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2011-03-15CITY OF OKEECHOBEE MARCH 15, 2011 REGULAR CITY COUNCIL MEETING SUMMARY OF COUNCIL ACTION 552 PAGE 10F 4 II AGENDA III COUNCIL ACTION - DISCUSSION - VOTE II CALL TO ORDER - Mayor: March 15, 2011, City Council Regular Meeting; 6:00 p.m. II. OPENING CEREMONIES: Invocation given by Pastor Arlen Cook of the Northside Baptist Church; Pledge of Allegiance led by Mayor. II. MAYOR, COUNCIL AND STAFF ATTENDANCE - City Clerk. Mayor James E. Kirk Council Member Devin Maxwell Council Member Mike O'Connor Council Member Dowling R. Watford, Jr. Council Member Clayton Williams City Administrator Brian Whitehall City Attorney John R. Cook City Clerk Lane Gamiotea Deputy Clerk Melisa Jahner Police Chief Denny Davis Fire Chief Herb Smith Public Works Director Donnie Robertson IV. PRESENTATIONS AND PROCLAMATIONS - Mayor Mayor Kirk called the March 15, 2011, Regular City Council Meeting to order at 6:03 p.m. The invocation was offered by Council Member Watford in the absence of Pastor Arlen Cook of the Northside Baptist Church; the Pledge was led by Mayor Kirk. City Clerk Gamiotea called the roll: Present Present Present Present Present Present Absent Present Present Absent - Major Peterson was present Present Absent A. Present a Five -Year Longevity Service Award to James Pickering. Mayor Kirk presented a Longevity Service Award to Officer James Pickering, for his five year years of employment with the City of Okeechobee. He was presented with a cross pen and certificate, which read: `In appreciation foryourriive years of hard work and dedication, March 6, 2006 through March 6, 2011. Service is the lifeblood of any organization. Everything flows from and is nourished by it The City and your fellow citizens have benefitted greatly by your perfonnance. " Officer Pickering graciously accepted his award. 1 553 MARCH 15, 2011 - REGULAR MEETING - PAGE 2 OF 4 AGENDA COUNCIL ACTION - DISCUSSION - VOTE V. MINUTES - City Clerk A. Motion to dispense with the reading and approve the Summary of Council Member Williams moved to dispense with the reading and approve the Summary of Council Action for the Council Action for the March 1, 2011 Regular Meeting - City Clerk March 1, 2011 Regular Meeting; seconded by Council Member O'Connor. There was no discussion on this item. VOTE KIRK - YEA MAXWELL - YEA O'CONNOR - YEA WATFORD - YEA WILLIAMS - YEA MOTION CARRIED. VI. WARRANT REGISTER - City Administrator. A. Motion to approve the February 2011 Warrant Register: Council Member Watford moved to approve the February 2011 Warrant Register in the amounts: General Fund, three hundred forty-five thousand, five hundred thirty-seven dollars and twenty-eight cents ($345,537.28); Capital General Fund ............ . ................... $345,537.28 Improvement Projects Fund, seventy-five thousand, seven hundred thirty-one dollars and two cents ($75,731.02); Capital Improvement Projects Fund ....... I ........ $75,731.02 Public Facilities Improvement Fund, twenty-five thousand, three hundred sixty-seven dollars and eleven cents Public Facilities Improvement Fund ................ $25,367.11 ($25,367.11); seconded by Council Member Williams. There was no discussion on this item. VOTE KIRK - YEA MAXWELL - YEA O'CONNOR - YEA VII. AGENDA - Mayor. WATFORD - YEA WILLIAMS - YEA MOTION CARRIED. A. Requests for the addition, deferral or withdrawal of items on today's Mayor Kirk asked whether there were any requests for the addition, deferral or withdrawal of items on today's agenda? agenda. There were none. Vill. OPEN PUBLIC HEARING FOR ORDINANCE ADOPTION - Mayor. MAYOR KIRK OPENED THE PUBLIC HEARING AT 6:07 P.M. A. 1. a) Motion to read by title only proposed Ordinance No. 1056, 10-Year Council Member Watford moved to read by title only, proposed Ordinance No.1056, adopting a 10-Year Water Supply Water Supply Facilities Work Plan - City Planning Consultant Facilities Work Plan; seconded by Council Member Williams. (Exhibit 1). b) Vote on motion to read by title only. VOTE - KIRK - YEA MAXWELL - YEA O'CONNOR - YEA WATFORD - YEA WILLIAMS - YEA MOTION CARRIED. S S'f MARCH 15, 2011- REGULAR MEETING - PAGE 3 OF 4 II AGENDA III COUNCIL ACTION - DISCUSSION -VOTE II VIII. OPEN PUBLIC HEARING FOR ORDINANCE ADOPTION CONTINUED. A.1. c) City Attorney to read proposed Ordinance No. 1056 by title only. 2. a) Motion to adopt Ordinance No. 1056. b) Public discussion and comments. c) Vote on motion. Mayor Kirk read proposed Ordinance No. 1056 by title only as follows: "AN ORDINANCE OF THE CITY OF OKEECHOBEE, OKEECHOBEE COUNTY, FLORIDA, AMENDING THE TEXT OF THE POTABLE WATER SUB - ELEMENT OF THE SANITARY SEWER, SOLID WASTE, DRAINAGE, POTABLE WATER AND NATURAL GROUNDWATERAQUIFERRECHARGE(INFRASTRUCTUREJELEMENT, THE CONSERVATIONELEMENT, THE INTERGOVERNMENTAL COORDINATION ELEMENT AND CAPITAL IMPROVEMENTS ELEMENT OF THE COMPREHENSIVEPLANIN ORDER TO COORDINATE THECITY'S COMPREHENSIVEPLANWITH THESOUTH FLORIDA WATER MANAGEMENT DISTRICT'S KISSIMMEE BASIN WATER SUPPLYPLAN UPDATE, AND TO INCLUDE A 10-YEAR WATER SUPPLY FACILITIES WORK PLAN INTO THE COMPREHENSIVE PLAN AS MANDATED BYFLORIDA STATUTES 163.3177(6)(C); AUTHORIZING TRANSMITTAL OFTHESEAMENDMENTS TO THE FLORIDA DEPARTMENT OF COMMUNITY AFFAIRS, AND OTHER APPLICABLE AGENCIES FOR REVIEW AND COMMENT AS REQUIRED BY FLORIDA STATUTES; PROVIDING FOR A CONFLICTS CLAUSE, A SEVERABILITY CLAUSE, AND PROVIDING FOR AN EFFECTIVE DATE." Council Member Watford moved to adopt proposed Ordinance No. 1056; seconded by Council Member Williams. Mayor Kirk asked whether there were any questions or comments from the public? There were none. City Planner Bill Brisson appeared before the Council explaining this ordinance had been sent to the Department of Community of Affairs (DCA) in November 2009 as a transmittal for review and now is ready for adoption. Having received the County's adopted Water Supply Plan, and addressing each of the items in the Objections, Recommendations and Comments Report from DCA dated January 15, 2010, the information has been updated for submission to DCA as presented. The changes were briefly reviewed and the consensus of the Council was to reinsert Policy 4.1 changing some of the language. Council Member Watford moved to amend proposed Ordinance No. 1056 reinserting Policy 4.1 changing the language to state: "The City shall encourage that water and sewer service shall not be expanded beyond...; seconded by Council Member Williams. VOTE ON MOTION TO AMEND KIRK - YEA MAXWELL - YEA O'CONNOR - YEA WATFORD - YEA WILLIAMS - YEA MOTION TO AMEND CARRIED. VOTE ON MOTION AS AMENDED KIRK - YEA MAXWELL - YEA O'CONNOR - YEA WATFORD - YEA WILLIAMS - YEA MOTION CARRIED AS AMENDED. I 1 55 5 MARCH 15, 2011 - REGULAR MEETING - PAGE 4 OF 4 1 II AGENDA III COUNCIL ACTION - DISCUSSION - VOTE II CLOSE PUBLIC HEARING. IX. NEW BUSINESS. A. Presentation from Florida Heartland regarding the expansion of Broadband services throughout the region - Denise Collins, Project Manager, GCS, Inc. X. ADJOURN MEETING - Mayor. Please take notice and be advised that when a person decides to appeal any decision made by the City Council with respect to any matter considered at this meeting, he/she may need to insure that a verbatim record of the proceeding is made, which record includes the testimony and evidence upon. which the appeal is to be based. City Clerk media are for the sole purpose of backup for official. records of the Clerk. ATT T;' fi James E. Kirk, Mayor Lane. arriiotea, C C, City Clerk - MAYOR KIRK CLOSED THE PUBLIC HEARING AT 6:31 P.M. Ms. Denise Collins, from Government Services Group, Inc. of Tallahassee, presented a power point regarding the Florida Rural Broadband Alliance (FRBA). On March 16, 2010, the City was asked to submit a letter of support for FRBA to be awarded a grant through the Comprehensive Community Infrastructure category of the 2009 American Recovery and Re -investment Act, National Telecommunications and Information Administration's Broadband Technology Opportunity Program. The grant of $24 million was awarded August 2010 and the project should be completed by 2013. FRBA is a regional collaboration of local governments, community activists and economic development agencies from rural and economically disadvantaged communities located throughout 15 counties with Florida's Northwest and South Central Rural Area of Critical Economic Concern. The 15 counties include: Calhoun, Collier, DeSoto, Franklin, Gadsden, Glades, Gulf, Hardee, Hendry, Highlands, Holmes, Jackson, Liberty, Okeechobee and Washington. The project will build a new Middle Mile broadband infrastructure, which will link together providers of vital public sector commercial services with private sector non-profit entities for the first time in these two struggling regions of Florida. At this time, only 39 percent of the FRBA region has broadband service. At the end of the 3-year build out period, FRBA's project will deliver up to 1, 000 times the existing capacity with the coverage area. Doing so will create jobs, enhance public safety, improve delivery of healthcare services, enhance emergency services, promote educational opportunities and more. Ms. Collins encouraged the Council to educate the community of the upcoming service to the area. There being no further discussion nor items on the agenda, Mayor Kirk adjourned the Regular Meeting at 6:54 p.m. The next regular scheduled meeting is April 5, 2011 at 6:00 p.m. NDEPENDENT �11NEWSPAPEIRS OKEECHOBEE NEWS 107 S.W. 17th Street, Suite D, Okeechobee, FL 34974 (863) 763-3134 J STATE OF FLORIDA COUNTY OF OKEECHOBEE Before the undersigned authority personally appeared 'Tom Byrd, who on oath says he is Publisher of the Okeechobee News, a three times a week Newspaper published at Okeechobee, in Okeechobee County, Florida, that the, attached copy of advertisement being a a in the matter of in the 19th Judicial District of the Circuit Court of Okeechobee County, Florida, was published in said newspaper in the issues of----- Affiant further says that the said Okeechobee News is a newspaper published at Okeechobee, in said Okeechobee County, Florida, and that said newspaper has heretofore been published continuously in said Okeechobee County, Florida each week and has been entered as second class mail matter at the post office in Okeechobee, in said Okeechobee County, Florida, for a period of one year next preceding the first publication of the attached copy of advertisement, and affiant fur- ther says that she has neither paid nor promised any person, firm or corporation any discount, rebate, com- mission or refund for the purpose of securing this advertisement for publication in the said newspaper. Toni Byrd Sworn to and subscribed before me this t day of ; ;,.