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2011-05-031 CITY OF OKEECHOBEE MAY 3, 2011 REGULAR CITY COUNCIL MEETING SUMMARY OF COUNCIL ACTION PAGE 1 OF 5 AGENDA COUNCIL ACTION - DISCUSSION - VOTE I. CALL TO ORDER - Mayor: May 3, 2011, City Council Regular Meeting; 6:00 p.m. II. OPENING CEREMONIES: Invocation given by the Very Reverend Edward Weiss; Church of Our Saviour; Pledge of Allegiance led by Mayor. III. MAYOR, COUNCIL AND STAFF ATTENDANCE - City Clerk. Mayor James E. Kirk Council Member Devin Maxwell Council Member Mike O'Connor Council Member Dowling R. Watford, Jr. Council Member Clayton Williams City Administrator Brian Whitehall City Attorney John R. Cook City Clerk Lane Gamiotea Deputy Clerk Melisa Jahner Police Chief Denny Davis Fire Chief Herb Smith Public Works Director Donnie Robertson IV, PRESENTATIONS AND PROCLAMATIONS - Mayor. A. Present a 30-Year Longevity Service Award to Bill Saum Mayor Kirk called the May 3, 2011, Regular City Council Meeting to order at 6:00 p.m, The invocation was offered by the Very Reverend Dr. Edward Weiss of the Church of Our Saviour; the Pledge was led by Mayor Kirk. City Clerk Gamiotea called the roll: Present Present Present Present Present Present Present Present Present Present Present Present Mayor Kirk presented Mr. Bill Saum with a 30 Year Longevity Service Plaque and a check for $750.00 in appreciation for these years of service with the City. Mr. Saum thanked the Mayor, Council, his family and Retired Police Chief Mobley for giving him his chance and hiring him. MAY 3, 2011 - REGULAR MEETING - PAGE 2 OF 5 AGENDA V. MINUTES - City Clerk. A. Motion to dispense with the reading and approve the Summary of Council Action for the April 19, 2011 Regular Meeting - City Clerk. VI. AGENDA - Mayor. A. Requests for the addition, deferral or withdrawal of items on today's agenda. VII. NEW BUSINESS. A. 1. a) Motion to read by title only and set May 17, 2011 as a final public hearing date for proposed Ordinance No. 1071 regarding Impact Fees - City Attorney (Exhibit 1). COUNCIL ACTION - DISCUSSION - VOTE Council Member Williams moved to dispense with the reading and approve the Summary of Council Action forthe April 19, 2011 Regular Meeting; seconded by Council Member O'Connor. There was no discussion on this item. KIRK - YEA MAXWELL - YEA O'CONNOR - YEA WATFORD - YEA WILLIAMS - YEA MOTION CARRIED. Mayor Kirk asked whether there were any requests for the addition, deferral or withdrawal of items on today's agenda? There were none. Council Member O'Connor moved to read by title only and set May 17, 2011 as a final public hearing date for proposed Ordinance No. 1071 regarding Impact Fees; seconded by Council Member Maxwell. b) Vote on motion to read by title only and set final public hearing date. VOTE KIRK - YEA MAXWELL - YEA O'CONNOR - YEA WATFORD - YEA WILLIAMS - YEA MOTION CARRIED. c) City Attorney to read proposed Ordinance No. 1071 by title only. Attorney Cook read proposed Ordinance No. 1071 by title only as follows; "AN ORDINANCE OF THE CITY OF OKEECHOBEE FLORIDA, AMENDING CODE BOOK CHAPTER 71 ENTITLED IMPACT FEES: PUBLIC WORKS, LAW ENFORCEMENT, AND FIRE FACILITIES; PROVIDING FOR IMPACT FEE PAYMENTS; PROVIDING FOR CONFLICT, PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE." 2. a) Motion to approve the first reading of proposed Ordinance No. III Council Member Watford moved to approve the first reading of proposed Ordinance No. 1071; seconded by Council 1071. Member O'Connor. b) Discussion. Mayor Kirk opened the floor for discussion. The proposed ordinance calls for the collection of City impact fee's to be suspended from July 1, 2011 to June 30, 2012. The Board of County Commission and School Board have not moved forward with adopting similar documents. Several Council Members voiced their concern that adopting this will not be an easy decision. 5 MAY 3, 2011 - REGULAR MEETING - PAGE 3 OF 5 1 Il AGENDA Itl COUNCIL ACTION - DISCUSSION - VOTE II VII. NEW BUSINESS CONTINUED. A. 2. c) Vote on motion. B. Presentation of Fiscal Year End 2010 Auditor's Report - Hoyman Dobson, Certified Public Accountants. C. Presentation of the mid -year financial review - Finance Director VOTE KIRK - YEA MAXWELL - YEA O'CONNOR - YEA WATFORD - YEA WILLIAMS - YEA MOTION CARRIED. Prior to the meeting, copies of the Final 2009-2010 Fiscal Year Audit Report was distributed to the Mayor and Council. Mrs. Deborah Goode, Audit Director of Hoyman Dobson and Company, P.A., presented the results, stating that the City is in a secure financial position. She briefly reviewed the comparisons of last years (2008-2009 FY) and this years audit. It was discussed that the General Employee Pension Plan is separated from the Police and Fire Fighters Pension Plans as it includes the Okeechobee Utility Authority Employee's as well. She noted that all the plans are fully funded and in very good shape. The Council had several questions, mostly of the pension funds. It was noted for the record that City employee's contribute and have always contributed toward their individual pension funds. The Mayor and Council thanked Mrs. Goode for the report and added their appreciation to City Staff as well. No official action was necessary for this item. Finance Director Riedel presented a power point presentation of the mid -year review of the 2010/2011 Fiscal Year budget. Revenues and expenditures are tracking as expected. The State Legislative Committee of Intergovernmental Relations (LCIR) estimated revenues are close to the City's actuals. Percentage of budget spent through March 31, 2011 is 43.55 percent; when one might expect to have spent 50 percent of funds. The Departments Heads continue to reduce as much operating budget expenditures as they can, as well as monitor each line item within their budget by scrutinizing the need for services and goods. The proposed mid -year budget amendments reflect property and casualty insurance decreases, including workers compensation to all departments. Increases in fuel costs based on escalating per gallon costs and various FICA changes as needed. Specifically in General Services the proposed amendment reflects reducing inspection services and planning services by $114,316.00; Removing the last four months of janitorial services with Scotts Cleaning, $6,880.00; Adding a part-time custodian, $6,190.00; Amend operating expenditures by $1,000 to purchase cleaning supplies and equipment. Specific amendments within Public Works included adding an "Other Salary" line item for part- time maintenance operators, $16,000.00 and decreasing the "Regular Salary" line item including benefits of a full-time employee, $17,406.00. Other funds amended were the adding of Community Development Block Grant Housing Rehabilitation and Relocation, $700,00 that was recently awarded to the City. Finally, reducing General Fund "Fees for Service" within the Revenues due to the reduction of services for building and planning consultants. 5 7o MAY 3, 2011- REGULAR MEETING - PAGE 4 OF 5 AGENDA VII. NEW BUSINESS CONTINUED. D. Motion to approve the FYE 2011 mid -year budget adjustments - Finance Director (Exhibit 2). COUNCIL ACTION - DISCUSSION - VOTE Council Member Watford moved to approve the Fiscal Year Ending 2011 mid -year budget adjustments; seconded by Council Member Williams. Adopted Budget: Adopted 2010/11 Mid -Year Budget Difference Beginning Fund Balance $2,745.409.00 $2,745,409.00 $ 0.00 Revenues: 97%Ad Valorem 7.2432 $1,738,569.00 $1,738,569.00 $ 0.00 Other Fees $ 885,023.00 $ 885,023.00 $ 0.00 Intergovernmental Revenues $ 952,091.00 $ 952,091.00 $ 0.00 Charges for Current Services $1,061,666.00 $ 936,152.00 ($125,514.00) Fines, Forfeitures and Penalties $ 30,141.00 $ 30,141.00 $ 0.00 Uses of Money and Property $ 2,000.00 $ 2,000.00 $ 0.00 Other Revenues $ 52,166.00 $ 52,166.00 $ 0.00 $4,721,656.00 $4,596,142.00 ($125,514.00) Transfers -In: Public Facilities Improvement Fund $ 317,700.00 $ 317,700.00 $ 0.00 Capital Improvement Projects Fund $ 272,618.00 $ 249,134.00 $ (23,484.00) Capital Improvement Projects Fund -Impact Fees $ 500.00 $ 500.00 $ 0.00 Total Revenues $5,312,474.00 $5,163,476.00 ($148,998.00) Expenditures: Legislative $ 103,374.00 $ 102,822.00 ($ 552.00) Executive $ 158,452.00 $ 164,257.00 $ 5,805.00 City Clerk $ 182,879.00 $ 182,695.00 ($ 184.00) Financial Services $ 201,288.00 $ 198,521.00 ($ 2,767.00) Legal Counsel $ 70,461.00 $ 70,461.00 $ 0.00 General Services $ 476,538.00 $ 354,941.00 ($121,597.00) Law Enforcement $1,847,171.00 $1,851,745.00 $ 4,574.00 Fire Protection $1,255,849.00 $1,234,767.00 ($ 21,082.00) Road and Street Facilities $1,016,462.00 $1,003,267.00 ($ 13,195.00) Total General Operating Expenditures $5,312,474.00 $5,163,476.00 ($148,998.00) Fiscal Year Ending Fund Balance $2,745,409.00 $2,745,409.00 $ 0.00 5 -71 MAY 3, 2011 - REGULAR MEETING - PAGE 5 OF 6 II AGENDA III COUNCIL ACTION - DISCUSSION - VOTE II IX. NEW BUSINESS CONTINUED. D. Motion to approve the FYE 2011 mid -year budget adjustments continued. E. Discuss Code Enforcement Magistrate - City Administrator (Exhibit 3). 