FY 2007/2008 Renewal TR rc ,44-s
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Florida Department of Transportation
CHARLIE CRIST STEPHANIE KOPELOUSOS
GOVERNOR INTERIM SECRETARY
February 22, 2007
The Honorable James E. Kirk
Mayor, City of Okeechobee
55 SE Third Avenue
Okeechobee, FL 34974
Re: Traffic Signal Maintenance and Compensation Agreement
Dear Mayor Kirk:
I have attached two copies of Exhibit "A" for Fiscal Year 2007/2008 which lists all traffic
signals on the State Highway System according to our records. Please verify the accuracy of
this inventory, execute the forms, and return both copies with original signatures to this office
no later than May 1, 2007.
If you have any questions regarding this matter, please contact Theresa Myers, of my staff, at
(863) 519-2671, or me at (863) 519-2553.
Sincerely,
Cl)
Donald Cashdollar, Jr., P.E.
Assistant District Traffic Operations Engineer
DC:MTM:rlw
Enclosures
cc: Bryan Whitehall, City Administrator, City of Okeechobee, w/attach.
Betty Clement, General Services Coordinator, City of Okeechobee, w/attach.
S:\Traffic\Typing\AN\TSM&CA2007\ExhibitAKirkrlw.mtmdc
District One
801 North Broadway Avenue*Post Office Box 1249*Bartow,FL 33831-1249
(863)519-2201*(863)534-0915(Fax)*MS 1-1
www.dot.state.fl.us
11
EXHIBIT
TRAFFIC SIGNAL INTERSECTIONS MAINTAINED AND OPERATED FOR FY 2007/2008
Effective Date From: 7/1/2007 To: 6/30C2008 Page 1 of 1
Maintaining Agency: City of Okeechobee
Intersection Locations
Payment
(Yes or No)
FDOT FY Unit
Rate $ 2400.
Percent of
State (Ex. Ex
25,33,50,
75, or 100)
Total Amount
(Unit Rate x
Percent)
US 98/US 441(91020)
SR1S/US441/VVa|-yNort
Yes
$2.400.08
50.0096
$1.200.80
US 98/US 441
Park Street (SR 70)
Yes
$2.400.00
100.0096
$2.400.00
Park St. /(91O7O)
5th Avenue NW/Osceola
Yes
$2.400.00
50.00%
$1.200.00
Park
3rd Avenue E (Fire)
No
$2.400.00
0.0096
$0.00
Park
8th Avenue SE
Yes
$2.400.00
60.00Y6
$1.200.00
Park
1{th Avenue E
Yes
$2.400.00
50.0096
$1.200.00
Total Lump Sum
$7,200.00
|certify that the abov traffic signals were maintained and operated in accordance with the requirements �f the Traffic
Signal Maintenance and Compensation Agreement.
For Satisfactory completion of all services detailed in this Agreement for this time period, the Department will
pay the Maintaining Agency a Total Lump Sum of $7,200.00
Main a
Agency
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EXHIBIT "A"
FY 07/08 FDOT WORK ORDER
STATE HIGHWAY LIGHTING MAINTENANCE,AND COMPENSATION
AGREEMENT
Contract Number AM859
Maintaining Agency: City of Okeechobee
Effective Date: July 1,2007 to June 30, 2008
1.0 PURPOSE
This exhibit defines the method and limits of compensation to be made to the
Maintaining Agency for the services described in the original agreement executed
on 9/25/02.
2.0 COMPENSATION
The Department will compensate each Maintaining Agency for maintenance of
lights being maintained on state highways for FY 07/08 is 90% of the total
number of lights at $163.91 per light.
The current inventory of lights to be maintained by your agency for FY 07/08 is
one-hundred-twenty four (124) at a cost of$163.91 per light, which brings the
amount of compensation to $18,292.36.
3.0 PAYMENT PROCESSING
The Maintaining Agency shall invoice the Department yearly for services
rendered in a format acceptable to the Department.
For Satisfactory completion of all services as detailed in the original agreement for this
FY 07/08, the Department will pay the Maintaining Agency a Total Lump Sum of
$18,292.36.
By: By: if�✓t � ���a
Walter L. Childs, Jr. City of Okeechobee
FDOT District Utility Administrator
Date: Date: //✓ 9/— O7
November 21, 2007
Mr. Donnie Robertson
Director of Public Works
City of Okeechobee
55 S.E. 3rd Avenue
Okeechobee, FL 34974
Re: Highway Lighting, Maintenance, and Compensation Agreement
City of Okeechobee
AM859
Dear Mr. Robertson:
The Department is now allotting funds to Maintaining Agencies of highway lighting systems on
state highways. The Department will compensate each Maintaining Agency $163.91 per light for
maintenance of 90% of the total number of lights being maintained on state highways for
FY 07/08. It is anticipated that compensation will be made for maintenance of 90% of the total
number of lights being maintained in FY 08/09 at$163.91 per light.
As stated in the attached Exhibit "A", FY 07/08 Work Order, the inventory of lights maintained
by you is one-hundred-twenty-four (124). This is the number used to program funding of
$18,292.36 for your agency for FY 07/08 in the Department's Five-Year Work Program for this
activity.
Attached are four (4) copies of the FY 07/08 Work Order (Exhibit "A") for contract number
AM859 between the Department and your agency for FDOT's FY 07/08 for your review and
execution. Please return the four(4) original executed copies to the Department by September 15,
2007 for final execution. After the Agreement has been fully executed and dated, a copy will be
provided for your files. A fully executed Agreement is required before the allotted funds can be
released.
Executed documents should be mailed to my attention at: Florida Department of Transportation,
Mail Station 1-49, P.O. Box 1249, Bartow, FL 33831-1249. Should you have any questions
regarding this Agreement or require assistance in this matter, please contact me by phone at
863/519-2773 or email at amanda.smith @dot.state.fl.us.
Thank you very much for your cooperation.
Sincerely
Amanda Smith
Enclosures
C\DOCUME-1\Betty\LOCALS-1\Temp\IncrediMail\Okeechobee City DOC
District One•Utilities Department•MS 1-11
801 North Broadway Avenue•Post Office Box 1249•Bartow,FL 33831-1249
863/519-2533•863/534-7039(fax)
Page lof1
From: Smith, Amanda K
Date: 11/21/2007 9:13:07 AM
To: drobertson @cityofokeechobee.com
Subject: State highway lighting maintenance and compensation
I still have not received the Exhibit A that was mailed to your agency in July. Can you please check on the status and
let me know when it will be signed? I am attaching an Exhibit A. I need four originals back. If you have any questions,
please let me know. Thank you.
Amanda Smith, PBS&J
801 N. Broadway Ave., MS 1-49
Bartow, FL 33830
Office: (863) 519-2773
Fax: (863) 519-2775
11/21/2007