� sr_ - f AD Notary Public, State of Florida at Large Angie Briuges a Commission # DD779718 Expires: APR. 20, 2012 AONABD THHU ATLANTIC lioNDIN4 CO., INC. CITY COUNCIL MEETING NOTICE NOTICE IS HEREBY GIVEN that the City Council of City of Okee- chobee will meet in Regular Session on Tuesday,at 6:00 p.m., at City Hall, 55 SE 3rd Ave, Rm 200, Okeechobee, Florida. The public is imnted and encouraged to attend. PLEASE TAKE NOTICE AND BE ADVISED that no stenographic record by a certified court report8r will be made of the foregoing meeting. Accordingly, any person who may seek to appeal any decision involving the matters no- ticed herein will be responsible for making a verbatim record of the tesbmo- nyease contact and evidence at said meeting upon which any appeal is to be based. Pi City Administration at 863-763-3372, or website �nnfokPechobee toms to obtain a copy of the agenda. �In accordance with the Americans wiM Disabilities Act (ADA) of 1990 per- sons needing special accommodation to participate in this proceeding should contact the City Clerk's Office at 863-763-3372 for assistance. by: James E. Kirk, Mayor lane Gamiotea, CMC, Oty Clerk IV. CITY OF OKEECHOBEE MARCH 15, 2011 REGULAR CITY COUNCIL MEETING OFFICIAL AGENDA CALL TO ORDER -MAYOR: March 15, 2011, City Council Regular Meeting, 6:00 p.m. OPENING CEREMONIES: Invocation given by Pastor Arlen Cook, Northside Baptist Church; Pledge of Allegiance led by Mayor MAYOR, COUNCIL MEMBERS, AND STAFF ATTENDANCE - City Clerk Mayor James E. Kirk Council Member Devin Maxwell Council Member Mike O'Connor Council Member Dowling R. Watford, Jr. Council Member Clayton Williams City Administrator Brian Whitehall City Attorney John R. Cook City Clerk Lane Gamiotea Deputy Clerk Melisa Jahner Police Chief Denny Davis Fire Chief Herb Smith Public Works Director Donnie Robertson PRESENTATIONS AND PROCLAMATIONS - Mayor A. Present a Five -Year Longevity Service Award to James Pickering. PAGE 1 of 3 MARCH 15.2011 PAGE 2 of 3 V. MINUTES - City Clerk A. Motion to dispense with the reading and approve the Summary of Council Action for the March 1, 2011 Regular Meeting - City Clerk. VI. WARRANT REGISTER - City Administrator A. Motion to approve the February 2011 Warrant Register. General Fund $345,537.28 Capital Projects/Vehicle Fund $ 75,731.02 Public Facilities Fund $ 25,367.11 VII. AGENDA - Mayor A. Requests for the addition, deferral or withdrawal of items on today's agenda. Vill. OPEN PUBLIC HEARING FOR ORDINANCE ADOPTION - Mayor. A.1.a) Motion to read by title only proposed Ordinance No. 1056, 10-Year Water Supply Facilities Work Plan - City Planning Consultant (Exhibit 1). b) Vote on motion to read by title only. c) City Attorney to read proposed Ordinance No. 1056 by title only. 2.a) Motion to adopt Ordinance No. 1056. b) Public discussion and comments. c) Vote on motion. CLOSE PUBLIC HEARING. MARCH 15, 2011 PAGE 3 of 3 IX. NEW BUSINESS. A. Presentation from Florida Heartland regarding the expansion of Broadband services throughout the region - Denise Collins, Project Manager, GCS, Inc. X. ADJOURN MEETING. PLEASE TAKE NOTICE AND BE ADVISED that if any person desires to appeal any decision made by the City Council with respect to any matter considered at this proceeding, such interested person will need a record of the proceedings, and for such purpose may need to ensure a verbatim record of the proceedings, which record includes the testimony and evidence upon which the appeal is to be based. City Clerk media is for the sole purpose of backup for official records of the Clerk I CITY OF OKEECHOBEE MARCH 15, 2011 REGULAR CITY COON IL MEETING & WORKSHOP HANDWRITTEN MINUTES - !L- I. CALL TO ORDER - Mayor : March 15, 2011, City Council Regular Meeting, at p.m. II. OPENING CEREMONIES: Llllnc '1►� �Jl�t d� Invocation given by the P Pledge of Allegiance led by Mayor_. III. MAYOR, COUNCIL AND STAFF ATTENDANCE - City Clerk. Mayor James E. Kirk - P(L�'du 4 Council Member Devin Maxwell - �U( U1 J Council Member Mike O'Connor - PAJ44 J Council Member Dowling R. Watford, Jr. - Council Member Clayton Williams - ?Pju City Administrator Brian Whitehall - ' Y AjA_e A City Attorney John R. Cook - � b5_Q"_$ City Clerk Lane Gamiotea - f Deputy Clerk Melisa Jahner - PA_LP4 j Police Chief Denny Davis - MG.J�I X Q 6,� Fire Chief Herb Smith - Faj) Jl ' Public Works Director Donnie Robertson - IV. PRESENTATIONS AND PROCLAMATIONS - Mayor. A. Present a Five -Year Longevity Service Award to James Pickering. Mayor Kirk presented a Longevity Service Award to Officer James Pickering, for his five years of employment with the City of Okeechobee. He was presented with a cross pen and certificate, which read: "In appreciate for your five -years of hard work and dedication, March ((, 200* through March --(a, 2011. Service is the lifeblood of any organization. Everything flows from and is nourished by it. The City and your fellow citizens have benefitted greatly by your performance. V. MINUTES - City Clerk A. Council Member ho moved to dispense with the reading and approve the Summary of Council Action for the March 1, 2011 Regular Meeting; seconded by Council Member !Yl() . VOTE KIRK - YEA MAXWELL - YEA O_C - YEA WATFORD - YEA WILLIAMS - YEA MOTION CARRI E VI. WARRANT REGISTER - City Administrator. A. Council Member�M moved to approve the February 2011 Warrant Register in the amounts: General Fund, three hundred forty-five thousand, five hundred thirty-seven and twenty-eight cents ($345,537.28); Capital Improvement Projects Fund, seventy-five thousand, seven hundred thirty-one dollars and two cents ($75,731.02); and Public Facilities Improvement Fund, twenty-five thousand, three hundred sixty-seven dollars and eleven cents ($25,367.11); seconded by Council Member. VOTE KIRK - YEA MAXWELL - YEA O'CONNOR - YEA WATFORD - YEA WILLIAMS - YEA Q: V ION CARRIED. VII. AGENDA - Mayor A. Mayor Kirk asked whether there were any requests for the addition, deferral or withdrawal of items on today's agenda? VIII. MAYOR KIRK OPENED THE PUBLIC HEARING FOR ORDINANCE ADOPTION AT P.M. A.1. a) Council Member l7. (k) moved to read by title only, proposed Ordiance No. 1056, adopting a 10-Year Water Supply Facilities Work Plan - City Planning Consultant (Exhibit 1); seconded by Council Member 0-W - b) Vote on the motion: VOTE KIRK - YEA MAXWELL - YEA O'CO R - YEA WATFORD - YEA WILLIAMS - YEA OTION CARRIED. C) read proposed Ordinance No. 1056 by title only as follows: "AN ORDINANCE OF THE CITY OF OKEECHOBEE, OKEECHOBEE COUNTY, FLORIDA, AMENDING THE TEXT OF THE POTABLE WATER SUB -ELEMENT OF THE SANITARY SEWER, SOLID WASTE, DRAINAGE, POTABLE WATER AND NATURAL GROUNDWATER AQUIFER RECHARGE (INFRASTRUCTURE) ELEMENT, THE CONSERVATION ELEMENT; THEINTERGOVERNMENTAL COORDINATION ELEMENTAND CAPITAL IMPROVEMENTS ELEMENT OF THE COMPREHENSIVE PLAN IN ORDER TO COORDINATE THE CIT rS COMPREHENSIVE PLAN WITH THE SOUTH FLORIDA WATER MANAGEMENT DISTRICT'S KISSIMMEE BASIN WATER SUPPLYPLAN UPDATE, AND TO INCLUDE A 10-YEAR WATER SUPPLY FACILITIES WORK PLAN INTO THE COMPREHENSIVE PLAN AS MANDATED BYFLORIDA STATUTES 163.3177(6)(C); AUTHORIZING TRANSMITTAL OF THESEAMENDMENTS TO THE FLORIDA DEPARTMENT OF COMMUNITYAFFAIRS, AND OTHERAPPLICABLEAGENCIES FOR REVIEW AND COMMENT AS REQUIRED BY FLORIDA STATUTES; PROVIDING FOR A CONFLICTS CLAUSE, A SEVERABILITY CLAUSE, AND PROVIDING FOR AN EFFECTIVE DATE." 2. a) Council Member �I� moved to adopt proposed Ordinance No. 1056; seconded by Council Member b) Public discussion and comments. P�3 q— U- 1�o V. �)ctv - m�� r' n/\ �1 u �. i�� 1 l aA �� mn CA� ct sly e o { -e OVA n)C)+ Gr�, �O A NSAJ ' A OCL VOTE 0 iq Kull 0 A AS A KUIPI-b, KIRK - YEA MAXWELL - YEA O'CONNOR - YEA WATFORD - YEA WILLIAMS - YEA OTION CARRIES` MAYOR KIRK CLOSED THE PUBLIC HEARING AT G 3/ P.M. P�4 IX. NEW BUSINESS. A. Presentation from Florida Heartland regarding the expansion of broadband services throughout the regional - Denise Collins, Project Manager, GCS, Inc. e- -, M CALCoffinp ion Dr L, cu-�-eb Cw ck-ZA c -k �- �s ud uw -buu Imo" S n i n r)1X J G 4A "U\K AS C � �� 2 CJ O r v� ills Q UL CLW\ .9xl (Am Of A OAk i d- 4-1 a (U t on", ,v (? A a tv'A '4 X. ADJOURN MEETING -Mayor. There being no further items on the agenda, Mayor. adjourned the meeting at p.m. The next meeting will be April 2011 at 6:00 p.m. CITY OF OKEECHOBEE MARCH 15, 2011 REGULAR CITY C U CIL EETING & WORKSHOP HANDWRITTEN MINUTES • �t�/t� I. CALL TO ORDER - Mayor : March 15, 2011, City Council Regular Meeting, at 0 p.m. II. OPENING CEREMONIES: k 1lh k_ Invocation given by the Pastor Arlen 99ok f No side Bast Church; Pledge of Allegiance led by Mayor . III. MAYOR, COUNCIL AND STAFF ATTENDANCE - City Clerk. Mayor James E. Kirk - Council Member Devin Maxwell -t/ Council Member Mike O'Connor - 1/ Council Member Dowling R. Watford, Jr. - Council Member Clayton Williams - City Administrator Brian Whitehall -1/ City Attorney John R. Cook - City Clerk Lane Gamiotea - 1/ Deputy Clerk Melisa Jahner - Police Chief Denny Davis - Fire Chief Herb Smith -, — Public Works Director Donnie Robertson - �t i.ltet IV. PRESENTATIONS AND PROCLAMATIONS - Mayor. A. Present a Five -Year Longevity Service Award to James Pickering. Mayor Kirk presented a Longevity Service Award to Officer James Pickering, for his five years of employment with the City of Okeechobee. He was presente with a cross pen and certificate, which read: "in appreciate for your five -years of hard work and dedication, March Jg, 204through March &, 2011. Service is the lifeblood of any organization. Everything flows from and is nourished by it. The City and your fellow citizens have benefitted greatly by your performance. V. MINUTES - City Clerk �'�l A. Council Member �u� moved to dispense with the reading and appr ve the Summary of Council Action for the March 1, 2011 Regular Meeting; seconded by Council Member BM. u dA,.jC� �t KIRK - YEA MAXWELL - YEA O'CONNOR - WATFORD - YEA WILLIAMS - YEA ION CARRIED. VI. WARRANT REGIST�ity Administrator. A. Council Member moved to approve the February 2011 Warrant Register in the amounts: General Fund, forty-five three hundred thousand, five hundred thirty-sever>dwenty-eight cents ($345,537.28); Capital -- Improvement Projects Fund, seventy-five thousand, seven hundred thirty-one dollars and two cents ($75,731.02); and Public Facilities Improvement Fund, twenty-fivetho}isand, three hundred sixty-seven dollars and eleven cents ($25,367.11); seconded by Council Member LJ . 0 KIRK - YEA MAXWELL - YEA 0' WATFORD - YEA WILLIAMS - YEA MOTION CARRI VII. AGENDA - Mayor A. Mayor Kirk asked whether there were any requests for the addition, deferral or withdrawal of items on today's agenda? VIII. MAYOR KIRK OPE� D'I�HE PUBLIC HEARING FOR ORDINANCE ADOPTION AT I .,U, P.M. A.1. a) Council Member - moved to read by title only, proposed Ordiance No. 1056, adopting a 10-Year Water Supply Facilities Work Plan - City Planning Consultant (Exhibit 1); seconded by Council Member C b) Vote on the motion: KIRK - YEA MAXWELL - YEA (' ONNOR_YEA WATFORD - YEA WILLIAMS - YEA MOTION CARRIES C)TJk46/uk bead proposed Ordinance No. 1056 by title only as follows: "AN ORDINANCE OF THE CITY OF OKEECHOBEE, OKEECHOBEE COUNTY, FLORIDA, AMENDING THE TEXT OF THE POTABLE WATER SUB -ELEMENT OF THE SANITARY SEWER, SOLID WASTE, DRAINAGE, POTABLE WATER AND NATURAL GROUNDWATER AQUIFER RECHARGE (INFRASTRUCTURE) ELEMENT; THE CONSERVATION ELEMENT; THEINTERGOVERNMENTAL COORDINATION ELEMENTAND CAPITAL IMPROVEMENTS ELEMENT OF THE COMPREHENSIVE PLAN IN ORDER TO COORDINATE THE CITY'S COMPREHENSIVE PLAN WITH THE SOUTH FLORIDA WATER MANAGEMENT DISTRICT'S K/SSIMMEEBASIN WATER SUPPLYPLAN UPDATE, AND TO INCLUDE A 10-YEAR WATER SUPPLY FACILITIES WORK PLA OMPREHENSIVE PLAN AS MANDATED BYFLORIDA STATUTES 163.3177(6)(C); AUTHORIZIN TRANSMITTAL QF THESEAMENDMENTS — TO THE FLORIDA DEPARTMENT OF COMMUNITYAFFAIRS, AND OT AGENCIES FOR REVIEW AND COMMENT AS REQUIRED BY FLORIDA STATUTES; PROVIDING FOR A CONFLICTS CLAUSE, A SEVERABILITY CLAUSE, AND PROVIDING FOR AN EFFECTIVE DATE." 2. a) C unci,l Member moved to adopt proposed Ordinance No. 1056; seconded by Council Member - b) Public discussion and comments. l(w ('4t4a 1--it d► 4 4d- v till I -2 15,iF.0 i ALL 1 0 1. 1 ( N 6/ / - c-)0.� /I & /)/) A /"/w Y- /, IA A n z is 13. -.) 