1069 10/11 FY BudgetORDINANCE NO. 1069
AN ORDINANCE ADOPTING AN ANNUAL BUDGET FOR THE CITY OF
OKEECHOBEE, FLORIDA, FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2010
AND ENDING SEPTEMBER 30, 2011; WHICH BUDGET SETS FORTH GENERAL
FUND REVENUES OF $7,467,065.00, TRANSFER -IN OF $590,818.00 AND
EXPENDITURES OF $5,312,474.00, LEAVING A FUND BALANCE OF
$2,745,409.00; PUBLIC FACILITIES IMPROVEMENT FUND REVENUES OF
$1,586,420.00, EXPENDITURES OF $771,223.00 AND TRANSFER -OUT OF
$317,700.00, LEAVING A FUND BALANCE OF $497,497.00; CAPITAL
IMPROVEMENT PROJECTS FUND REVENUES OF $8,145,690.00 AND
EXPENDITURES OF $1,040,568.00 AND TRANSFER -OUT OF $272,618.00,
LEAVING A FUND BALANCE OF $6,832,504.00; CAPITAL IMPROVEMENT
PROJECTS FUND IMPACT FEE REVENUES OF $43,779.00, EXPENDITURES OF
$0.00 AND TRANSFER -OUT OF $500.00, LEAVING A FUND BALANCE OF
$43,279.00; LAW ENFORCEMENT SPECIAL FUND REVENUES OF $3,137.00 AND
EXPENDITURES OF $0.00, LEAVING A FUND BALANCE OF $3,137.00;
PROVIDING AN EFFECTIVE DATE.
NOW, THEREFORE, be it ordained before the City Council for the City of Okeechobee, Florida;
presented at a duly advertised public meeting; and passed by majority vote of the City Council;
and properly executed by the Mayor or designee, as Chief Presiding Officer for the City:
Section 1: The City Council of the City of Okeechobee, Florida, after having held a public
hearing on the annual budget, including General Fund, Public Facilities
Improvement Fund, Capital Improvement Projects Fund, Capital Improvement
Projects Fund Impact Fee, and Law Enforcement Special Fund, hereby adopts
as its annual budget the expenditures, as fully set forth below, for the City of
Okeechobee for the Fiscal Year beginning October 1, 2010 and ending
September 30, 2011.
GENERAL FUND
Revenues
Fund Balance $2,745,409.00
Ad Valorem Taxes 7.2432 $1,738,569.00
Other Fees 885,023.00
Intergovernmental Revenue 952,091.00
Charges for Current Services $1,061,666.00
Fines, Forfeitures and Penalties 30,141.00
Uses of Money and Property 2,000.00
Other Revenues 52,166.00
Total Revenues $7,467,065.00
Transfer -In from Public Facilities Improvement Fund 317,700.00
Transfer -In from Capital Improvement Projects Fund Impact Fee 500.00
Transfer -In from Capital Improvement Projects Fund 272,618.00
TOTAL REVENUES AND TRANSFERS $8,057.883.00
Expenditures
Legislative 103,374.00
Executive 158,452.00
City Clerk 182,879.00
Financial Services 201,288.00
Legal Counsel 70,461.00
General Services 476,538.00
Law Enforcement $1,847,171.00
Ordinance No. 1069 Page 1 of 3
Fire Protection
Road and Street Facilities
Total Expenditures
TOTAL EXPENDITURES AND TRANSFERS
GENERAL FUND BALANCE
PUBLIC FACILITIES IMPROVEMENT FUND
Revenues
Fund Balance
Revenues
Total Revenues
Expenditures
Total Expenditures
Transfer -Out to General Fund
TOTAL EXPENDITURES AND TRANSFERS
PUBLIC FACILITIES IMPROVEMENT FUND BALANCE
CAPITAL IMPROVEMENT PROJECTS FUND
Revenues
Fund Balance
Revenues
Total Revenues
Expenditures
Total Expenditures
Transfer -Out to General Fund
TOTAL EXPENDITURES AND TRANSFERS
CAPITAL IMPROVEMENT PROJECTS FUND BALANCE
CAPITAL IMPROVEMENT PROJECTS FUND IMPACT FEE
Revenues
Fund Balance
Revenues
Total Revenues
TOTAL REVENUES AND TRANSFERS
Expenditures
Total Expenditures
Transfer -Out to General Fund
TOTAL EXPENDITURES AND TRANSFERS
CAPITAL IMPROVEMENT PROJECTS FUND IMPACT FEE BALANCE
LAW ENFORCEMENT SPECIAL FUND
Revenues
Fund Balance
Revenues
Ordinance No. 1069 Page 2 of 3
$1,255,849.00
$1,016,462.00
$5,312,474.00
$5,312,474.00
$2,745,409.00
939,338.00
647,082.00
$1,586,420.00
771,223.00
317,700.00
$1,088,923.00
497,497.00
$7,798,190.00
347,500.00
$8,145,690.00
$1,040,568.00
272,618.00
$1,313,186.00
$6,832,504.00
41,769.00
2,010.00
43,779.00
43,779.00
0.00
500.00
500.00
43,279.00
3,132.00
5.00
Total Revenues
Expenditures
Total Expenditures
LAW ENFORCEMENT SPECIAL FUND BALANCE
Section 2: That this ordinance was proposed, considered and adopted under the provisions
of Chapter 166 and 200.065 Florida Statues.
Section 3: This ordinance shall be effective October 1, 2010.
INTRODUCED for first reading and public hearing on the 14"' day of September, 2010.
ATTEST:
Lane Gamiotea, CMC, City Clerk
ADOPTED after" final reading and second public hearing on the 28` day of September, 2010.
ATTEST:
MAZ
Lane amiotea, C, City Clerk
REVIEWED FOR LEGAL SUFFICIENCY:
John Cook, City Attorney
Ordinance No. 1069 Page 3 of 3
3,137.00
0.00
3,137.00
James E. Kirk, Mayor
James E. Kirk, Mayor
Public Hearing WorkbookZxls
Calendar
FOR BUDGET YEAR 2010/2011
07/01/2010 Certification from Property Appraiser
07/20/2010 Set date, time and place for public hearings
and set maximum millage rate for
tentative budget
08/17/2010 Budget Workshop, 5:00 pm
09/07/2010 Second Budget Workshop, 5:00 pm,
(if needed)
09/14/2010 First Public Hearing at 6:00 pm
09/28/2010 Final Public Hearing at 6:00 pm
All meetings to be held:
Council Chambers at City Hall
55 SE Yd Avenue
Okeechobee, FL 34974
Public Hearing Workbook2
• Or•QK�c�cy
F..
W � T
o s
Table of Contents
Budget Year 2010/2011
Title Page................................
Budget Calendar.......................
Table of Contents.....................
Budget Summary...................... 1
• General Fund Revenues............ 2
General Fund Expenditures 4
Legislative 5
Executive 7
City Clerk................................ 9
Finance...................................11
Legal...................................... 13
General Services...................... 14
Police..................................... 16
Fire........................................ 18
Public Works........................... 20
Public Facilities Fund.................22
CDBG Fund.............................24
Capital Projects Fund................ 25
Capital Project Impact Fee Fund. 26
Law Enforcement Special Fund... 27
Budget Notes...........................44
•
.OF'OKFFCy
iU- MEMORANDUM
•
To: Mayor and Councilmen
From: Brian Whitehall, Administrator
India Riedel, Finance Dept.
RE: FY 2011 Budget specifics
Date: for Sept 14, 2010 Hearing
--* City is reducing the tax rate an additional 10 '/2 % (now down to
7.2432) from the recent notices received by property owners. The
simplified chart below demonstrates the combination of lowered tax rates,
lowered property value and increased exemptions to a typical home (not in
• the Save-our-Homes program) assessed at $150,000 in 2007:
Tax Yr 2007 Tax Yr 2008 Tax Yr 2009 Tax Yr 2010
$ 812 $ 674 $ 523 $ 416
Some other statistics to consider based on the above example-
Taxes assessed by the City are 20% less than last year.
Taxes assessed by the City are 50% less than in 2007.
City is using $273k from the interest earned account (prior years) to
help offset tax burden to citizens. Approx $152k is as a result of lowering
the tax rate (not incl the lowered property values or the exemptions) from
last year.
You may recall that last year (current budget yr) the City started the budget
year with a $160k deficit which has now been erased and current estimates
are to end the year w/ at least a zero deficit...within a $5.4mil budget.
—* The City `operating budget' has decreased 24.98% since 2007. We
are in year # 6 of a `hiring freeze' with no new hires and year #2 of no
COLA or benefit increase to existing employees.
1
Budget hearing memo 9/14/10 Cont'd
--4 Additional detail on City budgeting behavior:
• Some of the very successful 2009 Cost Reduction Plan points that continue:
*Police officer certification to train in house
*Driver education and squad car parking vehicles to save gas
*General Utility savings
*bi-weekly payroll
*Utilization of part-time in lieu of overtime wage
Notable savings this yr include:
*No COLA, no step plan, no benefit incr, no raises for employees
*Changed Health Insurance from Aetna to PRM's plan
*Renegotiating Craig A. Smith & Assoc. Agreement
*Software Maintenance contract renegotiation
*Audit Services, Bid and reduced
*Contributions to Main St, IRSC and Ec Devel Grant reduced or eliminated
*Using City funds to purch squad cars vs 3rd party financing
*Each of the seven Depts. were challenged with lowering their `operating
budget' through cost savings analysis and budget review
*FDLE Grant, $4,700, Kustom Radar Golden Eagle II
*FDOT Grant/Projects,
. 9982 Linear Feet of Sidewalk, completed
11600 Linear Feet of Sidewalk, in progress
*City Hall projects: ADA compliant lift (done) and Restroom renovation
*Other Citywide Improvements:
Stormwater Improvements; SW 91h Curbing, 5157 Linear Feet
Boat Ramp Chickee Hut; Initiated the eradication of blighted properties
*Implementation of Safety Committee, onsite mock OSHA study with
positive results. City of Okeechobee received the PRM small employer,
1-100 employees, Best Overall Safety Performance Award for 2010.
—> Other revenue sources are available (not approved to date):
*Telecommunication tax is not being assessed at the maximum - $8,500/yr
*Franchise fees such as Waste Management 20% vs existing 10% - $69,900
*Consider franchise fee (up to 6%) and/or utility tax (up to 10%) on OUA
*BTR fee increase, again no fee increases in 15 yrs - $6,000
*Storm water utility fees, under investigation by the County
*Park use fee, ex $25/day/park - $1,100
*Parade fee — to cover est cost of$800/parade - $500 - $1000
*Building permit fee incr to jibe w/ the county - $2,200 (15% X $15k)
. *Pre-zoning application — (@$25-$50) $5,000
*Records search, fee imposition (not currently assessed) - $500
2
City of*bee
Provided by:Finance Dept
8/2/2010
City of Okeechobee
Provided by: India Riedel, Finance
Date Provided: 08/02/10
Fund Balances at Fiscal year End from Audited Financial Statements
2010 balances are estimates as of 07/31
2005 2006 2007 2008 2009 2010 Est
General Fund $ 5,597,821 $ 6,652,239 $ 7,929,298 $ 9,179,614 $ 2,964,327 $ 3,030,477
Public Facility $ 1,083,799 $ 1,207,867 $ 1,338,846 $ 785,345 $ 974,791 $ 739,838
CDBG $ 22,400 $ 6,997 $ 7,007 $ 6,574 $ 32 $ 32
Capital Veh&E $ - $ - $ 652,137 $ 670,141 $ 7,344,159 $ 7,002,344
Impact Fee Fu $ - $ - $ 102 $ 60,995 $ 70,135 $ 101,456
Industrial Dev. $ 127,431 $ 41 $ 18 $ 18 $ 18 $ 18
Special Law E $ 13,409 $ 4,183 $ 2,547 $ 2,597 $ 2,607 $ 2,613
$ 6,545,198 $ 7,857,333 $ 9,915,941 $ 10,705,284 $ 11,356,069 $ 10,876,778
City Investments-All Fund Types
w
$10.000,000
$8,000,000
$6,000,000
---City Investments All Fund Types
$4,000,000 ._....._._. _....._..
$2,000,000 _ ._..._ _...... _...._ _.........
