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2010-03-02
CITY OF OKEECHOBEE MARCH 2, 2O1 O REGULAR CITY COUNCIL MEETING SUMMARY OF COUNCIL ACTION AGENDA CALL TO ORDER - Mayor: March 2, 2010, City Council Regular Meeting, 6:00 p.m. II. OPENING CEREMONIES: Invocation given by Pastor Cary McKee, More 2 Life Ministries; Pledge of Allegiance led by the Mayor. III. MAYOR, COUNCIL AND STAFF ATTENDANCE - City Clerk. Mayor James E. Kirk Council Member Lowry Markham Council Member Mike O'Connor Council Member Dowling R. Watford, Jr. Council Member Clayton Williams City Administrator Brian Whitehall City Attorney John R. Cook City Clerk Lane Gamiotea Deputy Clerk Melisa Jahner Police Chief Denny Davis Fire Chief Herb Smith Public Works Director Donnie Robertson IV. PRESENTATIONS AND PROCLAMATIONS - Mayor. A. Proclaim the month of March 2010 as "American Red Cross Month." PAGE 1 OF 5 COUNCIL ACTION - DISCUSSION - VOTE Mayor Kirk called the March 2, 2010 Regular City Council Meeting to order at 6:00 p.m. The invocation was offered by Pastor Cary McKee of More 2 Life Ministries; followed by the Pledge of Allegiance led by Mayor Kirk. City Clerk Gamiotea called the roll: Present Present Present Present Present Present Present Present Present Present Present Present Mayor Kirk proclaimed the month of March as "Red Cross Month." The following proclamation was read in its entirety for the record as follows: "WHEREAS, the American Red Cross fulfills a unique and vital role in ourstate, providing help and hope in the face of emergencies and disaster, and is a true reflection of the humanitarian and volunteer spirit of the American people, and; WHEREAS, for nearly 100 years, Presidents have called on the American people to support the Red Cross and its humanitarian mission. In World War 1, President Woodrow Wilson ordered the Red Cross to raise funds to support emergency aid to the military, as mandated by the Red Cross Congressional Charter. At that time, the American Red Cross set a goal of $125 million and in less than six weeks donations totaled nearly $146 million — a tribute to the overwhelming generosity of the American 413 Hm MARCH 2, 2010 - REGULAR MEETING - PACE 2 OF 5 II AGENDA III COUNCIL ACTION - DISCUSSION - VOTE II IV. PRESENTATIONS AND PROCLAMATIONS CONTINUED. A. Proclaim the month of March 2010 as "American Red Cross Month" continued. V. MINUTES - City Clerk. A. Motion to dispense with the reading and approve the Summary of Council Action for the February 16, 2010 Regular Meeting - City Clerk. VI. AGENDA - Mayor. A. Requests for the addition, deferral or withdrawal of items on today's agenda. VII. NEW BUSINESS. A. Update of Public Risk Management (PRM) - Andy Cooper, Vice President of World Risk Management and Ross Fury, Executive Director of PRM public, and, WHEREAS, in 1943, during World Waril, President Franklin D. Rooseveltbecame the frrstpresident to proclaim March as Red Cross Month and called on Americans to "rededicate themselves to the splendid alms and activities of the Red Cross." President Roosevelt's call to action nearly 70 years ago started a tradition of designating March as Red Cross Month, a time to recognize and support the valuable work of the American Red Cross by making a financial contribution, donating blood, taking a life-saving class, or volunteering to help the Red Cross perform its mission, and, WHEREAS, every day, through its employees and volunteers in Okeechobee, the American Red Cross is there to save the day when disaster strikes or when a neighbor's house burns down. It is there when someone needs the comfort of a helping hand It connects military families with their loved ones in service and provides training in CPR, aquatics safety, and first aid It spreads humanitarian aid and goodwill to people around the world NOW THEREFORE,1, James E. Kirk, by virtue of the authority vested in me as Mayor of the City of Okeechobee, do hereby proclaim the month of March 2010 as "American Red Cross Month" in Okeechobee, Florida and urge all citizens to support this organization and its noble humanitarian mission." Ms. Debbie Riddle and Ms. Julie Shook of the American Red' Cross were present to receive the proclamation and thanked the City for all their support. Council Member Williams moved to dispense with the reading and approve the Summary of Council Action for the February16, 2010 Regular Meeting, seconded by Council Member O'Connor. There was no discussion on this item,. KIRK - YEA WATFORD - YEA MARKHAM - YEA WILLIAMS - YEA O'CONNOR - YEA MOTION CARRIED. Mayor Kirk asked whether there were any requests for the addition, deferral or withdrawal of items on today's agenda? There were none, Public Risk Management (PRM) is the City's current worker's compensation and liability insurance company. Each year the City has to decide whether or not to notify PRM that they will reserve the right to withdraw from the insurance pool, within a certain period of time. It is that time of the year to consider this matter. Mr, Glenn Tobey of PRM and Mr. Andy Cooper, Vice President of World Risk Management requested to meet with the City Council to review the companies highlights, potential goals, and assure the Council of their financial soundness. Mr. Tobey noted his company has strived to provide their members with the broadest and most cost effective program available. MARCH 2, 2010 - REGULAR MEETING- PAGE 3 OF 5 415 II AGENDA III COUNCIL ACTION - DISCUSSION - VOTE 11 VII. NEW BUSINESS CONTINUED. A. Update of Public Risk Management (PRM) continued. B. Motion to approve a Temporary Street Closing from the Chamber of Commerce for SW 2" - 51h Avenues, between North and South Park Streets, from 7:00 a.m., September 3, 2010 until 4:30 p.m,, September 6, 2010 for the Labor Day Festival - City Clerk (Exhibit 1). PRM has a dedicated work team to keep up with the Market Flexibility and to negotiate for Competitive Pricing. With the company's stability they have secured all "A" rated carriers; added two new Executive Board Members; enhanced the core of operations with experienced insurance professionals; opened up the program to the entire State; and has a Preferred versus Standard membership. Due to finding the most competitive prices and broadest coverage, the City experienced a 31 percent reduction last year and will not receive a premium increase this year. The premium will remain the same. The Manor and Council thanked Mr. ToW and Cooper for the updated and information. There was no official action taken at this time. Council Member Watford moved to approve a Temporary Street Closing submitted by the Chamber of Commerce for Southwest 2Id through 5" Avenues, between North and South Park Streets, from 7:00 am, September 3, 2010 until 4:30 p.m., September 6, 2010, for the Labor Day Festival; seconded by Council Member Markham. Council Member Watford asked whether there was a current certificate of insurance on file? Clerk Gamiotea answered yes, it expires February 10, 2011. VOTE KIRK - YEA MARKHAM - YEA O'C0NN0R - YEA WATFORD - YEA WILLIAMS - YEA MOTION CARRIED. C. Motion to approve a Temporary Street Closing from the Chamber of Council Member Watford moved to approve a Temporary Street Closing submitted by the Chamber of Commerce for Commerce for SW 2Id - 4" Avenues, between North and South Park Southwest 2n1 through 4`h Avenues, between North and South Park Streets, from 6:00 am to 8:30 p.m. on December Streets, from 6:00 a.m. to 8:00 p.m. December 11, 2010 for the 11, 2010, for the Christmas Parade and Festival; seconded by Council Member Markham. Christmas Parade - City Clerk (Exhibit 2), Council Member Watford moved to amend the motion to approve Temporary Street Closing submitted by the Chamber of Commerce for Southwest 2n° through 40' Avenues, between North and South Park Streets to include Southwest V Avenue, as requested on the application; seconded by Council Member O'Connor. VOTE ON MOTION TO AMEND KIRK - YEA MARKHAM - YEA O'CONNOR - YEA WATFORD - YEA WILLIAMS - YEA MOTION TO AMEND CARRIED. VOTE ON MOTION AS AMENDED KIRK - YEA MARKHAM - YEA O'CONNOR - YEA WATFORD - YEA WILLIAMS - YEA MOTION AS AMENDED CARRIED. 416 MARCH 2, 2010 - REGULAR MEETING - PAGE 4 OF 5 II AGENDA III COUNCIL ACTION - DISCUSSION - VOTE II VII. NEW BUSINESS CONTINUED. D. Discuss City Attorney John Cook's Annual Evaluation. E. Discuss City Administrator's Annual Evaluation. F. Consider renewal of City Administrator two-year Employment Agreement - City Administrator (Exhibit 3). Each year the Mayor and Council conduct an evaluation on the attorney's job performance. Mayor Kirk received the evaluations and calculated an average score of 3.45 out of 5.0. Mayor Kirk thanked Attorney Cook for the service he provides to the City. Attorney Cook thanked the Council for their confidence in him. The evaluations were forwarded to the City Clerk. They will be a matter of public record and part of his official personnel file. Each year the Mayor and Council conduct an evaluation on the Administrator's job performance. Mayor Kirk received the evaluations and calculated an average score of 4.875 out of 5.0. Mayor Kirk thanked Administrator Whitehall for the service he provides to the City. Administrator Whitehall thanked the Council for their confidence in him. The evaluations were forwarded to the City Clerk. They will be a matter of public record and part of his official personnel file. Council Member Watford moved to approve an Employment Agreement between the City and Brian Whitehall for the position of City Administrator, the term of the Agreement shall be for a period of two years, commencing on June 1, 2010, expiring on May 31, 2012, and may be renewed for two year terms upon a majority vote of the City; seconded by Council Member Markham. The Council questioned what the major changes were between the two agreements? The few house keeping items were addressed, the only significant change to the Agreement was: Section 2. Terms of Employment. Paragraph F., previously read: The rate of compensation paid to the City Administrator effective the date of execution of this agreement, or any extension thereto, unless subsequently modified as provided herein, shall be the sum of $68,319.65 annually, said compensation to be paid in equal installments every week, subject to standard tax and benefit deduction. It now reads: "The rate of compensation paid to the City Administrator shall be determined based on the applicable base step rate level on the City's Salary Step Plan in effective on the date of execution of this agreement, or any extension thereto, unless subsequently modified. Said compensation to be paid in equal installments on a bi- weekly basis, subject to standard tax and benefit deductions." KIRK - YEA MARKHAM - YEA O'CONNOR - YEA WATFORD - YEA WILLIAMS - YEA MOTION CARRIED. MARCH 2, 2010 - REGULAR MEETING - PAGE 5 OF 5 417 II AGENDA III COUNCIL ACTION - DISCUSSION - VOTE II Vill. ADJOURN MEETING - Mayor. Please take notice and be advised that when a person decides to appeal any decision made by the City Council with respect to any matter considered at this meeting, he/she may need to insure that a verbatim record of the proceeding is made, which record includes the testimony and evidence upon which the appeal is to be based. City Clerk media are for the sole purpose of backup for official records of the Clerk. ATTEST: James E. Kirk, Mayor Lane Gamiotea, CM , City Clerk There being no further items on the agenda, Mayor Kirk adjourned the meeting at 6:44 p.m. The next meeting will be March 16, 2010 at 6:00 p.m. CITY OF OKEECHOBEE - March 10 - RE ULAR CITY COUNCIL MEETING HANDWRITTEN MINUTES BY 0C_ I. CALL TO ORDER - Mayor: Mayor Kirk called the March 2, 2010 Regular City Council Meeting to order at bto p.m. II. OPENING CEREMONIES: The invocation was offered by Cary McKee of More 2 Life Ministries; Followed by the Pledge of Allegiance led by Mayor Kirk, III. MAYOR, COUNCIL MEMBERS, AND STAFF ATTENDANCE - City Clerk. City Clerk Gamiotea called the roll: Mayor James E. Kirk Present Council Member Lowry Markham, Present Council Member Mike O'Connor Present Council Member Dowling R. Watford, Jr. Present Council Member Clayton Williams Present City Administrator Brian Whitehall Present City Attorney John R. Cook Present City Clerk Lane Gamiotea Present Deputy Clerk Melisa Jahner Present Police Chief Denny Davis Present Fire Chief Herb Smith Present Public Works Director Donnie Robertson Present IV. PRESENTATIONS AND PROCLAMATIONS - Mayor. Mayor Kirk proclaimed the month of March 2010 as "American Red Cross Month." The following proclamation was read in its entirety for the record as follows: "WHEREAS, the American Red Cross fulfills a unique and vital role in ourstate, providing help and hope in the face of emergencies and disaster, and is a true reflection of the humanitarian and volunteer spirit of the American people, and, WHEREAS, for nearly 100 years, Presidents have called on the American people to support the Red Cross and its humanitarian mission. In World War 1, President Woodrow Wilson ordered the Red Cross to raise funds to support emergency aid to the military, as mandated by the Red Cross Congressional Charter. At that time, the American Red Cross set a goal of $125 million and in less than six weeks donations totaled nearly $146 million — a tribute to the overwhelming generosity of the American public, and; WHEREAS, in 1943, during World War 11, President Franklin D. Roosevelt became the first president to proclaim March as Red Cross Month and called on Americans to "rededicate themselves to the splendid aims and activities of the Red Cross." President Roosevelt's call to action nearly 70 years ago started a tradition of designating March as Red Cross Month, a time to recognize and support the valuable work of the American Red Cross by making a financial contribution, donating blood, taking a life-saving class, or volunteering to help the Red Cross perform its mission, and; WHEREAS, everyday, through its employees and volunteers in Okeechobee, the American Red Cross is there to save the day when disaster strikes or when a neighbor's house burns down. It is there when someone needs the comfort of a helping hand. It connects military families with their loved ones in service and provides training in CPR, aquatics safety, and first aid. It spreads humanitarian aid and goodwill to people around the world. NOW THEREFORE, 1, James E. Kirk, by virtue of the authority vested in me as Mayor of the City of Okeechobee, do hereby proclaim the month of March 2010 as "American Red Cross Month" in Okeechobee, Florida and urge all citizens to support this organization and its noble humanitarian mission. " ��� -RiC mom_ S kj � I- V. MINUTES - City Clerk. A. Council Member e LAB moved to dispense with the reading and approve the Summary of Council Action for the February 16, 2010 Regular Meeting; seconded by �an There was no discussion on this item. VOTE KIRK - YEA MARKHAM - YEA ' WATFORD - YEA WILLIAMS - YEA M TION CARRIED. VI. AGENDA - Mayor. A. Mayor Kirk asked whether there were any requests for the addition, deferral or withdrawal of items on today's agenda? . 1 Page 1 of 3 VII. NEW BUSINESS. A. Update of Public Risk Management (PRM) - Andy Cooper, Vice President of World Risk Management and Ross Furry, Executive Director of PRM LTkA-.� - �Id ma��� a 3 yrs ls-� . I ri c6-7 , '-7 /) o-.J W � 0-C �Mh- a PV4Wz&n�eu Cc �� P'VL - s��. -�eo Coa�p� �pn�sc .�1C(JoSc.c�Q/�, B. Council Member � 1 moved to approve a Temporary Street Closing submitted by the Chamber of Commerce for SW 2n1 - 5`h Avenues, between North and South Park Streets, from 7 am, September 3, 201 Q until 4:30 p.m., September 6, 2010, for the Labor Day Festival; seconded by Council Member VOTE KIRK - YEA MARKHAM - YEA O'CONN R - YEA WATFORD - YEA WILLIAMS - YEA ---MOTION CARRIE . ------------------- C. Council Member —t)u) moved to approve a Temporary Street Closing submitted by the Chamber of Commerce for SW 2A - 5'h Avenues, between North and South Park Streets, from 6 am, December 11, 2010 until 8:30 p.m., for the Christmas Parade and Festival; seconded by Council Member r-5� n VOTE KIRK - YEA MARKHAM - YEA O'CONNOR - YEA WATFORD -YEA WILLIAMS -YEA 0 ION RIED. Ar'�.d -Eo Page 2 of 3 D. Discuss City Attorney John Cook's Annual Evaluation. S-0 E. Discuss City Administrator's Annual Evaluation. L�po.* vuFe oFl@-C, gn OOL +k anC, F. Council Member moved to accept the re ewal of City Administrator's two- year Employment Agreement; seconded by Council Member VOTE KIRK - YEA MARKHAM - YEA O'CONNOR - WATFORD - YEA WILLIAMS - YEA OTION CARRIED. --FD uu' 44-L - peruo-,� - -h) `�Ikp (J�N ()Op 0 VIII. ADJOURN MEETING. - P.M. Page 3 of 3 4e CITY OF OKEECHOBEE - March 2 2010 - REGULAR TY COUNCIL MEETING HANDWRITTEN MINUTES BY v I. CALL TO ORDER - Mayor: Mayor Kirk called the March 2, 2010 Regular City Council Meeting to order at p.m. II. OPENING CEREMONIES: The invocation was offered by Cary McKee of More 2 Life Ministries; Followed by the Pledge of Allegiance led by Mayor Kirk. III. MAYOR, COUNCIL MEMBERS, AND STAFF ATTENDANCE - City Clerk. City Clerk Gamiotea called the roll: Mayor James E. Kirk Present Council Member Lowry Markham Present Council Member Mike O'Connor Present Council Member Dowling R. Watford, Jr. Present Council Member Clayton Williams Present City Administrator Brian Whitehall Present City Attorney John R. Cook Present City Clerk Lane Gamiotea Present Deputy Clerk Melisa Jahner Present Police Chief Denny Davis Present Fire Chief Herb Smith Present Public Works Director Donnie Robertson Present IV. PRESENTATIONS AND PROCLAMATIONS - Mayor. Mayor Kirk proclaimed the month of March 2010 as "American Red Cross Month." The following proclamation was read in its entirety for the record as follows: "WHEREAS, the American Red Cross fulfills a unique and vital role in ourstate, providing help and hope in the face of emergencies and disaster, and is a true reflection of the humanitarian and volunteer spirit of the American people, and; WHEREAS, for nearly 100 years, Presidents have called on the American people to support the Red Cross and its humanitarian mission. In World War 1, President Woodrow Wilson ordered the Red Cross to raise funds to support emergency aid to the military, as mandated by the Red Cross Congressional Charter. At that time, the American Red Cross set a goal of $125 million and in less than six weeks donations totaled nearly $146 million — a tribute to the overwhelming generosity of the American public, and; WHEREAS, in 1943, during World Warll, President Franklin D. Roosevelt became the first president to proclaim March as Red Cross Month and called on Americans to "rededicate themselves to the splendid aims and activities of the Red Cross." President Roosevelt's call to action nearly 70 years ago started a tradition of designating March as Red Cross Month, a time to recognize and support the valuable work of the American Red Cross by making a financial contribution, donating blood, taking a life-saving class, or volunteering to help the Red Cross perform its mission, and; WHEREAS, every day, through its employees and volunteers in Okeechobee, the American Red Cross is there to save the day when disaster strikes or when a neighbor's house burns down. It is there when someone needs the comfort of a helping hand. It connects military families with their loved ones in service and provides training in CPR, aquatics safety, and first aid. It spreads humanitarian aid and goodwill to people around the world. NOW THEREFORE, 1, James E. Kirk, by virtue of the authority vested in me as Mayor of the City of Okeechobee, do hereby proclaim the month of March 2010 as "American Red Cross Month" in Okeechobee, Florida and urge all citizens to support this organization and its noble humanitarian mission." V. MINUTES - City Clerk. Council Member �( n A moved to dispense with the reading and approve the Summary of Council Action for the February 16, 2010 Regular Meeting; seconded by �'w��'► There was no discussion on this item. VOTE KIRK - YEA MARKHAM - YEA O'CONNOR - YEA WATFORD - YEA WILLIAMS - YEA �I AGENDA - Mayor. A. Mayor Kirk asked whether there were any requests for the addition, deferral or withdrawal of items on today's agenda? '-I OK� Page 1 of 3 VII. NEW BUSINESS. 0(c 5 7 A. Update of Public Risk Management (PRM) - Andy Cooper, Vice President of World Risk Management and Ross Furry, Executive Director of PRM gyk' B. Council Member moved to approve a Temporary Street Closing submitted by the Chamber of Commer for SW 2nd - 5th Avenues, between North and South Park Streets, from 7 am, September 3, 2010 until 4:30 p.m., September 6, 2010, for the Labor Day Festival; seconded by Council Member VOTE KIRK - YEA MARKHAM - YEA O'CON YEA WATFORD - YEA WILLIAMS - YEA OTION CAR G� *-ax ? - 13b C. Council Member moved to approve a Temporary Street Closing submitted by the Chamber of Comme �efoiSW2 nd - 5th Avenues, between North and South Park Streets, from 6 am, December 11, 2010 until8:30 p.m., forthe Christmas Parade and Festival; seconded by Council Member VOTE KIRK - YEA MARKHAM - YEA ' WATFORD - YEA WILLIAMS - YEA MOTION CARRIED. W* /X� Page 2 of 3 �5 D. Discuss City Attorney John Cook's Annual Evaluation. E. Discuss City Administrator's Annual Evaluation. F. Council Member moved to accept the renewal of City Administrator's two- year Employment Agree nt; seconded by Council Member /c.et-� . VOTE KIRK - YEA MARKHAM - YEA ' . YEA WATFORD - YEA WILLIAMS - YEA OTION CARRIED. VIII. ADJOURN MEETING. CO = P.M. Page 3 of 3 INDEPENDENT .pi -.'a :::'rv-.. .:'4w,c,�GaeF+a.: e�'«✓'G"N."„r aclr.n=sgA'iL s 0kGFCH013F6 NFWS J STATE OF FLORIDA COUNTY OF OKEECHOBEE 1071, i" 1: ti: $trvct "uitc D, C1- i rchul ei, 1 1 40-4 Before the undersigned authority personally appeared Judy Kasten, who on oath says she is Advertising Director of the Okeechobee News, a three times a week Newspaper published at Okeechobee, in Okeechobee County, Florida, that the attached copy of advertisement being in the matter of i i� in the 19th Judicial District of the Circuit Court of Okeechobee County, Florida, was published in said newspaper in the issues of Affia.nt further says that the said Okeechobee News is a newspaper published at Okeechobee, in said Okeechobee County, Florida, and that said newspaper has heretofore been published continuously in said Okeechobee County, Florida each week and has been entered as second class mail matter at the post office in Okeechobee, in said Okeechobee County, Florida, for a period of one year next preceding the first publication of the attached copy of advertisement, and affiant fur- ther says that she has neither paid nor promised any person, firm or corporation any discount, rebate, com- mission or refund for the purpose of securing this advertisement for publication in the said newspaper. ---- - - --- -- )udi/ Kasten Sworn to and subscribed before me this of _'_ -` AD Notary Public, State of Florida at Large NOTA;' 7 PUBLIC -STATE OF FLORIDA ngje .BI':(Iges Corrimistiion # DD779718 '• AP120, 2012 B0N7. 