1 VOTE KIRK - YEA MAXWELL - YEA O'CONNOR - YEA WATFORD - YEA WILLIAMS - YEA MOTION CARRIED. The possibility of changing the Code Enforcement procedures from utilizing a Code Board to a Magistrate was recently brought up again. Administrator Whitehall highlighted the pros and cons of this change in a memorandum. Pros for a magistrate are that it could reduce redundancy and expedite either corrective action or case disposition. The magistrate would provide more consistency in administration. The County switched to a magistrate system and the County Staff believes it was beneficial and/or effective. It would remove difficulty in finding members for the Board. The cons for a magistrate are that it may be difficult to find a local participant that will not only take the job but act in the fashion the City wants, using appropriate discretion. It removes the citizen committee approach (jury by peers) to deliberate code penalty issues. The costs for either method are about the same to the City. Council Member Watford began the discussion by asking Code Enforcement Board Chairperson Jamie Gamiotea various questions relating to vacancies on the board, attendance and the overall opinion the Board had toward changing the method. Mr. Gamiotea responded, there was only one instance where a quorum was not available within the last year. The members have severed for several years, they enjoy their involvement in the community and are a well diversified group. Council Members Williams and Maxwell noted their support to the magistrate method and gave their reasons for changing the method, adding they had nothing against the citizen board. Council Member O'Connor added his support to continue with the Board method along with Council Member Watford and cited their case for keeping the Board system. Council Member Williams made a motion to establish an ordinance for the magistrate Code Enforcement system; seconded by Council Member Maxwell. VOTE KIRK - NO MAXWELL - YEA O'CONNOR - NO WATFORD - NO WILLIAMS - YEA MOTION DENIED. MAY 3, 2011 - REGULAR MEETING - PAGE 6 OF 6 AGENDA X. ADJOURN MEETING - Mayor. Please take notice and be advised that when a person decides to appeal any decision made by the City Council with respect to any matter considered at this meeting, he/she may need to insure that a verbatim record of the proceeding is made, which record includes the testimony and evidence upon which the appeal is to be based. City Clerk media are for the sole purpose of backup for official records of the Clerk. ATTE James E. Kirk, Mayor i Lane Gamiotea, CMC, City Clerk COUNCIL ACTION - DISCUSSION - VOTE There being no further discussion nor items on the agenda, Mayor Kirk adjourned the Regular Meeting at 7:25 p.m. The next regular scheduled meeting is May 17, 2011 at 6:00 p.m. 1 CITY OF OKEECHOBEE MAY 3, 2011 REGULAR CITY COU CIL EETING HANDWRITTEN MINUTES - I. CALL TO ORDER -Mayor ; k) . May 3, 2011, City Council Regular Meeting, at p.m. II. OPENING CEREMONIES: Invocation given by the Very Reverend Dr. Edward Weiss, of the Church of Our Saviour; Pledge of Allegiance led by Mayor III. MAYOR, COUNCIL AND STAFF ATTENDANCE - City Clerk. Mayor James E. Kirk - ,/ Council Member Devin Maxwell - Council Member Mike O'Connor - ,r Council Member Dowling R. Watford, Jr. - r✓ Council Member Clayton Williams - City Administrator Brian Whitehall - City Attorney John R. Cook - City Clerk Lane Gamiotea - ,�- Deputy Clerk Melisa Jahner - ✓ Police Chief Denny Davis - v Fire Chief Herb Smith - _,- Public Works Director Donnie Robertson - ✓ IV. PRESENTATIONS AND PROCLAMATIONS - Mayor. A. Pres nt a Thirty-Yejr*npevity ��Service Award to Bill Saum.,�/. II ! L A ,, 7� .4 n _ x�I � A f /_?.�% /t l �I ZVLJI , /_C C��C��, C� It i4A ,14 v V. MINUTES -City Clerk A. Council Member moved to dispense with the reading and approve the Summary of Council Action for the April 19, 2011 Regular Meeting; seconded by Council Member. KIRK - YEA MAXWELL - YEA O' WATFORD - YEA WILLIAMS - YEA MQQN�C-ARRIED. VI. AGENDA - Mayor A. Mayor Kirk asked whether there were any requests for the addition, deferral or withdrawal of items on today's agenda? VII. NEW BUSINESS. A.1. a) Council Member �l1 M moved to read by title only and set May 17, 2011 as a final public hearing date for proposed Q in No. 1071 regarding Impact Fees - City Attorney (Exhibit 1); seconded by Council Member b) Vote on motion to read by title only and set final public hearing date. VOTE KIRK - YEA MAXWELL - YEA O'CONNOR - YEA WATFORD - YEA WILLIAMS - YEA ION CARRIED c) City Attorney to read proposed Ordinance No. 1071 by title only as follows: "AN ORDINANCE OF THE CITY OFOKEECHOSEE FLORIDA, AMENDING CODE BOOKCHAPTER 71 ENTITLEDIMPACTFEES: PUBLIC WORKS, LAW ENFORCEMENT, AND FIRE FACILITIES; PROVIDING FOR IMPACT FEE PAYMENTS; PROVIDING FOR CONFLICT, PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE." 2. a) Council Member moved to approve the first reading of proposed Ordinance No. 1071; seconded by Council Member -. C L'% LaAL. o I' DI ,4 -t (,kA C) Vote on motion. VOTE KIRK - YEA MAXWELL - YEA WATFORD - YEA WILLIAMS - YEA OTION CARRIED. B. Presentation of FYE 2010 proposed Auditor's Report - Hoyman Dobson, Certified Public Accountants 17 JAC A 42 a, f1c,41 ` 4 e-& 0 tAL, v v Q"U lu� tLA� 47 kit 6-1-,�-) (Qa&k4 C L �1� -,; 61 v tjt"7C-, Cl�' Lit, tA ez� (-e"j L bLAIJ- J---A'Vj- ? UIC -4� al 1014 4�Lbjj rp DIVI )A L C. Presentation of the mid -year financial review - Finance Director O'llal V(JAI. 9c19 M D. Council Member ow moved to approve t e FYE 2011 mid -year budget adjustments - Finance Director (Exhibit 2); seconded by Council MemberL VOTE KIRK - YEA MAXWELL - YEA WATFORD - YEA WILLIAMS - YEA ON CARRIED. Ll� E. Discuss Code Enforcement Magistrate - City Administrator (Exhibit 3). - 4 Imo( A I, C - v (UvxQ- 1 i <1 � �� zzk �VI r VII. ADJOURN MEOINd' Mayor. There being no further items on the agenda, Mayor adjourned the meeting at p.m. The next meeting will be . 2011 at 6:00 p.m. r? -S4 )L -,o Y� m�( Ilk CITY OF OKEECHOBEE MAY 3, 2011 REGULAR CITY C UNCIL MEETING HANDWRITTEN MINUTES - I. CALL TO ORDER -Mayor ! May 3, 2011, City Council Regular Meeting, atP.M. II. OPENING CEREMONIES: Invocation given by the Very Reverend Dr. Edward Weiss, of the Church of Our Saviour; Pledge of Allegiance led by Mayor Kv\.,L . III. MAYOR, COUNCIL AND STAFF ATTENDANCE - City Clerk. Mayor James E. Kirk - t�-a- Council Member Devin Maxwell - PrL.14 Council Member Mike O'Connor - P hAjl - Council Member Dowling R. Watford, Jr. - P r\Aa-cJ- Council Member Clayton Williams - City Administrator Brian Whitehall -.P Nu: ,, City Attorney John R. Cook - City Clerk Lane Gamiotea - Pam, Deputy Clerk Melisa Jahner - Police Chief Denny Davis - P Fire Chief Herb Smith - Qw_lb�� Public Works Director Donnie Robertson - Qhv_�,� IV. PRESENTATIONS AND PROCLAMATIONS - Mayor. A. Present a Thirty -Year Longevity Service Award to Bill Saum. V. MINUTES - City Clerk A. Council Member Oko moved to dispense with the reading and approve the Summary of Council Action for the April 19, 2011 Regular Meeting; seconded by Council MemberMQ . KIRK - YEA MAXWELL - YEA O'CONN -YEA WATFORD - YEA WILLIAMS - YEA OTION CARR M VI. AGENDA - Mayor A. Mayor Kirk asked whether there were any requests for the addition, deferral or withdrawal of items on today's agenda? VII. NEW BUSINESS. A. 1. a) Council Member mU moved to read by title only and set May 17, 2011 as a final public hearing date for proposed Ordinance No. 1071 regarding Impact Fees - City Attorney (Exhibit 1); seconded by Council Member Drn b) Vote on motion to read by title only and set final public hearing date. VOTE KIRK - YEA MAXWELL - YEA �CARR16. WATFORD - YEA WILLIAMS - YEA C) City Attorney to read proposed Ordinance No. 1071 by title only as follows: "AN ORDINANCE OF THE CITY OFOKEECHOBEEFLORIDA, AMENDING CODEBOOKCHAPTER 71 ENTITLEDIMPACTFEES: PUBLIC WORKS, LAW ENFORCEMENT, AND FIRE FACILITIES, PROVIDING FOR IMPACT FEE PAYMENTS, PROVIDING FOR CONFLICT, PROVIDING FOR SEVERABILITY; AND PROVIDING FORAN EFFECTIVE DATE." 2. a) Council Member bLID moved to approve the first reading of proposed Ordinance No. 1071; seconded by Council Member M0 . b) Discussion. LA= . L�s 0u • i ,, 9• - spa 1 ` -- I A 1-1 0,, tI, [� ii)PA / Adn-a 4 4 1 Din -,-I - '\N 11J4 40- - 47& ( tuv' - At" P3 4 XJ� Iy�,J v \�-6 -� � _l c) Vote on motion. VOTE KIRK - YEA MAXWELL - YEA O'CONNOR - YEA WATFORD - YEA WILLIAMS - YEA TION � B. Presentation of FYE 2010 proposed Auditor's Report - Hoyman Dobson, Certified Public Accountants w C. Presentation of the mid -year financial review - Finance Director D Ck DNk�(W O'� CT" r NA- KAI H i Af.� Arm i 1 t C �Ct Ll .Q�/(iOn.�i� 1 /l_ I��iJ1 � �C 3 1� + ( �CX_ AL-—,tP—Ol Q Council Member b W moved to approve the FYE 2011 mid -year budget adjustments - Finance Director (Exhibit 2); seconded by Council Member AD KIRK - YEA MAXWELL - YEA 0' WATFORD - YEA WILLIAMS - YEA MOTION CARRIED. E. Discuss Code Enforcement Magistrate - City Administrator (Exhibit 3). 7bD i A- 1M oh.L f n a-qA 8 o:�T WAM ")k- U� F�,� I)�u �t� f�, U`� ZlAL t•UPIP 'U -4 A- o3 c •c�Q -r tr�rcJ,c.� Q ► W �LCJ Whc4 Ck)u / W c VII. ADJOURN MEETING - Mayor. There being no further items on the agenda, Mayor will be 2011 at 6:00 p.m. adjourned the meeting at � p.m. The next meeting mbl`i-�.