2005 2006 2007 2008 2009 2010(Est)
CD
N
t�
J
d
Public Hearing Workbook2
• GENERAL FUND - CITY OF OKEECHOBEE
RECAPITULATION-REVENUE AND EXPENSES
9/7/2010
Revisions included from 8/17 Workshop
2008/2009 2009/2010 2009/2010 2010/2011 BUDGET
Bud et Bud et Estimate Pro osed TO BUDGET
FN Beginning Fund Balance $ 9,142,016 $ 2,239,953 $ 2,679,259 $ 2,745,409
REVENUES
97%AD VALOREM 7.2432 $ 2,161,691 $ 1,890,183 $ 1,897,466 $ 1,738,569 $ (151,614
OTHER FEES $ 937,242 $ 948,592 $ 899,639 $ 885,023 $ 63,569
INTERGOVERNMENTAL $ 1,094,824 $ 912,862 $ 941,246 $ 952,091 $ 39,229
CHARGES FOR SERVICES $ 945,324 $ 1,051,430 $ 1,093,262 $ 1,061,666 $ 10,236
FINES, FORFEITURES&PENALTIES $ 30,280 $ 30,141 $ 31,115 $ 30,141 $ -
USES OF MONEY&PROPERTY $ 71,500 $ 20,000 $ 1,762 $ 2,000 $ 18,000
OTHER REVENUES $ 196,720 $ 47,810 $ 81,748 $ 52,166 $ 4,356
$ 5,437,581 $ 4,901,018 $ 4,946,238 $ 4,721,656 $ 179,362
TRANSFERS-IN
Public Facilities Fund Transfer-In $ 306,067 $ 317,653 $ 317,653 $ 317,700
CDBG
Capital Pro /Improvement Fund $ - $ - $ - $ 272,618
Capital Proi Impact Adm Fees $ 1,725 $ 500 $ 4,906 $ 500
TOTAL REVENUES $ 5,745,373 $ 5,219,171 $ 5,268,797 $ 5,312,474
EXPENDITURES
LEGISLATIVE $ 150,239 $ 118,719 $ 111,387 $ 103,374 $ 15,345
EXECUTIVE $ 166,346 $ 166,373 $ 161,496 $ 158,452 $ 7,921
CITY CLERK $ 186,953 $ 176,238 $ 168,133 $ 182,879 $ 6,641
FINANCIAL SERVICES $ 204,339 $ 201,698 $ 200,889 $ 201,288 $ 410
LEGAL COUNCIL $ 125,432 $ 75,732 $ 72,325 $ 70,461 $ 5,271
GENERAL SERVICES $ 487,075 $ 542,154 $a5,2O2,647 40 $ 476,538 $ 65,616
LAW ENFORCEMENT $ 1,816,437 $ 1,819,191 $ 02 $ 1,847 171 $ 27,980
FIRE PROTECTION $ 1,235,345 $ 1,224,636 $ 43 $ 1,255,849 $ 31,213
ROAD&STREET FACILITIES $ 1,070,188 $ 1,013,701 $ 32 $ 1,016,462 $ 2,761
TOTAL GEN. OPER. EXPENDITURES $ 5,442,354 $ 5,338,442 $ $ 5,312,474 $ 25,968
Transfer Out from General Fund to Capital $ 7,171,393 $
FISCAL YEAR ENDING FUND BALANCE $ 2,273,642 $ 2,120,682 $ 2,745,409 $ 2,745,409
Public Hearing Workbook
• Summary of General Fund
Budget Fiscal Year 2011
Projected Revenues
intergovernmental Other Fees • -
1% 0% 1%
37%
22%
i
20%
19%
Projected Expenses
FIRE PROTECTION '••• • GENERAL FINANCE CLERK • • EXECUTIVE
SERVICES
2% 3% 3%
19% 4% 1%
9%
24%
35%
Public Hearing Workbook2
• GENERAL FUND -CITY OF OKEECHOBEE
RECAPITULATION-REVENUE AND EXPENSES
2008/2009 2008/2009 2009/2010 2009/2010 2010/2011 BUDGET
Bud et Estimate Budget Estimate Pro osed TO BUDGET
F/Y BEGINNING FUND BALANCE $ 9,142,016 $ 9,142,016 $ 2,239,953 $ 2,679,259 $
REVENUES
TAXES:
311-1000 97%AD VALOREM @ 7.2432 $ 2,161,691 $ 2,202,784 $ 1,890,183 $ 1,897,466 $ 1,738,569 $ (151,614)
TOTAL $ 2,161,691 $ 2,202,784 $ 1,890,183 $ 1,897,466 $ 1,738,569 $ 151,614
OTHER FEES:
Fire Insurance Premium $ 59,520 $ 59,520 $ 59,520 $ 51,600 $ 51,600 $ (7,920)
312-5200 Casualty Insurance Prem Tax Police $ 121,320 1 $ 121,320 $ 131,320 $ 83,890 $ 83,890 $ (47,430)
314-1000 Utility Tax-Electric $ 360,700 $ 378,217 $ 360,700 $ 402,010 $ 395,010 $ 34,310
315.0000 Utility Tax/Franchise Telecommunications $ 312,967 $ 320,599 $ 312,967 $ 273,456 $ 270,129 $ (42,838)
314-8000 Utility Tax/Propane $ 27,729 $ 20,883 $ 27,729 $ 18,003 $ 24,003 $ (3,726)
316-0000 Prof&Business Tax Receipt $ 41,356 $ 53 356 $ 42,856 $ 60,070 $ 47,141 $ 4,285
319-0000 Public Service Fee $ 13,50 $ 3,800 $ 13,500 $ 10,610 $ 13,250 $ 250
320-000 Taxi Cab 1 $
321-1000 Other-Business Tax Receipt $ 150 $ - $
TOTAL $ 937,242 $ 957,695 $ 948,592 $ 899,639 $ 885,023 $ 63,569
INTERGOVERNMENTAL REVENUES:
335-1210 SRS Cigarette Tax $ 184,916 $ 194,429 $ 181,642 $ 181,642 $ 181,660 $ 18
335-1400 Mobile Home Licenses $ 28,637 $ 25,531 $ 28,637 $ 24,600 $ 26,000 $ (2,637)
335-1500 Alcoholic Beverage Licenses $ 4,850 $ 5,362 $ 4,850 $ 5,010 $ 4,850 $
335-1800 1/2 Cent Sales Tax $ 302,380 $ 286,393 $ 229,957 $ 254,405 $ 249,610 $ 19,653
312-6000 1 Cent Sales Surtax $ 569 441 $ 552,199 $ 463,475 $ 471,148 $ 485,670 $ 22,195
335-2300 Firefi hters Supplement $ 600 $ 600 $ 600 $ 600 $ 600 $ -
• 338-2000 ]County Business Licenses $ 4,000 $ 3,719 $ 3,701 $ 3,841 $ 3,701 $ -
TOTAL $ 1,094,824 $ 1,068,233 $ 912,862 $ 941,246 $ 952,091 $ 39,229
CHARGES FOR CURRENT SERVICES
322-0000 Building&Inspections Fees $ 89,411 $ 82,564 $ 197,000 $ 229,000 $ 197,000 $
322-1000 Exception&Zoning Fees $ 15,500 $ 16,291 $ 15 500 $ 8,150 $ 10,150 $ (5,350)
323-1000 Franchise-Electric $ 402,951 $ 416,884 $ 402 951 $ 402,951 $ 402,951 $
323-7000 Franchise-Solid Waste $ 67,009 $ 68,500 $ 67,009 $ 83,029 $ 84,580 $ 17,571
329-0000 Plan Review Fees $ 20,253 $ 14,816 $ 22,253 $ 13,277 $ 14,277 $ (7,976)
341-2000 Alley/Street Closing Fees $ 500 $ 625 $ 500 $ 21 $ 500 $
341-3000 Map Sales $ 100 $ 100 $ 100 $ - $ 100 $
341-4000 Photocopies $ 50 $ 26 $ 50 $ 2 $ 25 $ 25
343-4010 Solid Waste Collection Fees-Resd. $ 349,550 $ 349,550 $ 346,067 $ 356,832 $ 352,083 $ 6,016
TOTAL $ 945,324 $ 949,356 $ 1,051,430 $ 1,093,262 $ 1,061,666 $ 10,236
Information on Chan es/decreases increases
Based on 97%of gross taxable values 14.8%decrease from last year).
Public Hearing Workbook2
• GENERAL FUND -CITY OF OKEECHOBEE
RECAPITULATION-REVENUE AND EXPENSES
2008/2009 2008/2009 2009/2010 2009/2010 2010/2011 BUDGET
Bud et Estimate Budget Estimate Proposed TO BUDGET
FINES,FORFEITURES&PENALTIES:
351-1000 Court Fines $ 22,680 $ 26,324 $ 19,500 $ 19,231 1 $ 19,500 $
351-2000 Radio Comm. Fee $ 5,000 $ 10 841 $ 7,841 $ 8,083 $ 7,841 $
351-3000 Law Enforcement Education $ 1,500 $ 2,781 $ 1,700 $ 2,027 $ 1,800 $ 100
351-4000 Investigation Cost Reimbursement $ 1,000 $ 985 $ 1,000 $ 782 $ 750 $ 250
351-5000 Unclaimed Evidence $ - $ - $ - $ 300 $ - $
354-1000 Ordinance Violation Fines $ 100 $ 220 $ 100 $ 692 $ 250 $ 150
TOTAL $ 30,280 $ 41,151 $ 30,141 $ 31,115 $ 30,141 $ -
USES OF MONEY&PROPERTY: E$ '60,700
361-1000 Interest Earnings 71 500 $ 30,000 $ 20 000 $ 1 762 $ 2,000 $ (18,000)
361.3000 Investment Earnings $
364-1000 SurpI us City Property $
TOTAL $ 71,500 $ 30,000 $ 20,000 $ 1,762 $ 2,000 $ 18,000
OTHER REVENUES:
334-2000 Public Safety Grant $ 21,057 $ 21,057 $ 4,139 $
334-3000 Special Purpose Grant $ 49,214 $ 34,914 $ $
343-9000 DOT Hwy Maint.Landscape/MowinQ $ 21,003 $ 21,003 $ 21,003 $ 21,003 $ 21,003 $
343-9100 DOT Master Traffic Signals Maint. $ 6 990 $ 6,990 $ 6,990 $ 6,990 $ 8,103 $ 1,113
343-9200 DOT Maint.Lights&Lights Contract $ 16,817 $ 18,292 $ 16,817 $ 18,817 $ 20,060 $ 3,243
369-1000 Miscellaneous $ 79,71 $ 28,426 $ 2,000 $ 29,037 $ 2,000 $
369-4000 Code Enforcement Fine $ 1 425 $ 1,525 $ 500 $ 906 $ 500 $
• 369-5000 Police Accident Reports $ 500 $ 661 $ 500 $ 856 $ 500 $ _
383-0000 Capital Lease Proceeds $ - $ - $ - $ - $ - $
TOTAL $ 196,720 $ 132,868 $ 47,810 $ 81,748 $ 52,166 $ 4,356
OPERATING TRANSFER-IN:
Capital Project Impact Fees(Transfer-In) $ 1,725 $ 500 $ 500 $ 4,906 $ 500
Capital Project Improvements Transfer-In $ - $ - $ - $ - $ 272,618 $ 272,618
CDBG Fund Transfer-In $ - $ - $ $
381-1000 Public Facilities Improvement Transfer-In $ 337,929 $ 337,929 $ 317,653 $ 317,653 $ 317,700 $ 47
TOTAL $ 337,929 $ 337,929 $ 317,653 $ 317,653 $ 590,318 $ 272,665
TOTAL REVENUE&OTHER FUNDING SOURCES $ 5,777,235 $ 5,720,516 $ 5,219,171 $ 5,268,797 $ 5,312,474 $ 558,064
OPERATING TRANSFERS-OUT
CDBG-Indust Pk
Capital Project Building&Improvements $ 6,934,489 $ 6,934,489
Capital Project Vehicles $ 118,452 $ 118,452
TRANSFERS OUT $ 7,052,941 $ 70,52941 $
Information on chap es/decreases/increases
Public Hearing Workbook2
GENERAL FUND-CITY OF OKEECHOBEE
Combined Expenses
2008/2009 2009/2010 2009/2010 2010/2011
Bud et Bud et Estimate Proposed
PERSONNEL COST:
1100 EXECUTIVE SALARIES 460,082 458,179 458,816 458,826
1200 REGULAR SALARIES 1,865,169 1,855,252 1 842 832 1,955,874
1201 HOLIDAY PAY 21,591 22,997 18,214 22,554