4' rRkTj ATLAN'TIc 1FONF)IN0 CO., INC, (863) 763-3334 CRY COUNCIL MEEnNG NOTICE NOTICE IS HEREBY GIVEN that the City Council of the City of Okee- chobee will meet in Regular Session on 7uesraY, March 2,L 2010, 6:00 �.m., at Cky Hall, SS SE 3rd Ave, Rm 200, Okeechobee, Flon'da. The public is imrted and encouraged to attend. PLEASE TAKE NOTICE AND BE ADVISED that no stenographk record by a certlfied court reporter will be made of the foregoing meeting. Accordingly, any person who may seek ro appeal any dedsbn ImoNing the matters no- bred herein will be responsible for making a verbatim record of the testimo- nY and evidence at said meeting upon which any appeal is 6o be based, Please contact City Administration at 863-763-3372, or website www dtvofok rho om to obtain a copy of the agenda. In accordance with the Americans with Dtsabllibes Ad (ADA) of 1990 per- sons needing sped all accommodation to participate in this proceeding should contact the Cily Clerks Office at 863-763-3372 for assistance. by: lames E. Kirk, Mayor Lane Gamiotea, CMC, City Clerk CITY OF OKEECHOBEE MARCH 2, 2010 REGULAR CITY COUNCIL MEETING OFFICIAL AGENDA CALL TO ORDER- MAYOR: March 2, 2010, City Council Regular Meeting, 6:00 p.m. OPENING CEREMONIES: Invocation given by Cary McKee, More 2 Life Ministries; Pledge of Allegiance led by Mayor. MAYOR, COUNCIL MEMBERS, AND STAFF ATTENDANCE - City Clerk. Mayor James E. Kirk Council Member Lowry Markham Council Member Mike O'Connor Council Member Dowling R. Watford, Jr. Council Member Clayton Williams City Administrator Brian Whitehall City Attorney John R. Cook City Clerk Lane Gamiotea Deputy Clerk Melisa Jahner Police Chief Denny Davis Fire Chief Herb Smith Public Works Director Donnie Robertson IV. PROCLAMATIONS AND PRESENTATIONS - Mayor. A. Proclaim the month of March 2010 as "American Red Cross Month." PAGE 10F 2 March 2, 2010 PAGE 2 OF 2 V. MINUTES - City Clerk. A. Motion to dispense with the reading and approve the Summary of Council Action for the February 16, 2010 Regular Meeting - City Clerk. VI. AGENDA - Mayor. A. Requests for the addition, deferral or withdrawal of items on today's agenda. VII. NEW BUSINESS. A. Update of Public Risk Management (PRM) - Andy Cooper, Vice President of World Risk Management and Ross Fury, Executive Director of PRM B. Motion to approve a Temporary Street Closing from the Chamber of Commerce for SW 2nd - 5'h Avenues between North and South Park Streets from 7:00 a.m., September 3, 2010 until 4:30 p.m., September 6, 2010 for the Labor Day Festival - City Clerk (Exhibit 1). C. Motion to approve a Temporary Street Closing from the Chamber of Commerce for SW 2nd - Avenues between North and South Park Streets from 6:00 a.m. to 8:00 p.m. December 11, 2010 for the Christmas Parade - City Clerk (Exhibit 2). D. Discuss City Attorney John Cook's Annual Evaluation. E. Discuss City Administrator's Annual Evaluation. F. Consider renewal of City Administrator two-year Employment Agreement - City Administrator (Exhibit 3). Vill. ADJOURN MEETING. PLEASE TAKE NOTICE AND BE ADVISED that if any person desires to appeal any decision made by the City Council with respect to any matter considered at this proceeding, such interested person will need a record of the proceedings, and for such purpose may need to ensure a verbatim record of the proceedings, which record includes the testimony and evidence upon which the appeal is to be based. City Clerk media is for the sole purpose of backup for official records of the Clerk. OFFICE OF THE MAYOR OKEECHOBEE, FLORIDA WHEREAS, the a �,n Red Cross fulfills a unique and vital role in our state, providing help and hope in the,face ofemei : , rn I disaster, and is a true reflection of People, the humanitarian and volunteer spirit ofthe.American WHEREAS, for 19(' years, Presidents have called on the American people to support the Red Cross and its human, -z; z s,� ion. In World War 1, President Woodrow Wilson ordered the Red Cross to raise funds to suppor, oc �, aid to the militarv, as mandated by the Red Cross Congressional Charter. At that time, the Arn< Crass set a goal of $125 million and in less than six weeks donations totaled nearly $146 million 11 r `; 1te to the overwhelming generosity of'the American public, and, - WHEREAS, in r� inWorld War II, President Franklin D. Roosevelt became the first president to proclaim March, "oss Month and called on Americans to "rededicate themselves to the splendid aims and activitic t I r, Red Cross. '' President Roosevelt's call to action nearly 70 years ago started a tradition of' designa IJ I,a •ch as Red Cross Month, a time to recognize and support the valuable work of the American Red Cr( l> u aking a, financial contribution, donating blood, taking a life-saving class, or volunteering to help i' 1Z: d Cross perform its mission, and, - WHEREAS, ever I i ough its employees and volunteers in Okeechobee, the American Red Cross is there to save the day >;7 _h ,,aster strikes or when a neighbor's house burns down. It is there when someone needs the comfort G; .11 4n�. hand. It connects military families with their lovedones in service andprovides training in CPR, 6 ais safety, and,first aid. It spreads humanitarian aid and goodwill to people around the world. NOW THERE] -'DR , l James E. Kirk, by virtue ofthe authority vested in me as Mayor ofthe City of Okeechobee, do hereb I- ), k im the month ofMarch 2010 as "American Red Cross Month" in Okeechobee, Florida and urge all 7(' as to support this organization and its noble humanitarian mission. In witness whereof I have hereunto set my hand and caused this .cpal to ho Date: March 2.2010 TOBEY &ASSOCIATES Presented By Glenn Tobey Insurance Advisor E: Tree lance\PRMlPresentations\Tobey&Ass ociateslTobey Associates_PRM Board 3/2/2010 Presentation_Nov2009.pptx A. Innovation B. Marketing Flexibility C. Competitive Pricing D. Stability E. Florida Public EntityAwareness 3/2/2010 E\Freelance\PRM\Presentations\Tobey&Associates\Tobey Associates PRM Board Presentation Nov2009.pptx Innovation • December 15, 2008 Munich American Informs PRM their renewal will have a 23% increase: from $3,430,966. to $4,221,409. on the package premium plus workers' comp premiums are on the rise including S.I.R.'s • PIRM: Renewal is April I st , 2009 • Plus: 10 members are out to Bid • CHANGE NEEDEDTO HAPPEN SOON, WE NEEDED TO THINK OUTSIDE OF THE BOX. 3/2/2010 E:\Freelance\PRM\Presentations\Tobey&Associates\Tobey Associates_PRM Board Presentation_Nov2009.pptx Marketing Flexibility Shane Caldwell Michele Jones Andy Cooper Patty D i rmyer Ross Furry Bonnie Mims Doug Childers, Jr. Don Noel Sam Ellington Leanne Capobianco Sonia Fatheree Glenn Tobey Judy Hearn Doug Childers, Sr. Todd Higley Brenda Caldwell Pam Nelson Peter Herron Dawn Singleton Bill McCormick 3/2/2010 E:\Freelance\PRM\Presentations\Tobey&Associates\Tobe�_ Associates,_PRM Board Presentation Ngv2009.pptx IX Competitive Pricing i . We were able to negotiate with Underwriters an extremely competitive renewal. 2. Within 3!/2months the overall premium for PRM was reduced from $28,349,000. (08-09) to $21,005,00. (09- 10). A $7,344,000 difference or an overall 25% reduction. These number also included increases in overall exposures. 3. We were able to provide separate pricing on Standard Members who choose 2 or more coverage lines 3/2/2010 E•\Freelance\PRM\Presentations\Tobey&Associates\Tobey Associates PRM Board Presentation Nov2009.pptx Competitive Pricing 4. AGRIP Conference a) ACE USA b) BRIT c) MUNICH AMERICA d) Midland Management Corp. e) Safety National 3/2/2010 E:\Freelance\PRM\Presentations\Tobey&Associates\Tobey Associates PRM Board Presentation Nov2009.pptx Stability 1. We retained 10 out 12 member who issued notices to withdraw from PRM 2. We added 6 new members to PRM 3. We secured all "A" rated carriers for PRM 4. Added 2 new Executive Board Members to PRM 5. We have enhanced our core of operations with experienced insurance professionals 6. We opened PRM to the entire state 7. Preferred v.s. Standard Membership 3/2/2010 E:\Freelance\PRM\Presentations\Tobey&Associates\Tobey Associates PRM Board Presentation_Nov2009.pptx �(f WHAT COMPETITION OFFERS COMPARED TO PRM EAFreeIan ce\PRM\ Presentations\Tobey&Ass ociates\Tobey Associates_PRM Board 3/2/2010 Presentation_Nov2009.pptx r Major Observations r11110rAua rug PRM PGIT Blanket Limits $50,000,000. $5090009000. FORM Manuscript PolicyAISO and PG IT Form Agreed Amount Blanket Limits,' NO $500,0009000.AOP $125, 000,000. AOP (POOL) (POOL) Co -Insurance Margin Clauses Flood Named Storm No No $509000,000. $50,000,000.AGG. 5% $75,000,000 Limit No 110% to 125% $1,000,000 to 5,000,000. $25 Million is purchased for the pool. Standard Limit is usually $1 Million 5% $125,000,000. Earthquake $25, 000,000. Limit -0- Coverage to $25, 000,000.AGG. $1,0001000. Earthquake: 0 to $1 million is offered with a $25,000,000. Pool Limit. FMIT $50,0009000. ISO Individual (Policy Limit PerTier Amount) Majority of the time: 80% to 110% I.n $500,000 to $4,5009000. 5% Various Limits Per Tier No Coverage Provided Demolition $50,000,000. $250,000. Limited to $10,000. Increase, Cost of $250, 000 Standard Limit: $10 Million or 5% of Loss purchased for Pool Constriction PRM Presentations\Tobey&Associates\Tobey Associates_PRM Board Presentation_Nov2009.aatx f1t ,f Florida PublicContinued PRM PGIT FMIT ''ram Debris Removal $25 000 000. ° $250,000. 25/ of the Deductible $250,000. Standard Limit and $5 or $ 10,000. per Million Total for Pool location _ Errors &$4090009000. $15,000. Not Mentioned ��-- Omissio $15,000 Standard Limit and $SMillion Total for Pool Scheduled $5,0009000. $15,000. Limited Landscaping $15,000 Standard Limit and $50,000 Total for Pool Unsche ule $190000000. $259000. Limited Architect and Policy Limits NO NO Engineering Fees Extra Expenses $50,000,000. $100,000. $100,000. Can be increased Loss of Business $100,0009000. VARIOUS $1009000. Income Can be increased Miscellaneous $25,000,000. $190000000. $1000000. Unnamed Locations Course of $509000,000. $1,0009000. $1,000,000. Construction FineArts $2,5009000. $100,000. $100,000. nce\PRM\Presentations\Tobey&Associates\Tobey Associates_PRM Board Presentation Nov2009.pr Tunnels, Bridges, Dams Animals Transit General Liabilit Public Officials Errors & Omissions PRM $500,000. $1,000,000. limit $50,000 per animal $25,000,000. PGIT Excluded $1,000. $5,000 aggregate $250,000. Liability Coverage $1,900,000. per $2,000,000. Limit occurrence, no aggr. $4,000,000. Aggregate $1,900,000. per member $ I ,0000000. limit $5,700,000 member agg $1,000,000 aggregate Workers' Compensation FMIT Excluded Fire Only $100,000. $100,000. / $200,000. $2,000,000. $2,000,000. Statutory Limit Yes Yes Yes Employers' $3,000,000. $19000,000. $1,000,000. Liability 3/2/2010 E:\Freelance\PRM\Presentations\Tobey&Associates\Tobey Associates PRM Board Presentation_Nov2009.pptx Public Risk Shane Caldwell, 3.12.2010 Manangement of Florida P&C Board Meeting CEO of Accretive Insurance Group, Inc. A Beacon of Financial Strength & Innovation • Initial PRM Excess Renewal Submission to Carriers (Not Including Target Rates/Premium) • DONE • Come up with Excess Premium Targets — Provide Initial Loss Analysis • DONE • Receive Initial Loss Funding Estimates from Actuary — WRM to Analyze - Done • DONE • Provide Quotes for Members with quote by date of January 15th and Onward - • DONE • Receive Initial Indication from Carriers • DONE • Receive Not to Exceed Proposals from Carriers • DONE N A Beacon of Financial Strength & Innovation NLAA • Executive Board Meeting — Discuss Renewal Options and Provide Comparison 1 • DONE • Allocate Excess Premium and Loss Funding to come up with by final premiums for each member • ALMOST DONE • Board Meeting — Deliver Proposals to Individual Members • ALMOST DONE • Effective Date of 2010-2011 Policy Period • Deadline to have all Excess Policies other than Property Reviewed and Delivered to PRM • Deadline to have all Property Excess Policies Reviewed and Delivered to PRM A Beacon of Financial Strength & Innovation Marketing by Line of Coverage: Excess Workers Compensation (Buffer Layer $900K XS $100K): Liberty Mutual Declined Unable to quote this layer SUA/Tower (formerly Pending ASI) Discover Re Declined Gray Insurance Declined Company as they write the Statutory excess $1,000,000 layer. Indication Received No Appetite No Appetite Note: Only a handful of carriers are comfortable with a $100,000 attachment point. A Beacon of Financial Strength & Innovation Marketing by Line of Coverage: Zr . Ift is • • 'i i 1 i i i Liberty Mutual Quoted Continue with 2 year rate Safety National Midlands Management MidWest Employers Declined Declined Declined guarantee Liberty 2 year rate guarantee, not able to offer better rates Liberty 2 year rate guarantee Liberty 2 year rate guarantee; need higher attachment for police and fire employees Arch Declined Liberty 2 year rate guarantee Note: We are in a 2 year plan with Liberty Mutual with a guaranteed rate. 3/2/2010 A Beacon of Financial Strength & Innovation Marketing by Line of Coverage: Property (6/1 /2010 Renewal: Lexington not to exceed numbers PML Analysis complete received Ironshore Ace Westchester Lloyds Other Rated E & S Carriers (i.e. OneBeacon, Liberty) *PML Completed. Indiciation received at "flat." 3/2/2010 A Beacon of Financial Strength & Innovation Marketing by Line of Coverage!! ALIGLIPGL Packae: SUA/Tower (formerly Quoted ASI) Chartis (AIG) Declined ACE USA Declined One Beacon Quoted CV Starr No Response Munich Re Indicated Markel No Response Excess carrier for WIT 3/2/2010 A Beacon of Financial Strength & Innovation Marketing by Line of Coverage: AUGL/POL Package. Travelers Declined Do not offer Excess Policy or Reinsurance in Florida for Pools. Ironshore Pending Target too low CNA Not Sent Genesis Re No Response Britt Declined 3/2/2010 A Beacon of Financial Strength & Innovation Marketing by Line of Coverage: Pubfig, Officials Liability (Stand Alone): SUA/Tower (formerly ASI) Quoted ACE USA Arch Scottsdale/Euclid Darwin Aspen Diamond State Chartis (AIG) RSUI 3/2/201 Munich Declined Not Approached Indicated Indicated No Response Declined Declined Declination due to WIT $850,000. $950,000. Do not do Master Policy (PG IT Company) Declined Not comfortable with master policies. Indicated A Beacon of Financial Strength & Innovation Marketing by Line of Coverage: Boiler & Machinery: Travelers Quoted 5% Rate Reduction Zurich Quoted Slightly higher than Travelers renewal quote Hartford Steamboilder Quoted Slighter lower than Travelers renewal quote except with $10k deductible instead of $1,000 deductible. 3/2/2010 A Beacon of Financial Strength & Innovation PUBLIC RISK MANAGEMENT OF FLORIDA $500 Million $75 Million $20 Million Program Structure 04/01 /2010 to 04/01 /2011 Wind Only AOP Only Property 3/2/2010 of Financial Strength & Innovation PUBLIC RISK MANAGEMENT OF FLORIDA Program Structure 04/01 /2010 to 04/01 /2011 $5 Million $2 Million 3/2/2010 AL/GL/POL WC Staturory Limit $1 Million I Reuccn of 1 i^ancial Strength &Innovation QUESTIONS um TiT 14;R 3/2/2010 A Beacon of Financial Strength & Innovation �l sir, 6u aj Ja ACTIVITY & SERVICE LOG Date I r',,,-..o�--- A 2/2/99 On site with Ross, Judy, Robin for initial indoctrination. /Up.� vu s( 51 r(:_SS #n A 4/6/99 On site visit with Chief Tomey concerning Drug -Free Workplace. Provided compliance package. He will make changes and scheduled training 01/09/02 Video: Mailed Taking Control: Return to Work to Donna ssw Reynolds 7/20/99 On site visit to assist with safety program. RR 3/21/00 On site visit with Chief Tomey and Donna Reynolds regarding credit programs. RR 7/26/00 On site intro visit with Butch. RR/BD 9/7/00 Telecom with Donna Reynolds regarding Drug -Testing. RR 11/28/00 Telecomm with Bill Veach and Donna concerning IAQ study conducted in City Hall. The City would like a revaluation once recommendations are completed. RR 5/30/01 Offsite Assistance: Drug Free Workplace information. Donna Reynolds. RR 7/16/01 On -site visit to attend department head meeting to discuss safety program credit requirements. RR 10/31/01 On site visit — injury Charts — Donna Reynolds RR 1/4/02 Loss History Analysis generated for 10/98 / 9/30/01 mlcc 1/15/02 20 Auto Accidents Kits sent to Donna Reynolds mlcc 3/21/02 IAQ Ptl, City Clerks Dept — Bill Veech City Mgr RR 3/28/02 IAQ. Part 2 P/u Equipment RR 7/2/02 RTW Program Intro and Review — Donna Reynolds Ins. RR Organization Contacts Title Phone PH: (941) 763-3372 City of Okeechobee Sharon Allison Ins.Coordinator FAX 763-168 55 S.E. Third Ave. Okeechobee, FL Brian Whitehall City Administrator 34974-2932 Chief Smith Fire Chief SAFETY: Y DFWP : Y 2/2/99 7/21/02 Loss Analysis On Site: Return to work program intro & review — Donna RR RR Reynolds Insurance Coordinator 11/26/02 Loss History Analysis 10/1/99 — 9/30/02 updated Mlcc 2/13/03 Onsite visit: Loss control discussion / delivery of BD PRM Admin Guide 4/17/03 Video: Mailed Bloodborne Pathogens S005-LIP to SSW Donna Reynolds 5/15/03 Silent War 1, II, & III to Donna Reynolds SSW 6/21/05 Video: Sent Special Events — Special Liability G060-Cir to Brian SSW Whitehall 3/29/06 On -site visit with Donna Reynolds. RR 8/25/06 On -site visit with Donna Reynolds and new Finance Director RR 1/18/07 Courtesy visit with Donna Reynolds and India Riedel of Finance. BM/Ssw 10/22/07 Sent out mass email (FPPA and PRM Members) regarding Stipends or Incentive pay for all employee groups at request BM of India and forwarded all replies to her and Sharon. 10/25/07 Member visit to review PRM services and Organizational chart with Sharon Allison. Met with India and Lane to discuss recent employment BM law changes and issues. They requested copy of EP Audit, and copy of Veterans' Preference notice for employment application. 10/29/07 Sent contact information and additional language for employment application re: FS 119.071(5) to Sharon and Lane BM 11/15/07 Sent revised Form I-9 to Sharon 1/29/08 Sent Sharon information on amendment to FMLA (National Defense BM Authorization Act H.R 4986) with sample policy language and link to BM DOL Organization Contact s Title Phone PH: (941) 763-3372 City of Okeechobee Sharon Allison Ins.Coordinator FAX 763-168 55 S.E. Third Ave. Okeechobee, FL Brian Whitehall City Administrator 34974-2932 Chief Smith Fire Chief SAFETY: Y DFWP : Y 2/2/99 3/25/08 On -site with Sharon Allison to review LP Services. Member expressed RR interest in assistance to restart SC. Offered training. 6/10/08 Sent Domestic Violence Leave Law and contact information for Denise BM Scott regarding EAP Program as requested. 6/26/08 Met with Sharon Allison. Discussed misc. issues and brought back BM pictures for Frank regarding Liability claim for City. 9/26/08 PRM sponsored Police Liability Seminar in Lady Lake PRM 10/3-4 PRM sponsored Employment Labor Law seminar (AN&B) PRM 12/17/08 Sent Sharon information and log in for free webinar on FMLA changes BM that take effect January 16, 2009. 2/18/09 Courtesy visit with Sharon Allison for Group Health Trust updates JH 2/19/09 Met with Sharon and India re: WC claim for firefighter (Forwarded all BM information to Frank) and reviewed Pyramid Loss Run and codes with Sharon. Sent claim codes to Sharon. 4/17/09 Sent Sharon information for free employee training programs thru FPL and BM Sunshine State Call One 7/27/09 Sent India numerous policies on Pay and Emergency Preparedness for BM storms and other natural disasters as requested. 10/08/09 Met with Sharon to present "Drug Free"/Safe Workplace" certificates. We BD also discussed scheduling a CSI for the month of December. Will determine exact date during 1" week of December. 10/9/09 Sent India completed survey results for Take Home Vehicles for PD BM 10/14/09 India and Sharon attended half day, PRM sponsored FEMA 101 workshop PRM in Okeechobee ��_�,• %-ontact S Title Phone FS.E,. echobee PH: (941) 763-3372 Sharon Allison Ins.Coordinator FAX 763-168 rd Ave. e, FL Brian Whitehall City Administrator 34974-2932 Chief Smith Fire Chief SAFETY: Y DFWP : Y 2/2/99 j) New T#M � Public Risk Management of Florida (PRM) City of Okeechobee Presentation by: Ross Furry, Executive Director, PRM Glenn Tobey, Tobey & Associates, Insurance Advisor to PRM Andy Cooper, Vice President, World Risk Management (WRM) Introduction PRM: Membership and Services PRM Board Meeting November 2009 Presentation 2010/2011 PRM Renewal Process 2010/2011 Renewal Indication PRM is pleased to present a renewal indication for the City's Property and Casualty Insurance for the coming coverage period 4.1.2010 to 4.1.2011. PRM is an Association of 53 cities, counties and special districts in the State of Florida. PRM's program is an all lines program for its preferred members, which is what the City is classified as. Due to its structure and size, PRM can provide its members the broadest coverage available at the most cost effective price. PRM is a self governed association and member participation is key. We believe that the City will agree that the costs, along with the superior coverage, is what makes PRM the premier public entity association. In addition, please take note of the Coverage Enhancements & Highlights that the PRM program offers. The City of Okeechobee will find that not all insurance programs can offer the same coverage and that these enhancements can be worth hundreds of thousands, if not millions of dollars in the event of a loss. PRM Renewal Program World Risk Management, LLC (WRM) as PRM's broker has marketed the program extensively this year, like every year. While we are able to offer the renewal indication this still needs to be ratified at the PRM Board of Directors Meeting on March 12. Unmatched Coveraqe & Service Like everyone in Florida the City is only too aware of the damage & destruction caused by Hurricanes. In 2004 & 2005 when the hurricanes Wilma struck some members of PRM suffered significant damage. PRM worked closely with the members to ensure all of the damaged properties were repaired to the best possible benefit of the member. There were many instances where the repair costs far exceeded the property values reported by the member and some instances where no values had been reported at all. PRM has far broader coverage than that found in any other Trust in Florida. It is due to this broader coverage that the members received more in repairs than had been reported in values. With any other program the members would have been out of pocket by many millions of dollars. Loss Control & Risk Management PRM provides extensive loss control and risk management services to all of its members. These services are provided at no additional cost to the members. The City has enjoyed much benefit of the many services provided by PRM. A copy of the PRM Service Log is attached for your review. Claim Service Claims service is provided by Gallagher Bassett, who has handled the claims on behalf of PRM since 1987. Gallagher Bassett is one of the premier third party administrators in the country. They are staffed by highly professional people who respond promptly. Reports are sent monthly. The City of Okeechobee has been a member of PRM since 1994 and we sincerely hope that PRM and WRM will be able to continue their working relationship with the City for many more years to come. DmusIT 1 MARCH 2, 2010 55 Southeast 3rd Avenue * Okeechobee, Florida 34974 * 863-763-3372 Complete entire application with all applicable attachments and return to the Office of the City Clerk. The City Departments will be contacted to sign the application. The application Is then forwarded to the City Council. You will be notified of the meeting date. Please note this application will cover both a City street and sidewalk. There is a separate application should you request the sidewalk only. r=enDn0JkDV cTRFFT AND SIDEWALK CLOSING Name of Applicant Chamber of Commerce Today's Date FFeb. 10, 2010 Address 55 South Parrott Ave Phone(s) 863-763-6464 Fax No. 863-763-3467 Name of Property Owner City of Okeechobee Address 55 Southeast 3`d Avenue Phones) 863-763-3372 Street