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2010-04-15MINUTES OF THE TECHNICAL REVIEW COMMITTEE THURSDAY APRIL 15, 2010, 10:00 A. M. CITY OF OKEECHOBEE 55 Southeast 3rd Avenue Okeechobee, Florida 34974 Page 1 of 3 I. CALL TO ORDER — Chairperson. The meeting was called to order at 10:00 a.m. by Chairperson, Administrator Whitehall. II. STAFF ATTENDANCE — Secretary. PRESENT: Administrator Whitehall Building Official Schaub Chief Davis Chief Smith Engineer Bermudez Public Works Director Robertson ******* * * * * **** *** * * *** * * **** ***** * * ** Non - Voting Ex- Officio Member ******* ** * * *** * ***** ****** *** ****** * ** PRESENT: Environmental Health Burton — Mr. Doug McCoy represented Mr. Burton Planner Brisson Secretary Clement ABSENT: OUA Hayford w /consent Attorney Cook School Representative III. MINUTES — Secretary. A. Chief Davis moved to dispense with the reading and approve the January 21, 2010 Technical Review Committee Minutes regular meeting; seconded by Chief Smith. Motion carried unanimously. V. NEW BUSINESS — Chairperson. A. D and A Properties Inc., 10- 004 -TRC — The application was submitted by Jeff Kennedy of Kennedy, Lynch & Assoc. on behalf of property owners David and Anita Nunez to construct a seventy-three (73) space parking lot located SE comer of NE 3rd Street and NE 7th Avenue to accommodate commercial buildings for Shoppes on the Boardwalk to be constructed In a single phase - Senior Planner. Technical Review Committee — April 15, 2010 - Page 2 of 3 Mr. Brisson presented the LaRue Planning Staff Report to the Committee citing an additional handicap space needs to be added to the southern parking lot, and a distance of 20 feet from the road right -of- way /property line and the first parking space is typically considered appropriate to avoid conflicts between vehicles entering the parking lot and those attempting to enter or leave a parking space. The parking space closest to the NE 3rd Street entrance to the parking lot is less than 20 feet from the property line and could result in vehicular conflicts. Site plan shows only 11 of the required 16 trees within the parking lot, and no sealed light plan was submitted. Upon compliance with issues listed above, staff recommends approval. Jeff Kennedy of Kennedy and Lynch Engineering addressed the Committee representing the applicant. He agreed to comply with all issues cited by Mr. Brisson, with the exception of the lighting plan, which he said he would pass the information to the applicant for compliance. Mr. Kennedy also stated he would supply three sets of revised plans. Environmental Health had no comment. Building Official Schaub asked whether there should be a sidewalk from the parking lot to the buildings. Mr. Kennedy affirmed striping a walkway from the parking to the buildings. The Committee agreed that would be sufficient. Mr. Schaub also brought up the concern of the radius of the driveway approach from the new to the old at the south side by Taylor Creek. Chief Smith said his concern was having access to the buildings. Mr. Schaub also added photo optics need to be on the lighting plan. Chief Smith instructed a fire lane 20 foot wide needs to be designated in front of the restaurant. Engineer Bermudez had no comment. Director Robertson instructed Mr. Kennedy, the sidewalks are required to be 6 inches thick, not 4 inches as denoted on the plans. Chief Davis had no comment. Administrator Whitehall stated as a matter of record, the conditional CO that was issued for the restaurant was based upon the addition of this parking lot. If additional parking is required, no reduction of parking can be requested without recommendation from the Technical Review Committee. Chief Davis made a motion to recommend approval to construct a seventy -three (73) space parking lot located at 301 NE 7th Street to accommodate commercial building for Shoppes on the Boardwalk complex, to be constructed in a single phase and comply with issues of additional handicap parking space, additional 5 trees for landscaping, sealed and signed lighting plan with photo optics and 3 sets of revised sealed plans submitted to the City; seconded by Chief Smith. Chairperson Whitehall introduced a memo by Senior Planner Brisson regarding Site Plan Review requirements and asked for discussion after presentation of Planner Brisson. Mr. Brisson explained the reasoning behind the memo, that Secretary Clement distributed after the agenda was prepared, stating the options of requirements in reference to minor and major site plan review and cost effectiveness for the applicant and the City. Mr. Brisson gave his findings and Chairperson Whitehall asked the Committee for their input. Discussion ensued and options were discussed. Chairperson Whitehall asked each member of the Committee to give thought to criteria for presentation to the Planning Board for possible recommendation to the City Council to change the LDRs for site plan review. Technical Review Committee — April 15, 2010 - Page 3 of 3 V. ADJOURNMENT— Chairperson. There being no further items on the agenda, Chairperson Whitehall adjourned the Technical Review Committee meeting at 11:03 a.m. PLEASE TAKE NOTICE AND BE ADVISED that any person desiring to appeal any decision made by the Technical Review Committee with respect to any matter considered at this proceeding, such interested person will need a record of the proceedings, and for such purpose may need to ensure a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. General Service's media are for the sole purpose of backup for official records of the Department. ST: Betty J ent, Secretary ti/ ',an White 11, Chairperson CITY OF OKEECHOBEE TECHNICAL REVIEW COMMITTEE OFFICIAL AGENDA APRIL 15, 2010 CITY HALL, COUNCIL CHAMBERS 55 SOUTHEAST 3RD AVENUE OKEECHOBEE, FLORIDA 34974 I. CALL TO ORDER APRIL 15, 2010,10:00 a.m. - Chairperson. II. STAFF ATTENDANCE - Secretary. Voting Members: Ray Schaub, Building Official Denny Davis, Police Chief Donnie Robertson, Public Works Director Herb Smith, Fire Chief