1202 OFF HOLIDAY PAY 25,068 25,068 26,009 25,068
1300 OTHER SALARY 78,453 79,028 75,305 79,658
1400 OVERTIME 36,192 36,192 35,468 35,300
1401 OVERTIME PAY/ANNUAL&SICK 44,824 44,824 64,276 47,513
1402 DISPATCHER OVERTIME 9,9021 9,902 7,977 8,500
1403 OFFICERS OVERTIME PAY 64,0001 64,000 62,137 64,000
1501 AUXILIARY&VOLUNTEER PAY 12.4201 11,504 9,862 11,200
1510 LONGEVITY/SERVICE INCENTIVE 1,500 0 0 250
1520 OFFICERS LONGEVITY/SERVICE 250 500 500 1,250
1540 CAREER EDUCATION 12,600 12,600 12,560 12,600
2100 FICA 200,586 202,231 201,087 195,652
2200 RETIREMENT 361,323 423,408 420,907 469,252
2300 LIFE AND HEALTH INSURANCE 329,945 340,558 340,244 344,047
2400 WORKERS COMPENSATION 81,454 95,895 95,921 105,500
2500 UNEMPLOYMENT TAXES 0 0 0 0
TOTAL PERSONNEL COSTS: 3,605,359 3,682,138 3,672,115 3,737,044
SUPPLIES AND OTHER SERVICES:
3100 PROFESSIONAL SERVICES 295,158 374,443 367,526 339,918
3102 PROF SERVICES PHYS FOR SCBA 4,000 2,800 2,695 800
3103 MUNICIPAL CODE&WELLNESS PR 7,600 7,600 5,380 7,100
3200 ACCOUNTING&AUDIT 31,100 31,100 31,500 29,500
3300 LEGAL COST 75,000 25,000 25,000 20,000
3400 OTHER CONTRACT SERVICES 159,022 151,804 117,194 116,381
• 3401 GARBAGE COLLECTION FEE 342,664 341,930 350,419 354,083
4000 TRAVEL AND PER DIEM 31,050 26,000 18,602 23,950
4100 COMM,&FREIGHT 51,906 48,309 43,034 45,334
4300 UTILITIES 65,231 64,280 52,835 56,591
4400 RENTALS AND LEASES 16,715 15,470 14,313 17,619
4500 INSURANCE 130,756 126,492 126,492 139,195
4600 R&M VEHICLES 30,010 29,000 29,297 31,686
4609 R&M EQUIPMENT 101,140 63,858 49,794 65,920
4700 PRINTING 2,500 2,450 1,758 2,450
4900 ADVERTISING/OTHER CHARGES 20,000 15,000 11,045 15,000
4901 EDUCATION-RESTRICTED 27,966 22,716 16,461 21,300
4902 EDUCATION-NON-RESTRICTED 7,500 6,950 1,686 5,950
4905 TRAINING&MATERIALS 3,000 2,000 1,754 2,000
4903 CODE ENFORCEMENT 14,000 11,000 10,857 11,000
4909 MISCELLANEOUS 11,775 6,637 3,763 12,540
5100 OFFICE SUPPLIES 14,716 13,400 10,105 13,400
5101 DETECTIVE SUPPLIES 3,500 3,000 2,212 3,000
5102 INVESTIGATION FEES 2,000 1,800 800 1,800
5200 OPERATING SUPPLY 40,332 38,455 32,677 32,205
5201 FUEL AND OIL 80,590. 85,630 82,113 85,000
5202 OPERATING SUPPLIES TIRES m000l 12,800 9,590 13,500
5203 UNIFORMS/PATCHES 23,275 22,250 17,547 20,950
5204 POSTAGE&SUPPLIES 7,000 6,000 5,886 6,300
5204 DUMPING FEES 1,000 0 270 500
5300 ROAD MATERIALS/SUPPLIES 10,400 15,400 6,560 10,000
5400 BOOKS PUBLICATIONS,ETC 11,800 10,800 9,437 10,800
6300 IMPROVEMENTS 49,124 0 0 0
6400 EQUIPMENT $750 OR MORE 57,691 0 0 0
6401 MICRO FILM EQUIPMENT 0 0 0 0
7000 PRINCIPAL-CAD SYSTEM 35,312 37,390 37,390 39,590
7100 INTEREST-CAD SYSTEM 9,074 6,996 6,996 4,796
8100 SHARED SERVICES 8,000 8,000 8,000 8,000
8200 AID TO PRIVATE ORGANIZATIONS 20,000 15,000 15,000 0
8201 INTERLOCAL PART.w/IRSC 9,088 4,544 4,544 2,272
8202 jPUBLfC SERVICE GRANT 15,000 0 0 5,000
TOTAL SUPPLIES AND OTHER SERVICES 1,836,995 1,656,304 1,530,532 1,575,430
TOTAL COST: 5,442,354 5,338,442 5,202,647 5,312,474
4.88%
Public Hearing Workbook2
001-General Fund
Department: City Council: (511)
The City Council is the legislative branch of the city government. It approves and promulgates the
ordinances and resolutions and defines the policies to be carried out by city management. The Council
reviews and adopts the City's annual budget, hears citizen concerns and ideas, and contracts municipal
services for the City. The Council represents the city's interest before other legislative and regulatory
bodies and establishes citizen advisory boards and committees to assist the Council in its duties.
Citizen Advisory Boards
Code Enforcement Board
Planning Board—Design Review Board
Okeechobee Utility Authority
• 2010 FY Accomplishments
Community Collaberation: Shared Services, Okee Main Street, & DOT
The Paragon Award
Comp Plan—
Capitol Improvement Element
Evaluation& Appraisal Report
LDR Amendment
Goals and Obiectives for Fiscal Year 2011
➢ Provide leadership in the setting of policies for the city
➢ Focus on Neighborhood Improvement
➢ Effectively manage growth
➢ Assure sound fiscal management
➢ Maintain the City's infrastructure
➢ Continue supporting Economic Development opportunities
➢ Create an environment of communication and trust
•
Public Hearing Workbook2
General Fund-001
• 8/18/2010
DEPARTMENT: LEGISLATIVE
PERSONNEL COST:
2007/2008 2008/2009 2008/2009 2009/2010 2009/2010 2010/2011 BUDGET TO
ACTUAL BUDGET ESTIMATE BUDGET ESTIMATE PROPOSED BUDGET
1100 EXECUTIVE SALARIES 26424 36100 36100 36100 36100 36100 0
1510 LONGEVITY/SERVICE INCENTI 0 750 750 0 0 0
2100 FICA 2784 2762 2762 2762 2762 2765 3
2200 RETIREMENT 2413 34521 34521 44201 4418 4693 275
2300 LIFE AND HEALTH INSURANCE 214981 16945 16945 17307 16981 16662 -319
2400 WORKERS COMPENSATION 159 2071 2071 183 183 202 19
TOTAL PERSONNEL COSTS: 532781 60216 602161 60772 1 604441 60422 -22
Number of Positions
Elected 5 5 5 5 5 5
WNW=
•
•
Public Hearing Workbook2
General Fund-001
DEPARTMENT:LEGISLATIVE
OPERATIONS AND SUPPLIES
200712008 200812009 200812009 200912010 2009/2010 2010/2011 BUDGET TO
ACTUAL BUDGET ESTIMATE BUDGET ESTIMATE PROPOSED BUDGET
3400 OTHER CONTRACT SERVICES 18,3271 30,000 24,000 22,0001 17,196 20,000 -2,000
4000 TRAVEL AND PER DIEM 9600 2400 2400 24001 750 1,400 -1,000
4100 COMM.&FREIGHT 248 250 250 1501 100 150 0
4500 INSURANCE 4295 2585 2585 2653 2653 2,930 277
4901 EDUCATION 0 500 500 1000 1000 1,000 0
4909 MISCELLANEOUS 45 1000 1000 1000 500 1,000 0
5400 BOOKS,PUBLICATIONS,ETC 1024 1200 1200 1200 1200 1,200 0
8100 SHARED SERVICES 8000 8000 8000 8000 8000 8,000 0
8200 AID TO PRIVATE ORGANIZATIC 20000 20000 20000 15000 15000 0 -15,000
8201 INTERLOCAL PART.w/IRSC 9088 9088 9088 4544 4544 2,272 -2,272
8202 ECONOMIC DEV.GRANT 0 15000 15000 0 0 5,000 5,000
TOTAL SUPPLIES AND OTHER SERVICI 70,627 75,023 84,023 57,947 50,943 42,952 -14,995
GRAND TOTAL FOR DEPARTMENT 123,905 135,239 144,239 118,719 111,387 103,374 -15,017
Retirement contribution increased to 13%from 12.24%
• Shared Services Budgeting same as last year
Main Street(Aid to Private Organizations)-$0 Budget
IRSC-Remaining Balance of$4,544,recommend funding 1/2 this year and remaining next year
Economic grant request(Business Development Board)of$15,000,budgeting$5,000
Public Hearing WorkbooQ
001-General Fund
Department: Administration (512)
The Administration Department's function is to administer:
The negotiation of leases, contracts and other agreements
Execution of all laws and acts of the City Council subject to enforcement
Keeping the City Council fully advised as to the financial conditions and future needs of
the City
Make recommendations to the City Council concerning the affairs and operations of the
City as deemed appropriate to the safety and welfare of the City residents
Direct and supervise the administration of all departments of the City, while maintaining
high ethical standards among all employees
• Supervise and administer all phases of the budgetary process with the assistance of the
Department Heads that are responsible for their department's budget
Preparation of City Council agendas and supporting documentation
Assisting the grant consultant in providing information and documentation to local, state,
and federal agencies pertaining to the funding of grants.
Works closely with the City Attorney with the preparation of contracts and agreements,
legal documents and correspondence
Strives to bring issues to closure
Ensuring an adequate and efficient provision of services to the citizens of the City
Responding to the multitude of details which arise in the daily operations of the City,
enabling the City Council to perform freely its fundamentally intended purpose of setting
broad policy mandates for the operation of the City.