to be Closed SW 2"d, 3`d, 4►h 5`hAVeit uf-3 between N & S Park Streets Date to be Closed Sept 3rd through Sept 6`h Time(s) to be Closed 7:00 am on Sept 3`d until 4:30 pm Sept 6th Purpose of Closing Labor Day Festival Attachments ❑ Original Signatures of all residents, property owners and business owners affected by the street closing stating whether they approve or object. This can be done on one list. Make sure if it is a business that the name of the business and the owner is legible. If it is a resident make sure the name and address is legible. (Required of all applications). ❑ Copy of proof of insurance. (Minimum si,000,000.00, required of all applications). Naming the City of Okeechobee & R.E. Hamrick Testamentary Trust as certificate holders. ❑ If any items are being sold on City street or sidewalk then a Temporary Use Permit must be attached for each business participating. Permits can be obtained from General Services. ❑ State Food Service License if selling food. ❑ State Alcoholic Beverage License. (You can only serve on private property. No alcoholic beverages on City property, this includes streets and sidewalks). V81 Clean up is required within 24 hours. Wir No alcoholic beverages can be consumed or taken out on City property, streets or sidewalks. E91 No donations can be requested if any type of alcoholic beverages are served on private propertylbusiness unless you possess a State Alcoholic Beverage License. Please note there are inside consumption and outside consumption licenses. You must have the appropriate license. Qr The City Public Works Department will deliver the appropriate barricades. The City Police Department will set them out and take them down at the appropriate times. Wir Dumpsters and port-o-lets are required when closing the street for more than 3 hours. PUBLIC WORKS DEPARTMENT 1� v2-v23-,/0 orized Signature Date POLICE DEPARTMENT nature Date FIRE DEPARTMENT " r -A 0- -r-f- S 5 a -ao1-10 Date Donnie Robertson Public Works Director Typed Name & Title Denny Davis Chief of Police Typed Name & Title i- L ► yLeyq ekLc Herb Smith Fire Chief Typed Name & Title ADMINISTRATION Business Tax Receipt and/or State License Verified: Authori ed`' ignatu a Date CLERK'S OFFICE Authorized Signature Date APPROVED/DENIED BY COUNCIL ON: Brian Whitehall City Administrator Typed Name & Title Lane Gamiotea City Clerk Typed Name & Title a � A •� 2 I 2 1 :Q � 6 d .7 ll 1121j • 9 111 � 7 8 9 10 � WHoEH 6 5 7 8 9 10 11 12 NW 3RD NW 22ND STT' 6 5 4 3 1 2111 f 67 R00 W m • N�R.1•►�4 v� �Y 'PI S.5432 1 965432 1 j 8 111 d) 7 8 9 1 111 9 SW 2ND s7 70') ©o©©a MAIMED mt V- S EXIII[BIT Z 55 Southeast Avenue *Okeechobee, MARCfl 2, Z0l 0 Complete entire application with all applicable attachments and return to the Office of the City Clerk. The City Departments will be contacted to sign the application. The application is then forwarded to the City Council. You will be notified of the meeting date. Please note this application will cover both a City street and sidewalk. There is a separate application should you request the sidewalk only. TEMPORARY STREET AND SIDEWALK CLOSING Name of Applicant Chamber of Commerce Today's Date I Feb.10, 2010 Address 66 South Parrott Ave Phone(s) 863-763-6464 Fax No. 863-763-3467 Name of Property Owner City of Okeechobee Address 66 Southeast 31 Avenue Phone(s) 863-763-3372 Street to be Closed SW 2°d, 3'd, 4 0Ae. between N & S Park Streets Date to be Closed December 11, 2010 Time(s) to be Closed Dec 11t' - 6 am to 8 pm Purpose of Closing Christmas Parade Attachments ❑ Original Signatures of all residents, property owners and business owners affected by the street closing stating whether they approve or object. This can be done on one list. Make sure if it is a business that the name of the business and the owner is legible. If it is a resident make sure the name and address is legible. (Required of all applications). ❑ Copy of proof of Insurance. (Minimum $1,000,000.00, required of all applications). Naming the City of Okeechobee & R.E. Hamrick Testamentary Trust as certificate holders. ❑ If any items are being sold on City street or sidewalk then a Temporary Use Permit must be attached for each business participating. Permits can be obtained from General Services. ❑ State Food Service License if selling food. ❑ State Alcoholic Beverage License. (You can only serve on private property. No alcoholic beverages on City property, this includes streets and sidewalks). WWI Clean up is required within 24 hours. ow No alcoholic beverages can be consumed or taken out on City property, streets or sidewalks. sw No donations can be requested if any type of alcoholic beverages are served on private propertylbusiness unless you possess a State Alcoholic Beverage License. Please note there are inside consumption and outside consumption licenses. You must have the appropriate license. V91 The City Public Works Department will deliver the appropriate barricades. The City Police Department will set them out and take them down at the appropriate times. V91 Dumpsters and port-o-lets are required when closing the street for more than 3 hours. PUBLIC WORKS DEPARTMENT kl�- aoe�— ,9_ R 3 /o Authorized Signature Date POLICE DEPARTMENT Authorized Signature FIRE Date a-a3 /o Date SS Donnie Robertson Public Works Director Typed Name & Title Denny Davis Chief of Police Typed Name & Title 0 Herb Smith Fire Chief Typed Name & Title ADMINISTRATION Business Tax Receipt and/or State License Verified: Y�A -A�11 j A-., -L13 io ro Brian Whitehall CjjY Administrator ignatu Date Typed Name & Title Signature a20 -r0 Date APPROVED/DENIED BY COUNCIL ON: Lane Gamiotea City Clerk Typed Name & Tide S, D > o o a I � j � 6 2 I� 2 1 6 S T~11J •� li 12 9Icli 1 7 8 9 10 z 7 ]H12 z NW 3RD Mommommemmel vlaom©g .OF - i 111 MEMORANDUM TO: Mayor Kirk, Council Member Markham, Council Member O'Connor, Council Member Watford and Council Member Williams FROM: Lane Gamiotea, City Clerk/Personnel Administrator SUBJECT: Annual Evaluations for Administrator and Attorney DATE: February 10, 2010 The time has come yet again to complete your annual evaluations on Administrator Whitehall and Attorney Cook. Attached please find: A copy of the evaluation that you completed last year. 2. Minutes from the meeting reviewing the evaluations. 3. New evaluation forms for each of you to complete, sign and date. 4. A new score "tally" sheet (Mayor's Copy Only). These are the steps to complete: ❑ Complete your evaluation forms. ❑ Contact Robin to schedule your individual meetings with Brian and John. This needs to be completed prior to the March 2 Council meeting. If you do not wish to have an individual meeting, please let Robin know as well so that we are sure no one was accidently forgotten. ❑ Bring your COMPLETED evaluation form to the March 2 meeting to give to Mayor Kirk. The Mayor will compile the scores as he did last year. Thank you and please call me if you have any questions. Revised 10/2008-LG Of W G CITY OF OKEECHOBEE EMPLOYEE PERFORMANCE EVALUATION Employee Name Today's Date Brian Whitehall -ate Department Job Title Administration City Administrator Date of Hire Date Employee Began Present Purpose of Evaluation ✓ one: ❑ 2-Mth Intermediate 06/01/2005 Position 06/01/2005 ❑�{-Mth Intermediate ❑ 6-Mth/End Probationary Annual ❑ Other OY TV RA77N" E: EXCELLENT G: GOOD S: SATISFACTORY F: FAIR U: UNSATISFACTORY L JOB KNOWLEDGE: Employee possesses a clear understanding of the responsibilities and tasks he or she must nerfor►n_ Extremely knowledgeable on all phases of work. C Thorough knowledge of most phases of work. S Adequate knowledge of most phases of work. Lacks adequate knowledge of some phases of work. U Inadequate knowledge of most phases of work. 2. JOB PERFORMANCE: (QUALITATIVE) The neatness, thoroughness, accuracy and overall quality of the employee's work. E Exceptionally accurate, completes & surpasses established quality standards. Reliable, high quality & generally exceeds established standards. S Quality of work meets standards; sometimes requires reworking. F Frequently unacceptable, numerous errors or rejections, often requires additional work to achieve proper quality. Handwriting not legible. U Quality of work is sometimes below standard; frequently requires reworking. 3. JOB PRODUCTIVITY (QUANTITATIVE) Demonstrates a commitment toward achieving results. Tasks are completed efficientiv and effertively Well exceeds required volume of work, meets production standards. (v Is consistent in meeting or exceeding production goals. S Produces work as assigned. Maintains assigned quantity of work. F Productivity often below acceptable standards. U Productivity constantly below acceptable requirements; requires constant follow-up. 4. DEPENDABILITY- Can be relied upon to complete assigned task, follow instructions and adhere to operating policies anrl nmriorlures_ Actively seeks additional responsibility, completes work assignments in less than standard time frames with minimum instructions. (� Accepts additional responsibility, if assigned, sometimes completed in less than established time frame. S Usually gets job done according to schedule and within policy guidelines. F Reluctant to accept responsibility, frequently fails to meet deadlines. V Does not accept responsibility, fails to get the job done, does not meet deadlines, fails to adhere to operating polices and procedures. S. COOPERATION: Demonstrates a willingness to work with associates, subordinates, supervisors and others. Responds willinnly fn rhanrlPC in nrnrPrlhm process_ responsibility and assignments. Displays superior enthusiasm in working with others and contributes to high morale in work unit. (� Cooperative attitude and is interested in maintaining good working relationships. S Generally displays a cooperative attitude and is interested in maintaining good working relationships. F Very poor cooperation, disrupts harmony in work unit. U Cooperates only when interested and tends to be impatient with other workers. 6. IWIATIVE: Employee demonstrates an ability to think and act independently. Originates innovative ideas and methods to im rove "ob or mmnlata tasks better. Initiative results in frequent saving in utilization of time and resources. (� Very resourceful, assumes additional responsibility. S Displays initiative and completes assigned tasks to best of ability. F Rarely shows any initiative, takes Tittle responsibility. V Needs constant encouragement, intentionally disregards work and responsibility and has no regard for self- improvement. 7. *VRA( ENVIRONMENT AND SAFETY: Maintains a safe and pleasant work environment, follows safety regulations, .,I,4 f: h. Mnfrihelfno Mwnrrlc n cnfn wnrknlara 41I No personal injury and/or vehicular or other accidents. Exceptional care in use of equipment and observation of work rules. Maintains neat, orderly work area or utilizes special safety equipment provided. G May have had a personal injury of first -aid nature only and /or a non -preventable motor vehicle accident, very safety conscious. Demonstrates concern for care of equipment; orderliness of work area. S Generally safety conscious. May have had minor personal injury and/or vehicular accidents. Generally displays overall care in use of equipment and work area. Usually maintains orderly neat work area. F Must be counseled on safety. Has had personal lost time accident(s). Occasionally disregards rules and fails to maintain proper care of equipment and work area. V Unsafe. Has had several lost time personal and/or vehicular accidents. Lacks concern for proper care of equipment and work area; does not follow work rules as instructed. S. ATTENDANCE: Consider consistency in reporting to work daily, conforming to work hours and schedules; responsible use of earned leave time and willingness to extend hours of work if necessary. Always willing to accept additional work hours; extremely conservative of use of sick leave; demonstrates E) concern for effect of his/her absence on productivity. G Very regular and prompt; rarely absent or tardy, willingly accepts additional work time when peak load requires it. s Prompt and regular; occasional excused absenteeism and/or tardiness; usually accepts additional work hours. F Occasionally un-excused absences and/or tardiness; frequently reluctant to accept additional work hours. V Frequent un-excused absences; often deviates from scheduled work hours. FINAL PERFORMANCE SCORE Overall al of th ployee's job performance. OVERALL RATING: (crrole-) S F V List Accomplishments since last evaluaton and any meets: Discussion with Employee/Comments from Supervisor or Employee: Employee Signature: Print Name* . Date: Department Head Signature: Print Na L wryMarkham Date: EMPLOYEE MUST OBTAIN A SATIStACTORY SCORE OR HIGHER IN ORDER TO RECEIVE THEIR PAY STEP. ATTACH EVALUATION TO A COMPLETED PERSONNEL ACTION FORM AND FORWARD TO THE FINANCE DEPARTMENT, UNLESS IT IS AN INTERMEDIATE EVALUATION FOR PROBATIONARY PURPOSES, THEN FORWARD THE EVALUATION ONLY TO THE CLERK'S OFFICE. CONTACT THE CLERKS OFFICE IF PAY STEP IS NOT BEING GIVEN AT THIS TIME. 40riginal ❑Depart Head Copy ❑Supervisor's Copy ❑Employee's Copy 254: Ffl F E( .'Y. FEBRUARY 3, 2009 - REGULAR MEETING - PAGE 2 OF 3 V. AGENDA -Mayor. A. Requests for the addition, deferral or withdrawal of items on today's MayorlGrk asked whether there were any requestsforthe addition, deferral or withdrawal of items on today's agenda? III agenda. There were none. VI. NEW BUSINESS. A. Motion to adopt Proposed Resolution No. 09-04 regarding the 2009 III Council Member Watford moved to adopt Proposed Resolution No, 09-04 regarding the 2009 Police Vehicles; Police Vehicles - City Administrator (Exhibit 1). seconded by Council Member Markham. AttomeyCook read proposed Resolution No. 09-04 bytitle only as follows: "A RESOLUTION OF THE CITYCOUNCIL OF THE CITYOFOKEECHOBEE, FLORIDA, AUTHORIZING THE LEASE -FINANCING OFCERTAINEQUIPMENT THROUGHEXECUTION OFA MASTER LEASE-PURCHASEAGREEMENTWITHKEYGOVERNMENTFINANCE, INC.; PROVIDING FOR THE PAYMENT OF THE LEASE PAYMENTS, MAKING CERTAIN OTHER COVENANTS AND AGREEMENTS IN CONNECTION THEREWITH; AND PROVIDING AN EFFECTIVE DATE." There was a brief discussion on this matter. This is the finalization of the annual police car purchases. All existing cars have been sold. There are changes in this years purchases. Normally there are 24 Ford Crown Victoria cars purchased. However, due to budget constraints, this year there will be five Dodge Chargers and 17 Ford Crown Victoria cars purchased and they are currently being delivered. VOTE KIRK -YEA MARKHAM-YEA O'CONNOR-YEA WATFORD - YEA WILLIAMS - YEA MOTION CARRIED. B. Discuss annual evaluation for Administrator Whitehall - Mayor. Each year the Mayor and Council conduct an evaluation on the Administrator's job performance. Council Member O'Connor noted that since he has only been on the Council since January, he did not complete an evaluation as it would not be fair due to the short amount of time he has worked with Mr. Whitehall. Mayor Kirk received the evaluations and calculated an average score of4.875 out of 5.0. Mr. Whitehall thanked the Council for their confidence in him. The evaluations were forwarded to the City Clerk. They will be a matter of public record and part of his official personnel file. Revised 10r2008-LG i CITY OF OKEECHOBEE .. EMPLOYEE PERFORMANCE EVALUATION Employee Name Today's Date John R. Cook Department Job Title Legal Counsel City Attorney Date of Hire Date Employee Began Present Purpose of Evaluation ✓ one: LI 2-Mth Intermediate 04/01/1988 Position 04/01/1988 U 4-Mth Intermediate ❑ 6-Mth/End Probationary nnual ❑ Other Elf 70 RA77MOS E: EXCELLENT G: GOOD S: SATISFACTORY F: FAIR U: UNSATISFACTORY f. JOB KNONRED6E: Employee possesses a clear understanding of the responsibilities and tasks he or she must E Extremely knowledgeable on all phases of work. C Thorough knowledge of most phases of work. S Adequate knowledge of most phases of work. F Lacks adequate knowledge of some phases of work. F—u7 Inadequate knowledge of most phases of work. 2. JOB PERFORMANCE: (QUAUTATIVE) The neatness, thoroughness, accuracy and overall quality of the employee's E Exceptionally accurate, completes & surpasses established quality standards. G Reliable, high quality & generally exceeds established standards. S Quality of work meets standards; sometimes requires reworking. Frequently unacceptable, numerous errors or rejections, often requires additional work to achieve proper quality. Handwriting not legible. U j Quality of work is sometimes below standard; frequently requires reworking. 3. J0B PRODUCTIVITY (QUAN77TATIVE) Demonstrates a commitment toward achieving results. Tasks are completed oifinien+h, on.1 nffn.-1n.,o1.. E Well exceeds required volume of work, meets production standards. 0 Is consistent in meeting or exceeding production goals. S Produces work as assigned. Maintains assigned quantity of work. Productivity often below acceptable standards. U Productivity constantly below acceptable requirements; requires constant follow-up. 4. DFPENDASILJTY.• Can be relied upon to complete assigned task, follow instructions and adhere to operating policies and nrnrarhirac E Actively seeks additional responsibility, completes work assignments in less than standard time frames with minimum instructions. (� Accepts additional responsibility, if assigned, sometimes completed in less than established time frame. s Usually gets job done according to schedule and within policy guidelines. Reluctant to accept responsibility, frequently fails to meet deadlines. V Does not accept responsibility, fails to get the job done, does not meet deadlines, fails to adhere to operating polices and procedures. S. COOPERATION: Demonstrates a willingness to work with associates, subordinates, supervisors and others. Responds willinaly to chanaas in nrncadirra nrnracs rPennncihwfv and ascinnmantc E Displays superior enthusiasm in working with others and contributes to high morale in work unit. (� Cooperative attitude and is interested in maintaining good working relationships. S Generally displays a cooperative attitude and is interested in maintaining good working relationships. F Very poor cooperation, disrupts harmony in work unit. U Cooperates only when interested and tends to be impatient with other workers. & JNITIATJVE:• Employee demonstrates an ability to think and act independently. Originates innovative ideas and methods to imnmva inh nrrmmnlata tacks hPttar E Initiative results in frequent saving in utilization of time and resources. (y Very resourceful, assumes additional responsibility. S Displays initiative and completes assigned tasks to best of ability. F Rarely shows any initiative, takes Tittle responsibility. V Needs constant encouragement, intentionally disregards work and responsibility and has no regard for self- improvement. 7. WORK ENVIRONMENT AND SAFETY.• Maintains a safe and pleasant work environment, follows safety regulations, and arhvaly rnnhihidas tnwarrle a cafe wnrknlacP No personal injury and/or vehicular or other accidents. Exceptional care in use of equipment and observation of work rules. Maintains neat, orderly work area or utilizes special safety equipment provided. May have had a personal injury of first -aid nature only and /or a non -preventable motor vehicle accident, very safety conscious. Demonstrates concern for care of equipment; orderliness of work area. S Generally safety conscious. May have had minor personal injury and/or vehicular accidents. Generally displays overall care in use of equipment and work area. Usually maintains orderly neat work area. F Must be counseled on safety. Has had personal lost time accident(s). Occasionally disregards rules and fails to maintain proper care of equipment and work area. V Unsafe. Has had several lost time personal and/or vehicular accidents. Lacks concern for proper care of equipment and work area; does not follow work rules as instructed. I ATTENDANCE: Consider consistency in reporting to work daily, conforming to work hours and schedules; responsible use of earned leave time and willin ness to extend hours of work if necessa E Always willing to accept additional work hours; extremely conservative of use of sick leave; demonstrates concern for effect of his/her absence on productivity. G Very regular and prompt; rarely absent or tardy, willingly accepts additional work time when peak load requires it. [ s Prompt and regular; occasional excused absenteeism and/or tardiness; usually accepts additional work hours. F Occasionally un-excused absences and/or tardiness; frequently reluctant to accept additional work hours. U Frequent un-excused absences; often deviates from scheduled work hours. FINAL PFRiFURMANCiE SCARE Overall appraisal of the employee's job performance. ---TOVERALL RATING: (circle one) 1� FG 11&-SJUI List Accomplishments since last evaluation and any Comments: Discussion with Employee/Comments from Supervisor or Employee: Employee Signature: Print Name: Department Head Signature: — Print Na Date- EMPLOYEE MUST OBTAIN A SATISFACTORY SCORE OR HIGHER IN ORDER TO RECEIVE THEIR PAY STEP. ATTACH EVALUATION TO A COMPLETED PERSONNEL ACTION FORM AND FORWARD TO THE FINANCE DEPARTMENT, UNLESS IT IS AN INTERMEDIATE EVALUATION FOR PROBATIONARY PURPOSES, THEN FORWARD THE EVALUATION ONLY TO THE CLERK'S OFFICE. CONTACT THE CLERKS OFFICE IF PAY STEP IS NOT BEING GIVEN AT THIS TIME. Original ❑Depart Head Copy ❑Supervisor's Copy ❑Employee's Copy F7 17 255, -' FEBRUARY 3, 2009 - REGULAR MEETING - PAGE 3 of 3 VI. NEW BUSINESS CONTINUED. C. Discuss annual evaluation for Attomey Cook - Mayor VII. ADJOURN MEETING - Mayor. Please take notice and be advised that when a person decides to appeal any decision made by the City Council with respect to any matter considered at this meeting, he/she may need to insure that a verbatim record of the proceeding is made, which record includes the testimony and evidence upon which the appeal is to be based. City Clerk media are for the sole purpose of backup for official records of the Clerk. James E. Kirk, Mayor ATTEST: Lane Gamiotea, CIVIC, City Clerk Each yearthe Mayorand Council conduct an evaluation on the attorney'sjob performance. Council Member O'Connor noted that although he and Attorney Cook work together when he was previously on the Council, that was 12 years ago, and he has only been on the Council since January, he did not complete an evaluation. Mayor Kirk received the evaluations and calculated an average score of 3.47 out of 5.0. Attorney Cook thanked the Council fortheir confidence in him. The evaluations were forwarded to the City Clerk. They will be a matter of public record and part of his official personnel file. There being no further items on the agenda, Mayor Kirk adjourned the meeting at 6:10 p.m. The next regular scheduled meeting is February 17, 2009 at 6:00 p.m. Revised 1012008-LG CITY OF OKEECHOBEE EMPLOYEE PERFORMANCE EVALUATION Employee Name Brian Whitehall Department Administration Date of Hire Date Employee Began Present 6/1/2005 Position 6/1/2W5 V,&WW WAN 4RAWRYw_P Today's Date 3 Job Title City Administrator Purpose of Evaluation ✓ one: ❑ 2-Mth Intermediate ❑4-Mth Intermediate ❑ 6-Mth/End Probationary in Annual ❑ Other �C7 Iv I"ianve E: EXCELLENT G: GOOD S: SATISFACTORY F: FAIR U: UNSATISFACTORY 1. J08 NNOWLEM Employee possesses a clear understanding of the responsibilities and tasks he or she must Extremely knowledgeable on all phases of work. G Thorough knowledge of most phases of work. S Adequate knowledge of most phases of work_ F Lacks adequate knowledge of some phases of work. U Inadequate knowledge of most phases of work. Z JOB PiE MIRMANCF (QUALITATIVE) The neatness, thoroughness, accuracy and overall quality of the employee's work. �- Exceptionally accurate, completes &surpasses established quality standards. G Reliable, high quality & generally exceeds established standards. S Quality of work meets standards; sometimes requires reworking. Frequently unacceptable, numerous errors or rejections, often requires additional work to achieve proper quality. Handwriting not legible. U Quality of work is sometimes below standard; frequently requires reworking. $. JOB PROVUCTIVM. (QUANTITATIVE) Demonstrates a commitment toward achieving results. Tasks are completed efficient) and effectively. Well exceeds required volume of work, meets production standards_ Is consistent in meeting or exceeding production goals. Produces work as assigned. Maintains assigned quantity of work. Productivity often below acceptable standards. Productivity constantly below acceptable requirements; requires constant follow-up. 4. ffffNAA8/WY. Can be relied upon to complete assigned task, follow instructions and adhere to operating policies and nmr-PrI►►ra s DEActively seeks additional responsibility, completes work assignments in less than standard time frames with minimum instructions. er Accepts additional responsibility, if assigned, sometimes completed in less than established time frame. S Usually gets job done according to schedule and within policy guidelines. F Reluctant to accept responsibility, frequently fails to meet deadlines. V Does not accept responsibility, fails to get the job done, does not meet deadlines, fails to adhere to operating polices and procedures. S. COOPERATJON: Demonstrates a willingness to work with associates, subordinates, supervisors and others. Responds wlllinaly to chanms in nmr-ado►ra nrnMec mennneihinfit flnr/ Displays superior enthusiasm in working with others and contributes to high morale in work unit. (� Cooperative attitude and is interested in maintaining good working relationships. S Generally displays a cooperative attitude and is interested in maintaining good working relationships. F Very poor cooperation, disrupts harmony in work unit. U Cooperates only when interested and tends to be impatient with other workers. & IN/TMTM6: Employee demonstrates an ability to think and act independently. Originates innovafive ideas and methods to inlnmvA inh nr►±mmnlata ioe4e hc#ar Initiative results in frequent saving in utilization of time and resources. er Very resourceful, assumes additional responsibility. S Displays initiative and completes assigned tasks to best of ability. F Rarely shows any initiative, takes little responsibility. V Needs constant encouragement, intentionally disregards work and responsibility and has no regard for self- improvement. 