7 In KIRK - YEA MAXWELL - YEA WATFORD - YEA WILLIAMS- YEA MAYOR KIRK CLOSED THE PUBLIC HEARING AT 6 - % O'CONNOa- OTION CAR P.M. m LAZ&4 wlkf/.,w X-10 JW 1,�-twLz IX. NEW BUSINESS. A. Presentation from Florida Heartland regarding the expansion of broadband services throughout the regional - Denis��e// Collins, Project Manager, GCS, Inc. 8-VoAc% & -L WP ll jdie-m— IAN IVA ir 44 zr,,�n X. ADJOURN MEETING - Mayor. � There being no further items on the agenda, Mayor adjourned the meeting at&lp.m. The next meeting will be April . 2011 at 6:00 p.m. qlllr.19 Can lost W. PT'wckpspfu.t 4 PENDENT_ NEWSPAPERS OKEECHOBEENEWS 1075W 17th Street Sure D, Okeechobee, FL 34W4 (8631763-31M STATE OF FLORIDA COUNTY OF OKEECHOBEE Before the undersigned authority personally appeared Tom Byrd, who on oath says he is Publisher of the Okeechobee News, a three times a week Newspaper published at Okeechobee, in Okeechobee County, FtgridVhat the attached copy of advertisement being a -_ �C/f' in the matter of i44e 19th JHdicial District oft Circat_t Court of Okeechobee County, Florida, was published in said newspaper in the issues of Affiant further says that the said Okeechobee News is a newspaper published at Okeechobee, in said Okeechobee County, Florida, and that said newspaper has heretofore been published continuously in said Okeechobee County, Florida each week and has been entered as second class mail matter at the post office in Okeechobee, in said Okeechobee County, Florida, for a period of one year next preceding the first publication of the attached copy of advertisement, and affiant fur- ther says that she has neither paid nor promised any person, firm or corporation any discount, rebate, com- mission or refund for the purpose of securing this advertisement for publication in the said newspaper. Tom Byrd Sworn to and subscribed before me this i�t L day of _ �� %�? — _-- AD _;�v Notary Public, State of Florida at Large ,oTARY PUBLIC -STATE OF FLORID, Angie Bridges Commission #DD779713 :.} Expires: APR. 20, 2012 BOND®7NAU ATLANTIC 90"M CO., LC NOTICE OF PUBLIC HEARING AMENDING THE COMPREHENSIVE PLAN FOR THE CITY OF OKEECHOBEE PLEASE TAKE NOTICE that the City COWWA of the City of Okeechobee, Florida will on Tuesday, March 15, 2011 at 6:00 P.M. or as soon thereafter pUsibie, at City Hall, 55 SE 3rd Ave., Okeechobee, FL conduct a PUBLIC HEARING to consider amending the adopted Comprehensive Plan. The purpose of this PUBLIC HEARING is to consider and receive input concerning Textual Amendments which must be addressed In order to coordinate the Comprehensive Plan with the South Florida Water Management District's Kiss'immea Basin Water Supply Plan Update as required by F.S. 163,3177(6)(c): • Potable Water Sub -Element of the Sanitary Sewer, Solid Waste, Drainage, Potable Water and Natural Groundwater Aquifer Recharge (Infrastructure) Element • Conservation Element intergovernmental Coordination Element • Capital Improvements Element The City will forward the adopted changes to the Department of Community Affairs. All members of the public are encouraged to attend and participate in said hearing. The adopted amendments may be inspected in Its entirety by members of the public in the Office of the City Clerk during regular business hours, Mon -Fri, 8am4:30pm, except for holidays. PLEASE TAKE NOTICE AND BE ADVISED that no stenographic record by a certified court reporter will be made of the foregoing meeting. Accordingy, any person who may seek to appeal any decision involving the matters noticed herein will be responsible for making a verbatim record of the testimony and evidence at said meeting upon which any appeal (s to be base&.1-mese con- tact City Administration at 863-763.3372, or website www.clyofbkosc haboo.com, to obtain a copy of the agenda. in accordance with the Americans with Disabilities Act (ADA) of 19M per- sons needing special accommodation to participate in this proceeding should contact the City Clark's Office at 863-7633372 for assistance, BY: James E. Kirk, MAYOR Lane Gamiotea, CMC, CITY CLERK Planning & Management Services, Inc. Memorandum To: Brian Whitehall From: Bill Brisson Date: February 8, 2011 Subject: Water Supply Plan — ORC response and final draft for adoption Attached is our final draft of the "10-Year Water Supply Facilities Work Plan, 2011 — 2021" and accompanying Response to the Department of Community Affairs' ORC Report. Having received the County's adopted Water Supply Plan, we have been able to update the information contained in our original submission to the DCA. We have addressed each of the Objections contained in the Department's ORC Report dated January 15, 2010. Text to be deleted from the Water Supply Plan is shown in strikeout and new text is underlined and highli ted. Most of the changes reflect updating of data to accommodate the new planning timeframe of 2011 — 2021 or to be consistent with the data contained in the County's recently adopted Water Supply Plan. The most significant changes involve the Goals, Objectives, and Policies on pages 22, 23, 25, 26, and 27. These changes directly address Objections and Comments contained in the ORC Report. Through telephone discussions and e-mails with the DCA Representative, we were able to convince the DCA that the policy language the Department recommended under Objection #1 was inappropriate and unnecessary. The support for our position is provided our Response to the ORC Report on page two under Response 1.2. After you have reviewed the proposed documents, let us know if they are acceptable or if you feel we need to make further modifications. If they are acceptable, the date for the adoption public hearing can be set and we will provide Lane with the public notice to be published in the local paper. She already has the Ordinance (ORD. 1056) used for the first reading in November, 2009. We look forward to hearing from you. Sincerely, Wm. F. Brisson, AICP Sr. Planner WFB/gp Providing Planning and Management Solutions for Local Governments Since 1988 1375 Jackson Street, Suite 206 Fort Myers. FL 33901 239-334-3366 info;u;laruep(anning.coin RESPONSE TO: OBJECTIONS RECOMMENDATIONS AND COMMENTS REPORT PROPOSED COMPREHENSIVE PLAN AMENDMENT CITY OF OKEECHOBEE DCA NO. 10-RWSP-1 Draft February 3, 2011 FORMATTING NOTE: Text taken directly from the ORC Report is in this Times Roman typeface. Proposed City responses are bolded, and modified Goals, Objectives or Policies are in Arial typeface, with new text underlined and highlighted. I. CONSISTENCY WITH RULE 9J-5, FAC., CHAPTER 163, K.S. & CITY OF OKEECHOBEE COMPREHENSIVE PLAN A. The Department has identified the following objections to the amendment: Objection 1: The City's Ten-year Water Supply Facilities Plan will not cover the current ten years. The water supply plan will be adopted in planning year 2010; however, the water supply plan is for a planning timeframe of2009-2019. Therefore, all the pertinent data and analysis (population projec- tions, water demand analysis and the Five-year Schedule of Capital Improvements) would be one year off. In addition, CIE Policy 2.5 and Infrastructure Policy 2.4, which have similar provisions, are not updated to the planning timeframe of the WSP 2010-2020. Citations: Sections 163.3167(13); 163.3177(4), (6)(a) and (c) and (9)(b); Rules 9J-S.00S(2) and (4) and 9J-S.006(3)(b)I and 4, F.A.C. Recommendation: Revise the Ten-year Water Supply Facilities Plan to be based on the planning timeframe of 2010-2020. In addition, revise CIE Policy 2.5 and Infrastructure Policy 2.4 to include the following text: The Capital Improvements Schedule for the City of Okeechobee shall include Okeechobee Utility Authority (OUA) potable water projects that are necessary to ensure that adopted Level of Service standards are achieved and maintained within the 5-year schedule For capital potable water improvements that will be funded by a developer, financial feasibility will be guaranteed in an enforceable development agreement interlocal agreement or other enforceable agreement reflected in the schedule of capital improvements when the capital improvement is necessary to serve development within the 5-year schedule Response 1.1: The plan has been modified to reflect a more appropriate time frame. Because of the time that has passed during which the County prepared its new WSP, and which infor- mation was needed to complete the City's WSP, the new time frame for the City's WSP is 2011 — 2021. Changes incorporating new data and analysis to reflect the 2011— 2021 time frame, and new data included in Okeechobee County's recently adopted Water Supply Plan, are located and highlighted on the following pages of the City's revised Water Supply Plan: 3, 5, 6, 7, 8, 12,13, and 14. Minor editing changes have also been made on page 9 and new text refer- encing OUA's Consumptive Use Permit (CUP) from the County's WSP is included on page 11. ......:. .. .. Serving Florida local Governments Since 1988 Response 1.2: After submission of some explanatory materials and discussion with the DCA Representative we were informed by telephone on February 1, 2011 that the language recom- mended by the DCA for CIE Policy 2.5 and Infrastructure Policy 2.4 would be unnecessary. For documentation purposes, the explanation provided to our DCA Representative is as follows: "OUA is a private utility providing potable water throughout its service area, which in addition to the City of Okeechobee, includes residents and businesses in the unincorporated parts of Okeechobee County and even part of Glades County. The City of Okeechobee has neither financial responsibility for, nor authority over, OUA's need for or funding of such capital improvements. From the City's standpoint, this is not a capital improvement schedule issue but a concurrency issue that is addressed in Policy 1.6 of the City's Infrastructure Element and Policy 6.10 of the City's Intergovern- mental Coordination Element. Both policies were included in the transmittal version the Water Supply Plan amendment, and read as follows: `The City of Okeechobee shall issue no development orders or development permits without first consulting with the Okeechobee Utility Authority (OUA), the City's potable water service provider, to determine whether adequate water supplies to serve the devel- opment will be available no later than the anticipated date of issuance by the City of a certificate of occupancy or its functional equivalent. The City will also ensure that adequate water supplies and facilities are available and in place prior to issuing a certi- ficate of occupancy or its functional equivalent.' This is consistent with the minimum requirements for concurrency set forth beginning on page 1 of the Concurrency Management System section of the City's Plan, and which read as follows: `For potable water, sewer, sold waste, and drainage, at a minimum, provisions in this Comprehen- sive Plan ensure that the following standards will satisfy the concurrency requirement: 1. The necessary facilities and services are in place at the time a development permit issued; or 2. A development permit issued subject to the condition that the necessary facilities and services will be in place when the impacts of the development occur; or 3. The necessary facilities are under construction at the time a permit is issued; or 4. The necessary facilities and services are guaranteed in an enforceable development agreement that includes the provisions of Section 9J 5.0055(2)(a)3, F.A.C. An enforce- able development agreement may include, but is not limited to, development agreements pursuant to Section 163.3220, Florida Statutes, or an agreement or development order issued pursuant to Chapter 380, Florida Statutes. The agreement must guarantee that the necessary facilities and services will be in place when the