notice of first budget hearing. Aug. 16 1h City Council Budget Workshop, 5:00 pin Aug. 30" City Council Second Budget Workshop, 5:00pm (if needed) NO LESS THAN TEN DAYS AFTER NOTICE IS MAILED BY TAX ASSESSOR DATE AGENCY ACTIVITY September 6 th Hold first Public Hearing and reading on tax millage and 0 within 80 days of appropriations ordinance. F.S. requirements prior to conclusion of Certification first hearing: * Not earlier than 65 days City Council 1. Council amends tentative budget 0 68 days actual 2. Adopt tentative millage and budget (each one separately) 0 no sooner than 10 days 3. Re -compute proposed millage rate after mailed notice 4. Publicly announce percent millage rate exceeds "roll -back 0 14 days actual rate". September 91b • at least 10 days prior to final hearing City Clerk Advertise budget and millage ordinances. F.S. 55.041(3)(a) • 10 days actual September 16'" • within 15 days of tentative Advertise final Public Hearing to adopt a millage rate and budget budget City Clerk (IA pg.18pt type) in addition an adjacent notice meeting the budget • no more than 5 days, no summary requirements of Sect F.S. 129.03(3)(b) and statement of less than 3 days expense percentage increase of prior year expenditures September 20" Hold second/final Public Hearing * no sooner than 2 days City Council 1. Adopt final budget * 5 days after advisement 2. Adopt millage rate. October I't Forward the certified resolution/ordinance adopting the final millage • within 3 days of final Finance Director rate to the Property Appraiser and Tax Collector. Completes and hearing certifies form DR-422 to Property Appraiser. October 19'" Finance Director TRIM certification must be received by the Florida Department of Revenue no more than 30 days after adoption of final ordinance. 2011-2012 Budget Preparation Calendar City of Okeechobee Provided by: Finance Dept 7/14/2011 S 0 0 Taxable values per Budget year City of Okeechobee The peak of taxable values in 2007/08 compared to this year is a decrease of 33.9%. **Below Values include new construction from year to year from '05 through the current year. *2011/2012 Numbers are as of July 1st, 2011 Budget Year Current Taxable 2005/2006 $ 293,842,487 2006/2007 $ 304,509,163 2007/2008 $ 349,913,220 2008/2009 $ 338,617,928 2009/2010 $ 293,177,984 2010/2011 $ 249,183,659 2011/2012 $ 232,695,393 7 year Comparison of Taxable Values $360,000,000 ---- 33.5 % $340,000,000 - Decrease 23.6% $320,000,000 Decrease -- $ 300, 000, 000 $280, 000, 000 $260,000,000 _ ... $240,000,000 _ $220, 000, 000 $200, 000, 000 6.6% Decrease from FY 2011 to 2012 2005/2006 2006/2007 2007/2008 2008/2009 2009/2010 2010/2011 2011/2012 Taxable Values for 7 years July 1 2011Millage Comparisons (863) 763-3372- FAX (863) 763-1686 AGENDA ITEM REQUEST FORM PLEASE SUBMIT COMPLETED FORM TO: CITY ADMINISTRATOR'S OFFICE 55 SE 3RD AVENUE OKEECHOBEE, FLORIDA 34974 NAME: J.D. Mixon, Kiwanis Club of Okeechobee ADDRESS: PO Box 2754 Okeechobee, FL 34973 TELEPHONE: 863-634-1778 FAX: 863-763-6003 MEETING: REGULAR ❑✓ SPECIAL ❑ WORKSHOP ❑ DATE: JUIy_19, 2011 ----------- PLEASE STATE THE ITEM YOU WISH TO HAVE PLACED ON THE CITY COUNCIL AGENDA: Allow me to use the property owned by the City located at 701 SE 6th Avenue (Parcel ID #2-22-37-35-OA00-00028-0000) for a Kiwanis fundraiser. —---------------------- ----------- --------------------------------- The event will be a homemade boat race. ------------ PLEASE STATE W HAT DEPA RTM ENT(S) YOU HAVE WORKED W ITH: PLEASE STATE DESIRED ACTION BtTHE CITY COUNCIL: Approval for use of City -owned property located at 701 SE 6th Avenue, Okeechobee, FL 34974 by the Kiwanis Club of Okeechobee for a fundraiser. PLEASE SUMMARIZE PERTINENT INFORMATION CONCERNING YOUR REQUEST AND ATTACH APPLICABLE DOCUM ENTS: This event should have approximately 75 guests in attendance. IF A PRESENTATION IS TO BE MADE, PLEASE LIMIT THE TIME TO TEN MINUTES UNLESS OTHERWISE APPROVED BY THE MAYOR. DN: 11 signori by J.O. Mixon DN: c1J.D. Mixon, o, ou, email=.}Mixon�MixonGrcwp.com, SIGNED BY. Date: DATE: 7/15/2011 Date: 201 i.0?.T8 t2'i8:24-04'tm' E C � J CITY OF OKEECHOBEE 55 SE THIRD AVENUE OKEECHOBEE, FL 34974 Tele: 863-763-3372 ext. 218 Fag: 863-763-1686 SPECIAL EVENTS AND/OR, TEMPORARY STREET AND SIDEWALK CLOSING PERMIT APPLICATION Pace 1 of A Date Received: Date Issued: Application No: Date(s) of Event: Fee: Date Paid: Information: Organization: I Kiwanis Club of Okeechobee Tax Exempt No: Mailing Address: PO Box 2754, Okeechobee, FL 34973 Contact Person: J.D. Mixon E-Mail Address: JMixon@MixonGroup.com Telephone: Work: I I Home: I I Cell: 863-634-1778 Summary of activities: We are going to have a homemade boat race. We do not expect to have more than 75 people attend this first-time event. rroceeas usage: We would like to give a scholarship in the name of Adam Bryant to send a graduating senior to Fire/EMT school. Please check requested Parks: Flagler Parks: ❑City Hall Park ❑#1 