7• WORII' ENVIRONMENT AND SAWY. Maintains a safe and pleasant work environment, follows safety regulations, and actively contrihutPs tnwarrle a cafes wnrimlana >F No personal injury and/or vehicular or other accidents. Exceptional care in use of equipment and observation of work rules. Maintains neat, orderly work area or utilizes special safety equipment provided. 6 May have had a personal injury of first -aid nature only and /or a non -preventable motor vehicle accident, very safety conscious. Demonstrates concern for care of equipment; orderliness of work area. S Generally safety conscious. May have had minor personal injury and/or vehicular accidents. Generally displays overall care in use of equipment and worts area. Usually maintains orderly neat work area. F Must be counseled on safety. Has had personal lost time accident(s). Occasionally disregards rules and fails to maintain proper care of equipment and work area. V Unsafe. Has had several lost time personal and/or vehicular accidents. Lacks concern for proper care of equipment and work area; does not follow work rules as instructed. ATTENDANCE: Consider consistency in reporting to work daily, conforming to work hours and schedules; responsible e of earned leave time and willingness to extend hours of work if necessary. Always willing to accept additional work hours; extremely conservative of use of sick leave; demonstrates concern for effect of his/her absence on productivity. 6 Very regular and prompt; rarely absent or tardy, willingly accepts additional work time when peak load requires it. S Prompt and regular; occasional excused absenteeism and/or tardiness; usually accepts additional work hours. F Occasionally un-excused absences and/or tardiness; frequently reluctant to accept additional work hours. V Frequent un-excused absences; often deviates from scheduled work hours. -�AAw/D! M/Nftf .. al ^f#An mmninvoo�R inh nPAnnnance r/ItrAf. !'CICTVRI�/�Vr dYVRi vvwon OVERALL RATING: (cifoe one) wYrvwv. iT, v....v I .....r•"J^ If 1 -�-- s .------------ r V fist Accomplishments since last evaluation and any Comments: 4u, if Discussion with Emp/oyesComments from Supervisor or Employee: Supervisor Signature: Print Name: — - Date: — Employee Signature: `` Print Name: Brian Whitehall Date:�j7 - i Department Head Signature: f Print Name: James E. Kirk Date: r r EMPLOYEE MUST OBTAIN A SATISFACTORY SCORE OR HIGHER IN ORDER TO RECEIVE THEIR PAY STEP. ATTACH EVALUATION TO A COMPLETED PERSONNEL ACTION FORM AND FORWARD TO THE FINANCE DEPARTMENT, UNLESS IT IS AN INTERMEDIATE EVALUATION FOR PROBATIONARY PURPOSES, THEN FORWARD THE EVALUATION ONLY TO THE CLERK'S OFFICE. CONTACT THE CLERKS OFFICE IF PAY STEP IS NOT BEING GIVEN AT THIS TIME. Original ❑Depart Head Copy USupervisor's Copy ❑Employee's Copy Revised 10/2008-LG CITY OF OKEECHOBEE EMPLOYEE PERFORMANCE EVALUATION Employee Name roDate Brim Whitehall a Department Job Title Administration City A&dnistrator Date of Hire Date Employee Began Present Purpose of Evaluation ✓ one: ❑ 2-Mth Intermediate Position 6/1/2005 ❑4-Mth Intermediate ❑ 6-Mth/End Probationary 6/1/2005 Annual ❑ Other "WW Wr ssAr&MAds 1C7 /y ICl� ranvr E: EXCELLENT G: GOOD S: SATISFACTORY F: FAIR U: UNSATISFACTORY L roe KNOWLiEOMF: Employee possesses a clear understanding of the responsibilities and tasks he or she must erform. Extremely knowledgeable on all phases of work. (� Thorough knowledge of most phases of work. S Adequate knowledge of most phases of work. F Lacks adequate knowledge of some phases of work. U Inadequate knowledge of most phases of work. 2. in PFMM MANCF (QUALITATIVE) The neatness, thoroughness, accuracy and overall quality of the employee's work_ Exceptionally accurate, completes & surpasses established quality standards. E Reliable, high quality & generally exceeds established standards. S Quality of work meets standards; sometimes requires reworking. F Frequently unacceptable, numerous errors or rejections, often requires additional work to achieve proper quality_ Handwriting not legible. U �Qu�alityofwork is �ometim�esbelowstandarrd; frequently requires reworking. 3. JOB 1RODUCT114M. (QUANTITATIVE) Demonstrates a commitment toward achieving results. Tasks are completed efficient) and ettecnvei . Well exceeds required volume of work, meets production standards. (� Is consistent in meeting or exceeding production goals. S Produces work as assigned. Maintains assigned quantity of work. F Productivity often below acceptable standards. U Productivity constantly below acceptable requirements; requires constant follow-up. 4. DFPIENSWRILiiY: Can be relied upon to complete assigned task, follow instructions and adhere to operating policies and procedures. 6 ,( �/ Actively seeks additional responsibility, completes work assignments in less than standard time frames with minimum instructions. (v Accepts additional responsibility, if assigned, sometimes completed in less than established time frame. S Usually gets job done according to schedule and within policy guidelines. F Reluctant to accept responsibility, frequently fails to meet deadlines. V Does not accept responsibility, fails to get the job done, does not meet deadlines, fails to adhere to operating polices and procedures. S. COOPERATION: Demonstrates a willingness to work with associates, subordinates, supervisors and others. Responds wiffindy to cha s in procedure. process.responsibility and assignments (E-) Displays superior enthusiasm in working with others and contributes to high morale in work unit. (� Cooperative attitude and is interested in maintaining good working relationships. S Generally displays a cooperative attitude and is interested in maintaining good working relationships. F Very poor cooperation, disrupts harmony in work unit. U Cooperates only when interested and tends to be impatient with other workers. 6. INIT/ATff. Employee demonstrates an ability to think and act independently. Originates innovative ideas and methods to improve job or complete tasks better. (i) Initiative results in frequent saving in utilization of time and resources. (y Very resourceful, assumes additional responsibility. S Displays initiative and completes assigned tasks to best of ability. F Rarely shows any initiative, takes little responsibility. V Needs constant encouragement, intentionally disregards work and responsibility and has no regard for self- improvement. Wit ENVIRONMENT AND SAFETY: Maintains a safe and pleasant work environment, follows safety regulations, and actively contributes towards a safe workplace. No personal injury and/or vehicular or other accidents. Exceptional care in use of equipment and observation of work rules. Maintains neat, orderly work area or utilizes special safety equipment provided. G May have had a personal injury of first -aid nature only and /or a non -preventable motor vehicle accident, very safety conscious. Demonstrates concern for care of equipment; orderliness of work area. S Generally safety conscious. May have had minor personal injury and/or vehicular accidents. Generally displays overall care in use of equipment and work area. Usually maintains orderly neat work area. F Must be counseled on safety. Has had personal lost time accident(s). Occasionally disregards rules and fails to maintain proper care of equipment and work area. u Unsafe. Has had several lost time personal and/or vehicular accidents. Lacks concern for proper care of equipment and work area; does not follow work rules as instructed. ATTENDANCE: Consider consistency in reporting to work daily, conforming to work hours and schedules, responsible use of earned leave time and willingness to extend hours of work if necessary. r � (�) I Always willing to accept additional work hours; extremely conservative of use of sick leave; demonstrates concern for effect of his/her absence on productivity. 6 I Very regular and prompt; rarely absent or tardy, willingly accepts additional work time when peak load requires it. S IPrompt and regular; occasional excused absenteeism and/or tardiness; usually accepts additional work hours. F Occasionally un-excused absences and/or tardiness; frequently reluctant to accept additional work hours. U Frequent un-excused absences; often deviates from scheduled work hours. FINAL PERFORMANCE SCORE Overall a isal of the employee's job performance. OVERALL RATING: (circle am) S I F u List Accomplishments since last evaluation and any Comments: Discussion with Emp/oyeelComments from Supervisor or Employee: Supervisor Signature: Employee Signature: Department Head Print Name: Name: Brian Witeha Name: Dowry Markham Date: Date-,3 Date: EMPLOYEE MUST OBTAIN A SATISFACTORY SCORE OR HIGHER IN ORDER TO RECEIVE THEIR PAY STEP. ATTACH EVALUATION TO A COMPLETED PERSONNEL ACTION FORM AND FORWARD TO THE FINANCE DEPARTMENT, UNLESS IT IS AN INTERMEDIATE EVALUATION FOR PROBATIONARY PURPOSES, THEN FORWARD THE EVALUATION ONLY TO THE CLERK'S OFFICE. CONTACT THE CLERKS OFFICE IF PAY STEP IS NOT BEING GIVEN AT THIS TIME. �Driginal ❑Depart Head Copy ❑Supervisor's Copy ElEmployee's Copy Revised 10/2008-LG CITY OF OKEECHOBEE EMPLOYEE PERFORMANCE EVALUATION Employee Name Today's Date Brian Whitehall :2 Al A }� • � L"� � L� Department Job Title Adlmnistration City A& nistrator Date of Hire Date Employee Began Present Purpose of Evaluation ✓ one: U 2-Mth Intermediate Position 6/1/2005 ❑4-1111th Intermediate ❑ 6-Mth/End Probationary 6/1/2005 Q Annual ❑ Other MZV Td VA71MGS E: EXCELLENT G: GOOD S: SATISFACTORY F: FAIR U: UNSATISFACTORY L JOB KNOWLEM. Employee possesses a clear understanding of the responsibilities and tasks he or she must errorm. E Extremely knowledgeable on all phases of work. Thorough knowledge of most phases of work. S Adequate knowledge of most phases of work. F Lacks adequate knowledge of some phases of work. V Inadequate knowledge of most phases of work. 2. JOB PiFRNtMANCF: (QUALITATIVE) The neatness, thoroughness, accuracy and overall quality of the employee's wor (i) I Exceptionally accurate, completes & surpasses established quality standards. G Reliable, high quality $ generally exceeds established standards. S Quality of work meets standards; sometimes requires reworking. F Frequently unacceptable, numerous errors or rejections, often requires additional work to achieve proper quality. Handwriting not legible. U Quality of work is sometimes below standard; frequently requires reworking. 3. JOB PRODUCVVM. (QUANTITATIVE) Demonstrates a commitment toward achieving results. Tasks are completed e111GISMa4y ri) anu CnacuvcY. Well exceeds required volume of work, meets production standards. G Is consistent in meeting or exceeding production goals. S Produces work as assigned. Maintains assigned quantity of work. F Productivity often below acceptable standards. (� Productivity constantly below acceptable requirements; requires constant follow-up. 4. DWNWRILOY: Can be relied upon to complete assigned task, follow instructions and adhere to operating policy and procedures. UE ') Actively seeks additional responsibility, completes work assignments in less than standard time frames with minimum instructions. G Accepts additional responsibility, if assigned, sometimes completed in less than established time frame. S Usually gets job done according to schedule and within policy guidelines. F Reluctant to accept responsibility, frequently fails to meet deadlines. V Does not accept responsibility, fails to get the job done, does not meet deadlines, fails to adhere to operating polices and procedures. 5. COOPMTION: Demonstrates a willingness to work with associates, subordinates, supervisors and others. Responds willir 0o changes in procedure. process_ responsibility and asslanmPntc fE, ----- --------------- Displays superior enthusiasm in working with others and contributes to high morale in work unit. Q Cooperative attitude and is interested in maintaining good working relationships. S Generally displays a cooperative attitude and is interested in maintaining good working relationships. F Very poor cooperation, disrupts harmony in work unit. U Cooperates only when interested and tends to be impatient with other workers. & IN/TMT/V>F Employee demonstrates an ability to think and act independently. Originates innovative ideas and metpodsto improve iob or complete tasks better Initiative results in frequent saving in utilization of time and resources. Very resourceful, assumes additional responsibility. S Displays initiative and completes assigned tasks to best of ability. Rarely shows any initiative, takes little responsibility. V Needs constant encouragement, intentionally disregards work and responsibility and has no regard for self- improvement. 7. MRS FNWRONMFNT AND SAFVR• Maintains a safe and pleasant work environment, follows safety regulations, andAWvely contributes towards a safe workplace. No personal injury and/or vehicular or other accidents. Exceptional care in use of equipment and observation UE of work rules. Maintains neat, orderly work area or utilizes special safety equipment provided. G May have had a personal injury of first -aid nature only and /or a non -preventable motor vehicle accident, very safety conscious. Demonstrates concern for care of equipment; orderliness of work area. S Generally safety conscious. May have had minor personal injury and/or vehicular accidents. Generally displays overall care in use of equipment and work area. Usually maintains orderly neat work area. F Must be counseled on safety. Has had personal lost time accident(s). Occasionally disregards rules and fails to maintain proper care of equipment and work area. V Unsafe. Has had several lost time personal and/or vehicular accidents. Lacks concern for proper care of equipment and work area; does not follow work rules as instructed. ., TENOANCE: Consider consistency in reporting to work daily, conforming to work hours and schedules, responsible QWmed leave time and willingness to extend hours of work if necessary. Always willing to accept additional work hours; extremely conservative of use of sick leave; demonstrates concern for effect of his/her absence on productivity. G Veryregular and prompt; rarely absent or tardy, willingly accepts additional work time when peak load requires it. S Prompt and regular; occasional excused absenteeism and/or tardiness; usually accepts additional work hours. F Occasionally un-excused absences and/or tardiness; frequently reluctant to accept additional work hours. U Frequent un-excused absences; often deviates from scheduled work hours. FINAL PERFORMANCE SCORE Overa#Amvisal of the employee's job performance. OVERALL RATING: (ct ae one) i` 19 V 101 JS I JFJ JUI List Accomplishments since /apt evalua-96n .. S 1.titi..�.l 1 s ;$_ and any Comments: ,+ tmn 4 i~VA�r ! tii of -6" k r -✓ �� �,% c' •� •� ` � ' ��L� � ., E vim., 1 5 7 ' iQr<y t'`".. 41 A � S '4 C' s . �'., I I _s s i � n f't-A � Discussion with Emp/oyee/Comments from Supervisor or Employee: 'V �4l' Li�'� 7�y A jy 4.. Supervisor Signature: IV LA ' Print Name: Date: Employee Signature: - f Print Name: Brian Whitehall Date: z Department Head Signature: _ I Print Name: Mike O'Connor Date: pZ F1tt{ EMPLOYEE MUST OBTAIN A SATISFACTORY SCORE OR HIGHER IN ORDER TO RECEIVE THEIR PAY STEP. ATTACH EVALUATION TO A COMPLETED PERSONNEL ACTION FORM AND FORWARD TO THE FINANCE DEPARTMENT, UNLESS IT IS AN INTERMEDIATE EVALUATION FOR PROBATIONARY PURPOSES, THEN FORWARD THE EVALUATION ONLY TO THE CLERK'S OFFICE. CONTACT THE CLERKS OFFICE IF PAY STEP IS NOT BEING GIVEN AT THIS TIME. Xoriginal ❑Depart Head Copy ❑Supervisor's Copy ❑Employee's Copy Revised 1012008-LG CITY OF OKEECHOBEE EMPLOYEE PERFORMANCE EVALUATION Employee Name Brian Whitehall Today's Date Department Job Title AdmLnistration City A&finistrator Date of Hire Date Employee Began Present Purpose of Evaluation ✓ one: ❑ 2-Mth Intermediate Position 6/1/2005 ❑4-Mth Intermediate ❑ 6-Mth/End Probationary 6 1 2005 Annual ❑ Other KU TO RAT/N6S E: EXCELLENT G: GOOD S: SATISFACTORY F: FAIR U: UNSATISFACTORY L JOB KNOWLEDGE: Employee possesses a clear understanding of the responsibilities and tasks he or she must perform _ E Extremely knowledgeable on all phases of work_ (� Thorough knowledge of most phases of work. S Adequate knowledge of most phases of work. F Lacks adequate knowledge of some phases of work. U Inadequate knowledge of most phases of work. 2. JOB PF FOMANCE• (QUALITATIVE) The neatness, thoroughness, accuracy and overall quality of the employee's work_ E F Exceptionally accurate, completes & surpasses established quality standards. G Reliable, high quality & generally exceeds established standards. S Quality of work meets standards; sometimes requires reworking. F Frequently unacceptable, numerous errors or rejections, often requires additional work to achieve proper quality. Handwriting not legible. U Quality of work is sometimes below standard; frequently requires reworking. 3 JOB PRODUCTIY/77! (QUANTITATIVE) Demonstrates a commitment toward achieving results. Tasks are completed efficierr tiv and effectively IF Well exceeds required volume of work, meets production standards. (�` Is consistent in meeting or exceeding production goals_ S Produces work as assigned. Maintains assigned quantity of work. F Productivity often below acceptable standards. V_ Productivity constantly below acceptable requirements; requires constant follow-up. 4. ViL'P1EMMBILJ7Y. Can be relied upon to complete assigned task, follow instructions and adhere to operating policies ana oceaureS. Actively seeks additional responsibility, completes work assignments in less than standard time frames with minimum instructions. (y Accepts additional responsibility, if assigned, sometimes completed in less than established time frame. S Usually gets job done according to schedule and within policy guidelines. F Reluctant to accept responsibility, frequently fails to meet deadlines. V Does not accept responsibility, fails to get the job done, does not meet deadlines, fails to adhere to operating polices and procedures. $. COOPMTION: Demonstrates a willingness to work with associates, subordinates, supervisors and others. Responds ..:I.:/i/ri nnrl flooinnlrfnnfc wyingy to cnan-ges in procuoure, pruuvaior/CJ /IJ/Vnn mry v Displays superior enthusiasm in working with others and contributes to high morale in work unit. (� Cooperative attitude and is interested in maintaining good working relationships. S Generally displays a cooperative attitude and is interested in maintaining good working relationships. F Very poor cooperation, disrupts harmony in work unit. U Cooperates only when interested and tends to be impatient with other workers. 6: /N/TMTff. Employee demonstrates an ability to think and act independently. Originates innovative ideas and I--- ds t A..=E S F v o ►m rove ob or com lute tasks a er. Initiative results in frequent saving in utilization of time and resources. Very resourceful, assumes additional responsibility. Displays initiative and completes assigned tasks to best of ability. Rarely shows any initiative, takes little responsibility. Needs constant encouragement, intentionally disregards work and responsibility and has no regard for self- improvement. 7. *VRK ENVIRONMENT ANV SAFE": Maintains a safe and pleasant work environment, follows safety regulations, ATTENDANCE: Consider consistency in reporting to work daily, conforming to work hours and schedules; responsible : _j .... a..... ,....a ... wi--tuna i^ nvfnnri hnffre of work if narwtacrv_ uJC Of CalffCU fGQvc annc us1W wr"5#81 .r Ww ... .....•••.. ••..