Public Hearing Workbook2
General Fund-001
8/9/2010
DEPARTMENT: EXECUTIVE
PERSONNEL COST:
2007/2008 2008/2009 200812009 2009/2010 2009/2010 2010/2011 BUDGET TO
ACTUAL BUDGET ESTIMATE BUDGET ESTIMATE PROPOSED BUDGET
1100 EXECUTIVE SALARIES 75,123 79,462 79,462 79,106 79,106 79,106 0
1200 REGULAR SALARIES 31,303 33,423 33,423 33,270 33,270 33,270 0
1510 LONGEVITY/SERVICE INCENTIVE 0 0 0 0 0 0
2100 FICA 8,404 8,674 8,674 8,7661 8,766 856 -7,910
2200 RETIREMENT 12,216 12,649 12,649 14,025 14,025 13,998 -27
2300 LIFE AND HEALTH INSURANCE 11,151 10,500 10,500 10,885 10,885 10,865 -20
2400 IWORKERS COMPENSATION 1 5551 5571 557 698 724 767 69
TOTAL PERSONNEL COSTS: 138,7521 145,2651 145,265 146,750 146,7761 138,862 -7,888
Number of Positions
Full Time 2 2 2 2 2 2
Part Time 0 0 0 0 0 0
Denny Brian Whitehall
Davis
Police
Donnie -..-
u
Public Hearing Workbook2
General Fund-001
. DEPARTMENT: EXECUTIVE
SUPPLIES AND OTHER SERVICES:
2007/2008 200812009 2008/2009 2009/2010 2009/2010 2010/2011 BUDGET TO
ACTUAL BUDGET ESTIMATE BUDGET ESTIMATE PROPOSED BUDGET
4000 TRAVEL AND PER DIEM 721 2,500 2,500 1,700 500 1,500 -200
4100 COMM.&FREIGHT 4,005 4,580 2,826 4,580 3,348 4,500 -80
4400 RENTALS&LEASES 0 0 0 1,970 1,968 2,100 130
4500 INSURANCE 5,440 3,285 3,285 3,6731 3,673 4,040 367
4600 R&M VEHICLES 0 400 100 5001 500 500 0
4609 R&M EQUIPMENT 351 1,700 753 1,2001 700 1,150 -50
4901 EDUCATION 345 11500 525 1,000 500 900 -100
4909 MISCELLANEOUS 87 500 166 500 260 500 0
5100 OFFICE SUPPLIES 414 1,116 824 1,000 784 1,000 0
5200 OPERATING SUPPLY 318 1,500 680 1,000 300 900 -100
5201 FUEL AND OIL 871 1,500 828 1,000 795 1,000 0
5400 BOOKS,PUBLICATIONS,ETC 936 1,500 1,500 1,500 1,392 1,500 0
6400 EQUIPMENT($750 OR MORE) 01 1,0001 0 0 0 0
0
TOTAL SUPPLIES AND OTHER SERVICES 13.4881 21,0811 13,987 19,623 14,720 19,590 -33
GRAND TOTAL FOR DEPARTMENT 152,240 166,346 159,2.52 166,373 161,496 158,452 (7,921)
Amended Health Insurance to current rates
Retirement contribution increased to 13%from 12.24%
Property&Casualty and Worker Compensation Premiums estimates of 10%increase
Public Hearing Workbook2
001-General Fund
Department: Clerk (2512)
The charter duties of the elected City Clerk is to attend all meetings of the City Council,to
keep a true and correct record and minutes of all meetings. To be the custodian of records of
the Council. Have the authority to administer oaths. Duties specified by Florida Statute are
for the Clerk to serve as the Records Management Liaison Officer. Additional duties include
the posting of all public notices and advertisements. Maintenance and distribution of the City
Code of Ordinances and Land Development Regulations. Serves as the Personnel
Administrator to oversee and translate City Personnel Police and Procedures Handbook;
including the preparation of the monthly employee Leave Benefit Report. As the Elections
Supervisor, it is the duty of this office to qualify all candidates and coordinate the Elections.
. Accomplishments for Fiscal Year 2010
Organized the Citizen of the year Award (Paragon Award).
Continued implementing the cost savings plan to assist in reducing utility and operational
cost.
Applied for and received a $550 grant to off-set the costs to attend the Annual FACC
Clerk's Conference.
Coordinated with Workforce Solutions to process future employment applications.
Goals and Obiectives for Fiscal Year 2011
>>Continue education for the Clerk to achieve Master Municipal Clerk certification status
>>Continue working with departments to streamline the Records Management system and
have the Record Room in complete order
>>Continue to identify cost saving measures
>>Public Records on the Web-coordinate with the Finance Dept to find an affordable web
hosting company that is compatible with the laser Fiche Records system
Public Hearing Workbook2
• General Fund-001
7/1/2010
DEPARTMENT: CLERK OFFICE
PERSONNEL COST:
2007/2008 200812009 200812009 2009/2010 200912010 2010/2011 BUDGET TO
ACTUAL BUDGET ESTIMATE BUDGET ESTIMATE PROPOSED BUDGET
1100 EXECUTIVE SALARIES 49,082 52,305 52,305 52,069 51,985 51,995 -74
1200 REGULAR SALARIES 30,666 32,440 32,440 31,704 32,311 32,311 607
1300 OTHER SALARIES 10,947 13,695 13,695 14,270 14,270 13,500 -770
1510 LONGEVITY/SERVICE INCENTIVE 0 250 250 0 0 0 0
2100 FICA 7,289 7,536 7,536 7,6301 7,545 7,630 0
2200 RETIREMENT 9,061 9,509 9,509 10,529 10,347 11,127 598
2300 LIFE AND HEALTH INSURANCE 11,8471 11,2001 11,200 11,585 10,750 10,870 -715
2400 WORKERS COMPENSATION 3961 398 398 452 452 497 45
0
TOTAL PERSONNEL COSTS: .119,2881 127,3331 127,333 128,239 127,6601 127,930 -309
Number of Positions
Elected 1 1 1 1 1 I
Full Time 1 I 1 1 1 1
Part Time 1 1 1 1 ] ]
Lane Gamiotea
City
Deputy
Jackie Dunham
Administrative
Public Hearing Workbook2
General Fund-001
DEPARTMENT: CLERK OFFICE
SUPPLIES AND OTHER SERVICES:
2007/2008 2008/2009 200812009 200912010 200912010 201012011 BUDGET TO
ACTUAL BUDGET ESTIMATE BUDGET ESTIMATE PROPOSED BUDGET
3103 MUNICIPAL CODE 2,054 3,500 4,400 3,500 2,500 3,500 0
3400 OTHER CONTRACTUAL SERVICES 8,700 9,000 8,800 9,000 8,800 9,000 0
4000 TRAVEL AND PER DIEM 1,946 4,000 2,200 2,000 1,322 2,000 0
4100 COMM.&FREIGHT 3,307 2,850 2,500 2,400 2,0901 2,100 -300
4500 INSURANCE 6,439 3,925 3,925 4,201 4,201 4,621 420
4609 R&M EQUIPMENT 2,992 3,570 3,570 5,898 4,636 6,488 590
4900 ADVERTISING/OTHER CHARGES 13,865 20,000 14,000 15,000 11,045 15,000 0
4901 EDUCATION 445 1,500 950 1,000 702 1,000 0
4909 MISCELLANEOUS/ELECTION 724 5,775 5,775 1,800 1,986 8,040 6,240
5100 OFFICE SUPPLIES 1,403 1,500 1,500 1,500 1,021 1,500 0
5400 BOOKS,PUBLICATIONS,ETC 1,870 2,000 1,945 1,7001 2,1701 1,700 0
6400 E UIPMENT $750 OR MORE) 17,230 2,000 0 0 0 0
6401 MICRO FILM EQUIPMENT 0 0 0 0 p
0
TOTAL SUPPLIES AND OTHER SERVICES 1 60,9751 59,620 49,565 47,999 40,4731 54,949 6,950
GRAND TOTAL FOR DEPARTMENT 180,263 186,953 176,898 176,238 168,133 182,879 6,641
Dept Personnel Change _0.24%
Dept Operational Change 11.66%
Amended Health Insurance to current rates
Retirement contribution increased to 13%from 12.24%
Property&Casualty and Worker Compensation Premiums estimates of 10%increase
Decrease ad'I Travel&Per Diem
Decrease Office Supplies
Public Hearing WorkbooQ
001-General Fund
Department: Clerk (2512)
The charter duties of the elected City Clerk is to attend all meetings of the City Council, to
keep a true and correct record and minutes of all meetings. To be the custodian of records of
the Council. Have the authority to administer oaths. Duties specified by Florida Statute are
for the Clerk to serve as the Records Management Liaison Officer. Additional duties include
the posting of all public notices and advertisements. Maintenance and distribution of the City
Code of Ordinances and Land Development Regulations. Serves as the Personnel
Administrator to oversee and translate City Personnel Police and Procedures Handbook;
including the preparation of the monthly employee Leave Benefit Report. As the Elections
Supervisor, it is the duty of this office to qualify all candidates and coordinate the Elections.
Accomplishments for Fiscal Year 2010
Organized the Citizen of the year Award (Paragon Award).
Continued implementing the cost savings plan to assist in reducing utility and operational
cost.
Applied for and received a $550 grant to off-set the costs to attend the Annual FACC
Clerk's Conference.
Coordinated with Workforce Solutions to process future employment applications.
Goals and Obiectives for Fiscal Year 2011
>>Continue education for the Clerk to achieve Master Municipal Clerk certification status
>>Continue working with departments to streamline the Records Management system and
have the Record Room in complete order
>>Continue to identify cost saving measures
>>Public Records on the Web-coordinate with the Finance Dept to find an affordable web
hosting company that is compatible with the laser Fiche Records system
Public Hearing Workbook2
• General Fund-001
7/1!2010
DEPARTMENT: CLERK OFFICE
PERSONNEL COST:
200712008 2008/2009 200812009 200912010 2009/2010 2010/2011 BUDGET TO
ACTUAL BUDGET ESTIMATE BUDGET ESTIMATE PROPOSED BUDGET
1100 1EXECUTIVE SALARIES 49,082 52,305 52,305 52,069 51,985 51,995 -74
1200 IREGULAR SALARIES 30,666 32,440 32,440 31,704 32,311 32,311 607
1300 OTHER SALARIES 10,947 13,695 13,695 14,270 14,270 13,500 -770
1510 LONGEVITY/SERVICE INCENTIVE 0 250 250 0 ol 0 0
2100 FICA 7,289 7,536 7,536 7,630 7,545 7,630 0
2200 RETIREMENT 9,061 9,509 9,509 10,529 10,347 11,127 598
2300 LIFE AND HEALTH INSURANCE 11,847 11,200 11,200 11,585 10,750 10,870 -715
2400 WORKERS COMPENSATION 396 398 398 452 452 497 45
0
TOTAL PERSONNEL COSTS: 119,288 127,333 127,333 128,2391 127,660 127,930 -309
Number of Positions
Elected 1 1 1 1 1 1
Full Time 1 I 1 ] 1 1
Part Time I I 1 1 1 1
Lane Gamiotea
11 City Clerk
Deputy
Jackie Dunham
Administrative
•
Public Hearing Workbook2
General Fund-001
DEPARTMENT: CLERK OFFICE
SUPPLIES AND OTHER SERVICES:
200712008 200812009 2008/2009 2009/2010 2009/2010 2010/2011 BUDGET TO
ACTUAL BUDGET ESTIMATE BUDGET ESTIMATE PROPOSED BUDGET
3103 IMUNICIPAL CODE 2,054 3,500 4,400 3,500 2,500 3,500 0
3400 OTHER CONTRACTUAL SERVICES 8,700 9,000 8,800 9,000 8,800 9,000 0
4000 1 TRAVEL AND PER DIEM 1,946 4,000 2,200 2,000 1,322 2,000 0
4100 COMM.&FREIGHT 3,307 2,850 2,500 2,400 2,090 2,100 500
4500 INSURANCE 6,439 3,925 3,925 4,201 4,201 4,621 420
4609 R&M EQUIPMENT 2,992 3,570 3,570 5,898 4,636 6,488 590
4900 ADVERTISING/OTHER CHARGES 13,865 20,000 14,000 15,000 11,045 15,000 0
4901 EDUCATION 445 1,500 950 1,000 702 1,000 0
4909 MISCELLANEOUS/ELECTION 724 5,775 5,775 1,800 1,986 8,040 6,240
5100 OFFICE SUPPLIES 1,403 1,500 1,500 1,500 1,021 1,500 0
5400 BOOKS,PUBLICATIONS,ETC 1,870 2,000 1,945 1,700 2,170 1,700 0
6400 EQUIPMENT $750 OR MORE) 17,230 2,000 0 0 0 0
6401 MICRO FILM EQUIPMENT 0 0 0 0 p
0
TOTAL SUPPLIES AND OTHER SERVICES 60,975 59,620 49,565 47,999 40,473 54,949 6,950
GRAND TOTAL FOR DEPARTMENT 180,263 186,953 176,898 176,238 168,133 182,879 69641
Dept Personnel Change -0.24%
• Dept Operational Change 11.66%
Amended Health Insurance to current rates
Retirement contribution increased to 13%from 12.24%
Property&Casualty and Worker Compensation Premiums estimates of 10%increase
Decrease ad'I Travel&Per Diem
Decrease Office Supplies
Public Hearing Workbook2
,e 001-General Fund
Department: Finance (513)
The Finance Department's major function is to account for all financial transactions of the City. This
includes the receipt and disbursement of all funds. As part of this function, it is the responsibility of the
Finance Department to provide reports of these transactions to the Council, City Administrator, and
Departments.