Oscar Bermudez, Engineer Brian Whitehall, Administrator Non - Voting Ex- Officio Member: John Burton, Okeechobee County Health Department John Hayford, Okeechobee Utility Authority Bill Brisson, LaRue Planning and Management John Cook, City Attorney School Representative Betty Clement, Secretary III. MINUTES - Secretary. A. Motion to dispense with the reading and approve the Summary of Technical Review Committee Minutes for the January 21, 2010 regular meeting. III. NEW BUSINESS - Chairperson. A. D and A Properties Inc., 10- 004 -TRC — The application was submitted by Jeff Kennedy of Kennedy, Lynch & Assoc. on behalf of property owners David and Anita Nunez to construct a seventy-three (73) space parking lot located SE corner of NE 3rd Street and NE 7th Avenue to accommodate commercial buildings for Shoppes on the Boardwalk to be constructed in a single phase - Senior Planner. IV. ADJOURNMENT TECHNICAL REVIEW COMMITTEE MEETING — Chairperson. PLEASE TAKE NOTICE AND BE ADVISED that if any person desires to appeal any decision made by the Technical Review Committee with respect to any matter considered at this proceeding, such interested person will need a record of the proceedings, and for such purpose may need to ensure a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. Media is the sole purpose of backup for official records of the Department. 1 I. CALL TO ORDER - Chairperson: 0 10 Technical Review Committee Meeting, 10:00 a.m. II. STAFF ATTENDANCE - Secretary CITY OF OKEECHOBEE January 21, 2010 TECHNICAL REVIEW COMMITTEE HANDWRITTEN MINUTES aa& Administrator Whitehall Building Official Schaub Chief Davis Chief Smith Engineer Bermudez Public Works Director Robertson Present Absent Non - Voting Ex- Officio Member: Attorney Cook County Health Department Burton Senior Planner Brisson OUA Hayford School Representative Secretary Clement III. MINUTES - Secretary. A. Motion to dispense with the reading and approve the Summary of _October 15, 2009 regular meeting. moved to dispense with the reading and approve the regular meeting; seconded by e10 .0C4-Ct- Minutes for the ✓ u V VOTE Bermudez Davis Schaub Robertson YEA APPROVE I j DENIED NAY Technical Review Committee Minutes for the Summary of Technical Review Committee ABSTAIN ABSENT ° .-t))ttAL tZ(A4ALM" , 6(0 O Y1 Ail I �� -� C15)/1 U CD - 20,4 IL G-7/ - t alX.Q, Motion: parking lot located SE core f NE to be constructed in a single phase; "sentmyenetes: LOCI_ made a motion to recommend approval /denial to construct a seventy 3rd Street and NE 7th Avenu to accommodate commercial buildings for Shoppes seconded by '►m bus . c> VOTE YEA Bermudez Davis NAY Schaub Robertson Smith Whitehall MOTION: APPROVED V. There being no further Committee Meeting at •O 1,01 nn ‘eg7Ik414 1),Q DENIED ABSTAIN -three (73) space on the Boardwalk ABSENT ems on the agenda, Chairperson t,1/4, c` --�Q adjourned the Technical Review a.m. a 3 Yorzwv9+ 41,k)--•(\nr‘1:) TIAA.1/-vrymi C19 1-r7139-71a- \IC? y„„) • -1 --V ---•■k-.1(1 _ _ _•• 4-P--11).. --,yy, \A- . '"?.(--v—TY\k/ViirrlIP, II v 0.-'• /\ . AlrliAJ d I 1-' (7/1 r, -r-rYc,<;.• (:?,.). PhAih;rb ' 4 -J ( 5 (-2F l'Ati - 2 ."' ) - --1' 7'-(/'1".P7)- (I ri pi t. (71 1"Pr o LC pcJc) v?/Th1L'-i C4-71 -1_9_5 yra -)..„ c) — 4 .pn1/ Q_Q_s -6r2n49-r, 0714. rl 0 u() h,L5 nry+ 'fr-c Th- )/ )2 (9 c • (Li • 1.0 C6Ler Q '7) I fr-'110-9 \-q4/rYVA 7' cry-?-y-orr-i IV. NEW BUSINESS - Chairperson. A. D and A Properties Inc., 10- 004 -TRC — The application was submitted by Jeff Kennedy of Kennedy, Lynch & Assoc. on behalf of property owners David and Anita Nunez to construct a seventy -three (73) space parking lot located SE comer of NE 3rd Street and NE 7th Avenue to accommodate commercial buildings for Shoppes on the Boardwalk to be constructed in a single phase - Senior Planner. Discussion: 71t1( ,c (1.4(2,c- ' IU4JI ---Itt itZki() " 'J1 1( 'L IF NE 3",--5 tit _, A :a_...� �' _ "410 SSA -FJPAI 'M W� '. c lk-u/0 7) 1r) 5 -j--b- p.ce t!i AA tor J 1.ke CITY OF OKEECHOBEE Application for Site Plan Review Page 1 of 2 1 City of Okeechobee General Services Department 55 S.P. 314 Avenue, Room 101 Okeechobee, Florida 39974 -2903 Phone: (863) 763 -3372, ext. 218 Fax: (863) 763 -1686 e -mail: clement@cityofokeechobee.com Date Received 3- -3- 10 Application No. IQ -©0y_ e� Fee Paid: OW-00 Receipt No. .004 -a Hearing Date: - 5 -0 2 3 Name of property owner(s): -4 .. D Pt pe e.- r(`E.5 lt/C • Owner mailing address: 5 k- 6y &+- �, v "4-6119" � Name of applicant(s) if other than owner: t p 4.1 P 4/074 7\..)0,1 Reed Chk'd: 4 5 6 Applicant mailing address: Name of contact person (state relationship): j Kt Uk.)it 9 04,A,01 Ly . Contact person daytime phone(s): 7 Engineer: Name, address and phone number: I o3 ; gin4woog b 3 6.0215 P�.. #�fti7�f eIINt- 338-7 a it -u31ef Surveyor: Name, address[ and phone number: 8 PROPERTY and PROJECT 2NFORMATIO: 9 Property address /directions to property: 6Jime. or N 3 N. - 74h, A "- 10 11 12 Parcel Identification Number , _ 6_ 3-7 - 0010 - )/4-?0 00q t> Current Future Land Use designation: g k S, , nt 13 Current Zoning district: i -p�- Describe the project including all proposed uses, type of construction and conceptual building layout, how the business or use is expected to operate on the site, including but not limited to: number of employees expected; hours of operation; location, extent and type of any outdoor storage or sales, etc., and fire flow layout. Use additional page if necessary. 3 J� l iv c- 4p s -n �'/ r�,�15 rr�JG 14 >Nrkif 1 — &IL Di AA, Describe existing improvements on property (for example, the number and type of buildings, dwelling units, occupied or vacant, etc.). Use additional page if necessary. 121241 t(ii.