-•- -• ------ ------------ - leave; demonstrates ' Always willing to accept additional work hours; extremely conservative of use of sick CE concern for effect of his/her absence on productivity. G Veryregular and prompt; rarely absent or tardy, willingly accepts additional work time when peak load requires it. S Prompt and regular; occasional excused absenteeism and/or tardiness; usually accepts additional work hours. F Occasionally un-excused absences and/or tardiness; frequently reluctant to accept additional work hours. V Frequent un-excused absences; often deviates from scheduled work hours. UNAN WDMDAUNL'F SC1129 ()vPra11,4rr)?aisa1 of the employee's iob Derformance OVERALL RATING: (cirrie one) F JUI List Accomplishments since last eva/ op4nd any Comments: Discussion with Employee/Comments from Supervisor or Employee: Supervisor Signature: Print Name: Date: Employee Signature: Print Name: Brian Whitehall Date: Department Head Signature: Print Name: Dowling R. Watford, Jr. Date: EMPLOYEE MUST OBTAIN A SATISFACTORY SCORE OR HIGHER IN ORDER TO RECEIVE THEIR PAY STEP. ATTACH EVALUATION TO A COMPLETED PERSONNEL ACTION FORM AND FORWARD TO THE FINANCE DEPARTMENT, UNLESS IT IS AN INTERMEDIATE EVALUATION FOR PROBATIONARY PURPOSES, THEN FORWARD THE EVALUATION ONLY TO THE CLERK'S OFFICE. CONTACT THE CLERKS OFFICE IF PAY STEP IS NOT BEING GIVEN AT THIS TIME. Original ❑Depart Head Copy ❑Supervisor's Copy ClEmployee's Copy Revised 10/2008-LG CITY OF OKEECHOBEE EMPLOYEE PERFORMANCE EVALUATION Employee Name Today's ate Brian Whitehall �?, 4 j Department Job Title A& nistration City A&dnistrator Date of Hire Date Employee Began Present Purpose of Evaluation ✓ one: ❑ 2-Mth Intermediate 6/1/2005 Position 6/1/2005 L]4-Mth Intermediate ❑ 6-Mth/End Probationary Annual 9" TO RAT/NGS ❑Other E: EXCELLENT G: GOOD S: SATISFACTORY F: FAIR U: UNSATISFACTORY L JOB WOW[EM. Employee possesses a clear understanding of the responsibilities and tasks he or she must F__ _ E Extremely knowledgeable on all phases of work. :0�)_ Thorough knowledge of most phases of work. S Adequate knowledge of most phases of work. F Lacks adequate knowledge of some phases of work_ U Inadequate knowledge of most phases of work. 2. JOB MFOAMINCIE (QUALITATIVE) The neatness, thoroughness, accuracy and overall quality of the employee's work_ accurate, completes & surpasses established quality standards_ JEExceptionally Reliabl, high quality & generally exceeds established standards. Quality of work meets standards; sometimes requires reworking. F Frequently unacceptable, numerous errors or rejections, often requires additional work to achieve proper quality. Handwriting not legible. U Quality of work is sometimes below standard; frequently requires reworking. 3 JOB PRODUCT/y/T)►.. (QUANTITATIVE) Demonstrates a commitment toward achieving results. Tasks are completed efficiently and effectiveiv_ all exceeds required volume of work, meets production standards. 7SP consistent in meeting or exceeding production goals. oduces work as assigned_ Maintains assigned quantity of work. F Productivity often below acceptable standards. V Productivity constantly below acceptable requirements; requires constant follow-up. 4. OMNOARILITY: Can be relied upon to complete assigned task, follow instructions and adhere to operating policies 7and rocedureS. E Actively seeks additional responsibility, completes work assignments in less than standard time frames with minimum instructions. (* Tsually epts additional responsibility, if assigned, sometimes completed in less than established time frame. S gets job done according to schedule and within policy guidelines. F Reluctant to accept responsibility, frequently fails to meet deadlines. Does not accept responsibility, fails to get the job done, does not meet deadlines, fails to adhere to operating V polices and procedures. & COOPERATION: Demonstrates a willingness to work with associates, subordinates, supervisors and others. Responds T chap s in rocedure ocess res nsibil' and assi nments. Displays superior enthusiasm in working with others and contributes to high morale in work unit. Cooperative attitude and is interested in maintaining good working relationships. Generally displays a cooperative attitude and is interested in maintaining good working relationships. F Very poor cooperation, disrupts harmony in work unit. U Cooperates only when interested and tends to be impatient with other workers. & /NRMTff. Employee demonstrates an ability to think and act independently. Originates innovative ideas and methods to improve job or com lete tasks better. Ozw::� Initiative results in frequent saving in utilization of time and resources. Very resourceful, assumes additional responsibility. S Displays initiative and completes assigned tasks to best of ability. F Rarely shows any initiative, takes Tittle responsibility. V Needs constant encouragement, intentionally disregards work and responsibility and has no regard for self- improvement. 7. WORK FMM/ROMMFNT AND SAFETY: Maintains a safe and pleasant work environment, follows safety regulations, and avel contributes towards a safe workplace. No personal injury and/or vehicular or other accidents. Exceptional care in use of equipment and observation f work rules. Maintains neat, orderly work area or utilizes special safety equipment provided. G May have had a personal injury of first -aid nature only and /or a non -preventable motor vehicle accident, very safety conscious. Demonstrates concern for care of equipment; orderliness of work area. S Generally safety conscious. May have had minor personal injury and/or vehicular accidents. Generally displays overall care in use of equipment and work area. Usually maintains orderly neat work area. qUequipment st be counseled on safety. Has had personal lost time accident(s). Occasionally disregards rules and fails maintain proper care of equipment and work area. safe. Has had several lost time personal and/or vehicular accidents. Lacks concern for proper care of and work area; does not follow work rules as instructed. S. A77EMMNCF: Consider consistency in reporting to work daily, conforming to work hours and schedules; responsible use of earned leave time and willingness to extend hours of work if necessary. Always willing to accept additional work hours; extremely conservative of use of sick leave; demonstrates oncern for effect of his/her absence on productivity. G Very regular and prompt; rarely absent or tardy, willingly accepts additional work time when peak load requires it. S Prompt and regular; occasional excused absenteeism and/or tardiness; usually accepts additional work hours. F Occasionally un-excused absences and/or tardiness; frequently reluctant to accept additional work hours. U Frequent un-excused absences; often deviates from scheduled work hours. FINAL P'ERiFORMANC>E iwRlE over OVERALL RATING: (circle one) � 1 isai or the emp,uyetr 1 s ium s P611 ,1--0. v .4 List Accomplishments since last evalu any Comments: J)V tC cat Discussion with Employee/Comments from Supervisor or Employee: Supervisor Signature: Print Name: Date: Employee Signatur , Print Name: Brian Whitehall Date: Department Head Si atur �, ame: Clayton Williams Date: 2- 2(r EMPLOYEE MUST OBTAIN A SATISFACTORY SCORE OR HIGHER IN ORDER TO RECEIVE THEIR PAY STEP. ATTACH EVALUATION TO A COMPLETED PERSONNEL ACTION FORM AND FORWARD TO THE FINANCE DEPARTMENT, UNLESS IT IS AN INTERMEDIATE EVALUATION FOR PROBATIONARY PURPOSES, THEN FORWARD THE EVALUATION ONLY TO THE CLERK'S OFFICE. CONTACT THE CLERKS OFFICE IF PAY STEP IS NOT BEING GIVEN AT THIS TIME. Aoriginal ❑Depart Head Copy [Supervisor's Copy ❑Employee's Copy Revised 10/2008-LG CITY OF OKEECHOBEE EMPLOYEE PERFORMANCE EVALUATION Employee Name Today's Date John R. Cook 3 � /t> Department Job Title Legal Counsel City Attorney Date of Hire Date Employee Began Present Purpose of Evaluation ✓ one: ❑ 2-Mth Intermediate 4/1/1988 Position 4/l/1988 ❑4-Mth Intermediate ❑ 6-Mth/End Probationary--- to Annual ❑ Other KEY TO RATINGS C0E: EXCELLENT G: GOOD S: SATISFACTORY F: FAIR U: UNSATISFACTORY L JOB KNOWLEDGE: Employee possesses a clear understanding of the responsibilities and tasks he or she must ci wing. 4' Extremely knowledgeable on all phases of work. (� Thorough knowledge of most phases of work. S Adequate knowledge of most phases of work. F Lacks adequate knowledge of some phases of work. U Inadequate knowledge of most phases of work_ 2. JO8 PERFORMANCE: (QUALITATIVE) The neatness, thoroughness, accuracy and overall quality of the employee's vvw n. E Exceptionally accurate, completes & surpasses established quality standards. (� Reliable, high quality & generally exceeds established standards. S Quality of work meets standards; sometimes requires reworking. F Frequently unacceptable, numerous errors or rejections, often requires additional work to achieve proper quality. Handwriting not legible. U Quality of work is sometimes below standard; frequently requires reworking. 3. JOB PRODUCTIVITY (QUANTITATIVE) Demonstrates a commitment toward' achieving results. Tasks are completed CIIII:ICIILI E niw cnc�.uvc� Well exceeds required volume of work, meets production standards. O Is consistent in meeting or exceeding production goals_ S Produces work as assigned. Maintains assigned quantity of work. F Productivity often below acceptable standards. U Productivity constantly below acceptable requirements; requir�con,�tantflld�w-up- 4. DEPENDABILITY- Can be re►►eu upon to complete assigned task, follow instructions and adhere to operating policies and procedures. E Actively seeks additional responsibility, completes work assignments in less than standard time frames with minimum instructions. (� Accepts additional responsibility, if assigned, sometimes completed in less than established time frame. S Usually gets job done according to schedule and within policy guidelines. F Reluctant to accept responsibility, frequently fails to meet deadlines. u Does not accept responsibility, fails to get the job done, does not meet deadlines, fails to adhere to operating polices and procedures. 5. COOPERATION. Demonstrates a willingness to work with associates, subordinates, supervisors and others. Responds willingly to changes in procedure, process, responsibility and assignments. E Displays superior enthusiasm in working with others and contributes to high morale in work unit. (� Cooperative attitude and is interested in maintaining good working relationships. S Generally displays a cooperative attitude and is interested in maintaining good working relationships. F Very poor cooperation, disrupts harmony in work unit. U Cooperates only when interested and tends to be impatient with other workers. 6. INITIATIVE: Employee demonstrates an ability to think and act independently. Originates innovative ideas and methods to improve job or complete tasks better. E Initiative results in frequent saving in utilization of time and resources. Very resourceful, assumes additional responsibility. S Displays initiative and completes assigned tasks to best of ability. F Rarely shows any initiative, takes little responsibility. u Needs constant encouragement, intentionally disregards work and responsibility and has no regard for self- improvement. 7. WORK ENVIRONMENT AND SAFETY.• Maintains a safe and pleasant work environment, follows safety regulations, and activel contributes towards a safe workplace. No personal injury and/or vehicular or other accidents. Exceptional care in use of equipment and observation of work rules. Maintains neat, orderly work area or utilizes special safety equipment provided. G May have had a personal injury of first -aid nature only and /or a non -preventable motor vehicle accident, very safety conscious. Demonstrates concern for care of equipment; orderliness of work area. S Generally safety conscious. May have had minor personal injury and/or vehicular accidents. Generally displays overall care in use of equipment and work area. Usually maintains orderly neat work area. F Must be counseled on safety. Has had personal lost time accident(s). Occasionally disregards rules and fails to maintain proper care of equipment and work area. u Unsafe. Has had several lost time personal and/or vehicular accidents. Lacks concern for proper care of equipment and work area; does not follow work rules as instructed. 8. ATTENDANCE: Consider consistency in reporting to work daily, conforming to worth Mrs and schedules; responsible use of earner/ leave time and willinaness to extend hours of work if neressarv_ C Always willing to accept additional work hours; extremely conservative of use of sick leave; demonstrates concern for effect of his/her absence on productivity. G Very regular and prompt; rarely absent or tardy, willingly accepts additional work time when peak load requires it. S Prompt and regular; occasional excused absenteeism and/or tardiness; usually accepts additional work hours. F Occasionally un-excused absences and/or tardiness; frequently reluctant to accept additional work hours. U Frequent un-excused absences; often deviates from scheduled work hours. tQNAL l*RHJXMAIIIGk VUUKL- overall appraisal of mplo ee's job performance. OVERALL RATING: (circle one) JEJ Uf�/ �S� List Accomplishments since last evaluation and any Comments: Discussion with Employee/Comments from Supervisor or Employee: Supervisor Signature: Print Name: Date: Employee Signature", Print Name: John R. Cook Date: Department Head Signature: mot,,-.4 , Print Name: James E. Kirk Date: y EMPLOYEE MUST OBTAIN A SATISFACTORY SCORE OR HIGHER IN ORDER TO RECEIVE THEIR PAY STEP. ATTACH EVALUATION TO A COMPLETED PERSONNEL ACTION FORM AND FORWARD TO THE FINANCE DEPARTMENT, UNLESS IT IS AN INTERMEDIATE EVALUATION FOR PROBATIONARY PURPOSES, THEN FORWARD THE EVALUATION ONLY TO THE CLERK'S OFFICE. CONTACT THE CLERKS OFFICE IF PAY STEP IS NOT BEING GIVEN AT THIS TIME. .Original UDepart Head Copy ❑Supervisor's Copy ❑Employee's Copy Revised 1012008-LG j CITY OF OKEECHOBEE EMPLOYEE PERFORMANCE EVALUATION Employee Name Today's Date John R. Cook ��� i d Department Job Title Legal Counsel City Attorney Date of Hire Date Employee Began Present Purpose of Evaluation ✓ one: ❑ 2-Mth Intermediate 4/l/1988 Position 4/l/1988 ❑4-Mth Intermediate ❑ 6-Mth/End Probationary Annual ❑ Other ANY TO TO RAT/NOS _ EE: EXCELLENT G: GOOD S: SATISFACTORY F: FAIR U: UNSATISFACTORY L JOB KNOWLEDGE. Employee possesses a clear understanding of the responsibilities and tasks he or she must Cllu/111. E Extremely knowledgeable on all phases of work. (� Thorough knowledge of most phases of work. CS Adequate knowledge of most phases of work. F Lacks adequate knowledge of some phases of work. U Inadequate knowledge of most phases of work. 2. JOB PERFORMANCE: (QUALITATIVE) The neatness, thoroughness, accuracy and overall quality of the employee's VV ul fl. E Exceptionally accurate, completes & surpasses established quality standards_ G Reliable, high quality & generally exceeds established standards. S Quality of work meets standards; sometimes requires reworking. Frequently unacceptable, numerous errors or rejections, often requires additional work to achieve proper quality. Handwriting not legible_ (� Quality of work is sometimes below standard; frequently requires reworking. 3. JOB PRODUCTIVITY (QUANTITATIVE) Demonstrates a commitment toward achieving results. Tasks are completed enlclenu E anu CIICGLIVW1 . Well exceeds required volume of work, meets production standards. Is consistent in meeting or exceeding production goals. S Produces work as assigned. Maintains assigned quantity of work. F/ Productivity often below acceptable standards. U Productivity constantly below acceptable requirements; requires constant follow-up. 4. DEPENDABILITY, Can be rel pon to complete assigned task, follow in. `ions and adhere to operating policies and procedures. E Actively seeks additional responsibility, completes work assignments in less than standard time frames with minimum instructions. G Accepts additional responsibility, if assigned, sometimes completed in less than established time frame. S Usually gets job done according to schedule and within policy guidelines. (F j Reluctant to accept responsibility, frequently fails to meet deadlines. u Does not accept responsibility, fails to get the job done, does not meet deadlines, fails to adhere to operating polices and procedures. 5. COOPERATION: Demonstrates a willingness to work with associates, subordinates, supervisors and others. Responds willingly to changes in procedure, process, responsibility and assignments. E Displays superior enthusiasm in working with others and contributes to high morale in work unit. (� Cooperative attitude and is interested in maintaining good working relationships. Generally displays a cooperative attitude and is interested in maintaining good working relationships. F Very poor cooperation, disrupts harmony in work unit. U Cooperates only when interested and tends to be impatient with other workers. 6. INITIATIVE: Employee demonstrates an ability to think and act independently. Originates innovative ideas and methods to improve job or complete tasks better. E Initiative results in frequent saving in utilization of time and resources. G Very resourceful, assumes additional responsibility. ri"111 I Displays initiative and completes assigned tasks to best of ability. F Rarely shows any initiative, takes little responsibility. u Needs constant encouragement, intentionally disregards work and responsibility and has no regard for self- improvement. 7. WORK ENVIRONMENT AND SAFETY. Maintains a safe and pleasant work environment, follows safety regulations, and actively contributes towards a safe workplace. No personal injury and/or vehicular or other accidents. Exceptional care in use of equipment and observation of work rules. Maintains neat, orderly work area or utilizes special safety equipment provided. May have had a personal injury of first -aid nature only and /or a non -preventable motor vehicle accident, very safety conscious. Demonstrates concern for care of equipment; orderliness of work area. S Generally safety conscious. May have had minor personal injury and/or vehicular accidents. Generally displays overall care in use of equipment and work area. Usually maintains orderly neat work area. F Must be counseled on safety. Has had personal lost time accident(s). Occasionally disregards rules and fails to maintain proper care of equipment and work area. u Unsafe. Has had several lost time personal and/or vehicular accidents. Lacks concern for proper care of equipment and work area; does not follow work rules as instructed. 8. ATTENDANCE. Consider consistency in reporting to work daily, conforming to wor►c ndiirs and schedules; responsible use of earned leave time and willingness to extend hours of work if necessary. E Always willing to accept additional work hours; extremely conservative of use of sick leave; demonstrates concern for effect of his/her absence on productivity. G Very regular and prompt; rarely absent or tardy, willingly accepts additional work time when peak load requires it. Prompt and regular; occasional excused absenteeism and/or tardiness; usually accepts additional work hours. F Occasionally un-excused absences and/or tardiness; frequently reluctant to accept additional work hours. U Frequent un-excused absences; often deviates from scheduled work hours. FINAL PERFORMANCE SCORE Overall appraisal of the employee's,4o4 performance. OVERALL RATING: (circle one)JEJ Ff T Ki V JU List Accomplishments since last evaluation and any Comments: Discussion with Employee/Comments from Supervisor or Employee: Supervisor Signature: Print Name: Date: Employee Signature: ` Print Name: Date: Department Head Signature; Print Name: Lowy Markham Date:' EMPLOYEE MUST OBTAIN A SATISFACTORY SCORE OR HIGHER IN ORDER TO RECEIVE THEIR PAY STEP. ATTACH EVALUATION TO A COMPLETED PERSONNEL ACTION FORM AND FORWARD TO THE FINANCE DEPARTMENT, UNLESS IT IS AN INTERMEDIATE EVALUATION FOR PROBATIONARY PURPOSES, THEN FORWARD THE EVALUATION ONLY TO THE CLERK'S OFFICE. CONTACT THE CLERKS OFFICE IF PAY STEP IS NOT BEING GIVEN AT THIS TIME. Original ❑Depart Head Copy ❑Supervisor's Copy ❑Employee's Copy Revised 10/2008-LG CITY OF OKEECHOBEE EMPLOYEE PERFORMANCE EVALUATION Employee Name Today's Date John R. Cook ` Department Job Title Legal Counsel City Attorney Date of Hire Date Employee Began Present Purpose of Evaluation ✓ one: ❑ 2-Mth Intermediate Position 4/1/1988 ❑4-Mth Intermediate ❑ 6-Mth/End Probationary 4/1/1988 10 Annual ❑ Other INT TO RATINGS FF YCFI-.I_F.NT Cam: GOOD S: SATISFACTORY F: FAIR U: UNSATISFACTORY JOB KNOWLEDGE Employee possesses a clear understanding of the responsibilities and tasks he or she must .F E Extremely knowledgeable on all phases of work. (� Thorough knowledge of most phases of work. S Adequate knowledge of most phases of work. Lacks adequate knowledge of some phases of work. V Inadequate knowledge of most phases of work. 2. JOB PERFORMANCE. (QUALITATIVE) The neatness, thoroughness, accuracy and overall quality of the employee's rL Exceptionally accurate, completes & surpasses established quality standards. G Reliable, high quality & generally exceeds established standards. ,S Quality of work meets standards; sometimes requires reworking. F Frequently unacceptable, numerous errors or rejections, often requires additional work to achieve proper quality. Handwriting not legible. U Quality of work is sometimes below standard; frequently requires reworking. 3. JOB PRODUCTIVITY (QUANTITATIVE) Demonstrates a commitment toward achieving results. Tasks are completed E Well exceeds required volume of work, meets production standards. (� Is consistent in meeting or exceeding production goals. s Produces work as assigned. Maintains assigned quantity of work. F Productivity often below acceptable standards. U Productivity constantly below acceptable requirements; requires constant follow-up. 4 DEPENDARILITY: Can be relied upon to complete assigned task, follow instructions and adhere to operating policies and nrocedures Actively seeks additional responsibility, completes work assignments in less than standard time frames with minimum instructions. G Accepts additional responsibility, if assigned, sometimes completed in less than established time frame. s' Usually gets job done according to schedule and within policy guidelines. F Reluctant to accept responsibility, frequently fails to meet deadlines. u Does not accept responsibility, fails to get the job done, does not meet deadlines, fails to adhere to operating polices and procedures. S. COOPERATION: Demonstrates a willingness to work with associates, subordinates, supervisors and others. Responds willinniv to rhanaes in procedure. orocess. responsibility and assignments. E Displays superior enthusiasm in working with others and contributes to high morale in work unit. 0 Cooperative attitude and is interested in maintaining good working relationships. s' Generally displays a cooperative attitude and is interested in maintaining good working relationships_ F Very poor cooperation, disrupts harmony in work unit. u Cooperates only when interested and tends to be impatient with other workers. 6. INITIATIVE: Employee demonstrates an ability to think and act independently. Originates innovative ideas and methods to improve iob or complete tasks better. E Initiative results in frequent saving in utilization of time and resources. 4' Very resourceful, assumes additional responsibility. s9 Displays initiative and completes assigned tasks to best of ability. F Rarely shows any initiative, takes little responsibility. u Needs constant encouragement, intentionally disregards work and responsibility and has no regard for self- improvement_ 7. WORK ENVIRONMENT AND SAFM. Maintains a safe and pleasant work environment, follows safety regulations, and activ ly contributes towards a safe workplace. 