Preparation of the Budget and monthly/yearly financial reports. Recording all receipts to the city of
Okeechobee. Issues all Purchase Orders. Responsible for all disbursements, confirming funds are available,
items are properly coded and authorized in accordance with the purchasing policy. Payroll for all City
employees. Negotiate annual premium, process all city P&C claims along with Work Comp. Communicates
risk management processes to all departments. Complete and file all required reports to the Auditor General,
Dept of Financial Services of the State of FL , and other agencies and government entities as required. The
Finance Dept is also responsible for fixed assets, Business Tax registration, as well as coordinate City
Council sponsored events. Website design and content. Technical assistance to all departments as needed for
computer and software needs.
2010 FY Accomplishments
• ➢ Cost Savings plan implemented (continued)
➢ Clean Audit presented to Council
➢ Business Tax Receipt-
* 82 new registered businesses within the City limits through August 2010
o Increased communication with prospective new business for expeditious issuance of BTR's
➢ Receipt of Safety Award from PRM based on minimal number of claims
➢ Mock OSHA safety inspection performed by local Stately Committee and PRM Loss Control
➢ Utility Tax and Franchise Fee verification/audit enhanced
➢ Successful implementation of new Health Plan with Open Enrollment
➢ Enhanced website with added links and added forms for ease of use for our Citizens
Goals and Objectives for Fiscal Year 2011
➢ Continued monitoring of revenues/expenditures to produce data for trend analysis
➢ Identify and provide data for additional cost saving measures to departments for review
➢ Monitor Revenue streams and advise administration of possible additional sources
➢ Update procedure manual for purchases and purchasing order process
➢ Continued improvement in our analytic procedures to be consistent with GAAP principles.
➢ Continue to communicate with prospective new businesses for expedious issuance of BTR's
➢ Minimize number of journal entries required
➢ 100%direct deposit for payroll
➢ Relocate Computer server and cabling for better efficiency, security and safety
access
Public Hearing Workbook2
• General Fund-001
7/1/2010
DEPARTMENT: FINANCE DEPARTMENT(513)
PERSONNEL COST:
2007/2008 2008/2009 2008/2009 200912010 2009/2010 2010/2011 BUDGET TO
ACTUAL BUDGET ESTIMATE BUDGET ESTIMATE PROPOSED BUDGET
1100 EXECUTIVE SALARIES 35,588 37,729 3 7291 37,554 37,559 37,559 5
1200 REGULAR SALARIES 59,638 64,067 64,067 63,685 63,392 63,680 -5
1510 LONGEVITY/SERVICE INCENTIVE 0 0 0 0 0 0 0
2100 FICA 7,118 7,841 7,841 7,905 7,795 7,865 -40
2200 RETIREMENT 10,653 11,345 11,345 12,762 12,654 13,340 578
2300 LIFE AND HEALTH INSURANCE 17,035 16,300 16,300 16,866 17,140 16,752 -114
2400 IWORKERS COMPENSATION 476 587 654 754 754 829 75
2500 JUNEMPLOYMENT TAXES 0
TOTAL PERSONNEL COSTS: 130,508 137,869 137,9361 139,526 139,294 140,025 499
Number of Positions
Full Time 3 3 3 3 3 3
Part Time 0 0 0 0 0 0
Supervisor India Riedel
Account
Sharon Allison
Account Clerk
Kim Barnes
Public Hearing Workbook2
General Fund-001
DEPARTMENT: FINANCE DEPARTMENT(513)
SUPPLIES AND OTHER SERVICES:
2007/2008 200812009 200812009 200912010 2009/2010 2010/2011 BUDGET TO
ACTUAL BUDGET ESTIMATE BUDGET ESTIMATE PROPOSED BUDGET
3200 ACCOUNTING &AUDIT 29,800 31,100 28,800 31,100 31,500 29,500 -1,600
3400 OTHER CONTRACTUAL SERVICES 0 250 50 I50 0 200 50
4000 TRAVEL AND PER DIEM 745 1,750 1,750 1,500 1,485 1,750 250
4100 COMM,&FREIGHT 3,322 3,180 2,813 2,794 2,5271 2,794 0
4500 INSURANCE 8,588 5,190 5,190 5,581 5,581 6,159 578
4609 R&M EQUIPMENT 8,073 9,950 9,950 9,060 8,760 9,060 0
4901 EDUCATION 1,058 1,400 1,400 950 942 950 0
4909 MISCELLANEOUS 78 250 250 87 110 100 13
5100 OFFICE SUPPLIES 1,816 2,400 2,350 1,900 1,652 1,900 0
5200 OPERATING SUPPLY 9,020 9,300 9,125 8,8501 8,850 8,650 -200
5400 BOOKS,PUBLICATIONS,ETC 462 700 700 200 188 200 0
6400 EQUIPMENT($750 OR MORE) 0 1,000 1,100 0 1 0
0
TOTAL SUPPLIES AND OTHER SERVICES 62,962 66,470 63,478 62,172 61,595 61,263 909
TOTAL COST: 193,470 204,339 201,414 201,698 200,889 201,288 (410)
MANAGEMENT DISCUSSION REGARDING BUDGET VARIATIONS
Amended Health Insurance to current rates
Retirement contribution increased to 13%from 12.24%
Property&Casualty and Worker Compensation Premiums estimates of 10%increase
IMS Software decrease from last year
Public Hearing Workbook2
001-General Fund
Department: Legal (514)
As directed by the City Charter, the City Attorney is the chief legal advisor to the City of Okeechobee,
including the City Council, other boards and various departments. The City Attorney is responsible for
drafting, reviewing, and revising ordinances, resolutions, contracts and policies. As such, the Attorney
is charged with providing competent, timely and cost-effective legal advise to the City so that the City
may provide services as expected by its residents.
Responsibilities
➢ Attendance at all regular City Council meetings
➢ Attendance at special meetings and workshops
➢ Review of ordinances and resolutions to be presented to the City Council
➢ Litigation
➢ Review, drafting and preparation of contracts
• ➢ Attendance at Code Enforcement Board meetings
➢ Attendance at Planning Board meetings
Goals and Obiectives for Fiscal Year 2011
➢ Continue to provide all requested legal services to the City Council and City
administration.
➢ Ensure that requested legal information is furnished to the City Administrator and/or staff
as needed on a timely basis.
➢ Attend all regularly scheduled City Council, Code Enforcement and Planning Board
meetings.
➢ Keep current on matters of law affecting the City.
➢ Maintain membership in State of Florida Association of Municipal Attorneys and attend
annual conference.
Public Hearing Workbook2
General Fund-001
5/28/2010
DEPARTMENT: LEGAL SERVICES
ALL SERVICES&SUPPLIES:
2007/2008 2008/2009 2008/2009 2009/2010 200912010 201012011 BUDGET TO
ACTUAL BUDGET ESTIMATE BUDGET ESTIMATE PROPOSED BUDGET
2300 HEALTH INSURANCE 5,197 4,900 4,900 4,900 5,024 4,999 99
3100 PROFESSIONAL SERVICES 34,924 41,412 36,815 41,412 39,264 41,412 0
3300 LEGAL COST 6,333 75,000 61,200 25,000 25,000 20,000 -5,000
4000 TRAVEL AND PER DIEM 867 700 700 700 700 800 100
4100 COMM.AND FREIGHT SERVICES 885 1,500 1,048 1,800 864 1,200 -600
4609 R&M EQUIPMENT 210 270 270 270 268 400 130
4901 JEDU CATION 3951 7501 5501 750 580 750 0
5100 1OFFICE SUPPLIES 30 400 176 400 125 400 0
5400 IMEMBERSHIP&SUBSCRIPTIONS 0 500 300 500 500 500 0
TOTAL SUPPLIES AND OTHER SERVICES 48,841 125,432 105,959 75.7321 72,3251 70,461 -5,271
GRAND TOTAL FOR DEPARTMENT 48,841 125,432 105,959 75,732 72,325 70,461 -5,271
•
Public Hearing WorkbooQ
001-General Fund
Department: General Services (519)
The General Services Department's major functions are to manage general repair and maintenance, cleaning
and supplies for City Hall. To process Applications, Petitions and Site Plan Review for Land Use Changes and
Rezonings as well as Special Exception, Variances and Street and Alley Closing. Work with the
City Planning Staff and provide secretarial support to the Planning Board/Board of Adjustments, Design
Review Board and Technical Review Committee. To stay current with the Land Development Regulations
(LDR's) and to assist citizens with the most current guidelines of the City. Process Park Usage Applications,
Temporary Street Closing, Special Events and Parade Requests. Help establish, compile information
and process all bids for City Hall. Oversee the daily tasks of the Building Dept. Work with the Finance
Department for reporting and receipting building permits, calculating and reporting impact fees, and submit
payroll information for General Services and Public Works. Assist the BTR Dept with processing building
inspections, zoning, designation and permitted use.
Work with the Clerk's Office for required record retention. Maintain general office machines (postage/copier/fax)
within City-Hall. Distribute incoming mail. Receive and process Temporary Use Permits.
Work with citizens, Property Appraiser and 911 Specialist for addressing. Process payables for General
Services, Public Works and the city Engineering Dept. Maintain a safe and pleasant work environment.
• 2010 FY Accomplishments
• Cost Savings of postage and supplies
• Revised form for park usage and temporary street closings
• Strived to conserve utilities
Goals and objectives for FY 2011
• Continue implementing cost savings whenever possible
• Monitor efficiencies of procedures and forms
• Strive to accommodate all citizens expeditiously
• Continue to look for ways to streamline all processes for citizens
• Look for additional reduction for 2011/12 budget
•
Public Hearing Workbook2
General Fund-001
• 711!2010
DEPARTMENT: GENERAL SERVICES
PERSONNEL COST:
2007/2008 2008/2009 2008/2009 200912010 2009/2010 2010/2011 BUDGET TO
ACTUAL BUDGET ESTIMATE BUDGET ESTIMATE PROPOSED BUDGET
1200 REGULAR SALARIES 31,857 33,846 33,846 33,678 33,698 33,698 20
1300 OTHER SALARY 14,143 15,758 15,758 15,758 15,490 15,758 0
1400 OVERTIME 0 0 0 0 0 0 0
1510 LONGEVITY/SERVICE INCENTIVE 0 0 0 01 0 0 0
2100 FICA 3,753 3,775 3,775 3,834 3,784 3,825 -9
2200 RETIREMENT 3,625 3,795 3,795 4,205 4,157 4,444 239
2300 1 LIFE AND HEALTH INSURANCE 5,445 5,100 5,100 5,283 5,665 5,280 5
2400 IWORKERS COMPENSATION 317 325 413 413 413 455 42
TOTAL PERSONNEL COSTS: 59,140 62,599 62,687 63,171 63,2071 63,4601 289
Number of Positions
Full Time 1 1 l 1 1 1
Part Time 1 1 ] 1 1 1
- Clement
Patty Burnette
Ad min istrative-Bu ilding ...
Public Hearing Workbook2
General Fund-001
DEPARTMENT: GENERAL SERVICES
SUPPLIES AND OTHER SERVICES:
2007/2008 200812009 2008/2009 2009/2010 200912010 2010/2011 BUDGET TO
ACTUAL BUDGET ESTIMATE BUDGET ESTIMATE PROPOSED BUDGET
3100 PROFESSIONAL SERVICES 188,824 208,125 176,125 302,035 302,035 267,800 -34,235
3400 OTHER CONTRACTUAL SERVICES 95,169 111,772 95,343 116,654 90,073 85,181 -31,473
4000 TRAVEL AND PER DIEM 3,597 5,000 3,475 5,000 2,250 5,000 0
4100 COMM.&FREIGHT 3,226 3,380 2,120 2,425 2,137 2,080 545
4300 UTILITIES 11,431 12,300 8,615 12,600 8,902 10,177 -2,423
4400 RENTALS AND LEASES 4,607 4,764 4,913 4,100 3,720 4,803 703
4500 INSURANCE 25,343 15,280 19,015 15,684 15,684 17,252 1,568
4600 R&M VEHICLES 10 500 0 0 0 0 0
4609 R&M EQUIPMENT 7,024 50,000 50,000 10,330 6,682 10,330 0
4901 EDUCATION 319 500 5001 200 110 200 0
4909 MISCELLANEOUS -263 500 500 300 148 300 0
5100 OFFICE SUPPLIES 2,073 2,300 1,509 1,700 1,251 1,700 0
5200 OPERATING SUPPLY 665 1,000 1,813 1,755 1,755 1,755 0
5201 FUEL AND OIL 612 655 55 0 0 0 0
5204 POSTAGE&SUPPLIES 6,005 7,000 5,563 6,000 5,886 6,3001 300
5400 BOOKS,PUBLICATIONS,ETC 30 400 0 2001 0 200 0
6400 EQUIPMENT $750 OR MORE) 0 1,000 01 01 0 0
TOTAL SUPPLIES AND OTHER SERVICES 1 348,6721 424,476 369,5461 478,9831 440,633 413,078 -65,905
GRAND TOTAL FOR DEPARTMENT 407,812 487,075 432,233 542,154 503,840 476,538 -65,616
Amended Health Insurance to current rates
Retirement contribution increased to 13%from 12.24%
Property&Casualty and Worker Compensation Premiums estimates of 10%increase
•
Public Hearing Workbook2
i 001 -General Fund
Department: Police (512)
Mission Statement
To safeguard freedom by preserving life and property, protecting the constitutional
rights of individuals, maintaining order and encouraging respect for the rule of law
by the proper enforcement thereof.
