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Contract BDB65-R1, FM 414802-1-72-02STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION NOTICE OF BEGINNING AND COMPLETION OF MAINTENANCE PROJECTS DISTRICT One DATE 8/2/2011 �5-020-D3 MAINTENANCE This form must be completed and issued When Time Begins — Time begins at the foltowing stages of a maintenance project. the date work begins or 14 days from date of Notice to Proceed, whichever is earlier. the Engineer determines that the Contractor has satisfactorily completed all work. Date Work Completed — The date FIN PROJECT NUMBER 414882'1'72'02 LOCAL mAMapxpNUMBER CONTRACT NUMBER BDB65-R1 ROAD NUMBER Various PROJECT LOCATION Okeechobee County PROJECT DESCRIPTION '/''/.-- Intermediate Mowing, Litter Removal, Mechanical Sweeping, Edging and Sweeping CONTRACTOR City of Okeechobee ADDRESS 55 SE 3"' Avenue TELEPHONE NUMBER /863)763'3372 Okeechobee, Florida 34974 ENGINEER IN CHARGE Ben Harris ADDRESS 4722 Kenilworth Blvd. TELEPHONE NUMBER (863) 386-6104 Sebring, Florida 33870 DTE TIME BEGAN 8/112008 DATE WORK REGAN 8/1/2008 :.:_- ... DATE WORK COMPLETED 7/31Q011 REMARKS Finat Year of Agreement AISTRICI1SECRETARY OR DESIGNEE DISTRIBUTION: ORIGINAL - CONTRACTOR COPY 1- DISTRICT MAINTENANCE ENGINEER COPY 2 - LOCAL MAINTENANCE ENGINEER cOpvs - opp/osoprHeoOMprnousn COPY 4- WORK PROGRAM OFflCE Contract No.:. BDB65 — R1 FM No.:. 414802- 1 -72 -02 STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION MAINTENANCE AGREEMENT RENEWAL This is an Agreement, between the STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION, an agency of the State of Florida, hereinafter referred to as the "DEPARTMENT ", and the CITY OF OKEECHOBEE , a political subdivision of the State of Florida, existing under the laws of Florida, herein after referred to as the "AGENCY ". WITNESSETH WHEREAS, the DEPARTMENT and the AGENCY heretofore on 5 -26 -2005 entered into an Agreement whereby the DEPARTMENT retained the AGENCY to perform Mowing, Litter Removal, Mechanical Sweeping, Edging and Sweeping, and; WHEREAS, said Agreement has a renewal option which provides for a renewal if mutually agreed to by both parties and subject to the same terms and conditions of the original Agreement; NOW, THEREFORE, this Agreement witnesseth that for and in consideration of the mutual benefits to flow each to the other, the parties agree to a renewal of said original Agreement dated 5-26 -05 for a period of Three Years beginning the 1ST day of August , 2008 and ending the 31st day of July, 2011 at an annual cost of $21,003,77 ( Twenty One Thousand Three and .77 /100Dollars) specified herein. Except as set forth herein, all terms and conditions of said original Agreement shall remain in force and effect during the term of this renewal. Page 1 of 3 Contract No.: . BDB65 — R1 FM No.:. 414802- 1 -72 -02 IN WITNESS WHEREOF, the AGENCY has caused this Agreement to be executed in its behalf this 6th day of May , ZOOR , by v ,Tani F. u; rk , authorized to enter into and execute same by Resolution Number 05-04 dated Jung, 17 , 7nn9 and the DEPARTMENT has executed this Agreement through its District Secretary for District One, Florida Department of Transportation, this 3077 day of ATTEST: CITY OF OKEECHOBEE Signature NAME: Lane Gamiotea Print TITLE: City Clerk ATTEST:// NAME: ,Tames E. Kirk Print TITLE: Iyar STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION Executive Secretary District Appr tenance Signature nistrator BY: District One D' trict Sec DATE: NAME: 3 `,u /1 Designee Edward 1. Gonzalez Print DOT Legal Review: Availability of Funds Approval: DATE: 04 -25 -2008 Page 2 of 3 Contract No.:. BDB65 — R1 FM No.:. 