� gib, j On A " lC C�K kDEPENDENT NEWSPAPERS OKEECHOBEE NEWS 107 S.W. 17th Street, Suite 1), Okeechobee, FL 34974 (863) 763-3134 STATE OF FLORIDA COUNTY OF OKEECHOBEF_. Before the undersigned authority personally appeared Tom Byrd, who on oath says he is Publisher of the Okeechobee News, a three times a week Newspaper published at Okeechobee, in Okeechobee County, Florida, that the attached copy of advertisement being a in the matter of _ in the 19t11 Judicial District of the Circuit Court of Okeechobee County, Florida, was published in said newspaper in the issues of Affiant further says that the said Okeechobee News is a newspaper published at Okeechobee, in said Okeechobee County, Florida, and that said newspaper has heretofore been published continuously in said Okeechobee County, Florida each week and has been entered as second class mail matter at the post office in Okeecllobee, in said Okeechobee County, Florida, for a period of one year next preceding the first publication of the attached copy of advertisement, and affiant fur- ther says that she has neither paid nor promised any person, firm or corporation any discount, rebate, com- mission or refund for the purpose of securing this advertisement for publication in the said newspaper. 1 Tole Byrd Sworn to and subscribed before me this day of _ AD Notary Public, State of Florida at Large lie 1V0T PUBLIC -STATE OF FLORI; Angie Bridges i !Commission #DD779718 Expires; APR. 20, 2012 BONDED THRU ATLANTIC BONDING CO., LNC. CITY COUNCIL MEETING NOTICE NOTICE IS HEREBY GIVEN that the City Council of the City of Okee chobee will meet in Regular Session on Tuesday, May 3, 2011, at 6:0( p.m., at City Nall, 55 SE 3rd Ave, Rm 200, Okeechobee, Florida. The public IS invited and encouraged to attend. PLEASE TAKE NOTICE AND BE ADVISED that no stenographic record by a certified court reporter will be made of the foregoing meeting. Accordingly, any person who may seek to appeal any decision involving the matters no. ticed herein will be responsible for making a verbatim record of the tesbmo- ny and evidence at said meeting upon which any appeal is to be based. Please contact City Administration at 863-763-3372, or website wwwsitvofok echo , to obtain a copy of the agenda. In accordance with the Americans with Disabilities Act (ADA) of 1990 per- �sons needing special accommodation to participate in this proceeding should contact the City Clerk's Office at 863-763-3372 for assistance. by: James E. Kirk, Mayor Lane Gamiotea, CMC, City Clerk 1385204 ON 4/29/2011 CITY OF OKEECHOBEE MAY 312011 REGULAR CITY COUNCIL MEETING OFFICIAL AGENDA PAGE 1 OF 3 CALL TO ORDER -MAYOR: May 3, 2011, City Council Regular Meeting, 6:00 p.m. OPENING CEREMONIES: Invocation given by Rev. Edward Weiss, Church of Our Saviour; Pledge of Allegiance led by Mayor MAYOR, COUNCIL MEMBERS, AND STAFF ATTENDANCE - City Clerk Mayor James E. Kirk Council Member Devin Maxwell Council Member Mike O'Connor Council Member Dowling R. Watford, Jr. Council Member Clayton Williams City Administrator Brian Whitehall City Attorney John R. Cook City Clerk Lane Gamiotea Deputy Clerk Melisa Jahner Police Chief Denny Davis Fire Chief Herb Smith Public Works Director Donnie Robertson IV. PRESENTATIONS AND PROCLAMATIONS - Mayor A. Present a Thirty -Year Longevity Service Award to Bill Saum. MAY 3, 2011 PAGE 2 OF 3 V. MINUTES - City Clerk A. Motion to dispense with the reading and approve the Summary of Council Action for the April 19, 2011 Regular Meeting - City Clerk. VI. AGENDA - Mayor A. Requests for the addition, deferral or withdrawal of items on today's agenda. VII. NEW BUSINESS. A.1.a) Motion to read by title only and set May 17, 2011 as a final public hearing date for proposed Ordinance No. 1071 regarding Impact Fees - City Attorney (Exhibit 1). b) Vote on motion to read by title only and set final public hearing date. c) City Attorney to read proposed Ordinance No. 1071 by title only. 2.a) Motion to approve the first reading of proposed Ordinance No. 1071. b) Discussion. c) Vote on motion. B. Presentation of FYE 2010 proposed Auditor's Report - Hoyman Dobson, Certified Public Accountants C. Presentation of the mid -year financial review - Finance Director D. Motion to approve the FYE 2011 mid -year budget adjustments - Finance Director (Exhibit 2). MAY 3.2011 PAGE 3 of 3 VII. NEW BUSINESS CONTINUED. E. Discuss Code Enforcement Magistrate - City Administrator (Exhibit 3). VIII. ADJOURN MEETING. PLEASE TAKE NOTICE AND BE ADVISED that if any person desires to appeal any decision made by the City Council with respect to any matter considered at this proceeding, such interested person will need a record of the proceedings, and for such purpose may need to ensure a verbatim record of the proceedings, which record includes the testimony and evidence upon which the appeal is to be based. City Clerk media is for the sole purpose of backup for official records of the Clerk Exhibit 1 May 3, 2011 ORDINANCE NO. 1071 AN ORDINANCE OF THE CITY OF OKEECHOBEE FLORIDA, AMENDING CODE BOOK CHAPTER 71 ENTITLED IMPACT FEES: PUBLIC WORKS, LAW ENFORCEMENT, AND FIRE FACILITIES; PROVIDING FOR IMPACT FEE PAYMENTS; PROVIDING FOR CONFLICT, PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, ordinances adopted by the City Council, providing for impact fees have been codified in Chapter 71 of the City of Okeechobee Code of Ordinances; and WHEREAS, the City Council desires to make certain amendments to Chapter 71 of the Code of Ordinances, City of Okeechobee, Florida pertaining to impact fees. NOW THEREFORE, be it ordained before the City Council of the City of Okeechobee, Florida; presented at a duly advertised public meeting; and passed by majority vote of the City Council; and properly executed by the Mayor or designee, as Chief Presiding Officer for the City; that: SECTION 1. Amendment and Adoption. Sections 71-13, 71-23, and 71-33 of Chapter 71 of the Code of Ordinances of the City of Okeechobee, are hereby amended and adopted to read as follows: All impact fees imposed pursuant to sections 71-13, 71-23, and 71-33 herein are suspended and shall not be imposed for the period beginning July 1, 2011 and ending June 30, 2012. SECTION 2. Conflict. All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 3. Severability. If any provision or portion of this ordinance is declared by a court of competent jurisdiction to be void, unconstitutional, or unenforceable, then all remaining provisions and portions of this ordinance shall remain in full force and effect. SECTION 4. Effective Date. This Ordinance shall take effect immediately upon its passage. INTRODUCED for first reading and set for final public hearing on this 3' day of May 2011. James. E. Kirk, Mayor Page 1 of 2 ATTEST: Lane Gamiotea, CMC, City Clerk PASSED AND ADOPTED after Second and Final Public Hearing this 17th day of May 2011. ATTEST: Lane Gamiotea, CMC, City Clerk REVIEWED FOR LEGAL SUFFICIENCY: John R. Cook, City Attorney Page 2 of 2 James E. Kirk, Mayor. EXi1IBIT 2 MAY 3,2011 GENERAL FUND - CITY OF OKEECHOBEE RECAPITULATION - REVENUE AND EXPENSES 4/28/2011 2010/2011 2010/2011 BUDGET BUDGET AMENDED TO BUDGET F/Y Beginning Fund Balance $ 2,745,409 $ 2,745,409 REVENUES 97% AD VALOREM 7.2432 $ 1,738,569 $ 1,738,569 $ - OTHER FEES $ 885,023 $ 885,023 $ - INTERGOVERNMENTAL $ 952,091 $ 952,091 $ - CHARGES FOR SERVICES $ 1,061,666 $ 936,152 $ 125,514 FINES, FORFEITURES & PENALTIES $ 30,141 $ 30,141 $ - USES OF MONEY & PROPERTY $ 2,000 $ 2,000 $ - OTHER REVENUES $ 52,166 $ 52,166 $ - $ 4,721,656 $ 4,596,142 $ (125,514) TRANSFERS - IN Public Facilities Fund (Transfer -In) $ 317,700 $ 317,700 $ - CDBG Capital Proj /Improvement Fund $ 272,618 $ 249,134 $ (23,484) Capital Proj impact Adm Fees $ 500 $ 500 TOTAL REVENUES $ 5,312,474 $ 5,163,476 $ (148,998) EXPENDITURES LEGISLATIVE $ 103,374 $ 102,822 $ 552 EXECUTIVE $ 158,452 $ 164,257 $ 5,805 CITY CLERK $ 182,879 $ 182,695 $ 184 FINANCIAL SERVICES $ 201,288 $ 198,521 $ 2,767 LEGAL COUNCIL $ 70,461 $ 70,461 $ - GENERAL SERVICES $ 476,538 $ 354,941 $ 121,597 LAW ENFORCEMENT $ 1,847,171 $ 1,851,745 $ 4,574 FIRE PROTECTION $ 1,255,849 $ 1,234,767 $ 21,082 ROAD & STREET FACILITIES $ 1,016,462 $ 1,003,267 $ 13,195 TOTAL GEN. OPER. EXPENDITURES $ 5,312,474 $ 5,163,476 $ (148,998) FISCAL YEAR ENDING FUND BALANCE $ 2,745,409 $ 2,745,409 4/28/2011 CDBG FUND - CITY OF OKEECHOBEE RECAPITULATION - REVENUE AND EXPENSES 2010/2011 BUDGET 2010/2011 AMENDED F/Y BEGINNING FUND BALANCE $ - $ 32 REVENUES 302-331.3200 CDBG GRANT (STATE) $ - $ 700,000 302-331.3900 CDBG GRANT E-10 302-361.1000 Interest Earnings 302-381.0000 TRANSFER IN -GENERAL FUND RESERVES TOTAL REVENUES $ - $ 700,000 EXPENDITURES 302-2552.3100 PROFESSIONAL/ADMINISTRATIVE SERVICES $ - $ 105,000 302-2552.4609 HOUSING REHAB DEMO/REPL/RELOC $ - $ 595,000 302-2552.4909 MISCELLANEOUS $ - $ - TOTAL EXPENSES $ 700,000 Transfer to General Fund $ 32 F/Y ENDING FUND BALANCE $ - $ - Add Small Cities Community Development Block Grant Housing Rehabilitation & Relocation Mid Yr Budget Workbook 2011 GENERAL FUND - CITY OF OKEECHOBEE RECAPITULATION - REVENUE AND EXPENSES 4/28/2011 20/0/2011 2010/2011 BUDGET BUDGET AMENDED TO BUDGET F/Y Beginning Fund Balance $ 2,745 409 $ 2,745,409 REVENUES 97% AD VALOREM 7.2432 $ 1,738,569 $ 1,738,569 $ - OTHER FEES $ 885,023 $ 885,023 $ - INTERGOVERNMENTAL $ 952,091 $ 952,091 $ - CHARGES FOR SERVICES $ 1,061,666 $ 936,152 $ 125,514 FINES, FORFEITURES & PENALTIES $ 30,141 $ 30,141 $ - USES OF MONEY & PROPERTY $ 2,000 $ 2,000 $ - OTHER REVENUES $ 52,166 $ 52,166 $ - $ 4,721,656 $ 4,596,142 $ (125,514) TRANSFERS - IN Public Facilities Fund (Transfer -In) $ 317,700 $ 317,700 CDBG Capital Pro /Improvement Fund $ 272,618 $ 249,134 $ (23,484) Capital Proj Impact Adm Fees $ 500 $ 500 TOTAL REVENUES $ 5,312,474 $ 5,163,476 $ (148,998) EXPENDITURES LEGISLATIVE $ 103,374 $ 102,822 $ 552 EXECUTIVE $ 158,452 $ 164,257 $ 5,805 