To earn the respect of all individuals, including minority and disadvantaged persons,
by maintaining a knowledgeable, responsive, well-trained and accountable work
force that discharges their duties and responsibilities with evidence of fairness,
tolerance and equality.
To reduce the opportunity for the commission of crime by implementing effective
crime prevention strategies, fully investigating crimes when they occur and
expeditiously apprehending criminal offenders.
• To identify, address and resolve the root causes of community problems and
concerns through the use of community oriented policing strategies.
2010 FY Accomplishments
Ran a lean budget year allowing us to come in under our approved
2009-2010 budget.
$4179 Grant for purchase of Radars
The City received approximately $28,803 in fines and forfeitures, and
other Police related activities.
Used part-time officers to assist in covering short shifts instead of full-
time officers resulting in a savings of approximately $10.00 for every hour
used.
Goals and Objectives for Fiscal Year 2011
Continue searching and applying for grants, and other sources of revenue.
Review and update our Policy and Procedures Manual.
Provide the City with detailed Crimes and Statistics analyses, which we
will be able to do because of the purchase of the new CAD system.
• Continue to identify cost saving measures i.e., fuel, energy, and
continue using part time officers.
Public Hearing Workbook2
General Fund-001
• 7/1/2010
7/2/2010 DEPARTMENT: POLICE DEPARTMENT
PERSONNEL COST:
2007/2008 2008/2009 200812009 2009/201 2009/2010 201012011 BUDGET TO
ACTUAL BUDGET ESTIMATE BUDGET ESTIMATE PROPOSED BUDGET
1100 EXECUTIVE SALARIES 60,274 63,836 63,836 63,532 63,729 63,729 197
1200 REGULAR SALARIES 761,644 851,235 851,235 846,794 834,537 846,794 0
1201 HOLIDAY PAY 385 0 0 777 777 -777
1202 OFFICERS HOLIDAY PAY 23,333 25,068 25,068 25,068 26,009 25,068 0
1300 OTHER SALARY 18,163 24,000 24,000 24,000 22,745 24,000 0
1400 OVERTIME 6,382 9,300 9,300 9,300 4,180 7,500 -1,800
1403 OFFICERS OVERTIME PAY 61,108 64,000 64,000 64,000 62,137 64,000 0
1501 AUXILIARY PAY 1,200 1,200 1,200 1,200 1,200 1,200 0
1510 LONGEVITY/SERVICE INCENTIVE 0 0 0 0 0 0
1520 OFFICERS LONGEVITY/SERVICE 0 250 250 500 500 1,250 750
1540 CAREER EDUCATION 10,745 12,000 12,000 12,000 11,960 12,000 0
2100 FICA 80,058 80,994 80,994 80,994 79,532 81,654 660
2200 RETIREMENT 263,612 203,542 203,542 243,030 241,802 269,750 26,720
2300 LIFE AND HEALTH INSURANCE 153,8221 143,3001 143,300 147,158 147,147 147,648 490
2400 WORKERS COMPENSATION 26,8671 28,9001 33,809 30,619 30,619 33,695 3,076
TOTAL PERSONNEL COSTS: 1,467,5931 1,507,6251 1,512,534 1,548,972 1,526,874 1,578,288 29,316
Number of Positions
Full Time 26 26 26 26 26 26
Part Time 0 2 2 3 3 3
noun
1 OWN '.
•
Public Hearing Workbook2
General Fund-001
• DEPARTMENT: POLICE DEPARTMENT
SUPPLIES AND OTHER SERVICES:
200712008 2008/2009 2008/2009 200912010 2009/2010 2010/2011 BUDGET TO
ACTUAL BUDGET ESTIMATE BUDGET ESTIMATE PROPOSED BUDGET
3100 PROFESSIONAL SERVICES 15,664 21,421 14,835 17,796 17,531 19,706 1,910
4000 TRAVEL AND PER DIEM 6,938 7,200 5,936 6,700 7,735 5,000 -1,700
4100 COMM.&FREIGHT 14,858 20,266 20,266 19,860 19,934 19,860 0
4300 UTILITIES 15,873 16,726 15,085 15,500 14,555 15,500 0
4400 RENTALS AND LEASES 6,656 6,951 6,360 6,400 6,849 7,416 1,016
4500 INSURANCE 68,297 37,207 37,751 34,611 34,611 38,075 3,464
4600 R&M VEHICLES 2,296 8,110 6,812 8,000 6,859 7,000 -1,000
4609 R&M EQUIPMENT 7,131 8,000 8,000 8,000 7,324 10,040 2,040
4700 PRINTING 1,540 2,000 1,776 2,000 1,600 2,000 0
4901 EDUCATION-RESTRICTED 1,051 5,816 1,880 5,816 1,445 4,500 -1,316
4902 EDUCATION-NON-RESTRICTED 2,506 6,000 2,880 5,500 896 4,500 -1,000
4909 MISCELLANEOUS 367 1,500 546 1,500 634 1,500 0
5100 OFFICE SUPPLIES 2,079 5,000 3,999 5,000 3,684 5,000 0
5101 DETECTIVE SUPPLIES 3,129 3,500 2,196 3,000 2,212 3,000 0
5102 INVESTIGATION FEES 379 2,000 1,356 1,800 800 1,800 0
5200 OPERATING SUPPLY 12,295 15,441 111245 13,850 12,213 8,900 -4,950
5201 FUEL AND OIL 68,970 49,513 43,994 54,000 53,844 54,000 0
5202 OPERATING SUPPLIES TIRES 6,298 5,000 4,542 5,000 6,446 6,000 1,000
5203 UNIFORMS/PATCHES 7,985 10,275 8,423 10,000 7,130 9,200 -800
5400 BOOKS,PUBLICATIONS,ETC 1,004 1,500 1,328 1,500 1,001 1,500 0
6400 E UIPMENT 5750 OR MORE 198,044 31,000 31,000 0 0 0
8300 PUBLIC SERVICE GRANT 0 4,1391 0
7000 Principal-CAD S stem 40,628 35,312 35,312 37,390 37.3901 39,590 2,200
7100 Interest-CADS stem 3,758 9,074 9,074 6,9961 6,9961 4,796 -2,200
0
TOTAL SUPPLIES AND OTHER SERVICES 487,746 308,812 274,596 270,2191 255,828 268,883 -1,336
GRAND TOTAL FOR DEPARTMENT 1,955,339 1,816,437 1,787,130 1,819,191 1,782,702 1,847,171 27,980
Amended Health Insurance to current rates
Retirement contribution increased to 15.61%from 10.55%
Property&Casualty and Worker Compensation Premiums estimates of 10%increase
4609 IBM Maint.Contract,$3500;Maintenance agreement for copier
5200 Decrease range supplies,$3,000
4100 Decrease based on trend for Comm.&Freight
•
Public Hearing WorkbooQ
• 001-General Fund
Department: Fire (522) ip
The City of Okeechobee Fire Department is a Combination Career and Volunteer organization
providing fire response, first responder medical service, limited hazardous materials response, full
vehicle extrication, and Special Operations in conjunction with the County. The Department
performs fire code plan checks, inspection, enforcement and participates in educational activities
to increase community awareness of fire safety and prevention.
The Department's most current ISO rating: Class 4
Administration within the Fire Department:
Administration is responsible for effective human resource management and coordination of fire
services. This is accomplished by planning for current and future needs and directing the
resources of the Department to accomplish its goals and objectives. The goals and objectives are
evaluated regularly to ensure that quality services are provided to the community. The Fire Chief
is responsible for Code Enforcement for the City of Okeechobee.
Operations: Incident Statistics
• Fire Department Annual Responses:
2010 Incidents: 1248 (conservative projection)
2009 Incidents:1203
2008 Incidents: 947
2007 Incidents: 800
2006 Incidents: 713
2005 Incidents: 478
The department responds to approximately:
75% Rescue/Medical related incidents; 7 % to fire related incidents; 6%to Hazardous
Conditions Calls; 5% to False Alarms or False Calls; and remaining 7% Misc. calls
Training:
Training ensures that staff, including volunteer firefighters, receives the training as mandated by
NFPA, ISO, FEMA, OSHA, and the State of Florida.
Prevention:
The Fire Department inspects construction plans for new and existing structures, routinely
performs on-site inspections, and enforces fire codes. The Department also participates in
educational programs, such as "Fire Prevention Week"to increase community awareness of fire
safety and prevention.
• Community Outreach:
The Fire Department is dedicated to providing ongoing community-based fire protection.
Public Hearing Workbook2
General Fund-001
• 7262010
DEPARTMENT: FIRE DEPARTMENT
PERSONNEL COST.
2 01 012 011 BUDGET TO
200712008 ACTUAL 2008/2009 BUDGET 2009/2009 ESTIMATE 200912010 BUDGE 2009/2010 ESTIMATE PROPOSED BUDGET
1100 EXECUTIVE SALARIES 57,014 60,760 60,7601 60,504 60,504 60,504 0
1200 REGULAR SALARIES 550,255 595,901 595,901 592,989 592,782 592,989 0
1201 HOLIDAY PAY 17,112 21,591 21,591 22,220 17,437 22,554 334
1300 OTHER SALARY 23,172 25,000 25,000 25,000 22,800 26,400 1,400
1400 OVERTUVIE 19,411 21,892 21,892 21,892 28,557 24,300 2,408
1401 OVERTIME PAY/ANNUAL&SICK 39,114 44,824 44,824 44,8241 64,276 47,513 2,689
1402 DISPATCHER OVERTHAE 8,473 9,902 9,902 9,902 7,977 8,500 -1,402
1501 VOLUNTEER PAY 10,304 11,220 11,220 10,304 8,662 10,000 -304
1510 LONGEVITY/SERVICE INCENTIVE 0 500 500 0 0 0 0
1540 CAREER EDUCATION 600 600 600 600 600 600 0
2100 FICA 57,047 59,015 59,015 60,510 61,458 60,977 467
2200 RETIREMENT 95,567 72,794 72,794 86,702 86,658 101,435 14,733
2300 LIFE AND HEALTH INSURANCE 75,221 71,100 71,100 74,402 74,909 78,840 4,438
2400 WORKERS COMPENSATION 31,563 31,550 43,291 40,773 40,7731 44,850 4,077
TOTAL PERSONNEL COSTS: 984,8531 1,026,649 1,038,3901 1,050,622 1,067,3931 1,079,462 28,840
Number of Positions
Full Time 13 13 13 13 13 13
Part Time 1 I I I I I
Herb Smith
Fire Chief
r mpmww.