414802- 1 -72 -02 ATTACHMENT "A" LOCATION DESCRIPTIONS CITY OF OKEECHOBEE MAINTENANCE AGREEMENT Location No. 1 Section:91070, SR 70 Description: Within Corporate Limits of the City of Okeechobee From: Mile Post 8.569 To: Mile Post 10.345 Pay Item E104 4 4 E1103 0 E1103 1 E110 32 1 Activity 484 541 543 545 Description Int Mow Litter Rem Swp Mech Edge /Swp Measure Acres Acres Miles Edge Mi Units /Act 0.92 0.92 4.444 1.33 Location No. 2 Section:91020, US 441/SR 15 Description: Within Corporate Limits of the City of Okeechobee From: S.W. 23rd Street Mile Post 1.626 To: Northern City Limit Mile Post 4.131 Pay Item Activity E10444 E1103 0 E110 3 1 E110 32 1 484 541 543 545 Description Int Mow Litter Rem Measure Acres Acres Units /Act 3.33 3.33 Cycles/Yr 12 12 12 12 Location Cycles/Yr Swp Mech Edge /Swp Miles Edge Mi 8.052 1.29 Page 3 of 3 12 12 12 12 Cost/Unit $ 47.21 $ 6.67 $ 60.00 $ 294.49 Sub Total Cost/Unit $ 47.21 $ 6.67 $ 60.00 $294.49 Total Cost $ 521.20 $ 73.64 $ 3,199.68 $ 4,700.06 $ 8,494.58 Total Cost $ 1886.51 $ 266.53 $ 5,797.44 $ 4,558.71 Location Sub Total $12,509.19 Annual Total 3 Quarterly Payments 1 Quarterly Payment $21,003.77 $5,250.94 $5,250.95 City of Okeechobee Office of the City Clerk May 21, 2008 Ms. Ginger L. Ward District Maintenance Contracts Administrator Post Office Box 1249 Bartow, Florida 33831 -1249 Dear Ms. Ward: Enclosed herewith please find (4) Maintenance Agreement Renewals to perform mowing, litter removal, mechanical sweeping, edging and sweeping. Please sign all agreements and forward (1) one back to the Office of the City Clerk in the provided enclosed envelope. Also enclosed is our Certificate of Liability Insurance and Workers Compensation. Should you require any additional information please contact my office at (863) 763 -3372 ext. 215. With best regards, I am Sincerely, Q. ',L A Lane Gamiotea, CMC City Clerk Enclosures LG /me cc: Brian Whitehall, City Administrator Donnie Robertson, Public Works Director Betty Clement, General Services Coordinator 55 S.E. Third Avenue • Okeechobee, Florida 34974 -2932 • (863) 763 -3372 • Fax: (863) 763 -1686 Florida Department of Transportation CHARLIE CRIST GOVERNOR City of Okeechobee Attn: John Cook 55 SE 3Rd Avenue Okeechobee, Florida 34974 Dear Mr. Cook; April 30, 2008 Re: Maintenance Contract Contract No.: Financial Project No.: Counties: Project Description: STEPHANIE C. KOPELOUSOS SECRETARY Renewal #1 BDB65 414602- 1 -72 -02 City of Okeechobee Mowing, Litter Removal, Mechanical Sweeping, Edging & Sweeping The work for the referenced contract is expected to be complete on 7 -31 -2008. This contract was executed on 5 -26 -2005, and has a renewal option. This option allows the Department to renew this contract for another Three (3) Years, subject to the same terms and conditions providing we mutually agree to this renewal in writing. I have enclosed four (4) copies of the Contract Renewal Form, which are to be executed by you with original signatures and seals on each copy. Please ensure that the individual that signs the agreement is listed in the resolution. Please do not complete the "Date of Execution" on the Contract; this office will execute the contract. Return all forms along with your Certificate of Liability Insurance and Workers Compensation to me no later than 6- 30 -08, for final processing. This renewal is scheduled to begin on 8 -1 -2008. If you should need any additional information, please do not hesitate to contact me at 863 -519 -2680. GLW/mam Cc: Gail Hall, Sebring Operations Center Enclosures Respectfully, , /'� , ,�Q W Ciska Ginger L. `Ward District Maintenance Contracts Administrator District One Maintenance Department/Contracts Section 801 North Broadway Avenue *Post Office Box 1249* Bartow, Florida 33831 -1249 (863) 519 -2680 *(863)534 -7045 (Fax)* MS 1 -7 