CITY CLERK $ 182,879 $ 182,695 $ 184 FINANCIAL SERVICES $ 201,288 $ 198,521 $ 2,767 LEGAL COUNCIL $ 70,461 $ 70,461 $ - GENERAL SERVICES $ 476,538 $ 354,941 $ 121,597 LAW ENFORCEMENT $ 1,847,171 $ 1,851,745 $ 4,574 FIRE PROTECTION $ 1,255,849 $ 1,234,767 $ 21,082 ROAD & STREET FACILITIES $ 1,016,462 $ 1,003,267 $ 13,195 TOTAL GEN. OPER. EXPENDITURES $ 5,312,474 $ 5,163,476 $ (148,998) Transfer Out from General Fund to Capital FISCAL YEAR ENDING FUND BALANCE $ 2,745 409 1 $ 2,745,409 +►eC jc�ov' � cl; 6tl3"�� nudolOv Page 1 Mid Yr Budget Workbook 2011 GENERAL FUND - CITY OF OKEECHOBEE RECAPITULATION - REVENUE AND EXPENSES 2010/2011 Proposed 2010/2011 Proposed BUDGET TO BUDGET FN BEGINNING FUND BALANCE $ - $ - REVENUES TAXES: 311-1000 97%AD VALOREM @ 7.2432 $ 1,738,569 $ 1,738,569 $ - TOTAL $ 1,738,569 $ 1,738,569 $ - OTHER FEES: Fire Insurance Premium $ 51,600 $ 51,600 $ - 312-5200 Casualty Insurance Prem Tax Police $ 83,890 $ 83,890 $ - 314-1000 Utility Tax -Electric $ 395,010 $ 395,010 $ - 315.0000 Utility Tax/Franchise Telecommunications $ 270,129 $ 270,129 $ - 314-8000 Utility Tax/Propane $ 24,003 $ 24,003 $ - 316-0000 Prof & Business Tax Receipt $ 47,141 $ 47,141 $ - 319-0000 Public Service Fee $ 13,250 $ 13,250 $ - 320-000 Taxi Cab $ - 321-1000 Other -Business Tax Receipt $ - TOTAL $ 885,023 $ 885,023 $ INTERGOVERNMENTAL REVENUES: 335-1210 SRS Cigarette Tax $ 181,660 $ 181,660 $ 335-1400 Mobile Home Licenses $ 26,000 $ 26,000 $ 335-1500 Alcoholic Beverage Licenses $ 4,850 $ 4,850 $ - 335-1800 1/2 Cent Sales Tax $ 249,610 $ 249,610 $ - 312-6000 1 Cent Sales Surtax $ 485,670 $ 485,670 $ - 335-2300 [Firefighters Supplement $ 600 $ 600 $ 338-2000 JCounty Business Licenses $ 3,701 $ 3,701 $ - TOTAL $ 952,091 $ 952,091 $ CHARGES FOR CURRENT SERVICES 322-0000 Building & Inspections Fees $ 197,000 $ 88,000 $ 109,000 322-1000 Exception & Zoning Fees $ 10,150 $ 2,500 $ 7,650 323-1000 Franchise -Electric $ 402,951 $ 402,951 $ - 323-7000 Franchise -Solid Waste $ 84,580 $ 84,580 $ - 329-0000 Plan Review Fees $ 14,277 $ 5,413 $ 8,864 341-2000 Alley/Street Closing Fees $ 500 $ 500 $ 341-3000 Map Sales $ 100 $ 100 $ - 341-4000 Photocopies $ 25 $ 25 $ 343-4010 Solid Waste Collection Fees-Resd. $ 352,083 $ 352,083 $ - TOTAL $ 1,061,666 $ 936,152 $ (125,514 Page 2 Mid Yr Budget Workbook 2011 GENERAL FUND - CITY OF OKEECHOBEE RECAPITULATION - REVENUE AND EXPENSES 2010/2011. 2010/2011 BUDGET Proposed Proposed TO BUDGET FINES, FORFEITURES & PENALTIES: 351-1000 Court Fines $ 19,500 $ 19,500 $ 351-2000 Radio Comm. Fee $ 7,841 $ 7,841 $ 351-3000 Law Enforcement Education $ 1,800 $ 1,800 $ 351-4000 Investigation Cost Reimbursement $ 750 $ 750 $ 351-5000 Unclaimed Evidence $ - $ - $ 354-1000 10rdinance Violation Fines $ 250 $ 250 $ TOTAL $ 30,141 $ 30,141 $ USES OF MONEY & PROPERTY: 361-1000 Interest Earnings $ 2,000 $ 2,000 $ 361.3000 Investment Earnings $ - 364-1000 Surplus City Property $ TOTAL $ 2,000 $ 2,000 $ OTHER REVENUES: 334-2000 Public Safety Grant $ 334-3000 Sp ecial Purpose Grant $ 343-9000 DOT Hwy Maint.Landscape/Mowing $ 21,003 $ 21,003 $ 343-9100 DOT Master Traffic Signals Maint. $ 8,103 $ 8,103 $ 343-9200 DOT Maint. Lights & Lights Contract $ 20,060 $ 20,060 $ 369-1000 Miscellaneous $ 2,000 $ 2,000 $ 369-4000 Code Enforcement Fine $ 500 $ 500 $ 369-5000 Police Accident Reports $ 500 $ 500 $ 383-0000 Capital Lease Proceeds $ - $ - $ TOTAL $ 52,166 $ 52,166 $ OPERATING TRANSFER -IN: Capital Project Impact Fees (Transfer -In) $ 500 $ 500 $ Capital Pro ect Improvements Transfer -In $ 272,618 $ 249,134 $ 23,484 CDBG Fund Transfer -In $ 381-1000 Public Facilities Improvement Transfer -In $ 317,700 $ 317,700 $ TOTAL $ 590,318 $ 566,834 $ (23,484) TOTAL REVENUE & OTHER FUNDING SOURCES $ 5,312,474 $ 5,163,476 $ (148,998) OPERATING TRANSFERS - OUT CDBG - Indust Pk Capital Project Building & Improvements Capital Project Vehicles TRANSFERS OUT Mid Yr Budgel Workbook 2011 4/28/2011 GENERAL FUND - CITY OF OKEE Combined Expense 2010/2011 2010/2011 Budget Proposed PERSONNEL COST 1100 EXECUTIVE SALARIES 458,826 458,826 0 1200 REGULAR SALARIES 1,855,874 1,842,594 13,280 1201 HOLIDAY PAY 22,554 22,554 0 1202 OFF HOLIDAY PAY 25,068 25,068 0 1300 OTHER SALARY 79,658 101,408 -21,750 1400 OVERTIME 35,300 35,300 0 1401 OVERTIME PAY/ANNUAL & SICK 47,513 47,513 0 1402 DISPATCHER OVERTIME 8,500 8,500 0 1403 OFFICERS OVERTIME PAY 64,000 0 1501 AUXILIARY & VOLUNTEER PAYE4169,2 11,200 0 1510 LONGEVITY/SERVICE INCENTIVE 250 0 1520 OFFICERS LONGEVITY/SERVICE 1,250 0 1540 CAREER EDUCATION 12,600 0 2100 FICA 205,226 -9,574 2200 RETIREMENT 467,526 1,726 2300 LIFE AND HEALTH INSURANCE344,047 341,647 2,400 2400 WORKERS COMPENSATION 105,Soo 65,840 39,660 2500 UNEMPLOYMENT TAXES 0 7,900 -7,800 TOTAL PERSONNEL COSTS: 3,737,044 3,719,102 -17,942 St IPPLIES AND OTHER SERVICES 3100 PROFESSIONAL. SERVICES 339,918 225,602 114,316 3102 PROF SERVICES PHYS FOR SCBA 800 800 0 3103 MUNICIPAL CODE & WELLNESS PR 7,100 7,100 (l 3'_00 ACCOUNTING & AUDIT 29,500 29,500 0 33110 LEGAL COST 20,000 20,000 0 3400 OTHER CONTRACT SERVICES 116,381 109,501 6,880 3401 GARBAGE COLLECTION FEE 354,083 354,083 0 4000 TRAVEL AND PER DIEM 23,950 23,950 0 4100 COMM & FREIGHT 45,334 45,334 0 4300 ILITILITIES 56,591 56,591 0 4400 1 RENTALS AND LEASES 17,619 17,619 0 4 SOO INSURANCE 139,195 104,941 34,254 4600 R&M VEHICLES 31,686 31,686 0 4609 R&M E UIPMPNT 65,920 65,920 0 4700 PRINTING 2,450 2,450 0 4900 ADVERTISING/OTHER CHARGES 15,000 15,000 0 4901 EDUCATION -RESTRICTED 21,300 21,300 0 4902 EDUCATION - NON -RESTRICTED 5,950 S,950 0 4905 TRAINING & MATERIALS 2,000 2 000 0 4903 CODE, ENFORCEMENT 11,000 11,000 0 4-00 MISCELLANEOUS 12,540 12,540 0 5100 OFFICE SUPPLIES 13,400 13,400 0 5101 DETECTIVE SUPPLIES 3,000 3,000 0 5102 INVESTIGATION FEES 1,800 1,800 0 5200 OPERATING SUPPLY 32,205 33,20S -1,000 5201 FUEL AND OIL 85,000 108 394 -23 394 5202 OPERATING SUPPLIES IT'IRES 11,500 13 500 (1 5203 UNIFORMS/PATCHES 20,950 20 950 0 5204 POSTAGE & SUPPLIES 6,300 (000 0 5204 DUMPING FLES 50r1 500 0 S300 ROAD MATERIALS/SUPPLIES 10,000 10,000 0 5400 BOOKS, PUBLICATIONS, ETC 10,800 10,800 0 6100 IMPROVEMENTS 0 0 0 6400 EQUIPMENT 1$750 OR MORE 0 0 0 6401 MICRO FILM EQUIPMENT 0 0 0 7000 PRINCIPAL -CAD SYSTEM 30,590 39,590 0 7100 INTEREST -CAD SYSTEM 4,796 4,796 0 8100 SHARED SERVICES 8,()00 8,000 0 8200 AID TO PRIVATE ORGANIZATIONS 0 0 0 8201 INTERL.00AL PART w/IRSC 2,272 2,272 0 8202 PUBLIC SERVICE GRANT 5,000 5,000 0 TOTAL SUPPLIES AND OTHER SERVICES 1,575,430 1,444,374 -131,056 TOTAL COST: 5,312,474 5,163,476 -148,998 Page 4 I r Mid Yr Budget Workbook 2011 General Fund - 001 4/15/2011 DEPARTMENT: LEGISLATIVE PERSONNEL COST: 2010/2011 BUDGET 2010/2011 AMENDED 1100 EXECUTIVE SALARIES 36100 36100 1510 LONGEVITY/SERVICE INCENTIVE 2100 FICA 2765 2765 2200 RETIREMENT 4693 4693 2300 LIFE AND HEALTH INSURANCE 16662 16662 2400 WORKERS COMPENSATION 202 150 TOTAL PERSONNEL COSTS: 60422 60370 Page 5 Mid Yr Budget Workbook 2011 General Fund - 001 DEPARTMENT: LEGISLATIVE OPERATIONS AND SUPPLIES 2010/2011 BUDGET 2010/2011 AMENDED 3400 OTHER CONTRACT SERVICES 20,000 20,000 4000 TRAVEL AND PER DIEM 1,400 1,400 4100 COMM. & FREIGHT 150 150 4500 INSURANCE 2,930 2,430 4901 EDUCATION 1,000 1,000 4909 MISCELLANEOUS 1,000 1,000 5400 BOOKS, PUBLICATIONS, ETC 1,200 1,200 8100 SHARED SERVICES 8,000 8,000 8200 AID TO PRIVATE ORGANIZATI 0 0 8201 INTERLOCAL PART. w/IRSC 2,272 2,272 8202 ECONOMIC DEV. GRANT 5,000 5,000 TOTAL SUPPLIES AND OTHER SERVIC 42,952 42,452 GRAND TOTAL FOR DEPARTMENT 103,374 102,822 Page 6 Mid Yr Budget Workbook 2011 General Fund - 001 4/15/2011 DEPARTMENT: EXECUTIVE PERSONNEL COST: 2010/2011 BUDGET 2010/2011 AMENDED 1100 EXECUTIVE SALARIES 79,106 79,106 1200 REGULAR SALARIES 33,270 33,270 1510 LONGEVITY/SERVICE INCENTIVE 2100 FICA 856 8.766 2200 RETIREMENT 13,998 13,998 2300 LIFE AND HEALTH INSURANCE 10,865 10,865 2400 WORKERS COMPENSATION 767 362 TOTAL PERSONNEL COSTS: 138,862 146,367 Page 7 I Mid Yr Budget Workbook 2011 General Fund - 001 DEPARTMENT: EXECUTIVE ci ivnT TRC ANTI nTNFR RRR VTCF,- 2010/2011 BUDGET 2010/2011 AMENDED 4000 TRAVEL AND PER DIEM 1,500 1,500 4100 COMM. & FREIGHT 4,500 4,500 4400 RENTALS & LEASES 2,100 2,100 4500 INSURANCE 4,040 2,340 4600 R&M VEHICLES 500 500 4609 R&M EQUIPMENT 1,150 1,150 4901 EDUCATION 900 900 4909 MISCELLANEOUS 500 500 5100 OFFICE SUPPLIES 1,000 1,000 5200 OPERATING SUPPLY 900 900 5201 FUEL AND OIL 1,000 1,000 5400 BOOKS, PUBLICATIONS, ETC 1,500 1,500 6400 EQUIPMENT ($750 OR MORE) 0 0 TOTAL SUPPLIES AND OTHER SERVICES 19,590 17,890 GRAND TOTAL FOR DEPARTMENT 158,452 164,257 Page 8 Mid Yr Budget Workbook 2011 General Fund - 001 4/15/2011 DEPARTMENT: CLERK OFFICE PERSONNEL COST: 2010/2011 BUDGET 2010/2011 AMENDED 1100 EXECUTIVE SALARIES 51,995 51,995 1200 REGULAR SALARIES 32,311 32,311 1300 OTHER SALARIES 13,500 13,500 1510 LONGEVITY/SERVICE INCENTIVE 0 0 2100 FICA 7,630 7,630 2200 RETIREMENT 11,127 11,127 2300 LIFE AND HEALTH INSURANCE 10,870 10,870 2400 WORKERS COMPENSATION 497 313 TOTAL PERSONNEL COSTS: 127,930 127,746 Page 9 Mid Yr Budget Workbook 2011 General Fund - 001 DEPARTMENT: CLERK OFFICE SUPPLIES AND OTHER SERVICES: 2010/2011 BUDGET 2010/2011 AMENDED 3103 MUNICIPAL CODE 3,500 3,500 3400 OTHER CONTRACTUAL SERVICES 9,000 9,000 4000 TRAVEL AND PER DIEM 2,000 2,000 4100 COMM. & FREIGHT 2,100 2,100 4500 INSURANCE 4,621 4,621 4609 R&M EQUIPMENT 6,488 6,488 4900 ADVERTISING/OTHER CHARGES 15,000 15,000 4901 EDUCATION 1,000 1,000 4909 