1F No personal injury and/or vehicular or other accidents. Exceptional care in use of equipment and observation of work rules. Maintains neat, orderly work area or utilizes special safety equipment provided. C May have had a personal injury of first -aid nature only and /or a non -preventable motor vehicle accident, very safety conscious. Demonstrates concern for care of equipment; orderliness of work area. S Generally safety conscious. May have had minor personal injury and/or vehicular accidents. Generally displays overall care in use of equipment and work area. Usually maintains orderly neat work area. F Must be counseled on safety. Has had personal lost time accident(s). Occasionally disregards rules and fails to maintain proper care of equipment and work area. u Unsafe. Has had several lost time personal and/or vehicular accidents. Lacks concern for proper care of equipment and work area; does not follow work rules as instructed. S. ATTENDANCE: Consider consistency in reporting to work daily, conforming to work hours and schedules; responsible i:;__ 4 • ;11;-r.naoo fn a fnnrf hof -A- if nococeanr E Always willing to accept additional work hours; extremely conservative of use of sick leave; demonstrates concern for effect of his/her absence on productivity. G Very regular and prompt; rarely absent or tardy, willingly accepts additional work time when peak load requires it. s' S Prompt and regular; occasional excused absenteeism and/or tardiness; usually accepts additional work hours. F Occasionally un-excused absences and/or tardiness; frequently reluctant to accept additional work hours. U Frequent un-excused absences; often deviates from scheduled work hours. HNAL FeKt'VKMANVC J4VKC overall appraisal or me empioyee;ZJon perrormance. OVERALL RATING: (circle one) I E F List Accomplishments since last evaluation and any CgmMeats: Discussion with Employee/Comments from Supervisor or Employee: 42 �y e_UA a Supervisor Signature: k t Print Name: Date: - Employee Signature:',,., Print Name: John R. kook Date: Department Head Signature:` Print Name: Mike OlConnor Date: Z 10ri 0c71 & L t t6, L 6R EMPLOYEE MUST OBTAIN A SATISFACTORY SCORE OR HIGHER IN ORDER TO RECEIVE THEIR PAY STEP. ATTACH EVALUATION TO A COMPLETED PERSONNEL ACTION FORM AND FORWARD TO THE FINANCE DEPARTMENT, UNLESS IT IS AN INTERMEDIATE EVALUATION FOR PROBATIONARY PURPOSES, THEN FORWARD THE EVALUATION ONLY TO THE CLERK'S OFFICE. CONTACT THE CLERKS OFFICE IF PAY STEP IS NOT BEING GIVEN AT THIS TIME. Original ❑Depart Head Copy ❑Supervisor's Copy ❑Employee's Copy Revised 10/2008-LG fi' ter. CITY OF OKEECHOBEE EMPLOYEE PERFORMANCE EVALUATION Employee Name Today's Date John R. Cook Department Job Title Legal Counsel City Attorney Date of Hire Date Employee Began Present Purpose of Evaluation ✓ one: ❑ 2-Mth Intermediate Position 4/1/1988 ❑4-Mth Intermediate ❑ 6-Mth/End Probationary 4/l/1988 g7 Annual ❑ Other KEY TO RATINGS EE.:EXCELLENT G: GOOD S: SATISFACTORY F: FAIR U: UNSATISFACTORY L JOB KNOWLEDGE, Employee possesses a clear understanding of the responsibilities and tasks he or she must E Extremely knowledgeable on all phases of work. (� Thorough knowledge of most phases of work. S Adequate knowledge of most phases of work. F Lacks adequate knowledge of some phases of work. U Inadequate knowledge of most phases of work. 2. JOB PERFORMANCE. (QUALITATIVE) The neatness, thoroughness, accuracy and overall quality of the employee's E Exceptionally accurate, completes & surpasses established quality standards. 4' Reliable, high quality & generally exceeds established standards. S Quality of work meets standards; sometimes requires reworking. F Frequently unacceptable, numerous errors or rejections, often requires additional work to achieve proper quality. Handwriting not legible. U Quality of work is sometimes below standard; frequently requires reworking. 3. JOB PRODUCT114M. (QUANTITATIVE) Demonstrates a commitment toward achieving results. Tasks are completed Ci 11 1nu >F a11U c Well exceeds required volume of work, meets production standards_ (� Is consistent in meeting or exceeding production goals. s Produces work as assigned. Maintains assigned quantity of work. F Productivity often below acceptable standards. U Productivity constantly below acceptable requirements; requires constant follow-up. 4. DFP�ENDAB/LI Y, Can be retied upon to complete assigned task, follow instructions and adhere to operating policies nnrl nrnrnr► mo z E Actively seeks additional responsibility, completes work assignments in less than standard time frames with minimum instructions. (T Accepts additional responsibility, if assigned, sometimes completed in less than established time frame. S Usually gets job done according to schedule and within policy guidelines. F Reluctant to accept responsibility, frequently fails to meet deadlines. U Does not accept responsibility, fails to get the job done, does not meet deadlines, fails to adhere to operating polices and procedures. S. COOPSRAT/ON: Demonstrates a willingness to work with associates, subordinates, supervisors and others. Responds f e.illinr,►1. fn r•h_nnrrne in nrnf-edy— nmrP.RC rAsnnnsihility and assignments. >F Displays superior enthusiasm in working with others and contributes to high morale in work unit. (� Cooperative attitude and is interested in maintaining good working relationships. S Generally displays a cooperative attitude and is interested in maintaining good working relationships. F Very poor cooperation, disrupts harmony in work unit. U Cooperates only when interested and tends to be impatient with other workers. & /NMAT/VE: Employee demonstrates an ability to think and act independently. Originates innovative ideas and methods to im rove 'ob or com lete tasks better. E Initiative results in frequent saving in utilization of time and resources. G Very resourceful, assumes additional responsibility. S - Displays initiative and completes assigned tasks to best of ability. F Rarely shows any initiative, takes little responsibility. V Needs constant encouragement, intentionally disregards work and responsibility and has no regard for self- improvement. 7. *VRK EMMONMFNT AND SAFETY. Maintains a safe and pleasant work environment, follows safety regulations, and active/ contributes towards a safe work lace. No personal injury and/or vehicular or other accidents. Exceptional care in use of equipment and observation of work rules. Maintains neat, orderly work area or utilizes special safety equipment provided. G May have had a personal injury of first -aid nature only and /or a non -preventable motor vehicle accident, very safety conscious. Demonstrates concern for care of equipment; orderliness of work area. S Generally safety conscious. May have had minor personal injury and/or vehicular accidents. Generally displays overall care in use of equipment and work area. Usually maintains orderly neat work area. F Must be counseled on safety. Has had personal lost time accident(s). Occasionally disregards rules and fails to maintain proper care of equipment and work area. V Unsafe. Has had several lost time personal and/or vehicular accidents. Lacks concern for proper care of equipment and work area; does not follow work rules as instructed. 8. ATTENDANCE. Consider consistency in reporting to work daily, conforming to worK nours and schedules; responsible use of earned leave time and willinaness to extend hours of work if necessary. E Always willing to accept additional work hours; extremely conservative of use of sick leave; demonstrates concern for effect of his/her absence on productivity. G Very regular and prompt; rarely absent or tardy, willingly accepts additional work time when peak load requires it. � Prompt and regular; occasional excused absenteeism and/or tardiness; usually accepts additional work hours. F Occasionally un-excused absences and/or tardiness; frequently reluctant to accept additional work hours. U Frequent un-excused absences; often deviates from scheduled work hours. tNrAL F&KwKMAlrlit JGUK& overall appraisal of the employe d 'j)perlormance. OVERALL RATING: (circle one) T-j0 sI I JUI List Accomplishments since last evaluation and any Comments. Discussion with Employee/Comments from Supervisor or Employee: Supervisor Signature: V+ P I Print Name: - Date---' Employee Signature: Print Name: John R. Cook Date: Department Head Signature: Z9 Print Name: Dowling K. Watford, Jr. Date: EMPLOYEE MUST OBTAIN A SATISFACTORY SCORE OR HIGHER IN ORDER TO RECEIVE THEIR PAY STEP. ATTACH EVALUATION TO A COMPLETED PERSONNEL ACTION FORM AND FORWARD TO THE FINANCE DEPARTMENT, UNLESS IT IS AN INTERMEDIATE EVALUATION FOR PROBATIONARY PURPOSES, THEN FORWARD THE EVALUATION ONLY TO THE CLERK'S OFFICE. CONTACT THE CLERKS OFFICE IF PAY STEP IS NOT BEING GIVEN AT THIS TIME. Original ❑Depart Head Copy ❑Supervisor's Copy ❑Employee's Copy Revised 10/2008-LG CITY OF OKEECHOBEE EMPLOYEE PERFORMANCE EVALUATION Employee Name Today' Date John R. Cook Department Job Title Legal Counsel City Attorney Date of Hire Date Employee Began Present Purpose of Evaluation ✓ one: ❑ 2-Mth Intermediate 4/l/1988 Position 4/l/1988 ❑4-Mth Intermediate ❑ 6-Mth/End Probationary Annual ❑ Other AST TO RAT/NGS IF: FXrF1__I ENT G: GOOD S: SATISFACTORY F: FAIR U: UNSATISFACTORY L Jae KNOWLEVOE. Employee possesses a clear understanding of the responsibilities and tasks he or she must n arfn rm Extremely knowledgeable on all phases of work. (� Thorough knowledge of most phases of work. S Adequate knowledge of most phases of work. F Lacks adequate knowledge of some phases of work. U Inadequate knowledge of most phases of work. 2. JOB PERFORMANCE: (QUALITATIVE) The neatness, thoroughness, accuracy and overall quality of the employee's wnrk E Exceptionally accurate, completes & surpasses established quality standards. (� Reliable, high quality & generally exceeds established standards. S Quality of work meets standards; sometimes requires reworking. F Frequently unacceptable, numerous errors or rejections, often requires additional work to achieve proper quality. Handwriting not legible. U Quality of work is sometimes below standard; frequently requires reworking. 3. JOR PRODUCTIM (QUANTITATIVE) Demonstrates a commitment toward achieving results. Tasks are completed cffirin.fk, —H offorti,,ah, E Well exceeds required volume of work, meets production standards. (� Is consistent in meeting or exceeding production goals. S Produces work as assigned. Maintains assigned quantity of work. Productivity often below acceptable standards. U Productivity constantly below acceptable requirements; requires constant follow-up. 4. DEPENDABILITY: Can be relied upon to complete assigned task, follow instructions and adhere to operating policies anti nrnrar(rrras E Actively seeks additional responsibility, completes work assignments in less than standard time frames with minimum instructions. (� Accepts additional responsibility, if assigned, sometimes completed in less than established time frame_ Usually gets job done according to schedule and within policy guidelines. F Reluctant to accept responsibility, frequently fails to meet deadlines. u Does not accept responsibility, fails to get the job done, does not meet deadlines, fails to adhere to operating polices and procedures. S. COOPERATION: Demonstrates a willingness to work with associates, subordinates, supervisors and others_ Responds willinnly to rhanrrac in nmredure_ process. responsibility and assignments. E Displays superior enthusiasm in working with others and contributes to high morale in work unit. (� Cooperative attitude and is interested in maintaining good working relationships. S Generally displays a cooperative attitude and is interested in maintaining good working relationships. F Very poor cooperation, disrupts harmony in work unit. u Cooperates only when interested and tends to be impatient with other workers. & INITIATIVE: Employee demonstrates an ability to think and act independently. Originates innovative ideas and methods to improve iob or complete tasks better. E Initiative results in frequent saving in utilization of time and resources. er Very resourceful, assumes additional responsibility. s Displays initiative and completes assigned tasks to best of ability. F Rarely shows any initiative, takes little responsibility. u Needs constant encouragement, intentionally disregards work and responsibility and has no regard for self- improvement. 7. WORK ENVIRONMENT AND SAFETY: Maintains a safe and pleasant work environment, follows safety regulations, and actively contributes towards a safe workplace. No personal injury and/or vehicular or other accidents. Exceptional care in use of equipment and observation of work rules. Maintains neat, orderly work area or utilizes special safety equipment provided. C May have had a personal injury of first -aid nature only and /or a non -preventable motor vehicle accident, very safety conscious. Demonstrates concern for care of equipment; orderliness of work area. S Generally safety conscious. May have had minor personal injury and/or vehicular accidents. Generally displays overall care in use of equipment and work area. Usually maintains orderly neat work area. F Must be counseled on safety. Has had personal lost time accident(s). Occasionally disregards rules and fails to maintain proper care of equipment and work area_ u Unsafe. Has had several lost time personal and/or vehicular accidents. Lacks concern for proper care of equipment and work area; does not follow work rules as instructed. 8. ATTENDANCE: Consider consistency in reporting to work daily, conforming to work hours and schedules; responsible E Always willing to accept additional work hours; extremely conservative of use of sick leave; demonstrates concern for effect of his/her absence on productivity. G Very regular and prompt; rarely absent or tardy, willingly accepts additional work time when peak load requires it. S Prompt and regular; occasional excused absenteeism and/or tardiness; usually accepts additional work hours. F Occasionally un-excused absences and/or tardiness; frequently reluctant to accept additional work hours. U Frequent un-excused absences; often deviates from scheduled work hours. FINAL ftWFUKMANG& iGUK& Overall appraisal of the emplo ot) perrormance. OVERALL RATING: (circle one List Accomplishments since last evaluation and any Comments: Discussion with Employee/Comments from Supervisor or Employee: Supervisor Signature: Print Name: Date: Employee Sig ature: �. Print Name: John R. Cook Date: Department H d S at 4,11 y. - Print Name: Clayton Williams Datea,. EMPLOYEE MUST OBTAIN A SATISFACTORY SCORE OR HIGHER IN ORDER TO RECEIVE THEIR PAY STEP. ATTACH EVALUATION TO A COMPLETED PERSONNEL ACTION FORM AND FORWARD TO THE FINANCE DEPARTMENT, UNLESS IT IS AN INTERMEDIATE EVALUATION FOR PROBATIONARY PURPOSES, THEN FORWARD THE EVALUATION ONLY TO THE CLERK'S OFFICE. CONTACT THE CLERKS OFFICE IF PAY STEP IS NOT BEING GIVEN AT THIS TIME. Original ❑Depart Head Copy ❑Supervisor's Copy ❑Employee's Copy MAYOR'S WORKSHEET TO CALCULATE AVERAGE SCORE ON EVALUATIONS: Brian Whitehall John Cook Final Score from Mayor Kirk Va 3 Final Score from Markham 3 .7 a a Final Score from O'Connor 37 Final Score from Williams ? j ? Final Score from Watford 0 30 Total Divided by (5) Evaluators 39.0 a 4. Divided by (8) Questions LI, 27 2 S . vs" Score Key: E = 5.0 G = 4.0 S = 3.0 F = 2.0 U=1.0 EXHIBIT 3 EMPLOYMENT AGREEMENT MARCH 2,2010 THIS EMPLOYMENT AGREEMENT, is made and entered into this 2 day of March. 2010 by and between the CITY OF OKEECHOBEE, FLORIDA, a Municipal Corporation existing under the laws of the State of Florida, hereinafter referred to as "CITY", whose address is 55 Southeast 3rd Avenue, Okeechobee, Florida 34974; and V. Brian Whitehall, hereinafter referred to as "CITY ADMINISTRATOR", whose address on the date of execution is: 1933 SE 301h Street, Okeechobee, FL 34974. WITNESSETH: WHEREAS, the CITY COUNCIL has determined to offer the position of CITY ADMINISTRATOR to V. Brian Whitehall; and WHEREAS, V. Brian Whitehall has determined to accept the offer from the CITY to serve as CITY ADMINISTRATOR; and WHEREAS, the parties have negotiated the terms of said employment which are set forth in this employment contract; NOW, THEREFORE, in consideration of the mutual covenants, premises, and promises set forth herein, the sufficiency all of which is acknowledged, the CITY and the CITY ADMINISTRATOR, desiring to be mutually legally bound, do agree as follows: 1. Employment. A. Commencing on June 1, 2010 the CITY OF OKEECHOBEE hereby employs V. Brian Whitehall as CITY ADMINISTRATOR to perform the functions and duties as CITY ADMINISTRATOR as set forth in the City Code of Ordinances 2-111 and 2-112, and as amended from time to time in the sole discretion of the CITY; and such duties as are or may be specified by ordinance, resolution, or direction of the CITY from time to time. Considering this, V. Brian Whitehall agrees to accept and to diligently perform the duties as set forth herein. The position of CITY ADMINISTRATOR is subject to all requirements of the City Personnel Policies and Procedures. B. This agreement, unless terminated as hereinafter provided, shall commence and remain in effect for a term as set forth below, at which time this agreement shall terminate, unless the terms hereof are modified by mutual consent and/or extended by agreement of both parities hereto in a written modification or extension. The term of this employment shall be for a period of two years, and shall commence on the 1st day of June 2010, and unless terminated as hereafter provided or otherwise extended, shall expire on the 31St day of May 2012, at the hour of midnight. This contract, or as subsequently amended, may renew thereafter for successive two (2) year terms upon majority vote of the CITY, unless: Either party may give written notice to the other of intent not to renew the annual contract, which written notice shall be communicated to the other party at least 60 days prior to the ending date of this contract. This notice provision shall not apply in the event of a termination with or without cause, as hereinafter set forth. The CITY also retains the right to terminate the employment at any time during the contract year without cause, which will entitle the CITY ADMINISTRATOR to severance pay, as hereinafter defined. C. The CITY ADMINISTRATOR is subject to an evaluation of his performance at least once annually, said evaluation to be completed at least three (3) months prior to the end of the contract year. The CITY, in its sole discretion upon receipt of an unsatisfactory evaluation, may extend to the CITY ADMINISTRATOR a period of sixty (60) days to improve his performance prior to terminating this contract for cause. The CITY ADMINISTRATOR shall perform all duties and functions of CITY ADMINISTRATOR in a competent, professional, efficient and effective manner, which includes a requirement of open and effective communication between the CITY ADMINISTRATOR, Department Heads, Employees, and the City Officials. The CITY COUNCIL shall be the sole judge of whether the CITY ADMINISTRATOR performs his/her duties in such a manner. 2. Terms of Employment. A. It is agreed that this agreement shall be subject to all provisions of the City Code of Ordinances and City Charter, as may be amended from time to time. B. The CITY and CITY ADMINISTRATOR agree that the CITY ADMINISTRATOR is a full time professional, managerial employee. In consideration of 29C.F.R 541.102, the CITY ADMINISTRATOR agrees that he is properly classified as exempt for purposes of the fair labor standards act. It is recognized that the CITY ADMINISTRATOR will frequently work hours outside the normal work day of 8:00 a.m. to 4:30 p.m., but "full time" employment as used in this contract means a minimum of a 40 hour week, and the normal hours of the CITY ADMINISTRATOR will be from 8:00 a.m. to 4:30 p.m. Monday through Friday. C. The CITY ADMINISTRATOR, during the term of this contract shall not accept, continue with, or perform any employment or actions that will create a conflict of interest between such employment or activities with the CITY or it officials. A "conflict of interest' shall be defined as set forth in Chapter 112, Florida Statutes, as a violation of City policies, or as any employment, consultant work, or other professional activity that will be inconsistent with the duties of CITY ADMINISTRATOR, or that interferes with timely and professional administration of City government, or that is contrary to the interests of the CITY. The CITY ADMINISTRATOR and the CITY agree that in all events, the CITY ADMINISTRATOR shall devote such time as necessary to competently and professionally undertake and complete his Page 2 of 6 duties, which may include being called out after hours or on weekends for emergency situations. D. This agreement may be terminated by the CITY at any time for cause upon 4/5 affirmative vote of the CITY COUNCIL. The term "cause" shall be defined from time to time as set forth under Florida law; and may include a violation of any duty or contractual agreement set forth herein, any ground set forth in Chapter 7 of the City Personnel Policies and Procedures, and in all events the failure of the CITY ADMINISTRATOR to perform any of the duties as provided and required by this agreement. Termination without cause shall require a 4/5 affirmative vote of the CITY COUNCIL, as provided by ordinance. Upon a termination for cause or without cause, the employment shall be considered terminated as of the time of the vote, and no further notice of intent to terminate shall be required to be provided to the CITY ADMINISTRATOR. E. The CITY shall have the right for cause as defined, to suspend the CITY ADMINISTRATOR with or without pay. Grounds for suspension shall include arrest or information against the CITY ADMINISTRATOR charging him/her with a felony, or any other crime involving moral turpitude. The decision to suspend the length of suspension may be solely and immediately by the Mayor, but shall be affirmed or denied by majority vote at the next regular or special City Council meeting. F. The rate of compensation paid to the CITY ADMINISTRATOR shall be determined based on the applicable base step rate level on the City's Salary Step Plan in effective on the date of execution of this agreement, or any extension thereto, unless subsequently modified. Said compensation to be paid in equal installments on a bi-weekly basis, subject to standard tax and benefit deductions. 3. Benefits. The CITY ADMINISTRATOR shall receive the following benefits: A. All benefits available to every employee as set out in Chapter 4 of the Personnel Policies and Procedures as written, or as from time to time amended by the CITY COUNCIL. B. The CITY shall provide in its sole discretion a suitable automobile for the use by the CITY ADMINISTRATOR to conduct CITY business, which shall include insurance, maintenance, and fuel. Said vehicle may be used by the CITY ADMINISTRATOR for travel to and from his Okeechobee residence, all CITY business and travel as required to perform his duties, including use to seminars, conventions, out of town consultants, etc. C. The CITY ADMINISTRATOR shall be provided a private office, and clerical support and such other facilities and supplies suitable to the position, and adequate for the performance of all required duties. Page 3 of 6 D. The CITY will pay the premium for group health insurance for the CITY ADMINISTRATOR, with such plan as may be in effect within the CITY; and long-term disability and life insuranceas determined by the CITY.the CITY ADMINISTRATOR in such amounts E. The CITY ADMINISTRATOR is entitled as may encouraged effect within CITY cipate in such General Employees Pension Y be n or as amended. Alternatively, the CITY ADMINISTRATOR may elect to seek to join a deferred compensation plan, such as the International City Manager's Association (ICMA) plan, which satisfies Federal Internal Revenue Service deferred compensation plan requirements. If the CITY ADMINISTRATOR desires to join such a deferred compensation pl nth r other qualifying plan, upon reasonable right of review and approvalY CITY which shall not unreasonable bwithheas thelClthe CITY shall pay TY would pay into theosuch ClTY plan the same amount or percentage of such ADMINISTRATOR's General Employee Pension Plan by payment amount into a deferred compensation plan; this negates the CITY's responsibility to pay into the General Employee Pension Plan. F. The CITY ADMINISTRATOR shall be entitled, in the sole discretion of the CITY COUNCIL, to periodic merit or longevity salary increases effect atduringthat time. the term of his/her employment under the CITY's pay p lan G. The CITY ADMINISTRATOR is entitled to attend, without prior approval of the CITY, all Florida League of Cities annual meetings; International o al City County Managers Association (ICMA) meeting; Florida City a Management Association (FCCMA) meeting, other similar professional meetings, located within the State of Florida. Any out of State meetings must be approved by the CITY COUNCIL in advance. The CITY shall pay the annual dues of the CITY ADMINISTRATOR to the Florida League of Cities; the Florida City and County Management Association (FCCMA); and the International City/County Management Association (ICMA). All payments made under this section shall be on a reimbursable basis, provided that receipts and other sufficient documentation mbursementbeen shallsbematetheo rate the CITY. Mileage, meals and hotel consistent with Section 112.061 Florida Statutes. 