Memorial Park ❑#2 ❑#3 ❑#4 ❑#5 ❑#6 OR Address of event: 701 SE 6th Avenue Parcel ID• 2-22-37-35-OA00-00028-0000 0 0 TEMPORARY STREET AND SIDEWALK CLOSING INFORMATION If not using Park(s), provide event address: Street Address City State Zip Code Streets to be closed: Date(s) to be closed: Times to be closed: Purpose of Closing: Attachments Required: Charitable Function Temporary Street and Sidewalk Closing ► Site Plan ► Original signatures of all residents, property owners and business owners affected by the closing. ► Copy of liability insurance in the amount of ► Copy of liability insurance in the amount of $1,000,000.00 with the City of Okeechobee and $1,000,000.00 with the City of Okeechobee and R.E. Hamrick Testamentary Trust as additional R.E. Hamrick Testamentary Trust as additional insured. insured. ►Proof of non-profit status ► If any items are being sold on City streets or sidewalks, a Temporary Use Permit (TUP) must be 0- Letter of Authorization from Property Owner attached for each business. TUP can be obtained from the General Services Department. ► State Food Service License, if applicable. ► State Food Service License, if applicable. ► State Alcoholic Beverage License, if applicable. (Alcoholic beverage can be served only on private property. No alcoholic beverages are allowed on City property, this included streets and sidewalks.) Note: ► Clean up is required within 24 hours. ► No alcoholic beverages permitted on City property, streets or sidewalks. ► No donations can be requested if any type of alcoholic beverages are served on private property/business unless you possess a State Alcoholic Beverage License. Please note there are inside consumption and outside consumption licenses. You must have the appropriate license(s). ► The Department of Public Works will be responsible for delivering the appropriate barricades. ► Dumpsters and port-o-lets are required when closing a street for more than three (3) hours. Applicant must meet any insurance coverage and code compliance requirements of the city and other regulations of other governmental regulatory agencies. The applicant will be responsible for costs associated with the event, including damage of property. By receipt of this permit, the applicant agrees and shall hold the city harmless for any accident, injury, claim or demand whatever arising out of applicant's use of location for such event, and shall indemnify and defend the city for such incident, including attorney fees. The applicant shall be subject to demand for, and payment of, all of the actual cost incurred by the city pertaining to the event including, but not limited to, police, fire, maintenance or other departmental expenses. The city reserves the right to require from an applicant a cash or cashier's check advance deposit in the sum approximated by the city to be incurred in providing city services. Any such sum not incurred shall be refunded to the applicant. • • I hereby acknowledge that I have read and completed this application, the attached Resolutions No.(s) 03- 08 and 04-03, concerning the use and the rules of using City property, that the information is correct, and that I am the duly authorized agent of the organization. I agree to conform with, abide by and obey all the rules and regulation, which may be lawfully prescribed by the City Council of the City of Okeechobee, or its officers, for the issuance of this Charitable Function Permit. CERTIFICATE OF INSURANCE MUST NAME CITY OF OKEECHOBEE AND R.E. HAMRICK TESTAMENTARY TRUST AS ADDITIONAL INSURED. J� Digitally signed by J.O. Mixon 7 / 15 / 2 011 DW —J_D. Mixon, o, ou, email=JMizonQMiMixonGroup.com, -US Date: 2011.07.18 12:04:56-04'00' Applicant Signature Staff Review Date ••••OFFICE USE ONLY•O•O City Engineer: Date: Fire Department: Date: Building Official: Date: Public Works: Date: Police Department: Date: BTR Department: Date: City Administrator: Date: City Clerk: Date: NOTE: APPLICATION AND INSURANCE CERTIFICATE MUST BE COMPLETED AND RETURNED TO THE GENERAL SERVICES DEPARTMENT THIRTY (30) DAYS PRIOR TO EVENT FOR PERMITTING. Temporary Street and Sidewalk Closing submitted for review by City Council on Temporary Street and Sidewalk Closing reviewed by City Council and approved Date Date 0c) Event Details: 0 In Honor of Adam Bryant— Past Key Club Member and son of Past Kiwanis Lieutenant Governor Judge Jerry Bryant 0 Taylor Creek will be utilized for races * 9 AM till ? 0 75 people or less • M 0 Additional parking/shuttling will be provided if necessary * Tents will be set up for contestants 0 Pursuing temporary bleachers for seating 0 FWC Officers will be present Event Proceeds: 0 Schol�a!�rsh for graduating senior to attend Fire/EMT Academy through IRSC �jx � 0 Q 9 ((VQ" 'Son t 6A-� Site Details: 0 +1.95 Total Acres 0 Pursuing additional nearby parking area if deemed necessary by event response P&M. -4M IFUJ(!., -4 30 0-,L- ,SC, S�U� q �U�Lj� -Cro-c Cs Spoto vu�, 4 kupoll t