MISCELLANEOUS/ELECTION 8,040 8,040 5100 OFFICE SUPPLIES 1,500 1,500 5400 BOOKS, PUBLICATIONS, ETC 1,700 1,700 6400 EQUIPMENT ($750 OR MORE) 6401 MICRO FILM EQUIPMENT TOTAL SUPPLIES AND OTHER SERVICES 54,9491 54,949 GRAND TOTAL FOR DEPARTMENT 182,879 182,695 Page 10 Mid Yr Budget Workbook 2011 General Fund - 001 4/15/2011 DEPARTMENT: FINANCE DEPARTMENT (513) PFR C(lNNF.I . C CAST- 2010/2011 BUDGET 2010/2011 AMENDED 1100 EXECUTIVE SALARIES 37,559 37,559 1200 REGULAR SALARIES 63,680 63,680 1510 LONGEVITY/SERVICE INCENTIVE 0 0 2100 FICA 7,865 7,865 2200 RETIREMENT 13,340 13,340 2300 LIFE AND HEALTH INSURANCE 16,752 16,752 2400 WORKERS COMPENSATION 829 450 2500 UNEMPLOYMENT 'TAXES TOTAL PERSONNEL COSTS: 140,0251 139,646 Page 11 Mid Yr Budget Workbook 2011 General Fund - 001 DEPARTMENT: FINANCE DEPARTMENT (513) SUPPLIES AND OTHER SERVICES: 2010/2011 BUDGET 2010/2011 AMENDED 3200 ACCOUNTING & AUDIT 29,500 29,500 3400 OTHER CONTRACTUAL SERVICES 200 200 4000 TRAVEL AND PER DIEM 1,750 1,750 4100 COMM. & FREIGHT 2,794 2,794 4500 INSURANCE 6,159 3,771 4609 R&M EQUIPMENT 9,060 9,060 4901 EDUCATION 950 950 4909 MISCELLANEOUS 100 100 5100 OFFICE SUPPLIES 1,900 1,900 5200 OPERATING SUPPLY 8,650 8,650 5400 BOOKS, PUBLICATIONS, ETC 200 200 6400 EQUIPMENT ($750 OR MORE) TOTAL SUPPLIES AND OTHER SERVICES 61,263 58,875 TOTAL COST: 201,288 198,521 MANAGEMENT DISCUSSION REGARDING BUDGET VARIATIONS Page 12 t Mid Yr Budget Workbook 2011 General Fund - 001 5/28/2010 DEPARTMENT: LEGAL SERVICES ALL SERVICES & SUPPLIES: 2010/2011 BUDGET 2010/2011 AMENDED 2300 HEALTH INSURANCE 4,999 4,999 3100 PROFESSIONAL SERVICES 41,412 41,412 3300 LEGAL COST 20,000 20,000 4000 TRAVEL AND PER DIEM 800 800 4100 COMM. AND FREIGHT SERVICES 1,200 1,200 4609 R&M EQUIPMENT 400 400 4901 EDUCATION 750 750 5100 OFFICE SUPPLIES 400 400 5400 MEMBERSHIP & SUBSCRIPTIONS 500 500 TOTAL SUPPLIES AND OTHER SERVICES 70,461 70,461 GRAND TOTAL FOR DEPARTMENT 70,461 70,461 Page 13 Mid Yr Budget Workbook 2011 General Fund - 001 4/28/2011 DEPARTMENT: GENERAL SERVICES PERSONNEL COST: 2010/2011 BUDGET 2010/2011 AMENDED 1200 REGULAR SALARIES 33,698 33,698 1300 OTHER SALARY 15,758 21,508 1400 OVERTIME 0 0 1510 LONGEVITY/SERVICE INCENTIVE 0 0 2100 FICA 3,825 4,265 2200 RETIREMENT 4,444 4,444 2300 LIFE AND HEALTH INSURANCE 5,280 5,280 2400 WORKERS COMPENSATION 455 355 TOTAL PERSONNEL COSTS: 63,460 69,550 Page 14 Mid Yr Budget Workbook 2011 General Fund - 001 DEPARTMENT: GENERAL SERVICES SUPPLIES AND OTHER SERVICES: 2010/2011 BUDGET 2010/2011 AMENDED 3100 PROFESSIONAL SERVICES 267,800 153,484 3400 OTHER CONTRACTUAL SERVICES 85,181 78,301 4000 TRAVEL AND PER DIEM 5,000 5,000 4100 COMM. & FREIGHT 2,080 2,080 4300 UTILITIES 10,177 10,177 4400 RENTALS AND LEASES 4,803 4,803 4500 INSURANCE 17,252 9,761 4600 R&M VEHICLES 0 0 4609 R&M EQUIPMENT 10,330 10,330 4901 EDUCATION 200 200 4909 MISCELLANEOUS 300 300 5100 OFFICE SUPPLIES 1,700 1,700 5200 OPERATING SUPPLY 1,755 2,755 5201 FUEL AND OIL 0 0 5204 POSTAGE & SUPPLIES 6,300 6,300 5400 BOOKS, PUBLICATIONS, ETC 200 200 6400 EQUIPMENT ($750 OR MORE) TOTAL SUPPLIES AND OTHER SERVICES 413,078 285,391 GRAND TOTAL FOR DEPARTMENT 476,538 354,941 Page 15 10 t 4 Mid Yr Budget Workbook 2011 General Fund - 001 4/15/2011 DEPARTMENT: POLICE DEPARTMENT PERSONNEL COST: 2010/2011 BUDGET 2010/2011 AMENDED 1100 EXECUTIVE SALARIES 63,729 63,729 1200 REGULAR SALARIES 846,794 846,794 1201 HOLIDAY PAY 1202 OFFICERS HOLIDAY PAY 25,068 25,068 1300 OTHER SALARY 24,000 24,000 1400 OVERTIME 7,500 7,500 1403 OFFICERS OVERTIME PAY 64,000 64,000 1501 AUXILIARY PAY 1,200 1,200 1510 LONGEVITY/SERVICE INCENTIVE 1520 OFFICERS LONGEVITY/SERVICE 1,250 1,250 1540 CAREER EDUCATION 12,000 12,000 2100 FICA 81,654 81,654 2200 RETIREMENT 269,750 269,750 2300 LIFE AND HEALTH INSURANCE 147,648 147,648 2400 WORKERS COMPENSATION 33,695 30,752 TOTAL PERSONNEL COSTS: 1,578,288 1,575,345 Page 16 Mid Yr Budget Workbook 2011 General Fund - 001 DEPARTMENT: POLICE DEPARTMENT SUPPLIES AND OTHER SERVICES: 2010/2011 BUDGET 2010/2011 AMENDED 3100 PROFESSIONAL SERVICES 19,706 19,706 4000 TRAVEL AND PER DIEM 5,000 5,000 4100 COMM. & FREIGHT 19,860 19,860 4300 UTILITIES 15,500 15,500 4400 RENTALS AND LEASES 7,416 7,416 4500 INSURANCE 38,075 30,741 4600 R&M VEHICLES 7,000 7,000 4609 R&M EQUIPMENT 10,040 10,040 4700 PRINTING 2,000 2,000 4901 EDUCATION -RESTRICTED 4,500 4,500 4902 EDUCATION - NON -RESTRICTED 4,500 4,500 4909 MISCELLANEOUS 1,500 1,500 5100 OFFICE SUPPLIES 5,000 5,000 5101 DETECTIVE SUPPLIES 3,000 3,000 5102 INVESTIGATION FEES 1,800 1,800 5200 OPERATING SUPPLY 8,900 8,900 5201 FUEL AND OIL 54,000 68,851 5202 OPERATING SUPPLIES (TIRES) 6,000 6,000 5203 UNIFORMS/PATCHES 9,200 9,200 5400 BOOKS, PUBLICATIONS, ETC 1,500 1,500 6400 EQUIPMENT ($750 OR MORE) 8300 PUBLIC SERVICE GRANT 7000 Principal -CAD System 39,590 39,590 7100 Interest -CAD System 4,796 4,796 TOTAL SUPPLIES AND OTHER SERVICES 268,883 276,400 GRAND TOTAL FOR DEPARTMENT 1,847,171 1,851,745 Page 17 _ t Mid Yr Budget Workbook 2011 General Fund - 001 4/15/2011 DEPARTMENT: FIRE DEPARTMENT PFRSONNEL COST: 2010/2011 BUDGET 2010/2011 AMENDED 1 100 EXECUTIVE SALARIES 60,504 60,504 1200 REGULAR SALARIES 592,989 592,989 1201 HOLIDAY PAY 22,554 22,554 1300 OTHER SALARY 26,400 26,400 1400 OVERTIME 24,300 24,300 1401 OVERTIME PAY/ANNUAL & SICK 47,513 47,513 1402 DISPATCHER OVERTIME 8,500 8,500 1501 VOLUNTEER PAY 10,000 10,000 1510 LONGEVITY/SERVICE INCENTIVE 0 0 1540 CAREER EDUCATION 600 600 2100 FICA 60,977 60,977 2200 RETIREMENT 101,435 101,435 2300 LIFE AND HEALTH INSURANCE 78,840 78,840 2400 WORKERS COMPENSATION 44,850 20,541 2500 JUNEMPLOYMENT COMPENSATION 0 7,800 TOTAL PERSONNEL COSTS: 1,079,462 1,062,953 Page 18 '$ i 1 Mid Yr Budget Workbook 2011 General Fund - 001 DEPARTMENT: FIRE DEPARTMENT SUPPLIES AND OTHER SERVICES: 2010/2011 BUDGET 2010/2011 AMENDED 3100 PROFESSIONAL SERVICES 9,000 9,000 3102 PROF SERV (PHYS FOR SCBA) 800 800 3103 WELLNESS PROGRAM 3,600 3,600 4000 TRAVEL AND PER DIEM 5,500 5,500 4100 COMM. & FREIGHT 9,200 9,200 4300 UTILITIES 14,000 14,000 4400 RENTALS AND LEASES 2,800 2,800 4500 INSURANCE 32,199 25,603 4600 R&M VEHICLES 20,686 20,686 4609 R&M EQUIPMENT 16,452 16,452 4700 PRINTING 450 450 4901 EDUCATION 11,000 11,000 4902 PUBLIC EDUCATION & FIRE PREY. 1,450 1,450 4903 CODE ENFORCEMENT 11,000 11,000 4905 TRAINING & MATERIALS 2,000 2,000 4909 MISCELLANEOUS 600 600 5100 OFFICE SUPPLIES 1,400 1,400 5200 OPERATING SUPPLY 11,000 11,000 5201 FUEL AND OIL 10,000 12,023 5202 OPERATING SUPPLIES (TIRES) 2,500 2,500 5203 UNIFORMS/PATCHES 71250 7,250 5400 BOOKS, PUBLICATIONS, ETC 3,500 3,500 6400 EQUIPMENT (S750 OR MORE) 0 0 TOTAL SUPPLIES AND OTHER SERVICES: 176,387 171,814 GRAND TOTAL FOR DEPARTMENT 1,255,849 1,234,767 Page 19 ! ' i Mid Yr Budget Workbook 2011 General Fund - 001 4/28/2011 DEPARTMENT: PUBLIC WORKS PERSONNEL COST: 2010/2011 BUDGET 2010/2011 AMENDED 1100 EXECUTIVE SALARIES 129,833 129,833 1200 REGULAR SALARIES 253,132 239,852 1201 OTHER SALARIES 0 16,000 1400 OVERTIME 3,500 3,500 1510 LONGEVITY/SERVICE INCENTIVE 250 250 2100 FICA 30,080 31,304 2200 RETIREMENT 50,465 48,739 2300 LIFE AND HEALTH INSURANCE 52,131 49,731 2400 WORKERS COMPENSATION 24,205 12,917 TOTAL PERSONNEL COSTS: 543,5961 532,126 Number of Positions Full Time 9 9 Part Time 0 0 Page 20 Mid Yr Budget Workbook 2011 General Fund - 001 DEPARTMENT: PUBLIC WORKS SUPPLIES AND OTHER SERVICES: 2010/2011 BUDGET 2010/2011 AMENDED 3100 PROFESSIONAL SERVICES 2,000 2,000 3400 OTHER CONTRACTUAL SERVICES 2,000 2,000 3401 GARBAGE COLLECTION FEE 354,083 354,083 4000 TRAVEL AND PER DIEM 1,000 1,000 4100 COMM, & FREIGHT 3,450 3,450 4300 UTILITIES 16,914 16,914 4400 RENTALS & LEASES 500 500 4500 INSURANCE 33,919 25,674 4600 R&M VEHICLES 3,500 3,500 4609 R&M BUILDING & EQUIPMENT 12,000 12,000 4901 EDUCATION 1,000 1,000 4909 MISCELLANEOUS 500 500 5100 OFFICE SUPPLIES 500 500 5200 OPERATING SUPPLY 1,000 1,000 5201 FUEL AND OIL 20,000 26,520 5202 OPERATING SUPPLIES (TIRES) 5,000 5,000 5203 UNIFORMS 4,500 4,500 5204 DUMPING FEES 500 500 5300 ROAD MATERIALS/SUPPLIES 10,000 10,000 5400 BOOKS, PUBLICATIONS, ETC 500 500 6300 IMPROVEMENTS 6400 EQUIPMENT ($750 OR MORE) TOTAL SUPPLIES AND OTHER SERVICES: 472,866 471,141 GRAND TOTAL FOR DEPARTMENT 1,016,462 1,003,267 Page 21 Mid Yr Budget Workbook 2011 Public Facility Fund-30t 4/25/2011 Public Facility Fund (Transportation) 2010/2011 BUDGET 2010/2011 AMENDED F/Y BEGINNING FUND BALANCE $ 939,338 $ 497,497 REVENUES 301-313.4100 LOCAL OPTION GAS TAX $ 347,795 $ 347,795 301-313.4200 LOCAL ALTER, FUEL USER FEE $ 176,500 $ 176,500 301-335.1220 SRS EIGHT CENT MOTOR FUEL $ 62,335 $ 62,335 301-312.3000 NINETH CENT FUEL TAX $ 56,802 $ 56,802 301-335.4100 MOTOR FUEL TAX REBATE $ 1,650 $ 1,650 301-361.1000 INTEREST EARNINGS $ 2,000 $ 2,000 301-369.1000 MISCELLANEOUS TOTAL REVENUES 647,082 647,082 EXPENDITURES 2010/2011 BUDGET 2010/2011 AMENDED 301-549.3100 PUBLIC FAC.