{ 1 �7 15 16 17 Total land area in square feet (if less than two acres): -H. Be) or acres: 0 , fJ p Yes) (_No) Is proposed use different from existing or prior use. Number and description of phases: ova, YAIA-54- Rev. 12/09 CITY OF OKEECHOBEE Application for Site Plan Review Page 2 of 2 For questions relating to this application packet, call the General Services Dept. at (863) - 763 -3372, Ext. 218 Rev. 12/09 ATTACRMENTS REQUI ED FORALL APPLICATIONS = 20 Applicant's statement of interest in property _ -mt.,/ D () Y I l 21 One (1) copy of last recorded warranty deed - 417-x(4 to 22 18 Source of potable water: AL) (it/4-fit; l Ivy ()C4 ( ) ( ) ( ) 24 19 Method of sewage disposal: 0 Cj k wke %J+.4.OrV For questions relating to this application packet, call the General Services Dept. at (863) - 763 -3372, Ext. 218 Rev. 12/09 ATTACRMENTS REQUI ED FORALL APPLICATIONS = 20 Applicant's statement of interest in property _ -mt.,/ D () Y I l 21 One (1) copy of last recorded warranty deed - 417-x(4 to 22 Notarized letter of consent from property owner (if applicant is different from property owner) p/.q 23 Three (3) sealed boundary and topographic, "as is" surveys of the property involved including: a. certified boundary survey, date of survey, surveyor's name, address and phone number b. Legal description of site and parcel number c. Computation of total acreage to nearest tenth of an acre PA-04 k 19 ( ) ( ) ( ) 24 Two (2) sets of aerials of the site. t % 25 Eleven (11) copies of sealed site plan drawings (see attached checklist for details to be included in site plan) 437104 1 26 Eleven (11) copies of drawing indicating facades for all buildings, including architectural elevations. it//A 27 Eleven (11) copies of landscape plan, including a separate table indicating the number of trees and shrubs by type and showing both the official and common name of each t y p e of tree and shrub. 4 ,4 k v 28 Three (3) copies of sealed drainage calculations +r-PI-C14 -PI -C14 C 0 29 Other optional supporting documentation (pictures, etc.) fr( 30 Nonrefundable application fee: $1,000.00 plus $30.00 per acre. NOTE: Resolution No. 98 -11 Schedule of Land Development Regulation Fees and Charges — When the cost for advertising publishing and mailing notices of public hearings exceeds the established fee, or when a professional consultant is hired to advise the City on the application, the applicant shall pay the actual costs. it /o30-. 471/ t y NOTE: Submissions will be reviewed by the City Engineer and City Planner for all necessary documentation. The Applicant will be notified at least 10 days prior to the TRC meeting whether or not additional information is require to proceed or if the review will be rescheduled to the next TRC meeting. Confirmation of Information Accura4y I hereby certify that the information in this application is correct. The information included in this applica- tion is for use by the City of Okeechobee in processing my request. False or misleading information may be punishable by a fine of up to $500.00 and imprisonment of up to 30 days and may resulting the summary denial of I's application. r,' / Tilt V.Jktry 3 , i -ZuiO t i: ature / Printed Name Date For questions relating to this application packet, call the General Services Dept. at (863) - 763 -3372, Ext. 218 Rev. 12/09 City of Okeechobee Checklist for Site Plan Review To be completed and submitted along with completed application form #^ x' +� (✓^fi -°'_" s• 3,y 5 ? l+ "T'x.7 �' "°'^' 'n'.� 'a �.' r"' av+, se: '',brl. a Y p dj? @`e ! � {� e c?d 4� Chk � d� r :' REQUIRED INFORMATION . R- Completed application (1) 2 Map showing location of site (may be on the cover sheet of site plan) 3 Eleven (11) copies of sealed site plan drawings prepared at a scale no smaller than one inch equals 60 feet, or in the case of small projects, the largest scale that can accommodate the entire site and all areas within 50 feet of the project boundary, and the scale, legend, and author block all on one 24" by 36" sheet. The site plan drawings shall include the location of all existing and proposed improvements, including, but not limited to: 3.1 Water courses, water bodies, floodplains, wetlands, important natural features and wildlife areas, soil types, protected trees and vegetation or environmentally sensitive areas 3.2 Streets, sidewalks, property lines and rights -of -way 3.3 Utility lines /facilities, fire hydrants, septic tanks and drainfields 3.4 Bridges, culverts and stormwater management facilities 3.5. Buildings and structures and their distances from boundaries of the property, streets, and other structures 3.6 Setback lines and required yards 3.7 Ingress and egress to the site and buildings 3.8 Vehicular use areas including off -street parking and loading areas 3.9 On -site recreation and open space "., /f1 3.10 Landscaping, screens, buffers, walls, and fences, 3.11 Method of solid waste collection and locations of and access to dumpsters 3.12 Lighting and signs 4 Drawing notes and tabulations showing the following information shall be included along with the plan: 4.1 Name, address and phone number of owner 4.2 Name, address and phone number of any agent, architect, engineer and planner 4.3 Compete legal description of the property 4.4 Future land use designation, current zoning and existing land use of the property and all abutting properties 4.5 Total acreage of the property (square footage if less than two acres) 4.6 Total # of dwelling units, by bedroom size; square footage of nonresidential uses by type of use (and /or seating, etc. as necessary to indicate the intensity) - 4.7 Number of off -street parking spaces provided (including handicapped spaces) and loading spaces and the calculation of, and basis for, the number of such spaces required by the Land Development Regulations 4.8 Impervious surface calculations showing: the square footage and as a % of the total site for existing impervious surfaces, additional proposed impervious surfaces and the resulting proposed total impervious surfaces Rev. 2/08 Retain W D & A Phnapaeth:L lac 701 NE 3 Sweat Okeechobee, PI 34972 This leeuaseat peapawd by Cwt Sieges D &AP Inc. 701 MB Peed ID 5- 37-33- 001041160-0070 Made this 9th clay' 1• 2009 A.D.by Charles W. Stares Whom address is: 17441 1.an•, 000cbobee, Florida 34972 haeinrlta called the grsotor, to D & A Properties, Inc., a 9t d$Corporatism Whom address is 