impacts of the development occur.' [emphasis added]" Serving Florida Local Governments Since 1988 Objection 2: The City provided adequate policies regarding strategies to conserve water resources; however, the City did not provide a quantitative amount of potable water that would be off -set if the conservations strategies were achieved. Citations: Sections: 163.3 I 77(6)(c) and (d), F. S.; Rules 9J-S.00S(2); 9J-5.011(1) and (2); and 9J- S.013(1), F.A.C. Recommendation: Revise the water supply plan to include an analysis of the amount of potable water that could be saved through conservation strategies. The City should consider a strategy of adopting a policy that creates a goal to be achieved during the planning timeframe of the WSP. Response 2: Objective 8 (page 25) has been changed to add a 0.29 MGD target for water con- servation savings. Policy 8.7 (page 26) has been changed to promote homeowner and landlord participation in programs for conservation through retrofitting of indoor plumbing with low flow fixtures. Objective 8: The City of Okeechobee shall strive seetinue to maintain its water consumption at a rate not to exceed of 1.82 million gallons per day (MGD) and to save up to 0.29 MGD by year-end 2021 through water conservation efforts. Policy 8.7: The City will promote and encourage homeowner and landlord participation in the County's initiatives and'grograms for water conservation through retrofitting indoor plumbing with low flow fixtures, and the use of low impact development techniques (such as the Florida Water Stars" program, which is a point based, new home certification program for water -efficient developments, similar to the federal Energy Star program). The new analyses on page 19 and the top of page 20 provide estimates of the amounts of potable water that could be saved through requiring new construction to install low flow rate plumbing fixtures and rain sensors. An estimate of savings is also provided for implementation of Policies 8.5, 8.6, and 8.7 regarding indoor plumbing retrofit of older residential buildings. M Serving Florida Local Governments Since t988 Objection 3: The City has not proposed'to adopt any policies into the comprehensive plan to require the installation of reuse distribution systems at the time of initial development. Most of the future reuse potential within this region will occur in new developments and it is more cost effective to install both water and reuse pipes at the time of initial development Citations: Sections 163.3167(13); and 163.3177(2); Rule 9J-5.11(2)(b) 4, F.A.C. Recommendation: Revise the water supply plan to provide polices requiring the installation of reuse distribution systems at the time of initial development. In addition, identify the reuse programs and projects that will be implemented within the City by 2020. Response 3.1: New text on page 18 and the top of page 19 are taken from the County's Water Supply Plan and describe the situation and how it results in expanded reuse within the OUA system being impractical. However, the City is including new Policies 1.7 (2) and 1.7 (3), on page 23, requiring connections to reuse water service lines if and when such lines may become available. (2) Where reuse water service lines are in place immediately adjoining the property and service is available the property shall be required to connect to the system(s) and no development permit shall be approved until such time as financial arrangements with OUA for the payment of connection fees and capital outlay fees associated with required connection to the system(s) have been completed. (3) Where reuse water service lines are not in place adioining the property and reuse service is not available the developer shall work to install a water reuse distribution system as feasible and in coordination with, OUA. Response 3.2: The City of Okeechobee recognizes that the Okeechobee Utility Authority (OUA), a private entity, provides potable water to the City, its businesses and residents. Currently it is unknown what, if any, water reuse programs or projects will be implemented by OUA within the City by 2021. However, as reuse programs or projects arise, the City will sup- port and coordinate with the Okeechobee Utility Authority (OUA), as necessary, to assist in the implementation of any reuse projects in the years to come. 4 Serving Florida Local Governments Since 1988 Objection 4: The amendment is not supported by an analysis of the alternate source of water including identification of the amount of water needed from the alternate source for future devel- opment. In addition, a quantitative analysis of the expected alternative water source has not been provided in the amendment. Thus, the City has not adequately planned for the alternative water supply sources they need. Citations: Sections: 373.0361(2)(a); 163.3177(4)(a); 163.3177(6)(c); 187.201(25)(b)5 and 7, F.S.; Rule 9J-5.01 l (2)(b) and (c), Florida Administrative Code (F.A.C.) Recommendation: Revise the WSP to identify adequate alternative water supply sources that are consistent with the SFWMDts Kissimmee Basin Water Supply Plan and to provide a quantitative analysis of the amount of water anticipated to be needed from the alternative source. The SFWMD has indicated in its letter of December 23, 2009, that the City should wait to adopt the WSP until after the requested CUP modification is approved so that the amount of water that the City and County will be allowed to withdraw from Lake Okeechobee is known and adequate alternative water supplies can be planned for. In addition, the City should add a table covering the time frame of 2000 to 2020, broken out in five-year increments, that depicts the amount of water supply projected to be made available from each of the following OUA facilities and sources: • Surface Water Plant (source = Lake Okeechobee) • Groundwater Plant (source = surficial aquifer) • New AWS Plant (with identified source) • Reuse (potable water irrigation offset for landscape irrigation) • Conservation (demand reduction, listed program by program Response 4: The new text and Table 12 on page 17, and the description of the CUP on page 11, are taken directly from the County's Water Supply Plan. The City has neither the authority nor the ability to assess, plan for, or develop alternative water sources and can only work and plan within the framework set by OUA and the County. According to the County's Plan, the available water supply through 2025 is adequate to serve anticipated growth well beyond the City's ten-year planning horizon. Table 12 on page 17 sets forth the OUA's projections of water supply in five-year increments through 2025. Serving Florida local Governments Since 1988 Objection 5: Tables 5, 11 and 13 are integral parts of the WSP and present data used to analyze the level of service and demand for water use; however, as presented the tables are not meaningful and predictable due to the following reasons: • Tables 5, 11 and 13 are not presented in 5-year increments between 2009 and 2020; the City's adopted LOS standard of 114 gallons per capita per day "average" should be coordinated with Okeechobee County's use of 114 gallons per capita per day "peak daily" demand LOS to arrive at a standard for the same OUA utility. • Tables 5 and 11 in the WSP are inconsistent with Tables F and G within the OUA's pending Consumptive Use Permit (CUP) application. The Work Plan does not identify the per capita rate that was used in the tables. Calculations from the tables appear to indicate that a rate of 144 gallons per capita per day was used which exceeds the his- toryical use rate of 102 gallons per capita per day (finished water) in the pending CUP application's Table G • Tables 11 and 13 do not display both raw water and finished water demands for both average daily and maximum daily projections • Table 11 does not include additional rows indicating the OUA service area population and average daily and maximum daily per capita rates used to develop each 5-year interval estimate. • Table 11 of the Work Plan does not reflect the actual historical demand and per capita data in the Work Plan. The year 2000 Public Water Supply demands portrayed in Table 11 are not the historical 2000 OUA water demand provision, but appear to be an esti- mate of what the demands would have been within the expanded, future 2020 OUA service area for 2000. Citations: Section 163.3177(6)(a), F.S.; Rules 9J-5.003(90); 9J-5.005(6), F.A.C. Recommendation: Revise Tables 5, 11 and 13 as indicated in the objection. Response 5: Tables 5,11 and 13 are now represented by Tables 5,10 and 11 on pages 8,13, and 14, respectively in the revised document. The data in these tables has been updated to reflect the City's 2011— 2021 planning timeframe and to address the issues identified in the DCA's objections. The data are now internally consistent with the information contained elsewhere within the City's WSP and are consistent with data in the County's WSP. Serving Florida Local Governments Since 1988 B. Comment The City has met the minimum standards of Section 163.318 (2)(a), Florida Statutes in revising Infra- structure Element Policy 1.6 and Intergovernmental Coordination Policy 6.10. However, the South Florida Water Management District is requesting that the City further strengthen both policies by adding the following text: This determination will require the demonstration by the Okeechobee Utility Authority (QUA) at the building_ permit stage that a consumptive use permit has been issued to OUA with sufficient allocation available to serve the new development, given all other existing commitments for that allocation within the entire OUA service area. Response B: Infrastructure Policy 1.6 on page 22 and Intergovernmental Policy 6.10 on page 27 have been revised to read as follows: Infrastructure Element Policy 1.6: The City of Okeechobee shall issue no development orders or development per- mits for new construction without first consulting with the Okeechobee Utility Authority (OUA), the City's potable water service provider, to determine whether adequate water supplies to serve the development will be available no later than the anticipated date of issuance by the City of a certificate of occupancy or its functional equivalent. The City will also ensure that adequate water supplies and facilities are available and in place prior to issuing a certificate of occupancy or its functional equivalent. This determination will require the demonstration by the Okeechobee Utility Authority (OUA) at the building permit stage.that a consumptive use permit has been issued to OUA with sufficient allocation available to serve the new development given all other existing commitments for that allocation within the entire OUA service area. Intergovernmental Coordination Element Policy 6.10: The City shall issue no development orders or development permits for new construction without having first received certification by the Okeechobee Utility Authority (OUA), the City's potable water service provider, that adequate water supplies will be available to serve the development no later than the anticipated date of issuance by the City of a certificate of occupancy or its functional equiv- alent. The City will also ensure that adequate water supplies and facilities are available and in place prior to issuing a certificate of occupancy or its functional equivalent. This determination will require the demonstration by the Okeechobee Utility Authority (OUA) at the building permit stage that a consumptive use permit has been issued to OUA with sufficient allocation