-PROFESSIONAL SER. $ 2,500 $ 2,500 301-549-3400 PUBLIC FAC. CONTRACTUAL SERVI $ 65,000 $ 65,000 301-549-4300 PUBLIC FAC. UTILITIES $ 87,223 $ 87,223 301-549-4609 REPAIR & MAINTENANCE $ 2,500 $ 2,500 301-549-5300 PUBLIC FAC. ROAD & MATERIALS $ 40,000 $ 40,000 301-549-6300 PUBLIC FAC. IMPROVEMENTS $ 389,000 $ 389,000 301-549.6302 PUBLIC FAC. BEAUTIFICATION $ 5,000 $ 5,000 301-549.6400 PUBLIC FAC. MACHINERY & EQUIP $ 180,000 $ 180,000 TOTAL EXPENSES $ 771,223 $ 771,223 Transfer to General Fund $ 317,700 $ 317,700 F/V ENDING FUND BALANCE 497,497 55,656 Page 22 x : � Mid Yr Budget Workbook 2011 4/28/2011 CDBG FUND - CITY OF OKEECHOBEE RECAPITULATION - REVENUE AND EXPENSES 2010/2011 BUDGET 2010/2011 AMENDED F/Y BEGINNING FUND BALANCE $ - $ 32 REVENUES 302-331.3200 CDBG GRANT (STATE) $ - $ 700,000 302-331.3900 CDBG GRANT E-10 302-361.1000 Interest Earnings 302-381.0000 TRANSFER 1N -GENERAL FUND RESERVES TOTAL REVENUES $ - $ 700,000 EXPENDITURES 302-2552.3100 PROFESSIONAL/ADMINISTRATIVE SERVICES $ - $ 105,000 302-2552,4609 HOUSING REHAB DEMO/REPL./RELOC $ - $ 595,000 302-2552.4909 MISCELLANEOUS $ - $ - TOTAL EXPENSES $ 700,000 Transier to General Fund $ 32 F/Y ENDING FUND BALANCE $ _ $ _ Add Small Cities Community Development Block Grant Housing Rehabilitation & Relocation Page 23 • Mid Yr Budget Workbook 2011 917t20o CAPITAL PROJ IMPROVEMENI RECAPITULATION - REVENUE AND EXPENSES 2010/2011 BUDGET 2010/2011 AMENDED F/Y BEGINNING FUND BALANCE $ 7,798,190 $ 7,798,190 REVENUES 304-383.0000 CAPITOL LEASE PROCEEDS $ $ 304-364.1000 DISPOSITION OF FIXED ASSETS $ 342,000 $ 342,000 304-361.1000 INTEREST EARNINGS $ 5,500 $ 5,500 304-369.1000 MISCELLANEOUS $ 347,500 $ 347,500 EXPENDITURES 304-512-6400 ADMINISTRATION CAPITAL $ 1,550 $ 1,550 304-513-6400 FINANCE CAPITAL $ 2,100 $ 2,100 304-519-6400 GENERAL SERVICES CAPITAL $ 49,512 $ 49,512 304-521-6400 LAW ENFORCEMENT CAPITAL $ 83,425 $ 83,425 304-522-6400 FIRE PROTECTION CAPITAL $ 46,210 $ 46,210 304-541-6400 PUBLIC WORKS CAPITAL $ 9,021 $ 9,021 304-549-6400 OTHER CAPITAL PROJECTS $ 60,215 $ 60,215 304-584.4909 MISCELLANEOUS $ - $ - 304-584.6400 CAPITAL LEASE/PURCHASE $ 418,000 $ 418,000 304-2512-6400 CLERK CAPITAL $ 2,500 $ 2,500 304-584.7100 PRINCIPAL $ 361,985 $ 361,985 304-584.7200 INTEREST $ 6,050 $ 6,050 TOTAL EXPENDITURES $ 1,040,568 $ 1,040,568 TRANSFER IN FROM GENERAL FUND TRANSFER IN FROM FORMER CAPITAL PROJ TOTAL TRANSFER IN TRANSFER OUT TO GENERAL FUND $ 272,618 $ 249,134 TOTAL TRANSFER OUT $ 272,618 $ 249,134 F/Y ENDING FUND BALANCE $ 6,832,504 $ 6,855,988 Page 24 I 'a Mid Yr Budget Workbook 2011 gnl2olo CAPITAL PROJECT -IMPACT FEES 2010/2011 BUDGET 2010/2011 AMENDED F/Y BEGINNING FUND BALANCE $ 41,769 $ 41,769 REVENUES 303-341.0000 ADMINISTRATION COST FOR IMPACT FEES $ 500 $ 500 303-361 1000 INTEREST EARNINGS $ 10 $ 10 303-324 1 101 LAW ENF. RESD IMPACT FEES $ - $ 303-324.1102 FIRE PROTECTION RESD IMPACT FEES $ - $ - 303-324 1201 LAW ENE COMM IMPACT FEES $ 250 $ 250 303-324 2202 FIRE PROTECTION COM.. IMPACT FEES $ 500 $ 500 303-324 3100 TRANSPORTATION RESD IMPACT FEES $ - $ - 303 324 1202 TRANSPORTATION COM IMPACT FEES $ 750 $ 750 TOTAL REVENUE $ 2,010 $ 2,010 EXPENDITURES [301-0521-6400 LAW ENF CAPi"TALPROJECTS-0522-6400 FIRE PROTECTION CAPITAL PROJECTS $ $ 3-0541-6300 'TRANSPORTATION IMPROVEMENTS $ $ 303-0541-6400 TRANSPORTATION CAPITAL PROJECTS $ $ 303-0549-6400 OTHER CAPITAL IMPROVEMENT PROJECT/COST $ $ TOTAL EXPENDITURES $ $ - 303-381.000 TRANSFER OUT TO GENERAL FUND $ 500 $ 500 TOTAL TRANSFER OUT $ 500 $ 500 TRANSFER OUT TO CAPITAL PROJ FUND $ - $ - TOTAL, TRANSFER IN $ - $ - DUE TO CAPITAL ASSETS $ 55,100 $ 55,100 DUE FROM IMPACT FEE REVENUES $ 55,100 $ 55,100 F/Y ENDING FUND BALANCE $ 43,279 $ 43,279 Page 25 R >� Mid Yr Budget Workbook 2011 14/15/2011 1LAW ENFORCEMENT SPECIAL l IRECAPITITATION - REVENUE AND EXPENSES 2010/2011 BUDGET 2010/2011 AMENDED F/V BEGINNING FUND BALANCE: $ 3,132 $ 2,608 REVENUES 601-351.1000 ADMINISTRATIVE FEES 601-351,2000 CONFISCATED PROPERTY 601-361,1000 INTEREST EARNINGS $ 5 601-369-1000 IMISCELLANEOUS TOTAL REVENUE 5 $ EXPENDITURES 601-529 4909 LAW ENF. SPECIAL MISC. 601-549 6300 LAW ENF. SPECIAL IMPROVEMENT 601-549.6400 LAW ENF SPECIAL MACH & EQUIP TOTAL EXPENDITURES F/Y ENDING BALANCES $ 3,137 $ 2,608 Remaining Funds have a very restrictive use a Page 26 'Mid Year Review - Financial Status Renlindeir4 of Why The Citizens of Okeechobee expect, ere afe Vie? Budgetarily First 6 months of 2011 0 Fiscal Year End (9/30110) Agedda Reminders Revenues Expenditures Highlights Adjustments Bottom Line ".Revedu e!6' Ad Valorem Taxes Sales Tax Fees for Service Franchise Fees Utility Tax Shared Revenue .,Revedues� 6 F 2011 Budgeted Revenues Ad VAId.. -Re'veffuet' I r. fJ "I (.1 6 NionthActuals (excl ad Valorem) Revenues rem, Budget Revenue Projections (excl. ad valorem) "Individual commitment to a group effort -that is what makes a team work, - a company work, -a society work, -a civilization work." Vince Lombardi ,x pendit res 2 ndi , ri� s GF 2011 Budget by Department A, Expenditures GF 1'TD Expended (3/31/1I) by Department �e91GNfve Eaecelive GYM 2% 9%FMancbi Services O% a% gaatl antl AA' Law EnPottemen< Fite Prateclbn 98% 26% Expenditures (.I- YTD Expended (3131111) liighlkiht!` Pros Cons Revenues tracking as expected Expenditures tracking accordingly Property & Casualty Premiums less than '�f budgeted for 2nd year in a row Gas Prices higher than expected ` rr�,' Usage of Part-time vs Full-time ,, AMN �^rq,, Building Permits receipts down (S '� Reserves are still healthy Expenditures 3 Near Fiscal Year End t umparison Budget Projections _�_ "� � Adj�ustmerft Usage of Reserves 0.4 C 4. y Revenues W fza C.J t1S'1 lent Original Budget Revenues -Original 2011 GF Budget $5,312,474 Adjustment Totals (148,998) Total Adjusted GF Revenues and Transfers $5,163,476 Expenditures -Original 2011 GF Budget $5.312.474 Adjustment Totals (148,998) Total Adjusted GF Expenditures $5,163,476 ,Adjustment Revenues -Original 2011 GF Budget Adjustment Totals Total Adjusted GF Revenues and Transfers Expenditures -Original 2011 GF Budget Adjustment Totals Total Adjusted GF Expenditures Original Budget 35.312.474 (148 996) $5.163,476 $5 312 474 1148.998) $5.163,476 It's good to stand out from the crowd! To: From: E= Date: Mayor and City Councilmen Brian Whitehall, City Administrator India Riedel, Finance Dept. Budget Amendments 4/28/11 All Departments Property & Casualty Insurance including Workers Compensation, Increase Fuel Cost based on escalating per gallon cost; Various FICA changes as needed Specific Departments General Services, Reducing Inspection Services and Planning Services; ($114,316) Removing the last 4 months of Janitorial Services; $6,880 Adding Part-time Custodial Services; $6190 (23 wks @ 25 hrs) Amending Operating by $1000 (one time purchases for custodial services) Public Works, Adding Other Salary line item 541-1201 for Part-time Maintenance workers; $16,000 (20 wks @ 40 hr x 2) Decrease Regular Salary and various benefits of full time worker, $17,406 Other Funds CDBG-Added Small Cities Community Development Block Grant Housing Rehabilitation & Relocation, $700,000 GF Revenues Reduce Fees for Service: Building and Planning Revenues, $125,514 City of Okeechobee 55 SE 3rd Av Okeechobee FL 34974-2932 Office of the City Administrator Brian Whitehall Ph 863-763-3372 Fax 763-1686 email. bwhitehalacityofokeechobee.com *****Memorandum* '11915 ¢ Date: for May 3, 2011 meeting TO: Mayor and City Council Code Enforcement, City Atty., it Clerk FR: Admin Brian Whiteha RE: Code Enforcement Ma i , rate At the last Council meeting there was a brief discussion about the magistrate use in code enforcement. I was instructed to provide any information available to reevaluate the matter. The Council considered the magistrate method in 2007 and finally decided to retain the Code Enforcement Board ... some articles are attached The following `pros and cons' can be used in assisting the Council in making the decision: Pros for a magistrate • The magistrate should reduce redundancy and expedite either corrective action or case disposition • The magistrate would provide more consistency in administration • The County switched to a magistrate system and Administration and Code Enf officers believe it was beneficial/effective • Removes difficulty in finding members for the Board Cons for a magistrate • It may be difficult finding a local applicant that will not only take the job but act in the fashion the City wants ... using appropriate discretion. • Removes a Citizen Committee approach (jury by peers) to deliberating Code penalty issues. Neutral issues • 1 don't think the costs will be that much different depending on the number of cases brought before the magistrate at $75-$100/hr 1IIIav-c su--3 # r. 4� y �,a `ory�fiy CharTexlKu?P?' as very Ienie and gtves people a lot rtiitreRt procedure is nosatisfactoi INdiscussion bn changes to the of bzea�s when they probably �� � �Rrhtteivall sazdthetCity increa�eC1 �cvatheCityhandles Code Enforce shauldn't:shF% hinted that theie`,ara the,hours of the Code Officer andis 3iient highlighted the agenda when '. cireumistances tn`certun cases where trying to'be mo"re proactive in Code i OkeechoUee_yCity Council met, a break is wan anted Enforcement 'He said the City mi& m,zegular session last Tuesday, at City Administrator Brian-:consider'a,full.time code officer'in SVi j City Hall r,_ t. Whitehall said the code offieers.have the future` c Ys i I Attorney John Cook said most a lot bf; discretion Lssues that do Mayor Kirk said the Code Board Cities m Florrda ate going to a mag- come before the Code Board are usu has served the. City well: He noted 91 istrate to handle Code Enforcement ally cut and dried.:' at some "point the City must take a v i 2 issues He had a; copy of an ordi- " ° "From management's perspective,": strongerstance on code enforcement; Hance in Homestead to distnbute to we need to eradicate inconsistencies,' `We are, robabl most' of aIl: I P Y �tY : I the Council for their review Whitehall .said `When people: come up here we: have , `- 'He said the 69 is -to create a He. noted that people �complam ; a'tendency to cut fines, we've beef . { consustency with enforcement' llt'is if _ they : are , tre'a'ted differently.; ' It .very generous • : As the city grows -� not good to fine one peison X dol makes 'it _difficult for the Code En this:wdl become more aril more of Tars and the next a diffce erent fine." < ' formeat Officer 1?