701 NR 3'a S J e bb••. Florida 34972 hereinafter ratted We p tl" Quit Claim Deed 11, M1.j1 int14070 OR BK 00680 PG 0186 SHARON ROBERTSON: CLERK OF CIRCUIT COURT OKEECHOBEE COUNTY r FL RECORDED 12/16/2009 09/55122 AM AMT 10.00 RECORDING FEES 10.00 DEED DOC 0.70 RECORDED BY M Pima Ps 01861 (1n> Mawr am Wei are ws'e iodide as the yids w dd. immanent aid In lreis, kpl od foRris ofleividaih.oaIkewowwae aid mien that the grantor, 'm consideration of the areas of S TEN AND NO/100 DOLLARS (810.00) and other vanillin coeeidendent, tents whereof. acknowledged, does hereby ambit, release. and quit claim onto the pantos forever, dl the rIgbt. tide, interest, claim and the said grantor ha in and to all that certain land situate m Highlands County, Florida, om)% lorida, viz .f B 000>d� the the plat thmeof recorded in Plat Book 2, Pape 17, Public Records Lon 1. u, is 3, C and , Block 1• copy ECH p molded in Plat Book 5, Page 5, Public Records of Okeechobee County. of St Lucie County, Florida, a copy of said Florida. Paid ID No. 345-37 35- 0010-014 06 n�i/� Together with all the tenements, here thereto big aria anywi pah ring. To Have and to Hold, the shoo together with all and Anodes the appointments@ memo belonging or is aoywiae apps to1nm& sod all the Moe, dR6t. tubs, interest, lien, equity and claim whatsoever of the said pmor, eitba ha law or equity, to the only proper we, benefit and bshoof of the said maims forever. 1a Whams Whereof, the said grantor Is signed and sealed theme presents the day and year list above written. Signed, sealed and delivered in our presence: p Elides Arrit? ter` Whom hint State of Florida County ofOkeechobee arAiria. df..kr Piked Nwas Pete 0e1oe Maim V4tr' 1 baeby cat* that on this day, beton me, as agssiairsace ado wad officer s m tadmowledgamen llw a ls, porsondly rooms to ore to be the aid Daiwa described in and whom Wen me WsdoY eoreealed the said, and an oath was taken. /....Said pm is personally known to me. _S paw 1>m'ided the fallowing i/euti6mnan: Witness my band and official in the Cagily and State bet abreaid his day of 2009. 1375 Jackson Street, Suite 206 Fort Myers, Florida 33901 -2845 Phone: 239 - 334 -3366 Fax: 239 - 334 -6384 LaRue Planning & Management Services, Inc. Staif Report Site Plan Review Prepared for: City of Okeechobee Applicant: D & A Properties, Inc. Petition #: 10- 004 -TRC Staff Report Site Plan Review General Information: A • • licant /Owner: Applicant Address: Site Address: Contact •erson: Contact Phone Number: Legal Description of Subject Property: Application No.:10 -004 -TRC Applicant's Name: D & A Properties, Inc. D & A Properties, Inc. David and Anita Nunez 701 N.E. 3rd Street Okeechobee, FL 34972 301 NE 7 Street Okeechobee, FL 33974 Jeff Kenned , P.E. 863 - 471 -3989 LOTS 1, 2, 3, 4, 5, BLOCK 147, OKEECHOBEE, O OKEECHOBEE COUNTY, RECORDED IN PLAT BOOK 5, PAGE 5, PUBLIC RECORDS OF FLORIDA. General Description: Land Use Future Land Use Map Zoning General Description: The subject property encompasses approximately 0.86 acres of land located from the northwest corner of NE 3rd Street and NE 7th Avenue. The Applicant intends to build a parking lot to es on provide required parking for commercial ons for a Small Scale the amily to the Boardwalk complex. Applications Commercial and Rezoning from RSF1 to CHV have been lientisub on submitted to 6tn h and reviewed dvby the apprd Planning Board. The City Council revrSeeading rezoning of the property from RSF 1 Small Scale Map Amendment and approved at 1 to CLT. Existin Vacant Residential Single- Family RSF1, Residential Single - Family Proposed Commercial Parking Lot Commercial CHV, Heavy Commercial Staff Report Site Plan Review Application No.: 10 -004-TRC Applicant's Name: D & A Properties, Inc. The subject parcel is needed because of changes in the uses proposed for the 7,150 square - foot "western building" and the Hammerheads Billiard Bar & Grill situated in the eastern part of the site bordering Taylor Creek. These changes have resulted in significant increases in the intensity over that originally proposed and therefore require more parking spaces to accommo- date parking demand associated with these uses. Following is the Staff analysis of the project's consistency with the various City requirements and regulations. Instances where the Staff believes the submission to be deficient are highlighted. Adjacent FLUM Classifications, Zoning Districts, and Existing Land Use North: East: Future Land Use Map Classification Zoning District: Existing Land Use: Future Land Use Map Classification: Zoning District: Existing Land Use: South: Future Land Use Map Classification: Zoning District: West: Existing Land Use: Future Land Use Map Classification: Zoning District: Existing Land Use: Commercial CLT Office building Commercial CHV Vacant land and building housing indoor recreation under construction, Hammer- heads Billiards Bar & Grill and associated "boardwalk" with outdoor seating. Commercial CHV Commercial building with offices, retail, and arcade (indoor recreation) Single Family Residential RSF1 Single - Family Residence Adequacy of Public Facilities: Water and sewer service to the property is available from OUA but use as a parking lot will create no demand for water or sewer services, generate any solid waste, or in and of itself increase traffic although the increased intensity of the uses for which the parking is required may result in increased traffic over that originally projected. Prior approvals associated with the "billiard parlor" were based on a traffic impact study based on a "billiard parlor" and not a "billiards, bar and grill ". At that time the TRC's approval of the site plan included stipulations pertaining to the possible need for traffic measures to prevent left -hand turns from NE 7th Avenue onto SR 70. Since the Applicant has taken no actions in this regard, the City should reserve the right to require compliance with these stipulations in the event operation of Hammerheads results in the need to address traffic conflicts at this