available to serve the new development given all other existing commitments for that allocation within the entire OUA service area. 7 Serving Florida Local Governments Since 1988 H. CONSISTENCY WITH THE STATE COMPREHENSIVE PLAN The Department staff has identified the following inconsistencies between this amendment and the State Comprehensive Plan: Goal (7) Water Resources, Policies (b), (Applies to All Objections); Goal (15) Land Use, Policy (b), (Applies to All Objections); and, Goal (17) Public Facilities, Policies (b) 1, 3, 4, 5, 6, 7 and 9, (Applies to All Objections). Recommendation: Revise the amendments, as indicated in the objections and recommendations of this report, in order to be consistent with the above goals and policies of the State Comprehensive Plan. Response H: With the revisions identified in Section I, the City of Okeechobee has satisfied the requirements of the State for implementation of a 10-Year Water Supply Facilities Work Plan. 0 Serving Florida local Governments Since L988 r4-e m A n r f t� i rat Florida Rural - - FRBABroadband Alliance Okeechobee Board of Commissioners Meeting March 1S, 2011 Did You Know ? • China will soon become the largest English - Speaking population in the WORLD • India has more honors students than the United States has kids • Wikipedia has more than 15 million published articles — 78% are non-English a The Creation of FRBA • The Florida Rural Broadband Alliance, LLC (FRBA) is a regional collaboration of local governments, community activists and economic development agencies. It was formed between two non-profit economic development corporations— Florida's Heartland REDI (Regional Economic Development initiative) in south, central Florida, and Opportunity Florida in Northwest Florida. • The counties served by FRBA include Calhoun, Collier, Desoto, Franklin, Gadsden, Glades, Gulf, Hardee, Hendry, Highlands, Holmes, Jackson, Liberty, Okeechobee and Washington. Entering The Internet and Service Provider Marketplace • What is the Internet? • What are First, Middle, and Last Mile? • What role will the FRBA Network fill? • Who are our customers? How do we attract them? • How do we make this sustainable? • Has this been done before and were they successful? 0 The Internet — What is it really? A series of Inter -connected fiber-optic networks First Ml a - Interstate Highway System Middle M I lie - State and County Road Systern Last Mile Local Street System L Middle Mile — Last Mile First Mile — Long haul Fiber Pathways The FRBA Middle Mile • Grant comes with specific limitations/roles of providers that are awardees • Why was wireless selected over fiber? — Fiber $60-80,000/mile —Wireless $10-20,000/mile Barriers to Progress • Lack of Infrastructure — Existing Infrastructure Costly to Extend in Rural Areas — Few Providers • High Cost of Delivering services in Rural Areas • Low Population Density The FRBA Network Approach Using Fixed Wireless • Cost effective approach — Covers over 10,500 square miles — Rapid Deployment — Utilizes existing tower assets — Flexible, reliable, high capacity — Middle Mile Network extended the access from high capacity long haul fiber to rural areas i Lack of Broadband Services • Less than 30% homes & businesses had access to high speed internet service • Reduced attractiveness for economic development — lack of Broadband infrastructure • Public safety and disaster response concerns • Limited access to Internet for education and job training 191 Website and Contact -website: www.WeConnectFlorida.com - Membership includes Calhoun, Franklin, Gadsden, Gulf, Holmes, Jackson, Liberty, Washington, DeSoto, Glades, Hardee, Hendry, Highlands, Okeechobee, and Immokalee in Collier County. For more Information: Florida Rural Broadband Alliance Government Services Group, Inc. - Project Management Office (850) 681-3717 office 1500 Mahan Drive, Suite 100 (850) 224-7206 fax Tallahassee, FL 32308 (850) 681-3717 office (850) 224 7206 fax The Updates! from the City Administrator's Desk 55 SE 3rd Av., Okeechobee, FL 34974 City Hall — 763-33 72 City Council meeting of March 15, 2011 • FL Heartland Rural Econ Devel Initiative (FHREDI) - After requesting an update on the broadband initiative, members of FHREDI have now asked to make a 15-minute presentation on this Agenda. • Water Supply 10-yr Plan Ord #1056 (2"d Rdq) is on the Agenda - The first reading on this Ord was way back in Nov 2009. Since that time the City tried to gain DCA approval above objections filed by SFWMD related to the consumptive use permitting from OLIA. The City and County are required to adopt the Water Supply Plan but are in the unenviable position of not operating the water enterprise. I've attached Bill Brisson's 2/8/11 memo (1-pg) and the new ordinance incorporates DCA's Objections, Recommendations and Comments (ORC) report. • Street striping - The City contractor, approved by the Council, has completed what I tho't was the urgent striping ... incl. City hall pkg lot, Courthouse pkg, (NW 2"d St) and NW 9 Street. City isn't completely satisfied w/ the painting process and we continue to investigate doing our own. We renegotiated a unit price from the contractor for additional painting, but we are still investigating costs. • City Hall remodel - I mentioned that we've targeted the Finance Dept lobby area for remodel as part of the computer server area. Our budget review is attached and indicates the City has adequate budgeted funding avail to commence w/ the project. The configuration is still being deliberated. • Chickee in Flagler Park #3 - As hoped/suggested the Seminole Tribe has constructed two chickees in Park #3. Was hoping for a dedication of the chickees during the Speckled Perch fest. We sent thank you's to the Tribe. • Shared Services meeting - I rec'd the attached chart at the 2/25/11 Alliance meeting which sadly reflects the increased incidence of child abuse per 1000 higher in Okeechobee Co vs the other area counties. • CDBG Housing Rehab — the City reed a Feb 18rh letter from DCA, confirming that there were no outstanding issues associated w/ the Jan 11 fh site visit. / think we are closing in on official approval. • Evaluation and Appraisal Report (EAR) — Rec'd letter from DCA, acknowledging receipt of the adopted EAR and advised prelim findings sent by 2125 and final findings should be no later than 3128111. • Sign Ord — As a result of a prior meeting's discussion, l propose that the sign provisions of the Code dealing with the running/apparent moving/blinking etc. variety of sign be prohibited completely (except time/temp and barber type) with the existing ones being 'grandfathered' in. Page 1 3115111 Activity Rpt Cont d — City Attorney/litigation issues: • Chamber eviction - The City has secured insurance for the building and continues to press toward eviction. • Carter Pritchett Advertising v. City billboard issue - Rec'd a letter dated 12127110 from Atty Bob Shearman, representing the City, that Atty Steve Ramunni essentially said they can't move the proposed location easterly and proposed the City accept a 20 year (vs 10 year) period before non-conformance is initiated. As soon as we converse wl the Attorneys, we will set up a meeting wl the City Council. • Procedure in the event of an election tie - Investigation continues. Finance: • Finance Director Position - enclosed in the packet you will find supporting information for the implementation of the Finance Director's position. • Impact fees - I've conversed with the County and gathered some information from the School about evaluating fees. I've been told that the Commissioners will be approached with the same abatement concept that was distributed to the Council. County staff and I have discussed the matter and are concerned with partial abatement for a selective group and the legality of impact fee assessment laws. I've conferred with Atty Cook and investigation continues. • Investment Policy - We've done additional research on same. Robin compiled a definitions report on various investments that I'm filtering through to assist in identifying the options we wish to end up with. Fire: • Annual Activity report prepared by the Chief is enclosed in the packets. General Services: • Building official - the Contract was executed and the Dept has spent considerable time redoing forms and the transition seems to be pretty smooth. • Lawn service - the City current pays $17,199/yr. We bid the service in March 2009 and were lucky to receive such a lower bid. We felt confident that we would be in a rebid situation this year, but again, the contractor, Quality Lawn, has agreed to renew w/ no increase. • Street Sweeping - The $40,500 contract expires June 1. It was last bid in June of 2006 and the other two bidders bid $59k and 96k each. We have had issues with this service, but am concerned about a rebid due to escalating costs. (I haven't confirmed a renewal of the current price) In my experience, street sweeping is always a performance problem, whether you own your own sweeper, which is a mechanical maint nightmare, or not. We are constantly expressing concern over the job that Amerisweep does but have recently had a joint meeting to discuss the severity of our complaints. Will keep you posted. Page 2 3115111 Activity Rpt Cont'd — Police: • Pain clinics - In May 2010 the City adopted a 1-yr moratorium on pain clinics in hopes of Florida passing a statewide restrictive law. Nothing productive has come out of the State and we are working on our own ordinance. • SLERS radio system - nothing new to report. Public Works/Engineering: • SW 11 th Street dry retention area - As part of a County 2008 hurricane disaster mitigation CDBG we met with the County back in Dec 2009 to consider any applicable City initiatives. With the criteria described, we arrived at two projects. SW 21St Storm sewer project and the 200 block of SW 11th St. At an estimated $20,000 the project seemed doable and it is now finally being brought to the forefront as a county constructed project. Essentially the ROW will be excavated and replaced with a dry retention area. The city expects to then come in and install a sidewalk along the south side of the ROW. • SW 21 st Street Storm Sewer project - As mentioned above, this project is also now being moved along w/ a construction timeline of 4-5 months ending in Jan -Feb of next year. The County will incorporate this $400k project into the remaining funding of another CDBG project. It will be a County designed and constructed project and some prelim design has been done as reflected on the attached summary map (SW 5th Dr to SW 7th Av). Also attached is a City map reflecting the drainage area affected by the orig CDBG assoc w/ this project. (UPDATE: I've learned that there may be a bit of a hiccup on grant funding of this project, as the last Commissioner's meeting 3/10/11 discussion involved the City contributing toward engineering costs. Will advise as soon as I know more particulars). • Park at SE 6th Av & 7th St - As you recall, Gary Ritter expressed assistance if/when we request a dock -like platform around the park. On the south side of the proposed park (east of the lift station) there is an open ditch that we are installing a pipe in to alleviate water standing and improve maintenance. • Commerce Park lakes and wetland - On 2/11/11 staff, incl Councilman Maxwell, met with SFWMD reps and Gene Schriner, CAS, to discuss SFWMD's lack of certifications nec to `complete' the Park construction approval process We have discussed the matter w/ CAS since and they have produced some documentation. After we solicit CAS for all the info they