=oblem x He noted the bode Enforcement Wii tehall said the Code Board "At some point we need some= Board is tnad�jvp. of different in, has'done a good job Ttiey are,adyo body to �mpose•;a.fine and w4,don't viduais with differentphulosophies A . caring: gettingAougher oii code en mFss with it," Kirk added -� r` aiagLsttate would a consistency forcement. 'Ithink thus method will Councilman`s U. Markliamf j inenforcemetllYoolcadded f meet exactlp what they are requiest r asked wha.Ilt the, appellate proeess #�`Thek advantage of a iriag�strate ing , The procedure will be c k& ,would lie: He 40ted ht dada t. vQan i sy can hold more thanone meet and {more. efficient �f :,you aie a people standing in lute yvanhrig Xo 4 g monlh =The cods of a tpagis neighbor to an unsughtly process the cpnhnued an page lxate wouildhe noiruaa s The County - i ; j rausedythe �*xwk'k3 t C' `ouncilDovjlirig VVtford FYI Otlhe 1n$tfeT:.''71 YCOO�C e }a uo y balked to, tle`etisii4-`: e tdaotea �and'_that=he N. i�leyv4�11 iead.�e paper fomoir==" ' d ead we'il sciissed abolish- - ie`,�code=loard:.. My _issue .with 16o`kv g at it. i6m the .person - f}as thewviolation or the`ailegecl ion` LL.Thgy ,`are`:-innocerii' uaiil' :n Somebody has•td'de ;f.they_-ate`'guilty::, I would-feel =o e'.':ooinfrtatile' front of oin , insfeaii of standing iaront Thursday, April 5, 2007 50� Plus tax Y P de C t ke-e S CO. - roe,ess P, By Chauna Aguilar Okeechobee News The Okeechobee City Council chose to revisit the decisive option of changing the code enforcement process from a board to a magistrate system at their meeting on Tuesday, April 3. The Council suggested that the City Code Enforcement Board meet with the Code Enforcement Officers Fred Sterling and Fire Chief Herb Smith to discuss con- cerns and ideas on how to make the current process better. Two members of the Code Board were present and gave;the Council their thoughts on the proposed change. Jamie Gamiotea, Code Board vice -chair, gave the board:two questions that he had asked him- self in his deliberations over: the possibility or need for a change. "Is the current method or sys tem broke? Are the citizens.satis- fied with the job we are doing?" he offered. Mr. Gamiotea went, on to say that he had spoke with Chief Smith and who expressed his frustrations "with the current sys- tem. These issues weren't known,, said Mr. Gamiotea. He went on say that tie does not "Pike to:see_ things taken away from public control." "It'is, personal :for. me. to take AWAY control: from,: the citizens. We sit as 'representatives of the City'Council, and you represent the citizens," he told Council members. Code board rnember Frank Irby said"he was bK with the change due to the 4bickness that would be acquired through the magistrate system.-,. "Our . goal as.4t board is to encourage .peoO, t. !;clean: up their property; hbt;" to. collect money," said Mrc Irtiy. " [ncreas ing those . hours<;;j;Cf: the code enforcement- A.160 is the first good step that aifd d the city to go knock on doors to make citi- zens aware of violations." This allowed code enforce- ment officers to be more proac- tive instead of waiting for com- plaints to come in and then investigate those complaints. According to City Administra- tor Brian Whitehall, "... 90 per- cent of code violations are cor- rected by a verbal contact or a courtesy letter." See Code — Page 2 IRCC: expanding its horizons W �:�pr n»mxlo� C®del l�l©7 Continued From Page i There have been recent meet- ings where all the violations on the agenda have been cleared and the property has come into compliance prior to the meeting. "I hate to see us taking a big city approach when we are .trying to still stay the Okeechobee town that we have always been," said Councilman Lowry Markham. "It is a hard choice, and being from a small town I would kind of want to go before my neighbors to get it all worked out." Councilman Dowling Watford said he likes the code board because he likes the idea of other citizens judging. "I agree that the,magistrate for- mat would probably be more effi- cient, but I like going before peers," he added. Maygr Kirk said although. he favors the magistrate system, he would not vote. in favor, of the change. "In my mind, there is no .doubt that a magistrate would::probably be quicker.as far as:bringing an offender' forward," he said. "I favor going to the magistrate, but 'if it was a 2-2 vote I would.not vote to change. I think it would need a more majority vote to change. "What I would recommend is for the code officers to talk with the Code Board about the issues and come back in six months to evalu- ate it. Then see if there is some way to make the process quicker. The, whole thing comes back to the speed, of it,". he said. While Councilman Clayton Williams made a motion to switch to the magistrate system, the motion died for a lack of a sec- ond. The Code Board will be sched- uling a time or workshop with city code enforcement officers to dis- cuss .issues,, and, come up with ideas :to correct, them and make the system -more efficient. In other business the council: 4 approved the final reading of an ordinance to correct a scriven- er's error in the legal land descrip- tion of the alleyways on a previ- ous ordinance that was passed pertaining to a partial alley closing from Brad Goodbread on behalf of property owner George Good- -bread, GAGBEE, Inc, and G-4 Land N Cattle Company. The alley is located in lots four and 10of block 46, which is located on the south side of Southwest 21 st Street. 6 discussed Main Street's acquisition of the CSX railroad building and directed Mr. White- hall to find answers to all the issues involved from CSX. • approved the sale of 25,000 cubic yards of excavated material from the wetlands in the City of Okeechobee Commerce Center. Post youropinions in the Public Issues Forum atwww.newszap.com. Reporter ChaunaAguilarmay be reachedatcaguilar@newszap.com. The Updates! from the City Administrator's Desk 55 SE 3Yd Av., Okeechobee, FL 34974 b19153° City Hall — 763-3372 CiU Council meeting ofMay 3, 2011 • Impact fee — As instructed the ordinance for impact fee moratorium is on the Agenda. I'm attaching hereto an email I rec'd from Terry Burroughs elaborating on Osceola Co impact fee moratorium success. In case you are unaware, the County took definitive official action to maintain impact fee assessments. The School district appears poised to continue with the assessment. Both entities agree that a study needs to be done to re- evaluate the fee structure and I am supposed to be receiving a sample RFP from the County for a consultant to review. I have written to the former consultant, advised of the process, and asked for some input. Will advise immediately upon receiving any useful advice. • Magistrate for Code Enforcement — I prepared a memo that's an exhibit to the Agenda for your review. • CDBG is successful — Attached please find a letter from the DCA advising that the Community Devel Block Grant (CDBG) for housing is to be funded. The City's goal is to fund approx ten housing rehabilitation projects for low-income residents at an average cost of $59k. • Butterfly garden — Sent the attached letter to the OF extension office advising that the park needs attention and the City plans to play a role in cleaning it up and perhaps reducing the size of it. • City garage building — The project is moving along and we expect the contractor to be putting on the sheet covering this week. h x �nl Page 1 5/3111 Activity Rpt Cont d - Mowing R-O-W issues — The City has a problem with keeping up w/ mowing in the past. We will be adding a cpl of part-time ppl this summer, but part of the problem is that we are saddled with a lot of areas that owners should be mowing, from their property line to the City street surface. In some areas the ditch serves as a major water way and it's not practical for the adjoining owner to mow, but in other cases they simply choose not to mow putting the burden on the City. Obviously, that causes inconsistencies between those that don't mow for one reason or another and the conscientious owners that do mow. The Code (Sectn 30-44 (d)) states that `all owners are deemed QN. responsible to be in control of and responsible for the 1� areas on or adjoining their property such as easements' {sic}. That is the closest I can find for a provision that addresses ^� residents' responsibility and it's kind of ambiguous. So, in most cases, the �. City simply continues to add to our list of mowing areas. We have been . aggressive in the last few years in supplying our crews with the newest mowing equipment to make their job quicker/efficient but still, I'm just. sayin'. Does the Council want to address this? There is a risk that we adopt a more precise policy and it is legally contested, the City loses the battle ... hits the front page, and it goes downhill from there. Upcoming events: � z Bike Fest — May 7 downtown 0- Evaluation and