intersection or elsewhere. Page -3 Staff Report Site Plan Review Application No.: 10 -004-TRC Applicant's Name: D & A Properties, Inc. Drainage: The proposed development will be required to meet all standards required by the City of Okeechobee, the South Florida Water Management District and the Department of Environmental Protection's NPDES program. Comparison of Proposal with Dimensional Standards: Regulation Required Provided Minimum Parcel Size; §90- 255(1) or §90- 285(1) 6,250 square feet 37,462 square feet Minimum Setbacks; §90- 255(1) & (2) or §90- 285(1) & (2) Front Yard 20 feet for buildings, 10 feet for parking No structural setbacks are applicable; parking areas are all set back at least 10 feet from property lines Side Yard 8 feet Rear Yard 10 feet Maximum Lot Coverage and Other Impervious Surfaces; §90- 255(3) r §90 -285(3 @ 85% = 31,843 square feet 25,800 square feet (68.8 %) Off- street Parking; §90 -512 Retail and offices @ 1/300 square feet; indoor recreation @ 1/200 square feet; restaurant/ night club @ 1/75 square feet. Total require- ment of 137 per above based on newly proposed mix of uses 147: with 73 on the subject property and 74 on adjacent parcel to the south. Designated parking for the handicapped. One (1) designated space per 25 required spaces or portion thereof. Based on 137 spaces in both parking lots serving the commer- cial uses, six (6) spaces are needed. No designated handicapped spaces shown for this lot. Applicant shows 5 spaces in southern parking lot, indicat- ing that one more space for the handicapped is needed. Minimum Parking Access Driveway Width; §90- 511(d) Parking greater than 75° = 24 feet All driveways appear to meet the minimum 24 -foot width. Parking layout A distance of 20 feet from the road right -of- way /property line and the first parking space is typically considered appro- priate to avoid conflicts between vehicles entering the parking lot and those attempt- ing to enter or leave a parking space. The parking space closest to the NE 3rd St. entrance to the parking lot is less than 20 feet from the property line and could result in vehicular conflicts. Page -4 Staff Report Site Plan Review Landscaping Application No.: 10 -004-TRC Applicant's Name: D & A Properties, Inc. Required minimum overall landscaping; §90 -532 Based on the following required components, total landscaping required is 16 trees, 40 shrubs, and 6 landscaped islands con- taining at (east one tree each. Site plan shows only 11 of the required 16 trees within the parking lot. All other landscaping require- ments appear to be met. Landscaping required in park- ing and vehicular use; §90- 533(1) & (2) Landscaped islands Nonresidential Buffer §90 -535 1 tree & 3 shrubs /3,000 square feet of lot area @ 37,462 square feet = 13 trees and 39 shrubs 18 square feet required /space with 63 required spaces = 1,134 square feet @ one (1) tree per 72 square feet of landscaped area = 16 trees One (1) for each ten (10) required parking spaces = 6 islands (minimum size of 5 feet by 15 feet) containing at least one tree per island. 10' on street frontage; 2' along other property lines, therefore need: 1,500 square feet (150' x 10') along NE 3rd St. and 1,500 square feet along NE 7th Av.(150 'x 10') and about 1,000 square feet along other property lines (2 x 500') = total of 4,000 square feet of buffer area @ one (1) tree & 3 shrubs /300 square feet of buffer = 13 trees and 40 shrubs. Other Requirements and Considerations: Sidewalks (Sec. 78 -36): Five foot sidewalks shown along NE 7th Av. and NE 3rd St. Lighting Plan (Sec. 78 -71): No lighting plan submitted. Dumpster Location: No dumpster required. Staff Report Site Plan Review Application No.: 10 -004-TRC Applicant's Name: D & A Properties, Inc. Recommendations: Staff recommends approval of the site plan provided the highlighted deficiencies are rectified, specifically: 1. One more space for the handicapped is provided. 2. The parking space closest to the NE 3rd St. entrance to the parking lot is relocated to as to be 20 feet from the property line. 3. Five additional trees are provided. 4. The required lighting plan is submitted. 5. The City reserves the right to require compliance with the prior stipulations pertaining to the possible need for traffic measures to prevent left -hand turns from NE 7th Avenue onto SR 70 in the event operation of Hammerheads results in the need to address traffic conflicts at this intersection. Submitted by: James G. LaRue, AICP Planning Consultant April 7, 2010 Technical Review Committee Meeting of April 15, 2010 Attachments: City Zoning Map and Property Appraiser's Aerial Staff Report Site Plan Review Application No.: 10- 004-TRC Applicant's Name: D & A Properties, Inc. City of Okeechobee Zoning Map = Subject Property ZONING - M -�, ONOW-L,ALL OLT- LKidA COT' IE:CP- .i) - COME PROPESPICNAL ,CE CENIT AL MCBLLE.0UP - RESNDEPONAL SINGLE PAPALLY R35:2 - IRIESCH41,711441. BINGLIE EJ1lip:�' Page -7 Staff Report Site Plan Review Application No.: 10 -004 -TRC Applicant's Name: D & A Properties, Inc. Okeechobee County Property Appraiser's Aerial = subject property Existing and Proposed Shoppes on the Boardwalk RBf w /Cap No.5178 ( RBR FHtf ca VALVE n E.5RD 6TREET M I MTH 6TREET ( P 1 70'0/6 - ASPHALT W0 N89154'10 E 272.75'(F) 272. 81P1 6HELL } ' RBF w /Cap No 5081 �/ 691.7' z/ ALLEY 589'54'51 14 214. 12')F,P) 14.89'(C) 15'(0) ABE w /Cap No. 6288 COMMERCIAL NOTE: ALL CORNERS RESET PER PREVIOUS SURVEYS PERFORMED BY DEHAYS DESIGN, JOB 60. 09- 002- S.DWG.N0. 28688, DATED 1/23/09 6 JOB N0. 09-013-S, DWG. N0. 