4. Termination and Severance. Either party may elect to not renew the term of employment by providing sixty (60) days notice cof prior ClTY COUNCIL, the CITY contract. In the event of termination by vote ADMINISTRATOR shall receive a severance as package Ick leave, l earned and unused vacation leave, and compensationpermitted for unused s or annual leave, and six (6) months regular salary, defined as that sum of money normally received over a period of 180 days, less applicable taxes or deductions. Page 4 of 6 Should the CITY ADMINISTRATOR resign his position, and provide a minimum thirty (30) day written notice, this will terminate this contract and he shall receive paid benefits in the same manner as any employee leaving in good standing with proper notice. 5. Residence. As a condition to this employment, the CITY ADMINISTRATOR shall maintain his primary residence within Okeechobee County, Florida and to complete such relocation at his own expense within one hundred eight (180) days of the execution of this agreement. 6. General Provisions. A. This agreement shall become effective upon its approval and execution by the last person signing. B. If any article or part thereof contained herein is held to be unconstitutional, invalid, or unenforceable, it shall be deemed severable, and the remainder of this agreement shall not be affected and shall remain in full force and effect. C. The foregoing sets out the full understanding of the parties, subsumes any and all oral understandings or representations of the parties, and shall not be hereafter altered or amended except by further written agreement signed by all parties. D. The CITY ADMINISTRATOR expressly acknowledges that he has read and voluntarily signed this agreement, and agrees that no oral agreements or representations; other written promises; side agreements or assurances or other inducements have been made by the CITY, its officials, employees or agents, other than what is specifically contained within the four corners of this written employment contract. Further, the CITY ADMINISTRATOR acknowledges that this agreement has been fully reviewed by him; that it is completely understood; that he has consulted with private counsel or had the opportunity to do so and voluntarily opted not to do so. E. The parities hereto mutually renounce any rights or claim they may have against the other by agreement or by any statute to claim or collect attorney's fees from the other for claims or litigation arising out of the interpretation or enforcement of this contract. F. This contract shall be construed according to the laws of the State of Florida; and for any claim, action or suit, the parities stipulate that venue therefore shall be at all times Okeechobee County, Florida. G. The CITY ADMINISTRATOR understands and agrees, that for any decision permitted herein by the CITY as it pertains to the performance, suspension, or continued employment of the CITY ADMINISTRATOR, is strictly and absolutely within the sole complete discretion of the CITY COUNCIL, and Page 5 of 6 that CITY ADMINISTRATOR covenants and agrees that he absolutely waives, and shall not challenge the exercise of such discretion in any claim, demand, action, suit or proceedings brought by the CITY ADMINISTRATOR due to such decision. IN WITNESS THEREOF, the parities have made and executed this agreement of the respective dates under such signature below, including that of the City of Okeechobee, Florida, acting by and through its City Council, and Mayor who is authorized to execute this agreement on behalf of the CITY, as witnessed by the City Clerk, on this day of , 2010. ATTEST: Lane Gamiotea, CMC, City Clerk As to the City Administrator: V. Brian Whitehall Date: As to the City of Okeechobee: James E. Kirk, Mayor Date: Page 6 of 6 The Updates! from the City Administrator's Desk 55 SE 3rd Av., Okeechobee, FL 34974 City Hall — 763-3372 City Council meeting of March 2, 2010 • Gen Liab Insurance — Expect PRM rep to appear on the agenda to review this year's premium and PRM's coverage and experience issues. A timetable review: Policy period begins April 1 PRM presentation to Council March 2 Council action on withdrawal or withdrawal rescindment Hopefully premiums will be available Last day to rescind the withdrawal March 22 Last day for City to give withdrawal Notice March 31 (for following year, now for 2011) Withdrawal - current PRM rules restrict City to once during a 5-yr period w/out repercussions. The PRM Executive Board will act on requests to exceed that limit w/ potential of mandatory withdrawal The City hopes to have the premiums in advance of the meeting and will forward that info asap. • DOT and CSX crossing — Expect March 26th start date for repair on the crossing, lasting approx a week. NW 6th St crossing should be completed by now and was an integral part of the 441 project to divert traffic flow. • Sign/banner ordinance — Enclosed is a memo and Ord. from Bill Brisson incorporating the updated info discussed at the 2/16/10 mtg and a brief memo on some other unrelated housekeeping issues. • City Hall restroom remodel — We've perfected the plans a bit better at the direction of the Building Official. This should satisfy our last obvious ADA compliance issue, budgeted at $24, 000. • Joint meeting w/ County & OUA — Have tentatively set a meeting for March 3r at 10:00 A.M. for a meeting attended by Mayor and I and one Board member and one staff person from the other entities, but haven't confirmed with all parties. • CDBG application —The CDBG categories for the 2009 round, discussed at the 2116110, meeting incl. Housing Rehabilitation (unsuccessful last year) a Neighborhood Revitalization zx Commercial Revitalization (City secured for Commerce Park) n Economic Development (City secured this grant for downtown) Attorney: • Litigation/mediation on the billboard issue — I have heard nothing on this matter since mediation. There are actually 3 cases relating to the billboard case along SR 70 West. Two involving the sign company and the building permitting process and one from Mrs. (Newcomer) Tuten involving the zoning issue and inability to construct a sign. On 1/12/10 Atty Cook and l met in Page 1 312110 Activity report cont'd mediation w/Atty Steve Ramunni and his clients in Ft Meyers at the office of our insurance company's atty Robert Shearman, Henderson, Franklin, et. al. After a marathon mediation we concluded a settlement that will eventually be presented to the City Council for approval during a closed session that included no monetary damages but the construction of a sign in a different area that the sign company has to investigate availability. Obviously it's a bit more complicated than that and that information will be explained at the meeting, probably scheduled within the next few months. Animal Control Interlocal Agreement — No meeting has been rescheduled with the County (the County called this meeting now a few months ago to, I suspect, discuss increasing fees) Finance: • Audit — It seems like a broken record, but our auditors completed all their field work and supplied draft income statement info to the City a few months ago but have been delayed by pension actuarial information that's a crucial part of the final financials. • Audit RFPs — Developing proposals for the service, using India Riedel's membership to the FL Gov Finance Officers Assoc (FGOFA). As with other RFPs for professional services there is an evaluation process by a committee. The FL § describe that committee function as it relates to the audit. • Bu_ dget — Attached is a chart reflecting the budget to actual expenses for the first 4 months for last year vs. this year. • Investments and Investment Policy — The minimal interest return the City has received over the last year has prompted us to evaluate other investment vehicles inside the utmost safety. We've done some research and currently India is investigating 'Repurchase Agreements' guaranteed by the full faith and credit of the US Government as proposed by our pension's finance company, Salem Trust. I've reviewed the City's existing practice of investing in Qualified Public Depositories (QPDs) which offer a cpl of layers of safety above the normal $250k FDIC and wherein banks are 'ranked' predicated on their balance sheet as to what ratio of collateral is required for our investments. As I indicated, Governmental institutions are therefore unable to gain even market rate on investments due to the stringency. Again, this all plays into an inevitable Investment Policy that we will seek your approval thereon. Finance Director position — at one time or another I have probably visited with each of you about moving Accounts Supervisor, India Riedel, to a position more suitable to her job duty and more challenging to fit her disposition. I've been working on a job duty based on other communities and will share it as soon as complete. Page 2 312110 Activity report coot d Fire: • Union issues - Have heard nothing from the Union and the most recent contract expired last year. On Mar 10th have a 'webinar' reviewing collective bargaining techniques from the FL Managers Assoc. General Services: Gen Services Coordinator Betty Clement is recuperating well from surgery and expects to return to work on 3/15/10. Comp Plan Evaluation and Appraisal Report (EAR) — that we examined on 1113109, was sent to DCA for approval. 1 mentioned the 1/21/10 scoping meeting and I rec'd a very comprehensive letter (enclosed in packet) from SFWMD reviewing the meeting and adding their comments, mostly as they relate to water quality, stormwater management. Water Supply 10-yr Plan Ord —We had the 1st Rdg on 1113109 and it's been sent to DCA for approval, prior to the City's final adoption. Police: • Squad cars — All but one of the new vehicles (some kind of a key configuration glitch in one of the deliverables) have been delivered, old ones prepped and have been consummating the sale to the other agencies. Public Works: • Safety Planning - I mentioned to you about the S. Jones case/settlement and our increased efforts to `think safety'. As part of the process, have solicited PRM for guidance for all departments. Our Pers Code has a safety policy section which describes the Safety Committee members as Fire Chief (Safety Officer), Police Chief, Director of Pub Wks and one `non -supervisory' admin employee (logically Sharon Allison our PRM rep). That committee will meet here shortly to shore up our safety issues. Curb around medians on SW 5th Av - Notice to proceed sent to Vest Concrete, for the 2000 If, $13,000± project and spoke to him Thurs... should have all executed docs by the time you read this. Street Asphalt program bids — Oscar, Donnie and l spent some time last week on site in the alleys south of SW Park Street to contemplate improvements. The City budgeted $300k for the project and we are hopeful it will come in at $250k- $260k. Stimulus funded sidewalk ro ram - started 2/17/10 on SW 7th Av as part fo the 1st phase. The 2" phase is expected for bid opening on 3/18/10, which according to DOT's bid docs includes about 13,500 lin ft. described as follows: Design and Construction of Okeechobee Sidewalks at various locations in the City of Okeechobee, Okeechobee County (FPID No. 427989-1-52-01, FAP ID. ARRA 608 B). The locations are NE 6th Street from NE 2nd Avenue to NE 6th approximately 1850 LF); NW 6th Street from US 441 to NW 1 lth Avenue (approximately 4180 LF); NW 9th Street from US 441 to NW 8th Avenue (approximately 2850 LF); SE 7th Street from SE Page 3 9th Avenue to SE 13th Avenue (approximately 1250 LF) and SE 9th Avenue from SE 7th Street to SE 8th Drive (approximately 3364 LF). • Side arm mower -tractor purchase — Bid opening date of March 4ch at 1:00 P.M. for the 20' arm mower estimated at $80k-$90k. End... Page 4 guest commentary Mar 2, 2010 How TABOR failed Colorado By Glenn Hendricks, The Denver Post, 2/24/10 It is time and past time for the citizens of Colorado to cowboy up and start behaving like adults. It is time for us to take the responsibility given us by the founding fathers and reclaim our role as true citizens, educated, aware and involved in the process of governance. We have abdicated our responsibility to manage our elected officials by resorting to the referendum and forsaken our role in a representative democracy. The founders did not establish a direct democracy for a reason. We tamper with this at our peril. We have foolishly allowed political charlatans to convince us that government in and of itself is evil and should be shrunken to the point that, as famously put by Grover Norquist, the government can be drowned in a bathtub. Well we are there and the results are ugly indeed. Mandatory furlough days, diminished services, state budgets drenched in red ink. State employees will not receive pay raises and will steadily lose ground to inflation and as retirees leave their positions won't be filled. Schools cannot afford new books and some are struggling to pay for heat and busses for the students. Colorado, once one of the leaders in education in the nation is now 40th in per student spending. Serious conversations around a 4-day school week are occurring in many of our districts. Cities such as Colorado Springs and Pueblo cannot afford to hire replacement police officers or firefighters and the infrastructure we all depend on such as roads, water systems and sewage treatment plants age into obsolescence. No one is arguing that governments shouldn't be adjusting to the current financial crisis, the question is whether or not the current situation could have been avoided if the draconian restrictions of TABOR hadn't been imposed on Colorado in the first place. The lack of a robust and appropriate surplus in the state coffers has had as much of an impact on the situation as has the financial downturn. Moses told Pharaoh to store the surplus from the seven years of plenty in preparation for the seven years of want. TABOR ensures that the state cannot prepare for the years of want. The so-called TABOR experiment has proven to be an expensive failure. As expected, driving down the tax base in good years and bad, preventing the government from holding surpluses from good years to cover the shortage of bad years and a short sighted "I've got mine the heck with you Jack" libertarian mentality is reducing Colorado into a shadow image of California. We have an opportunity in the Californian drama to learn from their mistakes before Colorado follows Sacramento into insolvency. The citizens of the state need to become involved in politics again. We need to take responsibility for those we send to the statehouse and to hold them accountable for their votes. We need to restore the balance of power between the Executive, Legislative and Judicial branches of government. We need to understand and accept that if we tie the hands of the government it will inexorably fail. First, the Citizens of Colorado should repeal TABOR immediately. The founders gave the power of the purse to the legislature intentionally. By hamstringing the legislature through the draconian provisions of TABOR we have removed their most critical function, that of overseeing and controlling the taxes and expenses of the state. TABOR was sold to us as a way to control government, a control that was not and is not needed. The ballot box is, was and continues to be the appropriate place to control government. While the ballot box is a scalpel TABOR is a fire ax. Our state shows the effects of using that fire ax for delicate financial surgery. Second. The state constitution must be modified to require that Constitutional amendments may only be approved with a super majority of 60 percent of the votes cast. We have seen the difficulty caused by demagogues flat our lying to the electorate with respect to the multiple referenda proposed each election cycle. The Constitution is our foundational document and we trifle with it at our risk. Third. Term limits must be repealed. Term limits were proposed by those who did not want to take the time to become involved in the political process and wanted to punish politicians for slights real or imagined. With the advent of term limits the institutional memory of the legislature has passed from our elected representatives and their staffs into the hands of the lobbyists and industry insiders. The founders gave us the power of the vote as the right and proper term limit. Lastly, the people of Colorado need to look around and recognize that one of the foundational principals of our society is that the privileged have a moral obligation to ensure that the weakest among us are not tossed to the wolves simply because they are weak. Glenn Hendricks lives in Silverthome: guest commentary Mar 2, 2010 Tackling Tabor By Dr. Spencer Weiler, The Denver Post, 2/18/10 As all Coloradans know, our state is suffering through one of the most difficult recessions in recent history. As a result of the state's stymied economy, social services are being cut, including public education. School districts across the state are preparing for significant cuts (10% or more) to their 2010-2011 budgets. The Denver Post reported on January 29, 2010 that the Littleton School Board is considering $9 million in cuts that will include "larger classes, fewer electives, reduced literacy programs 13 and staff furlough days." These same drastic measures are being considered by all school districts in Colorado. Most Coloradans also realize the value of a strong system of public schools. Just a few examples include a decrease in crime, an increase in educational attainment and employability, an increase in tax revenues (thus decreasing each individual's tax burden), and economic growth. Colorado is only as strong as the quality of education children throughout the state receive each day. And the quality of education is directly correlated with the funding the state ensures for its public schools. Money matters when it comes to educating children. It is with that backdrop that I wish to comment on the state's failure to adequately fund public schools and the current fiscal crisis. When Colorado passed Amendment 23 in 2000 the state was $696 below the national average in per -pupil funding. We are now over $1,400 below the national average in perpupil spending and the gap will continue to grow as a result of the current recession. The gap between Colorado's per -pupil spending and the national average has resulted in cuts to vital programs and services that educate the entire child, as exemplified by the Littleton proposed cuts. In addition, school districts across the state are closing schools with small student populations in an effort to save money, but not to do what is best for students. These types of actions by school districts are unacceptable and require redress immediately. The Colorado General Assembly is going to pass a fiscal budget that will, ultimately, be challenged legally because of the catch-22 between TABOR and Amendment 23. TABOR restricts the General Assembly's ability to adequately respond to the recession by requiring all new taxes be approved by the general population. Amendment 23 guarantees public education will receive an annual increase to the general operating budget of at least inflation plus 1 %. As a result of the current recession, the General Assembly is either going to have to raise new revenues (through new taxes) or fail to provide public education with its guarantee of inflation plus 1 %. Either way, the General Assembly is going to violate the state constitution. There is an historical precedent for raising taxes during difficult financial times in the state. In 1983, ten years before TABOR was approved by voters, Colorado's General Assembly placed a temporary .5% increase on the sales tax in a successful effort to weather a financial storm. However, in the current recession the General Assembly only appears focused on cutting the general operating budget for public education and, ultimately, violating Amendment 23. There is an alternative to violating Amendment 23 and jeopardizing the quality of education children in Colorado receive. The General Assembly could pass legislation that would temporarily raise the sales tax in the state in an effort to mitigate the cuts to social services such as public education. Such an action would be challenged in court and I am of the opinion that TABOR, and not Amendment 23, should be the focus of a legal battle. Coloradans across the state who recognize the importance of a strong system of public education should call upon their elected officials to do all that can be done to support our schools and our future. School districts cannot be allowed to increase class sizes, offer students fewer electives, reduce literacy training, eliminate summer school programs, or require vital staff to take mandatory furloughs. Dr. Spencer Weiler is an assistant professor of Educational Leadership and Policy Studies at the University of Northern Colorado (spencer. weiler@unco. edu). EDITOR'S NOTE: This is an online -only column and has not been edited. City of Okeechobee 55 SE 3rd Av Okeechobee FL 34974-2932 Office of the City Administrator Brian Whitehall Ph 863-763-3372 Fax 763-1686 email- Date: TO: C: FR: RE: w i e allna,catyofokeechobee com *****Memorandum * * * * * Mar 2, 2010 Mayor & City Council Public Wks, Engineering, Fire Chief, Police Chief, City Clerk, General Services/Building Official Finance, Okeechobee Main Street J City Administrator Amtrak improvemei I was informed yesterday by a potential construction contractor that as part of a stimulus -funded Amtrak initiative there will be numerous stations involved in upgrades, including Okeechobee. Attached please find some pages from the contract specs reflecting the extent of the improvements, expected to be awarded April 19, 2010 with a start date in May or June. The expected completion date is November 15`h with a requirement that all funding must be spent by December 31 sc Amtrakt SMALL SHELTER / UNSTAFFED STATION ADA IMPROVEMENTS OKE.ECHOBEE, FLORIDA CONTRACT PACKAGE NO. 1013 01-08-10 LIST OF DRAWINGS: �; PROJECT LOCATION:. SCOPE DESCRIPTION: _ODD COVER SHM /s-1oG FOUNMTGN PLAN X 001 SYL180L8, ABBREVNTM, LEGENDS AND HEOMS 3-�p N' jNp pµ r«•�..0 6 A •�, •«r• THIS DOCUMENT COMPRISES A DESCRIPTION 0/ THE SCOPE 0/ WORK FOR A NEW eLNLI X-00G GENERAL' NOIF9 • " 5-300 &IRDND SEC'110NS c SHLLTER� UNSTAf/ED 51A7bN AND PUTf01TN AND ACCESSIBILITY IMPROVEMENTS FOR qE�� ' S-400 TYPICAL DETAILS AND GENERAL NOTES E v..