Herb Smith
Fire Chief
Sue Christc:,pher
Administrative Secretary
Freel Sterling
9•
•
(Dfficer
•
Public Hearing Workbook2
General Fund-001
DEPARTMENT: FIRE DEPARTMENT
SUPPLIES AND OTHER SERVICES
201 012 01 1 BUDGET TO
2007/2008 ACTUAL 200812009 BUDGET 2008/2009 ESTIMATE 200912010 BUDGEI 200912010 ESTIMATE PROPOSED BUDGET
3100 PROFESSIONAL SERVICES 3,641 9,200 6,641 9,200 7,696 9,000 -200
3102 PROF SERV PHYS FOR SCBA 2,010 4,000 2,695 2,800 2,695 800 -2,000
3103 WELLNESS PROGRAM 3,480 4,100 2,880 4,100 2,880 3,600 -500
4000 TRAVEL AND PER DIEM 2,721 6,000 3,396 5,000 2,221 5,500 500
4100 COMM,&FREIGHT 10,118 9,700 8,421 9,700 8,565 9,200 -500
4300 UTILITIES 12,727 14,680 13,022 14,6801 13,517 14,000 -680
4400 RENTALS AND LEASES 1,678 5,000 1,676 3,000 1,776 2,800 -200
4500 INSURANCE 47,057 31,184 34,525 29,254 29,254 32,199 2,945
4600 R&M VEHICLES 19,852 17,000 12,545 17,000 20,686 20,686 3,686
4609 R&M EQUIPMENT 13,459 16,100 16,665 16,100 16,452 16,452 352
4700 PRINTING 134 500 467 450 158 450 0
4901 EDUCATION 7,613 15,000 7,594 11,000 9,887 11,000 0
4902 PUBLIC EDUCATION&FIRE PREV. 980 1,500 1,482 1,450 790 1,450 0
4903 CODEENFORCEMENT 8,040 14,000 10,124 11,000 10,857 11,000 0
4905 TRAINING&MATERIALS 0 3,000 2,132 2,000 1,754 2,000 0
4909 MISCELLANEOUS 650 750 1,250 700 125 600 -100
5100 OFFICE SUPPLIES 1,230 1,500 1,681 1,400 1,344 1,4001 0
5200 OPERATING SUPPLY 8,144 11,091 9,764 11,000 8,443 11,000 0
5201 FUEL AND 611, 10,535 9,900 7,983 10,630 8,832 10,000 -630
5202 OPERATING SUPPLIES TIRES 1,926 3,000 2,679 2,800 900 2,500 -300
5203 UNIFORMS/PATCHES 5,868 7,500 6,6781 7,250 6,077 7,250 0
5400 BOOKS,PUBLICATIONS,ETC 3,822 3,500 2,389 3,500 2,641 3,500 0
6400 EQUIPMENT 5750 OR MORE 18,455 20,491 18,900 0 0 0 0
TOTAL SUPPLIES AND OTHER SERVICES: 184,140 208,696 175,589 174,014 157,550 176,387 2,373
GRAND TOTAL FOR DEPARTMENT 1,168,993 1,235,345 1,213,979 1,224,636 1,224,943 1,255,849 31,213
i
Amended Health Insurance to current rates
Retirement contribution increased to 10.%from 4.04%.
Property&Casualty and Worker Compensation Premiums estimates of 10%increase
PD 1402 Dispatcher OT decreased,Increased Dispatcher Part time
3103 Physicals will need to rebudgeted for next FY
Increased OT time by 6%for 1401&11%for 1400
•
Public Hearing WorkbooQ
• 001-General Fund
Department: Public Works (541)
The Public Work Department's major function is to assure and insure the Citizens of Okeechobee
are provided the maintenance of street, drainage, parks and the road right-of-ways as well as the
maintenance of the buildings and equipment required to carry out these tasks. The Public Works
Department also strives to ensure fingerling canals located within the City are maintained for
passageway as well as maintenance of the canal banks.
Attend hurricane preparedness meetings as well as attend all City Council meetings and Technical
Review Committee Mtgs to provide guidelines to applicants for new and/or revised projects. Oversee
OUA projects that benefit the City and general beautification of medians and parks and building
grounds. Work with DOT and CSX on road repairs, along with County and State Road Departments.
Oversee ground maintenance of mowing and weeding and street sweeping. Maintain all signalization
and street lights located within the City, and process utility permits. Oversee and prepare the parks
for special events and functions. Setup and manage Christmas decorations in the City and
maintain equipment and fleet of vehicles for all departments.
2010 FY Accomplishments
• • Cleaning of canal banks
• Sidewalk FDOT Stimulus project 21,582 LF
• Spraying, mowing and flower planting
• Upgraded culverts for drainage on NW 7th Street and SW 10th Street
• Oversee construction work
• Installed curbing SE 4th Street and SW 5th Ave
Goals and objectives for FY 2011
• Continue implementing cost savings whenever possible
• Monitor efficiencies of procedures and forms
• Strive to accommodate all citizens expeditiously
• Continue to look for ways to streamline all processes for citizens
• Look for additional reductions for 2011/12 budget
•
Public Hearing Workbook2
General Fund-001
• 7128/2010
DEPARTMENT: PUBLIC WORKS
PERSONNEL COST:
200712008 2008/2009 2008/2009 2009120110 2009/2010 2010/2011 BUDGET TO
ACTUAL BUDGET ESTIMATE BUDGET ESTIMATE PROPOSED BUDGET
1100 1EXECUTIVE SALARIES 121,842 129,890 129,890 129,314 129,833 129,833 519
1200 JREGULAR SALARIES 227,827 254,257 254,257 253,132 252,842 253,132 0
1400 JOVERTIME 1,917 5,000 5,000 5,000 2,731 3,500 -1,500
1510 LONGEVITY/SERVICE INCENTIVE 0 0 0 0 0 250 250
2100 FICA 28,916 29,989 29,989 29,830 29,4451 30,080 250
2200 RETIREMENT 39,725 44,237 44,237 47,735 46,846 50,465 2,730
2300 LIFE AND HEALTH INSURANCE 50,076 50,600 50,600 52,172 51,743 52,131 -41
2400 WORKERS COMPENSATION 18,990 18,9301 24,853 22,003 22,003 24,205 2,202
TOTAL PERSONNEL COSTS: 489,293 532,9031 538,826 539,186 535,443 543,596 4,410
Number of Positions
Full Time 9 9 9 9 9 9
Part Time 0 0 0 0 0 0
i• • • Oscar
Engineer
Brian • •
Padget Floyd Se'ph
Maintenance Maintenance
•
Public Hearing Workbook2
General Fund-001 -
• DEPARTMENT: PUBLIC WORKS
SUPPLIES AND OTHER SERVICES:
200712008 2008/2009 200812009 200912010 2009/2010 2010/2011 BUDGET TO
ACTUAL BUDGET ESTIMATE BUDGET ESTIMATE PROPOSED BUDGET
3100 PROFESSIONAL SERVICES 3,330 15,000 6,550 4,000 1,000 2,000 -2,000
3400 OTHER CONTRACTUAL SERVICES 9,376 8,000 2,338 4,000 1,125 2,000 -2,000
3401 GARBAGE COLLECTION FEE 302,639 342,664 342,908 341,930 345,780 354,083 12,153
4000 TRAVEL AND PER DIEM 608 1,500 469 1,000 1,639 1,000 0
4100 COMM.&FREIGHT 4,615 6,200 3,880 4,600 3,469 3,450 -1,150
4300 UTILITIES 15,328 21,525 17,718 21,500 15,861 16,914 -4,586
4400 RENTALS&LEASES 0 0 0 0 500 500 500
4500 INSURANCE 49,270 32,100 32,100 30,835 30,835 33,919 3,084
4600 R&M VEHICLES 840 4,000 2,654 3,500 1,252 3,500 0
4609 R&M BUILDING&EQUIPMENT 76,580 11,550 11,561 13,000 4,972 12,000 -1,000
4901 EDUCATION 775 1,000 3501 1,000 1,295 1,000 0
4909 MISCELLANEOUS 33 1,500 200 750 0 500 -250
5100 OFFICE SUPPLIES 195 500 356 500 244 500 0
5200 OPERATING SUPPLY 662 2,000 1,418 2,000 1,116 1,000 -1,000
5201 FUEL AND OIL 19,437 19,022 13,369 20,000 18,642 20,000 0
5202 OPERATING SUPPLIES TIRES 2,219 3,000 3,340 5,000 2,244 5,000 0
5203 UNIFORMS 4,249 5,500 5,463 5,000 4,340 4,500 -500
5204 DUMPING FEES 335 1,0001 568 01 270 500 500
5300 ROAD MATERIALS/SUPPLIES 19,816 10,4001 15,939 15,400 6,560 10,000 -5,400
5400 BOOKS,PUBLICATIONS,ETC 106 500 500 500 345 500 0
6300 IMPROVEMENTS 74,961 49,124 28,569 0 0
6400 EQUIPMENT S750ORMC 4,265 1,2001 1,150 0 0
TOTAL SUPPLIES AND OTHER SERVICES: 589,639 537,2851 491,400 474,515 441,489 472,866 1,649
GRAND TOTAL FOR DEPARTMENT 1,078,932 1,070,188 1,030,226 1,013,701 976,932 1,016,462 2,761
Amended Health Insurance to current rates
Retirement contribution increased to 13%from 12.24%
Property&Casualty and Worker Compensation Premiums estimates of 10%increase
Garbage Rates increased by 2.3%
Decrease of line items based on cost analysis
Public Hearing Workbook2
301-Public Facilities Fund
The Public.Facility Fund registers all fuel tax revenues for the City of Okeechobee.
The majority of the revenues in this fund must be used for transportation purposes.
Maintaining streets, roads, right-of-ways. Capital projects related to transportation
including equipment for maintaining our road right-of-ways.
Transportation expend itures*consist of:
New roads
Reconstruction or resurfacing of existing paved roads
Public transportation operations and maintenance
Roadway & right-of-way maintenance and equipment& structures used
primarily for storage and maintenance of equipment.
Roadway & right-of-way drainage
Street Lighting
Traffic signs, traffic engineering, signalization and pavement markings
Bridge maintenance and operation
Debt service and current expenditures for transportation capital projects
in the foregoing program areas, including construction or
reconstruction of roads and sidewalks.
Fiscal year 2011 projects and/or purchases
Asphalt project, approx. 50,733 SY
Right-of-way clean up
Transportation Equip building, $140,000
New well at the City Barn
Sprinkler system for parks 5 & 6
Additional sidewalks
*Specific fuel tax revenues have specific qualifiers.