2784B, DATED 4/26/09. RBR ABF'Unnumbered 40 20 0 40 SCALE : AS SHOWN TYPICAL LEGEM (WHERE APPLICABLE -SEE DARNING) PRM- PERMANENT REFERENCE MONUMENT PCP - PERMANENT CONTROL POINT CNF- CONCRETE MONUMENT FOUND CMS - CONCRETE MONUMENT SET 980- 5 /81REBAR FOUND 980- 5 /B'REBAR RESET w /Cap No.5178 IPF -IRON PIPE FOUND P0L- POINT -ON -LINE UTS- UNITED TELEPHONE SERVICE FPL- FLORIDA POWER 6 LIGHT CO. (F) -FIELD MEASURE (P) -AS PER PLAT (C) -CALC. DISTANCE 101 -A5 PER DEED S /T- SEPTIC TANK NH -MANHOLE FC -FENCE CORNER PP -POWER POLE CMP- CORRUG. NET, PIPE TOB -TOP of BANK RCP- REINF. CONC. PIPE C8 -CATCH BASIN — OVERHD. LINE MM -WATER METER —x— FENCE LINE U6 - UNDERGROUND GLRV YC3R r1DTEG 1. Bearings shown are relative assuming ;. S2P0B 55'M along East Property Line. 2. This survey Is based on Information io provided by the customer /agent and no .' search was made of public records by this office to verify or deny owners, easements,or right -of ways. 3. No visible or underground Improvement has been located except as shown. 4. This survey is not valid without the signature and the original raised seal of a Florida Licensed Surveyor and Mapper. Additions or Deletions are prohibited without written consent of Surveyor. 5. According to FIRM map dated 2/04/1981 panel v 120177 02008, parcel lies In Not Included Area of City Limits, Flood Zone 0, per Okeechobee County Planning 6 Zoning Department. Y / / WELL 6. There may be additional restrictions TAfIK o \ that are not recorded On this survey i y \ that maybe found In the Public Records. OAaFLOW M v 'r OF: 1, PREVEf7TER� 00X o HOGE 0100 4 LIFT 6TATIOM / /VALVE / LOTS 1,2, 3, 4 6 5, BLOCK 147, OKEECHOBEE. according to the plat thereof as record- ed In Plat Book 5, Page 5 of the Public Records of Okeechobee County, Florida. Q 1— PREPARED FOR: m of FB /PAGE: 7T37NE/16 FLD. DATE: 11/6/09 L= 0. n f Office (863) 763-67'17 t FAX (863) 467-2947 S 1)0 P s On -14)t 800-4-V0-0( IZtOr parr )n 10 ± In 54o-1 1 j p Porici •n l fl •iX4(ArCs 'Ins-1-4- I l t deL +r,c 1-o (1 ))D -se pk\CJ kit circ u 1-F `# ! 3 �5 1 �7 ; l ►qqh�s 1350 / 6 /0 ccel-i-citdo oil Sch 8o oo fim2 (ie /na►i1 b('ca.) 30 circp-ff likm1. 3 R o (. 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Hs 6 ' "A" 1 Lo f 1 a/ reeeflatit5 0 4;f7i ,, k 6 1 L 'gilt 13 S io7 ' -/;),/7. c /aac /4L f 5 /; k //t recrc k /k : I ;7 5 /DI- 1 1 / 11/11 = ,hi 6500 64) 32 f1ptr1 S a /3 Ph as4 /0 cdo 57 /1":"'16- NQa 1) JDa-d 0-000 fr) sifts /P' / 1 6Qv 4q7IS rze.c ctae 16 » e,) /at `is H.EJND SWEET- ,tE.�ap ewcFr PVC CI1440111- 1 0 m 0�I Z Z -4 10Z =r0 m0.3 Nor 0Z 0 A3 A3 0 ti A ----;s 15 'ALLEY w » ' - -- wvmvrt wu,.iM xwsVT Jm'M s „wa�wof amrs 430.111.1, Irom Jr or® sevsnr..m,rM 5eessw 5ooin °. s 1 ms/[s 7 ,n �..5u., Cusaarx mF Serxie52A IIYY'(r) 1r ` - 1 T 1 ,1, I 11 1 1 : 1 I I I I I 11I 1 1 1 I 1 1 LJ 1 ALLEY 1 1L Ai831so r 1 1 1 1 1 1 1 l 111111 11 1 I 1 1 a 1i /_i._/ L . _1._J _I__/. a - -,1 / // // / // // // s.R.70Skt niAir.fill wv+1mr City of Okeechobee 55 SE 3rd Av Okeechobee FL 34974-2932 Office of the City Administrator Brian Whitehall Ph 863- 763 -3372 Fax 763 -1686 email: bwhitehallQj cityojokeechobee.com Date: TO: C: General Services, Building Official and Business Tax Receipt Dept Technical Review Committee FR: City Administrator RE: Conditions of Certificate of Occupancy for Seminole Design- Build, Inc, 701 NE 3`d St Relating to the NE 7t" Avenue development incl Hammerhead Billiard Bar & Grill Attached is a 2/24/10 memo summarizing the parking situation for the above described development that was originally acted upon at an October 2008 Technical Review Committee (TRC) meeting. The required parking for this development has changed due to some `use' issues, as described on the attached. The site has been furnished with approx 74 improved spaces as provided for in the TRC findings, but according to the most recent analysis, the required parking is approx 137 spaces. The developer has an immediate need to open their business. Therefore, this memo is to establish the criteria in issuing what is now a Conditional Certificate of Occupancy: 1. The City Building Official and City Fire Inspector have approved the facilities to the extent under their jurisdiction without regard to the parking issues and have found no dangerous or hazardous incompliance particulars that would adversely effect issuing a C /O. 2. That unimproved parcel directly north of the building described as 204 to 208 NE 7th Avenue will be used for overflow parking and will be improved to the extent possible, including grading and temporary surface until such time as the City's TRC will convene to address a more permanent solution to parking as it relates to the entire development. 3. It is agreed that the developer will take the following measures to assist in reducing any parking issues: a. A separate unimproved area in the north and east side of the development will be provided for employee parking. The developer agrees to provide adequate lighting and security in that area. b. The use of Valet parking will be offered at the facility with those vehicles parked in an area next to the employee parking. c. Signage will be provided by the developer to direct overflow traffic to the area described in sect'n 2, above. d. When appropriate (after approval by the Planning Board and TRC), the developer will build a parking lot on the unimproved area mentioned in sect'n 2 above. If appropriate, the developer may petition the TRC and City Council for a parking reduction as provided for in the City Code. Agreed to by the developer and City this day of February, 2010. By the owner /developer: Page 2 City of Okeechobee B Whitehall, Administrator February 24, 2010 RE: Seminole Design Build (Nunez) development at NE 7th Av Hammerheads Billiard Bar & Grill, 701 NE 3rd St This serves as a summary as to progress on the project as it relates, for the most part, to the PARKING ISSUES. October 2008 went thru the TRC process and the configuration included: 1. 5,250 sq ' retail & 7,150 sq ' office space (1/300) 41.3 pkg spaces 2. 