have, we will by process of elimination, solicit similar as built certification from AECOM and Surveyor Leland Dyals. • Warehouse at the City garage facilities - The contract has been executed and the contractor, KST constriction, has ordered the building. Page 3 3115111 Activity Rpt Cont d — Other News: Old 'Amendment four remnants still being shot down — got this from the FLC manager's newsletter - St. Pete Beach voters give develop- ment decisions back to City Commission Sheila Mullane Estrada, St. Petersburg Times, 3/9 In close but decisive votes, residents here opted Tuesday to abandon their experiment with Hometown Democracy and instead let their elected officials decide the nature and scope of future development. For the past five years, any change to the city's comprehensive plan involving building height or density had to be approved by voters before it could go into effect. That ended Tuesday when between 52 and 54 percent of voters approved three charter amendments eliminating the need for voter approval of comprehensive plan amendments, community redevelopment plans or changes to building heights in the city's development codes. Page 4 Punning & Management Services, Inc. Memorandum To: Bnt i N itehall From: Bill iris on Date: Feb 1, 2011 Subject: Waite- Supply PI -in - ORC response and final draft for adoption Attached is ou - 'Ina i draft of the "10-Year Water Supply Facilities Work Plan, 2011 — 2021" and accompanying t, c,sponso to the Department of Community Affairs' ORC Report. Having receF, t,! thf Count,,,'s Adopted Water Supply Plan, we have been able to update the information co t!.iin:•d in our original submission to the DCA. We have addressed each of the Objections cont�nne: i in the Department's ORC Report dated January 15, 2010. Text to be deleted from the 1Vater Supply Plan is shown in s#ikeeut and new text is t ridi tt d h i cited. X- 1(� �t o f the chLmges reflect updating of data to accommodate the new planning timeframe of')tt, 1 - 2021 or to be consistent with the data contained in the County's recently adopted Water ; i lop Y P 1 an. The most signiticant changes involve the Goals, Objectives, and Policies on pages 22, 23, 25, 26, and 27. These r.h,angcs directly address Objections and Comments contained in the ORC Report. Through telephone discussions and e-mails with the DCA Representative, we were able to convince the DU. � that the policy language the Department recommended under Objection #1 was inappropriate im 1 unnecessary. The support for our position is provided our Response to the ORC Report on page two under Response 1.2. After you have r.! v jewed the proposed documents, let us know if they are acceptable or if you feel we need to make further modifications. If they are acceptable, the date for the adoption public hearing can be set and we will provide Lane with the public notice to be published in the local paper. She already has the Ordinance (ORD. 1056) used for the first reading in November, 2001>. We look forward to hearing from you. Sincerely, Wm. F. Brisson, ,k 1CP Sr. Planner WFB/gp Providing Planning and Management Solutions for Local Governments Since 1988 _......_ __...__..._._._ ..... -- __....____......._...._..__.....-----._._....._.___........... -------._..___.__._.._..____._.__.._..__._...---._____.._.__......____....._...._.. __ .._... 1375 Jackson Str4et, Suite 206 Fort Myers, FL 33901 239-334-3366 info(a.larueplanning.com Project Worksheet: City Hall Interior Renovations Purpose: Continued Entry way/Storage & Server Configuration Budgeted Year: 2011 Entry/Storage Cabling & Room & Server Total for FY Electronics Configl. 2011 Budgeted Amount: $ 25,512 $ 24,000 , Contractor: Various City of Okeechobee Provided by: Finance Dept. Date Services Rendered Budgeted Amount Entry/Sorage Room & Electronics Budgeted Amount Cabling & Server Room Config. Invoice # Billed Amount Retainage Due and Payable Less Retainage Paid amount Paid Date Check # FY 2011 Budget $25,512.00 $ 24,000.00 " "' 10% Desciptive work to be completed Ceiling Fan Light Fixture -Neal Long Const. 11/17/2010 $ 500.00 141SP $ 500.00 $ - $ 500.00 $ 500.00 12/10/2010 1343 A/C System -Emory Walker 10/22/2010 $ 3,400.00 $ 3,400.00 $ - $ 3,400.00 $ 3,400.00 11/15/2010 1337 A/C System- Thermostat Emory Walker 11/15/2010 $ 230.00 $ 230.00 $ - $ 230.00 $ 230.00 11/15/2010 1337 Install Pipe -wiring for Air Handler 11/15/2010 $ 400.00 $ 400.00 $ - $ 400.00 $ 400.00 11/15/2010 1338 Eletric Room Door 2nd ceiling fan, switches - Neal Long Const. 11/17/2010 $ 1,780.00 140SP $ 1,780.00 $ - $ 1,780.00 $ 1,780.00 11/19/2010 1339 Bathroom Appliance Dispensers 11/29/2010 $ 126.75 $ 126.75 $ - $ 126.75 $ 126.75 11/29/2010 1340 Bathroom Appliance Dispensers 12/13/2010 $ 56.12 $ 56.12 $ - $ 56.12 $ 56.12 12/13/2010 1342 Add'I Tile CH Mans restroom 2/9/2011 $ 115.84 $ $ 115.84 $ $ 115.84 $ 115.84 2/9/2011 1347 Rep & Restore Stairwell-ceiling-Brandel Const. 1/31/2011 $ 5,255.00 3810 $ 5,255.00 $ $ 5,255.00 $ 5,255.00 2/9/2011 1348 Carpet for City hall Entry & Stairs -Jeanette Interiors 2/8/2011 $ 2,265.00 2757 $ 2,265.00 $ - $ 2,265.00 $ 2,265.00 2/11/2011 1349 Expenses FYTD $ 14,128.71 $ Remaining Budget for 304-519-6400 $11,383.29 $24,000.00 Project Worksheet: City Hall Interior Renovations Purpose: ADA Compliance issues Budgeted Year: 2010 Bathroom & r,2010 for FY Electric Room Server Roo Budgeted Amount: $ 24,000 $ 10,9, Contractor: Neal Long Contruction City of Okeechobee Provided by: Finance Dept. Date Services Rendered Bathroom & Electric Room Server Room Invoice # Billed Amount Retaina a Due and Payable Less Retainage Paid amount Paid Date Check # FY 2010 Budget $24,000.00 $ 10,900.00 "` '"" "~" "' "`` _ " " 10% Descriptive work to be completed 10% Dismantle & Removal bathroom partitions 7/10/2010 $ 3,000.00 109PI $ 3,000.00 $ 300.00 $ 2,700.00 1317 Rough in Plumbing, new stud walls„ floor drains 7/10/2010 $ 2,000.00 109PI $ 2,000.00 $ 200.00 $ 1,800.00 $ 4,600.00 7/14/2010 1317 Sound proof drywall parti,Furnish & Install all Mat for bathrooms & drop ceiling, old resistant panels. Succo walls & paint 8/19/2010 $ 2,920.00 120AR $ 2,920.00 $ 292.00 $ 2,628.00 Rough in Electric wiring 8/19/2010 $ 1,297.00 120AR $ 1,297.00 $ 129.70 $ 1,167.30 FURnish & install new tile flooring, grout, and baseboards 8/19/2010 $ 1,144.50 120AR $ 1,144.50 $ 114.45 $ 1,030.05 $ 4,825.35 $ 4,825.35 1322 Electrical Trim out restrooms 9/13/2010 $ 1,297.25 130AR $ 1,297.25 $ 129.73 $ 1,167.53 $ Doors & frames on site for restrooms 9/13/2010 $ 700.00 130AR $ 700.00 $ 70.00 $ 630.00 $ New hi -low Water fountain in hall 9/13/2010 $ 750.00 130AR $ 750.00 $ 75.00 $ 675.00 $ Fur & Install a/c duct from ex. Building system 9/13/2010 $ 900.00 130AR $ 900.00 $ 90.00 $ 810.00 $ Furnish & install new plumbing fixtures 9/13/2010 $ 1,030.00 130AR $ 1,030.00 $ 103.00 $ 927.00 $ 4,209.52 9/23/2010 1328 Change out electric panel 9/27/2010 $ 600.00 135SP $ 600.00 $ 60.00 $ 540.00 Remove pine molding, rep wall in foyer & ready for stucco 9/28/2010 $ 1,000.00 135SP $ 1,000.00 $ 100.00 $ 900.00 Stucco Foyer 10/4/2010 $ 2,500.00 135SP $ 2,500.00 $ 250.00 $ 2,250.00 $ 3,690.00 10/12/2010 1332 Furnish & inst new doors for electric & bathrooms 10/25/2010 $ 2,300.00 137SP $ 2,300.00 $ 230.00 $ 2,070.00 Install 4 guard recpt for computer room 10/25/2010 $ - $ 900.00 137SP $ 900.00 $ 90.00 $ 810.00 Door - Electric Room 10/25/2010 $ 700.00 137SP $ 700.00 $ 70.00 $ 630.00 $ 3,510.00 10/29/2010 1334 Final Billing $ 3,200.25 $ - 141SP $ 3,200.25 $ 3,200.25 $ (2,303.88) $ 5,504.13 12/10/2010 Exenses FYTD $ 25,339.00 $ 900.00 $ 26,239.00 $ 26,239.00 Remaining Budget for 304-519-6400 $1,339.00) $10,000.00 30 - Circuit 19 Child Maltreatment Rate 20 10 5 0 Indian River Martin Okeechobee Saint Lucie Circuit 19 Statewide 0 2006-2007 Maltreatment Rate ® 2007-2008 Maltreatment Rate ® 2008-2009 Maltreatment Rate * 2009-2010 Maltreatment Rate ® 2010-2011 Maltreatment Rate (First Quarter) i. GEM x-PARK PINE qIDGE iff PARK PINE AM a Mr mum '114MOBEE u 44 ACRES TIM W rt CO UNTY rill wow lln-1 I rar OF W. r— r PAr: r- k sK n NMI WU OF 00 w WITWXAL 34 04 7— LhKE OKeec"oBEE It 41 ED 1.91 AC 10 AC PROP Ste' INLET PROP. 30 LF.. w1c.p. TERMINATE WCULVERT AT -- EXISTING DITCH W IENDWALL PER FDOTINDEX NO 2W 4? R.C.P J,l AC ae STIRE 10 7 2 1 A IIAC .48AC 2 4 3 z 3 3 3 "'7 2 4 4 4 6 1 2 IL AC 3 5 4 1 2 6 12 4 7 2 2 / - G 1, 1, �/ 3 7 .68 AC 3 4 7 -.. 6 4 J 2 ILI 2 z 8 2 1 z D : 8 2 2 > w S.W.19TH STREET < 3 4 2 4 4 of lo 4 ZQ lo 4 z 2 5 a 2 f 12 6 3 14 12 13 z 2 2 12 s 7 1 0 4 -4- 3 2 7 lo 3 3 3 2 1 t 1 5 2 to a 4 4 5 3 5 R 12 6 2 4 4 > 7 7 L z 12 4 2 a fol 3 3 9 3 .8 M 2 2 PROF. 5 4 4 'o 4 7 MET ill, 3 5 5 i, �F.. PROP 3 qmp 4 S,W.21 ST STREET 2 1 4 1 15 7 8 9 10 2 • MET 3 PROP. MS r c.Kp. NO 270 F.- 1.19 Ac MET r c .MP. PROP MS 2.25 24-CY mop. 1. L.F.- MET IROP. LF - 2 2 1 r CAP. C.M.P. 6 3 45 4 7 j! 1 2 9 3 10 4 1, 12 —7 8 9 A 4 11 5 12 2 I 10 m 4 7 2 3 4 9.W.22 NO STREET (9 2.5 AO G .8 AC 8 AC 3 4 5 55 AC WelOrea: OR RUBIO, P.F SCALE CT IG A. SMITH & ASSOCIATES PREPARED FOR DRAINAGE NUMBER CONSULTING ENGINEEF-%R�R��YORS D m Organ,yIf DATE — C4j% jr4o% OKEECHOBEE COUNTY IMPROVEMENTS REG4roEFREDOENOINEER No. 48265 EXHIBIT NO. 1 [�PRO�eD Sy: ORLANDO A. STATE TA FLORIDA L FU I City of Okeechobee 55 SE fd Av Okeechobee FL 34974-2932 Office of the City Administrator Brian Whitehall Ph 863-763-3372 Fax 763-1686 email: bwhitehallAcitvofokeechobee.com F^ t * * * * *Memorandum LL � Date: Mar 7, 2011 TO: Mayor & City Council FR: Admin Brian Whitehall RE: Finance Director Over the last several months I've reported that the City needs to address the Accounts Supervisor Position description in the context of re-creating the Finance Director position. I've purposely delayed aggressively advocating the move because of financial constraints facing the City. After a few years of procrastinating, I think there's a fairness issue not only to the current Account Supervisor but also to the City. There are a couple of issues: ►There is a need for the position to be completely engulfed in the Finance Dept because, like other occupations, the complexities associated with the position are a far cry from what they were just a few years ago. Compliance issues demand full time attention. The necessary analysis, particularly in this day and age, deserves a thoroughness that is only accomplished by a full time financial -oriented position. ► While the position of Finance Director isn't new to the city, it's been several years since we had it and it isn't included in the step plan, so it is a matter of recreating the position parameters to meet today's needs. ► India Riedel's performance far exceeds the criteria of Account Supervisor. While the move may technically be a promotion, she has essentially been acting in the capacity without the title or the compensation. She attends seminars, such as the Government Finance Officer's Assoc (GFOA), with peers in her profession that are all essentially Finance Directors. She is in a unique position to fit the required parameters, having served in an accounting and supervisory position with the FL Dept of Revenue for 7 years and now 5 years with the City as Accts Supervisor. As you know, her resume" also includes serving in a public capacity as elected School Board member since 1996. 