www. dot. state. fl .0 s ACORD CERTIFICATE OF LIABILITY INSURANCE 1 3/24/20 s PRODUCER (407) 445 -2414 FAX: (407) 445 -2868 World Risk Management, LLC 141 Terra Mango Loop Ste A Orlando FL 32835 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. INSURERS AFFORDING COVERAGE NAIC # INSURED City of Okeechobee 55 S.E. Third Avenue Okeechobee FL 34974 -2932 INSURER A: Public Risk Management INSURER 8: INSURER C: INSURER D: INSURER E: COVERAGES THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR LTR ADD'L INSRD TYPE OF INSURANCE POLICY NUMBER DATE (MM/DDIYYYYE POLICY LIMITS A GENERAL LIABILITY PRM 07 -011 4/1/08 4/1/09 EACH OCCURRENCE $ 2,000,000 X COMMERCIAL GENERAL LIABILITY DAMAGE TO RENTED PREMISES (Ea occurrence) $ 2,000,000 1 CLAIMS MADE X OCCUR MED EXP (Any one Person) $ Excluded PERSONAL A ADV INJURY $ 2,000,000 GENERAL AGGREGATE $ 2,000,000 GEN'L AGGREGATE LIMIT APPLIES PLIIES PER: POLICY P1 JECT I 1 LOC PRODUCTS - COMP /OP AGG $ 2,000,000 A AUTOMOBILE X LIABILITY ANY AUTO ALL OWNED AUTOS SCHEDULED AUTOS HIRED AUTOS NON -OWNED AUTOS PRM 07 -011 4/1/08 4/1/09 (Ea accident; SINGLE LIMIT $ 2,000,000 BODILY INJURY (Per person) BODILY INJURY (Per accident) PROPERTY DAMAGE (Per accident) GARAGE LIABILITY AUTO ONLY - EA ACCIDENT $ ANY AUTO OTHER THAN EA ACC $ AUTO ONLY AGG $ EXCESS/UMBRELLA LIABILITY EACH OCCURRENCE $ 7 OCCUR CLAIMS MADE AGGREGATE $ DEDUCTIBLE RETENTION $ $ $ A WORKERS COMPENSATION AND EMPLOYERS' LIABILITY ANY PROPRIETOR/PARTNER/EXECUTIVE OFFICER/MEMBER EXCLUDED? If yes, describe under SPECIAL PROVISIONS below PRM 07 -011 4/1/08 4/1/09 X I TORY LIMITS ER E.L. EACH ACCIDENT $ E.L. DISEASE - EA EMPLOYEE $ E.L. DISEASE - POLICY LIMIT $ OTHER DESCRIPTION OF OPERATIONS/LOCATIONSNEHICLES /EXCLUSIONS ADDED BY ENDORSEMENT /SPECIAL PROVISIONS With respects to maintenance contract # BDB65 FM # 414802- 1 -72 -02 CERTIFICATE HOLDER CANCELLATION (863)534 -7045 Florida Department of Transportation Mary Middleton PO Box 1249 Bartow, FL 33831 -1249 ACORD 25 (2001/08) IMefl,C n,na, nn.. SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, THE ISSUING INSURER WILL ENDEAVOR TO MAIL 30 DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT, BUT FAILURE TO DO SO SHALL IMPOSE NO OBLIGATION OR LIABILITY OF ANY KIND UPON THE INSURER, ITS AGENTS OR REPRESENTATIVES. AUTHORIZED REPRESENTATIVE Andrew Cooper /PATTI © ACORD CORPORATION 1988 Pana 1 nr 08/04/2008 08:41 8633866108 CHARLIE CRIST GOVERNOR August 1, 2008 DEPARTMENT OF TRANSP Florida Department of Transportation Sebring Operations 4722 Kenilworth Blvd., Sebring, Florida 33870 Telephone: (863) 386 -6112 • Fax: (863) 386 -6116 The City of Okeechobee Attn: Mr. John Cook 55 S.E. 3rd Ave. Okeechobee, Fla. 33974 PAGE 01/01 STEPHANIE C. KOPELOUSOS SECRETARY Re: Notice to Proceed District Contract No.: BDB65 (R -1) Financial Project No.: 414802- 1 -72 -02 County: Okeechobee Project Description: Mowing, Litter Removal, Ldging & Sweeping & Mechanical Sweeping Dear Mr. Cook: By copy of this letter, you are authorized to begin work August 1, 2008 on the above referenced contract, in accordance with the Department of Transportation's project specifications for this contract. The estimated completion date of this contract is July 31, 2011. This contract was originally executed on May 26, 2005 and Gary J. Burnett, Contracts Coordinator at the Sebring office will be in charge of this project. If I can be of further assistance, please do not hesitate to call my office at (863) 386 -6104. BH /gb BD86sR1.ntp Sincerely, i'a • Ben Harris Sebring Operations Manager District Ono. Sebring Operations Office 4722 Kenilworth Boulevard' Sebring. FL 33870 (8634) 386 -8104 ' (883) 388.8108 (Fax) • MS 1 -87 http://www.dot.stota.fl.us www.dot.state.fl.us RELY( EtJ PAPER