6,615 sq ft of indoor recreation (1 /200)(gaming) 33.1 pkg spaces Total 74 pkg spaces Since then, 74 spaces constructed but what gives rise to discussion is the following, which has become apparent during inspection for the C/O & business licensing: East Bldg- North sect'n (3,740sq') is no longer to be used as office (1/300) but to be used as 'indoor rec' (1/200), a more intensive use. It is still under construction w/ no opening date South sect'n (1,500sq') is no longer 'retail' (1/300) but is now part of the billiard and gamming center (the VIP Lounge) which is more intensive use est by Bill Brisson at 1/200) The area can be reduced by Code by approx 160sq' fro an 8X20 storage area. Therefore 1340sq' applicable. Owner wants this sect'n open w /in next week or so. The middle sect'n (6,615sq') has the function of the billiards bar and grill, which the owner contends was what was presented at the TRC and was determined to be 1 space per 200sq . The parking related to that sq' can be reduced according to Code by the kitchen area (1,106 sq') Therefore 5509sq' applicable to billiards and restaurant Patio /deck area includes approx 890 sq ft (need to remeasure under roof part) to be used as outdoor seating with the remainder of the deck unobstructed walkway area. - Summary of East bldg - 1. N. 3,740 sq' indoor rec (1/200) 19 pkg spaces 2. S. 1340 sq' restaurant (1/75)VIP area 18 pkg spaces 3. 4050sq' +890sq' restaurant (1/75) 66 pkg spaces 4. 1459sq' Billiard /dart area left (1/200) 7 pkg spaces West Bldg- - East 2/3 of bldg (approx 4790sq') is currently occupied in offices West 1/3 (approx 2360sq') will be divided between an arcade (more than 1/2 of the remaining space, so for the purposes herein we'll say 2 /3rds of the space (1580sq') will be Arcade and the rest (780sq') a dress shop. - Summary of West bldg- 1. 5,570 sq' office and retail (1/300) 2. 1,580 sq' of arcade (1 /200) 19 pkg spaces 8 pkg spaces The revised parking requirement for the entire facility appears to be: The Tech Review Committee approved parking as noted above: 137 75 They desire to open the restaurant almost immediately (next week or so) pending Cert of Occupancy issuance and Bus Lic. The north part of the east bldg (3750sq' — 19 spaces) is under construction and the west part of the west bldg (approx 2350sq' - 11 spaces (is under construction w/ an opening date a ways away. If the City considers temporary lenience of the parking based on the under - construction -area there would be a required reduction of 30 spaces. Leaving approx 32 additional parking spaces required (that's calculated as the 62 spaces the total facility is short less the under - construction -area of 30 spaces) Amount of parking spaces short Under construction s. ace not readil needed 30 0 Other relevant issues: There are approx 15 pkg spaces on the north side of NE 7th Av that may be used to help with overflow parking and 7 pkg spaces on the south side of NE 7th Av next to Azteca. None of the calculations above considers a potential parking reduction to be later considered by the City Council. The owner has submitted for a land use and zoning change for the area just north of the west office bldg to be addressed at the 3/18/10 Planning Board meeting and then subsequent City Council meetings. That area is appently additional parking spaces. At some point in time, the TRC will have an for about 50 re- evaluate the area in conjunction with that parking facility. Further, the area no htand east of that parcel will be used for a valet parking according to the owner, with patrons from the entrance to the `Hammerhead Billiards' The owner has directed all employee parking to the area mentioned above...north and east part of the Nunez property. With some amount of reduction (12) by the Council and the construction of the parking lot (50), the shortage of 62 spaces can be addressed. However, unfortunately, the parking lot isn't done and it will be a couple of months before the zoning and construction can be done. In the meantime, the owner has indicated that unimproved parking area to the north can be graded and fixed with directional signage for what will be the obvious overflow parking needs. Planning Management Services, Inc. Memorandum To: Brian Whitehall and Betty Clement From: Bill Brisson Date: April 14, 2010 Subject: Draft thoughts on Site Plan Review and Fees In response to your e -mail of April 12th, we offer the following comments for discussion after the TRC meeting this coming Thursday. A. SITE PLAN SUBMITTAL AND REVIEW REQUIREMENTS The LDC currently contains no guidance as to when a site plan must be submitted for review by the TRC. We were requested to address a possible threshold that would trigger the need for submission of a site plan and its subsequent review. There seem to be two issues at hand. First, when does a property owner /applicant need to prepare and submit a site plan? Second, are there situations when the site plan might be approved administratively and at a lesser costs than would be the case with a formal review at a TRC meeting? To be able to determine whether or not a formal site plan review at a TRC meeting is necessary, any application for a building permit or a Business Tax Receipt that involves new construction, expansion of a structure, or a change in use should be required to complete an application for a site plan review and include a complete site plan. 1. Minor Site Plan Review Determination Except for the following development applications, all site plan reviews will be considered major site plan reviews which should automatically be conducted at a TRC meeting. a. Replacement of a conforming structure and /or conforming use on the same building footprint and of the same square footage and height as the structure it is replacing. b. A change in the use of an existing structure such that the new use requires no more than a total of four parking spaces. This is because parking is one of the factors that most affects the complexity of a site plan. When the number of required parking spaces is very few, the site plan review can be relatively simple. Providing Planning and Management Solutions for Local Governments Since 1988 1375 Jackson Street, Suite 206 Fort Myers, FL 33901 239 - 334 -3366 infornlarueplanning.com 2. Minor Site Plan Review and Sign -Off by Individual TRC Members? Once it is determined that a project requires only a minor site plan review, the Zoning Administrator could be granted the authority to administratively approve a site plan