1J1'kis RE: Finance Director 3/7/11 Memo cont'd TO: Mayor & City Council FR: Admin Brian Whitehall ►Attached please find supporting documentation including: • Finance Director (2-pg) General Definition... • Memo from India Riedel • Acct Supervisor vs FD comparative • FD salary determination by comparatives • Step plan reflecting FD step ► I did an analysis of what the appropriate salary would be for the position and arrived at $50,000/yr. This amount is considerably less than the equivalent job titles of the County, School or OUA, which is indicative of most positions with the City, as indicated on the salary determination comparative sheet attached and mentioned above. The City has traditionally been unable to compete with those salaries due to budget differences... one of the primary reasons we lose personnel. I used a 1995 comparison to today's wages using the position of the City's Finance Director at that time and the Dept Head personnel. An average weighted wage would put the Finance Director at about $49k. DIRECTOR, FINANCE GENERAL DEFINITION This position provides administration, direction, and management of the City's overall planning, development, implementation and administration of accounting, finance and strategic planning with respect to the City's fiscal status and responsibility to the public. Responsibilities include planning, forecasting, analyzing and reporting the financial status of various aspects of the overall accounting and finance functions. Areas of responsibility include, but are not limited to, revenues accounting, finance investment, internal and external auditing, annual reporting, and strategic planning in accordance with established City goals, objectives and initiatives. Position ensure adherence to City Administration directives regarding finance and accounting administration of municipal public funds. Position provides advisement and assistance directly to the City Administrator in all aspects of the City's finance and accounting administration functions. Position oversees business tax receipt application and approval process, all payroll functions including benefit administration. Directly supervises filing and monitoring all insurance claims of the City. Work is performed independently under general supervision of the City Administrator. The individual in this position make significant decisions in accordance with City polices, procedures, law or regulatory requirements and makes major policy recommendations with organization -wide impact to the City Administrator. ESSENTIAL JOB DUTIES The list of duties and functions, as outline herein, is intended to be representative of the type of tasks performed within this classification. The omission of an essential function does not preclude management from assigning duties not listed herein if such functions are a logical assignment to the position. • Research, investigate, and analyze data from various resources to develop trend, estimates and forecasting of revenues and expenses. • Manages the preparation, analysis, implementation and administration of the annual operating budget. Work with City Administration to prepare proposed City budget for presentation to City Council. • Complete and file state required reports timely and accurately including the required Annual Financial Report based on F.S. 218.32. • Works collaboratively with City Administrator in the projections and analyses of various funds, surpluses, reserves and revenue sources. • Ensures adherence to and compliance with established budgetary parameters. • Work with City Administration to stay abreast of State and Local legislation, which may affect the City; forecast it's affects on Revenues/Expenses of the City. • Develops financial strategies for the City moving forward to ensure and maintain a fiscally sound and responsible status while meeting the needs of the City. • Ensure compliance with all applicable codes, laws, rules, regulations, standards, policy and procedures Page 1 of 1 • Conducts Research and other special projects as requested by the City Administrator regarding finance and accounting functions. • Establishes policies and procedures for the efficient management of the City's accounting and finance reporting and auditing functions • Communicate financial status and condition, as well as investments, monthly, quarterly, and annual basis. • Performs human resource management functions, e.g. interview, selection, hiring, disciplinary action, performance evaluations. • Monitor position and pay grades of personnel. Oversee and monitor payroll functions for City personnel. • Oversee and ensure Business Tax Receipt policies and procedures are administered based on Florida Statute and City Code. KNOWLEDGE SKILLS & ABLITIES • Substantial knowledge of the principles and practices applied to the organization, management, and administration of municipal accounting, finance, auditing and reporting administration. • Substantial knowledge of generally accepted accounting principles and fund accounting, including grants, insurance, employee benefits, budgeting, financial controls, and investments. • Substantial knowledge of operations analysis, public administration, public and media relations. • Substantial knowledge of the body of available and current information resources applicable to the department's functions for technical research purposes. • Substantial knowledge of legislation and regulatory standards applicable to the management and administration of public accounting. • Ability to interpret rules, regulations, and policies for effective decision -making in accordance with established precedent. • Ability to establish and maintain effective working relationships with employees, department heads, public/private sector contacts, and City Administrator. • Ability to plan, assign, direct and review the work of others in a manner conducive to full performance and compliance with established policies, procedures and regulatory standards application to the work. • Ability to establish and maintain effective working relationships with internal and external customers, as well as governing and appointed authorities. • Ability to communicate professionally verbally, in writing and in presentations. • Considerable knowledge of modern office practices including word processing and spreadsheet applications. EDUCATION REQUIREMENTS Bachelors Degree in Finance or Accounting preferred. Minimum of 7 years progressively responsible financial (public preferred) accounting experience a must, 5 of which must be in a supervisory position. Page 2 of 2 ` mMEMORANDUM To: Mayor & City Council From: India Riedel, Finance Dept. RE: Duties and responsibilities accepted and performed Date: 03/08/11 I have been asked by the City Administrator to compile the duties and responsibilities of the Account Supervisor position as compared to a Finance Director position. Attached is a comparative of the 2 positions, the Account Supervisor position is more of daily data entry of finances and completion of tasks assigned versus a Finance Director works towards solutions by researching, extracting and analyzing, to obtain results. My hopes are that any part I may have played in enhancing the position that I hold, has assisted the City Administration and City Council and given a clear and effective picture of the municipality's finances. I humbly suggest that some of the successes realized within the last 5 years to the City finances and the City's image have been due to (at least by a small part), myself and the finance staff. Some of the increased duties and responsibilities include: Increase data available to administration, departments, and council. Brought our annual audits to `0' errors. Extracted data and analyzed same to be shared with Council and then provided to the general public. Presented cash flows in a manner to explain reserves, for a better understanding of the City's financial condition. Research of proposed legislation and possible effects to the City finances. Such as, additional Homestead exemptions, millage rate restrictions, revenue estimates, decreased property values, etc. Successfully negotiated Gas Tax revenue splits with the county. Adding the Ninth Cent gas tax in to the shared revenues from the County, generating at a minimum, $65,000 additional revenue each year for the next 10 years. Information provided in detail from the finance's perspective to all City Departments to enable managers and council to make accurate well thought out decisions. Assist all departments with data of expenses so that the cost reduction plan could be implemented when economies dictated. Continually look at new ways to enhanced revenues and reduce expenses. Successfully implemented the Capital Fund to better identify prior year earnings, savings, and sell of assets. Identifying and segregating Public Facility funds which could and are being used to fund general operational cost which deal with transportation and maintenance of roads. (Transportation money to enhance the general fund.) Identified areas of savings to reduce usage of reserves. Fuel usage charts, utility wattage, phone audit, implemented bi-weekly payroll. Continually review contracts, for benefit cost reductions/cost savings. Health benefit cost have been maintained by closely monitoring and reviewing other avenues of coverage (cost savings last year of 57%). Enhanced the presentation of revenues, expenses and reserves to assist in the explanation of our finances to our citizens and the general public. Continually enhanced and acquired knowledge to further my ability concerning financial accounting and economics. Completed additional course work through IRSC in Financial Accounting I & II, Micro & Macro Economics. Consistently attend Florida Governmental Finance Officers Assn. conferences to keep abreast of changing accounting standards and requirements, including Auditor General seminars, TRIM compliance issues, etc. I am proud to be an employee of the City of Okeechobee. I enjoy the challenges and opportunities of the position and wish to continue to be a viable part of the city staff. I appreciate the statements made by administration and the council for the past 4 out of my 5 1/2 years with the city, that I do the work of, Finance Director. That I perform and provide assistance as, Finance Director. Thank you for your consideration to formally appoint me to the Finance Director position. COMPARATIVE JOB DECRIPTIONS Page 1 of 3 Account Supervisor Finance Director • Budget Preparation, millage including • Research, investigate, and analyses data preparing for advertisement, scheduling from various resources to develop trend, hearings. Print and bind new budget. estimates and forecasting of revenues and expenses. Works with City Administrator to prepare proposed City budget for presentation to City Council. • Work with City and Pension Auditors • Interprets and ensures compliance with all applicable codes, laws, rules, regulations, standards, policies and procedures; initiates any actions necessary to correct deviations or violations. Plans, directs, and coordinates annual audits, in conjunction with City auditors; plans/schedules annual audits; prepares audit work -papers, lead schedules, and year-end journal entries. • Payroll data including step changes and • Coordinates programs/activities involving processing of payroll. File 1/41y & UCT new and existing employees, processing of reports. Print W-2s. changes in employee status and pay rates, payroll processing, benefit plans and administration of benefits, employee insurance plans, worker's compensation, safety program administration, COBRA administration, and retirement and pension plans. • Prepare renewal property and casualty • Oversees and monitors compliance with insurance applications including annual reporting of insurance claims; lawsuit and workers compensation salary report legal proceedings; review and