•u 1 OKEECH EE, FLORIDA AMTRAK FACILITY, yam• EX6TN0 SITE CONDITIONS TYPIC-10C (�.) S'a1 'N' GE O THE INTENT OF THIS PROJECT IS TO DEMOLISH AND REMOVE EXISTING PLATFORM. THE �C-10, SITE PLAN ElooltlmL.Lopiotldop; rore�s ,mm� 4 PROJECT INTENT ALSO INCLUDES SITE PREPARATION FOR THE CONSTRUCTION OF AN AM C-10D PRDP09ED SITE PLAN PROPOSED SITE /C-103 mhom ME-001 DNOM7EEP1N0 3YLIBOL UST, ABBRMTIONS + u.,y 7 „ ` CO/APLUDIT SMALL SHELTER / UNSTAiT[D STATION, PARKING ARDS. SMALKS, A 550 LYDBSC99IL: NE-002 ELECTRICAL SITE LIMING PLANS ME-100 ANGLE AND POWER PLANS 1 ; J C FOOT LONG CONCRETE PU M, IIOHIiNG ANO LANDSGPINC N ACCORDANCE WITH AMTRAK STANDARDS, PRACTICES. GUIDELINES AND APPLICABLE CODES, THIS PROCCT • M1-200 BNOLE LAIR DUORAM ANDSCHEOUIE 8 urei.a f rn . p T Y ADDRESSES AM ACCESSIBILITY FROM THE PARKND AREA TO THE SHELTER AND L-100 PROPOSED LANDSCAPLT7 BTIE PUN 'L-101 Slond,rrd O.Inn O.aann.• % R .w., , € 55 .c «� . n. 7 . ff PLATFORM, THISPROJECT DOES NOT ADDRESS AM ACCESSIBILITY BETWEEN THE PUBLIC LANDSCAPE PLAN / L-102 LANDSCAPE DETAILS AND PLANT SCHEME A-100 ='l SHEET ; � n T Y • ,rm gCXT OF WAY AT 711E STREET AND THE SHELTER SARONG 11L4DBILSLLMBL: A-101 CONCRETE FOUNLy SUB AND OROUNDINO ,,,v! E L P INCLUDED N THIS PROJECT IS AN ADA TACTRE STRIP ALONG THE EDOE OF THE SPB001 PLATFORM SAFEILY STRIPE :«•"-• uv.,e 1 9 Mrre> x�.n : PLATFORM. i A-OD7 BITE PUN (REFERENCEI NOTES ANp DETAILS �A-1C0 FLDOR DOMINO AIID NOTES SPBOW ACCESSIBLE CONCRETE WAIKNO PATH SP5007A STANDARD B' ATR CONCRETE PLATFORM 17 % ' � "^'°�' 7 a ,.. NEW HC ACCESSIBLE PAWNO SPACES AND CONVENTgNtL PARKING SPACES, ARE A-,D1 REFLECTED OULI NG LEGENDS AND NOTES A-ROO ROOF PLAN, OETAWS, LEGEND AND NOTES SPBp078 STANDARD B' ATR CONCRETE PUTF'ORM BPS006 �W REQUIRED AS SHOWN ON THE DRAW7NCS. REMOVE EXISTING PAVING AND SUBBASE AWALL STANDARD CURB CUF AND CIMB RALIP STAND BL�PMAR� AND ACCESS AISLE WALL NEW SUBBASE AND PAVING, SVNAOE AND PAVEMENT PAW FOR ADA PARIONO. i A -JOT BUILDING AND SE07M SP�80II �� �A� �I �� �pn LANDSCAPING IS REONRED AS INDICATED ON THE DRAWINGS. -;A-302 WALL_SECTONS SP8011 STANDARD ADA ACCESSIBLE CONCRETE RAMP ® Office of Chief Engineer JACOBS sDa� _......,_..,.. �......�.. N�Imd pe od Pie Wpgrchn •�� � « +' � 7Mh 11ni1 Sl.tt PHiaeNoiir, P.•mPw'nN I9iG/ r CSITRA GKA E 1013 _�: x_nnn t`1X NE 9TM 51RfET !.Y DRIVEWAY ✓� a. �Mn WALPOLE� A9PNAI.7 PARKM'0 AREA �//////------EXISTING r it T^ ., "A/13RIA"it. I V.d Y S Y t wX' #kr 4. + _ ' ., A. i '�' r BLOB}IMO iris aB 3 \\ < n r iC%IBf, ASPHALT PAYEMENI1 kQ\n �L zk ICMENI EXIST; RAMP - P N=BOR R EXIST, TRAIN WAITING SHELTER HE 81N S1PEE1 a� 40'00' 40' 80 I EXISTING SITE CONDITIONSi11 Office opp��f �Cphiienff CEanggiineer w, SlrAeit�51o1MAI, MbdA . , �PAnn,FHvo�k 1910/ C bL. C. k— GENERAL NOTES I, THE OESNXR-BUIDER SHALL PHASE THEIR MVPoL 90 AS t0 MANRAN THE NOKK TRARI OPERA11ON5 ARD EXISTING ACCESS FOR PASSENCER MOVEMEM FOR BMRpNO AND DEPARTING THE lP/JNS AND THE EVS11HO ACCESS 10 ADJACENT PARKINO FACILITIES 2. THE OESKR-BIRDER SHMII PROTECT THE OERERAL PUBLIC. W1ROAO PERSONNEL AND ALL RAILROAD OPERATK)NS FROM CONSTRUCTION ACT MIES AND SHILLL PERFORM MCIR WORT( N ACCORMN H THE CONTRACT RCOUIREMENIS, STAIEMENT OF WORK, THE HATOK ELECTRIC SAFETY CODE (NESC AMl RAX, THE HOST RAILROAD FIECULARONS, OSHA AND THE REGULAT06 OF THE AUT E JURISOIETON. 3. THE DESICEfBUEDER SHALL CUSSIM AND OOOROINAt�jC^�IDRTLL[N[ AAFIRAN TD'LOG1E, PROTECT, H10 RESTORE ALL BURIED CdA1UMG1lON GABL[SIIST BCAIPE9PMEDSPkIq ip AANVNEXCAVA7KIwEA µt UTRmES, 4040ANO /. PLANS HAVE BCEN PREPARED WITHOUT BENCFt 6f AC7U SURYEY OR UNN RQR UNO UTILITY LOCATING SEANCES IN THE OESICN-BURDER L UF0.1ZE 1rtlL�' 71ND SERVICES 10 YFPoFY THAI POSSIBLE UNDEROROUND CONFLICTS DO NOT EXIST PT OR�O'INIMtINO F%CAVATgN WORK, WHERE NECESSARY THE DESIGN-BULDER 10N SHALL PROCEED WITH GU1AND POTENTIALLY HAND DID WHEN LOCATING SfRACFS CANNOT VERIFY iNAT THE SUBSIFM'ACF IS CLEAR Or UTILITIES. If UTILITY CONFIK'75 ARE CNCOLNTCRED, THE DESIGN-BUIDER SHALL NOTIFY AMTRAX MMCDMIELY 10 "WILY RESOLVE THE CONFLICT. S. THE OESIGV-B VCR SINLL SUBMIT FOR REWEW AND APPROVAL A WORN PLAN THAT FULLY DESCRIBES AND SEOUCNCES THE ACTMTIFS 7HF DESIGN-BUILOFR ARIL PERFORM 10 COMPLETE THE PROJECT. THE WORIL PINT MUST ENCOMPASS THE TIME FROM NOTICE TO PROCEED 10 CLOSE OUT OF THE PROJECT. THE WORK PLAN MUST DESCRIBE THE TYPES OF ACTIVITIES. LOCATON OF ACTIVITIES ON THE PROJECT SITE, COUIPMENT, MATERIAL, AND LABOR, THE WORK AND SEOUENCINO MUST CONIAN THE TIME FRAMES FOR EACH ACTNITY, W. ALL CONSTRUCTION ACTMTIES ARE CONSIDERED FOULING THE TRACK. IHE OESION-BLALOCR YOU BE REOURED, DURINC THE CONSTRUCTIN FROM 7O CLEAR 7HE FOUL AREA BY REMWND ALL PERSONNEL AND EQUIPMENT A MR MUM OF 15 RC7 THE CENTERLNE OF THE NEAREST TRACK DUVRAN(FO TRAIN OPERATIONS, THIS NOTICE FOR CLENMNO THE FOUL AREA DURRLG 1RNN OPEMTIONS M BE O1VEN BY A RARROAO PROTECTION WATCITUAN WFq WILL BE PRESENT DURING CONSTRUCTION. TFE OFSICN-BUILDER MUST CLEAR THE FOUL AREA AND REMAIN CLEAR Or THE FOUL AREA UNTIL ALLOYIED 10 RETURN AS INSTRUCTED BY THE WAICHMAN. THIS REOUIREMENT 10 CLEAR AND REMAIN CLEAR OF THE FOUI AREA MAY OCCUR AN AT Y TIME DURINO THE DESIGN-BULDER'S ACTMTIES. THE WATCHMAN ACTMTIES AND PRESENCE WILL BE DETERMINED BY AMTRAK AND WLL BE BASED UPON THE APPROVED WORK PLAN SUBMITTED BY THE DESIGN -BOLDER. ALL CAST OF THE WA7GIMAN ACTNRIES WILL BE BORNE BY AMIRAN. 7. THE DESIGN -BOLDER SHALL ARRM%CE AT THEW EXPENSE FOR ANY STACINC AND STORAGE FOR EOUIPMENT AND MAFERLAL NO EpdPMCNT OR MATERIAL SFMLL f)E STAGED O, . STORED N THE FOUL AREA WHEN CONSTRUCTION ACTNRIES ARE N07 TAKING PLACE. THE DESIGN -BUILDER SHALL CLEAN UP THE FOUL ARIA AFTER EACH WORK BAY. .JACOBS CAIL BUNB�iY 1-BDO.49E-47fD r HIAe FKr e w erRHlew MT++W FLORIDA TAFFED STATION 791180 5ittr , - jk N 0 v in1 a C-100 i. R. MIRI W 01/01/TO TYPICAL SITE NOTES I, THE DESIGN -BUILDER SHALL SECURE AND PAY FOR ALL REOUIRED PERMITS. V i gy ' 2. INSTALL OIL EROSION h SEDIMENT CONTROL MEASURES PRIOR TO ANY LAND DISTURBANCE. T ADHERE D ALL LOCAL SOIL DISTRICT NOTES AND PROVISIONS. SOIL EROSION & SEDINENI � CONTROL MEASURES SHALL BE INSTALLED BEFORE ANY LAND DISTURBANCE AND SHALL BE a „ I v: MAINTAINED THROUGHOUT THE DURATION OF THE PROJECT A ; 'NEB SIJ<EE7 { f +,v vt .n� , h S J. THE DESIGN -BUILDER SHALL ENGAGE THE SERVICES OF AN UNDERGROUND lmlITY LOCATION �LEL7 COMPANY TO MARK -OUT THE LOCATION OF ALL UNDERGROUND UTILITIES IN AREAS WHERE ✓ �, 3w A'"" 1 EXCAVATION OR SUBSURFACE PENETRATIONS WILL OCCUR, ALL UTILITIES SHALL BE VERIFIED BEFORE COMMENCING WITH DEMOLITION WORK. ONATEWAYWgTp '<.3•'';w A, THE DESIGN -BUILDER SHALL CONTACT ALL LOCAL UTILITY PROVIDERS IMMEDIATELY AFTER L../ '+' �. "1' t `' � ,„•s RECEIVING A 'NOTICE TO PROCEED' FROM THE OWNER, TO SCHEDULE UTILITY SERVICE #' R„ RELOCATIONS, SUCH AS UTILITY POLES. THIS SHOULD BE DONE TO AVOID POSSIBLE BA I -$ IN o THE UTILITY PROVIDERS SCHEDULE. AT THE START OF WORK: ISTING WALPOLE d - ASPHALT PAflKINO Em IRKIIY " �M' E%WTING 1. VERIFY UTILITY LOCATIONS AND SERVICE ACTNTTY PRIOR TO REMOVAL OR DISCONNECTION. POLE / ARCA i� k_ 8U71NEti ). IN AREAS WHERE UTILITY DEPTHS REQUIRE VERIFICATION THE DESIGN -BOLDER SHALL EXCAVATE ' F%R. UIR1TY POLE TEST PITS HERE THE UTILITY MARK -OUT. W/ TELEPHONE £,0, ? •. TO BE R[MO 6 f'- ;: v DRaT• - D, THE REMOVAL OF ALL WASTE ITEMS, EXCESS FILL, EMBANKMENT FENCING CONCRETE, PAVEMENT, DRIVEWAYETC , INCLUDES HAULING TO AND DISPOSAL OF SAME, IN LICENSED LANDFILLS. N PfW ,a 4 A. ALL ITEMS DISTURBED BY DEMOLITION, SAW CUTTING, EXCAVATION, ETC. THAT ARE TO REMAIN ASPHALT 4fi ff F SHALL BE REPLACED.RESET, OR pECONSiRUCTED AS REQUIRED TO RESTORE STRUCTURAL ky a} PAVENEM / INTEOPoN AND SUITABLE APPEARANCE AT NO EXTRA CHARGE. { A SMOOTH UNIFORM EDGE MUST BE PROVIDED ALONG THE LIMIT OF PAVEMENT REMOVAL. THE DESIGN -BUILDER SHALL SAW -CUT THE PAVEMENT ALONG THE LIMIT OF PAVEMENTT REMOVAL U.O.N. EXIST.. EXIST. A$PHLLT PAVEMENT i B. REMOVE µl OBSTPUCTgNS WITHIN THE LIMIT OF SITE CONSTRUCTION INCLUDING PAVEMENT, CURB JJJ W CURER, SIDEWALKS, SIGNS. FENCES, TREES. CONCRETE SLABS, WALLS, DEBRIS, AND FOLIAGE _ , /� yyl Si. P ,y,F U.O.N. /APPROX, _ 7. THE VOIDS CREATED BY THE EXCAVATION OF STRUCTURES WRING SITE DEMOLITION SHALL BE V SILT CE BOUNDARf I �* `-'t - I �' BACKFILLED h COMPACTED PER STRUCTURAL DRAWINGS h SPECI FENFICATIONS REOUIREMENTS FOR L'(FIELD VERIFY LOCATION) T %901N6 BEARING CAPACITY. 71 )VED SITE DEMOLITION PLANE C-107 DEMOLITION LEGEND EXISTING FUTURES f- EXISTING SURFACE FLOW EXISTING SIDEWALK TO DING C OREMANC EXISTING PAVEMENT (ASPHALT. CONC. ETC.) FUTURE TO BE REMOVED EMSTINC SIDEWALK TO BE REMOVED EROSION CONTROL CALL 9DNSBB76 I7_F,EE-m aovnuv �n�r AIY1tr8K° _ I Office of Chief Engineer I I $MALL SHELTER UNSTAFFED STATION w JACOBS AM SIT P MO IO 2PLAN 5 sn W r SITE DEMOLITION ++,,,+„-„�„r~„ 7qA SIreNtalbn,�NbdrI. rPxv�vanb 1910g �F' CONTRACT PACKAGE 0. 1013 I- = r_101 I xDflLRTON�D'RFDDRw NEgAlllldl I MpW ur 1IAw MY owNe A. oDKAT oW ol7oeno d I �L ! u .',;' ,., ,,,ti • , SITE PLAN CONSTRUCTION NOTES 4 �foF'' THE PLANS SHALL BE USED IN CONJUNCTION WITH THE SPECIFICATIONS PROVIDED TO THE CONTRACTOR, NE 914 STREET - 2. THE DESION-BUILDER MUST VERIFY THE LOCATION AND DEPTH Of µL UTILITIES WITHIN THE SCOPE OF CONSTRUCTION BEFORE COMMENCING WITH ANY WORK, THE DE9CN-BUILDER MUST MAKE WHATEVER ADJUSTMENTS NECESSARY 10 INSURE THE PROPER CONNECTIONS OF NEW SERVICES. •,,,aFjf`1 r `tom C 'Y�" t�+Ah' ''i+ '3' » �� c .r' '� 3. AREAS ADJACENT TO CONSTRUCTION MUST BE RESTORED TO ORIGINAL OR BE7T(P CONDITION, IF DISTURBED, _+f',:yip AT NO ADd110Nµ COST. MINIMUM RESIORA71ON IN GRADED AREAS SHALL BE 4' OF TOPSDL h FERTILIZER. V SEEDING PER SOIL EROSION @ SEDIMENT CONTROL PUN. IN AODIION, AREAS ADJACENT TO CDNSTRUCIION ,AS+ SHALL BE GRADED 70 INSURE THE PROPER CONVEYANCE OF OVERLAND STORM WATER RUNOFF. i PROP. 12' % 20' y',: .e`er F K157N0 WAIPOIE- HANDICAP 12 ACCF59IBlE '3S r ? ".y' d. SAW CUT PAVEMENT AND WALKS WHERE A STRAIGHT UNIFORM EDGE IS REQUIRED, ESPECIALLY ADJACENT 10 t ASPHALT PARKING PA,RIONO SEE DETNLS J rF - EXISTING CONSTRUCTION WHICH IS TO REMAIN. µTEN ALL EDGES TO MEET RUSH. F AREA SHEET SP5008 AND ,✓ SPe010. % �; - S. Obi NSTRU4TgN SURVEY STAGE -OUT AND LAYOUT WORK SHALL BE PERFORMED BY A LICENSED LAND EMS1, UTILITY POLE P i BMSINNO 2 URVCYOR 6. AL OBSTRUCTIONS WHICH CONFLICT WITH NEW CONSIRUCTION SHALL BE REMOVED. ADJUSTED, OR RELOCATED W'.. PROP, CONC,'WHEEL IN FAVOR OF THE NEW SITE IMPROVEMENTS AT NO EXTRA COST 10 THE OWNER. THIS SHALL INCLUDE. BUT STOP (TYPO SEE DETAIL IS NOT LIMBED TO UNDEPCROUND OBSTRUCTIONS, EXISTING CONSTRUCTION. FOLIAGE, FENCES, WALLS, GUIDE SHEET SP6010: "'- 'IK"7'. ..3I EXIST. RAILS, TREE ROOTS, AND OTHER MISCELLANEOUS DEBRIS ENCOUNTERED WITHIN THE SCOPE OF WORK. DIFI"; " ' \ 7. THE DESIGN -BUILDER SHALL SECURE µL REOW V0 fONSTRU AND SCHEDULE INSPECTIONS Al .. i PROP. 9' % ZO' PAYED ;yg F �; :'¢t \ r- n THE TIMES REWIRED BY THE DE4CN-BUROE @LOGµ BLDC. DEPARTME ,'�1 R .t 7 0 9' PARKING 5 S6 _ `E%5T. ASPVNIi V -' 61$ P f SHEES35P TO' 'S,.} o PAVEMENT. 8. THE DESIGN -BUILDER SMALL COORDINATE ALL C WITtt"APSROPRl4TE UTILrtV COMPANIES AND g. ,b _.. 1 ' / MUNICI Pµ UTILITY AUTHORITIES. 7Y32 .•A� s,} . Ly " 1, UTILITY POLF�. LL" 9• IF THE DESIGN -BUILDER BELIEVES THAT A MAJOR DISCREPANCY E%ISTS BETWEEN THE INFORMATION SHOWN ON THESE DRAWINGS AND ACTUAL FIELD CONOITIONS, THEN THE DESIGN -BUILDER'S LICENSED LAND SURVEYOR .Q.P. E%1ST. PAVED SITE ACN LIB �' POWER I EWAY SHALL PERFORM WORK NECESSARY TO CLEARLY DOCUMENT THE DISCREPANCY IN MAP FORM FOR ACCESS ROAD (14C). BLDO. PRESENTATION TO THE DESIGN -BUILDER FOR REVIEW AND -I-. APPRO%. SILT. FENCE �� ,� ; " �" �Ys., `�• x Y 10. THE LIMITS OF GRADING, CONSTRUCTION, SAW-CUTTINO• PAVEMENT, SIDEWALK RES70RATION, ETC. ARE LOCATION) (FIELD VERI �' 1 - "! APPRO%IIMTE. CONTRACTOR TO ADJUST 10 FIELD CONDITIONS PER DE9CN-BUILDER Al NO EXTRA CHARGE. / ..,.,- - r PR 4 t Qi SEE 'Q T DB1IS ..1 11. ALL TRENCHES SMALL BE IN CONPL�DEWA"ERING OSHA AND FLORIDA TRENCH SAFETY ACT REQUIREMENTS. s0, .00 r6LE L1'ANNINO, (INP ),ySEE ^%+• „ L PARPLANSTOR LdCATIOpN AND `r3 �}- S -IITYJSENCHES-AS-NEE#PAT..NO.ADDRIORAL.-',,}112, THE DE ICN BUILDER SHµ ROVI INN M/ COST 70 THE OWNE0.,1�13-AL VALVE/ 7 IIIR07ECI-TREES BLDD. (. F .' V/ - , LLLIDJLY- COVERS AND CASTINGS ARE TO BE RESET t0 FINAL PAVEMENT GRADE. BROKEN OR ✓ ' SEVERELY WORN CASTINGS TO E REPLACED. �� i BUILDING RELATED ECI -TREES THIS A,{; SEV EL C- GS ARE D E d. ONLY FLOOR ELEVATIONS SHOWN ON THE ARCHITECTURALARCHITECTURAL PUNS SMALL GOVERN. ALL TRADES SHµI BASE THEIR WORK ON THE ANCHRECTURAL PLANS AND ELEVATIONS. L PROP SITE LIGHTING / FROM CURB 70 8LE BEE R 4 {•i TRAIN "� EE '�p(550 DRAWING - ry Fin re ,I r -` fl 40' 0' 40' 80' SITE PLAN LEGEND LANDSCAPING CONCRETE PLATFORM / WALKWAY (TYP) nPAVED AREA SIGNAGE SCHEDULE SION NUMBER SIGN TYPE DRAWING REFERENCE MINIMUM QUANTITY 01 ACCESSIBLE PANNING SION 1 Q At- BRAN CRY IDENTIF ICR 2 0 Al2 - STA710N IDENTIFIER 1W 2 0 B20 - WHEEL CNNR LIFT SION 1a0 1 NW eTH STREETSITE NOTES 1, LAYOUT SHOWN IS PROVIDED AS A GENERAL ORIENTATION OF THE SHELTER BUILDING AND PLATFORM TO THE ' RAILROAD TRACKS. ACTUAL LOCATION OF BUILDING ON SITE PROPERTY AND IN POSITION ALONG LENGTH OF Y " PLATFORM 70 BE GOVERNED BY PROJECT SITE PLAN DRAWINGS. J` - INSYALL B WHEEL 04MIR LI ENCLOSURE: T ENO.OF DIWfi LIFT AB' <, 2. IMPROVEMENTS SHOWN OUTSIDE OF THE LIMIT OF CONSTRUCTION LINE ARE NOT TO BE CONSIDERED SPE NS WNEEL..'CNNR LOFT PEOUIPEO WORK. 9Hµt-BE ON SHORE SIDE ,y�AAALLEL 10;?o". 3. PROVIDE ACCESSIBLE ROUTE. ALL CONC, RAMNO AND SIDEWALKS TO BE FULLY ADAAO COMPLIANT AND --•�,. BARRIER FREE, REGARDING SIZES, ACCESS, CLEARANCES, SLOPES, ETC. PROVIDE CURBS AND RAMPS AS REQUIRED PER SPECIFIC PROJECT LOCATION REOUIREMENTS. WHENEVER ACCESSIBLE ROUTE CROSSES A CURB, SURFACE RAMP OF RAMP TO BE FIRM, STABLE, AND SLIP RESISTANT. PROPOSED SITE PLANi11 4. LOCk STATE AND FEDERAL LAWS REGULATE THE NUMBER 4 LOCATION OF ACCESSIBLE SPACES REQUIRED. C-102 S. REFER TO AMTRAK STANDARD SIONAGE MANUAL FOR SIONACE TYPES, LOCATIONS, CONTENT. & GRAPHICS. CALL SUN�IDlE 1-600-606-47F0 4 IPIAf MN 10 III EOi0Rtl . -, IA - , 111 �.J� v..r��„v�r� Ia ® Office of Chief Engineer SMALL SHELTER UNSTAFFED STATION "" ■ ...� ., w .. . JACOBS AMiRAI P J CT N . 911607 P I 51 1 Ia81 l rP� o N 19104 CONIRACI PACKAGE H0, H013 f`— 1 02 ... .. �rw..w•. �� ldN IrN Ia M, n r .�.. _._..._... .._..�v.�_...�..Y, r___ ._ I .__ I_ ___� Jt C 1 I. I mefo� .. 20' D' 10' 20' 40' PROPOSED LANDSCAPE SITE PAN 100 TYPICAL SITE NOTES: 1. THE OESIDN-WILDER SHALL SECURE AND PAY FOR ALL REOUIRED PERMIT. 2. INSTALL SOIL EROSION & SEDIMENT CONTROL MEASURES PRIOR TO ANY LAND DISTURBANCE. ADHERE TO ALL LOCAL SOE DISTRICT NOTES AND PROMSKINS. SOIL - EROSION @ SEDIMENT CONTROL MEASURES SHALL BE INSTALLED BEFORE ANY LAND DISTURBANCE AND SHAD BE MAINTAINED THROUGHOUT THE DURATION OF THE PROJECT 3. THE DESIGN -BUILDER SHALL ENGAGE THE SERVICES OF AN UNDERGROUND UTILITY LOCATKIN COMPANY TO MARK -OUT THE L0CA7KNV OF ALL UNDERGROUND UTRTIES IN AREAS WHERE EKCAVATION OR SUBSURFACE PENETRATIONS WILL OCCUR. ALL UTILITIES SHALL BE VERIFIED BEFORE COMMENCING WITH DEMOLITION WORK. 4. THE DESIGN -BUILDER SHALL CONTACT ALL LOCAL UTILITY PROVDERS IMMEDIATELY AFTER EC REMND A 'NOTICE TO PROCEED' FROM THE OWNER, 70 SCHEDULE UTILIIY SERVICE REIACATION3, SUCH AS UTILITY POLES. THIS SHOULD BE DONE TO AVOID POSSIBLE BACKLOGS RI THE UISJIY PROVIDERS SCHEDULE. CALL BUT18�R 1-00-I38-4770 4II44 IYa 4 eW MI41K1/Y IgIM /'Vllti�k® Office of Chief Engineer bew1 °"' ���BS OKEECHOBEE FLORIDA SMALL SHELTER UNSTAFFED STATION A AK PR JET 1160F.: - „°:,'^^. NN ion RdN a P „ ya caFcralron Jqh Slual SFldbn�htb8il IC, pinn o 19104 :,:- CONTRACT PACKAGE . 101 4 n I.� Q V NFgWMIN .4d4 O..P au4�A. Mx RI E s i" �- 3 PREFNOSHED FlYED FRAME ALUMINUM PREFINISHEO COMPOSITE ALUM, FASCIA PANEL PAINTED CURVED BRICK MASONRY STL TUBE GABLE WILL 1 WINDOW SYSTEM W/ 2 CLONG 4 �) ELEMEM EIYP.) A_301 A_302 A_}Op BRICK 4ASONRY MiRL CURVED METAL STANDING SEAM ROpF// LLUM CLAD FASCIA PANEL SEE S-SERIES DWO S-3.1 ,1 1. _' '1 PREFINiSHED FIYED FRAME INTEALEOIATE ROOF ELEM ALUMINUM WINDOW SYSTEM W/ '� 4 4 STL LIWI (SEE ME14L STANDINO SEAM 3'.W , 1� I/4' ELATING AND AWNING OPERATION AT TOP OF WINDOW14 I 1S-SERIES OW051 , CWPDS(n 110E ' I O I 4 Y ter, Q PAINTED STEEL TUBE BAACKETq7r (TYP) SEE 5-SER45 DWGS I I I I PRLPINISNED CUT ER 11 ACOMPOSITCTFASCIA '•r T H I-� I t I TUBE COL I I I I I I PANEL (TYP.) A PRCFINISHCD COMPOSITE ALUM. FASCIA PANEL (TYP) j///�PREFINISHED WETAI STAN" SEAM ROOFING W( ICCWARDS(TYP! COMPOSITE ALUM. FASCIA PANEL (BEYOND) jI ! PREFINISHED FIRED FRANC ALUMINUM WINgO'W SYSTEM W/ OI.ASINO AND AWNING OPER4WIONT YnP AF OPMA r T PAINTED STEEL (TYP) SEE S-SERIES DWGS I I I I r I P III :II + II I'i I I I I /--,--L ASOMRY PoEFREfSTANdNO II CONSTR. (TYP) PREFAB._„WE SpNAGE BY l I, BENCHSY_.._____T,___._ ,_ 'ROD v OTHERSF�:ANTRAK (N.I.C.) '� T - T ,1L--•. -_-------::::-::--I.ISEALANT (TYP. [_...] L._ .] NATURALSTONE VENEER (BEYOND) OPEN AIR SHELTER (nP)AT ALL BRICK PREFINISHED ELEMENTBRICK MASONRY PRECAST CONIC. INTCRSELIINOS) ALUM. RKE(TYP)(nP. BOTH SIDES) WALL CONSFR. SAL(TYP)TYPICAL TRACK SIDE ELEVATION (Ty" ASTONE YfNEER. TYPICAL TRACK SIDE ELEVATION SCALE, 1/4" f'-0" A-]02 WALL SEEDS-SCRICS t F G° SCALE: 1/4" s V-D" A-300 DWGS 7 ALUMINUM WraoINDOW FRAME 7 2 BRICK MASONRY A-D01 ALUMINUM WINING SYSTEM -302 A-SD2 PREFINISHED INFlLL W/ I//" GLAZING STL LINTEL (SEC RICI( MASONRY COM IA PA ALUM, R. S-BERIES DWGS) "FILL FASCIA PANEL (TYP,) ,1 '1 PRIFINISHED FIKED FRAME '1 'p\ '(1 '1 ELEW PAINTED CURVED I I I j j j ALUMINUM WINDOW SYSTEM 4 METAL STANDING SEAM STL. TUBECABLEI I W/ 1/4" GLAZING AND I ROOFING W/ ICE SEE AWNING OPERATION AT TOP I BARDS (nP) F I I (') I I DNG S-3.1 _ c Of WINDOW TYP ' I .. III II I I NATURAL STONE VENEER , I ; SECTION 0 I I , I! I! I. _�.. i j I i I I j I: I - I I I' j F h j I G I I I I. I. � �II i: l I BEYOND _ i �: � - ' i'•Y ' I PAINTED STEEL TUNE BRACKET I g ALUM OUiTER B (TYP) SEE S-SERIES OWLS II OI Q I >�' I. COMPOSITE FASCA PANEL (nP,) I PONT ED STEEL TUBE COL :II„' • ! Y PIER (lYP)SEE 5-SERIES OwGS MASOMI CONST SEE S-REnEPS) DRAWINGS T.O. CONIC, r•Il1,II' I .__ .__-___ r.I,I•!I ___ ..i- ' lI i I j l j i I I PREFINISHED i MASONRY PIER i I i I I ALUM. RTYPICAL STREET SIDE ELEVATION I I I ....____IBRIT:C SCALE: VA" 1'-D" (1YP) I { CONSTR. SEa A L +. r•V• r•v♦ •-•--•-.T' i----_-_ - T _______-L:v_] r , 3-SERIES 0W03 r•..-, BITTEN MASONRY-.. (TY'R) �_...� WALL CONSTR. rnP) E/IS' BACKER ROD WINDOW SCHEDULE \ PREFAB BEHCN BY AMTRAANOINO SIGNAO BY CONS, FOUI✓LS D WALL NAIURAL STONE VENEER PRECAST CONCH A SEALANT K OYNCR4 AMTRAN (N,I.C.]„(TYPj� SEE S-4CRICS OWES (TYP.) T E BILL (TYP) AT All BRICK .., aEE SPEC SECTION 04 04300) MTEASEC11N05) TYPICAL STREET SIDE ELEVATION Y 2Q 6' 0OWy5P0UTS TO PROVIDE POSITIVE DRAINAGE AWAY FROM BUILDING, ON GRADE DISCHARCE OR SLID PTACIt SCALE: 1/4' . 1'-0" A-S00 i/4'•I O�L.� DRAIN LEADERS SHALL BE USED IN ACCORDANCE VAIN LOCAL REQUIREMENTS, PAINTED TUBE STEEL BRACKETS(TYP) SEE S-SERIES DWGS PAINTED STEEL TUBE COL (TYP) SEE S-SERIES DWGS PRECAST CONIC. SILL BEYOND (nP,) PREFINISHED 'ALUM. RWC (TYP.) MASONRY PIER CONSIR. .(TYP) SEE S-SERIES WEIAL STANDING BEAN ROOFING W/ ICE GU'ADS (TIP) PREFWISHED AGM. FASCIA TIP. (BEYOND) CURVED METAL STANDING SEAM RDOF/ ALUM CLAD FASCIA 'PANEL INTERMEDIATE ROOF ELEMENT (BUONO) 0 STEEL TUBE TIP) -SERIES DWOS ST CONC. rYP,) AIR SHELTER HT (TYP, BOTH TYPE SIZE QUANIIn REMARKS 1 O /•-B" F B'-0` 4 PRE -FINISHED ALUM. WINDOW SYSTEM W/ 1/4' GRAY GLAZING O 10'-0- x B'-0 2 PRE-FlNtS�DALUM. WINDOW SYSTEM W 1/4' ORAY OLADN PRE -FINISHED ALUM, WINDOW SYSTEM W/ 1/4' ORAY CLAM i� Amtrak® mmm Office of Chief Engineer ��C� OKEECHOBEE FLORIDA SMALL SHELTER UNSTAFFEO STATION A RA PR C I I 75 1'� . �.+, �I1a�1bn pRdpMeoed P caepul 3ph SM SFINbe, PmNW+Pe+Mna�a 19f0/ I o TRACT PAC E N0. 1 1 ! �' A-300 - RMINw SWG CONFIRM� a,/a/+e V � _ 0Y �+0-"tO``O4,, UNITED STATES DEPARTMENT OF COMMERCE � .- ��� � "U.S. Economics and Statistics Administration ( Q� U.S. Census Bureau v Washington, DC 20233-0001 OFFICE OF THE DIRECTOR V Ems- V J kayd,6, Dear Elected Official: Are you up for the "Take 10" challenge? On behalf of the U.S. Census Bureau, we are challenging every elected official to join us in making history by helping to boost the mail back participation rates across the Nation and in your community during the 2010 Census. During each Decennial Census, the Census Bureau undertakes the count of every person residing in the United States, as mandated by Article 1, Section 2 of the U.S Constitution. To encourage everyone to take 10 minutes to answer the 10 simple questions on the 2010 Census form, we are launching the "Take 10" campaign. Through "Take 10," you can visit <www.2010census.gov> to get updates on the proportion of households that have mailed back 2010 Census forms. You will also be able to view differences between your community's participation rates and those of neighboring communities or other areas across the country. During the 2000 Census, 72 percent of households that received the form mailed it back. 1n 2010, we are challenging communities to do even better. The Census Bureau's "Take 10" campaign gives you a wide range of tools to inspire your community to meet our challenge. These include: • An interactive, map -based, "Take 10" Web site that allows local areas to track and compare their 2010 Census mail back participation rates, which will be updated on a daily basis at <www.2010census.gov>. and to look up their 2000 Census participation rates. • An electronic toolkit is available which includes talking points, sample speeches, news releases, newsletter copy, event suggestions, flyers, stickers, and doorknob hanger templates, and more. • Suggestions on how to use friendly competition with other communities to inspire your community to participate in the census. As an elected official, you can play an important leadership role in encouraging your constituents to mail back their forms. The 2010 Census questionnaires are delivered from March 15-17, 2010. From the time the forms are delivered until the closing of the mail campaign at the end of April, you have the opportunity to remind your constituents of the importance of mailing back their census forms and the impact of the census on their communities. We believe that you can encourage participation through speeches, special events, and challenges. 01Na U S C E N S U S B U R E A U www.census.gov Helping You Make Informed Decisions 2 Elected Official The stakes are high; an accurate count of the local population helps to ensure that your constituents receive their fair share of federal funding. This funding includes resources for services, such as health care, education, and roads. Your constituents must complete and mail back their census forms between March 15, 2010, and April 15, 2010. The good news is that the 2010 Census questionnaire is one of the shortest in history —just 10 questions that only take about 10 minutes to complete. We hope we can count on you to encourage your community to participate in the 2010 Census. Visit <www.2010census.gov> now to see your area's 2000 Census mail participation rate and check the site daily for updates. The 2010 Census: It's in our Hands. Sincerely, Robert M. Groves Director USCENSUSBUREAU www.2010census.gov