Appraisal Report (EAR) — Spoke to Bill Brisson about starting on the map corrections as indicated on the EAR report. Sign Ord — As a result of a prior meeting's discussion, I propose that the sign provisions of the Code dealing with the running/apparent moving/blinking etc. variety of sign be prohibited completely (except time/temp and barber type) with the existing ones being `grandfathered' in. City Attorney/litigation issues: • Chamber eviction — I am to meet with the IRS agent Thurs., 4/28/11 to discuss the eventual auction they are planning. Again, according to my last discussion w/ the agent, IRS plans to auction the lease rights along with the merchandise in the building. • Carter Pritchett Advertising v. City billboard issue — Rec'd a letter dated 12127110 from Atty Bob Shearman, representing the City, that Atty Steve Ramunni essentially said they can't move the proposed location easterly and proposed the City accept a 20 year (vs 10 year) period before non-conformance is initiated. As soon as we converse w/ the Attorneys, we will set up a meeting w/ the City Council. City Clerk: • Procedure in the event of an election tie — Investigation continues. Page 2 513111 Activity Rpt Cont d — Finance: • f/y/e 2010 Audit report presentation is scheduled for this Agenda. • Midyear budget adjustment/report is scheduled for this Agenda. • Investment Policy — We've done additional research on same. Robin compiled a definitions report on various investments that I'm filtering through to assist in Identifying the options we wish to end up with. General Services: • Street Sweeping - The $40,500 contract expires June 1, last bid in June of 2006. Have met with the current contractor, Amerisweeps, about service. They are cordial and receptive but it seems to be a constant push for performance. The risk of bidding is that we may end up paying much more, even for their re -bid. Weighing our options. Police: • Pain clinics —In May 2010 the City adopted a 1-yr moratorium on pain clinics in hopes of Florida passing a statewide restrictive law. Nothing productive has come out of the State and we are working on our own ordinance. • SLERS radio system - Have nothing new to report. Public Works/Engineering: • SW 11 th Street dry retention area — As part of a County 2008 hurricane disaster mitigation CDBG we met with the County back in Dec 2009 to consider any applicable City initiatives. With the criteria described, we arrived at two projects. SW 21 St Storm sewer project and the 200 block of SW 11 th St. At an estimated $20, 000, the project seemed doable and it is now finally being brought to the forefront as a county constructed project. Essentially the ROW will be excavated and replaced with a dry retention area. The City expects to then come in and install a sidewalk along the south side of the ROW. A quick update — we have conversed w/ the County on several occasions about this project. The R- O-W is being exhausted by the retention area and a sidewalk installation is being compromised. Investigation continues. • SW 21st Street Storm Sewer protect - nothing new to report on this project • Park at SE 6th Av & 7th St - Councilman O'Connor and I met with Chris Close last week to discuss a potential layout of the Park for future review by the City Council. As you recall, Gary Ritter expressed assistance if/when we request a dock -like platform around the park. On the south side of the proposed park (east of the lift station) there is an open ditch that we are installing a pipe in to alleviate water standing and improve maintenance. • Commerce Park lakes and wetland — On 2111/11 staff, incl Councilman Maxwell, met with SFWMD reps and Gene Schriner, CAS, to discuss SFWMD's lack of certifications nec to `complete' the Park construction approval process We have discussed the matter w/ CAS since and they have produced some documentation. After we solicit CAS for all the info they have, we will by process of elimination, solicit similar as built certification from AECOM and Surveyor Leland Dyals. Page 3 Brian Whitehall From: Terry Burroughs [twbfla@embargmail.com] Sent: Saturday, April 23, 2011 8:37 AM To: 'Robbie Chartier'; Brian Cartland; 'Brian Whitehall'; Dowling Watford Robbie, Recent news article from Osceola County Mike Horner Chamber of Commerce Osceola County needs to build on the success of its commercial impact fee moratorium by passing a similar measure for residential property. Earlier this year, the County Commission took a bold step to help our local economy by placing a one-year moratorium on transportation impact fees on commercial property. When the Kissimmee/Osceola County Chamber first proposed the idea, there was significant controversy. In its Jan. 19 editorial, the Osceola News -Gazette expressed concerns that the moratorium would decrease county revenues but not generate new commercial development. Well, the results are in and the success is undeniable. In the two months prior to enacting the impact fee moratorium, Osceola County received permit requests for a paltry $1.6 million in new commercial construction. In the two months after the fees were reduced, the county received permit requests for an astounding $56 million in new construction! This equates to hundreds of construction jobs and permanent jobs as well. Now that we have demonstrated that lower fees means higher employment, it is time for the county to add residential property to the impact fee moratorium. Osceola County is still at 12 percent unemployment and in desperate need of increased economic activity. Some naysayers have expressed concerns that increased residential construction will exacerbate our foreclosure problem. This is inaccurate for two reasons. First, the foreclosure issue is driven primarily by legal obstacles and red tape related to the foreclosure process itself. Increased new construction will have little impact on this area. More importantly, there is a significant segment of the home -buying market that wants to build a new home, not purchase an existing one. We need to encourage those families to build in Osceola County. The County Commission took the leap -of -faith that the business community asked for in their commercial fee moratorium and we are all reaping the benefit. Now we ask them to once again be bold. End the impact fees on residential development and help Osceola get back to work. Mike Homer is president of the Kissimmee/Osceola County Chamber of Commerce. rewry BVxr-Qum 863-697-6325 STATE OF FLORIDA DEPARTMENT OF COMMUNITY AFFAIRS Dedicated to making Florida a better place to call home' RICK SCOTT Gaiemor April 25, 2011 The Honorable James E. Kirk Mayor, City of Okeechobee 55 South East Third Avenue Okeechobee, Florida 34974-2903 RE: Florida Small Cities Community Development Block Grant (CDBG) Federal Fiscal Year (FFY) 2010 Application Dear Mayor Kirk: BILLY BUZZETT Secretary The Florida Department of Community Affairs has completed the review of your Florida Small Cities CDBG application for the FFY 2010 funding cycle. The final score for your application fell within the fundable range. Copies of the Small Cities CDBG contract and attachments are being e-mailed to the project contact person identified in your application. Please return three copies of the contract, each with original signature, as soon as possible. A new special condition has been added to the contract. It allows the Department to rescind your subgrant if certain activities have not been completed within I80 days of the contract being signed and adequate justification has not been provided for the delay. Please review this special condition. The signed copies of the contract should be mailed to Mr. Patrick Howard, Financial Specialist, at the address below. If you have any questions, please contact Mr. Howard at (850) 922-1890 or at Patrick.Howard@dca.state.fl.us. Mailing Address: Department of Community Affairs 2555 Shumard Oak Boulevard Tallahassee, Florida 32399-2100 Sincerely, Roger J. Doherty, CLEP Planning Manager, Small Cities Community Development Block Grant Program cc: Mr. Brian Whitehall, City Administrator, City of Okeechobee Ms. Nancy Phillips, Nancy Phillips & Associates, L.C. 2555 SHUMARD OAK BOULEVARD TALLAHASSEE, FL 32399-2100 850-488-8466 (p) 850-921-0781 (F) Website: www.dca.s.tdt�_il_v COMMUNITY PLANNING 850-188-2356 (p) 850-488-3309 (0 FLORIDA COMMUNITIES TRUST 850-922-2207 (p) 85D-921-1747 (0 HOUSING AND COMMUNITY DEVELOPMENT 850-488-7956 (p) 850-922-5623 44 April 25, 2011 Dan Culbert OF/IFAS Okeechobee Extension Service 458 Hwy 98 North Okeechobee, FL 34974-2203 RE: Okeechobee Park 6 butterfly garden Dear Dan, Hope all is ok with you. The City has received several complaints about the condition of the butterfly park and apparently we are being put in the position of taking on the maintenance of it. I know the best laid plan, a couple of years ago, was to avoid the City's maintenance involvement but that has went by the way side for one reason or another. Unless I hear otherwise, it's the City intention to probably remove and re -sod most of the area. My thinking was to salvage the arbor and perhaps install a vine -like plan there. But I haven't inspected the condition of the arbor. I will be consulting with our Public Works Dept to determine the best scenario as far as longer term maintenance is concerned. Thanks for your prior efforts! Sincerely, Brian Whitehall Administrator C: Public Works Director