analyze loss reports for property, liability, worker compensation. Communicates with City employees, departments, insurance carriers, states/federal agencies, and other individuals as needed to resolve problems, or give/receive advise/direction. Analyze, review, and recommend procedures for safety in the workplace, etc. • Bank reconciliation and balances verified with • Plans, directs, and coordinates financial General Ledger activities involving maintenance of general ledger, cash management, credit card, cash receipts, fixed assets, payroll, accounts receivable, accounts payable, purchasing/inventory, deposits, budget, plans organizational structure of the department to maximize efficiency of operations; plans/schedules period -end and year-end closing dates for general ledger, purchasing/inventory and payroll applications. COMPARATIVE JOB DECRIPTIONS Account Supervisor (cont'd) • Printing of monthly budget reports, distributed to departments • Prepare and file various reports, Local Gas Tax, Hwy Report, Special Law Enforcement Report • Supervises, directs, and evaluates assigned staff, processing employee concerns and problems, directing work, counseling, disciplining and completing employee performance appraisals Page 2 of 3 Finance Director (cont'd) • Administers budget as approved/adopted by Council; monitors expenditures to ensure compliance with approved budget and with established policies and procedures. Provides financial information to City Administrator, City Departments; provides guidance/assistance to other departments on budget, accounting, purchasing, or other issues; responds to questions or complaints from City personnel regarding financial issues or department operations; provides information, researches problems, and initiates problem resolution. • Gather, verify and complete all necessary reports required. Oversees and coordinates processing of a variety of documentation associated with City financial operations and department operations, within designated timeframes and per established procedures. • Supervises, directs, and evaluates assigned staff, processing employee concerns and problems, directing work, counseling, disciplining and completing employee performance appraisals, conducts interviews and make hiring recommendations. • Coordinates long and short term financial plans, goals, and objectives for the City; develops budget forecasts; works with City Administrator on five-year capital improvement plans; conducts long-term financial planning; identifies and recommends funding sources and timeframes for capital projects • Work with City Administrator to stay abreast of State and local legislation which may affect the City; forecast its affects and communicate with City Administrator; analyze, review and monitor the effect on Revenues/Expenditures of the City. • Oversees investment, prepares and distributes investment reports to communicate status/results of investment activities; interacts with financial advisors as appropriate. COMPARATIVE JOB DECRIPTIONS Page 3 of 3 Account Supervisor (cont'd) Finance Director (cont'd) • Development and implementation of policies and procedures pertaining to financial operations and activities; develops and implements internal control systems and procedures to reduce potential of errors; develops and updates travel policies, credit card policies and purchasing policies with approval of City Administrator. • Monitor and approves all outgoing wire transfers for payroll direct deposits, tax deposits, and other payments; ensures timeliness of transmissions; prepares direct deposit schedules and provides to banking institution. Oversees and ensures proper application of code for issuance of Business Tax Receipt; research, review, and monitor BTR process for effective application; coordinate activities, review BTR's status; analyze, review and monitor policies/procedures; exchange information, resolve problems, or give/receive advice/direction. 3/8/2011 City of Okeechobee March - 2011 Compilation of comparable local governmental entities positions/salaries Entity Title Base Salary Minimum. Mid Point Maximum 5 years exp. Clerk of Court-BOCC Director of Finance $ 66,835 $ 81,874 $ 96,912 Clerk of Court-BOCC Senior Accountant $ 60,752 $ 74,726 $ 88,177 Okeechobee Sheriff Office Exec. Sec. $ 57,000 Okeechobee School Board Director of Finance $ 75,300 $ 90,700 $ 84,100 Okeechobee School Board Asst. Finance Director $ 46,900 $ 58,100 $ 53,300 Okeechobee Utility Authority Director of Finance $ 66,477 $ 99,715 Okeechobee Utility Authority Asst. Finance Director $ 43,306 $ 64,958 Comparables within the City to determine appropriate salary - comparative basis Entity Tltle/PositPan Base Salary Base Salary Salary 2011 Cityof Okeechobee CityAdministrator $ 42,000 $ 74,035 $ 79,756 76% incr in base Cityof Okeechobee Police Chief $ 36,000 $ 55,576 $ 64,498 54% incr in base Cityof Okeechobee Fire Chief $ 32,000 $ 55,064 $ 60,209 72% incr in base Cityof Okeechobee Public Works Director $ 31,000 $ 52,154 $ 58,751 68% incr in base City of Okeechobee Finance Director $ 29,000 $ 48,720 av of above weighted at 68% City of Okeechobee Finance Director $ 29,000 $ 50,154 $2k less than lowest Dept head City of Okeechobee Account Supervisor $ 35,461 $ 37,637 City of Okeechobee 2009-2010 Salary Step Plan Note: Cont'd through f/y/e 2011 znnn1 i Position 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 City Administrator 1 74 035.41 75 145.95 $76,273.14 77 417.23 $78,578.49 79 7 . 7' 80 953.53 $ 82 167.83 83 400.35 84 651.35 85 921.12 87 209.94 88 518.09 89 845.86 91 193.55 Executive Secrete 1 $ 29,964.94 $ 30 414.41 $ 30,870.63 $ 31,333.69 $ 31,803.69 $ 32,280.75 $ 32,764.96 43 $ 33,755.28 $ 34,261.61 $ 34,775.53 $ 35,297.17 $ 35.826.62 $ 36,364.02 1 36,909.48 Finance Director 1 $ 50,000.00 $ 50,750.00 $ 51,511.25 $ 52,283.92 S 53 088.18 $ 53,864.20 $ 54,672.16 $ 55,492.25 $ 56,324.63 $ 57,169.50 $ 58,027.04 $ 58,897.45 $ 59,780.91 $ 60,677.62 $ 61,587.79 Account Supervisor 1 35 461.83 35 993.76 $36,533.66 37 081.67 1,37iWZ89 $38.202.46 38 775.50 $39,357.13 39 947.49 40 546.70 41 154.90 $ 41 772.22 42 398.81 43 034.79 43 680.31 Admin Sect/Occ License 1 29 964.94 30 414.41 $30.870.63 $ 31 333.69N481 69 32 280 $ $ 32 764.96 33 256.43 33 755.28 34 261.61 34 775.53 35 297.17 35 826.62 36 364.02 $ 36 909.48 Account Clerk 1 $ 29 964,94 30 414.41 30 870.63 31=00.69 32 280.75 32 764.96 33 256.43 $ 33 755.28 $ 34 261.61 34 775.53 $ 35 297.17 35 826.62 36 364.02 36 909.48 Administrative Secrete 1 $ 29 325.20 29 765.08 $ 30 211.56 $ 30 664.73.70 31 591.57 32 065.45 32 546.43 034.82 33 530.14 34 033.10 34 543.59 35 061.75 35 587.67 $ 36 121.49 General Svcs Coordinator 1 32 060.02 32 540.92 33 029.03 33 524.4734 537.74 $ 35 055.81 35 581.65 36 115.37 36 657.10 37 206.96 37 765.06 38 331.54 38 906.51 39 490.11 Sec Rec t / Office Asst 1 13 879.91 14 088.10 13 250.00 $ 13 250.00.00 13 250.00 13 250.00 13 250.00 13 250.00 13 250.00 13 448.75 13 650.48 13 855.24 14 063.07 14 274.01 CityClerk / Personnel 1 45 331.85 46 011.83 46 702,00 47 402.54.57 48 835.28 $ 49567.81 50 311.32 51 065.99 $ 51 831.98 8Z .46 53398.60 54 199.58 55 012.58 55 837.77De ut Ci Clerk 1 29 964.94 $30 414.41 30 870.63 31 333.69.69 32 280.75 S32 764 $33256.43 33 755.28 34 261.61 $ 34775.53 35 297.17 35 826.62 $ 36 364.02 36 909.48Chief of Police 1 55 576.06 56 409.70 57 255.84 58 114.686.40 59 871.20 60 769.26 61 680.80 62 606.02 63 545.11 65 465.76 66 447.74 67 444.46 68 456.13Police Ma'or 1 48 653.64 49 383.45 50 124.20 50 876.069.20 $ 52 413.79 .00• 53 998.00 54 807.97 55 630.09 56 464.54 57 311.51 58 171.18 59 043.75 59 929.40 Police Lieutenant 1 42 623.24 43 262.59 $43,911.53 $44,570.20 $45.238.75 $ 45 917.33 $46.606.09 $47.305.19 S 48 014.76 t S 4&Mi9049 466.01 50 208.00 50 961.12 51 725.54 52 501.42 Police Sergeant 4 40 812.28 41 424.47 $42,045.83 $42,676.52 1 43,31W $ 43 966.42 S 44 9 45 295.30 1 $ 45 974 73 $ 46 664.35 47 364.32 $ 4807478 48 795.91 49184 Police Detective 3 37 647.80 38 212.52 38 785.71 39 367.49 39 958.01 40 557.38 41 165.74 41 783.22 42 409.97 S 44 347.19 45 687.58 Police Officer Certified 1O T27U, 36 263.29 4 - 7 74 39 065.86 $ 32 943.37 40 246.63 40 850.32 41 463.08 42 085.03 42 716.30 43 357.05 44 007.40 Police Svcs Coordinator 1 29 682.86 S 30.128.101 $30.580.02 $31,038.72 $31,504.30 $31,976.87 $32,456.52 33.437.521 $ 33 939.08 34 448.17 34 964.89 4801* 36 021.70 36 562.03 Police Records Clerk 1 $ 29 574.53 30 018.15 $30.468.42 $30,925.45 $31,389.33 $ 31 860.17 32 338.07 33 315.49 33 815.22 34 322.45 34 837.29 35 359.85 35 890.25 36 428.60 Police /Fire Dispatcher 4 28 465.20 8 29 765.44 • 30 665.11 31 125.08 31 591.96 32 065.84 32 546.83 33 035.03 33 530.55 34 033.51 34 544.01 Fire Chief / Code Officer 1 55 064.27 55 890.24 56 728.59 57 579.52 58 443.21 59 319.86 Hff 61 112.80 62 029.49 62 959.94 63 904.34 64 862.90 65 835.84 66 823.38 67 825.73 Fire Assistant Chief 1 45 106.34 45 782.94 46 469.68 47 166.72 47 874.23 48 592.34 $49,321.22 $ 50 061 04 50 811.96 $ 51 574.14 $ 52 347.75 53132.97 53 929.96 54 738.91 55 559.99 City Engineer 1 65 042.33 66 017.96 67 008.23 68 013.36 $69,033.56 $70,069.06 $71,120.10 S 72,14610, $ 7326970 $ 74 368.75 75 484.28 76 616.54 77 765.79 78 932.28 80 116.26 Public Works Director f 1 52 154.07 52 936.38 53 730.43 54 536.38 $55,354.43 $56,184.74 57 027.52 57 882.93 7 . 7_I 59 632.44 60 526.93 61 434.83 62 356.35 63 291.70 64 241.07 Maintenance Foreman 1 $ 37 647.80 38 212.52 $38,785.71 $39,367.49 $39,958.01 $40,557.38 $41,165.74 $41,783.22 42 409.97 43 046.12 $ 43 691.81 44 347.19 45 012.40 45 687.58 46 372.90 Equipment Mechanic 1 37 008.05 37 563.17 $ 38 126.62 $38,698.52 $ 39 278.99 $39,868.18 $ 40 466.20 $ 41 073.19 $ 41 689.29 42 314.63 $ 42 949.35 $ 4359359 111 44 247.49 44 911.21 45 584.88 Maintenance Operator 5 29 325.20 $ 29 765.08 S 30211,W $30,664.73 $31,124.70 $31,591.57 32 065.45 32,648.43 33034.62 33 530.14 $ 34 033.10 S 543. 35 061.75 35 587.67 36 121.49 Union Members Stop Plan $ $ $ $ Fire Assistant Chief 1 45106.34 45 782.93 46 469.68 47 166.72 47 874.22 48 592.34 49 321-1 $ 50 061.04 50 811.96 51 574.13 $ 52 347.75 $ 53132.96 53 929.96 54 738.91 55 559.99 Fire Lieutenant 2 $ 38 928.47 39 512.40 40 105.09 40 706.66 41 317.26 41 937.02 43 204.57 43 852.64 44 510.43 45 178.08 5 46,543.591 $ 47 241.74 47 950.37 Firefighter / EMT 8 34 963.41 020.18 36 560.48 37 108.88 37 665.52 38 803.96 39 386.02 39 .81 40 5 6.461 $ 41,185.111 $ 41,802.881 $ 42 429.93 reflects wage of current employee(s) in each position(s) EMPLOYEES NOT INCLUDED IN STEP PAY PLAN: MAYOR (1) $ 8,900.00 ANNUALLY INCLUDES $200 PER MONTH EXPENSE REIMBURSEMENT Council Members (4) $ 6,800.00 ANNUALLY INCLUDES $150 PER MONTH EXPENSE REIMBURSEMENT City Attorney (1) $ 40,000.00 ANNUALLY CONTRACT EMPLOYEE, SALARY SET EACH BUDGET YEAR Presets Perm starting base pay Pantime Part Time School Grossing Guard (1) $ 10.00 $ 12.8015 HOURLY Part Time Secretary/Receptionist (1) $ 10.00 $ 10.2000 HOURLY Part Time Office Assistant (1) $ 10.00 $ 10.0000 HOURLY Part Time Code Field Rep. $ 10.00 $ 11,9754 HOURLY PLUS MILLAGE REIMBURSEMENT Part Time Code Field Rep. receive an add'I $.75 per hour per certification level received up to 3 certifications. Part time Certified Police Officer $ 15.00 HOURLY Vol. Firefighter -Non Certified $ 40.00 12 hour Shift Working on 1 or both Certifications Vol. Firefighter -Cart. EMT & Firefig $ 80.00 12 hour Shift 'PROBATIONARY PAY IS $1,000 LESS THAN THE ANNUAL SALARY EXCEPT DEPARTMENT HEADS 'POLICE & FIREFIGHTER NOT CERTIFIED, BEGINNING SALARY IS AN ADDITIONAL $1,000 LESS THAN THE PROBATIONARY PAY