Public Hearing Workbook2
Public Facility Fund-301
• 5126!2010
Public Facility Fund(Transportation)
200712008 2008/2009 2008/2009 20091201 2009/2010 201012011 BUDGET TO
ACTUAL BUDGET ESTIMATE BUDGET ESTIMATE PROPOSED BUDGET
F/Y BEGINNING FUND BALANCE $ 1,207,193 $ 782,413 $ 782,413 $ 575,675 $ 874,791 $ 939,338
301-313.4100 LOCAL OPTION GAS TAX $ 426,536 $ 349,478 $ 362,122 $ 346,478 $ 347,795 $ 347,795 1,317
301-313.4200 LOCAL ALTER,FUEL USER FEE $ 181,203 $ 131,151 $ 137,503 $ 131,151 $ 183,444 $ 176,500 45,349
301-335.1220 SRS EIGHT CENT MOTOR FUEL $ - $ 62,335 $ 75,963 $ 62,120 $ 75,676 $ 62,335 215
301-312.3000 NINETH CENT FUEL TAX $ 74,477 $ 56,802 $ 68,931 $ 56,802 $ 61,887 $ 56,802 0
301-335.4100 MOTOR FUEL TAX REBATE $ 3,071 $ 1,650 $ 2,939 $ 1,650 $ 3,002 $ 1,650 0
301-361.1000 JfNTEREST EARNINGS $ 29,136 $ 19,500 $ 3,004 $ 3,000 $ 2,040 $ 2,000 -1,000
301-369.1000 MISCELLANEOUS
TOTAL REVENUES 714,423 620,916 650,462 601.2011 673,8441 647,0821 45,881
Public Facility Budgeted Revenues
y%u 0%
10%
•
59%
22%
Public Hearing Workbook2
Public Facility Fund-301
• Public Facility Fund(Transportation)
2007/2008 2008/2009 2008/2009 2009/2010 2009/2010 201012011 BUDGET TO
ACTUAL BUDGET ESTIMATE BUDGET ESTIMATE PROPOSED BUDGET
301-549.3100 PUBLIC FAC.-PROFESSIONAL SER. $ 2,875 $ 2,500 $ 1,000 $ 2,500 $ - $ 2,500 $
301-549-3400 PUBLIC FAC.CONTRACTUAL SERVIC $ 63,300 $ 69,630 $ 57,600 $ 65,630 $ 24,040 $ 65,000 $ (630
301-549-4300 PUBLIC FAC.UTILITIES $ 79,489 $ 92,742 $ 58,382 $ 89,379 $ 65,109 $ 87,223 $ 2,156
301-549-4609 REPAIR&MAINTENANCE $ - $ - $ 2,250 $ 2,500 $ 1,000 $ 2,500 $ -
301-549-5300 PUBLIC FAC.ROAD&MATERIALS $ 21,736 $ 26,096 $ 40,844 $ 40,096 $ 40,000 $ 40,000 $ (96
301-549-6300 PUBLIC FAC.IMPROVEMENTS $ 521,689 $ 333,955 $ 184,061 $ 349,000 $ 54,000 $ 389,000 $ 40,000
301-549.6302 1PUBLIC FAC.BEAUTIFICATION $ 2,112 $ 10,000 $ 6,996 $ 5,000 $ 2,495 $ 5,000 $ -
301-549.6400 IPUBLIC FAC.MACHINERY&EQUIP $ 139,977 $ 200,000 $ 200,000 $ 260,000 $ 105,000 $ 180,000 $ 80,000
TOTAL EXPENSES $ 831,178 $ 734,923 $ 551,133 $ 814,105 $ 291,644 $ 771,223 1 $ 42,882
Transfer to General Fund $ 476,616 $ 306,067 $ 306,067 $ 317,653 $ 317,653 $ 317,700 $ 317,656
F/Y ENDING FUND BALANCE 1,090,438 362,339 575,675 45,118 939,338 497,497 228,893
6300 Asphalt project(apprx 50,700 sq yrds),right-of-way cleanup,parking lot,curbing and sidewalk
6400 Transportation Equip Building,$180,000
8%
11%
32%
0%
•
�5%
1%/
Public Hearing Workbook2
3
8/18/2010 CDBG FUND - CITY OF OKEECHOBEE
RECAPITULATION-REVENUE AND EXPENSES
2007/2008 2008/2009 2008/2009 2009/2010
Actual Budget Estimate Budget
F/Y BEGINNING FUND BALANCE $ $
REVENUES
302-331.3200 CDBG GRANT(STATE) $ $ $ $
302-331.3900 CDBG GRANT E-10 $ 13,096
302-361.1000 Interest Earnings $ 6,574
302-381.0000 TRANSFER IN-GENERAL FUND RESERVES
TOTAL REVENUES $ 19,670 $ $ $ -
EXPENDITURES
302-2552.3100 PROFESSIONAL SERVICES $ 13,096 0 0 0
302-2552.4609 COMMERCIAL BUILDING REHAB $ - 0 0 0
302-2552.4909 MISCELLANEOUS $ - 0 0 0
302-2552.6300 ISIDEWALKS&PEDESTRIAN MALLS $ 0 0 0
302-2652-3100 PROFESSIONAL SERVICES E-10
. 302-2652.3400 ENGINEERING SERVICES E-10
302-2652.6302 SEWER LINES CDBG E-10
302-2652.6304 WATER FACILITIES E-10
302-2652.6306 STREET IMPROVEMENTS
TOTAL EXPENDITURES $ 13,096 0 0 0
REVENUES LESS EXPENSES $ 6,574 0 0 0
302.9200 DUE TO GENERAL FUND
F/Y ENDING FUND BALANCE $ 6,574 $
Public Hearing Workbook2
304-Capital Improvement Fund R
Purpose
This fund is used to spotlight all capital improvements, expenditures
for the city excluding items to be purchased through Public Facilities
(transportation/road related items) and items purchased with
collected Impact Fees
Items to be Funded for Fiscal _year 2011
Purchase of 19 Police Vehicles, including equipment
City Hall Entry/Lobby; Server Room & cabling
Computer Hard drive replacements in various departments
AED Unit, Air Bottle replacements,
Pagers, and fire equipment replacements
Radio Equipment (inter-agency communication)
Public Hearing Workbook2
• 9f7t2010 ICAPITAL PROJ IMPROVEMENTS-CITY O
RECAPITULATION-REVENUE AND EXPENSES
2008/2009 2009/2010 2010/2011
2007/2008 Actual 2008/2009 Budget Estimate 200912010 Budget ESTIMATE PROPOSED
FN BEGINNING FUND BALANCE $ 858 $ 718,600 $ 718,600 $ 8,140,005 $ 8,140,005 $ 7,798,190
REVENUES
304-383.0000 CAPITOL LEASE PROCEEDS $ 483,384 $ 457,193 $ 457,193 $ 418,000 $ 390,906 $
304-364.1000 DISPOSITION OF FIXED ASSETS $ 448,800 $ 456,000 $ 429,000 $ 438,000 $ 434,600 $ 342,000
304-361.1000 INTEREST EARNINGS $ 21 $ - $ 2,000 $ 16,000 $ 11,000 $ 5,500
304-369.1000 MISCELLANEOUS $ - $ - $ - $
$
932,205 $ 913,193 $ 888,193 $ 872,000 $ 836,506 $ 347,500
EXPENDITURES
304-512-6400 1 ADMINISTRATION CAPITAL $ - $ - $ - $ 21,000 $ 20,870 $ 1,550
304-513-6400 FINANCE CAPITAL $ - $ - $ - $ 2,100 $ 1,000 $ 2,100
304-519-6400 JGENERAL SERVICES CAPITAL $ - $ - $ - $ 36,400 $ 36,000 $ 49,512
304-521-6400 LAW ENFORCEMENT CAPITAL $ - $ 63,405 $ 63,405 $ 82,300 $ 82,300 $ 83,425
304-522-6400 FIRE PROTECTION CAPITAL $ - $ - $ - $ 43,950 $ 43,950 $ 46,210
304-541-6400 PUBLIC WORKS CAPITAL $ - $ - $ - $ 5,500 $ 5,500 $ 9,021
304-549-6400 OTHER CAPITAL PROJECTS $ - $ 69,500 $ 68,900 $ 120,525 $ 120,215 $ 60,215
304-584.4909 MISCELLANEOUS $ - $ - $ - $ - $ - $
304-584.6400 CAPITAL LEASE/PURCHASE $ 539,164 $ 510,231 $ 512,960 $ 418,000 $ 390,906 $ 418,000
304-2512-6400 CLERK CAPITAL $ - $ 1,400 $ 2,500
304-584.7100 PRINCIPAL $ 464,298 $ 507,014 $ 504,014 $ 459,000 $ 458,020 $ 361,985
304-584.7200 INTEREST $ 27,940 $ 20,774 $ 22,549 $ 19,600 $ 19,560 $ 6,050
TOTAL EXPENDITURES $ 1,031,402 $ 1,170,924 $ 1,171,828 $ 1,209,775 $ 1,178,321 $ 1,040,568
TRANSFER IN FROM GENERAL FUND $ 104,688 $ 7,052 941 $ 7,052 941 $ - $
TRANSFER IN FROM FORMER CAPITAL PROJ $ 652,099 $ 652,099 $ - $
TOTAL TRANSFER IN $ 104,698 $ 7,705 040 $ 7,705 040 $ - $
TRANSFER OUT TO GENERAL FUND $ - $ - $ - $ - $ _ $ 272,618
TOTAL TRANSFER OUT $ - $ - $ - $ _ $ _ $ 272,618
F/Y ENDING FUND BALANCE $ 6,349 $ 8,165,909 $ 8,140,005 $ 7,802,230 $ 7,798,190 $ 6,832,504
Cost than es and Proposed Projects included in above cost
Combining all Capital Projects/Improvements and E ui ment Expenditures within one Fund excIll dinm Impact Fee Ex enses
512 1 COMPUTER HARD DRIVE
513&2512 Hard Drive for various de is
519 $24,000 Cablini#Server room confi .;$25,512 Ent /Stora a Room;Electronic for hall
521 Radar,2 Computers&equip.;Radios$77,725
522 -Replacement Equipment:AED Unit $1800;Air Bottles $3200;Radios& a ers $35910,Tracking Devices,$4,800
549 E ui ment purchase for vehicles
• 584 Replacement vehicles
Public Hearing Workbook2
9/7/2010 CAPITAL PROJECT-IMPACT FEES
2008/2009 2009/2010 201012011
200812009 Budget Estimate 2009/2010 Budget ESTIMATE PROPOSED
F/V BEGINNING FUND BALANCE $ 718,600 $ 718,600 $ 5,448 $ 5,448 $ 41,769
REVENUES
303-341.0000 ADMINISTRATION COST FOR IMPACT FEES $ 600 $ 1,472 $ 600 $ 4,661 $ 500
303-361,1000 INTEREST EARNINGS $ 1,125 $ 27 $ 25 $ 10
303-324.1101 LAW ENF.RESD IMPACT FEES $ - $ - $ - $ 1,470 $
303-324.1102 IFIE PROTECTION RESD.IMPACT FEES $ $ - $ - $ 3,460 $
303-324.1201 LAW ENF.COMM.IMPACT FEES $ 750 $ 1,771 $ 750 $ 1,800 $ 250
303-324.1202 FIRE PROTECTION COM..IMPACT FEES $ 1,250 $ 2,343 $ 1,250 $ 8,400 $ 500
303-324.3100 TRANSPORTATION RESD.IMPACT FEES $ - $ - $ - $ 8,550 $
303-324.1202 TRANSPORTATION COM.IMPACT FEES $ 2,300 $ 3,683 $ 2,300 $ 7,980 $ 750
TOTAL REVENUE $ 6,025 $ 9,296 $ 4,925 S 36,321 $ 2,010
EXPENDITURES
303-0521-6400 LAW ENF.CAPITAL PROJECTS $ _ $ _ $ $ $
303-0522-6400 FIRE PROTECTION CAPITAL PROJECTS $ 74,000 $ 68,877 $ $ $
303-0541-6300 TRANSPORTATION IMPROVEMENTS $ $
303-0541-6400 TRANSPORTATION CAPITAL PROJECTS $ $ $
303-0549-6400 OTHER CAPITAL IMPROVEMENT PROJECT/COS $ $ $ $ $
TOTAL EXPENDITURES $ 74,000 $ 68,877 $ _ $ $
303-381,000 TRANSFER OUT TO GENERAL FUND $ 1,725 $ 1,472 $ 500 $ 4,661 $ 500
TOTAL TRANSFER OUT $ 1,725 $ 1,472 $ 500 $ 4,661 $ 500
TRANSFER OUT TO CAPITAL PROJ FUND $ 652,099 $ 652,099 $ - $ $
TOTAL TRANSFER IN $ 652,099 $ 652,099 $ - $ $
$ 727,824 $ 722,448 $ 500
DUE TO CAPITAL ASSETS $ 55,100 $ 60,053 $ 55,100 $ 55,100 $ 55,100
DUE FROM IMPACT FEE REVENUES $ 55,100 $ 60,053 $ 55,100 $ 55,100 $ 55,100
F/V ENDING FUND BALANCE $ $ 5,448 $ 9,873 $ 41,769 $ 43,279
•
Public Hearing Workbook2
x/1912010 LAW ENFORCEMENT SPECIAL FUND-CI
• RECAPITULATION-REVENUE AND EXPENSES
2008/2009 200912010 2010/2011
2007/2008 Actual 2008/2009 Budget Estimate 2009/2010 Budget ESTIMATE PROPOSED
F/Y BEGINNING FUND BALANCE 02,547 $ 3,127 $ 3,127 $ 3,127 $ 3,127 $ 3,132
REVENUES
601-351.1000 ADMINISTRATIVEFEES $ - $601-351.2000 CONFISCATED PROPERT601-361.1000 INTEREST EARNINGS 38 $ 10 $ 10 $ 10 $ 5 $ 5
601-369-1000 MISCELLANEOUS
TOTAL REVENUE $ 38 $ 10 $ l0 $ 10 $ 5 $ 5
EXPENDITURES
601-529.4909 LAW ENF.SPECIAL MISC. 0
601-549.6300 LAW ENF.SPECIAL IMPROVEMENT
601-549.6400 LAW ENF.SPECIAL MACH&E UIP
TOTAL EXPENDITURES
F/Y ENDING BALANCES $ 2,585 $ 3,137 $ 3,137 $ 3,137 $ 3,132 $ 3,137
Rennai ing Funds have a very restrictive use
•