without the need for a formal TRC meeting to discuss the site plan provided each of the following conditions are met: a. A Staff Report is prepared which contains conclusions that the site plan is in strict compliance with the minimum required lot area and all required setbacks; maximum building coverage and impervious coverage limitations; minimum number and design requirements for required off - street parking, ingress and egress; minimum require- ments for landscaping and landscaped buffers; maximum allowable height. b. Each member of the TRC has commented on and found the site plan to be acceptable with regard to all pertinent issues within the expertise and purview of that member; or specific conditions or stipulations are set forth that will make the site plan acceptable to that TRC member. In the event any voting member of the TRC determines that the site plan is deficient and cannot be found acceptable without further discussion among the TRC members, the site plan will be scheduled for discussion at a TRC meeting. 3. Review by TRC at an official TRC meeting. All site plans not considered a minor site plan review, or minor site plans determined by a TRC member to require additional consideration as describe above, will be reviewed and considered for approval at a formal TRC meeting. B. SITE PLAN REVIEW FEES 1. Current Costs We've checked on the time involved in some of the simpler site plan reviews over the past year or so. Specifically these were 09- 001 -TRC, Mid Florida Credit Union; 090 - 002 -TRC, Big Lake Eye Care; 09- 004 -TRC, Miller Accounting; and, 09 -007, Bridges Auto Lot. For the most part, preparation of the Staff Report for a business that requires six or more park- ing spaces typically takes about six hours. Attendance at, and travel time to and from, the TRC meeting usually amounts to five (5) or six (6) hours. This time is split among the various site plans being reviewed at the meeting. Usually there is more than one plan on the TRC agenda, so allocating the time among the different plans results in another 1.5 to 2.5 hours being added to the cost of each site plan review. Therefore, total time involved on these types of site plan reviews usually runs just about 8 hours. This alone approximates $900 in cost to the City. When you add in the time of other City employees involved, in the process, advertising, etc., we think it's clear that the $1,000 charge is certainly not excessive whenever a hearing before the TRC is necessary. 2. Reduced Fee for Less Intensive Projects that Require only "Minor Review" Without Consideration at a TRC Meeting When a project involves just a few parking spaces, for example four (4) or less, the land- scaping requirements for parking and vehicular use areas (Sec. 90 -533) do not apply and there is somewhat less time involved in preparing the Staff Reports. Preparation of the Staff Report for such a project will still probably involve a minimum of three (3) to four (4) hours, with a cost approximating $350 -- $450. Adding even two hours for the shared cost of travel to /from, and attendance at, the TRC meeting would mean the cost of the site plan review and meeting would be at least $600 or perhaps slightly more, plus any other cost the City would incur in preparation for and holding the TRC meeting. Therefore, for simple projects, eliminating the need for a TRC meeting could presumably allow lowering of the total application fee to perhaps $500, otherwise the fee should probably be about $750. iiTDEPENDENT ovoil NEWSPAPERS OK1 6(11O1166 NEWS STATE OF FLORIDA COUNTY OF OKEECHOBEE 1117 (4 1716 Str,ct , bait, D, 0) ,rhuh), . I 107,1 Before the undersigned authority personally appeared Judy Kasten, who on oath says she is Advertising Director of the Okeechobee News, a three times a week Newspaper published at Okeechobee, in Okeechobee County, Florida, that the attached copy of advertisement being a l in the matter of in the 19th Judici 1 District of the Circuit Court of Okeechobee County, Florida, was published in said newspaper in the issues of f Affiant further says that the said Okeechobee News is a newspaper published at Okeechobee, in said Okeechobee County, Florida, and that said newspaper has heretofore been published continuously in said Okeechobee County, Florida each week and has been entered as second class mail matter at the post office in Okeechobee, in said Okeechobee County, Florida, for a period of one year next preceding the first publication of the attached copy of advertisement, and affiant fur- ther says that she has neither paid nor promised any person, firm or corporation any discount, rebate, com- mission or refund for the purpose of securing this advertisement for publication in the said newspaper. Judy Kasten Sworn to and subscribed before me this day of Notary Public, State of Florida at Large AD NOTARY PUBLIC- STATE OF FLORIDA Angie Bridges ' Commission # DD779718 Expires: APR. 20, 2012 130NPGD THRU ATLANTIC RONINNG CO., INC. (563) 763-3134 TECHNICAL REVIEW COMMITTEE MEETING NOTICE NOTICE IS HEREBY GIVEN that the Technical Review Committee of the City of Okeechobee will meet in Regular Session on Thursday, April 15, 2010 at 10:00 a.m., City Hall, 55 SE 3rd Ave, Rm 200, Okeechobee, Florida. The public's invited and encouraged to attend. PLEASE TAKE NOTICE AND BE ADVISED that no stenographic record by a certified court reporter will be made of the foregoing meeting Accordingly, any person who may seek to appeal any decision involving the matters no- ticed herein will be responsible for making a verbatim record of the testimo- ny and evidence at said meeting upon which any appeal is to be based. Please contact Betty Clement at 863- 763 -3372, or website www.dtvofokeedwbee com, to obtain a copy of the agenda. In accordance with the Americans with Disabilities Act (ADA) of 1990 per- sons needing spedal accommodation to participate in this proceeding should contact the General Services Office at 863 -763 -3372 for assistance. by: Brian Whitehall, City Administrator 351373 ON 4/14/10